HomeMy WebLinkAbout07272020 City Council Packet Seward City Council
Agenda Packet
� SILYER S�
S�� LION
EB
65re
nNwuu
AUGUST 8 - 16, ZOZO
SIWARD, AUSKA
Monday, July 27, 2020
City Council Chambers Beginning at 7:00 p.m.
PUBLIC NOTICE
TEMPORARY PROCESS FOR
CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY
AT JULY 27, 2020 SEWARD CITY COUNCIL MEETING
The Seward City Council will hold a Virtual Regular Meeting on Monday, July 27, 2020.
Because the City of Seward is currently experiencing a declared public health emergency due to
Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and
Public Hearing Testimony has been created.
On the July 27 agenda, there will be ONE public hearing item regarding
Emergency Ordinance 2020-009. If you wish to provide testimony about the
ordinance, you MUST do that during the public hearing testimony, NOT
during citizen comments. For ALL OTHER TOPICS, this is done during
citizen comments. Please indicate whether you want to speak during the
FIRST citizen comments, the public hearing, or the SECOND citizen
comments.
How To Submit Your CITIZEN COMMENTS or PUBLIC HEARING TESTIMONY
1. Email your WRITTEN comments to clerkgcityofseward.net no later than 2:00 p.m. on
Monday, July 27, 2020.
• Identify whether you want your comments READ ALOUD at the meeting or EMAILED
to council upon receipt. In response to your email, you should expect to receive a
verification email from the clerk confirming the method of delivery — if you do not
receive this email,please call the clerk at 224-4045.
• Comments requested to be read aloud will be delivered verbally to council by the City
Clerk at the appropriate time during the meeting. If your written comments pertain to
Emergency Ordinance 2020-009, they will be read during the public hearing testimony.
2. If you wish to be called on the telephone during the meeting to provide your comments
TELEPHONICALLY, send an email request to the City Clerk along with your contact
information to clerkgcityofseward.net, including your full name and the telephone number
you wish to have called.
• The clerk must receive your request no later than 2:00 p.m. on Monday, July 27, 2020.
• Identify whether you wish to be called during the FIRST or SECOND citizen comment
period, or both; or, the PUBLIC HEARING item.
• If you wish to be contacted for the first Citizen Comment period, please be prepared to
answer your phone starting at 7:00 p.m.
• If you wish to be contacted for the second Citizen Comment period, there is no estimate
of time to expect the call. In response to your email, you should expect to receive a
-116j,
verification email from the clerk—if you do not receive this email, please call the clerk at
224-4045.
• All Citizen Comments will be timed and limited to three minutes (first period) or five
minutes (second period). The telephone number will be called ONE time; if there is no
answer, the clerk will move on to the next citizen.
THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING.
How To Virtually ATTEND The Meeting
1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type
"City of Seward Alaska" into the search bar.
2. Listen on the radio. Tune to KIBH-FM 91.7
3. Watch on television. Tune into GCI Cable Channel 9.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
M-AmedcaC I
�® Please silence all cell phones darning the meeting
July 27, 2020 7:00 p.m. Council Chambers
Christy Terry 1. CALL TO ORDER
Mayor
Term Expires 2022 2. PLEDGE OF ALLEGIANCE
Sue McClure 3. ROLL CALL
Vice Mayor
Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have
Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes
Council Member per speaker and 36 minutes total speaking time for this agenda item.]
Term Expires 2021
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent
Agenda items are not considered separately unless a council member so requests.
Council Member In the event of such a request, the item is returned to the Regular Agenda]
Term Expires 2021
6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Dale Butts
Council Member A. Proclamations and Awards
Term Expires 2022 1. Recognizing the Little League Field Refurbishment
Volunteers ............... .................................. Pg. 4
Tony Baclaan 2. Founder's Day ............ ............................ ... Pg. 5
Council Member
Term Expires 2022 B. City Manager Report ....................................... Pg. 6
Julie Crites C. City Attorney Report ...................................... Pg. 17
Council Member
Term Expires 2020 D. Other Reports and Announcements [Reports must be submitted to
the city clerk no later than noon on the Tuesday preceding the Monday
meeting for inclusion in the packet.Five(5) minutes speaking time will be
allowed for each report.]
Scott Meszaros 1. Chamber of Commerce Report ...................... Pg. 19
City Manager
E. Presentations -None
Brenda Ballou
City Clerk
Holly Wells
City Attorney
City of Seward, Alaska Council Agenda
July 27, 2020 Page I
1
7. PUBLIC HEARINGS
A. Ordinances for Public Hearing and Enactment
1. Emergency Ordinance 2020-009, Temporarily Adopting City Council Emergency
Regulations Ordering The 50% Capacity Of City-Owned Campgrounds, Prohibiting
Gatherings Of More Than 20 Persons, Requiring Facial Coverings Inside Buildings
Open To The Public, And Limiting Eating Establishments, Bars, And Retail Stores
To 75% Capacity Indoors In Response To The Rapid Increase In COVID-19 Cases
Within The City Of Seward. ............................................................ Pg. 23
8. UNFINISHED BUSINESS
A. Items Postponed from Previous Agenda
A. Discuss the Forest Acres Basketball Court Project. This item was postponed from July
13, 2020. ................................................................................. Pg. 27
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2020-057, Authorizing Support For Hoops For Seward To Pursue
Private, State, And Federal Funding For Remodeling Forest Acres Basketball
Court. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ....... ... ... ... ..... Pg. 32
*2. Resolution 2020-058, Authorizing A Twelve-Month Contract With Crossmatch
(HID Global) For A Complete Biometric Solutions Package With Capture Devices,
Software, And Management Tools, In The Amount Of $2,006, And Appropriating
Funds. ..................................................................................... Pg. 36
3. Resolution 2020-059, Accepting A Designated Legislative Grant Agreement From
The Alaska Department Of Commerce, Community, And Economic Development
(DCCED) In The Amount Of$440,306 For The Mitigation Of COVID-19 Effects At
The Cruise Ship Terminal, And Appropriating Funds. ............................. Pg. 40
*4. Resolution 2020-060, Authorizing The City Manager To Enter Into A Purchase
Agreement With SHI For The Purchase Of Dell Servers And Storage Systems In The
Amount Of$74,388.36, And Appropriating Funds. ............................... Pg. 60
B. Other New Business Items
*1. Approval of the July 13, 2020 City Council Regular Meeting Minutes. ...... Pg. 65
*2. Approval of the July 15, 2020 City Council Special Meeting Minutes. ....... Pg. 75
*3. Appoint Carl Hughes and Laura Schneider to the Port & Commerce Advisory Board
with terms expiring in July, 2023. .................................................... Pg. 81
10. INFORMATIONAL ITEMS AND REPORTS [No Action Required]
A. City Clerk's Report on Public Records Requests through July 21, 2020 .... Pg. 83
B. June, 2020 City and Providence Financials ...................................... Pg. 85
City of Seward, Alaska Council Agenda
July 27, 2020 Page 2
2
C. Deputy City Clerk's Memo Announcing Historic Preservation Commission Facebook
Page ....................................................................................... Pg. 140
11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5)
minutes per speaker.]
12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
13. ADJOURNMENT
City of Seward, Alaska Council Agenda
July 27, 2020 Page 3
3
PROCLAMATION
WHEREAS, on May 18, 2020, community volunteers and city employees joined
together with Seward's youth, Metco Alaska LLC,and Ascension Construction Company to
upgrade the Little League Field; and
WHEREAS, Metco Alaska donated 11 loads of gravel, as well as use of their loader,
grader, and dump truck; and
WHEREAS,Ascension Construction Company donated the use of their skid steer, mini
excavator, and a compactor; and
WHEREAS,the visitors and citizens of Seward will be able to enjoy the Little League
Field for many years to come, thanks to the efforts of these community volunteers.
NOW THEREFORE, I,Christy Terry, Mayor of the City of Seward,Alaska,do hereby urge
all citizens of Seward to join me in recognizing:
Ascension Construction Company, Jamie Frederickson,
Drew Barlow Ed Hartman,
Kristel Barlow, MetCo Alaska, LLC,
Jake Cinereski, Cole Petersen,
Brandon Davis, Jordan Rymer,
Bart Elhard, Nate Smith,
Isaac Elhard, Seward's youth,
and City of Seward employees
for their hard work and dedication to making the Little League Field safe and enjoyable for
both present and future generations.
Dated this 27t"day of July, 2020. THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
4
PROCLAMATION
WHEREAS, ON AUGUST 28, 1 903, 83 MEN, WOMEN, AND CHILDREN, ARRIVED AT
RESURRECTION BAY ON THE STEAMER, THE SANTA ANA: AND
WHEREAS, ABOARD THIS STEAMER WERE TWO BROTHERS, JOHN AND FRANK
BALLAINE, WHO ARRIVED ON THE LOWELL HOMESTEAD; AND
WHEREAS, THE BALLAINE BROTHERS ENVISIONED A RAILROAD TO THE INTERIOR
OF ALASKA WITH A COASTAL HEADQUARTERS; AND
WHEREAS, THE SETTLERS CLEARED THE TOWNSITE, ERECTED BUILDINGS, AND
BEGAN THE CONSTRUCTION OF THE ALASKA CENTRAL RAILROAD. LATER TO BECOME
THE ALASKA RAILROAD; AND
WHEREAS, JOHN BALLAINE BESTOWED UPON THE NEW TOWN THE NAME
SEWARD, 1N HONOR OF WILLIAM H. SEWARD; PRESIDENT LINCOLN'S SECRETARY OF
STATE WHO NEGOTIATED THE PURCHASE OF ALASKA FROM RUSSIA IN 1867, AND WAS
LATER PRESIDENT ANDREW JOHNSON'S SECRETARY OF STATE; AND
WHEREAS, THE LANDING DATE OF AUGUST 28, 1903 IS REMEMBERED AS
SEWARD`S FOUNDER'S DAY.
NOW THEREFORE I, CHRISTY TERRY, MAYOR OF THE CITY OF SEWARD, ALASKA,
DO HEREBY PROCLAIM TUESDAY, AUGUST 4, 2020 AS:
FOUNDER'S DAY
DATED THIS 27T11 DAY OF JuLY, 2020 THE CITY OF SEWARD, ALASKA
HRISTY TERRY, MAYOR
5
CITY OF SEWARD Scott Meszaros
P.O. BOX 167 Ph: (907) 224-4047
SEWARD, AK 9966 Fax: (907) 224-4038
MANAGER'S REPORT
JULY 27, 2020
The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since
the last council meeting:
7/7/2020 Electric Professional services- $30,000
interim manager of utility
7/16/2020 Police Installation of camera $7,000
equipment in all vehicles
7/16/2020 Clerk Recodification per RES $6,050
2020-040
City of Seward Personnel Transactions
Prepared by Tammy Nickell,City of Seward Personnel Officer
Separations: Department: Date of Separation:
None
New Hires: Department: Date of Hire:
None
Available Full Time Positions: Department: Position Status:
Corrections Officer Police Advertising Since 11/29/2018
Patrol Officer Recruit Police Advertising Since 1/27/2020
Recreation Assistant SPRD Advertising Since 2/24/2020
Harbor Admin Assistant Harbor Advertising Since 4/24/2020
Finance Director Finance Advertising Since 4/28/2020
Accounting Tech II Finance Advertising Since 5/14/2020
Building/Fire Inspector Fire Advertising Since 5/27/2020
Police Dispatcher Police Advertising Since 5/29/2020
Manager Electric Utility Administration Advertising Since 6/11/2020
Campground Coordinator SPRD Advertising Since 6/22/2020
Available Seasonal Positions: Department: Position Status:
None
6
HARBOR:
• The 50-ton and 330-ton lifts have slowed down
• Cable replacements are being done for the 330-ton lifts
• The entire harbor crew is working as we are adjusting to COVID-19 issues/mandates
• There is a shortage of yard space for vessels currently on the harbor side of the bay, this is due to
COVID-19 and other issues, we are trying to work with vessel owners to assist them the best we can.
• The crew is cleaning lots at SMIC.
• There is a public notice by the fish cleaning station stating that every other hose has been removed to
support social distancing.
• The harbor is fully staffed
• The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be
located at SMIC. We are currently looking at three different concepts. More information to come later.
• The harbor has upgraded to the new software and are still running parallel, though we are working
through some minor issues.
• The Harbormaster is working on the 2022 Municipal Facility Grant to replace G, K and L-float. Once
again, thank you to council for approving the resolution so the harbor may pursue the related grant.
• The harbor has ordered the dumpsters approved in Resolution 2020-029. They should be shipped to
Seward in two weeks.
• The harbor has submitted a questionnaire/proposal with EVOSTC for a wash-down pad located at the
50-ton area.
PARKS & RECREATION:
Here are the latest updates concerning COVID-19:
• Protective health measures remain in effect for all facilities.
• Campground capacity is limited to 50%.
• Campsites are available by online reservation with the only exception being Spring Creek, which is first
come,first served.
• Pavilions and ball fields are available for online reservation through RecDesk.
• All in-person programs and events are cancelled until further notice.
• In coordination with AVTEC, the gym (aka Student Services Center) is closed to the public.
Parks and Campgrounds:
Utilization
Campground Rentals 2,661
Pavilion Rentals 5
ELECTRIC:
• On July 15, a contractor using a dump truck snagged a communication cable attached to our electric pole on
Salmon Creek Road causing the pole to snap which put 300-500 customers in the dark. Crews responded
immediately and had the power restored within 4 hours. Troopers assisted with limiting access on the road so
the crews could work safely. We are in the process of putting together an invoice so that we can recover the
costs from the contractor. See photos attached
a
8
tt tP s
4
t
• The Fort Raymond power plant ran for approximately one hour the week of July 6 as part of the monthly
protocol to ensure the plant is on ready standby. The plant produced at 6 megawatts during the hour and ran
well. There are 6 generators that make up the plant that can produce a total of 15.6 megawatts of power. This
allows Seward Electric to serve all of its customers in the event of a transmission line failure islanding us from
Chugach Electric or Homer Electric. See photos attached.
,n
<<
a
i MIS'
W
9
s
p1Au
� l�fS�p Lt
w
MA
llv�
"r,�"
v "6•
VUMp AV
r
rb
y Y
f
f �
Eye?.
L71t,
Opp
m _
• The Seward Electric Utility is experiencing a higher than usual delinquency rate which we attribute to the COVID-
19 outbreak and the economic impacts to our customers. State mandate "COVID-19 Residential Public Utility
Disconnection Moratorium and Deferred Payment Agreement" restricts the utilities' right to disconnect service
and charge late fees if a customer signs an affidavit that they have been financially impacted by the coronavirus.
We will start reaching out to our delinquent customers to work on payment arraignments and other acceptable
solutions.
• We have sent a bill to the contractor that damaged the City electric junction box described in our July 13 report.
With labor, materials and equipment the charges were just under$4,200.
SEWARD COMMUNITY LIBRARY& MUSEUM:
100%Committed to Serving Seward Safely!
No additional changes to modified hours or services as of 7/16/20.
Hours & services are subject to change as the situation changes and staff capacity.
Website is kept updated: www.cityofseward.us/libmus
LIMITED SERVICES BY CURBSIDE DELIVERY, RESERVATION, OR WALK IN
Modified Open Hours for Limited Services
• Library: Wed-Sat, 11am-5pm.
• Museum: Wed-Fri, 1-5pm and Sat, 11am-5pm.
• Last reservation at 4pm.
11
• No passport appts. (Seattle office not ready)
Strict COVID-19 mitigation followed by staff and the public.
• Universal Face Coverings
• No COVID-19 Symptoms
• Social Distancing
• Hygienic Practices
• Disinfecting Protocols
VIRTUAL SUMMER READING CHALLENGE FOR ALL AGES
2020 Theme: Dig Deeper!
Ongoing through August 8- register today and support community literacy!
Our 7th week of registrations has us at 190 participants(we had 156 participants in 2019!):
• 48 children ages 0-5
• 86 children ages 6-17
• 56 adults age 18 and up
• As of July 15, our community has read a total of 43,440 minutes!
Prize Bags
Prize bags are now available for those who turn in all 6 reading logs, with a certificate of completion, Dig Deeper pencil,
and other fun goodies as a reward for 24 hours of reading!
Registration is Ongoing
• Register your entire household in one online form at: bit.ly/sewardreadinereeistration
• Register in person at the library, or
• By phone at 224-4082
Registration Kits
Call for curbside delivery or stop by the library to pick up your registration kit,which includes reading logs, age-specific
craft kits, supplies, and more!
Weekly Craft/Activity Kits
Stop by each week through August 8 to pick up a new take-home kit with crafts, coloring pages, activities, and special
surprises!
Visit our new Summer Reading Challenge webpage for the full program
details: www.citvofseward.us/departments/library-museum/summer-reading-challenge
MINI VIRTUAL STORY TIMES
Fridays 11am - 11:15am
• Join us on Facebook Live on Fridays: www.facebook.com/Seward.Community.Library.Museum
• Watch the recorded video on our Vimeo channel: vimeo.com/sewardlibrarymuseum
• Mini Story Times include songs, a rhyme/fingerplay, and of course, a story!
12
• Mini Story Times last 10-15 minutes and are perfect for families on the go or for toddlers with a limited
attention span!
ALASKA DIGITAL LIBRARY HIGHLIGHT
Overdrive Advantage Digital Collections
The Alaska Digital Library (ADL) is a free service to residents with library cards, provided by libraries across the state, that
lets you borrow digital books and audiobooks from an online collection. Seward residents with a regular library card
now have priority access to a modest digital collection in the Alaska Digital Library.
Collection development is ongoing, but we kicked off the Advantage program with all 32 available ebook titles for the
2020-21 Battle of the Books list for Grades 3/4, 5/6 and middle school (www.akasl.org/battle-of-the-books.htm1), and
the entire Harry Potter series in ebook and audiobook formats.
• Visit adl.overdrive.com or download the Overdrive or Libby app to sign in with your regular library card number
and PIN.
• Visit bit.ly/ADLrequests to complete a form with requests for consideration.
• Don't hesitate to contact us with questions or for assistance!
13
Weekly City Manager Report
Public Works Dept. for w/e July 18, 2020
Director:
-Public Works has been busy. We finished the Storm Surge Damage Repairs on Lowell Point
Road. The street lines, crosswalks and curbs are all painted and brightened up. The new ramp at
City Hall is looking good and almost complete.
Streets•
Street and curb painting
work has been done m
during the nice weather.
The crews have done a -T-
great job keeping our
city looking great. They
have also accomplished
the normal grading,
sweeping, and repair
tasks.
_A
14
Weekly City Manager Report
Public Works Dept. for w/e July 18, 2020
Water/Wastewater:
-There is a lot of �
construction projects
going on including the
development offs
Phoenix and Rush
Loop. New sewer and
water lines are being
installed by the
developer in order to
build the new housing
and neighborhood.
More construction
and dig permits are
being done daily. We
have had several
residents replacing
old service lines to �r
their houses. The old
galvanized pipes have
rusted and greatly
diminished the water
flow. Nice to get `
them fixed in the
summer!
q
15
Weekly City Manager Report
Public Works Dept. for w/e July 18, 2020
i
e
Buildings -The new
handicap ramp and
entrance are nearly
finished. We are
waiting on the rails by -al
the stairs and also a
weather window in 6,
=
T---- -- ...� __ � RESERVED
order to seal-coat the ____�i
PARKING
concrete. This will !ll
allow voting to be held
on site at City Hall_ _
N?I. ' VANE- d
ACCESSIBLE
1 PARKING
n
-' BETWEEN
ems:
c
16
BIRCH HORTON BITTNER&CHEROT
A PROFESSIONAL CORPORATION
MEMORANDUM
TO: CITY COUNCIL MEMBERS
CHRISTY TERRY, MAYOR
FROM: WILLIAM EARNHART
RE: CITY ATTORNEY REPORT—JUNE 2020
CLIENT: CITY OF SEWARD
FILE NO.: 507,486.1006
DATE: JULY 20, 2020
The following report provides the City Council with a summary of the matters
worked on by the City Attorney during June 2020. If you would like to review the invoice
for June time, or any other invoice, please let the City Manager know and we will be sure
to provide you a copy of the requested invoice(s). Given the attorney-client privileged
nature of many of the services we provide for the City of Seward ("City"), our Firm's goal
is to provide a monthly report containing the information needed to fully inform Council of
the nature of the legal services provided the previous month, while protecting the City's
confidential information.
June Legal Services
The City's general legal counsel services were down in June 2020, compared to
previous months, resulting in 32.20 hours of general legal services. Legal service fees
arose primarily from contract review and revisions. Additionally, minimal time was spent
on labor advice, personnel matters, public records responses, and guidance on leases
and land use enforcement.
June 2020 also required the City to continue to engage in COVID-19 preparedness
and response in the City, resulting in substantial legal services in that arena. In total, the
City spent approximately 73 hours on COVID-19 matters, totaling $15,437. These fees
should be fully reimbursable under federal and state assistance programs. Legal services
regarding COVID-19 involve guidance on CARES Act funding, personnel and leave
matters, waiver and release documents, lease term amendments and adjustments,
federal and state law interpretation, and the creation of local governance and recovery
plans and policies, including drafting legislation.
June 2020 Attorney Report
Page 1 of 2
�00957860.DOCX 7
We are currently coordinating the transfer of files to Boyd, Chandler, Falconer &
Munson, LLP. The two firms have a strong professional relationship and we do not expect
any problems during transition. It has been a pleasure serving the City.
Conclusion
will be in attendance at the July 27, 2020 Council meeting to answer any
questions Council may have regarding this written report.
June 2020 Attorney Report
Page 2 of 2
00957860.DOCX 18
Chamber of Commerce — Executive Director Report
(report submitted July 21, 2020)
CoVid19 Update:
The Chamber Hosted a Zoom Call today with KPB CARES Grant administration Staff for our
members who are eligible for those funds. A link to the recording of that call will be coming out soon.
We've worked with the City on developing some documents for the Municipal CARES Act Fund
program.
Other specific updates in Membership and Communications/Marketing Reports below.
Director Specific Work:
Budget/Finances:
Continuing to develop a modified budget to provide consistent marketing services with the constant
change going on. The Chamber Board did approve a modified COVID19 Budget at our meeting last
week.
We are in the second stage of the application process of the ATIA EDA grant, which required another
set of information that the EDA is requiring now that they have our application in front of them. We
were asked to give a bunch more information on our organization (which is hopeful). We are waiting
at this point — no timeframe for decision has been given to us.
We are eligible and will be applying for the Seward Municipal Cares money for non-profits.
Visitor Services: The visitor Center is open during the week from 9am — 4pm and on the weekends
from 10am — 4pm. The 4t" weekend was relatively slow. This last week has been surprisingly busy
with people coming in from out of town.
We will be putting a cartoon photo cut out down in the harbormaster's office area. We took delivery of
it a couple of weeks ago. We have all of the supplies in now and will look to put it up soon. We were
planning on doing it before the 4t" but with the chaos happening that week were not able to.
Blue Pipeline Incubator: There is renewed applicant interest for the BPI position. (I would imagine
due to the effects of COVID19 on the economy). We have not heard back from the results of the last
3 interviews.
Upcoming items of interest:
Silver Salmon Derby Committee Meeting (weekly meetings between now and the start of the Derby)
7/21, 7/28, 8/4
7/23 — Kenai Peninsula Tourism Marketing Council Board Meeting
8/8-8/16 — Silver Salmon Derby
Events:
Page 1
19
Halibut Derby The Halibut Tournament (modified) ran from June 15-30. It was a joint project
between EIIe Zernia (Mermaid Grotto / Captain Jacks) and the Chamber. We had about 450
participants that purchased a range of 1 to 6 fishing days. We had a few kinks to work out on the
first couple days but it ran really smoothly the rest of the time. It was completely paperless (no
tickets). All ticket purchasing was done online (phone or computer) through the tournament software.
Weigh in is really easy as well. It gave us some good practice for the Silver Salmon Derby.
Results Page: https-Hhbt.seward.com/tv.php?id=26
4t" of July As you know, the 4t" of July events were cancelled on Monday, June 29t". I wanted to
follow up with that with some more specific details. The Mitigation plan we had in place was made on
the assumption that we didn't have any local cases and weren't having an outbreak. Once the
positive cases started to build, we began to get a lot of communication from member businesses in
regards to having great concern about inviting a large number of people to our town in the midst of
that — many asking for cancellation of the events. I was here in the office most of Sunday afternoon
fielding and responding those calls, messages, and emails as I was receiving them all weekend. On
Monday morning, we had a call with City Leadership, Public Health, and Local Healthcare Providers.
DHSS, Public Health, and Local Health Care Providers had very strong concerns about holding any
4t" of July Events — the fireworks and vendors being a draw. The indications from those conversations
at that time is that going to a code orange or modified code orange were also very likely. With the
high level of membership concern, strong concerns with state and local health care officials, and the
effect on vendors and chamber investment if the call was made late, we had to make the difficult
decision to cancel. After we announced the cancellation — we received significant positive feedback
from membership that although it was a hard thing to do, it was the right call.
SSSD Silver Salmon Derby Committee is meeting more regularly between now and the Derby. We
are working through the planning process. We are finalizing our sponsors this week and early next
week. We will be putting out a call in the near for volunteers via Sign Up Genius. We are working on
our COVID19 Mitigation Plan for this event. Traffic routing for derby booth and weigh ins, facemasks
for volunteers, etc. We will be putting a board approved plan out there for everyone.
The SSD Committee recently voted and approved this year's scholarship winner —Akilena Veach.
Akilena will be attending Montana State University to study fisheries.
Membership Report (Aisha)
• Total Active Members: 391
• New Members:
o Alaskan Destination & Adventures (Classic Membership - 2nd business)
o Alaska POV Lodging (upgrading to Premium)
o Salted Roots (upgrading to Premium)
• Prospective/Processing Members:
o Mermaid Grotto Cafe
o Seward Area Hospice
o A to Z Construction Services
o Seward Industrial
o Seward Shuttle Service
o Anchor and Summit Wellness
o Coho Joe's Dockside Coffee
Page 2
20
• Summer Virtual Learning Series (curriculum driven by 2020 Member survey)
o TwoSix Digital - May
o Grow with Google - June
o Tonbo Digital - August 12, 2020
o RISQ Consulting (September ?)
• Member Support & Communications
o SBA Webinar - PPP & EIDL updates
o KPB CARES Act - scheduling online engagement later this month
o AK CARES Act - communication to membership
• Membership Drive
o Updated 2020-2021 membership renewal documents including
• Membership renewal letter
• Tiered Benefits, descriptions and explanations
• Updated 2020-2021 Membership application
• Directory listing categories and options
• 2020-2021 member decals
• Simpleview/CRM
o Finalizing NEW invoicing procedures through CRM with Simpleview/Vergeben
• Set to initiate membership renewal drive through CRM via batch invoicing to existing
members
o Finalizing NEW online application via CRM Marketplace promotion
• Nonprofit Social Media/Outreach Support
o AVTEC student lodging request - outreach to lodging providers for short-term options for local
students
o Seward Arts Council - First Fridays event support
o Hoops for Seward (initiative supported by SPC)
o Seward Community Health Center - outreach support
• COVID-19 testing
• Tai-chi and other offerings
• Fourth of July in Seward
o Committee participation
o Vendor coordination, planning and contracts
o Event mapping and spatial-planning
o Chamber Social media communications in conjunction with Visit Seward
o Event cancellation and vendor communications
o Social media support for visitors/ local businesses during voluntary retail and f&b shut-down,
and orange alert threat
• Seward Silver Salmon Derby
o Logo refinement & merch inquiries
o Sponsorship, volunteer coordination, collateral/print media support
• Special Projects
o Branded buffs/PPE for local businesses
• Contracting buff design and soliciting quotes for print/production
o Census 2020
• Working with Community Development on hosting in-person event
o Chamber By-Laws - Input on changes
o Research & Development of Mentorship/OJT Program with Seward HS
Page 3
21
o Research & Development of Community Partner membership level
o Re-development of targeted leads generation program via seward.com as an opt-in marketing
benefit for members
PROGRAM/PROMOTION COORDINATOR REPORT:
• Seward Silver Salmon Derby
o Logo refinement & merch inquiries
o Sponsorship, volunteer coordination, collateral/print media support
• Social Media
o Social media support for visitors/ local businesses during voluntary retail and f&b shut-down
o AVTEC student lodging request - outreach to lodging providers for short-term options for local
students
o Seward Arts Council - First Fridays event support
COMMUNICATIONS REPORT: (Kat)
• Communications Report:
• Crafted 4th of July cancellation press release and handled all media inquiries and requests for
comment.
• https://www.alaskapublic.orq/2020/07/02/as-it-prepares-for-holiday-crowds-amid-covid-19-
outbreak-seward-council-votes-for-restrictions/
• https://www.ktva.com/story/42305695/sewards-fourth-of-iuly-events-canceled
• https://www.adn.com/alaska-news/2020/06/29/seward-at-the-precipice-of-a-major-covid-19-
outbreak-cancels-fourth-of-i uly/
• https://www.ktuu.com/content/news/Seward-cancels-all-4th-of-July-activities-amid-coronavirus-
concerns-571548651.html
• https://www.kdI1.orq/post/seward-sees-new-coronavirus-outbreak#stream/0
• Navigated the social media response to the 4th cancellation and COVID spike in Seward.
• Working on new and unique landing pages for Seward.com to market toward different industries and
visitors (camping, wedding, etc).
• Social/Web
• Facebook insights for Visit Seward for 6/29 to 7/5:
• Post engagement up 143% to over 3,000 engagements
• Reach up to over 18,000, up 44%
• 4th cancellation post reached 13,400 people via Visit Seward
• Instagram insights for Visit Seward for 6/29 to 7/5:
• Gained 100 followers in 3 days - 500 off from 10,000 followers and "Verified Checkmark"
- tell everyone you know to follow!
• Wordpress insights from past 30 days
• Sessions were up 68% to 11000
• We saw over 25,000 pageviews
• **Takeaway** High bump in web/social media traffic after 4th of July announcement.
• Begin crafting a Silver Salmon Derby communications strategy taking into account successes and
frustrations post 4th of July
Page 4
22
Sponsored by: Mayor Terry &Vice Mayor McClure
Introduction Date: July 27, 2020
Public Hearing Date: July 27, 2020
Enactment Date: July 27, 2020
CITY OF SEWARD,ALASKA
EMERGENCY ORDINANCE 2020-009
AN EMERGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, TEMPORARILY ADOPTING CITY
COUNCIL EMERGENCY REGULATIONS ORDERING THE 50%
CAPACITY OF CITY-OWNED CAMPGROUNDS, PROHIBITING
GATHERINGS OF MORE THAN 20 PERSONS, REQUIRING FACIAL
COVERINGS INSIDE BUILDINGS OPEN TO THE PUBLIC, AND
LIMITING EATING ESTABLISHMENTS, BARS, AND RETAIL STORES
TO 75% CAPACITY INDOORS IN RESPONSE TO THE RAPID
INCREASE IN COVID-19 CASES WITHIN THE CITY OF SEWARD
WHEREAS, the United States Center for Disease Control and Prevention ("CDC") has
identified COVID-19 as a significant public risk; and
WHEREAS, on March 11, 2020, Governor Dunleavy issued a declaration of public
health disaster emergency in response to the anticipated outbreak of COVID-19 within Alaska's
communities; and
WHEREAS, City Council also declared a local emergency as a result of the COVID-19
outbreak; and
WHEREAS, on April 9, 2020, President Donald J. Trump declared that a statewide
emergency exists in Alaska; and
WHEREAS, the City of Seward experienced a sudden and substantial increase in
COVID-19 positive cases the end of June and additional regulations with Emergency Ordinance
2020-008 was approved in response; and
WHEREAS, since that time, positive cases have slowed but continue to be higher than
desired and demonstrate on-going spread of COVID-19 throughout the Seward Community; and
WHEREAS, City Council finds continuing the temporary implementation of social
distancing regulations necessary to preserve the public health and safety and slow the spread of
COVID-19 within Seward's borders while the City Administration and its medical providers
increase healthcare, medical care, and COVID-19 testing capacities; and
WHEREAS, according to the CDC, large in-person gatherings where it is difficult for
individuals to remain spaced six feet apart and attendees travel from outside the local area pose
the highest risk of COVID-19 transmission; and
23
CITY OF SEWARD,ALASKA
EMERGENCY ORDINANCE 2020-009
WHEREAS, The World Health Organization indicated in a scientific brief published
March 29, 2020 that COVID-19 is spread primarily by respiratory droplets produced when an
infected person coughs or sneezes; and
WHEREAS, the CDC recommends wearing face coverings in public settings where
other social distancing measures are difficult to maintain and acknowledges that a significant
portion of individuals with coronavirus are asymptomatic but can still spread COVID-19 to
others; and
WHEREAS, requiring individuals to comply with federal and state medical guidance
regarding facial coverings and additional social distancing restrictions is necessary to preserve
public health and safety during the COVID-19 pandemic; and
WHEREAS, the City acknowledges the importance of every individual's constitutional
right to privacy and due process, but finds the regulations included in this Ordinance to be
narrowly tailored, both in duration and scope, to preserve these constitutional rights while
protecting the public from an immediate threat to life and safety.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA HEREBY ORDAINS that:
Section 1. Emergency Declaration. Pursuant to SCC 2.15.040, Council declares that a
state of emergency exists that requires immediate action by Council to preserve public health,
welfare, and safety of the Seward community and protect it from the spread of COVID-19.
Section 2. City Council Emergency Regulation No. 2. Council hereby adopts the
following temporary emergency regulation, which shall be entitled City Council Emergency
Regulation No. 2:
Council Emergency Regulation No. 2: Except as otherwise provided in this regulation,
all individuals in Seward must wear a mask or covering over their nose and mouth in
buildings open to the public when they cannot maintain six feet of space between
themselves and individuals outside their household. Individuals four and under,
individuals with trouble breathing, and individuals with a medical condition that prevents
them from wearing a covering over their nose and mouth are exempt from this regulation.
Facial coverings need not be worn when:
1. Individuals are alone or only with members of their household;
2. Individuals are eating or drinking in compliance with State of Alaska public health
mandates. However, facial coverings must be worn in public establishments when not
actively eating or drinking; or
24
CITY OF SEWARD,ALASKA
EMERGENCY ORDINANCE 2020-009
3. Individuals are receiving lawful services that cannot be adequately performed while
the recipient is wearing a facial covering.
Section 3. City Council Emergency Regulation No. 3. Council hereby adopts the
following temporary emergency regulation, which shall be entitled City Council Emergency
Regulation No. 3:
Council Emergency Regulation No. 3: All City-owned campgrounds shall be not more
than 50% capacity for recreational camping purposes. The City will not take additional
reservations over 50% capacity. City-owned campgrounds may remain open for use by
Seward area workers and employees.
Section 4. City Council Emergency Regulation No. 4. Council hereby adopts the
following temporary emergency regulation, which shall be entitled City Council Emergency
Regulation No. 4:
Council Emergency Regulation No. 4: All in-person gatherings of 20 or more
individuals are prohibited within the City. This excludes gatherings governed by Council
Emergency Regulation No. 5 and gatherings for the purpose of exercising Constitutional rights.
Section 5. City Council Emergency Regulation No. 5. Council hereby adopts the
following temporary emergency regulation, which shall be entitled City Council Emergency
Regulation No. 5:
Council Emergency Regulation No. 5: All eating and drinking establishments,
including restaurants, bars, ice cream and specialty food shops, all retail stores, all tours,
including sightseeing and ecotourism operations, and all places of worship, shall limit
indoor seating capacity to ten (10) people, or no more than 75% of maximum capacity,
whichever is greater.
Section 6. Council Emergency COVID-19 Regulations Commentary. Council hereby
acknowledges that it is in the public's best interest to have published commentary approved by
Council regarding the scope and application of the regulations adopted by Council regarding
COVID-19. Therefore, Council hereby directs the City Manager to draft corresponding
commentary to these regulations and public the commentary on the City website.
Section 7. Codification. This ordinance is an emergency ordinance, is not permanent in
nature, and shall not be codified.
Section 8. Effective Date. This ordinance shall take effect on Monday August 3rd and
shall remain in effect for thirty (30) days or until the declaration of emergency regarding
COVID-19 expires without renewal.
25
CITY OF SEWARD,ALASKA
EMERGENCY ORDINANCE 2020-009
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA
this 27th day of July, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
26
t
MEMO
Meeting Date: July 13, 2020
From: Council Member Baclaan
Agenda Item: Discuss the Forest Acres Basketball Court Refurbishment
BACKGROUND:
Max Pfeiffenberger and many local residents have expressed interest in resurfacing and/or the
demolition and rebuilding of the basketball courts near the Forest Acres campground.
Seward's basketball teams have done exceptionally well: the middle school team won the 2019
Borough Championship,and the prospects of our high school team almost getting to States only fell
behind because of COVID-19.
City Council has the opportunity to enrich the lives of Seward families and their children by
completing this project.
Max has already received support from the Seward Prevention Coalition to collect funds for an
engineer to plan the project.
RECOMMENDATION:
Direct the city manager to send out a Request for Proposals (RFP) for resurfacing and/or the
demolition and rebuilding of the Forest Acres basketball court.
Bring back a resolution that includes the recommendation from the Parks&Recreation Director on
the best solution to fix the court for the health and betterment of the Seward community.
27
PROCLAMATION
WtttERFhS, Sewarrt's Middle School Boys Basketball team (cast every game in the 2018
basketball season, which motivated the 2019 team to work hard and improve their basketball
skills:and
WHERFAS. the quest of these 15 young men to be more competitive resulted in them
beating every school in the Kenai Peninsula Borough and winning the 2019 Borough Middle
School Tournament Championship; and
VVHEPEAS, this is the first Boys Basketball. Championship since Seward Middle School
opened its doors as an independent school in 2005; and
'WHEREAS4 the Seward Middle School and the City of Seward are very proud of the
Seward Silvers Boys Basketball Team for their great accomplishments;and
WHEREAS. this would not have been pos:-il-:le without the guidance of their Coach Coty
Beck who trained and practiced with the team and rr.otrvated them to always do their best.
NOW. THEE. 1. Christy Terry, Mayor of the City of Seward. Alasle. do hereby
congratulate the Seward Silvers Boys Basketball Team and Coach Beck and commend there for
their hard work and perseverance.
Dated this 136 day of]arx ry.2020 THE CITY OF SEWAM ALASKA
C h hsty Terry,Mayor
28
i
•
y
4
IM
*m
From Left to Right
Back: Coach Beck, KonoAlbino, Bergen Davis,RiderAllen, Leona-Thomas,
lerickSenecal, NickolasAmbrosiani,Noah Price,Aloshia Cross.
Front: Hunter Kurtz, Ben imin Ambrosiani.
Not In Picture:John Vanbuskirk,Ethan Williams,Van Shank,lack Lindquist,Talon
Lemme.
29
A season to remember
Connor Spanos
May 26, 2020
�s
+fir
`P
t'
The 2019-2020 Seward boys basketball season was three years in the making. Most of the team
consisted of players who grew up playing basketball at the AVTEC gym, and the majority of the
team played together for three years at Seward High School.
In the recent past, basketball had not seen much success, but this year's players proved that
would change. Not only did they finish the regular season 17-4 and had an 11-game win streak,
but also would have qualified for the state tournament for the first time in eight years had it not
been cancelled by COVID-19.
With that being said, every player and coach put in the additional effort and hours to find such
success this year. As a member of the team, I can affirm that our goal was to play in the Alaska
Airlines Center at the end of March, and if it were not for these surreal last two months, we
would have been right there. Senior Bjorn Nilsson attests to this by stating, "Just knowing that
we qualified for state this year was my favorite memory of this season."
This year's basketball team was upperclassmen heavy, and for seniors John Moriarty, Bjorn
Nilsson, Hunter Hollingsworth, Justin McMurray and myself, we will never have a chance at this
30
dream of ours. However, the unfortunate end to the season does not take away from the success
achieved.
In the 2019-2020 season, the boys defeated two teams from the Lower 48, won the Seahawk
Classic, which was Coach Plan's first tournament win as a head coach, and of course as
mentioned before, would have qualified for the state tournament. For John Moriarty, this final
moment meant a lot. "It was awesome that we qualified for state. We devoted countless hours
during the offseason, and it is a bummer we weren't able to finish this season out."
Many players would be rewarded for their success as well. Hunter Hollingsworth was selected to
the good sport team; Bjorn Nilsson and Sam Koster were awarded second team all-conference;
Trey Ingalls made first team all-conference; and I was selected as first team all-conference and
third team all-state. Perhaps the biggest accomplishment of the season belonged to Coach Plan,
as he was named Region III Coach of the Year for the second year in a row, and was named the
3A State Coach of the Year.
The 3A Coach of the Year had a few things to say when I asked him about this special season.
"To the best of my knowledge, this is one of the best seasons in Seward High School history.
These kids earned the right to be at the state tourney, and it is always nice when hard work gets
some recognition. It would have been nice to step into the Alaska Airlines Center as a team, but
hopefully things can get back to normal so we have a shot to do that next year." There is a saying
that a coach is only as good as his players, but I believe that the team had so much success
because of Coach Plan.
Although the team was quite successful, overcoming adversity was the theme of the season. Max
Pfeiffenberger suffered a crippling knee injury that kept him off the court for the majority of the
season. At the time, he was the leading scorer on the team, and there was a huge hole to fill his
presence. Not only did they fill this gap, they managed to win every single game they played
while he was gone.
The 2019-2020 Seward boys basketball team certainly was special. They inspired the small
community to pack the gym, and every home game was always loud. The players have set the
bar for upcoming seasons, and I am sure that the boys basketball program will continue to thrive
in Seward for the next years to come.
Connor Spanos graduated from Seward High School this year and has signed a letter of intent to
swim for Southwestern Oregon Community College. He wrote for the Seward High School online
newspaper this past year.
31
Sponsored by: Meszaros
CITY OF SEWARD,ALASKA
RESOLUTION 2020-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING SUPPORT FOR HOOPS FOR SEWARD
TO PURSUE PRIVATE, STATE, AND FEDERAL FUNDING FOR
REMODELING FOREST ACRES BASKETBALL COURT
WHEREAS, Hoops for Seward has approached Seward City Council in hopes of
remodeling the City of Seward Forest Acres basketball court located on the southeast corner of
Lot I IA1 Fort Raymond Subdivision; and
WHEREAS, Hoops for Seward has met with City staff multiple times to review the
project plan and to discuss their vision for improving and transforming the existing facility into a
full-sized basketball court, and have made presentations before a number of community groups,
including the Seward City Council; and
WHEREAS, this project has garnered the support of community members, businesses,
organizations; and
WHEREAS, Hoops for Seward's vision is to provide a free community basketball court
to promote healthy life choices in a safe and fun environment; and
WHEREAS, the Seward City Council recognizes the importance of play and physical
activity in promoting physical, cognitive, and social well-being, and supports the development of
facilities that foster those activities, supports the remodeling of the Forest Acres basketball court;
and
WHEREAS, Goal 3.6.1.1 of the Seward 2030 Comprehensive Plan is to "Improve
existing and develop additional recreational infrastructure"; and
WHEREAS, this resolution is in support of the remodeling of the Forest Acres
basketball court by Hoops for Seward, and is not a commitment to provide any financial or other
support.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby supports the Forest Acres Basketball Court
Improvement Project sponsored by Hoops for Seward.
Section 2. The Seward City Council hereby authorizes Hoops for Seward to move
forward with the design and construction of a full-sized basketball court at the current Forest
Acres basketball court location.
32
CITY OF SEWARD,ALASKA
RESOLUTION 2020-057
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
27th day of July, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
33
Agenda Statement
Meeting Date: July 27, 2020
To: City Council
From: Tyler Florence, Director of Parks & Recreation
Agenda Item: City Council authorizing support for Hoops for Seward to pursue private,
state and federal funding for remodeling Forest Acres basketball court
BACKGROUND &JUSTIFICATION:
Hoops for Seward has approached Seward City Council in hopes of remodeling the City of Seward
Forest Acres basketball court located on the southeast corner of Lot IIAI Fort Raymond
Subdivision. The goal of the remodel is to improve and transform the existing facility into a full-
sized basketball court. Hoops for Seward has presented their vision to a number of community
groups, to the City Council, and the administration supports the group's request to design and
construct a full-sized basketball court.
INTENT:
Allow Hoops for Seward to pursue private, state and federal funding for the remodeling of the
Forest Acres basketball court.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan (2030, approved by Council May 30, 2017):
3.6.1.1 Improve existing and develop additional recreational X
infrastructure.
Strategic Plan X
Other(list):
FISCAL NOTE:
There is no fiscal impact related to this support resolution as Hoops for Seward has not requested
any funding from the City at this time.
Approved by Finance Department: .__ -
ATTORNEY REVIEW: Yes No Not Applicable
RECOMMENDATION: Approval of this resolution to allow Hoops for Seward to pursue
private, state, and federal funding for remodeling Forest Acres basketball court.
34
0 GOALS, OBJECTIVES AND IMPLEMENTATION ACTION ITEMS
I - 16
3.5.1 Maintain a thriving port of Seward 3.6 RECREATION
through harbor improvements,
infrastructure expansion, and
implementation of management
plans.
3.5.1.1 Encourage the growth and -
development of an efficient, functional
boat harbor that meets Seward's ( v
commercial and recreational needs.
• Ensure sound development of private and public har-
bor uplands with a plan that addresses the needs of
harbor users and visitors by reviewing allowed uses w
in the harbor zoning district,including public parking
and amenities.
• Continue to add public amenities and improve the
look of the harbor area through landscaping, and 3.6.1 Improve, expand and diversify
litter control. year-round parks and recreational
opportunities for residents and
visitors.
3.5.1.2 Plan for adequate port infrastructure
that will serve the needs of users
in the main industrial/Alaska Railroad 3.6.1.1 Improve existing and develop
area and at the Seward Marine additional recreational infrastructure.
Industrial Center (SMIC). • Improve playgrounds.
• Support the Alaska Marine Highway System and • Maintain city campgrounds to include planting of
Alaska Railroad to continue intermodal dock im- native trees and shrubs, and ensures protection of
provements. the beach habitat.
• Continue working with the Alaska Marine Highway • Develop a landscape plan for Waterfront Park that
System (AMHS), Alaska Railroad, and cruise ship provides for additional green space.
industries to develop convenient and well-publicized • Encourage and continue development of walking and
local, state, and national transportation connections bike paths that connect residential areas to schools,
from the port areas. parks and retail locations which are safe and as un-
• Coordinate with Seward Terminal and the Alaska encumbered by vehicles as possible.
Railroad in developing multiple uses of the coal load- • Sustain current zoning for city park lands.
ing dock. • Identify,protect,and preserve scenic and natural areas
• Support the SMIC Development Plan to include new for recreational enjoyment.
market trends and modern technologies for ship repair • Continue to protect and preserve all city parks.
and construction,shipping of natural resource prod- • Add additional park restrooms.
ucts, boat storage, and other compatible industries, • Address coastal erosion impacting waterfront camp-
soliciting support from Alaska Industrial Development ground and bike path.
and Export Authority(AIDEA)and the US Economic
Development Administration (EDA).
• Support breakwater and harbor development that
would accommodate large vessels.
M�d 35
Sponsored by: Meszaros
CITY OF SEWARD,ALASKA
RESOLUTION 2020-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING A TWELVE-MONTH CONTRACT WITH
CROSSMATCH (HID GLOBAL) FOR A COMPLETE BIOMETRIC
SOLUTIONS PACKAGE WITH CAPTURE DEVICES, SOFTWARE,AND
MANAGEMENT TOOLS, IN THE AMOUNT OF $2,006, AND
APPROPRIATING FUNDS
WHEREAS, a live scan fingerprint machine is currently used to collect prints from all
arrestees who enter the Seward Community Jail; and
WHEREAS, residents and community members utilize the live scan machine to
purchase fingerprints when necessary for employment and other requirements; and
WHEREAS, the current contract has expired, and a maintenance agreement is no longer
in place; and
WHEREAS, in order to maintain access to the state information network and meet
Criminal Justice Information System (CJIS) requirements, a regularly maintained and updated
system is necessary.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a twelve-month contract
with Crossmatch (HID Global)in an amount not to exceed $2,006 for the duration.
Section 2. This is the only phase of this project and the total purchase price over twelve
months is $2,006.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
27th day of July, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
36
Agenda Statement
Meeting Date: July 27, 2020
To: City Council
Through: City Manager, Scott Meszaros;'__
From: Acting Chief of Police, Alan Nickell
Agenda Item: A Resolution of the City Council of the City of Seward, Alaska,authorizing
a twelve-month contract with Crossmatch for a complete biometric
solutions package with capture devices, software, and management tools in
the amount of$2,006.00
BACKGROUND & JUSTIFICATION:
The City of Seward Police Department has requested to enter into a twelve-month contract with
Crossmatch for a complete biometric solutions software package. With this software, the Seward
Community Jail will have updated software and maintenance for the live scan biometric
solutions equipment.
This update will keep the department compliant with Criminal Justice Information System (CJIS)
requirements, will continue ability to maintain access to APSIN, and will provide this valuable
fingerprinting resource to the citizens of Seward for various situations in which fingerprinting is
necessary.
INTENT:
To partner with Crossmatch to provide the Seward Community Jail, as well as the community of
Seward, with updated biometric solutions software
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan: (Page 14) Public Safety We value a safe
1 community and a feeling of security. Continuously plan for future X
police services, including police auxiliary programs, to ensure the
highest level of jublic safety within the communit
Strategic Plan: ;Page 18; Promote a Safe Community We are a
community that promotes the public health safety and welfare of its
2. residents by preparing for natural and man-made hazards through X
responsible building construction maintaining streets and sidewalks an
�rovidinµrnWsu��erior �Nolice fire and_disaster_manaementNservices.
3. Other(list): X
37
FISCAL NOTE:
Funding for this contract is included in the 202/0 budget, so no appropriation is necessary.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No
RECOMMENDATION•
058
Approval of Resolution 2020- , authorizing the City Manager to approve a twelve-
month contract with Crossmatch and issue a purchase order in the amount of$2,006.00 for the full
contracted amount.
38
CROSSHATCH"
Quote Number:02561917
Quote Created:July 07,2020
Quote Expiration:October 05,2020
Account Manager: Don Sutton Sales Channel: Alaska Contract
Phone: Fax:+1 561 828 7717
Mobile:+1 647 746 7559 Email:Don.Sutton@Crossmatch.com
Bill To Name:Seward Police Dept Ship To Name:Seward Police Dept
Contact:Joshua Estes Contact:Joshua Estes
Phone: (907) 224-4003
Phone: (907)224-4003
Email:jaestes@cityofseward.net
Email:jaestes@cityofseward.net
Bill To:410 Adams Street Ship To:410 Adams Street
Seward, 99664 Seward,Alaska 99664
United States United States
Item Product Part Number Quantity Sales Total Price Price Basis
Price
1 SOFTWARE,LSMS UPGRADE 500 DPI, 850026-U 1 $600.00 $600.00 Open Market
UPGRADE TO CURRENTLY RELEASED
VERSION
2 SOFTWARE,LSMS CONFIGURATION, 850391-054 1 $0.00 $0.00 AK Contract
ALASKA DPS 2016-9900-
31418
3 CMT ADVANTAGE MAINT,YR 1, 950083 1 $304.50 $304.50 AK Contract
STANDARD CMT SW,LSMS 2016-9900-
31418
4 SOFTWARE,RELOAD,ALASKA 850181-254 1 $0.00 $0.00 Open Market
5 CMT ADVANTAGE MAINT,YR 950084 1 $101.50 $101.50 AK Contract
1,STANDARD CMT SW,LSMS 2016-9900-
SUBMISSION SOFTWARE 31418
6 REMOTE CONNECTED 940013 1 $1,000.00 $1,000.00 Open Market
IMPLEMENTATON(MAXIMUM 4
HOURS)
Grand Total: $2,006,00
Notes;
This Quote is subject to and governed by Crossmatch's Standard Sales Terms and Conditions for Purchase of Crossmatch
Products,which can be found at www.crossmatch.com/legal/.
1
Crossmatch 3950 RCA Blvd Suite 5001, Palm Beach Gardens, FL 33410
htt�f(www.crossmatch.com
39
Sponsored by: Meszaros
CITY OF SEWARD,ALASKA
RESOLUTION 2020-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING A DESIGNATED LEGISLATIVE GRANT
AGREEMENT FROM THE ALASKA DEPARTMENT OF COMMERCE,
COMMUNITY, AND ECONOMIC DEVELOPMENT (DCCED) IN THE
AMOUNT OF $440,306 FOR THE MITIGATION OF COVID-19 EFFECTS
AT THE CRUISE SHIP TERMINAL,AND APPROPRIATING FUNDS
WHEREAS, the City was notified that the Alaska Department of Commerce,
Community, and Economic Development (DCCED) had appropriated $440,306 to the City in a
FY 2020 Designated Legislative Grant Agreement; and
WHEREAS, the Designated Legislative Grant Agreement states that the purpose of these
funds, per AS 37.05.315, is to "provide funding to City of Seward for use towards for responding
to and mitigating the risk of corona virus disease (COVID-19)"; and
WHEREAS, to receive these grant funds, the City, in coordination with the Alaska
Railroad and the cruise ship agency, provided details regarding the scope of work for COVID-19
related projects, timeline, and budget narrative; and
WHEREAS, on July 7, 2020 the City received the Designated Legislative Grant
Agreement, 20-CPV-06, for mitigating COVID-19 at the cruise ship terminal; and
WHEREAS, the City's intent is to work with the Alaska Railroad to create a
Memorandum of Agreement (MOA) for the proper use of the funds for mitigating COVID-19
effects at the Cruise ship Terminal.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Council of the City of Seward, Alaska agrees to accept $440,306
from the Designated Legislative Grant Agreement, 20-CPV-06, and to comply with the
conditions stated in the agreement itself between the City of Seward and the Alaska Department
of Commerce, Community, and Economic Development(DCCED).
Section 2. Funding in the amount of $440,306 is hereby accepted to State CPV grant
account no. 11103-0000-5926-0080 and appropriated to project expense account 11103-0000-
7812-0080.
Section 3. This resolution shall take effect immediately upon adoption.
40
CITY OF SEWARD,ALASKA
RESOLUTION 2020-059
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
271h day of July, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
41
Agenda Statement
Meeting Date: July 27, 2020
To: City Council
From: City Manager, Scott Meszaros ��
Agenda Item: Resolution of the City Council of the City of Seward, Alaska to accept
$440,306.00 under the Designated Legislative Grant Agreement from the
Alaska Department of Commerce, Community, and Economic
Development(DCCED), for the mitigation of COVID-19 effects at the
Cruise Ship Terminal
BACKGROUND & JUSTIFICATION:
In order to stop the spread of the coronavirus (COVID-19), Governor Dunleavy issued many
state health mandates that imposed several social and business restrictions throughout Alaska.
On April 29, 2020, the City was notified by the DCCED that the State appropriated a 2020
Designate Legislative Grant 20-CPV-06 in the amount of$440,306.00 for the purpose of
responding to, and mitigating the risk of, COVID-19 at the Seward Cruise Ship Terminal. Tire
grant agreement, and its rules and regulations, are included with the resolution.
To receive these grant funds, the City, in coordination with the Alaska Railroad and the cruise
ship agency, were required to provide details regarding the scope of work for COVID-19 related
projects, timeline, and budget narrative.
After completing these steps, on July 7, 2020, the City received the Designated Legislative Grant
Agreement, 20-CPV-06, for mitigating COVID-19 effects at the Cruise ship Terminal.
The City is working with the Alaska Railroad to create a Memorandum of Agreement(MOA) for
the proper use of these funds and to comply with the conditions of the grant agreement.
City Council approval is needed to accept the Designated Legislative Grant Agreement funds in
the amount of$440,306.00.
INTENT:
To accept the Designated Legislative Grant Program funding in the amount of$440,306.00
from the Alaska Department of Commerce, Community, and Economic Development
Division of Community and Regional Affairs.
42
CONSISTENCY CHECKLIST: Yes No NIA
1 Comprehensive Plan X
2 Strategic Plan X
3. Other ist : Emergency Declaration Extension COVID-19 X
ATTORNEY REVIEW: Yes: No: X
FISCAL NOTE:
This State grant will be received to the State CPV fund account no. 11103-0000-5926-0080 and
will only be used at the Seward Cruise Ship Terminal for COVID-19 related expenses agreed to
in the MOA and within the conditions of the grant agreement.
Approved by Finance Department: t`
-4---------
RECOMMENDATION:
For Council to approve Resolution 2020- 059 , authorizing The City of Seward to accept
$440,306.00 from the State of Alaska under the Designated Legislative Grant Program.
43
OF Tt ,
DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT
DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
Designated Legislative Grant Program
Grant Agreement
0
FAL c15
Grant Agreement Number Vendor Number Amount of State Funds
20-CPV-06 COS84266 $440,306.00
GAE Appropriation Unit Lapse Date Project Title for responding to and Mitigating the risk of
corona virus disease (COVID-19) outbreak in the state for
088611166;088611206 06/30/2021 the fiscal years ending June 30,2020 and June 30,2021
Grantee Department Contact Person
Name Name
City of Seward Robin Park
Street/PO Bog Title
PO Box 167 Grants Administrator II
City/State/Zip Street/PO Bog
Seward,AK 99664 PO Box 110809
Contact Person City/State/Zip
Naneth Ambrosiani Juneau,AK 99811
Phone Fax Phone Fax
907-224-4063 907-224-4038 907-465-4731 907-465-4761
Email Email
nambrosiani cit ofseward.net robin.12arkgalaska. ov
AGREEMENT
The Alaska Department of Commerce, Community, and Economic Development, Division of Community and Regional
Affairs (hereinafter`Departments and City of Seward (hereinafter`Grantee agree as set forth herein.
Section I.The Department shall pay the Grantee for the performance of the project work under the terms outlined in this
Agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this
Agreement. In no event shall the payment exceed$440,306.00.
Section II.The Grantee shall perform all of the work required by this Agreement.
Section III.The work to be performed under this Agreement begins March 26,2020,and shall be completed no later than
June 30,2021.
Section IV.The Agreement consists of this page and the following-
ATTACHMENTS AMENDMENTS
Attachment A: Scope of Work Any fully executed amendments to this Agreement
1. Project Description
2. Project Budget APPENDIX
3. Project Management Appendix A: State Laws and Regulations
4. Reporting
Attachment B: Payment Method
Attachment C: Standard Provisions
Grantee Department
Signature Signature
Printed Name and Title Printed Name and Title
Scott Meszaros,City Manager Robert Pearson,LGS V
Date Date
Reviewed by. -
Rev.412020 Designated Legislat44 Grant Agreement Page I of 13
Attachment A
Scope of Work
1. Project Description
The purpose of this FY2020 Designated Legislative Grant in the amount of$440,306.00 [pursuant to thepm)isions
of AS 37.05.315, SLA 2020, HB 234, Chapter 7, Section 8, Page 12, and Line 11-20]is to provide funding to City
of Seward for use towards for responding to and Mitigating the risk of corona virus disease (COVID-19)
outbreak in the state for the fiscal years ending June 30, 2020 and June 30, 2021. The objective of this project
is to mitigate the risk of corona the virus.
This project may include the following items:
• Mobile outside screening tents
• Signage /markings on the deck, Seating areas
• Non-touch restroom facilities (doorless entries, automatic paper towel dispensers, flushing toilets, etc.)
• UVC Downlights in rest rooms and on countertops and railing.
• Designated secondary (medical) screening room (rather than a screened off area)
• Increased visual cleaning and sanitation practices
• Hand sanitizer stations throughout the terminal and dock
• Antibacterial surface treatments
• Temperature screening scanners/measures-including digital portable no touch and walk through
screeners
• Staff for continual sanitation
• Electrostatic sprayers to transportation and touch surfaces, and fogging machines for motor coaches and
trains
• UVC technology
• Stocks of PPE- masks,gloves
• COVID 19 specialist physician on retainer
• Training for shoreside port operators on COVID 19 detection and handling
• COVID 19 rapid test kits
Additional expenditures must be reasonable and relative to the project objective and may require pre approval
by the department.
No more than five percent (5%) of the total grant award may be reimbursed for Administrative expenses for
projects involving equipment purchase or repairs and no more than ten percent (10%) of the total grant award
may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible
administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress
Report form.
2. Project Budget
Cost Category Total Project Costs
Project Funds $440,306.00
Administration $0.00
Total Grant Funds $440,306.00
Rev.1112019 Designated Legislati4e5 Grant Agreement Page 2 of 13
3. Project Management
This project will be managed by the Grantee.
Signatory authority for execution of the Grant Agreement and subsequent amendments is granted to the chief
administrator. For grants appropriated to a municipality, the mayor is the chief administrator unless the
municipality operates a managerial form of government; then the city manager/administrator acts as the chief
administrator. For named recipients and unincorporated communities,the executive director or highest ranking
official will act as chief administrator.
The chief administrator may delegate authority for executing the Grant Agreement and amendments to others
within the Grantee's organization via the Signatory Authority Form. The chief administrator also designates
financial and performance progress reporting authority via the Signatory Authority Form. Such delegation is
limited to others within the Grantee's organization unless otherwise approved by the Department.
The Grantee must establish and maintain separate accounting for the use of this grant. The use of grant funds
in any manner contrary to the terms and conditions of this Grant Agreement may result in the subsequent
revocation of the grant and any balance of funds under the grant.It may also result in the Grantee being required
to return such amounts to the State.
If applicable under state law, grantees must be registered and in good standing with the Department of
Commerce, Community and Economic Development's Division of Corporations, Business and Professional
Licensing.
4. Reporting
The Grantee shall submit a Designated Legislative Grant Financial/Progress Report Form provided by the
Department each month, or quarterly, with the concurrence of the Department, during the life of the Grant
Agreement. Grant Financial/Progress Report Forms are due thirty (30) days after the end of the month or
quarter being reported.The report period is the first of the month through the last day of the month.If quarterly
reporting is approved,the report period is the first day of the first month through the last day of the third month
of the quarter. The final Financial/Progress Reports must be submitted within thirty (30) days following
completion of the project.
Rev.412020 Designated Legislative Grant Agreement Page 3 of 13
46
Attachment B
Payment Method
1. Reimbursement Payment
Upon receiving and approving a Grantee's Financial/Progress Report, the Department will reimburse the
Grantee for expenditures paid during the reporting period, in accordance with this Grant Agreement. The
Department will not reimburse without approved Financial/Progress Reports,prepared and submitted by the
Grantee on the form provided by the Department. Before approving the financial/progress report for
payment,the Department may require the Grantee to submit documentation of the costs reported(e.g.,copies
of vendor billings/invoices and proof of payment,general ledger expenditure report).
2. Advance Payment
In most instances, the Department will make payment to a Grantee on a cost reimbursable basis. If cost
reimbursement significantly inhibits the Grantee's ability to implement the project, the Department may
advance to the Grantee an amount not to exceed a projected thirty (30) day cash need, or twenty percent
(20%) of the amount in Section I,whichever is less.
Before the Department will issue an advance, the Grantee must submit a "Request for Advance Payment"
form along with documentation of costs associated with the advance. The "Request for Advance Payment"
form can be obtained from the Department electronically or in hard copy.
All advances will be recovered with the Grantee's next Financial/Progress Report form. Should earned
payments during the terms of this Grant Agreement be insufficient to recover the full amount of the advance,
the Grantee will repay the unrecovered amount to the Department when requested to do so by the
Department, or at termination of the Grant Agreement.
3. Withholding of Ten Percent (10%)
The Department may withhold ten percent (10%) of the amount in Section I until the Department determines
that the Grantee has satisfactorily completed the terms of this Grant Agreement, including all required
reporting of the project.
Rev.412020 Designated Legislative Grant Agreement Page 4 of 13
47
Attachment C
Standard Provisions
Article 1. Definition
"Department" refers to the Department of Commerce, Community, and Economic Development with the
State of Alaska.
Article 2. Indemnification
It is understood and agreed that this Grant Agreement is solely for the benefit of the parties to the Grant
Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of the
Grant Agreement.
The Grantee, its successors and assigns,will protect, save, and hold harmless the Department and the State of
Alaska and their authorized agents and employees, from all claims, actions, costs, damages, or expenses of any
nature whatsoever by reason of the acts or omissions of the Grantee, its subcontractors, assigns, agents,
contractors,licenses,invitees,employees,or any person whomever arising out of or in connection with any acts
or activities authorized by this Grant Agreement. The Grantee further agrees to defend the Department and
the State of Alaska and their authorized agents and employees in any litigation,including payment of any costs
or attorney's fees for any claims or actions commenced thereon arising out of or in connection with acts or
activities authorized by this Grant Agreement. This obligation shall not include such claims, costs, damages, or
expenses which may be caused by the sole negligence of the Department of the State of Alaska or their
authorized agents or employees, provided, that if the claims or damages are caused by or result from the
concurrent negligence of(a) the Department and the State of Alaska and their agents or employees, and (b) the
Grantee, its agents or employees, this indemnity provision shall be valid and enforceable only to the extent of
the negligence of the Grantee, or Grantee's agents or employees.
Article 3. Legal Authority
The Grantee certifies that it possesses legal authority to accept grant funds under the State of Alaska and to
execute the project described in this Grant Agreement by signing the Grant Agreement document. The
Grantee's relation to the Department and the State of Alaska shall be at all times as an independent Grantee.
Article 4. Waivers
No conditions or provisions of this Grant Agreement can be waived unless approved by the Department in
writing. The Department's failure to insist upon strict performance of any provision of the Grant Agreement,
or to exercise any right based upon a breach thereof,or the acceptance of any performance during such a breach,
shall not constitute a waiver of any right under this Grant Agreement.
Article 5. Access to Records
The Department and duly authorized officials of the State of Alaska shall have full access and the right to
examine, excerpt, or transcribe any pertinent documents, papers, records, and books of the Grantee, and of
persons or organizations with which the Grantee may contract,involving transactions related to the project and
this Grant Agreement.
Article 6. Reports
The Grantee, at such times and in such forms as the Department may require, shall furnish the Department
with such periodic reports as it may request pertaining to the activities undertaken pursuant to this Grant
Agreement,including the final close-out report,the costs and obligations incurred in connection therewith, and
any other matters covered by this Grant Agreement.
Rev.412020 Designated Legislative Grant Agreement Page 5 of 13
48
Article 7. Retention of Records
The Grantee shall retain financial and other records relating to the performance of this Grant Agreement for a
period of six years from the date when the final financial status report is submitted to the Department, or until
final resolution of any audit findings, claims, or litigation related to the grant.
Article 8. Assignability
The Grantee shall not assign any interest in this Grant Agreement and shall not transfer any interest in the same
(whether by assignment or novation).
Article 9. Financial Management and Accounting
The Grantee shall establish and maintain a financial management and accounting system that conforms to
generally accepted accounting principles.
Article 10. Program Income
Program income earned during the award period shall be retained by the Grantee and added to the funds
committed to the award and used for the purpose and under the conditions applicable to the use of award funds.
Article 11. Amendments and Modifications
The Grantee or the Department may request an amendment or modification of this Grant Agreement.
However, such amendment or modification shall not take effect until approved,in writing, by the Department
and the Grantee.
Article 12. Recordkeeping
The Grantee agrees to keep such records as the Department may require. Such records will include information
pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and
income. They will also include information pertaining to project performance and efforts to comply with the
provisions of the Grant Agreement.
Article 13. Obligations Regarding Third-Party Relationships
None of the Work specified in this Grant Agreement shall be contracted by the Grantee without prior approval
of the Department. No permission for subcontracting shall create, between the Department or the State of
Alaska and the subcontractor, any contract or any relationship.
The Grantee shall remain fully obligated under the provisions of this Grant Agreement notwithstanding its
designation of any third party or parties of the undertaking of all or any part of the project described herein.
Any subcontractor that is not the Grantee shall be required by the Grantee to comply with all applicable
provisions of this Grant Agreement.
The Grantee shall bind all subcontractors to each and every applicable Grant Agreement provision. Each
subcontract for work to be performed with funds granted under this Grant Agreement shall specifically include
a provision that the Department and the State of Alaska are not liable for damages or claims from damages
arising from any subcontractor's performance or activities under the terms of the subcontracts.
Rev.412020 Designated Legislative Grant Agreement Page 6 of 13
49
Article 14. Conflict of Interest
No officer or employee of the Department;no member, officer, or employee of the Grantee or its designees or
agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and
no other official of such locality or localities who exercises any functions or responsibilities with respect to the
project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any
contract, subcontract,or the proceeds thereof,for work to be performed in connection with the project assisted
under this Grant Agreement.
The Grantee shall incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision
prohibiting such interest pursuant to the purpose of this provision.
Article 15. Political Activity
No portion of the funds provided hereunder shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
Article 16. Notices
The Grantee shall comply with all public notices or notices to individuals required by applicable state and federal
laws and shall maintain a record of this compliance.
Article 17. Prohibition Against Payment of Bonus or Commission
The assistance provided under this Grant Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval or concurrence under this contract provided, however, that reasonable
fees of bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not
hereby prohibited if otherwise eligible as project costs.
Article 18. Termination by Mutual Agreement
This Grant Agreement may be terminated, in whole or in part, prior to the completion of contract project
activities when both parties agree that continuation is not feasible or would not produce beneficial results
commensurate with the further expenditure of funds.The Department will determine whether an environmental
review of the cancellation is required under State and/or Federal law. The parties must agree on the termination
conditions, including effective date and the portion to be terminated. The Grantee shall not incur new
obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations
as possible. The Department shall make funds available to the Grantee to pay for allowable expenses incurred
before the effective date of termination.
Article 19. Termination for Cause
If the Grantee fails to comply with the terms of this Grant Agreement, or fails to use the grant for only those
purposes set forth herein, the Department may take the following actions:
A. Suspension—After notice in writing by certified mail to the Grantee, suspend the grant and withhold any
further payment or prohibit the Grantee from incurring additional obligations of grant funds, pending
corrective action by the Grantee or a decision to terminate. Response must be received within fifteen
(15) days of receipt of the written notice.
B. Termination — Terminate the grant in whole or in part, at any time before the final grant payment is
made. The Department shall promptly notify the Grantee in writing of its determination to terminate,
the reason for such termination,and the effective date of the termination. Payments made to the Grantee
or recoveries by the Department shall be in accordance with the legal rights and liabilities of the parties.
Rev.412020 Designated Legislative Grant Agreement Page 7 of 13
50
Article 20. Withdrawal of Funds
In the event funding from the state, federal, or other sources is withdrawn,reduced, or limited in any way after
the effective date of this Grant Agreement and prior to normal completion, the Department may terminate the
agreement, reduce funding, or re-negotiate subject to those new funding limitations and conditions. A
termination under this article shall be implemented under the same conditions as a termination under Article 19
of this Attachment.
Article 21. Recovery of Funds
In the event of a default or violation of the terms of the Grant Agreement by the Grantee,the Department may
institute actions to recover all or part of the project funds paid to the Grantee. Repayment by the Grantee of
grant funds under this recovery provision shall occur within thirty (30) days of demand.
All remedies conferred on the Department by this agreement or any other instrument or agreement are
cumulative, not exclusive, and may be exercised concurrently or consecutively at the Department's option.
Article 22. Disputes
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this
agreement that is not disposed of by mutual agreement shall be decided by the Department,which shall reduce
its decision to writing and mail, or otherwise furnish a copy thereof, to the Grantee. The decision of the
Department shall be final and conclusive.
This "Disputes" clause does not preclude the consideration of questions of law in connection with the decision
provided for in the preceding paragraph provided that nothing in the Grant Agreement shall be construed as
making final the decisions of any administrative official,representative, or board on a question of law.
Article 23.Jurisdiction
This Grant Agreement shall be governed by the laws and statutes of the State of Alaska. The venue of any suit
hereunder may be in the Superior Court for the First Judicial District,Juneau,Alaska.
Article 24. Ownership of Project/Capital Facilities
The Department makes no claim to any capital facilities or real property improved or constructed with funds
under this Grant Agreement and, by this grant of funds, does not and will not acquire any ownership interest
or title to such property of the Grantee. The Grantee shall assume all liabilities arising from the ownership and
operation of the project and agrees to hold the Department and the State of Alaska harmless from any and all
causes of action arising from the ownership and operation of the project.
Article 25. Site Control
If the grant project involves the occupancy and use of real property, the Grantee assures that it has the legal
right to occupy and use such real property for the purposes of the grant, and further that there is legal access to
such property.
As a minimum requirement, the Grantee should obtain a "sufficient interest" that allows the Grantee the right
to use and occupy the site for the expected useful life of the building,structure or other improvement. Generally,
the interest obtained should be for at least 20 years.A sufficient interest depends upon the nature of the project
and the land status of the site.
Rev.412020 Designated Legislative Grant Agreement Page 8 of 13
51
Article 26. Insurance
The Grantee is responsible for obtaining any necessary liability insurance and maintain in force at all times
during the performance of this Grant Agreement the insurance policies identified below. All insurance policies
shall comply with, and be issued by insurers licensed to transact the business of insurance under Alaska Statute
AS 21. The Grantee shall require any contractor hired to work on the project be licensed, bonded and insured
for at least the amount of the project and if appropriate provide and maintain Professional Liability Insurance.
A. Workers' Compensation Insurance for all employees engaged in work under this Grant Agreement,
coverage as required by AS 23.30.045, and;where applicable, any other statutory obligations including but
not limited to Federal U.S.L. &H. and Jones Act requirements.
B. Commercial General Liability Insurance covering all business premises and operations used by the
Grantee in the performance of this project and Grant Agreement with coverage limits not less than
$300,000 combined single limit per occurrence and annual aggregates where applicable.
C. Comprehensive Automobile Liability Insurance covering all vehicles used by the Grantee in the
performance of this project and Grant Agreement with coverage limits not less than $100,000 per
person/$300,000 per occurrence bodily injury and$50,000.00 property damage.
D. Professional Liability Insurance covering all errors, omissions or negligent acts of the contractor,
subcontractor or anyone directly or indirectly employed by them, made in the performance of this
contract which result in financial loss to the State. Limits required are per the following schedule:
Contract Amount Minimum Required Limits
Under$100,000 $100,000 per occurrence/annual aggregate
Article 27. Subcontracts for Engineering Services
In the event that the Grantee subcontracts for engineering services,the Grantee will require that the engineering
firm certify that it is authorized to do business in the State of Alaska. In the event that the engineering firm is
also the project administrator,the Grantee shall require that the bond or insurance shall be for not less than the
amount of the entire project.
Article 28. Governing law
This Grant Agreement is governed by the laws of the State of Alaska. The Grantee shall perform all aspects of
this project in compliance with the appropriate laws and regulations. It is the responsibility of the Grantee to
ensure that all permits required for the construction and operation of this project by the Federal,State,or Local
governments have been obtained.
Article 29. Budget Flexibility
Notwithstanding the provisions of Article 11, Attachment C, the Grantee may revise the project budget in
Attachment A without a formal amendment to this agreement. Such revisions are limited within each line item
to a maximum of ten percent (10%) of the line item or $10,000,whichever is less, over the entire term of this
agreement. Such budget revisions shall be limited to changes to existing budget line items. Budget revisions
may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond
the limits authorized by this provision may only be made by a formal amendment to this agreement.
Article 30. Equal Employment Opportunity (EEO)
The Grantee may not discriminate against any employee or applicant for employment because of race,religion,
color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or
parenthood. The Grantee shall post in a conspicuous place, available to employees and applicants for
employment, a notice setting out the provisions of this paragraph.
Rev.412020 Designated Legislative Grant Agreement Page 9 of 13
52
The Grantee shall state, in all solicitations or advertisements for employees to work on state funded projects,
that it is an equal opportunity employer (EEO) and that all qualified applicants will receive consideration for
employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status,
changes in marital status, pregnancy, or parenthood.
The Grantee shall include the provisions of this EEO article in every contract relating to this Grant Agreement
and shall require the inclusion of these provisions in every agreement entered into by any of its contractors, so
that those provisions will be binding upon each contractor or subcontractor.
Article 31. Public Purposes
The Grantee agrees that the project to which this Grant Agreement relates shall be dedicated to public purposes
for its useful life. The benefits of the project shall be made available without regard to race, religion, color,
national origin, age,physical handicap, sex,marital status, changes in marital status, pregnancy, or parenthood.
If the Grantee is a non-municipal entity and if monies appropriated under this grant constitute the sole or
principal funding source for the acquisition of equipment or facilities, the Grantee agrees that in the event a
municipal corporation is formed which possesses the power and jurisdiction to provide for such equipment or
facilities, the Grantee shall offer,without compensation, to transfer ownership of such equipment or facilities
to the municipal corporation.
If the Grantee is a non-profit corporation that dissolves, the assets and liabilities from the grant project are to
be distributed according to statutory law,AS 10.20.290-10.20.452.
Article 32. Operation and Maintenance
Throughout the life of the project, the Grantee shall be responsible for the operation and maintenance of any
facility, equipment, or other items acquired under this grant.
Article 33. Assurance
The Grantee shall spend monies awarded under this grant only for the purposes specified in this Grant
Agreement.
Article 34. Current Prevailing Rates of Wage
Certain grant projects are constrained by the provisions of AS 36. PUBLIC CONTRACTS. To the extent that
such provisions apply to the project which is the subject of this Grant Agreement, the Grantee shall pay the
current prevailing rates of wage to employees as required by AS 36.05.010. The Grantee also shall require any
contractor to pay the current prevailing rates of wage as required by AS 36.05.010.
Article 35. Severability
If any provision under this Grant Agreement or its application to any person or circumstance is held invalid by
any court of rightful jurisdiction,this invalidity does not affect other provisions of the contract agreement which
can be given effect without the invalid provision.
Article 36. Performance
The Department's failure to insist upon the strict performance of any provision of the Grant Agreement or to
exercise any right based upon breach thereof or the acceptance of any performance during such breach shall
not constitute a waiver of any rights under this Grant Agreement.
Rev.412020 Designated Legislative Grant Agreement Page 10 of 13
53
Article 37. Sovereign Immunity
If the Grantee is an entity which possesses sovereign immunity,it is a requirement of this grant that the Grantee
irrevocably waive its sovereign immunity with respect to state enforcement of this Grant Agreement. The
waiver of sovereign immunity,effected by resolution of the entity's governing body,is herein incorporated into
this Grant Agreement.
Article 38. Audit Requirements
The Grantee must comply with the audit requirements of the Alaska Administrative Code set forth in
2AAC45.010. AUDIT REQUIREMENTS. An entity that expends a cumulative or total, equal to the state
single audit threshold during the fiscal year is required to have a state single audit. A copy of the most current
2AAC45.010 adopted regulations is available at the Alaska Department of Administration's State Single Audit
website: http://doa.alaska.Vov/dof/ssa/index.ht".
Current audit compliance supplements and guides specific to programs under AS 37.05.315 Grants to
Municipalities, AS 37.05.316 Grants to Named Recipients, and AS 37.05.317 Grants to Unincorporated
Communities can be found at http://doa.alaska.Vov/dof/ssa/audit guide.html.
Article 39. Close-Out
The Department will advise the Grantee to initiate close-out procedures when the Department determines, in
consultation with the Grantee, that there are no impediments to close-out and that the following criteria have
been met or soon will be met:
A. All costs to be paid with grant funds have been incurred with the exception of close-out costs and any
unsettled third-party claims against the Grantee. Costs are incurred when goods and services are received
or contract work is performed.
B. The last required performance report has been submitted. The Grantee's failure to submit a report will
not preclude the Department from effecting close-out if it is deemed to be in the State's interest. Any
excess grant amount that may be in the Grantee's possession shall be returned by the Grantee in the
event of the Grantee's failure to finish or update the report.
C. Other responsibilities of the Grantee under this Grant Agreement and any close-out agreement and
applicable laws and regulations appear to have been carried out satisfactorily or there is no further State
interest in keeping the grant open for the purpose of securing performance.
Article 40. Americans with Disabilities Act
The Americans with Disabilities Act (ADA) prohibits discrimination against persons with disabilities. Title I of
the ADA prohibits discrimination against persons with disabilities in employment and provides that a reasonable
accommodation be provided for applicants and employees. Title II of the Act prohibits public agencies from
discriminating against individuals with disabilities in the provision of services, programs, or activities.
Reasonable accommodation must be made to ensure or allow access to all services,programs,or activities.This
section of the Act includes physical access to public facilities and requires that public entities must,if necessary,
make modifications to their facilities to remove physical barriers to ensure access by persons with disabilities.
All new construction must also be accessible to persons with disabilities. A public entity's subgrantees or
contractors must also comply with the ADA provisions. Grantees are responsible for assuring their compliance
with the ADA.
Rev.412020 Designated Legislative Grant Agreement Page 11 of 13
54
Appendix A
State Laws and Regulations and Permits
Grantees are responsible for all applicable state laws, regulations and permits; including but not limited to the
following list which most commonly affects Grantees.
Municipality Public Facility Operations and Maintenance—AS 37.05.315(c)
In accepting a grant under AS 37.05.315 for construction of a public facility, a municipality covenants with the
State that it will operate and maintain the facility for the practical life of the facility and that the municipality will
not look to the State to operate or maintain the facility or pay for its operation or maintenance.This requirement
does not apply to a grant for repair or improvement of an existing facility operated or maintained by the State
at the time the grant is accepted if the repair or improvement for which the grant is made will not substantially
increase the operating or maintenance costs to the State.
Restriction on Use—AS 37.05.321
A grant or earnings from a grant under AS 37.05.315 -37.05.317 may not be used for the purpose of influencing
legislative action. In this section "influencing legislative action" means promoting, advocating, supporting,
modifying, opposing, or delaying or seeking to do the same with respect to any legislative action but does not
include the provision or use of information, statistics, studies, or analyses in written or oral form or format. A
grant or earnings from a grant made under AS 37.05.315 - 37.05.317 may not be used for purposes of travel in
connection with influencing legislative action unless pursuant to a specific request from a legislator or legislative
committee.
Hiring Preferences—AS 36.10
This chapter of the Alaska Statutes applies to grants for public works projects and requires compliance with the
hiring preferences under AS 36.10.150—36.10.175 for employment generated by the grant.
Historic Preservation Act—AS 41.35
This chapter of the Alaska Statutes applies to public construction of any nature undertaken by the State, or by
a governmental agency of the State, or by a private person under contract with or licensed by the State or a
governmental agency of the State. The Department of Natural Resources must be notified if the construction
is planned for an archaeological site. The Department of Natural Resources may stop the construction to
determine the extent of the historic,prehistoric, or archaeological values.
Fire Protection—AS 18.70
This chapter of the Alaska Statutes requires the Alaska Department of Public Safety (the State Fire Marshal) to
adopt regulations (currently in the form of Uniform Fire Code, as amended) establishing minimum standards
for:
1. Fire detection and suppression equipment;
2. Fire and life safety criteria in commercial, industrial, business, institutional, or other public buildings
used for residential purposes containing four or more dwelling units;
3. Any activity in which combustible or explosive materials are stored or handled in commercial quantities;
4. Conditions or activities carried on outside a building described in (2) or (3) likely to cause injury to
persons or property.
Rev.412020 Designated Legislative Grant Agreement Page 12 of 13
55
Procurement Preference for State Agricultural and Fisheries Products—AS 29.71.040
This chapter of the Alaska Statutes applies to municipalities that use state funds to purchase agricultural and
fisheries products. The law requires:
1. When agricultural products are purchased,only such products harvested in the state shall be purchased
whenever priced no more than seven percent above products harvested outside the state, and of like
quality compared with agricultural products harvested outside the state.
2. When fisheries products are purchased, only fisheries products harvested or processed within the
jurisdiction of the state shall be purchased whenever priced no more than seven percent above products
harvested or processed outside the jurisdiction of the state,available,and of like quality compared with
fisheries products harvested or processed outside the jurisdiction of the state.
Alaska Product Preferences—AS 36.15
This chapter of the Alaska Statutes applies to projects financed by state money in which the use of timber,
lumber,and manufactured lumber products is required,only timber,lumber and manufactured lumber projects
originating in this state from local forests shall be used wherever practicable. The law requires the insertion of
this clause in calls for bids and in all contracts awarded.
Permits and Environmental Procedures
The Alaska Department of Environmental Conservation (ADEC) regulates all activities in Alaska that might
pollute the air,water or soil. There are dozens of ADEC permits related to constructing and operating public
buildings. The law requires the following permits, including others designated by the commissioner. The
following list is not intended to be all-inclusive.
• Air Emissions Permit • Permit to Appropriate Water
• Anadromous Fish Protection Permit • Pesticides Permit
• Authorization for Tidelands • Preferred Use Permit
Transportation • Right-of-Way and Easement Permits
• Brine or Other Salt Water Waste • Solid Waste Disposal
Disposal Permit • Special Land Use Permit
• Burning Permit during Fire Season • State Game Refuge Land Permit
• Coal Development Permit • State Park Incompatible Use Permit
• Critical Habitat Area Permit • Surface Oiling Permit
• Dam Construction Permit • Surface Use Permit
• Driveway Permit • Tide and Submerged Lands Prospecting
• Encroachment Permit Permit
• Miscellaneous State Land Use Permit • Tidelands Permit
• Mineral and Geothermal Prospecting • Tidelands Right-of-Way or Easement Permit
Permits • Utility Permit
• Occupied Tide and Submerged Land • Waste Water Disposal Permit
• Open Burning Permit • Water Well Permit
• Permit for Use of Timber or Materials
Rev.412020 Designated Legislative Grant Agreement Page 13 of 13
56
of rr Department of Commerce, Community,
THE STATE and Economic Development
01A1 1J DIVISION OF COMMUNITY AND REGIONAL AFFAIRS
- Juneau Office
Y-� = GOVLRNORMIKL DUNLEAVY
P.O. Box 110809
ALAS�'�`� Juneau,Alaska 99811-0809
Main:907.465.4731
Fax:907.465.4761
April 29, 2020
Scott Meszaros, City Manager
City of Seward
410 Adams Street
Seward,AK 99664
RE: FY 20 Designated Legislative Grant
Dear Mr. Meszaros:
I am pleased to notify you the City of Seward has been appropriated a FY 2020 Designated Legislative Grant per
AS 37.05.315, Grants to Municipalities, for the purpose of Mitigating the risk of COVID-19. The amount of state
funding appropriated for this grant is $440,306.00.
In order to receive grant funds, a grant agreement must be executed. Please provide the following information
within 30 days:
• A scope of work for this project which includes a detailed project description,proposed timeline and detailed
budget narrative.
• Original completed Signatory Authority Form (enclosed).
Upon receipt of the requested information,I will prepare and send the grant agreement for signature. Please note:
Grant recipients will be required to provide a final summary report once the project is complete.
The latest Designated Legislative Handbook is available online at:
https://www.commerce.alaska.gov/web/dcra/GrantsSecfon/DLGrants.aspx and should answer any questions you
have regarding management and use of grant funds.
Congratulations on this award. I look forward to working with you to ensure the success of this project. If you
have any additional questions, contact me via phone at (907)465-4731 or email robin.park@alaska.gov.
Sincerely,
Robin Park
Grants Administrator II
Enclosure
57
CITY OF SEWARD Main Office(907)2244050
16
P.O. BOX 167 Police(907)224-3338
• Harbor(907)224-3138
SEWARD,ALASKA 99664-0167 Fire(907)224-3445
• City Clerk(907)2244046
• Community Development(907)224-4049
• Utilities(907)224-4050
May 6, 2020 Fax(907)2244038
Robin Park, Grant Administrator II
SOA-DCCED Div. of Community and Regional Affairs
Juneau, Alaska 998 1 1-0809
Re: FY20 Designated Legislative Grant
Dear Ms. Park:
The list below is what the City of Seward would utilize for responding to and mitigating the risks of
COVID-19 at the Cruise Ship Terminal. Working with the Cruise Lines and support staff, this is the list
that was developed:
• Mobile outside screening tent to keep terminal as infection free as possible- to include separated
area from main screening area for screened out guests
• Social distancing measures
Signage ,-'markings on the deck
0 Seating areas separated to smaller groups
• Non touch restroom facilities (doorless entries, automatic paper towel dispensers, flushing
toilets, etc.)
UVC Downlights in rest rooms and on countertops and railing.
• Designated secondary (medical) screening room(rather than a screened off area)
• Increased visual cleaning and sanitation practices
• Hand sanitizer stations throughout the terminal and dock- 20-30
• Antibacterial surface treatments
• Signage for health precautions
• Temperature screening scanners/measures- including digital portable no touch and walk through
screeners
• Staff for continual sanitation
• Electrostatic sprayers to transportation and touch surfaces, and fogging machines for motor
coaches and trains
• UVC technology
• Stocks of PPE- masks, gloves (staff check-in, security, longshore, etc.)
• COVID 19 specialist physician on retainer
• Training for shoreside port operators on COVID 19 detection and handling
• COVID 19 rapid test kits
Sincerely,
Scott Mes gyros
Seward City Manger
Enclosure
58
DESIGNATED LEGISLATIVE GRANT SIGNATORY AUTHORITY FORM
Department of Commerce,Community,and Economic Development,Division of Community and Regional Affairs
Please clearly print,submit ORIGINAL form,and submit an updated form annually or whenever changes are
made to the information below.
Grantee Name: Date:
CITY OF SEWARD APR II_30, 2020
Regular Election Held(if applicable): Telephone Number:
907-224-4063
Grantee Contact Name: Fax Number:
NANETH AMBROSIANi 907-224-4038
Address: E-mail Address:
410 ADAMS STREET NAM BROSIANI@CITYOFSEWARD,NET
City,State,Zip Code: Federal Tax ID 9:
SEWARD, AK 99664-0167 92-6000086
Indicate reporting frequency: Monthly Reporting 0 Quarterly Reporting
Use this section to designate individuals other than the Chief Administrator to sign the following documents:
Grant Agreements and Amendments: Financial/Progress Reports and Advance Requests:
Printed Name: Printed Name:
SCOTT MESZAROS SAM HICKOK
Title: Title:
CITY MANAGER ACTING FINANCE DIRECTOR
Signat Signature:
Pri ed Name: Printed Name:
NORM REGI NANETH AMBROSIANI
Title: M Title:
SEWARD HARBORMASTER GRANT ACCOUNTANT
Signature: Signature:
This signatory authority is conveyed by SCOTT MESZAROS ,the Chief
Name
Administrator of CITY OF SEWARD ,this 970 day of �-p T2-1 V ,20
(Grantee Name
ure
SCOTT MESZAROS,Cl MANAGER
—F`rinted� amejT t e
Revised 07/2018 59
Sponsored by: Meszaros
CITY OF SEWARD,ALASKA
RESOLUTION 2020-060
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASE AGREEMENT WITH SHI FOR THE PURCHASE OF DELL
SERVERS AND STORAGE SYSTEMS IN THE AMOUNT OF $74,388.36,
AND APPROPRIATING FUNDS
WHEREAS, the City's current datacenter consists of 21 servers which houses the City's
data and software vital to the day to day operations of City staff, and
WHEREAS, of these 21 servers, 17 will be out of warranty and past the industry
standard useful life of five years by November, 2020; and
WHEREAS, as these systems continue to age, the likelihood of failure increases, as does
the potential for loss of productivity for City staff that rely upon these systems; and
WHEREAS, many of these same servers are running operating systems that are no
longer being supported by Microsoft; this poses an elevated security risk to the City network,
data, and computer systems due to a lack of updated security patches from Microsoft; and
WHEREAS, Seward City Code §6.10.120 (9) exempts from competitive procurement
procedures, the purchase of electronic data processing software and hardware systems; and
WHEREAS, the MIS department staff has spent time working with multiple vendors
over the past year to evaluate systems that will help meet a number of goals that are not limited
to the following: 1) Provide redundancy and increase recoverability of the City's data systems
(reduce potential down time in the event of a failure); 2) Run the current workload in the
datacenter while allowing for future expansion as workloads increase; 3) Utilize modern
virtualization technology to fully utilize the hardware purchased; 4) Round-the-clock, continuous
hardware support with high availability of replacement parts with fast shipping to Alaska; and
WHEREAS, the MIS department has selected Dell as the hardware vendor for this
project, and will work with SHI to purchase this hardware, and the appropriate hardware support,
from Dell; and
WHEREAS, this system will utilize the built-in functionality of the Microsoft Server
operating system to allow MIS staff to virtualize the current workloads, and thus meet the goals
of this project without the need for additional third-party software or support; and
WHEREAS, this purchase will include five new servers and one new storage area
network(SAN) device; and
60
CITY OF SEWARD,ALASKA
RESOLUTION 2020-060
WHEREAS, this will allow the MIS department to upgrade the datacenter, make all MIS
systems up-to-date and fully supported, and confidently receive security patches to reduce
security risks for the City's network and data systems.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a purchase agreement
with SHI for the purchase of Dell servers and storage devices, as attached herein.
Section 2. The City Council finds that the public interest is served by authorizing a sole
source purchase agreement with SHI for the purchase of servers and storage systems, and that
this purchase meets the exemption from competitive procurement requirements in accordance
with Seward City Code §6.10.120(9).
Section 3. Funding in the amount of $74,388.36 is hereby appropriated from the Capital
Acquisition Fund reserves account no. 80010-0000-3400 to capital equipment account no.
80010-1121-8103.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
27th day of July, 2020.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
61
Agenda Statement
Meeting Date: July 27, 2020
To: City Council
From: Scott Meszaros, City Manager F`, 1 . . 0
Agenda Item: A Resolution of the City Council of the City of
Seward, Alaska, authorizing the City Manager to
enter into a purchase agreement with SHI for the purchase of servers and
storage systems in the amount of$74,388.36
BACKGROUND & JUSTIFICATION:
The City's data center consists of twenty-one servers:four servers in the Police department,
two in the Harbor, one in Public Works, one in the Electric department, one in the Library, and
twelve in City Hall. Of those servers, seventeen will be out of warranty and past the industry
standard useful life of five years by November of 2020. As these systems continue to age, the
likelihood of their failure increases, as does the potential for loss of productivity for City staff that
rely on these systems; and
Many of these systems are also running operating systems that are no longer supported
by Microsoft, and thus are no longer receiving vital security patches and software updates. This
lack of support poses an increased security risk to the City network and data systems.
The current datacenter configuration wherein each individual server is storing
departmental data, and/or running a specific software package, lacks redundancy. If a server
fails, the data and software on that server would potentially be unavailable until it can be
restored from backups or replaced. Either option can take days or weeks depending on parts
availability and shipping times.
Over the past year, MIS department staff worked with multiple vendors to evaluate
systems that will meet a number of goals, not limited to the following: 1) Provide redundancy
and increase recoverability of the City's data systems(reduce potential down time in the event
of a failure); 2) Run the current workload in the datacenter while allowing for future expansion
as workloads increase; 3) Leverage modem virtualization technology to fully utilize the
hardware purchased; 4) Round-the-clock, continuous hardware support with high availability
of replacement parts and fast shipping to Alaska. 5) Increase the security of the City's data and
systems.
After reviewing systems from multiple vendors, the MIS department has selected Dell
as the hardware vendor to replace the current systems in the City's datacenter. Dell has a great
reputation for customer service in Alaska and is the hardware vendor of choice for many
Alaskan entities in the public and private sector. We have worked with SHI to utilize the
existing Sourcewell purchasing contract to ensure this purchase is under the $85,000 that was
budgeted in the 2020 MIS budget.
This purchase will include five new servers and one Storage Area Network (SAN)
62
device. Of these servers, three will be used to replace the current servers in City Hall, one will
replace the servers in the Harbor office, and one will replace the server in the Electric
department. The Community Library&Museum server is currently under warranty and can be
replaced utilizing purchasing avenues available to them as a non-profit entity. The servers in
the Police department will be replaced with the remaining existing servers from City Hall that
are still under warranty and running operating systems supported by Microsoft.
INTENT: To authorize the City Manager to enter into a purchase agreement with SHI for the
purchase of five Dell servers and one Dell Unity Storage device in the amount of$74,388.34.
Funds for this purchase will come from the Capital Acquisition Fund 80010-1121-8103.
CONSISTENCY CHECKLIST: Yes No NA
1 Comprehensive Plan: X
2 Strategic PIan: X
3 Other: X
FISCAL NOTE:
Funding for this purchase will come from the Capital Acquisition Fund undesignated reserves
account no. 80010-0000-3400 and expensed to the capital equipment account no. 80010-1121-
8103.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
060
Recommend approval of Resolution 2020-_ , authorizing the City Manager to enter in
purchase agreement with SHI for the purchase of five Dell servers and one Dell Unity Storage
device in the amount of$74,388.34
63
Pricing Proposal
Quotation#: 19043931
Created On: 6/19/2020
Valid Until: 7/19/2020
City of Seward Inside Account
Executive
Dustin Phillips Adam Ferrara
AK 290 Davidson Avenue
United States Somerset, NJ 08873
Phone:(907)224-4039 Phone:732-652-3097
Fax: Fax: 732-564-3099
Email: dphillips@cityofseward.net Email: Adam—Ferrara@shi.com
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 Dell PowerEdge R640 Server-3 Years Pro Support 3 $7,226.34 $21,679.02
EMC-Part#: 3000063520868.1
Contract Name: Sourcewell-Technology Catalog Solutions
Contract#: 081419-SHI
Coverage Term:6/19/2020—6/19/2023
2 EMC Support on Servers+Unity box-3 Years Pro Support 1 $41,678.00 $41,678.00
EMC-Part#:3000063540948.1
Contract Name: Sourcewell-Technology Catalog Solutions
Contract#: 081419-SHI
Coverage Term:6/19/2020—6/19/2023
3 Dell PowerEdge T440 Server-3 Years Pro Support 2 $5,515.67 $11,031.34
Dell-Part#: 3000063520867.1
Contract Name: Sourcewell-Technology Catalog Solutions
Contract#: 081419-SHI
Coverage Term:6/19/2020—6/19/2023
Subtotal $74,388.36
Shipping $0.00
*Tax $0.00
Total $74,388.36
*Tax is estimated. Invoice will include the full and final tax due.
Additional Comments
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Quotes may be updated to reflect changes due to industry wide constraints and fluctuations
We are constantly striving to provide you with World Class Support!
We'd love to hear about your quoting experience with this brief survey!
The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under
that applicable line item. 64
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 127
CALL TO ORDER
The July 13, 2020 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Lieutenant Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Sue McClure Sharyl Seese (telephonically)
John Osenga (telephonically) Tony Baclaan (telephonically)
Dale Butts (telephonically) Tees
comprising a quorum of the Council; and
Norm Regis, Acting City Manager
Brenda Ballou, City Clerk
Holly Wells, City Attorney (telephonically)
Excused— Crites
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
The City of Seward is currently experiencing a declared public health emergency due to Coronavirus
Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created.
Unless otherwise noted, the following Citizen Comments were submitted in advance and read into
the record by the City Clerk:
Paul Rupple(written)supported the resolution to provide the Alaska SeaLife Center(ASLC)
with financial support;the ASLC provided education,recreation,and livelihoods.Rupple said it was
a well-used and much appreciated asset to the community.
Tara Reimer(telephonically)said the ASLC brought a lot of visitors to Seward. The ASLC
kicked off a public fundraising campaign today,and they were off to a great start.If the city provided
the ASLC with a $500,000 pledge, the ASLC would rise to the challenge of raising the remaining
funds they needed.
65
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 128
Carol Griswold(written)had supported the ASLC for many years,but was disappointed that
they did not have a more sustainable business plan.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Baclaan) Approval of Agenda and Consent Agenda
Baclaan postponed the discussion item for the Forest Acres Basketball Court Project to July 27,
2020.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Approval of the June 22,2020 City Council Regular Meeting Minutes.
Approval of the July 1, 2020 City Council Special Meeting Minutes.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards —None
Borough Assembly Report—None
City Manager Report.Acting City Manager Norm Regis reported the following purchase
orders between$5,000 and $30,000 had been approved by the City Manager since the last council
meeting: $30,000 for accounting support until anew Finance Director is hired for Finance; $17,200
for the construction season warehouse restock for Electric; $14,100 for a wire rope for the 330-ton
Travelift for SMIC; and $6,000 for a line marker and other season materials for Parking.
Regis reported that it was discovered that the budget books contained errors made by the
printer, and so the hard copies were being re-printed and would be delayed until next week. Also,
Regis said Stephen Sowell had been offered the position of Assistant City Manager and would start
in August. In response to Baclaan, Regis said he would follow back to provide an update on the
status of the audit.
Seese noted the electric box that was reported to have been damaged, and wondered who
would be paying for the repairs. In response, Interim Electric Utilities Manager Cory Borgeson
said he had not made a claim for it through the city's insurance company,but had prepared a bill to
charge the customer.
Terry reported that the city manager and city clerk had worked together to distribute a packet
of information to over 400 local businesses relating to the current emergency rules and regulations.
In response to Terry,Borgeson stated his first priority was to address the backlog of services
66
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 129
that were piled up; there were about 25 customers who had been waiting for months for services.
Other Reports and Announcements —None
Presentations —None
PUBLIC HEARINGS
Resolutions Requiring Public Hearing
Resolution 2020-052, Approving Hazardous Material Removal, Site Demolition, And
Construction Of A Memorial At The Site Of The Jesse Lee Home Located At Jesse Lee Heights
Subdivision,Addition No. 4,Lots 15A And 15B, City Of Seward.
Motion (McClure/Baclaan) Approve Resolution 2020-052
Community Development Jackie Wilde said council had given direction to administration
on June 22,2020 to bring forward a resolution relating to the disposition of the Jesse Lee Home.The
city had previously accepted grant monies in the amount of$1,073,441.46 from the State of Alaska
for the abatement of hazardous materials and to respectfully preserve wood or other items for the
purpose of building a memorial to the former residents of that facility. Wilde requested that council
approve the resolution so that the city could move forward with the execution of the grant, and to
direct the city manager to release a Request for Proposals to start the process.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened. All comments were submitted in writing, unless otherwise noted.
Clark Yerrington wanted the Jesse Lee Home buildings to be preserved and not demolished.
Matthew Maixner asked that the buildings not be demolished, destroyed, or dismantled in
any fashion.
Margaret Anderson commented on how the buildings had deteriorated over the past 50
years,and urged council to take action to clear it away.Anderson suggested expanding or improving
the Benny Benson Memorial Park to include the Jesse Lee Home.
Casie Warner recalled when she was a teenager,sneaking into the old buildings was a rite of
passage,but now she believed the buildings should be demolished to make way for something new,
possibly something focused on children.
Trish Neal (telephonically) was the President of the Alaska Association for Historic
Preservation and supported preserving the buildings. She said many of the residents from the Jesse
Lee Home went on to be productive and successful people.
67
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 130
David Squires (telephonically)used to believe the Jesse Lee Home should be saved,but his
attitude had changed in recent years. He felt strongly that, if refurbishment was to be pursued, the
community should be financially healthy enough to support the reconstruction,but that was not the
case.He now supported it being demolished,and suggested the roof of the dining hall could be saved
for its architectural elements and used as the roof of a new,large pavilion. Squires reminded council
that the financial burden of whatever is done belongs to the city,not to people living in other places.
CarolAnn Lindsey was concerned that millions of dollars had been provided by the state in
recent years to the Friends of the Jesse Lee Home for a renovation,but no observable results could be
seen. She supported the idea of expanding the existing Benny Benson Memorial Park to include the
Jesse Lee Home, and thought it was time to demolish the buildings.
Bela Bodnar wanted to save this historic landmark.
Candy Norman strongly believed that the buildings should be saved and that a memorial to
it would not be sufficient.
Debbie Jaso said she drove by the Jesse Lee Home every time she visited Seward and she
wanted this piece of history to be saved.
Pat Jack was a former Seward resident who wanted the buildings to be preserved somehow.
Deidre Ford wanted to save the buildings because they had great historical value.
Linda McRae MacSwain wanted the buildings to be saved and preserved. She understood
the buildings had been in disrepair for 50 years, but wanted them to be restored.
Sara Walker said she 100%supported preserving the history of the Jesse Lee Home,but not
by preserving the structure. She wished to have the property used for something new for future
generations of children.
Casmir Lorenz was a fifth generation Sewardite who believed if the buildings were
demolished, the community would lose its moral values as well as a piece of history.
Susan Lang said the Jesse Lee Home had been important to Seward since it was built in
1925. She wished that,if the building was to be torn down,that salvageable wood be preserved and
used.
Jessica Stallard said, on behalf of the Seward Historic Preservation Commission, that the
Commission supported the abatement of the Jesse Lee Home,or at least the preservation of as much
of it as possible.
Dianne Dubuc supported removing the hazardous materials and demolition of the Jesse Lee
Home.
68
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 131
Karen Corrigan thought it was time to make the land useful to the community once again.
Barbara Dieckgraeff supported the demolition of the buildings.
Sam Combs (telephonically)had been an architect specializing in historic preservation for 43
years, and he favored restoring the buildings. In 2008, he had submitted a proposal to the city for
preserving the structures, but was rejected. Following that, the Friends of the Jesse Lee Home had
also rejected his offer to help. He still believed in the value of the buildings and wanted them to be
preserved.
Timothy Whiteley&Amanda Welsh were architects from Ketchikan who supported the
preservation of the Jesse Lee Home.
Cynthia Green was a relative of a former superintendent at the Jesse Lee Home and she
wanted it preserved.
Rebecca Poulson was an artist/writer from Sitka who suggested rehabilitating the Jesse Lee
Home and repurposing it.
Marty Lorenz could not understand why the city would demolish the buildings;it was not a
reasonable course of action.
Barbara Peterson said her parents were raised in the Jesse Lee Home and she wanted the
buildings saved. She suggested engaging AVTEC to have students work on electrical and
maintenance issues.
Harry&Elizabeth Holt opposed the demolition of the Jesse Lee Home and thought there
was a better solution than that.
Rhonda Hubbard recalled hanging out in the Jesse Lee Home as a child,even though it was
a perilous activity. She supported using the grant funds while they were available to remove the
physical structures. Hubbard was confident that the history of the Jesse Lee Home was well
documented and preserved.
Linda Cramer grew up in Seward and went to school with children who lived at the Jesse
Lee Home. She thought it should be restored to its former glory.
No one else appeared and the public hearing was closed.
Butts wanted to engage some local lumber experts that could mark salvageable wood for
preservation and reuse. Wilde said she had been in touch some local wood specialists and would be
happy to keep them in the loop. Terry stated that she knew of at least two signatures, written on
wood inside the building, which she would like to see preserved.
69
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 132
Butts said one local wood specialist he knew had reportedly contacted the Friends of the
Jesse Lee Home at least three times to offer his services.Butts would provide Wilde with the contact
information.
Butts said the city was here tonight because so many entities had come to the city over time,
and had made promises to do something with the property, but none had ever come through and
delivered on their promises. Butts thought, perhaps 30 years ago the buildings could have been
saved, but now it was too late.
In response to Baclaan, Wilde said the removal of hazardous materials was estimated to be
between$800,000 and$1.3 million,which included the appropriate disposal of the materials.Wilde
said the exact costs would be learned when the city received the responses to the request for
proposals.
Osenga concurred with Butts,saying that this project had been looked at over and over again
for a long time. McClure concurred as well.
McClure had lived in Seward for 70 years; she was a 4t'generation Sewardite. She grew up
with children from the Jesse Lee Home,and said there were good times and bad times for them. She
was a great proponent of preserving history, but taking down the building was not the same as
destroying its history. She looked forward to seeing the suggestions from citizens about what could
be done with the land.
Terry thought Seward was being painted in a light that the city didn't care about history,and
that was wrong. She said preserving the building was not the same as preserving its history. Terry
wanted to preserve all the records and historic documents permanently, and also wanted to create a
reference tome for visitors and citizens to be able to readily access the facility's history. Terry
wanted to have a public meeting arranged to allow the public full access to provide their ideas.
Motion Passed Unanimous
UNFINISHED BUSINESS
Items Postponed from Previous Agenda
Resolution 2020-051,Accepting$5,324,326 From The State Of Alaska Under The Coronavirus
Aid,Relief,And Economic Security(CARES)Act. This resolution was postponed from June 22,
2020. The main motion is back on the floor.
Motion to Amend (Terry/McClure) Amend Resolution 2020-051 by accepting the
substitute resolution.
Terry said the substitute resolution was fairly cut and dry, and the purpose was simply to
accept the funds. Terry noted the substitute resolution was markedly different from the original
resolution that had been brought forward; she had consulted the city attorney about the drastic
70
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 133
differences, and had learned that if the substitute resolution was approved, then at Wednesday's
special meeting to consider the funding plan council would have more freedom to design a local
funding program.
Osenga reiterated that this resolution would simply be accepting the funds.
Seese thought the city needed to get moving on this.
Baclaan was concerned that too much language had been removed from the original
resolution, particularly where it had stated that the funds would be used for businesses and non-
profits. McClure pointed out the third Whereas contained some language that provided the intent to
furnish the funds to businesses and non-profits.
Motion to Amend Passed Yes: Seese,Butts,McClure,Osenga,Terry
No: Baclaan
Main Motion Passed Unanimous
NEW BUSINESS
Resolutions
Resolution 2020-053,Approving A Legal Services Agreement With Boyd,Chandler,Falconer
&Munson.
Motion (McClure/Baclaan) Approve Resolution 2020-053
Regis said the contract for the new city attorney firm was in the packet and believed it was in
keeping with council's wishes.
Osenga stated the new firm would officially start on August 1, 2020.
Motion Passed Unanimous
Resolution 2020-054, Authorizing The Appropriation Of $500,000 From One Or More
Sources: The City's Commercial Passenger Vessel Fund,The General Fund Unassigned Fund
Balance,And/Or CARES Act Funding To The Seward Association For The Advancement Of
Marine Science(SAAMS)d/b/a The Alaska SeaLife Center(ASLC)For Emergency COVID-
19 Relief Purposes,With Stipulations.
Mayor Terry passed the gavel to Vice Mayor McClure and declared she had a potential
conflict of interest because she was a board member and secretary. Terry stated she had no
financial involvement with the Alaska SeaLife Center. Vice Mayor McClure ruled that no
conflict existed with no objection from council. McClure passed the gavel back to Terry.
71
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 134
Motion (McClure/Baclaan) Approve Resolution 2020-054
Council recessed at 8:44 p.m.
Council resumed at 8:49 p.m.
Baclaan said this resolution was a pledge,not a promise,to the ASLC which came with the
stipulation that the ASLC was required to raise$1.3 million on their own from other sources,before
September 30, 2020, in order to receive these funds from the city.
Regis said the city attorney had reported that the cruise line agencies would have to bring the
possibility of using CPV funds to their board for approval,but that wouldn't be until October.Regis
did not recommend using general fund monies due to the unknown nature of the budget. Regis said
the acting finance director did not recommend using general fund monies for this endeavor.
Baclaan wondered if the city had oil spill money that could be used for this endeavor. Terry
thought there was still well over $1 million in the General Fund from the Exxon Valdez Oil Spill
settlement. She thought this would be a good use of those funds.Regis said there was currently$1.3
million in the CPV fund; some of those funds would have to be saved for next year for the shuttle
bus, and for the Northeast Launch Ramp. After all the commitments were fulfilled,there would be
approximately $500,000 left in the fund.
Osenga thought CPV funds were perhaps not the best place to look for this money. He
thought the General Fund was probably not the best option either. He preferred to hold off on
assigning CARES Act funding until after the special meeting on Wednesday before committing to
the source for this support.
McClure thanked Baclaan for bringing this resolution forward. She appreciated that the
ASLC would be committed to raising their own money in conjunction with this assistance from the
city. McClure worried that if the city did not approve this resolution, the ASLC might potentially
have to close permanently.
Terry appreciated that the ASLC would be developing a sustainability plan as one of the
commitments for this assistance.In the event that the ASLC did not raise their portion of the funds,
the city would not be committed to give them financial support. Terry thought perhaps the Cruise
Lines International Association(CLIA)should be contacted to see if there was an early indicator that
they would allow CPV funds to be used. Terry said any or all of the three funding sources could be
combined to provide these funds.
Baclaan said the ASLC was looking into creating an endowment. He believed in the facility
and the services they provided and the benefits they afforded the community.
Motion Passed Unanimous
Other New Business
72
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 135
Discuss the Forest Acres Basketball Court Project. This item was postponed to July 27, 2020.
INFORMATIONAL ITEMS AND REPORTS
On-Going City Project and Goal List
City Clerk Brenda Ballou asked council if they wished to continue having this item
included in the packets because she had not been receiving updates from administration and was
maintaining the list herself.In response,Terry suggested suspending this item until council was able
to hold a work session on prioritizing projects, which had been suspended when the pandemic hit.
There was no objection from council.
Chamber of Commerce Interim Report
Baclaan encouraged anyone who needed assistance during this pandemic to reach out to
Neighbors Helping Neighbors.
CITIZEN COMMENTS
The City of Seward is currently experiencing a declared public health emergency due to Coronavirus
Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created.
Unless otherwise noted, the following Citizen Comments were submitted in advance and read into
the record by the City Clerk:
Tara Reimer (telephonically) thanked council for passing the resolution to support the
ASLC. She said just today, there had been 500 new membership accounts established. Reimer
confirmed that she was working on a sustainability plan, and memberships were included in that
plan.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Regis said the undesignated reserve account balance was $5.4 million. Regis challenged
everyone to donate to the ASLC.
Osenga thanked DHSS Epidemiologist Dr.Eric Mooring and Public Health Nurse Manager
Leslie Felts for being on the telephone during tonight's earlier work session. He welcomed Cory
Borgeson to the city. Osenga said he supported the preservation of history, but he really felt that it
was too late to save the Jesse Lee Home building, although he thought it would be great to preserve a
portion of it.
Seese thanked everyone for their comments.
Butts thanked the city's current city attorney for their service, and Fire Chief Crites for his
report in the packet. He reminded everyone to take the census. Butts admonished the public to be
73
City of Seward,Alaska City Council Minutes
July 13, 2020 Volume 41,Page 136
kind with their comments;it was easy to hide behind anonymity when someone else had to read your
words.
Baclaan thanked everyone for their hard work; he commended Regis for coming to the
meeting prepared for discussion. Baclaan appreciated the clean-up done at the Nash Road pull out.
He announced the Seward Pride Alliance would be launching their Alphabet Soup event online.
Baclaan appreciated the support for the downtown businesses being proactive in their shutdowns.He
asked that if anyone was not feeling well,please be responsible and stay home,and if anyone needed
support or assistance, contact Neighbors Helping Neighbors.
McClure echoed Baclaan's sentiments: if you were not feeling well,please stay home. She
thought the fire department report was very interesting. She was disappointed there had been no
borough assembly report tonight. McClure thought tonight's meeting accomplished a lot in just a
little over two hours.
Terry stated that there would be a special meeting on Wednesday at 6:00 p.m. related to
CARES Act funding for local business and non-profits. She was pleased that the city did not have to
declare a Code Orange Alert because businesses had acted very responsibly and quickly on their
own.
ADJOURNMENT
The meeting was adjourned at 9:28 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
74
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41,Page
CALL TO ORDER
The July 15, 2020 special meeting of the Seward City Council was called to order at 6:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Vice Mayor Sue McClure led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Sue McClure Sharyl Seese
r h osefi.., Tony Baclaan
Dale Butts (telephonically) Julie Crites (telephonically)
comprising a quorum of the Council; and
Scott Meszaros, City Manager
Brenda Ballou, City Clerk
Holly Wells, City Attorney (telephonically)
Excused— Osenga
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
The City of Seward is currently experiencing a declared public health emergency due to Coronavirus
Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created.
Unless otherwise noted, the following Citizen Comments were submitted in advance and read into
the record by the City Clerk:
Sheila Squires said she was unaware of tonight's meeting, and was concerned because it
affected local businesses. She wanted more information about how the application process would
work to obtain CARES Act funding.
Tara Reimer was the President and CEO of the Alaska SeaLife Center (ASLC) and said
tonight's resolution was for a loan that she was applying for,but was not sure would have to be used;
the deadline was drawing near for the loan application,so tonight's resolution was important from a
timing perspective.
APPROVAL OF AGENDA AND CONSENT AGENDA
75
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41,Page
Motion (McClure/Seese) Approval of Agenda and Consent Agenda
Mayor Terry passed the gavel to Vice Mayor McClure and declared she had a potential
conflict of interest because she was a board member and secretary. Terry stated she had no
financial involvement with the Alaska SeaLife Center. Vice Mayor McClure ruled that no
conflict existed with no objection from council. McClure passed the gavel back to Terry.
Terry moved Resolution 2020-056 onto the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2020-056,Authorizing The Seward Association For The Advancement Of Marine
Science (SAAMS) To Encumber A Lien On The Alaska SeaLife Center (ASLC) Property
Supporting A Small Business Administration (SBA) Economic Injury Disaster Loan.
NEW BUSINESS
Resolution 2020-055,Establishing A Municipal Recovery Program Business Economic Relief
Grant And Non-Profit Assistance Program In Response To The Economic Upheaval Caused
By The Measures Taken In The Face Of The COVID-19 Pandemic.
Motion (McClure/Seese) Approve Resolution 2020-055
Meszaros stated the public notice for tonight's meeting followed the normal protocols for
noticing any meeting. Once the grant program was finalized, the city would make sure all business
owners received the information.
Meszaros said there were two items he wanted council to consider amending: the Tier 1
category for businesses should be changed from $20,000 to $50,000; and, the restriction for a
business to receive Federal Paycheck Protection Program (PPP) loan funds should be stricken.
Kenai Peninsula Economic Development District(KPEDD)Director Tim Dillon said he
had worked with several cities around the peninsula to help create plans for distributing CARES Act
funds. Dillon said the goal was to get money into peoples' hands so that they could survive the
winter.
In response to Butts,Meszaros said he anticipated the process,from application submission
through check issuance, to take no more than three weeks. Meszaros said the applications would be
ready on Monday.
In response to Terry, Meszaros said he would like the grant review committee to be formed
for the non-profits to include Chamber of Commerce Executive Director Jason Bickling,one council
76
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41, Page
member, one business owner, and Kenai Peninsula Economic Development District Director Tim
Dillon to review the applications.
Motion to Amend(Terry/McClure) Amend Resolution 2020-055 in the"How To
Apply" FAQs by striking all references to
Federal Paycheck Protection Program
(PPP)Loans,and updating the application
as necessary.
Motion to Amend Passed Unanimous
Motion to Amend (Terry/McClure) Amend Resolution 2020-055 in the"Grants
Program" under Tier 1 by striking
"$20,000" and replacing it with"$50,000."
Terry said this was discussed at the work session, and was intended to assist people whose
businesses were their livelihood, and not just a hobby.
Motion to Amend Passed Yes: Crites,McClure,Butts, Seese, Terry
No: Baclaan
Motion to Amend (Baclaan/Seese) Amend Resolution 2020-055 in the"Grants
Program" by creating a new Tier 1 which
reads,"Tier 1—Up to$1,500 for businesses
with 2019 revenues of$20,000 to $50,000"
and move all other Tiers down.
Baclaan wanted to provide smaller businesses with an opportunity to recoup some losses.
In response to Seese,Meszaros said funds would continue to be distributed until exhausted.
Motion to Amend Passed Yes:McClure,Butts,Baclaan,Seese,Terry
No: Crites
Terry wondered what the plan was for using$750,000 that was proposed for City Resiliency
and Recovery. She wasn't sure the city had the staffing resources available to dedicate to this
endeavor.
Motion to Amend (Terry/Seese) Amend Resolution 2020-055 in the"Grants
Program" by doubling the dollar amounts
for Tiers 2-5, and moving $750,000 from
City Resiliency and Recovery to Business
Recovery Grants.
77
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41, Page
Terry said, prior to this motion, the city would be providing 32% of the funds available to
businesses; this motion would put 46% of the funds into the local economy. She said small
businesses were the backbone of the economy and they needed all the support they could get. Terry
wanted to help local businesses survive the winter and come back next year.
Baclaan supported this motion, and wondered where the city had spent money on this virus;
testing was done by the healthcare facilities. He didn't understand what direct expenses were
incurred by the city.
McClure wanted to support local businesses and non-profits.
Crites said her only concern was that the city remained in a healthy position so that property
taxes didn't get raised.
Motion to Amend Passed Unanimous
Motion to Amend (Seese/Terry) Amend Resolution 2020-055 in the"Grants
Program" for Tiers 2-5 by adding one
dollar to the starting threshold.
Motion to Amend Passed Unanimous
Motion to Amend (Terry/Seese) Amend Resolution 2020-055 in the
"Application" for the deadline by striking
the words "...by 5 p.m. on September 25tb,
2020" and replacing them with "between
July 20 and August 10,2020."
Terry wanted to start this program on Monday and have it open for three weeks in order to
quickly get some funds into the economy, and then have an opportunity to reassess.
Seese said, as a former bookkeeper, she knew how many businesses relied on their
accountant or bookkeeper to handle things,and she felt like three weeks would be a short turnaround
time.
McClure thought the application was fairly simple. Seese said the issue was bookkeepers
would be relied upon to provide income information on behalf of their clients. Baclaan wondered if
there was a local non-profit that could help with that process; he added that the Chamber of
Commerce had also offered assistance.
Motion to Amend Passed Yes:McClure,Butts,Crites,Baclaan,Terry
No: Seese
Motion to Amend (Terry/McClure) Amend Resolution 2020-055 in the
78
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41,Page
"Application" for the deadline by striking
"August 10"and replacing it with"August
12."
Motion to Amend Passed Yes:Butts,Baclaan,McClure,Crites,Terry
No: Seese
McClure wondered what businesses did not pay borough tax. In response,Dillon said some
businesses used booking agents and would not have to submit sales tax directly.
City Clerk Brenda Ballou asked for clarification about business license effective dates. In
response, Terry said businesses would be required to have had a valid city business license by year
end 2019, as well as an active, current 2020 license.
Ballou asked for clarification on the application where it required a business to have a
permanent physical location in the city. McClure said some businesses did not have a brick-and-
mortar location; the way the application was written, there could be some wrong answers provided
inadvertently. Terry wondered if this question was designed to separate out businesses who should be
applying for funds from the borough rather than the city; she thought the question should remain as it
was written.Meszaros said the question was moot because the businesses would be proving they had
a valid city business license and they paid sales tax to the borough.
Terry said,as this process was rolled out,if the city manager ran into any issues,he needed to
bring those back to council very quickly to be addressed.Dillon reminded everyone that there was an
appeal process outlined in the documents, so that would be an avenue for businesses to have their
cases heard.
Baclaan questioned the allotment of$250,000 to CARES Act Administration&Non-Payroll
Expenditures; he thought this sounded like a high number for administering these funds, although
some of it would go to legal fees. Meszaros said this figure included all the expenses that the city
incurred;he added that the categories were predesignated and he just filled in the dollar amounts. In
response to Seese,Meszaros confirmed that if a third party administered the program, any expense
related to that would come from this fund.
Main Motion Passed Unanimous
CITIZEN COMMENTS —None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Meszaros thanked Dillon for helping the city navigate through this process.
Dillon was proud of how things were being handled throughout the peninsula; to date,there
had been approximately $30 million disbursed.
79
City of Seward,Alaska City Council Special Meeting Minutes
July 15, 2020 Volume 41,Page
Crites was happy to have this resolution approved. She thanked administration and Dillon for
their work.
Butts thanked everyone for their hard work on this. Wash your hands.
Seese thanked Dillon for helping Seward businesses. She was proud of council and the city
for getting this done.
Baclaan thanked Dillon for his help; he appreciated Dillon's knowledge and support. He
thanked Terry for doubling the money for the businesses.Baclaan requested anyone who was sick to
please stay home;take care of each other and be responsible. He encouraged anyone with questions
to reach out.
McClure thanked Dillon and administration for putting this together. She noted there was a
lot of misinformation out there; she hoped there would be very clear directions for the businesses to
follow when applying for these funds.
Terry echoed everyone's' thanks to Dillon, administration and the Chamber of Commerce.
She announced that the borough mayor would be in Seward on Saturday from 1:30-5:30 p.m. at
Branson Pavilion. She encouraged everyone to go and remind the borough mayor that the borough
used Seward's sales tax to justify the borough's CARES Act funding decisions, but were not
providing any of those funds to Seward businesses or any other cities' businesses around the
borough. As well, let the borough mayor know that Seward wants their schools to be fully funded,
that Seward wants help with the airport and moving the Resurrection River, and let him know how
important it was that KPEDD continue to be funded. Terry wanted everyone to help represent the
city and let the borough know that Seward wanted support and good representation.
ADJOURNMENT
The meeting was adjourned at 7:40 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
80
`I
PORT AND COMMERCE ADVISORY BOARD (PACAB) RECOVER
APPLICATION
NAME: ._77 JUN 23 2020
OFFICE OF THE
STREET ADDRESS: /a D CAP/�s�i / cS ���, CITY cIERK
MAILING ADDRESS:
HOME TELEPHONE,��O 362, 3`/��` BUSINESS PHONE:('0077)'Z.?
EMAIL: (�5?k z 0 Gt.U yOk a c-cc
LENGTH OF RESIDENCY IN THE SEWARD AREA: '7 7 I S
PRESENTLY EMPLOYED AS:
List any special training, education or background you have which may help you as a member of the
Board:
Have you ever been involved in port operations? If so, briefly describe your involvement:
�, it /e
D dzk- 36 7%e frf
I amn specifically interested in serving on the Port and Commerce Advisory Board because:
�/ Gl Lt!ri"L'h � /Y�cU4n ht�4 Dh c5e>&I-yel ,&�9&
�- �
/
j1Owec' ®. L c� f�
Have you ever served on a similar board elsewhere? Yes ore.
If yes, where? When?
Are you available for meetings at noon(second Wednesday of each month)? Ye or No
If appointed, are you willing to travel occasionally)? G or No
a4�e Q:�/ e'5-/':2
SIGNATURE DATE
81
r
r
PORT AND COMMERCE ADVISORY BOARD (PACAB) RECEIVED
APPLICATION JUL 13 2020
NAME: Lcw'og" OFFICE-of THE
STREET ADDRESS: R IC' AuL ' G'19UDH
CITY CLERK
MAILING ADDRESS: PO, Rn-/ 'tA
HOME TELEPHONE:_ C� �lJ� BCTSINESS PHONE:��
EMAIL: 1 ur
LENGTH OF RESIDENCY IN THE`STEWARD AREA: ve ar,
PRESENTLY EMPLOYED AS: aL 60 of\ ,C �4T
List any special training, education or background you have which may help you as a member of the
Board: >
Lee ) �
loci
Have you ever been involved in port operations? If so, briefly describe your involvement:
f v �c
I , C-Aa� �a'
'�� , �Y)wA ( l�.
I am specifically interested in serving on the Port and.Commerce Advisory Board because:
M Q�WCKKA
Have you ever served on a similar board elsewhere? Yes r No
If yes, where? _ $ ,�,��� —When?
Are you available for meetings at noon(second Wednesday of each month)? Yes r No
If appointed, are you willing to travel occasionally)? Yes r No
7
1 Y; Z)
SI A DATE
82
REQUESTS FOR PUBLIC RECORDS
City Clerk's Report
Updated for July 27,2020 City Council meeting
Report from June 2 through July 21,2020
PENDING REQUESTS
DATE REQUESTED BY DOCUMENT REQUESTED APPROPRIATE EMAIL SENT TO EMAIL SENT TO RESPONSE NOTES
RECEIVED (Summary) DEPARTMENT HEAD CITY ATTORNEY PROVIDED
July 6,2020 Malan Paquette Police Report—Request#1 Nickell,Schaefermeyer Yes Pending
July 6,2020 Malan Paquette Police Report—Request#2 Nickell,Schaefermeyer Yes Pending
July 6,2020 Malan Paquette Police Report—Request#3 Nickell,Schaefermeyer Yes Pending
July 6,2020 Malan Paquette Police Report—Request#4 Nickell,Schaefermeyer Yes Pending
July 20,2020 Anna Hollis Police Report Nickell,Schaefermeyer No Pending
COMPLETED REQUESTS
DATE DOCUMENT REQUESTED EMAIL SENT TO CITY EMAIL SENT TO RESPONSE
RECEIVED REQUESTED BY (Summary) APPROPRIATE CITY ATTORNEY PROVIDED NOTES
DEPARTMENT HEAD
List of 2019&2020 City of Seward business
licenses issued,List of Hotel/Motel Room Tax
May 29,2020 Marsha Vincent Collection Licenses issued for 2020,and List Corrigan,Hickok No 6/9/2020
of 2020 Short Term Permit/Applications
Submitted and licenses issued.
June 1,2020 B.Charles Reynolds Police Report Nickell,Schaefermeyer Yes 6/11/2020
Darryl Current CPV tax encumbrances by amounts&
June 8,2020 Schaefermeyer Purposes,and current encumbered balances in Hickok No 7/9/2020
the CPV fund
List of slip holders,list of transient slip
June 8,2020 Deborah Altermatt holders,and waitlist for all vessels up to 100 Regis No 6/12/2020
ft.
Janine Rugas/ Building permits from April 24,2020 to
June 1Q 2020 Crites,Nilsson,Melvin No 6/10/2020
Buildzoom present
2015 building inspection for Harbor 360
June 11,2020 Kyle Nuckols Hotel,new building permit when built,and all Crites,Nilsson,Melvin No 6/11/2020
inspections from 2015-2018
June 18,2020 Wade Roberts Police Report Nickell,Schaefermeyer No 6/22/2020
June 22,2020 John Thomas Police Report Nickell,Schaefermeyer No 7/8/2020
Alexander
83
REQUESTS FOR PUBLIC RECORDS
City Clerk's Report
Updated for July 27,2020 City Council meeting
Re ort rom June 2 through July 21,2020
June 22,2020 Brandi Tyree Police Report Nickell,Schaefermeyer No 7/8/2020
June 22,2020 Michael R.Dunn Police Report Nickell,Schaefermeyer No 7/8/2020
Trish Neal/Alaska
Association for
June 25,2020 Historic Engineer Reports on the Jesse Lee Home Wilde No 6/29/2020
Preservation,Inc.
June 26,2020 Tera Sanders/HR Police Report Nickell,Schaefermeyer No 7/8/2020
Alaska Doc.
June 30,2020 Jenny Frost Police Report Nickell,Schaefermeyer No 7/8/2020
July 6,2020 Lexis Nexis Police Report Nickell,Schaefermeyer No 7/8/2020
Janine Rugas/ All building permits processed from June 9,
July 14,2020 Crites,Nilsson,Melvin No 7/14/2020
Buildzoom 2020 to present
July 17,2020 Carol Griswold Any resolutions passed by council within the Stallard No 7/17/2020
past 10 years that addressed weeds.
Trish Neal/Alaska Copies of letters read at the July 13,2020
Association for
July 2Q,2020 Public Hearing regarding the Jesse Lee Home Ballou No 7/20/2020
Historic
for Children
Preservation,Inc.
Trish Neal/Alaska Copies of letters not read at the July 13,2020
Association for Public Hearing regarding the Jesse Lee Home
July 2Q 2020 Ballou No 7/20/2020
Historic for Children but forwarded to the mayor,city
Preservation,Inc. manager,and the city council members
84
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM Cit of Seward Page: 1
Meral Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
4000 Tax Revenue-Sales 34,062 1,200,842 5,523,175 1,200,842 21.74
4010 Tax Revenue-Real Property 3,959 32,142 1,045,425 32,142 3.07
4011 Tax Revenue-Personal Property 166 16,616 405,000 16,616 4.10
4012 Tax Revenue-Motor vehicle 1,972 8,710 25,000 8,710 34.84
4020 Hotel/Motel Room Tax 426 24,984 644,000 24,984 3.88
4030 Payments in Lieu of Tax 0 3,249 125,000 3,249 2.60
4031 Contra Payments in Lieu of Tax 0 0 (62,500) 0 0.00
4040 Penalties and Interest on Taxes 58 1,446 1,500 1,446 96.37
4100 Building Permits 7,918 22,838 40,800 22,838 55.98
4101 Permits-Taxi 93 449 1,100 449 40.80
4102 DMV-Drivers License 1,555 10,958 19,000 10,958 57.67
4103 DMV-Motor Vehicles 6,935 23,024 58,000 23,024 39.70
4104 Animal Control Licenses 10 170 200 170 85.00
4105 Business License 870 11,370 21,000 11,370 54.14
4106 License and Permits-Misc 539 2,173 3,500 2,173 62.08
4107 Inspection Fees 97 1,279 0 1,279 0.00
4202 Jail Contract 92,238 184,476 350,000 184,476 52.71
4203 Dispatch Contract w/State of AK 9,000 18,000 36,000 18,000 50.00
4204 KPB 911 Dispatch 26,400 26,400 52,800 26,400 50.00
4205 Alaska Liquor Tax 0 0 16,000 0 0.00
4206 Alaska Raw Fish Tax 0 0 400,000 0 0.00
4207 Fisheries Resource Landing Tax 0 869 2,500 869 34.76
4251 Grant Revenue-Federal Grants 5,709 6,959 2,721 6,959 255.77
4252 Grant Revenue-State Grants 0 0 5,709 0 0.00
4300Admin.Exp.-Jail 9,175 55,052 110,103 55,052 50.00
4301 Admin Exp.-Harbor 30,818 184,910 369,820 184,910 50.00
4302 Admin.Exp.-SMIC 8,226 49,355 98,710 49,355 50.00
4303 Admin.Exp.-Parking Fund 961 5,768 11,537 5,768 50.00
4304 Admin.Exp.-Electric 80,396 482,373 964,745 482,373 50.00
4305 Admin.Exp.-Water 22,179 133,073 266,147 133,073 50.00
4306 Admin.Exp.-Sewer 13,544 81,266 162,533 81,266 50.00
4307 Copying Fees 27 565 7,000 565 8.07
4308 Sales Tax Credit 0 1,000 4,000 1,000 25.00
4309 Zoning Fees 0 1,307 1,500 1,307 87.10
4320 Misc Dog Fees 75 300 600 300 50.00
4322 Miscellaneous Dispatching 833 5,000 10,000 5,000 50.00
4323 Miscellaneous Police Fees 200 1,050 2,500 1,050 42.00
4331 Shop Work Orders 0 228 2,000 228 11.38
4340 P&R:Public Use Fees 0 0 1,300 0 0.00
4341 P&R:Punchard Fees 0 2,084 8,000 2,084 26.05
4342 P&R:Class Registrations 0 2,983 42,000 2,983 7.10
4343 P&R:Facility Rental 0 3,857 6,000 3,857 64.29
4344 P&R:Tournaments 0 514 1,700 514 30.24
4345 P&R:Special Events 0 3,482 19,100 3,482 18.23
4347 P&R:Shower Fees 1,730 2,439 18,000 2,439 13.55
4348 P&R:Rock Wall Fees 0 110 250 110 44.12
4349 P&R:Pavilion Fees 46 422 7,000 422 6.03
4350 P&R:Camping Fees 105,770 266,570 505,000 266,570 52.79
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM Cit of Seward Page: 2
Meral Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
4351 P&R:Camping w/Utilities 54,102 58,624 330,000 58,624 17.76
4352 P&R:RV Dump Station 3,682 5,687 16,000 5,687 35.54
4353 P&R:Misc Revenue 0 48 600 48 7.95
4356 P&R:Cemetery Plot Fees 0 0 500 0 0.00
4370 Library Service Revenue 0 1,450 15,000 1,450 9.66
4371 Library Circulation Revenue 0 539 4,000 539 13.46
4373 Museum Admissions 0 0 12,000 0 0.00
4380 Land Rents&Leases 7,500 21,700 41,900 21,700 51.79
4382 Jail Facility Rental 2,500 15,000 30,000 15,000 50.00
4383 Municipal Building Rent 32,500 65,000 42,826 65,000 151.78
4400 Fines and Bails 917 3,326 17,000 3,326 19.56
4500 GF Interest on Investments 0 690,325 70,000 690,325 986.18
4501 GF Penalties&Interest 116 550 1,500 550 36.66
4611 Gravel Sales 25,137 25,137 0 25,137 0.00
4620 Franchise Fee-Refuse 0 5,121 17,500 5,121 29.26
4630 City Clerk Fees 0 93 0 93 0.00
4639 Misc Service Fees 0 359 0 359 0.00
5899 Miscellaneous Revenue 0 45 0 45 0.00
Total Revenues $ 592,441 $ 3,773,666 $ 11,934,301 $ 3,773,666 $ 31.62
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 1
General Fund g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 280,782 1,653,504 4,217,301 2,563,797 39.21
6001 Overtime 20,300 99,259 183,858 84,599 53.99
6002 Standby Time 0 4,404 7,969 3,565 55.27
6100 Medicare 6,655 33,420 92,369 58,949 36.18
6101 Unemployment Insurance 0 3,172 14,900 11,728 21.29
6102 Workers'Compensation 15,471 89,748 245,438 155,690 36.57
6200 Leave Time 25,191 171,702 394,305 222,603 43.55
6201 Retirement Benefits 61,400 377,486 955,083 577,597 39.52
6202 Health Insurance 149,186 799,515 2,108,306 1,308,791 37.92
6209 PIERS DC Forfeitures 0 (1,196) 0 1,196 0.00
Total Personnel Costs: $ 558,985 $ 3,231,014 $ 8,219,529 $ 4,988,515 $ 39.31
Non-Personnel Costs:
7000Audit 32,160 106,243 115,000 8,758 92.38
7001 Communications 10,392 68,866 118,528 49,662 58.10
7002 Postage and Freight 740 15,583 36,517 20,934 42.67
7003 Banking&Credit Card Fees 1,063 11,203 47,600 36,397 23.54
7004Insurance 0 135,149 244,360 109,211 55.31
7006 Legal 21,416 87,360 80,000 (7,360) 109.20
7009 Contracted Services 78,739 222,371 581,374 359,003 38.25
7010 Engineering 0 0 45,000 45,000 0.00
7011 Testing 8 72 6,952 6,880 1.04
7012 Other Special Services 1,049 10,285 31,900 21,615 32.24
7013 State Lobbying Fees 5,042 42,252 90,000 47,748 46.95
7014 Federal Lobbying Fees 7,667 46,002 95,000 48,998 48.42
7015 Utilities 55,071 253,388 581,501 328,113 43.57
7016 Heating Fuel 197 37,745 62,516 24,771 60.38
7017 Rents&Leases 8,458 21,416 98,500 77,084 21.74
7201 Library Books 0 657 10,000 9,343 6.57
7202 Library Periodicals 2,033 2,113 3,000 887 70.42
7203 Library Standing Orders 0 0 4,000 4,000 0.00
7204 Library Non-Print 0 0 4,000 4,000 0.00
7205 Library Electronic Materials 0 0 4,500 4,500 0.00
7208 Museum Collection Supplies 0 0 1,200 1,200 0.00
7210 Vehicle Supplies 406 2,173 7,441 5,268 29.21
7211 Gas&Lube 4,774 36,127 98,268 62,141 36.76
7212 Uniform Allowance 385 5,649 15,000 9,351 37.66
7213 Safety Equipment 638 1,451 11,050 9,599 13.13
7214 Janitorial Supplies 12 904 17,500 16,596 5.16
7215 Operating Supplies 20,413 146,487 325,549 179,062 45.00
7216 Maintenance&Repair 2,132 65,675 224,600 158,925 29.24
7217 Small Tools&Equipment 1,681 31,403 140,045 108,642 22.42
7218Inmate Meals 1,299 5,685 9,000 3,315 63.17
7300Advertising 2,310 11,905 37,868 25,963 31.44
7301 Subscriptions&Dues 4,095 32,711 51,476 18,765 63.55
7302 Travel&Subsistence 3,651 33,139 102,915 69,776 32.20
7303 Education&Training 256 25,003 71,801 46,798 34.82
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 2
General Fund g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
7304 Equipment Rent 44 437 40,253 39,816 1.08
7307 GF Administrative Fee 9,175 55,052 110,103 55,052 50.00
7800 Sister City Program 150 150 6,250 6,100 2.40
7801 Contributions to Chamber 0 139,016 278,032 139,016 50.00
7802 Contributions to Senior Citizens 0 80,000 80,000 0 100.00
7803 Contributions to B&G Club 0 25,000 25,000 0 100.00
7804 Elections 0 0 4,000 4,000 0.00
7805 Promotion 0 320 10,000 9,680 3.20
7806 Volunteer Fireman Stipend 2,500 23,000 38,000 15,000 60.53
7807 Contingency 0 1,140 6,000 4,860 19.00
7810 Miscellaneous Expense 916 4,357 25,700 21,343 16.95
7811 Miscellaneous Programs 0 350 0 (350) 0.00
8012 Debt Service Interest Expense 0 118,603 234,581 115,978 50.56
8103 Capital Equipment 14,084 14,084 2,750 (11,334) 512.15
8104 Motor Pool Rent 23,750 142,500 285,000 142,500 50.00
8300 Debt Service Principal 0 105,000 220,000 115,000 47.73
Total Non-Personnel Costs: $ 316,706 $ 2,168,026 $ 4,739,630 $ 2,571,604 $ 45.74
Total Expenditures $ 875,691 $ 5,399,040 $ 12,959,159 $ 7,560,119 $ 41.66
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 2
General Fund Mayor and Council
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,500.00 9,000.00 18,000 9,000 50.00
6100 Medicare 344.25 688.50 1,377 689 50.00
6102 Workers'Compensation 0.00 0.00 149 149 0.00
Total Personnel Costs: $ 4,844.25 $ 9,688.50 $ 19,526 $ 9,838 $ 49.62
Non-Personnel Costs:
7000Audit 32,160.00 106,242.50 115,000 8,758 92.38
7001 Communications 392.01 2,728.00 5,500 2,772 49.60
7002 Postage and Freight 19.30 423.11 1,000 577 42.31
7004Insurance 0.00 242.13 500 258 48.43
7013 State Lobbying Fees 5,042.00 42,252.00 90,000 47,748 46.95
7014 Federal Lobbying Fees 7,667.00 46,002.00 95,000 48,998 48.42
7215 Operating Supplies 581.63 2,767.34 6,500 3,733 42.57
7217 Small Tools&Equipment 0.00 11,870.52 23,000 11,129 51.61
7300 Advertising 1,092.00 7,098.00 18,000 10,902 39.43
7301 Subscriptions&Dues 0.00 65.42 3,600 3,535 1.82
7302 Travel&Subsistence 0.00 4,848.87 10,000 5,151 48.49
7303 Education&Training 0.00 300.00 1,500 1,200 20.00
7800 Sister City Program 149.98 149.98 6,250 6,100 2.40
7805 Promotion 0.00 320.00 6,000 5,680 5.33
7807 Contingency 0.00 1,140.00 2,000 860 57.00
Total Non-Personnel Costs: $ 47,103.92 $ 226,449.87 $ 383,850 $ 157,401 $ 58.99
Total Expenditures $ 51,948.17 $ 236,138.37 $ 403,376 $ 167,239 $ 58.54
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 3
General Fund Legislative Boards &Commissions
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 1,480.84 8,288.38 34,755 26,467 23.85
6001 Overtime 0.00 96.09 0 (96) 0.00
6100 Medicare 22.18 128.07 504 376 25.41
6102 Workers'Compensation 12.11 71.08 291 220 24.43
6201 Retirement Benefits 320.16 1,806.58 1,821 14 99.21
6202 Health Insurance 806.71 4,549.72 18,539 13,989 24.54
Total Personnel Costs: $ 2,642.00 $ 14,939.92 $ 55,910 $ 40,970 $ 26.72
Non-Personnel Costs:
7002 Postage and Freight 0.00 17.00 104 87 16.35
7004Insurance 0.00 155.69 624 468 24.95
7215 Operating Supplies 300.55 824.58 2,156 1,331 38.25
7301 Subscriptions&Dues 0.00 0.00 208 208 0.00
7302 Travel&Subsistence 0.00 576.00 1,000 424 57.60
7303 Education&Training 0.00 2,251.72 4,000 1,748 56.29
Total Non-Personnel Costs: $ 300.55 $ 3,824.99 $ 8,092 $ 4,266 $ 47.27
Total Expenditures $ 2,942.55 $ 18,764.91 $ 64,002 $ 45,236 $ 29.32
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 4
General Fund Legal g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7006 Legal 21,415.90 87,360.37 80,000 (7,360) 109.20
Total Non-Personnel Costs: $ 21,415.90 $ 87,360.37 $ 80,000 $ (7,360) $ 109.20
Total Expenditures $ 21,415.90 $ 87,360.37 $ 80,000 $ (7,360) $ 109.20
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 5
General Fund City Clerk
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,411.63 66,718.96 139,715 72,996 47.75
6001 Overtime 224.21 752.72 0 (753) 0.00
6100 Medicare 166.97 1,032.39 2,145 1,113 48.13
6102 Workers'Compensation 90.24 569.86 1,228 658 46.41
6200 Leave Time 543.42 7,119.50 16,721 9,602 42.58
6201 Retirement Benefits 2,041.22 12,659.64 7,678 (4,982) 164.88
6202 Health Insurance 7,995.14 42,191.04 83,430 41,239 50.57
Total Personnel Costs: $ 21,472.83 $ 131,044.11 $ 250,917 $ 119,873 $ 52.23
Non-Personnel Costs:
7004Insurance 0.00 1,794.08 3,200 1,406 56.07
7009 Contracted Services 250.00 4,630.48 21,050 16,420 22.00
7301 Subscriptions&Dues 0.00 280.00 700 420 40.00
7302 Travel&Subsistence 0.00 1,519.23 4,000 2,481 37.98
7303 Education&Training (50.00) 949.00 2,500 1,551 37.96
7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00
7804 Elections 0.00 0.00 4,000 4,000 0.00
Total Non-Personnel Costs: $ 200.00 $ 9,172.79 $ 36,450 $ 27,278 $ 25.17
Total Expenditures $ 21,672.83 $ 140,216.90 $ 287,367 $ 147,151 $ 48.79
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 6
General Fund City Manager g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 17,316.40 105,381.78 236,805 131,423 44.50
6100 Medicare 258.20 1,584.89 3,570 1,985 44.39
6101 Unemployment Insurance 0.00 2,432.00 0 (2,432) 0.00
6102 Workers'Compensation 140.71 866.85 2,043 1,176 42.43
6200 Leave Time 262.60 14,410.80 18,749 4,338 76.86
6201 Retirement Benefits 3,288.15 22,061.32 12,777 (9,284) 172.66
6202 Health Insurance 5,318.14 32,774.65 92,700 59,925 35.36
Total Personnel Costs: $ 26,584.20 $ 179,512.29 $ 366,644 $ 187,131 $ 48.96
Non-Personnel Costs:
7001 Communications 679.58 4,100.90 5,700 1,599 71.95
7002 Postage and Freight 40.35 41.35 500 459 8.27
7004Insurance 0.00 3,283.65 5,100 1,816 64.39
7009 Contracted Services 210.90 1,618.89 5,000 3,381 32.38
7011 Testing 7.99 7.99 0 (8) 0.00
7211 Gas&Lube 14.85 176.25 3,000 2,824 5.88
7215 Operating Supplies 556.28 1,941.08 7,000 5,059 27.73
7217 Small Tools&Equipment 0.00 128.40 1,000 872 12.84
7300 Advertising 451.34 499.33 2,000 1,501 24.97
7301 Subscriptions&Dues 3,502.99 11,730.80 8,000 (3,731) 146.64
7302 Travel&Subsistence 2,262.19 7,542.37 8,000 458 94.28
7303 Education&Training 0.00 442.98 4,000 3,557 11.07
7805 Promotion 0.00 0.00 4,000 4,000 0.00
7807 Contingency 0.00 0.00 4,000 4,000 0.00
7810 Miscellaneous Expense 90.29 90.29 0 (90) 0.00
8104 Motor Pool Rent 448.11 2,688.66 4,500 1,811 59.75
Total Non-Personnel Costs: $ 8,264.87 $ 34,292.94 $ 61,800 $ 27,508 $ 55.49
Total Expenditures $ 34,849.07 $ 213,805.23 $ 428,444 $ 214,639 $ 49.90
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 7
General Fund MIS g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 14,913.68 91,386.22 186,194 94,808 49.08
6001 Overtime 39.00 112.08 0 (112) 0.00
6100 Medicare 231.31 1,455.03 2,842 1,387 51.20
6102 Workers'Compensation 122.70 768.85 1,627 858 47.26
6200 Leave Time 1,474.24 9,422.01 19,553 10,131 48.19
6201 Retirement Benefits 3,425.80 21,037.25 10,171 (10,866) 206.84
6202 Health Insurance 6,636.78 35,292.03 92,700 57,408 38.07
Total Personnel Costs: $ 26,843.51 $ 159,473.47 $ 313,087 $ 153,614 $ 50.94
Non-Personnel Costs:
7001 Communications 386.51 2,280.68 6,000 3,719 38.01
7002 Postage and Freight 0.00 79.00 500 421 15.80
7003 Bank and Credit Card Fees 0.55 0.55 0 (1) 0.00
7004Insurance 0.00 2,402.31 3,500 1,098 68.64
7009 Contracted Services 55.00 55.00 10,000 9,945 0.55
7211 Gas&Lube 0.00 39.52 0 (40) 0.00
7215 Operating Supplies 3,482.53 12,506.08 23,000 10,494 54.37
7216 Maintenance&Repair 0.00 5,000.00 5,000 0 100.00
7217 Small Tools&Equipment 0.00 5,618.97 15,000 9,381 37.46
7301 Subscriptions&Dues 0.00 14,466.12 15,500 1,034 93.33
7302 Travel&Subsistence 80.89 120.84 3,500 3,379 3.45
7303 Education&Training 0.00 3,366.00 3,000 (366) 112.20
7810 Miscellaneous Expense 0.00 2.48 1,000 998 0.25
Total Non-Personnel Costs: $ 4,005.48 $ 45,937.55 $ 86,000 $ 40,062 $ 53.42
Total Expenditures $ 30,848.99 $ 205,411.02 $ 399,087 $ 193,676 $ 51.47
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 8
General Fund Community Development
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 13,325.66 63,804.13 159,248 95,444 40.07
6100 Medicare 198.08 969.32 2,440 1,471 39.73
6102 Workers'Compensation 107.90 539.38 1,396 857 38.64
6200 Leave Time 1,343.41 7,817.02 18,109 10,292 43.17
6201 Retirement Benefits 3,011.13 14,743.07 8,728 (6,015) 168.92
6202 Health Insurance 8,789.85 43,007.82 86,520 43,512 49.71
Total Personnel Costs: $ 26,776.03 $ 130,880.74 $ 276,441 $ 145,561 $ 47.34
Non-Personnel Costs:
7001 Communications 235.76 1,663.98 3,150 1,486 52.82
7002 Postage and Freight 36.90 1,687.55 500 (1,188) 337.51
7004Insurance 0.00 1,879.73 3,300 1,420 56.96
7009 Contracted Services 0.00 126.50 20,000 19,874 0.63
7211 Gas&Lube 0.00 25.61 0 (26) 0.00
7215 Operating Supplies 14.99 1,941.21 2,500 559 77.65
7216 Maintenance&Repair 0.00 0.00 2,000 2,000 0.00
7217 Small Tools&Equipment 0.00 192.21 17,500 17,308 1.10
7302 Travel&Subsistence 609.20 1,361.06 8,500 7,139 16.01
7303 Education&Training 0.00 (1.52) 3,500 3,502 (0.04)
7810 Miscellaneous Expense 0.00 0.00 500 500 0.00
Total Non-Personnel Costs: $ 896.85 $ 8,876.33 $ 61,450 $ 52,574 $ 14.44
Total Expenditures $ 27,672.88 $ 139,757.07 $ 337,891 $ 198,135 $ 41.36
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 9
General Fund Finance g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 26,538.77 175,319.87 445,386 270,066 39.36
6001 Overtime 0.00 2,718.84 3,966 1,247 68.55
6100 Medicare 528.79 3,920.11 7,754 3,834 50.56
6102 Workers'Compensation 215.92 1,533.12 4,151 2,618 36.93
6200 Leave Time 2,570.20 22,612.62 44,151 21,538 51.22
6201 Retirement Benefits 5,476.08 29,129.46 25,620 (3,509) 113.70
6202 Health Insurance 13,310.72 65,096.83 247,200 182,103 26.33
Total Personnel Costs: $ 48,640.48 $ 300,330.85 $ 778,228 $ 477,897 $ 38.59
Non-Personnel Costs:
7001 Communications 908.79 5,699.45 9,500 3,801 59.99
7002 Postage and Freight 0.00 473.65 2,500 2,026 18.95
7004Insurance 0.00 7,365.40 12,000 4,635 61.38
7009 Contracted Services 0.00 20,114.97 39,500 19,385 50.92
7011 Testing 0.00 0.00 300 300 0.00
7215 Operating Supplies 1,089.72 9,467.22 25,000 15,533 37.87
7216 Maintenance&Repair 0.00 1,500.00 18,000 16,500 8.33
7217 Small Tools&Equipment 0.00 1,132.60 4,500 3,367 25.17
7300 Advertising 194.40 593.60 2,900 2,306 20.47
7301 Subscriptions&Dues 0.00 375.00 2,500 2,125 15.00
7302 Travel&Subsistence 0.00 664.82 11,000 10,335 6.04
7303 Education&Training 0.00 0.00 5,000 5,000 0.00
7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00
Total Non-Personnel Costs: $ 2,192.91 $ 47,386.71 $ 133,700 $ 86,313 $ 35.44
Total Expenditures $ 50,833.39 $ 347,717.56 $ 911,928 $ 564,210 $ 38.13
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 10
General Fund General Services
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6101 Unemployment Insurance 0.00 0.00 10,000 10,000 0.00
Total Personnel Costs: $ 0.00 $ 0.00 $ 10,000 $ 10,000 $ 0.00
Non-Personnel Costs:
7001 Communications 579.49 2,083.75 2,500 416 83.35
7002 Postage and Freight 100.00 8,325.80 5,000 (3,326) 166.52
7003 Bank and Credit Card Fees 271.76 2,965.17 20,000 17,035 14.83
7004Insurance 0.00 245.50 700 455 35.07
7009 Contracted Services 85.00 23,690.00 34,350 10,660 68.97
7010 Engineering 0.00 0.00 25,000 25,000 0.00
7215 Operating Supplies 0.09 (326.13) 2,500 2,826 (13.05)
7216 Maintenance&Repair 0.00 90.00 500 410 18.00
7301 Subscriptions&Dues 0.00 0.00 1,500 1,500 0.00
7810 Miscellaneous Expense 595.77 1,571.18 10,000 8,429 15.71
Total Non-Personnel Costs: $ 1,632.11 $ 38,645.27 $ 102,050 $ 63,405 $ 37.87
Total Expenditures $ 1,632.11 $ 38,645.27 $ 112,050 $ 73,405 $ 34.49
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 11
General Fund General Services-Copier
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7215 Operating Supplies 55.43 394.08 1,800 1,406 21.89
7304 Equipment Rent 44.00 104.00 7,000 6,896 1.49
Total Non-Personnel Costs: $ 99.43 $ 498.08 $ 8,800 $ 8,302 $ 5.66
Total Expenditures $ 99.43 $ 498.08 $ 8,800 $ 8,302 $ 5.66
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 12
General Fund Contributions
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7801 Contributions to Chamber 0.00 139,016.00 278,032 139,016 50.00
7802 Contributions to Senior Citizens 0.00 80,000.00 80,000 0 100.00
7803 Contributions to B&G Club 0.00 25,000.00 25,000 0 100.00
Total Non-Personnel Costs: $ 0.00 $ 244,016.00 $ 383,032 $ 139,016 $ 63.71
Total Expenditures $ 0.00 $ 244,016.00 $ 383,032 $ 139,016 $ 63.71
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 13
General Fund Police g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000Salaries 70,768.32 450,359.36 1,102,529 652,170 40.85
6001 Overtime 9,455.86 42,935.05 96,232 53,297 44.62
6100 Medicare 1,388.81 7,937.66 25,433 17,495 31.21
6102 Workers'Compensation 5,233.34 31,386.40 74,511 43,125 42.12
6200 Leave Time 10,753.64 53,686.42 116,636 62,950 46.03
6201 Retirement Benefits 13,236.71 80,854.28 65,242 (15,612) 123.93
6202 Health Insurance 44,162.56 235,918.40 556,200 320,282 42.42
Total Personnel Costs: $ 154,999.24 $ 903,077.57 $ 2,036,783 $ 1,133,707 $ 44.34
Non-Personnel Costs:
7001 Communications 1,926.37 11,908.95 20,000 8,091 59.54
7002 Postage and Freight 0.00 330.25 2,000 1,670 16.51
7003 Bank and Credit Card Fees 776.94 2,894.54 6,100 3,205 47.45
7004Insurance 0.00 41,686.47 80,000 38,314 52.11
7009 Contracted Services 56,595.99 57,107.74 61,424 4,316 92.97
7012 Other Special Services 431.85 7,808.49 3,300 (4,508) 236.62
7210 Vehicle Supplies 0.00 756.00 0 (756) 0.00
7211 Gas&Lube 1,029.92 7,918.88 19,000 11,081 41.68
7212 Uniform Allowance 0.00 0.00 5,000 5,000 0.00
7213 Safety Equipment 0.00 0.00 2,000 2,000 0.00
7215 Operating Supplies 978.20 7,409.12 13,500 6,091 54.88
7216 Maintenance&Repair 0.00 8,459.56 33,000 24,540 25.64
7217 Small Tools&Equipment 0.00 0.00 6,000 6,000 0.00
7300 Advertising 0.00 235.20 2,000 1,765 11.76
7301 Subscriptions&Dues 12.99 444.21 6,000 5,556 7.40
7302 Travel&Subsistence 698.27 9,321.82 20,000 10,678 46.61
7303 Education&Training 128.00 14,100.75 25,000 10,899 56.40
7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00
7810 Miscellaneous Expense 0.00 156.25 3,500 3,344 4.46
8104 Motor Pool Rent 348.53 2,091.18 50,000 47,909 4.18
Total Non-Personnel Costs: $ 62,927.06 $ 172,629.41 $ 361,824 $ 189,195 $ 47.71
Total Expenditures $ 217,926.30 $ 1,075,706.98 $ 2,398,607 $ 1,322,902 $ 44.85
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 14
General Fund Jail g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 14,768.34 91,919.58 305,940 214,020 30.04
6001 Overtime 2,571.79 17,652.54 45,449 27,796 38.84
6100 Medicare 251.43 1,596.81 5,304 3,707 30.11
6102 Workers'Compensation 1,511.53 9,601.11 33,629 24,028 28.55
6200 Leave Time 367.36 7,627.51 28,854 21,226 26.43
6201 Retirement Benefits 2,891.28 17,982.21 18,986 1,004 94.71
6202 Health Insurance 12,277.15 69,128.30 185,400 116,272 37.29
Total Personnel Costs: $ 34,638.88 $ 215,508.06 $ 623,562 $ 408,053 $ 34.56
Non-Personnel Costs:
7001 Communications 285.08 3,249.55 4,500 1,250 72.21
7002 Postage and Freight 0.00 0.00 1,000 1,000 0.00
7004Insurance 0.00 12,277.80 23,000 10,722 53.38
7009 Contracted Services 0.00 0.00 2,000 2,000 0.00
7011 Testing 0.00 0.00 200 200 0.00
7017 Rents&Leases 2,500.00 15,000.00 30,000 15,000 50.00
7212 Uniform Allowance 0.00 839.79 2,500 1,660 33.59
7214 Janitorial Supplies 0.00 0.00 2,000 2,000 0.00
7215 Operating Supplies 0.00 872.74 6,500 5,627 13.43
7216 Maintenance&Repair 0.00 635.00 3,000 2,365 21.17
7217 Small Tools&Equipment 0.00 0.00 2,000 2,000 0.00
7218Inmate Meals 1,298.57 5,685.43 9,000 3,315 63.17
7300 Advertising 0.00 0.00 1,000 1,000 0.00
7301 Subscriptions&Dues 0.00 0.00 650 650 0.00
7302 Travel&Subsistence 0.00 193.20 2,000 1,807 9.66
7303 Education&Training 0.00 0.00 2,000 2,000 0.00
7307 GF Administrative Fee 9,175.25 55,051.50 110,103 55,052 50.00
7810 Miscellaneous Expense 0.00 190.00 1,200 1,010 15.83
Total Non-Personnel Costs: $ 13,258.90 $ 93,995.01 $ 202,653 $ 108,658 $ 46.38
Total Expenditures $ 47,897.78 $ 309,503.07 $ 826,215 $ 516,711 $ 37.46
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 15
General Fund Animal Control
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 4,896.50 31,281.15 78,175 46,894 40.01
6001 Overtime 406.12 1,514.29 0 (1,514) 0.00
6100 Medicare 82.47 502.76 1,194 691 42.11
6102 Workers'Compensation 314.14 1,964.18 7,895 5,931 24.88
6200 Leave Time 537.56 3,313.51 8,304 4,990 39.90
6201 Retirement Benefits 1,251.12 7,627.56 4,273 (3,355) 178.51
6202 Health Insurance 1,322.23 7,105.45 30,900 23,795 22.99
Total Personnel Costs: $ 8,810.14 $ 53,308.90 $ 130,741 $ 77,432 $ 40.77
Non-Personnel Costs:
7001 Communications 42.54 154.03 1,200 1,046 12.84
7002 Postage and Freight 0.00 0.00 500 500 0.00
7004Insurance 0.00 942.59 1,000 57 94.26
7012 Other Special Services 617.40 617.40 0 (617) 0.00
7015 Utilities 516.02 4,640.69 6,000 1,359 77.34
7211 Gas&Lube 0.00 72.79 1,000 927 7.28
7212 Uniform Allowance 0.00 0.00 1,200 1,200 0.00
7215 Operating Supplies 265.25 459.22 5,000 4,541 9.18
7216 Maintenance&Repair 0.00 40.48 3,000 2,960 1.35
7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 0.00
7300 Advertising 0.00 0.00 1,000 1,000 0.00
7301 Subscriptions&Dues 0.00 0.00 500 500 0.00
7302 Travel&Subsistence 0.00 0.00 2,500 2,500 0.00
7303 Education&Training 0.00 0.00 500 500 0.00
7304 Equipment Rent 0.00 0.00 500 500 0.00
7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00
Total Non-Personnel Costs: $ 1,441.21 $ 6,927.20 $ 26,600 $ 19,673 $ 26.04
Total Expenditures $ 10,251.35 $ 60,236.10 $ 157,341 $ 97,105 $ 38.28
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 16
General Fund Fire Department
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 14,535.38 78,037.22 189,431 111,394 41.20
6100 Medicare 212.46 1,155.70 2,905 1,749 39.78
6101 Unemployment Insurance 0.00 740.00 0 (740) 0.00
6102 Workers'Compensation 1,225.25 6,604.56 17,736 11,131 37.24
6200 Leave Time 1,363.41 8,324.45 21,862 13,538 38.08
6201 Retirement Benefits 2,700.34 14,308.72 10,392 (3,917) 137.69
6202 Health Insurance 9,955.85 47,300.95 84,975 37,674 55.66
Total Personnel Costs: $ 29,992.69 $ 156,471.60 $ 327,301 $ 170,829 $ 47.81
Non-Personnel Costs:
7001 Communications 688.61 4,236.40 9,000 4,764 47.07
7002 Postage and Freight 49.85 643.08 1,591 948 40.42
7004Insurance 0.00 12,901.16 30,192 17,291 42.73
7009 Contracted Services 51.61 505.66 4,241 3,735 11.92
7011 Testing 0.00 0.00 102 102 0.00
7015 Utilities 11,540.75 68,515.98 146,374 77,858 46.81
7016 Heating Fuel 0.00 6,256.09 9,016 2,760 69.39
7210 Vehicle Supplies 405.91 1,417.25 4,241 2,824 33.42
7211 Gas&Lube 344.64 1,118.86 9,551 8,432 11.71
7212 Uniform Allowance 0.00 2,651.34 750 (1,901) 353.51
7213 Safety Equipment 519.98 1,224.36 2,000 776 61.22
7215 Operating Supplies 220.40 3,785.27 6,902 3,117 54.84
7216 Maintenance&Repair 0.00 3,870.01 18,260 14,390 21.19
7217 Small Tools&Equipment 0.00 1,843.60 6,902 5,058 26.71
7300 Advertising 252.80 994.20 318 (676) 312.64
7301 Subscriptions&Dues 579.12 940.00 1,000 60 94.00
7302 Travel&Subsistence 0.00 2,833.45 6,425 3,592 44.10
7303 Education&Training 0.00 524.95 1,649 1,124 31.83
7304 Equipment Rent 0.00 0.00 1,592 1,592 0.00
8104 Motor Pool Rent 5,974.84 35,849.04 60,000 24,151 59.75
Total Non-Personnel Costs: $ 20,628.51 $ 150,110.70 $ 320,106 $ 169,997 $ 46.89
Total Expenditures $ 50,621.20 $ 306,582.30 $ 647,407 $ 340,826 $ 47.36
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 17
General Fund Volunteers
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6102 Workers'Compensation 0.00 4,163.00 4,500 337 92.51
Total Personnel Costs: $ 0.00 $ 4,163.00 $ 4,500 $ 337 $ 92.51
Non-Personnel Costs:
7001 Communications 0.00 0.00 102 102 0.00
7002 Postage and Freight 32.00 205.96 853 647 24.15
7212 Uniform Allowance 0.00 56.49 1,750 1,694 3.23
7215 Operating Supplies 34.99 1,391.86 3,183 1,791 43.73
7216 Maintenance&Repair 676.64 772.34 2,776 2,004 27.82
7217 Small Tools&Equipment 733.04 6,504.01 23,730 17,226 27.41
7302 Travel&Subsistence 0.00 0.00 4,241 4,241 0.00
7303 Education&Training 0.00 775.00 4,000 3,225 19.38
7806 Volunteer Fireman Stipend 2,500.00 23,000.01 38,000 15,000 60.53
Total Non-Personnel Costs: $ 3,976.67 $ 32,705.67 $ 78,635 $ 45,930 $ 41.59
Total Expenditures $ 3,976.67 $ 36,868.67 $ 83,135 $ 46,267 $ 44.35
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 18
General Fund Emergency Preparedness
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7001 Communications 0.00 2,682.25 2,127 (555) 126.10
7002 Postage and Freight 0.00 0.00 102 102 0.00
7009 Contracted Services 0.00 0.00 6,300 6,300 0.00
7015 Utilities 211.41 1,268.46 2,127 859 59.64
7215 Operating Supplies 487.95 1,208.07 3,000 1,792 40.27
7216 Maintenance&Repair 0.00 0.00 216 216 0.00
7217 Small Tools&Equipment 0.00 0.00 636 636 0.00
7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00
7303 Education&Training 0.00 0.00 800 800 0.00
Total Non-Personnel Costs: $ 699.36 $ 5,158.78 $ 16,808 $ 11,650 $ 30.69
Total Expenditures $ 699.36 $ 5,158.78 $ 16,808 $ 11,650 $ 30.69
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 19
General Fund SVAC g
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 165 165 0.00
7004Insurance 0.00 2,619.58 3,604 984 72.69
7012 Other Special Services 0.00 0.00 20,000 20,000 0.00
7211 Gas&Lube 145.37 388.59 3,183 2,794 12.21
7216 Maintenance&Repair 0.00 0.00 2,241 2,241 0.00
Total Non-Personnel Costs: $ 145.37 $ 3,008.17 $ 29,193 $ 26,184 $ 10.30
Total Expenditures $ 145.37 $ 3,008.17 $ 29,193 $ 26,184 $ 10.30
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 20
General Fund Building Inspection
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 7,781.66 46,234.82 145,105 98,870 31.86
6100 Medicare 113.40 698.51 2,226 1,527 31.38
6102 Workers'Compensation 61.75 388.28 7,029 6,641 5.52
6200 Leave Time 1,125.11 4,985.34 13,832 8,847 36.04
6201 Retirement Benefits 357.16 2,200.02 7,968 5,768 27.61
6202 Health Insurance 4,990.06 26,873.70 69,525 42,651 38.65
Total Personnel Costs: $ 14,429.14 $ 81,380.67 $ 245,685 $ 164,304 $ 33.12
Non-Personnel Costs:
7001 Communications 215.34 1,239.42 1,649 410 75.16
7002 Postage and Freight 0.00 0.00 102 102 0.00
7004Insurance 0.00 1,096.44 1,490 394 73.59
7009 Contracted Services 76.60 76.60 0 (77) 0.00
7211 Gas&Lube 0.00 134.44 534 400 25.18
7215 Operating Supplies 44.47 261.87 1,808 1,546 14.48
7216 Maintenance&Repair 114.88 114.88 357 242 32.18
7217 Small Tools&Equipment 284.99 284.99 2,127 1,842 13.40
7301 Subscriptions&Dues 0.00 49.95 318 268 15.71
7302 Travel&Subsistence 0.00 249.68 2,649 2,399 9.43
7303 Education&Training 0.00 0.00 802 802 0.00
7304 Equipment Rent 0.00 254.10 2,661 2,407 9.55
8104 Motor Pool Rent 398.32 2,389.92 4,000 1,610 59.75
Total Non-Personnel Costs: $ 1,134.60 $ 6,152.29 $ 18,497 $ 12,345 $ 33.26
Total Expenditures $ 15,563.74 $ 87,532.96 $ 264,182 $ 176,649 $ 33.13
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 21
General Fund Street Operations
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 13,428.87 79,837.79 156,588 76,750 50.99
6001 Overtime 1,750.37 9,685.04 2,342 (7,343) 413.54
6002 Standby Time 0.00 2,624.64 0 (2,625) 0.00
6100 Medicare 232.46 1,408.16 2,221 813 63.40
6102 Workers'Compensation 1,871.37 11,064.31 19,798 8,734 55.89
6200 Leave Time 1,193.86 7,273.30 19,138 11,865 38.00
6201 Retirement Benefits 2,323.68 13,572.95 10,049 (3,524) 135.07
6202 Health Insurance 12,563.03 67,052.11 85,241 18,189 78.66
Total Personnel Costs: $ 33,363.64 $ 192,518.30 $ 295,377 $ 102,859 $ 65.18
Non-Personnel Costs:
7001 Communications 15.09 89.50 1,000 911 8.95
7002 Postage and Freight 0.00 210.00 3,500 3,290 6.00
7004Insurance 0.00 15,315.16 22,000 6,685 69.61
7009 Contracted Services 122.00 1,695.00 25,000 23,305 6.78
7011 Testing 0.00 0.00 1,000 1,000 0.00
7015 Utilities 7,295.36 56,738.73 108,500 51,761 52.29
7211 Gas&Lube 1,667.87 3,838.81 28,000 24,161 13.71
7212 Uniform Allowance 0.00 0.00 850 850 0.00
7213 Safety Equipment 0.00 0.00 1,200 1,200 0.00
7215 Operating Supplies 408.56 13,171.24 25,000 11,829 52.68
7216 Maintenance&Repair 0.00 5,831.05 20,000 14,169 29.16
7217 Small Tools&Equipment 149.99 176.27 2,100 1,924 8.39
7300 Advertising 136.00 136.00 400 264 34.00
7301 Subscriptions&Dues 0.00 25.98 350 324 7.42
7302 Travel&Subsistence 0.00 1,497.09 1,200 (297) 124.76
7303 Education&Training 0.00 269.00 1,200 931 22.42
7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00
7810 Miscellaneous Expense 59.90 358.59 2,000 1,641 17.93
8104 Motor Pool Rent 8,962.26 53,773.58 90,000 36,226 59.75
Total Non-Personnel Costs: $ 18,817.03 $ 153,126.00 $ 334,300 $ 181,174 $ 45.80
Total Expenditures $ 52,180.67 $ 345,644.30 $ 629,677 $ 284,033 $ 54.89
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 22
General Fund Snow and Ice
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 0.00 80,190 80,190 0.00
6001 Overtime 0.00 3,113.26 4,448 1,335 69.99
6002 Standby Time 0.00 494.40 5,992 5,498 8.25
6100 Medicare 0.00 58.28 1,536 1,478 3.79
6102 Workers'Compensation 0.00 308.92 12,429 12,120 2.49
6201 Retirement Benefits 0.00 336.81 3,365 3,028 10.01
6202 Health Insurance 0.00 1,312.24 48,556 47,244 2.70
Total Personnel Costs: $ 0.00 $ 5,623.91 $ 156,516 $ 150,893 $ 3.59
Non-Personnel Costs:
7002 Postage and Freight 0.00 0.00 3,000 3,000 0.00
7009 Contracted Services 0.00 0.00 12,000 12,000 0.00
7211 Gas&Lube 0.00 16,998.64 10,000 (6,999) 169.99
7213 Safety Equipment 0.00 0.00 500 500 0.00
7215 Operating Supplies 0.00 43,303.56 50,000 6,696 86.61
7216 Maintenance&Repair 0.00 3,218.01 25,000 21,782 12.87
7217 Small Tools&Equipment 0.00 19.98 500 480 4.00
7300 Advertising 0.00 0.00 300 300 0.00
7302 Travel&Subsistence 0.00 0.00 750 750 0.00
7303 Education&Training 0.00 0.00 750 750 0.00
7810 Miscellaneous Expense 0.00 146.80 500 353 29.36
8104 Motor Pool Rent 3,485.32 20,911.92 35,000 14,088 59.75
Total Non-Personnel Costs: $ 3,485.32 $ 84,598.91 $ 138,300 $ 53,700 $ 61.17
Total Expenditures $ 3,485.32 $ 90,222.82 $ 294,816 $ 204,593 $ 30.60
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 23
General Fund City Shop
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 7,526.72 46,056.39 69,817 23,761 65.97
6001 Overtime 0.00 6,044.32 2,472 (3,572) 244.51
6002 Standby Time 0.00 1,285.44 1,977 692 65.02
6100 Medicare 109.00 824.41 1,129 305 73.02
6102 Workers'Compensation 523.26 3,656.29 7,386 3,730 49.50
6200 Leave Time 518.43 3,645.99 7,910 4,264 46.09
6201 Retirement Benefits 399.92 2,783.79 4,040 1,256 68.91
6202 Health Insurance 3,686.70 19,477.60 33,990 14,512 57.30
Total Personnel Costs: $ 12,764.03 $ 83,774.23 $ 128,721 $ 44,948 $ 65.08
Non-Personnel Costs:
7001 Communications 763.06 4,981.51 8,000 3,018 62.27
7002 Postage and Freight 20.00 70.29 1,500 1,430 4.69
7004Insurance 0.00 3,392.74 6,500 3,107 52.20
7009 Contracted Services 251.97 2,281.35 2,000 (281) 114.07
7015 Utilities 2,026.57 18,189.38 33,000 14,811 55.12
7016 Heating Fuel 197.10 10,579.62 17,000 6,420 62.23
7211 Gas&Lube 160.09 1,271.22 7,600 6,329 16.73
7213 Safety Equipment 117.94 117.94 1,500 1,382 7.86
7215 Operating Supplies 564.37 8,919.64 28,000 19,080 31.86
7216 Maintenance&Repair 733.76 18,063.51 4,900 (13,164) 368.64
7217 Small Tools&Equipment 79.05 1,015.97 7,300 6,284 13.92
7300 Advertising 84.40 84.40 0 (84) 0.00
7301 Subscriptions&Dues 0.00 2,487.33 2,000 (487) 124.37
7302 Travel&Subsistence 0.00 277.27 1,000 723 27.73
7303 Education&Training 177.78 452.78 1,000 547 45.28
7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00
8103 Capital Equipment 6,500.00 6,500.00 0 (6,500) 0.00
8104 Motor Pool Rent 796.65 4,779.90 8,000 3,220 59.75
Total Non-Personnel Costs: $ 12,472.74 $ 83,464.85 $ 130,300 $ 46,835 $ 64.06
Total Expenditures $ 25,236.77 $ 167,239.08 $ 259,021 $ 91,783 $ 64.57
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 24
General Fund City Hall
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 3,251.20 19,425.92 41,240 21,814 47.10
6100 Medicare 46.82 288.01 634 346 45.43
6102 Workers'Compensation 418.21 2,625.12 5,922 3,297 44.33
6200 Leave Time 375.11 2,305.87 4,997 2,691 46.15
6201 Retirement Benefits 715.26 4,399.84 2,270 (2,130) 193.83
6202 Health Insurance 1,322.23 6,995.63 30,900 23,904 22.64
Total Personnel Costs: $ 6,128.83 $ 36,040.39 $ 85,963 $ 49,922 $ 41.93
Non-Personnel Costs:
7001 Communications 69.04 473.07 800 327 59.13
7002 Postage and Freight 0.00 0.00 200 200 0.00
7004Insurance 0.00 4,949.47 8,500 3,551 58.23
7009 Contracted Services 3,316.11 8,013.12 10,000 1,987 80.13
7015 Utilities 5,871.43 33,698.56 66,000 32,301 51.06
7016 Heating Fuel 0.00 8,592.10 10,000 1,408 85.92
7211 Gas&Lube 22.22 123.22 700 577 17.60
7212 Uniform Allowance 0.00 0.00 300 300 0.00
7213 Safety Equipment 0.00 0.00 250 250 0.00
7215 Operating Supplies 856.15 3,281.62 6,000 2,718 54.69
7216 Maintenance&Repair 0.00 3,309.19 6,000 2,691 55.15
7217 Small Tools&Equipment 0.00 80.31 500 420 16.06
7302 Travel&Subsistence 0.00 0.00 600 600 0.00
7303 Education&Training 0.00 0.00 600 600 0.00
7810 Miscellaneous Expense 0.00 468.00 250 (218) 187.20
Total Non-Personnel Costs: $ 10,134.95 $ 62,988.66 $ 110,700 $ 47,712 $ 56.90
Total Expenditures $ 16,263.78 $ 99,029.05 $ 196,663 $ 97,634 $ 50.35
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 25
General Fund Community Center Building
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7004Insurance 0.00 2,274.09 3,400 1,126 66.89
7009 Contracted Services 0.00 450.00 3,000 2,550 15.00
7015 Utilities 1,128.71 5,859.25 12,000 6,141 48.83
7016 Heating Fuel 0.00 1,111.18 5,500 4,389 20.20
7215 Operating Supplies 0.00 2.04 800 798 0.26
7216 Maintenance&Repair 0.00 1,703.58 4,000 2,296 42.59
7810 Miscellaneous Expense 0.00 0.00 250 250 0.00
Total Non-Personnel Costs: $ 1,128.71 $ 11,400.14 $ 28,950 $ 17,550 $ 39.38
Total Expenditures $ 1,128.71 $ 11,400.14 $ 28,950 $ 17,550 $ 39.38
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 26
General Fund City Hall Annex
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00
Non-Personnel Costs:
7004Insurance 0.00 1,402.19 2,500 1,098 56.09
7009 Contracted Services 72.48 381.17 5,000 4,619 7.62
7015 Utilities 1,000.89 6,487.90 12,000 5,512 54.07
7016 Heating Fuel 0.00 2,666.70 7,000 4,333 38.10
7213 Safety Equipment 0.00 0.00 250 250 0.00
7215 Operating Supplies 110.87 738.03 1,000 262 73.80
7216 Maintenance&Repair 0.00 300.00 2,000 1,700 15.00
Total Non-Personnel Costs: $ 1,184.24 $ 11,975.99 $ 29,750 $ 17,774 $ 40.26
Total Expenditures $ 1,184.24 $ 11,975.99 $ 29,750 $ 17,774 $ 40.26
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 27
General Fund Parks &Rec-Administration
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 6,858.10 56,711.23 87,110 30,399 65.10
6100 Medicare 99.45 833.60 1,344 510 62.02
6102 Workers'Compensation 54.11 459.80 766 306 60.03
6200 Leave Time 785.23 4,750.77 11,191 6,440 42.45
6201 Retirement Benefits 1,507.30 12,540.10 4,789 (7,751) 261.85
6202 Health Insurance 1,322.47 12,288.28 38,625 26,337 31.81
Total Personnel Costs: $ 10,626.66 $ 87,583.78 $ 143,825 $ 56,241 $ 60.90
Non-Personnel Costs:
7001 Communications 524.75 3,467.93 6,500 3,032 53.35
7002 Postage and Freight 0.00 0.50 900 900 0.06
7004Insurance 0.00 1,278.49 2,000 722 63.92
7009 Contracted Services 433.55 945.30 500 (445) 189.06
7011 Testing 0.00 64.36 250 186 25.74
7215 Operating Supplies 227.90 2,033.24 4,500 2,467 45.18
7216 Maintenance&Repair 0.00 0.00 250 250 0.00
7217 Small Tools&Equipment 0.00 0.00 500 500 0.00
7300 Advertising 20.00 80.00 1,000 920 8.00
7301 Subscriptions&Dues 0.00 986.38 500 (486) 197.28
7302 Travel&Subsistence 0.00 0.00 1,750 1,750 0.00
7303 Education&Training 0.00 0.00 1,500 1,500 0.00
7810 Miscellaneous Expense 0.00 0.00 300 300 0.00
8103 Capital Equipment 0.00 0.00 2,750 2,750 0.00
Total Non-Personnel Costs: $ 1,206.20 $ 8,856.20 $ 23,200 $ 14,346 $ 38.17
Total Expenditures $ 11,832.86 $ 96,439.98 $ 167,025 $ 70,587 $ 57.74
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 28
General Fund Parks &Rec-Parks Maintenance
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 10,988.81 43,359.97 109,747 66,387 39.51
6001 Overtime 1,313.17 3,068.22 10,629 7,561 28.87
6100 Medicare 730.11 2,298.51 6,507 4,208 35.32
6101 Unemployment Insurance 0.00 0.00 1,800 1,800 0.00
6102 Workers'Compensation 1,195.60 4,532.82 11,924 7,391 38.01
6200 Leave Time 390.19 2,568.88 0 (2,569) 0.00
6201 Retirement Benefits 155.16 1,125.32 2,283 1,158 49.29
6202 Health Insurance 1,456.35 11,805.11 27,810 16,005 42.45
Total Personnel Costs: $ 16,229.39 $ 68,758.83 $ 170,700 $ 101,941 $ 40.28
Non-Personnel Costs:
7001 Communications 21.77 137.79 1,000 862 13.78
7002 Postage and Freight 0.00 18.55 700 681 2.65
7004Insurance 0.00 6,393.02 9,500 3,107 67.29
7009 Contracted Services 1,647.00 4,448.66 5,000 551 88.97
7010 Engineering 0.00 0.00 20,000 20,000 0.00
7011 Testing 0.00 0.00 1,400 1,400 0.00
7015 Utilities 1,699.66 7,076.33 21,500 14,424 32.91
7016 Heating Fuel 0.00 98.50 1,200 1,102 8.21
7017 Rents&Leases 0.00 0.00 2,500 2,500 0.00
7210 Vehicle Supplies 0.00 0.00 2,000 2,000 0.00
7211 Gas&Lube 473.00 1,478.87 8,000 6,521 18.49
7212 Uniform Allowance 275.13 1,266.51 700 (567) 180.93
7213 Safety Equipment 0.00 22.60 1,400 1,377 1.61
7214 Janitorial Supplies 0.00 0.00 2,300 2,300 0.00
7215 Operating Supplies 1,145.85 3,215.67 12,500 9,284 25.73
7216 Maintenance&Repair 22.60 629.67 20,500 19,870 3.07
7217 Small Tools&Equipment 0.00 734.34 6,000 5,266 12.24
7300Advertising 0.00 1,050.80 1,000 (51) 105.08
7301 Subscriptions&Dues 0.00 0.00 400 400 0.00
7302 Travel&Subsistence 0.00 588.50 900 312 65.39
7303 Education&Training 0.00 390.00 1,000 610 39.00
7304 Equipment Rent 0.00 0.00 3,000 3,000 0.00
7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00
8103 Capital Equipment 7,584.00 7,584.00 0 (7,584) 0.00
8104 Motor Pool Rent 1,194.97 7,169.82 12,000 4,830 59.75
Total Non-Personnel Costs: $ 14,063.98 $ 42,303.63 $ 135,500 $ 93,195 $ 31.22
Total Expenditures $ 30,293.37 $ 111,062.46 $ 306,200 $ 195,136 $ 36.27
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 29
General Fund Parks &Rec-Campgrounds
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 21,278.02 49,656.31 132,420 82,764 37.50
6001 Overtime 4,527.04 9,526.82 10,912 1,385 87.31
6100 Medicare 1,348.77 2,493.61 6,898 4,404 36.15
6101 Unemployment Insurance 0.00 0.00 600 600 0.00
6102 Workers'Compensation 2,198.08 5,285.33 13,174 7,889 40.12
6200 Leave Time 0.00 0.00 8,092 8,092 0.00
6201 Retirement Benefits 1,661.09 5,579.95 3,650 (1,930) 152.88
6202 Health Insurance 3,663.12 10,744.34 44,805 34,061 23.98
Total Personnel Costs: $ 34,676.12 $ 83,286.36 $ 220,551 $ 137,265 $ 37.76
Non-Personnel Costs:
7001 Communications 665.92 3,815.99 5,500 1,684 69.38
7002 Postage and Freight 75.00 92.81 1,300 1,207 7.14
7003 Bank and Credit Card Fees 0.00 5,161.67 19,500 14,338 26.47
7004Insurance 0.00 1,479.45 2,500 1,021 59.18
7009 Contracted Services 6,003.50 13,796.12 13,000 (796) 106.12
7011 Testing 0.00 0.00 950 950 0.00
7015 Utilities 19,150.62 27,678.78 125,000 97,321 22.14
7016 Heating Fuel 0.00 196.64 300 103 65.55
7210 Vehicle Supplies 0.00 0.00 1,200 1,200 0.00
7211 Gas&Lube 916.46 2,022.13 5,800 3,778 34.86
7212 Uniform Allowance 109.90 834.53 1,000 165 83.45
7213 Safety Equipment 0.00 86.18 1,200 1,114 7.18
7214 Janitorial Supplies 0.00 40.12 9,500 9,460 0.42
7215 Operating Supplies 3,324.00 11,086.50 18,000 6,914 61.59
7216 Maintenance&Repair 583.69 4,439.90 19,000 14,560 23.37
7217 Small Tools&Equipment 0.00 264.86 5,000 4,735 5.30
7300 Advertising 79.00 119.00 2,500 2,381 4.76
7301 Subscriptions&Dues 0.00 0.00 4,500 4,500 0.00
7302 Travel&Subsistence 0.00 0.00 2,000 2,000 0.00
7303 Education&Training 0.00 103.15 2,000 1,897 5.16
7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00
7810 Miscellaneous Expense 170.00 1,151.06 1,500 349 76.74
8104 Motor Pool Rent 946.02 5,676.12 9,500 3,824 59.75
Total Non-Personnel Costs: $ 32,024.11 $ 78,045.01 $ 265,750 $ 187,705 $ 29.37
Total Expenditures $ 66,700.23 $ 161,331.37 $ 486,301 $ 324,970 $ 33.18
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 30
General Fund Parks &Rec-Cemetery
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 355.91 391.79 4,600 4,208 8.52
6001 Overtime 12.80 100.26 283 183 35.43
6100 Medicare 28.21 37.65 71 33 53.03
6102 Workers'Compensation 40.28 52.39 531 479 9.87
6201 Retirement Benefits 0.00 0.00 256 256 0.00
6202 Health Insurance 0.00 0.00 3,090 3,090 0.00
Total Personnel Costs: $ 437.20 $ 582.09 $ 8,831 $ 8,249 $ 6.59
Non-Personnel Costs:
7004Insurance 0.00 59.92 150 90 39.95
7009 Contracted Services 0.00 0.00 5,000 5,000 0.00
7015 Utilities 29.04 29.04 0 (29) 0.00
7215 Operating Supplies 0.00 0.00 4,500 4,500 0.00
7216 Maintenance&Repair 0.00 0.00 3,000 3,000 0.00
7217 Small Tools&Equipment 0.00 0.00 5,000 5,000 0.00
Total Non-Personnel Costs: $ 29.04 $ 88.96 $ 17,650 $ 17,561 $ 0.50
Total Expenditures $ 466.24 $ 671.05 $ 26,481 $ 25,810 $ 2.53
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 31
General Fund Parks &Rec-Sports& Recreation
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 31,967.57 88,147 56,179 36.27
6001 Overtime 0.00 1,373.55 3,185 1,811 43.13
6100 Medicare 0.00 1,512.78 2,766 1,253 54.69
6101 Unemployment Insurance 0.00 0.00 1,000 1,000 0.00
6102 Workers'Compensation 0.00 1,807.94 5,933 4,125 30.47
6200 Leave Time 184.61 2,110.74 5,600 3,489 37.69
6201 Retirement Benefits 0.00 4,109.27 3,710 (399) 110.76
6202 Health Insurance 0.00 7,576.77 57,165 49,588 13.25
Total Personnel Costs: $ 184.61 $ 50,458.62 $ 167,506 $ 117,046 $ 30.12
Non-Personnel Costs:
7001 Communications 288.56 1,883.42 4,200 2,317 44.84
7002 Postage and Freight 75.00 75.00 1,500 1,425 5.00
7003 Bank and Credit Card Fees 13.51 181.13 2,000 1,819 9.06
7004Insurance 0.00 1,049.18 2,500 1,451 41.97
7009 Contracted Services 0.00 9,947.35 15,000 5,053 66.32
7011 Testing 0.00 0.00 500 500 0.00
7017 Rents&Leases 5,957.68 6,257.68 64,000 57,742 9.78
7211 Gas&Lube 0.00 134.61 300 165 44.87
7212 Uniform Allowance 0.00 0.00 300 300 0.00
7213 Safety Equipment 0.00 0.00 300 300 0.00
7215 Operating Supplies 3,408.50 7,407.21 28,000 20,593 26.45
7216 Maintenance&Repair 0.00 0.00 600 600 0.00
7217 Small Tools&Equipment 0.00 0.00 1,250 1,250 0.00
7300 Advertising 0.00 260.20 1,200 940 21.68
7301 Subscriptions&Dues 0.00 0.00 300 300 0.00
7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00
7303 Education&Training 0.00 0.00 1,500 1,500 0.00
7304 Equipment Rent 0.00 0.00 500 500 0.00
7811 Miscellaneous Programs 0.00 350.00 0 (350) 0.00
Total Non-Personnel Costs: $ 9,743.25 $ 27,545.78 $ 125,450 $ 97,905 $ 21.96
Total Expenditures $ 9,927.86 $ 78,004.40 $ 292,956 $ 214,951 $ 26.63
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 32
General Fund Parks &Rec-TYC
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 3,451.59 114,895 111,443 3.00
6001 Overtime 0.00 185.44 3,259 3,074 5.69
6100 Medicare 0.00 268.44 5,925 5,657 4.53
6101 Unemployment Insurance 0.00 0.00 1,500 1,500 0.00
6102 Workers'Compensation 0.00 138.80 6,859 6,720 2.02
6200 Leave Time 0.00 0.00 5,944 5,944 0.00
6201 Retirement Benefits 0.00 36.56 2,797 2,760 1.31
6202 Health Insurance 0.00 156.97 30,900 30,743 0.51
Total Personnel Costs: $ 0.00 $ 4,237.80 $ 172,079 $ 167,841 $ 2.46
Non-Personnel Costs:
7001 Communications 716.51 4,816.47 7,600 2,784 63.37
7002 Postage and Freight 0.00 0.00 500 500 0.00
7004Insurance 0.00 1,456.71 3,400 1,943 42.84
7009 Contracted Services 1,360.00 36,694.16 190,000 153,306 19.31
7011 Testing 0.00 0.00 1,200 1,200 0.00
7016 Heating Fuel 0.00 88.78 0 (89) 0.00
7211 Gas&Lube 0.00 384.50 1,500 1,116 25.63
7212 Uniform Allowance 0.00 0.00 500 500 0.00
7213 Safety Equipment 0.00 0.00 350 350 0.00
7214 Janitorial Supplies 0.00 0.00 700 700 0.00
7215 Operating Supplies 21.62 2,246.92 19,000 16,753 11.83
7216 Maintenance&Repair 0.00 630.20 2,000 1,370 31.51
7217 Small Tools&Equipment 0.00 0.00 2,000 2,000 0.00
7300 Advertising 0.00 0.00 700 700 0.00
7301 Subscriptions&Dues 0.00 0.00 300 300 0.00
7302 Travel&Subsistence 0.00 69.50 1,500 1,431 4.63
7303 Education&Training 0.00 0.00 1,500 1,500 0.00
8104 Motor Pool Rent 1,194.97 7,169.82 12,000 4,830 59.75
Total Non-Personnel Costs: $ 3,293.10 $ 53,557.06 $ 244,750 $ 191,194 $ 21.88
Total Expenditures $ 3,293.10 $ 57,794.86 $ 416,829 $ 359,035 $ 13.87
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 33
General Fund Parks &Rec-The Rec Room
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 0.00 4,477.64 47,183 42,705 9.49
6001 Overtime 0.00 380.60 681 300 55.89
6100 Medicare 0.00 175.39 813 638 21.57
6102 Workers'Compensation 0.00 522.13 2,416 1,894 21.61
6200 Leave Time 0.00 251.74 2,942 2,690 8.56
6201 Retirement Benefits 0.00 747.23 2,483 1,736 30.09
6202 Health Insurance 0.00 1,845.83 38,625 36,779 4.78
Total Personnel Costs: $ 0.00 $ 8,400.56 $ 95,143 $ 86,742 $ 8.83
Non-Personnel Costs:
7001 Communications 0.00 30.89 0 (31) 0.00
7004Insurance 0.00 484.70 1,200 715 40.39
7009 Contracted Services 1,360.00 8,360.82 20,000 11,639 41.80
7011 Testing 0.00 0.00 250 250 0.00
7016 Heating Fuel 0.00 560.78 0 (561) 0.00
7211 Gas&Lube 0.00 0.00 100 100 0.00
7212 Uniform Allowance 0.00 0.00 150 150 0.00
7213 Safety Equipment 0.00 0.00 100 100 0.00
7214 Janitorial Supplies 0.00 0.00 500 500 0.00
7215 Operating Supplies 0.00 501.54 5,900 5,398 8.50
7216 Maintenance&Repair 0.00 144.42 1,000 856 14.44
7300 Advertising 0.00 0.00 550 550 0.00
7301 Subscriptions&Dues 0.00 0.00 250 250 0.00
7302 Travel&Subsistence 0.00 0.00 900 900 0.00
Total Non-Personnel Costs: $ 1,360.00 $ 10,083.15 $ 30,900 $ 20,816 $ 32.63
Total Expenditures $ 1,360.00 $ 18,483.71 $ 126,043 $ 107,558 $ 14.66
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 34
General Fund Library/Museum
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6000 Salaries 15,856.84 100,436.64 244,081 143,644 41.15
6100 Medicare 261.86 1,550.98 4,831 3,280 32.10
6102 Workers'Compensation 134.21 837.73 2,115 1,277 39.61
6200 Leave Time 1,402.61 9,475.41 21,720 12,245 43.63
6201 Retirement Benefits 2,631.21 16,315.51 12,278 (4,038) 132.88
6202 Health Insurance 9,607.06 51,020.94 120,510 69,489 42.34
Total Personnel Costs: $ 29,893.79 $ 179,637.21 $ 405,535 $ 225,897 $ 44.30
Non-Personnel Costs:
7001 Communications 987.25 7,142.21 13,000 5,858 54.94
7002 Postage and Freight 291.99 2,889.53 7,000 4,110 41.28
7004Insurance 0.00 6,721.41 12,000 5,279 56.01
7009 Contracted Services 6,847.28 27,431.94 72,009 44,577 38.10
7011 Testing 0.00 0.00 800 800 0.00
7012 Other Special Services 0.00 1,858.90 8,600 6,741 21.62
7015 Utilities 4,600.70 23,205.09 49,000 25,795 47.36
7016 Heating Fuel 0.00 7,594.86 12,500 4,905 60.76
7017 Rents&Leases 0.00 158.27 2,000 1,842 7.91
7201 Library Books 0.00 656.76 10,000 9,343 6.57
7202 Library Periodicals 2,032.58 2,112.58 3,000 887 70.42
7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00
7204 Library Non-Print 0.00 0.00 4,000 4,000 0.00
7205 Library Electronic Materials 0.00 0.00 4,500 4,500 0.00
7208 Museum Collection Supplies 0.00 0.00 1,200 1,200 0.00
7214 Janitorial Supplies 12.34 863.75 2,500 1,636 34.55
7215 Operating Supplies 2,232.56 5,676.04 12,000 6,324 47.30
7216 Maintenance&Repair 0.00 6,922.81 28,000 21,077 24.72
7217 Small Tools&Equipment 434.30 1,536.04 6,000 4,464 25.60
7300 Advertising 0.00 754.20 3,000 2,246 25.14
7301 Subscriptions&Dues 0.00 860.00 2,400 1,540 35.83
7302 Travel&Subsistence 0.00 1,475.21 5,500 4,025 26.82
7303 Education&Training 0.00 1,079.00 2,500 1,421 43.16
7304 Equipment Rent 0.00 78.58 4,000 3,921 1.96
7810 Miscellaneous Expense 0.00 222.09 500 278 44.42
Total Non-Personnel Costs: $ 17,439.00 $ 99,239.27 $ 270,009 $ 170,769 $ 36.75
Total Expenditures $ 47,332.79 $ 278,876.48 $ 675,544 $ 396,666 $ 41.28
Monthly Budget-to-Actual Expenditure Report by Department
Run:7/22/2020 at 3:20 PM City of Seward Page: 1
General Fund Debt Service
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
6201 Retirement Benefits 14,007.34 91,528.10 729,457 637,929 12.55
6209 PIERS DC Forfeitures 0.00 (1,196.01) 0 1,196 0.00
Total Personnel Costs: $ 14,007.34 $ 90,332.09 $ 729,457 $ 639,125 $ 12.38
Non-Personnel Costs:
8012 Debt Service Interest Expense 0.00 118,603.13 234,581 115,978 50.56
8300 Debt Service Principal 0.00 105,000.00 220,000 115,000 47.73
Total Non-Personnel Costs: $ 0.00 $ 223,603.13 $ 454,581 $ 230,978 $ 49.19
Total Expenditures $ 14,007.34 $ 313,935.22 $ 1,184,038 $ 870,103 $ 26.51
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 3
Harbor Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5000 Land Rents&Leases 7,903 201,115 398,990 201,115 50.41
5001 Land Lease Credits 0 0 (63,246) 0 0.00
5100 Transient Moorage 64,938 218,594 587,000 218,594 37.24
5101 Moorage 61,762 1,125,052 1,163,000 1,125,052 96.74
5102 Wharfage 3,345 3,345 48,000 3,345 6.97
5103 Boat Lift Fees 12,744 35,532 117,000 35,532 30.37
5105 Harbor Power Sales 12,375 237,157 377,000 237,157 62.91
5150 Shower Fees 1,775 5,274 12,000 5,274 43.95
5153 Fuel Pumping Fee 0 2,019 28,000 2,019 7.21
5154 Waiting List Fees 441 1,512 7,500 1,512 20.16
5155 Towing Fees 158 263 900 263 29.17
5156 Pumping Boats 32 9,080 300 9,080 3,026.60
5157 North Harbor Launch Fee 3,682 6,701 33,750 6,701 19.85
5158 South Harbor Launch Fee 2,605 4,851 20,500 4,851 23.66
5800 Labor&Services 525 1,629 5,500 1,629 29.62
5890 Collection of Doubtful Accounts (357) 0 1,000 0 0.00
5899 Miscellaneous Revenue 0 1,122 1,500 1,122 74.78
5901 EF Investment Interest 0 0 20,000 0 0.00
5905 EF Penalties and Interest (83) 5,514 10,000 5,514 55.14
5940 Amortization of Contributions-in-Aid 0 0 967,554 0 0.00
5941 Amortization of Bond Premiums 0 0 58,257 0 0.00
Total Revenues $ 171,845 $ 1,858,760 $ 3,794,505 $ 1,858,760 $ 48.99
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 3
Harbor Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 37,552 247,468 609,527 362,059 40.60
6001 Overtime 5,568 15,004 50,116 35,112 29.94
6002 Standby Time 1,027 6,385 12,185 5,800 52.40
6100 Medicare 980 4,560 11,696 7,136 38.99
6101 Unemployment Insurance 0 0 5,000 5,000 0.00
6102 Workers'Compensation 2,397 16,241 40,554 24,313 40.05
6200 Leave Time 4,997 32,604 67,122 34,518 48.57
6201 Retirement Benefits 9,324 60,673 162,629 101,956 37.31
6202 Health Insurance 20,999 140,628 346,491 205,863 40.59
6209 PIERS DC Forfeitures 0 (350) 0 350 0.00
Total Personnel Costs: $ 82,844 $ 523,213 $ 1,305,320 $ 782,107 $ 40.08
Non-Personnel Costs:
7001 Communications 1,268 8,435 13,020 4,585 64.79
7002 Postage and Freight 72 940 9,600 8,660 9.79
7003 Bank and Credit Card Fees 4,173 18,823 66,000 47,177 28.52
7004Insurance 0 64,794 83,756 18,962 77.36
7006 Legal 0 0 10,000 10,000 0.00
7009 Contracted Services 11,008 52,962 115,246 62,284 45.96
7011 Testing 0 0 1,320 1,320 0.00
7015 Utilities 14,929 65,501 124,940 59,439 52.43
7016 Heating Fuel 0 3,248 10,200 6,952 31.85
7100 General Powerfor Resale 19,452 179,631 310,000 130,369 57.95
7211 Gas&Lube 1,366 6,502 15,500 8,998 41.95
7212 Uniform Allowance 0 329 1,000 671 32.90
7213 Safety Equipment 174 3,709 6,500 2,791 57.06
7214 Janitorial Supplies 2,907 6,616 14,000 7,384 47.26
7215 Operating Supplies 1,592 6,243 33,000 26,757 18.92
7216 Maintenance&Repair 1,707 21,155 53,500 32,345 39.54
7217 Small Tools&Equipment 1,443 8,977 93,620 84,643 9.59
7300 Advertising 0 178 5,000 4,822 3.57
7301 Subscriptions&Dues 52 52 1,800 1,748 2.88
7302 Travel&Subsistence 1,123 7,021 11,500 4,479 61.05
7303 Education&Training 396 1,575 2,500 925 63.00
7304 Equipment Rent 0 0 2,000 2,000 0.00
7321 Harbor General Indirect Costs 42,345 254,068 508,136 254,068 50.00
7322 Harbor Admin Indirect Costs 51,515 309,090 618,179 309,089 50.00
7324 Gen Fund Indirect Costs 30,818 184,910 369,821 184,911 50.00
7325 Harbor Internal Cost Allocation (105,698) (634,186) (1,268,372) (634,186) 50.00
7330 P.I.L.T. 0 119,020 192,156 73,136 61.94
7331 Reclass PILTto Transfer-Out 0 (119,020) (192,156) (73,136) 61.94
7808 Bad Debt Expense 0 0 7,000 7,000 0.00
7810 Miscellaneous Expense 9 483 3,500 3,017 13.81
7900 Depreciation Expense 0 0 2,376,678 2,376,678 0.00
8012 Debt Service Interest Expense 0 67,450 134,900 67,450 50.00
8013 Amortize Deferred Loss on Bonds 0 0 23,568 23,568 0.00
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 4
Harbor Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
8103 Capital Equipment 0 500 0 (500) 0.00
8104 Motor Pool Rent 5,333 32,000 64,000 32,000 50.00
8300 Debt Service Principal 0 0 530,000 530,000 0.00
Total Non-Personnel Costs: $ 85,984 $ 671,006 $ 4,351,412 $ 3,680,406 $ 15.42
Total Expenditures $ 168,828 $ 1,194,219 $ 5,656,732 $ 4,462,513 $ 21.11
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 4
SMIC Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5000 Land Rents&Leases 0 99,767 179,745 99,767 55.50
5101 Moorage 12,078 31,852 15,000 31,852 212.35
5102 Wharfage 725 725 6,250 725 11.60
5103 Boat Lift Fees 32,149 97,759 200,000 97,759 48.88
5104 Storage Fees 14,564 102,641 105,000 102,641 97.75
5106 SMIC Power Sales 6,735 47,302 70,000 47,302 67.57
5109 Washdown Pad Fees 1,309 1,624 8,200 1,624 19.81
5110 Crane Fees 260 260 0 260 0.00
5153 Fuel Pumping Fee 0 0 3,000 0 0.00
5800 Labor&Services 693 956 1,000 956 95.55
5905 EF Penalties and Interest 0 204 0 204 0.00
5940 Amortization of Contributions-in-Aid 0 0 505,980 0 0.00
Total Revenues $ 68,513 $ 383,090 $ 1,094,175 $ 383,090 $ 35.01
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 5
SMIC Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 9,034 37,072 59,139 22,067 62.69
6001 Overtime 523 833 6,921 6,088 12.04
6100 Medicare 149 571 1,034 463 55.20
6102 Workers'Compensation 852 3,501 7,214 3,713 48.53
6201 Retirement Benefits 2,263 8,694 1,614 (7,080) 538.67
6202 Health Insurance 6,595 22,665 24,309 1,644 93.24
6209 PIERS DC Forfeitures 0 (26) 0 26 0.00
Total Personnel Costs: $ 19,416 $ 73,310 $ 100,231 $ 26,921 $ 73.14
Non-Personnel Costs:
7001 Communications 0 0 500 500 0.00
7002 Postage and Freight 1,547 1,936 5,500 3,564 35.20
7003 Bank and Credit Card Fees 0 24 0 (24) 0.00
7004Insurance 0 8,895 16,200 7,305 54.91
7006 Legal 0 1,817 15,000 13,183 12.11
7009 Contracted Services 685 1,763 40,000 38,237 4.41
7015 Utilities 2,630 16,697 17,126 429 97.49
7016 Heating Fuel 0 2,112 5,000 2,888 42.24
7100 General Powerfor Resale 3,472 33,098 47,000 13,902 70.42
7211 Gas&Lube 0 2,800 8,000 5,200 35.00
7213 Safety Equipment 0 754 0 (754) 0.00
7215 Operating Supplies 560 804 6,500 5,696 12.36
7216 Maintenance&Repair 20,738 30,376 35,500 5,124 85.57
7217 Small Tools&Equipment 0 (272) 1,500 1,772 (18.15)
7300 Advertising 0 0 3,000 3,000 0.00
7301 Subscriptions&Dues 0 735 0 (735) 0.00
7321 Harbor General Indirect Costs 5,341 32,045 64,089 32,045 50.00
7322 Harbor Admin Indirect Costs 6,497 38,984 77,968 38,984 50.00
7323 SMIC General Indirect Costs 11,397 68,381 136,762 68,381 50.00
7324 Gen Fund Indirect Costs 8,226 49,355 98,711 49,356 50.00
7325 Harbor Internal Cost Allocation (11,397) (68,381) (136,762) (68,381) 50.00
7330 P.I.L.T. 0 17,168 26,156 8,988 65.64
7331 Reclass PILTto Transfer-Out 0 (17,168) (26,156) (8,988) 65.64
7900 Depreciation Expense 0 0 806,078 806,078 0.00
8101Infrastructure 0 597 0 (597) 0.00
Total Non-Personnel Costs: $ 49,696 $ 222,520 $ 1,247,672 $ 1,025,152 $ 17.83
Total Expenditures $ 69,112 $ 295,830 $ 1,347,903 $ 1,052,073 $ 21.95
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 5
Parking Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5200 S.Harbor Lot 14,932 18,766 125,000 18,766 15.01
5201 N.Harbor Lot 22,752 25,248 95,000 25,248 26.58
5202 N.E.Ramp Lot 6,150 8,407 47,000 8,407 17.89
5204 S.Harbor Uplands Lot 4,486 5,953 18,000 5,953 33.07
5205 Slip Holder Parking Passes 140 374 27,000 374 1.38
5206 Employee Passes 140 654 10,000 654 6.54
5208 S.W.Harbor Lot 0 0 1,000 0 0.00
5210 Vehicle w/Trailer 93 374 24,000 374 1.56
5211 Visitor Parking Permits 9 28 1,200 28 2.34
5212 Fines-Parking Tickets 182 252 2,500 252 10.09
5899 Miscellaneous Revenue 0 30 0 30 0.00
5901 EF Investment Interest 0 0 10,000 0 0.00
Total Revenues $ 48,884 $ 60,086 $ 360,700 $ 60,086 $ 16.66
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 6
Parking Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 1,713 3,833 126,156 122,323 3.04
6001 Overtime 419 1,190 5,591 4,401 21.29
6100 Medicare 86 161 8,980 8,819 1.79
6101 Unemployment Insurance 0 157 3,500 3,343 4.48
6102 Workers'Compensation 109 326 11,412 11,086 2.86
6201 Retirement Benefits 278 799 3,938 3,139 20.29
6202 Health Insurance 495 1,349 6,180 4,831 21.83
Total Personnel Costs: $ 3,100 $ 7,815 $ 165,757 $ 157,942 $ 4.71
Non-Personnel Costs:
7001 Communications 268 483 3,250 2,767 14.86
7002 Postage and Freight 0 0 1,000 1,000 0.00
7003 Bank and Credit Card Fees 846 1,018 10,000 8,982 10.18
7004 Insurance 0 1,636 3,200 1,564 51.13
7009 Contracted Services 0 665 3,000 2,335 22.17
7011 Testing 0 0 600 600 0.00
7012 Other Special Services 0 0 3,000 3,000 0.00
7015 Utilities 70 423 1,000 577 42.28
7210 Vehicle Supplies 0 0 3,000 3,000 0.00
7211 Gas&Lube 0 65 1,250 1,185 5.19
7212 Uniform Allowance 0 0 1,000 1,000 0.00
7213 Safety Equipment 0 0 1,000 1,000 0.00
7214 Janitorial Supplies 0 0 250 250 0.00
7215 Operating Supplies 0 2,343 13,000 10,657 18.02
7216 Maintenance&Repair 0 0 9,000 9,000 0.00
7217 Small Tools&Equipment 0 0 5,000 5,000 0.00
7300 Advertising 0 327 300 (27) 109.00
7301 Subscriptions&Dues 0 0 5,000 5,000 0.00
7302 Travel&Subsistence 0 0 1,000 1,000 0.00
7303 Education&Training 0 0 1,000 1,000 0.00
7304 Equipment Rent 0 0 750 750 0.00
7307 GF Administrative Fee 961 5,768 11,537 5,769 50.00
7330 P.I.L.T. 0 896 28,056 27,160 3.19
7331 Reclass PILTto Transfer-Out 0 (896) (28,056) (27,160) 3.19
7805 Promotion 0 0 2,000 2,000 0.00
7900 Depreciation Expense 0 0 29,023 29,023 0.00
8101Infrastructure 0 0 150,000 150,000 0.00
8103 Capital Equipment 5,740 5,740 4,219 (1,521) 136.06
8104 Motor Pool Rent 1,083 6,500 13,000 6,500 50.00
Total Non-Personnel Costs: $ 8,968 $ 24,968 $ 276,379 $ 251,411 $ 9.03
Total Expenditures $ 12,068 $ 32,783 $ 442,136 $ 409,353 $ 7.41
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 6
Electric Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5300 Residential 189,285 898,366 1,411,506 898,366 63.65
5302 Residential fuel factor 128,638 817,237 1,300,312 817,237 62.85
5303 Residential customercharge 0 179,174 508,693 179,174 35.22
5310 SG Service 102,223 493,653 880,829 493,653 56.04
5312 SG fuel factor 67,870 377,362 629,108 377,362 59.98
5313 SG Customer Charge 0 45,841 227,872 45,841 20.12
5320 LG Service 234,686 798,180 1,374,968 798,180 58.05
5322 LG fuel factor 212,481 1,108,062 1,829,941 1,108,062 60.55
5323 LG customer charge 0 15,543 46,352 15,543 33.53
5324 LG demand charge 0 499,576 1,438,428 499,576 34.73
5340 Spec.Contract Energy 36,280 150,250 492,075 150,250 30.53
5342 Special Contract fuel factor 25,521 168,722 499,902 168,722 33.75
5343 Spec.Contract customer charge 0 175 1,077 175 16.23
5345 Special Contract Demand 0 86,443 428,914 86,443 20.15
5350 Harbor Fund Power Sales 10,960 117,142 280,000 117,142 41.84
5352 Harbor power fuel factor 10,075 99,642 111,320 99,642 89.51
5360 Street&Yard 5,974 38,301 70,840 38,301 54.07
5362 Yard Light Fuel 292 3,359 4,048 3,359 82.98
5801 Turn on Fees 2,475 6,982 20,240 6,982 34.49
5802 Equipment Rental 0 0 20,240 0 0.00
5803 Joint Pole Use 0 0 10,120 0 0.00
5804 Work Order Revenue 0 109,125 20,240 109,125 539.16
5805 Chugach Coop Divid. 30,889 30,889 0 30,889 0.00
5890 Collection of Doubtful Accounts 0 0 800 0 0.00
5899 Miscellaneous Revenue 0 146 5,060 146 2.88
5901 EF Investment Interest 0 0 30,000 0 0.00
5905 EF Penalties and Interest 0 6,685 40,000 6,685 16.71
5940 Amort.of CIA-General 0 0 975,887 0 0.00
5941 Amort.Bond Premium 0 0 14,000 0 0.00
Total Revenues $ 1,057,649 $ 6,050,855 $ 12,672,772 $ 6,050,855 $ 47.75
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 7
Electric Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 58,042 389,608 893,050 503,442 43.63
6001 Overtime 3,230 19,908 61,252 41,344 32.50
6002 Standby Time 10,850 56,536 97,951 41,415 57.72
6100 Medicare 1,533 7,566 15,975 8,409 47.36
6102 Workers'Compensation 4,991 30,629 81,749 51,120 37.47
6200 Leave Time 5,917 40,184 98,982 58,798 40.60
6201 Retirement Benefits 14,151 91,714 206,218 114,504 44.47
6202 Health Insurance 22,081 125,098 281,352 156,254 44.46
6204 Meal Allowance 68 691 7,286 6,595 9.49
6205 Electric Union Benefits 156 1,012 21,252 20,240 4.76
Total Personnel Costs: $ 121,019 $ 762,946 $ 1,765,067 $ 1,002,121 $ 43.22
Non-Personnel Costs:
7001 Communications 1,307 9,452 21,758 12,306 43.44
7002 Postage and Freight 2,880 9,669 19,692 10,023 49.10
7003 Bank and Credit Card Fees 8,161 46,687 91,849 45,162 50.83
7004Insurance 0 40,417 65,780 25,363 61.44
7006 Legal 383 8,163 50,540 42,377 16.15
7009 Contracted Services 147 46,980 386,049 339,069 12.17
7010 Engineering 0 0 65,000 65,000 0.00
7011 Testing 0 827 1,000 173 82.69
7012 Other Special Services 2,469 12,348 15,000 2,652 82.32
7015 Utilities 11,209 82,881 141,554 58,673 58.55
7016 Heating Fuel 133 7,590 18,216 10,626 41.66
7017 Rents&Leases 2,008 17,686 23,276 5,590 75.98
7101 Chugach Power Purchases 340,390 1,255,684 2,273,442 1,017,758 55.23
7102 Power Fuel Costs 535,673 1,736,624 3,200,000 1,463,376 54.27
7103 Fuel for Generators 0 6,223 100,600 94,377 6.19
7210 Vehicle Supplies 1,006 5,674 10,120 4,446 56.07
7211 Gas&Lube 1,960 13,840 38,456 24,616 35.99
7212 Uniform Allowance 75 1,167 17,000 15,833 6.86
7213 Safety Equipment 0 4,279 5,560 1,281 76.95
7214 Janitorial Supplies 0 27 0 (27) 0.00
7215 Operating Supplies 6,426 146,025 185,196 39,171 78.85
7216 Maintenance&Repair 44 2,794 95,720 92,926 2.92
7217 Small Tools&Equipment 839 1,211 25,180 23,969 4.81
7300 Advertising 151 272 6,072 5,800 4.48
7301 Subscriptions&Dues 0 360 36,627 36,267 0.98
7302 Travel&Subsistence 60 4,611 28,096 23,485 16.41
7303 Education&Training 0 3,362 28,336 24,974 11.86
7304 Equipment Rent 0 0 35,180 35,180 0.00
7307 GF Administrative Fee 80,396 482,373 964,745 482,372 50.00
7330 P.I.L.T. 0 398,922 928,967 530,046 42.94
7331 Reclass PILTto Transfer-Out 0 (398,922) (928,967) (530,046) 42.94
7808 Bad Debt Expense 0 0 20,000 20,000 0.00
7810 Miscellaneous Expense 0 100 35,180 35,080 0.28
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 8
Electric Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
7900 Depreciation Expense 0 0 1,585,249 1,585,249 0.00
8010 Utility Deposit Interest 21 61 1,214 1,153 5.02
8012 Debt Service Interest Expense 0 85,975 171,950 85,975 50.00
8014 Debt Service Amortization of Bond Issue Costs 0 0 20,903 20,903 0.00
8101Infrastructure 0 0 140,240 140,240 0.00
8103 Capital Equipment 10,167 71,741 55,540 (16,201) 129.17
8104 Motor Pool Rent 30,000 180,000 360,000 180,000 50.00
8200 Work Order Sal/Benefit credits 0 19,211 (70,000) (89,211) (27.44)
8201 Work Order Operating Supply credits 0 0 (40,000) (40,000) 0.00
8300 Debt Service Principal 0 0 170,000 170,000 0.00
Total Non-Personnel Costs: $ 1,035,905 $ 4,304,314 $ 10,400,320 $ 6,096,006 $ 41.39
Total Expenditures $ 1,156,924 $ 5,067,260 $ 12,165,387 $ 7,098,127 $ 41.65
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 7
Water Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5300 Residential 44,419 259,853 517,000 259,853 50.26
5310 SG Service 15,356 66,006 157,000 66,006 42.04
5320 LG Service 20,843 96,765 220,000 96,765 43.98
5330 SMIC Sales 4,259 25,225 54,000 25,225 46.71
5340 Spec.Contracts 26,518 87,782 178,000 87,782 49.32
5801 Turn on Fees 4,013 7,845 16,000 7,845 49.03
5806 Ship Water 203 1,216 93,000 1,216 1.31
5807 Hydrant Rentals 10,771 64,758 130,000 64,758 49.81
5899 Miscellaneous Revenue 0 37 10,000 37 0.37
5901 EF Investment Interest 0 0 15,000 0 0.00
5905 EF Penalties and Interest 0 161 500 161 32.11
5940 Amort.of CIA-General 0 0 205,000 0 0.00
Total Revenues $ 126,382 $ 609,648 $ 1,595,500 $ 609,648 $ 38.21
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 9
Water Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 14,819 84,060 180,304 96,244 46.62
6001 Overtime 390 3,306 4,632 1,326 71.37
6002 Standby Time 509 3,381 8,817 5,436 38.35
6100 Medicare 232 1,399 2,951 1,552 47.42
6102 Workers'Compensation 956 5,769 12,788 7,019 45.11
6200 Leave Time 1,622 9,896 19,833 9,937 49.90
6201 Retirement Benefits 3,519 21,234 44,852 23,618 47.34
6202 Health Insurance 9,928 54,123 101,352 47,229 53.40
6209 PIERS DC Forfeitures 0 (64) 0 64 0.00
Total Personnel Costs: $ 31,975 $ 183,104 $ 375,529 $ 192,425 $ 48.76
Non-Personnel Costs:
7001 Communications 529 3,490 10,000 6,510 34.90
7002 Postage and Freight 560 1,966 5,500 3,534 35.74
7003 Bank and Credit Card Fees 1,012 5,006 10,950 5,944 45.71
7004Insurance 0 10,685 11,000 315 97.14
7006 Legal 0 0 5,000 5,000 0.00
7009 Contracted Services 1,600 (1,129) 92,050 93,179 (1.23)
7011 Testing 395 9,305 11,000 1,695 84.59
7015 Utilities 14,551 107,971 259,000 151,029 41.69
7016 Heating Fuel 0 817 0 (817) 0.00
7210 Vehicle Supplies 0 137 0 (137) 0.00
7211 Gas&Lube 376 1,440 10,500 9,060 13.71
7213 Safety Equipment 0 535 3,000 2,465 17.83
7214 Janitorial Supplies 0 37 0 (37) 0.00
7215 Operating Supplies 2,122 6,460 44,500 38,040 14.52
7216 Maintenance&Repair 57 6,012 30,000 23,988 20.04
7217 Small Tools&Equipment 148 939 6,500 5,561 14.45
7300 Advertising 0 0 1,000 1,000 0.00
7301 Subscriptions&Dues 0 250 1,700 1,450 14.71
7302 Travel&Subsistence 0 69 5,600 5,531 1.22
7303 Education&Training 0 100 5,600 5,500 1.79
7304 Equipment Rent 0 0 8,000 8,000 0.00
7307 GF Administrative Fee 22,179 133,073 262,991 129,918 50.60
7330 P.I.L.T. 0 38,645 110,000 71,355 35.13
7331 Reclass PILTto Transfer-Out 0 (38,645) (110,000) (71,355) 35.13
7808 Bad Debt Expense 0 0 2,000 2,000 0.00
7810 Miscellaneous Expense 17 100 1,800 1,700 5.56
7900 Depreciation Expense 0 0 628,253 628,253 0.00
8012 Debt Service Interest Expense 0 17,612 17,612 0 100.00
8104 Motor Pool Rent 417 2,500 5,000 2,500 50.00
8300 Debt Service Principal 0 0 139,232 139,232 0.00
Total Non-Personnel Costs: $ 43,963 $ 307,375 $ 1,577,788 $ 1,270,413 $ 19.48
Total Expenditures $ 75,938 $ 490,479 $ 1,953,317 $ 1,462,838 $ 25.11
Monthly Budget-to-Actual Revenue Report--By Fund
Run:7/22/2020 at 3:17 PM City of Seward Page: 8
Wastewater Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual Over/(Under) %of Annual
Month Actual Budget Budget Budget
Revenues
5300 Residential 58,978 346,928 691,000 346,928 50.21
5310 SG Service 19,263 85,621 198,000 85,621 43.24
5320 LG Service 28,380 127,739 280,000 127,739 45.62
5330 SMIC Sales 2,020 12,095 28,000 12,095 43.20
5801 Turn on Fees 969 11,239 9,800 11,239 114.69
5809 Water/Seward Misc.Service 176 176 4,200 176 4.20
5901 EF Investment Interest 0 0 8,000 0 0.00
5905 EF Penalties and Interest 0 302 1,000 302 30.19
5940 Amort.of CIA-General 0 0 398,445 0 0.00
Total Revenues $ 109,786 $ 584,100 $ 1,618,445 $ 584,100 $ 36.09
Monthly Budget Expenditure Report by Fund
Run:7/22/2020 at 3:18 PM City of Seward Page: 10
Wastewater Enterprise Fund
For 6/30/2020
Variance
Actual Y-T-D Annual (Over)/Under %of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries 10,565 61,873 148,043 86,170 41.79
6001 Overtime 652 3,357 4,209 852 79.75
6002 Standby Time 386 3,515 6,832 3,317 51.45
6100 Medicare 169 1,050 2,450 1,400 42.87
6102 Workers'Compensation 647 4,024 10,565 6,541 38.09
6200 Leave Time 1,452 9,029 18,802 9,773 48.02
6201 Retirement Benefits 2,566 15,937 37,252 21,315 42.78
6202 Health Insurance 7,381 37,863 70,761 32,898 53.51
6209 PIERS DC Forfeitures 0 (67) 0 67 0.00
Total Personnel Costs: $ 23,818 $ 136,581 $ 298,914 $ 162,333 $ 45.69
Non-Personnel Costs:
7001 Communications 508 3,451 8,300 4,849 41.58
7002 Postage and Freight 560 1,913 4,700 2,787 40.69
7003 Bank and Credit Card Fees 1,256 6,399 13,730 7,331 46.61
7004 Insurance 0 3,122 8,004 4,882 39.01
7006 Legal 0 0 12,000 12,000 0.00
7009 Contracted Services 2,080 2,391 122,050 119,659 1.96
7011 Testing 1,665 11,880 27,000 15,120 44.00
7015 Utilities 12,498 86,606 218,000 131,394 39.73
7016 Heating Fuel 0 0 3,500 3,500 0.00
7017 Rents&Leases 0 0 200 200 0.00
7211 Gas&Lube 727 3,020 9,700 6,680 31.14
7213 Safety Equipment 0 387 1,500 1,113 25.80
7214 Janitorial Supplies 0 15 0 (15) 0.00
7215 Operating Supplies 478 20,523 17,000 (3,523) 120.72
7216 Maintenance&Repair 106 7,262 34,500 27,238 21.05
7217 Small Tools&Equipment 181 512 4,000 3,488 12.79
7300 Advertising 0 0 400 400 0.00
7301 Subscriptions&Dues 0 0 4,500 4,500 0.00
7302 Travel&Subsistence 0 0 5,200 5,200 0.00
7303 Education&Training 0 0 3,800 3,800 0.00
7304 Equipment Rent 0 0 6,000 6,000 0.00
7307 GF Administrative Fee 13,544 81,266 162,533 81,267 50.00
7330 P.I.L.T. 0 37,921 96,880 58,959 39.14
7331 Reclass PILTto Transfer-Out 0 (37,921) (96,880) (58,959) 39.14
7808 Bad Debt Expense 0 0 2,000 2,000 0.00
7810 Miscellaneous Expense 0 0 1,200 1,200 0.00
7900 Depreciation Expense 0 0 482,864 482,864 0.00
8012 Debt Service Interest Expense 0 0 15,363 15,363 0.00
8104 Motor Pool Rent 417 2,500 5,000 2,500 50.00
8300 Debt Service Principal 0 0 57,270 57,270 0.00
Total Non-Personnel Costs: $ 34,020 $ 231,247 $ 1,230,314 $ 999,067 $ 18.80
Total Expenditures $ 57,838 $ 367,828 $ 1,529,228 $ 1,161,400 $ 24.05
Providence St.Joseph Health BAL_SH_SUM_WD_EAL
110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110
Balance Sheet(Whole Dollars) Printed On 7/10/20 @ 8:47 AM
Reported as of June 2020 Printed By cole.white
June December June December
2020 2019 2020 2019
Actual Pr.Year Actual Pr.Year
ASSETS LIABILITIES&NET ASSETS
Current Assets: Current Liabilities:
Cash and Cash Equivalent 5,635,571 415,381 Accounts Payable 1,536,731 486,363
ST Investments - - Accrued Compensation 1,007,722 906,303
Accounts Receivable,Net 2,274,589 3,287,874 Payable to Contractual Agencies 4,876,127 19,352
Supplies I nventory 51,883 36,212 Other Current Liabilities 5,043,445 6,937,866
Other Current Assets 767,450 2,312,689 Total Current Liabilities 12,464,024 8,349,884
Total Current Assets 8,729,492 6,052,156
Assets Whose Use is Limited: Other Long Term Liabilities (899,445) 1,427,201
Mgmt Designated Cash and Investments - -
GiftAnnuities,TrustandOther (207,416) (217,979) Total Liabilities 11,564,579 9,777,085
Assets Whose Use is Limited (207,416) (217,979)
Net Assets:
Unrestricted (2,259,832) (2,703,781)
Property Plant Equipment Net (7,441) 446,088 Temporarily Restricted 56,087 49,837
Total Net Assets (2,203,745) (2,653,945)
Other LT Assets 846,198 842,875 Total Liabilities and Net Assets 9,360,834 7,123,140
Total Assets 9,360,834 7,123,140
Providence St.Joseph Health INC_DIET_OPS_ ID EAL
110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartments-AIIDepartments
Detail Statement of Operations(Whole Dollars) Printed On 7/1020 @ 8:48 AM
Reported as of June 2020 Printed By cole.white
Month-To-Date Year-To-Date
Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance
Gross Service Revenues:
156,485 249,139 (37.2%) Acute Care-Inpatent 898,921 1,203,527 (25.3%) 1,214,281 (26.0%)
1,271,443 1,393,826 (8.8%) Acute Care-Outpatent 5,622,676 6,769,356 (16.9%) 6,257,352 (10.1%)
213,064 151,803 40.4% Pnmary Care 866,787 708,331 22.4% 1,011,513 (14.3%)
1,157,410 1,363,745 1(5.1%) Long-term Care 7,156,928 8,140,062 (12.1%) 8,476,913 1(5.6%)
2,798A02 3,158,514 11 1 A%) Total Gross Service Revenues 14,545,312 16,821,277 (13.5%) 16,960,060 11 4.2%)
Revenue Deductions:
87,600 45,431 (92.8%) Chanty Care 234,908 205,684 (14.2%) 124,381 (88.9%)
127,318 482,386 73.6% Medicare Medicaid 1,422,321 2,533,156 43.9% 2,178,220 34.7%
84,902 108,944 22.1% Negotiated Contracts 231,243 531,211 56.5% 423,565 45.4%
134,289 116,925 1(4.9%) Other Deducfion Expense 387,366 545,586 29.0% 453,550 14.6%
434,110 753,685 42.4% Revenue Deductions 2,275,838 3,815,638 40.4% 3,179,716 28.4%
111,324 257,635 56.8% Bad Debt Deducfion 698,485 1,388,891 49.7% 1,528,090 54.3%
2,252,969 2,147,193 4.9% Net Service Revenue 11,570,989 11,616,748 (OA%) 12,252,255 (5.6%)
14,811 9,004 64.5% Other Operating Revenue 239,613 52,975 352.3% 1,065,967 7(7.5%)
2,267,780 2,156,197 5.2% Total Net Operating Revenues 11,810,602 11,669,724 1.21/6 13,318,221 11 1.3%)
Expenses from Operations:
Other Expenses from Operations:
949,819 1,165,443 18.5% Salanes and Wages 6,192,929 7,010,102 11.7% 5,767,946 (7.4%)
260,301 325,684 20.1% Employee Benefits 1,552,194 1,880,547 17.5% 1,392,018 (11.5%)
11,527 12,942 10.9% Professional Fees Expense 55,368 81,826 32.3% 95,866 42.2%
261,478 99,140 (163.7%) Supplies 533,858 550,630 3.0% 523,759 (1.9%)
180,203 227,675 20.9% Purchased Services Expense 1,299,107 1,381,229 5.9% 1,244,320 (4.4%)
468 1,260 62.9% Depreciation Expense 2,805 7,643 63.3% 7,685 63.5%
89 - - Interest and Amortzafion 1,046 - - 222 (371.2%)
23 - - Taxes and Licenses 18,177 - - 37,725 51.8%
68,472 90,894 24.7% Other Expenses 454,175 550,591 17.5% 629,416 27.8%
1,732,381 1,923,037 9.9% Other Expenses from Operations 10,109,659 11,462,569 11.81/6 9,698,957 (4.2%)
1,732,381 1,923,037 9.9% Total Operating Expenses 10,109,659 11,462,569 11.81/6 9,698,957 (4.2%)
535,399 233,161 129.61/6 Net Operating Income 1,700,942 207,155 721.1% 3,619,264 51 3.0%)
535,399 233,161 129.6% Net Operating Income fully burdened 1,700,942 207,155 721.1% 3,619,264 (53.0%)
710 7 9,439.1% Non-Operating Gain(Loss) 2,113 1,248 69.3% 1,382 52.9%
536,109 233,168 129.9% Net Income fully burdened 1,703,055 208,403 717.20/6 3,620,646 51 3.0%)
535,956 234,421 128.6% EBIDA fully burdened 1,704,794 214,798 693.7% 3,627,171 (53.0%)
535,956 234,421 128.6% EBIDA 1,704,794 214,798 693.7% 3,627,171 (53.0%)
Fully burdened includes allocated costs
Memorandum
Date: July 27, 2020
To: City Council
From: Jessica Stallard, Deputy City Clerk
Subj: Seward Historic Preservation Commission Facebook Page
Council,
On July 15, 2020, the Seward Historic Preservation Commission launched a Facebook page for
education, awareness, and community support of the commission and the Historic Preservation
Plan. We will be using it to educate the public on Seward's history and to promote events
sponsored by the Seward Historic Preservation Commission. We are hoping that this Facebook
page will improve the commission's online presence and allow more public engagement for the
citizens.
You can find the page on Facebook at "City of Seward Historic Preservation". Please like it and
share it, and learn about Seward's history with us.
140
July 2020 SuMo July August TuWe Th Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 1
5 6 7 8 9 10 11 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jun 28 29 30 Jul 1 2 3 4
5:30pm Special Cit HolidayIndependence
Council Da
Meeting
(Virtual
MeetinM
5 6 7 8 9 10 11
----------------
7:00pm P&Z Mtg 6:00pm HPC
-Rescheduled Regular
(Council Meeting
Cham bers) (Council
6:00pm
Cancelled-HP
C Work
Session
12 13 14 15 16 17 18
6:00pm CC Work 6:00pm CC
Session Special
(Council Meeting
Cham bers) (Council
7:00pm CC Mtg Chambers)
(Council
Chambers
19 20 21 22 23 24 25
Candidate for 6
:00pmZ
Council ssion
Packets
6:00pm CC Jointrs
WS SBCFSAB Ztg7:30pm HPC-Hoben Parkrs
26 27 28 29 30 31 Aug 1
7:00pm CC Mtg
(Chambers)
Council Calendar 1 7/21/2020 9:41 AM
ugust
A September 2020August 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr
Sa
1 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9 10 11 12
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 20 21 22 23 24 25 26
23 24 25 26 27 28 29 27 28 29 30
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jul 26 27 28 29 30 31 Aug 1
2 3 4 5 6 7 8
Candidate for 7:00pm P&Z Mtg
Council Packe (Council
Submissions Chambers
(City Clerk's
Office
9 10 11 12 13 14 15
------------
7:00pm CC Mtg 6:00pm HPC
(Council Regular
Cham..b.....e....s Meeting
6:00pm
Cancelled HP
C Work
16 17 18 19 20 21 22
8:00am 6:00pm P&Z
Candidate for Work Session
Council (Council
Packets Chambers
Deadline(City
Clerk's Office
23 24 25 26 27 28 29
7:00pm CC Mtg
(Cham bers
30 31 Sep 1 2 3 4 5
Council Calendar 2 7/21/2020 9:41 AM
September October 2020
September 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 1 2 3
6 7 8 9 10 11 12 4 5 6 7 8 910
13 14 15 16 17 18 19 11 12 13 14 15 16 17
20 21 22 23 24 25 26 18 19 20 21 22 23 24
27 28 29 30 25 26 27 28 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Aug 30 31 Sep 1 2 3 4 5
7:OOpm P&Z Mtg 12It
m PACAB
(Council ........................
Cham bers)
6 7 8 9 10 11 12
Labor Day 6.00pm HPC
Holida Work Session
........................
(Council
Chamber
7:30pm H P C
Regular
Meeting
(Council
13 14 15ibers
16 17 18 19
7:00pm CC Mtg 6:00 12:00pm PACAB
(Council W Work Session
Chambers ( Chambers
C
20 21 22 23 24 25 26
27 28 29 30 Oct 1 2 3
7:00pm CC Mtg
Cham bers
Council Calendar 3 7/21/2020 9:41 AM