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HomeMy WebLinkAbout03112020 PACAB Packet Port & Commerce Advisory Board Agenda Packet Photo Credit:Stefan Nilsson Regular Meeting Wednesday, March 11, 2020 Council Chambers, City Hall 12:00 p.m. The City of Seward, Alaska SEWARD PORT AND COMMERCE ADVISORY BOARD REGULAR MEETING AGENDA March 11, 2020 12:00 p.m. Council Chambers Laura Schneider CALL TOORDER Chair Term Expires July, 2020 PLEDGE OFALLEGIANCE Bruce Jaffa ROLLCALL Vice Chair Term Expires July, 2021 CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMSSCHEDULED FOR PUBLIC HEARING\[Those who have Carl Hughes signed in will be given the first opportunity to speak.Time is limited to 3 minutesper Board Member speakerand36minutestotaltimeforthisagendaitem.\] Term Expires July, 2020 APPROVAL OF AGENDA AND CONSENT AGENDA\[Approvalof Colby Lawrence Consent Agenda passes all routine items indicated by asterisk(*). Consent Board Member Agenda items arenot consideredseparatelyunlessa commission member so Term Expires July, 2022 requests. In the event of such arequest, the itemis returned to the Regular Agenda\] Lynda Paquette Board Member SPECIALORDERS,PRESENTATIONSANDREPORTS Term Expires July, 2021 Erin Lemas Proclamations and Awards– None Board Member Alaska Railroad Report byChristy Terry Term Expires July, 2021 ChamberofCommerceReportbyJason Bickling Harbormaster Report byNormRegis Benjamin Smith OtherReportsandAnnouncements\[Reports must be submitted to the Board Member city clerk no later thannoonon the Tuesday precedingtheMonday meeting for Term Expires July, 2022 inclusion inthe packet. Five (5) minutesspeaking time willbeallowed for each report.\]–None Presentations\[Presentations arelimited to tenminutes each, excluding Q&A, and are limited totwoper meeting unless increased by council.\] Scott Meszaros CoronavirusPresentationbyCristanMcClain,Providence City Manager DirectorofQuality,InfectionPreventionandStevenClegg, ProvidenceEmergencyManagementCoordinator(Schneider) Norm Regis Harbor Master Jessica Stallard Deputy City Clerk City of Seward, Alaska PACABAgenda March 11, 2020 Page 1 1 PUBLIC HEARINGS– None UNFINISHEDBUSINESS– None NEW BUSINESS Other New BusinessItems *1. Approve theFebruary5, 2020 Regular MeetingMinutes. *2. Direct theclerk to order Robert’sRulesbooksfortheboard members to use during their term. ConsiderreschedulingtheApril15, 2020 work session to April 22, 2020. Determine provide recommendation to council on electric department matters. Discusssending a memberofthePort&CommerceAdvisoryBoard (PACAB) tothe ElectrifyAlaskaConferencein Cordova onApril27-29,2020.(Schneider) INFORMATIONAL ITEMSAND REPORTS\[NoAction Required\] Tipsto Avoid Coronavirus CITIZEN COMMENTS\[There isno sign in for this comment period. Time is limited to five (5) minutes per speaker.\] BOARDAND ADMINISTRATIONCOMMENTS & RESPONSETO CITIZEN COMMENTS ADJOURNMENT City of Seward, Alaska PACABAgenda March 11, 2020 Page 2 2 3 4 5 6 7 Report to PACABMarch 11, 2020 Seward Chamber of Commerce, Jason Bickling *I apologize for not being able to make this meeting as I have my first Providence Board meeting (recently appointed) and don’t feel I can missthe first one. I know that thetopic of CoVid-19 planning and response is being discussed. Know that I amvery much involved in these conversations. I will be putting out a report in the near future in regards to the potential economic impacts. Recent Happenings: I attended the KPTMC (Kenai Peninsula Tourism Marketing Council) Board Meetings thth on February 11and 12in Homer. There has recently been a large change over on the board and they recently hired a new director. Iam hopeful that this organizationis movingin the right direction/ get back on track after some of these changes. We held ourfirstSeward Marine Front Committeemeetingtoon Tuesday, February 18th.We have 10 committee members. We spent time discussing priorities ofthe barriers to industry that was discussed at the first open meeting. It was decided that the current priority for the committee was to help solve some of the supply cost / supply chain/lack of serviceissues that the local industry is facing. We will besending out a survey this month to help gather the needed informationto helpmake some decisions to move forward. We are also going to create a meeting calendar so that we are meeting 7-8times a year and formalizing how our committee will work. nd We held our Chamber of Commerce Community AwardsonSaturday, February 22. It was the first time that we have done electronicnominations as well as had the membership vote on the nominees for the winners. Winners: Volunteer Service Award: Amy Hankins and Tony Baclaan (high scoring tie) Business person of the Year Award: Kevin Lane – Cookery,Lone Chicharron BusinessSite ImprovementAward: Scott Reierson – Seward Adventure Station Boardof Directors Award: Cindy Clock – 14years at the Chamber We are already in the process ofreviewing feedback for the night so we can make next years even better! th On Thursday, February 27, we hosted a Sustainable Tourism Forumand the Chamber’s role in sustainable tourism. It was fairly well attended withover 30 people in attendance. The topics that were brought up were everything from recyclingto trafficin Aialik Bay. We are forming a working group to coordinate efforts and look at specific issues that are concerns. Upcoming Events: 8 th We are currently heavily in the planning stages for the 4of July, Mount Marathon Race, and the Silver Salmon Derby. March 12 – The State of the Chamber Presentation – Breeze Inn at noon. March 16, 17 – I will beattending a Sea Grant Conference on Estimating the Local Marine Economy. Information attached. I will be reporting back to PACAB on this information. They are also hosting one in Homer. If I think it would be a good fit, I’d like to see if we could host one in Seward. Information on link below: https://alaskaseagrant.org/event/estimating-the-local-marine-economy-anchorage/ If you have any questionsor comments, please do not hesitate to contact me at any time. 9 PACABHARBOR ith the 50 ton lifts slowed down additional maintenance is being accomplished. 1.W 2.The 330 ton lifts have slowed down but we are still pulling vessels out and into the water. 3.All the water has been turned off for the winter, there are 4 year round water locations in the harbor located at the F float trestle, at the end of F-float, the T-dock, on Z-float and fisherman’s float located at SMIC. 4.We are still working with ADF&G to replace the North East Boat Launch Ramp, funding is currently available through the same grant, looks like the Governor approved the funding at this point. 5.The harbor is currently fully staffed. 6.The harbor crew is continuing maintenance throughout the harbor. th 7.The Harbor had another successful Polar Bear jump on January 18,everything went well thanks to all who worked and volunteered their time. 8.The Contractor has finished the install of the heat pump in the wash-down pad building located at SMIC. 9.The Contractor MacSwain and Associates is working on the 2020 appraisal process to reappraise 43 lots leased out by the City of Seward. 10.The Harbor will be upgrading and installing new software in 2020 to improve customer relations with transient/guest vessels. The harbor will be bringing a resolution to council with a Tariff change in early 2020. 10 City of Seward, AlaskaPort and Commerce Advisory Board RegularMeeting Minutes February 5, 2020Volume 3, Page CALL TO ORDER The February 5, 2020regularmeeting of the Port & Commerce Advisory Board was called to order at 12:00 p.m. byChairLaura Schneider. OPENING CEREMONY Erin Lemasledthe pledge of allegiance to the flag. ROLL CALL There were present: Laura Schneider presiding, and Bruce Jaffa Erin Lemas Carl Hughes Colby Lawrence Lynda Paquette Benjamin Smith comprising a quorum of the board; and Norm Regis,Harbormaster Jessica Stallard, Deputy City Clerk Excused – Lawrence Absent – None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING–None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Hughes/Paquette) Approval of Agenda and Consent Agenda otion PassedUnanimous M The city clerk read the following approved consent agenda items: Approval of the January 8, 2020 PACAB Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Alaska Railroad Report –Christy Terry said 182large vessels and 86cruise ships visitedSeward in 2019.87 cruise shipswere expected to dock in Sewardin 2020 fora total of95 cruise ship days.There would be 16 double cruise ship days and 1 triple cruise ship day. The cruise ship terminal was available for community use.The cruise ship dock repairs had begun and it was currently in the Request for Proposals (RFP) stage with two proposers: Global Ports Holding, Plc. and Conrac Solutions Holistica Destinations, Ltd., Norwegian Cruise Line 11 City of Seward, AlaskaPort and Commerce Advisory Board RegularMeeting Minutes February 5, 2020Volume 3, Page Holdings and Caribbean Cruises, Ltd. The estimated cost of these repairs for this year was $350,000.The freight dock repairs had beencompleted.Two buoys were pulled from the end of the Seward loading facility dock. In response to Hughes, Terry said there were 229,509 cruise ship passengers in 2019. This was the total number of passengers in Seward for port-of-calls or who got on and off cruise ships in Seward in 2019. In response to Jaffa, Terry said she could be contacted directly for use of the cruise ship terminal. In response to Jaffa, Terry said the railroad owned and managed the coal dock. The railroad had a Memorandum of Operating Agreement (MOA) with Aurora Energy but it was terminated in 2016. Therailroadwasmaking sure the coal dock was keeping up to standard and Terry and her assistant conducted visual inspections on it. Chamber of Commerce Report–Jason Bickling said Seward’s visitor guides were available to the public. The Kenai Peninsula EconomicDevelopment District (KPEDD) Industry Outlook Forumheld on January 8, 2020 was a success.The Seward Marine Industry Discussion was held on January 21, 2020. There were 70 direct marine service providersand suppliers interested in the Seward Marine Industry.Bickling hoped to get a group to study Seward’s marine economy. Bicklingwas working with the Alaska Department ofTransportation (ADOT) to put a sign on the Seward highway onNash Road, and the Chamber was given permission from ADOT to purchase a sign.They were working on getting two camping signs, and Bickling hoped to eventually turn this project over to Parks & Recreation. A presentation on supporting Alaskan growth with Alaska Industrial Development and Expert Authority (AIDEA) was scheduled for February 18, 2020 at 6:00 p.m. at the Breeze Inn. The Blue Pipeline was a work in progress. In response to Jaffa, Bickling said he was working closely with Tim Dillon at the Kenai Peninsula Economic Development District (KPEDD) and they were coordinating efforts. In response to Schneider, Bickling said the KPEDD Industry Outlook Forum was usually held in a different part of Alaska each year. He said this year’s forum held in Seward was the most well attended forum so far. Harbormaster Report. Harbormaster Norm Regis saidthe harbor staffwas cleaning up the harbor. In response to Paquette, Regis said there were no frozen pipes at this time and issues were usually discovered when the weather began to warm up. In response to Hughes, Regis said the harbor was getting new computer software that would improve customer relations with transient vessels. Administration Report– None 12 City of Seward, AlaskaPort and Commerce Advisory Board RegularMeeting Minutes February 5, 2020Volume 3, Page Other Reports, Announcements, and Presentations – None NEWBUSINESS Discuss the halibut fishery. The commission directed the clerk to schedule a presentation on halibut bycatch for either their March or April meeting. Change the topic for the February 19, 2020 work session from “Review the January 20, 2020 council work session on electric rates and utilities”. Motion (Schneider/Paquette) Correct the February 19, 2020 work session topic to read “Review the February 3, 2020 council work session on electric rates and utilities”. Motion Passed Unanimous Reschedule the March 4, 2020 PACAB meeting. Motion (Paquette/Lemas) Reschedule the March 4, 2020 meeting for March 11, 2020. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS– None BOARD COMMENTS Smith thanked Hughes for the discussion on halibut bycatch. Lemas thanked everyone for attending the meeting. Hughes thanked the board members for participating in the halibut bycatch discussion. Paquettethanked everyone for attending the meeting. She thankedHughes for speaking about the halibut bycatch. Paquette would be speaking against the airport resolutions at the February 10, 2020 council meeting. Jaffasaid this boardwas important to the community and he encouraged citizens to be more involved. He thanked his fellow board members for their time and efforts. Schneider looked forward to finding a solution to the bycatch problem. She thanked the harbor for their hard work. She encouraged everyone to either attend the February 3, 2020 13 City of Seward, AlaskaPort and Commerce Advisory Board RegularMeeting Minutes February 5, 2020Volume 3, Page council work session on electric rates and utilities or watch it on YouTubebefore theirFebruary 19, 2020 work session. CITIZEN COMMENTS Christy Terry thanked the Public Works Department for keeping Port Avenue and the surrounding area cleanyear-round. She was excited the boardwas planning to work onthe high vessel property tax at their March 18, 2020 work session. She had worked on a draft resolution for halibut bycatch in the past that she would be happy to share with the board. Anthony Baclaan thanked the board membersfor their time. He suggested that the Finance Department be present for the February 19, 2020 work session. BOARD AND ADMINISTRATIVE RESPONSE TO CITIZEN COMMENTS Regis said he wouldask theElectric Utility Manager and the Finance Departmentto attend the February 19, 2020 work session.The Management Information System (MIS) team was working towards making the presentationsgiven during meetings and work sessionseasier to view on YouTube. Paquette thanked Terry for sharing the work she had previously done on the halibut bycatch. Schneider requested Phil Kaluza’s letteron the electric utilitiesbe included in the packet for the February 19, 2020 work session. ADJOURNMENT This meeting was adjourned at 1:14 p.m. ____________________________________ ____________________________________ Jessica StallardLaura Schneider Deputy City ClerkChair (City Seal) 14 MEMORANDUM MeetingDate: March 12, 2020 From:Jessica Stallard, Deputy CityClerk Agenda Item:Order Robert’s Rules books for the Port and Commerce Advisory Board (PACAB)to use during their term BACKGROUND & JUSTIFICATION: PerCityCode 2.10.065(a), allofthe boards andcommissions,aswellascitycouncil,areexpectedto use Robert’s Rules to help them govern their meetings and work sessions. Even though Robert’s Rulesisexplained incode,themembersofthePort and Commerce Advisory Board (PACAB) have never had theirown Robert’s Rules books that they could use asaguide during theirterm. With Robert’s Rulesbeingtheauthority on allparliamentary questions, itmay bebeneficialfor PACABtoorder a set of seven Robert’s Rules books, which would allow each board member to use this book to guide them through parliamentary procedures during their term. Through Amazon, these books cost $14.16 each, which comes out toa little under $100 total. With council approvinga $2,500 budget for PACAB this year, the funds are available to make this purchase. RECOMMENDATION: Directtheclerk to order seven Robert’sRules books for . 15 16 20202021 PACAB 7215-001010001000 Operating Supplies 7302-001025002500 Travel & Sub 7303-001015001500 Education &Train 17 Port & Commerce Advisory Board February 19, 2020 Work Session – Electric Rates & Utilities Clerk’s Notes On February 19, 2020 from 12:00-1:00 p.m., the Port & Commerce Advisory Board (PACAB) conducted a work session to review the February 3, 2020 council work session on electric rates and utilities. Board members Laura Schneider, Erin Lemas, Lynda Paquette, and Ben Smith were present withActingHarbormaster Matt Chase present as their administration. Electric Manager John Foutz, Finance Director Tammy Stromberg,andUtility Clerk Jeremy Rogers were in attendance and available to answer questions. In response to Schneider, Electric Utility Manager JohnFoutz said the demand meters wereconstantly being monitored, and the Finance Department would work on getting PACABa percentage of how many utility customershaddemand meters. He said the demand meter policy was created to ensure that people were being treated fairly. If a meter waschanged out, then the citypaidfor the meter. Utility Clerk Jeremy Rogers explained the process of getting a new meter. The meter was assigned by Foutz, whocalculatedthe load in order to ensure thatstaffappliedthe proper service to the billing. If anything changed in a customer’sbill, then the cityinformedthe customer of their usage loads and showed them the data they were seeing. Foutz said the City Code specifiedthat the Utility Manager madethe decision as to whether a customer was moved from small general service to large general service.The demand meter policy stipulatedthe conditions by which a customer wouldbe moved from small general service to large general service, but customers could alsorequest this change in their service. During the meter exchange, changes were made to approximately three customers’ utility bills. In response to Paquette, Foutz said ifcustomers hadquestions about their utility bills, they should contact the Utilities department. In response to Smith, Foutz said the city received 5,000meters from Kodiak Electric for free, and additional demand meters were purchased by the city through Council Resolution 2018- 011. In response to Schneider, Foutz said he believed the people who livedin Seward year- round appreciatedthe seasonal rates. The intent of the seasonal rates was to give Seward’s year- round residentsa break on their utilities in the winter time. However, this did increase electric rates in the summer time. The first time theseasonal rates were implemented there was a 25% increase in customers’ electric bills and then a couple years later, the electric rates were adjusted to be only a 10% increase in the Seward portion of the bill. 18 In response to Public Works Director Doug Schoessler, Foutz said customers hadthe option to pay a large amount upfront to reduce their monthly utility payments. In both rate studies completed over the past five years, the recommendation was for the utility to estimate what the cost would be for the year and then, charge everybody a single rate for the entire year. Foutz said council chose not to implement this approach. Foutz said ChugachElectric chargedthe City of Seward’s utilities for the energy, demand, and fuel. There wasno way to accurately determine what the fuel costs weregoing to be on a month-to-month basis, but he believed the costsof energy and demand were both fairly level. The fuel cost had been 6.5 cents per kWh for the past five to seven years. In response to Paquette, Foutz said Homer had a fixed cost and a Cost of Power Adjustment (COPA). Finance Director Tammy Stromberg believedChugach was able to garner better prices because of the economies of scale that they had. In response to Schneider, Foutz said a resolution was being prepared forcouncil to conduct a rate study for future utility rates. The overall net effect of the utility was zero, and the seasonal rates were intended to make the year-round residents’ net effects close to zero, as well. Foutz believedthe electric rates werecontingent on how much electricity each individual chose to use between the winter time and the summer time. In response to citizen Aiden Wilcox, Foutz said seasonal rates had been implemented for a total of four years, but he believed the first two years had more of a dramatic effect on citizens’ rates than the last two years. A study had been completed on the effects seasonal rates had on the Utility, but a study had not been completed to determine the effects of the seasonal rates on individual customers. In response to Schneider, Foutz said most utilities were regulated by the Regulatory Commission of Alaska (RCA). However, Seward was a home rule city, whichmeant that the City Council regulated the City of Seward’s utilities. A regular utility could change their electric rates up to four times a year, and Chugach Electric changed their rates two or three times a year. Foutz said Seward changed their electric rates once a year to adjust the rate for the upcoming year. In response to Schneider, Foutz said other utilities submitted very extensive rate studies to the RCA any time they asked for an adjustment to their rate, which could be up to four times a year. He said a rate study was completedfour years ago for the City of Seward. The recommendation received from thatrate studywas that a review studyand an extensive rate study be completed. The extensive rate study should be completed every three to fiveyears.The last rate study was completed twoyears ago, and the last extensive rate study was completed five years ago. 19 In response to Paquette, Foutz said that the last extensive rate study cost between $35,000 and $40,000, and the rate study completed two years ago cost between $12,000 and $15,000. In response to Schneider, Foutz said the utility was always looking for ways to reduce costs,but citizens could also lower their electricity rates by being more cognizant of how much electricity they used. The board suggested havingan Energy Fair in the fall to educate the public, as well as adding links with educational information about conserving energy to the city website.They also suggested that the Electric Utility Department go paperless and provide electric bills to citizens electronically. In response to Schneider, Foutz said the city had a contract with Chugach Electric to purchase all of our power from them, but Chugach had always been willing to work with them on using generators to produce more power. In response to Paquette, Foutz said the City’s generators were run on diesel fuel, which was the most expensive type of generator,and cost approximately $3,000 per hour. Foutz said the city’sgenerators had been used in the past to help Moose Pass and Cooper Landing, but this decision had to be made by Chugach Electric. He believed theupfront cost for producing our own power was too much for the city to handle on itsown.The citywould need to find a fundraising source to help, and there were opportunities for this available through the federal government. In response to Paquette, Foutz said the Lowell Canyon Hydroelectric Projectwas the best opportunity to put generation onto the system,but it would take about ten years to get to this point. He said a solar farm did not have the permitting restraints that a hydroelectric facility had. Foutz had looked into this option,but he had not found a good location for a solar farm yet. He heard from other utilities in the Alaska Railbelt Cooperative Transmission & Electric Company (ARCTEC) that solar farms were not lowering their costs. Theywerebelieved to becosting the utilities more money. Utility Clerk Jeremy Rogers said solar panels took about 18 years to pay for themselves but only hada 12year lifespan. For this reason, he believed solar panels would quit working before the owners had a chance to make their money back that they had spent on it. In response to Chamber of Commerce Executive Director Jason Bickling, Smith said the wind turbine was put at the Alaska Vocational Technical Center (AVTEC)for training purposes and it was not a utilityresource. It was a $1 million turbineand it made between $40 and $100 a day in electricity. Submitted By:Jessica Stallard, Deputy City Clerk City of Seward, Alaska 20 21 22 23 Facts for Employees measures. Nightly in Anchorage and Fairbanks, ESS uses viral disinfectant Virkon on passenger car/diner surfaces, seats, restrooms and handles. non-toxic germ/virus-killing cleaner Tersano. For guests, we have alcohol-based sanitizer dispensers throughout the train, soap in each restroom, and multi-language signage with facts and tips on personal preventive measures. for signs of illness and to work with potentially ill What to do? customers to minimize contact with others. Railroaders may wonder what the Alaska Railroad is doing OUR EMPLOYEES — and what employees should be doing — in response to the Prevent the spread of infection as you would 2019 novel coronavirus (2019-nCoV) outbreak. Three things: normally do. This is nothing new: cover coughs 1.Seek credible information. and sneezes, wash your hands thoroughly and 2.Heed common sense preventive measures. often, use sanitizer, limit contact with sick people, 3.Don’t panic or presume. Stop the Spread of Germs provides these and Get Credible Information and News other good preventive reminders. Some sources spread fear, not facts. Use credible sources: If a customer or fellow railroader shows signs •Centers for Disease Control (CDC) of illness, let your supervisor know, and follow the daily updates — www.cdc.gov/ncov prevention tips noted above and by the CDC. •World Health Organization (WHO) guidance and daily updates — www.who.int/emergencies/ Don’t Panic or Presume diseases/novel-coronavirus-2019 2019-nCoV: What the Public Should Do Do-and-Don’t guidance, to include maintaining perspective. Unless you have traveled to China or been exposed to someone who has the 2109-nCoV virus, Railroaders — and everyone else in the Take Prevention Measures United States — are at low risk of becoming sick OUR COMPANY with this virus. As a transportation provider and a travel partner, ARRC People of Asian descent are NOT more likely understands concerns about illness among large groups. to have 2019-nCoV. Treat all customers, partners Although our onboard janitorial contractor ESS already and peers without prejudice. 24 cleans with germ-killing in mind, we’ve enhanced preventive 2019 nC V 2019-nCoV: What the public should do CORONAVIRUS but has now spread internationally, impacting an increasing number of countries. Sustained community spread is occurring in China. Limited person-to-person spread, most associated to prevent spread of 2019-nCoV in in the United States. What you should doWhat you should not do •STAY INFORMED – CDC is updating its website daily with the latest•DO NOT travel to China. information and advice for the public. (www.cdc.gov/ncov) •DO NOT use facemasks. CDC •REMEMBER TO TAKE EVERYDAY PREVENTIVE ACTIONS that are alwaysdoes not recommend the use recommended to prevent the spread of respiratory viruses.of facemasks for the general U.S. public to prevent the Avoid close contact with sick people. spread of 2019-nCoV. While sick, limit contact with others as much as possible. •DO NOT show prejudice to Stay home if you are sick. people of Asian descent, Cover your nose and mouth when you cough or sneeze. because of fear of this new Avoid touching your eyes, nose and mouth with unwashed virus. Do not assume that hands; germs spread this way. someone of Asian descent is more likely to have Clean and disinfect surfaces and objects that may be 2019-nCoV. contaminated with germs. All persons in the U.S.— seconds. If soap and water are not available, use an alcohol- including those of Asian based hand rub with at least 60% alcohol. descent—who have not traveled to China or been in •IF YOU FEEL SICK contact with someone with a have traveled to China or were in close contact with someone with 2019-nCoV in the 14 days before you began to feel case in the last 14 days are at low risk of becoming sick. emergency room, call ahead and tell them about your recent travel and your symptoms. For more information: www.cdc.gov/nCoV 25 CS 314937-E 02/05/2020 2019 nC V STOP THE SPREAD OF GERMS CORONAVIRUS Help prevent the spread of respiratory viruses like 2019 novel coronavirus. Cover your cough or sneeze with a tissue, Avoid close contact with people who are sick. then throw the tissue in the trash. Clean and disinfect frequently touched objects and surfaces. Avoid touching your eyes, nose, and mouth. Stay home when you are sick, except to get medical care. Wash your hands often with soap and water for at least 20 seconds. 26 For more information: www.cdc.gov/nCoV CS314915 Marine Safety Information Bulletin Commandant MSIB Number: 02-20 U.S. Coast Guard Date: February 2, 2020 Inspections and Compliance Directorate 2703 Martin Luther King Jr Ave SE, STOP 7501 Washington, DC 20593-7501 E-Mail: OutbreakQuestions@uscg.mil Novel Coronavirus This MSIB cancels MSIB 01-20 “Novel Coronavirus Precautions”, dated January 24, 2020. An outbreak of respiratory illness caused by a novel coronavirus (2019-nCoV) may affect mariners and maritime commerce. 2019-nCoV was first detected in Wuhan, People’s Republic of China and has since spread globally (see https://go.usa.gov/xdbS9). There are several known coronaviruses that infect people, usually causing only mild respiratory symptoms similar to the common cold. However, 2019-nCoV appears capable of causing illness that is more serious. Signs and symptoms include fever, cough, and difficulty breathing. On January 30, 2020, the World Health Organization (WHO) declared the outbreak of 2019-nCoV constituted a Public Health Emergency of International Concern. On January 31, 2020, U.S. Health and Human Services (HHS) declared the 2019-nCoV situation to be a Public Health Emergency in the United States. HHS issued a quarantine order for specific airline passengers returning to the United States from the Hubei Province of China. On January 31, 2020, the President of the United States then issued a proclamation on the Suspension of Entry as Immigrants and Non-immigrants of Persons Who Pose a Risk of Transmitting 2019 Novel Coronavirus and Other Appropriate Measures to Address This Risk. This proclamation includes temporary suspension of foreign nationals (with some exceptions such as vessel crewmembers) who were physically present in the People’s Republic of China (excluding Hong Kong and Macau), during the 14-day period preceding their entry or attempted entry into the United States, to enter in effect February 2,2020 at 5:00 pm Eastern Standard Time. The U.S. Centers for Disease Control and Prevention (CDC) issued a Level 3 Travel Health Warning to avoid all nonessential travel to China (see https://go.usa.gov/xdbSN) and the U.S. Department of State increased its Travel Advisory for all of China to Level 4 “Do not travel to China” (see https://go.usa.gov/xdbVd). The CDC Travel Health Warning contains precautions to protect travelers and others if one must travel to China. Illness of a person onboard a vessel that may adversely affect the safety of a vessel or port facility is a hazardous condition per 33 CFR 160.216 and must be immediately reported to the U.S. Coast Guard Captain of the Port (COTP) under 33 CFR 160.206. Cases of persons who exhibit symptoms consistent with 2019-nCoV must be reported to the COTP. Such persons will be evaluated and treated on a case by case basis. Per 42 CFR 71.21, vessels destined for a U.S. port are required to report to the CDC any sick or deceased crew/passengers during the 15 days prior to arrival at a U.S. port. Guidance to vessels on reporting deaths and . U.S. flagged commercial vessels are also illnesses to the CDC can be found at: https://go.usa.gov/xdjmj advised to report ill crewmembers in accordance with the requirements of each foreign port called upon. Vessel owners/operators and local stakeholders should be aware of the following: Passenger vessels or any vessel carrying passengers that have been to China (excluding Hong Kong and Macau) or embarked passengers who have been in China (excluding Hong Kong and Macau) within the last 14 days will be denied entry into the United States. If all passengers exceed 14 days since being in 27 This release has been issued for public information and notification purposes only. China (excluding Hong Kong and Macau) and are symptom free, the vessel will be permitted to enter the United States to conduct normal operations. These temporary measures are in place to safeguard the American public. Non-passenger commercial vessels that have been to China (excluding Hong Kong and Macau) or embarked crewmembers who have been in China (excluding Hong Kong and Macau) within the last 14 days, with no sick crewmembers, will be permitted to enter the U.S. and conduct normal operations, with restrictions. Crewmembers on these vessels will be required under COTP authority to remain aboard the vessel except to conduct specific activities directly related to vessel cargo or provisioning operations. The Coast Guard considers it a hazardous condition under 33 CFR 160.216 if a crewmember who was in China (excluding Hong Kong and Macau) within the past 14 days is brought onboard the vessel during transit. This requires immediate notification to the nearest Coast Guard Captain of the Port. The Coast Guard will continue to review all “Notice of Arrivals” in accordance with current policies and will communicate any concerns stemming from sick or deceased crew or passengers to their Coast Guard chain of command and the cognizant CDC quarantine station, who will coordinate with local health authorities. Vessel masters shall inform Coast Guard boarding teams of any ill crewmembers on their vessel prior to embarking the team and Boarding Teams should verify the type ofillnesses with CDC if concerns arise. Local industry stakeholders, in partnership with their Coast Guard Captain of the Port, should review and be familiar with section 5310 Procedures for Vessel Quarantine and Isolation, and Section 5320 - Procedures for Security Segregation of Vessels in their Area Maritime Security Plan. Local industry stakeholders, in partnership with their Coast Guard COTP, should review and be familiar with their Marine Transportation System Recovery Plan. For situational updates, please check with the CDC at https://go.usa.gov/xdDsW Ms. Dana S. Tulis, SES, U.S. Coast Guard, Director, Emergency Management (CG-5RI) sends. 28 This release has been issued for public information and notification purposes only. U.S. MARITIME ADVISORY 2020-005 Threat Type: Novel Coronavirus Outbreak Geographic Area: Global This revised advisory updates and cancels U.S. Maritime Advisory 2020-004 1.References:(a) U.S. Maritime Alert2020-002A (b) U.S. Coast Guard Maritime Safety Information Bulletin(MSIB)02-20 2.Issue: Reference (b) \[available within the 2020 drop down at https://go.usa.gov/xdKRE\]updates and cancelsMSIB 01-20. 3.Guidance: The U.S. Centers for Disease Control and Prevention (CDC)Warning Level 3 Travel Health Notice to avoid all nonessential travel to theChina (PRC)(excluding Hong Kong and Macau)(seehttps://go.usa.gov/xdbSN) and the U.S. Department of State Level 4 Travel Advisory for all of the PRC (excluding Hong Kong and Macau)stating (seehttps://go.usa.gov/xdbVd)remain in effect. The CDC Travel Warning contains precautions to take to protect travelers and others if one must travel tothe PRC(excluding Hong Kong and Macau). 4.Vessel owners, operators, and local stakeholders are advised to review themaritime specific guidancecontained in reference (b), which includes thefollowing: Ώ Per 42 CFR 71.21, vessels destined for a U.S. port are required to report to the CDC any sick or deceased crew/passengers during the 15 days prior to arrival at a U.S. port. Guidance to vessels on reporting deaths and illnesses to the CDC canbe found at: https://go.usa.gov/xdjmj. U.S. flagged commercial vessels are also advised to report ill crewmembers in accordance with the requirements of each foreign port called upon. -Passenger vessels or any vessel carrying passengers that have been to the PRC(excluding Hong Kong and Macau) or embarked passengers who have been in the PRC(excluding Hong Kong and Macau) within thelast 14 days will be denied entry into the United States. If all passengers exceed14 days since being in the PRC(excluding Hong Kong and Macau) and are symptom free, the vessel will be permitted to enter the United States to conduct normal operations. These temporary measures are in place to safeguard theAmerican public. -Non-passenger commercial vessels that have been to the PRC(excluding Hong Kong and Macau) or embarked crewmembers who have been in the PRC(excluding Hong Kong and Macau) within the last 14 days, with no sick crewmembers, will be permitted to enter the U.S. and conduct normal operations, with restrictions. Crewmembers on these vessels will be required under COTP authority to remain aboard the vessel except to conduct specific activities directly related to vessel cargo or provisioning operations. -The Coast Guard considers it a hazardous condition under 33 CFR 160.216 if a crewmember who was inthe PRC(excluding Hong Kong and Macau) within the past 14 days is brought onboard the vessel duringtransit. This requires immediate notification to the nearest Coast Guard Captain of the Port. - policiesand process hazardous condition and 42 CFR 71.21CDC reports as they are received. The Coast Guardwill communicate any concerns stemming from these reports to their Coast Guard chain of command and the CDC quarantine station,who will coordinate with local health 29 authorities. -Vessel masters shall inform Coast Guard boarding teams of any ill crewmembers on board their vessel prior to the Coast Guardembarking. -Local industry stakeholders, in partnership with their Coast Guard Captain of the Port (COTP), should review and be familiar with section 5310 Procedures for Vessel Quarantine and Isolation, and Section 5320 -Procedures for Security Segregation of Vessels in their Area Maritime SecurityPlan. -Local industry stakeholders, in partnership with their COTP, should review and be familiar with their Marine Transportation System RecoveryPlan. 5. The 2019-nCoV outbreak is an evolving situation. This advisory will be updated based on new developments that may impact mariners or maritimecommerce. 6.Contact Information: Maritime industry questions about the guidance and requirements in this advisory should be communicated to the local U.S. Coast Guard COTP office or to a call. 7.Cancellation of Prior Advisories: This message will automatically expire on August 6, 2020. For more information about U.S. Maritime Alerts and Advisories, including subscriptiondetails, please visit http://www.marad.dot.gov/MSCI. 30 SENSITIVE BUT UNCLASSIFIED Health Advisory - Coronavirus Dear Valued Guest: To protect the health and safety of all onboard, we are closely monitoring the evolving situation with respect to the new coronavirus that originated in mainland China. Although the risk to our guests and crew is low, we are closely monitoring the evolving situation. Our medical experts are coordinating closely with international health authorities and have activated enhanced screening, prevention and control procedures for our ships to keep guests and crew safe. To limit the spread of the illness, health authorities in China have restricted travel across many cities in the affected areas, cancelled mass public gatherings and are conducting airport arrival screening. The global health response has adopted similar measures, including entry restrictions and screening requirements for travelers from affected areas. We have also adopted measures intended to keep you safe. These include: 1.Any individual who has traveled from or through mainland China, Macau, or Hong Kong within 14 days of the start of their cruise, (including transit through their airports), will not be permitted to board the ship. o Shipboard staff will be scanning guest passports to verify transit through any of the prohibited areas. Given the serious nature of these circumstances, false responses on pre-boarding documents will result in immediate grounds for disembarkation at the next opportunity. Guests who do not disclose travel through prohibited areas in Asia may also face additional legal consequences. 2.Any individual who has been in contact with a suspected or confirmed case of coronavirus or a person under monitoring for coronavirus within 14 days of the start of the cruise, will not be permitted to board the ship. 3.Pre-Boarding medical evaluations, including temperature checks, for persons with fever or respiratory symptoms with travel from or through an affected area. 4.Standard pre-boarding health reporting for all guests advising them of their obligation to report any illness symptoms. 5.Medical screening for coronavirus on all guests who visit our onboard Medical Center with symptoms of respiratory illness. 6.Reporting to local and national health authorities of all cases of fever and respiratory illness, and any patients with suspected coronavirus infection. 7.Crew members from China will be delayed from joining any ship until further notice. 8.Environmental disinfection onboard will be performed in addition to our regular stringent cleaning and sanitation protocols. As with all respiratory illnesses, particularly during cold and flu season, you can take steps to reduce your risk of illness: Wash your hands often with soap and water for 20 seconds. Where soap and water are not available, use an alcohol-based hand sanitizer. Avoid close contact with people suffering from respiratory illness. Cover your nose and mouth when you cough or sneeze. Avoid touching your eyes, nose and mouth with unwashed hands. Get vaccinated against seasonal influenza. If you experience any symptoms of respiratory illness which may include fever or feverishness, chills, cough, or shortness of breath, please contact the Medical Center. Updated information on the illness and travel advice, can be found at the CDC website: https://www.cdc.gov/coronavirus/2019-ncov/index.html. Please be aware that as the situation is changing rapidly, you may be required to undergo additional health screening measures by local health officials before you disembark at any of the ports we visit, and entry requirements are subject to change. If any revisions need to be made to our itinerary due to travel restrictions, or to protect the health and safety of our guests and crew, we will update you as soon as possible. Thank you for taking the time to read this important information, and we thank you for your understanding and continued support. Yours in health, Grant Tarling, MD, MPH Chief Medical Officer 31 32 33 34