HomeMy WebLinkAboutRes2019-038 Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2019-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING AMENDMENT NO. 1 TO THE SHUTTLE
CONTRACT WITH SEWARD CITY TOURS IN AN ADDITIONAL
AMOUNT NOT TO EXCEED $21,720 FOR THE OPERATION OF THE
2019 SEASONAL SEWARD SHUTTLE BUS SERVICE, EXTENDING
THE CONTRACT TERM FOR TWO ADDITIONAL YEARS IN AN
AMOUNT NOT TO EXCEED $430,226, AND ADDING TWO OPTIONAL
ONE-YEAR EXTENSIONS PENDING COUNCIL APPROVAL, AND
APPROPRIATING FUNDS
WHEREAS, in 2010, the City of Seward began providing a shuttle bus service between
the cruise ship terminal,the harbor and historical downtown Seward; and
WHEREAS, the service has proved beneficial to the economic well-being of our
community and is valued by the cruise ship industry,visitors,and residents alike;and
WHEREAS, the City of Seward entered into a contract with Seward City Tours (SCT)
on April 23, 2018 via Resolution 2018-042 for shuttle services for the 2018 and 2019 seasons in
the amount of$362,411; and
WHEREAS, payments for SCT's seasonal transportation services for 2018 equaled
$226,507; and
WHEREAS, scheduled payments for SCT's seasonal transportation services for 2019
will equal $135,904; and
WHEREAS,the 2019 cruise ship schedule has additional challenges due to the increase
in days vessels will be in port, as well as the number of port of calls. The number of cruise ships
increased from 61 to 87,totaling 95 docking days; and
WHEREAS, due to this increase, SCT has proposed an additional 362 hours of bus
operation time at an additional cost of$21,720; and
WHEREAS, additionally, administration and SCT agree to provide certainty to the
contractor in order to replace a non-wheelchair accessible bus with an accessible bus by adding a
two-year extension plus two additional one-year options to extend; and
WHEREAS, SCT is proposing $430,226 ($268,891 in 2020 and $161,335 in 2121) for
the additional two years; and
WHEREAS, if exercised, each optional one-year extension will increase by 6% each
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CITY OF SEWARD,ALASKA
RESOLUTION 2019-038
year based on the average price per year in the 2020 and 2021 contract ($215,113) equaling
$228,020 in 2022 and$241,701 in 2023;and
WHEREAS, the shuttle bus has been funded from Commercial Passenger Vessel Excise
Tax receipts("Cruise Ship Tax")and this is an appropriate use of the funds;and
WHEREAS, SCT intends to provide the same level of service in the upcoming years, as
well as increasing the number of ADA compliant buses within their fleet; and
WHEREAS, these services will facilitate the flow of visitors around the City of Seward
during summer months to maximize the Seward experience and provide a means to assist cruise
ship passengers with the transport of their luggage between the Dale R. Lindsey Alaska Railroad
Intermodal Facility(i.e., Cruise Ship Terminal)and the Alaska Railroad Depot.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The city manager is hereby authorized to amend the contract between Seward
City Tours and the City of Seward in substantial form as attached hereto, in the additional
amount of$21,720 for 2019 operations,totaling$157,624. Funding for this amendment is hereby
appropriated as follows: $21,720 from the commercial passenger vessel proceeds account no.
11113-0000-3071-30051 to the Bus Transportation contracted services account no. 30051-0000-
7009.
Section 2. The Seward City Council hereby authorizes the City Manager to exercise a
two-year contract extension for the 2020 and 2021 shuttle seasons in an amount not to exceed
$430,226. Funding for this contract extension is hereby appropriated as follows: $268,891 in
2020 and $161,335 in 2021 from commercial passenger vessel proceeds account no. 11113-
0000-3071-30051 to the Bus Transportation account no. 30051-0000-7009.
Section 3. The city manager, pending council approval, is hereby authorized to approve
two additional optional one-year extensions so long as each additional year does not exceed a 6%
increase in expenditures based on the average per year contract amount for 2020 and 2021
($215,113).
Section 4.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
22nd day of April,2019.
CITY OF SEWARD, ALASKA
RESOLUTION 2019-038
THE CITY OF SEWARD, ALASKA
CDC-13,>-73\-
David Squires, Mayor
AYES: Lane, Horn, McClure, Towsley, Seese, Osenga, Squires
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
IA4
Brenda J. Bal ou, MMC
City Clerk
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CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan Comprehensive Plan:
1. Economic Development and Transportation: Improve public X
transportation between downtown and the harbor
Strategic Plan: Foster a community with diverse transportation
2. facilities including road, rail, air, pedestrian and water routes that X
meet the needs of residents , businesses and visitors.
3. Other (list): X
FISCAL NOTE: The total funding required for these shuttle contract amendments is $451,946
and will be appropriated from the Commercial Passenger Vessel funds to the Bus Transportation
Fund.
Approved by Finance Department: ;d,a� ��
ATTORNEYREVIEW: Yes_X __ No ___ _
RECOMMENDATION:
Council approve Resolution 2019-038 authorizing the City manager to amend the contract with
Seward City Tours to account for additional cruise ship activity and extend the term for an
additional two years and two one-year options to extend and appropriate $451,946 cruise ship head
tax funds.
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Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2018-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, CONTRACTING WITH SEWARD CITY TOURS FOR
OPERATION OF THE SEASONAL SEWARD SHUTTLE BUS SERVICE,IN
AN AMOUNT NOT TO EXCEED$362,411,AND APPROPRIATING FUNDS
WHEREAS,in 2010 Seward began providing a shuttle bus service between the cruise ship
terminal, the harbor and historical downtown Seward; and,
WHEREAS,the service has provedbeneficial to the economic well-being of our community
and is valued by the cruise ship industry; and,
WHEREAS, Seward intends to provide the same level of service in 2018 and 2019; and
WHEREAS,in accordance with Seward City Code 6.10.310 the City of Seward released a
request for proposals on March 28, 2018 to include all the cost associated with providing the
services; and
WHEREAS, Seward City Tours was the successful proposer; and
WHEREAS,the shuttle bus has been funded from Commercial Passenger Vessel Excise Tax
receipts ("Cruise Ship Tax") and this is an appropriate use of the funds; and
WHEREAS, these services will facilitate the flow of visitors around the City of Seward
during summer months to maximize the Seward experience and provide a means to assist cruise
passengers transport their luggage between the Dale Lindsey Cruise Ship Terminal and the Alaska
Railroad Depot.
NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract between Seward
City Tours and the City of Seward in substantial form as attached hereto, with 2018 and 2019
operations not to exceed$362,411.
Section 2. The Seward City Council hereby appropriates the amount of$362,411 from the
commercial passenger vessel proceeds account no. 11113-0000-3071-30051 to the Bus
Transportation contracted services account no. 30051-0000-7009.
Section 3.This resolution shall take effect immediately upon adoption.
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CITY OF SEWARD,ALASKA
RESOLUTION 2018-042
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23rd
day of April, 2018.
THE CITY OF SEWARD, ALASKA
11114
David Squires, Mayor
AYES: Casagranda, Keil, McClure, Slater,Horn, Towsley, Squires
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
116, //
Brenda J. Ballou, MMC
City Clerk
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Council Agenda Statement
Meeting Date: April 23,2018
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4C-41 IThrough: Jim Hunt,City Manager u '"``'a
From: Ron Long,Assistant City Manager Q wP
Agenda Item: Shuttle bus service contract with Seward City Tours
BACKGROUND&JUSTIFICATION:
The City of Seward has contracted out for the operation of a shuttle bus service since 2010. The service
benefits pedestrians in Seward including ship passengers and crew and is funded utilizing CommercialPassengerVesselExciseTaxreceipts ("Cruise Ship Tax").
In accordance with Seward City Code and as reported to council, a Request for Proposals was prepared
to issue the contract for the summers of 2018 and 2019. The request solicited qualified firms to provide
transportation services to cruise ship passengers and other visitors, between the Seward Cruise Ship
Port,the Alaska Railroad Seward Depot, the downtown business district, and the Seward Boat Harbor
from May 17,2018 through September 26, 2018, and then approximately equivalent dates in 2019.
The RFP required no addenda.
There were a total of five plan holders for the RFP. Two proposals were submitted by the deadline and
two were judged to be responsive and reviewed by the selection team using the criteria reported to
Council.
Seward City Tours obtained the highest points and is the selection team's recommendation as the
transportation services firm. A draft contract is attached. Services for the shuttle are scheduled to begin
May 17,2018.
INTENT: Approve a contract for shuttle bus services with Seward City Tours.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan(document source here): Economic Development
1, and Transportation: Improve public transportation between downtown X
and the harbor
Strategic Plan (document source here): Foster a community with diverse
2, transportation facilities including road,rail,air, pedestrian and water X
routes that meet the needs of residents,businesses and visitors.
3, Other(list):X
FISCAL NOTE:
The total of funding required for the shuttle program,$362,411 will be appropriated from the Commercial
Passenger Vessel funds to the Bus Transportation Fund.
Approved by Finance Department: .r „ ;
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ATTORNEY REVIEW:Yes X_ No
The City Attorney reviewed and provided comments for the draft contract that is attached.
RECOMMENDATION:
City Council approve Resolution 2018-Oluthorizing the City Manager to enter into a contract
with Seward City Tours and appropriate$36 of cruise ship head tax funds for the 2018-2019
shuttle bus service contract.
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