HomeMy WebLinkAbout05112020 City Council Packet Sei,vard City Council
Agenda Packet
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410
Monday, May 11, 2020
City Council Chambers Beginning at 7:00 p.m.
PUBLIC NOTICE
TEMPORARY PROCESS FOR
CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY
AT MAY 119 2020 SEWARD CITY COUNCIL MEETING
The Seward City Council will hold a Virtual Regular Meeting on Monday, May 11, 2020.
Because the City of Seward is currently experiencing a declared public health emergency due to
Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and
Public Hearing Testimony have been created:
How To Virtually Attend The Meeting
1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type
"City of Seward Alaska" into the search bar.
2. Listen on the radio. Tune to KIBH-FM 91.7
3. Watch on television. Tune into GCI Cable Channel 9.
How To Submit Your CITIZEN COMMENTS
1. Email your written Citizen Comments to clerk2cityofseward.net no later than 5:00 p.m. on
Monday, May 11, 2020.
• Identify whether you want your comments READ ALOUD at the meeting or EMAILED
to council upon receipt.
• Comments requested to be read aloud will be delivered verbally to council by the City
Clerk at the appropriate time during the meeting.
• In response to your email, you should expect to receive a verification email from the
clerk—if you do not receive this email,please call the clerk at 224-4045.
2. If you wish to be called on the telephone during the meeting to provide your comments
telephonically, send an email request to the City Clerk along with your contact information to
clerk2cityofseward.net, including your full name and the telephone number you wish to
have called.
• The clerk must receive your request no later than 5:00 p.m. on May 11, 2020.
• Identify whether you wish to be called during the FIRST or SECOND citizen comment
period.
• If you wish to be contacted for the first Citizen Comment period, please be prepared to
answer your phone starting at 7:00 p.m.
• If you wish to be contacted for the second Citizen Comment period, there is no estimate
of time to expect the call. In response to your email, you should expect to receive a
verification email from the clerk—if you do not receive this email,please call the clerk at
224-4045.
• All Citizen Comments will be timed and limited to three minutes (first period) or five
minutes (second period). The telephone number will be called ONE time; if there is no
answer, the clerk will move on to the next citizen.
How To Submit Your PUBLIC HEARING TESTIMONY
I. Email your written Public Hearing Testimony to clerkgcityofseward.net no later than 5:00
p.m. on Monday, May 11, 2020.
• Testimony will be read aloud to council by the City Clerk at the appropriate time during
the meeting.
• In response to your email, you should expect to receive a verification email from the
clerk—if you do not receive this email,please call the clerk at 224-4045.
2. If you wish to be called on the telephone during the meeting to provide your testimony
telephonically, send an email request to the City Clerk along with your contact information to
clerkgcityofseward.net, including your full name and the telephone number you wish to
have called.
• The clerk must receive your request no later than 5:00 p.m. on May 11, 2020.
• There is no estimate of time to expect the call.
• In response to your email, you should expect to receive a verification email from the
clerk—if you do not receive this email,please call the clerk at 224-4045.
All Public Hearing Testimony will be timed and limited to five minutes. The telephone number
will be called ONE time; if there is no answer, the clerk will move on to the next citizen.
Thank You For Your Cooperation!
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
M-AmedcaC I
�® Please silence all cell phones darning the meeting
May 11, 2020 7:00 p.m. Council Chambers
Christy Terry 1. CALL TO ORDER
Mayor
Term Expires 2022 2. PLEDGE OF ALLEGIANCE
Sue McClure 3. ROLL CALL
Vice Mayor
Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have
Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes
Council Member per speaker and 36 minutes total speaking time for this agenda item.]
Term Expires 2021
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent
Agenda items are not considered separately unless a council member so requests.
Council Member In the event of such a request, the item is returned to the Regular Agenda]
Term Expires 2021
6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Dale Butts
Council Member A. Proclamations and Awards
Term Expires 2022 1. Older Americans Month (Page 4)
B. Borough Assembly Report
Tony Baclaan C. City Manager Report (Page 5)
Council Member D. Other Reports and Announcements—None
Term Expires 2022 E. Presentations—None
Julie Crites
Council Member
Term Expires 2020
Scott Meszaros
City Manager
Brenda Ballou
City Clerk
Holly Wells
City Attorney
City of Seward, Alaska Council Agenda
May 11, 2020 Page I
1
7. PUBLIC HEARINGS [Public hearing comments are limited to five(5) minutes per person.After all
speakers have spoken, a person may speak for a second time for no more than one(1) minute.]
A. Ordinances for Public Hearing and Enactment
1. Ordinance 20-005, Adopting Seward City Council Temporary Emergency COVID-
19 Regulation No. 1 Entitled "Pick-Up Parking Spots" And Authorizing Business
Owners To Designate Up To Two Curbside "Pick-Up" Parking Spots For Their
Customers During The State Of Emergency Arising From COVID-19. (Page 10)
8. UNFINISHED BUSINESS
A. Items for Reconsideration
1. Resolution 20-034, Authorizing Submission Of A Joint Application With The Alaska
Railroad Corporation (ARRC) To The U.S. Department Of Transportation Port
Infrastructure Development Program (PIDP) Grant Program For Expansion Of The
Alaska Railroad Terminal Reserve Freight Dock And Extension Of Port Avenue.
(Page 17)
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2020-035, Extending The City's Current State Of Emergency In Response
To The Coronavirus (COVID-19) Outbreak, And Requesting State And Federal
Relief Assistance. (Page 22)
B. Other New Business Items
*1. Approval of the April 27, 2020 City Council Regular Meeting Minutes. (Page 26)
2. Discuss sending a letter of support for the Alaska Climate Change Planning Cohort.
(Page 34)
3. Discuss The City's Rates for RV Camping. (Page 73)
10. INFORMATIONAL ITEMS AND REPORTS [No Action Required]
A. On-going City Project and Goal List (Page 74)
B. City Clerk's Report on Public Records Requests from March 2, 2020 through May 4,
2020 (Page 78)
11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to
five (5) minutes per speaker.]
12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO
CITIZEN COMMENTS
City of Seward, Alaska Council Agenda
May 11, 2020 Page 2
2
13. EXECUTIVE SESSION
A. Go into executive session to discuss Electric Utility Department communications and
leadership concerns.
B. Go into executive session to update council regarding the City Manager's termination
of an executive-level employee.
C. Go into executive session to evaluate the City Manager. This item was originally
scheduled for March 23, 2020, but was delayed due to the COVID-19 public health
emergency.
14. ADJOURNMENT
City of Seward, Alaska Council Agenda
May 11, 2020 Page 3
3
PROCLAMATION
WHEREAS, the City of Seward includes a community of older American residents
who deserve recognition for their contributions to the local community; and
WHEREAS, the City of Seward recognizes that older adults are MAKING A MARK by
advocating for themselves, their peers, and their communities, and by paving the way for
future generations; and
WHEREAS, the City of Seward is committed to raising awareness about issues facing
older Americans and assisting all individuals to thrive in the Seward community for as
long as possible; and
WHEREAS, we appreciate the value of inclusion and support in helping older adults
successfully contribute to and benefit from their community, through support of the
Seward Senior Center; and
WHEREAS, our community provides opportunities to enrich the lives of individuals
of all ages by:
• Promoting and engaging in activity, wellness, and social involvement,
• Emphasizing home- and community-based services that support independent
living, and
• Ensuring community members can benefit from the contributions and
experience of older adults
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby
proclaim May, 2020 to be Older Americans Month, and do urge every resident to take
time this month to acknowledge older adults and the people who serve them as powerful
and vital individuals who greatly contribute to the community of Seward.
DATED THIS I Ith DAY OF MAY, 2020 THE CITY OF SEWARD,AI ASKA
OLDER • •
AMERICANS
MONTH Christy Terry,Mayor
MAKE YOUR MARK : MAY 2020
4
CITY OF SEWARD Scott Meszaros, City Manager
P.O. BOX 167 Telephone (907) 224-4047
SEWARD,AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
May 11,2020
The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the
last council meeting:
4/30/2020 Police $5,276.52 Motorola Radio and equipment
Solutions setup for new patrol
vehicle
City of Seward Personnel Transactions
Prepared by Tammy Nickell, City of Seward Personnel Officer
Separations: Department: Date of Separation:
Finance Director Finance 4/28/2020
New Hires: Department: Date of Hire:
Harbor Summer Aide—Full Time Harbor 5/04/2020
Harbor Summer Aide—Part Time Harbor 5/11/2020
Available Full Time Positions: Department: Position Status:
Corrections Officer Police Advertising Since 11/29/2018
Patrol Officer Recruit Police Advertising Since 1/27/2020
Recreation Assistant SPRD Advertising Since 2/24/2020
Available Seasonal Positions: Department: Position Status:
Recreation Assistant SPRD Advertising Since 2/24/2020
ALPAR Crew Leader SPRD Advertising Since 3/11/2020
ALPAR Teen Litter Patrol Crew SPRD Advertising Since 3/11/2020
Campground Attendant I-II SPRD Advertising Since 3/11/2020
Gardener SPRD Advertising Since 3/11/2020
Park Maintenance Aide SPRD Advertising Since 3/11/2020
Park Maintenance Worker I-III SPRD Advertising Since 3/11/2020
Parking Lot Attendant SPRD Advertising Since 3/11/2020
Parking Operations Technician SPRD Advertising Since 3/11/2020
Parking Operations Supervisor SPRD Advertising Since 3/11/2020
Program Aide Summer Seasonal(TYC, SPRD Advertising Since 3/11/2020
Teen Rec Room, Sports&Rec at
the AVTEC Gym)
5
ADMINISTRATION
At Council direction, Administration had Finance staff members, Jeremy Rogers and Sam Hickok, attend the
Rural Energy Savings Program (RESP)USDA webinar held on Wednesday, April 29th at 2pm ET.
They were provided the program overviews and benefits available to rural communities, as well as the
requirements and program alternatives for implementation. I will have them provide some of the pro/cons of
moving towards implementing such a program here in Seward. Feel free to reach out to either of them for
specific questions or feedback.
HARBOR
• The 50-ton lifts have picked up, and the entire harbor crew is working as we are adjusting to COVID-19
issues/mandates
• There is a shortage of yard space for vessels currently on the harbor side of the bay, this is due to
COVID-19 and other issues, we are trying to work with vessel owners to assist them the best we can.
• The 330-ton lifts have also picked up; we have placed many vessels into the water and some vessels are
showing up for maintenance.
• The harbor and water department crews have been turning water on throughout the harbor, along with
fixing broken water lines that have gotten hit or broke this past winter.
• All the gut barges are in place.
• We are still working with ADF&G to replace the North East Boat Launch Ramp; funding is currently
available through the same grant, and it seems like it has been approved by the governor.
• The harbor is currently short one office staff.
• The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be
located at SMIC. We are currently looking at three different concepts. More information to come later.
• The Harbor has upgraded to the new software and are still running parallel, though we are working
through some minor issues. We will be bringing a resolution to council with a Tariff change in early
2020.
• The harbormaster is working on the 2022 Municipal Facility Grant to replace G, K and L-float; a few
resolutions will follow to help us with the grant process.
• The harbor has ordered the dumpsters approved in Resolution 2020-029.
6
PARKS & RECREATION
In response to the COVID-19 situation, we have taken the following actions:
• Municipal campgrounds (with the exception of Boulder & Spring Creek) and dump station are open.
Sites are available by online reservation only. Social distancing practices remain in effect.
• All programs and events are cancelled until further notice.
• Pavilion reservations are unavailable until further notice.
• In coordination with AVTEC the gym (aka Student Services Center) is closed to the public.
• We strongly encourage people to avoid facilities with high-touch surface areas as we cannot guarantee
their sanitization.
Announcing 3 New Online Services!
Seward Parks & Recreation is excited to announce the launch of the 3 new online services:
Campspot- Campground Reservations
Reserve your campsite today through Campspot. Quick, easy, and convenient. Check availability, view site
features, and discover campground amenities. Visit our campground page for more details:
hgps://www.cilyofseward.us/departments/parks-recreation/c amp grounds
RecDesk-Recreation Programs
Register for your favorite recreation activities through RecDesk Check out programs, facilities, memberships,
leagues, event calendar, and more. Here's just a few things you can do on RecDesk:
• Register for a gym membership
• Reserve a pavilion
• Purchase a seasonal parking permit
Visit hgps://seward.recdesk.com/Community/Home.
PayByPhone -Mobile Parking App
PayByPhone lets you pay for parking in seconds. The app allows you to extend your parking session from
anywhere and will even remind you when your parking session is about to expire! Parking with PayByPhone is
convenient, easy and secure.
Smartphone users can enter m.paybyphone.com on their browser or download the Whone or Android app. Once
you have registered for an account, you can park in 3 easy steps:
• Enter the location number posted on the PayByPhone signs
• Enter stall number(if required)
• Select a parking duration
Please visit the Parks and Recreation website for further details. Thank you for your feedback as we continue to
build and improve these services.
7
SEWARD COMMUNITY LIBRARY & MUSEUM
Closure Update
Alaska State Mandate 002 states all libraries, archives and museums shall be closed to the public until
rescinded due to the COVID-19 pandemic. This mandate has not been rescinded at the time of this report. We
are developing a phased reopening plan for when we can begin resuming services, keeping in mind that this is a
fluid situation in which new information and swift changes require us to be flexible and responsive. Updates
are posted to our webpage (www.cityofseward.us/libmus) and the Community Situation Report. Significant
changes will also be announced through press releases.
Plans to reopen responsibly in phases are based on the following goals:
• Reduce transmission among employees,patrons and visitors.
• Maintain healthy business operations.
• Maintain a healthy work environment.
• Continue and/or alter operations, services and programs to meet our mission to the best of our ability.
Mission
"Sharing our stories, connecting our community"
The Seward Community Library and Museum is a unique public library, museum, archive and community center serving
Seward and the surrounding area to provide opportunities for equal access to information,technology, lifelong learning,
community enrichment, and the preservation of Seward's heritage through a common community space, with
professional expertise, efficiencies of service, and a selection of resources in a safe environment.
Operational Updates
• Open phone hours (907-224-4082)will move from a Mon-Fri schedule to a Tues-Sat,10am-6pm
schedule on May 12. Director Kingsland will still be available via phone and email on
Mondays. Leave a message in case we've stepped away or we're working on the floor and we will get
back to you as soon as possible. You may also email us at libmus2cityofseward.net.
• Free 24/7 WiFi outside the building, no password.
• New Vimeo channel for our recorded virtual programs can be found at
vimeo.com/sewardlibrarymuseum.
• ALL library loans extended from May 15 to June 30.
• ALL Seward item overdue fines during this time will be forgiven.
• Holds temporarily suspended.
• Use an online form at bit.ly/ADLreguests to request or suggest material for the Alaska Digital Library
(adl.overdrive.com) at or contact Director Kingsland at 907-224-4008 or vkin_slg and(cr�cityofseward.net.
• Not able to accept passport applications due to the COVID-19 situation. Learn more about Passport
Operations in Response to COVID-19 at travel.state.gov/content/travel/en/traveladvisories/ea/passport-
covid-19.html
Community Wide Virtual Summer Reading Challenge!
Get ready for a fabulous community-wide Virtual Summer Reading Challenge! Our newly expanded and
successful program for all ages has been modified to include take-home craft kits, scavenger hunts, digital
escape rooms, book discussions, and more throughout the summer as we promote participation and social
distancing! Online and phone registration will take place mid-May. Registration kits, available later in May,
will also include a coloring booklet about recycling in Seward from the Sustainable Seward group, who
donated 110 copies! We're busy planning, so stay tuned for details!
Children who read for 21 minutes per day see 1.8 million words each year and have scores on standardized tests
in the 90th percentile. A child who is reading for 4.6 minutes per day sees .28 million words each year and
8
scores in the 5th percentile on standardized tests. (Anderson, R. C., P. Wilson, and L. Fielding. Growth in
reading and how children spend their time outside of school. Reading Research Quarterly 23: 285-303,
www.jstor.org/stable/748043).
Thank You!
We appreciate the support of the Alaska State Library, Sustainable Seward and the Seward Community
Library Association! The Alaska State Library provides registration and promotional materials for the iRead
program across the state. The Seward Community Library Association donated $1000 to help purchase supplies
for the program.
Other Program Updates
• Partnering with the Seward Boys& Girls Club to provide 40 educational craft and coloring kits each week
to be distributed to families during their free meal service.
• Recorded Virtual Story Time includes songs,rhymes, story books,puppets,counting, and fun! It's a wonderful
early literacy program designed with PreK children in mind. So far our recorded story times have been viewed
288 times!
• Virtual program recordings have moved to our new Vimeo channel,vimeo.com/sewardlibrarymuseum,with
more to be added soon!
• Live Virtual Story Time take place each Friday at 11 using Zoom Pro with songs,rhymes, story books,puppets,
counting, and fun.
• Live programs require an email invitation with a password to participate and will not be recorded for privacy and
security purposes.
• Contact Amanda Lyon at alyonkcityofseward.net or call 907-224-4082 to get on the email lists for our virtual
programs.
Visit www.citvofseward.us/libmus for updates, new digital resources and information/links to our virtual
programs.
9
Sponsored by: Mayor Terry
Introduction Date: April 27, 2020
Public Hearing Date: May 11, 2020
Enactment Date: May 11, 2020
CITY OF SEWARD,ALASKA
ORDINANCE 2020-005
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ADOPTING SEWARD CITY COUNCIL TEMPORARY
EMERGENCY COVID-19 REGULATION NO. 1 ENTITLED "PICK-UP
PARKING SPOTS" AND AUTHORIZING BUSINESS OWNERS TO
DESIGNATE UP TO TWO CURBSIDE "PICK-UP" PARKING SPOTS
FOR THEIR CUSTOMERS DURING THE STATE OF EMERGENCY
ARISING FROM COVID-19
WHEREAS, with the goal of minimizing in-person interaction within enclosed spaces at
all bars, breweries, restaurants, food and beverage kiosks or trucks and other establishment
serving food or beverages within the State of Alaska were closed to all public dine-in service
with State of Alaska Health Mandate 003 to limit the spread of COVID-19; and
WHEREAS, places of public accommodation are encouraged to offer food and beverage
using delivery service, window service, walk-up service, drive-through service, or drive-up
service and to use precautions in doing so to mitigation the potential transmission of COVID-19,
including social distancing with Health Mandate 003; and
WHEREAS, in Central Business District and Harbor Commercial District off-street
parking is not required; and
WHEREAS, even in Commercial Zoning Districts that do require off-street parking, on-
street parking might be closer and provide better access; and
WHEREAS, easy access to pick up spots will encourage curbside delivery and minimize
customers crossing social distancing coming in and out of the establishments and help limit the
gathering of members of the public and staff inside the premises; and
WHEREAS, easy-access pick up spots protects and preserves the safety, health, and
welfare of Seward residents and visitors; and
WHEREAS, allowing for businesses to designate and control up to two closest curbside
pickup spots will alleviate some of the economic harm necessarily resulting from the social
distancing mandates imposed by the State of Alaska, encouraging additional customers because
of the convenience, consequently increasing revenue, employment and sales tax; and
10
CITY OF SEWARD,ALASKA
ORDINANCE 2020-005
WHEREAS, time is of the essence as the summer season is quickly approaching and the
businesses impacted by the State of Alaska COVID-19 continue to lose revenue and their
employees continue to remain out of work; and
WHEREAS, the City and businesses are going to have to work closely together because
of the current and impending economic hardship due to the COVID-19 pandemic's effects on the
summer tourism season of 2020; and
WHEREAS, the state of emergency arising from COVID-19 warrants deviation from
current practices, laws, and policies when doing so both protects the health of the community
and its economic welfare; and
WHEREAS, the adoption of City Council Emergency COVID-19 Regulations affords
Council a mechanism to clearly and efficiently adopt rules protecting public health and safety
while ensuring these regulations only remain in effect during the COVID-19 emergency.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA HEREBY ORDAINS that:
Section 1. City Council Emergency Regulation No.l. Council hereby adopts the
following temporary emergency regulation, which shall be entitled "City Council Emergency
COVID-19 Regulation No.1: `Pick-Up' Parking Spots":
City Council Emergency COVID-19 Regulation No.I: "Pick-Up" Parking Spots. All
businesses authorized to provide goods under the State of Alaska COVID-19 health mandates
may designate up to two pre-existing on-street parking spaces for exclusive use by its customers
to pick-up goods offered by that business. Participating businesses must designate the space(s)
closest to the front entrance of that business unless an alternate location is approved by the City
Manager or his designee. Businesses may identify the location of its "pick-up spots" with a sign
for each spot that does not exceed two square feet in accordance with SCC 15.20.030(H).
Participating business owners must remove all signs and return the street and all public property
to its original condition upon expiration or repeal of this regulation. A participating business is
solely responsible for maintenance of any parking spot it designates or sign it erects under this
rule. The City shall not be liable for any damage or liability arising on or from the use of a
designated parking spot or signage under this rule
Section 2. This ordinance is a non-code ordinance. It is not permanent in nature and shall
not be codified.
Section 3. In addition to publication requirements under Seward City Code, City Council
Emergency COVID-19 Regulation No.1 shall be posted on the City website no more than ten
(10) days after it is enacted.
11
CITY OF SEWARD,ALASKA
ORDINANCE 2020-005
Section 4. This ordinance shall take effect ten (10) days after it is enacted and shall
remain in effect until the declaration of emergency regarding COVID-19 expires without renewal
or Council repeals this ordinance.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA
this 1 lth day of May, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
12
COUNCIL AGENDA STATEMENT
Meeting Date: April 27, 2020
To: City Council
From: Christy Terry, Mayor
Agenda Item: A Non-Code Ordinance by the City Council of Seward, Alaska Adopting
Seward City Council Temporary Emergency Covid-19 Regulation No.I
Entitled "Pick-Up Parking Spots," Authorizing Business Owners to
Designate Up to Two Curbside "Pick-Up" Parking Spots for Their
Customers During the State of Emergency Arising From COVID-19
BACKGROUND & JUSTIFICATION:
With the goal of minimizing in-person interaction within enclosed spaces at all bars, breweries,
restaurants, food and beverage kiosks or trucks and other establishment serving food or
beverages within the State of Alaska were closed to all public dine-in service with Health
Mandate 003 to limit the spread of COVID-19. Places of public accommodation are
encouraged to offer food and beverage using delivery service, window service, walk-up
service, drive-through service, or drive-up service and to use precautions in doing so to
mitigation the potential transmission of COVID-19, including social distancing with Health
Mandate 003.
Allowing easy access pick up spots will encourage curbside delivery and minimize customers
crossing social distancing coming in and out of the establishments and help limit the gathering
of members of the public and staff inside the premises, both will assist with protecting the
public's health and welfare. Within the City of Seward zoning districts of Central Business and
Harbor Commercial off-street parking is not required. Even in Commercial Zoning Districts
that do require off-street parking, on-street parking might be closer and provide better access.
Allowing for businesses to designate and control up to two closest curbside pickup spots will
encourage additional customers because of the convenience, consequently increasing revenue,
employment and sales tax. This is going to be key for our future ability to provide even
minimum public services in subsequent years. City and businesses are going to have to work
closely together because of the current and impending economic hardship due to the COVID-
19 pandemic's effects on the summer tourism season of 2020.
If businesses desire, they will be allowed to designate with a notice sign of not more than two
square feet each under 15.20.030 (H) and manage up to the two closest on-street parking spots
for their own curbside pick-up. The on-street curbside designated parking spots must be
already existing spaces.
0092251 1.DOCX
13
Time is of the essence as the summer season is quickly approaching and the businesses
impacted by the State of Alaska COVID-19 continue to lose revenue and their employees
continue to remain out of work. The adoption of an emergency COVID-19 Council regulation
ensures that Council is taking action to protect the public health and welfare from the negative
impacts of COVID-19 while maintaining the integrity of the Seward City Code and the
codification and approval process required in non-emergency times. While a revision to City
land use laws would require revisions to the Seward City Code and review by the Planning and
Zoning Commission, the emergency created by COVID-19 requires Council to take swift
temporary action to protect the City.
INTENT:
The City of Seward wants to assist business impacted by the State of Alaska COVID-19 Health
Mandate 003 to accommodate and serve customers while complying with social distancing
mandates from the date of effectiveness and throughout the 2020 Summer Tourism Season.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here):
Comprehensive Plan:
1.3.1 -Economic Development
2.2.7- Community Partnerships X
2.2.8-City Government
2.2.11 Economic Base
3.1 Economic Development
Strategic Plan (document source here) : X
Page 5-Economic Base
Other (list): X
FISCAL NOTE:
There is no financial expenditure impact associated with this Ordinance. The ordinance is
advocating for a short time on-street parking allowance that will generate jobs and revenue.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Introduce April 27 and approve May 11 A Non-Code Ordinance by the City Council of
0092251 1.DOCX
14
Seward, Alaska Adopting Seward City Council Temporary Emergency Covid-19 Regulation
No.1 Entitled "Pick-Up Parking Spots," Authorizing Business Owners to Designate Up to Two
Curbside "Pick-Up" Parking Spots for Their Customers During the State of Emergency
Arising From COVID-19
00922511.D0CX
15
• Main Office (907)224-4050
CITY OF SEWARD !r, • Police(907)224-3338
• Harbor(907)224-3138
P.O.Box 167 . Fire(907)224-3445
410 Adams Street . City Clerk(907)224-4046
Seward,Alaska 99664-0167 • Community Development(907)22-4049
• Utilities(907)224-4050
• Fax(907)224-4038
Seward City Council
Emergency COVID-19 Regulation Not
"PICK-UP" PARKING SPOTS
All businesses authorized to provide goods under the State of Alaska COVID-19 health
mandates may designate up to two pre-existing on-street parking spaces for exclusive use by its
customers to pick-up goods offered by that business.
Participating businesses must designate the space(s) closest to the front entrance of that business
unless an alternate location is approved by the City Manager or his designee. Businesses may
identify the location of its "pick-up spots" with a sign for each spot that does not exceed two
square feet in accordance with SCC 15.20.030(H). Participating business owners must remove
all signs and return the street and all public property to its original condition upon expiration or
repeal of this regulation.
A participating business is solely responsible for maintenance of any parking spot it designates
or sign it erects under this rule. The City shall not be liable for any damage or liability arising on
or from the use of a designated parking spot or signage under this rule.
Per Ordinance 20-005 (non-code), enacted May 11, 2020 and effective May 21, 2020. This ordinance shall remain
in effect until the declaration of emergency regarding COVID-19 expires without renewal or Council repeals this
ordinance.
16
Sponsored by: Meszaros
Approved: April 27, 2020
Reconsidered: May 11, 2020
Approved: May 11, 2020
CITY OF SEWARD, ALASKA
RESOLUTION 2020-034
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING SUBMISSION OF A JOINT APPLICATION
WITH THE ALASKA RAILROAD CORPORATION (ARRC) TO THE
U.S. DEPARTMENT OF TRANSPORTATION PORT
INFRASTRUCTURE DEVELOPMENT PROGRAM (PIDP) GRANT
PROGRAM FOR EXPANSION OF THE ALASKA RAILROAD
TERMINAL RESERVE FREIGHT DOCK AND EXTENSION OF PORT
AVENUE
WHEREAS, numerous community planning sessions identified the need to extend and
widen the Alaska Railroad Corporation's (ARRC) Terminal Reserve Freight Dock (Freight
Dock)to meet regional and statewide demand by industry and government customers; and
WHEREAS, widening and lengthening the Freight Dock will address demand by
providing additional short and long term berthing space, increasing simultaneous berthing
capacity, increasing secure cargo storage and staging/transfer area, providing roll-on/roll-off
ramp compatibility, and increasing larger ship service; and
WHEREAS, the Freight Dock expansion will have immediate and long-term economic
impact that will create jobs, in number and as additional year round employment, and will supply
essential freight to Seward and throughout the State; and
WHEREAS, community planning sessions also identified that Port Avenue industrial
truck traffic needs to be separated from pedestrian and cruise ship visitors traveling from the
Passenger Dock to the Seward Harbor for improved safety; and
WHEREAS, Seward documented this need in the City of Seward's 2030 Community
Comprehensive Plan, with specific attention paid to, "Valuing diverse transportation facilities
including road, rail, air, pedestrian, and water routes that meet the needs of residents, businesses
and visitors"; and
WHEREAS, the Comprehensive Plan notes support for adequate port infrastructure that
will serve the needs of users in the main industrial/Alaska Railroad Port and at the Seward
Marine Industrial Center (SMIC), and will develop convenient and well-publicized local, state,
and national transportation connections from the port areas; and
WHEREAS, the Comprehensive Plan identified a priority to develop a new route for
industrial zone traffic to address pedestrian safety hazards, which is directly addressed by the
17
CITY OF SEWARD,ALASKA
RESOLUTION 2020-034
proposed project to extend Port Avenue through the ARRC Terminal Reserve; and
WHEREAS, the Alaska Railroad Terminal Reserve is important infrastructure for
Alaska and the nation as a refueling and resupply port for the U.S. Coast Guard and U.S. Navy,
and it is urgent the Freight Dock be expanded to meet continued demand; and
WHEREAS,the City of Seward has a long and collaborative partnership history with the
Alaska Railroad Corporation, including the most recent three previous TIGER Grant applications
(2017 Master Planning Grant successful) and the 2019 BUILD Grant application; developing
trade routes and supply chains with shared customers; beautification, safety and transportation
projects in the industrial area and along Port Avenue; and working together after the 1964
earthquake rebuilding important economic infrastructure; and
WHEREAS, the City of Seward and Alaska Railroad Corporation have investigated all
funding options and found there are not adequate funding sources available to fund the Freight
Dock Expansion and that the PIDP grant funding is necessary to fully fund the project; and
WHEREAS, the City of Seward pledges to commit $219,120 worth of in-fill gravel per
year for three years, totaling $657,360, to the project and staff time to collaborate as needed; and
WHEREAS, the City of Seward pledges to utilize sufficient funding for signage and
beatification items for Port Avenue and the staff time to collaborate as needed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City of Seward agrees to be joint-applicants with the Alaska Railroad
Corporation for the FY20 Maritime Administration's (MARAD) Port and Infrastructure
Development Program (PIDP), with the Alaska Railroad Corporation as lead applicant accepting
and managing project funds.
Section 2. The City of Seward hereby authorizes submission of a PIDP grant application
as a joint-applicant to the Alaska Railroad Corporation to the U.S. Department of Transportation
funding the Seward Marine Terminal Freight Dock Expansion and Port Avenue Road Project.
Section 3. The City of Seward hereby authorizes the city manager to sign all required
documents for purposes of this application
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
271h day of April, 2020.
18
CITY OF SEWARD,ALASKA
RESOLUTION 2020-034
THE CITY OF SEWARD,ALASKA
Sue McClure,Vice Mayor
AYES: Butts, McClure, Crites, Osenga, Baclaan
NOES: None
ABSENT: Seese
ABSTAIN: Terry (conflict)
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
19
COUNCIL AGENDA STATEMENT
Meeting Date: April 27,2020
To: City Council
From: City Manager, Scott Meszaros sr
Agenda Item: Authorizing a joint application with the Alaska Railroad Corporation to the
U.S. Department of Transportation Maritime Administration's (MARAD)
Port Infrastructure Development Program(PIDP)
BACKGROUND&JUSTIFICATION:
The National Defense Authorization Act for Fiscal Year 2020 (NDAA) and the Further
Consolidated Appropriations Act, 2020 authorized and appropriated $225 million for the Port
Infrastructure Development Program (PIDP) for grant funding to improve facilities within, or
outside of and directly related to operations of coastal seaports,inland river ports, and Great Lakes
ports. The Act directed that at least $200 million of the appropriated funds shall be for grants to
coastal seaports or Great Lakes ports. Funds for the PIDP are to be awarded as discretionary grants
on a competitive basis for projects that will improve the safety, efficiency, or reliability of the
movement of goods into,out of, around,or within a port.
The Alaska Railroad Corporation (ARRC), the owner and operator of the Seward Intermodal
Terminal Reserve Port,has identified,through numerous community planning meetings,the need
to meet regional and statewide demand by extending and widening the ARRC Terminal Reserve
Freight Dock.
As an ideal candidate for the PIDP grant program, the ARRC and the City of Seward wish to
jointly apply for grant funding in order to proceed in our efforts to follow the City's adopted 2030
Comprehensive Plan. This application and subsequent award will support adequate port
infrastructure that will serve the needs of users in the main industrial/Alaska Railroad Corporation
Port. There is no conflict with City intent or other area users applying for a competing project for
a PIDP grant during this funding cycle.
The City of Seward has agreed to supply in-kind support for this grant application by aiding in the
removal of deposits from the Lowell Creek outfall for fill material for the project as well as the
staff time needed to coordinate these efforts. The City is also expecting to utilize CPV funds to
acquire signage and beautification items for Port Avenue as well as the staff time needed to
coordinate these efforts.
INTENT:
Jointly apply with the ARRC for a PIDP grant to widen and Iengthen the ARRC Freight Dock and
invest in beatification and safety efforts along Port Avenue.
20
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan(document source here):
Comprehensive Plan:
1.3.1 -Economic Development X
1.3.3- Transportation Facilities
2.2.7- Community Partnerships
2 2.9-Public Safety
Strategic Plan (document source here)
Page 3 —Growth Management and Land Use Planning
Page 4-Transportation Facilities X
Page 5-Economic Base
Page 7-Improve and Expand Maritime Facilities
Page 16 Expand Transportation Facilities
Other (list): Previous Council Support and ARRC Master Planning X
efforts
FISCAL NOTE:
There is no financial impact associated with this joint application/support Resolution. If the
grant is awarded, in-kind contributions will be made within existing departmental budgets.
Approved by Finance Department: 44�F� - .
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council Approve Resolution 2020-034 authorizing a joint application with the Alaska
Railroad Corporation to the U.S. Department of Transportation PIDP grant program.
21
Sponsored by: Meszaros
CITY OF SEWARD,ALASKA
RESOLUTION 2020-035
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, EXTENDING THE CITY'S CURRENT STATE OF
EMERGENCY IN RESPONSE TO THE CORONAVIRUS (COVID-19)
OUTBREAK, AND REQUESTING STATE AND FEDERAL RELIEF
ASSISTANCE
WHEREAS, the United States Centers for Disease Control and Prevention (CDC) has
identified Novel Coronavirus 2019 (COVID-19) as a respiratory disease that can result in serious
illness or death, that is a new strain of coronavirus not previously identified in humans, and that
poses a significant public health risk; and
WHEREAS, on January 30, 2020, the World Health Organization (WHO) designated the
outbreak of COVID-19 as a Public Health Emergency of International Concern; and
WHEREAS, on January 31, 2020, United States Health and Human Services Secretary
Alex M. Azar 11 declared a public health emergency for the United States to aid the nation's
healthcare community in responding to COVID-19; and
WHEREAS, COVID-19 has been spreading in other states, and throughout Canada,
resulting in the implementation of public health actions to contain the spread of COVID-19
across North America; and
WHEREAS, on March 11, 2020, Governor Dunleavy declared a statewide public health
disaster emergency; and
WHEREAS, the Governor's declaration activated Seward's Emergency Operation Plan
under AS 26.23.020(e) and Seward City Code 9.10.025; and
WHEREAS, SCC 9.10.025 empowers the City Manager to serve as the Director of Civil
Defense and Disaster; and
WHEREAS, on March 18, 2020, it was confirmed by the Alaska Department of Health
and Social Services (DHSS) that there were two COVID-19 cases on the Kenai Peninsula, with
one of the cases being in the City of Seward; and
WHEREAS, on March 23, 2020, the Seward City Council approved Resolution 2020-
026, officially declaring a State of Disaster Emergency in response to the Coronavirus outbreak,
and the renewal of the Emergency Declaration is now necessary as the original declaration was
for a 30-day period; and
WHEREAS, as of May 4, 2020, the Alaska DHSS confirmed a total of 370 COVID-19
22
CITY OF SEWARD,ALASKA
RESOLUTION 2020-035
cases in Alaska, with a total of 37 hospitalizations, 263 recovered cases, and 9 deaths; and
WHEREAS, the City of Seward continues to provide essential operations to address this
public health emergency, while attempting to minimize staff and community exposure, and also
maintaining our own critical operations under this Public Health Emergency.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. For the City of Seward, Alaska there is declared a threatened local public
health disaster as a result of the spread of Coronavirus (COVID-19).
Section 2. The City Manager, in his role as Director of Civil Defense and Disaster per
SCC 9.10.025, shall adopt "Emergency Rules Regarding COVID-19 Containment" that comply
with and promote the recommendations of the State of Alaska and the Centers for Disease
Control and Prevention (CDC).
Section 3. To the extent there are now, or may be, Federal and/or State funds available to
assist the City in mitigating this public health disaster and the economic impacts of this disaster,
this declaration demonstrates the City's need for such funds.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
1 lth day of May, 2020.
THE CITY OF SEWARD, ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
23
Agenda Statement
Meeting Date: May 11, 2020
To: City Council
From: City Manager,Scott Meszaros�.�
Agenda Item: Resolution of the City Council of the City of Seward, Alaska extending a
State of Disaster Emergency in response to the coronavirus (COVID-19)
outbreak; requesting State and Federal relief assistance
BACKGROUND & JUSTIFICATION:
A novel (new)coronavirus,SARS-CoV-2, has been identified and infecting humans since
December 2019,causing an infection known as COVID-19. The infection is highly contagious,
due to community(person-to-person)spread and an exponential infection rate.
• On January 30, 2020, the World Health Organization declared that the outbreak of
COVID-19 was a Public Health Emergency of International Concern.
• On January 31, 2020, the United States Department of Health and Human Services
Secretary Alex Azar declared a public health emergency for COVID-19, with retroactive
effect to January 27, 2020.
• On April 1,2020, COVID-19 case count status is as follows: over 932,000 cases have
been confirmed worldwide; over 213,000 cases in the United States; and over 100 cases
in Alaska.
• On May 4,2020,COVID-19 case count status is as follows: 3,584,174 cases confirmed
worldwide; 1,152,372 confirmed cases in the United States; and 370 confirmed cases in
Alaska.
INTENT•
To extend the State of Disaster Emergency in response to the coronavirus (COVID-19)in having
the City Manager continue his role as Director of Civil Defense and Disaster;and also,to extend
supporting the request for assistance by Borough, State and Federal levels of assistance and aid
relating to AK event#3446. Recommend that Council adopt the Emergency Declaration
extension.
CONSISTENCY CHECKLIST: Yes No NIA
1 Comprehensive Plan X
2 Strategic Plan X
3. Other(list): Emergency Declaration Extension COVID-19 X
24
ATTORNEY REVIEW: X Yes No
FISCAL NOTE:
Approved by Finance Department: e...__
RECOMMENDATION:
Recommend approval of this Resolution extending the Declaration of Emergency(30-day
allowance).
Res20-035
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
CALL TO ORDER
The April 27, 2020 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Mayor Christy Terry led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Sue McClure Shan-,i Seese
John Osenga (telephonically) Tony Baclaan (telephonically)
Dale Butts (telephonically) Julie Crites (telephonically)
comprising a quorum of the Council; and
Scott Meszaros, City Manager
Brenda Ballou, City Clerk
Holly Wells, City Attorney
Excused— Seese
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
The City of Seward is currently experiencing a declared public health emergency due to Coronavirus
Disease 2019(CO VID-19), so alternate methods for providing Citizen Comments were created. The
following written Citizen Comments were submitted in advance and read into the record by the City
Clerk:
Dwayne Atwood supported Resolution 20-034 for the Alaska Railroad grant application.
Doug Ward supported the city attending the webinar for the Rural Energy Savings Program
on April 29, 2020.
The following Citizen Comments were delivered telephonically by the citizen:
Jim Kubitz supported Resolution 20-034 for the Alaska Railroad grant application,and said
they were gathering letters of support.
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Osenga) Approval of Agenda and Consent Agenda
Terry removed Resolution 20-033 from the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Ordinance 20-005, Adopting Seward City Council Temporary Emergency COVID-19
Regulation No. 1 Entitled "Pick-Up Parking Spots" And Authorizing Business Owners To
Designate Up To Two Curbside "Pick-Up" Parking Spots For Their Customers During The
State Of Emergency Arising From COVID-19. This ordinance was introduced and will come back
for public hearing and enactment on May 11, 2020.
Approval of the April 13,2020 City Council Regular Meeting Minutes.
Approval of the April 15,2020 City Council Special Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
International Firefighter's Day
Building Safety Month
City Manager Report. Scott Meszaros reported the following purchase orders between
$5,000 and$30,000 had been approved by the City Manager since the last council meeting: $89,070
to Capital Industries for a 21-yard roll-off dumpster with domed lid at the harbor.
Meszaros stated that the city would reopen its offices on Monday, May 4, 2020. The
campgrounds were closed until May 1, 2020, although services to the campgrounds had not been
resumed. The Campgrounds Department was in the midst of converting to an online reservation
system, and was hoping to have it in place very soon.
Butts wondered how well the city was weathering the storm from a financial perspective.
Meszaros said it was difficult to know at this point,although the good news was city had not touched
its reserves so far.
In response to Baclaan,Meszaros said whether the city received CARES funding would be up
to state legislators; Seward was anticipating receiving approximately $5.3 million in three
installments.Most communities in the Peninsula were anticipating to suffer between 21-28%loss in
revenues.
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
Baclaan wondered if the hiring freeze would be lifted to allow Parks & Recreation to hire
seasonal campground workers.In response,Meszaros said there was technically no hiring freeze,but
he had reduced personnel actions to only those that were absolutely necessary.Meszaros said it was
difficult to predict the requirements.
Baclaan thanked the Community Development Department for creating the posters to
encourage people to take the 2020 Census,and asked if the city had considered sending out postcards
to the citizens to let them know they didn't need to wait for a special code in order to take the census.
Community Development Director Jackie Wilde said she was creating flyers that would be mailed
to all post office box holders within the next two weeks.
City Attorney Report.Holly Wells stated that the city's emergency rules were harmonious
with the state's mandates and the state's reopen plan.
Baclaan wished to publicly apologize to Wells for saying at the last meeting that he hadn't
heard back from her in a timely manner;he had received an email response from Wells,but had not
realized it.
In response to Baclaan, Wells said that the city's insurance company required that certain
personnel matters required city attorney involvement,including terminations and grievances.
Other Reports and Announcements
Chamber of Commerce Report. Jason Bickling wanted to highlight a few items in his
report. He thanked everyone for supporting the Virtual Bar Hop last weekend to benefit the out of
work bar employees. The Chamber had released a video to let people know that Seward would be
waiting for them to visit when travel was safe again. Bickling anticipated more tourism towards the
end of the summer season.
Baclaan thanked the Chamber for the successful Virtual Bar Hop,and for working so hard to
keep their membership informed and supported. In response to Baclaan's inquiry, Bickling said
regarding the Fourth of July Festival,the Chamber was trying to be thoughtful and safe, and would
likely wait until early June to make decisions on how they would be handling it.
Terry thanked Bickling and the Chamber staff for being so diligent in supporting their
membership.
Presentations
Alaska Sealife Center Presentation by Tara Reimer
PUBLIC HEARINGS
Ordinances for Public Hearing and Enactment
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
These ordinances were introduced on March 9, 2020 and are coming tonight for public hearing and
enactment. Due to COVID-19, the public hearings for these ordinances were delayed until an
alternative method for providing testimony could be arranged.
Ordinance 20-002,Amending The Land Use Plan And Zoning Designation Of Forest Acres
Lots 00, PP, NN, BJ And XX From Single Family Residential (RI) To Multi-Family
Residential (R3).
Motion (McClureBaclaan) Enact Ordinance 20-002
Wilde explained that these lots encompassed a total of 6.3 acres and was in keeping with the
city's Land Use Plan and Comprehensive Plan.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened.
Jim McCracken supported the rezone proposed in Ordinance 20-002.
Kevin Christian also supported the rezone.
No one else appeared and the public hearing was closed.
Motion Passed Unanimous
Ordinance 20-003, Amending Seward City Code Sections 5.35.015 And 5.35.035 To
Incorporate Kenai Peninsula Borough Code Chapter 5.19, Which Adopts The Uniform
Remote Sellers Sales Tax Code.
Motion (McClure/Osenga) Enact Ordinance 20-003
Meszaros said the state was very close to adopting this statewide. The tax would be collected
and then distributed to the appropriate cities.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared and the public hearing was closed.
In response to Baclaan, Terry said this would put local small businesses on an even playing
field with online retailers.
Motion Passed Unanimous
UNFINISHED BUSINESS
Items Postponed from Previous Agenda
29
City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
Discuss re-scheduling the city attorney interviews using a virtual meeting tool.
Motion to Postpone (Baclaan/McClure) Postpone the discussion to re-schedule the
city attorney interviews to May 26, 2020.
Baclaan stated he thought the city would have a better solution for meeting virtually right
now. McClure preferred to hold the interviews face-to-face.
Motion to Postpone Passed Unanimous
NEW BUSINESS
Resolutions
Resolution 20-033,Recognizing The Successful Efforts Of The State Leadership And Alaskan
Residents To Slow The Spread Of COVID-19 And Encourage The Governor, As Soon As
Reasonably Practical, To Rescind Or Modify COVID-19 Health Mandates 003: Statewide
Closure Restaurants,Bars,Entertainment,009:Personal Care Services And Gatherings,And
012: Intrastate Travel, As Soon As Reasonably Practical To Allow Alaskan Businesses To
Resume Operations,Employees To Return To Work,And Residents To Receive Services In A
Safe Manner, Observing Social Distancing Requirements And Other Health Mandates, As
Necessary.
Motion (Terry/McClure) Approve Resolution 20-033
Terry said things were changing so rapidly due to the virus; the governor had already
announced Phase 1 of the state's re-opening plan. Terry wanted to have Seward poised for
responsible re-opening and thought this resolution demonstrated that.
Motion to Amend (Terry/McClure) Amend Resolution 20-033 by striking all the
language in the first Whereas and replacing
it with,"Whereas,the first global COVID-
19 virus confirmed case occurred on
November 17,2019; and"
Motion to Amend Passed Unanimous
Main Motion Passed Yes:Butts,Osenga,Baclaan,McClure,Terry
No: Crites
Resolution 20-034,Authorizing Submission Of A Joint Application With The Alaska Railroad
Corporation (ARRC) To The U.S. Department Of Transportation Port Infrastructure
Development Program (PIDP) Grant Program For Expansion Of The Alaska Railroad
Terminal Reserve Freight Dock And Extension Of Port Avenue.
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
Mayor Terry declared she had a potential conflict of interest because she worked as the Port
Manager for the Alaska Railroad. Vice Mayor McClure declared Terry had a conflict of
interest. Terry handed McClure the gavel and removed herself from the dais.
Motion 0 Approve Resolution 20-034
Meszaros said the project would be good for Seward and would improve the city's
infrastructure; he fully endorsed this project.
Motion Passed Unanimous
Mayor Terry returned to the dais.
Other New Business
Resume Board/Commission Meetings and Council/Board/Commission Work Sessions.
In response to Terry, City Clerk Brenda Ballou said both the Historic Preservation
Commission and the Port & Commerce Advisory Board were eager to resume their meetings,
following the same procedures as council was currently using. Ballou said she was concerned that
work sessions would be difficult to conduct under the current circumstances because they inherently
provided for more back-and-forth interaction between the commission and the public.
Wilde said that public input was such an integral part of the Planning & Zoning
Commission's work that she wanted to be sure the public would have full access; she thought June
would be the earliest that P&Z would start meeting again.
Meszaros was hoping to be able to hold council work sessions as soon as possible,because
important and time-sensitive work was being delayed.Baclaan was in favor of having work sessions.
Attendance for the upcoming Rural Energy Savings Program (RESP)webinar to be held on
April 29,2020 regarding FDA loans.
Baclaan said he received information last week from the Electric Utility Department
indicating that the Rural Energy Savings Program may not be a good fit for the city; administering
the program could be cumbersome on the city. Baclaan said his own research had indicated that the
program was very successful for many communities;the low interest rate charged to the customers
could cover the costs to the city for administering the loan program.
Terry said the request was for someone from Finance to attend the webinar; she wondered if
the city manager could make that happen. In response,Meszaros said he would have someone attend
the webinar.
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City of Seward,Alaska City Council Minutes
April 27, 2020 Volume 41,Page x
Terry stated,in today's economic climate,the city should be hustling to help local businesses
that pay for city services.
Motion (Baclaan/Terry) Direct the city manager or his designee to
attend the Rural Energy Savings Program
(RESP)webinar and provide a statement of
pros and cons.
Motion Passed Unanimous
Discuss moving forward with the recodification of Seward City Code.
Council directed the city clerk to move forward with the recodification process.
INFORMATIONAL ITEMS AND REPORTS
On-Going City Project and Goal List
March, 2020 City And Providence Financials
Baclaan wondered how Providence Seward and the Seward Community Health Center were
doing from a financial perspective; he thought there were a lot of hospitals that were struggling. In
response,Meszaros said Providence Seward was in the midst of wrapping up their audit;he preferred
to ask the hospital administrator directly for a response.
In response to Baclaan, Terry suggested sending the city manager an email with any
additional questions regarding the hospital and clinic.
Clerk's Memo Verifying Timely Receipt Of Annual Financial Disclosure Forms
CITIZEN COMMENTS—None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Meszaros thanked everyone for their patience with the meeting workarounds.
Osenga said stay safe and take the census.
Butts said wash your hands and hang in there. If anyone needed help, he was available.
Crites thanked everyone for staying on top of the state's health mandates and keeping
informed on the updates and changes.
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City of Seward,Alaska City Council Minutes
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Baclaan thanked everyone for supporting the Virtual Bar hop; the Chamber was working
hard to support local businesses.He thanked the members of the Seward Volunteer Fire Department.
He encouraged everyone to keep the COVID-19 numbers down.
McClure encouraged everyone to take the census. She reminded people to reach out to elders
who may be isolated. She was concerned that there seemed to be lots of unleashed dogs around
lately.
Terry favored opening up the economy in a responsible way; keep the numbers down in
order to move forward. She said everyone's thoughts were with Council Member Seese.
ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
33
Council Agenda Memo
Meeting Date: May 11, 2020
From: Christy Terry, Seward Mayor
To: Seward City Council
Agenda Item: Alaska Climate Change Planning Cohort Support
Letter
BACKGROUND&JUSTIFICATION:
Council Resolution 2020-010 tasked the Port and Commerce Advisory Board to submit a Seward Climate
Action Plan to Council for Adoption with a target date of 2021. This is a monumental task requires support
from all sectors to provide adequate public input and increased administrate help not currently available.
Being able to work with other communities jointly would provide efficiently while still ensuring Seward's
individuality is recognized and included.
The benefits of joining the cohort would include working collaboratively with other Alaska communities
toward climate sustainability; support from experts at the University of Alaska, Geos Institute, and Lotus
Engineering and Sustainability to achieve our goals for greenhouse gas reductions and climate adaptation;and
renewed energy and new ideas for climate action in Seward.Municipalities that may be part of the cohort are in
different stages of climate action planning and would each have the opportunity to leam from each other while
individually pursuing community-specific goals. hi addition Council and the Port and Commerce Advisory
Board, local non-profit organizations such as Sustainable Seward, Seward Chamber of Commerce, and/or
others may be interested in participating in the cohort and supporting the City of Seward in advancing climate
action work.
While we are currently focused on response to the novel coronavirus pandemic,climate action should remain a
priority.Formal proposal development,led by Geos Institute,would require minimal city staff time. This is a
good opportunity to provide our initial support and be including in the planning process.
INTENT:
Support the current proposal for the funding with the Alaska Climate Change Planning Cohort.
CONSISTENCY CHECKLIST:
Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans,
Land Use Plans, Strategic Plan and City Council Rules of Procedures.
Other: Resolution 2020-010 Port and Commerce 2020-2021 Priorities
FISCAL NOTE: No impact at this time.There would be future funding obligations that would have to come
back to Council first if the project moves forward. This is just initial support.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Discuss the Alaska Climate Change Planning Cohort proposal and approve the attached support letter.
34
[CITY LETTERHEAD]
[Date]
Dear Potential Funder,
On behalf of the City Council of Seward, Alaska,we offer this letter in support of the Alaska Climate
Change Planning Cohort proposal put forward by the Geos Institute, Lotus Sustainability, and
University of Alaska (Anchorage and Fairbanks). Alaskan communities are some of the first to feel
the impacts of a rapidly changing climate and some of the first to suffer the consequences. Melting
permafrost, changing patterns of subsistence food sources, and increasing wildfire seasons are few of
the challenges that communities in Alaska are facing as a result of climate change.
To navigate those changes, many communities in our state are working to develop and implement
climate plans that build resilience to the impacts that are underway, while also addressing the root
causes of the climate change through the reduction of greenhouse gas emissions.
The proposal put forward will provide our community with the technical support and guidance it
needs to develop and implement a climate change plan that is based on the best available science and
traditional knowledge, addresses our most pressing needs, and aligns with our community values. By
doing much of the planning work ourselves, we will also strengthen our adaptive capacity and our
ability to implement and update our plan over time as conditions and projections continue to change.
We support the proposal put forward by this research team and are excited to be included in the
cohort.
Sincerely,
Christy Terry
Mayor, City of Seward
35
Alaska Communities Climate Action Planning
A Cohort Proposal
March 17, 2020
As the impacts of climate change are being felt much more severely in Alaska than in the lower
48, it is no surprise that so many local leaders and the communities they serve are stepping up
to address both the causes and impacts of the climate crisis. The proposal that follows outlines
a possible support structure that will allow diverse communities in Alaska to move through
their planning efforts in a way that is cost effective and efficient, and results in actionable,
community-based climate plans. This cohort structure is designed to allow individual
communities to chart their own unique course while taking advantage of the efficiencies and
personal support that comes from working with others in a cohort.
Community Participation
The cohort would be made up of mid-sized communities that serve as hubs for surrounding
areas in Alaska. This allows smaller neighboring communities to learn from the plans of the
larger communities in the region, creating a long-term synergy and strengthening community
relationships. These communities will be starting at various parts of the process given that
many communities have already done some, if not quite a lot, of climate work already.
Structure
Fundraising efforts (philanthropic sources, State/Federal government, and industry donations)
would be implemented to supply each community with the following:
• Some amount of funding (likely $10-$15k) for communities to support the local work of
participating in the process
• A technical services budget (likely$30-$40k for communities working on comprehensive
climate plans that address both mitigation and adaptation, $15 -$20K for communities
working on climate plans that address only one). This budget can be used to secure
specific support services (see below) with Geos Institute (adaptation), Lotus Engineering
and Sustainability (mitigation), and/or SNAP (climate projections).
• Annual Subscription to Climate Ready Communities
(www.climatereadVcommunities.org)
• Greenhouse gas assessment and mitigation tracking program from Lotus Engineering
and Sustainability (www.lotussustainability.com)
• Monthly video calls that include presentations from experts (most if not all Alaska-
based) on climate resilience topics of interest to the cohort communities, progress
check ins, and coordination of support elements when appropriate. Through this
monthly process, Geos Institute will connect cohort communities with the federal, state,
36
and university programs in the state that are listed in the Toolkit developed in
Anchorage and can offer assistance for community climate planning.
Support Organizations
The core team of Support Organizations would include University of Alaska-Anchorage,
University of Alaska-Fairbanks (Scenarios Network for Alaska and Arctic Planning), Geos
Institute, and Lotus Engineering and Sustainability.
Support Services
Cohort communities would be able to access the following services with their Technical Support
budgets:
University of Alaska-Anchorage: One-on-one consultation for subject matter expertise
in specific sectors (e.g. health impacts,food systems, transportation, energy).
Consultation and assistance with external grant writing for project implementation.
University of Alaska-Fairbanks(Scenarios Network for Alaska and Arctic Planning):
Local climate change projections to serve as the foundation for adaptation and
resilience planning, training on how to use the data and projections, one-on-one
consultation
Geos Institute: Adaptation workshop facilitation and/or training, community
engagement training (focused on adaptation and equity), adaptation strategy menu,
assistance with report writing, one-on-one consultation regarding adaptation and
resilience planning
Lotus Engineering and Sustainability: Greenhouse gas emissions inventories and
scenario modeling, GHG reduction strategies, carbon sequestration emissions
accounting, mitigation workshop facilitation and/or training, workshop facilitation,
community engagement training (focused on mitigation and equity), assistance with
plan writing, one-on-one consultation regarding mitigation planning
While the initial structure focuses on climate planning, it is designed to be extended to continue
to support cohort communities as they implement the plans they develop in this first stage,
potentially while a new cohort begins the planning phase.
Benefits
• Builds on local knowledge of residents regarding the values of the community and the
impact of climate change on those values
• Allows each community to access high quality planning assistance and one-on-one
support without the costs associated with completing a process like this entirely on their
own
37
• Creates actionable climate plans that are community-based, complete, and ready for
implementation within 12-16 months
• Develops and/or strengthens relationships between local leaders and communities
• Provides personal support to help process leaders in each community effectively deal
with the emotional toll that working on climate change takes
• Meets existing efforts where they are and helps cohort communities move forward by
providing only what the communities themselves determine they need
• Strengthens local adaptive capacity and trains local leaders to be able to update their
plans going forward with little outside help at a reasonable cost
• Keeps cohort communities together through at least the first phase of implementation
to ensure that they are moving forward toward their goals
• Allows participants to leverage their technical support budget. For example, if multiple
communities want workshop facilitation training, they could all receive that training at
the same time for a fraction of what it would cost any one community by themselves.
Next Steps
If this cohort proposal, in its current form or revised, appeals to your community, the next steps
will be to secure support from your local governing council to commit to the project contingent
on funding being secured. Once the cohort communities are identified, we would work
together to finalize a budget and begin fundraising.
Contact
Micah Hahn Tonya Graham
Institute for Circumpolar Health Studies Geos Institute
University of Alaska-Anchorage tonya@geosinstitute.org
mbhahn@alaska.edu 541.778.0718
907.786.6577
Nancy Fresco Emily Artale
University of Alaska, Fairbanks Lotus Engineering and Sustainability
nlfresco@alaska.edu emily@lotussustainability.com
907.474.2405 303.709.9948
38
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M1
Council Agenda Statement
Meeting Date: May 11, 2020
From: Council Member Baclaan
Agenda Item: Discuss The City's Rates for RV Camping
BACKGROUND & JUSTIFICATION:
Through recent discussions with business owners and community members, there is a growing
concern of the price of RV camping on the Waterfront which may be stifling out the private sector.
Also with the current social distancing mandates and enhanced cleaning procedures,the city must be
realizing more costs due to the COVID-19 Pandemic.
The city's current pricing may be stifling other local business and we should look at this as fees for
sites that are paying for themselves and not being subsidized by the citizens of Seward.
RECOMMENDATION:
Discuss directing the City Manager to raise the city's RV camping fees(with hookup and without).
73
ONGOING CITY PROJECTS & GOALS
May 11, 2020 City Council Meeting
ADA ACCESSIBLE PARKING AT CITY HALL
April 27, 2020 On April 13, 2020, council approved Resolution 20-030, awarding the contract to Harmon
Construction.
RETAINING WALL AT CITY HALL
September 27, 2019 Postponed until springtime, along with ADA accessible parking at City Hall project.
SET LOCATION FOR SATELLITE FIRE STATION AND PUBLIC WORKS BUILDING
September 27, 2019 1 Staff working with DOT regarding the shop property.
DISCUSSION ON AIR FORCE RECREATION CAMP SITE
October 28, 2019 The agenda item "Discuss the Fort Raymond property and engineering report, and give
direction to the city manager on how toproceed"was removed rom the agenda.
INCENTIVIZE FAMILY ENTERTAINMENT-TYPE BUSINESSES TO COME TO SEWARD
April 22, 2019 Administration briefed R&M on the Fort Raymond property project and indicated this as
the first priority in their contract for engineering services. Administration is working on a
scope of work in order to obtain a quote for this effort and has indicated that the city would
like to see options presented to city council that would include sizable lots suitable for these
types of businesses.
SALTWATER HEAT PUMP PROJECT
September 23, 2019 1 Presentation on PA CAB on Wednesday 9118119. Engineering estimates will be obtained.
ENERGY EFFICIENCY OF CITY HALL (See Saltwater Heat Pump Project)
September 23, 2019 1 No updates at this time.
GROUND TRANSPORTATION FOR AMBULANCE SERVICES
April 22, 2019 1 No updates at this time.
ANIMAL SHELTER RELOCATION—new location is at 605 Sea Lion Drive
September 27, 2019 1 City Manager received survey work estimates and will schedule for an upcoming meeting.
EXPLORE POSSIBILITIES FOR CREATING A REVENUE STREAM FOR THE ANIMAL SHELTER
AND SOS PETS
October 22, 2018 Staff and organizing groups have indicated that a dog washing station will be included in the
design and build of the new Animal Shelter.
UPDATE THE KPB TSUNAMI WARNING MESSAGE TO INCLUDE SPECIFIC REFERENCE TO
THE LOCAL RADIO STATION (91.7/106.1)
September 23, 2019 1 City manager scheduling a conversation with Kenn Carpenter to discuss.
AFFORDABLE HOUSING(INCLUDING SUMMER WORKER HOUSING)
November 12, 2019 Council directed the city manager to bring forward a Resolution for Public Hearing on
December 9, 2019.
SEWARD COMMUNITY HEALTH CARE CENTER EXPANSION
May 13, 2019 The Seward Community Health Center conducted a public forum on May 7, 2019 regarding
expansion.
BUILDING MAINTENANCE
October 22, 2019 Library HVAC cleaning and maintenance updates.
1
74
ONGOING CITY PROJECTS & GOALS
May 11, 2020 City Council Meeting
LED LIGHT CONVERSIONS
January 28, 2019 1 A City shop office was upgraded to LED lights.
PURSUE AVENUES TO INCREASE WINTER RECREATION OPPORTUNITIES
September 27, 2019 1 Presented idea for Parks &Rec regarding Nordic Skiing ideas.
CONDUCT CITY-WIDE DISASTER EXERCISE TO INCLUDE MOVING RESOURCES,
EVACUATION FO THE PUBLIC,ENGAGING OUTSIDE AGENCIES,AND PUBLIC INFORMATION
DISSEMINATION
April 19, 2019 1 The city conducted a community-wide drill.
EXTEND CITY UTILITIES INTO VIABLE AREAS TO SUPPORT FUTURE RESIDENTIAL HOUSING
September 23, 2019 1 Stoney Creek electrical expansion.
LOWELL POINT ROAD STORM DAMAGE REPAIR
May 1, 2020 1 Hamilton suspended work May 2-4; resumed work on May S, 2020.
1999 STRATEGIC PLAN
October 15, 2019 1 Council requestedfunding in the 2020 budget to allow or the plan to be updated.
METER EXCHANGE PROJECT
August 26, 2019 The demand meter policy has been finalized and is included in the packet this evening.
Finance is working with the software company to develop methods for exporting pertinent
data in order to determine demand meter locations moving forward.
UPDATES ARE NOTED IN RED.
2
75
ONGOING CITY PROJECTS & GOALS
May 11, 2020 City Council Meeting
COUNCIL COMMITTEES
CITY COUNCIL POLICY WORK GROUP
June 24, 2019 Council created a work group consisting of Vice Mayor McClure, Council Member
Towsley, City Manager Meszaros, and City Attorney Wells to review city-wide policies
and pro ose revisions, as necessary.
July 8, 2019 Council approved Resolution 2019-065, Directing The City Council Policy Work Group To
Review The City Of Seward's Personnel Policies For Harassment And Bullying.
September 23, 2019 At the September 9, 2019 work session, council reviewed the ordinance with the city attorney,
and decided to have the Policy Work Group draft new and/or revise existing policies as they
relate to this ordinance. Once the Policy Work Group completes their work, the policies will
come back to council in the form of one or more resolutions, and this ordinance will come
back at the same time or introduction.
October 28, 2019 Council to decide which council member will replace Towsley on this committee.
October 28, 2019 Council Member John Osenga will replace Suzi Towsley on this committee.
3
76
ONGOING CITY PROJECTS & GOALS
May 11, 2020 City Council Meeting
SPECIAL AD HOC CITIZEN ADVISORY COMMITTEE FOR SEWARD AIRPORT
August 15, 2019 The Alaska Department of Transportation & Public Facilities (DOT&PF) and the Federal
Aviation Administration (FAA) held a Public Hearing to collect comments on the Draft
Environmental Assessment and Proposed Action.
September 16, 2019 Council conducted a Public Forum to discuss Seward Airport options, develop a
timeline/plan, and obtain public input in preparation for the next meeting with the ADOT
and FAA.
September 23, 2019 Council formed a Special Ad Hoc Citizen Advisory Committee with a sunset date of
December 31, 2020, and directed the city clerk to solicit interest from citizens. The purpose
o the committee is to research o tions or the Seward Air ort, and report back to council.
September 24, 2019 City clerk solicited interest from citizens of Seward and the surrounding area. Deadline for
letters of interest is October 4, 2019 at 5:00 p.m.
October 14, 2019 Nine citizen letters of interest received; council will vote and appoint members at tonight's
meeting.
October 15, 2019 Council appointed ten citizens to the committee: Bruce Jaffa (Chair), Stephanie Presley,
Lynda Paquette, Steve Leirer, Walter Corrigan, Carol Griswold, Bob Linville, Fred
Woelkers, Bob Reisner, and Duke Marolf. The clerk notified the citizens and provided
contact in ormation or the group.
October 25, 2019 Committee's first meeting.
November 7, 2019 Committee meeting.
December 5, 2019 Committee meeting.
December 27, 2019 Committee meeting; create bullet points.
January 9, 2020 City Manager Meszaros, Mayor Terry, Vice Mayor McClure, Committee Chair Jaffa,
Harbormaster Regis attended meeting in Anchorage with FAA and DOT.
January 13, 2020 Mayor Terry reported out on the January 9th meeting; council requested the Airport
Committee provide their recommendations to council on January 27, 2020.
January 27, 2020 Wells requested that she have the opportunity to first look at the timeline, and then determine
if there was an appropriate cause of action to file an injunction; she would then submit an
attorney-client privileged memorandum for council's consideration to decide how to
proceed; there was no objection from council.
February 10, 2020 Council failed Resolution 20-013, Supporting Seward Airport Alternative 2.2 And Notifying
The State Of Alaska Department Of Transportation (ADOT) And The Federal Aviation
Administration (FAA) To Move Ahead With Construction.
February 10, 2020 Council Failed Resolution 20-014, Directing The City Clerk To Conduct A Special Election
To Determine If Seward Voters Wish To Fund An Additional Extension From 3,300 Feet To
4,000 Feet Of The Seward Airport Runway In Conjunction With Approved Alternative 2.2.
March 17, 2020 Email received from AK DOT&PF stating:Electronic versions of the FONSI and EA are now
available for public viewing through at least April 17, 2020 at:
www.dot.state.ak.us/cre /sewardair ort/documents.shtml. Hard copies will be made available
in Anchorage and Seward one public offices are re-opened to the public.
4
77
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