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HomeMy WebLinkAboutRes2020-008 Sponsored OF SEWARD,ALASKA by: Meszaros RESOLUTION 2020-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A 36-MONTH CONTRACT WITH EVERBRIDGE, FORMERLY NIXLE, FOR A COMPLETE COMMUNICATION EMERGENCY ALERT SYSTEM IN THE AMOUNT OF $6,300 IN THE FIRST YEAR AND $5,800 PER YEAR FOR THE REMAINDER OF THE CONTRACT,AND APPROPRIATING FUNDS WHEREAS, for emergency notifications, the current system of contact involves officers using sirens and running door-to-door to notify citizens of emergency situations and evacuations, when necessary; and WHEREAS, with this new system, residents can sign up for alerts and notifications by texting the zip code 99664 to the number 888777; and WHEREAS, residents will then be updated for instances of severe weather, criminal activity, severe traffic,missing persons, and even local events; and WHEREAS, residents have the ability to receive alerts via SMS (text), email, web publishing, and voice messaging; and WHEREAS, social media can be coordinated with the system to provide real time updates; and WHEREAS, the system can be connected to the National Weather Service to send automatic severe weather messages; and WHEREAS, when specific geographical areas are affected, the system enables location- based messaging so that only affected areas are sent the necessary updates; and WHEREAS, the system provides the community to deliver anonymous tips directly to the police; and WHEREAS, this system allows for generating analytic and reporting data for future use. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a 36-month contract with Everbridge in an amount not to exceed $6,300 for the first year, and not to exceed $5,800 each year for the second and third years. CITY OF SEWARD, ALASKA RESOLUTION 2020-008 Section 2. This is a single-phase project, and the total purchase price over 36 months is $17,900. Section 3. Funding in the amount of$1,000 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to contracted services account no. 01000-1222-7009 in the 2020 budget. Section 4. Funding in the amount of$1,000 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to contracted services account no. 01000-1222-7009 in the 2021 budget. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of January, 2020. T ' ICl/ Y V SE • ' i - KA 4 yogi risty Terr , i .yor AYES: Osenga, Baclaan, Butts, McClure, Terry NOES: None ABSENT: Seese, Lane ABSTAIN: None ATTEST: Brenda J. Ballo , MMC City Clerk y of ��- •<r (City Se4c ..•... ..•,• A r • .•••oR"itc7 •°,• 't. • : • �' '� e ' • SEAL 0 : • 3 •�'•TFOF A o•,e Agenda Statement Meeting Date: January 27, 2020 To: City Council Through: City Manager Scott Meszaro From: Chief of Police Thomas Clemons Agenda Item: Approval for the 36-month Nixle 360 contract with Everbridge BACKGROUND & JUSTIFICATION: The City of Seward Police Department has requested to enter into a 36-month contract with Everbridge, formally Nixie. With this product citizens will be able to register to receive public safety and emergency communications through a number of platforms including social media, text and voice. This partnership would allow public safety professionals to send out messages to everyone in the community or to select specific areas that are affected. This product would greatly improve our current emergency warning system which includes a siren, social media posting when possible and Officers running door to door. INTENT: Partner with Everbridge (Nixie}to institute an emergency warning system in the City of Seward. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: (Page 14) Public Safety We value a safe community 1. and a feeling of security. Continuously plan for future police services, X including police auxiliary programs, to ensure the highest level of public safety within the community. Strategic Plan: (Page 18) Promote a Safe Communily We are a community that promotes the public health safety and welfare of its residents by preparing 2. for natural and man-made hazards through responsible building construction X maintaining streets and sidewalks an providing superior police fire and disaster management services. 3. Other(Ust): X FISCAL NOTE: Partial funding for this contract was included in the 2020/2021 budget in the Emergency Preparedness department as follows: $5,300 in 2020 and$4,800 in 2021. Start-up costs and additional equipment require appropriations of$1,000 each year in 2020 and 2021. The full amount of$5,800 for the third year of the contract will be built into the 2022/2023 budget under the expense line item 0 1000-1222-7009 Contracted Services. Approved by Finance Department: �,�;1�444 2. _al� 1 42 ATTORNEY REVIEW: Yes No RECOMMENDATION: Recommend approval of Resolution 2019-008 authorizing the City Manager to approve a 36-month contract with Everbridge and issue a purchase order for the initial amount of$6,300 for the first year of service and set up fees as well as a purchase order for the remaining years of the contract in the amount of$5,800 each year to Everbridge, cost not to exceed$17,900 for the duration of the contract. 43 o r Everbridge, Inc '` 155 N. Lake Ave.,Suite 900 12/20/2019 Pasadena CA 91101 United States 818-230-9786 Page 1 of 2 www.everbridge.com Attn: Finance Department City of Seward City of Seward PO Box 167 PO Box 167 Seward AK 99664 Seward AK 99664 United States United States Hoover, Lauren Net 30 01/19/2020 USD 12/11/2019 12/10/2020 101-00-22-0101-000 Setup Fee 1 500.00 500.00 101-99-11-0215-000 Nixie 360 4,000 3,800.00 3,800.00 101-09-11-1040-000 Nixie Additional 360 System(s) 1 800.00 800.00 101-09-11-1039-000 Nixie Additional Engage System(s) 2 1,000.00 1,000.00 101-99-11-0246-000 Nixie Data Refresh 1 200.00 200.00 0 44 rL e, Inc 155 Na 155 N. Lake Ave.,.Suite 900 12J20/2019 _Pasadena CA 91101 United States 818-230-9786 Page 2 of 2 ww+v.everbridge.com Total $6,309.t19 Remittance Slip $6,300.00 Everbridge, Inc Attn:Accounts Receivable Dept. RO Box 740745 Los Angeles, CA 90074-0745 WIRES l ACFI PAYMENTS Sl IOUL]BE SENT TO: Bridge Bank,a division of Western Alliance Bank ABA or Routing number:121143,260 FOR OVERNIGHT COURIER SERVICE: Account number: 0101355022 For credit to: Everbridge Inc Bank of America Lockbox Services Lockbox-740745 For Receiving International Wires in USQ Only: Swiift Code: BBFXUS6S For Canadian payments:HST858007263 Please call or email Everbridge Accounts Receivable Department at(818)230-9786 or Accounts.Receivable everbridge.cam for any questions and for any international payments other than USID to receive wire instructions. 45 XLE" SYSTEM INCLUSION Confidential Nixle 360 Nixie 360 is a complete communication solution delivering maximum community impact.Agencies can engage their communities through all channels including voice for ultimate engagement. Usage ✓ Unlimited SMS, Email and Voice messages ✓ Unlimited Web messages ✓ Unlimited Facebook&Twitter notifications ✓ unlimited contact uploads ✓ Includes 5 keywords. Additional keywords may be purchased Agency Platform Access ✓ One (1)account ✓ Unlimited administrators to initiate messages, manage groups and manage users ✓ unlimited users with either private or public group permissions ✓ Unlimited administrator and user access to smart phone publishing application, Engage Bridge ✓ Ability to access multiple accounts (alternative to Group Level Permissions) Message Types ✓ Alerts Messages ✓ Advisories Messages ✓ Community Messages ✓ National Weather Service(NWS) automatic rebroadcast via email and SMS Publishing Groups *� Access to Nixie Wire Group ✓ Unlimited Public Group Creation ✓ Unlimited Private Group Creation ✓ Unlimited usage of CSV Import tool Location Targeting/Geo Targeting ✓ Point&Radius ✓ City/Town Name or Zip Code ✓ Custom Polygon Message Formatting ✓ Multiple email attachments of PDF, ©OC and image file formats (10 MB maximum) ✓ Scheduled Messaging ✓ HTML email editor ✓ Messaging and Email templates ✓ Spanish translation www. l L E-.00M 46 Lrw A t SYSTEM INCLUSION Confidential Standard Publishing Channels ✓ Email ✓ SMS(with hyper link to Message Widget and Agency RSS feed) Reverse 911 ✓ RSS Feed Website Publishing Channels Agency website via Nixle Message Widget ✓ Registration widget for website integration ✓ RSS feed Integration Publishing Channels ✓ IPAWS Publishing- EAS ✓ IPAWS Publishing -WEA ✓ Google Public Alerts ✓ Social Media (Facebook&Twitter) Reporting ✓ Registration reporting ✓ Social media reporting ✓ SMS, Email, Dial Delivery Stats Voice Message Configuration Options ✓ Upload a voice message ✓ Record a voice message ✓ Text-to-speech Tipping ✓ Anonymous tip communication tool Export tip data ✓ Tipping embed buttons Set-up,Implementation,and Support ✓ Provision customer account including system &user set-up ✓ Up to 3 hours of a dedicated implementation specialist during a standard implementation ✓ 24x7x365 access to the online Nixle Support Portal ✓ 24x7x365 technical support via Email ✓ 9am to 5pm access to live phone support Monday to Friday ✓ Dedicated Account Manager WWW. Xi 11 _e COM 47 1 , Quotation Prepared for Quote M S c t4a( ferru7eyer ExlAres Ora. 12/ �f�-r ,2019 PO BOX 2389 onfidenfi,a Anchorage e AK 99664 Salespersow Laurfm H�ovcr Phi 90722,43338 F`aX. rrB,net rmkr'Irmmp° rnmu,.y Information: u Q,r tra p 6 6 arntG is �itia�I;t Prrn tr)rS gp'rOte ao,pra eWs V)e popflation count Page, `p of 3 48 Year QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800.00 1 Nixie Data Refresh USD 20D.DD 2 Nixie Additional Engage System(s) USD 1,000,00 1 Nixie Additional 360 System(s) USD 800,00 Year 1 TOTAL: USD 5,800,00 Year 2 QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800.00 1 Nixie Data Refresh USD 200,00 2 Nixie Additional Engage System(s) USD 1,000 00 1 Nixie Additional 360 System(s) USD 800 00 Year 2 TOTAL: USD 5,800.00 Year QTY DESCRIPTION PRICE 4,000 Nixie 360 USD 3,800,00 1 Nixie Data Refresh USD 200,00 2 Nixie Additional Engage System(s) USD 1,000.00 7 Nixie Additional 360 System(s) USD 800.00 Year 3 TOTAL: USD 5,800.00 Pricing Summary: Year Qne Fees: USD 5,800,00 One-time Implementation and Setup Fees: USD 500A0 Professional Services; USD 0,00 Total Year One Fees Due. USD 6,300,00 Ongoing Fees: Year Two Fees: EUSD ,800,00 Year Three Fees: ,800.00 Page 2 of 3 49 1. AcIdlional f,Otes aIpply for aH lrternaticna caHs 2 'fl,Os Quote arld fl-io SmOce(s)ptoOded are subject to the Evrbrru9¢'ar" lrrr NWe SalutionG corcl Ratforml Sr rOce Agireerrient Agtec rnc.mt'), curr(nt as of the date of Oferit's signafive b0ow, Pease vis"l Ac to review tho ,Ser,Oce rreon�p(,�r� its enhrc�y, By s�grflng this Quote you lepresen�that you undeirstand and agree to the teirrns cif flle Service Ac'I teerm,-IlnV, and purr:auth od rzec.i on ber)O:of the (C'lient to exe(AAte the()uole aind bkid Uient to the, Servk e AgreemeM, 3, Sutujerl to skilr s taxes Where app icabk, 4, E Xc,,Opl fol,cumn'x,',y ilusOgnaficm, the supp emental notes bebw, if any, supplEcd vi thrs Quck,, are tor inrorumtior4 purposes and nol intended ko he faNjdly bin6nc,; or overrrde the Gangjage of ft e "art Authorized by EvprbrWge: Datp� Narne(Phnt)'r Titlw 0 accept tWs quote, sign,date and returm Signatum a Date� c Name (P#*il)� TMe: e vu'l,'I 55 North Lake Avenue, Sulte 900 Rri,sadcma, CA 91101 LA133A Tcfl: +f-818-230 97M) Fax' .0-818-230-9505 I HANK YOU FOR YOUR BUSNESS! 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