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Home My WebLink AboutRes2019-096 Sponsored OF SEWARD,ALASKA by: Meszaros RESOLUTION 2019-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ELECTRIC POWER SYSTEMS TO REPAIR AND UPGRADE THE CONTROL SYSTEM FOR GENERATOR SIX IN THE AMOUNT OF $227,848, PLUS TEN PERCENT CONTINGENCY OF $22,785, FOR A TOTAL AMOUNT OF $250,633, AND APPROPRIATING FUNDS WHEREAS, the City of Seward owns a backup generation facility comprised of six Electro-Motive Diesel (EMD) generators which require specialized knowledge, equipment, and expertise to maintain, upgrade, and repair; and WHEREAS, the primary goal of the backup generation facility at Fort Raymond substation is to be ready to run and provide power to the Seward Electric Service Area if or when the transmission line to Seward is severed; and WHEREAS, another goal of the City is to maintain the backup generation plant in a condition that the generators are expected to run from a black-start status at a moment's notice when needed; and WHEREAS, the current control system for Generator 6 has served its useful life and is no longer supported by industry manufacturers for replacement parts; and WHEREAS, Electric Power Systems (EPS) installed the current control systems and has exclusive engineering knowledge of the Fort Raymond backup generation facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The city manager is hereby authorized to enter into an agreement with Electric Power Systems for the repair and upgrade of the control system of generator#6 in the amount of $227,848. Section 2. The purchase order may be increased by an additional amount not to exceed $22,785, reflecting a contingency allowance of 10%, at the discretion of the City Manager for a total amount of$250,633. Section 3. Funding in the amount of$250,633 is hereby appropriated from Electric fund reserves account no. 15000-0-3400 to capital equipment account no. 15000-3002-8103. Section 4. This resolution shall take effect immediately upon adoption. CITY OF SEWARD,ALASKA RESOLUTION 2019-096 I PASSED AND APPROVED bythe CityCouncil of the Cityof Seward, Alaska, this � 12th day of November, 2019. I OF SE • ' 1,ALASKA /,_11111 Fens.f Try, Ma AYES: Seese, Butts, Osenga, McClure, Terry NOES: Lane, Baclaan ABSENT: None ABSTAIN: None ATTEST: 9-e,04; e"' tea/ I Brenda J. Ballou, MMC Tess .`c a S +A II a r• al City Clerk A e P U -+Y 6-1 4/ C / e r K (City Seal) •`*( of.SF/y#P V .••••ORP0 'P .: ---.-.- . SEAL �+- • 0 4 Agenda Statement Meeting Date: November 12, 2019 To: City Council Through: City Manager Scott Meszarosel'----- From: John Foutz, Electric Department Director Agenda Item: Enter into an agreement with Electric Power Systems in an amount not-to- exceed $250,633 to provide the engineering, programming and construction services to repair and upgrade the control system for generator six BACKGROUND & JUSTIFICATION: The City of Seward owns, operates and maintains a backup generation facility. This facility has six diesel fired EMD type generators. In 2010 the City upgraded the facility by adding two generators and building a generator building to house four generators. In 2016 two generators that were on site in artic packs were moved into the generator building. This leaves two (generators 3 & 6) in an older building. The useful life of the control system for generator 6 has ended and must be upgraded. As part of this upgrade, generator 6 will be incorporated into SCADA (Supervisory Control and Data Acquisition) for monitoring, but not for control. The specific deliverables are outlined in the proposal as attached. This gives the City multiple starting options in the event of a blackout. Another added benefit of upgrading the controls is this gives the Electric Department the ability to run the generator in Isoch status which would save on fuel costs. Electric Power Systems (EPS) was chosen to perform this work due to their familiarity with the plant. This familiarity relates to a savings in time costs. Sole sourcing this type of work is allowed under Seward City Code section 6.10.120.A.8 To the purchase of professional services, INTENT: To authorize the City Manager to approve a purchase order with EPS in the amount of $227,848 plus a contingency of$22,785 for design and engineering of the repair and upgrade for generator 6 control system, CONSISTENCY CHECKLIST:: Yes No N/A Comprehensive Plan:( 1. 3, 3. 7. 3. 1, 3. 7. 3. 2) Continue to upgrade 1. and expand utilities to meet existing needs and encourage future X deve o meat. I I I .............................................i R......................................................................................................................................................................................................................................................................... ............................. ......................................................... 2. � Strategic Plan:The mission of the City of Seward government is t(; X rov�4e uali jead ,ryand economim.c wellbei ry n its citizens ............... ...... -------- 3. Other: X ................................................................................................................................................................................. ........... 59 FISCAL NOTE: A not-to-exceed amount of$250,632, which includes a 10% contingency, will be appropriated from Electric Fund reserves and charged to account 15000-3002-8103 and follows the City's procurement procedures as outlined in Seward City Code. Approved by Finance Department: ATTORNEY REVIEW: Yes___Y No RECOMMENDATION: Council approve Resolution 2019-096, authorizing the City Manager to approve a purchase order to EPS for engineering and deliverables of the upgraded controls and system drawings for generator 6 in the amount of $227,848 with a 10% contingency of$22,785 and appropriating funds. 60 � Itu : tI � . October 28, 2019 City of Seward 410 Adams St. P.O. Box 167 Seward, AK 99664 Attn: James Unrein/Patrick Gillis/John Foutz Subject: Fort Raymond Substation Generator 6 Control System Upgrade Mr. Unrein/Mr. Gillis/Mr. Foutz, Electric Power Systems Inc. (EPS) is pleased to present the City of Seward (COS)with a budgetary estimate to upgrade the control system on generator#6 at the old power plant building at Fort Raymond Substation. EPS received a request in April for the proposal due to issues with the unit and ability to operate. To resolve these issues, it was requested to upgrade the governor, voltage regulator, engine control panel including the PLC, and add instrumentation similar to the other units that have been upgraded. The budgetary estimate for this upgrade is $227,848. EPS will provide stamped design drawings for the installation of the Woodward 2301 E governor, Basler DECS-250 voltage regulator, Woodward SPM synchronizer, push buttons/lights on the panel, engine instrumentation and PLC. The existing Schneider Automation PLC will be upgraded to a GE PACS RX3i controller, which will match the PLC's on the other generators. Because the new PLC's will be on the same platform, no new PLC software licenses will need to be purchased by COS, and additional spare PLC hardware will not be necessary. The existing Schneider Automation PLC is no longer supported, so if the existing PLC is one of the problems, it is very difficult to troubleshoot. The GE SR489 relay and digital meters will be reused, and the generator breaker will not be replaced. A certified Valley Power Systems technician will install a new governor, and twelve new sensors to monitor temperatures and pressures on the engine. This does not include adding thermocouples for the cylinder temperatures. A generation engineer will be on-site for construction and commissioning of the new PLC and replace the PLC's with an electrician. A complete 1/0 checkout will be done, and operation of all instrumentation will be verified. EPS will provide signed and electronic as-built drawings upon completion of the commissioning. The existing Wonderware Intouch HMI application will be updated for generator 6. No new software licenses will be necessary for this upgrade. EPS estimates the installation and commissioning will be approximately three weeks. During the initial week, an electrician, an electrical engineer will work with a Wartsila technician to install all of the www.epsinc.com PHONE(907)522-1953 13305 ARCTIC BLVD.,SUITE 201,ANCHORAGE,ALASKA 995031 FAX(907)522-1182 PHONE(907)789-2474 12213 JORDAN AVE,JUNEAU,ALASKA 99801 1 FAX(907)789-4939 PHONE(425)883-2833 1 4020 148th AVE. N.E.,SUITE C, REDMOND,WASHINGTON 980521 FAX(425)883-8492 61 instruments and hardware. Two SCADA integrators will be on-site for commissioning after the first week. Gen #6 Controls/PLC Upgrade Item Description Cost 1 Engineering/Design $19,780 2 Drafting and/or AutoCAD Conversion $2,730 3 PLC programming/testing of generator(in office) $18,928 4 HMI programming for new screens/tags (in office) $8,560 5 Project management/Procurement $7,264 6 PLC and Communication Hardware $8,456 7 Electrician & Engineer Installation/Commissioning and Expenses $43,100 8 PLC/HMI Travel/Installation/Commissioning and Expenses $37,900 9 Post Commissioning PLC/HMI Programming Updates/Tuning (remote) $1,456 10 Valley Power Systems governor upgrade and sensor installation $47,230 11 Elec Parts, 23O1E, DECS-250, SPM, Miscellaneous $11,730 Subtotal $207,134 10% Contingency $20,713 Subtotal $227,848 This estimate is valid for 90 days. This estimate will not be exceeded without client's approval. EPS can begin the purchasing process immediately upon a notice to proceed. If you need any additional information, please call me at(907)646-5146 or email me at rabe@epsinc.com. Sincerely, Ryota Abe SCADA Group Manager www.epsinc.com PHONE(907)522-1953 13305 ARCTIC BLVD.,SUITE 201,ANCHORAGE,ALASKA 995031 FAX(907)522-1182 PHONE(907)789-2474 12213 JORDAN AVE,JUNEAU,ALASKA 99801 1 FAX(907)789-4939 PHONE(425)883-2833 1 4020 148th AVE. N.E.,SUITE C, REDMOND,WASHINGTON 980521 FAX(425)883-8492 62