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HomeMy WebLinkAbout09092019 City Council Packet Seward City Council A,genzda Packet Photo credit:Karen Corrigan Moose Pass, Alaska Monday, September 9, 2019 City Cound I Chambers Begi nni ng at 7.00 p.m. 1963 1965 2005 The City of Seward,Alaska ' CITY COUNCIL MEETING AGENDA {Please silence all cellular phones during the meeting} September 9, 2019 7:00 p.m. Council Chambers David Squires 1. CALL TO ORDER Mayor Term Expires 2019 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2019 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Suzi TOwsley [Those who have signed in will be given the first opportunity to speak. Time Council Member is limited to 3 minutes per speaker and 36 minutes total time for this agenda Term Expires 2019 item] Jeremy Horn 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk Council Member (*). Consent Agenda items are not considered separately unless a council Term Expires 2019 member so requests. In the event of such a request, the item is returned to the Regular Agenda] Sharyl Seese Council Member 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Term Expires 2021 A. Proclamations and Awards............................................Pg. 17 1. Remembering September 11, 2001 John Osenga 2. The American Legion Day Council Member 3. POW/MIA Recognition Day Term Expires 2021 B. Borough Assembly Report C. City Manager Report Kelley Lane D. Other Reports and Presentations [Presentations are limited to ten Council Member minutes each, excluding Q&A.] Term Expires 2020 1. 2019 Student Exchange Program- Samuel Koster, Max Pfeiffenberger, Angel Schwertfeger Scott Meszaros City Manager Brenda Ballou City Clerk Holly Wells City Attorney City of Seward, Alaska Council Agenda September 9, 2019 Page I 1 7. PUBLIC HEARINGS -None 8. UNFINISHED BUSINESS A. Items for Reconsideration 1. Resolution 2019-076, Approving The 2020 Grant Year Budget For The Seward Community Health Center As Required By The Co-Applicant Agreement Between The City Of Seward And The Seward Community HealthCenter(CHC).................Pg. 21 B. Items Postponed from Previous Agenda 1. Schedule a specific date for previously agreed upon six month review of the legal firm contract-hired by the City Council to represent our municipality and its citizens' interests. (Lane) 9. NEW BUSINESS A. Ordinances for Introduction 1. Ordinance 2019-015, Amending Seward City Code 2.10.045 "Methods Of Action" And SCC 2.15.010 "Methods Of Council Action" To Permit Council To Direct The City Manager, City Attorney, And City Clerk By Motion. (Wells).....................Pg. 32 B. Resolutions 1. Resolution 2019-077, Authorizing A One Year Contract For $368,952 With The State Of Alaska, Department Of Corrections, For Operating The Seward Community Jail And Housing Prisoners Charged Or Sentenced Under Alaska Statutes................Pg. 36 *2. Resolution 2019-078, Authorizing The Seward Police Department To Receive Reimbursement Of $12,257.90 From The $2 Million Dollars Alotted To The Department Of Public Safety As Part Of Senate Bill 142 For Crime Prevention And Response And Equipment, And Appropriating Funds.......................................................................Pg. 55 *3. Resolution 2019-079, Authorizing The Seward Police Department To Receive Reimbursement Funds From The Anchorage Police Department Internet Crimes Against Children Division For The Purchase Of Software And Equipment...........................Pg. 69 4. Resolution 2019-080, Authorizing The City Manager To Enter Into An Agreement With Hamilton Construction For Construction Services For The December 4, 2017 Seward Storm Surge Damage Repairs Project and Appropriating Funds. ................Pg. 76 *5. Resolution 2019-081, Accepting A Grant In The Amount Of $5,000 From The Seward Community Foundation, And Appropriating Funds......................................Pg. 95 *6. Resolution 2019-082, Accepting A Grant In The Amount Of $3,000 From Alaskans For Litter Prevention And Recycling, And Appropriating Funds...............................Pg. 101 7. Resolution 2019-083, Adopting The Reimbursement Incentive Program Application Required Under Seward City Code Chapter 5.22 "Developer Reimbursement And Incentive Program". (Wells)........................................................................................Pg. 110 City of Seward, Alaska Council Agenda September 9, 2019 Page 2 2 C. Other New Business Items *1. Appoint Patrick Lewis to the Historic Preservation Commission. 2. Review and discuss subsidies provided by the city to local businesses, agencies, etc. (Lane) 3. Review Council Rules of Procedure, Rule 17 with particular attention paid to the flow of information between Council & City Administration. Clarifying the role of mayor using rule 5 and reviewing protocol for calling special meetings based on rule 8. (Lane) 4. Direct administration to develop with the attorneys a short blurb with regard to the plastic bag ban, written in layman's terms (including city compliance tools) and advertise it in the city managers report, on the city website and in the paper to help small businesses understand how to be compliant and what changes are coming. (Townley) 5. Discuss council options when administration is taking and acting upon unilateral direction from less than 4 council members. (Townley) 6. Discuss replacement/employment process for department heads and possibility for council to change our process and be involved in the hiring process for more positions. (Townley) 10. INFORMATIONAL ITEMS AND REPORTS (No Action Required) A. On-going City Project and Goal List...............................................................Pg. 113 B. Clerk's Report on Public Records Requests through September 3, 2019.......Pg. 123 It. COUNCIL COMMENTS 12. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to 5 minutes per speaker.] 13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS 14. ADJOURNMENT City of Seward, Alaska Council Agenda September 9, 2019 Page 3 3 CITY OF SEWARD Scott Meszaros, City Manager P.O. Box 167 Telephone(907)224-4047 Seward,AK 99664 Facsimile (907) 224-4038 MANAGER'S REPORT August 27, 2019 —September 3, 2019 The following purchase orders in the amount of$5,000.00 or more have been approved by the City Manager since the last report: DATE DEPT TO WHO WHAT FOR AMOUNT 8/27/19 Admin Lumen Design, LLC Professional architectural concept $28,000 design for Seward Animal Shelter RES-2019-072 8/27/19 Electric Dept. Anixter Inc. Fall and climbing protective $11,678 equipment 8/30/19 Public Works- Wate Rocky Elhard Electric meter base upgrade well $6,250 house 44 8/30/19 Public Works- JWC Environmental Grinder for lift station 43 $15,273.40 Sewer 8/30/19 Electric Dept. Electric Power Systems Fort Raymond substation plant $6000 Inc. troubleshoot Administration Report 8/30/2019 The Administration has spent the majority of our time over the last number of weeks, reviewing applications, interviewing and conducting reference and background checks for a variety of open positions within the City. The City Manager and Assistant City Manager traveled to Kenai on August 23rd to attend the Kenai Peninsula Managers meeting. Discussion items included, Chamber of Commerce funding and relationships, Council/Manager relationships, health care changes and brokers as well as the upcoming KPEDD events. We'd like to welcome Rosa Salazar, our new Executive Liaison to our team. Rosa comes with years of experience in municipal operations as the Constituent Liaison for the Mayor of Anchorage. City of Seward Personnel Transactions from 8/16/2019-8/30/2019 Prepared by Riley Shurtleff, City of Seward Personnel Officer Separations: Department: Date of Separation ALPAR Crew Member SPRD 8/16/2019 ALPAR Crew Member SPRD 8/16/2019 ALPAR Crew Member SPRD 8/16/2019 ALPAR Crew Member SPRD 8/16/2019 Seasonal Library Museum Aide Library Museum 8/16/2019 Harbor Seasonal Aide- Part Time Harbor 8/17/2019 Seasonal Parks Maintenance Aide SPRD 8/18/2019 Seasonal Parks Maintenance Aide SPRD 4 8/18/2019 Seasonal Parks Maintenance Aide SPRD 8/18/2019 Seasonal TYC Program Aide SPRD 8/18/2019 TYC Summer Camp Counselor SPRD 8/18/2019 TYC Summer Camp Counselor SPRD 8/18/2019 New Hires: Department: Date of Hire Administrative Assistant Public Works 8/20/2019 Police Dispatcher Police 8/26/2019 Executive Liaison City Manager 8/29/2019 Available Full Time Positions: Department: Position Status Police Dispatcher Police Advertising Since 9/18/2018 Corrections Officer Police Advertising Since 11/29/2018 Library Museum Curator Library Museum Advertising Since 6/1/2019 Harbor Senior Administrative Assistant Harbor Advertising Since 6/11/2019 Director of Parks and Recreation SPRD Advertising Since 8/12/2019 Available Seasonal Positions: Department: Position Status Winter Program Aide (TYC,Teen Rec Room, Sports& Rec at the AVTEC Gym) SPRD Advertising Since 8/30/2019 Winter Program Aide Trainee (TYC,Teen Rec Room, Sports& Rec at the AVTEC Gym) SPRD Advertising Since 8/30/2019 Winter Parks Maintenance Worker SPRD Advertising Since 8/30/2019 5 Harbor City Manager Report 8/30/2019 1. PACAB work session on 9-4-2019,working on budget and legislative priorities. 2. The 50-ton lifts have picked up due to the end of the season. 3. The 330-ton lifts have also picked up as vessels are coming out of the water for the season. 4. Still waiting on the as-built to close out the South Harbor Launch ramp. 5. We are currently working with ADF&G to replace the North East Boat Launch Ramp,funding is currently available through the same grant,waiting on the 2020 State budget to be approved. 6. We have another office employee leaving the harbor for personal reasons. 7. Tsunami training on August 28t"for city personal discussing the draft tsunami report. 8. The harbor will be interview candidates for both the Senior Administrative position and the administrative assistant positions. 9. We have received the as-builts for the SMIC project. 10. We have received final approval to operate the water system on fisherman's float at SMIC. (Attached). WNI V � i 1, 6 Seward Parks & Recreation Department City Manager Report August 30, 2019 The Rec Fall Schedule Tuesday Wednesday Thursday Friday Saturday 2:00-9:00pm 2:00-9:00pm 2:00-9:00pm 2:00-9:00pm 5:00-9:00pm Arts&Crafts night H.S. Pool-15T& Game Night- Is'& Friday Night HIGH SCHOOL ONLY 3rd week of 3rd week of month Social month (board games, Movie Night! ping-pong, pool, etc.) Featuring a different Game Night- AVTEC Gym-rock Music, games, Teen-picked project each week! 2"d&41"week climbing 2nd &41" food, and more (supervisor-approved) of month week of month movies, popcorn and drinks Sports & Recreation Foll Sports Leopues Registrations are currently up and running on SewardRec.com for all Fall Sports Leagues.The leagues include Adult Basketball, Volleyball, and Racquetball. Please note that only those without a team, or don't have quite enough people to form a team should register as a "Free-Agent". If anyone has any questions, please don't hesitate to call the office at 224- 4054. Seward Family Sports Club Sports and Recreation is excited to announce the introduction of the Seward Family Sports Club.This program is similar to a "booster club" and has many of the same incentives and benefits of one. Registrations for the Seward Family Sports Club can be found online at www.sewardRec.com. Thank you to our Sponsors Sports and Rec would like to thank our Summer Soccer League Sponsors;Windsong Lodge by Pursuit. With your help, our league was able to flourish and grow. Sports& Rec looks forward to working with all the awesome people at Windsong in the future. Sports& Rec seeking referees, volunteers, and sponsors With fall leagues right around the corner, Sports& Rec is actively seeking new sponsors for archery, basketball, racquetball, and volleyball.We will also be seeking referees/volunteers for these leagues as well, and ask that all those interested in placing bids, becoming a volunteer, or paid referee stop by the Sports& Rec office or call 224-4054. S&R Fall Hours Starting 9/3/2019 Tuesday Wednesday Thursday Friday (Rockwall/Open (Open Gyre/ (Rockwall/OrKI) Saturday Basketball/ Corn petitive Basketball/ (Open Basketball/ Open Volleyball)SaUna) Volleyball) SaUna) 9:30-9:OOPM 9:30-9:OOPM 9:30-9:OOPM 9:30-10:OOPM closed For more information, please contact Ian Jones by phone at 224-4054 or by email at ijones@cityofseward.net Also, check out our Facebook page @ Seward Parks& Recreation We are still actively looking for those interested in becoming a referee as well. As always, anyone interested in participating as a volunteer or paid referee for Volleyball and Basketball are encouraged to email: ijones@cityofseward.net. Revenues: Public Use 99MM M. P'unchCards Registration Facility Rentals Rock Wall Use Tournan ient.s Miscellaneous u Special Events Tot,al Revenues $1,723.00 S502.50 019 * Weight Room Racquetball Rock Wall Indoor Park O pen GymJBasketbafl G en Volleyball ' aunaJ hoover Total Attendance 300 2 Total Hours of Operation so 65 S& R at the AVTEC Gym: Activity 8/14/19-8/28/19: • Wellness Room: 2 0 Weight Room: 54 8 • Racquetball: 0 • Indoor Park: 26 • Open Gym/Basketball: 100 • Rockwall: 5 • Open Volleyball:4 • Sauna/Shower: 22 Activity by Association: • Seaview: 44 • AVTEC: 63 • Volunteers: 2 • Public Use: 240 u � n r wv Teen Youth Center TYC's After School Program began on Tuesday August 20. We have served 18-21 participants each day of After School program. Each day has a different theme so that we engage the kids in a variety of activities, ranging from arts to team building and sports. We are supporting the kids of our community by helping them develop new skills of positive attitudes, problem solving and resilience. $3 drop in fee, $30 punch Card or$200 booster pass is available on line at sewardrec.com. TYC is seeking kids in grades 5-12 to apply for the Leadership Council for the 2019-2020 school year.We are looking for motivated participants that want to serve the community with helping out with special events and fundraisers.The volunteer hours that kids put in now can lead to scholarship money for the future. Interested participants can fill out an application and return it to Josie at the TYC or Meredith at "The Rec". Our fall and winter programs are on www.sewardrec.com to allow for registration.There are positions posted for Program Aids. Upcoming events include: First Friday Fun Night at the TYC for 41"and 51"graders with the theme of Back to School. First Friday Fun Night is September 61"at TYC from 6-8pm for$3. Register online at sewardrec.com or pay at the door. 9 Second Saturday Social for families with the theme of Music and Movement. Meet and greet AVTEC students and school open houses. Campground & Park Maintenance Parks& Rec bid farewell to Karin. Karin contributed so many years to the Parks& Recreation department and will be missed. Parks& Rec has been busy handling shelter operations The Forest Acres campground restroom-painting project is near completion. Working with the Finance department to locate headstones and issuing deposits. Parks and playground inspections The gardeners are wrapping up and prepping for fall. They have had a busy summer watering every day. Campground revenue YTD $824,940 �IIIII�II1f�II1I111���11�11���1//� J/J � � rt r 10 Parking Seward Parking Dept. Monthly Report August 2019 The Parking department is working with T2 to get the paystations communicating with our SecurePark app. SecurePark is our new parking management tool. Parking Permits: 2019 2018 +/-com arison Slip Holder permits 77,77YRFURNW, $750.00 $350.00 Harbor Area Emp Permits $50.00 $300.00 Commercial Veh pass $0.00 $0.00 Visitor's Pass $1,200.00 -$100.00 Vehicle w/ Trailer $1,200.00 -$1,000.00 Sub-total $2,760.00 ��� ' ;1 $450.00 $0.001 $0.00 Total Revenue $2,760.00 $3,200.00 -$450.00 _ ' ' +/-comparison NE Lot $ ,080.00 $ (1,405.00) North Lot ,250.00 $ 1,641.00 South Lot ,620.00 $ 1,730.00 South boat launch %, 11 �! $ 14,450.00 $ 2,805.00 S Harbor Uplands / $ 4,655.00 $ 4,028.00 i Tota is $109,244.00 $ 3,189.00 +/-comparison. Warnings issued 205 -199 Tickets issued "` 28 Tickets paid 2 Towing/ boot 0 264; „ 29 Staff Signature/ Date Daniel Moore 08/29/19 The City of Seward is now accepting payment for cemetery plot reservations. Individuals pay$500 per cremains or burial site in the new cemetery section. See forms online at www.cit, ofseward.us/cemetery. 11 8/30/19 Seward Community Library&Museum Director's Report NEWS AND UPDATES Postponed Author Sandy Mazen Visit Memoir- Kiyonuk:An Arctic Alaska Boyhood The 45-minute talk about his two-year journey, including ties to Seward History and life in various parts of Alaska has been postponed indefinitely due to the wildfire situation. We will post the event as soon as it's been rescheduled! Summer Appreciation! The summer has flown by! We could not have had such a successful and busy season if it were not for our amazing team! They are kind, dedicated and helpful! I want to especially thank our seasonal staff who have helped to keep the museum open this summer: Michelle Strubeck, Dale Horkman and Kaitlyn Hazard. Our regular part-time aides, Anna Gibson and Susan Moseman are invaluable to our front desk services and operations! Amanda Lyon, our Program Coordinator, stepped into her role the end of April to enthusiastically assume the planning and responsibility for a very successful all age Summer Reading Challenge. Evan Hinton, our Technician, has advanced his training to include original cataloging for the many unique items we've been waiting to add to our catalog. Last, but not least, we could not do what we do without the support and help of our nonprofit affiliates, volunteers and community supporters who give so generously! Winter Hours Both Library Museum Winter Hours began September 17t"and will continue through next May: 2019-2020 Winters Hours September 17- May 16 Library Winter Hours Mon: 11am -6pm Tues, Wed,Thurs: 11am -8pm Fri, Sat: 11am -6pm Closed Sunday Museum Winter Hours Tues-Thurs: by advance appointment Fri-Sat: 12pm -5pm Closed Sunday& Monday Free winter admission! Ongoing Hiring Efforts Full-Time Curator of Collections and Exhibits,Tues-Sat, 9:00am-5:00pm 2019 UNIVERSE OF STORIES SEWARD SUMMER READING PROGRAM REPORT Our Summer Reading Program was a success! Participants complete six logs, each tracking a total of 4 hours of reading in 20-minute blocks, a commonly recommended reading time for young students to maintain their reading level over the summer break. Children ages 4 and under participated through our 1000 Books Before Kindergarten Program. Caregivers counted time reading to their children. Summer Reading Program Kick Off Party,June 1, 2019 Over 100 patrons enjoyed free tacos and space-themed crafts. Participants received a registration kit including a 4-hour reading log, Library& Museum pencil, Universe of Stories bookmark, Universe of Stories stickers, and a flyer with information about upcoming library events to get them started on their summer reading journey. 12 Seward Summer Reading Program Registration Stats Ages 0-4: 35 Ages 5-12: 79 Ages13-17: 4 Ages 18+: 37 Total 155 Hours Read Reading Stats 4 Hours 81 people= 324 hours 8 Hours 74 people= 592 hours 12 Hours 64 people= 768 hours 16 Hours 61 people = 976 hours 20 Hours 54 people= 1080 hours 24 Hours 53 people= 1272 hours Total Hours Read = 1560 hours NOTE: By the program's end, 155 people participated and 50 completed their 24-hour reading logs. Seward read a combined 1560 hours! Special Summer Reading Program Events • Beginning Kite Making Workshop with Tim Morrow (June 12) • Intermediate Kite Making Workshop with Tim Morrow (July 17) • 10 Weekly Crafternoons,Thursdays • 10 Weekly Lego Playtimes,Tuesdays • Chasing the Moon PBS Pre-Screening Movie Event(June 26) • Teen Writing Workshop with YA Author Lynn Lovegreen (July 31) Summer Reading Program Closing Celebration, August 10, 2019. Over 60 people enjoyed root beer and orange dream soda floats, a straw rocket craft, and a rocket bookmark craft. Eight local businesses participated in donating prizes raffled off at the Closing Celebration, with a combined estimated value of over$2100.00! Summer Reading Program Sponsors: The programs and efforts of the Library& Museum are made possible and greatly enhanced by community sponsors and supporters. We want to recognize the following for their generous contributions and help! • Alaska State Library: The ASL is a member of the Collaborative Summer Library Program and cooperates with the Alaska Library Association each year to sponsor a statewide summer reading program.The Alaska State Library provides a basic starter kit of materials and a summer reading program manual to each library participating in the statewide program. • Seward Community Library Association: $959.80 funding support! • Seward/Moose Pass Imagination Library: Volunteering! • Local Seward Business Grand Prizes raffled off at the Closing Celebration o Alaska Railroad:Two adult RR passes o Alpine Air Alaska: Flightseeing with Glacier Landing for Two o Irvin Pottery: $25 Gift Certificate o Seward Bike Shop: Specialized Hotwalk Balance Bike o Sunny Cove Sea Kayaking:3-Hour Resurrection Bay Sea Kayak Tour for Two o Kenai Fjords Tours: Resurrection Bay Wildlife Cruise with Lunch for 2 Adults and 2 Kids o The Ranting Raven: Small sketchbook and colored pencils, Little Tyrannosaurus puppet, Dinosaur Island 64 Piece Puzzle, Red Sings from Treetops children's book o Woody's Thai Kitchen: 5 Individual $20 Gift Certificates 13 Summer Reading Program Volunteers: We would like to thank all the volunteers who helped to make this program so successful. A huge THANK YOU to:The Seward Community Library Association,Traci Baumgardner, Debra Burdick-Hinton, Mandy Broyden, Kristi Ellsworth, Ken Fay, Alexis Kaferstein, Michelle Quinn, Nickole Lyon,Tim Morrow, Richard Mills, Devie Mills,Tegan Retzer, & Kylie Mullaly!!! UPCOMING PROGRAMS PREVIEW PBS DOCUMENTARY SEPCIAL! Country Music, a Film by Ken Burns Wednesday,September 11 6:30—8 pm • Live Music at 6:30pm with Chris Crain in the Atrium! • Movie at 7:00 pm in the Community Room(45 minutes) Join us for this special 45-minute preview,featuring excerpts from Country Music,A Film by Ken Burns that will premiere on PBS beginning September 15. Country Music is a documentary series that explores the history of a uniquely American art form. From its deep and tangled roots in ballads, blues and hymns performed in small settings,to its worldwide popularity, learn how country music evolved over the course of the 20th century, as it eventually emerged to become America's music. Country Music explores questions such as "What is country music?" and "Where did it come from?" while focusing on the biographies of the fascinating characters who created and shaped it. From the Carter Family,Jimmie Rodgers and Bob Wills to Hank Williams, Patsy Cline,Johnny Cash, Merle Haggard, Loretta Lynn, Charley Pride,Willie Nelson, Dolly Parton, Emmylou Harris, Garth Brooks and many more, we'll explore stories as well as the times in which they lived. Much like the music itself,the film tells unforgettable stories of hardships and joys shared by everyday people. h_ttps://www.pbs.org/kenburns/country-music/ Stop by and share your favorite country song land see what other's favorites are on the interactive display in the atrium any time before and after the program. We thank PBS for the opportunity to bring this special preview to our community and Chris Crain for helping us celebrate with live music! 14 J�s Movie@2 Program Mon-Sat, 2-3pm through September 16 Community Room (Meeting Room on occasion)The Iditarod National Historic Trail: A History and Waves Over Seward movies, shows daily at 2pm, Monday-Saturday. Donations appreciated. Resurrection Bay Historical Society volunteers show these movies during Summer Museum Sunday Hours, 1-5pm. Thank you to the Iditarod Historic Trail Alliance and the Seward Community Library Association for granting us special permission to show these movies. Play Time Saturdays, Noon-4pm Children's Room Don't miss fun each Saturday with books, activities, and toys specially selected according to a theme each week to enhance creative play and development. Stop by and experience our newest theme for this unique unstructured play program created with working caregivers in mind. Adult supervision required. • August 31—C is for Cat • September 7—D is for Dragon • September 14—E is for Everyone • September 21—F is for Fall • September 28—G is for Grateful Story Time Fridays, 11-12pm Children's Room This long-time community tradition and favorite is back! Join us for stories, songs, crafts, activities, and fun! Designed for Pre-K children and their caregivers. Adult supervision required, participation encouraged! • September 20—Hello! My Name is.... • September 27—Welcome Fall! 15 Banned Book Week September 22-28 Library-Wide Keep the light on! We believe in protecting your right to read and access information. Stop by the library and "check-out" banned, challenged, or restricted books! Section 3 in the Library Bill of Rights states: "Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment." Books that have historically been banned, challenged, or restricted will have a special bookmark reminding us of our freedom to read! Learn more about banned books at www.ala.org/advocacy/bbooks. i�Har n�o a u�i i�N � Cooly for books MO opecl l bookmark wbIch sigiiifles the books fr rr lil tor„f rffl been banned,clraffen ed,or rye tr ieLed, ekebrwxte your freetlorrr to reaxil.. a1"tn,ed Books Weed September 22-28,201 4 www crtyYofsewFLrd w/lihmuus (907)224-4082 IrtraantiAs�c t�u1`�von,+rn¢ir x�ut ���m��".. 16 "A Day to Remember" the unprovoked attacks of Sept. 11, 2001, upon America by foreign terrorists have thrust the United States, and other countries, into a war it never envisioned, militarily or diplomatically; and the challenges facing all the civilized people of the world as they relate to the war on terrorism will not end until those with radical ideas that are contrary to peaceful ideas of the free world; and America is fully committed to ensuring our freedoms remain unfettered and sovereign for all generations, now and forever; and WHEREAS, world opinion needs to remain focused upon the elimination of these inhuman acts perpetrated around the globe; and one way to accomplish this to NEVER FORGET that those innocent victims did not die in vain; and America can fight back by reminding the world that the deaths of these people will always be remembered and that they will be forever loved; and service members and first responders from Seward and the state are honored and supported when they are called to serve and defeat inhuman acts of terrorism; and a noble and appropriate way to accomplish this is through the annual celebration of their life and their service; and this commemoration should be conducted each Sept. 11 throughout the land to include: • The promotion of global peace and goodwill; • The demonstration of America's resolve and perseverance to win the war on terrorism; • The advancement of responsible citizenship; • The encouragement of patriotism and love of country; and • The poignant remembrance of those innocent victims who died Sept. 11, as heroes, one and all; NOW THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska, do hereby issue this proclamation in remembrance of those who tragically lost their lives on September 11, 2001 and as a token of appreciation for the brave men and women who serve and protect our country today. Dated this 9'day of September, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor .. i„oi fit v �,u PROCLAMATION WHEREAS, the American Legion was chartered by Congress in 1919 on September 161h as a wartime veterans organization based on the four pillars of Veterans Affairs & Rehabilitation, National Security, Americanism, and Children & Youth; and WHEREAS, over the years, the American Legion has become a preeminent community-service organization which now numbers more than two million members -- men and women -- in nearly 13,000 American Legion posts worldwide working a variety of programs that support the,four pillars and benefit our nation's veterans, its service members, their families, the youth of America and its citizens; and WHEREAS, the Alaska American Legion has grown to be the largest and most active major veterans organization and advocate for veterans rights in the state of Alaska; and WHEREAS, the Alaska American Legion's current membership is over eight thousand with thirty-five chartered posts which include Legionnaires, Auxiliary members and Sons of the Legion; and WHEREAS, the American Legion continues to serve Alaska's veterans, members of the armed forces and their families through its hospital visits, financial assistance, boys and girls state programs, and continue to fight for the rights c of veterans and our military through active legislation at the state and national level; and WHEREAS,the members of the American Legion Post 45 in Seward have been dedicated to upholding the ideals of freedom and democracy, while working to make a difference in the lives of fellow Americans, since"December 31, 1919; and WHEREAS, the 2019 observance of American Legion Day provides an opportunity to recognize Legionnaires in our community for their many contributions to our city of Seward. NOW, THEREFORE, I, David Squires, Mayor of the City of Seward, Alaska do hereby proclaim September 16, 2019, as THE AMERICAN LEGION DAY Dated this 9th Day of September, 2019 THE CITY OF SEWARD,ALASKA David Squires, Mayor 19 PROCLAMATION WHEREAS, throughout American history members of America's armed forces have made uncommon sacrifices as Prisoners of War (POW), serving our country under conditions of extreme hardship, while remaining steadfast even when their treatment violated fundamental standards of morality and international codes of conduct; and WHEREAS, 1,598 Americans are still missing from the 'Vietnam War, as well as 7,704 unaccounted from The Korean War, 126 from the Cold.War, over 72,000 from World War II, as thousands are recorded as unrecoverable as deep-sea losses; and WHEREAS,Americans held as POW and.Americans Missing in Action (MIA) have earned our respect for their courage and devotion to the United States; and WHEREAS,we honor our POWs who, in the act of serving our Nation,relinquished their freedom to protect the liberty we enjoy; and WHEREAS,we also honor those MIAs, and should not forget the pain and suffering of families, friends of those missing and countless other Americans still deal with a lack of certainty regarding their fates; and WHEREAS,because we mint not neglect to honor the men and women who have served their country so faithfully, the United States Congress established the third Friday in the month of September as America's Annual National POW/MIA Recognition Day; and WHEREAS,the City of Seward commends, supports, and shares our nation's commitment to account as fully as possible for Americans still missing and unaccounted for from our nation's past wars and conflicts and calls on our National Leaders to consistently help account for and return our missing and unaccounted for personnel to the United States. NOW, THEREFORE, I,David Squires, Mayor of the City of Seward, do hereby proclaim September 20, 2019, as POW/MIA RECOGNITION DAY and call upon all in the City of Seward to join with Americans across the Nation in honoring all present and former American POWs and MIAs, and their families. Dated this 9th Day of September,2019 THE CITY OF SEWARD,ALASKA David'Squires,Mayor 20 AGENDA STATEMENT Meeting Date: September 9, 2019 From: Jessica Fogle, Acting City Clerk Agenda Item: Intent for Motion to Reconsider Resolution 2019-076 CITY COUNCIL RULES OF PROCEDURES RULE 34. RECONSIDERATION (a) A motion to reconsider may be applied to any ordinance,resolution or action of the Council and has precedence over all motions except the motion to adjourn. A Council Member may make a motion to reconsider only if they voted on the prevailing side of the question to be reconsidered and if they make the motion to reconsider on the same day and at the same meeting at which the vote to be reconsidered was taken or if the Council Member files a written notice of intent to reconsider no later than 5:00 p.m. on the first business day following the day on which the vote was taken. The Council Member may file by telephone provided that the notice of intent to reconsider is signed before the motion is reconsidered.A motion for reconsideration requires a 2/3 vote to carry. If a motion to reconsider a particular ordinance, resolution or other action fails, a second motion to reconsider the same action shall not be in order. (SCC§2 .10.065 E.) (b) The following motions may not be reconsidered: (1) A motion which can be renewed within a reasonable time; (2) An affirmative vote whose provisions have been partly carried out; (3) An affirmative vote in the nature of a contract when the party to the contract has been notified of the outcome; (4) Any vote which has caused something to be done which it is impossible to undo; (5) A vote on a motion to reconsider; or (6) When practically the same result, can be obtained by some other parliamentary motion. RECONSIDERATION OF RESOLUTION 2019-076 The city clerk's office received a written Intent for Motion to Reconsider Resolution 2019-076 from Council Member Towsley, who voted on the prevailing side for the approval of the resolution on August 26, 2019. The request was received before 5:00 p.m. on August 27, 2019 and so was considered timely. 21 PROCEDURE Items for Reconsideration appear under UNFINISHED BUSINESS: • Motion to Reconsider • Second • Discussion is allowed (discuss the reconsideration, not the resolution itse - Vote to Approve must pass by 2/3 (7 council = 5 votes; 6 council = 4 votes; 5 council = 4 votes; 4 council = 3 votes) • If approved, the resolution returns to the floor in its last state prior to approving the final main motion; it can then be debated and further amended. • If failed, the resolution remains the same as it was with no changes. RECOMMENDATION Council follow the procedure outlined above. 22 Sponsored by: Meszaros Reconsideration: September 9, 2019 CITY OF SEWARD,ALASKA RESOLUTION 2019-076 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE 2020 GRANT YEAR BUDGET FOR THE SEWARD COMMUNITY HEALTH CENTER AS REQUIRED BY THE CO-APPLICANT AGREEMENT BETWEEN THE CITY OF SEWARD AND THE SEWARD COMMUNITY HEALTHCENTER (CHC) WHEREAS, on December 13, 2010, the Seward City Council enacted Ordinance 2010- 00E establishing the powers and duties of the Governing Board of Directors ("Governing Board") charged with oversight of the Seward Community Health Center, as amended by Ordinance 2013- 013 on December 16, 2013; and WHEREAS, the City of Seward ("City") and the Seward Community Health Center ("CHC") are co-applicants as a federally qualified health center in accordance with Section 330 of the Public Health Service Act(42 U.S.C. §254b); and WHEREAS, the City and the CHC entered into a Co-Applicant Agreement dated February 20, 2014, and the City Council authorized submission of the previous Service Area Competition Grant application via Resolution 2015-080 approved on September 2, 2015, wherein the parties agreed that the CHC budget would be submitted to the City Council after approval by the Governing Board and providing that "the City Council may not unilaterally revise a budget approved by the Governing Board or approve an alternate budget for the Health Center without review and final approval by the Governing Board, with subsequent follow-up by the City Council"; and WHEREAS, the Governing Board of the CHC approved the 2020 Seward Community Health Center Section 330 (Year 6) grant budget at a board meeting held on July 25, 2019, and the Coordinating Committee ("Committee") of the CHC met to review the grant budget on August 5, 2019, and both the Governing Board and the Committee recommend approval by the Seward City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby approves the 2020 budget of the Seward Community Health Center ("CHC"), representing the Year 6 grant budget for Section 330 funding through the Health Resources and Services Administration. Section 2. The attached budget includes the one existing provider of behavioral health services which was hired before the City was informed that the CHC intended to enter that line of service. The City has made clear to the CHC that any future direct hiring of staff related to behavioral health or substance use disorder services is considered in direct conflict with the Co- 23 CITY OF SEWARD,ALASKA RESOLUTION 2019-076 Applicant Agreement's prohibition against competition and is therefore disallowed by the Co- Applicant Agreement. Section 3. The CHC is requesting a financial contribution from the City of Seward in the amount of$100,000 for the 2020 grant year which will be subject to approval by the Seward City Council during its upcoming budget deliberations. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 261h day of August, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 24 Agenda Statement Meeting Date: August 26,2019 Through: Scott Meszaros, City Manager From: Kristin Erchinger,Finance Director Agenda Item: City Council Co-Applicant Approval of Section 330 Seward Community Health Center 2020 Budget BACKGROUND &JUSTIFICATION: The Seward City Council authorized the creation of the Seward Community Health Center(SCHC) and governing Board when it enacted Ordinance 2010-008 in December 2010, formalizing the powers and duties of the board of directors charged with overseeing the Seward Community Health Center. The City of Seward and SCHC are co-applicants for Section 330 federal funding to operate a federally qualified health center in Seward;together, the entities comprise the Health Center. The parties entered into a Co-Applicant Agreement(Agreement)on February 20,2014 approved by City Council Resolution 2014-018, and subsequently amended in Resolution 2018-067 approved on August 13,2018.This Agreement requires that the SCHC budget be approved first by the governing Board and then by the City Council, and includes the following language: §3.2.4"The Governing Board shall approve the annual operating and capital budget in accordance with Section 330 requirements and City policies. The overall plan and budget shall be prepared under the Governing Board's direction by the Health Center's management team and the Finance Committee of the Governing Board." §°3.2.5 "The Governing Board shall submit an annual budget for the health center to the City Council for approval,as a co-applicant requirement of Section 330. The Board shall submit the budget no later than October I of each year,for the following year. if the Board unreasonably fails to approve an annual budget,the City may still submit the annual funding request under Section 330 of the Federal Public Health Service Act.No budget shall become effective ivithout City Council approval. " §4. 2. d "The City Council shall be responsible for adopting the Health Center's annual operating and capital budgets as finally approved by the Governing Board; the City Council may not unilateralty revise a budget approved by the Governing Board or approve an alternate budget for the Health Center without review and final approval by the Governing Board,with subsequent follow-up by the Council in accordance with Seward City Code 2.10.030(a). In accordance with Section S of the Agreement,the parties also agree to participate in a Coordinating Committee comprised of one member each of the Governing Board, the City Council, the Health Center executive director, and the City Manager or his designee. This group met to review the proposed 2020 Seward Community Health Center budget and has recommended its approval. 25 Further,Health Resources and Services Administration (HRSA) issued Policy Information Notice 2013-01 on March 18,2014,requiring that health centers prepare and submit grant applications that contain a total budget for the health center scope of services for 12 months, and the budget must include a separate budget breakdown for the Section 330 funding proposed for the application period, showing costs supported by the grant and costs supported by other sources of non-HRSA funding(i.e.patient revenue, City grant funding, other funding). INTENT: Fulfill the City's obligation as co-applicant Section 330 grantee, to approve the 2020 Seward Community Health Center grant budget. CONSISTENCY CHECKLIST: Yes No N/A l' Comprehensive Plan (document source here): "Effective, accessible, affordable healthcare", P. 12. X 2 Strategic Plan (document source here): "Maintain and enhance medical X --services", p. 18 3 Other (list): Co-Applicant Agreement dated 2120,114,•HRSA PIN 2013- X 01, bb S-6. FISCAL NOTE: The SCHC anticipates HRSA federal funding for the period 2/l/19-1/31/20 totaling $1,323,419. Grant amounts are subject to change by HRSA, depending on patient visits. The SCHC requests $100,000 from the City to support its 2020 operations.As the clinic achieves its goal of increasing patient visits, it is expected that patient revenues will comprise a larger portion of clinic funding, necessitating less operating subsidy from the City. The clinic is estimating patient revenues of $1,336,001 in 2020. Approved by Finance Department: , ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve the Section 330 Co-Applicant Seward Community Health Center 2020 Budget. 26 Seward Community Health Center, Inc. Year 1 2020 Budget Draft HRSA Other TOTAL WORKING BUDGET- NOT FOR SUBMISSION Federal Non-Federal Volume: #of Patients 2,353 Patient Encounters 5,412 Revenue: Federal BPHC 330 Grant 1,323,419 1,323,419 State/ Local - 100,000 100,000 Other Federal Funding - - Other - 227,930 227,930 Program Income (Net Patient Revenue) - 1,336,001 1,336,001 TOTAL REVENUE 1,323,419 1,663,931 2,987,350 Expense: Personnel -Refer to Form 2 Staffing Profile Administration/ Management 227,243 87,992 315,235 Facility and Non-Clinical Support Staff 129,539 41,267 170,806 Physicians 176,973 131,902 308,875 NP, PA, and CNMs 229,824 73,214 303,038 Medical 262,190 83,525 345,714 Behavioral Health (Mental Health & Substance Abuse) 62,570 19,933 82,503 Enabling Services 130,080 41,439 171,519 Total Salary Expense 1,218,419 479,271 1,697,691 Fringe Benefits: Health Insurance - 443,500 443,500 Disability/Life Insurance - - Housing Allowance 2,000 2,000 Medicare/SS 121,385 121,385 AK SUI 13,242 13,242 Retirement - 44,952 44,952 Workers' Compensation quote - 14,500 14,500 Total Fringe Benefits 7.93% - 639,579 639,579 Subtotal Personnel and Fringe 1,218,419 1,118,851 2,337,270 Travel: Providers and Staff - 11,500 11,500 Board - 10,000 10,000 Other- Contracted Physician - - - Subtotal Travel - 21,500 21,500 Supplies: Pharmacy/ Medications $ 13.30 - 72,000 72,000 Medical Supplies $ 4.42 23,921 23,921 Office - 14,000 14,000 Minor Equipment (<$5,000) - - - Subtotal supplies - 109,921 109,921 Page 1 of 2 27 Printed On: 7/17/2019 Seward Community Health Center, Inc. Year 1 2020 Budget Draft HRSA Other TOTAL WORKING BUDGET- NOT FOR SUBMISSION Federal Non-Federal Contractual: Patient Care: Patient Related/Contractual 105,000 5,000 110,000 Non-Patient Care: Accounting - 34,100 34,100 Audit 24,000 24,000 Billing & Coding 15,000 15,000 Legal - 2,500 2,500 Services- Electronic (HIT) 25,000 25,000 Other - 7,000 7,000 Subtotal Contractual 105,000 112,600 217,600 Other: Bank Fees - 12,600 12,600 Communications - 24,300 24,300 Dues & Subscriptions - 17,375 17,375 Equipment Maintenance/ Lease - 5,864 5,864 Facility Janitorial Contract/PSMC 10,560 10,560 Insurance - Malpractice, Propety, D&O - 19,000 19,000 O&E Promotion Supplies/ Postage/ Events 13,000 13,000 O&E Advertising 6,000 6,000 Postage/ Freight - 1,900 1,900 Recruiting & Retention 31,580 31,580 Rent: Clinic - 60,000 60,000 Rent/ Leases (Other) - 4,000 4,000 Repairs & Maintenance - 40,620 40,620 Training + CME Related - 15,260 15,260 Utilities - 39,000 39,000 Subtotal Other - 301,059 301,059 TOTAL DIRECT COSTS 1,323,419 1,663,931 2,987,350 Indirect Cost 0.00% - - - TOTAL EXPENSE 1,323,419 1,663,931 2,987,350 Page 2 of 2 28 Printed On: 7/17/2019 Department of 4 - 7'� Health and Social Services T11111 SEI-A-1'11. z (?A DIVISION OF BEHAVIORAL HEALTH :. Director's Office LASK- --A- 3601 C Street,Suite 878 i, I,T,;R,'14 R 1lfD._1- 411 T.DUNLL t Anchorage,Alaska 99503-5924 Main:907.269.3600 ,4LA'i Toll Free:800.770.3930 Fax:907.269.3623 Scott Meszaros Seward City Manager P.O. Box 167 Seward, Alaska 99664 Dear Mr. Meszaros, I am writing to you in support of the long term viability of your local community behavioral health organization,Seaview Community Services.As you are likely aware, behavioral health grants issued by the state have been steadily diminishing over the years as we encourage providers to rely more on Medicaid,third party payers, and other sources of support. For many providers, however,this transition has been extremely financially stressful.Seaview has done a commendable job in managing this transition and in making the changes needed to continue to offer comprehensive services to your community. Still,the level of support it receives from the City of Seward will be critical going forward. We are aware that you are currently renegotiating your agreement with the Seward Community Health Center.One aspect of that agreement which is of particular importance to us is the section which addresses a requirement for cooperation versus competition with the community's healthcare providers.We understand that when the City first initiated the plan to bring in the FQHC,that assurances were made to all the existing healthcare providers that the Federal money coming into the community would not be used to compete with,or displace,existing providers. The Division does see the value of having behavioral health care readily available in primary care settings. In most cases however, even when basic behavioral health support is available in these settings, individuals with more significant mental health or substance use issues are referred to the kind of specialty care only available in community behavioral health centers.These centers have the capability to provide much more intensive levels of mental health and substance use treatment interventions and provide more long term rehabilitative services including residential, housing, and employment supports. We urge you in your deliberation with the Seward Community Health Center to remember the unique importance of specialty behavioral health care and to support the continued vitality of the resource for this which you currently have in your community—Seaview Community Services. Sincerely, Gennifer Moreau-Johnson Director 29 Glacier Family Medicine Clinic 11724 Seward Hwy Ste D Seward, Ak 99664 (907) 224-8733 phone (907) 224 8734 Fax August 22', 2019 Hello, I am writing today to express my concerns about the proposed expansion of the Seward Community Health Center and the discussion to discontinue the current relationship with the City of Seward and remove or revise the non-competition clause in section 1.7.1 of the current co-applicant agreement between SCHC and the City of Seward. I have been serving the community of Seward as a physician assistant since 2001. First at Providence Health Center and then at Glacier Family Medicine Clinic. Even though I compete directly with the SCHC, I believe that they provide a beneficial, needed service here in our community. However, if the non-competition clause is removed, it would allow them an unfair, competitive advantage over all the providers in our community that do not have access to federal funding. I am especially concerned with their desire to expand into behavioral health. SeaView has been an integral part of our community for many, many years. I have seen their struggles over the years trying to deal with ever increasing budget cuts. But somehow, they have managed to successfully adopt strategies to deal with these budget issues. With the current State of Alaska budget cuts and cuts to medicaid, their budget issues continue. Furthermore, trying to find qualified personal, including psychiatrists, that are willing to work, and live in Seward, is difficult. As you are well aware, there is a nationwide shortage of psychiatrists and Alaska Psychiatric Institute in Anchorage, a facility run by the State of Alaska, has had chronic issues with finding qualified personal to work. If SCHC were allowed to compete with SeaView, instead of collaborate with them, they would have an unfair funding advantage; the SCHC could hire SeaView's current employees out from under them with more lucrative compensation packages; make it more difficult for them to recruit future employees but drawing from an already very limited, professional, labor pool; and directly compete with SeaView for much needed funding. If Seward is to maintain a diverse, competitive community of professionals for medical services, dental services, mental health, and other specialty services, a federally funded facility can not be allowed to compete with private enterprise and non-profit services. 30 Competition is good for all businesses. Federally subsidized competition is not. Thank you for your consideration in this matter. 31 Sponsored by: City Attorney Introduction Date: September 9, 2019 Public Hearing Date: September 23, 2019 Enactment Date: September 23, 2019 CITY OF SEWARD,ALASKA ORDINANCE 2019-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING SEWARD CITY CODE 2.10.045 "METHODS OF ACTION" AND SCC 2.15.010 "METHODS OF COUNCIL ACTION" TO PERMIT COUNCIL TO DIRECT THE CITY MANAGER, CITY ATTORNEY,AND CITY CLERK BY MOTION WHEREAS, Seward City Code 2.10.045 states that "[I]egislative action shall be taken by the council only by means of an ordinance or resolution;" and WHEREAS, Seward City Code 2.15.010 also states that legislative action shall only be taken by ordinances or resolution; and WHEREAS, City Council has consistently and historically directed appointed officers via motion or less formal manners during Council meetings; and WHEREAS, the term "legislative action" is not defined in the Code; and WHEREAS, it is in the City's best interest to ensure Council has the tools it needs to efficiently conduct the people's business while protecting the public's knowledge of the issues and matters before Council at any given meeting, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: (added language is italicized, underlined, and bolded;Deleted language is strieken Section 1. Seward City Code 2.10.045 "Methods of action" is amended to read as follows: 2.10.045 -Methods of action. A. Except as otherwise provided in this code, legislative action shall be taken by the council only by means of an ordinance or resolution. B. Council may direct the City Attorney, City Clerk, and/or City Manazer via motion so lonz as motions rezardinz substantive directives are included on the azenda before a vote is taken on such motions. 00859293.DOCX 32 CITY OF SEWARD,ALASKA ORDINANCE 2019-015 Section 2. Seward City Code 2.15.010 "Methods of council action" is amended to read as follows: 2.15.010 -Methods of council action. A. Except as otherwise provided in this code, city council shall take legislative action only by means of an ordinance or resolution. B. Council may direct the City Attorney, City Clerk, and/or City Manager via motion so lonz as motions rezardinz substantive directives are included on the azenda before a vote is taken on such motions. Section 3. This ordinance shall become effective ten days following approval. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA this 23rd day of September, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 00859293.DOCX 33 Agenda Statement Meeting Date: September 9, 2019 ' To: City Council Through: City Manager Scott Meszaro;�—" From: Holly Wells,City Attorney Agenda Item: Ordinance 2019-015,Methods of Council Action Revised BACKGROUND & USTIFICATION: The Seward City Council traditionally acts via ordinances, resolutions, motions, and directives. However,the Seward City Code requires all "legislative action"to occur via ordinance or resolution. In recent months, Council members, the Mayor, and the City Clerk have worked diligently to ensure that substantive discussion items are placed on the agenda in a way that ensures the public and all Council members have notice and a written action item to revise, adopt or reject. However,Council often needs to direct the City Manager,City Clerk,and/or City Attorney to draft ordinances, resolutions or policies that reflect Council's goals. While this type of direction may require Council legislative action, it would be unduly restrictive and inefficient to require such action take place via ordinance or resolution. INTENT: The intent of Ordinance 2019-015 is to permit Council to direct the City Manager, City Clerk, and the City Attorney via motion so long as motions on substantive matters are included on the agenda. By including substantive motions on the agenda, Council ensures members of the public have notice of any substantive direction Council may give at a meeting while giving Council the fluidity it needs to govern efficiently. CONSISTENCY CHECKLIST: Yes No N/A 1, Comprehensive Plan (document source here): X 2. Strategic Plan (document source here): X 3. 10ther(list): 00848484.DOCX 34 FISCAL NOTE: There are no financial implications associated with this agenda item. Approved by Finance Department: ATTORNEY REVIEW: Yes_X No Not Applicable, ___ __ RECOMMENDATION: The Administration recommends approval of the Ordinance. 00848484.DOCX 35 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-077 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A ONE YEAR CONTRACT FOR $368,952 WITH THE STATE OF ALASKA, DEPARTMENT OF CORRECTIONS, FOR OPERATING THE SEWARD COMMUNITY JAIL AND HOUSING PRISONERS CHARGED OR SENTENCED UNDER ALASKA STATUTES WHEREAS, the City of Seward has received a proposed one-year contract from the State of Alaska for the operation of the Seward Community Jail; and WHEREAS, the contract amount for the City of Seward is $368,952, in accordance with the attached contract for July 1, 2019 through June 30, 2020; and WHEREAS, the amount of $368,952 is $18,952 above the 2019 budgeted amount of $350,000; and WHEREAS,the 2019 budgeted cost to operate the community jail is $685,922. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to enter into a one-year contract for $368,952 with the State of Alaska, Department of Corrections, to provide for operating the Seward Community Jail and housing prisoners charged or sentenced under Alaska Statutes. Section 2. Revenue associated with this contract will be built into the 2020 budget. Section 3. The Seward City Council herby instructs the administration to continue lobbying for additional state funding of the Seward Community Jail such that the local tax payers are not asked to subsidize the cost of operating the jail for state-related offences. Section 4. The Seward City Council hereby instructs the administration to explore cost saving alternatives to jail operation including closing the jail and transporting detainees to other state facilities. Section 5. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of September 2019. 36 Agenda Statement Meeting Date: September 9, 2019 To: City Council r From: Tom Clemons,Chief of Police Through: Scott Meszaros, City Manager�� Agenda Item: Contract renewal between the Department of Corrections and the City of Seward for the operation of the Seward Community Jail BACKGROUND &,JUSTIFICATION: The City of Seward has entered into contracts with the Department of Corrections for many years and this renewal is being presented for adoption. The State of Alaska will pay the City of Seward $368,952 to operate the Seward Community Jail in accordance with the conditions set forth in the attached contract. This contract is effective July 1, 2019 through June 30, 2020. INTENT: To authorize the City Manager to sign an extension of a contract between the City of Seward and the Department of Corrections. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: 2.2.9 Pu blic Safety Xw... • Continuously plan for future police services to ensure the highest level of public safety within the community • Encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. • Support adeajuate olice services and egRi ment 2 Strategic Plan (Page 18) Promote a Safe Community ........ XW _....... . 3 Other: � X FISCAL NOTE: The City of Seward will receive the sum of$368,952 from the State of Alaska for this contract. Historical allocation from the State is as follows: 2014-2015, $670,821 and 2015 to present, $368,952.The 2019 budget for the operations of the jail is$685,922 therefore, the general fund obligation of the jail operations will be $316,970 and will be built in to the 2020 budget. Approved by Finance Department: .. I �. ATTORNEY REVIEW: Yes No X RECOMAMNDATION: 37 Recommend approval of Resolution 20I9- 077 authorizing the city manager to sign an extension of a contract between the City of Seward and the State of Alaska, Department of Corrections for community jail operations. 38 STANDARD AGREEMENT FORM FOR PROFESSIONAL SERVICES The parties'contract comprises this Standard Agreement Form,as well as its referenced Articles and their associated Appendices 1.Agency Contract Number 2. Contract Title 3. Agency Fund Code 4.Agency Appropriation Code 2001010 Regional and Community Jail: Seward 1004 201014600-1600000002-3020-5005 5.Vendor Number 6. IRIS GAE Number(if used) 7.Alaska Business License Number COS84266 2001010 Not Applicable This contract is between the State of Alaska, 8. Department of Division Corrections Institutions hereafter the State,and 9. Contractor City of Seward,Police Department hereafter the contractor Mailing Address Street or P.O. Box City State ZIP+4 P.O.Box 167 410 Adams St. Seward AK 99664 10. ARTICLE 1. Appendices:Appendices referred to in this contract and attached to it are considered part of it. ARTICLE 2. Performance of Service: 2.1 Appendix A(General Provisions),Articles 1 through 16,governs the performance of services under this contract. 2.2 Appendix B sets forth the liability and insurance provisions of this contract. 2.3 Appendix C sets forth the services to be performed by the contractor. ARTICLE 3. Period of Performance:The period of performance for this contract begins July 1,2019 and ends June 30,2020 ARTICLE4. Considerations: 4.1 In full consideration of the contractor's performance under this contract,the State shall pay the contractor a sum not to exceed $368,952.00 in accordance with the provisions of Appendix D. 4.2 When billing the State,the contractor shall refer to the Authority Number or the Agency Contract Number and send the billing to: 11. Department of Attention: Division of Institutions Corrections Mailing Address Attention: 550 West 7'Avenue,Suite 1800 Cristy Humphries(ph.907-269-7426)) 12. CONTRACTOR 14. CERTIFICATION: I certify that the facts herein and on supporting Name of Firm documents are correct, that this voucher constitutes a legal charge City of Seward against funds and appropriations cited, that sufficient funds are encumbered to pay this obligation, or that there is a sufficient balance Signature of Authorized Representative Date in the appropriation cited to cover this obligation. I am aware that to knowingly make or allow false entries or alternations on a public record, or knowingly destroy, mutilate, suppress, conceal, remove or Typed or Printed Name of Authorized Representative otherwise impair the verity, legibility or availability of a public record ScottMeszaros constitutes tampering with public records punishable under AS 11.56.815-.820. Other disciplinary action may be taken up to and Title including dismissal. City Manager (ph.907-224-4047;fax 907-224-8480) 13. CONTRACTING AGENCY Signature of Head of Contracting Agency or Date Desiqnee Department/Division Date Corrections,Division of Institutions Signature of Project Director Typed or Printed Name John Schauwecker Typed or Printed Name of Project Director Title Dean Marshall Procurement Manager CPPB,C.P.M Title Director of Institutions NOTICE: This contract has no effect until signed bythe head of contracting agencyor designee. 39 02-093(Rev.04114) SAF.DOC APPENDIX A GENERAL PROVISIONS Article 1. Definitions. 1.1 In this contract and appendices,"Project Director"or"Agency Head"or"Procurement Officer"means the person who signs this contract on behalf of the Requesting Agency and includes a successor or authorized representative. 1.2 "State Contracting Agency"means the department for which this contract is to be performed and for which the Commissioner or Authorized Designee acted in signing this contract. Article 2. Inspections and Reports. 2.1 The department may inspect in the manner and at reasonable times it considers appropriate,all the contractor's facilities and activities under this contract. 2.2 The contractor shall make progress and other reports in the manner and at the times the department reasonably requires. Article 3. Disputes. 3.1 If the contractor has a claim arising in connection with the contract that it cannot resolve with the State by mutual agreement it shall pursue the claim,if at all,in accordance with the provisions of AS 36.30.620—632. Article 4. Equal Employment Opportunity. 4.1 The contractor may not discriminate against any employee or applicant for employment because of race,religion,color,national origin,or because of age, disability,sex,marital status,changes in marital status,pregnancy or parenthood when the reasonable demands of the position(s)do not require distinction on the basis of age,disability,sex,marital status,changes in marital status,pregnancy,or parenthood.The contractor shall take affirmative action to insure that the applicants are considered for employment and that employees are treated during employment without unlawful regard to their race,color,religion, national origin,ancestry,disability,age,sex,marital status,changes in marital status,pregnancy or parenthood.This action must include,but need not be limited to,the following: employment upgrading,demotion,transfer,recruitment or recruitment advertising,layoff or termination,rates of pay or other forms of compensation,and selection for training including apprenticeship.The contractor shall post in conspicuous places,available to employees and applicants for employment,notices setting out the provisions of this paragraph. 4.2 The contractor shall state,in all solicitations or advertisements for employees to work on State of Alaska contract jobs,that it is an equal opportunity employer and that all qualified applicants will receive consideration for employment without regard to race,religion,color,national origin,age,disability, sex,marital status,changes in marital status,pregnancy or parenthood. 4.3 The contractor shall send to each labor union or representative of workers with which the contractor has a collective bargaining agreement or other contract or understanding a notice advising the labor union or workers'compensation representative of the contractor's commitments under this article and post copies of the notice in conspicuous places available to all employees and applicants for employment. 4.4 1he contractor shall include the provisions of this article in every contract,and shall require the inclusion of these provisions in every contract entered into by any of its subcontractors,so that those provisions will be binding upon each subcontractor.For the purpose of including those provisions in any contract or subcontract as required by this contract,"contractor"and"subcontractor"may be changed to reflect appropriately the name or designation of the parties of the contract or subcontract. 4.5 The contractor shall cooperate fully with State efforts which seek to deal with the problem of unlawful discrimination,and with all other State efforts to guarantee fair employment practices under this contract and promptly comply with all requests and directions from the State Commission for Human Rights or any of its officers or agents relating to prevention of discriminatory employment practices. 4.6 Full cooperation in paragraph 4.5 includes,but is not limited to,being a witness in any proceeding involving questions of unlawful discrimination if that is requested by any official or agency of the State of Alaska;permitting employees of the contractor to be witnesses or complainants in any proceeding involving questions of unlawful discrimination,if that is requested by any official or agency of the State of Alaska;participating in meetings;submitting periodic reports on the equal employment aspects of present and future employment assisting inspection of the contractor's facilities;and promptly complying with all State directives considered essential by any office or agency of the State of Alaska to insure compliance with all federal and State laws, regulations,and policies pertaining to the prevention of discriminatory employment practices. 4.7 Failure to perform under this article constitutes a material breach of contract. Article 5. Termination. The Project Director,by written notice,may terminate this contract in whole or in part,when it is in the best interest of the State.In the absence of a breach of contract by the contractor,the State is liable only for payment in accordance with the payment provisions of this contract for services rendered before the effective date of termination. Article 6. No Assignment or Delegation. The contractor may not assign or delegate this contract,or any part of it,or any right to any of the money to be paid under it,except with the written consent of the Project Director and the Agency Head. Article 7. No Additional Work or Material. No claim for additional services,not specifically provided in this contract,performed or furnished by the contractor,will be allowed,nor may the contractor do any work or furnish any material not covered by the contract unless the work or material is ordered in writing by the Project Director and approved by the Agency Head. Article 8. Independent Contractor. The contractor and any agents and employees of the contractor act in an independent capacity and are not officers or employees or agents of the State in the performance of this contract. Article 9. Payment of Taxes. As a condition of performance of this contract the contractor shall pay all federal,State,and local taxes incurred by the contractor and shall require their payment by any Subcontractor or any other persons in the performance of this contract.Satisfactory performance of this paragraph is a condition precedent to payment by the State under this contract. 40 Article 10. Ownership of Documents. All designs,drawings,specifications,notes,artwork,and other work developed in the performance of this agreement are produced for hire and remain the sole property of the State of Alaska and may be used by the State for any other purpose without additional compensation to the contractor.The contractor agrees not to assert any rights and not to establish any claim under the design patent or copyright laws.Nevertheless,if the contractor does mark such documents with a statement suggesting they are trademarked,copyrighted,or otherwise protected against the State's unencumbered use or distribution,the contractor agrees that this paragraph supersedes any such statement and renders it void.The contractor,for a period of three years after final payment under this contract,agrees to furnish and provide access to all retained materials at the request of the Project Director.Unless otherwise directed by the Project Director,the contractor may retain copies of all the materials. Article 11. Governing Law;Forum Selection This contract is governed by the laws of the State of Alaska.To the extent not otherwise governed by Article 3 of this Appendix,any claim concerning this contract shall be brought only in the Superior Court of the State of Alaska and not elsewhere. Article 12. Conflicting Provisions. Unless specifically amended and approved by the Department of Law,the terms of this contract supersede any provisions the contractor may seek to add.The contractor may not add additional or different terms to this contract AS 45.02.207(b)(1).The contractor specifically acknowledges and agrees that,among other things, provisions in any documents it seeks to append hereto that purport to(1)waive the State of Alaska's sovereign immunity,(2)impose indemnification obligations on the State of Alaska,or(3)limit liability of the contractor for acts of contractor negligence,are expressly superseded by this contract and are void. Article 13. Officials Not to Benefit. Contractor must comply with all applicable federal or State laws regulating ethical conduct of public officers and employees. Article 14. Covenant Against Contingent Fees. The contractor warrants that no person or agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage,brokerage or contingent fee except employees or agencies maintained by the contractor for the purpose of securing business. For the breach or violation of this warranty,the State may terminate this contract without liability or in its discretion deduct from the contract price or consideration the full amount of the commission,percentage,brokerage or contingent fee. Article 15. Compliance. In the performance of this contract,the contractor must comply with all applicable federal,state,and borough regulations,codes,and laws,and be liable for all required insurance,licenses,permits and bonds. Article 16. Force Majeure: The parties to this contract are not liable for the consequences of any failure to perform,or default in performing,any of their obligations under this Agreement,if that failure or default is caused by any unforeseeable Force Majeure,beyond the control of,and without the fault or negligence of,the respective party.For the purposes of this Agreement,Force Majeure will mean war(whether declared or not);revolution;invasion;insurrection;riot civil commotion;sabotage;military or usurped power; lightning;explosion;fire;storm;drought;flood;earthquake;epidemic;quarantine;strikes;acts or restraints of governmental authorities affecting the project or directly or indirectly prohibiting or restricting the furnishing or use of materials or labor required;inability to secure materials,machinery,equipment or labor because of priority,allocation or other regulations of any governmental authorities. 41 ALASKA DEPARTMENT OF CORRECTIONS CONTRACT FOR REGIONAL AND COMMUNITY JAILS SERVICES July 1, 2019 through June 30, 2020 Appendix C General Terms Parties The parties to this contract are the Alaska Department of Corrections, and the Borough/City of Seward, herein referred to as the "Borough/City". 1. Services Provide short-term regional and community jail confinement of persons held under State law. This is a contract for the Borough/City to operate a jail facility and hold prisoners in accordance with this contract and The Standards for Jail Operations adopted by the Governor's Task Force on Community Jails (November 18, 1994 edition), hereafter referred to as "The Standards". The Standards and the final report of the Governor's Task Force are attached as Appendix E to this contract. As adopted by the Governor's Task Force, and as explained in the Document, Chapter 13, sec. 13.05 of Appendix E, these standards were not, and are not, intended to be used in any legal proceeding to establish a "duty of care", or evidence of a legal duty to any person or entity. Rather, these standards were and are intended: a. as a statement of professional goals to be achieved; b. to promote recognition of needed improvements, both as to facilities and operations; C. to promote efficiency; and d. to encourage professionalism in the operations of Alaska jails. As used in this contract, "Community Jail Administrator', "DOC Oversight Officer" and "State Regional & Community Jail Coordinator" has the meaning given in Chapter 13 of The Standards. As used in this contract, "prisoner' has the meaning given in AS 33.30.901(12), and specifically excludes persons detained under authority of AS 47. This contract allows the Borough/City to hold persons detained under AS 47 in its jail facility, however the Department is authorized to, and will not, compensate the Borough/City for any direct or indirect costs related as AS 47 detainees, including medical or transportation costs. 2. Sole Agreement This contract is the sole agreement between the parties relating to jail services. There are no other agreements, express or implied. This contract represents the Department's sole obligation for payment for the care and custody of prisoners held at the Borough/City Regional and Community Jail participating in the Regional and Community Jails Program during the term of the contract. It is the intention of the parties that no other sums will be billed to or owed by the Department for jail services. 4 #2001010 Seward Regional and Community Jail 42 3. Effective Date/Termination/Amendments This contract is effective July 1, 2019 and continues in force through June 30, 2020 except that it may be terminated by either party upon ninety (90) days written notice from the terminating party. This will be a one-year contract. Contract amendments for additional work can be incorporated through appendices or attachments mutually agreed upon and signed by both parties. 4. Responsibilities of the parties General Responsibilities of the Borough/City The Borough/City Shall a. Operate a facility for the care and confinement of prisoners in accordance with this contract and with goals set out in The Standards, including any additions or deletions to The Standards by the Commissioner of Corrections following notice to all community jail administrators and an opportunity to comment. b. Comply with the U.S. Civil Rights Act of 1964, as amended (P.L. 88-35-42 USC secs. 2000e-2 and 2000e-3) and Federal regulations implementing the act in the hiring and treatment of its employees and will not subject any prisoner to discrimination on the grounds of race, creed, color, religion, national origin, sex. C. Permit reasonable visitation for prisoners as set out in The Standards. A record or log of all prisoner visitors will be kept indicating date, time and identity of each visitor. d. Protect prisoner property by taking proper precautions and providing the necessary policies and procedures to protect the property from loss or destruction. e. Not accept a prisoner into the facility under this contract if the person is unconscious or in immediate need of medical attention. The Borough/City shall not be entitled to reimbursement for immediate medical services provided to such a person. The Borough/City shall provide necessary medical care for prisoners accepted into the facility under this contract and shall be entitled to reimbursement by the Department for the cost of such care, per Section C6 of this contract. f. Immediately notify the Department of Corrections, the nearest post of the Alaska State Troopers, and any police agencies in the general vicinity of the jail facility if a prisoner escapes or leaves the premises of the facility without authority. The Borough/City shall make every reasonable effort to return the prisoner to the facility without cost to the Department of Corrections as long as there are reasonable grounds to believe the prisoner is within the Borough/City limits. g. Adopt and enforce rules concerning smoking by prisoners and staff consistent with State statutes and regulations, keeping in mind the health and welfare of all prisoners and staff personnel. h. Maintain prisoner records showing the prisoner's time served, the date and time the prisoner was booked in, the date and time of changes to custody, notations about the 5 #2001010 Seward Regional and Community Jail 43 prisoner's institutional adjustment, and records of medical and dental treatment. These prisoner records must be in a prisoner's file when they are transferred from the regional and community jail facility to another state correctional facility. i. Immediately, but, in no event more than 24 hours following receipt of notice, report to the Department of Corrections all claims concerning the jail facility that could foreseeably affect the legal liability of either party to this contract and cooperate with the Department of Corrections in the defense and/or settlement of the claim. j. Purchase and maintain in force at all times during the performance of services under this agreement the policies of insurance listed in the contract. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Borough's/City's policy contains higher limits, the State shall be entitled to coverage to the extent of such higher limits. k. Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non-renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the Borough's/City services. All insurance policies shall comply with and be issued by insurers licensed to transact the business of insurance under AS21. I. The Borough / City shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and where applicable, any other statutory obligations including but not limited to Federal U.S.L.&H. and Jones Act requirements. This policy must waive subrogation against the state. The Borough/City shall be responsible for insuring that any subcontractor who directly or indirectly provides services under this contract will maintain Worker's Compensation Insurance. M. Provide and maintain comprehensive general liability insurance, with a combined single limit per occurrence of not less than $1,000,000.00 covering activities associated with or arising out of this contract, to include jail keeper's legal liability coverage. The State shall be added as an additional insured under such policies. The Borough/City shall be solely responsible for the payment of claims or losses to the extent they fall within the deductible amount of such insurance. This insurance shall be primary to any other insurance or self insurance carried by the State. n. Hold that the Borough /City shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the Borough /City under this agreement up to the Borough /City policy limits as noted in Section 4(m). The Borough /City shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the Borough / City and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "Borough / City" and "Contracting agency", as used within this and the following article, include the employees, agents and other Borough /City who are directly responsible, respectively, to each. The term "independent negligence" is negligence other than in the Contracting agency's 6 #2001010 Seward Regional and Community Jail 44 selection, administration, monitoring, or controlling of the Borough / City and in approving or accepting the Borough /City work. o. Provide and maintain comprehensive automobile liability insurance, covering all owned, hired and non-owned vehicles used during the provision of services under this contract with coverage limits not less than $100,000.00 per person, $300,000.00 per occurrence bodily injury and $50,000.00 property damage. P. The regional and community jail must use an accounting system that records all expenditures on an ongoing basis and must provide a record of these expenditures to the oversight agency on a quarterly basis in a format prescribed by the oversight agency. q. The regional and community jail must prepare and present an annual operational budget that reflects the necessary resources required for facility operations. Operational budget will be prepared in the manner and detail prescribed by the oversight agency and will include a staffing plan showing in detail staff assignments and the number of full and part-time positions. r. Annual operational budget for each fiscal year is due to the Department's State Regional and Community Jail Administrator on July 15 of each year. S. Annual budget request for each fiscal year is due to the State Regional and Community Jail Administrator on October 1 of each year for inclusion in the annual Department of Corrections' fiscal year operating appropriations request annually. For example; Fiscal Year 2021 is due to the State Regional and Community Jail administrator on October 1, 2019 for inclusion in the annual Department of corrections' fiscal year 2021 operating budget request. t. By October 1 of each fiscal year, the Regional and Community Jail Administrator must provide their request for the next fiscal year capital project request. Failure to meet this deadline may result in no capital project request for the next fiscal year U. Quarterly financial reports are due to the state regional and community jail administrator on the following dates of each fiscal year: July— September—quarterly and year-to-date financial statement due on October 31. October— December —quarterly and year-to-date financial statement due on January 31. January— March —quarterly and year-to-date financial statement due on April 30. April —June—quarterly financial and year-to-date financial statement due on July 31. V. Provide a monthly accounting of prisoner statistics by the 15th day of the month following the monthly period covered on forms provided by the Department of Corrections. The forms shall include specific information on each prisoner housed during the reporting period to include the prisoner's name, the number of man-days, the charge or reason for incarceration, the dates of incarceration, the arresting agency and other information as requested on the forms. 7 #2001010 Seward Regional and Community Jail 45 "Man-day" indicates a prisoner was confined for more than four (4) hours in one twenty-four hour calendar day. If a prisoner had been confined for less than or equal to (4) hours in one calendar day, the accounting shall indicate one-half man-day. W. Not operate furlough or release programs for pre-sentenced prisoners held, unless ordered by a court. The Borough/City shall not permit a furlough or release for any sentenced prisoners without the consent of the Department of Corrections. X. Regional and Community Jails accessing the Agency's Alaska Corrections Offender Management System (ACOMS) will require all jail personnel using the ACOMS System to undergo a DOC background security check. The Regional and Community Jail Administrator will submit the following information for each person accessing the ACOMS System for security review by DOC: (1) Full name (2) Residence address (3) Telephone (4) Date of birth (5) Valid driver license and state of issue, or other photo identification (6) Social Security number The Jail Administrator, with assistance from the State Regional and Community Jail Administrator, will develop Policy and Procedures for monitoring jail staff to ensure system security, confidentiality and the use of the ACOMS System only for Regional and Community Jail business. The Jail Administrator will immediately notify the Regional and Community Jail Coordinator if jail staff with access to the ACOMS System leave their employment. Regional and Community Jail will be responsible for ongoing telecommunications costs such as line charges, connection fees and internet service provider fees, etc. Y. The Contractor shall comply with the national standards to prevent, detect, and respond to prison rape under the Prison Rape Elimination Act (PREA), Federal Rule 28 C.F.R. Part 115. The Contractor shall also comply with all Department policies and procedures that relate to PREA to include but not limited to: conducting investigations, background checks, audits and training. The Contractor is responsible for all costs associated with PREA compliance, to include certification by an accredited auditor. 5. General Responsibilities of the Department of Corrections The Department of Corrections shall: a. Reimburse the Borough/City for necessary medical care under section C6 of this Contract. b. Not be responsible for the management of local jail facility prisoner population. It is 8 #2001010 Seward Regional and Community Jail 46 the policy of the Department of Corrections to detain and confine only prisoners from the normally serviced region of the respective facilities. However, in the case of an emergency or for necessary population or security management purposes, prisoners may be transferred from other areas of the State. C. Be permitted to inspect, at all reasonable times, any facility used by the Borough/City to house prisoners that are confined, in order to determine if that facility is complying with The Standards and with this agreement. d. Provide on-going technical assistance and training for regional and community jails requesting access to the ACOMS System. The Department of Corrections will conduct security checks, with information provided by the Jail Administrator, for all jail staff requesting access to the ACOMS System. All related telecommunications charges (such as telephone company lines fees or tolls and internet service provider fees, or special charges for initial line installation) will be the responsibility of the community jail. E Throughout the contract term, the DOC Oversight Officer will perform audits to ensure that the Borough / City are following PREA guidelines. 6. Medical and Dental Care and Reimbursement The Borough/City shall: a. Provide necessary medical care to prisoners accepted into the Regional and Community Jail facility under this contract. Prisoners who require medical attention are to be provided treatment as soon as possible, taking into consideration the nature of the illness or injury. If medical care is provided outside of the jail facility, the Regional and Community Jail Administrator shall provide transport to the off-site medical facility and necessary security as required by paragraph 7a of this contract. As used in this contract, "necessary medical care" has the meaning given in Chapter 13 of The Standards. If requirements of this definition are otherwise met, the following are included within the term "necessary medical care" and subject to reimbursement: (1) psychological or psychiatric care; and (2) dental care to: i. control bleeding; ii. relieve pain; iii. eliminate acute infection; iv. prevent pulp decay and imminent loss of teeth through operative procedures; and V. treat injuries to teeth or repair supporting dental structures, caused by accident or injury. b. Maintain control of and dispense medicines to prisoners in compliance with The Standards and directions specified by a physician or other qualified health care provider and take reasonable steps to guard against misuse or overdose of medicines by prisoners. 9 #2001010 Seward Regional and Community Jail 47 C. Adopt emergency medical procedures and make available telephone numbers for medical, psychiatric, or other health services, so that staff will have ready access to such information. d. Obtain approval from the Department before incurring liability for medical care which reimbursement is sought, except in the case of emergency care that must be provided to the prisoner before approval from the Department of Corrections can be obtained. The Borough/City shall make a reasonable effort to obtain approval from the Department of Corrections and shall promptly, but in no event later than the next working business day, notify the Department of Corrections of any emergency for which medical care was provided before such approval could be obtained. Approval from the Department of Corrections will not be unreasonably withheld. To obtain approval Borough/City staff should contact the Department of Corrections Central Office during normal working hours Monday through Friday 8:00am to 4:30pm at (907) 269-7300, after hours, weekends and holidays contact the Anchorage Correctional Complex Medical Unit at (907) 269-4233. e Be entitled to reimbursement from the Department of Corrections for expenses of necessary medical care provided under paragraph 6a and approved under paragraph 6d. In applying for reimbursement, the Borough/City must follow the procedure set out in paragraph 6f. The Borough/City will not be entitled to reimbursement for the hiring of emergency guards or other medically related security costs, or for medical care for persons (1) held under the authority of AS 47, (2) accepted into the facility while unconscious or in immediate need of medical attention, (3) receiving medical services for elective, cosmetic or other medical services that are unnecessary medical care, or Medical services provided to prisoners who have been properly accepted into the Borough/City jail facilities under this contract shall not, however, be challenged by the Department merely because they were rendered immediately or shortly after the prisoner was accepted. f Request reimbursement by submitting to the Department of Corrections a properly certified accounting containing: (1) a copy of the medical bill with the prisoner's name and a description of the services rendered, (2) a copy of the monthly booking form showing the prisoner's date and time of booking, and (3) a copy of the medical payment request form. The Regional and Community Jail Administrator will make reasonable effort and take appropriate steps to assure that the Department of Corrections is billed only for necessary and required medical services beyond the payment limits of the prisoner or any insurance carrier or other third-party payer. 10 #2001010 Seward Regional and Community Jail 48 7. Transfers and Transportation of Prisoners The parties agree that: a. The Borough/City shall provide transportation and supervision for medical care provided within local boundaries as required by paragraph 6(a). Supervision must be adequate to prevent escapes, prevent inappropriate contact with others, prevent possession of contraband and provide security for the prisoner and the public. b. The Borough/City shall immediately notify the Department of Public Safety to request that a prisoner be transferred from the facility to one outside of local boundaries because; (1) a court has ordered the transportation; (2) the prisoner has been incarcerated in the facility for 7 consecutive days, unless a court has ordered that the prisoner remain in the facility or the prisoner has signed a written waiver requesting to remain in the facility; or (3) the Regional and Community Jail Administrator believes a transfer is necessary for security or population management reasons. C. The Borough/City shall continue to hold prisoners, notwithstanding the existence of grounds for a transfer, until the Department of Public Safety arranges transportation for the prisoner. d. The City shall, when the prisoner leaves the facility, furnish the transporting officer with the prisoner's file described in paragraph 4h of this agreement. 8. Sentenced Electronic Monitoring The Borough/City has the option to use electronic monitoring. If the Borough/City is interested in electronic monitoring, please contact DOC to coordinate an Amendment to this contract and utilization of the DOC BI, Inc. Electronic Monitoring contract. Sentenced Electronic Monitoring: The Department will provide additional funds if the Borough/City will take Sentenced EM placements and supervise them. The Department will provide $10,000 for the first 1-5 inmates and $5,000 for each additional 5 inmates annually. If a Borough/City has any number between 1-5 at any given time during a fiscal year, example 7/1/18 through 6/30/19, they will receive the full $10,000. If the City/Borough exceeds 5 and has any number between 6-10, they will receive the full $5,000, for any number between 11-15 at 11 #2001010 Seward Regional and Community Jail 49 any given time during the fiscal year they will receive another$5,000 in full and so on for each additional 5 Sentenced EM placements, they will receive another$5,000. To further illustrate, by way of example, if a Borough/City had for any particular month in a fiscal year 26 Sentenced EM placements they would receive $35,000 for that fiscal year. The breakdown of the $35,000 is: 1-5 Sentenced EM $10,000 + 6-10 Sentenced EM $5,000 + 11-15 Sentenced EM $5,000 + 16-20 Sentenced EM $5,000 + 21-25 Sentenced EM $5,000 + 26th Sentenced EM $5,000 = a total of$35,000. If a Borough/City elects to participate in the Sentenced Electronic Monitoring they will automatically receive $10,000 and it will be added to Appendix D. If at any time throughout the contract they exceed 5 Sentenced EM placements they will receive an additional $5,000 for each additional 5 Sentenced EM placements. The Department is not going to prorate this by day or period of time, it will add the additional $5,000 for every additional 5 Sentenced EM placements when either notified by the Borough/City through their monthly count sheets or the DOC recognizes the additional Sentenced EM placements on the monthly count sheets. The DOC will exercise a unilateral amendment and automatically add the funds to their contract. The unilateral amendment will be used to expedite the amendment process for both parties, only as it applies to this Section 8 Sentenced Electronic Monitoring. If an inmate has been sentenced and only has 20-30 days they can go to Sentenced EM, stay in their community and not have to be housed in the jail or transported out of their community to a prison. If prisoners on Sentenced EM run away or violate the conditions of their EM placements, they will go to prison. 9. Pretrial Program Services a. Assessment & Database Collection: Complete training and comply with DOC policies for the following program services: Complete inmate bookings by utilizing the ACOMS software system. Complete and submit the Alaska pretrial risk assessment tool (AK-2S), located in the ACOMS software application and submit release recommendations for the courts. Meet all risk assessment and recommendation timeline requirements by scheduled initial appearances. Participate in remedial training and quality evaluation as needed. Document all contacts and pretrial actions with defendants in the ACOMS software application to ensure proper and complete records are maintained. Notify and file pretrial status and/or violation reports and paperwork through the court as needed. ***Service currently not included but can be added via amendment throughout the life of the contract***. The amount for this service would be: $5,963.00 b. Community Pretrial Electronic Monitoring: Complete training and comply with DOC policies for the following program services: Defendants may be required to have electronic monitoring (EM). Electronic monitoring requires that defendants are fitted with the proper device at the time of release. Related data about the defendant and the EM restrictions should be loaded into the web-based database utilized for EM and noted in the ACOMS software application. Most defendants 12 #2001010 Seward Regional and Community Jail 50 on EM will be moderate or high-risk defendants, but low risk defendants may also be placed on EM with court orders. EM also requires monitoring of the system and response to EM alarms and alerts. This can be accomplished in a variety of ways, such as EM monitoring by DOC staff, monitoring by community jail staff, or monitoring by local dispatchers, who will then contact local providers, Police Departments (PDs), for response to alerts and alarms. Defendants placed on EM may require occasional action such as notification to the court for those in violation of release conditions. Coordination for arrests may also be required for defendants who are in violation. Community and Regional Jails will not charge pretrial defendants a fee for EM services. Documentation of all contacts and pretrial actions with defendants must be entered in the ACOMS software application to ensure proper and complete records are maintained. It may be necessary to file reports and paperwork through the court in the event of violations. ***Service currently not included but can be added via amendment throughout the life of the contract***. The amount for this service would be: $13,913.00 c. Community Pretrial Monitoring and Pretrial Supervision Complete training and comply with DOC policies for the following program services: Defendants placed on Pretrial monitoring may require occasional action such as phone contact for reminders about upcoming court appearances, or home visits for defendants to ensure compliance with release conditions. Notification to the court or potential coordination for arrests may also be required for defendants who are in violation. Provide Pretrial supervision for low, moderate and high-risk pretrial defendants who are released from jail. Pretrial supervision involves occasional office visits (when necessary), random home visits, and phone contact with defendants as well as reminders about upcoming court appearances. Defendants placed on Pretrial supervision may require occasional action such as drug and alcohol testing as well as notification to the court for those in violation of release conditions. Coordination with Pretrial for arrests may also be required for defendants who are in violation. Documentation of all contacts and pretrial actions with defendants must be entered in the ACOMS software application to ensure proper and complete records are maintained. It may be necessary to file reports and paperwork through the court in the event of violations. ***Service currently not included but can be added via amendment throughout the life of the contract***. The amount for this service would be: $19,875.00 d. Diversion Programs Complete training and comply with DOC policies for the following program services: Coordinate diversion programs with prosecutors, treatment providers, law enforcement, and other interested parties. Diversion programs will be tailored to each community and what can be offered and supported. Programs will be clearly defined with related performance measurements. Develop and implement programs to divert appropriate defendants to services while still achieving public safety outcomes. Funding allocation 13 #2001010 Seward Regional and Community Jail 51 for diversion programs will be distributed upon program authorization by the Pretrial Services Director. Documentation of all contacts and pretrial actions with defendants must be entered in the ACOMS software application to ensure proper and complete records are maintained. It may be necessary to file reports and paperwork through the court in the event of violations. ***Service currently not included but can be added via amendment throughout the life of the contract***. The amount for this service would be: $13,250.00 14 #2001010 Seward Regional and Community Jail 52 ALASKA DEPARTMENT OF CORRECTIONS CONTRACT FOR REGIONAL AND COMMUNITY JAIL SERVICES July 1, 2019 through June 30, 2020 Appendix D Payment Provisions 1. The total contract amount for the City/ Borough of Seward is $368,952.00 for the period from July 1, 2019 through June 30, 2020 and represents the total payment due for FY20. This will be a one-year contract. 14 Beds 2. It is specifically agreed by the parties that the Department of Corrections will not provide funding for annual in-service training as set out in Section 10.01 of The Standards, unless funding is provided by the Alaska Legislature or the City. 3. The City/ Borough shall be prohibited from utilizing funds received under this contract for any purpose other than operation of Regional and Community Jail facility. Any funds received by the City/ Borough under this contract that are utilized for purposes other than those authorized by this contract shall be reimbursed to the State and deposited to the general fund. G:\supply\CommunityJailContract\Comm Jail FY20\Seward.doc 15 #2001010 Seward Regional and Community Jail 53 Appendix List: A General Provisions B Not used C General Terms and Indemnity and Insurance related language D Payment Provisions E State of Alaska, Community Jails Program: Standards for Jail Operation As produced and adopted by the Governor's Task Force on Community Jails, November 1994 16 #2001010 Seward Regional and Community Jail 54 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD POLICE DEPARTMENT TO RECEIVE REIMBURSMENT OF $12,257.90 FROM THE $2 MILLION DOLLARS ALLOTTED TO THE DEPARTMENT OF PUBLIC SAFETY AS PART OF SENATE BILL 142 FOR CRIME PREVENTION AND RESPONSE AND EQUIPMENT,AND APPROPRIATING FUNDS WHEREAS, the City of Seward Police Department has submitted for reimbursement funding for the purchase of necessary equipment updates and replacements; and WHEREAS, the Department of Public Safety (DPS) has approved the reimbursement funding for the following equipment: police radars, digital point and shoot cameras, as well as replacement hand held radio batteries; and WHEREAS, the City of Seward Police Department has purchased the approved items and submitted itemized receipts to DPS for reimbursement of the funds; and WHEREAS, DPS will reimburse the Seward Police Department $12,257.90 for the purchased equipment from the $2 million dollars allotted to DPS as part of Senate Bill 142. NOW, THEREFORE, BE IT RESOLVED BE THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to receive the funds from DPS for the reimbursement of the above listed items. Section 2. Funding in the amount of $12,257.90 is hereby received and appropriated to 01000-1210-7215. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 91h day of September 2019. 55 Agenda Statement Meeting Date: September 9th, 2019 To: Seward City Council f .r t, From: Tom Clemons, Chief of Police Through: Scott Meszaros, City Manager''✓ Agenda Item: Receipt of reimbursement for Police Department equipment BACKGROUND & JUSTIFICATION: The Department of Public Safety(DPS)contacted the Seward Police Department and advised us that they had pass through grant money available for the purchase of crime prevention and response equipment that would enhance public safety.The Seward Police Department submitted a request for reimbursement of the following equipment: I) Police radars which allowing us to enforce traffic laws and promote public safety by combating speeding. 2) Digital point and shoot cameras to document burglaries, auto accidents, trespass, simple assaults etc. at the scene to aid in thorough investigations. 3) Replacement hand held radio batteries to keep officers connected with dispatch and each other which promotes safety through open lines of communication. DPS awarded the reimbursement grant to the Seward Police Department and will reimburse the total amount of the purchased equipment from the$2 million dollars allotted to DPS as part of SB 142. INTENT: To authorize the City Manager to accept the funds from DPS. CONSISTENCY CHECKLIST: Yes No NA .1 Comprehensive Plan: 2.2.9 (Page 14) Public Safety X • Maintain an effective public safety communications network in Seward, including an enhanced emergency 911 system and corrected street addresses. • Continuously plan for future police services to ensure the highest level of public safety within the community • Encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. • Support adequate police services and equipment. ........ ........ 2 Strategic Plan: (Pape 18) Promote a Safe Community X �3 Other: W., ,,.�„�„��_,�.s._�, ,,� FISCAL NOTE: DPS will reimburse the City of Seward Police Department in full for the purchase of the above listed equipment for the amount totaling $12,257.90. 56 Approved by Finance Department: i 0,4j� ATTORNEY REVIEW: Yes No X RECOMIVMNDATION: Recommend approval of Resolution 2019. 078 authorizing the city manager to accept the funds from DPS for the total amount of the purchased equipment from the $2 million dollars allotted to DPS as part of SIB 142. 57 THE STATE Department of Public Safety o DIVISION OF ALASKA STATE TROOPERS f Office of the Director GOVERNOR MICHAEL J.DtJNI21►S'Y 5700 Easf Fodor Road Anchoroge,Alaska 99507-I225 Main:9072694641 Fax:907269.5079 March 11,2019 Chief Clemons 410 Adams Street Seward,AK 99664 Dear Chief Clemons: During the last legislative session and as part of SB 142(Capital Budget)the Department of Public Safety (DPS) was allotted $2 million for Crime Prevention and Response and Equipment- The money was intended to be used to coordinate with Iocal law enforcement agencies statewide to help local communities prevent and respond to crime in an effort to reduce drug related crimes, car thefts,and violent crimes. DPS established a process to collect and evaluate requests from the local law enforcement agencies. The process established that the funds would be distributed as rein3bwumww and that upon approval your agency would have to make the purchase and DPS would reimburse the preapproved cost when an itemized receipt was provided to DPS. Your submitted request(s) for reimbursement funding was reviewed and the following was approved for reimbmsement: 1) $8,056 for the purchase of four (4) Kustom Signals Talon Directional Moving and Stationary Radars 2) $2,932 for the purchase of eight(8)Olympus TG-5 Waterproof Cameras 3) $1,278 for the purchase of nine(9)Impress 3400 Radio Batteries 4) $172 for the purchase of one(1)Impress 5100 Radio Battery The approved items must be to be ordered no later than June 30,2019. The itemized receipts verifying purchase will need to be submitted to Lt. Sims by December 31, 2019. 58 Crime Prevention and Response Reimbursement Page 2 March 11,2019 If you will not be able to meet the above deadlines,please contact Lt.Sims. Send all itemized receipts for reimbtusemeat to Alaglca State Troopers, 5700 East Tudor Road, Anchorage,AK 99507 Attention:Lt. Cornelius Sims If you have any questions,please contact Lt. Sims(cqMg#iM asU or 907-375-7761. ***Any equipmentlpurchases subject to reimbursement under SB 142 must be used for lawful purposes only and reimbursement by the state is not intended to impose any duty or responsiWity on the state to monitor or supervise the use of the equipment or to main#ain or replace it.*** Please review, sign,and retlun the attached Agreement of Reimbursement. A, Director's Staff Division Planning 59 ALASKA DEPARTMENT OF PUBLIC SAFETY ARGEEMENT OF REIMBURSEMENT The Alaska Department of Public Safety agrees to pay reimbursement to the City of Seward Police Department as follows: 1) $8,056 for the purchase of four(4) Kustom Signals Talon Directional Moving and Stationary Radars 2) $2,832 for the purchase of eight(8) Olympus TG-5 Waterproof Cameras 3) $1,278 for the purchase of nine(9) Impress 3400 Radio Batteries 4) $172 for the purchase of one(1) Impress 5100 Radio Battery The approved items must be to be ordered no later than June 30,2019. The itemized receipts verifying purchase will need to be submitted to Lt. Sims by December 31, 2019. Send all itemized receipts for reimbursement to Alaska State Troopers, 5700 East Tudor Road, Anchorage,AK 99507 Attention: Lt. Cornelius Sims ***Any equipment/purchases subject to reimbursement under SB 142 must be used for lawful purposes only and reimbursement by the state is not intended to impose any duty or responsibility on the state to monitor or supervise the use of the equipment or to maintain or replace it.*** IN WITNESS OF THIS AGREEMENT,the undersigned duly authorized officers have subscribed their names on behalf of the Department and the City respectively. For the City of Seward: For the Department of Public Safety: B7 ����� By.................................................................................. .........................._ ............................,........ ............................. Printed Name?&j,,,�,Af C feasN f Printed Name Official Title/po % rr CB+"d-r- Official Title . . Date 3^/y-- 1 Date 60 I(KCCCCC Remit checks to: Remittance 776238 0 floes: Kustom Inc. PO Box KUSTOM SIGNALS,INC. Chicago,IL 60677-6238 AN MPD COMPANY Le0124 nexa,iKS 662 9 2406 Remit Elect PNC 8wiR#PNCCU3 Association fioutKustorn 8 a 886 Electronic payments to �.. ... ,v_ w....�. lgne�s Acci#:4105770 (913)492-1400 Fax(913)492-1703 For credit card payments: www;kustomsignals.corNpaymenls or Call {913}428-3337 { Customer#28106 Invoice N 562867 Invoice Data 04/11/19 Kustom Order# 353319 SO Customer PO# £MAILIAMANDA JAC08S SOLD TO SHIP TO CITY OF SEWARD CITY OF SEWARD POLICE DEPARTMENT 410 ADAMS STREET 410 ADAMS STREET PO BOX 167 ATT: LT ALAN NICKELL SEWARD AK 99664 SEWARD AK 99664 9 Net Due Date 05t11119 Terms net 30 Shipping PPWBEST WAY EMAIL IN HSE Quantrty" Part N.bmb' DESCE�PTIC)N Selria!# E Pr[®ed Shi ed ::s Pr#ce 4 074D ""DirectionalTalon � � � � 1,980.00 7,920.00 Serial Number(s) OT06200 DT06201 DT06202 DT06203 1671-Handle Only Movo/Station Faslest/Samo Direction Modes MPH Unit IR Remote 7"Handle Only Dash Mount Standard Boxing No Saddlebag Sleeve SERIALM DT06200 SERIALM DT06201 SERIALM DT06202 SERIALM DT06203 4 1888.8888-01 LASIRADAR FREIGHT 8 HANDLING 38.00 152.00 FEDERAL ID# 43-1757730 WWW.KUSTOMSIGNALS.COM Subtotal 8,072.00 Page 1 of 1 I�il�� fl{II�IIII� EIIIlIE�1 TOTAL 8,072.00 ev, 61 CITY OF SEWARD REQUISITION NO. 1721 PO BOX 167 410 ADAMS STREET SEWARD AK 99664-0167 RequesI By: phone: 907 224 4059 Amanda Jacobs Vendor. [203MI Requeefing Office KUSTOM SIGNALS INC PO BOX 411882 KANSAS CITY,MO 641411882 Dale of kequfs T'Date Needed Pones Redars- .. fdon Requisition Total 3/13/2019 I $8,072.00 4 blrectlonel Talon altovina a atattonary fModq corded Handle.tasted Item Unit # UM Item Description Price Amount 1 4.00 <none> Police Radars- 2,018.0000 8,072.00 4 Directional Talon Moving& stationary Modes, corded Handle, fasted vehicle mode, same direction mode, wireless remote, T' dash mount w/handle. Account Codes Distribution Amounts Toter 01000 1210 7217 0000 00000 8072.00 Reauested S8.072.00 K Amanda Jacobs Kris Erchinger /1 / 1 Samuel M. H° /1 1 rcin r /1 1 62 Quotation kl ((((((( Page I of 2 "MM SIGNAM INC. wa Lalrat.l Ard, 1.an�a,lcs(la2i4�411b Dt3-02-34W FaK�13��STOE3 ssl�la►at�onsipr►aia.aom wwvictaralomatpnata,aoas Date 03/12/2019 10.., LIE[TETA\T\ICKE;IA. Quote t1 295999661624,NIT S1 R'ARD POLICE.DEPT Terms Per Approved Terms PO BOX 167 This Quote Expires an 06/10/2019 410 ADANIS S1 Phone 907-224-3338 SLIN:•IRD AK 99664-0167 Fax 907-224-8490 r. Product Description altPrice S_ bE T-ltal 4 Directional Talon\toeing&5ta lions ry Modes(Handle Only),Corded Handle, S11980.00 S7,920.00 Fastest Vehicle Mode,Some Direction diode,Wireless Remote,7"Dash!fount n1 Handle 4 Shipping&Handling S38.00 S152.00 Total S8,072.00 Signature Applicable Sales Tax Not included. Seller may charge Buyer a 25%restocking fee. Tall Free 8004KUSTOM (800458-7866) 63 0MorOROLA INVOICE 000M 01 01 owl II owl Ilp Page 1 of 1 MOTOROLA SOLUTIONS,INC. 1301 E.Algonqu'Nn Road —TOTALIWOICE11Yonnrr Schaumburg.IL 60196 MOTOROLA INVOICE NUMBER: 16044668 INVOICE DATE: 04/04/2019 Visit cur wabslta at:www.rnakarola.carn PAYMENT DUE: 05/04/2 i CUSTOMER ACCOUNT NUMBER: 1 350780 E6 0005 PURCHASE ORDER DATE: i YOUR FXXt .. BILLTO SEWARD, CITY OF SHIPTO SEWARD, CITY OF POLICE DEPARTMENT P 0 BOX 2208 410 ADAMS SEWARD, AK 99664 SEWARD, AX 99664 For questions coneerning this Involve please contact Motorola at: 1-MO-567-7947 00OZ9-OW29-00029 Payment Terms: NET 30 DAYS FROM INVOICE DATE Motorola Solutions, Inc, federal Tax Id: 36-111SWo Sales Order Number: 0055590090022 EtltTaiateyDestiaattion IN, 1 TCY OF, 410 ADAMS h., .. E4fARD,,AK .................. � , Invoice Detail Item Model Number Qty Description Unit Price Amount 1 PMNN4504 12 BATT IMPRES 2 L1ION UL2054 DIV2 R I 140.89 1,640.68 SUBTOTAL 3.690.68 Carrier: FEDERAL EXPRESS-SAS PLEASE PAY THIS AMOUNT (PAYMENT DUE: 05104/2019) 1,690.68 Detach here and return bottom portion Wrth yourpayment- - - -- - -- -- -- - --- - - -- - -- - -- -- - - - - - - --- -- - - --- - - ------- - -- - - -- -- ----- - - „AMil�i INVOICE NUMBER CUSTOMER ACCOUNT NUMBER PAYMENT DUE Payment Coupon InWIeB Total 16044668 1035078056 0005 05/04/2019 Please put your Invoice Number and your Customer Account Number ................. on your check for prompt processing. Send Payment To: SEWARD, CITY OF MOTOROLA POLICE DEPARTMENT P 0 BOX 2208 MOTOROLA SOLUTIONS,INC. SEWARD, AK 99664 13108 COLLECTIONS CENTER DRIVE CHICAGO, IL 60693 0106000404060608 1035078056 0005 0000 040411 0000169068 07 64 amlazonc= Details for Order#112-3152143-046580a order Placed:March 27,2j,[9 Arnazon.corp order number.112IIS210 qA6UM, Order Totak SZ793,00 Not'Vet Shipped Rems Ordered Mice 7 01 Oympug WiVerproof Fough TG,5 rhp,ral Camepra(R.Ed)depth SanDgsk Ufth 64r7F SDXCI UNS I Mempy rpa Fbapnq Wrg.Svvp:Mge 111114 01, &MW r%vt Wow SMpphtg Adam= Thwas Clemang 410 Adams.St Sewnrj,AK 996644167 Un4ed StMe-A Mft�Wpq 5��d. Standay.1 Shappnng Payment Warmation 11-AvInent"'"'hoaz Vim q Last wqors 70B7 ftem(s� shprajpjjftq& "Unog 11piddresa Thomas aff.mang "VP S2,793100 PO MOR 767 Esurnatil!!Id tax It*lb,e! 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CQ r C R C r W. < uL- b az z P > > < 68 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD POLICE DEPARTMENT TO RECEIVE REIMBURSMENT FUNDS FROM THE ANCHORAGE POLICE DEPARTMENT INTERNET CRIMES AGAINST CHILDREN DIVISION FOR THE PURCHASE OF SOFTWARE AND EQUIPMENT WHEREAS, the Anchorage Police Department is the lead agency for the Alaska Internet Crimes Against Children (ICAO) Task Force; and WHEREAS, as lead agency of the Alaska ICAC the Anchorage Police Department controls the distribution and use, within Alaska, of Federal ICAC Task Force grant funds; and WHEREAS, the Seward Police Department is an affiliate agency of the Alaska ICAC Task Force; and WHEREAS, to increase the Seward Police Department's ability to conduct ICAC investigations, the Seward Police Department is purchasing the ADF Digital Evidence Investigator Pro software for $2,778 and UltraBlock write blocking hardware kits for $929.47; and WHEREAS, the full purchase amount for the above software and hardware will total $3,707.47; and WHEREAS, the Anchorage Police Department has authorized the reimbursement of the full amount of $3,707.47 using its ICAC grant funds to the Seward Police Department upon completion of the purchase. NOW, THEREFORE, BE IT RESOLVED BE THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to receive the funds from the Anchorage Police Department ICAC grant funds for the reimbursement of the items listed herein. Section 2. Funding in the amount of $3,707.47 is hereby received and appropriated to account no. 01000-1210-7215. Section 3. This resolution shall take effect immediately upon its adoption. 69 Agenda Statement Meeting Date: September 91h, 2019 To: Seward City Council r From: Tom Clemons, Chief of Police Through: Scott Meszaros, City Manager Agenda Item: Receipt of reimbursement of equipment purchase from the Anchorage Police Department to the City of Seward Police Department Internet Crimes Against Children (ICAC) BACKGROUND &JUSTIFICATION: The Seward Police Department has been an active Internet Crimes Against Children(ICAC)affiliate since spring of 20I7. Recently the Seward Police Department had our first ICAC related arrest for more than 19 counts of possession of child pornography. We have conducted at least seven other ICAC related investigations that did not lead to an arrest. We are certified in BitTorrent and EMule investigations and have actively run and monitored the BitTorrent and EMule UIS software since 2017.This software monitors attempts to download Child Sexual Exploitation Material (CSEM). Our ICAC members also do annual presentations for the three Seward schools and several day care/ day camp organizations. The Seward Police Department would like to purchase ADF Digital Evidence Investigator Pro software through Advanced Digital Forensic Solutions as well as an UltraBlock SATAADA kit, UltraBlock USB3 kit and an UltraBlock Forensic Card Reader through Digital Intelligence. The initial funds for the purchase of this equipment would come from the Seward Police budget. The Anchorage Police Department ICAC Division has agreed to reimburse the Seward Police Department in full for the purchase of this equipment. INTENT: To authorize the City Manager to accept the reimbursement funds from the ICAC grant funds. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: 2.2.9 Public Safety X • Continuously plan for future police services to ensure the highest level of public safety within the community • Encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. • Support adequate police services and equipment. 2 Safe o Strate is Plan: (Page 18) Promote a fe CommunityX .. .M..� ..�, �� 3 Other: X 70 FISCAL NOTE: $3707.47 received from the Anchorage Police Department ICAC Division will fully reimburse the general fund for the purchase of this equipment. Approved by Finance Department: .45's 4'j It 14 ATTORNEY REVIEW: Yes No X RECONIIVIENDATION: Recommend approval of Resolution 2019,-0,79,mmauthorizing the city manager to accept the funds from the Anchorage Police Department Internet Crimes Against Children {ICAO} Division for the purchase of software and equipment to aid in local ICAC investigations. 71 Quote 'r xul QmW Nw.wuirnl & 00003032 7910 Woodmont Ave,Suite 1103 Bethesda,MD 208M-USA Dewed Dwe 8132019 US Phone+1000 312 648 EMMIn II Yalu OWIM US Fax+1 (301)396,1987 orders @ad(solutionr.,cum RMUMH 70w; Net I) www,ad(solutions cam WWII sevSri d FV Ce![)ef)Fu trnenl! co^ utl!Icl 11&ine KadV Schaekmeyait one,�ef 84 To Name Sewmd Me DeWmirnert'll Shp To Nestne sawwu PM Ce Demomenli 11M 111) 410,O!"'Jarta strcu!�O Senx, fG7 Swadjhda 99G64 1.100, 11 411EVV: [)Ig4Id 12�,jderjce hwemigWor Pro bnckdes AAMIS!DeOce SWOMID S234810 MUBMIDIt Pnckg A thl quMe 0 in ISJOAam MW Me ANTO"I Into III 1111 rlioin all SI'dj1a11plit g 11)r!iciainnejjl, Shipl!�ing wyd 101 handfing ciosIs do not�ritthud n ato,�Cuslom�,,1�3,jwiies and Ts,�es that rnn), aj!!�pP ancl arl",the line "wrChasel, 11 hand rig PA ADF SAMma Mm""=s mAjda 0 suppwl maMmawe w id Glit and '),Otail 2 C,Cl tljpg Mes frot,the ci,jaucin�a su scn)pw!in 'By accepting the ADF WWI software Wwdhd I this Owtv you are agreeing to the terms and conditions attached to or on the reverse side of this Quote, TO anumet, :w1wm3 Nop&Mq hAwmahan KM M Ind be Mcbsed ouNbe Me Govemmel mW AM not be dupkalej used w andosed in ,yhole Or 61 :mil folt any pwpme Who Omn to aMwe he pmwxal:,�pn,,j,,lded th r( a con,Jract !,,,,av, ,,,tTdcd W ll'ils c4ftsr or as a iesull 01 Orun ,'.Jth ffie sidbrni,,!s�dm I it e!t,ter da on GMw""M MAMMe wMIM auj�fl cate I q:rr dis k�r!Se the Calta R!�0ti0 pimmJeltl In lh+?contnw':t reshWhon at dial aked in Ow TIMM km ds enhmly 10, Digital intelligence Quo We ....... ... ................................................... ................................................................................................................................................................... .................... ............ ..... .. .......... Customer Billiag .................................................................................................................................................................................... ............... ........... ........................................................................................................................................................................................................................................................................ ..................................................................................................................................................................................................................................................................................... ........................................................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................. ............................................................................................................................. unit I tem Description Gov Cost Total. ----------- ................................................................................................................ .......................I......................................................:.............I.................................. a LindarA E1.0 Lux m ...................................................................................................................................... ........................................................................................................................................................................ .............................................................................................. ........................................................................................................................................... .......... Ultra Block USB3 Kit ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ........................................................................................... UltraBlack Forensic Card Reader ...................... I klanAA.r I r tfi&..�p . ........................................ .......................................................................................................................................................I.........................-................................................................................................................................................................................................................................................................................................................................................................ Subtotal $888 DO ........................ .............. L Orde T r otal,..............................................................................................................................................................................................................................................................................................................................................................................................................................................--.............................................................................................................. .............,LATS1 Wgkal WW34ewe Quotr #Q20190EL3 7, Aug :113, 201!) Page 2 of 2 73 Amanda Jacobs From: Karl Schaefermeyer Sent: Thursday, August 15, 2019 2:23 PM To: Amanda Jacobs Subject: FW: New ICAC Funding Request WHEREAS,you are Mandi, WHEREAS, here is an e-mail chain about the purchase for you, WHEREAS, I am Sgt. Karl 5chaefermeyer, WHEREAS, I am a Patrol Sergeant/ICAC Investigator,WHEREAS, I work for Seward Police Department, WHEREAS, my work phone number is (907) 224-3338,WHEREAS, my work fax number is(907) 224-8480, WHEREAS,this is the end of my e-mail. From: Whitt,Aaron [aaron.whitt@anchorageak.gov] Sent:Tuesday,August 13, 2019 7:45 PM To: Karl Schaefermeyer Subject: Fwd: New ICAC Funding Request Approval below. Make the purchase and forward me a copy of the receipt and an invoice from Seward PD to Anchorage PD referencing ICAC Reimbursement as soon as possible. We will get a check cut and returned for reimbursement. Let me know if you have questions. A Whitt Begin forwarded message: From: "Holder,Joshua" <joshua.nolder@anchorageak.gov<mailto.joshua.nolder@anchorageak.gov>> Date:August 13, 2019 at 18:26:24 AKDT To: "Whitt, Aaron" <aaron.whitt@anchorageak.gov<mailto.-aaron.whitt@anchorageak.gov>> Subject: Re: New ICAC Funding Request Approved. Captain Josh Nolder Detective Division Commander Anchorage Police Department 716 W 4th Avenue Anchorage,Alaska 99501 907-786-8821 josh ua.nolder@anchorageak.gov<ma ilto.joshua.nolder@a nchoragea k.gov> 74 From:Whitt,Aaron<aaron.whitt@ancharageak.gov<mailto:aaron.whitt@an char ageak.gov>> Sent:Tuesday,August 13, 2019 4:06:00 PM To: Nolder,Joshua<joshua.nolder@anchorageak.gov<mailto:joshua.nolder@anchorageak.gov>> Subject: FW: New ICAC Funding Request Seward PD Sgt Schaefermeyer has been working with Tech Hunter and I on putting together the below request. I have reviewed it and support their purchase request. I believe this is an appropriate use of ICAC funds. Your permission to proceed? Sgt Whitt From: Karl Schaefermeyer [malito:kschaefermeyer@cityofseward.net] Sent:Tuesday,August 13, 2019 3:30 PM To:Whitt,Aaron<aaron.whitt@anchorageak.gov<mailto:aaron.whitt@ancharageak.gov>> Subject: New ICAC Funding Request Sgt.Whitt, I have permission from Chief Clemons to make this funding request on the Seward Police Department's behalf. The Seward Police Department has been an active ICAC affiliate since spring of 2017. We recently had our first ICAC related arrest for 19 counts of possession of child pornography. We have conducted at least seven other ICAC related investigations that did not lead to an arrest. We are certified in BitTorrent and EMule investigations and have actively run and monitored the BitTorrent and EMule UIS software since 2017 looking for local attempts to download CSE. Our ICAC members do annual presentations for the three Seward Schools and several day care/day camp organizations. We request reimbursement for$2,778 for the purchase of the ADF Digital Evidence Investigator Pro software through Advanced Digital Forensic Solutions and $929.47 for the purchase of an Ultra lock SATA/IDE kit, Ultra lock US133 kit and an Ultra lock Forensic Card Reader through Digital Intelligence.The total cost will be$3,707.47. (See attached quotes) The above stated software and hardware would give us local capability to search and retain data from phones, mobile devices, computers and other devices. Thank you, Sgt. Karl Schaefermeyer Patrol Sergeant/ICAC Investigator Seward Police Department Ph. (907) 224-3338 Fax(907) 224-8480 2' 75 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HAMILTON CONSTRUCTION FOR CONSTRUCTION SERVICES FOR THE DECEMBER 4, 2017 SEWARD STORM SURGE DAMAGE REPAIRS PROJECT AND APPROPRIATING FUNDS WHEREAS, on December 4, 2017, a winter storm event that combined an ocean storm surge, exceptionally high winds, and high tides causing extensive shoreline erosion damages along the Lowell Point Road, and the Alaska SeaLife Center seawall; and WHEREAS, the City Manager declared an emergency disaster for the Storm Surge Damage; and WHEREAS, City Council passed Resolution 2017-091 to support the declaration; and WHEREAS, the Kenai Peninsula Borough Mayor, the State of Alaska Governor, and the President of the United States all signed disaster declarations for this event; and WHEREAS, those declarations enabled the City to qualify for damage repair funding from the Alaska Division of Homeland Security and Emergency Management (DHS&EM), and Federal Emergency Management Agency (FEMA) for assistance for damages; and WHEREAS, the City will be reimbursed for disaster-related construction services from FEMA at (75%), and DHS&EM (25%); and WHEREAS, a bid for construction was advertised and completed, resulting in five bid submissions from very experienced firms; and WHEREAS, on August 30, 2019, the submitted bids were opened publicly and properly recorded; and WHEREAS, Hamilton Construction, based on their low bid of $2,446,157.20, was selected and sent a "letter of intent to award' pending City Council approval. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: 76 CITY OF SEWARD, ALASKA RESOLUTION 2019-080 Section 1. The City Manager is hereby authorized to accept grant funds in the total amount of$3,422,820.20 for the purpose of repairing storm surge damage to Lowell Point Road and the Seawall, and to take all actions necessary to accept the Storm Surge grant. Section 2. Grant Funds from FEMA and the State of Alaska Department of Homeland Security Funding are hereby accepted for the Lowell Point Road Repair Project (Category C) in the total amount of $1,850,408.20 as follows: 1) $1,387,806.15 is hereby accepted to federal grant account no. 70051-0000-4251 related to Lowell Point Road Repairs, representing 75% of the total project funding for the Road Repairs Project; 2) $ 462,602.05 is hereby accepted to state grant account no. 70051-0000-4252 related to Lowell Point Road Repairs, representing 25% of the total project funding for the Road Repairs Project. Section 3. Grant Funds from FEMA and the State of Alaska Department of Homeland Security Funding are hereby accepted for the Seawall Repairs Project (Category D) in the total amount of$1,572,412 as follows: 1) $1,179,309 is hereby accepted to federal grant account no. 70052-0000-4251 related to the Seawall Repairs project, representing 75% of the total project funding for the Seawall Project; 2) $393,103 is hereby accepted to state grant account no. 70052- 0000-4252 related to the Seawall Repairs project, representing 25% of the total project funding for the Seawall Project. Section 4. The City Manager is hereby authorized to enter into a contract with Hamilton Construction, Inc. in an amount not to exceed $2,446,157.20 for repairs to both the Seawall and Lowell Point Road, in substantial form as attached hereto. Section 5. Funding is hereby appropriated as follows: 1) $1,123,764.62, representing 45.94% of the contract price, for repairs to the Seawall, to contracted services account no. 70052-0000-7009; and 2) $1,322,392.58, representing 54.06% of the contract price, to contracted services account no. 70051-0000-7009 for repairs to Lowell Point Road. If funding allows, the administration may request a future appropriation to complete additional work included within the request for proposal Additive Alternate scope of work. Section 6. This resolution shall take effect immediately upon adoption. THE CITY OF SEWARD,ALASKA David Squires, Mayor AYES: NOES: ABSENT: ABSTAIN: 77 Agenda Statement Meeting Date: September 9, 2019 To: City Council From: Scott Meszaros, City Manager Agenda Item: December 2017 Storm Surge Repair Construction Contract BACKGROUND & JUSTIFICATION: On December 4,2017 the City of Seward City Manager declared a disaster after experiencing a powerful storm surge that badly eroded the coastline along the Sea Life Center and Lowell Point Road. The Kenai Peninsula Borough followed with a declaration and soon thereafter the Governor of the State of Alaska followed. About six months later the President of the United States signed a Federal Declaration.Thus,the storm surge qualified for both State and Federal Disaster funding. The project is under FEMA guidelines for repairs to pre-disaster condition with a possibility of some mitigation funding. The cost reimbursement is 75% Federal funds and 25% State funds. A bid for construction was advertised and completed. We received bids from five very experienced firms. Hamilton Construction, based on their low bid of$2,446,157.20,was selected and sent a"letter of intent to award"pending City Council approval. Bid submissions received for the December 2017 Storm Surge Repair Construction Contract are as follows: Kiewit Infrastructure West Company $7,232,625 Granite Construction Company#1 $3,795,900 Granite Construction Company#2 $3,735,900 Tutka General Contractor $3,364,495 Brice, Inc $3,342,165 Hamilton Construction $2,446,157.20 INTENT: To authorize the City Manager to enter into an agreement with Hamilton Construction for Construction of the Seward Storm Surge Damage Repair project. CONSISTENCY CHECKLIST: Yes No N1A Comprehensive Plan 2.2.12.1 -Traffic Management 1. 3.4.1 Provide safe and efficient vehicular transportation X 3.8.1 Promote community safety from natural disasters through mitigation measures 2 t I Strategic Plan X Provide safe and efficient vehicular transportation 78 30 Other X FISCAL NOTE: This contract is I00% grant funded. Approved by Finance Department: �� J Mr ATTORNEY REVIEW: Yes X No RECOMMENDATION: Recommend approval of Resolution 2019- 080 authorizing the city manager to enter into an fo agreement with Hamilton Construction Inc. r Lowell Point Road Storm Surge damage repair. 79 CITY OF SEWARD ® Main Office( 7)224-4050 ® Po ( 7) 4-3M8 RO. BOX 167 Harbor( 7)224-3138 SEWARD, r ( 7)224-3446 ® i ( 7) 4-4 4 Communityrat( 7)2244049 Utilities( 7)2244050 a Fax( )224-4038 NOTICE OF INTENT TO AWARD Dear Hamilton Construction, On behalf of the City of Seward,I am pleased to inform you that based on the City's recent Request for Bids for the City of Seward 2017 Storm Surge Repair Construction Contract, we intend to award the contract to Hamilton Construction upon City Council approval. Please provide a draft contract for our attorney to review at your earliest convenience. We will need to have a contract signed by September 2"d in order to make it on the September 9' regular City Council Meeting Agenda. If you have any questions, please do not hesitate to contact me at (907) 2244020 or hhLckok6dtyofseward.net. We look forward to working with your firm. Regards, B Hickok Assistant City Manager g 80 SECTION 300-R[D CITY OF SEWARD,ALASKA 2017 Seward for Surge Damage Repairs BED NAAE: Hamilton Construction, LLC ADDRESS: PO Box 648 S�� ,�AK 9�984O����� In compliance with your Invitation For Bids dated Auqust 1, 2019 ®, the Undersigned proposes to famish all equipment, material and labor required to complete the above project by Novembgr 15,2019. The Undersigned hereby agrees to execute the said contract as directed or such ftirther time as may be allowed in writing by the Contracting Officer after receiving notification of the acceptance of this bid,and it is hereby mutually understood and agreed that in case the Undersigned does not, the said Contracting Officer may proceed to award the contract toothers. The Undersigned acknowledges receipt of the following addenda to the Bid Documents(give number and date of each). ADDENDA DATE ISSUED ADDENDA DATE ISSUED Addendum No. 1 August 6, 2019 a OD �t aVfl Addendum No. 2 August 14, 2019 AnDrtWw" J4 (Au,a a,54- zk,Z ej,t r? U The Undersigned has read the foregoing bid and hereby agrees to the conditions stated therein by affixing his signature below: Bidding (]o ipa7ny ;A il�ton "onstruction. L C Jeff Hamilton, managin member tu SignVatu Title 3..0 B.P.2- ............................................ .......................................................................... .12131/2020 ..................................................................................... Contractor's License Number Expires Hamilton Construction, LLC .......................9 9..8..3-2702 . ..........................I...........—11...............................................................................................................I............................................................... .............. usiness Address Telephone PO Box 648 2017 SEWARD STORM SURGE BED DAMAGE REPAIRS Page 00300-1 81 SECTION 00310-BID SCHEDULE BID SCHEDULE A-LOWELL POINT ROAD Pay Item Approximate Unit Price Amount No. Pay Item Description Pay Unit Quantity Dollars& Dollars& Cents Cents 1505.1 Mobilization LS All Re 'd 'Ly 1580.1 Protected Species Observer LS All Re 'd 97 000.a0 2201.1 Clearing and Grubbing LS All Re 'd 1 .0 .OQ 2202.1 Excavation and DiEposal CY 6,150 00 61 0_ 2204.1 Base Course Grading D-1 TON 6,175 ,00 2205.1 Filter Rock CY 2,285 ,Q . 2205.2 Riprap,Class IV CY 13,560 l q 2206.1 Armor Rock LS All Re 'd 3 iS 0a 2206.2 Reclaimed Armor Rock EA 200 100.00 -40, 000.00 Calcium Chloride for Dust 2210.1 Control TON 13.5 0.0 0 o.0 0 2702.1 Construction SurveYing LS All Re 'd .Q9 101,750. TOTAL BID SCHEDULE A AMOUNT IN FIGURES: Z TOTAL BID SCHEDULE A AMOUNT IN WORDS: . +w 2017 SEWARD STORM SURGE BID SCHEDULE DAMAGE REPAIRS ADD 82 Page 00310-1 SECTION 00310-BID SCHEDULE ID SCHEDULE B—SEALIFE CENTER Pay Item Approximate Unit Price Amount No. Pay Item Description Pay Unit Quantity Dollars& Dollars& Cents Cents 1505.1 Mobilization LS All Re 'd 1580.1 Protected S ecies Observer LS All Re 'd 1 , 2.3,900,00 2060.1 Demolition and Dis osal LS All Re 'd 2201.1 Clearing and Grubbing LS All Re 'd 2205.1 Filter Rock CY 40 2205.2 Rigrap,Class IV CY 1 440 2702.1 Construction Surve in LS I All Re 'd 3301.1 Concrete Fill LS All Re 'd TOTAL BID SCHEDULE B AMOUNT IN FIGURES:S 251 AS-00 TOTAL BID SCHEDULE B AMOUNT IN WORDS: b►1Q �1%► 2017 SEWARD STORM SURGE BID SCHEDULE DAMAGE REPAIRS LADD!#t4 83 Page 00310-2 SECTION 00310-BID SCHEDULE BID SCHEDULE C—LOWELL POINT ROAD ENHANCEMENTS ADDITIVE ALTERNATE NO. 1 Pay Item Approximate Unit Price Amount No. Pay Item Description Pay Unit Quantity Dollars& Dollars& Cents Cents 1505.1 Mobilization LS All Re 'd .Q Z51000.00 2202.1 Excavation and Disposal CY 475 2-L.5"0 10 2204.2 Selected Material,Type A TON 18,140 13-03 23 2205.1 Filter Rock CY 1,060 92.,00 4 L20.20 2205.2 Riprap,Class IV CY 13,750 6 4 9,530919, 0 2702.1 Construction Surveying LS I All Re 'd 0 .00 2S,00.00 TOTAL BID SCHEDULE C AMOUNT IN FIGURES: S 11 21-7 j 9 Q 6,7 0 TOTAL BID SCHEDULE C AMOUNT IN WORDS: nw- rn Sl;oei +t4ja 1iuvtJ n;n_ ' Scvt✓ti �I,o.tiSa,-u•� nme hunc�rcr.� n fr�r.�„ 5v: " 5CA/'CV, 2017 SEWA.RD STORM SURGE BID SCHEDULE DAMAGE REPAIRS 7A #4- 84 Page 00310 3 SECTION 00310-BED SCHEDULE BID SUMMARY AND AUTHORIZATION TOTAL BASE BID (SUM OF BED SCHEDULE A&B) AMOUNT IN FIGURES: 1 7-1 L4 LA � 1 1 G-1 .2-o TOTAL BASE BED (SUM OF BID SCHEDULE A&B) AMOUNT IN WORDS: T.wg m:I un sac )auadmd P-ri-m- TOTAL ADDITIVE ALTERNATE NO. 1 (BED SCHEDULE Q AMOUNT IN FIG URES: $ 1 , 2 g 1 (Q.-7 0 TOTAL ADDITIVE ALTERNATE NO. 1 (BED SCHEDULE Q AMOUNT IN WORDS: Ou M'.11;310 !6ah!d'1jMde 4ha%SA'7 4-5 The undersigned represents(check appropriate boxes)that he/she operates as an Individual, Joint Venture, Partnership,or Corporation, incorporated in the State of..................................................................... .......... BIDDER: Oamr s 4cm Cm-i+'n'tcj I vrl, L LC. Company(Print) Authorize 0 Authorized Repres6ntative(Signature) bf�Le ' Title(Print) Q(Date Telephone CORPORATE SEAL(If Corporation) 2017 SEWARD STORM SURGE BID SCHEDULE DAMAGE REPAIRS (00A 85 Page003104 SECTION 00320-BID BOND CITY OF SEWARD P.O.BOX 167 SEWARD,ALASKA 99664 BID BOND DATE BOND EXECUTED August 29,2019 PRINCIPAL(Legal name and business address) TYPE OF ORGANIZATION Hamilton Construction, Ll_C [ ]Individual [ ]Partnership PO Box 648 [ )Joint Venture Corporation Skagway,AK 99840 SURETY(IES)(Name and business address) Berkley insurance Company 475 Steamboat Road Greenwich CT 06830 PENAL SUM OF BOND Five Percent(5%)of Amount Bid DATE OF BID Au ust 29, 2019 NOW,THEREFORE, (a) If said Bid shall be rejected,or in the alternate, (b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid)and shall furnish a bond for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect, it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event, exceed the penal amount of this obligation as herein stated. The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected any extension of the time within which the Owner may accept such Bid: and said Surety does hereby waive notice of any such extension. IN WITNESS WHEREOF,the Principal and the Surety have hereunto set their hands and seals,and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be si . ed by their proper officers,the day and year first set forth above. Hamll i Co tion, Berkley Insurance Company Pr' ipal Surety pi firth,Attomey;in-Fact (Seal) 2017 SEWARD STORM SURGE BID"BOND DAMAGE REPAIRS Page 00320-1 86 iNu. DI-Z.ouit: POWER OF ATTORNEY BERKLEY INSURANCE COMPANY WILMINGTON,DELAWARE NOTICE: The warning found elsewhere in this Power of Attorney affects the validity thereof. Please review carefully. KNOW ALL MEN BY THESE PRESENTS, that BERKLEY INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Delaware,having its principal office in Greenwich,CT,has made,constituted and appointed, and does by these presents make, constitute and appoint: Holly E. Ulfers;Roxana Palaclos, Katharine Janelle Snider; John Drummey, Jr.; Scott C_ Alderman; Kathleen M. Mitchell; Debbie A. Lindstrom; Peggy A. Firth; Timothy S. e' Buhite;Jamie Stroh;Brandf Nicole Heinbaugh;or Amber Engel of Klbble&Prentice Holding Company dba USI Insurance °.w °m''mm' Services Northwest of Seattle, WA its true and lawful Attorney-in-Fact,to sign its name as surety only as delineated below and to execute, seal, acknowledge and deliver any and all bonds and undertakings, with the exception of Financial Guaranty Insurance, Md providing that no single obligation shall exceed Fifty Million and 00A00 U.S.Dollars (LT.S.$50,000,040.40),to the same extent w ;m as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its principal office in their own proper persons. ptjThis Power of Attorney shall be construed and enforced in accordance with, and governed by,the laws of the State of Delaware, ,mm without giving effect to the principles of conflicts of laws thereof. This Power of Attorney is granted pursuant to the following mm resolutions which were duly and validly adopted at a meeting of the Board of Directors of the Company held on January 25,2010: `fl RESOLVED, that, with respect to the Surety business written by Berkley Surety, the Chairman of the Board, Chief Executive Officer, President or an Vice President of the y Company, in conjunction with the Secretary o J tary r any Assistant Secretary are hereby authorized to execute powers of attorney authorizing and qualifying the attomey-in-fact named therein Z to execute bonds, undertakings, recognizances, or other suretyship obligations on behalf of the Company, and to affix the „= corporate seal of the Company to powers of attorney executed pursuant hereto; and said officers may remove any such attorney-in-fact and revoke any power of attorney previously granted;and further Tym RESOLVED,that such power of attorney limits the acts of those named therein to the bonds, undertakings,recognizances, µ� or other suretyship obligations specifically named therein, and they have no authority to bind the Company except in the manner and to the extent therein stated;and further psi RESOLVED, that such power of attorney revokes all previous powers issued on behalf of the attorney-in-fact named;, and further RESOLVED, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any power of attorney or certification thereof authorizing the execution and delivery of any bond,undertaking,recognizance, or s -I�' other suretyship obligation of the Company;and such signature and seal when so used shall have the same force and effect as though manually affixed. The Company may continue to use for the purposes herein stated the facsimile signature of any X person or persons who shall have been such officer or officers of the Company,notwithstanding the fact that they may have ceased to be such at the time when such instruments shall be issued. n IN WITNESS WHEREOF the Com y has caused these presents to be signed and attested by its appropriate officers and its corporate-seal hereunto axed this 1 d ffi ay of ItigE1Q Attest: Berk[ Insurance Company M� m„ (Seal) By By I edtnman Je aRtr mm Executive Vice President&Secretary Se i e si dent mm WARNING:THIS POWER INVALID IF NOT PRINTED ON BLUE'BERKLEY-SECURITY PAPER STATE OF CONNECTICUT) m ) ss: COUNTY OF FAIRFIELD ) Tyr Sworn to before me, a Notary Public in the State of Connecticut, this l3 day of �►.L€ �, by Ira S. i.aderman and lef rey M. I-lafler who are sworn to me to be the Executive Vice President Se respectively,of Berkley Insurance Company, iAARIA C RUNnRAKEMaiy, and Senior Vice President, NOTARY PURI 1C �/"J CONNECTICUT a W COMMISSION EXPIM AKUL80.2024 Aotary Public,State o Conat ctieut. gym, CERTIFICATE ! I,the undersigned,Assistant Secretary of BERKLEY INSURANCE COMPANY,DO HEREBY CERTIFY that the foregoing is a " true,correct,and complete copy of the original Power of Attorney;that said Power of Attorney has not been revoked or rescinded anct-thaAttorney th a authority of the Attorney-in-Fact set forth therein, who executed the bond or un g..yvhich this Power of y' cached,is in full force and effect as of this date, Given under my hand an se of the Company,this ay of w (Seal) 87 Vincent Forte SECTION 3 -STATEMENT OF QUALIFICATIONS BIDDING& CONTRACT REQUIREMENTS This form will be the basis of establishing the qualifications of the Construction a for undertaking a construction project for the City of Seward. This questionnaire forms a part of the bid and failure to submit is a basis for rejection of the bid. If space for answering questions is insufficient, ents are permitted. I. 9GENERAL a. Legal Name and Address of Bidding Organization: Hamilton r i , LL PO Box 648 b. Name,title,and telephone number ofBidder's representative forproject: Jeff Hamilton, i r ( 7) 983-2702 C. Organization S (CheckOne):* Corporation, Partnership,or Individual . If Organization is a Corporation: *None: Limited LiabilityCompany Date of Incorporation: State in which Incorporated: PrincipalOfficers: Name: Title: Date Assumed Position . EMANLIAL a. Have you ever failed to complete a contract due to insufficient resources? Y o X If yes,ex l ' : 7 SEWARD STORM SURGE STATEMENT OF QUALIFICATIONS DAMAGE REPAIRS Page 00360- 88 SECTION 00360-STATEMENT OF QUALIFICATIONS b. Describe any arrangements you have made to finance this work: NONE 3. EQLU_MENT a. Describe in detail the equipment you have available for this work. ITEM QUAN. MAKE MODEL SIZE/CAPACITY PRESENT MARKET 7OLC-6 3.3y3,4.2m3,6.1m2 $1,500'()O().00 Rock Drill 2 Adas Copco ECM 590 $250,000.00 Rock Truck 2 Volvo A40 29.5y3 $330,000.00 Side 4 SmithCo 23y3 $200,000.00 Loader 2 Volvo L250 5.1-10.2 l/min $400,000.00 1-12 CEC Quarry King 100-950 t/h $250,000.00 b. Do you understand that if you are awarded this contract,you may be required to use some or all of the equipment listed above on the or covered by this contract? C. Do you propose to purchase any equipment for use on this project? Yes NoX If yes,describe type,quantity,and approximate cost: We own and will mob2e our o t. d. Do you propose to rent any equipment for this work? Yes_No X If yes,describe type and quantity: e. Is your proposal based on firm offers for all materials necessary for this project? Yes No f Do you intend to subcontract any of the or contained in this project? Yes X No If yes,describe: 2017 SEWARD STORM SURGE STATEMENT OF QUALIFICATIONS DAMAGE REPAIRS Page 00360-2 89 SECTION 00360-STATEMENT OF QUALIFICATIONS Construction surveying, rock placement 4. EXPERIENCE a. Have you had previous construction contracts or subcontracts with the City of Seward? Yes X No Describe the most recent or current contract,completion date,and scope of work: Seward South Harbor Boat Launch Renovation, completion date 08/04/19 Replace the existing concrete boat launch and floats with a new concrete ramp and timber boarding floats supported by new galvanized steel pipe. b. List, as an attachment to this questionnaire,other construction projects you have completed;the dates of completion, scope of work, and total contract amount, for each project completed in the past 12 months. C. List any projects you have failed to complete per the specifications within the contractual timeline. Include an explanation for the missed deadline. Seward South Harbor Boat Launch Renovation, long procurement lead times 5. �UBCONTR.ACTORS/MATERIAL SUPPLIERS List below all Subcontractors and major material suppliers. This listing does not fulfill the requirements of paragraph 6.13.1 of the General Conditions of kthe ConArtictim-CQntracL and award of a contract does not constitute approval of the Subcontractors. Name/address Subcontractor/Material Supplier Specialty 1. All Points North, Palmer AK Subcontractor Construction surveying 2. Polar Supply, Anchorage AK Material Supplier Material supply 3. Metco Inc, Seward AK Subcontractor& Material supplier Concrete/gravel 4. 5. 2017 SEWARD STORM SURGE STATEMENT OF QUALIFICATIONS DAMAGEPage 0060-3 90 SECTION 00360-STATE1VfENT OF QUALIFICATIONS Dated at Ska wa Alaska this 26th day of August ,20Ig I hereby certify that the above statements are true and complete. Hamilton Construction, LLC Name of Contractor Jeff Hamilton, managing member Si e Title of Person Signing 2017 SEWA STORM SURGE STATEMENT OF QUALIFICATIONS DAMAGE REPAIRS Page 00360 4 91 Hamilton Construction Company Resume, ��IIC,��J '1 E PROJECTS Ail� l ', "T 21Im, 2,0��,.'9 August 2018 -August 2019 Seward South Harbor Boat Launch Renovation Completion date:08/04/2019 Replace the existing concrete boat launch and floats with a new concrete ramp and timber boarding floats supported by new galvanized steel pipe.The associated scope includes demolition and disposal of the existing ramp, cast-place-concrete slabs and abutments,pre-cast concrete panels,timber boarding floats, fendering,galvanized steel pipe, riprap revetment,excavation,embankment,storm drain,asphalt paving, bollards, public and private utility relocations,diving inspections,and other miscellaneous improvements. Elements of the scope require in-water work. Contract amount:$2,313,154.80 Seward Breakwater(SMIC Harbor Improvements Phase 1) Completion date:05/20/2019 Construct a new 1,009' rubble mound breakwater structure to extend the northerly end of the existing breakwater structure. The breakwater provides the SMIC basin with improved protection from swell and wake action, thereby improving the functionality and capacity of the SMIC harborfor maritime operations. Contract amount:$15,032,101.80 2018 DOT Highway&Maintenance Sand Completion date: 10/01/2018 Produce and deliver 3,000cy of spec 1 highway maintenance sand to AK DOT&PF Skagway maintenance yard for stockpile. Contract amount:$154,800.00 Old Harbor Aggregate Processing Completion date:08/01/2018 Provide an experienced operator/foreman and all necessary equipment to run and oversee crushing operations In Old Harbor,Alaska. Contract amount: NTE$50,000.00 92 HCL I P.O. Box 648 Skagway,Alaska 99840 1 °1ele- (907)983.2702 1 Fax: (907)983.3 6 CERTIFICATIONS AND REPRESENTATIONS (GRANT FUNDS) I.BYRD ANTI-LOBBYING AMENDMENT COMPLIANCE AND CERTIFICATION For all orders above the limit prescribed in 2 CFR 215,Appendix A,Section 7(currently$100,000),the Offeror must complete and sign the following: The following certification and disclosure regarding payments to influence certain federal transactions are made per the provisions contained in OMB Circular A-110 and 31 U.5.C.1352,the'Byrd Anti-Lobbying Amendment' The offeror,by signing its offer,hereby certifies to the best of his or her knowledge and belief that: No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to Influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress on his or her behalf In connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension,continuation,renewal,amendment or modification of any Federal contract, grant,loan,or cooperative agreement, If any funds other than Federal appropriated funds(including profit or fee received under a covered Federal transaction)have been paid,or will be paid,to any person for Influencing or attempting to influence an officer or employee of any agency,a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress on his or her behalf in connection with this solicitation,the offeror shall complete and submit,with its offer,OMB standard form LLL,Disclosure of Lobbying Activities,to the Contracting Officer,and He or she will include the language of this certification in all subcontract awards at any tier and require that all recipients of subcontract awards In excess of$200,000 shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance is placed when this transaction was made or entered Into.Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by section 1352,title 31,United States Code.Any person making an expenditure prohibited under this provision or who fails to fide or amend the disclosure form to Pe filed or amended by this provision,shall be subject to a civil penalty of not less than$1 ,and in re than$1 ;for each such failure. SIGNATURE- COMPANY NAME: H Am' tonsiruction LLC DATE: 08/26/2019 93 r <4 f C Rl ,Q GG I 9L ' A to roOZ ga r' ar tA or ,r. a 1c n Ago o c a t MR ,g -0 9® {y h tv 3 �0 °Q SL! s %J 9 O 2 P ♦ v 1 ® r` 7 gy Y tz r - w %.j Of -.r, ') w •� 44 %-� 117) 9 "" rt kq tilu C 1 t Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $5,000 FROM THE SEWARD COMMUNITY FOUNDATION,AND APPROPRIATING FUNDS WHEREAS,the City of Seward Parks and Recreation Department received a grant in the amount of$5,000 from Seward Community Foundation; and WHEREAS, with the assistance of the $5,000 grant from Seward Community Foundation, the Teen Youth Center (TYC) will be able to provide a successful and educational summer camp to over 600 participants; and WHEREAS, involvement in summer programs are important for continued development, have proven to be essential to preventing loss of academic knowledge and skills, as well as keeping youth active during the summer months; and WHEREAS, the intent of the summer camp is to teach life skills to each child such as problem solving, communicating, first aid and how to relieve stress. Campers will also learn how to work out their own differences, participate in recreation and learn how it increases endorphins, improves physical, mental and emotional health. WHEREAS, this year the TYC staff received two days of training specific to youth development Adverse Childhood Experiences (ACES) and dealing with trauma and behavioral difficulties. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to accept the Seward Community Foundation grant. Section 2. Funding in the amount of $5,000 is hereby received to grant acct no. 01000- 1430-7303-0014 and appropriated to education expense account 01000-1430-7303. Section 3. This resolution shall take effect immediately upon its approval. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of September 2019. 95 Agenda Statement Meeting Date: September 9"', 2019 To: Seward City Council From: Traci Petersen, Acting Parks & Recreation Director Through: Scott Meszaros, City Manager Agenda Item: Accepting a $5,000 grant from the Seward Community Foundation BACKGRQUND & MSEEICAIEQN; The Seward Community Foundation administers grants that improve the lives of Seward and Moose Pass residents in areas such as health, education, human services, arts and culture, youth and community development. The Teen Youth Center(TYC)summer day camp serves youth in Seward and Moose Pass in a 12-week program. This program has been at capacity every week, serving 50 campers ranging in ages from 6-13. With the assistance of the $5,000 grant from the Seward Community Foundation,the TYC was able to provide an extremely successful and educational summer to over 2,500 participants. INTENT: To authorize the City Manager to accept a grant from the Seward Community Foundation. ............1-....................................................................................................................................................................................................................................................................................................................................................I..�................................................................................................................................................................................................................................................................................. CONSISTENCY CHECKLIST: Yes � No N/A ............................. .................................................................................................................................................................................................................................................................. ................................................................................................................................................................................................................................. .................................................................................................................. I Comprehensive Plan: 3.7.1.2 X • Support the life-long learning needs of community residents through a variety of formal and informal educational opportunities. • Provide opportunities for integrating arts and culture support in de e !IM v I . �� the community. ................................................. ........................ ....................................................................................................................................................................................................................................................... X 2 Strategic Plan(Page 18): Expand and integrate educational programs ..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................I................................................ ............................ -.1 Other ..................................................................................................................................................................................................................................................................................................................................................................... ..............................................................................................................................................................................................................................k.......................................... FISCAL NOTE: This grant is being provided by the Seward Community Foundation and requires no matching funds. 96 Approved by Finance Department: c iclv� ATTORNEY REVIEW: Yes No X RECOMMENDATION: Approve Resolution 2019- 0 8 1 accepting a grant in the amount of $5,000 from the Seward Community Foundation. 97 sew,1�J ��li�lW�III 1.1��I0.v r r � r Karin Sturdy Teen and Youth Center Seward PO BOx 167,336 3rdAve Seward ,AK 99664 Dear Karin Sturdy, Congratulationsl We are pleased to inform you that the Advisory Boardof the Seward Community Fours adon { asapproveda gn.or of S5,000to your organization for the " Summer Enrichment Programs" project.Since we received a Large number ofapplications and have limited grant funds available, your request may not have been Fully funded. Grant projects must be completed within hin one yea. r of award and arc subject to completingan online grant agreement signifIring acceptance oft e terms and condido s of the grant. A final grant: report must also be submitted online by theassigned due date. Due dates and the forms to submit for these follow-ups can be found y logging into the online nt system. 1 ase contact The Alaska Community Foundation's Affiliate Program staff at.of liatc ®:flask.-actor or 907-334-6700 if you have any qucsdons. We encourage you to publicize your grant and ensure that those in your community and involvedwith your o e nization know about iL When you feature your project online or i -my publications,please Use the following o at< This rip raw)was made possible bdj,a gralafmizi the Seward C°atrsnruni P Foundation, an Affliate of hem las Cominnitib,Foundation.There is also a new Grantee Resources section on our we site under"Grants." e also request to hear stones and receive pictures from our grantees,and these can be sent to seward f alask-ac Core and of liat ala.5 ac ot° ° yank you for your continued goo work. We are proud to celebrate t a local impact of local ivi l Sincerely, Kim Rcicrson Nina Kemppel Viso P Board Chair resi e t&CEO Seward a Community Foundation The Alaska Community Foundation Bj arceptin this rzrni jourorgarrd, iron crrt�fier to The Seward ConrivinuD Foundation,an A171tate of T`he.111at orrreiuxnr r Faundation, that 1)no Iarrgt le benefit,goods or trrx'inet werrprwided to aryorre zvarrec fed with the aGotr ftrrrd and? tbtt izrrrt will not he treed&da rt to ialis °by payment of ark pled e or o1berfinancial obligation on bebaff of The donoro)per Section 6115 of The IRS Code. -} tat irrg the r er , the rarrtee olanitalianguaranters thrgraw a warttimods mrive ll bt tried tole for the purporet approrVd G9°the Seward Corrrrrrtenzy Forradation and The Alaska C°rrmnuinioo oundahon for•the about pm ect.Arrej�use of` trt nioniesJorpurposet other tban those ipeafirdin thegraw application and the le mix and c ondifiorrt of thegmia award ritrtst have the prior rotrrl of the R'ouridatdort, TJ;eAAz&a Comnroniba Foundation rrrerrles°the r;gbt to require rdurn of;"fundt it deems that t1w rantee har not winblied with the agreed use aff frrirdr fi at the Fortrrdatiorr®or to carrtpd^with ark fay or rr rt/atlora zr eatlrr the grantee,grant or the oundatiorr° 98 Seward �0 I D I I IL i uty Folindatioll Communication® Guidelines1 Please use the following language whenever describing your rant: This grant is possible through the support of the Seward Community Foundation, a affiliate of The Alaska Community Foundation. Funding for this grant came from the [name of specific fund provided in award letter]. Please use the following in pressreleases regarding your t: e Seward Community Foundation is an afflliate of The Alaska Community Foundation,a statewide non-profit organization that manages charitable funds allowing donors to advance a cause,support an organization or provide flexible support for community needs. For more information, visit www.sewardcf.oEg Logos e encourage use of the Seward CommunityFoundation logo on printed materials, advertising and other places you are publicizing your -funded program or project. ail seward alasacfo and let us know your plans so we can email you the logo i the appropriate format or provide a decal or sticker for funded equipment. Color and black & white logos are available on our website. When possible the logo should be linked to F's website www.sewardcf.org Follow-up The final step in publicizing your grant from the Seward Community Foundation is sending us samples of that publicity so we're aware of it. Please send samples to Seward Community Foundation, at seward al s acf org or to PO Box933, Seward,AK 99664. When posting to Faceoo , tag the foundation in your post by adding eward Com munityountio 99 16679 RIM BANK madmCommnity a� DOWNTOWNFINANCIAL CENTER ANCHORAGE,AK 99510 GENERAL FUND 89-93/1252 1 C ST.,Surm 110 ANCHORAGE,AK 995M PAY + Five Thousand and no/100 ORDM Of 4/11./2 ***** p City of Seward ATT , Joann McClain �, �.�ai�� ..��.����� SP.O. Box 167 � ....�.I�V�„��� w°ra e�aa rd a I�.Fi 99664 ���������„P.�.����� 11 11" 4 & 25 2009341900II' THE ALASKA COMMUNITY FOUNDATION 16679 tv war 2 01 1 0�1 f:)'I 04/02/201-9 iec'M & Youti, Center Sumer Enr2zbiiii� ent program, 5, 10 00 01D 3' 1 101101 4, 0 13 0 010 all C H 0 C�11 TOTAL: 5� Oi 010"0" 100 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2019- 082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING A GRANT IN THE AMOUNT OF $3,000 FROM ALASKANS FOR LITTER PREVENTION AND RECYCLING, AND APPROPRIATING FUNDS WHEREAS, Seward Parks and Recreation Department has been awarded a grant from Alaskans for Litter Prevention and Recycling (ALPAR) in the amount of$3,000; and WHEREAS, litter pick up and recycling are desired activities among community members and visitors; and WHEREAS, beautification projects are consistent with City of Seward's comprehensive plan; and WHEREAS, this grant funds the youth litter prevention patrol and reimburses personnel expenses. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to accept the grants in the amount of $3,000 from the Alaskans for Litter Prevention and Recycling. Section 2. Funding in the amount of $3,000 is hereby accepted and appropriated to account30113-0000-4253-2019. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th day of September 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor 101 Council Agenda Statement Meeting Date: September 9, 2019 To: Seward City Council Through: Scott Meszaros, City Manager f From: Traci Petersen, Acting Parks& Recreation Director Agenda Item: Alaskans for Litter Prevention and Recycling Litter Patrol grant BACKGROUND & JUSTIFICATION Seward Parks and Recreation has been awarded a grant from Alaskans for Litter Prevention and Recycling {'ALPAR"), in the amount of$3,000. This grant funds the youth litter prevention patrol and reimburses personnel expenses. Youth workers are paid minimum wage, $9.89, per hour as specified in the grant. Crew positions are open throughout the summer and work discontinues after the Silver Salmon Derby. In recent years, the litter prevention crew cleaned the downtown area, the beach, the harbor plaza, city parks, streets, parking lots, playgrounds, as well as the Seward Highway out to the Chamber of Commerce building. Youth crewmembers must be ages 14 to 17,as defined in the ALPAR grant requirements. ALPAR Budget: Salaries $2,000.00 Workers' Compensation 100.00 Social Security 200.00 Operating 700.00 TOTAL $3,000.00 Operating Supplies include: safety vests, litter pickers and uniforms. INTENT: City Council accepts this grant, appropriate the funds and accept the litter patrol budget. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: 3.9.2.1 X • Encourage citizens, as well as the city, to take an active role in beautifying the community. • Support the ALPAR Strategic Plan: Page 2 X • Growth and Management and Land Use Planning Vision Element 3 Other 1993 Parks & Rec Master Plan X FISCAL NOTE: This grant is being provided by Alaskans for Litter Prevention and Recycling and requires no matching funds Approved by Finance Department: 102 ATTORNEY REVIEW: Yes m,,,,,,,,,,,,,,,,,,m..........................................No RECOMMENDATION: Approve Resolution 2019-082 accepting a grant in the amount of$3,000 from the Alaskans for Litter Prevention and Recycling. 103 It • • • ."I1 an��d RECYC NG A ARER PREVENTION ter%ern f2,0 3 � r CH 200 93 9a520 L PAY TO THE a 'ORDER OF City of Seward 3,000,00 ree Thousand an 011 �,_��� , DOLLARS Par aid R creation; w � 99fifi4 ° 019Yout h' ltter patrol'Grant u■0 1208 1, 1: L 2 5 2000 S 71:00 2 4 4 L 68 19 f' 104 Alaskans for Litter EXECUTIVE DIRECTOR Prevention & Recycling M'"M'er EXECUTIVE COMMITTEE 'Jimmy Doyle,Prestdant ADS% Vice Presidem Weaver Brothers„Inc, April,2019 Dale westerlin,T"Yrce President maw Saks Manager TOTE Maritirm: Lee Fisher,V VW-0 ftsfdent To: 2019 ALPAR Youth Litter Patrol Grant Recipients Gatehousemanager Matson Navigation Co. From: Mary Fisher/274-3266; alpar@gcirtet Mats MatsMike veer, ry VPIGM Soft Odnks 13m RE: A. 2019 ALPAR grant funding Grant Check Enclose Odom Corp. Jeff Lowenfels.Treasraer B. Final report form enclosed; due date is October 4,2019 Aethor.Renowned Crrumrnlsl 'SUM Smith,Past President General Manager Happy spring and summer to you! Alpha Media Alaska 130ARO OF DIRECTORS On behalf of ALPAR's board of directors, it is our pleasure to present BarharaAM Chief Financial Dlficer your community with this check for your 2019 ALPAR Youth Litter Patrol. AtuU Railroad Corp Jane Dais ALPAR is a non-profit organization supported by Alaskan businesses that provide Al�uwa c�merAsaaclaliwt funding for Youth Litter Patrols. This grant is our way to assist your community Tim Erickson General Manager with local clean up efforts. Please recognize our Youth Litter Patrol sponsor, Cold Spot Feeds Co. ConocoPhillips,Alaska who donates our safety vests and BP who provides the Kan Flan free,yellow litterbags and has for 15 years running! F�°gin` Paul Frieae Vice President of Sales These funds are to be used exclusively to pay youth patrollers and their adult lynden,Inc. supervisors directly or have them earn the money for their group by working a Mark Gingrich General Manger prescribed number of hours. Hard costs for fuel and other supplies are also Aask3 Vhme allowed. It's a great idea to reward your patrol with prizes and a group celebration 'DWGrasse Vice Presidem E General Manager at the end of the season;just remember that all prizes and supplies must be K&LDIstrihutors.Inc provided through your local community. AlexHofeling VP 6 Ataska General Manager TOTE Marldme Included with your grant check is the YLP Final Report form due to ALPAR on TomJohnsten October 4. Please file promptly! Not filing a report or late filing will affect your est�A�r°� International� Airport community's ability to receive funds in the future. Remember to flag your Stephanie Kent&* calendar that your final report is due by October 4,2019. CCAARRSSaa1`rny .Brent LOW Unit SalesManagerWe also appreciate emailed photos of your patrol to ALPAR.Thankyou! Pepsi Ewerage Company Andy Penrtim" Good luck with your clean up efforts this season! If you need assistance, Publisher Anchorag aeyltews please call ALPAR at (907) 644-7968,or e-mail alpar@gci.net. ChadSmbpelers Alaska Supply Chain Mamger Walman Stores,Inc. Best Regards, Bonnie White General Manager THG HONORARY LIFETIME MEMBERS Mary Fisher, Executive Director 'Tom Cox •Mark Williams Audrey Lee 'Cherie Myers 105 'Keith Sopp RO BOX 200393 •ANCHORAGE. ALASKA 99520 • (907)274-3266 • FAX(907)274-6023 •Past President www.alpafalaska cam •email-alpaf®gc=.net - ——-­ FINAL REPORT Page I ALPAR 2019 Youth Litter Patrol Due date: OCTOBER 4, 2019 All grant. recipients are required to file a complete 2019 program report. Download available at wrvw parlaska.com. Additional documentation, pictures, comments may be attached. Organization Name Address: City, State, Zip code:. . Phone: (2Q7) . Fax: 9Q7) Person in charge of program: Email:: No. of Youths hired: No. of Supervisor(s)hired: -4Patrol start date: Patrol end date: Average work schedule (List number of days worked per week; number of hours per day): Youth,:, I Superv,sors (#of days worked per week 1 #of hours per day) (#of days worked per week #of hours per day) Litter Report Total bags of litter picked up: .,m.. Total pounds of litter picked up: Were aluminum cans recycled? ....................._...._. Yes No Total bags of aluminum cans collected: And/or Total pounds of aluminum cans collected Other items cleaned up(large items& items not bagged) 106 2019 Final Report Page 2 • Most interesting item found while patrol lingw • Estimate the total miles of roadway your patrol cleaned up-,-- • List any other areas cleaned up by ALPAR Youth Litter Patrol • Did your program receive any publicity or public recognition for your efforts? What type? We very much appreciate copies of photos And/or newspaper articles if passible. Thank You! Did any business or government agencies provide assistance to your clean up efforts? List names and examples of assistance provided: • What suggestions or opportunities for improvement can you share with us to help improve the ALPAR Youth Litter Patrol program? • Additional Comments 107 t 2019 Final Report, Financial Section Page 3A Use this page 3A if you paid your patrollers by the,hour or they earnedm S for their trout OR use page 3B if you paid your patrollers by the bag. (NOTE: If funds were earned for a youth group,use PAGE 3A and estimate hours and wages) Name of Group receiving ds: PATROLLERS PAID BY THE HOUR OR MONEY FOR GROUP ACTIVITIES: Total number of youths hired in 2019: Hourly wage for youths: $..________________________./per hour Total Mouth hours worked., Ihr = (Total Paid $ .. Total number of supervisors in 2019:_ .......... Hourly wage of supervisor(s): $._............................................... per hour Total -hours-worked:-------------.......@-$..........................._Ihr = (Total Paid)$............................................................................................................................................................................. Documentation of Expense (wages). This final report for the Youth Litter Patrol program requires that you document wages paid. If you paid youth patrollers an hourly rate, you may include a summary sheet which includes the following: 1. Names or Number of Youth 2. Total hours worked 3. Hourly rate of pay 4. Total wages paid Total documented, authorized expenses $..................... . (Youth patroller+ supervisor wages+ expenses) Amount of 2019 grant received from ALPAR: $ Unexpended funds returned to ALPAR: $...........................................................m.m.............................................................................. Other expenses please specify: (attach additional sheet if necessary) This form completed and submitted by: (Signed) Date: (Title) Return this 3-page final report with all documentation and a check for unexpended funds no later than OCTOBER 4. 2019.to: ALPAR *Please do not send certified mail. PO BOX 200393 Anchorage, AK 99520 (FAX: 274-8023 or alparugci.net) 108 2019 Final Report, Financial Section (Pay by the bag) Page 3B ti Use page 3A if you paid your patrollers bathe hour or they earned$ for their group, OR use this page 3B if you paid your patrollers by the bag (NOTE: If funds went back to a non-profit organization,use form 3A and estimate hours And wages) PATROLLERS PAID BY THE BAG: Total number of youths who picked up bags in 2019: Total number of bags of litter picked up: Total bags of litter picked up: d) $ /BAG ..= (Total Paid)$.......................................................................................................... Total number of supervisors who worked in 2019: Total supervisory wages„ a) �� Viper hour or (Total Paid) $ (0 if volunteer) Documentation of Expense (wages). This final report for the Youth Litter Patrol program requires that you document wages paid. If you paid the youths for each bag of litter they picked up (rather than an hourly wage) you may include a separate summary sheet which lists the following: 1. Number of Youth 2. The number of bags picked up ' „v11 3. The total amount paid to the youth Total documented, authorized expenses $ ................................................................................................... (Youth patroller+supervisor wages) Amount of 2019 grant received from ALPAR: $ _"......... Unexpended funds returned to ALPAR: $. ....................................................................................... Other expenses, please specify: This form completed and submitted by: (Signed) .., ,. .. .. .. ..r . . ��.. ... ....... .. .........�., Date: (Title) „��,.�w9 Return this 3-page final report with all documentation and a check for unexpended funds no later than Ocober 4,,,2019 to: ALPAR "Please DO NOT send certified mail PO BOX 200393 Anchorage,AK 99520 (FAX: 274-8023 or alpar@gci.net) 109 Sponsored by: City Manager CITY OF SEWARD,ALASKA RESOLUTION 2019-083 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ADOPTING THE REIMBURSEMENT INCENTIVE PROGRAM APPLICATION REQUIRED UNDER SEWARD CITY CODE CHAPTER 5.22 "DEVELOPER REIMBURSEMENT AND INCENTIVE PROGRAM" WHEREAS, City Council adopted Seward City Code Chapter 5.22, which authorizes Council to reimburse up to 50% of developer installation costs resulting from the installation of public utilities in improvement districts; and WHEREAS, SCC 5.22.030 requires that developers seeking reimbursement under this program submit an application; and WHEREAS, SCC 5.22.030 also requires that Council approve the application form drafted by the City Administration for use by program applicants, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Developer Reimbursement Incentive Application is approved in substantially the same form as submitted in Exhibit A. Section 2. This resolution shall take effect thirty (30) days after its adoption and posting. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 91h day of September, 2019. THE CITY OF SEWARD,ALASKA David Squires, Mayor 19-xxx Developer Incentive Application RES-FINAL.docx 110 Agenda Statement O Meeting Date: September 9, 2019 To: City Council Through: City Manager Scott Meszaros� From: Holly Wells, City Attorney ��// Agenda Item: Resolution 2019-083, Developer Reimbursement Application Form Approval BACKGROUND & JUSTIFICATION: The Seward City Council recently instructed the City Manager and his administrative team to explore ways the City of Seward could incentivize Seward property owners to develop housing units on their undeveloped property. This request arose from an increasing shortage of housing within the City. In response, members of the Administration met with developers, Council, and other members of the community to discuss options. Ultimately, the Administration determined the City may be able to encourage construction of new housing units by offering to bear some of the public utility installation costs traditionally borne by developers of such units. As a result,City Council adopted a "Developer Reimbursement and Incentive Program" via Ordinance 2019- Ol l(S 1). Generally, a property owner,via petition,or the City Council, via resolution,may initiate a special improvement district for the installation of public utilities. If the district is approved, installation costs are apportioned among property owners in the district. The program gives property owners of undeveloped property the opportunity to apply for reimbursement of up to 50% of the utility installation costs within a special improvement district. The goal of the program is to incentivize developers to initiate special improvement districts and develop housing units on their property within such districts. Seward City Code 5.22.0300) requires City Council to approve an application form drafted by administration and available to developers interested in participating in the program. Seward City Code 5.22.030 also provides the basic criteria and parameters of the Program. INTENT: The intent of the Resolution is to submit the Developer Reimbursement and Incentive Program Application form to Seward City Council for approval. This required approval ensures that the Application accomplishes the goals and objectives of the Program before the form is put into use. 00848484,DOCX 111 CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan (document source here): X .7 2. Strategic Plan (document source here): X 3. Other (list): FISCAL NOTE: This agenda item approves the application form for the developer incentivization program. There are no costs associated with the approval of this application form. Approved by Finance Department: wm " ATTORNEY REVIEW: Yes X No Not Applicable RECOMMENDATION: If the application form attached to the Resolution meets with Council's goals and objectives,we recommend approval. 00848484.DOCX 112 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting ADA ACCESSIBLE PARKING AT CITY HALL March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Construction underway. February 12, 2018 Council directed the city clerk to provide a history of why the location for municipal elections was moved from City Hall to the KM.Rae Building, as it related to ADA accessibility. February 27, 2018 City Clerkprovided history and status. April 23, 2018 First floor restrooms currently under renovation to provide one large ADA-accessible family restroom, in addition to one men's and one women's restroom. May 14, 2018 The first floor restrooms in City Hall completed. May 29, 2018 Fifth Avenue parking is not practical due to challenges with grade and distance;Adams Street parking must be reserved for Police Department access; Public Works is currently researching the feasibility of a modification to the SE corner of the back lot, as well as modifications to second floor restrooms. August 13, 2018 Clerk's office received ADA analysis kit from Division of Elections (DOE); clerk will work with Public Works Director Doug Schoessler and Assistant City Manager Brennan Hickok to perform the analysis. Currently scheduled for August 16, 2018. August 27, 2018 Rescheduled to September 12, 2018. September 24, 2018 Clerk, Public Works Director Doug Schoessler, and Assistant City Manager Brennan Hickok performed the analysis. The city clerk furnished the DOE with results and is awaiting a response. January 14, 2019 Clerk received email from Acting Director at DOE apologizing for the delay in the analysis; the new Director would start January 2, 2019, and response should come soon thereafter. January 25, 2019 Teleconference call with DOE, Brennan Hickok, Doug Schoessler, and city clerk to review results of analysis; results indicate that the voting location could potentially be moved back to city hall if the backparking lot were modified to allow for one or two van accessible spaces with a flat approach to the back door, and if the back door were widened by a minimum of two inches. April 8, 2019 Administration has received quotes for a chair lift for the Fifth Avenue entrance of City Hall.A decision will need to be made as to whether to proceed or explore other options including the construction of new ADA parking spaces and appropriate topography on the alleyway entrance. April 22, 2019 Administration provided a brochure for a stair lift for the Fifth Avenue entrance;council requested pricing; Squires noted the accessible parking on Fifth Avenue would need to be resolved(the grade is too steep). June 24, 2019 R&MEngineering will be on site to conduct a site review for the design and engineering cost estimates for building ADA parking spots on the west side of City Hall. August 12, 2019 R&Mwas on site taking measurements, looking at blueprints and taking pictures August 2, 2019 September 9, 2019 R&Mwas issued a notice to proceed to complete design and engineering for Westside ADA parking sots and ram SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 Administration is currently reviewing a concept public private proposal to house the Quint (ladder truck)on the city-side of the bay. October 22, 2018 Interim City Manager Bridges and Assistant City Manager Hickok met with the city's State lobbyist, Kent Dawson on October 15, 2018. Dawson is confident that the state will have a capital budget this coming session. The opportunity to push for this project as a State Legislative Priority will be coming to council on November 26, 2018. November 26, 2018 Rescheduled to December 10, 2018. April 8, 2019 A scope of work is being drafted for R&Mto survey and plat the abandoned Air Force Rec Camp property. Administration seeks additional direction to include the Satellite Fire Station and Public Works relocation in that Scope of Work. April 22, 2019 Administration briefed R&Mon the interest in relocation of the PW shop and location of the Satellite Fire Station for consideration during their work surveying and platting the Ft. Raymond property; both options will be presented to council. 1 113 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting DISCUSSION ON AIR FORCE RECREATION CAMP SITE March 20, 2017 Project added to the Ongoing City Projects & Goals list. September 25, 2017 Council work session was held,public input requested. February 28, 2018 Council held a joint work session with the Planning&Zoning Commission. Directed administration to have Community Development bring forward multiple land use concepts. April 9, 2018 Work session to discuss development concepts. May 29, 2018 Following April 9, 2018 work session, administration initiated the rezone of the property to Auto Commercial(AC), the replatting of lots generally as presented at the work session, and the creation of a subdivision and utility development plan. October 8, 2018 Ordinance 2018-009 introduced on amending the zoning and land useplan from Institutional to Auto Commercial. Will come for public hearing and enactment on October 22, 2018. October 22, 2018 Ordinance 2018-009 public hearing and enactment passed. November 26, 2018 Administration will be putting out a Request for Proposal for on-call engineering services which will provide engineering, surveying and platting services for various City projects including the Air Force Recreation land. April 22, 2019 Administration briefed R&Mon this project and indicated this as the first priority in their contract for engineering services.Administration is working on a scope of work in order to obtain a quote for this effort. June 24, 2019 R&M is conducting the Environmental Review for the property to determine the level of contamination in order to properly plan for development. September 9, 2019 R&Mhas provided the city with the final environmental hazard report. SALTWATER HEAT PUMP PROJECT March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 29, 2018 The state capital budget approved $725,000 for this project; currently awaiting Governor Walker's signature. Administration is working with the design engineer to update costs and ROI models in order to identify any potential funding shortfall and prepare strategies for additional funding sources, if necessary. October 8, 2018 Administration has received an estimated project cost of$965,000. The $240,000 difference will need to be funded by the city. This obligation includes in-kind and cash contributions as well as already spent funds on the testing well. We are currently waiting for grant documents from the Alaska Energy Authority. October 22, 2018 State lobbyist Kent Dawson expressed that the likely new Governor will be interested in Economic Development projects. The potential for expanding on this loop using state grant dollars exists. November 26, 2018 The city has received the Alaska Energy Authority grant documentation and is awaiting approval from city council to authorize the city manager to accept the grant money and grant terms. November 26, 2018 Approval was on the regular council meeting agenda; the grant documents have been signed and sent back to the AEA. January 14, 2019 Staff has provided YourCleanEnergy with grant documents and is awaiting a design and engineering proposal. February 25, 2019 YourCleanEnergy LLC has provided a design and engineering proposal for sole source contract consideration on the regular meeting agenda. March 11, 2019 YourCleanEnergy contract approved by Resolution 2019-022. April 22, 2019 YCE conducted a site visit on March 8, 2019. They completed a comprehensive tour of mechanical heating and associated electrical systems in the Library and Museum, City Hall, City Hall Annex and Fire Hall.A site visit report was delivered to Administration on March 18, 2019 and was provided to council. August 12, 2019 Administration met with YCE on August 7 for a project update. Preliminary Process Schematic, Mechanical and Electrical Drawings are complete. 2 114 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project) March 20, 2017 Project added to the Ongoing City Projects & Goals list. November 26, 2018 YourCleanEnergy and the building department have also identified the need for insulation in the basement of the City Hall Annex in support of the Heat Pump Project. The City will seek quotes for that portion of the project. GROUND TRANSPORTATION FOR AMBULANCE SERVICES March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on ground transportation for ambulance services. April 8, 2019 In February, 2019 the Seward Volunteer Ambulance Corps (SVAC) contract with the Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services Area (EPHESA) was not successfully renewed. However, ground transportation services will still be provided through the existing mutual aid agreement. April 22, 2019 No updates at this time. ANIMAL SHELTER RELOCATION new location 605 Sea Lion Drive March 19, 2018 Work session;directed administration to look into potential locations and funding options. May 29, 2018 Resolution 2018-049 approved, authorizing the creation of the Animal Shelter Relocation Fund and approving start-up funds. September 24, 2018 Resolution 2018-080 was approved,providing land for the new shelter location. City staff is now conducting meetings with local organizations to discuss design, build,fund raising and funding efforts. March 11, 2019 Ordinance 2019-007 is being introduced on March 11, 2019 and will come for public hearing and enactment on March 26, 2019; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 for public hearing and enactment; this ordinance will amend the Land Uses Allowed Table to allow an animal shelter in the Institutional Zoning District by CUP. March 26, 2019 Ordinance 2019-007 was unanimously approved which allows for animal shelters within institutional zones. May 13, 2019 Administration is working on an RFP for Architect services to obtain preliminary drawings for local non-profit review and input as well as fundraising efforts. June 24, 2019 The RFP for conceptual design and architecture was released June 12, 2019;deadline for proposals is July 12, 2019. July 12, 2019 REP closed; the City received four proposals and is in the process of review and scoring.A contract for these services will be on the August 12, 2019 regular meeting agenda. August 12, 2019 A contract with Lumen Design LLC is on tonight's agenda for approval. Air uyl 26, 2019 the e onfr a t with Lumen passatcl and hay been inifiale d.. EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER AND SOS PETS October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the design and build of the new Animal Shelter. UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO THE LOCAL RADIO STATION (91.7/106.1) March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the status of modifying the tsunami warning announcement to include specific radio information, and also request the borough add a sticker to their brochures which identifies the Seward radio station. March 12, 2018 Resolution 2018-019 approved, designated KIBH-FM91.7 as the city's official radio station for emergencies and authorized the City Manager to work with borough to include radio station information in tsunami warning broadcasts. 3 115 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2017 Zoning changes and Replat of the Air Force Rec Camp property will provide ample space and opportunity for such business. April 8, 2019 A scope of work is being drafted for R&M to survey and replat the abandoned Air Force Rec Camp property. The scope will include a variety ofplatting options that will include lots suitable for family entertainment-type businesses to locate in Seward. April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as the first priority in their contract for engineering services. Administration is working on a scope of work in order to obtain a quote for this effort and has indicated that the city would like to see options presented to city council that would include sizable lots suitable for these types of businesses. AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING) March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 22, 2017 Council work session held. June 12, 2017 Council work session held. July 11, 2017 Council work session held. Council plans to hold a work session in May, 2018. October 8, 2018 Community Development will be discussing with Planning and Zoning assessment districts on October 16, 2018. November 26, 2018 The city will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. May 13, 2019 City Council joint work session with P&Z scheduled for May 28, 2019 at 5:30 p.m. to discuss subdivision requirements and potential policy changes regarding utility expansion. The City Manager's Office has received a petition for a special improvement district for the Gateway Subdivision and is working to swiftly process the request in order to bring before Council. May 28, 2019 City Council scheduled a follow-up work session on June 13, 2019 at 5:30 p.m. to review various scenarios, including a 50150 split between developers and the city. June 24, 2019 Administration is working with a developer and the City Attorney on an assessment district for the Gateway Subdivision.A work session to discuss subsidypolicies is scheduled fortune 24, 2019. July 8, 2019 City Attorney Holly Wells through Administration has introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed administration to provide an update on the Seward Community Health Care Center expansion. March 12, 2018 Council authorized to pay up to $1,500 in travel expenses for Jean Bardarson to travel with city representatives to Washington, DC in April, 2018. April 14-18, 2018 Washington, DC trip. October 8, 2018 A grant in the amount of$285,000 was awarded to the CHC for expanding access to quality substance use disorder and mental health services. October 22, 2018 The CHC is using these funds to subcontract with Seaview Community Services to provide mental health services in support of the local schools. 4 116 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding expansion. 5 117 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting BUILDING MAINTENANCE March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 8, 2018 Public Works has been conducting their annual boiler inspections. General maintenance and repair is complete. Staff has identified the need to upgrade the heating controls for City Hall, City Hall Annex, and Community Center.Estimated cost for these upgrades is $200,000. January 14, 2019 Public Works has repaired the Senior Center elevator, a water pipe leak in the Library and Museum, and the Library and Museum emergency light system. August 12, 2019 Public Works staff cleaned the windows at City Hall,filled cracks in the City Hall Sidewalk, leveled and adjusted parking spots and located bumper stops in the City Hall Parking lot. LED LIGHT CONVERSIONS March 20, 2017 Project added to the Ongoing City Projects & Goals list. October 22, 2018 Public Works replaced 15 fluorescent fixtures with LEDs in the City Hall Annex. January 28, 2019 A City shop office was upgraded to LED lights. PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 13, 2019 Nothing to report CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES, EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION DISSEMINATION November 26, 2018 On March 6 & 7, 2019, the City will be participating in a table top exercise with the Army Corps of Engineers and the Alaska Silver Jackets to simulate the failure of the Lowell Canyon Dam. This exercise will provide the City with a template for conducting a City-wide exercise in the future. January 28, 2019 Staff is currently planning a disaster exercise to coincide with the state's "Chill it's a Drill" exercise on March 27, 2019. March 26, 2019 State of Alaska cancelled its Chill It's A Drill exercise for March 27, 2019. KPB conducted a tsunami siren test drill on March 27, 2019. April 8, 2019 The city is planning a community-wide drill on April 19, 2019. April 19, 2019 The city conducted a community-wide drill. EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING October 16, 2018 Community Development discussed assessment districts with Planning and Zoning. November 26, 2018 The City will utilize the on-call engineering service to determine the costs associated with expanding utilities,paving roads and developing proper drainage for potential development districts. March 11, 2019 Resolution 2019-024 was approved to contract with R&MConsultants for on-call engineering services. June 24, 2019 A work session regarding development subsidies is scheduled for June 24, 2019. The Community Development department has gathered cost estimates for three projects of varying sizes to illustrate the financial exposure of such subsidies. The Finance department has produced a return on investment calculation for these projects as well. July 8, 2019 City Attorney Holly Wells through Administration introduced Ordinance 2019-011 that allows for developer subsidies for utility and infrastructure extensions. August 12, 2019 Administration provided a memorandum ofpotential start-up funds for the program for Council to consider in the development of the ordinance for tonight's meeting. September 9, 2019 The developer incentivization ordinance was passed and approved by City Council on August 26, 2019. 6 118 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting IMPROVE COUNCIL CHAMBERS TO ALLOW CITIZENS TO MORE CLEARLY HEAR AND EXPERIENCE MEETINGS January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 The City Clerk placed an order through the MIS department for a Polycom teleconference device for council chambers. In the meantime, the City Manager's office will lend a similar phone until the new one arrives.In addition, a mid-cycle budget amendment will be requested to replace some of the broadcasting equipment. February 11, 2019 At the work session, council reviewed a request for$10,000 to be added to the 2019 budget and directed the city manager to bring forward a resolution to amend the budget. March 11, 2019 Mid-cycle budget amendments were approved by council in Resolution 2019-021; included were funds for improving the audience experience addressing ceiling speakers, microphones, camera, and video recording. March 26, 2019 The Polycom phone has been received by MIS; awaiting phone number assignment from TelAlaska. April 22, 2019 The Polycom phone number was assigned, and the phone was first used on April 5, 2019. MIS examined the ceiling speakers and determined they are unusable. MIS is currently obtaining quotes for microphones, mixer, amplifier, and speakers the audience's ability to hear the proceedings are the priority.Following the accomplishment of that portion, MIS will move on to updating the camera to allow for the meetings to be videotaped so the clerk's office can upload to YouTube. May 13, 2019 On May 6, 2019, the MIS Department completed research and placed the order for new microphones, amplifier, and hand-held/podium microphone; this is Phase I. There are funds enough left over to pursue Phase II(new video camera)once these items are installed. June 10, 2019 Update from MIS on May 29, 2019: 90%of the equipment has arrived, but we are still waiting on the cabling and mic cable connectors to arrive. Once we have those on site we can start to assemble and test the equipment in the MIS office. Once we have the equipment tested and are confident all is working as it should, we will be ready for the install. If the missing pieces arrive this week we should be able to start testing equipment later this week or early next week. We can then work with the clerk's office to find the best time to install and configure the new equipment. I anticipate the install taking a couple of days depending on other workloads. We may also need to work with GCI and Wolf to ensure the current video and audio feeds are up and running after the equipment is installed. July 9-12, 2019 MIS staff worked to install the new equipment(Phase One) in council chambers. IMPROVE CITY WEBSITE TO INCREASE EASE OF USE BY THE PUBLIC July, 2018 Council directed the city clerk to seek ways to increase the ease of use of the city website by citizens. October 1, 2018 City clerk was informed by the current website vendor, CivicPlus, that as of July 1, 2019 the company would no longer make any maintenance fixes, and as of December 31, 2019 the company would no longer support the current platform. The city clerk researched upgrade and redesign options with several companies, including CivicPlus, Municode, Revize, Alopex, and Granicus. January 28, 2019 Project added to the Ongoing City Projects & Goals list. February 11, 2019 A mid-cycle budget amendment was requested at the city council work session in anticipation of working with one of these companies. The work will be completed by year end 2019. March 4, 2019 The city selected to move forward with Granicus;a resolution to approve the contract will come to council on March 26, 2019. April 22, 2019 On April 9, 2019 Granicus obtained their city business license. Resolution 2019-040 will come before council on April 22, 2019 to approve the contract. April 22, 2019 Resolution 2019-040 approved by council for Granicus contract. May 13, 2019 Granicus assigned a project manager to work with the city,-first teleconference call for Clerk's office and MIS is scheduled for May 15, 2019. June 10, 2019 City Clerk and MIS Director have had two teleconference calls with project manager at 7 119 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting Granicus. Colors, wire frame, and logos have been furnished. Site map is currently being mapped(Clerk&MIS Director).Artwork is being procured(Clerk). June 27, 2019 Revised Proposed Site Map,Department Listing&Authorized Users submitted to vendor. (Clerk) July 22, 2019 Training for Authorized Users scheduled for July 29, 2019(Basic User, 3 hour training). (Clerk) August 12, 2019 Hands-on training for city staff will be conducted in the computer room at AVTEC's First Lake facility on August 16, 2019. RETAINING WALL AT CITY HALL January 28, 2019 Project added to the Ongoing City Projects & Goals list. January 28, 2019 At the direction of council, administration will issue a Request for Proposals for the construction of a new retaining wall and guard railing, where required,for the raised parking lot area at the north end of City Hall. LOWELL POINT ROAD STORM DAMAGE REPAIR The Request for Proposals for the engineering will be out as soon as the City receives the work sheets back from the Department of Homeland Security. As soon as the design is complete, the contractor will then put out a bid packet and select a contractor. Construction is estimated to begin in the spring of 2019. January 28, 2019 The Design and Engineering contract is on the regular meeting agenda for February 11, 2019. February 11, 2019 Contract with PND approved by council. April 22, 2019 On April 16, 2019 a public Open House is being held by PND to introduce the project and receive feedback on possible impacts. June 24, 2019 PND Engineers is in the permitting and design stages of this project. The bid package for construction is being developed and is scheduled to be released end of June%arly July.As soon as a contractor is awarded the contract, a second public meeting will be scheduled. August 12, 2019 The bid package for construction repairs is complete and published. September 9, 2019 Contract with Hamilton Construction is on tonight's agenda for approval. 1999 STRATEGIC PLAN June 24, 2019 Project added to the Ongoing City Projects & Goals list. June 24, 2019 City Planner Jackie Wilde reported to council that former city manager Jeff Bridges had directed her to work with the city's on-call engineering firm, R&M Consultants, on this project; Wilde anticipates the process to be similar to the one for the 2030 Comprehensive Plan. METER EXCHANGE PROJECT July 8, 2019 Project added to the Ongoing City Projects & Goals list. July 22, 2019 There is one meter (city owned) that still needs to be changed out from the original meter exchange project. There are 35 meters that are currently experiencing communication issues line crews are testing and changing out those meters.Administration is still in the process of developing the demand meterpolicy. August 12, 2019 Administration is finalizing the demand meter policy. The electric department is working with a local electrician to make the necessary repairs to the City's well meter base in order to exchange the last meter. The project is estimated to be complete September 15`" ASPS,"ust 26, 2019 the d4'n ind n7cfer polic ,hay IPeen ina hzed and is included in the pa c"c"kef this 4'%'4'Y ing Finance e is working with the sPPftware c'ompa n,V to Aerelop sn7elhods bi" (..,vp orfing perfinent A4va in order to defern7ine Aemandn7cfer locations n7oring jorward 8 120 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting COUNCIL COMMITTEES February 26, 2018 Council created an Ad Hoc Committee consisting of Council Member Horn, Council Member Casagranda, and Mayor Squires to work with administration to develop a Request for Proposals for conducting a third party investigation of city personnel matters. May 29, 2018 At the council meeting, the city manager was directed to contact the DCRA and arrange for an audit of administration,personnel, and council. Based on the results of that event, council will decide whether or not to continue with this committee. August 13, 2018 At the council meeting,Assistant City Manager Brennan Hickok reported that the DCRA declined the city's request for an audit because it was beyond the scope of their duties/capabilities. September 24, 2018 Assistant City Manager Brennan Hickok reported that he had sent an email to council on August 31, 2018 with responses from the DCRA regarding Title 29(Municipal Government)training they could provide, if council wishes. October 8, 2018 REP in development. October 22, 2018 Request for Proposal has been sent to committee members. Group should meet to discuss. November 26, 2018 Council Member Towsley replaced Casagranda on the committee. March 11, 2019 At the meeting, council voted to extend the sunset date of this committee to December 31, 2019. May 13, 2019 At the April 22, 2019 council meeting, Towsley said she had ideas for moving this forward and would be reaching out to committee members. ,.,.,.,ii March 11, 2019 Council created an Ad Hoc Committee consisting of Vice Mayor McClure, Council Member Towsley, and Council Member Seese to gather questions from council and the public and work with city auditors, BDO, to provide answers, in preparation for the April 1, 2019 worksession. March 18, 2019 City clerk released a public notice soliciting citizen questions for the city auditor firm;deadline for submissions is Friday, March 22, 2019. March 26, 2019 City clerkforwarded the questions received from the public to the committee; three citizens submitted questions. March 26, 2019 At the council meeting, council agreed to move the work sessionfrom April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. April 8, 2019 The work session was held;BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. April 22, 2019 At the March 26, 2019 council meeting, council agreed to move the work session from April 1 to April 8, 2019 to allow the committee extra time to prepare questions for the auditors. The work session was held on April 8, 2019; BDO provided an overview of their procedures, and information on the laws and practices they were bound to follow. BDO expects the audit to be complete by the end ofJune, 2019. i / June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies and propose revisions, as necessary. July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To Review The City Of Seward's Personnel Policies For Harassment And Bullying. 9 121 ONGOING CITY PROJECTS & GOALS September 9, 2019 City Council Meeting COMPLETED PROJECTS RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. February 12, 2018 Directed the city attorney to provide advice on teleconferencing possibilities for elected and appointed officials. February 14, 2018 City Attorney opinion provided(opinion did not support allowing remote attendance). INVESTIGATION INTO CLAIMS OF DEFAMATION AND FRAUD October 22, 2018 1 Report delivered by Interim City Manager Bridges to city council and the public. CITY HALL ELEVATOR March 20, 2017 Project added to the Ongoing City Projects & Goals list. April 24, 2017 Resolution 2017-02 7 passed, approving funds for elevator modernization. July 21, 2017 Modernization completed. REFINE EXECUTIVE SESSION PROCEDURES March 20, 2017 Project added to the Ongoing City Projects & Goals list. May 8, 2017 Council work session held to review and discuss executive session procedures. RESEARCH ELECTED/APPOINTED OFFICIAL TELECONFERENCING POSSIBILITIES FOR MEETINGS March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council supported PA CAB recommendation;set building height limit. ANIMAL SHELTER IMPROVEMENTS located at 416 Sixth'Avenue March 20, 2017 Project added to the Ongoing City Projects & Goals list. June 12, 2017 Council passed Resolution 2017-035,Authorizing Replacement Of The Roof Of The Seward Animal Shelter,In An Amount Not To Exceed$6,851.00,And Appropriating Funds. 1 122 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for September 9, 2019 City Council meeting Report through September 3, 2019 PENDING REQUESTS EMAIL SENT TO CITY EMAIL SENT TO DATE DOCUMENT REQUESTED MANAGER& RESPONSE REQUESTED BY CITY NOTES RECEIVED (Summary) ASSISTANT CITY PROVIDED MANAGER ATTORNEY April 17, Jim McCracken Any&all design or engineering plans, Yes(4/17/19) No Pending Electric drawings provided 2019 drawings,as built drawings&surveys on 5/23/19.As of 11:50 or existing electric,water,sewer a.m.on 5/23/19,Jim (waste water)systems located in the McCracken was still City of Seward on Spruce St,North waiting on drawings for from the Intersection with Hemlock water&sewer.This Ave.to the cul-de-sac at the northern information was relayed end of Spruce St.These utility systems over to ACM Hickok. are owned&operated by the City of Seward. April 18, Ristine Casagranda Payroll for the most recent completed Yes(4/18/19) No Pending Casagranda provided with 2019 fiscal years(2015,2016,2017,and 2017 and 2018 payroll 2018) information.ACM Hickok emailed her estimated cost of 2015&2016 payroll on 8/8/19. April 29, Kelley Wiley Lane Salaries&benefit packages for Yes(4/29/19) No Pending 2018 was provided on 2019 employees in the following 5/29/19.Email departments,in preparation for the clarification was sent by budget season:Personnel/FIR,Harbor, Lane on 6/18/19.ACM Fire Dept,Finance Dept.,Electric Hickok emailed her Dept.,Community Dev.,City estimated cost of 2015& Manager Dept.,City Clerk Dept., 2016 payroll on 8/16/19. Building Dept. April 29, Seward Journal A) Payroll indicating the actual Yes(4/29/19) No A) Pending (A)amended to only years 2019 annual compensation for all city B) 4/29/19 2015-2018 and it was employees(including all regular, clarified that only one part-time,term,seasonal,contract amount was being or other employees)in the years requested per year per 2014,2015,2016,2017,and individual.As of 6/3/2019, 2018. B)All current and active 2017&2018 payroll business licenses. information has been provided.ACM Hickok emailed him estimated cost of 2015&2016 payroll on 8/8/19. 123 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for September 9, 2019 City Council meeting Report through September 3, 2019 EMAIL SENT TO CITY EMAIL SENT TO DATE DOCUMENT REQUESTED MANAGER& RESPONSE REQUESTED BY CITY NOTES RECEIVED (Summary) ASSISTANT CITY PROVIDED MANAGER ATTORNEY (B)completed 4/29/19 June 26,2019 Carol Griswold PDFs of most recent resolutions Yes(6/26/19) No Pending ACM Hickok responded approving parking and campground with camping fees fees and rates,including Spring Creek resolution and is working Campground. on finding parking fees resolution on 6/26/19. August 6, Alexandra Daigle Police Report Yes(8/6/19) No Pending 2019 August 20, Philip Kaluza Utility contract/agreement with Yes(8/20/19) No Pending 2019 engineering firm to review PACAB recommended changes to Alternate Energy Interconnect Policy,and original engineering report on Interconnect policy recommendations done 6-8 years ago. August 22, Carol Griswold Appraised value of Lot 11,Block 6, Yes(8/22/19) No Pending 2019 Seward Small Boat Harbor Subdivision in 2000,2006,and 2019 August 22, Carol Griswold What Chamber events does the City Yes(8/22/19) No Pending 2019 sponsor,how many years has the City sponsored each Chamber event and annual amounts? August 23, Carol Griswold What is the breakdown for the Yes(8/23/19) No Pending 2019 staffing,utilities,building,IT, restrooms,grounds,and building maintenance in the city portion of the Chamber marketing plan?How much has the city paid for Chamber utilities and Visitor Center Operations in the past five years(2013-2018)? August 29, Lexis Nexis Police Report Yes(8/29/19) No Pending 2019 August 30, Katey Soellers Police Report Yes(8/30/19) No Pending 2019 124 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for September 9, 2019 City Council meeting Report through September 3, 2019 COMPLETED REQUESTS EMAIL SENT TO CITY DATE REQUESTED BY DOCUMENT REQUESTED MANAGER& EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) ASSISTANT CITY CITY ATTORNEY PROVIDED MANAGER All email or other correspondence since Seward Journal— March 1,2019 between employees and May 24,2019 Kyle Walker officials of the City of Seward and Yes(5/24/19) Yes(5/24/19) 08/16/19 representatives of the Health Resources and Services Administration June 27,2019 Seward Journal— All emails sent to or sent by city manager Yes(6/27/19) Yes(6/27/19) 08/28/19 Kyle Walker ScottMeszaros Case pending-could July 30,2019 Elizabeth Dunn Police Report No No 08/20/19 not realize response. August 2,2019 Susan Moseman Police Report Yes(08/02/19) No 08/06/19 August 6,2019 Lexis Nexis Police Report Yes(08/06/19) No 08/06/19 Request#1 August 6,2019 Lexis Nexis Police Report Yes(08/06/19) No 08/15/19 Request#2 August 8,2019 Lexis Nexis Police Report Yes(08/08/19) No 08/15/19 August 16,2019 Christopher Tyler Police Report No No 08/16/19 Adams August 20,2019 Ken Fay Most recent operating lease agreement Yes(8/20/19) No 08/20/19 Requestor withdrew between the City and the Alaska Sealife request on 8/20/19. Center and any ancillary agreements between the City and the Alaska Sealife Center August 22,2019 Carol Griswold Bed tax Chamber has received annually Yes(8/22/19) No 08/23/19 Requestor withdrew since 1996 his request on 8/23/19. 125 September October 2019 September 2019 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 5 8 9 10 11 12 13 14 6 7 8 9 10 11 12 15 16 17 18 19 20 21 13 14 15 16 17 18 19 22 23 24 25 26 27 28 20 21 22 23 24 25 26 29 30 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 1 2 3 4 5 6 7 8:00am LABOR 6:00pm P&Z 12:00pm PACAB 12:00pm CC WS DAY HOLIDAY Joint Work WS(Council : Mtg(Council -Offices Session- Cham„bers),,,,,,,,,,,,„ Cham,bers),,,,,,,,,,,,„ Closed............................ Rescheduled (Council 7:00pm P&Z Mtg (Council ,Cham be,rs)............... 8 9 10 11 12 13 14 5:00pm CC Work; 5:30pm Meet the 6:00pm HPC WS Session Candidates Mtg(Council Ordinance I (Council gr)................. 2019-014 Chambers),,,,,,,,,,,,,, ��,-----Qha,m,b 7:30pm HPC Mtg (Council (Council U)............Cham bers) Cha bg,rs)............... I 7:00pm CC Mtg (Cham_ber51111....... 15 16 17 18 19 20 21 6:OOpm CC 6:00pm P&Z 12:00pm PACAB 12:00pm CC WS Community Joint Work Reg Mtg Mtg(Council Town Hall Mtn Session (Council Cham,bers),,,,,,,,,,,,„ ................(TBD) (Council Chamber s)............... Cham bers) I6:30pm P&Z WS (Cham,W5) 22 23 24 25 26 27 28 5:OOpm Budget 6:30pm PACAB Kick Off WS Ad Hoc (Council Committee Meeting 7:00pm CC Mtg (Seward ..........(Chalmbex 11111...... .............. ibrary).","'ll"".............. 29 30 Oct 1 2 3 4 5 Council Calendar 1 9/3/2019 2:15 PM 126 October 2019 oTu October2019 November2019 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9101112 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 29 30 Oct 1 2 3 4 5 7:00am 12:66pm PACAB 1:00pm Canvass Municipal Mtg Board(Council Election(KM E i C,ha m be,C,�),,,,,,,,,,,,,,, Rae Bld ��................... 7:OOpm P&Z Mtg (Council Cham bers�,,,,,,,,,,,,,_ 6 7 8 9 10 11 12 12:00pm CC Work Session (Council 13 14 15 16 17 18 19 7:00 m CC Mtg 6:OOpm P&Z WS 12:00pm P A C A B (Chambers) ,, (Chambers) Work Session,,,,,,,,,,,,,,,, 20 21 22 23 24 25 26 12:00pm CC Work Session (Council Cha,m,bers),,,,,,,,,,,,,,,, 27 28 29 30 31 Nov 1 2 J��..7:00 m CC Mtg ,,,,,,,,,(Chambers) ,, Council Calendar 2 9/3/2019 2:15 PM 127 Council Calendar 3 9/3/20192:15PM