HomeMy WebLinkAboutRes2020-047 Sponsored by: Meszaros
CITY OF SEWARD, ALASKA
RESOLUTION 2020-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO APPROVE AN
INTERGOVERNMENTAL COOPERATIVE AGREEMENT BETWEEN
THE STATE OF ALASKA DEPARTMENT OF NATURAL RESOURCES
(DNR) DIVISION OF FORESTRY AND THE CITY OF SEWARD FOR
FIRE PROTECTION
WHEREAS, pursuant to AS 41.15.010, the State of Alaska is responsible for the
protection of natural resources and watersheds on all state, private, and municipal lands; and
WHEREAS, pursuant to Title 2 and Title 9 of the Seward City Code of Ordinances, the
Seward Fire Department is responsible for fire protection within its fire service area boundaries;
and
WHEREAS, an intergovernmental cooperative agreement has been negotiated between
the City of Seward, the State of Alaska, the Department of Natural Resources, and the Division
of Forestry in order to provide more comprehensive fire protection from wildland fires and
protection of our community; and
WHEREAS, the Seward Fire Department has examined the proposed agreement and
recommends its adoption.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to execute the Cooperative Fire
Protection Agreement between the State of Alaska Department of Natural Resources (DNR)
Division of Forestry and the City of Seward as attached hereto, and this agreement will remain in
effect for a five-year period.
Section 2. The 2020 Annual Operating Plan is hereby approved as attached hereto, and
the City Manager is hereby authorized to update and execute annual operating plans in the same
format throughout the duration of the Cooperative Fire Protection Agreement
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8th
day of June, 2020.
CITY OF SEWARD,ALASKA
RESOLUTION 2020-047
THE CITY OF SEWARD,ALASKA
ty erry, ayor
AYES: Osenga, Seese, Baclaan, Butts, Crites, McClure, Terry
NOES: None
ABSENT: None
ABSTAIN: None
46Aii
Brenda J. Ball u, MMC
City Clerk
(City Seal. % '"�`" ,
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Agenda Statement
Meeting Date: June 8, 2020
To: City Council
Through: Scott Meszaros, City Manage
From: R Clinton Crites, Fire Chief
Agenda Item: 2020 Cooperative Fire Protection Agreement between the State of Alaska,
Department of Natural Resources, Division of Forestry and the City of
Seward.
BACKGROUND & JUSTIFICATION:
The intent of Alaska Statute 41.15.010, is for the Alaska Division of Forestry to provide
protection from wildland fire and other destructive agents, commensurate with the values at risk,
on land that is owned privately, by the state,or by a municipality.
The City of Seward Fire Department recognizes the obligation to provide protection to life and
property from wildland fires within our area of responsibility, subject to available resources,
funding, and personnel.
Therefore, it is to the mutual advantage of the City and the State to coordinate efforts in the
prevention, detection, and suppression of wildland fires.
It is in the best interests of the City and State that wildland fires be suppressed quickly and
efficiently to minimize the destruction of natural resources and the threat to life, property, and
the community. This agreement CFPA is valid for five years after signing, after which the
agreement will be reviewed and resigned with Council approval.
After the execution of this agreement, the Annual Operating Plan, AOP, will be updated each
year, with no further Council action required.
INTENT:
To continue our cooperative agreement between the State of Alaska, Department of Natural
Resources,Division of Forestry,and the City of Seward for continued protection of our community
and its natural resources.
CONSISTENCY CHECKLIST:
Where applicable, this agenda statement is consistent with the Seward City Code, Charter,
Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures or
Other Plans or Policies:
2020 Seward Comprehensive Plan: Volume 1
3.8.2 Prepare for disaster, Spruce Bark Beetle kill forest
2020 Seward Comprehensive Plan: Volume 2
3.7.4 Public Safety Fire Services
87
Title 2 and 9 of the Seward City Code of Ordinances
FISCAL NOTE:
This agreement may result in possible increased revenue based on the demand for resources within
the Kenai Peninsula Borough during fire season, though it cannot be accurately estimated.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Council approves Resolution 2020-047, authorizing the City Manager to approve an
intergovernmental Cooperative Fire Protection Agreement between the State of Alaska,
Department of Natural Resources, Division of Forestry, and the City of Seward.
88
2020
Cooperative Fire Protection Agreement
State of Alaska, Department of Natural Resources, Division of Forestry and
Cooperator Fire Departments
Area: Kenai Kodiak Area
42499 Sterling Highway
Soldotna,AK 99669
Fire Department: City of Seward Fire Department
P.O. Box 167
Seward, AK 99664
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Components
1. Recitals
2. Scope
3. Definitions
4. Appropriate Response
5. Non-Suppression Activities
6. Command of Incident
7. Rates,Billing and Status of Employees and Apparatus
8. Backfll Reimbursement
9. Travel,Meals and Lodging
10.Refurb/Rehab
11.Mutual Aid
12. Automatic Aid
13. Worker's Compensation
14. Liability Insurance
15. Fire Stores/Equipment Guidelines
16. Land Use and Facility Agreements
17.Training Standards
18.Investigation and Prevention
19.Annual Operating Plan (AOP)
20.Notification
21.Parties Responsible for their own Acts.
22.Permits and Laws
23.Non-Waiver
24.Review and Modifications
25.Fair Intent
26.Agreement Effective Date and Termination
27.Workplace Conduct
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1. Recitals
It is the intent of AS 41.15.010 that the Alaska Division of Forestry(Forestry)provide protection from
wildland fire and other destructive agents,commensurate with the values at risk,on land that is owned
privately,by the state,or by a municipality.It is also recognized by the fire department(Cooperator)
that an obligation exists to provide protection to life and property from fires within their area of
responsibility,subject to available resources,funding,and personnel.Therefore,it is to the mutual
advantage of the Cooperator and Forestry to coordinate efforts in the prevention,detection,and
suppression of wildland fires.
2. Scope
This agreement outlines the roles and responsibilities for cooperating Fire Departments(FD)when
responding to and suppressing Wildland/Urban Interface fires.
3. Definitions
Annual Operating Plan(AOP):Negotiated annually between the FD and Forestry to define
operational details:Rate Tables,Required Equipment,Training,Documentation and Administrative
responsibilities.The local Area Forester or designee signs the AOP for the Division of Forestry.The
AOP may be different for each fire department due to department policy,city ordinance or union
contract.
Automatic Aid:The assistance that is dispatched automatically by contract or agreement between
two fire departments,communities or fire districts.
Back Fill:When the FD is required to supply a firefighter at their station to comply with Fire
Department policy,municipal ordinance,or union contract.Forestry will reimburse backfill overtime
costs only.Forestry only pays for the overtime above what the regular salary would have been for the
employee(s)deployed
Cooperator:A structural fire department that is in good standing and certified by the State Fire
Marshall.For the purpose of this document FD shall be used in all descriptors of a Cooperating Fire
Department.
Contained or Containment:When a wildland fire has a natural barrier,dozer line,wet line,roads,
scratch line,retardant line,etc.around it to keep the fire from spreading.
Cooperative Fire Protection Agreement(CFPA):The FD establishes a formal relationship with the
Division by signing a Cooperative Fire Protection Agreement(CFPA).The agreement is signed by the
fire department's Chief or governing official and sent from the Area,through the Region,to the
Central Office for the State Foresters and the Department signatures.The CFPA will be the same
statewide for all FD's;all cooperating fire departments will have a signed CFPA prior to hire or use of
equipment.
Custody: When the operator/personnel remain employees of the FD's,the apparatus remains in
operator/personnel custody.When the operator/personnel are hired as Emergency Fire Fighter(EFF),
the apparatus remains in Forestry custody during the period of use.During such time,Forestry,as
custodian,will exercise ordinary prudence and diligence in the use and care of the apparatus.Control
of apparatus and personnel shall follow the Incident Command System.
EERA Equipment:Emergency Equipment Rental Agreement(SERA)Equipment includes
equipment rented to Forestry that is not fire apparatus.The EERA equipment is registered into On-
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Line Application System(OLAS)using Agency Suggested Rates.
Fire Apparatus:Fire engine,pumper,tender,tanker,brush rig,fire command vehicle,maintenance
truck or such other rolling stock as it's typically used by fire departments for fire suppression
purposes.Rates for Apparatus are detailed in the AOP.
Fire Response/Service Area:The FD's Fire Service Area or designated area where the FD has
primary responsibility for fire protection.This may also include an Auto Response or Mutual Aid
Response Area.Mutual Aid Response Area also includes DNR Forestry local Area of responsibility.
Fire Stores:Items as needed to complete required minimum equipment inventory or Nominal Unit
Supply(NUS)as specified in AOP.
Incident Command System:An emergency response management system defined by the National
Incident Management System(NIMS),and endorsed by the Governor of Alaska via Administrative
Order 170.
Incident Business Management handbook:The A113MH applies existing State of Alaska
administrative,contracting,and financial regulations and Department procedures within the
framework of fire business management operations. Chapter 7 of the AIBMH,Cooperator Fire
Departments,addresses FD apparatus;this is a separate compartment within the OLAS,"Fire
Department". Chapter b AIBMH,Equipment Acquisition;addresses FD non-apparatus equipment,
this compartment within OLAS is"Vendors".
Land Use and Facility Agreements: Temporary rental of property for fire purposes. Land Use and
Facility Agreements(LUA)may include,but are not limited to;potable water sources,apparatus
water sources,parking facilities,land line services,meeting and training rooms and restroom
facilities.LUA pre-season inspections and Letter of Agreements(LOA)are preferred over actual
incident occurrence.
Licenses and Permits and Insurance-The FD is responsible for obtaining at their own expense,
carrying a copy of,and showing proof at the time of hire all necessary licenses and permits required
by state and federal law/regulation for both the apparatus and operator/personnel.
Mutual Aid:Assistance that is dispatched,upon request,by the responding fire department.Usually
it is requested upon the arrival on scene but can be requested in route if circumstances dictate.Mutual
aid should be defined by a signed agreement.
OLAS:On-line Application System is used to register,hire,and track FD fire apparatus and SERA
equipment.OLAS will be used in the future for entering and tracking the CFPA's and AOPs
submitted by FD's.
Order for Service:Upon acceptance of an order for service,either verbally or accepting a Resource
Order,a binding contract between the FD and Forestry is created incorporating the terms of the CFPA
and the AOP,when the apparatus or equipment passes inspection.
Property: Structures and other property located within a fire response area excluding forested land as
defined in AS 41.15.170.
Reporting for Service-The FD is responsible for providing apparatus to Forestry in a good and safe
operating condition and will be subject to pre-use inspection at time of hire.If,in the determination of
Forestry,the apparatus is not in good,safe operating condition based upon the manufacturer's general
safety specifications when it arrives for work,Forestry may reject it. If equipment is rejected,Forestry
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will not pay any costs,including transportation costs.The operator/personnel shall keep a copy of the
CFPA and AOP documents with the apparatus.
Termination of Order for Service-There is no guaranteed length of hire under any order for
service.Forestry may terminate an order for service when it is determined by Forestry that the
apparatus is no longer needed.When the order for service is terminated,Forestry shall be liable only
for payments in accordance with payment provisions of this contract for services rendered prior to the
effective date and time of termination.In the event the FD requires return of apparatus,the FD shall
notify Forestry,and the equipment shall be released within eight hours or at the beginning of the next
operational period.
Wildland Fire:Uncontrolled burning of grass,brush,timber and other natural vegetative material.
Any non-structure fire that occurs in vegetation or natural fuels.Wildland fire includes prescribed fire
and wildfire.
4. Appropriate Response
Standard/Initial Response:
A response that a FD undertakes in order to meet its general obligation to protect life and property
from fires within its Primary Fire Response/Service Area.A Response in a wildland fire begins at the
time of notification and ends when the fire has been contained as determined by the Unified
Command and no longer poses a threat to life and property.Unless agreed upon by Forestry Fire
Management Officer(FMO)and the FD's Fire Chief,Forestry is not responsible for FD costs.By
mutual agreement when containment has been reached if FD apparatus are requested by Forestry to
remain on incident to support Forestry operations,Forestry Dispatch will be notified and Resource
Orders for all FD apparatus,personnel and equipment shall be created.
Discretionary Response:
Within the FD Primary Response Area:a response that occurs after a fire has been contained and
Forestry assumes single command of a wildland fire and requests that the FD remain on scene.
Forestry is responsible for FD costs.Resource Orders for all FD apparatus,personnel and equipment
shall be created.
Outside of the FD Primaa Response Area:a response to a wildland fire at the request of Forestry to a
wildland fire outside a FD's Primary Fire Response/.Service Area.Forestry is responsible for FD costs.
Resource Orders for all FD apparatus,personnel and equipment shall be created,apparatus and
equipment shall pass inspection prior to start of service.
Unified Command:A method for all agencies or individuals who have jurisdictional responsibility
and in some case those who have functional responsibility at an incident to contribute to:
• Determining overall objectives for the incident
• Selection of a strategy to achieve the objectives
• Joint command of the incident for the first shift during initial attack
5. Non-Suppression Activities
Prescribed fire(RX)and other fire management projects:
Under the direction of Forestry,the AOP may be used for procuring personnel and equipment for
other fire management activities such as fuels mitigation and RX projects,inside and outside the FD
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jurisdictional area.Project work conducted for federal agencies must be performed under the
conditions of agreements specific to their agency specific procurement requirements.
All Risk Assignments:
It is common for wildland fire resources to assist with non-fire incidents.When requested under the
authority of the Stafford Act,it is possible for Alaska state and FD resources to assist with these
incidents.All such incidents must be handled on a case-by-case basis.FD's should check with the
local Division of Forestry(DOF)Area Office,Forester or FMO prior to accepting all risk assignments
under the CFPA and AOP agreements.
6. Command of Incident
Standard/Initial Response:The first responder on-scene shall assume functional command of the
incident until the arrival of other responders,after which a Unified Command may be established.
Extended Response:By mutual agreement between Forestry and FD's,Forestry will assume single
command of the incident once a fire escapes initial attack or is contained.Forestry is fiscally
responsible for costs incurred suppressing the wildland fire during extended attack and mop-up when
Forestry is in command.
7. Rates,Billing and Status of Employees and Apparatus
• All FD apparatus and SERA equipment will be registered in OLAS.Rate tables for FD apparatus
are available in the AOP; for other FD equipment rates review Chapter 6 of the AIBMH..
• Apparatus may be hired unstaffed(apparatus only),Staffed or a mix of FD and Department of
Natural Resources(DNR)personnel or staffed by all DNR personnel.
• Rate tables are reviewed annually by DNR.
• The Area Forester or designee has the authority to correct or change the invoice in case of
accounting errors or needed additions or subtractions from invoice,or if the FD chose the
improper category,type,class or rate in OLAS.
• Billing for fire personnel that will remain FD employees(not EFF)needs to be communicated
during the resource ordering process and documented on the Resource Order(RO)prior to hire.
During the time of hire FD employee names and position on the apparatus will be documented
and manifested.
• Hourly Rates for FD staff by position only,will be established when the AOP is signed.FD's will
provide a position qualification list with hourly rates to Forestry.No private information will be
included in this list.This list will be used for cross reference at the time of invoice,for FD
employee name,position on apparatus and hourly rate.
• If FD personnel will be hired as EFF this needs to be communicated during the resource ordering
process and documented in the Resource Ordering and Status System(ROSS)program prior to
hire.EFF personnel will get individual resource orders.Rates will be established EFF rates based
on position being filled.
• Personnel changes or crew swaps during assignments will be communicated through the home
area fire dispatch,regardless of hiring method or management level of fire or location of fire.
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• In the event where an AOP has not been signed by Forestry,rates paid for apparatus will not
exceed the latest version of the rates listed in the AOP.
• State of Alaska,Division of Forestry employees remain employees of the State whether they work
under FD or Forestry command.FD personnel if hired by Forestry as EFF,will become Forestry
employee(s),and are subject to the Conditions of Hire for EFF established in the latest version of
the Alaska Emergency Firefighter Type 2 Crew Management Guide and the Alaska Single
Resource AD/EFF Casual Hire Guide.
8. Backfill.Reimbursement
Forestry will reimburse backfill overtime costs only.Forestry only pays for the overtime above what
the regular salary would have been for the employee(s)deployed.Backfill reimbursement will be
approved only when the FD is required to supply a firefighter at their station to comply with Fire
Department policy,municipal ordinance,or union contract.
• Backfill reimbursement costs will be billed and segregated from the deployed personnel.
• Rates for backfill reimbursement should be attached as an addendum to this document.
9. Travel,Meals and Lodging
Travel time between the point of hire and the incident is reimbursable,if the incident is outside of a
50-mile radius of FD service area and authorization for per diem and travel is documented on
Resource Order.Forestry will either pay per diem at established State of Alaska,Forestry rates or
provide meals and lodging for FD employees on assignment away from their Primary Fire Response
Service Area.
10. Refurb/Rehab
With the local Area Forester or Fire Management Officer(FMO)approval,FD's are allowed up to 4
hours of refurb for an assignment less than or up to 10 days and up to 8 hours of refurb for an
assignment longer than 10 days for refurb and rehab of their equipment.
11. Mutual Aid resources requested for a mutual aid request must be pre-approved by Forestry to be
eligible for reimbursement,
12. Automatic Aid resources will not be reimbursed unless otherwise requested by Forestry as outlined in
their AOP.
13. Worker's Compensation
The FD's and Forestry are responsible for Worker's Compensation for their own personnel.
14. Liability Insurance
The FD's and Forestry are responsible for their own liability insurance coverage.
15. Fire Stores/Equipment Guidelines
Upon discretionary assignment outside the Fire Response/Service Area,Forestry will issue to the FD
fire stores as needed to complete the required minimum equipment inventory as specified in AOP.
The FD will maintain the fire equipment issued under this Agreement in an operable condition.Issued
equipment will be returned to the issuing Forestry Office upon completion of the assignment.Forestry
will not hold the FD accountable for consumable fire supplies.Upon return from fire assignment all
stores items will be returned to the local Area Forestry Warehouse.
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If non-consumable fire stores become broken,or otherwise unusable,the FD will return the damaged
item,along with a statement(or appropriate forms)of how the item was damaged,to Forestry for
repair or replacement.If an item becomes lost or damaged as a result of negligence by the FD,the FD
will be liable for replacement.
16. Land Use and Facility Agreements
Temporary rental of property for fire purposes requires the same degree of good business judgment,
including reasonable price determinations,as any other procurement action.In making the
determinations as to price fairness,consideration should be given,but not limited,to the following
items:
• Fair market rental rates for the property in the area
• Costs to the property owner,loss of rental fees from other sources,disruption of business
• Alterations needed and who will make them in a written scope of work
• Impacts on the property
• Costs of restoration,and who will do the restoration work
• Duration of the rental,(emphasis should be on weekly or monthly rates),with a limit on total
costs
Pre-inspection and post-inspection shall be made of the premises using the forms found in the Forms
section of the AIBMH,Chapter I6.The inspections can be documented on separate inspection
documents if additional details or information are needed.Pre-and post-inspection photographs are
required showing where actual damages occur that may result in a claim. Pre-and post-inspections
shall note all improvements and conditions,including items such as fences,buildings,wells,cisterns,
road conditions,etc.
Further information can be found in the A1BMH,Chapter M,Land/Facilities Acquisition.
17. Training Standards
When responding outside its Fire Response/Service Area,all FD employees will be National Wildfire
Coordinating Group(NWCG)certified at a minimum of Wildland Firefighter 2,which includes an
annual fire line refresher Training and Work Capacity Test.All personnel hired as EFF by Forestry
must meet established NWCG physical fitness and training standards for the position hired.Forestry
may provide wildfire training material to the FD upon request.Training funds may be available
through the Volunteer Fire Assistance(VFA)grants program.For further information see AOP.
18. Investigation and Prevention
See AOP for Investigation and Prevention policy and procedures.
19. Annual Operating Plan(AOP)
As soon as practical after this Agreement is executed and prior to March 151s,then annually thereafter,
the FD and the State Forester or his designee shall meet to negotiate an AOP.The subject matter of
the AOP shall define the necessary operational details.At a minimum,the AOP should include
mobilization procedures;approved rates;staffing;a map or description of response area;training and
qualifications;contact information;education,prevention,investigation,and coordination procedures;
and radio frequencies(communication coordination).
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20. Notification
Notification procedures are outlined in the AOP.
21. Parties Responsible for their own Acts
The Cooperator Fire Departments and the State of Alaska,including but not limited to the Alaska
Department of Natural Resources and/or the Alaska Division of Forestry,each agree that they will be
responsible for their own acts,omissions,or other culpable conduct and neither shall be responsible
for the actions or inactions of the other.Each party agrees to defend itself individually from claims,
demands,or liabilities arising out of any activities authorized by this Agreement or the performance
thereof. In any claim arising out of the performance of this Agreement,whether sounding in tort,
contract,or otherwise,and whether alleging sole liability,joint liability,vicarious liability,or
otherwise,each party shall defend itself but may assert comparative fault,the sole liability of another,
or any other defense,affirmative defense,or request for relief.
22. Permits and Laws
The parties shall acquire and maintain in good standing all permits,licenses,and other entitlement
necessary to the performance under this Agreement.All actions taken by the parties under this
Agreement shall comply with all applicable laws,statues,ordinances,rules and regulations.
23. Non-Waiver
The failure of the FD or Forestry at any time to enforce a provision of this Agreement shall in no way
constitute a waiver of any provision in this Agreement,nor shall it in any way affect the validity of
this Agreement.
24. Review and Modifications
Forestry and FD agree to review this Agreement at Ieast every five(5)years,but,Forestry and FD
may agree to modifications to this agreement at any time. All modifications to the Agreement shall be
incorporated by written amendments to this Agreement and signed by Division of Natural Resources
and FD prior to becoming effective.
25. Fair intent
This Agreement has been jointly drafted by the parties following negotiations between them.it shall
be construed according to the fair intent of the language as a whole and not for or against any party.
26. Agreement Effective Date and Termination
This Agreement supersedes all other versions of this document.This agreement is effective as of the
date of most recent signature and remains in effect until terminated in writing.Either party may
terminate this Agreement at any time by giving written notice to the other party at least thirty(30)
days before the effective date of such termination.
• The CFPA is valid for 5 years after signing. Every 5 years the agreement will be reviewed
and resigned.
• The AOP is valid for 1 year. Every year it shall be reviewed and resigned.
27. Workplace Conduct
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The State of Alaska is an equal opportunity employer and does not discriminate in employment an the
basis of race, color,religion,sex,national origin,age,disability, marital status,changes in marital
status,pregnancy, and parenthood. This includes behavior such as making threats,abusive language,
slurs,unwelcome jokcs,teasing and other such verbal or physical conduct.Creating a hostile work
environment will not be condoned.This includes verbal or physical conduct of a sexual nature,
making unwelcome sexual advances or requests for sexual favors,and unreasonably interfering with
the work of others.
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Cooperative Fire Protection Agreement
Signatures
For State of Alaska,Department of Natural Resources,Division of Forestry
Area Forester Date
State Forester Date
DNR Procurement Officer Date
For Cooperator Fire Department
2
Fire Chief or Designee Date
Se�ud a Date
Date
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
2020
Annual Operating Plan
State of Alaska, Department of Natural Resources, Division of Forestry and
Cooperator Fire Departments
Area: Kenai-Kodiak Area Forestry
42499 Sterling Highway
Soldotna, AK 99669
Fire Department: City of Seward Fire Department
P.O. Box 167
Seward,AK 99664
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Sections
A. Fire Response and Notification Procedures in the FD Service Area
R Discretionary Response Procedures
C. Communications
D. Command
E. Fire Reports and Reporting
F. Prepositioning
G. Investigation Procedures
fL Prevention
L Training Standards and Physical Fitness
J. Fire Department IMT and National Participation
K Fire Stores/Equipment
L Operating Procedures
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Purpose
The Annual Operating Plan(AOP)is a supplement to the Cooperative Fire Protection Agreement(CFPA)
and outlines the procedures to be followed in this agreement.The CFPA implements the intent of AS
41.15.010-41,15.170 to provide protection from wildland fire and other destructive agents,commensurate
with the values at risk,on forested land that is owned privately, by the state,or by a municipality. It is also
recognized by the Cooperator(FD)that an obligation exists to provide protection to life and property from
wildland fires within their area of responsibility,subject to available resources, funding,and personnel.
Therefore, it is to the mutual advantage of the FD's and the State of Alaska to coordinate efforts in the
prevention,detection,and suppression of wildland fires.It is in the best interests of both the FD's and the
State of Alaska to suppress wildland fires quickly and efficiently to minimize the destruction of natural
resources and threat to life and property.
A Fire Response and Notification Procedures in the FD Primary Service Area
L Within a FD's Primary Service Area,State of Alaska Division of Forestry(Forestry)will generally not
respond to wildland fires after normal work shift during Low or Moderate Fire Danger Levels listed in
the Fire Staffing and Action Guide.This section does not preclude a FD from requesting Forestry
assistance on any wildland incident that exceeds the capability of their resources for control.
2 Upon receipt of an incoming Cali for a wildland fire within State's protection area,the FD's Dispatch
Center will contact local Area Forestry Dispatch or the Area Forestry Duty Officer to forward fire
information.
3. The FD's Senior Fire Officer(SFO)will notify Forestry,either through the State's primary radio
frequency(ALMR)or call local Area Forestry Dispatch for any response to a wildland fire within the
FD's primary response area.The FD's SFO may instruct their dispatch center to make this call to
Forestry at the time of dispatch.
R Discretionary Response Procedures
1. Within the FD's Primary Response Area: Forestry is responsible for FD costs after a fire has been
contained and Forestry assumes single command of the wildland fire. At that time,specific requests
for FD apparatus and personnel to remain on scene by the Incident Commander(IC)will be eligible
for compensation. Forestry is responsible for FD costs for fires that go beyond the first operational
period,also referred to as extended attack fires. When extended attack fires occur,the Forestry IC
will determine apparatus and personnel necessary to complete the objectives of the incident. Only
apparatus and personnel determined necessary by the IC will be compensated back from the original
time of dispatch.
2 The FD's Fire Chief will be contacted prior to apparatus or staff responding to Discretionary
Response inside or outside FD's response area by the Forestry FMO or Area Forester.
.1 Outside of the Primary Response Area: When requesting a discretionary response outside the FD's
service area,Forestry FMO will contact the Fire Chief who will notify their appropriate dispatch
office.The decision of accepting a discretionary response request is at the sole discretion of the Fire
Chief. In accordance with their department's policy,the Fire Chief will make all appropriate
notifications prior to the acceptance of the discretionary response request.When requesting a FD's
discretionary response,Forestry will designate the type and number of apparatus or equipment
needed. If available and with FMO and Fire Chief approval,a department SFO may accompany the
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
unit(s). Forestry is solely responsible for costs associated with Discretionary Responses,
C Communications
L For multiple agency response and helicopter communications,Tactical Frequencies are recommended
for initial contact only. Incident frequencies will be established and coordinated by responding
agencies once on scene and reported back to local Area Forestry Dispatch.Responding units may
contact the FD dispatch as a back-up for the communications plan
2 On scene communications between ground forces and any aircraft will be routed through a single
point Forestry contact as designated by the incident commander.The primary frequency for
aircraft communication is State Air to Ground channels(A!GI or A/G2).
DQ Command
L Upon arrival at a wildland fire incident,the first unit on the scene establishes command until
it is determined that a unified command is needed.
I Upon transfer of command by a FD Incident Commander,a Forestry Incident Commander must be
established as either Unified or Single Command when Forestry resources remain on scene.This
command change must be documented by calling local Area Forestry Dispatch with notification of
change.
-1 Forestry will maintain control of all Forestry contracted aviation resources.
E Fire Reports and Reporting
1. FD's will provide Forestry with a copy of
• Incident map
• Alaska National Fire Incident Reporting System(ANFIRS)report with a narrative stating pertinent
information and suspected cause.
• Email ANFIRS report to local Area Forestry Dispatch within 48 hours of the incident being
called out.
E Prepositioning
1. Forestry will provide the FD with a daily fire danger rating and hours of availability during fire season.
Z Forestry Dispatch will always have discretion when assigning Forestry resources and can direct them
to a higher priority fire at any time.
3 Local Area Forestry Offices and local FD's may establish different protocols and procedures for
prepositioning.Differences in preposition procedures need to be established prior to the start of fire
season.
C investigation Procedures
L Upon arrival at a wildland fire incident,the first arriving units on the scene shall establish a chain of
custody on scene,secure any suspected fire origin areas from encroachment or tampering,protect
evidence in place and identify any potential witnesses and/or suspects prior to the arrival of Forestry.
Forestry will provide fire investigators to determine the cause of wildland fires.The request for an
investigator must be placed early in the incident and every effort must be made to protect the point of
origin of the fire until the investigator arrives on scene to begin a formal investigation.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
z During the established wildland fire season,the FD,if they are the first arriving agency on an incident,
will establish and maintain a chain of custody for both escaped or non-escaped fires which may
involve any potential violations of State wildland fire protection laws under AS 41.15 and/or 1 I AAC
95.This chain of custody shall be maintained until transferred by the FD to Forestry. In the event the
FD has insufficient resources to maintain a chain of custody due to fire activity or staffing,they shall
be responsible for documenting the incident,both in writing and pictures,prior to departing.
Investigation information shall be provided to Forestry as soon as possible.
3. The FD may be requested to assist or provide information to Forestry for both escaped and non-escaped
fires that may be in violation of State wildland fire protection laws under AS 41.15 and/or I I AAC 95.
Should criminal or civil legal action be taken by Forestry against a party for violation of State wildland
fire protection laws under AS 41.15 and/or I I AAC 95,the FD may be required to provide additional
information and/or be called to testify in court on Forestry's behalf. The FD and Forestry may establish a
separate agreement for any costs that would be incurred to either party should this occur.
4 The FD may not enforce,through verbal or written warnings or citation,State wildland fire protection
laws under AS 41.15 and/or l I AAC 95 unless the FD has collateral law enforcement duties and has
been granted authority to undertake such actions.
IL Prevention
L The statewide Wildland Fire Prevention Program Office coordinates all wildland fire public education
outreach,engineering,investigation and enforcement efforts on all lands under Forestry's statutory
authority. Area specific Wildland Prevention programs are managed by local Area Forestry Offices.The
FD may assist Forestry with public education about wildland fire prevention,permitted burning,safe
burning practices and providing them with Forestry approved public education materials where available.
2 When requested. Forestry will assist with FD fire prevention programs contingent on staff availability
and fire activity_
Forestry has authority under Sec.41.15.060 to establish and maintain burn permit requirements on all
State,municipal and private forested lands_FD's under 11 AAC 95.412(d)(4)may implement their
own local burn permit program if the requirements are equal to or more stringent than those required
by the State.
.L Forestry has established two type of permitted burning during the designated fire season:
• Small-Scale permitted burning which is limited to one burn barrel of up to 55 gallons in size,one
brush pile up to 10 foot in diameter and four feet in height,or the burning of up to one acre of
maintained lawn no more than four inches in height. This permit does not require a site inspection by
Forestry prior to burning.
• Large-Scale permitted burning that involves operations that are more complex than those allowed
under a Small-Scale permit.This permit may require a site inspection by Forestry prior to burning.
The Cooperator may assist Forestry in distnbuting Small-Scale Bum Permits within their Primary
Response Area when applicable.
a Forestry has authority under 1 I AAC 95.445.to temporarily suspend Small and Large-Scale
permitted burning on all state,municipal and private forested lands. Forestry will announce
temporary burn suspensions by notifications on the Division of Forestry's Internet website and by
recorded telephone message at local Area Forestry offices.The announcement will specify the area
under suspension and the effective dates and time period of the suspension.Forestry will notify the
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
FD of burning suspensions,wind advisories,closures,and Red Flag Warnings through the Daily
Prepositioning Report.Additional information about weather and burning conditions may be found
at http:HI`brestry.alaska,gov/burn.Telephone notification will be made for emergencies not covered
in the Prepositioning Report.
G The Commissioner of Department of Natural Resources(DNR)may immediately close an area to the
setting of fires,smoking,use of specified approved burning devices,entry,or other use on the land when
the commissioner determines that these activities would significantly increase the fire danger.(b)An
emergency burn closure applies to all activities and on all state,municipal,and private land identified in
the closure,including burning conducted under I 1 AAC 95.412(d)(4). Forestry will announce an
Emergency Burn Closure by notification on the Division of Forestry's Internet website,local radio,and
local print media if any exist. Notices will specify the area closed,the activities restricted,and the
effective dates of closure_
• The FD may close open burning in accordance with the provisions of the local fire codes or
ordinances.
• The FD's SFO may request through their local Area Forestry Office to open,suspend or close both
permitted and/or non-permitted burning under Forestry's jurisdiction by contacting the Forestry Fire
Management Officer(FMO)by email,phone or in person.Requests of this nature will follow
Forestry policies and procedures.
I. Training Standards and Phi sisal Fitness
1. Forestry and their delegated agencies will issue National Wildfire Coordinating Group(NWGC)
Interagency Red Cards after proof of training and physical fitness.Qualifications will be
demonstrated by possession of a current,valid Red Card appropriate to the position being hired.All
personnel hired as Emergency Fire Fighter(EFF)by Forestry must meet established physical fitness
and training standards for the position hired.There will be no exceptions.
2 FD personnel assigned to a Discretionary Response within the FD's Primary and Mutual Aid
Response Area shall be certified by the FD's Chief or designee as trained and fit for the duty(s)
requested.Personnel not possessing NWCG Interagency Red Cards shall remain employees of the
FD.They are the liability of the cooperator and are not eligible to be hired as EFF.
3. For other positions, FD's will follow NWCG training and Certification guidelines under PMS 310-1.
A Consideration for fully qualified NWCG position requires attending appropriate position classroom
training,successful performance on assignments and completing an NWCG Position Task Book
(PTB).
5 Personnel shall meet all established physical fitness and training standards for these positions_
& Mutual Aid requests from other FD's follow FD certification process.
7. Forestry may assist in the training of agency personnel in preseason wildland fire protection,refresher
and pack test.
& Red card certification must be made prior to any assignments(preferably at the beginning of wildfire
season)for FD personnel assigned to Discretionary Response outside the FD'S Primary and Mutual
Aid Response Area and sent to the local Area Forestry Training Officer by May 1"of every year.
I Fire Department 1MT and National Participation
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
1. Individual FD personnel fulfilling Incident Management Team(1MT)positions,qualified or trainee are
not subject to preparedness level thresholds.As such,these resource orders will be filled accordingly
through local Area Dispatch Office.
2. Qualified FD personnel will be made available,after mutual consent of Forestry and FD Chief,for
assignments by notifying local Area Dispatch
3. In the interest of advancing FD employee experience,"trainees"may be assigned to incidents under this
agreement where FD will cover all costs except travel,food,and lodging through prior mutual
agreement of Forestry on a case by case basis.
4. On National assignments,all regular full-time FD personnel will be reimbursed at their regular FD rates
to include benefits for the hours worked.The FD will not be reimbursed for associated costs for backfill
or minimum staffing levels.
5. FD personnel must be self-sufficient;they must have the ability to provide for food,lodging,fuel and
miscellaneous maintenance for equipment.
K Fire Stores/Equipment
1. Discretionary assignment outside the Fire Response Service Area,Forestry will issue to the FD
additional supplies as needed to complete the required minimum equipment inventory. The FD will
maintain the fire equipment issued under this Agreement in an operable condition.Issued equipment
will be returned to the issuing Forestry Office upon completion of the assignment. Forestry will not
hold the FD accountable for consumable fire supplies. Upon return from fire assignment all stores
items will be returned to the local Area Forestry Warehouse.
2 FD's will outfit apparatus based on Minimum Required Equipment and Supply Table. Wildland fire
issued from FD supplies that are lost or damaged can be replaced through the State Fire Warehouse,
with appropriate Resource Order(RO)and fire number. Any lost or damaged supplies or equipment
may also be replaced by filling out the appropriate Property Loss Damage Report and submitting with
Finance Packet.
3 All personnel responding to wildland fire shall be equipped with proper personal protective equipment
as stipulated in the Division of Forestry(DOF)Policy and Procedures Manual Section 2120.This
includes a fire-retardant shirt and jeans or coveralls,helmet(non-metal),eye protection,heavy-duty
leather gloves,8"tall lace up leather boots,and a fire shelter for each person.
L Operating Procedures
1. Timekeeping:The start of the rental period begins upon passing inspection and receiving a completed
Pre-use inspection form(OF-296).Time shall be documented on the initial shift ticket. Each service call
will be documented via shift tickets to an Emergency Equipment Use Invoice,OF-286,or equivalent.
Crew Time Reports(CTR)and Equipment Shift Tickets must be signed by Fireline Supervisor.
2 Crew Time Reports(CTR)should be started for apparatus staff once equipment is inspected and placed
in service.
3 Apparatus Staffing:The FD shall furnish the required staffing as listed in Tables 1-6,for each
apparatus.The FD will ensure that the personnel provided are qualified to staff the apparatus.
• Additional FD personnel above minimum staffing levels listed in the rate table may staff the
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ALASKA DEPARTMENT OF NATURAL.RESOURCES DIVISION OF FORESTRY
apparatus. Variations from staffing levels listed in the AOP rate tables must be mutually agreed upon
by Area Forestry FMO and the FD and adjustments must be noted on the RO and documented daily
with the Equipment Shift Tickets(OF-297).
• Apparatus may be staffed below recommended minimums with approval from FMO.If staffed below
minimum it will be noted on RO at the time of hire and the rate will be reduced proportionately from
Combined Rate amount listed.
• At the end of rental agreement,the release inspection portion of the OF-286 must be performed and
completed.
• All personnel staffing apparatus will be listed legibly daily on Equipment Shift Ticket's(OF-
297)with FD status next to each name and position filled on the apparatus.(i.e.FFT1,FFT2,
ENOP)(example:Jane Smith FFTI)
A Transportation of Apparatus:Apparatus shall be delivered,at Forestry's expense,from point of hire to
the work site(incident)and returned to the point of hire.
5 Performance and Direction of Work:The FD staff are always responsible for the safe and efficient
operation of apparatus and may refuse to work in a situation:
• exceeding FD staff ability
• that exceeds the capability of the apparatus
• that may result in damage to the apparatus
The FD staff receive work assignments from and perform work under the general direction of Forestry.
In the event Forestry terminates an operator for cause,replacement FD staff may be requested from the
FD.A performance evaluation will be completed for each operator-apparatus.
ti Servicing and Repairs:The FD is responsible for the cost of all servicing to include providing and
maintaining the apparatus with fuel,oil, lubricants,filters,and other operating supplies to maintain the
apparatus in a safe operating condition. It is the responsibility of the FD staff to determine that the fuel
used is the proper fuel for the apparatus.Forestry will provide fuel or reimburse fuel receipts once
apparatus is placed on RO.Fuel receipts should be submitted during invoice process.
7. Tools.Spares.and Accessories: The FD staff are responsible,always,for tools,spares,and accessories
belonging to the FD and shall secure them in the apparatus if possible. Items that cannot be so secured
may be placed in a Forestry-designated storage area,if available.
8. Required Equipment:The FD agrees to furnish apparatus,except command vehicles,with the following
equipment:
• All apparatus listed in the Online Application System(OLAS)will be accompanied by a complete
vehicle inventory in hard copy format.
• All fire apparatus resource ordered as part of an Engine Task Force.Strike Team are required to
carry structural firefighting equipment necessary to conform with FD Standard Operating
Procedures and are required to carry the following minimum equipment upon leaving for the
incident. These items will be supplied by Forestry upon request of the FD and shall be returned to
the same Area Forestry Warehouse upon completion of the assignment.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Minimum Equipment and Supply Tables
ea. 100' length of 1%2"hose(Forestry) I ca. Fire Shelter per seat
ea. I"nozzles to ft 1"hose I ea. EFF bag per Firefighter
ea. 1%2"nozzle to fit I %2"hose I ea. Radio w Clam Shell& Batteries
ea. 100' length of I"hose(Forestry) 24 ea.AA battery
1 ea. Shovel 3 ea. Pulaski
1 ea. 1'/2"NHxI%2 NH double female 1 ea. First Aid Kit,Crew, Belt Type
1 ea. 1%2"NHx 1%2 NH double male 2 ea. Backpack pump(FEDCO)(empty)
ea. 1'/z"NHxI"NPSH(female-male) 2 ea.Cases MBE's
I ea. I"NPSH xl'/2"NH (female/male) 2 ea.Cubitainer Water
ea. 1%2"NH x 1 %2"NH x 1 %2"NH 2 ea.Pack of fusees(10 ea.pk)OR
1 ea. Hose clamp for I"and 1%2"hose I ea.Drip torch w 5 gallons drip torch fuel
I ea.Portable Tank, 1500 gallons or larger(Water Tenders only,all types)
9 Apparatus Loss Damage or Destruction: Equipment furnished under a contractual agreement with
Forestry may be subject to extreme environmental and/or strenuous operating conditions which could
include,but are not limited to,unimproved roads,steep,rocky,brushy,hilly terrain,dust,heat,and
smoky conditions.Thus,what is considered normal wear and tear under any agreement with the State
for fire suppression or other all-risk incident actions is more than what equipment is subjected to under
normal highway operations.Wear and tear include worn or cracked tire tread on the running surfaces,
chips and scratches to the vehicles painted and other surfaces;small dings and scratches to the bumpers,
and surface chips and scratches to the vehicle's windshield,glass,and mirrors.
• If the FD wishes to file a claim for non-Forestry provided equipment,a State Property Loss/Damage
Report documenting lost,stolen,or damaged equipment not arising from the above conditions or as
the result of negligence on the part of Forestry must be completed and submitted to the State within
thirty days of demobilization. Incomplete or unsupported claims will be returned to the FD for
further information and/or documentation.
In the event damage or destruction occurs because of negligence on the part of the State,Forestry's
liability is limited to the lesser of the actual repair costs or market value.Forestry is not responsible
for the costs of loss or physical damage to FD's equipment due to negligence on the part of FD's
personnel,for indirect damages such as loss of use or lost profits,or for wear and tear.
State Property Loss/Damage Report forms and claims procedures may be found in the Alaska
Incident Business Management Handbook(AIBMH),Chapter 11,Contractor and Employee
Property Claims.
• Loss,Damage or Destruction claims will not be accepted without Post Inspection documentation
from the incident.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
1Q Accessories for Apparatus:All apparatus must have seat belts for all occupants,three portable emergency
reflectors,one 5-lb.functional ABC fire extinguisher,and any additional accessories as specified in the
AOP.
IL Travel.Meals and Lodeine:Travel time between the point of hire and the incident is reimbursable.
Forestry will either pay per diem at established State of Alaska,rates or provide meals and lodging for
FD employees on assignment away from their Primary Fire Response Service Area.
Compensable meal periods-Personnel assigned to the fire may be compensated for their meal period if
all the following conditions are met:
The fire is not controlled, and
The Operations Section Chief decides that it is critical to the effort of controlling the fire that
personnel remain at their post of duty and continue to work as they eat,and
• The compensable meal break is approved by the supervisor and documented on the CTR and/or
Shift Ticket at the next level.
• '2 hour lunch must be taken while in travel status over eight hours(unless superseded by the FD'S
collective bargaining agreement.)
In those situations,where incident support personnel cannot be relieved from performing work and
must remain at a post of duty,a meal period may be recorded as time worked for which
compensation shall be allowed and documented on the CTR/Shift Ticket in"Remarks"section as
"No lunch taken due to uncontrolled fire line". If meal break is not documented on the CTR or
Shift ticket,the break will be automatically deducted by the State.(unless superseded by the FD'S
collective bargaining agreement.)
M Fatigue Management:FD personnel hired as EFF or FD staff will follow SOA work rest guidelines. To
maintain safe and productive incident activities,personnel must appropriately manage work and rest
periods,assignment duration and shift length.
Personnel should receive adequate time off to safely perform the essential functions of their positions.
The following is established to promote safety,limit fatigue,and reduce work-related injuries while
adhering to specific bargaining unit contract provisions.
• 2 to 1 Work-Rest Ratio
• Requires at least 1 calendar day off in 14 Days or 2 calendar days off in 21 days
• Provide for Meal Breaks(unless superseded by FD'S collective bargaining agreement)
• On travel days,employees should be at home or in a hotel for the night by 22:00 HRS.
Drivers are limited to driving 10 hours/day in a 1 b-hour shift.
For complete Fatigue Management Policy Reference: Dept.Natural Resources,Division of Forestry,
Policy and Procedures Manual,2100 Wildland Fire Safety.
U Rate Definitions: FD's may choose between two options for rates,Standard or Combined Daily Rate.
Standard Daily Rate(Apparatus and personnel are invoiced separately).
Standard Daily Rate is commonly used for assignments with minimal personnel rotation or long
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
duration(up to 14 days away from home station).The Standard Daily Rate has separate rates for
apparatus and personnel,(see Tables I through 3).
• Firefighter pay rates are based on actual FD pay rate or EFF skill-based pay rate.
• Administrative fees may be assessed for FD personneI.
Combined Daily Rate(Apparatus with Personnel in one rate):
Combined Daily Rate is commonly used for FD's that rotate personnel frequently(daily)on apparatus.
This is tracked using the Emergency Shift Ticket(OF-297)only.The Combined Daily Rate includes a
single established rate for both the apparatus and personnel,(See Tables 4 through 6).
• All apparatus personnel remain FD employees,as single rate for both apparatus and personnel.The
FD shall furnish the required minimum staffing as listed in the Combined Daily Rate tables.The FD
will ensure that the operator'personnel are qualified to operate the apparatus.
• FD's will not be allowed to invoice for administrative fees when using the Combined Daily Rate.
• Under the Combined Daily Rate,all FD resources will be tracked on the Emergency Shift Ticket
(OF-297)and paid via the Emergency Equipment Use Invoice(OF-286)
14 Personnel Pay Rates: FD staff will be paid for all hours they are on-shift at the appropriate hourly rate
of pay.Note:personnel may be on a shorter or longer shift than the apparatus to which they are
assigned.The number of FD staff listed on the rate charts is the minimum required staffing.Any
changes to standard staffing will be agreed to in the AOP and document on RO's.No additional
personnel will be paid by Forestry unless resource ordered.
Hourly Rates for FD employees by position only,will be established when the AOP is signed. FD's
will provide a position qualification list with hourly rates to Forestry.No private information will
be included in this list.This list will be used for cross reference at the time of invoice,for FD employee
name,position on apparatus and hourly rate.
Example:
Position Hourly Rate Backfill Overtime Hourly Rate
Non-Supervisory,
$27.82/Hour $35.42/Hour
Structural Firefighter,Advanced
Driver/Operator/Engineer $33.14/Hour $41.23/Hour
15 Backfill: Forestry will reimburse backfill overtime costs only. Forestry only pays for the overtime
above what the regular salary would have been for the employee(s)deployed. Backfill reimbursement
will be approved only when the FD is required to supply a firefighter at their station to comply with
Fire Department policy,municipal ordinance,or union contract.
16 Administrative Rate:Forestry will not pay administrative fees more than 13.5%.
• The administrative rate is only applied to the personnel cost,not the total invoice. As a cost
containment measure,higher paid FD's shall be considered for release first.
17. Apnaratus Pay Rates:Apparatus rates have been determined by Forestry for all categories,types,and
classes of Apparatus and are included in the OLAS. OLAS is used by the FD to register or list their
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
apparatus and by the dispatcher and others to search for and hire Apparatus.Any FD using rates that are
non-compliant with Forestry specified rates will normally be the last hired and the first released. The
link to OLAS is https:-dnr.alaska,gov olas. Rates are also listed in Tables I through 6.
• Non-apparatus equipment rates have been determined by Forestry for all categories,types,and
classes of equipment and are included in the OLAS.Any equipment or vehicle owned by the FD
and not reflected in the Apparatus Rate Tables,will be paid at the rates shown in Chapter 6 of the
AIBMH and OLAS.Any FD using rates that are non-compliant with Forestry specified rates will
normally be the last hired and the first released.
• Non-apparatus equipment needs to be registered on the"Vendor"entry tab of OLAS prior to hire.
Non-apparatus includes but not limited to heavy equipment,tracked vehicles,ATV/UTV, sedans or
trucks,boats,generators,aviation crash and rescue trucks,chainsaws,portable pumps,light towers
and Ambulances.
• Each shift for apparatus or equipment must be documented on an Equipment Shift Ticket(OF-297)
and must be signed by the FD's personnel and the supervisor on the incident as the duly authorized
representative for certification as to the number of hours or other units of pay earned. Hours shall
consist of the period working(assigned),ordered standby,or compensable travel time.
• All personnel staffing apparatus will be listed legibly daily on Equipment Shift Ticket's(OF-
297)with FD status next to each name and position fiIled on the apparatus.(i.e.FFTI,FFT2,
ENOP)(example:Jane Smith FFTI)
• Apparatus pay rates will be based on resource type ordered.If agreed to by both the FMO and Fire
Chief prior to hire and documented on RO at the time of hire as a change,a different apparatus may
be substituted.
• All apparatus pre and post inspections can be performed at local Area Forestry Office or on incident
if apparatus leaves directly from station directly to assignment.
• A Mobilization Finance packet will be given to each apparatus at the start of the hiring process.
Upon completion of an assignment a Demobilization Finance Packet will need to be submitted to
the local Area Administrative staff.
The incident or dispatch office will compile the amount earned on the Emergency Equipment Use
Invoice(OF-286)which both parties will sign to show concurrence of the amount due the FD at the
time of release from assignment.OF-288s will be posted for FD staff by the incident or Area.
Ix Rate Calculations:The rates are calculated for Interagency use based on the Consumer Price Index
(CIP)for Anchorage.The rates are fair and reasonable for apparatus or equipment in generally new and
good operating condition.Rates are effective pending any modifications resulting from the previous
fiscal year,directives,and/or changes in the applicable Service Contract Act Wage Determination
(SCA)or marketplace realities.
Rates are reviewed annually for OLAS,CFPA,AOP and the AIBMH.
+ Rates are reviewed by SOA and Federal Interagency partners.A fair market rate that is allowable
under all(State of Alaska&Federal partners)agency procurement policies is adopted.
• Daily rates may fluctuate between annual changes.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Invoice Matrix
Invoice Matrix:Apparatus and Personnel Billing
Invoice for Additional Invoice
Use TABLE's for Invoice for Invoice for DOF Billable
specific rates Apparatus FD Staff Technicians or Documentation
EFF Personnel Items***
Apparatus Only YES NO NO Refurb**andincidentals
Refurb**and
Apparatus w:FD YES YES NO* incidentals,FD staff(ia.
Staff only Dept rates and Admin
Fees
Apparatus Rcfurb**and
w/Mixed FD and YES NO*YES,For FD incidentals,FD staff
DOF.1E1`17 staff only Dept rates and Admin
Personnel Fees
Apparatus w`All Refurb**and
DOF'EFF YES NO NO*
incidentals
Personnel
Non-apparatus YES,
equipment or Equipment NO NO Incidentals.
vehicles Shift Tickets
Federal Excess
Personal Property YES,@ 66% **** **** Refurb** and
(FEPP)Apparatus of Daily Rate incidentals
Only
Rcfurb**, incidentals
Combined Daily YES,invoice NO,personnel Equipment Shift
Rate includes cost included NO Tickets(OF-247),
personnel in rate Emergency Equipment
Use Invoice(0E-286)
*EFF are managed by SOA,no invoice from FD is needed.
**Refurb rate based on length of time on assignment,4 hours for an assignment of 10 days or less,8
hours for an assignment greater than 10 days.
***Not all inclusive,additional documentation may be required.Claims packets need to be included
but not invoiced.(i.e. Per Diem if approved,fuel,maintenance)
****For FEPP Staffing follow procedures in all non-FEPP Apparatus categories in the matrix.
Apparatus rental rates include routine maintenance; normal wear and tear(minor scratches,chips and
scratches in windshield,punctured or flat tires etc.);insurance;and other pertinent overhead expenses.
Rental rates will not exceed the rates listed below(Tables 1-6).Federal Excess Personal Property
(FEPP)apparatus provided by a FD will be paid 66%of the normal rate.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
1% For fractional days at the beginning and ending time under hire,payment will be based on 50 percent of
the Daily Rate for periods less than eight hours.To clarify,apparatus initially hired after 1600(4:00
pm)shall receive half the daily rate for the first day of hire,and apparatus released back to the point of
hire before 0800(8:00 am)on the last day of hire shall receive half the daily rate for the final day of
hire.
24 For shifts under hire or assignment between the first and last, the FD shall be paid at the daily rate,if
the apparatus is operable and available the entire shift.A shift is the hours worked as stated by the
Incident Action Plan and/or as determined by the dispatching office.
21. If the apparatus is inoperable or unavailable during an on-shift period,this will be considered down
time and charges will not accrue.Payment will be based on the hours the apparatus was operational
during the assigned shift as documented on the shift ticket versus the designated shift times shown on
the Incident Action Plan(IAP). If the apparatus was not operational for the full shift,the deduction from
the daily rate is calculated by converting the length of shift from the IAP to determine the hourly rate
and deducting pay for the total hours the apparatus was non-operational,i.e.,daily rate_#hours of shift
in IAP=hourly rate to be deducted.
2L Invoicing:For invoicing include apparatus and FD staff on the same invoice.If a new RO is created to
transfer assignments,a separate invoice should be done.
Examples for apparatus under both Standard and Combined Daily Rates:
• Example#1 -The apparatus spends 7 days on Incident A and is then transferred to Incident B with
a new RO for 7 days.Two separate invoices need to be submitted in one package.
Example#2-If the apparatus stays on one incident the whole time,one invoice with personnel and
apparatus may be submitted.
• Example#3 The apparatus goes to Incident C for ten days and returns home for a break in service.
If the apparatus is then RO to the same or a different incident,separate invoices need to be
submitted.
Following these examples will speed up the payment cycle and reduce billing errors.
23. The Area Forester or designee has the authority to correct or change the invoice in case of
accounting errors or needed additions or subtractions from invoice,or if the FD chose the
improper category,type,class or rate in OLAS.
24 Insurance:The FD must carry and maintain motor vehicle liability insurance as required by AS
28.22.01. In the case of the FD staff being hired by the State as an EFF,the State covers Worker's
Compensation and potential liability based on apparatus operations in response to and operation on a
wildland fire. In the case of the FD's staff remaining an employee of the FD,the FD must carry and
maintain Worker's Compensation coverage as required by AS 23,30.045.
25 Evaluations:All FD Engines will be evaluated by the incident supervisor and the evaluation form will
be included in the documentation packet upon release from the incident.
26, Refurb/Rehab: With the local Area Forester's approval,FD's are allowed up to 4 hours of refurb for
an assignment less than or up to 10 days and up to 8 hours of refurb for an assignment longer than 10
days for refurb and rehab of their equipment.
n Documentation Requirements for Assignments
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
One(1)copy of each of the following documents is required for Out-of-Area Assignments.
• Mobilization packets will be created at the local Area Dispatch office.
• Prior to inspection Documentation package will be reviewed with Area Dispatch and FD.
Finance Packet Matrix
Mobilization Finance Package Demobilization Finance Package
Packet received upon successful inspection. Maintained Turn completed packet in at completion of assignment.
for duration of assignment.
This Finance Packet needs to stay with apparatus This Finance Packet needs to be turned in at the end
and used at check-in on the incident. of an assignment to the local Area Administrative
staff.
*Fire Department Position Rates Sheet *Fire Department Position Rates Sheet
*Apparatus Inventory Sheet(FD Equipment) *Apparatus Inventory Sheet(FD Equipment)
Resource Order Resource Order: Multiple RO's will be needed when
re-assigned to different Incidents
Billing Type(Standard Daily Rate w/FD,EFF or Billing Type(Standard Daily Rate w/FD,EFF or
Mixed personnel:Or Combined Daily Rate) Mixed personnel:Or Combined Daily Rate)
Emergency Equipment Rental Agreement(OF-284): Emergency Equipment Rental Agreement(OF-284):
Current Annual Operating Plan-AOP Current Annual Operating Plan-AOP
Current Cooperator Fire Protection Agreement-CFPA Current Cooperator Fire Protection Agreement-CFPA
Pre-Hire Inspection Checklist(OF-296) Pre&Post Hire Inspection Checklist(OF-296)
Initial Equipment Shift Ticket Book(OF-297) Completed Equipment Shift Tickets(OF-297)
Blank Contractor Evaluation Completed Contractor Evaluation
Crew Time Report Book(SF-261) Completed OF-288,Emergency Firefighter Time
Report
*Crew Manifest with Contact information *Crew Manifest with Contact information
Emergency Equipment Use Invoice(OF-286)::
Claims Documentation,if applicable
Any additional receipts/documentation for reimbursable
expense accrued on assignment.
*Responsibility of FD to provide at the time of hire to the local Area Dispatch.
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
2& Rate Tables.
• Standard Daily Rate: tables 1-2 are for FD Apparatus only. Table 3 is Command Vehicle rate.
• Combined Daily Rate:tables 4-5 are for FD Apparatus and Personnel combined rate.Table 6 is
Command Vehicle rate.
Table 1-STANDARD DAILY RATE:Table for Water Tender Types,Rates&Minimum Requirements
Water Tender Types
Rates& Components Support Tactical
(excludes personnel costs) Si S2 S3 TI T2
Daily Rate $1,950 $1,630 $1,300 $1,630 $1,300
Hourly Rate for refurb $170 $145 $120 $l 70 $145
ank Capacity(gal) 4000 2500 1000 2000 1000
Pump Min. Flow(GPM) 300 200 200 250 250
t Rates Pressure(psi) 50 50 50 150 150
Max. Refill Time(minutes) 30 20 15 - -
Pump and roll - - - Yes Yes
Personnel minimum I I 1 2 2
Page 16 of 22
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Table 2-STANDARD DAILY RATE:Table for Engine Types,Rates&Minimum Staffing Requirements
Rates&Components StructureApparatus Wlldland Apparatus
(excludes personnel costs) 1 2 3 4 5 6 7
Daily Rate $2,840 $2,680 $1,785 $1,545 $1,265 $1,070 $860
Hourly Rate for refurb $285 $275 $180 $165 $145 $130 $1 15
Tank minimum capacity 300 300 500 750 400 150 50
(gal)
Pump Min Flow(GPM) 1000 500 111 50 50 30 10
Rated pressure(psi) 150 150 250 100 100 111 100
Hose(feet)2 1 2 inch 1200 1000 - - - - -
Hose(feet) 1 1 2 inch 400 500 1000 300 300 300 -
Hose(feet) I inch - - 500 300 300 300 200
Ladders per NFPA 1901 Yes Yes - - - -
Master Stream 500 GPM Yes - - - - - -
Min
4-Wheel Drive Required - - Yes Yes Yes Yes Yes
Personnel(minimum) 3 3 3 2 2 2 2
Table 3-STANDARD DAILY RATE:Table for Command Vehicles&Minimum Staffing Requirements
COMMAND VEHICLE RATE
(Excludes personnel costs)
Daily Rate $545
Hourly Rcfurb $70
Personnel 1,may be hired as vehicle only
Page 17 of 22
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Table 4-COMBINED DAILY RATE:Tables for Water Tender Types&Minimum Staffing
Requirements
VN'atcr Tender Types
Rates&Components Support Tactical
(includes personnel costs) SI S2 S3 T1 T2
Daily Rate $2,365 $2,045 $1.715 $2.370 $2,040
Hourly Rate for refurb $170 $145 $120 $170 $145
Tank Capacity(gal) 4000 2500 1000 2000 1000
Pump Min. Flow(GPM) 300 200 200 250 250
t Rates Pressure(psi) 50 50 50 150 150
Max. Refill Time(minutes) 30 20 15 - -
Pump and roll - - - Yes Yes
Personnel minimum 1 1 1 2 2
Page 18 of 22
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Table 5-COMBINED DAILY RATE:Tables for Engine Types, Rates&Minimum Staffing
Requirements
Rates& Components Structure Apparatus Wildland Apparatus
(inchides personnel costs) 1 2 3 4 5 6 7
Daily Rate $4,005 $3,845 $2,525 S2,285 $2,005 $1,810 $1,600
Hourly Rate for refurb $285 S275 $180 $165 $145 $130 S 115
Tank minimum capacity 300 300 500 750 400 150 50
(gal)
Pump Min Flow(GPM) 1000 500 150 50 50 30 10
Rated pressure(psi) 150 150 250 100 100 100 100
Hose(feet)2 1/2 inch 1200 1000 - - - -
Hose(feet) 1 1/2 inch 400 500 1000 300 300 300 -
Hose(feet) 1 inch - 500 300 300 300 200
Ladders per NFPA 1901 Yes Yes -
Master Stream 500 GPM
Min
Yes
4-Wheel Drive Required - - Yes Yes Yes Yes Yes
-T
Personnel(minimum) 3 3 3 2 2 2 2
Table 6-COMBINED DAILY RATE:Tables for Command Vehicles&Minimum Staffing Requirements
COMMAND VEHICLE RATE
(includes personnel costs)
Daily Rate $960
Hourly Refurb $70
Personnel I
Page 19 of 22
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ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
29. Command Vehicles: When ordered by Forestry,command vehicle rates will be applicable when an
individual in any of the following positions uses the vehicle Command Vehicles must meet the following
criteria and come equipped with the following equipment:
• Four Wheel Drive
• Seating for 3 Persons
• First Aid Kit
• Fire Extinguisher
• Emergency Lighting
• Field Programmable Radio
When ordered by Forestry,command vehicle rates will be applicable when an individual in any of the
following positions uses the vehicle:
• Incident Commander
• Branch Director
• Water Handling Specialist
• Operations Section Chief
• Division/Group Supervisor
• Fire Chief`Designee
• Structure Protection Specialist
• Strike Team/Task Force
X Ambulance:There are two Types of ambulances: Basic Life Support(BLS)and Advanced Life Support
(ALS).The ambulances are owned and staffed by a Fire Departments,Emergency Response agency,
vendor or sometimes large hospitals.The difference between BLS and ALS ambulances is the ALS
ambulance is equipped with higher trained medical personnel,an EMT and a paramedic as a minimum
certification level. The BLS ambulance is staffed with two EMTs as a minimum certification level. The
price of the personnel is included in the ambulance daily rate. Both types of ambulances are required to
be staffed with a minimum of two personnel and one will serve as a driver.The State provides fuel for
the ambulance and the owner or sponsoring agency will provide all medical supplies.The ambulances
are listed under the Other Support Items in OLAS.
• All vendor ambulance service personnel must have meet State of Alaska specific certifications or
reciprocity requirements.
• All ambulance personnel must meet all scope of practice requirements(medical sponsorship may be
required for highly trained and qualified medical personnel)
• Daily Rates are based on one 24-hour period of hire.Personnel changes during this 24-hour period
are the fiscal responsibility of ambulance owner.
• FD ambulances are not considered"apparatus",they are list on the non-FD or Vendor side of OLAS.
• Refurb Rates used for FD equipment only. Refurb Rate requirements follow the same policy as FD
apparatus.
Page 20 of 22
119
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Table 7-Ambulance Daily Rate
AMBULANCE DAILY RATE
(with staff and fully supplied)
Type Advanced Life Support(ALS) Basic Life Support(BLS)
Daily Rate $3500 $2500
Hourly Refurb 1 $125 $125
31. Work lace Conduct: The State of Alaska is au equal opportunity emplover and does trot discriminate in
employment on the basis of race, color, religion, se-r, national origin,age, disability, marital status,
changes in marital status,pregnancy, and parenthood. This includes behavior such as making threats,
abusive language,slurs,unwelcome jokes,teasing and other such verbal or physical conduct.Creating a
hostile work environment will not be condoned.This includes verbal or physical conduct of a sexual
nature,making unwelcome sexual advances or requests for sexual favors,and unreasonably interfering
with the work of others.
CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY,AND
VOLUNTARY EXCLUSION(49 CFR Part 29):The bidder/offeror certifies,by submission of
this proposal or acceptance of this contract/agreement, that neither it nor its principals are
presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily
excluded from participation in this transaction by any Federal department or agency.It
further agrees by signature on this agreement to include this clause without modification in all
lower tier transactions,solicitation,proposals,ticontracts and subcontracts.Where the
bidder/offeror/contractor or any lower tier participant is unable to certify to this statement,it
shall attach an explanation to this agreement.
I certify that I have read and agree to the conditions and rates contained on this form.
This document supersedes all prior versions of this agreement.Earlier versions must be
deleted/destroyed and replaced with this document.
Page 21 of 22
120
ALASKA DEPARTMENT OF NATURAL RESOURCES DIVISION OF FORESTRY
Annual Operating Plan
Signatures
For State of Alaska,Department of Natural Resources,Division of Forestry
Area Forester Date
Fire Management Officer fate
For Cooperator Fire Department
Fire Chief or Designee fate
t.,1• 6 � 2�Zo
C---4ruU&Ci6 Aeprcs a Date
Page 22 of 22
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