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HomeMy WebLinkAbout08102020 City Council Packet Seward City Council Agenda Packet _1 P s� o a L N L U O Vvsikuliaq Monday, August 10, 2020 City Council Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT AUGUST 10, 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, August 10, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments has been created. There are NO public hearings on this agenda. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to clerk2cityofseward.net no later than 2:00 p.m. on Monday, August 10, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email,please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerkgcityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Monday, August 10, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk—if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting August 10, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sharyl Seese signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval John Osenga of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Dale Butts Council Member A. Proclamations and Awards Term Expires 2022 1. Recognizing Hugh & Iris Darling for Lifetime Achievement Stewardship Tony Baclaan 2. Recognizing Iris Darling for Seward Historic Council Member Preservation Award Term Expires 2022 3. Recognizing Iris Darling for her service on the Historic Preservation Commission ............................... Pg. 3 Julie Crites 4. Gary Knopp In Memorium ............................. Pg. 4 Council Member Term Expires 2020 B. Borough Assembly Report C. City Manager Report ....................................... Pg. 5 D. Other Reports and Announcements—None Scott Meszaros City Manager E. Presentations —None Brenda Ballou City Clerk Brooks Chandler City Attorney City of Seward, Alaska Council Agenda August 10, 2020 Page I 1 7. PUBLIC HEARINGS —None 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Resolution 2020-057, Authorizing Support For Hoops For Seward To Pursue Private, State, And Federal Funding For Remodeling Forest Acres Basketball Court. This item was postponed from July 27, 2020. ... ... ... ... ... ... ..... Pg. 11 9. NEW BUSINESS A. Resolutions 1. Resolution 2020-061, Appointing A CARES Act Grant Review Committee For The Purpose Of Awarding Authorized Disbursements To Qualifying Seward Area Non- Profit Organizations. .................................................................... Pg. 17 *2. Resolution 2020-062, Authorizing The City Manager To Enter Into An Agreement With Harmon Construction Not To Exceed $145,500 For The Purpose Of Sidewalk Repairs, And Appropriating Funds. .................................................. Pg. 34 *3. Resolution 2020-063, Approving The City Of Seward's Participation In A Proposed Refinancing By The Alaska Municipal Bond Bank Of Its General Obligation Bonds That Provided Funds To Purchase The General Obligation Library/Museum Bonds, 2011 Series A Of The City Of Seward, Under A Loan Agreement Between The City Of Seward And The Alaska Municipal Bond Bank; And Authorizing The City Of Seward City Manager, Or Designee, To Approve A Revised Schedule Of Principal And Interest Payments On The City Of Seward's 2011A Bonds, In Accordance With The Loan Agreement, If The Bond Bank Successfully Refinances Its Bonds. Pg. 51 B. Other New Business Items *1. Approval of the July 27, 2020 City Council Regular Meeting Minutes. ......... Pg. 56 *2. Accept the letter of resignation from Council Member Dale Butts, and direct the city clerk to solicit interest from qualified residents for appointment to fill the vacancy with a deadline of October 16, 2020 at 5:00 p.m. ................................... Pg. 65 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. City Clerk's Report on Public Records Requests through August 4, 2020 ..... Pg. 67 B. Proclamation for American Wind Week ............................................. Pg. 68 It. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda August 10, 2020 Page 2 2 4 PROCLAMATION WHEREAS, the Seward Historic Preservation Award is presented annually to recognize an individual or organization whose efforts and contributions help preserve the tangible aspects of Seward's history and heritage;and WHEREAS, Iris Darling co—owned two of the oldest, family— owned businesses in Seward for over three decades;and WHEREAS, from 1987 until 2013, Iris Darling and her husband, Hugh Darling, owned the Brown and Hawkins Store, which was their family— owned business and the oldest continually operated business in Seward;and WHEREAS, the Darlings owned and ran Seward's gelato shop, Sweet Darlings, from 1997 to 2019; and WHEREAS, Iris and Hugh Darling were awarded the 2019 Historic Preservation Award from the Alaska Association for Historic Preservation for Stewardship/Property Owner of Brown and Hawkins; and WHEREAS, Mrs. Darling has also contributed to Seward's history by updating the Seward Historic Inventory List and passionately advocating for the preservation of the Jesse Lee Home during the eight years that she served on the Seward Historic Preservation Commission;and WHEREAS, in appreciation and recognition of Iris Darling's service to the City of Seward, Alaska and her service to the Seward Historic Preservation Commission, the City of Seward is pleased to present the 2020 Historic Preservation award to: Iris Darling NOW,THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska., do hereby congratulate Iris Darling and thank her for her dedication and commitment to preserving Seward's history. Dated this I Ott' day of August, 2020 TH OF SEWARD,ALASKA Christy Te ,May • • C Gar Kno pp Y r ff 1- , 19c57,ff 3/ .9o,90 Born in Whitefish, 9Vontana, Gary Ynopp was a certified flight instructor and registered pilot who moved to Alaska in 1979 and worked for many years as a general contractor. Yfe was elected to the Alaska Legislature in 2016 after serving on the Kenai Peninsula Borough Assembly. Knopp resigned from the Assembly on January 3, 2017, and was sworn in as a representative later that month. Knopp was a candidate in this year's Republican primary for0ouse District 30. During the 30th session of the Alaska Wbuse of representatives,from 2017-2019, Knopp served on the following committees : Administration, university of Alaska, Commerce, Community (z� Economic Development, Labor c� Workforce Development, Revenue, State Affairs,Arctic Policy, Economic Development (z�Tourism, andLabor(z� Commerce. During the 31st session, from 2019 to 2020, he served as the Chairman of the .Natural Resources and Labor (z� Workforce Development committees,and also as a member on the 'Finance committee. Seward Vice 91layor Sue -McClure served with rnopp on the Borough Assembly and had these kind words to say, "Gary was a truly nice person. I enjoyed serving with him. Ae carefully considered each vote, and I admired his thoughtful demeanor. .Ife will be missed" On behalf of the Seward City Council, we hereby present this Special recognition in 91lemoriam to the family of Gary rnopp and extend our sincere condolences. (Dated this 10 day ofAugust, 2020. Christy Terry, Mayor Sue McClure, Vice Mayor 4 CITY OF SEWARD Scott Meszaros P.O. BOX 167 Ph: (907) 224-4047 SEWARD,AK 9966 Fax: (907) 224-4038 CITY MANAGER'S REPORT AUGUST 10,2020 The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the last council meeting: 7/20/2020 Fire Upgrade ATS between $26,000 generator, fire station, and city hall 7/29/2020 Electric Transformers $24,500 7/29/2020 MIS Server upgrade city-wide $74,000 RES 2020-060 ADMINISTRATION The Seward CARES Act Relief Funds Program opened on July 27,2020 and will remain open until August 17, 2020 at 5:00pm. To find the application and its documents,please visit https://www.cilyofseward.us/community/covid-19. On this webpage, you will find two separate CARES Act Fund Relief links: one for businesses and one for non- profits. Please read the documents contained in both links as they explain specific information regarding eligibility and the application process. Applications are included in both areas. The applications are PDFs that need to be downloaded, completed, and emailed to the email addresses assigned in the press release. This press release is included in both packets. Other updates include: • From Congressman Don Young: Lowell Creek Flood Diversion System - The system has been severely damaged as a result of frequent flooding over the last fifteen years. The Corps is currently working on a study to develop a new flood control system. In the 2007 WRDA, Congress transferred responsibility for maintaining the tunnel to the Corps for fifteen years. This bill extends that period by five years so that the Corps must maintain the tunnel through 2027, saving potential costs to Seward. • City Health Insurance Savings: Premera/USI gave the City a break on our health insurance due to COVID. The most recent invoice had a $31,000 credit, or 14.3%. Since employees do not pay any premiums, we were able to book the savings directly to the City and reduced each departments' expense based on the number of employees. FINANCE • Budget books have been printed and distributed to departments. An updated electronic version with page numbers has been posted on the City website. A reminder that the Clerk's office keeps a hard copy accessible to the public. 5 • The Budget Committee will be meeting to review the budget document, answer any questions, discuss impacts of COVID, and begin planning for a mid-cycle budget adjustment toward the end of the year/early 2021 once we get our final sales tax figures. • Finance staff and our contracted consultant have been working with Altman, Rogers to finalize the 2019 financials for the CAFR. We are working on our portions of the CAFR including the Transmittal Letter, Management Discussion & Analysis, and the Statistical Section. Once finalized and printed, the auditors will present their results to Council. We are shooting for a work session sometime in August. • Acting Finance Director has been working with the Alaska Municipal Bond Bank and bond council, JDO, to take advantage of the low interest rates to refund the Library/Museum GO bond for expected savings of$279,000 over the remaining life of the bond, a savings that directly benefits the General Fund. We are looking at a mid-September date for the transaction. CITY PERSONNEL TRANSACTIONS Separations: Department: Date of Separation: None New Hires: Department: Date of Hire: None Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Patrol Officer Recruit Police Advertising Since 1/27/2020 Recreation Assistant SPRD Advertising Since 2/24/2020 Harbor Admin Assistant Harbor Advertising Since 4/24/2020 Finance Director Finance Advertising Since 4/28/2020 Accounting Tech II Finance Advertising Since 5/14/2020 Building/Fire Inspector Fire Advertising Since 5/27/2020 Police Dispatcher Police Advertising Since 5/29/2020 Manager Electric Utility Administration Advertising Since 6/11/2020 Campground Coordinator SPRD Advertising Since 6/22/2020 Available Seasonal Positions: Department: Position Status: None 6 HARBOR • The 50-ton lifts have slowed down • We received the new controller for the 50-ton travelift. It was installed to prevent the machine from shutting down. • The 330-ton cables have been replaced. • The entire crew is working while also adjusting to COVID-19 issues/mandates • There is a shortage of yard space for vessels currently on the harbor side of the bay. This is due to COVID-19 and other issues. We are trying to work with vessel owners to assist them the best we can. • The crew is cleaning lots at SMIC. This will take time to complete, but we are making progress. • There is a public notice by the fish cleaning station stating that every other hose has been removed to support social distancing. There have not been any issues. • The crew is preparing for the Salmon Derby. • The US Coast Guard contacted us about location and designs for the new FRC at SMIC. We are currently looking at three different concepts. More information to come later. • We have upgraded to new software and are still running parallel, though we are working through some minor issues. • The Harbormaster has submitted the 2022 Municipal Facility Grant to replace G, K and L-float. Once again, thank you to council for approving the resolution so the harbor may pursue the related grant. • The dumpsters approved in Resolution 2020-029 have been ordered. They should be shipped to Seward in two weeks. • A questionnaire/proposal with EVOSTC for a wash-down pad located at the 50-ton area was submitted. PARKS & RECREATION COVID-19 Response: • Protective health measures remain in effect for all facilities. • Campground capacity is limited to 50%. • Campsites are available by online reservation with the only exception being Spring Creek, which is first come,first served. • Pavilions and ball fields are available for online reservation through RecDesk. • All in-person programs and events are cancelled until further notice. • In coordination with AVTEC, the gym (aka Student Services Center) is closed to the public. Parks and Campgrounds: Utilization Campground Rentals 2987 Pavilion Rentals 5 ELECTRIC • On July 15, while using a dump truck, a contractor snagged a communication cable attached to our electric pole on Salmon Creek Road. This caused the pole to snap and put 300-500 customers in the dark. An invoice around $7,600 was sent to the contractor last week. • The Fort Raymond power plant will have its Unit 6 controls system updated beginning on August 101h This budgeted project will take about two weeks to complete with two different contractors. A kickoff meeting was held last week. The plant will do its monthly test on August 6t'to collect data for the proj ect. • The Battle Creek Project at the Bradley Lake Hydro Facility achieved substantial completion on July 22"d The first flow of water through the Battle Creek Project pipeline started on the same day. Additional finish work will take place over the next two months. After this, the project should achieve its final completion status. There are some change order disputes over the Alaska Energy Authority- owned project that will hopefully be resolved by then as well. This diversion of Battle Creek into Bradley Lake should increase Seward's hydro energy by 10% (See Photos below). • Kilowatt hour sales increased the first six months of 2020. There was a significant increase in February that was perhaps due to colder weather. We will be watching sales throughout the summer to study how the loss of tourism, including the loss of cruise ships, have had on electric sales. 8 2019 2020 MONTH TOTAL TOTAL JAN 4,392,532 4,786,940 FEB 4,424,966 5,240,720 MAR 3,999,665 4,571,451 APR 4,196,682 4,544,559 MAY 4,209,091 3,748,938 JUN 4,419,410 4,170,570 TOTAL 25,642,346 27,063,178 KWH SEWARD COMMUNITY LIBRARY & MUSEUM 100%Committed to Serving Seward Safely! No additional changes to modified hours or services as of 7/31/20. Hours & services are subject to change as the situation changes and staff capacity. Website is kept updated: www.cityofseward.us/libmus LIMITED SERVICES BY CURBSIDE DELIVERY, RESERVATION, OR WALK IN Modified Open Hours for Limited Services • Library: Wed-Sat, 11am-5pm. • Museum: Wed-Fri, 1-5pm and Sat, 11am-5pm. • Last reservation at 4pm. • No passport appts. (Seattle office not ready) Strict COVID-19 mitigation followed by staff and the public. • Universal Face Coverings • No COVID-19 Symptoms • Social Distancing • Hygienic Practices • Disinfecting Protocols VIRTUAL SUMMER READING CHALLENGE FOR ALL AGES 2020 Theme: Dig Deeper! Ongoing through August 8- register today and support community literacy! Our 9th week of registrations has us at 228 participants(we had 156 participants in 2019!): • 56 children ages 0-5 • 103 children ages 6-17 • 69 adults age 18 and up • As of July 15, our community has read a total of 80,400 minutes! 9 BONUS WEEK! Our deadline to complete your reading logs has been extended for 1 week to Saturday, August 15! BONUS Reading Logs Completed your 6 reading logs but still reading? Email alyon@cityofseward and let us know if you've completed an additional 4 hours of reading and receive a SUPER READER BONUS BADGE! Prize Bags Prize bags are now available for those who turn in all 6 reading logs, with a certificate of completion, Dig Deeper pencil, and other fun goodies as a reward for 24 hours of reading! Registration is Ongoing • Register your entire household in one online form at: bit.ly/sewardreadingregistration • Register in person at the library, or • By phone at 224-4082 Registration Kits While supplies last-Call for curbside delivery or stop by the library to pick up your registration kit,which includes reading logs, age-specific craft kits, supplies, and more! Weekly Craft/Activity Kits Stop by each week through August 8 to pick up a new take-home kit with crafts, coloring pages, activities, and special surprises! Visit our new Summer Reading Challenge webpage for the full program details: www.citvofseward.us/departments/library-museum/summer-reading-challenge MINI VIRTUAL STORY TIMES Fridays 11am - 11:15am • Join us on Facebook Live on Fridays: https://www.facebook.com/Seward.Community.LibrarV.Museum • Watch the recorded video on our Vimeo channel: https://vimeo.com/sewardIibrarymuseum • Mini Story Times include songs, a rhyme/fingerplay, and of course, a story! • Mini Story Times last 10-15 minutes and are perfect for families on the go or for toddlers with a limited attention span! 10 Sponsored by: Meszaros Postponed: July 27, 2020 CITY OF SEWARD,ALASKA RESOLUTION 2020-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SUPPORT FOR HOOPS FOR SEWARD TO PURSUE PRIVATE, STATE, AND FEDERAL FUNDING FOR REMODELING FOREST ACRES BASKETBALL COURT WHEREAS, Hoops for Seward has approached Seward City Council in hopes of remodeling the City of Seward Forest Acres basketball court located on the southeast corner of Lot 11A1 Fort Raymond Subdivision; and WHEREAS, Hoops for Seward has met with City staff multiple times to review the project plan and to discuss their vision for improving and transforming the existing facility into a full-sized basketball court, and have made presentations before a number of community groups, including the Seward City Council; and WHEREAS, this project has garnered the support of community members, businesses, organizations; and WHEREAS, Hoops for Seward's vision is to provide a free community basketball court to promote healthy life choices in a safe and fun environment; and WHEREAS, the Seward City Council recognizes the importance of play and physical activity in promoting physical, cognitive, and social well-being, and supports the development of facilities that foster those activities, supports the remodeling of the Forest Acres basketball court; and WHEREAS, Goal 3.6.1.1 of the Seward 2030 Comprehensive Plan is to "Improve existing and develop additional recreational infrastructure"; and WHEREAS, this resolution is in support of the remodeling of the Forest Acres basketball court by Hoops for Seward, and is not a commitment to provide any financial or other support. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The Seward City Council hereby supports the Forest Acres Basketball Court Improvement Project sponsored by Hoops for Seward. 11 CITY OF SEWARD,ALASKA RESOLUTION 2020-057 Section 2. The Seward City Council hereby authorizes Hoops for Seward to move forward with the design and construction of a full-sized basketball court at the current Forest Acres basketball court location. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 101h day of August, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 12 Agenda Statement Meeting Date: July 27, 2020 To: City Council From: Tyler Florence, Director of Parks & Recreation Agenda Item: City Council authorizing support for Hoops for Seward to pursue private, state and federal funding for remodeling Forest Acres basketball court BACKGROUND &JUSTIFICATION: Hoops for Seward has approached Seward City Council in hopes of remodeling the City of Seward Forest Acres basketball court located on the southeast corner of Lot IIAI Fort Raymond Subdivision. The goal of the remodel is to improve and transform the existing facility into a full- sized basketball court. Hoops for Seward has presented their vision to a number of community groups, to the City Council, and the administration supports the group's request to design and construct a full-sized basketball court. INTENT: Allow Hoops for Seward to pursue private, state and federal funding for the remodeling of the Forest Acres basketball court. CONSISTENCY CHECKLIST: Yes No NIA Comprehensive Plan (2030, approved by Council May 30, 2017): 3.6.1.1 Improve existing and develop additional recreational X infrastructure. Strategic Plan X Other(list): FISCAL NOTE: There is no fiscal impact related to this support resolution as Hoops for Seward has not requested any funding from the City at this time. Approved by Finance Department: .__ - ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: Approval of this resolution to allow Hoops for Seward to pursue private, state, and federal funding for remodeling Forest Acres basketball court. 13 0 GOALS, OBJECTIVES AND IMPLEMENTATION ACTION ITEMS I - 16 3.5.1 Maintain a thriving port of Seward 3.6 RECREATION through harbor improvements, infrastructure expansion, and implementation of management plans. 3.5.1.1 Encourage the growth and - development of an efficient, functional boat harbor that meets Seward's ( v commercial and recreational needs. • Ensure sound development of private and public har- bor uplands with a plan that addresses the needs of harbor users and visitors by reviewing allowed uses w in the harbor zoning district,including public parking and amenities. • Continue to add public amenities and improve the look of the harbor area through landscaping, and 3.6.1 Improve, expand and diversify litter control. year-round parks and recreational opportunities for residents and visitors. 3.5.1.2 Plan for adequate port infrastructure that will serve the needs of users in the main industrial/Alaska Railroad 3.6.1.1 Improve existing and develop area and at the Seward Marine additional recreational infrastructure. Industrial Center (SMIC). • Improve playgrounds. • Support the Alaska Marine Highway System and • Maintain city campgrounds to include planting of Alaska Railroad to continue intermodal dock im- native trees and shrubs, and ensures protection of provements. the beach habitat. • Continue working with the Alaska Marine Highway • Develop a landscape plan for Waterfront Park that System (AMHS), Alaska Railroad, and cruise ship provides for additional green space. industries to develop convenient and well-publicized • Encourage and continue development of walking and local, state, and national transportation connections bike paths that connect residential areas to schools, from the port areas. parks and retail locations which are safe and as un- • Coordinate with Seward Terminal and the Alaska encumbered by vehicles as possible. Railroad in developing multiple uses of the coal load- • Sustain current zoning for city park lands. ing dock. • Identify,protect,and preserve scenic and natural areas • Support the SMIC Development Plan to include new for recreational enjoyment. market trends and modern technologies for ship repair • Continue to protect and preserve all city parks. and construction,shipping of natural resource prod- • Add additional park restrooms. ucts, boat storage, and other compatible industries, • Address coastal erosion impacting waterfront camp- soliciting support from Alaska Industrial Development ground and bike path. and Export Authority(AIDEA)and the US Economic Development Administration (EDA). • Support breakwater and harbor development that would accommodate large vessels. M�d 14 Proposed Amendments are Bold, Amendments furnished by Italics, and Underlined. Council Member Baclaan. Proposed Deletions are stf+te Sponsored by: Meszaros Postponed: July 27, 2020 CITY OF SEWARD,ALASKA RESOLUTION 2020-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SUPPORT FOR HOOPS FOR SEWARD TO PURSUE PRIVATE, STATE, AND FEDERAL FUNDING FOR REMODELING FOREST ACRES BASKETBALL COURT, PROVIDING A CONTRIBUTION OF $30,000 FROM THE CITY, AND APPROPRIATING FUNDS WHEREAS, Hoops for Seward has approached Seward City Council in hopes of remodeling the City of Seward Forest Acres basketball court located on the southeast corner of Lot 11A1 Fort Raymond Subdivision; and WHEREAS, Hoops for Seward has met with City staff multiple times to review the project plan and to discuss their vision for improving and transforming the existing facility into a full-sized basketball court, and have made presentations before a number of community groups, including the Seward City Council; and WHEREAS, this project has garnered the support of community members, businesses, organizations; and WHEREAS, Hoops for Seward's vision is to provide a free community basketball court to promote healthy life choices in a safe and fun environment; and WHEREAS, the Seward City Council recognizes the importance of play and physical activity in promoting physical, cognitive, and social well-being, and supports the development of facilities that foster those activities, supports the remodeling of the Forest Acres basketball court; and WHEREAS, Goal 3.6.1.1 of the Seward 2030 Comprehensive Plan is to "Improve existing and develop additional recreational infrastructure"; and WHEREAS, this resolution is in support of the remodeling of the Forest Acres basketball court by Hoops for Seward, sttppel=t. , and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby supports the Forest Acres Basketball Court Improvement Project sponsored by Hoops for Seward. 15 CITY OF SEWARD,ALASKA RESOLUTION 2020-057 Section 2. The Seward City Council hereby authorizes Hoops for Seward to move forward with the design and construction of a full-sized basketball court at the current Forest Acres basketball court location. Section 3. Fundinz in the amount of$30,000 is hereby transferred from the Parkin Fund unassimned fund balance account no. 13000-0-3710-0-01000 and appropriated to Mayor and Council continmency account no. 01000-1110-780 7. Section-4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 Oth day of August, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 16 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPOINTING A CARES ACT GRANT REVIEW COMMITTEE FOR THE PURPOSE OF AWARDING AUTHORIZED DISBURSEMENTS TO QUALIFYING SEWARD AREA NON-PROFIT ORGANIZATIONS WHEREAS, on July 13, 2020, City Council accepted the Coronavirus Relief Funds from the Alaska Department of Commerce, Community, and Economic Development in the amount of $5,324,326 via Resolution 2020-051; and WHEREAS, on July 15, 2020, City Council established a Coronavirus Aid, Relief, and Economic Security (CARES) Act Relief Grant Program to respond to the economic hardships for City operations and direct expenditures, businesses, non-profits, and citizens in the City of Seward as a matter of necessity due to the COVID-19 pandemic and associated health mandates as approved in Resolution 2020-055; and WHEREAS, assistance grants for non-profits organizations was approved at a budgeted amount not to exceed $1,224,326; and WHEREAS, the next step necessary to proceed with the non-profit grants is to appoint a Non-Profit Review Committee to review application submissions and to make recommendations for the purpose of awarding authorized disbursements to qualifying Seward area non-profit organizations; and WHEREAS, the Non-Profit Review Committee will adhere to the rules established in "The City of Seward COVID-19 CARES Act Funding Program" and "City of Seward CARES Nonprofit Relief Fund Eligibility and Application Process" items passed with Resolution 2020- 055; and WHEREAS, Council requested to create a five-member committee; comprised of a Business Owner, Chamber of Commerce Director, Kenai Peninsula Economic Development District Director, a Council Member, and a member of the Community; and WHEREAS, the Committee will convene after the deadline for submissions of August 17, 2020 to begin the process of reviewing and allocating grants to qualifying non-profits. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 17 CITY OF SEWARD,ALASKA RESOLUTION 2020-061 Section 1. City Council will appoint a five-member Non-Profit Review Committee to review non-profit CARES grant applications and to make recommendations for the purpose of awarding authorized fund disbursements to qualifying Seward area non-profit organizations. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 101h day of August, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 18 Agenda Statement Meeting Date: August 10, 2020 To: City Council From: City Manager, Scott Meszaros � Agenda Item: Resolution of the City Council of the City of Seward. Alaska Appointing a CARES Grant Non-Profit Review Committee for the Purpose of Awarding Authorized Disbursements to Qualifying Seward Area Non- Profit Organizations BACKGROUND & USTIFICATION: On July 13, 2020, City Council accepted the Coronavirus Relief Funds from the Alaska Department of Commerce, Community, and Economic Development in the amount of $5,324,326 by approving Resolution 2020-051. On July 15, 2020, City Council established a Coronavirus Aid, Relief, and Economic Security (CARES) Act Relief Grant Program to respond to the economic hardships for City operations and direct expenditures, businesses, non-profits, and citizens in the City of Seward as a matter of necessity due to the COVID-19 pandemic and associated health mandates as approved in Resolution 2020-055. Assistance grants for non-profits organizations was approved at a budgeted amount not to exceed $1,224,326. The next step necessary to proceed with the non-profit grants is to appoint a Non-Profit Review Committee to review application submissions and to make recommendations for the purpose of awarding authorized disbursements to qualifying Seward area non-profit organizations. This committee will have five members: a Business Owner, Chamber of Commerce Director, Kenai Peninsula Economic Development District Director, a Council Member, and a member of the Community. The Committee will convene after the deadline for submissions of August 17, 2020 to begin the process of reviewing and allocating grants to qualifying non-profits. INTENT: For City Council to appoint a five-member Non-Profit Review Committee to review non-profit CARES grant applications and to make recommendations for the purpose of awarding authorized fund disbursements to qualifying Seward area non-profit organizations. 19 CONSISTENCY CHECKLIST: Yes No N/A 1 Comprehensive Plan X 2 Strategic Plan X Other(list): CARES Act Grant Program, Resolution 2020-055, email 3. confirmations from Chamber Commerce Director and KPEDD Director L I ATTORNEY REVIEW: _Yes X No FISCAL NOTE: there is no fiscal impact associated with this resolutipm. Approved by Finance Department: RECOMMENDATION: Approval of Resolution 2020- 061 so that City Council may appoint a five-member Non-Profit Review Committee to review non-profit CARES grant applications and to make recommendations for the purpose of awarding authorized fund disbursements to qualifying Seward area non-profit organizations. 20 THE CITY OF SEWARD COVID-19 CARES ACT FUNDING PROGRAM MUNICIPAL RECOVERY PROGRAM BUSINESS AND NONPROFIT CARES ACT RECOVERY GRANTS AND INDIVIDUAL ASSISTANCE VIA COMMUNITY ORGANIZATIONS INTRODUCTION: The Seward City Council held a Special Meeting on June 12, 2020 reviewing staff recommendations and proposing suggestions and an approach to distributing federal funds received by the City under the Coronavirus Aid, Relief, and Economic Security Act (the "CARES Act"). There was a subsequent smaller meeting held on June 29, 2020 with the Seward City Council Budget Committee, Chamber Director, and Administration. In accordance with program mandates, Council authorizes governmental, private, nonprofit grants, using CARES Act funds, which are intended to help provide economic relief due to the COVID-19 related public health emergency as authorized under the CARES Act. The Administration focused on developing programs outlined by the CARES Act in order to provide meaningful impact to the community in an expeditious manner, and in hopes of avoiding issues experienced by other communities which have implemented similar programs. A wide range of programs and guidance were referenced and considered in creating the Seward program, along with the need for timely relief support with as few restrictions as possible to so that funds can be expended as needed, balanced with accountability, and through a simplified and expeditious process that is in the best interests of both the City and applicant. The City enacted policy includes clearly defined guidelines to ensure consistent, standardized process to ensure clear project compliance and auditable disbursements of funds to qualifying businesses and organizations that will facilitate the greatest good with the limited funds available. The requirements and needs of the City and its constituents have been assessed, and a set of responsive programs have been developed to help ensure the City succeeds in expending funds to best serve the citizens and businesses of Seward. OVERVIEW: The State of Alaska received $562.5 million in federal funds under the CARES Act. The City of Seward expects to receive $5,324,326 of those CARES Act funds in three equal installments of $1,470,626, which are to be used for expenditures incurred in response to and to aid in the economic recovery from the COVID19 Public Health Emergency. The Administration provided an approach to distributing the economic recovery funds based upon approaches taken in other City of Seward Cares Act Grant Program 21 Alaskan communities, input from City staff, and following extensive conference discussions in order to identify how to best support the long-term recovery of our local economy. There have been numerous changes and problematic issues with several early programs, and it is Administration's intention to ensure that we do not allocate any funds towards non-eligible purposes. Therefore, the guiding premise underlying the City's program is to "ensure that assistance is determined to be necessary in response to the COVID-19 public health emergency..." for qualifying purposed under the CARES Act. Council took formal action at its July 13, 2020 meeting approving a resolution authorizing the City Manager to execute an agreement requesting appropriation of the initial CARES Act funding. The funding allocation plan for expenditures requires approval by City Council. The funding program is designed to identify broad categories of recipients, including: governmental (City resiliency and recovery), private business and nonprofit organizations, and organizations in our Community that provide broad services and assistance to individuals within the community. The intent of the program is to provide financial resiliency and assistance resulting from the COVID-19 public health emergency and funding allocations. Proposed City allocation of CARES Act Funding: $1,250,000— First Responder and Incident Management Team Payroll and qualifying related City emergency expenditures. This allocation includes a reimbursement of City payroll expenses for Fire Department, Police Department, Public Safety Dispatch, and Incident Management Team incurred as a result of the COVID-19 public health emergency. This allocation also includes reimbursement of City purchases incurred to ensure the health and safety of City employees and residents thorough state recommended improvements. $2,500,000— Business Recovery Grants (BRG). This allocation includes grant awards to qualifying City of Seward businesses affected by COVID-19 to offset impacts or to provide mitigation. The City will administer a grant program to determine eligibility and requirements that may apply. The grant program guidelines are outlined in this document. $250,000—CARES Act Administration & Non-Payroll Expenditures. This allocation includes reimbursement of City expenses related to COVID-19, which have been documented throughout the emergency condition. Items such as legal expenses, finance expenses to administer and run the program, and other non-first responder related costs associated with COVID-19. All expenditures from this department will follow all City code requirements. $1,224,326—Assistance Grants for Non-Profit Organizations. This allocation will include grants to nonprofit organizations to assist the Seward community impacted by COVID-19. The City will administer a grant program to determine eligibility restrictions and requirements that apply. It is anticipated that a formal call for grant proposals will be noticed to obtain non-profit organizations financial needs/asks and service programs they would provide under their request. City of Seward Cares Act Grant Program 22 $0— City Resiliency and Recovery. This allocation will include City of Seward capital projects or expenses intended to mitigate the impacts of COVID-19, to include additional future emergency operations, partner operations and incident related issues that may arise. The funding allocation is provided to take operations and resiliency through the end of 2020, additional preparedness and expenditures from this department will follow all City code requirements. BUSINESSES: The grant categories for small businesses will be divided into four tier levels. The tiers are based on each business's 2019 total gross sales for four quarters as reported on their tax returns to the Borough, and are as follows: • Tier 1 - Up to $1,500 for businesses with 2019 revenues of$20,000 to $50,000; • Tier 2 - Up to $5,000 for businesses with 2019 revenues of$50,001 to $100,000; • Tier 3 - Up to $10,000 for businesses with 2019 revenues of$100,001 to $250,000; • Tier 4 - Up to $15,000 for businesses with 2019revenues of$250,001 to $500,00 • Tier 5 - Up to $20,000 for businesses with 2019 sales of more than $500,001. If the demand for grants exceeds the City's available funds, the City reserves the right to prorate and allocate the grants equally to all recipients in order to stay within available funding. A business must have been in existence as of January 1, 2020, to qualify. This requirement would not exclude an existing business with a state license, and that has previously filed tax returns with the Borough, even though it may have reported no operations in January 2020 (such as a seasonal business). For purposes of determining eligibility for a new business without a full year's tax returns for 2019, the City would take gross sales reported for any quarters in 2019 or the first quarter 2020 and extrapolate the numbers to estimate a full year's sales for the business. Businesses that are not required to file sales tax returns with the Borough must provide a copy of their most recent federal income tax return or other proof of revenues as deemed suitable by the City review committee to determine the level of grant award they might qualify to receive. The business must be (i) located within the City of Seward, (ii) possess all required valid business licenses; and (iii) current in its sales tax registration with the City of Seward and Kenai Peninsula Borough. The business owner(s) does not have to be a resident of the City of Seward, but they must maintain Alaska Residency status. The program is open to all qualifying businesses, regardless of whether they have applied for or have obtained any other state or federal COVIDI9-related assistance. City of Seward Cares Act Grant Program 23 The program will exclude from eligibility: • C Corporations traded on a U.S. stock exchange or a corporate-equivalent entity traded on a foreign stock exchange, and businesses owned in whole or majority-owned by such a publicly traded corporation. • National chains that own and operate their premises in Seward; franchise owned-and- operated businesses in Seward would be eligible. • Businesses with a City lien for code enforcement, Fire Safety Violations, or legal action • Businesses with a Borough lien for unpaid sales taxes. A sales tax delinquency would not disqualify a business from the grant program unless the borough has initiated a lien on that debt. Businesses that have entered into a payment plan with the Borough and are adhering to that plan would be eligible for the grant, so long as the lien has been lifted. • Businesses currently in bankruptcy proceedings at time of application. • Businesses that lack a permanent physical presence in the City for the sale of goods or the provision of services with at least one employee assigned to that facility. • Marijuana related businesses. Businesses sharing physical quarters may each apply and qualify for their own grant, so long as each business (i) has its own state license, (ii) files a sales tax return under its own name and (iii) does not share the same ownership with the other co-located businesses, or a bank account. Applicants are required to self-certify, on a form to be developed by the City, that they have been affected by the COVID-19 public health emergency and resulting economic impacts. The intent of the federally funded CARES Act program is to assist communities and businesses that suffered economic harm from the public health emergency. Impacts could include, though are not limited to, loss of sales due to mandatory shutdown, inventory loss, additional operating expenses of reopening and protecting staff and customers, including funds already spent for those purposes. Steps for businesses to self-certify that they have been affected by COVID-19: • Businesses shall provide a narrative of how they have been affected by the COVID-19 public health emergency. • Business will be asked to provide a short reference as to how they might use the money, making clear that the application question is voluntary and for informational purposes only to gauge community need and effectiveness of the program. • Applicants will be required to check a box that states they intend to remain in business into 2021. • The grant funds must be fully expended by December 30, 2020. • The applicant must certify that the information provided is true and accurate and that they agree to assist in the verification of information provided in the application and to provide additional information to the City, if requested. City of Seward Cares Act Grant Program 24 The application period will remain open until September 25, 2020, or until all funds allocated to this program component are expended, whichever is earlier. The City or its designee will verify the information as the applications arrive, and upon approval will distribute funds in coordinated batches as received. Review will determine whether the application is complete and if the business is eligible under the program requirements. The burden of proof is upon the applicant. An applicant denied may appeal to the City Manager (in writing). Any appeal must be filed in writing by 5 p.m. the 10th calendar day after the day the applicant received notice from the City. It is the City's intent, to the extent allowed by law, that the review process work and discussions, and the applications themselves, will not be available to the public. The names of businesses that receive grants and the amount each receives will be considered a public record. The City reserves the right to amend any criteria or procedures as may be required if new state or federal guidelines are issued. The program is limited to businesses economically damaged by the COVID-19 public health emergency. NONPROFITS: There are a manageable number of non-profits meeting eligibility requirements under the CARES ACT registered in Seward. If the demand for grants exceeds the City's available funds, the City reserves the right to prorate and allocate the grants equally to all recipients in order to stay within available funding. Annual income will be determined by the nonprofit's most recent IRS Form 990 from 2018 or 2019, or other qualifying verification. For those nonprofits that do not file with the IRS, the City will accept an audited financial statement or an unaudited statement by a third-party preparer. The program is open to nonprofits that provide services to residents of the City, regardless of where the nonprofit has its main office — though the nonprofit must have a physical or service presence within the City of Seward — and regardless of whether the local chapter or affiliate is part of a larger statewide or national organization. The program is limited to nonprofit organizations that suffered economic hardship due to theCOVID-19 public health emergency. Applicants should request funding to offset expenses; a grant CANNOT be used to replace revenue (or) to contribute to the organization's revenue fund. City of Seward Cares Act Grant Program 25 Additional eligibility rules and requirements: • The grants will be available only to IRS certified 501 nonprofits (the full list of IRS 501 nonprofit categories will be on the application). • The nonprofit must have been in operation serving City of Seward residents since at least January 1, 2019. • A majority of the group's local board of directors or local advisory board and its officers must be Alaska residents. A local affiliate of a national organization must have a local advisory or governing board • Faith-based nonprofits are eligible, so long as they provide services which are promoted and available to the general public without regard to religious affiliation. • Nonprofit organizations "that are principally engaged in teaching, instructing, counseling, or indoctrinating religion or religious beliefs, whether in a religious or secular setting, or primarily engaged in political or lobbying activities" are not eligible (as per 13 CFR § 120.110(k) in the Code of Federal Regulations) All grant funds must be fully expended by December 30, 2020. The program is limited to nonprofits economically damaged by the COVID-19 public health emergency. Steps for nonprofits to self-certify that they have been affected by COVID-19: • The nonprofit will be required to briefly describe how it and/or its work has been affected, but will not be required to provide financial statements, budgets, receipts or other records detailing the financial damages. • The program is open to all qualifying nonprofits, regardless of whether they applied or obtained any other state or federal COVID-19-related assistance. • Applicants will be asked to provide a brief report to the City no later than one year after receipt of the grant funds, reviewing the use of the money. This is voluntary and is requested to assist the City in evaluating the impact of the program. • The applicant will need to certify that the information provided is true and accurate, and they agree to assist in the verification of information provided in the application and to provide additional information to the City, if requested. The application period may remain open until September 25, 2020. The review committee will verify the information as the applications come in and distribute out funds in coordinated batches. The review committee will determine whether the application is complete and the nonprofit is eligible under the program requirements. City of Seward Cares Act Grant Program 26 An applicant denied by the review committee may appeal to the City Manager (in writing). Any appeal must be filed in writing by 5 p.m. the 10th calendar day after the day the applicant received notice from the City. It is the City's intent, to the extent allowed by law, that the review committee's work and discussions, and the applications themselves, will not be available to the public. The names of businesses that receive grants and the amount each receives will be considered a public record. The City reserves the right to amend any criteria or procedures as may be required if new state or federal guidelines are issued. INDIVIDUAL ASSISTANCE AND OTHERS VIA NON-PROFIT ORGANIZATIONS: Individual Assistance may be provided via nonprofits to assist City of Seward households for individuals with direct impacts documented back to impacts related COVID-19. This program will be provided by our partner non-profit organizations from the non-profit pool of funds. The City will review all applications on a rolling basis until all funds are allocated or the end of the application period. Any decision to grant an application is within sole discretion of the review committee and is not subject to appeal or challenge. CONCLUSION: The City of Seward will administer all grant programs and will likely utilize temporary assistance for processing or assisting in administration of the grant program. While the program is intended to provide assistance, unfortunately no one will become whole from it. The goal is to give some relief so the community, as a whole, can survive until the next year and endure this financially devastating event. To ensure the capture of all available funds, the City will monitor the ongoing distribution of funds and align allocated funding to program designations as rapidly as possible. In order to reach the small businesses and nonprofit organizations in the City that may be eligible, a successful community outreach strategy is necessary. This strategy will include the following: • Press Releases to local media; • Direct mail to businesses with active licenses and registered nonprofits; and • Coordination with the Kenai Peninsula Economic Development District (KPEDD) and Seward Chamber of Commerce. City of Seward Cares Act Grant Program 27 Information about the program as well as application forms, FAQs, a summary of the program and application process, and timetable will be provided on the City's website at www.citvofseward.net as well as a direct contact email and phone number for inquiries. Applications must be submitted with W-9 form from the Internal Revenue Service. Applicants who submit incomplete applications or whose requests are denied will be notified via email. It is the responsibility of the applicant to determine whether: a. Proceeds from the grant are taxable, or b. The receipt of a grant under this program precludes eligibility for any other grant aid programs. Grants under this program are subject to audit. Businesses are required to maintain records for a period of 6 years. City of Seward Cares Act Grant Program 28 `sr `4 r Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-055 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ESTABLISHING A MUNICIPAL RECOVERY PROGRAM BUSINESS ECONOMIC RELIEF GRANT AND NON-PROFIT ASSISTANCE PROGRAM IN RESPONSE TO THE ECONOMIC s UPHEAN'AL CAUSED BY THE MEASURES TAKEN IN THE FACE OF THE COVID-19 PANDEMIC WHEREAS, on January 31, 2020, United. Sates Department of Public Health and Human Services Secretary Alex Azar declared a public emergency for the novel coronavirus (COVID-19) r beginning on January 27,2020; and WHEREAS, on March 11, 2020, Governor Mike Dunleavy signed a Public Health Disaster Emergency Declaration that provided for health mandates to be issued when deemed necessary by the Alaska Department of Health and Social Services, the Alaska Chief Medical Officer, the Alaska Division of Public Health, and the Office of the Governor; and WHEREAS, on March 17, 2020, Governor Dunleavy, in recognition of the tremendous negative economic consequences of imposing social and business restrictions to avoid a rapid spread of the virus, created the Alaska Economic Stabilization Team, a bipartisan group of leaders working with the Dunleavy Administration on a plan to protect the state's economy from the impact of COVID-19 in Alaska; and I a WHEREAS, on March 18, 2020, Seward City Manager Scott Meszaros issued a Declaration of a Local Emergency, later ratified and extended by the Seward City Council 'y through a monthly series of Resolutions which at the current time continue being found there to be "a wide-spread financial and public health emergencv that will require unexpected expenditures of public funds that should be separately accounted, to perhaps be eligible for Emergency Disaster Relief"; and f WHEREAS, the Dunleavy Administration has issued 4i series of compulsory, and later suggestive, directives and mandates that closed many blisinC:sses; placed restrictions on those businesses that might remain open; ceased most interstate and intrastate travel. and generally kept most citizenry isolated and at home; and T WHEREAS, the Dunleavy Administration has issued �t "cries of compulsory, and later suggestive directives and mandates including "stay at home" orders, the banning of all '( gatherings of more than ten people for social, spiritual, and recreational purposes, and further imposed that any activities outside the home meet social distancing and personal safety requirements; and iw'IIEREAS, the message of avoiding unnecessary personal interactions as a preventive measure also caused more online shopping, and a reduction of local trade; and 29 'a CITY OF SEWARD,ALASKA RESOLUTION 2020-055 WHEREAS, the cumulative effects of the State mandates and restrictions have caused significant ncoative ccono inic impacts on Seward's businesses and workers; and WHEREAS, businesses are the backbone of the City's economy and provide employment opportunities and provide essential services to the community; and WHEREAS, the continued disruption and slow reentry have depleted reserves of many businesses and created a serious, and in many cases, critical, danger to their economic viability; and WHEREAS, the State of Alaska received $562.5 million in federal funding under the Coronavirus Aid, Relief, and Economic Security (CARES) Act that is directed to Alaska's municipalities for direct relief designed to help meet each community's costs associated with coping with COVID-19; and WHEREAS, funds from this program may be used to provide grants to businesses that suffered interruptions caused by the required State restrictions and mandates related to COVID- 19; and k �,N HEREAS,the City of Seward's total allocation is S5.324,326; and NN'IIERFAS. the first of three equal distt-ibt16011s to the City is scheduled to be in the amount of S 1 A70,620-, and WHEREAS, the Seward City Council believes the COVID-19 pandemic and actions taken as a result to protect public health as described abovc have created immediate necessity for economic relief to the small businesses k�ithin the Cite of Scward. NOW, THEREFORE, BE IT RESOLVED BN' THE CITY COUNCIL OF THE CITY OF SELL ARD, ALASKA that: Section 1. The Seward City Council 17creby establishes a Coronavirus Aid, Relief, and Economic Security (CARES) Act Relief Grant Program to respond to the economic hardships for City operations and direct expenditures, businesses, and citizens in the City of Seward as a matter of necessity as a result of the COV ID-19 pandemic and associated health mandates. Section 2. That the parameters of this program, a copy of which is annexed hereto, are adopted as the City of Seward CARES Program Policy under this resolution. 30 CITY OF SE"VWARD, ALASKA r RESOLUTION 2020-055 Section 3. The City of Seward will exercise its best efforts to communicate the opportunity for this program throughout the community and to provide technical assistance to those working to submit successful applications to the grant program. Section 4. The City administration will provide regular reports to the Seward City Council about the status of the City of Seward CARES Program, including infoimation such as the number of applications received, number of applications processed, and account balances of the program fund. 1 Section 5. Nothing in this Resolution shall preclude the Seward City Council from creating additional distributions to businesses, organizations that follow CARES Act prescriptions; the provisions of the Resolution becoine effective upon adoption, and shall Cc}ntinuc until further formal action of the Sep and Cite Council, or until the date that all. CARES ,Act funds must be expended on the eligible costs by Dcccinhei 30, 2024. f f Section b. This resolution shall take effect immediately upon adoption. ;r r k PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 15`h day of July, 2020. l H C T OF SEA AIiU, AL j t r r risty Terry Mayor AYES: Seese, Baclaan, Butts, McClure, Crites, Terry NOES: None ABSENT: Osenga ABSTAIN: None ATTEST: f Brenda J. Ballo , MMC fr'City Cler�16`0%l f0SEAL pF (Cit 31 r } Scott Meszaros From: Jason Bickling <director@seward.com> Sent: Monday, August 03,2020 5:38 PM To: Scott Meszaros Cc: Tim Dillon Subject: Re:Seward Non-Profit Cares Act Committee External Email:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content Is safe. Hi Scott and Tim, Yes, I am absolutely willing. I can't put any time into this until after the Salmon Derby is over on the 18th. I will also probably need to excuse myself in the conversation around the Chamber application. Jason Bickling, Executive Director Seward Chamber of Commerce PO Box 749 Seward,AK 99664 907 224-8051 x. spa ALASKA On Mon, Aug 3, 2020 at 1:18 PM Scott Meszaros -.,;meszaros(a_,cityofseward.net> wrote: The Council specifically asked that the two of you be requested to be on the Grants Review Committee. fit—should be an evening of going through applications once we have passed the deadline. Please let me know if you are wanting and willing to partake. Thank you, i 32 Scott Menaros From: Tim Dillon <tim@kpedd.org> Sent: Monday,August 03, 2020 4:10 PM To: Scott Meszaros Cc: Jason Bickling Subject: Re: Seward Non-Profit Cares Act Committee External Email:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. I would be happy to serve.Just let me know what date we are looking at. Tim Dillon Executive Director KPEDD 907-242-9709 On Aug 3,2020,at 1:18 PM,Scott Meszaros<smeszaros@cityofseward.net>wrote. The Council specifically asked that the two of you be requested to be on the Grants Review Committee. It should be an evening of going through applications once we have passed the deadline. Please let me know if you are wanting and willing to partake. Thank you, Scott W. Mesuros, CM, CMC Seward City Manager <image001.png> 410 Adams Street P.O. Box 167 Seward,Alaska 99664 Office (907)224-4047 Fax(907)224-4038 e-mail: smeszaros(@citvofseward.net Spam PhisWFraud Not seam Foriret previous vote 33 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HARMON CONSTRUCTION NOT TO EXCEED $145,500 FOR THE PURPOSE OF SIDEWALK REPAIRS, AND APPROPRIATING FUNDS WHEREAS, the project specified as "concrete sidewalks on Adams Street and Fourth Avenue" are next on the sidewalks project list for the Public Works Department; and WHEREAS, the high volume of pedestrian traffic on these sidewalks creates a safety hazard to the residents and visitors in Seward; and WHEREAS, an injury occurring from any damaged area of sidewalks could present the City of Seward with a liability; and WHEREAS, there are currently funds available in the Streets & Sidewalks Project Fund intended for paving and road improvements that could be used for these sidewalk repairs; and WHEREAS, the appropriation of these funds to sidewalk repair will reduce the hazards to pedestrians and visitors to Seward; and WHEREAS, the invitation for bids for construction was advertised and completed, resulting in one bid submission from a qualified firm; and WHEREAS, on August 4, 2020, the submitted bid was publically opened, deemed responsive, and properly recorded; and WHEREAS, based on the low bid of $145,500, Harmon Construction was selected and will be sent a letter of intent to award, pending City Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Harmon Construction in the amount not to exceed $145,500. Section 2. Funding in the amount of$145,500 is hereby appropriated from the Streets & Sidewalks Project Fund unassigned fund balance account no. 80020-0000-3400 to infrastructure account no. 80020-0000-8101. Section 3. This resolution shall take effect immediately upon adoption. 34 CITY OF SEWARD,ALASKA RESOLUTION 2020-062 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 Oth day of August, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 35 Agenda Statement Meeting Date: August 10, 2020 , To: City Council Through: Scott Meszaros, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Sidewalk Repair Project-D for Adams Street and 4t' Avenue repairs. BACKGROUND & JUSTIFICATION: The condition of some of the downtown sidewalks necessitates immediate attention. The high volume of pedestrian traffic on these sidewalks warrants this project to mitigate and reduce slips, trips, and fall hazards to pedestrians and visitors. There are currently available funds in the Streets & Sidewalks Project Fund for paving and road improvements.The appropriation of a portion of these funds to sidewalk repairs will reduce hazards to pedestrians. The construction proposal from Harmon Construction for a total of$145,500 includes installation of new concrete sidewalks with curb and gutter on Adams Street (at the Annex) and will replace damaged sidewalks on the west side of 4"' Avenue (near the Alehouse). INTENT: In order to complete the work expediently,the City Manager is seeking authorization to appropriate $145,500 from the Streets & Sidewalks Project Fund for this sidewalk project and enter into an agreement with Harmon Construction not-to-exceed $145,500. CONSISTENCY CHECKLIST: Yes No NIA 1 Comprehensive Plan: 13.4.4 Public Safety. ADA Sidewalk x Improvements 2. Strategic Plan: Pg. 4&16 Transportation facilities and sidewalks. x 3. Other: x FISCAL NOTE: Funding for this agreement will come from the Streets & Sidewalks Project Fund set up during the 2017 Road Improvement Project. Approved by Finance Department: ATTORNEY REVIEW: Yes No X Not Applicable 36 RECOMMENDATION: City Council approve Resolution 2020-062,authorizing the expenditures of $145,500 for the Sidewalk Repair Project 37 02 City of Seward Sidewalk Project -D Attachments -Both locations downtown Seward highlighted for sidewalks project-D: msst f a� a x pg. 1 38 j Adams Street Sidewalk addition and curb repair. - Approximately 75LF of news idewa I k with curb and gutter and a mid-block — — Parallel Curb Ramp(see design drawing page-4). The sidewalk is nine feet wide,six inches deep,plus curb and gutter. Also, , 52 LF of curb and gutter around the full corner to be replaced. It includes the flat entrance to the handicap ramp. See attached pictures. _ c' Price to include final concrete sealant as specified in the Technical Specifications Section of the Bid Documents. Curb paint will be completed by the City. *Per the Technical Specifications Section of the Bid Documents _ A. This contract is subject to and hereby incorporates by reference the following documents as though physically contained herein: 1. Sections of the Municipality of Anchorage Standard Specifications,2015 Edition,as enumerated below, with modifications as contained herein.This document is herein referred to as M.A.S.S. , 2. Alaska Sign Design Specifications,effective January 23 2015. is�,YSJ.S iL pg. 2 39 i a �t pg. 3 40 4"Ave Sidewalk and Curb Repair. Approximately 175LF of sidewalk with curb and gutter to remove and replace. Be aware the 3'gutter width and the(6?)water curb stops in the concrete. The sidewalk is 10'feet wide,six inches deep,plus curb and gutter. There are 3 light poles with vaults,and a sign post or two in the sidewalk to deal with. This sidewalk project includes a broken-up triangle piece in front of the Alehouse about 13'long starts at about 3'wide tapering down to 6"wide. A cross drain with cover is to be installed at a specified location across the sidewalk to the gutter(see pictures). Price to include final concrete sealant as specified in the Technical Specifications Section of the Bid Documents. Curb paint will be completed by the City. See attached pictures. ' �A. *Again,Per the Technical Specifications Section of the Bid Documents B. This contract is subject to and hereby incorporates by reference the following documents as though physically contained herein: 1. Sections of the Municipality of Anchorage Standard Specifications,2015 Edition,as enumerated below, with modifications as contained herein.This document is herein referred to as M.A.S.S. 2. Alaska Sign Design Specifications,effective January 23,2015. pg. 5 42 fr- a c em S x4 67s �' kICA".:i - .;, pg. 6 43 r m. AW pg. 7 44 li p 3��• -' S ,.. ''� ., ', < Sri��� o �i t � } .✓ } _� � Yam. - ��� K i pg. 8 45 SAMPLE:Drainage Similar to above photo and drawing detail below. MIS" VARIES N PLACE OR APPROVED NONINAL EQUAL ANNNLAR \�yy UPAAGE E" CJ. Nn.4 EARS B' VRRIE9 IT* TRENCH GRATE MAY ONLY BE ALLOWED WITH PRIOR APPROVAL _ - FROM THE CITY ENGINEERAND — -- WHERETHEREISNOOTHER - STORM SEWER SYSTEM AVAILABLE. r- I.SC).i fE. UC VIEW SIDEWALK DRAINAGE TRENCH GRATE anlc ocrw-+n. ._ BfIBS CRY'(ir HR]'AND UNIFIED [1rvnv[iv.i�ra:9r.�nnu AUG.Al1G SU12 STANDARD DETAIL SW3-02 pg. 9 46 BID FORM City of Seward, Alaska City of Seward Sidewalk Project - D COMPANY NAME: �-a-r mom Consty-uc�- Cn , 1 rc ADDRESS: PC) G O X (D�� L IBC C.� 1�,� _t �I In compliance with your Invitation for Bid dated Ro0'\3&� aDao the Undersigned proposes to furnish and deliver all materials and do all the work and 16bbr required in the construction of the above referenced project, located at or near wJO-fd ,Alaska,according to the plans and specifications and forthe amount and prices named herein as indicated on the Bid Schedule consisting of___L _sheets, which is made part of this Bid. The undersigned declares that he has carefully examined the contract requirements and that he has made a personal examination of the site of the work; that he understands that the quantities,were such are specified in the Bid Schedule or on the plans for this project, are approximate only and subjectto increase or decrease, and that he is willing to perform increased or decreased quantities of work at unit prices bid underthe conditions set forth in the Contract Documents. The Undersigned hereby agrees to execute the said contract as directed or such furthertime as may be allowed in writing by the Contracting Officer after receiving notification of the acceptance of this bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the Owner as liquidated damages, and the said Contracting Officer may proceed to award the contract to others. The Undersigned aggress to commence the work within 7 calendar days, and to complete the work on or before the Final Completion Date listed in the Special Provisions, Time of Completion, unless extended in writing by the Contracting Officer. The Undersigned acknowledges receipt of the following addenda to the Bid Documents (give number and date of each). ADDENDA NUMBER DATE ISSUED ADDENDA NUMBER DATE ISSUED The Undersigned has read the foregoing bid and hereby agrees to the conditions stated therein by affixing his signature below: Bidding Company: � (Y\Qf1 �nsty- C IQI�} Signatur : Title: CONTRACTOR'S LICENSE NUMBER: � L.1 EXPIRES: L C)cTO BUSINESS ADDRESS: 0) GQX L b 5 0 Surd TELEPHONE: 1 01 "'J�9,9' '7 1 q Gq0(oLl 47 CITY OF SEWARD,ALASKA BID SCHEDULE City of Seward Sidewalk Repair-D In accordance with the Contract Documents, Work furnished and constructed as described in the contract documents shall be paid by Lump Sum, in accordance with the General Conditions. Item Description Quantity Pay Unit Amount Bid No. US All 1 Base Bid: City of Seward Sidewalk Project Required Lump Sum $ f L4 515 no.°° BID SUMMARY: !! �� OD TOTAL(BASE BID+ADDITIVE ALTERNATE A) AMOUNT IN FIGURES: $ 145 Y 5 IS CO TOTAL (BASE BID+ADDITIVE ALTERNATE A)AMOUNT IN WORDS: ©one hv�cl�ect j�DrhA - tine -�- rw5oxvft h0ndc'eC1 c�(3 a..r5 COMPANY NAME: _ l�U`C�'C��l7 Y1 CC)r\'F)A-v-c)C�' Cfl ' loc . Signatur ��� - Date: Y.ZoaQ Title: �S Ide,r1� _ 48 SECTION 000500-CONTRACT CITY OF SEWARD,ALASKA Sidewalk Project- CONTRACT("Contract"), between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and upon signing,this document shall serve as the notice to proceed, and Company Name Po Box l e 5 o &end , AK q%0 Company Address(Street or PO Box, City, State, Zip) alan Individual Partnership Joint Venture Sole Proprietorship Corporation El 11 incorporated under the laws of the State of Alaska,, its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor,which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for,will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City In no event shall the City be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk,cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order, Notwithstanding the foregoing, payment under this Contract shall not exceed One hy,%Ar _R dollars ($ IH5. oo."`) for all base items, additive alternates and additional work. Vr hv,-Artdl The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before: lv J#C0*ttMhin calendar days following the date of notice to proceed. It is expre�nderstood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover 'r_ b? J.&f_g4&& Je dollars($ — ) per day for each calendar day elapsing between the stipulated for the completion and the actual date of completion in accordance with the terms hereof;such deduction to be made,or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work,the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. 5% The bonds given by the Contractor in the sum of$ Payment Bond, and City of Seward Sidewalk Project—D CONTRACT Section 000500 Page 1 49 SECTION 000500 -CONTRACT Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means v b(i° or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) ; (2) IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR ComDany Name Z�- 'Signature of Authorized empany Representative Loawr c oxma fe- i Typed Name and Title Rv y Qoao Date CITY OF SEWARD Signature of City Manager Typed Name Date City C erk (ATTEST) City of Seward Sidewalk Project—D CONTRACT Section 000500 Page 2 50 Sponsored by: Meszaros CITY OF SEWARD,ALASKA RESOLUTION 2020-063 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY OF SEWARD'S PARTICIPATION IN A PROPOSED REFINANCING BY THE ALASKA MUNICIPAL BOND BANK OF ITS GENERAL OBLIGATION BONDS THAT PROVIDED FUNDS TO PURCHASE THE GENERAL OBLIGATION LIBRARY/MUSEUM BONDS, 2011 SERIES A OF THE CITY OF SEWARD, UNDER A LOAN AGREEMENT BETWEEN THE CITY OF SEWARD AND THE ALASKA MUNICIPAL BOND BANK; AND AUTHORIZING THE CITY OF SEWARD CITY MANAGER, OR DESIGNEE, TO APPROVE A REVISED SCHEDULE OF PRINCIPAL AND INTEREST PAYMENTS ON THE CITY OF SEWARD'S 2011A BONDS, IN ACCORDANCE WITH THE LOAN AGREEMENT, IF THE BOND BANK SUCCESSFULLY REFINANCES ITS BONDS WHEREAS, the City of Seward, Alaska (the "City"), to finance a portion of the cost of certain library and museum capital improvements, issued and sold its General Obligation Library/Museum Bonds, 2011 Series A, in the original principal amount of $3,480,000 (the "2011A Bond") to the Alaska Municipal Bond Bank (the "Bond Bank"), as authorized by Resolution Nos. 2010-129 and 2011-047 of the City adopted January 24, 2011 and June 13, 2011, respectively (together, the "Bond Resolution"), on the terms and conditions set forth in the Bond Resolution and in a loan agreement between the City and the Bond Bank dated as of September 1, 2011 (the "Loan Agreement"); and WHEREAS, the Bond Bank issued and sold its General Obligation Bonds, 2011 Series Three (the "Bond Bank Bonds"), to provide funds to purchase the 2011A Bond, as provided in the Loan Agreement; and WHEREAS, Section 6 of the Loan Agreement provides that payments of principal of and interest on the 2011A Bond may be adjusted to reduce debt service on the 2011A Bond if the Bond Bank is able to achieve debt service savings by refunding the Bond Bank Bonds; and WHEREAS, the Bond Bank now intends to issue a series of its general obligation refunding bonds (the "Bond Bank Refunding Bonds") for the purpose, among others, of refunding all or a portion of the Bond Bank Bonds and achieving debt service savings; and WHEREAS, the Council wishes to approve the City's participation in this refinancing and to authorize the City Manager or his designee to accept a revised debt service schedule for all or a portion of the outstanding 2011A Bond if the Bond Bank successfully refinances all or a portion of the Bond Bank Bonds. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 51 CITY OF SEWARD,ALASKA RESOLUTION 2020-063 CITY OF SEWARD,ALASKA that: Section 1. Approval of Refinancing. The Council hereby approves the City's participation in the Bond Bank's refinancing of the Bond Bank Bonds and authorizes the City Manager or his designee to approve a revised schedule of principal payment amounts and interest rates for all or a portion of the outstanding 2011A Bonds, in accordance with Section 6 of the Loan Agreement, so long as the revised debt service schedule is financially advantageous to the City. The revised schedule of debt service on the 2011A Bond and other provisions as may be required by the Bond Bank will be set forth in an amendment to the Loan Agreement (the "Amendatory Loan Agreement") and a refunding bond in a principal amount not to exceed $2,895,000 (the "2020 Refunding Bond") to be issued in exchange for the 2011A Bond. Notwithstanding, if only a portion of the 2011A Bond is refinanced, the 2011A Bond shall be exchanged for a bond reflecting the unrefunded portion of the 2011A Bond (the "Exchanged 2011A Bond"). The City Manager or Finance Director is hereby authorized to execute and deliver the Amendatory Loan Agreement on behalf of the City and to cause the execution and delivery of the 2020 Refunding Bond and the Exchanged 2011A Bond as the case may be, in accordance with the provisions of the Bond Resolution and this resolution, to the Bond Bank in exchange for the 2011A Bond. The City Manager, Finance Director, acting Finance Director and other appropriate officers and employees of City are also hereby authorized to provide financial information about the City that the Bond Bank may require for the official statement for the Bond Bank Refunding Bonds. Section 2. Tax Matters. The 2011A Bond was issued on a tax-exempt basis under Section 103 of the Internal Revenue Code of 1986, as amended. Subject to applicable law, the 2020 Refunding Bond may be issued on a tax-exempt or taxable basis, as determined by the City Manager, Finance Director, or acting Finance Director. The Exchanged 2011A Bond shall retain its original tax treatment under the Code. Section 3. General Authorization. The City Manager, Finance Director, acting Finance Director, City Clerk, City Attorney, and any other appropriate officers, agents, attorneys and employees of the City are each hereby authorized and directed to cooperate with the Bond Bank and to take such steps, do such other acts and things, and execute such letters, certificates, agreements, papers, financing statements, assignments or instruments as in their judgment may be necessary, appropriate or desirable to carry out the terms and provisions of, and complete the transactions contemplated by, this Resolution. Section 4. Prior Acts. Any and all acts heretofore taken by officers, agents, attorneys and employees of the City in connection with refinancing all or a portion of the 2011A Bond are hereby ratified and confirmed. 52 CITY OF SEWARD,ALASKA RESOLUTION 2020-063 Section 5. Recitals. The recitals to this resolution are hereby incorporated into this resolution as if fully set forth herein. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 Oth day of August, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 53 Agenda Statement • Meeting Date: August 10,2020 To: City Council Through: Scott Meszaros, City Manager From: Sam Hickok, Acting Finance Director 46010 Agenda Item: Refunding 2011 General Obligation Library/Museum Bonds BACKGROUND & JUSTIFICATION: On January 24, 2011, the Seward City Council approved Resolution 2010-129 authorizing the issuance of not to exceed $3,730,000 of General Obligation bonds for the purpose of constructing the new Library/Museum building. Subsequently, on June 13, 2011 the Seward City Council approved Resolution 2011-047 amending resolution 2010-129 to reduce the principal amount of the bonds to not exceed$3,700,000. The actual principal amount issued was $3,480,000. Interest rates remain at historic low levels. A recent analysis by the Alaska Municipal Bond Bank, determined that the outstanding Library/Museum bond is a candidate for net present value savings of approximately $279,443 over the life of the bond. This is equal to an annual savings of approximately$17,465. Generally, the City looks favorably on a refunding when it can achieve a NPV savings of at least 3%;this analysis shows a potential savings of approximately 11%.The intent is to issue new bonds for the same approximate maturity as the old bonds, with a slight adjustment to synchronize the bond repayment schedule with the AMBB. INTENT• To refund the General Fund General Obligation bonds in order to reduce lifetime borrowing costs of debt. The refunding is not intended to extend maturities unless a minor extension is required to sync up the bond payment schedule with other participants in the bond issuance. CONSISTENCY CHECKLIST: Yes No N/A 1. Comprehensive Plan: X 2. Strategic Plan: X 3. Other: Resolution 2010-129 and 2011-047 X 54 FISCAL NOTE: This action is intended to result in a reduction in annual debt costs of approximately $17,465 (current annual debt costs are approximately $247,000), for an estimated net present value savings of$279,443. Since this is a General Obligation Bond, we will see the savings in the debt service department of the General Fund. Future budgets will factor in the savings over the remaining life of the bond. Approved by Finance Department: ` ATTORNEY REVIEW: Yes X No This information was prepared and reviewed by Cynthia Cartledge of Jermain, Dunnagan & Owens, sew as the Ci 's bond counsel on this rug. RECOMMENDATION: Approve City Council Resolution 2020-063 authorizing the City of Seward to issue refunding General Obligation bonds in a principal amount not to exceed$2,895,000, authorizing the execution of a loan agreement between the City of Seward and the Alaska Municipal Bond Bank, authorizing the sale of such bonds, and providing for related matters. 55 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 127 CALL TO ORDER The July 27, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Council Member Osenga led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Sue McClure Sharyl Seese (telephonically) John Osenga Tony Baclaan Dale Butts (telephonically) Julie Crites (telephonically) comprising a quorum of the Council; and Scott Meszaros, City Manager Brenda Ballou, City Clerk Will Earnhart, City Attorney Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Becky Dunn (telephonically) said she thought the local radio station, KIBH-FM 91.7,was being underutilized by the city. She offered to deliver COVID-related public service announcements, and was also disappointed that she wasn't contacted to put out information on the radio last week during the tsunami warning. Max Pfeiffenberger was the high school student who had initiated the Forest Acres basketball court refurbishment project, and was happy to say he had already raised $10,000. He intended to continue fundraising and expected to raise another $40,000 by next summer, and requested that the city match his commitment by contributing $50,000. 56 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 128 Lori Landstrom supported the resolution for Hoops for Seward and thought it was commendable that the project was initiated by a high school student. She hoped the city would match their fundraising efforts, either with in kind services or financially. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Approval of Agenda and Consent Agenda Terry stated there was a housekeeping correction to be made on Resolution 2020-058 to remove the words"and appropriating funds"from the title. She requested to keep the resolution on the consent agenda and have the correction made. There was no objection from council. Baclaan removed Resolution 2020-057 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2020-058,Authorizing A Twelve-Month Contract With Crossmatch (HID Global) For A Complete Biometric Solutions Package With Capture Devices, Software, And Management Tools,In The Amount Of$2,006, Resolution 2020-060,Authorizing The City Manager To Enter Into A Purchase Agreement With SHI For The Purchase Of Dell Servers And Storage Systems In The Amount Of $74,388.36,And Appropriating Funds. Approval of the July 13,2020 City Council Regular Meeting Minutes. Approval of the July 15, 2020 City Council Special Meeting Minutes. Appoint Carl Hughes and Laura Schneider to the Port & Commerce Advisory Board with terms expiring in July, 2023. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognizing the Little League Field Refurbishment Volunteers Founder's Day City Manager Report. City Manager Scott Meszaros reported the following purchase orders between $5,000 and $30,000 had been approved by the City Manager since the last council meeting: $30,000 for the professional services of Interim Electric Utilities Manager; $7,000 for the installation of camera equipment in all vehicles for the police; and $6,050 for the recodification of 57 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 129 Seward City Code per Resolution 2020-040 for the City Clerk. Interim Electric Utility Manager Cory Borgeson said the electric line that was accidentally taken down in Salmon Creek by a truck had also snapped the pole;no one was hurt and the company was making reparations. Borgeson was working with the National Park Service to get the city's permit for the Chugach National Forest renewed; it would be renewed for 50 years. He would be bringing forward a resolution in August asking council to fund an electric rate study; he thought it was important that rates were fair and appropriate.Borgeson reported that he believed all employee grievances with the union would be settled very soon; the union had been very flexible and cooperative to work with. Meszaros announced that he would be releasing a Request for Proposals for the abatement and demolition of the Jesse Lee Home, and read the following scoring criteria: Understanding the Work 30 Qualifications & References 10 Schedule 10 Price 50 Total 100 Regarding last week's tsunami warning event,Meszaros reported the sirens did not activate inside the city,but did activate at SMIC and Lowell Point.Meszaros said Kenai Peninsula Borough Office of Emergency Management Director Dan Nelson reported today that the sirens had some defective parts and would be repaired as soon as possible. Meszaros said there had been a lot of confusion the night of the tsunami warning, and he would work to smooth out the process. Meszaros stated the CARES Act Relief Funding program for the city opened today. The Alaska Small Business Development Center(ASBDC)was handling all business applications and submissions; non-profits would apply through the city. The application period would remain open through August 17, 2020. In response to Baclaan, Meszaros said the CARES Act application packet was on the city website on the COVID-19 page.Terry wished to see more communications go out about the CARES Act application opportunity for businesses; perhaps including a radio announcement, as well. Baclaan wondered how much ASBDC was being paid.Meszaros replied it was an hourly rate which would not exceed $30,000. In response to Baclaan, Meszaros confirmed the expense would come out of the city's $250,000 allocation for COVID. Baclaan said, regarding the American Seafoods vessel and the OBI Seafoods outbreak,that he hadn't received any communications directly from the city manager;he had only received notice from the city clerk the day after. Meszaros said there had been little to no communication going out of the city manager's office; he apologized for that and said it wouldn't happen again. City Attorney Report. Will Earnhart recalled coming to Seward in March, 2014 for the 58 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 130 first time;now he looked around the city and had many memories to reflect upon.He looked forward to coming back to visit Seward again and again.Earnhart's firm had begun the transition to the city's new firm,Boyd, Chandler, Falconer&Munson. Terry thanked the firm for their service to the city. Other Reports and Announcements Chamber of Commerce Report. Jason Bickling (telephonically) said he had sent out a membership letter last week to encourage everyone to make the most of the rest of the season. He wanted to focus on taking advantage of new opportunities, like conferences and off-season events. The Alaska Travel Industry Association(ATIA)recently reported a drop in tourism around the state due to COVID. The Silver Salmon Derby would be August 8-16, 2020; all registrations would be done over the phone or online,there would be no opening or closing ceremonies,and there would be fewer volunteers engaged for the event this year. Meszaros thanked the Chamber of Commerce staff for their support and assistance. Presentations —None PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Emergency Ordinance 2020-009,Temporarily Adopting City Council Emergency Regulations Ordering The 50% Capacity Of City-Owned Campgrounds,Prohibiting Gatherings Of More Than 20 Persons, Requiring Facial Coverings Inside Buildings Open To The Public, And Limiting Eating Establishments, Bars, And Retail Stores To 75% Capacity Indoors In Response To The Rapid Increase In COVID-19 Cases Within The City Of Seward. Motion (McClure/Terry) Enact Ordinance 2020-009 Terry said she and McClure had co-sponsored this ordinance,just as they had the previous emergency ordinance for council regulations.Terry said this ordinance would start when the previous one expired, and proposed to increase the indoor capacity to 75%. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. All comments were submitted in writing, unless otherwise noted. Becky Dunn (telephonically)was driving and chose not to provide testimony. Jayme Zeller believed that mask mandates were unconstitutional and illegal. As well, she believed that masks did not work effectively and they caused emotional distress to the wearer. Jenn Appel also believed that masks were ineffective and should be worn as a personal choice and not under a mandate. She was concerned about the negative impact of wearing masks on the children returning to school. She wanted everyone to take personal responsibility for themselves. 59 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 131 Miranda Backlund had been bullied for coming to Seward to shop for groceries from Moose Pass. As well, she reported a family member had been treated rudely for not wearing a mask due to health restrictions. She encouraged everyone to be nice to each other and not jump to conclusions about peoples' motives for wearing or not wearing a mask. Anna Madosik thought personal responsibility was important and the government should not be dictating whether people could gather together or should be wearing masks. Lori Landstrom wanted a safe environment for the children to return to school, and urged council to keep the capacity at bars and restaurants at 50%. Wendy Milligan didn't think these regulations were necessary,and believed that council was over-reacting to the current situation in Seward. No one else appeared and the public hearing was closed. Osenga supported local businesses in town and understood the reasoning behind increasing the capacity to 75%,but asked if this recommendation had been discussed with the local healthcare community for their input. In response, McClure said it was prudent to extend the regulations currently in force,which was the primary intent of bringing this ordinance forward.McClure added that this document had been crafted prior to the recent outbreak at the seafood plant; she, too, was concerned with allowing businesses the opportunity to make more income. Terry said she was on a mayors' call with the governor today; the governor said cities were within their legal rights to draft mandates, and those can be tailored to each community. Terry said the feedback she received from healthcare professionals was that they wanted to maintain the mask mandate. McClure said an alternative would be to simply let the previous ordinance expire and then all regulations would be lifted. Baclaan said his understanding was that something had to be done before the previous ordinance expired,if the regulations were to stay in place.Baclaan believed the community was still maintaining a low case count, aside from the seafood plant. Baclaan appreciated having this ordinance rather than being forced into a potential Code Orange Alert where businesses would be shut down, and said he would support this ordinance tonight. Crites thought increasing to a 75%capacity was not advisable because the city had seen more than seven cases in the last 14 days. Butts supported this ordinance. Seese was unsure about increasing to a 75%capacity, and although she believed in the need to wear masks, she didn't like the hard feelings that having a mask mandate brought up. 60 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 132 Terry reiterated that if she and McClure had brought forward this ordinance,then the current ordinance would have simply expired. She was concerned about the financial health of the local businesses. Motion to Amend (Crites/Osenga) Amend Emergency Ordinance 2020-009 in the title and in Regulation #5 by striking "75%" and replacing it with "50%." Motion to Amend Passed Yes: Osenga, Crites,McClure, Seese No: Baclaan,Butts, Terry Crites appreciated the concerns for local businesses,but wished to ensure that the community was prepared to have students go back to school and parents go back to work. Main Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda Discuss the Forest Acres Basketball Court Project. This item was postponed from July 13, 2020. By consensus of council, no discussion was had on this item. NEW BUSINESS Resolutions Resolution 2020-057,Authorizing Support For Hoops For Seward To Pursue Private, State, And Federal Funding For Remodeling Forest Acres Basketball Court. Parks&Recreation Director Tyler Florence had been approached by Max Pfeiffenberger and Hoops for Seward to refurbish the basketball court in Forest Acres. Florence supported the concept and said the group had kicked off fundraising efforts. Butts wondered if the court would be leveled by adding a new layer of asphalt over the top. Florence said the plan was to demolish the pad and lay new asphalt or concrete, and possibly add a surfacing layer on top. Butts wondered if this project included repairs to the fence as well. Florence said the fence would likely be removed all together, more hoops would be included, and an ADA pathway would be installed.In response to Butts,Florence said they were discussing adding benches, but he wasn't sure if bleachers would be part of the project. 61 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 133 Terry wondered if the city would provide funding.Florence said he looked to council to make that decision. Baclaan wished to see the city put some financial commitment towards this project because it belonged to the city. Motion to Postpone (Baclaan/Seese) Postpone Resolution 2020-057 to August 10, 2020. Baclaan wanted to postpone this resolution in order to research costs. In response to Terry, Florence said he had some preliminary budget estimates on hand. Baclaan said he would likely be suggesting a substantial change to the resolution in the way of committing money,and for that reason wished to postpone. Motion to Postpone Passed Unanimous Council recessed at 8:28 p.m. Council resumed at 8:33 p.m. Resolution 2020-059,Accepting A Designated Legislative Grant Agreement From The Alaska Department Of Commerce, Community, And Economic Development (DCCED) In The Amount Of$440,306 For The Mitigation Of COVID-19 Effects At The Cruise Ship Terminal, And Appropriating Funds. Mayor Terry passed the gavel to Vice Mayor McClure and declared a potential conflict of interest because she was the Port Operations Director for the Alaska Railroad and oversaw the operations for the cruise ship terminal. Vice Mayor McClure declared that Terry had a conflict of interest, and Terry removed herself from the dais. Motion (Baclaan/Osenga) Approve Resolution 2020-059 Harbormaster Norm Regis received a letter in April,2020 from the state notifying the city that these monies were available for COVID-19 mitigation at the cruise ship terminal. The city had then confirmed with the state that all the funds were required to be used at the cruise ship terminal, and the funds were also required to be used by end of year.Regis added that the cruise ship terminal was used for many community events, in addition to cruise ship activities. Baclaan was concerned that the funds would be used to create a room for screening people, and wondered why money would be spent on cruise terminal improvements if the terminal was scheduled for demolition in the near future. In response, Regis said he believed the terminal demolition wouldn't happen next year, and these measures were designed to mitigate any COVID activity for 2021 cruise ship activity. Baclaan wondered why the city was involved in this at all,since the funds were going directly to the railroad. In response, Regis said there would be a Memorandum of Agreement (MOA) between the city and the railroad which outlined how these funds were to be used; that agreement would be coming to council for approval. 62 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 134 McClure reiterated that this resolution was accepting the funds,and a resolution would come later to approve the MOA. Regis confirmed. Motion Passed Unanimous Mayor Terry returned to the dais and Vice Mayor McClure returned the gavel. INFORMATIONAL ITEMS AND REPORTS City Clerk's Report on Public Records Requests through July 21, 2020. June, 2020 City and Providence Financials. Deputy City Clerk's Memo Announcing Historic Preservation Commission Facebook Page. Terry encouraged everyone to "like" the new Facebook page. CITIZEN COMMENTS The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Becky Dunn wished to clarify her earlier comments and offered to have the radio be used to alert citizens about whether or not to evacuate during a tsunami warning. The only information she saw or heard during last week's event were the posts on the City Clerk's Facebook page; for those people who were not online, the radio could have helped communicate the updates. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Meszaros thanked everyone for their support and assistance. He thanked all the attorneys at Birch Horton Bittner&Cherot.Meszaros said he inherited a lot of litigation matters when he started as the city manager last year,and was proud that the city had not lost any cases. He apologized again to council for not calling to alert them during last week's events. Butts thanked everyone for their work. He announced that he had accepted an offer to teach in Astoria, Oregon and would be transitioning for the move over the next four to six weeks. He would be stepping down from council and all other boards he was involved with. He had been a resident of Seward for the last 30 years, and he loved the community. Wash your hands. Baclaan thanked Butts for his service; he always appreciated Butts for his regard for children's activities. Baclaan thanked the Seward Homeless Connection and Dr. Carolyn Roloff for 63 City of Seward,Alaska City Council Minutes July 27, 2020 Volume 41,Page 135 their assistance in obtaining shelter for a youth recently.He congratulated Laura Schneider and Carl Hughes for their re-appointment to PACAB.Baclaan announced that Seward Pride Week kicked off on July 25, 2020, and thanked all the businesses who were displaying rainbow flags in support. Baclaan thanked council for their hard work, and the Public Works Department and Harmon Construction for completing the ADA accessible ramp at city hall. Crites thanked everyone for doing their part. If anyone had tutoring skills, there could be a need for that this fall. She encouraged everyone to wear their masks and wash their hands. Seese thanked everyone for the new ramp at city hall. She was sorry to hear Butts was leaving, but wished him well. She encouraged all businesses and non-profits to apply for CARES Act funding, and said it was easy to apply. Osenga thanked the outgoing city attorneys for their service.He was sorry to hear that Butts would be leaving, but wished him well. He encouraged everyone to be responsible and stay well. McClure thanked the attorneys; she had enjoyed working with them. She would also miss Butts. McClure was glad to hear that emergency response processes for tsunamis would continue to be worked on. She thought, in an emergency, it was important that there was one source for information;the radio station should be alerted immediately.McClure encouraged people to be kind to each other; mind your business and be responsible for yourself. Terry said any families of students interested in taking part in a master's degree study could contact Tara Swanson at (907) 422-7555. Terry said she had served with Butts in the past, and he would be missed. She thanked Rotary for hosting the Zoom event about Race and Prejudice; it was well done. Terry thanked Carl Hughes and Laura Schneider for continuing their service on PACAB. She encouraged businesses and non-profits to apply for CARES Act funding. She hoped that all citizens had courage and loved their neighbor. ADJOURNMENT The meeting was adjourned at 8:58 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 64 You forwarded this message on 7/27J2020 9;20 PNI. If there are problems with how this message is displayed, click here to view it in a web browser. From; dalebutts@gd,net Sent; Mon 7i27r2020 8:48 PNI To; Clinton Crites,; Jilian Chapman, Annie%-Viard, Andra Woodard; Brenda Ballou,Glenn Bafia,AK, Dan Grimes; Debbie Olmstead, AK, Jeff Johnson; Morgan L Woodard: rob chadwell, Rich Etheridge; Joshua Yeh,AK Cc; Subject; New Posting External Entail.This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I have been offered and I have accepted a teaching position in Astoria, Oregon. My wife and I wiII be making a transition to therein the next month and a half. I have lived in Seward for the last 30 years and have been very proud to call this my home and never regretted it. I am scared and excited for this next chapter for my family. I will be stepping down from the City Council and other boards I sit on. I cannot list all of the people that have helped me and my family here and all those that have become family. Thank you all and Seward will always hold a special place in our heart. Sipani Phish Fraud Not spans Forget previous rote 65 t AGENDA STATEMENT Meeting Date: August 10, 2020 From: Brenda Ballou, City Clerk Agenda Item: Procedures for Council Vacancy BACKGROUND On July 27, 2020, Council Member Dale Butts submitted his resignation from City Council in writing stating that he accepted a position in Oregon and would be relocating with his family. PROCEDURE FOR FILLING VACANCY Because we will be less than two weeks from the candidate filing deadline(August 17)when council accepts the resignation, the vacancy will be filled by appointment at the organizing meeting on October 26, 2020. SCC 2.10.050(c)A vacancy on the council also is created by the resignation of a councilmember in writing approved by the council, the death of a councilmember, the removal of a councilmember from office by a court of competent jurisdiction,or a failure of a councilmember to qualify for office within ten days from the date of certification of the member's election. SCC 2.13 (a) (2) If the vacancy occurs no more than two weeks before the last time for filing declarations of candidacy for offices to be filled at the next regular city election,the council shall not fill the vacancy until immediately after the council organizes following such regular city election, and the council then shall fill any such vacancy by appointment for the remainder of the unexpired term. RECOMMENDATION 1. Consider Council Member Butts' resignation and accept by motion and an affirmative vote of at least four. 2. Direct the city clerk to solicit letters of interest from qualified residents of the City of Seward with a deadline of Friday, October 16, 2020 at 5:00 p.m. 66 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for August 10,2020 City Council meeting Report from July 21 through August 4,2020 PENDING REQUESTS DATE REQUESTED BY DOCUMENT REQUESTED APPROPRIATE EMAIL SENT TO EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) DEPARTMENT HEAD CITY ATTORNEY PROVIDED COMPLETED REQUESTS DATE DOCUMENT REQUESTED EMAIL SENT TO CITY EMAIL SENT TO RESPONSE RECEIVED REQUESTED BY (Summary) APPROPRIATE CITY ATTORNEY PROVIDED NOTES DEPARTMENT HEAD 7/6/2020 Malan Paquette Police Report Nickell,Schaefermeyer Yes 7/28/2020 Request#1 7/6/2020 Malan Paquette Police Report Nickell,Schaefermeyer Yes 7/28/2020 Request#2 7/6/2020 Malan Paquette Police Report Nickell,Schaefermeyer Yes 7/28/2020 Request#3 7/6/2020 Malan Paquette Police Report Nickell,Schaefermeyer Yes 7/28/2020 Request#4 7/20/2020 Anna Hollis Police Report Nickell,Schaefermeyer No 7/28/2020 7/27/2020 Cliff Krug Police Report Nickell,Schaefermeyer No 7/28/2020 Proposal and financial evaluation for Lowell 7/27/2020 Nate Kingsland Creek small hydroelectric power system(Nov. Borgeson,Hickok No 7/30/2020 2006),and the latest Project Status Report. 67 PROCLAMATION WHEREAS,wind energy is the largest provider of renewable energy in the country;and WHEREAS,Alaska is home to 21 wind projects,generating enough energy to power more than 14,000 homes;and WHEREAS, the development of those projects has brought $137 million of capital investment to our state,and created additional jobs and tax revenue for AIaskans; and WHEREAS, in June, 201 Z, Alaska Vocational Technical Center (AVTEC) installed a wind turbine that would provide hands on training opportunities for AVTEC's Industrial Electricity and Power Plant Operator students, and in Z013 hosted the Alaska Wind-Diesel Workshop,drawing international participation;and WHEREAS, in December, 2017, council directed the Port & Commerce Advisory Board (PACAB) to explore options for alternative energy in Seward;and WHEREAS, in May, 2019, PACAB passed a resolution providing a recommendation to council to update portions of the Interconnect Policy with customer-owned alternative power source generation equipment. NOW, THEREFORE, I, Christy Terry, Mayor of Seward, Alaska, do hereby proclaim August 9-August 15, 2020 as American Wind Week, and encourage all citizens to learn more about the benefits of wind energy in our community and celebrate Alaska's leadership in renewable energy production. DATED THIS 10th DAY OF AUGUST, 2020 THE CITY OF SEWARD, ALASKA 7 3 1 Christy Terry, Mayor 68 ugust A September 2020August 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9101112 9 10 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 26 27 28 29 30 31 Aug 1 2 3 (7:00pm 5 6 7 8 Candidate for P&Z Mtg Council PackeANCELLED Submissions (City Clerk's Office 9 10 11 12 13 14 15 ------------ 7:OOpm CC Mtg 6:0Opm HPC (Council Regular Cham bers Meetin 6:OOpm Cancelled-HP C Work 16 17 18 19 20 21 22 8:00am 6:00pm P&Z Candidate for Work Session Council (Council Packets Chambers Deadline(City Clerk's Office 23 24 25 26 27 28 29 7:00pm CC Mtg Cham bers 30 31 Sep 1 2 3 4 5 Council Calendar 1 8/3/2020 1:57 PM 69 September October 2020 September 2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 910 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 30 31 Sep 1 2 3 4 5 7:00pm P&Z Mtg I 12.00pm PACAB (Council Mt Cham bers) 6 7 8 9 10 11 12 6:OOp Labor Day m PC H Ho..id....aY................................. Work Session (Council Chamber 7:30pm HPC Regular Meeting (Council 13 14 15 16 17 18 19 7:00pm CC Mtg 6:00pm P&Z 12:00pm PACAB (Council Work Session Work Session Chambers) (Council Chambers Cham bers 20 21 22 23 24 25 26 27 28 29 30 Oct 1 2 3 7:00pm CC Mtg Cham bers Council Calendar 2 8/3/2020 1:57 PM 70 October 2020 oTu October2020 November2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 27 28 29 30 Oct 1 2 3 4 5 6 7 8 9 10 —III7:00pm P&Z Mtg " 2:OOp� "'6:00pm HPC (Council Mtg Work Session Chambers) (Council Chamber 7:30pm HPC Regular Meeting (Council 11 12 13 14 15 16 17 7:00pm CC Mtg (Council Chambers 18 19 20 21 22 23 24 Alaska Day Cif Holiday 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council Chambers Cham bers 25 26 27 28 29 30 31 7:00pm CC Mtg Chambers Council Calendar 3 8/3/2020 1:57 PM 71