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Home My WebLink AboutRes2020-066 Sponsored OF SEWARD,ALASKA by: Meszaros RESOLUTION 2020-066 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE "FISCAL YEAR 2020 ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM — COVID-19 SUPPLEMENTAL (AFG-S)" FROM THE U.S. DEPARTMENT OF HOMELAND SECURITY IN THE AMOUNT OF $14,491.43, AND APPROVING THE 5% MATCHING AMOUNT OF $724.57 FROM THE SEWARD VOLUNTEER FIREFIGHTER OPERATING SUPPLY ACCOUNT PER GRANT REQUIREMENTS,AND APPROPRIATING FUNDS WHEREAS, the COVID-19 global pandemic struck the United States at the end of January, 2020, and the first Alaska cases were confirmed in March; and WHEREAS, the Seward Volunteer Fire Department runs under automatic aid when the Seward Volunteer Ambulance Corp has medical calls; and WHEREAS,over 75%of the emergency responses by Seward Volunteer Firefighters are medical; and WHEREAS, the health risks from COVID-19 far exceed what is normally encountered, causing a need for specialized personal protective equipment beyond the normal use, at considerable additional costs; and WHEREAS, recognizing this, the U.S. Department of Homeland Security offered a special Assistance to Firefighters Grant (AFG) for the purchase of needed supplies, which was applied for and which Seward was awarded $14,491.43 with a 5% grant match of$724.57 for a total budget amount of$15,216 through FEMA; and WHEREAS, this grant will be used to cover the costs of additional, specialized equipment for COVID-19 protection that the fire department cannot afford with its standard budget; and WHEREAS, equipment purchasing will include: isolation gowns that meet strict protection standards, pails of disinfectant, 3 ply personal protective face masks, face shields with spit guards, and isolation coveralls that are compliant with specific level 3 hazard protection under AAMI; and WHEREAS, this equipment will be used by both the Seward Volunteer Fire Department and Seward Volunteer Ambulance Corps; and WHEREAS, as a condition of this grant, the Fire Department is required to contribute non-federal funds equal to or greater than 5.00% of the federal funds awarded, or $724.57, for a CITY OF SEWARD, ALASKA RESOLUTION 2020-066 total approved budget of $15,216. The $724.57 amount will come from the City of Seward Volunteer Firefighters operating supply account. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Fiscal Year 2020 Assistance To Firefighters Grant Program — COVID-19 Supplemental (AFG-S) award in the amount of$14,491.43 is hereby accepted to grant revenue account no. 01000-1221-4251-0080 and appropriated to the Volunteer operating supplies account number 01000-1221-7215-0080. Section 2. The 5% matching grant amount of$724.57 will come from the City of Seward Volunteer Firefighters operating supply account 01000-1221-7215 per the grant requirements. The special supplies will be ordered upon acceptance of grant funds as stated in the grant application. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24th day of August, 2020. TH C T OF WARD, ALASKA risty Terry ayor AYES: Baclaan, McClure, Seese, Osenga, Terry NOES: None ABSENT: None ABSTAIN: Crites (This item was approved on consent; Council Member Crites abstained from voting on the Agenda and Consent Agenda due to a Conflict of Interest for other items on Consent) ATTEST: B enda J. Ba o MMC �..••..,,,. • City Clerk ', OF SF�.wy'•., i G� •OO��p ••y�Q i�? -f- =• • ( SEAL • 1. s •.. ti: • ; 1,1 • Agenda Statement Meeting Date: August 24, 2020 ' To: City Council r Through: City Manager, Scott Meszaros From: Fire Chief, Clinton Crites Agenda Item: Accepting the 2020 FEMA Assistance to Firefighters Special COVID-19 Grant (AFG-S) from the U.S. Department of Homeland Security in the Amount of $14,49I.43, and Approving the 5% Matching Amount of $724.57 from the Seward Volunteer Firefighter Operating Supply Account Per Grant Requirements. BACKGROUND & JUSTIFICATION: Starting in January 2020, the world was faced with the COVID-19 pandemic. Emergency responders hurried to become educated and prepare themselves to be safe with better personal protective equipment (PPE). The Seward Fire Department volunteer emergency responders respond with automatic aid to Seward Volunteer Ambulance Corp calls. Over 75% of our department's emergency response calls each year are for medical events. As the Seward Fire Department worked to prepare for the pandemic, costs quickly increased. Thankfully, the Fire Department was awarded a FEMA Assistance to Firefighter Grant (AFG-S) to mitigate the effects of COVID-19 at Fire departments on August 5, 2020 in the total amount of $14,491.43 in federal funding from the U.S. Department of Homeland Security. The AFG-S summary award memo states, "the purpose of the Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) is to provide funds for the purchase of PPE and related supplies, including reimbursements, to prevent, prepare for, and respond to coronavirus." This grant will be used to cover the costs of additional, specialized equipment for COVID-19 protection that the fire department cannot afford with our standard budget. Equipment purchasing will include: isolation gowns that meet strict protection standards; pails of disinfectant, 3 ply personal protective face masks; face shields with spit guards; and isolation coveralls that are compliant with specific level 3 hazard protection under AAMI. This equipment will be used by both the Seward Fire Department and Seward Volunteer Ambulance Corp. As a condition of this grant,the Fire Department is required to contribute non-federal funds equal to or greater than 5.00% of the federal funds awarded, or $724.57, for a total approved budget of $15,216.00. The $724.57 amount will come from the City of Seward Volunteer Firefighters operating supply account. 129 INTENT: To accept the FEMA AFG S award from the Department of Homeland Security,combined with our 5% required grant match of$724.57 for a total approved budget of$15,216.00. CONSISTENCY CHECKLIST: Yes No N/A -- -------- . .... g fP � PP.. f X _ _; _ _I Comprehensive Plan 2030 (docuument source here): 1. Volume 1 2.29 high level o protection and su ort re services, C Volume 2, 12.1 emerjeenc>> response 2. Strategic Plan 1999 (document source here):page 18,promote safety, X 3 Other(list): EOP June 2007 section 1 6 Response behind the scenes X preparation, section 1-7 emergency response when- EOC is not open _,..I FISCAL NOTE: The 2020 FEMA AFG-S COVID 19 Grant award in the amount of$14,491.43 will be appropriated to the Volunteer grant revenue account 01000-1221-4251 0080 to be expended out of the operating supplies account 01000-1221-7215-0080 for COVID related expenses. Matching funds in the amount of $724.57 will come from the same operating supplies account already approved in the budget. Approved by Finance Department: '%Z4 ATTORNEY REVIEW: Yes No Not Applicable RECOMMENDATION: Approval of Resolution 2020-066, allowing the Seward Fire Department to accept the FEMA AFG-S grant from the U.S.Department of Homeland Security in the amount of$14,491,43,and also approving the 5% matching amount of$724.57 from the Seward Volunteer Firefighter operating supply account per grant requirements. 130 Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Sam Hickok o�eFiT SEWARD, CITY OF (0, 4 FEMA PO BOX 167 qND Sti SEWARD, AK 99664 EMW-2020-FG-01874 Dear Sam Hickok, Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG- S) has been approved in the amount of$14,491.43 in Federal funding. As a condition of this grant, you are required to contribute non-Federal funds equal to or greater than 5.00%of the Federal funds awarded, or$724.57 for a total approved budget of$15,216.00. Please see the FY 2020 AFG-S Notice of Funding Opportunity for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO)system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: • Summary Award Memo- included in this document • Agreement Articles - included in this document • Obligating Document- included in this document • FY 2020 AFG-S Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Christopher Logan Acting Assistant Administrator Grant Programs Directorate 131 Summary Award Memo Program: Fiscal Year 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental Recipient: SEWARD, CITY OF DUNS number: 037996634 Award number: EMW-2020-FG-01874 Summary description of award The purpose of the Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) is to provide funds for the purchase of PPE and related supplies, including reimbursements, to prevent, prepare for, and respond to coronavirus. After careful consideration, FEMA has determined that the recipients project or projects submitted as part of the recipients application and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S)'s purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for FY 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application. Amount awarded The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): 132 Object Class Total Personnel $0.00 Fringe benefits $0.00 Travel $0.00 Equipment $0.00 Supplies $14,937.00 Contractual $0.00 Construction $0.00 Other $279.00 Indirect charges $0.00 Federal $14,491.43 Non-federal $724.57 Total $15,216.00 Program Income $0.00 Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the AFG-S NOFO. Approved request details: Personal Protective Equipment (PPE) 133 Isolation Gowns DESCRIPTION Isolation gowns that meet AAMI level 3 requirements QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 40 $111.50 $4,460.00 Supplies CHANGE FROM APPLICATION Cost 1 Budget class from Equipment to Supplies JUSTIFICATION Funds in the Equipment category were moved to supplies. Supplies DESCRIPTION Disinfectant 5 gallon pails QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 2 $2,853.50 $5,707.00 Supplies 134 Eye Protection DESCRIPTION 3 ply personal protective facial masks 50 per box QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 10 $50.00 $500.00 Supplies CHANGE FROM APPLICATION Cost 1 Budget class from Equipment to Supplies JUSTIFICATION Funds in the Equipment category were moved to supplies. Supplies DESCRIPTION 1 gallon tubs of gel hand sanitizer QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 10 $41.00 $410.00 Supplies Supplies DESCRIPTION Estimated shipping to Alaska for all requested equipment and supplies QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 1 $279.00 $279.00 Other 135 Ineligible DESCRIPTION non- contact infrared thermometers QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 6 $140.00 $840.00 Supplies CHANGE FROM APPLICATION Item marked ineligible JUSTIFICATION The award reflects a reduction from the amount requested in the application. This reduction removes ineligible costs for thermometers requested in the application. Eye Protection DESCRIPTION Clear protective face shields/spit guard QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 40 $6.50 $260.00 Supplies CHANGE FROM APPLICATION Cost 1 Budget class from Equipment to Supplies JUSTIFICATION Funds in the Equipment category were moved to supplies. 136 Protective Coveralls DESCRIPTION Isolation Coverall AAMI level 3 complaint in sizes Medium, Large, X large and 4XI large to fit volunteers QUANTITY UNIT PRICE TOTAL BUDGET CLASS Cost 1 20 $180.00 $3,600.00 Supplies CHANGE FROM APPLICATION Cost 1 Budget class from Equipment to Supplies JUSTIFICATION Funds in the Equipment category were moved to supplies. 137 Agreement Articles Program: Fiscal Year 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental Recipient: SEWARD, CITY OF DUNS number: 037996634 Award number: EMW-2020-FG-01874 Table of contents 138 Article Assurances, Administrative Requirements, Cost Principles, Representations 1 and Certifications Article DHS Specific Acknowledgements and Assurances 2 Article Acknowledgement of Federal Funding from DHS 3 Article Activities Conducted Abroad 4 Article Age Discrimination Act of 1975 5 Article Americans with Disabilities Act of 1990 6 Article Best Practices for Collection and Use of Personally Identifiable Information 7 (PII) Article Civil Rights Act of 1964—Title VI 8 Article Civil Rights Act of 1968 9 Article Copyright 10 Article Debarment and Suspension 11 Article Drug-Free Workplace Regulations 12 Article Duplication of Benefits 13 Article Education Amendments of 1972 (Equal Opportunity in Education Act) —Title IX 14 Article Energy Policy and Conservation Act 15 Article False Claims Act and Program Fraud Civil Remedies 16 Article Federal Debt Status 17 Article Federal Leadership on Reducing Text Messaging while Driving 18 Article Fly America Act of 1974 19 Article Hotel and Motel Fire Safety Act of 1990 20 Article Limited English Proficiency (Civil Rights Act of 1964, Title VI) 21 Article Lobbying Prohibitions 22 Article National Environmental Policy Act 23 Article Nondiscrimination in Matters Pertaining to Faith-Based Organizations 24 139 Article Non-supplanting Requirement 25 Article Notice of Funding Opportunity Requirements 26 Article Patents and Intellectual Property Rights 27 Article Procurement of Recovered Materials 28 Article Rehabilitation Act of 1973 29 Article Reporting of Matters Related to Recipient Integrity and Performance 30 Article Reporting Subawards and Executive Compensation 31 Article SAFECOM 32 Article Terrorist Financing 33 Article Trafficking Victims Protection Act of 2000 (TVPA) 34 Article Universal Identifier and System of Award Management (SAM) 35 Article USA Patriot Act of 2001 36 Article Use of DHS Seal, Logo and Flags 37 Article Whistleblower Protection Act 38 Article Acceptance of Post Award Changes 39 Article Prior Approval for Modification of Approved Budget 40 Article Disposition of Equipment Acquired Under the Federal Award 41 Article Environmental Planning and Historic Preservation 42 140 Article 1 Assurances, Administrative Requirements, Cost Principles, Representations and Certifications DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B Assurances- Non- Construction Programs, or OMB Standard Form 424D Assurances- Construction Programs, as applicable. Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions. DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations (C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002. Article 2 DHS Specific Acknowledgements and Assurances All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable provisions governing DHS access to records, accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS. 2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program guidance. 3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports.4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30) days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30)days from receipt of the DHS Civil Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once every two (2) years, not every time an award is made. After the initial submission for the first award under which this term applies, recipients are only required to submit updates every two years, not every time a grant is awarded. Recipients should submit the completed tool, including supporting materials to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs- civil-rights-evaluation-tool. 6. The DHS Office for Civil Rights and Civil Liberties will consider, in its discretion, granting an extension if the recipient identifies steps and a timeline for completing the tool. Recipients should request extensions by emailing the request to CivilRightsEvaluation@hq.dhs.gov prior to expiration of the 30-day deadline. 141 Article 3 Acknowledgement of Federal Funding from DHS Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds. Article 4 Activities Conducted Abroad Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article 5 Age Discrimination Act of 1975 Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as amended at Title 42, U.S. Code, § 6101 et seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance. Article 6 Americans with Disabilities Act of 1990 Recipients must comply with the requirements of Titles I, II, and I II of the Americans with Disabilities Act, Pub. L. No. 10 1-336 (1990) (codified as amended at 42 U.S.C. §§ 1 21 01-1 221 3), which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities. Article 7 Best Practices for Collection and Use of Personally Identifiable Information (PII) Recipients who collect PH are required to have a publicly available privacy policy that describes standards on the usage and maintenance of the PH they collect. DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources respectively. Article 8 Civil Rights Act of 1964-Title VI Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C. § 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R. Part 7. 142 Article 9 Civil Rights Act of 1968 Recipients must comply with Title VI I of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4, which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see 42 U.S.C. §3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)—be designed and constructed with certain accessible features. (See 24 C.F.R. Part 100, Subpart D.) Article 10 Copyright Recipients must affix the applicable copyright notices of 17 U.S.C. §§401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. Article 11 Debarment and Suspension Recipients are subject to the non-procurement debarment and suspension regulations implementing Executive Orders (E.O.) 12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs or activities. Article 12 Drug-Free Workplace Regulations Recipients must comply with drug-free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual)of 2 C.F.R. Part 3001, which adopts the Government-wide implementation (2 C.F.R. Part 182) of Sec. 5152-5158 of the Drug-Free Workplace Act of 1988 (41 U.S.C. §§ 8101-8106). Article 13 Duplication of Benefits Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions. 143 Article 14 Education Amendments of 1972 (Equal Opportunity in Education Act) — Title IX Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972) (codified as amended at 20 U.S.C. § 1681 et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19. Article 15 Energy Policy and Conservation Act Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified as amended at 42 U.S.C. § 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act. Article 16 False Claims Act and Program Fraud Civil Remedies Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. §§3729-3733, which prohibits the submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. §§ 3801-3812, which details the administrative remedies for false claims and statements made.) Article 17 Federal Debt Status All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.) Article 18 Federal Leadership on Reducing Text Messaging while Driving Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513, including conducting initiatives described in Section 3(a) of the Order when on official government business or when performing any work for or on behalf of the federal government. Article 19 Fly America Act of 1974 Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C. §41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. §40118, and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision 13-138942. Article 20 Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. § 2225a, recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, (codified as amended at 15 U.S.C. § 2225.) 144 Article 21 Limited English Proficiency (Civil Rights Act of 1964, Title VI) Recipients must comply with Title VI of the Civil Rights Act of 1964, (42 U.S.C. § 2000d et seq.) prohibition against discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance: https://www.dhs.gov/guidance- published-help-department- supported-organizations-provide-meaningful-access-people-limited and additional resources on http://www.lep.gov. Article 22 Lobbying Prohibitions Recipients must comply with 31 U.S.C. § 1352, which provides that none of the funds provided under a federal financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any federal action related to a federal award or contract, including any extension, continuation, renewal, amendment, or modification. Article 23 National Environmental Policy Act Recipients must comply with the requirements of the National Environmental Policy Act of 1969 (NEPA), Pub. L. No. 91-190 (1970) (codified as amended at 42 U.S.C. §4321 et seq.) and the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA, which require recipients to use all practicable means within their authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future generations of Americans. Article 24 Nondiscrimination in Matters Pertaining to Faith-Based Organizations It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or supported by DHS or its component agencies, enabling those organizations to participate in providing important social services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R. Part 19 and other applicable statues, regulations, and guidance governing the participations of faith-based organizations in individual DHS programs. Article 25 Non-supplanting Requirement Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources. 145 Article 26 Notice of Funding Opportunity Requirements All the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity(NOFO) for this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such requirements set forth in the program NOFO. Article 27 Patents and Intellectual Property Rights Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq, unless otherwise provided by law. Recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. §401.14. Article 28 Procurement of Recovered Materials States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act, Pub. L. No. 89-272 (1965), (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. § 6962.) The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. Article 29 Rehabilitation Act of 1973 Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973), (codified as amended at 29 U.S.C. § 794,) which provides that no otherwise qualified handicapped individuals in the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. Article 30 Reporting of Matters Related to Recipient Integrity and Performance If the total value of any currently active grants, cooperative agreements, and procurement contracts from all federal awarding agencies exceeds$10,000,000 for any period of time during the period of performance of this federal award, then the recipients must comply with the requirements set forth in the government- wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. Article 31 Reporting Subawards and Executive Compensation Recipients are required to comply with the requirements set forth in the government-wide award term on Reporting Subawards and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference in the award terms and conditions. 146 Article 32 SAFECOM Recipients receiving federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Article 33 Terrorist Financing Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws. Article 34 Trafficking Victims Protection Act of 2000 (TVPA) Recipients must comply with the requirements of the government-wide financial assistance award term which implements Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. § 7104. The award term is located at 2 C.F.R. § 175.15, the full text of which is incorporated here by reference. Article 35 Universal Identifier and System of Award Management (SAM) Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A, the full text of which is incorporated here by reference. Article 36 USA Patriot Act of 2001 Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), Pub. L. No. 107-56, which amends 18 U.S.C. §§ 175-175c. Article 37 Use of DHS Seal, Logo and Flags Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article 38 Whistleblower Protection Act Recipients must comply with the statutory requirements for whistleblower protections (if applicable)at 10 U.S.0 § 2409, 41 U.S.C. §4712, and 10 U.S.C. § 2324, 41 U.S.C. §§4304 and 4310. 147 Article 39 Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been made, including changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions. Article 40 Prior Approval for Modification of Approved Budget Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from DHS/FEMA where required by 2 C.F.R. § 200.308. DHS/FEMA is also utilizing its discretion to impose an additional restriction under 2 C.F.R. § 200.308(e) regarding the transfer of funds among direct cost categories, programs, functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified acquisition threshold (currently$250,000), you may not transfer funds among direct cost categories, programs, functions, or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation, regardless of whether the budget deviation requires prior written approval. Article 41 Disposition of Equipment Acquired Under the Federal Award When original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. § 200.313. 148 Article 42 Environmental Planning and Historic Preservation DHS/FEMA funded activities that may require an EHP review are subject to FEMA's Environmental Planning and Historic Preservation (EHP) review process. This review does not address all Federal, state, and local requirements. Acceptance of Federal funding requires recipient to comply with all Federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize Federal funding.DHS/FEMA is required to consider the potential impacts to natural and cultural resources of all projects funded by DHS/FEMA grant funds, through its EHP Review process, as mandated by the National Environmental Policy Act; National Historic Preservation Act of 1966, as amended; National Flood Insurance Program regulations; and, any other applicable laws and Executive Orders. To access the FEMA's Environmental and Historic Preservation (EHP) screening form and instructions go to the DHS/FEMA website at: https://www.fema.gov/media-library/assets/documents/90195. In order to initiate EHP review of your project(s), you must complete all relevant sections of this form and submit it to the Grant Programs Directorate (GPD)along with all other pertinent project information. Failure to provide requisite information could result in delays in the release of grant funds.lf ground disturbing activities occur during construction, applicant will monitor ground disturbance, and if any potential archeological resources are discovered, applicant will immediately cease work in that area and notify the pass-through entity, if applicable, and DHS/FEMA. 149 Obligating document 1.Agreement 2. Amendment 3. Recipient 4. Type of 5. Control No. No. No. No. Action WX03218N2020T EMW-2020-FG- N/A 926000086 AWARD 01874 _ 6. Recipient Name and 7. Issuing FEMA Office and 8. Payment Office and Address Address Address SEWARD, CITY OF Grant Programs Directorate FEMA, Financial Services 410 ADAMS ST 500 C Street, S.W. Branch SEWARD, AK 99664 Washington DC, 20528-7000 500 C Street, S.W., Room 1-866-927-5646 723 Washington DC, 20742 9. Name of Recipient 9a. Phone 10. Name of FEMA Project 10a. Project Officer No. Coordinator Phone No. Sam Hickok 9072244064 Assistance to Firefighters 1-866-274- Grant Program 0960 11. Effective Date of 12. Method of 13. Assistance 14. Performance This Action Payment Arrangement Period 08/06/2020 to 07/30/2020 OTHER - FEMA COST SHARING 08/05/2021 GO Budget Period 08/06/2020 to 08/05/2021 15. Description of Action a. (Indicate funding data for awards or financial changes) Amount _T Program Assistance Accounting Prior Awarded Current Cumulative Name Listings Data(ACCS Total This Total Non-Federal Abbreviation No. Code) Award Action + Award Commitment or 2020-FC- AFG 97.044 GB01 $0.00 $14,491.43$14,491.43$724.57 P431-xxxx- 4101-D _ Totals$0.00 $14,491.43$14,491.43$724.57 b. To describe changes other than funding data or financial changes, attach schedule and check here: N/A AND RETURN THREE (3) GOPIES OF THIS DOGUMENT TO FEMA (See Bleek This field is not applicable for digitally signed grant agreements 150 17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE 18. FEMA SIGNATORY OFFICAL (Name and Title) DATE Christopher Logan, Acting Assistant Administrator Grant 07/30/2020 Programs Directorate 151 Section 1: Background and Overview Phases of Disaster Emergency Management Disaster emergency management planning can be divided into four phases: mitigation, preparedness, response, and recovery. Although each phase has tasks assigned to it, the process is dynamic and interconnected. This plan addresses all four phases of disaster emergency management, with a focus on response. Mitigation • Mitigation includes those actions taken to eliminate a hazard, or to reduce the potential for damage should a disaster emergency occur. • Mitigation actions include building codes, special identifications and routing requirements for the movement of hazardous materials, land use, and zoning requirements. • The City of Seward participated in the Kenai Peninsula Borough All-Hazard Mitigation Plan development and additional mitigation information is included in Annex E to that plan, Preparedness • Preparedness includes actions taken to plan, equip, and train citizens and government personnel to respond to local emergencies. • Preparation may include developing Emergency Operations Plans and exercises to test them, training in evacuation procedures, and purchase of equipment and supplies needed to respond to the disaster emergency. Response • Response includes actions taken to save lives and protect property during a disaster emergency. • Response may include search and rescue, fire suppression, evacuation, emergency feeding and sheltering. It may also include behind-the-scenes activities such as activating disaster plans, and opening and staffing Emergency Operations Center. Recovery • Recovery includes those processes required to return the jurisdiction to normal following an emergency. • Recovery could include reconstruction of roads and public facilities, securing financial aid for disaster victims, offering community counseling and psychological support services, and reviewing and analyzing of response activities. This plan is concerned with all types of emergency situations that may develop. It also accounts for activities before, during and after emergency operations. City of Seward Emergency Operations Plan January 16 1-6 152 Section 1: Background and Overview Levels of Emergency Response When a disaster emergency requires a coordinated response, the following tiered response flow occurs. The response begins with the first responders on-scene, and depending on the incident specifics, may eventually expand to include local, state, and federal government and/or private sector responders, managers, and resources. First Responders Routine incidents are usually managed by the on-scene first responders (i.e. Fire, Police, EMS), who are dispatched to deal with the emergency. A local emergency responder, usually the person-in-charge from the responding organization, acts as Incident Commander and leads the response effort at the scene. The Incident Commander follows standard operating procedures and requests additional assistance as appropriate. The EOP is NOT activated. Private Sector In the case of an emergency that originates at a private facility or plant, the person- in-charge of the affected facility will implement the facility Emergency Response Plan, activates its Emergency Operations Center, declare a facility emergency, and communicate with the local community to request assistance. Private Facilities are expected to develop their own emergency operations manuals and procedures, including evacuation procedures. Depending upon the type of incident, the IMT and EOC may be activated to support the response at a private facility, and a Unified Command will be formed, consisting of a private sector facility representative and representatives of the local, state, and federal agencies with jurisdiction. For certain types of incidents, such as fires and hazardous materials releases, local agencies may maintain incident command to protect public health and safety. Likewise, if the private facility or organization responsible for the incident does not have the planning or personnel in place to support a response, the City IMT and/or the Regional IMT and EOC may be selectively activated to support response operations. Local medical facilities are an important private sector resource to consider during an emergency response. It is important to notify the hospital or clinic when an incident occurs that might result in human casualties. Local If the incident can be effectively managed by the initial Incident Commander and on- scene personnel, no further local or outside involvement may be required. City of Seward Emergency Operations Plan January 16 1-7 153 Other Major Elements of Our Vision: The following elements were identified by the public as key components of Seward's These vision. Specific goals and objectives were not identified for these elements because elements many of them have already been addressed in other sections of the Plan. However, the Council, Planning and Zoning Commission and administration agreed that they- comprise warranted special consideration in the Plan. the •community's Expand and integrate educational programs We are a community with quality educational resources and facilities that vision of provide academic and personal growth opportunities for citizens of all ages. Such a vision includes integrating the Seward public schools, University of Seward Alaska, Institute of Marine Science, Alaska Vocational Technical Center, in the Alaska SeaLife Center,and other such facilities,to maximize resources. year •Promote a safe community 2020. We are a community that promotes the public health, safety and welfare of its residents by preparing for natural and marl made hazards through responsible building construction, maintaining streets and sidewalks, and providing superior police, fire, and disaster management services. Expand availability of affordable, diverse,year-round!rousing Seward has a wide range of housing alternatives to meet the varied needs of Seward's long term and seasonal residents. Page 18 154 ® 2030 Comprehensive Plan Update, Volume I 1 -9 2.23 Community Partnerships Replace outdated technology to improve productivity and public service. We value the contributions of the various organizations 2.2.9 Public Safety and individuals who work to better our community. We value a safe community and a feeling of security. • Encourage all citizen participation in community organizations. • Support adequate police services and equipment. • Continue support for active city/borough relationships . Periodica1 review, evaluate. update, and conduct in areas of mutual interest that impact our community. simulatioi%.s of all emergency plans, especially the • Continue supporting community organizations and Emergency Preparedness Plan,training core city staff their private grants that enhance our community. and community members. • Approve resolutions of support for endeavors and e Support a safe house for victims of domestic violence. projects of various or« ,s izations and individuals . Maintain an effective public safety communications which benefit the commi'm �. network in Seward,including an enhanced emergency • Continue community support for the collaboration 911 system and corrected street addresses, between the Seward Library& _� u.,c':!;, d the Res- . Encourage annual reporting of crime statistics,analysis urrection Bay Historical Society (Riga and the of crime incidents.and recommendations for solutions. Seward Community Library Association. • Encourage marine safety activities. • Establish additional north-south routes throughout 2.2.8 City Government the community for emergency evacuations. • Identify & support an appropriate site for a new an- imal control shelter. We value an open, responsive city . Ensure a high level of fire protection within the com- government based on a high level munity by periodic evaluation and update of the Fire of citizen input and community Master Plan. involvement. We value a • Continue support of Seward Volunteer Ambulance fiscally sound government that Corps. Anticipate future demands for their services provides high quality services. and how to best meet those needs. • Support the installation of ambulance warning lights at the intersection of Third and D Street. • Keep up-to-date the City of Seward directory of in- • Continuously plan for future police services to ensure formation on the City's web site. the highest level of public safety within the community. • Continue to review and update the city code. • Review, update and support the Hazard Mitigation • Develop practical enforcement procedures for code Plan. violations. Continue to support Alaska Department of Fish and • Recommend the development of a policy and pooce- Game's Bear Safe Community Program. dure manual for each department. • Continue support of the Seward/Bear Creek Flood • Explore the possibility of annexing surrounding areas, Service Area Board. studying economic and social effects. Improve and increase the availability of public parking. • Support for continued legislative services and lobbyists. Improve the safety of city-owned buildings. • Create a funding mechanism for the repair and re- Improve pedestrian and street lighting. placement of city infrastructure. Support fire services. volunteer fire fighters and equipment. 155