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Historic Preservation Agenda Statement LO1 d,Vl,
Meeting Date: June 20,2007
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Through: Phillip Oates,City Manager
From: Donna Glenz, Planning Assistant
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Agenda Item: Election of Chair&Vice Chair
BACKGROUND &JUSTIFICATION:
Each year the Historic Preservation Commission must elect a chair and vice chair for the coming
year.
The duties of the Chair are to:
1. Open the meeting on time and call the meeting to order;
2. Announce in proper sequence the business on the agenda;
3. Recognize members who are entitled to the floor;
4. State and put to a vote all legitimate motions that arise during the meeting;
5. Do not permit debate until there is a motion on the floor;
6. Protect the Commission from frivolous or delaying motions by refusing to recognize
them;
7. Enforce the rules regarding debate and keep order;
8. Expedite business in a way compatible with the rights of the members;
9. Decide all questions of order;
10. Respond to all inquiries of members;
11. Ensure that citizens address all remarks to the Commission; and
12. Declare the meeting adjourned.
The process for election of the chair and vice chair is as follows:
The current chair should open nominations. Anyone can nominate another commissioner as chair.
• If only one nomination is received,a motion should be made to close nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be
approved by unanimous consent. (No role call vote is necessary).
• If more than one nomination is received,I will prepare ballots for each Commissioner to vote
for one nominee and sign his ballot. I will then collect the ballots,read the votes aloud,and
announce the prevailing nominee. A motion is then in order to elect the nominee as
chairperson. A second is needed and the motion can be approved by unanimous consent of
the commission.
The above procedures should also be used to elect a vice chair.
RECOMMENDATION: Commission elects a Chair and Vice-Chair