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Home My WebLink AboutRes2020-023 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING A SOLE SOURCE PURCHASE OF A BOBCAT TOOLCAT 5600 FROM CRAIG TAYLOR EQUIPMENT CO. UTILIZING NATIONAL JOINT POWERS ALLIANCE (NJPA) DISCOUNTED PRICING AVAILABLE FOR GOVERNMENTS IN AN AMOUNT NOT TO EXCEED $58,671,AND APPROPRIATING FUNDS WHEREAS, the City of Seward has identified the need to purchase a Bobcat Toolcat to conduct regular maintenance of parking lots, driveways, trails, cemeteries, parks, and campgrounds, and maintenance activities, including snow plowing, sweeping, hauling and spreading materials, moving curb stops, and landscaping; and WHEREAS, Seward City Code §6.10.120 (b) authorizes an exemption from the competitive procurement requirements when competitive bids obtained by other governmental units are utilized; and WHEREAS, the City of Seward qualifies for discounted pricing utilizing the National Joint Powers Alliance (NJPA) contract, a public agency that creates national cooperative contract purchasing solutions, for a budget savings of$9,566; and WHEREAS, the purchase of a Bobcat Toolcat allows for interchangeability of component parts, standardized maintenance, uniform tools, and training to repair and maintain standardized equipment, since the fleet includes this standard equipment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council finds it is in the public interest to waive the competitive procurement requirements of the City Code, in accordance with the recitals above which are incorporated herein, according to Seward City Code §6.10.120 (b) which provides an exemption from competitive procurement, when the competitive bids obtained by other governmental units are utilized. Section 2. Funding in the amount of$46,890 is hereby appropriated from the Motor Pool Fund unassigned fund balance account no. 03000-0000-3400 to the capital equipment account no. 03000-0000-8103. An additional $6,000 is appropriated from sports and rec, rents and leases account no. 01000-1420-7017 to Motor Pool Fund capital equipment account no. 03000-0000- 8103; and, $5,781 is appropriated from Parking Fund - General capital equipment account no. 13000-2900-8103 to the Motor Pool fund capital account no. 03000-0000-8103. I CITY OF SEWARD,ALASKA RESOLUTION 2020-023 Section 3. The City Manager is hereby authorized to purchase a Bobcat Toolcat from Craig Taylor Equipment Co. utilizing NJPA discounted pricing in an amount not to exceed $58,671. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23rd day of March,2020. THE CITY OF SEWARD, ALASKA / Y Christy Terry, Mayor / AYES: Seese, Butts, Crites, Osenga, Baclaan, McClure, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: renda J. Balloui MC City Clerk (City Seal.).•j pF G�� 4oa"r'ti ,, 'PQ,, 3 5 • I SEAL \it OF tkki‘.0. J Agenda Statement Meeting Date: March 23, 2020 ' To: City Council Through: Scott Meszaros, City Manager, From: Tyler FIorence, Parks & Recreation Director Agenda Item: Bobcat Toolcat Purchase of$58,67I BACKGROUND & JUSTIFICATION: Parks & Recreation and Parking jointly use a Bobcat Toolcat to maintain parking lots, driveways, walking paths and greenspaces. A Toolcat enables us to provide efficient and cost-effective maintenance of public infrastructure. Its many applications include hauling and spreading materials, digging postholes, filling potholes, moving concrete curb stops, and sweeping surfaces. It is also instrumental to snow clearing operations. There is constant high demand for these services across the city and limited equipment, and thus no practical alternative to having our own dedicated machine. On January 7, 2020, the Toolcat was damaged but has since been repaired in is now being used by the harbor. An insurance claim was filed with AMLJIA. AMLJIA covered the loss and issued a check to the City of Seward for$46,890 after the City paid a $10,000 deductible. Parks & Recreation requested and receive a quote from Craig Taylor Equipment Co. on March 3, 2020 for$58,671. The administration has utilized the National Joint Powers Alliance(NJPA)contract with Bobcat to obtain discounted pricing for this equipment,resulting in savings of$9,566.NJPA is a public agency that creates national cooperative contract purchasing solutions on behalf of over 50,000 entities. Seward City Code §6.10.120 (b) authorizes an exemption from the competitive procurement requirements when competitive bids obtained by other governmental units are utilized. Insurance proceeds of$46,890 recognized in the Motor Pool Fund (Motor Pool unassigned fund balance account no. 03000-0000-3400); the reclassification of an overbudgeted appropriation for rents and leases in the General Fund - Parks and Rec department(Sports and Rec, rents and leases account no. 01000-1420-7017); and, an existing capital equipment appropriation for capital equipment in the Parking Fund (capital equipment account no. 13000-0000-8103) will be appropriated to fund the purchase in Motor Pool Fund account no.03000-0000-8103. INTENT: To authorize purchase of a Bobcat Toolcat utilizing the NJPA contract for the negotiated price of $58,671. 39 CONSISTENCY CHECKLIST: Yes No N/A 1. 1 Comprehensive Plan (document source here): X �2ttrategic Plan (document source here): X �3. Other.(list): X i FISCAL NOTE: This amendment budgets the expenditure of insurance proceeds and shifts existing appropriations to the Motor Pool to fund the purchase. Approved by Finance Department: 1Z A ATTORNEY REVIEW: Yes No X Not Applicable RECOMMENDATION: Seward City Council approve Resolution 2020-023 authorizing the sole source purchase of a Bobcat Toolcat 5600 from Craig Taylor Equipment Co. in an amount not to exceed $58,67I and appropriating funds. 40 obcat, Product Quotation Quotation Number: 33453DO33458 Date:2020-03-03 15:03:41 Ship to _ Bobcat Dealer Bill To City of Seward Craig Taylor Equipment Co, City of Seward Attn: tract' Soldotna, AK Attn: tracy P.O. Box 167 44170 KALIFONSKY BEACH P.O. Box 167 Seward, AK 99664 ROAD Seward, AK 99664 Phone: (907) 224-4053 SOLDOTNA AK 99669-8266 Phone: (907) 224-4053 Contact: Michael coverstone Phone: (907)262-5977 E Mail: m.coverstone@cteak.com Description Part No Qty Price Ea. Total Bobcat 5600 M1221 1 $53,554.00 $53,554.00 Adjustable Vinyl Seats Hydraulic Dump Box All-Wheel Steer Instrumentation: Automatically Activated Glow Plugs Hour meter,Job Hours, Speedometer, Auxiliary Hydraulics Tachometer,Fuel Gauge,Engine Variable Flow with dual direction detent Temperature Gauge,and Warning Lights Beverage Holders Joystick, Manually Controlled with Lift Arm Float Bob-Tack Lift Arm Support Boom Float Parking Brake,automatic Cargo Box Support Power Steering with Tilt Steering Wheel Cruise Control Radiator Screen Deluxe Operator Canopy includes: Rear Receiver Hitch Front Window,Rear Window, Seat Belts, Shoulder Harness Front Wipers,and Electrical Power Port Spark Arrestor Muffler Lower Engine Guard Suspension,4-wheel independent Limited Slip Transaxle Tires:27 x 10.5-15 (8 ply),Lug Tread Engine and Hydraulic Monitor with Shutdown Toolcat Interlock Control System(TICS) Front Work Lights Two-Speed Transmission Full-time Four-Wheel Drive Machine Warranty: 12 Months,unlimited hours Horsepower Management Bobcat Engine Warranty:Additional 12 Months or total Roll Over Protective Structure(ROPS).Meets Requirements of 2000 hours after initial 12 month warranty of SAE-J1040&ISO 3471. Falling Object Protective Structure(FOPS) .Meets Requirements of SAE-JI043&IS03449,Level I Dome Light Deluxe Road Package M1221-POI-Col 1 $2,322.00 $2,322.00 Backup Alarm Side Mirrors Turn Signals Horn Flashers Lower Engine Guard Tail Lights Rear Work Lights Brake Lights Headlights Rear View Mirror Cab Enclosure with Heater&Air Conditioning M1221-R02-0O3 1 $4,864.00 $4,864.00 Heavy Duty Battery M1221-R07-02 1 $97.00 $97.00 Attachment Control M1221-R08-02 1 $236.00 $236.00 Power Bob-Tach M1221-R12-0O2 1 $1,099.00 $1,099.00 Traction Control M1221-R16-0O2 1 $545.00 $545.00 Engine Block Heater M1221-A01-CO2 1 $130.00 $130.00 Interior Trim M1221-A01-005 1 $205.00 $205.00 Rear Window Guard 7150926 1 $935.00 $935.00 Total of Items Quoted $63,987.00 41 Freight Charges $4,250.00 Discount City of Seward (S9,566.00) Quote Total - US dollars $58,671.00 Notes: All prices subject to change without prior notice or obligation. This price quote supersedes all preceding price quotes= Customer Acceptance: Purchase Order: Authorized Signature: Print• Sign• Date: 42