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HomeMy WebLinkAboutRes2020-062 Sponsored OF SEWARD,ALASKA by: Meszaros RESOLUTION 2020-062 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH HARMON CONSTRUCTION NOT TO EXCEED $145,500 FOR THE PURPOSE OF SIDEWALK REPAIRS, AND APPROPRIATING FUNDS WHEREAS, the project specified as "concrete sidewalks on Adams Street and Fourth Avenue" are next on the sidewalks project list for the Public Works Department; and WHEREAS, the high volume of pedestrian traffic on these sidewalks creates a safety hazard to the residents and visitors in Seward; and WHEREAS, an injury occurring from any damaged area of sidewalks could present the City of Seward with a liability; and WHEREAS, there are currently funds available in the Streets & Sidewalks Project Fund intended for paving and road improvements that could be used for these sidewalk repairs; and WHEREAS, the appropriation of these funds to sidewalk repair will reduce the hazards to pedestrians and visitors to Seward; and WHEREAS, the invitation for bids for construction was advertised and completed, resulting in one bid submission from a qualified firm; and WHEREAS, on August 4, 2020, the submitted bid was publically opened, deemed responsive, and properly recorded; and WHEREAS, based on the low bid of $145,500, Harmon Construction was selected and will be sent a letter of intent to award,pending City Council approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Harmon Construction in the amount not to exceed $145,500. Section 2. Funding in the amount of$145,500 is hereby appropriated from the Streets & Sidewalks Project Fund unassigned fund balance account no. 80020-0000-3400 to infrastructure account no. 80020-0000-8101. Section 3.This resolution shall take effect immediately upon adoption. CITY OF SEWARD, ALASKA RESOLUTION 2020-062 PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10th day of August, 2020. TH I ' 0 SE A D, ALASKA i� e rY, M or AYES: Crites, Baclaan, McClure, Butts, Seese, Osenga, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda . Bal u, MMC City Clerk (City KO SEA'* ••�+°00NiN E4 • I SEAL = . iti• ? .,a tiq�F OF A�P,:�`'` Agenda Statement Meeting Date: August 10, 2020 , To: City Council Through: Scott Meszaros, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Sidewalk Repair Project-D for Adams Street and 4t' Avenue repairs. BACKGROUND & JUSTIFICATION: The condition of some of the downtown sidewalks necessitates immediate attention. The high volume of pedestrian traffic on these sidewalks warrants this project to mitigate and reduce slips, trips, and fall hazards to pedestrians and visitors. There are currently available funds in the Streets & Sidewalks Project Fund for paving and road improvements.The appropriation of a portion of these funds to sidewalk repairs will reduce hazards to pedestrians. The construction proposal from Harmon Construction for a total of$145,500 includes installation of new concrete sidewalks with curb and gutter on Adams Street (at the Annex) and will replace damaged sidewalks on the west side of 4"' Avenue (near the Alehouse). INTENT: In order to complete the work expediently,the City Manager is seeking authorization to appropriate $145,500 from the Streets & Sidewalks Project Fund for this sidewalk project and enter into an agreement with Harmon Construction not-to-exceed $145,500. CONSISTENCY CHECKLIST: Yes No NIA 1 Comprehensive Plan: 13.4.4 Public Safety. ADA Sidewalk x Improvements 2. Strategic Plan: Pg. 4&16 Transportation facilities and sidewalks. x 3. Other: x FISCAL NOTE: Funding for this agreement will come from the Streets & Sidewalks Project Fund set up during the 2017 Road Improvement Project. Approved by Finance Department: ATTORNEY REVIEW: Yes No X Not Applicable 36 RECOMMENDATION: City Council approve Resolution 2020-062,authorizing the expenditures of $145,500 for the Sidewalk Repair Project 37 02 City of Seward Sidewalk Project -D Attachments -Both locations downtown Seward highlighted for sidewalks project-D: msst f a� a x pg. 1 38 j Adams Street Sidewalk addition and curb repair. - Approximately 75LF of news idewa I k with curb and gutter and a mid-block — — Parallel Curb Ramp(see design drawing page-4). The sidewalk is nine feet wide,six inches deep,plus curb and gutter. Also, , 52 LF of curb and gutter around the full corner to be replaced. It includes the flat entrance to the handicap ramp. See attached pictures. _ c' Price to include final concrete sealant as specified in the Technical Specifications Section of the Bid Documents. Curb paint will be completed by the City. *Per the Technical Specifications Section of the Bid Documents _ A. This contract is subject to and hereby incorporates by reference the following documents as though physically contained herein: 1. Sections of the Municipality of Anchorage Standard Specifications,2015 Edition,as enumerated below, with modifications as contained herein.This document is herein referred to as M.A.S.S. , 2. Alaska Sign Design Specifications,effective January 23 2015. is�,YSJ.S iL pg. 2 39 i a �t pg. 3 40 4"Ave Sidewalk and Curb Repair. Approximately 175LF of sidewalk with curb and gutter to remove and replace. Be aware the 3'gutter width and the(6?)water curb stops in the concrete. The sidewalk is 10'feet wide,six inches deep,plus curb and gutter. There are 3 light poles with vaults,and a sign post or two in the sidewalk to deal with. This sidewalk project includes a broken-up triangle piece in front of the Alehouse about 13'long starts at about 3'wide tapering down to 6"wide. A cross drain with cover is to be installed at a specified location across the sidewalk to the gutter(see pictures). Price to include final concrete sealant as specified in the Technical Specifications Section of the Bid Documents. Curb paint will be completed by the City. See attached pictures. ' �A. *Again,Per the Technical Specifications Section of the Bid Documents B. This contract is subject to and hereby incorporates by reference the following documents as though physically contained herein: 1. Sections of the Municipality of Anchorage Standard Specifications,2015 Edition,as enumerated below, with modifications as contained herein.This document is herein referred to as M.A.S.S. 2. Alaska Sign Design Specifications,effective January 23,2015. pg. 5 42 fr- a c em S x4 67s �' kICA".:i - .;, pg. 6 43 r m. AW pg. 7 44 li p 3��• -' S ,.. ''� ., ', < Sri��� o �i t � } .✓ } _� � Yam. - ��� K i pg. 8 45 SAMPLE:Drainage Similar to above photo and drawing detail below. MIS" VARIES N PLACE OR APPROVED NONINAL EQUAL ANNNLAR \�yy UPAAGE E" CJ. Nn.4 EARS B' VRRIE9 IT* TRENCH GRATE MAY ONLY BE ALLOWED WITH PRIOR APPROVAL _ - FROM THE CITY ENGINEERAND — -- WHERETHEREISNOOTHER - STORM SEWER SYSTEM AVAILABLE. r- I.SC).i fE. UC VIEW SIDEWALK DRAINAGE TRENCH GRATE anlc ocrw-+n. ._ BfIBS CRY'(ir HR]'AND UNIFIED [1rvnv[iv.i�ra:9r.�nnu AUG.Al1G SU12 STANDARD DETAIL SW3-02 pg. 9 46 BID FORM City of Seward, Alaska City of Seward Sidewalk Project - D COMPANY NAME: �-a-r mom Consty-uc�- Cn , 1 rc ADDRESS: PC) G O X (D�� L IBC C.� 1�,� _t �I In compliance with your Invitation for Bid dated Ro0'\3&� aDao the Undersigned proposes to furnish and deliver all materials and do all the work and 16bbr required in the construction of the above referenced project, located at or near wJO-fd ,Alaska,according to the plans and specifications and forthe amount and prices named herein as indicated on the Bid Schedule consisting of___L _sheets, which is made part of this Bid. The undersigned declares that he has carefully examined the contract requirements and that he has made a personal examination of the site of the work; that he understands that the quantities,were such are specified in the Bid Schedule or on the plans for this project, are approximate only and subjectto increase or decrease, and that he is willing to perform increased or decreased quantities of work at unit prices bid underthe conditions set forth in the Contract Documents. The Undersigned hereby agrees to execute the said contract as directed or such furthertime as may be allowed in writing by the Contracting Officer after receiving notification of the acceptance of this bid, and it is hereby mutually understood and agreed that in case the Undersigned does not, the accompanying bid guarantee shall be forfeited to the Owner as liquidated damages, and the said Contracting Officer may proceed to award the contract to others. The Undersigned aggress to commence the work within 7 calendar days, and to complete the work on or before the Final Completion Date listed in the Special Provisions, Time of Completion, unless extended in writing by the Contracting Officer. The Undersigned acknowledges receipt of the following addenda to the Bid Documents (give number and date of each). ADDENDA NUMBER DATE ISSUED ADDENDA NUMBER DATE ISSUED The Undersigned has read the foregoing bid and hereby agrees to the conditions stated therein by affixing his signature below: Bidding Company: � (Y\Qf1 �nsty- C IQI�} Signatur : Title: CONTRACTOR'S LICENSE NUMBER: � L.1 EXPIRES: L C)cTO BUSINESS ADDRESS: 0) GQX L b 5 0 Surd TELEPHONE: 1 01 "'J�9,9' '7 1 q Gq0(oLl 47 CITY OF SEWARD,ALASKA BID SCHEDULE City of Seward Sidewalk Repair-D In accordance with the Contract Documents, Work furnished and constructed as described in the contract documents shall be paid by Lump Sum, in accordance with the General Conditions. Item Description Quantity Pay Unit Amount Bid No. US All 1 Base Bid: City of Seward Sidewalk Project Required Lump Sum $ f L4 515 no.°° BID SUMMARY: !! �� OD TOTAL(BASE BID+ADDITIVE ALTERNATE A) AMOUNT IN FIGURES: $ 145 Y 5 IS CO TOTAL (BASE BID+ADDITIVE ALTERNATE A)AMOUNT IN WORDS: ©one hv�cl�ect j�DrhA - tine -�- rw5oxvft h0ndc'eC1 c�(3 a..r5 COMPANY NAME: _ l�U`C�'C��l7 Y1 CC)r\'F)A-v-c)C�' Cfl ' loc . Signatur ��� - Date: Y.ZoaQ Title: �S Ide,r1� _ 48 SECTION 000500-CONTRACT CITY OF SEWARD,ALASKA Sidewalk Project- CONTRACT("Contract"), between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and upon signing,this document shall serve as the notice to proceed, and Company Name Po Box l e 5 o &end , AK q%0 Company Address(Street or PO Box, City, State, Zip) alan Individual Partnership Joint Venture Sole Proprietorship Corporation El 11 incorporated under the laws of the State of Alaska,, its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above-referenced project as bid by the Contractor,which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for,will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City In no event shall the City be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk,cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order, Notwithstanding the foregoing, payment under this Contract shall not exceed One hy,%Ar _R dollars ($ IH5. oo."`) for all base items, additive alternates and additional work. Vr hv,-Artdl The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before: lv J#C0*ttMhin calendar days following the date of notice to proceed. It is expre�nderstood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover 'r_ b? J.&f_g4&& Je dollars($ — ) per day for each calendar day elapsing between the stipulated for the completion and the actual date of completion in accordance with the terms hereof;such deduction to be made,or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work,the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. 5% The bonds given by the Contractor in the sum of$ Payment Bond, and City of Seward Sidewalk Project—D CONTRACT Section 000500 Page 1 49 SECTION 000500 -CONTRACT Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means v b(i° or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) ; (2) IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR ComDany Name Z�- 'Signature of Authorized empany Representative Loawr c oxma fe- i Typed Name and Title Rv y Qoao Date CITY OF SEWARD Signature of City Manager Typed Name Date City C erk (ATTEST) City of Seward Sidewalk Project—D CONTRACT Section 000500 Page 2 50