HomeMy WebLinkAbout09102018 City Council Packet Seward City Council
Agenda Packet
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"Sun's Out,Tongue's Out"by Brennan Hickok
Monday, September 10, 2018
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward,Alaska
CITY COUNCIL MEETING AGENDA
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{Please silence all cellular phones during the meeting}
September 10, 2018 7:00 p.m. Council Chambers
David Squires 1. CALL TO ORDER
Mayor
Term Expires 2019 2. PLEDGE OF ALLEGIANCE
Marianna Keil 3. ROLL CALL
Vice Mayor
Term Expires 2018 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT
THOSE ITEMS SCHEDULED FOR PUBLIC HEARING
Ristine Casagranda [Those who have signed in will be given the first opportunity to speak.
Council Member Time is limited to 3 minutes per speaker and 36 minutes total time for this
Term Expires 2018 agenda item.]
Sue McClure 5. APPROVAL OF AGENDA AND CONSENT AGENDA
Council Member [Approval of Consent Agenda passes all routine items indicated by
asterisk(*). Consent Agenda items are not considered separately unless a
Term Expires 2019 council member so requests. In the event of such a request, the item is
returned to the Regular Agenda]
Suzi Towsley
Council Member 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Term Expires 2019 A. Proclamations and Awards
1. Remembering September 11, 2001
Jeremy Horn 2. The American Legion Day
Council Member 3. POW/MIA Recognition Day
Term Expires 2019 B. Borough Assembly Report
C. City Manager Report
Sharyl Seese D. Other Reports and Presentations-None
Council Member
Term Expires 2018
Eddie Athey
Acting City Manager
Brenda Ballou
City Clerk
Will Earnhart
City Attorney
City of Seward, Alaska Council Agenda
September 10, 2018 Page I
1
7. PUBLIC HEARINGS
[Those who have signed in will be given the first opportunity to speak. Time is limited to 5 minutes
per speaker. Anyone wishing to speak a second time may do so only after all other persons have
spoken, and then for I minute.]
A. Ordinances for Public Hearing & Enactment
1. Ordinance 2018-005, Amending The Land Use Plan And Zoning Designation Of Two
Portions Of City Owned Land Located Within Tract 5C Forest Acres Subdivision
Levee Replat, From Single Family Residential (R1), And Rural Residential (RR) To
Resource Management(RM)..................................................................................pg. 11
8. UNFINISHED BUSINESS —None
9. NEW BUSINESS
A. Ordinances for Introduction
*1. Ordinance 2018-006, Amending Seward City Code Title 6, Entitled "Purchasing,
Contracts And Professional Services," And Section 7.05.510, Entitled "Easements And
Right-Of-Way," By Decreasing The Purchase Amount Limit The City Manager Is
Authorized To Make Without Advertising Or Previous Action By The City Council From
$50,000 To $10,000 In Any One Item And Adding Language To Section 6.05.010,
Entitled "Purchases Of $50,000 Or Less," Require The City Manager To Report All
Purchases Between $5,000 And $10,000 To The City Council. ..................................Pg. 18
*2. Ordinance 2018-007, Adopting Seward Municipal Code Chapter 9.35, Entitled
"Plastic Bags And Polystyrene Containers," To Prohibit The Use Of Non-Biodegradable
Plastic Carry-Out Bags, And Polystyrene Foam Disposable Food Service Ware In The
CityOf Seward.............................................................................................................pg. 23
*3. Ordinance 2018-008, Amending Title 3, Chapter 15, Salary Administration to
Require Council Approval of the City Manager's Review and Recommendations for
ExternalEquity............................................................................................................pg. 28
B. Resolutions
*1. Resolution 2018-072, Accepting Funds From The Alaska State Library For An OWL
Technology Equipment Purchase Reimbursement Program In The
Amount Of$1,397.18 And Appropriating Funds.................................................................pg. 32
*2. Resolution 2018-073, _Accepting Funds From The Alaska State Library For The
Public Library Assistance Grant hi The Amount Of$7,000.00 And Appropriating Funds.............pg. 44
*3. Resolution 2018-074, Accepting Funds From The Alaska State Library For Two
Continuing Education Grants In The Amount Of$1,996.00 And Appropriating Funds......pg. 51
4. Resolution 2018-075, Approving A Contract Between The City Of Seward And
Jeffrey K. Bridges, Jr. For The Position Of Interim City Manager......................................pg. 68
5. Resolution 2018-076, Accepting Grant Funds In The Amount Of $1,725,000 From
Adf&G With Additional $419,119.43 From CPV Funds To Fulfill The
Cooperative Agreement With Adf&G To Replace The South Harbor Launch
Ramp And Appropriating Funds:......................................................................................pg. 73
City of Seward, Alaska Council Agenda
September 10, 2018 Page 2
2
6. Resolution 2018-077, Authorizing The City Manager To Enter Into A Construction Contract
With Hamilton Construction, LLC For The Replacement Of The South Harbor Launch Ramp: pg 98
C. Other New Business Items
1. Evaluate the city attorney. This evaluation was requested to be held in public by the
city attorney.
2. Discuss scheduling a work session with Pebble Partnership for a project design and
update.
*3. Appoint Cathy Byars, Iris Darling, Sue Faust, Patty Linville, Mark Kansteiner, and
Vanessa Verhey to the Election Board for the October 2, 2018 Municipal Election,...................pg. 127
*4. Appoint Jennifer Carr, Quentin Carr, Lori Draper, and Johanna Kinney to the Canvass
Board for the October 2, 2018 Municipal Election:.....................................................................pg.128
10. INFORMATIONAL ITEMS AND REPORTS (No Action Required)
A. U.S. Census Bureau Report...................................................................................................pg.129
11. COUNCIL COMMENTS
12. CITIZEN COMMENTS
13. COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS
14. EXECUTIVE SESSION
A. Go into executive session to discuss the city clerk contract.
15. ADJOURNMENT
City of Seward, Alaska Council Agenda
September 10, 2018 Page 3
3
CITY OF SEWARD Brennan Hickok,Assistant City Manager
P.O. Box 167 Telephone (907) 224-4047
Seward,AK 99664 Facsimile (907) 224-4038
MANAGER'S REPORT
AUGUST 13,2018—AUGUST 27, 2018
The following purchase orders between $10,000 and $50,000 have been approved by the City Manager since
the last council meeting:
DATE DEPT TO WHO WHAT FOR AMOUNT
8/20/18 Library PCMG.Inc. eRate funding program for $10,715.19
Meraki equipment
8/20/18 SMIC Nu Era Tech. Used oil boiler to heat 220- $12,067.00
ton wash down pad
8/31/18 Public Works AK Garden &Pet Winter salt inventory $28,539.26
Supply
8/31/18 Electric CMI, Inc. Attachment for Volvo $31,803.69
excavator
ADMINISTRATION
• Attended multiple Obihiro visitor events
• Attended the Alaska Municipal Management Association summer meeting
• Attended the Alaska Municipal League Summer Legislative Conference
• Met with representatives from Chugach Electric
• Conducted weekly one-on-one meetings with staff and members of City Council
• Met with Andy Baker, Dan Smith and City staff discussing the Ground Source Heat Pump project
• Met with Joel Cladouhos the Director of Alaska Ocean Cluster and Justin Sternberg the Blue Pipeline
Seward Manager
HARBOR
• Conducted meetings with Hamilton Construction and R&M for the Breakwater project on 08/30/18, and 9-
6-18.
• The 330 ton will require a two day shut down when the paving company shows up.
• Opened bids on 8-28-2018 in Which Hamilton Construction was the low bidder. We had five bids
submitted.
• The new fisherman float is in place, electrical and water are being installed.
• The piling all installed at the North Dock we are waiting on the fenders to be installed, around early
September.
• The base of the crane has been installed.
• The wash down building pad has been poured.
• We had a major water break on J-Float, the harbor crew stopped the leak and reworked the plumbing so that
the J-dock fish cleaning station was still operational. We had to hire a diver to find and repair and reattach
the 3-inch hose so both J-L and K-dock had water.
4
PUBLIC WORKS
Director: We are working to proceed with the heat pump project for downtown City buildings. I am also
attending other meetings with FEMA, SBCFSA, Planning and Zoning and upcoming PACAB meetings.
Water,Wastewater Utilities: The water crew had many locates and digs for water services to complete. The
wastewater/sewer department are experiencing more clogs and lifts station problems with people flushing
prohibited items (such as diapers, rags, grease, etc.) down the toilet. We are having to clear major blockages in
lift stations which increase our maintenance and operation costs unnecessarily. Please review and distribute the
flyer below for proper disposal practices.
Streets: We had some vandalism of the orange delineator cones on Lowell Point Road. Someone threw 11 of
them into the ocean, and one"falling rock" sign is also missing. At low tide we were able to recover 6 of the 11
orange delineators. If anyone has any information about these items,please contact the Seward Police
Department. This is a safety issue and we hope a big enough concern to all to help keep it from happening
again.
Shop: We are waiting on a part for the brusher/mower unit in order to continue operations. Sand and vacuumed
up debris have worn large holes through the inside metal on the sweeper hopper. The shop was able to cut out
the bad areas and weld in new metal to fix the problem.
Buildings: There are many items coming up to work on the buildings. We find our crews stretched between
other duties and building needs. We continue to try to free up time to complete more building maintenance.
i
These are some things you should do These are some things you should NOT do
1. Pit food waste,bones,grease and oil into the garbage or 1.Do not put u8ed oil,grease,paint,solvents,antifreeze,
your freezer until garbage pick-up day,rather than into the other chemicals,or any hazardous materials dawn the drain.
sink,a dishwasher,or garbage grinder.Scrape dishes and 2. Do not flush diapers sanitary napkins and other feminine
pans before washing them. hygiene products,paper towels,rags,newspapers or plastics
2.Dispose of unused medications by crushing,adding water dawn toilets.
and mixing them with an absorbent material like kitty litter, 3.Do not put unused medications,other pharmaceuticals.
coffee grounds or sawdust and placing in the garbage.veep or personal care products down the drain.
these from children and remove the prescdption label from
containers.Check with your pharmacy,clinic,hospital,or 4. Do not discharge biocides and odor-masking chemicals that
veterinarfan for approved local collections. are harmful to our biological wastewater treatment system_
3. Empty washing machine and dryer lint Into the garbage, S.Do not use any more water than you need to live comfortably.
not the sewer. m
4.Avoid drain clogs by not letting hair,soap and grease build Protecting our sewers
up in the shower,bath tub or wash basins.These can be Fats,oils and grease cause most sewer line blockages.These
undogged naturally quite effectively with baking soda and are difficult and expensive to clear—and can increase health
vinegar,followed by boiling water.Avoid excessive use of hazards from back-ups and overflows.They also increase the
chemical drain cleaners. rate of deterioration of sewers and pump stations.Greasy foods
5. Check for running water,leaking toilets,or other uses that include sauces,gravies,salad dressings,deep fried food,butter,
may increase your consumption of water and discharge of cheese,pastries,and meats,Waste products should go into the
wastewater unnecessarily. garbage instead of the sink or dishwasher.
Cali the Public Works Department at 224.4005 if you have any questions about what you should discharge.
Please talk to your friends, neighbors and children shout why this is important.
5
PARKS AND RECREATION
Park Maintenance & Campgrounds
• Effective September 1 through October 1, campground rates are half price.
• Things are winding down for the season and we are preparing for winter.
Sports &Rec
• Sports and Rec is starting up their fall sports leagues. Registration for adult basketball, rec and
competitive volleyball, and racquetball are now open. New this fall: 50% off player fees for every sport
if you purchase an annual membership to the gym facilities.
• Fall hours are now posted for the community at the AVTEC gym and online. Gym facilities will be open
to the public Tuesday through Friday, 9:30 am to 9:00 pm. Sauna hours are 6:30 pm to 8:30 pm Tuesday
through Thursday, alternating genders every hour. See the Sports and Rec office located at the AVTEC
gym for more info.
Teen Rec Room
• Recently, TRR staff set up booths at the Seward High School Open House on August 301h and the
Middle School Open House on August 281h to introduce the new faces of TRR to the community and
bring in new attendees to the Rec Room. Both events resulted in significant interest from parents and
students, and a welcoming attitude towards the new staff.
• TRR is currently working on future collaboration with Seward Community Health Center and Seaview
Community Services to coordinate joint events this fall and winter to promote teen health and healthy
relationships.
• TRR is also seeking community input for new events and activities. Suggestions can be made by phone
at 224-4056 or emailed to Jason Suckow atjsuckow@cityofseward.net.
TYC
• After just one short day of transition from a very busy and successful summer camp, the After School
Program has begun.
• Staff has begun to change over to our winter seasonal staff. We are currently looking for several people
to join our team.
• The TYC kids will be featured in a promotional video focusing on our STEM programs on bugs and
birds. The production team will be arriving sometime in late September for a few days to produce a
three minute program.
• Open houses at the school were held and we were at them promoting our programs.
• Halloween Carnival prep has started.
• I, Josie, will be presenting at the state conference this year in October.
• Leadership Council for the youth, Junior and teens will begin the 3rd week in September. We have
several applications for returning council members.
6
COMMUNITY LIBRARY AND MUSEUM
PRESENCE BISSONETTE BOOK DEDICATIONS
On October 14, 2017, Presence Bissonette, our Library Technician, died in a tragic automobile accident on the
Seward Highway. The Library received donations to select library material in her name which includes 22
books and 26 Great Courses on DVD and CDs that are now on display and ready for checkout in the
Library. These items were carefully selected to represent her interests and great love for life and
learning. Please enjoy the library donations dedicated to her memory.
LIBRARY DONATIONS
IN MEMORY OF
1980 - 2017
ru I i
i
AVID READER FRIEND PATRIOT
BRILLIANT SMILE GENTLE PROBLEM SOLVER
CITIZEN SOLDIER INTELLIGENT SISTER
COMPASSIONATE KIND .:STEP MOTHER
DAUGHTER LIBRARY FAN TLAM MAIL
ECLECTIC LIFE LONG LEARNER VOLUNTEER
FREETHINKER NATIONAL GUARD WIFE
PRESENCE,OUR DEAR FRIEND AND LIBRARY TECHNICIAN, MASSED
AWAY LINFXPFCTFDI.Y IN A CAR ACCIDFNT ON THE SFWARD HIGHWAY
ON OCTOBER 14. 2017,WHILE DRIVING TO ATTEND HER NATIONAL.
GUARD DRILL. SHE IS GREATLY MISSED BYALLTHAT KNEW HER.
PLEASE ENJOY THE LIBRARY DONATIONS DEDICATED TO HER MEMORY.
Upcoming Programs
PLAY TIME
Every Saturday 12:00pm-4:00pm, Children's Room
Drop in for this casual and fun play time with musical instruments or other thematic play material, story books
and friends. Each week features a new theme. Please note this is unstructured play time and adult supervision
is required.
SOCIAL SECURITY 101: EVERYTHING YOU WANTED TO KNOW ABOUT SOCIAL SECURITY
Free OWL (Online with Libraries)workshop!
Tuesday, Sept 18, 12:00pm-1:30pm, Meeting Room
Social Security will answer questions like: When are you eligible to receive retirement benefits? How does
early retirement affect your benefits? Do you qualify for disability, survivors, and spouse benefits? How do
you get the most from your benefit? What is the future of Social Security? When should you file for
Medicare? Learn how to use my Social Security online account and other online services. Consider visiting
www.socialsecurily.gov/myaccoun to create your own my Social Security account and print out your Social
Security Statement before attending the workshop.
STORY TIME IS BACK!
Starting weekly on Friday, Sept 21,2018 at IIam, Children's Room
Our first Story Time will"Reach for the Stars!"with fun space and star themed stories. "School Adventures"
will follow our first story time the following week on September 28. Come and enjoy stories, songs, crafts, and
rhymes at Story Time! For ages birth to 5 years old and their caregivers. Story Time is every Friday from
I I am to 12pm, September-April.
LUNCH BUNCH
Starting monthly on Wednesday, September 26,2018 at 12:30-1:30pm
This program is for all Seward area homeschoolers and will be the last Wednesday starting in September and
ending in April (does not meet in December). Children may bring the current book they are reading and a sack
lunch to the library for our first Lunch Bunch of the school year. We will discuss books, share jokes, and enjoy
book related topics. September 23-29 is Banned Book Week; we will discuss censorship, and reasons why
books are banned. Titles for discussion include Little Red Riding Hood, Where the Side Walk Ends, & Harriet
the Spy.
FIRST SEWARD COMMUNITY BOOK CLUB!
Starting Monthly on Saturday, Oct 20,2018 at IIam,Meeting Room
Books are ready for pick up now!
Our first book will be the 2018 Alaska Reads book, Steam Laundry by Nicole Stellon O'Donnell. This novel
of poems is the true story of a miner's wife during the Klondike and Alaska Gold Rushes. The written verse
takes the compelling stories of love, loss, failure, and desire within turn of the century Alaska. Patrons can
check out a copy at the Library or can access the digital book through the Alaska Digital Library,
www.adl.overdrive.com, where patrons can download the book or audiobook for FREE. All they need is their
library card number and their PIN. Don't forget to bring a tasty dish to share! The Community Book Club will
be the third Saturday of every month, September- April.
8
New Program! COMMUNITY CONVERSATIONS
Tuesday, Sept 25,2018,6:00-7:30pm, Community Room,light refreshments served
September: HOMELESS IN THE GREAT LAND: When it comes to homelessness, what do we expect
from our government and ourselves? What are the limits of our responsibility to end homelessness?
SPONSORED BY
IIUMANITIES
FORUM
HOMELESS IN THE GREAT LAND
ACOMMUNITY CONVERSATION
When it comes to homelessness, what do we expect from
ourgovernment and ourselves? What are the limits of our
responsibility to end homelessness'
,Join the conversation.! Light refreshments will be served
DATE: Tuesday, Sept. 25, 2018
TIME: 6:00 - 7:30 PM
PLACE: Community Room
Seward Community Library & Museum
Join us for relevant and civil conversations about relevant and challenging issues each 4th Tuesday in
September, October,November,January,February and March. Facilitated by the newly trained Library
Museum Director through the Alaska Humanities Forum to lead conversations that build community. Director
Kingsland attended a three-day workshop in July to learn about the process and techniques of leading reflective
discussions. She received a$499 scholarship with the agreement to facilitate four community conversations,
but expects to continue the program on a regular basis throughout the winter.
Many thanks for the Alaska Humanities Forum for the Facilitator Training Workshop in July, and the
Kindling Conversation Kit and support for this program! This new program kicks off with an Alaska
Humanities Forum Kindling Conversation Program. Send ideas for future Community Conversations to
Director Kingsland at vkin_slg andgcityofseward.net.
9
ELECTRIC
Number of new Job Orders started since Jan. 1, 2018: (36)
Meter issues continue to be investigated, identified and addressed, below is the short list of issues:
- some meters are not transmitting data to the handheld receiver. The Electric and Finance Departments are
collectively working to solve this issue.
-new meters arrived without transmitters. The Electric department is communicating with the vendor and the
manufacturer to remedy this issue at a satisfactory outcome for our ratepayers.
- a second batch of meters from Chugach (120)will unlikely be usable (no ERTs/old software/cannot update)
The meter base for the crane in SMIC is installed; the crew will be installing this service line in the near future.
The electric crew made the permanent repairs to the AT&T tower in high point. We took measures to prevent
an underground fault in this area for the future.
End of Construction Season notification are being released/made: As always, the electric department will
attempt to install/construct as many new jobs as the weather allows. However, when the frost is too deep into
the ground we will have to stop underground construction until next year.
-new job orders deadline is 9/28
-tentative end of construction is 10/19 weather permitting
10
Sponsored by: Planning and Zoning Commission
Introduction Date: August 27, 2018
Public Hearing Date: September 10, 2018
Enactment Date: September 10, 2018
CITY OF SEWARD, ALASKA
ORDINANCE 2018-005
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE LAND USE PLAN AND ZONING
DESIGNATION OF TWO PORTIONS OF CITY OWNED LAND
LOCATED WITHIN TRACT 5C FOREST ACRES SUBDIVISION LEVEE
REPLAT, FROM SINGLE FAMILY RESIDENTIAL (RI), AND RURAL
RESIDENTIAL (RR) TO RESOURCE MANAGEMENT (RM)
WHEREAS, the Kenai Peninsula Borough approved the Forest Acres Subdivision Levee
Replat which was recorded as plat 2012-17 in the Seward Recording District on December 11,
2012; and
WHEREAS, the parcel known as Tract 5C contains approximately 8 acres having a legal
description of Tract C Forest Acres Subdivision Levee Replat; and
WHEREAS, located within the established boundary of Tract 5C are two former Forest
Acres lots, previously known as Lot RR and Lot QQ Forest Acres Subdivision, that are zoned
Rural Residential (RR), and Single Family (R1), respectively; and
WHEREAS, the Resource Management Zoning District was established to designate
lands which are generally undeveloped and cannot be precisely zoned due to inadequate
information on the extension of public services and utilities; the suitability of the land to support
commercial, residential, industrial or public uses; and other possible environmental
consideration; and
WHEREAS, a declaration of land use restrictive covenants was recorded on May 15,
2009 in the Seward Recording District limiting any development of the land beyond low-impact
pedestrian access; and
WHEREAS, the Land Use Plan Map supports parcel Tract C Forest Acres Subdivision
Levee Replat be designated as Resource Management zoning; and
WHEREAS, a goal of the Seward Comprehensive Plan is to bring the Zoning Map into
conformance with the Land Use Plan; and
WHEREAS, at their August 7, 2018 meeting, the Planning and Zoning Commission held
a public hearing and recommended City Council approval of the proposed Land Use Plan and
Zoning Designation amendments included in this ordinance.
11
CITY OF SEWARD, ALASKA
ORDINANCE 2018- 005
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby authorizes the amendment of the official
Zoning Map of the City by amending the zoning designation of portions of Tract 5C Forest
Acres Subdivision Levee Replat, from Rural Residential (RR) and Single Family Residential
(R1)to Resource Management(RM).
Section 2. This ordinance shall take effect ten (10) days following enactment.
ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA
this loth day of September 2018.
THE CITY OF SEWARD,ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
12
Council Agenda Statement
Meeting Date: August 27, 2018
Through: Brennan Hickok, Assistant City Manager
From: Jackie C. Wilde, Planner
Agenda ltcm: Resolution of the Seward Planning and Zoning
Commission of the City of Seward, Alaska, recommending City
Council approval of the rezoning of portions of Tract C Forest
Acres Levee Replat, from Single Family Residential (RI) and
Rural Residential (RR) to Resource Management (RM)
BACKGROUND & JUSTIFICATION:
Attached for the Council's review and enactment is Ordinance 2018-_, amending the Land
Use Plan and zoning designation of portions of Tract 5C Forest Acres Levee Replat from Rural
Residential (RR) and Single Family Residential (R1) to Resource Management (RM) Zoning.
The Kenai Peninsula Borough approved the Forest Acres Subdivision Levee Replat on
December 11, 2012, recorded as plat 2012-17 in the Seward Recording District. The parcel
known as 5C, containing approximately 8 acres, resulted from combining nine originally platted
Forest Acres lots. Two of the lots, formerly known as Lot RR and Lot QQ were zoned Rural
Residential and Single Family Residential, and have maintained their zoning status through the
completion of the Forest Acres Levee Replat.
The Resource Management Zoning District was established to designate lands which are
generally undeveloped and cannot be precisely zoned due to inadequate information on the
extension of public services and utilities; the suitability of the land to support commercial,
residential, industrial or public uses; and other possible environmental consideration.
Development of the Forest Acres levee, upon which Dieckgraeff Road now travels, was
contingent upon a US Army Corps of Engineers wetland designation requirement. To meet this
requirement, land use restrictive covenants were placed on Tract 5C, limiting development and
improvements allowed on the property. These covenants were recorded on May 15, 2009 in the
Seward Recording District. Resource Management is the most appropriate zoning designation for
Tract 5C given the land use restriction, and the designation of adjacent lands as Resource
Management.
INTENT:
Amend the Zoning designation of Tract 5C Forest Acres Levee Replat from Rural Residential
RR and Single Family Residential R1 to Resource Management RM Zonin .
CONSISTENCY CHECKLIST: Yes No NIA
1 Comprehensive Plan (2030, approved by Council May 30, X
2017):
13
Seward City Council Agenda Statement
Ordinance 2018-005
Page 2 of 2
2.22 (bullet 6) Strive to meet or exceed standards and
regulations for compliance with state and federal
environmental regulations (page 7)
Strategic Plan (Approved by Council Resolution 99-043):
2. • Pursue the community's vision through rigorous
implementation of the Comprehensive and Land Use
Plans. (page i o) X
• Work towards bringing the Zoning Map into conformance
with the Land Use Plan (page i i)
Property owners within three hundred (300) feet of the proposed land use action were notified of
the requested rezone. Public notice signs were posted on the property and all other public
hearing requirements of Seward City Code §15.01.040 were complied with.
The Planning and Zoning Commission held the public hearing August 7, 2018 and approved
Resolution 2018-012 recommending City Council approval of the attached Ordinance 2018-005
, amending the Zoning designation of portions of Tract 5C Forest Acres Levee Replat from
Single Family Residential (RI) and Rural Residential (RR) to Resource Management (RM). No
public comments were received by staff or during the Public Hearing.
FISCAL NOTE:
The City of Seward will have no costs associated with this amendment to the Land Use Plan and
change of zoning designation.
Approved by Finance Department,& i4c,Qi
ATTORNEY REVIEW: Yes No X
At the time of this review no public concerns have been submitted to staff.
RECOMMENDATION:
The Seward Planning and Zoning Commission and Staff Recommend:
August 27, 2018 the Council introduces Ordinance 2018- amending the Land Use Plan and
Rezoning portions of Tract 5C Forest Acres Levee Replat from Single Family Residential (RI)
and Rural Residential (RR) to Resource Management (RM).
September 10, 2018 the Council conducts a public hearing and enacts Ordinance 2018-005
14
City of Seward Alaska Seward Planning&Zoning Commission Minutes
August 7, 2018 Volume 7, Page.295
Motion (/) Approve Resolution 2018-011 Of The
Planning And Zoning Commission Of The
City Of Seward, Alaska, Granting A
Conditional Use Permit To Jena And Cole
Petersen To Construct And Operate A
Twelve (12) Unit Studio Apartment Building
On Lots 3,4& 5 Block 28, Original Townsite
Seward, Located At 531, 533, & 535 Third
Ave Within The Auto Commercial Zoning
District
Discussion
Motion Passed AYES:
NOES: none
Resolution 2018-012 of the Planning And Zoning Commission Of The City Of Seward, Alaska,
Recommending City Council Approve The Attached Ordinance Amending The Land Use Plan And
Zoning Designation Of Two Portions Of City Owned Land Located Within Tract 5C Forest Acres
Subdivision Levee Replat, From Single Family Residential (R1), And Rural Residential (RR) To
Resource Management(RM)
Bacon stated that Tract 5C was created by combining nine Forest Acres lots during the Levee
construction project and was finalized with the recording of the levee replat in 2012. As part of
the permitting process to construct the levee,the Army Corps of Engineers required that certain
lands be designated for conservation, and the City designated all of Tract 5C for this purpose in
2009. Restrictive covenants on Tract 5C prohibit construction of any structure on the property
and prohibit commercial, industrial, institutional and residential uses.Allowed uses include
public access for low impact recreational activity.
By definition, the resource management zoning district was established to designate lands which
are generally undeveloped and cannot be precisely zoned due to inadequate information on the
extension of public services and utilities; the suitability of the land to support commercial
residential industrial or public uses; and other environmental consideration. In light of this
definition, and the zoning designation of surrounding lands, resource management is the most
appropriate zoning designation for Tract 5C and staff recommends commission approve
resolution 2018-012,
Wilde stated that all public notice requirements have been met for this proposed land use
amendment.
Notice of public hearing being posted and published as required by law was noted and the
public hearing was opened.
15
City of Seward,Alaska Seward Planning&Zoning Commission Minutes
August 7, 2018 Volume 7, Page 296
Hearing no one else wishing to speak,the public hearing was closed.
Motion (Fleming/Swann) Approve Resolution 2018-012 of the
Planning And Zoning Commission Of The
City Of Seward, Alaska, Recommending City
Council Approve The Attached Ordinance
Amending The Land Use Plan And Zoning
Designation Of Two Portions Of City Owned
Land Located Within Tract 5C Forest Acres
Subdivision Levee Replat, From Single
Family Residential (Rl), And Rural
Residential (RR) To Resource Management
(RM)
Fleming asked clarification on the specific portions of Tract 5C to be amended. Bacon
responded by indicating on the City Zoning map, and also in response to Fleming, identified City
owned land in the vicinity. Swann asked if this zoning amendment was being put forward to
bring our land uses map into conformance. Ecklund asked for more information regarding the
land use restrictive covenants on Tract 5C. Bacon discussed the land uses allowed under the
restrictive covenants, and read aloud the restrictions set forth by the covenants on Tract 5C.
Motion Passed AYES: Fleming, Hatfield, Seese, Swann,
Ecklund
NOES: none
UNFINISHED BUSINESS—None
NEW BUSINESS
Resolution 2018-013 Of The Planning And Zoning Commission Of Seward Alaska
Recommending That The Alice Pickett Memorial Animal Shelter Be Relocated To Lot M M-
1 Forest Acres Subdivision Levee Replat Number Two, Located At 2618 Birch Street,
Within The Resource Management(RM)Zoning District
Wilde stated that the Community Development Department was tasked by City Council to
identify potential sites south of Dieckgraeff Road for the relocation of the animal shelter. Lot
MM-1 was selected because it was closest to the required utilities and would therefore be the
least costly to develop. Wilde stated that staff had reviewed the flood map prior to making this
selection and understood that a portion of the lot would need to be elevated to comply with
floodplain development regulations. Wilde described the other locations under consideration and
the distance to utilities to serve those lots. In response to earlier citizens' comments,Wilde
addressed potential locations at SMIC and the former USAF recreation property and stated that
they were both unsuitable. Wilde stated that locating the shelter at SMIC would result in too
16
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ezone: R1 single family residential and RR
ural residential to RM resource management Tract 5C Forest Acres Levee Replat
N Drawn By: AB 7/20/18
Due to different data sources property lines and aerial o 305 610 1,220 Feet
imagery do not overlay correctly. Map is to be used for #
orientation and reference purposes only. Mapping Assistance by Alaska Map Company, LLC
17
Sponsored by: City Council
Introduction Date:
Public Hearing Date:
Enactment Date:
CITY OF SEWARD,ALASKA
ORDINANCE 2018-006
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA,
AMENDING SEWARD CITY CODE TITLE 6,ENTITLED "PURCHASING,
CONTRACTS AND PROFESSIONAL SERVICES,"AND SECTION 7.05.510,
ENTITLED "EASEMENTS AND RIGHT-OF-WAY," BY DECREASING THE
PURCHASE AMOUNT LIMIT THE CITY MANAGER IS AUTHORIZED TO MAKE
WITHOUT ADVERTISING OR PREVIOUS ACTION BY THE CITY COUNCIL FROM
$50,000 TO $10,000 IN ANY ONE ITEM AND ADDING LANGUAGE TO SECTION
6.05.010, ENTITLED "PURCHASES OF $50,000 OR LESS," REQUIRE THE CITY
MANAGER TO REPORT ALL PURCHASES BETWEEN $5,000 AND $10,000 TO THE
CITY COUNCIL.
WHEREAS, Seward City Code ("SCC") Chapter 6.05, entitled "Incidental Minor
Purchases," ("Chapter 6.05") defines Incidental Minor Purchases as Purchases of$50,000.00 or
less; and
WHEREAS, Chapter 6.05 was amended in 1989 to increase the amount of "incidental
purchases" from $5,000.00 to $10,000.00; and
WHEREAS, Chapter 6.05 was amended in 2000 by deleting the language that required
the city manager to notify the city council at its next regular meeting of any purchases between
$5,000.00 and $10,000.00; and
WHEREAS, Chapter 6.05 was amended in 2003 by adding SCC 6.05.020, clarifying that
the city manager has the authority to make purchases of $1,000.00 or less on the open market
with competition as is reasonable and practical in the circumstances and also required that the
city manager seek at least three quotes for any purchases greater than $1,000.00 but not more
than $10,000.00; and
WHEREAS, Chapter 6.05 was amended in 2008 to increase the amount of "incidental
purchases" from $10,000.00 to $50,000.00; and
WHEREAS, The City of Seward City Council is responsible for approving the City
budget; and
WHEREAS, The City Council finds it in the public's interest to reduce the amount of
incidental purchases from $50,000.00 to $10,000.00 and require the city manager to report all
purchases between $5,000.00 and $10,000.00 to council.
(stfike = deletions; bold= additions)
507486\1006\00743686
18
NOW, THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA,that:
Section 1. That section 6.05.010 of the code of Seward, Alaska is hereby amended to
read as follows:
Seward City 6.05.010. - Purchases of$50,000.00 $10,000.00 or less.
The city manager is hereby authorized to bind the city by purchase order or contract without
advertising or previous action by the city council for the payment for labor, services, materials or
other valuable considerations, in amounts not exceeding $50,000.00 $10,000.00 in any one item;
provided, that reasonable efforts have been made to provide the city with the lowest and best
prices obtainable, and provided that the city manager shall notify the city council at its next
regular meeting of any purchases between $5,000.00 and $10,000.00. Those efforts may
include, but are not limited to, the written quotations or advertising for sealed bids. The city
manager may reject any or all quotations or bids and may waive minor irregularities in the
quotations or bids.
Section 2. That section 6.05.020 of the code of Seward, Alaska is hereby amended to
read as follows:
Seward City 6.05.020. - Minor purchase procedures.
A. All purchases for an amount estimated to be $1,000.00 or less shall be made on the open
market with such competition as is reasonable and practical in the circumstances.
B. Purchases in an amount estimated to be greater than $1,000.00 but not more than
$50,09000 $10,000.00, except as indicated in § 6.05.020.C., shall be made when
feasible and when in the best interest of the city in the open market by written or oral
quotation or telephone solicitation, which may be done without newspaper
advertisement and without observing the procedure prescribed for the award of formal
sealed bid purchases. Such open market purchases, whenever practicable, shall be based
on at least three quotations and shall be awarded to the lowest qualified bidder. The
basis for determining the lowest qualified bidder shall be the same as that used in formal
bid procedures as defined in § 6.10.135, including any preferences established by law.
C. All purchases of passenger vehicles shall be subject to the provisions of § 6.10 and shall
be considered major purchases.
Section 3. That section 6.10.110 of the code of Seward, Alaska is hereby amended as
follows:
Seward City 6.10.110. - Definition.
( stfike = deletions; bold= additions)
507486\1006\00743686
19
For the purposes of this chapter, major purchases are those purchase orders or contracts for labor,
services, materials, or other valuable considerations which exceed $50,000.00 $10,000.00 for
any one item, or any passenger vehicle purchase.
Section 4. That section 6.10.210 of the code of Seward, Alaska is hereby amended to
read as follows:
Seward City 6.10.210. -Use of Competitive Bids.
When the cost of goods or services required by the city exceeds the sum of $50,000.00
$10,000.00 the city shall seek and preserve a competitive environment by utilizing the
competitive bids as set forth in this article, unless otherwise exempt.
Section 5. That section 7.05.510 of the code of Seward, Alaska is hereby amended to
read as follows:
Seward City 7.05.510 - Easements and rights-of-way.
A. A. Subject to applicable provisions of the Kenai Peninsula Borough Code, Title 20,
Subdivisions, the city manager may, with regard to city land, negotiate and execute
rights-of-way and easements not exceeding a term of 20 years.
B. B. The city manager may negotiate and execute the acquisition of rights-of-way and
easements necessary for a utility, public improvement or other public use except the city
council shall, by resolution, approve acquisitions involving cash considerations or the
exchange or real property valued in excess of$50,990.00 $10,000.00.
C. Any other rights-of-way and easements shall be granted or acquired only upon approval
of the city council.
D. The city manager may, at the direction of the city council convey, quitclaim, release,
cancel, or otherwise relinquish any real property easement, right-of-way, permit or
license the city may have or hold for the purpose of installing, constructing or
maintaining a public improvement or utility, whenever the interest is no longer used or
useful for that purpose.
Section 6. This ordinance shall take effect immediately.
ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD,ALASKA, this
of and
( steoti = deletions; bold= additions)
507486\1006\00743686
20
Council Agenda Statement
Meeting Date:
To: Honorable Mayor and Council
From: Ristine Casagranda, Council Member 66a
j
Agenda Item: Amend Title 6, Purchasing, contracts and
Professional, SERVICES BY DECREASING THE LIMIT FROM
$50,000 TO $10,000 AND ADDING LANGUAGE TO REQUIRE THE
CITY MANAGER TO REPORT ALL PURCHASES BETWEEN $5,000
AND $10,000 TO THE CITY COUNCIL.
BACKGROUND & JUSTIFICATION:
Seward City Code, Section 06.05, addresses the criteria for the city manager of the City of
Seward criteria for making purchases of$50,000.00 of less and are defined as minor purchases
or otherwise known as incidental purchases. Incidental purchases were originally added to The
Seward City Code to give the city manager the authority to make purchases under $5,000.00
without having to first come before council for approval.
In 1989, Seward City Code 06.05 was amended to increase the limit of spending for the city
manager without council approval from $5,000.00 to $10,000.00. This increase was justified due
to increased cost of goods and spending. Later, in 2003, council again amended Seward City
Code 06.05, deleting the language that required the city manager to notify the city council at its
next regularly scheduled meeting of any purchases between $5,000.00 and $10,000.00.
In 2008, Seward City Code 06.05 was amended to increase the limit of spending "incidental
purchases/minor purchases" from $10,000.00 to $50,000.00.
INTENT
The intent of this Ordinance is to provide a system for the city manager to incur incidental
purchases that are reasonable and properly reported to council.
21
City Council Agenda Statement
Ordinance 2018-006
Page 2 of 2
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): X
Strategic Plan (document source here) : X
Other (list): X
FISCAL NOTE:
Approved by Finance Department:
ATTORNEY REVIEW: Yes _X No Not Applicable
RECOMMENDATION:
22
Sponsored by: City Council
Introduction Date:
Public Hearing Date:
Enactment Date:
CITY OF SEWARD, ALASKA
ORDINANCE 2018-007
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,
ADOPTING SEWARD MUNICIPAL CODE CHAPTER 9.35 GOVERNING THE USE
OF NON-BIODEGRADABLE PLASTIC CARRY-OUT BAGS, AND POLYSTYRENE
FOAM DISPOSABLE FOOD SERVICE WARE IN THE CITY OF SEWARD
WHEREAS, at a community Seward Strong meeting held on December 5, 2017 a
goal to "Increase recycling opportunities, promote compostable items and decrease plastic
usage."was selected for the upcoming year; and
WHEREAS, the Environmental Protection Agency's website (epa.gov), states "recently
the accumulation and potential impacts of plastic pollution has been recognized as an emerging
environmental issue (Joint Group of Experts on the Scientific Aspects of Marine Environmental
Protection [GESAMP] 2015; United Nations Environmental Programme [UNEP] 2016)"; and
WHEREAS, The World Counts website (theworldcounts.com) reports 5 trillion plastic
bags will be used this year. Most bags are simply thrown out. Less than 1 percent are recycled. In
total, we use 100 million tons of plastic every year. Some 10 percent of this plastic ends up in the
oceans - and not without consequence. In the ocean, the plastic is broken down to tiny pieces.
Consequently, the plastic builds up and enters into the food chain; and
WHEREAS, at the December 2017 United Nations Summit, Erik Solheim — Executive
Director of the United Nations Environment Programme describes the plastic problem in our
ocean as "an environmental disaster caused by laziness that is easily fixed by a healthy dose of
innovation and political will."; and
WHEREAS, the Alaskan communities of Bethel, Hooper Bay and Cordova have
approved ordinances in the recent years to govern the use of non-biodegradable plastic carry-out
bags and polystyrene foam food service ware; and
WHEREAS, the Kenai Peninsula Borough transferred 4,362.11 tons of waste from the
Seward Transfer Station in FYI 7.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA HEREBY ORDAINS that:
Section 1. Seward City Code TITLE 9 —HEALTH AND SAFETY is hereby amended
as follows:
(Deletions are Bold kethr-ou Additions are Bold Underline.)
Chapter 9.35 - PLASTIC BAGS AND POLYSTYRENE CONTAINERS
23
CITY OF SEWARD, ALASKA
ORDINANCE 2018-007
9.35.010 -Definitions.
"Affected retail establishment" means any commercial business facility that sells
goods directly to the ultimate consumer including but not limited to grocery
stores, pharmacies, and retail stores.
"Biodegradable" means the entire product or package will completely break
down and return to nature, i.e., decompose into elements found in nature within a
reasonably short period of time after customary disposal.
"Customer" means any person obtaining prepared food from a restaurant or
retail vendor.
"Disposable food service ware" means all containers, bowls, plates, trays,
cartons, cups, lids, and other items that are designated for one-time use and on, or
in, which restaurant or retail food vendors directly places or packages prepared
food or which are used to consume foods. This includes, but is not limited to,
service ware for takeout foods and/or leftovers from partially consumed meals
prepared at restaurants or retail food vendors.
"Food vendor" means any restaurant or retail food vendor located or
operating within the city of Seward.
"Plastic carry-out bat" means a bat made from plastic that is not intended
nor suitable for continuous reuse and that is less than two and one-quarter mils
thick and is designed to carry customer purchases from a seller's premises, except
for: bags marketed or labeled as "biodegradable" or "compostable," bags used by
customers inside stores to package bulk items such as fruit, vegetables, nuts,
grains, candy, or small hardware items, such as nails and bolts; bags used to
contain dampness or leaks from items such as frozen foods, meat or fish, flowers
or potted plants; bags used to protect prepared foods or bakery goods; bags
provided by pharmacists to contain prescription drugs; newspaper bags, laundry
or dry cleaning bags; or bags sold for consumer use off a seller's premises for such
purposes as the collection and disposal of garbage, pet waste, or yard waste.
"Polystyrene foam" means and includes blown polystyrene and expanded and
extruded foams which are thermoplastic petrochemical materials utilizing a
styrene monomer and processed by any number of techniques including but not
limited to fusion of polymer spheres, infection molding, foam molding, and
extrusion-blow molding. Polystyrene foam is generally used to make cups, bowls,
plates, trays otherwise known as Styrofoam.
(Ord. No. 2018-007, § 1, XX-XX-2018)
24
CITY OF SEWARD, ALASKA
ORDINANCE 2018-007
9.35.15 -Non-biodegradable plastic carry-out bats.
A. Affected retail establishments, food vendors and nonprofit vendors are
prohibited from providing plastic carry-out bags to their customers at the point of
sale to transport purchased items. Reusable bats, recyclable paper bats and
compostable bats, including biodegradable plastic bats, are allowed alternatives.
B. Nothing in this section shall be read to preclude affected retail establishments,
food vendors and nonprofit vendors from making recyclable paper bags available
to customers.
C. Affected retail establishments, food vendors and nonprofit vendors are
encouraged to provide incentives for the use of reusable bags through education
and through credits or rebates for customers that use reusable bags at the point of
sale for the purpose of carrying away goods.
D. No person shall distribute plastic carry-out bags at any city facility or any
event held on city property.
(Ord. No. 2018-007, § 1, XX-XX-2018)
9.35.20 -Polystyrene foam disposable food service ware.
A. Except as provided in Section 9.35.25, food vendors are prohibited from
providing prepared food to customers in disposable food service ware that uses
Polystyrene foam.
B. All city facilities are prohibited from using polystyrene foam disposable food
service ware and all city departments and agencies will not purchase or acquire
Polystyrene foam disposable food service ware for use at city facilities.
C. All food vendors using any disposable food service ware will use biodegradable
or compostable disposable food service ware unless they can show an affordable
biodegradable or compostable product is not available for a specific application.
Food vendors are strongly encouraged to reuse food service ware in place of using
disposable food service ware.
(Ord. No. 2018-007, § 1, XX-XX-2018)
25
CITY OF SEWARD, ALASKA
ORDINANCE 2018-007
9.35.25 -Exemptions.
A. Prepared food prepared or packaged outside the city is exempt from the
provisions of this chapter. Purveyors of food prepared or packaged outside the city
of Seward are encouraged to follow the provision of this chapter.
B. Food vendors will be exempted from the provisions of this chapter for specific
items or types of disposable food service ware if the city manager or his/her
designee finds that a suitable affordable biodegradable or compostable alternative
does not exist and/or that imposing the requirements of this chapter on that item
or type of disposable food service ware would cause undue hardship.
C. Polystyrene foam coolers and ice chests that are intended for reuse are exempt
from the provisions of this chapter.
D. Disposable food service ware composed entirely of aluminum is exempt from
the provisions of this chapter.
E. Emergency Supply and Service Procurement. In a situation deemed by the city
manager to be an emergency, for the immediate preservation of the public peace,
health or safety, city facilities, food vendors, contractors and vendors doing
business with the city shall be exempt from the provisions of this chapter.
(Ord. No. 2018-007, § 1, XX-XX-2018)
Section 2. This ordinance shall take effect ten days following its enactment.
ENACTED by the City Council of the City of Seward, Alaska, this XXth day of Month,
2018.
THE CITY OF SEWARD,ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
26
Council Agenda Statement
Meeting Date:
To: Honorable Mayor and Council
From: Ristine Casagranda,Council Member
Agenda Item: Ordinance 2018-007,Adopting Sewa4u * l Code
Chapter 9.35, Entitled "Plastic Bags And Polystyrene Containers," To Prohibit
The Use Of Non-Biodegradable Plastic Carry-Out Bags, And Polystyrene Foam
Disposable Food Service Ware In The City Of Seward.
BACKGROUND & JUSTIFICATION:
Seward is a coastal community that is the gateway to Kenai Fjords National Park, home to the Alaska
Sealife Center, University of Alaska Fairbanks School of Fisheries and Oceans Sciences,The Sikuliaq
Research Vessel, Alutiiq Pride Shellfish Hatchery, Alaska Institute of Technology, multiple processors,
fisherman, scientist, ecotourism and much more!
Recently, several Alaskan communities have identified a need to take an active role in protecting their
environment. Reports have shown 5 trillion plastic bags will be used this year, most of which will be
thrown out and not recycled. 10%of the plastic bag will end up in the ocean. Consequently, the plastic
will enter into the food chain.
By governing the use of non-biodegradable plastic bags and polyurethane foam disposable service ware,
Seward can take an active role in protecting the environment.
INTENT
The intent of this Ordinance is to protect and sustain our ocean community.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): X
Strategic Plan (document source here) : X
Other (list): X
FISCAL NOTE:
Approved by Finance Department:
ATTORNEY REVIEW: Yes_X_No Not Applicable
RECOMMENDATION:
27
Sponsored by: Casa_rg anda
Introduction Date:
Public Hearing Date:
Enactment Date:
CITY OF SEWARD,ALASKA
ORDINANCE 2018-008
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA
AMENDING SEWARD CITY CODE 3.15.025(C) TO REPEAL THE CITY MANAGER'S
UNILATERAL AUTHORITY TO ADJUST EMPLOYEE PAY TO ACCOUNT FOR
EXTERNAL EQUITY UP TO 20 PERCENT BUT PRESERVING THE CITY
MANAGER'S AUTHORITY TO ADJUST THE PAY PLAN FOR EXTERNAL EQUITY
SUBJECT TO COUNCIL APPROVAL.
WHEREAS, Title 3, Chapter 15 of the Personnel section of the Seward City Code,
provides salary administration; and
WHEREAS, the City Manager is required to administer the pay plan and keep it current
through periodic reviews and comparative studies of pertinent factors affecting levels of pay; and
WHEREAS, in 2001, the City hired a firm to review the City's pay plan and concluded it
would not be financially feasible to modify the entire pay plan to ensure both internal and
external equities; and
WHEREAS, in November of 2008, The City adopted an ordinance allowing the City
Manager to review and adjust salaries for external equity; and
WHEREAS,fair and equitable pay is important to employee retention; and
WHEREAS, Seward City Code requires the City Manager to consult with the City
Council and employees in developing the pay plan and schedule; and
WHEREAS,the City Council is responsible for approving the budget.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA, that:
Section 1. Section 3.15.025(c) of the Seward City Code is hereby amended to read as
follows:
( streo?i= deletions; bold italics = additions)
28
CITY OF SEWARD,ALASKA
ORDINANCE 2018-008
(a) The City Manager shall be responsible for administering the pay plan and keeping
it current through periodic reviews and comparative studies of pertinent factors affecting levels
of pay.
(b) Cost of living allowance. The pay plan may be adjusted with the approval of the
City Council on an annual basis to reflect a cost of living allowance (COLA) based on the U.S.
Department of Labor, Bureau of Labor Statistics, consumer price index for all urban consumers
(CPI-U) for Anchorage, Alaska, for all non-union employees, provided that changes made, if
any, in the pay plan to reflect a cost of living allowance will be effective on the day authorized
by the City Council.
(c)
speeifie position by up to 0
Getineil. Any inefeas asseeiated with e�aefaal equity will be justified by the City
The City Manager may adjust the pay plan to account for
external equity subject to City Council approval. External equity is defined to mean workers in
one organization doing the same or a substantially similar job as workers in another
organization in the same market receiving the same or substantially similar pay.
Section 2. This ordinance shall take effect ten days following its enactment.
ENACTED BY CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, this
of , 2018.
THE CITY OF SEWARD, ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, CMC
City Clerk
29
Council Agenda Statement
Meeting Date:
To: Honorable Mayor and Council
From: Ristine Casagranda, Council Member
Agenda Item: Amend Title 3, Personnel, requiring the approval of
the city council to make adjustments due to external equity factors
BACKGROUND & JUSTIFICATION:
Seward City Code, Section 03.15.025, addresses the administration of the City of Seward pay
plan. The City Manager is required to administer the pay plan and keep it current through
periodic reviews and comparative studies of pertinent factors affecting levels of pay. In 2001,
the City hired a firm to review the City's pay plan to ensure internal equity(that is, to ensure that
positions within the City were fairly compensated relative to one another). The study made it
clear that it would not be financially feasible to modify the entire pay plan at that time to ensure
both internal equity and external equity(that is, to ensure that positions were paid comparable to
other similar-sized government entities and/or like private businesses), the external element of
the pay plan was not reviewed at that time. In November, 2008, the Seward City Council voted
to implement external equity by giving the City Manger sole authority to review and adjust pay
to account for any external equity.
Seward City Code, Section 2.10.080, designates the city council to be the board of adjustments
for the city. In order to ensure fair and equitable pay for all City of Seward employees and as an
effort to retain city employees, the City finds it in the best interest of the taxpayers and
administration to require the city council to serve as a board of adjustments to approve the city
manager's review and recommendation for external equities.
By adding the requirement of council approval to adjust the pay for a specific position by up to
20% to account for external market factors, the City will ensure a fair and equitable system for
external equity.
INTENT
The intent of this Ordinance is to provide a fair and equitable system for the city manager and
council to adjust salaries to fill positions which have either proven difficult to fill, or to be more
competitive to attract, recruit, and/or retain qualified applicants for key City positions.
30
r
City Council Agenda Statement
Ordinance 2018-008
Page 2 of 2
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here): X
Strategic Plan (document source here) : X
Other (list): X
FISCAL NOTE:
Approved by Finance Department:
ATTORNEY REVIEW: Yes _X No Not Applicable
RECOMMENDATION:
31
Sponsored by: Hickok
CITY OF SEWARD,ALASKA
RESOLUTION 2018-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY
FOR AN OWL TECHNOLOGY EQUIPMENT PURCHASE
REIMBURSEMENT PROGRAM IN THE AMOUNT OF $1,397.18 AND
APPROPRIATING FUNDS.
WHEREAS, in March 2018, the Alaska State Library sought applications for a OWL
(Online With Libraries) Technology Equipment Purchase Reimbursement Program for up to
$1,500.00; and
WHEREAS, the purpose of this funding was to purchase computers, computer
equipment or software to be used by the public in public areas of a library; and
WHEREAS, the Seward Community Library & Museum submitted an application in
March 2018 to purchase a new Dell desktop computer to be used by library patrons in the
Research Room for the amount of$1,397.18; and
WHEREAS, the application was approved by the Alaska State Library on March 30,
2018; and
WHEREAS, the computer was ordered on May 8, 2018 and awaits installation in the
Research Room for public use.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Assistant City Manager is hereby authorized to accept and appropriate
funds to purchase a Dell desktop computer to be used by library patrons in the Research Room at
the Library Museum.
Section 2. Funding in the amount of$1,397.18 is hereby received from the Alaska State
Library grant account 01000-1500-4252-0003 and appropriated to the Library Museum small
tools and equipment account no. 01000-1500-7217-0003.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of
September 2018.
32
Agenda Statement
Meeting Date: September 10,2018
To: City Council
Through: Assistant City Manager, Brennan Hickok
From: Library Museum Director,Valarie Kingsland
Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting
Funds from the Alaska State Library for an Owl Technology Equipment
Purchase Reimbursement Program in the Amount of$1,397.18 and
Appropriating Funds.
BACKGROUND & JUSTIFICATION:
In March 2018,the Alaska State Library sought applications for an OWL (Online With Libraries)
Technology Equipment Purchase Reimbursement Program for up to $1,500.00 for the purpose of
purchasing computers, computer equipment or software to be used by the public in public areas of
a library.
Seward Community Library & Museum (SCLM) staff filed an application in March 2018 which
was reviewed and accepted by the Alaska State Library on March 30, 2018 for the amount of
$1,397.18 to purchase a new Dell desktop computer to be used by library patrons in the Library
Research Room.
The computer was ordered on May 8,2018 and awaits installation in the Research Room for public
use by City of Seward IT staff.
INTENT:
Council approval to appropriate $1,397.18 to reimburse the purchase of a Dell computer using
Online with Libraries (OWL) funding from the Alaska State Library.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (3.1.2.1): Support existing public institutions in X
their effort to maintain, expand and develop.
2. Strategic Plan (pg12):"...expand Library Services,.... " X
3. Other (list): X
33
FISCAL NOTE:
Funds received $1,397.18 from the Alaska State Library will be appropriated from account no.
01000-1500-4252-0003 to the Small Tools and Equipment account number 01000-1500-7217-
0003.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2018- 072, A Resolution of the City Council of the City
of Seward, Alaska, Accepting Funds from the Alaska State Library for an Owl
Technology Equipment Purchase Reimbursement Program in the Amount of $1,397.18
and Appropriating Funds.
34
Valarie Kingsland
From: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov>
Sent: Friday, March 30, 2018 1:58 PM
To: Valarie Kingsland
Subject: Approved Seward OWL Technology Purchase Reimbursement: $1397.18
Attachments: Seward 2018 OWL Tech Equip Purchase Application.pdf
Hi Valarie,
I am formally approving your library's OWL Technology Equipment Purchase application for the items on your attached
list. You may go ahead and make this equipment purchase. Once you have received your equipment, send me your
receipts along with a "payable to" and payment address.Then I will have the Alaska Library Network write your payee a
reimbursement check for$1397.18.
Thanks for participating in the OWL Technology Equipment Purchase Reimbursement program.
Sincerely, Daniel
----------------------------------------
----------------------------------------
Daniel Cornwall
OWL Program Manager/ Internet and Technology Consultant
Alaska State Library
http://Iam.alaska.gov/owl
Ph: 907-465-6332
Toll Free: dial 1-888-820-4525 and press 3
Email: daniel.cornwall@alaska.gov
From:Valarie Kingsland <vkingsland@cityofsewa rd.net>
Sent: Wednesday, March 28, 2018 9:47 PM
To: Cornwall, Daniel D (EED) <daniel.cornwall@alaska.gov>
Subject: RE: Update your library tech with OWL—Apply by 3/30/2018
Hi Daniel,
Here's our application. This computer will replace an older computer in our Library Research Room that is used for
proctored testing, online courses,job hunting and career development, as well as research. The computer it is replacing
will be reused as an additional public access computer in our Library space for general access. Let me know if you need
anything else.
Thanks so much,
Valarie
Valarie Kingsland, Director
Seward Community Library& Museum
PO Box 2389 Seward,AK 99664
1
35
907.224.4008
"Connecting Our Community,Sharing Our Stories"
From: aklalist@lists.akla.org [mailto:aklalist@lists.akla.org] On Behalf Of Cornwall, Daniel D (EED)
Sent: Monday, March 12, 2018 4:11 PM
To: aklalist@lists.akla.org
Subject: [AkLA-L] FW: Update your library tech with OWL—Apply by 3/30/2018
Hi Everyone,
Now that we're back from AkLA 2018, 1 wanted to resend this tech purchase opportunity. This application and basic
program information are also available on the OWL home page. - Daniel
From: Cornwall, Daniel D (EED)
Sent: Wednesday, March 07, 2018 9:39 AM
To: 'aklalist@lists.akla.org' <aklalist@lists.akla.org>
Subject: Update your library tech with OWL—Apply by 3/30/2018
Temporary funding is available from the Alaska OWL Program to reimburse public libraries wishing to refresh computers
(desktops, laptops, or tablets), computer peripherals or software at their locations. Each library may spend up to $1500,
including shipping, on technology equipment.There are two conditions to this reimbursement:
1. This technology equipment must be for the use of the public in the public areas of your library. It is not intended
for providing staff equipment or software.
2. You must receive approval from the OWL program BEFORE making your purchase.
To be eligible for this technology reimbursement, you will need to complete the attached application and return it to
Daniel Cornwall at daniel.cornwall@alaska.gov or fax it to 907-465-2151 with Attention Daniel on the fax.
Applications will be accepted through Friday, March 30, 2018. The first week of April, the OWL staff will review all
applications to make sure the requested equipment meets the purchase reimbursement guidelines. If your application
meets our guidelines, we will send you written approval for your purchase. After receiving your equipment and/or
software, you will send us your receipts and we will reimburse you through the Alaska Library Network up to $1500.
If you're not sure how to select new hardware, have a look at these two tutorials from GCF LearnFree:
Technology Buying Guide (GCF LearnFree)
Before you use a computer or mobile device at home, you need to buy one. Let this guide show what's available and
how your needs affect what you might get.
How to decide when to get a new computer (GCF LearnFree)
Suggestions on when you might want to buy a new computer, regardless of age. May help some people hang on to their
systems longer.
You also might find it helpful to check out the mobile devices and productivity sections of our Digital Literacy Guide. You
may also call or e-mail me.
If your library is a city department, there are state purchasing contracts that your city may use to purchase equipment
on your behalf.These may or may not offer better discounts than your library could get on its own. See State Contracts
for use by Political Subdivisions for available contracts.
2
36
- Daniel
----------------------------------------
----------------------------------------
Daniel Cornwall
OWL Program Manager/ Internet and Technology Consultant
Alaska State Library
http://Iam.alaska.gov/owl
Ph: 907-465-6332
Toll Free: dial 1-888-820-4525 and press 3
Email: daniel.cornwall@alaska.gov
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37
5/8/2018 Your Shopping Cart
Savings $752.32
Order Complete Subtotal(1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Thanks for your order.What happens now?
Within the next 48 hours,we'll send an email confirmation including important details and updates to godell@cityofseward.net.Visit your order
status page to track your order,orviewyour Recent Online Orders to view details and reorder.
• Dell Purchase ID:2005838823596
• Estimated deliverydate:June 4,2018
• Dell Contract Code:99agz
• Payment Method:Purchase Order"1390"
Shipping information
VALARIE KINGSLAND, CITY OF SEWARD
239 6TH AVE,SEWARD AK 99664,US
Phone number(907)224-4008
vkingsland@cityofseward.net
Delivery Method
no charge delivery
Items Quantity Unit Price Item total
OptiPlex 7450 All-in-One-Build your own 1 $2,149.50 $2,149.50
Discounted unit price:$1,397.18
Dell Contract Code:99agz
Estimated delivery date:
June 4,2018
Premier discount -$752.32
Catalog Number:70/xctoo7450aiousr
Category Description Code SKU ID
OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO 745OXT [210-AKMX] 1
Processor Intel@ Core'"i7-6700(QC/8MB/8T/3.4G 176700 [338-13HUH] 146
Hz/65W);supports Windows 7/8.1/10/1-i
nux
Operating System(s) Windows 10 Pro 64bit English with Wind 10P6DE [365-1173][619- 11
ows 7 image AHCR]
Microsoft Application No Productivity for Federal and Premier NOFEDP [630-AAXE] 1002
Software
Memory 16GB DDR4(2x8G) 16G2D4 [370-ADJH] 3
Hard Drive 1 TB 2.5 inch Serial ATA(7,200 Rpm)Har 1 TB272 [400-AHZI] 8
d Drive
Additional Hard Drive No Additional Hard Drive NOHDDA [401-AADF] 637
Raid Connectivity NO RAID NORAID [817-131313N] 1009
Hard Drive Software NO INTEL RESPONSIVE NOINTR [409-1313CF] 707
38
https://www.dell.com/premier/checkout/us/en/rcl 402141/?ref=%27pr-equotes%27#/quote/thankyou/ 1/3
5/8/2018 Your Shopping Cart
Category Description Code SKU ID
Stands and Mounts Height Adjustable Stand for OptiPlex 745 HAS [575-BBHR] 558
0
Video Card Intel@ Integrated Graphics INT [490-BBFG] 6
CD ROM/DVD ROM 8x DVD+/-RW 9.5mm Optical Disk Drive 8DVDRW [429-AAZF] 16
Wireless Intel@ Dual Band Wireless AC 8265(802. 8265AC [555-BDGO] 19
11 ac)2x2+Bluetooth
Driver Intel DB WLAN 8265 Software 8265SR [555-BDIO] 7
LCD Non-Touch Display Panel,OptiPlex All-in- NONTCH [391-BBDM] 760
One
Chassis Options 7450 AIO 23.8,FHD NonTouch with Cam CNTUPL [329-BDHT] 116
era,Integrated Graphics,Platinum PSU
Cables and Dongles No Accessories NOACCES [461-AABV] 592
Keyboard Dell KB216 Wired Keyboard English Blac US216B [580-ADJC] 4
k
Mouse Dell MS116 Wired Mouse Black MS116B [275-BBBW] 12
Systems Management No Out-of-Band Systems Mgmt NOVPRO [631-ABEU] 49
Non-Microsoft Application Windows 10 WIN10 [525-BBCL][640- 1003
Software BBLW][658-BBMR]
[658-BBRB][658-
BCUV]
Operating System Recovery Windows 10 OS Recovery 64bit—USB M10PU6M [620-ABBW] 200013
Options
E-Star ENERGY STAR ESTAR [387-BBLW] 122
Canada Ship Options US No Canada Ship Charge USNONE [332-1286] 111
Diagnostic CD/Diskette Resource DVD RDVDSKL [340-BKCQ] 50
Placemat Documentation,English,French,Dell Opt DOCENFR [340-BJWF] 60
iPlex 7450
Optical Software Cyberlink Media Suite Essentials for Win CWBDN [658-BBTV] 597
dows 10 and DVD drive(without Media)
Power Cord System Power Cord(English) US125V [450-AAOJ] 20
TPM Security Trusted Platform Module(TPM Enabled) TPM [329-BBJL] 297
UPC Label No UPC Label NOUPC [389-BCGW] 292
Regulatory Label Regulatory Label,Non Touch REGNT [389-BRFY] 676
Documentation/Disks Safety/Environment and Regulatory Guid EFDOC [340-AGIK] 21
e(English/French Multi-language)
Packaging Shipping Material for Micro System SHPDAO [340-BJWH][389- 465
BBUU]
Processor Branding LABEL,INTEL,C17,6,SML SCI7SML [389-BHGE] 749
Transportation from ODM to Standard shipment STD [800-BBIO] 200080
region
FGA Module No FGA NOFGA [817-BBBB] 572
39
https://www.dell.com/premier/checkout/us/en/rcl 402141/?ref=%27pr-equotes%27#/quote/thankyou/ 2/3
5/8/2018 Your Shopping Cart
Category Description Code SKU ID
Hardware Support Services 3 Years Hardware Service with Onsite/In- NBD3 [997-68701[997- 29
Home Service After Remote Diagnosis 68721
Item total:$1,397.18
Savings:$752.32
Subtotal(1):$1,397.18
Savings $752.32
Subtotal(1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Ultrabook,Celeron,Celeron Inside,Core Inside,Intel,Intel Logo,Intel Atom,Intel Atom Inside,Intel Core,Intel Inside,Intel Inside Logo,Intel vPro,Itanium,Itanium Inside,Pentium,
Pentium Inside,vPro Inside,Xeon,Xeon Phi,Xeon Inside,and Intel Optane are trademarks of Intel Corporation or its subsidiaries in the U.S.and/or other countries.
Same day shipment subject to order size limitations,Dell standard shipping methods and payment via credit card,gift card or Dell Business Credit.Notification will be provided if
there are payment delays which could impact shipping date.Electronics and accessories may ship separately.
Smart Selection.Limited quantities.Only available for orders placed by 5:59 p.m.CT Mon.—Thurs.Systems shipped the next business day after an order is placed.Subject to order
approval.Software and accessories not part of the configuration will be shipped separately and may arrive after your system.Please note that Smart Selection Configuration pricing
cannot be combined with other pricing offers or discounts provided or agreed to by Dell.**Orders with Custom Factory Integration might require additional processing time.
"Dell Business Credit:Offered to business customers by Web Bank,Member FDIC,who determines qualifications for and terms of credit.Taxes,shipping and other charges are extra
and vary.Minimum monthly payments are the greater of$15 or 3%of the new balance shown on the monthly billing statement.Dell and the Dell logo are trademarks of Dell Inc.
**Payment solutions provided and serviced by Dell Financial Services L.L.C.or its affiliate or designee("DFS")for qualified customers.Offers may not be available or may vary in
certain countries.Where available,offers may be changed without notice and are subject to product availability,credit approval,execution of documentation provided by and
acceptable to DFS,and may be subject to minimum transaction size.Offers not available for personal,family or household use.Dell and the Dell logo are trademarks of Dell Inc.
Restrictions and additional requirements may apply to transactions with governmental or public entities.
'Subject to applicable law and regulations.
ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL.Pricing,availability and other terms of offer may be withdrawn or changed without notice.Dell cannot be held
responsible for errors in typography or photography.
40
https://www.dell.com/premier/checkout/us/en/rcl 402141/?ref=%27pr-equotes%27#/quote/thankyou/ 3/3
WLOWL Technology Equipment Purchase
- Reimbursement Application
Apply by March 30, 2018, Reimbursements begin April 2, 2018
Use this form to apply for reimbursement for up to $1500 (including shipping) for the purchase of
computers (desktops, laptops, or tablets), computer peripherals or software to be used by the public
in public areas of your library. Reimbursements will be paid via the Alaska Library Network.
DO NOT PURCHASE EQUIPMENT UNDER THIS PROGRAM UNTIL YOU HAVE BEEN GIVEN WRITTEN
APPROVAL FROM THE OWL PROGRAM.
Library Name: _Seward Community Library & Museum
Library Director: _Valarie Kingsland
Library Address: —PO Box 2389, Seward, AK 99664
Library Phone Number: 224-4008
On a separate page, provide a purchasing list listing the technology equipment you wish to purchase
along with an estimate of shipping costs. The total, including shipping, should not exceed$1500. A
purchasing list can be a printout from an online store, o quote from a vendor, etc.
By signing this form, my library agrees to take the following steps:
1. Develop list of computers (desktops, laptops, or tablets), software, or computer peripherals
needed for use by the public in public areas of the library;
2. Submit this form to Daniel Cornwall at daniel.cornwall@alaska.gov or faxed to 907-465-2151
with Attention Daniel on the fax.
3. Upon written OWL approval, place order for the materials listed on the purchasing list you
submitted with application;
4. Upon receipt of materials, submit receipts for reimbursement for all purchases to Daniel
Cornwall, Alaska OWL Program, P.O. Box 110571, Juneau, AK 99811;
5. Install and use these materials upon receipt. (Pictures of installed equipment sent to Daniel
would be greatly appreciated )
Signed: Date: t
Print Name: O c1 ✓� _ Title: -�'1
41 ��
eQuote Subtotal(1) $1,397.18
Estimated Shipping $0.00
Total $1,397.18
Details Billing Shipping Payment method
OWL-Research room Order contact Shipping information
Quote number# George O'Dell,City of Seward VALARIE KINGSLAND,CITY OF
1022970823152.1 Dell Contract Code:99agz SEWARD
Created March 21,2018 Phone number:(907)224-4016 239 6TH AVE,SEWARD,AK,
Additional:: 99664
Expires April 20,2018
Created by godeil@cityofseward.net Phone number:(907)224-4008
Additional::
god ell@cityofseward.net Tax exemption vkingsland@cityofseward.net
I am not tax exempt
Delivery method
no charge delivery
Trade compliance
No,I will not be exporting
Notes
This computer will need a Microsoft Office license when it arrives.
Items Quantity Unit Price Item total
OptiPlex 7450 All-in-One-Build your own 1
Discounted unit price:$1,397.18
Dell Contract Code 99agz
Estimated Ship Date
Ships in 4-6 business days
Catalog Number:70/xctoo7450aiousr
Category Description Code SKU ID
OptiPlex 7450 AIO OptiPlex 7450 AIO XCTO 745OXT [210-AKMX1 1
Processor InteI9 Core"i7-6700(QC/8MB/8T/3.4 176700 [338-BHUH] 146
GHz/65W);supports Windows 7/8.1/1
0/Linux
Operating Syslem(s) Windows 10 Pro 64bit English with Win 10P6DE [365-11731[619- 11
dows 7 image AHCR]
Microsoft Application No Productivity for Federal and Premie NOFEDP [630-AAXE) 1002
Software r
Memory 16GB DDR4(2x8G) 16G2D4 [370-ADJH] 3
Hard Drive 1TB 25 inch Serial ATA(7,200 Rpm)H 1TB272 [400-AHZI] 8
and Drive
Additional Hard Drive No Additional Hard Drive NOHDDA [401-AADF] 637
Raid Connectivity NO RAID NORAID [817-13BBN] 1009
Hard Drive Software NO INTEL RESPONSIVE NOINTR [409-1313CF] 707
Stands and Mounts Height Adjustable Stand for OptiPlex 7 HAS [575-BBHR] 558
450
42
Category Description Code SKU ID
Hardware Support Services 3 Years Hardware Service with Onsite/l NBD3 [997-6870](997- 29
n-Home Service After Remote Diagnosi 68721
s
Item total:$1,397.18
Savings S752.32
Subtotal(1):$1,397.18
sdvlr,gs S;5232
Subtotal(1) $1,397.18
Estimated Shipping S0.00
Total $1,397.18
Ultrabook,Celeron,Celeron Inside,Core inside,Intel,Intel Logo,Intel Atom,Intel Atom Inside,Intel Core,Intel Inside,Intel Inside Logo,Intel vPro,Itanium,Itanium Inside,Pentium,
Pentium Inside,vPro Inside,Xeon,Xeon Phi,and Xeon Inside are trademarks of Intel CorporaVon or its subsidiaries in the U-S-and/or other countries.
Same day shipment subject to order size limitations,Dell standard shipping methods and payment via credit card,gift card or Dell Business Credit.Notification will be provided if
there are payment delays which could impact shipping date.Electronics and accessories may ship separately.
Smart Selection.Limited quantities.Only available for orders placed by 5:59 p.m.CT Mon.—Thurs.Systems shipped the next business day after an order is placed.Subject to order
approval.Software and accessories not part of the configuration will be shipped separately and may arrive after your system.Please note that Smart Selection Configuration
pricing cannot be combined with other pricing offers or discounts provided or agreed to by Dell."Orders with Custom Factory Integration might require additional processing
time.
"Dell Business Credit:Offered to business customers by WebBank,Member FDIC,who determines qualifications for and terms of credit.Taxes,shipping and other charges are
extra and vary.Minimum monthly payments are the greater of$15 or 3%of the new balance shown on the monthly billing statement.Dell and the Deli logo are trademarks of Dell
Inc.
-Payment solutions provided and serviced by Dell Financial Services L.L.C.or its affiliate or designee('DFS')for qualified customers.Offers may not be available or may vary in
certain countries.where available,offers may be changed without notice and are subject to product availability,credit approval,execution of documentation provided by and
acceptable to OFS,and may be subject to minimum transaction size,Offers not available for personal,family or household use.Dell and the Deff logo are trademarks of Dell Inc.
Restrictions and additional requirements may apply to transactions with governmental or public entities.
'Subject to applicable law and regulations.
ALL ORDERS ARE SUBJECT TO APPROVAL AND ACCEPTANCE BY DELL.Pricing,availability and other terms of offer may be withdrawn or changed without notice.Dell cannot be
held responsible for errors in typography or photography.
43
Sponsored by: Hickok
CITY OF SEWARD,ALASKA
RESOLUTION 2018-073
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY
FOR THE PUBLIC LIBRARY ASSISTANCE GRANT IN THE AMOUNT
OF $7,000.00 AND APPROPRIATING FUNDS.
WHEREAS, in January 2018 the Alaska State Library sought applications for the FY
2019 Public Library Assistance Grant; and
WHEREAS, the staff of the Seward Community Library & Museum submitted an
application for $7000.00 with a match of$7000.00 from the City to purchase materials and build
the library collection for the benefit of the community in April 2018; and
WHEREAS, the purpose of these funds is to purchase books, serial subscriptions, media
and other material to build the library collection; and
WHEREAS, the matched funds are already built into the library budget for the purchase
of collection materials; and
WHEREAS, in July 2018, the Alaska State Library awarded the Public Library
Assistance Grant to the Seward Community Library Museum in the amount of$7,000.00 with a
City match of$7,000.00; and
WHEREAS, library staff and city administration signed the grant agreement with the
Alaska State Library in August 2017; and
WHEREAS, a total of $7,000.00 is to be appropriated and expended by June 30, 2019;
and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The City Council hereby authorizes the city manager to accept the Public
Library Assistance Grant in the amount of$7,000.00 from the Alaska State Library.
Section 2. Funding in the amount of$7,000.00 is hereby appropriated from Alaska State
Library Public Library Assistance Grant revenue account no. 01000-1500-4252-0001 to the
library account number 01000-1500-7201-0001.
Section 3. This resolution shall take effect immediately.
44
Agenda Statement
Meeting Date: September 10, 2018
To: City Council -
Through: Assistant City Manager, Brennan Hickok/*
From: Library Museum Director,Valarie Kingsland
Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting
Funds from the Alaska State Library for the Public Library Assistance Grant
in the Amount of$7,000.00 and Appropriating Funds.
BACKGROUND & JUSTIFICATION:
In January 2018, the Alaska State Library sought applications for the Public Library Assistance
(PLA) Grant. Seward Community Library & Museum (SCLM) staff filed a grant application in
April 2017 which was reviewed and accepted in July 2018 for the amount of$7,000.00 with a
matching commitment from the City for $7,000.00, for a total of$14,000.00. A grant agreement
was signed by library staff and city administration in August 2017.
The purpose of these funds is to purchase books, serial subscriptions, media and other material to
build the library collection.
The City match of$7,000.00 was already established in the library budget and is to be expended
by June 30, 2019, along with the granted funds. Grant reports are due by September 1, 2019.
INTENT:
Council approval to appropriate$7000.00 in grant funds to purchase collection materials using the
Public Assistance Grant Agreement FY2019 from the Alaska State Library.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (3.1.2.]): Support existing public institutions in
their effort to maintain, expand and develop. X
2. Strategic Plan (pg12): "...expand Library Services,.... " X
3. Other (list): X
45
FISCAL NOTE:
The City match for $7,000.00 is budgeted for the 2018-2019 Library Museum budget for library
materials to facilitate this grant.
Approved by Finance Department: X-4,.-t�
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
City Council approve Resolution 2018- 073, A Resolution of the City Council of the City of
Seward, Alaska, Accepting Funds from the Alaska State Library for the Public Library
Assistance Grant in the Amount of$7000.00 and Appropriating Funds.
46
FY2019 ALASKA PUBLIC LIBRARY ASSISTANCE GRANT APPLICATION
DUE: April 2,2018
Seward Community Library & Museum
I. Library Name:
2. Street,City, ZIP: _P0 Box 2389, Seward, AK 99664
3. Head Librarian: Valarie Kingsland 4. Phone No: 907.224.4008
5. Fax No: 907.224.3521 6. E-mail: vkingsland@cityofseward.net
7. Mailing address if award is done as paper check:
8. Schedule of Hours Library Will Be Open (Note any seasonal library schedule changes you expect this year):
Total Hours Weeks Open
Sun Mon Tues Wed Thurs Fri Sat Per Week Per Year
11 11 11 11 11 11 Winter=48
To To To To To To To Summer=54 52
6 1 8 1 8 8 6 6
9. if the library will be open fewer than 52 weeks,which weeks will your library be closed?
None
10. Number of branch libraries and/or bookmobiles:_N/A_Please fill out the enclosed Branch Library or
Bookmobile Application Addendum Page and attach to the grant application. Currently applies just to
Anchorage, Barrow, Fairbanks,Juneau, Kotzebue,and Naknek.
11. Budget Summary: Local Funds Public Library Total Project
for Match Assistance Grant Budget
Funds Requested
a. Personnel
1. Salaries and Wages(Actual funds)
2. Benefits
3. Fair Value Rate for Volunteer Labor(#12 below) Not Applicable
b. Collection(Library Materials) $7,000.00 $7,000.00 $14,000.00
1. Books in Print Format
2. Subscriptions in Print Format
3. Audiovisuals
4. Electronic(Digital) Materials and Online Services
(No computers or e-readers)
S. Initial $500 Spent on Internet Service Provider
(ISP) Fees(Expends. up to.$500 and no computers)
6. Microforms, Computer Software for Patron Use,
Games and Toys(No computers or e-reoders)
c. Other Expenditures
1. Building Operations
2. Furniture, Equipment, Computers& E-Readers
3. Travel
4. Supplies
5. Services(Do NOT include internet service provider
fees on this line)
6. Internet Service Provider Fees Paid Beyond $500 Total
(List initial$500 of ISP fees on Line b-5 above)
7. All Other Unreported Expenditures
d. Total $7,000.00 $7,000.00 $14,000.00
Note:If Local Funds for Match column totals$7,000 or more,
you should request$7,000 in Erant Funds Requested column.
FY2019 Alaska Public Library Assistance Grant Application
Page 2
12. Fair Value Rate for Volunteer Labor: If your library is claiming volunteer labor as part of the local match,
please note the number of volunteer hours you expect to accrue during FY2019 and the hourly rate claimed.
You may only claim up to the total number of hours that the library is open for the entire year. (For the hourly
rote,see Personnel on page 6 in the enclosed packet.)
Total Volunteer Hourly Fair Value Rate for
Hours: N/A— times Rate: $ = Volunteer Labor$
13. Every public library that receives the Alaska public library assistance grant is required by law to provide
four basic library services. Please answer the following questions for each of these four required services,
even if you do not plan to use grant funds for that service.
a. Provide a collection of books and other materials for loan—How will this your library collections be
increased or improved?What activities will you undertake to achieve your objectives?Will staff
receive training in this service area? How will you evaluate improvements to your library collections?
Please be specific.
All funds will be used to purchase library books and other materials for the library collection,as described
under section B of the budget summary. Books and media will be ordered based on reviews,as well as
patron requests,and to replace damaged or lost material and/or update older material and subject areas.
Patron requests and suggestions will be collected and corresponding orders recorded to ascertain
whether purchases based on requests and recommendations were successful or not. Note that the holds
system in the Alaska Library Catalog now fulfills many of the material requests,so our requests have gone
down a great deal since migrating in 2016.
Consideration for materials will also be given to frequent requests and our contribution to the Joint
Library Catalog consortium collection.
Staff will participate in online training to increase knowledge of collection development and
management.
b. Provide access to interlibrary loan (ILL)services--How will ILL service be increased or improved?What
activities will you undertake to achieve your objectives?Will staff receive training in this service area?
Do you plan to use the 800# ILL and Reference Backup Service in Anchorage to provide ILLS to your
patrons?(See box below.) How will you evaluate improvements to ILL services? Please be specific.
SCLM will continue to provide interlibrary loan service to our regular patrons for material not readily
available through holds in the Alaska Library Catalog Consortium.
As anticipated, ILL requests by our regular patrons have dropped since joining the Alaska Library Catalog
in 2016. Unfortunately,the holds system in the Joint Library Catalog does not allow to specify paperback
copies,the format restricted by the Spring Creek Correctional Center's policies. We will be resuming ILL
services to the inmates at SCCC in Spring 2018,and will be using ILL to request paperbacks from within
the Alaska Library Catalog and from libraries both in and outside of Alaska.
Staff will participate in online training to improve working knowledge of ILL services.
Did you know that the State Library gives the Anchorage Public Library a grant every year to
provide you with interlibrary loan and reference backup services for your patrons? if you need
help with ILL,call the helpful staff at 1-800-261-28381 (Please do NOT give this number to your
patrons.Only library staff or library volunteers may use this number.)
48
FY2019 Alaska Public Library Assistance Grant Application
Page 3
c. Provide reference services—How will reference services be increased or improved?What activities will
you undertake to achieve your objectives?Will staff receive training in this service area? Do you plan
to use the 800#ILL and Reference Backup Service in Anchorage to provide reference answers to your
patrons?(See box below.) How will you evaluate improvements to reference services? Please be
specific.
Reference questions and services will be observed to determine existing reference practices and to
evaluate the effectiveness of existing services in order to plan for improvements. Staff will receive
reference service training to facilitate improvements.
We will review and plan to implement a plan to make use of the Reference Backup Services.
Staff will participate in online training to improve working knowledge of reference services.
Don't forget that you can call the Anchorage Public Library for help with the reference questions
you get from your patrons.The State Library gives Anchorage a grant every year so you can call
the helpful staff at 1-800-261-28381 (Please do NOT give this number to your patrons.Only library
staff or library volunteers may use this number.)
d. Provide reading and/or educational programs for children—How will children's programs be
increased or improved?What activities will you undertake to achieve your objectives?Will staff
receive training in this service area? How will you evaluate improvements to children's
programming?For combined school public libraries, what programs are you planning for pre-school
children? Please be specific.
5CLM will continue to support literacy and educational programs for children through story times,play
programs,special events,and the summer reading program,as well as the development of spaces
dedicated to youth to create an atmosphere of exploration,discovery, learning and play.
We will increase our efforts to inform our patrons and the public about our programs for children and the
digital resources for children available through the Alaska State Library and other reliable resources.
Staff will participate in online training opportunities to improve skills and develop ideas for programs and
events.
Note: This grant application is a legal document committing your library to a specific course of action.
This application MUST have two signatures from two different people.
For the Library: For the Legal Entity:
Valarie Kingsland �
Print or Type Name int or Type Name
Signature S' nature
Director 4/11/2018 L► ��
Title date TitI4 Date
Questions?Contact Tracy Swaim at trocy.swoim@alasko.gov or 907-465-1018
Stan/email complete application by April 2,2018 or mail application
(be sure to keep a copy for your files) with postmark date of April 2, 2018 to:
Grants Administrator,Alaska State tibradt�, PO Box 110571,Juneau, AK 99811-0571
Alaska Public library Assistance Grant Agreement FY2019
This agreement made and entered into this second day of July 2018,by and between the Alaska State Library,
hereafter referred to as the Grantor;and the Seward Community Library Museum,referred to as the Grantee.
Whereas,the State of Alaska has appropriated funds for public library assistance;and whereas,the application of the
Grantee for a grant for public library assistance has been approved.NOW THEREFORE, for and in consideration of the
mutual covenants herein contained the parties hereto agree as follows:
The Grantor will agree to:
1. Furnish funds in the amount of$7,000.
2. Provide advisory services in furtherance of the grant project.
The Grantee will agree to:
1. Expend local funds of at least$7,000 for project purposes.Funds may be expended only for public library
purposes and must be clearly attributable to public library services and operations.
2. Provide at least the following services free to residents of the municipality or community:
• Establish and maintain a collection of books and other materials for loan;
• Provide access to interlibrary loans;
• Provide reading or other educational programs for children;and
• Provide reference information.
3. Abide by the conditions set forth in its application and approved by the Grantor, including:
• The number and timing of open hours;
• The existing and ongoing educational requirements for the library director.
4. Expend at least$3,500 on library materials and online services for each outlet.
5. Have trained paid or volunteer staff on duty in the library during the scheduled open hours.
6. Submit online the Alaska Public Library Report by September 1, 2019.
7. Maintain accurate records for auditing purposes,
8. Return any grant funds unexpended or unencumbered by June 30,2019, and all funds for which there is no
proper accounting.
9. Repay any portion of grant funds that have not actually been matched by local funds over the course of the
grant period.
10. Receive prior approval from the Grantor for any line item change that exceeds 10%of the line item,except
that no prior approval is required for:
• Line item changes of less than$100;or
• Line item changes that add funds to library materials and online services.
The source of funding for this agreement is as follows:
State Sources PLA-19-770-01 $7,000
By accepting this award or agreement,the grantee may become subject to the audit requirements of State of
Alaska Administrative code 2 AAC 45.010. As a result,the grantee may be required to provide for an audit and to
permit independent auditors to have access to their records and financial statements. The grantee should consult
with an independent auditor for assistance in determining audit requirements for each fiscal year.
The undersigned understands and agrees to the conditions of this agreement.Both signatures are required.
For the Libr4cy For ga tity
Signature Sig re
KI boo Lfg
Title Datl7e Title Date
PLEASE MAKE A PHOTOCOPY OF THE SIGNED AGREEMENT FOR YOUR RECORDS
RETURN BY SEPTEMBER 1,2018 MAIL TO:Library Grants Administrator,Alaska State Library,
P.O.Box 110571,Juneau,AK 99801,SCAN TO tracy.swaim@alaska.gov,or FAX to 907-465-2151
50
Sponsored by: Hickok
CITY OF SEWARD,ALASKA
RESOLUTION 2018-074
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING FUNDS FROM THE ALASKA STATE LIBRARY
FOR TWO CONTINUING EDUCATION GRANTS IN THE AMOUNT OF
$1,996.00 AND APPROPRIATING FUNDS
WHEREAS, in January 2018 the Alaska State Library sought applications for the
Continuing Education Grant from public library staff, and
WHEREAS, the Alaska State Library encourages use of this grant to meet the continuing
education requirement for the Public Library Assistance Grant for public library directors; and
WHEREAS, the Seward Community Library and Museum receives the Public Library
Assistance Grant annually; and
WHEREAS,the Continuing Education Grant is an ongoing grant program that reimburses
the cost of training through a conference, course or event; and
WHEREAS,the Alaska State Library has aprovision for a first time conference attendee to
apply for an additional Continuing Education Grant to reimburse the cost of training through a
conference, course or event; and
WHEREAS, the reimbursement for in state training will not exceed $1,250.00 per grant
request; and
WHEREAS, the Director of the Seward Community Library & Museum requested a
Continuing Education Grant to attend the 2018 Alaska Library Association in Anchorage,Alaska on
March 08, 2018 - March 11, 2018; and
WHEREAS, the Program Coordinator of the Seward Community Library & Museum
requested a Continuing Education Grant to attend the 2018 Alaska Library Association in
Anchorage, Alaska on March 08, 2018 -March 11, 2018; and
WHEREAS, the Alaska State Library approved two CE Grant applications for both the
Director's and the Program Coordinator's request for the Continuing Education Grant up to a total
amount of$2,500.00; and
WHEREAS,the total expenses to attend the 2018 Alaska Library Association in Anchorage,
Alaska on March 08, 2018 - March 11, 2018 for the Seward Community Library and Museum
Director was $1,018.00 and the expenses for the Program Coordinator was $978.00; and
51
CITY OF SEWARD,ALASKA
RESOLUTION 2018-074
WHEREAS,the combined total expenses for reimbursement from the Alaska State Library
for two CE Grants is $1,996.00.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to accept two Continuing Education
Grants from the Alaska State Library and appropriate funds to reimburse travel costs for the Seward
Community Library Museum.
Section 2. Funding in the amount of $1,996.00 is hereby received to Grant account no.
01000-1500-4252 and appropriated to the Library Museum Training account no.01000-1500-7303.
Section 3. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10t' day of
September, 2018
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
52
Agenda Statement
Meeting Date: September 10, 2018
To: City Council
Through: Assistant City Manager, Brennan Hickok
From: Library Museum Director, Valarie Kingsland
Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting
Funds from the Alaska State Library for the Reimbursement of Two
Continuing Education Grants for a Combined Total of $1,996.00 and
Appropriating Funds.
BACKGROUND & JUSTIFICATION:
The Alaska State Library annually seeks applications for Continuing Education(CE) Grants, each
grant up to the amount of$1,250.00,from public library staff and encourages public library directors
to use this grant to meet the continuing education requirement for the Public Library Assistance
Grant. The Seward Community Library and Museum receives the Public Library Assistance Grant
annually.
The Library Museum Director applies annually for the CE Grant to attend a professional library
conference. Additionally, the Program Coordinator qualified for an additional grant First Time
Library Conference Attendance CE Grant, used to send a new library staff member(someone who
has never attended a library conference)to a library conference.
Therefore,two CE Grant applications were submitted and approved in January 2018 for the Director
and the Program Coordinator to attend the 2018 Alaska Library Association Conference in
Anchorage, Alaska on March 08, 2018 -March 11, 2018.
The CE Grant is an ongoing grant program that reimburses the cost of training through a conference,
course or event. The reimbursement for in state training for two CE Grants is not to exceed$2,500.
The Alaska State Library approved the Seward Community Library&Museum Director's request for
a CE Grant to attend the 2018 Alaska Library Association in Anchorage,Alaska on March 08,2018-
March 11, 2018.
The expenses for the Director were $1,018.00 and the expenses for the Program Coordinator were
$978.00 for a combined total of$1,996.00.
53
INTENT:
Council approval to receive and appropriate funds for two CE Grants totaling$1,996.00,the cost for
the Library Museum Director and Program Coordinator to attend the 2018 Alaska Library
Association in Anchorage, Alaska on March 08, 2018 - March 11, 2018, from the Alaska State
Library. The total combined reimbursement for the Director and the Program Coordinator is
$1,996.00.
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (3.7.1): Support efforts to continuously improve X
the quality of educational.facilities and services.
2. Strategic Plan (pg12):"...expand Library Services,.... " X
0
3. Other (list): X
FISCAL NOTE:
The funds received($1,996.00) from the Alaska State Library covers 100%of the travel expenses to
Anchorage, Alaska. (total cost= $1,996.00).
Approved by Finance Department: Z,e�"224&
ATTORNEY REVIEW: Yes _ No Not Applicable
RECOMMENDATION:
Council approve Resolution 18-074, A Resolution of the City Council of the City of
Seward, Alaska, Accepting Funds from the Alaska State Library for the Reimbursement of
Two Continuing Education Grants for a Combined Total of $1,996.00 and Appropriating
Funds.
54
FY2018 Alaska State Library
Continuing Education Grant Application �
Applicant Name:.�Wlhit ? � Date:I ( !I ZO Is,
Library Name& dd ess: r ;
Telephone: �JL l,J ia[ r'`Lo I C E IVlail: Uardaa _ri LL +uck
Title/Sponsor of CE Event: Llaravi d As ,off a ZO Ea C—CI _�[a
City and State of CE Event: AmhL=e,�
(We will reimburse up to $1,250 for CE within Alaska or outside of Alaska,)
Travel and Attendance Dates for CE Event:
First Time Library Conference Attendance CE Grant? YES' NO
REQUIRED NARRATIVE FOR CE GRANT APPLICATION
• Why do you want to attend this continuing education event?Please write a paragraph describing your
reasons for attending this event and attach this item to your application.
• Do you have any brochures,flyers,or Web pages that describe this event? Please attach this supporting
information to your application. Exception: you do NOT need to submit a program for the AkLA,ALA Annual,
or PLA National Conference with this application.
Estimated Budget for CE Event: Cost
Registration or tuition fees
Supplies
Travel costs(Airfare, road mileage, luggage, etc.) (We will
not reimburse air tickets purchased with free mileage.)
Lodging 0
Per Diem(Up to$60 per day)
Other:
TOTAL ESTIMATED COST*
*Expenses beyond the$1,250 for in-state or out-of-state training covered by this grant are the responsibility of the
library or its library board.
BOTH SIGNATURES ARE REQUIRED:
Applicant's Signature: Date: f �!
Signature for the Library: Date:
(Applicant may not sign for the libraryj)
Print Name of Person Signing for the Library: L C
Please send this completed application in advance of the event to the following address,fax 269-6580,
or scan and email to Julie.niederhauser@alaska.gov or Patience.frederiksen@a!aska.gov
Continuing Education Grants; Alaska State Library; 395 Whittier St., Juneau, AK 99801
55
Notice of Assurances You Agree to By Signing this Continuing Education Grant Application
The federal Institute of Museum and Library Services(IMLS) manages the Library Services and Technology Act
(LSTA) underwhich federal grant funds are awarded to the Alaska State Library. The Alaska State Library uses LSTA
funds to pay for continuing education grants.
As a recipient of federal LSTA grant funds through the Alaska State Library, your library is required to meet specific
federal laws, regulations, and circulars. You agree to these requirements when you submit a signed continuing
education grant application to the Alaska State Library.
A. 22 USC 7104 (g) and 2 CFR 175.15 Prohibition Against Trafficking in Persons;
B. 31 USC 1352 Certification Regarding Lobbying Activities (For Grants of More than $100,000)
C. 42 USC 2000d (Title VI Civil Rights Act of 1964) Prohibition Against National Origin Discrimination
Affecting Limited English Proficient Persons;
D. 2 CFR 220, Cost Principles for Educational Institutions(formerly OMB Circular A-21);
E. 2 CFR 225, Cost Principles for State, Local and Indian Tribal Governments(formerly OMB Circular A-
87);
F. 2 CFR 230, Cost Principles for Non-Profit Organizations(formerly OMB Circular A-122);
G. 45 CFR 1110, Nondiscrimination in Federally Assisted Programs;
H. 45 CFR 1170, Nondiscrimination on the Basis of Handicap in Federally Assisted Programs and
Activities;
I. 45 CFR 1185, Government-wide Debarment and Suspension (Nonprocurement)and Government-
wide Requirements for Drug-Free Workplace (Grants);
J. 45 CFR 1183, Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments,-
K. OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments;
L. OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Non-Profits Organizations; and
M. OMB Circular A-133 Revised, Audits of States, Local Governments, and Non-Profit Organizations.
For more information about these laws, regulations, and circulars, please read:
I've signed the Continuing Education Grant Agreement, But What Does It All Mean?
Located at: http://library.alaska.gov/dev/grants.html#cegrant
56
tdCornj,,� Seward Community Library & Museum
907-224-4082 PH 1 907-224-3521 FAX
PO Box 2389 1239 Sixth Avenue
= Seward, AK 99664
l,G� 6 v Used ._ libmus@cityofseward.net
M www.cityofseward.us/libmus
To Who It May Concern:
As a new employee at the Seward Community Library & Museum, I am thrilled to be attending
my first Alaska Library Association 2018 Conference this March. I appreciate the opportunity to
further my understanding of library science as well as be able to serve my hometown by better
understanding the social issues that are to be discussed at this conference. Thank you for
providing this generous grant for new employees so we can learn more about how to support
our patrons and staff.
Most Sincerely,
Heather Bardarson
Program Coordinator
Seward Community Library & Museum
(907)224-4010
hbardarson@cityofseward.net
57
FY2018 Alaska State Library
Continuing Education Grant Application
Appficant Name: Date: � I f a
Library Name&Address:
Pob 2 Sq qq is to
Telephone: qm ` zn—,( l ou E-Mail: Y_....��0`r) �
+cJl � lC�-I
Title/Sponsor of CE Event: Z(�lC� �J IQS �b� I,ISS�A�eht(JI"L C'(iYCTQ��![fe l 1
City and State of CE Event: AdnL �
(We will reimburse up to$1,250 for CE within AJa Mal
or outside of Alaska.)
Travel and Attendance Dates for CE Event: { I alC�1 �— � 1 1200
First Time Library Conference Attendance CE Grant? YES NO
IF REQUIRED NARRATIVE FOR CE GRANT APPLICATION
• Why do you want to attend this continuing education event?Please write a paragraph describing your
reasons for attending this event and attach this item to your application.
• Do you have any brochures,flyers,or Web pages that describe this event?Please attach this supporting
information to your application. Exception:you do NOT need to submit a program for the AkLA, ALA Annual,
or PLA National Conference with this application.
Estimated Budget for CI_Event: Cost
Registration or tuition fees Z00.LD
Supplies 50.Uv
Travel costs(Airfare, road mileage, luggage, etc.) (We will
not reimburse air tickets purchased with free mileage.) i p
Lodging .y 0 0-00
Per Diem (Up to $60 per day) 2q 0 ,CM
Other:
TOTAL ESTIMATED COST* J Q jZ'), UU
*Expenses beyond the$1,250 for in-state or out-of-state training covered by this grant are the responsibility of the
library or its library board.
BOTH SIGNATURES ARE REQUIRED:
Applicant's Signature: _ Date: ) 1 1
Signature for the Library: Date:
(Applicant may not sign for the library)
Print Name of Person Signing for the Library: P�,Un Low
Please send this completed application in advance of the event to the following address, fax 269-6580,
or scan and email to Julie.niederhauserJulie.niederhauser@alaskagov or Patience.frederiksenPatience.frederiksen@alaskagov
Continuing Education Grants; Alaska State Library; 395 Whittier St.,Juneau, AK 99801
58
Notice of Assurances You Agree to ay signing this Continuing Education Grant Application
The federal Institute of Museum and Library Services(IMLS) manages the Library Services and Technology Act
(LSTA)under which federal grant funds are awarded to the Alaska State Library. The Alaska State Library uses LSTA
funds to pay for continuing education grants.
As a recipient of federal LSTA grant funds through the Alaska State Library, your library is required to meet specific
federal laws, regulations, and circulars. You agree to these requirements when you submit a signed continuing
education grant application to the Alaska State Library.
A. 22 USC 7104(g) and 2 CFR 175.15 Prohibition Against Trafficking in Persons;
B. 31 USC 1352 Certification Regarding Lobbying Activities(For Grants of More than $100,000)
C. 42 USC 2000d (Title VI Civil Rights Act of 1964) Prohibition Against National Origin Discrimination
Affecting Limited English Proficient Persons;
D. 2 CFR 220, Cost Principles for Educational Institutions (formerly OMB Circular A-21);
E. 2 CFR 225,Cost Principles for State, Local and Indian Tribal Governments(formerly OMB Circular A-
87);
F. 2 CFR 230, Cost Principles for Non-Profit Organizations (formerly OMB Circular A-122);
G. 45 CFR 1110, Nondiscrimination in Federally Assisted Programs,-
H. 45 CFR 1170, Nondiscrimination on the Basis of Handicap in Federally Assisted Programs and
Activities;
I. 45 CFR 1185, Government-wide Debarment and Suspension (Nonprocurement)and Government-
wide Requirements for Drug-Free Workplace(Grants);
J. 45 CFR 1183, Uniform Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments;
K. OMB Circular A-102, Grants and Cooperative Agreements with State and Local Governments;
L. OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Non-Profits Organizations; and
M. OMB Circular A-133 Revised,Audits of States, Local Governments, and Non-Profit Organizations.
For more information about these laws, regulations, and circulars, please read:
I've signed the Continuing Education Grant Agreement, But What saes It Alf Mean?
Located at: http:/(library.alaska.gov/dev/grants.html#ceRrant
59
z ,\ Corn,,,,,� Seward Community Library & Museum
vj 907-224-4082 PH 1 907-224-3521 FAX
PO Box 2389 1 239 Sixth Avenue
Seward, AK 99664
lid ��` libmus@cityofseward.net
rdry Muse www.cityofseward.usjlibmus
Alaska State Library
Continuing Education Grant Application
FY2018 Narrative for AkLA, Fairbanks
January 19, 2018
Dear Alaska State Library,
am requesting a Continuing Education Grant to attend the 2018 Alaska Library Conference to
be held in Anchorage in March 2018.
The AkLA 2018 conference provides a valuable opportunity to attend workshops and sessions
and connect with people which is advantageous for development as a librarian and a director of
a public library.
This conference provides a unique opportunity to network with other library workers, librarians
and directors from all over Alaska. DirLead, and the Public Libraries, Civic Engagement
Roundtable and Alaska Native Issues Roundtables are a few of the groups I value. I also look
forward to meeting with members of and attending meetings for the Joint Library Catalog
Consortium and the Alaska Digital Library Consortium, both of which we belong to.
I'm also planning and organizing a full day preconference session to provide civic dialogue and
civic engagement training for library staff.
I make AkLA a priority each year because of the benefit to me both personally and
professionally, and for the opportunity to learn from and contribute to our community of
practice and the development of our profession.
Thank you for your time and consideration.
Sincerely,
Valarie Kingsland, Director
Seward Communit Librar & Museum
PO Box 2389 Seward, AK 99664
907.224.4008
60
Department of Education &
THE STATE Early Development
~ �� �� DIVISION 0FIJ8RAAlES./\KCD!VES &�xUSx[��S
� ����� ���KA
klunkx State Uh,ury
GOVERNOR BILL WALKER Foyo^ /LA mc7�
Jvn�zu.�|oskovpa |-n�n
vu/*£-2�n
January 24,2U18
Va|ade K|n8s|and
Seward Community Library&Museum
PO Box 23O9
Seward,AKQ9664
DearVa|arie,
Congratulations! The State Library has reviewed your FY2018 continuing education application and has awarded Federal
funds in the amount of uP to$1,250.00 to reimburse your attendance at the AKLA 2018 Conference to be held in
Anchorage.VVe are delighted that your library will receive this grant.
The State Library uses federal funds received from the Institute of Museum and Library Services(I MLS)to pay for
continuing education grants, Please read the second page in this packet carefully. In order to use IMLS funds to
reimburse your continuing education costs,you must attend at least one training session that falls under the topics
listed on that form,
Once you have completed your continuing education,you must submit the grant reimbursement form,any required
receipts, and your final report about the training you attended. These forms are available ut
You must submit a final report form |n order tnbereimbursed.
|f you have questions or need more information, please email mmeat or call meat907-46S'
1018.Once again,congratulations and good luck with your continuing education,
Sincerely,
Tracy Swaim
Grants&Statistics Librarian
FY2018 Continuing Education Grant Reimbursement and Final Report Form
Gather original receipts,complete this three page form,photocopy both the form and receipts for your records,
attach receipts and conference program or workshop agenda to this form, and mail packet to:
Continuing Education Grants
Alaska State Library, P.O. Box 110571,Juneau,AK 99801
Approved reimbursements will be forwarded to the Alaska State Library in Juneau for payment with Library
Services and Technology Act funds awarded to the State Library by the Institute of Museum and Library Services.
Applicant Name: Valarie Kingsland Applicant Email: vkingsland@cityofseward.net
Applicant's Library: Seward Community Library& Museum_
(The reimbursement check will be made out to the library.)
Address for reimbursement check: City of Seward, PO Box 167, Seward,AK 99664
ALLOWABLE REIMBURSABLE CONTINUING EDUCATION EXPENSES
Registration or Tuition Fees(Attach original receipts for these costs. Please include $ 200.00
a copy of the conference program or workshop agenda with this reimbursement claim.)
Supplies Required for CE Event(Attach original receipts) $0
Cost of travel (Attach receipt or e-ticket showing total cost of ticket.) $ 0
OR
Mileage: Round-trip miles from home to training:_240 times 57.5 cents per mile = $ 138.00
(Mileage stark and stop total must be recorded on State of Alaska Mileage Form, available by
calling 269-6570.Traveler must five MORE than 50 miles from training city to claim mileage.)
Luggage(Attach receipt for one bag fee each way.) $ rl/a
Lodging(Attach original hotel receipt for proof of lodging.) $ 380.00
Meal Allowance(Number of days participant was at CE:—4____ times$60 per day - $240.00
(Meal allowance will be pro-rated based on the time applicant was away from home.The State
of Alaska pays$60 per day for meals, regardless of meal allowance paid by applicant's employer.) n
Local ground transportation or parking(Attach receipts for these costs.) $ 60.00 SPk�ACO
TOTAL REIMBURSEMENT CLAIM $ 1018.00
I,the undersigned, do hereby certify that this claim is a just, due and unpaid obligation against the Alaska State
Library. I certify that it is a correct claim for expenses incurred by me and that no payment has been received on
account thereof,
Applicant's Signature Date
1
62
Valarie Kingsland
From: Alaska Library Association <akla@wildapricot.org>
Sent: Monday, January 15, 2018 11:53 PM
To: Valarie Kingsland
Subject: Alaska Library Association Payment receipt
PAYMENT RECEIPT
Alaska Library Association
Date: January 15, 2018
Amount: $200.00
Tender: PayPal Credit Card.
Payment received from:
Valarie Kingsland
vkingsland@cityofseward.net
Seward Community Library & Museum
Payment for:
Date Document
January invoice 00982 Settled amount $200.00
15, 2018 Registration for "Alaska Library Association Annual Conference" Invoice total $200.00
(March 08, 2018 - March 11, 2018, Anchorage, Alaska), Early Due $0.00
Member(Dec 8th-.tan 15th)
Total settled: $200.00
Available balance: $0.00
Spam
Phish/Fraud
Not seam
For,get previous vote
sb
� or n
Department of Education &
I'�% s7 THE STATE Early Development
0 LA � DIVTSION OF LIBRARIES,ARCHIV S & MUSEUMS111 jll Alaska State Library
~ = ' Gov.FRNOA BILL WALKER PC Sox , 057 i
!unem,A..mKc,?9 31 1 05''
LAS
=ax:SL'L�dS-�i51
January 18, 2018
Heather Bardarson
Seward Community Library&Museum
239 6th Ave.
Seward,AK 99664
I
Dear Heather,
Congratulations The State Library has reviewed your FY2018 continuing education application and has
awarded Federal funds in the amount of up to$1,250.00 to reimburse your attendance at the AKLA
2018 Conference to be held in Anchorage.We are delighted that your library will receive this grant.
The State Library uses federal funds received from the Institute of Museum and Library Services (IMLS)
to pay for continuing education grants. Please read the second page in this packet carefully. In order to
use IMLS funds to reimburse your continuing education costs,you must attend at least one training
session that falls under the topics listed on that form.
Once you have completed your continuing education,you must submit the grant reimbursement form,
any required receipts,and your final report about the training you attended. These forms are available
at http://l!brary.state.ak.us/dev/grant5.htm1, You must submit a final report form in order to be
reimbursed.
If you have questions or need more information, please email me at tracy.swaim@alaska.eov or call me
at 907-465-1018. Once again, congratulations and good luck with your continuing education.
Sincerely,
Tracy Swaim
Grants&Statistics Librarian
64
FY2018 Continuing Education Grant Reimbursement and Final Report Form
Gather original receipts, complete this three page form, photocopy both the form and receipts for your records,
attach receipts and conference program or workshop agenda to this form, and mail packet to:
Continuing Education Grants
Alaska State Library, P.O. Box 110571,Juneau,AK 99801
Approved reimbursements will be forwarded to the Alaska State Library in Juneau for payment with Library
Services and Technology Act funds awarded to the State Library by the Institute of Museum and Library Services.
Applicant Name: Heather B. Bardarson Applicant Email: hbardarson@cityofseward.net
Applicant's Library: The Seward Community Library& Museum
(The reimbursement check will be made out to the library.)
Address for reimbursement check: City of Seward P.O. Box 167 Seward,Alaska 99664
ALLOWABLE REIMBURSABLE CONTINUING EDUCATION EXPENSES
Registration or Tuition Fees f Attach original receipts for these costs. Please include $200.00
a copy of the conference program or workshop agenda with this reimbursement claim.)
Supplies Required for CE Event(Attach original receipts) $ n a
Cost of travel (Attach receipt or e-ticket showing total cost of ticket.) $ n/a
OR
Mileage: Round-trip moles from home to training:_240_times 57.5 cents per mile= $138.00
(Mileage start and stop total must be recorded on State of Alaska Mileage Form, available by
calling 269-6570.Traveler must live MORE than 50 miles from training city to claim mileage.)
Luggage(Attach receipt for one bag fee each way.) $ n/a
Lodging(Attach original hotel receipt for proof of lodging.) $400.00
Meal Allowance (Number of days participant was at CE: 4_ times$60 per day = $240.00
(Meal allowance will be pro-rated based on the time applicant was away from home. The State
of Alaska pays$60 per day for meals, regardless of meal allowance paid by applicant's employer.)
Local ground transportation or parking(Attach receipts for these costs.) $ n/a
TOTAL REIMBURSEMENT CLAIM $ 97g 00
I,the undersigned, do hereby certify that this claim is a just, due and unpaid obligation against the Alaska State
Library. I certify that it is a correct claim for expenses incurred by me and that no payment has been received on
account thereof.
Applicant's Signature Heather Bardarson Date 8/14/2018
1
65
Valarie Kingsland
From: Heather Bardarson
Sent: Saturday,January 13, 2018 3:21 PM
To: Valarie Kingsland
Subject: FW:Alaska Library Association Payment receipt
From: Alaska Library Association jmailto:akla@wildapricot.org]
Sent: Saturday,January 13, 2018 3:19 PM
To: Heather Bardarson <hbardarson@cityofseward.net>
Subject:Alaska Library Association Payment receipt
PAYMENT RECEIPT
Alaska Library Association
Date: January 13, 2018
Amount: $200.00
Tender: PayPal Credit Card
Payment received from:
Heather Bardarson
hbardarson!'i,:cityofseward.net
Seward Community Library & Museum
Payment for:
Date Document
January Invoice 00960 Settled amount $200.00
13, 2018 Registration for "Alaska Library Association Annual Conference" Invoice total $200.00
(March 08, 2018 - March 11, 2018, Anchorage, Alaska), Early Due $0.00
Member(Dec 8th-Jan 15th)
Total settled: $200.00
Available balance: $0.00
Spam
Phish/Fraud
Not spam
Forget previous vote
69
Valerie Kingsland
PO BOX 1834
Seward 99664
United States
Folio No. 196529
Room No. 1007
Arrival 03/07/18
Group Code AKLA2018 Departure 03/11118
Page No. 1 of I
Agent:Victoria Shaw Conf. No. 1650401
Date Text Charges Credits
03/07/18 D-Parking EDT229/117
03111/18 Room Charge(Tax-Exempt) Night of 3/07 95-00
03t1 1/18 Room Charge(Tax-Exempt) Night of 3/08 95.00
03/11/18 Room Charge(Tax-Exempt) Night of 3/09 95.00
03111/18 Room Charge(Tax-Exempt) Night of 3/10 95.00
03/11/18 H-Parking
03/11118 H-Parking 100A�
03111/18 H-Parking 15.0
03111118 M-Visa XX)(XXXXXXXXX2905 XX/XX 440.00
.............
Total 440.00 440.00
Balance Owed 0.00
2 9- 2
CD
CD
Signature:
Westmark Anchorage Hotel
720 West Fifth Avenue, Anchorage.AK 99501 Phone(907)2 76-76 76 Fax(907)2 76-3615
Toll Free RLservations(800)544-0970 unovw,westrnarkhotels.corr
67
Sponsored by: Squires
CITY OF SEWARD,ALASKA
RESOLUTION 2018-075
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING A CONTRACT BETWEEN THE CITY OF
SEWARD AND JEFFREY K. BRIDGES, JR. FOR THE POSITION OF
INTERIM CITY MANAGER.
WHEREAS, The Seward City Council had accepted the resignation of City Manager Jim
Hunt, and;
WHEREAS,the City Council developed criteria for an Interim City Manager to manage the
operations of the City, and;
WHEREAS,the City Council advertised for the position and received twelve applicants to
review. An evaluation committee had selected seven potential applicants to interview, and;
WHEREAS, a work session was scheduled to conduct the interview of the applicants on
August 16, 2018, and;
WHEREAS, a special Council meeting was scheduled for August 22, 2018 to hold an
executive session to discuss the selection, contract strategy, start date(s) and form a negotiation
committee, and;
WHEREAS,the negotiation committee and Jeffrey K.Bridges,Jr.have agreed to terms of
a contract for the position of the Interim City Manager, effective September 17, 2018.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
SECTION 1: The City Council authorizes the Mayor and the Acting City Manager to sign
the contract between the City of Seward and Jeffrey K. Bridges, Jr. in substantial form attached
hereto.
SECTION 2: The funding for this contract shall come from the City Manager budget for
personnel services.
SECTION 3: This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of
September, 2018
68
Agenda Statement
Meeting Date: September 10, 2018
To: Honorable Council members
Through: Administration
From: David Squires, Mayor
Agenda Item: Approval of an employment contract with Jeffrey K. Bridges,Jr. for the position of
Interim City Manager
BACKGROUND & JUSTIFICATION:
Council had advertised for an Interim City Manager and received twelve applicants. An evaluation committee
was formed to review the applications and to select the applicants to be interviewed. A work session was
scheduled on August 16, 2018 to interview seven applicants. A special Council meeting was scheduled for
August 22°d f'or an executive session to discuss the selection, contract strategy, start date(s) and form a
negotiation committee. Mr. Bridges was contacted by phone to discuss terms of an employment agreement.
From this discussion,a draft contract was formed and another phone call was made on August 3 I't to finalize
the contract. Mr. Bridges is expected to start work as the Interim City Manager on September 179 2018.
Highlights of the contract are as follows: term of contract-six months; monthly pay-$10,500 plus$1,050 for
deferred compensation contributions; a performance clause and a termination clause.
INTENT:
The intent of the resolution is to approve a contract f'or temporary employment for an Interim City Manager
until Council can formulate terms of a contract, advertise, and interview candidates for the position of City
Manager.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): X
FISCAL NOTE:
Funding for this contract is included in the City Manager budget. Although the hourly wage is higher than
budgeted,the cost savings from reduced benefits should cover the cost of this contract.
Approved by Finance Department:
ATTORNEY REVIEW: Yes_X_No Not Applicable
RECOMMENDATION:
Resolution 2018-075,establishing a contract between the City of Seward and Jeffrey K. Bridges, Jr. for
the position of Interim City Manager.
69
INTERIM CITY MANAGER EMPLOYMENT AGREEMENT
This agreement approved by h c City Council of the City of Seward this _ day of
, 2018, is between the City of Seward, Alaska("City") and Jeff Bridges.
The City agrees to en—i loy Jell:'Bridges as Interim City Manager. This contract shall take
effect immediately ,.,;lien all required signatures have been affixed hereto and approved
by the City Council. This agreement shall continue until such time as a permanent city
manager is hired,unless terminated sooner as provided below. Unless renewed, amended,
or replaced by a successor contract, this contract shall continue for a term of six (6)
months from the effective date above. The terms of this agreement are stated below.
1. RATE OF PAY AND TERMS OF AGREEMENT
Interim City Manager agrees to devote full-time on behalf of the City and shall not
engage in any other business, unless approved by Council, and shall have overall
responsibility and authority designated under Seward City Code (SCC) 3.05.015. Jeff
Bridges is expected to generally keep normal office hours of Monday through Friday, 8-
5, and is expected to attend after hours meetings ardlor events on as-needed or required
basis; and be available for weekend and after hours emergencies. The Interim City
Manager will take a period of paid administra Live leave not to exceed two weeks at
Christmas to return to his current state of residence.
Interim City Manager shall be paid at the rate of $10,500 per month, inclusive of any
holidays, during this service. The City will contribute an additional $1,050 monthly to
Interim City Manager's ICMA deferred compensation plan.
Interim City Manager shall be an at-will employee of the City, but the Interim City
Manager shall not be entitled to benefits otherwi se ;provided within the Seward City
Code, including; annual leave accrual and retie-ti_rnent benefits, and city health and
medical insurance, except and unless such benefits are required by state or federal law.
Health and medical care coverage shall be provided for Interim City Manager
individually should his currently existing health coverage not be transferable to Alaska.
As an employee of the City, the Interim City Manager is covered by the City's Workers'
Compensation program.
Interim City Manager may compete for the position of permanent city manager. If hired
as regular city manager, he shall receive credit for annual leave accrued retroactive to the
date of appointment to Interim City Manager status, at a rate in accordance with SCC
3.45.
2. TR:"vF1.
Once he starts working, Interim City Mana g-r will be j)ro,idc clitl vehicle for his use.
The Interim City Manager will reimburse: Jle Cit\ r personal use of the vehicle in
accordance with standard city policy and pro odures and SCC 3.60.025.
507486MOM0746229 70
Interim City Manager shall be reimbursed by the City in Accordance with the City's
travel policy (and state and federal law) for all authorized and necessary travel
undertaken by Employee in performance of his duties under this Agreement.
3. TERMINATION
Because of the peculiar nature of the Interim City Manager position, it is agreed that the
City's business can only succeed if the Interim City Manager and the City Council enjoy
a working relationship based on mutual respect, trust, and positive attitudes. It may,
therefore, be impossible to quantify "poor performance" or "just cause" for termination,
given these complexities which often involve personality factors as opposed to legal or
contractual factors. It is therefore the intent of the City to provide for termination without
resort to any determination of cause, or any necessary explanation by the City.
The Interim City Manager must stay knowledgeable on high profile city projects and
outside projects that have an effect on the City. The Council wants the Interim City
Manager to improve employee morale as well as Council and public relationships. The
City Council reserves the right to terminate this agreement for any reason or for no
reason at any time by giving written notice of such termination to the Interim City
Manager personally or by delivery to his office. Upon termination, the Interim City
Manager shall be promptly paid for the entire remaining term of the original contract, and
no further payments to the Interim City Manager will be owed. The Interim City Manager
may terminate this agreement by giving thirty(30)days written notice to the City Council.
4. INDEMNIFICATION.
The City shall defend, hold harmless and indemnify the Interim City Manager against any
tort, professional liability, claim or demand or other legal action arising out of an alleged
act or omission occurring within the course or scope of his services under this Agreement.
This provision shall not apply with respect to any intentional tort or crime committed by
the Interim City Manager, or any actions outside the course or scope of his employment.
This agreement is the entire agreement and wherever approval of the City is required it is
understood that such approval will be by the City Council of the City of Seward. This
agreement supersedes any previous agreement and may be modified only in writing
signed by each of the parties. This agreement will be interpreted and enforced in Alaska in
accordance with the laws of the State of Alaska and is subject to all applicable Charter and
ordinance provisions of the City of Seward; provided that no provisions of Title 3 of the
Seward City Code shall apply except those provisions expressly identified above and
3,60.010 & .020 (gifts and gratuities and employment of family members);3.70 (drug and
alcohol policy), 3.75 (sexual harassment policy), and 3.80 (workers compensation).
507486\1006\00745229
71
DATED this day of , 2018.
CITY OF SEWARD, ALASKA
David Squires, Mayor Interi ity alter, ges
Eddie Athey, Acting City Clerk
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
507486\1006\00745229 72
Sponsored by: Administration
CITY OF SEWARD,ALASKA
RESOLUTION 2018-076
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,ACCEPTING GRANT FUNDS IN THE AMOUNT OF $1,725,000
FROM ADF&G WITH ADDITIONAL $419,119.43 FROM CPV FUNDS TO
FULFILL THE COOPERATIVE AGREEMENT WITH ADF&G TO
REPLACE THE SOUTH HARBOR LAUNCH RAMP AND
APPROPRIATING FUNDS
WHEREAS,The State of Alaska Department of Fish and Game("ADF&G")conducted an
evaluation of the South Harbor Launch Ramp in 2011 and recommended that the launch ramp be
replaced; and
WHEREAS,In the first phase of the project which involves planning,design and permitting
of the South Harbor Launch Ramp was 100% fully funded by ADF&G; and
WHEREAS, The City Council approved Resolution 2017-002 a Cooperative Agreement
(17-068)between the City and ADF&G for Phase 11 construction with a commitment from the City
to appropriate the remaining funds; and
WHEREAS, ADF&G is providing $1,725,000 in grant funding which needs to be
appropriated for phase 11 construction of this project; and
WHEREAS, the City along with PND went out to bid for the replacement of the South
Harbor Launch Ramp; and
WHEREAS, the City received five bids and Hamilton Construction, LLC being the low
bidder at$2,313,154.80; and
WHEREAS, ADF&G request a 10% contingency for this project in the amount of
$231,315.48; and
WHEREAS, City Council approved Resolutions 2014-094 ($87,500.00), 2016-033
(299,863.68)and Resolution 2017-017($33,155.42)less($20,168.25 for LED Lights)appropriating
$400,350.85 for this project; and
WHEREAS, an additional amount of $419,119.43 is needed to fulfill the corporative
agreement with ADF&G for the construction phase of this project; and
WHEREAS,the remaining$419,119.43 will be appropriated from CPV fiend and placed into
the South Harbor Launch Ramp renovation project.
73
CITY OF SEWARD,ALASKA
RESOLUTION 2018-076
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. Funding in the amount of$1,725,000.00 is hereby received and appropriated from
state grant revenue account no. 11421-0000-5922 to the South Harbor Launch Ramp Renovation
Project infrastructure account no. 11421-0000-8101.
Section 2. Funding in the amount of$419,119.43 is hereby appropriated from Commercial
Passenger Vessel Tax Fund no. 11113-0000-3710-11420 to the South Harbor Launch Ramp
Renovation Project infrastructure account no. 11420-0000-8101.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of
September, 2018
THE CITY OF SEWARD,ALASKA
David Squires, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
74
Agenda Statement
Meeting Date: September 10, 2018
To: Eddie Athey, Acting City Manager
From: Norm Regis, Harbormaster
Agenda Item: Accept and appropriate grant funds from ADF&G and appropriate the
remaining funds needed for the South Harbor Launch Ramp Renovation
project.
BACKGROUND & JUSTIFICATION•
The State of Alaska Department of Fish and Game ("ADF&G") conducted an evaluation of the
South Harbor Launch Ramp in 2011 and recommended that the launch ramp be replaced. The ramp
requires increasing levels of maintenance and while we are currently able to utilize the ramp, it has
become more of a safety issue due to rotting wood, necessitating replacement. Two summers ago
one of the concrete planks failed, damaging a customer's trailer. A concrete patch was poured to
temporarily repair the slab so the public could continue to use the ramp.
In the first phase of the project which involves planning,design and permitting of the South Harbor
Launch Ramp was 100% fully funded by ADF&G.
The City Council approved Resolution 2017-002 a Cooperative Agreement (17-068) between the
City and ADF&G for Phase II construction with a commitment from the City to appropriate the
remaining 25% for this project.
City Council approved Resolution 2014-094 appropriating $87,500, Resolution 2016-033
appropriating $299,863.68 and Resolution 2017-017 appropriating $33,155.42 of under budget
harbor project funds back into the Harbor MRRF for a total of$420,510.10 which $20,168.25 was
used to replace the high mast lights located at the North East Launch Ramp with LSD's, which
leaves $400,350.85 for the South Harbor Launch Ramp renovation project.
ADF&G will fully fund the engineering construction cost for this project.
With the planning,design and permitting portion complete ADF&G along with PND engineering has
gone out to bid for the construction phase of the project. With the bid process complete a low bid of
$2,313,154.80 from Hamilton Construction,LLC was received with ADF&G providing funding in
the amount of$1,725,000.00 which makes the City's portion of the match per the Cooperative
agreement for this project to include a 10%contingency is$819,470.2.8 which$400,350.85 has been
appropriated, the City needs to fund the remaining amount of $419,119.43 to comply with the
corporative agreement for the construction phase of the project which will be funded from CPV
funds.
75
INTENT:
Accepting grant funds from ADF&G in the amount of$1,725,000.00 and appropriate those funds
with $419,119.43 of additional funds from the CPV monies into the South Harbor Boat Launch
Renovation project, for a total project price of$2,544,470.28.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan (Page 16 3.5.1): Maintain a thriving port of
1. Seward through harbor improvements, infrastructure expansion, and X
im lantation of management plans.
2. Strategic Plan (Page 7): Complete the renovation of the Boat Harbor. X
3 Seward Boat Harbor Plan (Page 21,4.7): Work with ADF&G using
Sports Fish Restoration funds to build or rebuild boat ramps. X
FISCAL NOTE:
ADF&G Grant for this project is$1,725,000.00,The City previously appropriated funds for Phase 2
of this project in Resolutions 2014-94 ($87,500), 2016-033 ($299,863.68) and 2017-017
($33,155.42)less($20,168.25)for LED lights at the North East Launch Ramp for a total amount of
$400,350.85, the remaining amount to include a 10% contingency needed to comply with the
Cooperative Agreement is$419,119.43 which will be funded from CPV fund.The total amount for
this project will be $2,544,470.28.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council approves Resolution 2018- 076 accepting Grant funds from ADF&G in the amount of
$1,725,000.00 and appropriating those funds to include $419,119.43 from the CPV Fund into the
South Harbor Launch Ramp replacement project which$400,350.85 has been appropriated for a total
of$2,544,470.28 to comply with the Cooperative Agreement with ADF&G for the South Harbor
Launch Ramp Renovation project.
76
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2016-033
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING PURSUIT OF GRANT FUNDS FROM THE
ALASKA DEPARTMENT OF FISH AND GAME TO REPLACE THE
SOUTH HARBOR LAUNCH RAMP,AUTHORIZING$387,363.68 TOWARD
THE CITY'S 25% MATCH,AND APPROPRIATING FUNDS
WHEREAS, the Harbor Major Maintenance and, Repair Fund (MRRF) contains
$299,863.68 of unspent funds from three recently-completed Harbor improvement projects which
came in under budget and therefore did not require spending the full project funding; and
WHEREAS,the Seward Boat Harbor had a condition assessment performed in 2011 which
indicated that the launch ramp has reached the end of its useful life and should be replaced; and
WHEREAS,the State of Alaska Department of Fish&Game(ADF&G)sent representatives
to Seward to evaluate the project and consider whether to provide grant funds for the replacement of
the South Launch ramp to include concrete, docks, drainage and galvanized steel piling; and
WHEREAS, if the city commits to the required 25% cost match for this project, ADF&G
will proceed to engineer the project and seek funds for construction; and
WHEREAS,the administration recommends utilizing Harbor MRRF Funds in the amount of
$299,863.68, plus $87,500 previously approved for this project, for a total contribution of
$387,363.68 toward the city's 25%cost-share,and recommends the city seek grant funding through
ADF&G, which grant funds would be expected to cover 75% of the costs of replacing the South
Harbor Launch Ramp and docks.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. Funding in the amount of$299,863.68 is hereby appropriated from the Harbor
Major Repair&Replacement Fund account no. 11001-0000-3721-11420 to the South Harbor Boat
Launch replacement project infrastructure account no. 11420-0000-8101, and $87,500 previously
allocated to the South Harbor Boat Launch project is hereby appropriated from unassigned reserves
account no. 11420-0000-3400, to infrastructure account no. 1 1420-0000-8 1 0 1, for a total
appropriation toward the city's 25% cost share of$387,363.68.
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25'h day of
April, 2016.
77
CITY OF SEWARD,ALASKA
RESOLUTION 2016-033
THE CITY OF SEWARD,ALASKA
I
Jan Bardarson,Mayor
AYES: Casagranda, Keil, Butts, Squires, McClure,Altermatt,Bardarson
NOES: None
.ABSENT: None
ABSTAIN: None
ATTEST:
J hanna kjnn ,'CMC
ity Clerk
(City Seal)
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78
Agenda Statement
Meeting Date: April 25, 2016 '
To: Jim Hunt, City Manager
From: Norman Regis, Harbormaster
Agenda Item: Re-appropriating$299,863.68 of unspent capital project funds,plus$87,500
previously allocated, for a total appropriation of$387,363.68, toward the
City's 25%grant match to replace the South Harbor Launch Ramp
BACKGROUND &JUSTIFICATION:
The Seward Harbor previously depleted the Harbor Major Repair and Replacement Fund(MRRF)in
order to complete the A,B, C and S-float replacement project. Three harbor capital projects were
completed in 2015 and in the aggregate,came in$299,863.68 under budget,with the surplus monies
in those projects returned to the Harbor MRRF,where the funds originated. The surplus funds came
from the following: $4,666.65 unspent from the Sewer Pump-Out Project (RES 2014-069);
$67,836.13 unspent from the Vessel wash-down pad project(RES 2013-023 and RES 2013-033)and
$277,360.90 remaining from the D-float replacement project(RES 2011-060).
The State of Alaska Department of Fish&Game(ADF&G)conducted an evaluation of the harbor's
South Harbor launch ramp facility in 2011, determining that the ramp was in need of replacement.
ADF&G has access to grant funds to replace the launch ramp, with the grant covering 75% of the
cost,provided the City matches the grant with a 25%contribution. The ramp is currently in use but
requires constant maintenance and due to rotting wood,is becoming more of a safety concern. With
the expected future decline of State and Federal grant funding,this is a great opportunity to pursue
outside funding while this grant is still available.If the City commits to the availability of its 25%
match, ADF&G will proceed with the engineering and design for this project, and ADF&G will
apply for the grant funds on Seward's behalf, and will provide construction administration if the
project proceeds.
The City Council previously authorized$87,500(RES 2014-094 Section 2,#2)toward the Launch
Ramp project,and when combined with the requested$299,863.68 residual funds from the closed-
out capital projects, $387,363.68 will be applied to the City's 25% project cost match. When
® ADF&G approves the project and sends the City of Seward the grant paperwork,the administration
will bring forward a resolution to award a contract to replace the South Harbor Launch Ramp and
appropriate the grant funds for the project. Without Council commitment to fiend the 25% City
match,ADF&G will not proceed with engineering and design,nor apply for grant funds on behalf of
the City.
INTENT:
To commit$299,863.68 of unspent capital project funds plus $87,500 previously awarded for the
South Harbor Launch Ramp replacement project, to be used toward the City's 25% cost share to
replace the South Harbor Launch Ramp.
79
CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the
Seward City Code,Charter,Comprehensive Plans,Land Use Plans,Strategic Plan and City Council
Rules of Procedures or Other Plans or Policies:
CONSISTENC_Y_CHECKLIS_T_: Yes No N/A
Comprehensive Plan(document source here): Page 23 Encourage the
1. growth and development of an efficient, functional small boat harbor X
that meets Seward's commercial and recreational needs.
2 Strategic Plan (document source here): Page 15 Celebrate the Natural X
Environment.
3 Other (list): Seward City Code,Land Use Plans and 2016/2017 Budget X
FISCAL NOTE: The Harbor MRRF has a fund balance of$62,050.69 before the close-out.of capital
projects in 2015 totaling $299,863.68, for a total balance of$361,914.37. Of this, $299,863.68 is
requested to combine with the$87,500 previously committed toward the City's 25%grant match to
replace the South Harbor Launch Ramp.
Approved by Finance Department: A4WD
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Council approves Resolution 2016- O' 5 appropriating $299,863.68 from the Harbor NIRRF
Fund and $87,500 previously transferred to the Launch Ramp Project, to apply to the City's 25%
grant match for the South Harbor Boat Launch replacement project.
80
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2017-002
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
COOPERATIVE AGREEMENT WITH THE STATE OF ALASKA
DEPARTMENT OF FISH & GAME (ADF&G) DIVISION OF
ADMINISTRATIVE SERVICES FOR THE FEDERAL AID IN SPORT
FISH RESTORATION RECREATIONAL BOATING ACCESS
PROGRAM FOR THE PURPOSE OF DESIGNING AND PERMITTING A
REPLACEMENT SEWARD SOUTH HARBOR LAUNCH RAMP
WHEREAS, in 2011 ADF&G evaluated the South Launch ramp and determined it
needed to be replaced; and
WHEREAS, the City has pursued funding with ADF&G to replace the South Launch
Ramp; and
WHEREAS, the City of Seward, by Resolution 2016-033, committed to ADF&G to
provide funding for a 25% City match to replace the South Harbor Launch Ramp, under the
Phase lI construction portion of the project; and
WHEREAS, ADF&G has sent the City a Cooperative Agreement to start Phase 1 of the
project, including design and permitting; and
WHEREAS, ADF&G and the Federal Aid in Sport Fishing Restoration Recreational
Boating Access Program will fully fund Phase 1 with the estimated cost of$400,000; and
WHEREAS,the City of Seward will continue to comply with the ADF&G agreement for
the complete renovation of the South Harbor Launch Ramp.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a cooperative agreement
with ADF&G and the Federal Aid in Sport Fishing Restoration Recreational Boating Access
Program for Phase 1 of the City of Seward South Harbor renovation project, in substantial form
as presented at this meeting.
Section 2. This resolution shall take effect immediately.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9"' day of
January, 2017.
81
CITY OF SEWARD, ALASKA
RESOLUTION 2017-002
THE CITY OF SEWARD, ALASKA
13'ean Bardarson, Mayor
AYES: Casagranda, Keil, McClure,Altermatt, Bardarson
NOES: None
ABSENT: Squires, Slater
ABSTAIN: None
ATTEST:
J anna Ki ey, CMC
City Clerk
(City Seal)
e'�' s99i1aGepo`r
ofOF
e
ti
Offi+rs ,1.e °•
82
Sponsored by: Hunt
CITY OF SEWARD,ALASKA
RESOLUTION 2017-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RETROACTIVELY AMENDING THE 2016 BUDGET TO
ACCOUNT FOR ADDITIONAL SALES TAX TO THE HOSPITAL FUND
BASED ON ADDITIONAL COLLECTIONS AND CLOSING OUT
COMPLETED PROJECTS AT YEAR-END, AND APPROPRIATING
FUNDS
WHEREAS, the 2016 Operating Budget accounted for one-quarter of all sales tax
collections by the City of Seward to be transferred to the Hospital Enterprise Fund to pay
healthcare related costs including debt service costs for the long-term care facility, the hospital
Public Employees Retirement System (PERS) liability, major repair and replacement costs,
capital costs, and operating costs associated with healthcare; and
WHEREAS, the actual sales tax receipts from the Kenai Peninsula Borough during 2016
totaled $4,958,688.88, requiring an additional transfer in excess of the budget, of$95,922.23 to
the Hospital Enterprise Fund, for a total annual transfer from the General Fund to the Hospital
Enterprise Fund of$1,239,672.23; and
WHEREAS, a number of grant projects have been completed at the end of 2016,
requiring the residual transfer of cash between Funds to close out those grants and projects.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA, that:
Section 1. The 2016 Operating Budget shall be retroactively amended as follows: 1)
increase sales tax revenue account 01000-0000-4000 by $383,688.92 to a total of$4,958,688.92
based on sales tax receipts; and 2) appropriate an additional $95,922.23 from the General Fund
Transfers-Out account no. 01000-0000-3710-0000-19100 to the Hospital Enterprise Fund.
Section 2. The 2016 Budget shall be retroactively amended to close out grants and
projects, as follows:
a. Funding in the amount of$412,712 is hereby appropriated from CPV Funds toward US
Army Corps breakwater loan per Resolution 2015-15 from account 11103-0000-3721-
11000; and
b. Funding in the amount of $717,503.99 is hereby appropriated from CPV Funds toward
US Army Corps breakwater loan per Resolution 2015-15 from account 11113-0000-
3 721-11000; and
c. Funding in the amount of$53,680 in unspent funds originating from the Harbor for the
Harbor Float replacement project is hereby appropriated and returned to the Harbor from
113 70-0000-3 72 1-1 1 000; and
d. Funding in the amount of $23,891.87 in unspent funds originating from the Harbor
MRRF for the Harbor Float replacement project is hereby appropriated and returned to
the Harbor MRRF from 1 1 3 70-0000-3 72 1-1 1 00 1; and
83
CITY OF SEWARD,ALASKA
RESOLUTION 2017-017
e. Funding in the amount of $53,684.92 in CPV funds representing the State of Alaska's
additional administrative fee for the close-out of the harbor float replacement project is
hereby appropriated from 11113-0000-3710-11372; and
f. Funding in the amount of $33,155.42 in unspent funds from the completed Northeast
Harbor Fish Cleaning Station is hereby appropriated to the South Harbor launch ramp
project in accordance with the requirements of Resolution 2016-033, from 11390-0000-
3721-11420; and
g. Funding in the amount of $9,888.36 is hereby appropriated from the General Fund to
close out the ALPAR project from account 01000-0000-3710-30113; and
h. Funding in the amount of $13,516.18 in unspent funds originating from the Electric
MRRF for the Electric Generator Project is hereby appropriated and returned to the
Electric MRRF from 15320-0000-3720-15001; and
i. Funding in the amount of $215,237.62 in unspent funds from the North water storage
tank project is hereby appropriated to the Lowell Canyon water storage tank
refurbishment project from 17310-0000-3721-17330; and
j. Funding in the amount of$659.85 in unspent funds from the Fire Simulator project is
hereby appropriated and returned to the General Fund from 81030-0000-3710-01000.
Section 3. This resolution shall be retroactive to December 31, 2016.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28`h
day of March, 2017.
THE CITY OF SEWARD, ALASKA
can Bardarson, Mayor
AYES: Casagranda, Keil, Squires, McClure, Alterman, Slater, Bardarson
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
i ��rrr�ur�a�s
Joanna Kinn �kp :'• prk, CMC --�
SEAS, n �
(City Seal) --•— k
OF Prig :.�.
�'�arrar rr�c
Council Agenda Statement
Meeting Date: March 28, 2016
To: Honorable Mayor and Members of the City Council
Through: Jim Hunt, City Manage
From: Kristin Erchinger, Finance Director 00
Agenda Item: Retroactive appropriation of additional sales tax to Hospital Enterprise Fund
and close-out of projects at year-end
BACKGROUND & JUSTIFICATION:
The City of Seward sets aside a I% sales tax (currently one-fourth of all sales tax revenues) for the
purpose of supporting local healthcare. When the City first initiated a sales tax in March, 1982
(Ordinance No. 507), the Ordinance explicitly addressed the funding of healthcare in Seward as a
Primary purpose of the tax. The 2016 Budget anticipated total sales tax revenues of$4,575,000,and
the amount to be allocated for healthcare.of$1,143,750. Sales tax monies are legally required to be
used to cover healthcare bond payments per bond covenants, and are available to repay unfunded
retirement liabilities associated with former Seward General Hospital employees,for facility capital
costs, and for operational needs for healthcare-related operations.
Preliminary sales tax cash receipts in 2016 were$4,958,689 with one-quarter of total sales tax cash
receipts requiring a transfer to the Hospital Enterprise Fund of $1,239,672, necessitating an
additional transfer of$95,922.23.
In addition to a retroactive adjustment for sales taxes, the City has completed a number of projects
which requiring close-out at the end of the year. Many of these projects can be closed out without
explicit appropriation, such as the return of unspent monies on a project to the donor Fund.
However,itemizing these transfers via individual appropriations allows the public to see that certain
City projects did not utilize all available resources, and the extent to which unspent funds are made
available for other priorities and needs.
One of the major year-end appropriations is the allocation of CPV Funds to the loan between the City
and the US Army Corps of Engineers for the harbor breakwater project. The outstanding balance on
the loan is $1,201,195.99, and these transfers will provide the Harbor with the funds to pay off that
loan if the Council makes a decision to do so. The allocation of CPV Funds for this purpose was
authorized via Resolution 2015-015. The transfers will encumber all remaining CPV funds received
to date.
An appropriation of remaining funds from the North Seward water storage tank ($215,237.62) is
transferred to the Lowell Canyon water storage tank refurbishment,as the next priority water storage
tank project. Any future work on that project will require Council appropriation of these funds.
An appropriation of remaining funds from the Harbor fish cleaning project($33,155.42) is made to
the South Harbor launch ramp project. The City has committed to the State its willingness to
85
provide 25% of funding for the replacement of the South Harbor launch ramp, with the State
covering the remaining 75%,and these unspent project funds will assist with accumulating the City's
required grant match.
An appropriation of funds to close out the ALPAR project ($9,888.36) results from a reduction in
grant funds available for the litter control and prevention project. The City will seek additional grant
funding for this activity in the future or will need to scale back its litter control efforts in the future.
A number of completed projects with unspent monies are closing out and returning any remaining
monies to the Funds which provided the initial matching funds ($659.85 Fire Simulator project),
($13,516.18 Electric Generator project); ($23,891.87 and $53,680 Harbor float project).
INTENT:
The intent of this resolution is to continue the practice of transferring`/4 of all sales tax revenue from
the General Fund to the Hospital Enterprise Fund for healthcare-related purposes, and to close out
projects at year-end, with a retroactive adjustment to the 2016 budget.
CONSISTENCY CHECKLIST: Yes I No NIA
1. Comprehensive Plan (document source here):
2. Strategic Plan (document source here):
3. Other (list): Resolution 2015-15; Resolution 2016-33;2016 Budget p. 76. X
FISCAL NOTE:
This action will increase funding available for healthcare purposes by$95,922. It will complete the
accumulation of monies needed to repay the$1.2 million loan with the US Army Corps of Engineers
for the breakwater project. It will provide matching funds for upcoming projects($215,233 for the
Lowell Canyon water tank; and $33,155 for the South harbor launch ramp replacement).
Approved by Finance Department: Xt�
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Seward City Council authorize the transfer of an additional$95,955.23 in sales tax revenue from the
General Fund to the Hospital Enterprise Fund,and the close-out of various projects at year-end,with
corresponding interfund transfers as identified within the resolution.
86
p s Alaska Department of Fish and Game
P "q Division of Administrative Services
P.O. Box 115526
Juneau, AK 99811-5526
� o c�`�p cooperative Agreement Number 17-068
� p
Title: Seward South Harbor Launch Ramp Renovation
Between:
Alaska Department of Fish and Game
Division of Sport Fish
And the
City of Seward
I. AUTHORITY: ent of Fish
This agreement is entered into by and between the Alaska Departm
a d the City of Seward
(hereinafter (hereinafter Division eferred Sport
to as
(hereinafter referred to as the"ADF&G" or the "Department")
,,CITY').
ADF&G enters into this agreement under authority AS16.05.050 (12), AS36.30.850(c) and the Federal Aid in Sport
Fish Restoration Recreational Boating Access Program (CFDA# 15.605).
Il. PURPOSE OF THE AGREEMENT:
To improve public recreational boating and sport fishing access to the marine waters near Seward by cooperativeiy
rehabilitating and maintaining a boat launch facility in Seward South Harbor. This will be accomplished in two phases:
Phase I-preliminary design and permitting, and Phase ll-final design and construction.
Ill. TERM OF THE AGREEMENT:
The effective date of this agreement shall be from the date of final signature. The design life of this facility is 20
years; therefore, this agreement shall remain in effect until December 31, 2039,
IV. COVENANTS OF THE ALASKA DEPARTMENT OF FISH AND GAME:
1. To hire a design consultant to complete planning activities (Phase I)for the future renovation of the Seward
South Harbor Launch Ramp, hereinafter referred to as the launch facility. Phase I will consist of design and
permitting activities and Phase II will consist of final design and construction-related activities. Once Phase I is
complete, this agreement will be amended to address additional funding needed for Phase II of the project. The
total estimated cost of Phase I is $400,000. The source of funding for Phase I shall be 75%from the Federal
Aid in Sport Fish Restoration Act(Dingell-JohnsonNVallop-Breaux) and 25%from state matching funds.
Ava(fab(fity of these funds shall be subject to approval of the project by the Federal Aid Office of the U.S. Fish
and Wildlife Service(USF&WS).
2. To authorize the CITY to continue to manage and maintain the launch facility as a CITY facility. The CITY
owns, operates, and maintains the existing facility, which is operated primarily for the use of recreational power
boaters and sport anglers.
I To perform a final inspection of the Co171,11ted o oj,,CJ f0 f/eflfy CQi271011j 10E H111h lhlI 4989 9171
87
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
V. COVENANTS OF THE CITY OF SEWARD:
acent
the
1. To dedicate to this project, CITY owned plfordboataaunchelands ramps�boarding floats,nder and dvehilcleltdrJailer parking land ch
facility.The parcel shall be used exclusively
other improvements incidental to functionality of this project. The parcel is shown on Attachment A.
rovements on the access site
The warrants that it has thower, and nt, easements,rity to rights-of-way,construct
orthe
usespwhich would prevent the CITY
and thathat there are no restrictione, covenants,
from constructing the improvements on the access site.
The
aunch facility
2. To manage and maintain the
nef launch
the riecreationalty for lc use boat boating ail Der-ember 31,nd sport fishing pubic in providing ng access to
be
managed primarily for theking
public waters; consistent with current management. The City shall maintain ample vehicle/trailer par nd no change
ge in
spaces for the life of the ramp project(number be of ADFned upon final design—Phase 11) a
this use will be made without prior written approval
ic use and
the
ty clean
3. Management activities and pair. Management eme t and maintenancance services shall e may be adjue orderly bslted seasonallypcommensurate with
and in a good state of rep g
seasonal public use.
4. ADF&G will consider the facility closed to the public if the CITY physically denies access,fails to provide
adequate management or maintenance or allows incompatible uses of the facility that effectively limits public
use by recreational boaters and sport anglers.
5. To obtain and comply with all federal, state and local permits required for construction and maintenance of the
renovation project.
6. To install a sign identifying the participation of ADF&G ,the Federal Aid in Sport Fish Restoration
ipr gra tthat
and sport anglers in facility development. To install additional signage as deemed appropriate,
the primary use of the facility is for sport fishing and recreational power boating access.
7. To be responsible,for a period of one year from the date of ADF&G`s final inspection,for correcting all defects
in the design or construction when the defect is brought to the attention of the CITY,without additional cost to
ADF&G.The CITY will make good and be fully responsible for all damages to persons and property that arise
from equipment or workmanship which is inferior, defective, or not in accordance with the terms of this
agreement.
8. To maintain adequate insurance in conjunction with the design, construction and maintenance of the
improvements_
9. The CITY shall perform all aspects of the project in compliance with appropriate laws and regulations which
include but are not limited to the following:
a. Local Building Codes-The CITY shall comply with applicable local buildings codes and shall obtain a
building permit if required (AS 35.10,025).
b. Historic Preservation-The CITY shall comply with AS 41.35.070 to preserve historic, prehistoric and
archeological resources threatened by public construction..
C. Public Contract-The CITY shall comply with AS 36.05 in determining the wages and hours of labor
on public contracts.
4�age 2
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
d. Political Activity-Federal funds cannot be used for partisan political purposes of any kind by any
person or organization involved in the administration of federally assisted programs.
e. Civil Rights-Pursuant to Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of
1973, Title 1, Il & Ill of the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975 and
Title IX of the Education Amendments of 1972, no person shall,on the grounds of race, color, national
origin, age, or handicap, be excluded from participation in or be subjected to discrimination in any program
or activity funded in whole or in part by federal funds.
f. Allowable costs/Cost principles-OMB 2 CFR 200 establishes principles and standards for determining
costs applicable to grants, contracts, and other agreements with state and local governments. A cost is
allowable for federal reimbursement only to the extent of benefits received by federal programs, and costs
must meet the basic guidelines for allowability, reasonableness and allocability.
g. Drug-free Workplace Act-The CITY, by signing this agreement, certifies that they will provide a drug-
free workplace.
h. Debarment/Suspension—The CITY, by signing this agreement, certifies that neither it, nor its principals
or subcontractors is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from federal financial assistance programs or activities.
i. Audits-The CITY acknowledges that 75%of the funding for this agreement is from the Federal Aid
office of the U.S. 1=ish and Wildlife Service under CFDA 15.605. The CITY acknowledges that receipt of
federal funds may create audit requirements under OMB 2 CFR 200,
j. Workers Compensation Insurance-The CITY shall provide and maintain,for all employees engaged in
work under this agreement, coverage as required by AS 23.30.045, and, where applicable, any other
statutory obligations including but not limited to Federal U.S.L.&H. and Jones Act requirements.
k. Open Competition-The CITY shall comply with Executive Order 13202 dated February 17, 2001
prohibiting any requirements or bidding preferences based on contractor affiliation with labor organizations.
10. 41 United States Code (U.S.C.) 4712, Pilot Program for Enhancement of Recipient and
Subrecipient Employee Whistleblower Protection: This requirement applies to all awards issued
after July 1,2013 and shall be in effect until January 1,2017.
a. This award and related subawards and contracts over the simplified acquisition threshold and all
employees working on this award and related subawards and contracts over the simplified
acquisition threshold are subject to the whistleblower rights and remedies in the pilot program on
award recipient employee whistleblower protections established at 41 U.S.G. 4712 by section
828 ofthe National Defense Authorization Act for Fiscal Year 2013 (P.L. 112-239).
b. Recipients,and their subrecipients and contractors awarded contracts overthe simplified
acquisition threshold related to this award,shall inform their employees in writing, in the
predominant language of the workforce, of the employee whistleblower rights and
protections under 41 U.S.C.4712.
c. The recipient shall insert this clause,including this paragraph (c),in all subawards and contracts
over the simplified acquisition threshold related to this award.
11. If the CITY handles hazardous materials on the site,the CITY agrees to employ adequate procedures for safely
storing, dispensing, and otherwise handling hazardous materials in accordance with applicable federal, state,
and local laws. Hazardous materials include but are not limited to fuels and lubricants commonly used in
vehicles and boats.
Pa§@ 3
Alaska Dept. of Fish and Game
Cooperative Agreement*17-068
In the event of a hazardous materials spill by the CITY or the public using the site, the CITY shall act promptly, at its
own expense, to contain the spill, repair any damage, absorb and clean up the spill area, and restore the site to a
condition satisfactory to the ADF&G and in accordance with applicable federal, state, and local laws. The CITY
shall be the lead agency in requesting additional funds from the legislature to cover the cost of spill clean-up.
ADF&G shall support such requests.
If contamination of the site occurs as a result of the CITY's management of the site, the CITY shall indemnify,
defend, and hold harmless the ADF&G from any and all claims,judgments, damages, penalties,fines, costs,
liabilities, or losses.
VI. GENERAL PROVISIONS:
1. ADF&G and the CITY shall cooperate in accomplishing the improvements to be provided under this agreement.
ADF&G shall provide design criteria for the improvements and employ a private engineering firm to complete
design and assist the CITY in obtaining necessary permits. The CITY shalt be the lead agency in
accomplishing all work necessary to make the improvements. The CITY may employ construction contractors
as may be appropriate. The project shall be designed by a professional engineer registered in the State of
Alaska unless exempt under AS 08.48.331.
2. The CITY shall perform the following tasks in accomplishing this project:
Phase I:
Desiqn and land status: The CITY shall obtain all required permits and dedicate the land as specified in
paragraph V.I. above. Any federal funds not used for Phase I tasks shall be available for final design and
construction-related (Phase 11)activities.
Phase II:
Final design and bidding: The CITY shall not proceed with final design or starting work with its own personnel
or advertising for contractor bids until notified in writing by ADF&G that the USF&WS has approved the project.
In the event USF&WS approval is not obtained by ADF&G or the non-federal match requirement cannot be
acquired, this agreement shall be terminated. During the bidding process, the CITY shall send to ADF&G a
copy of the bid package and all addenda that may be issued.
Construction:The CITY shall provide ADF&G a copy of the proposed construction schedule. The CITY shall
also promptly notify ADF&G of all changes made to the schedule or the design. At the completion of the
construction work, the CITY shall provide ADF&G a copy of the as-built plans. Reimbursement for construction
work shall be contingent on ADF&G approval of work actually performed.
ADF&G review of designs, plans, specifications or other project-related documents will be to ensure
conformance to the purpose of this agreement and shall not constitute engineering review nor relieve the CITY
from responsibility to prepare an adequate design, meet code compliance, or assure that cost principles are
applied to change orders.
3. The CITY will be reimbursed only for the cost of work actually completed which is directly related and allocable
to the project and which ADF&G has approved. The CITY will not be reimbursed for administrative work or
overhead it incurred while completing the project. Reimbursement will be made within 30 days of receipt and
approval, by ADF&G, of a request for reimbursement from the CITY. All requests for reimbursement shall be
adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment
logs, contract payments, etc. In the event of a late payment,ADF&G will not pay late fees.
Requests for reimbursement shall be mailed no more frequently than once a month to Jeff Breakfield at:
State of Alaska
Department of Fish and Game
-- Division of Sport Fish, Region 11
43961 Kalifornsky Beach Road, Suite B
Soldotna,Alaska 99669
Past
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a
period of three years from the termination of the agreement. These records shall be made available to the state
for audit purposes.
With the exception of the final payment, requests for reimbursement shall be in amounts not less than $10,000.
If the CITY chooses to make monthly billings, such billings will be held by ADF&G until the total amount reaches
at least$10,000.
4. The CITY may charge user fees in accordance with Seward Municipal Code per the harbor tariff, Ordinance No.
210-002, § 1(att.), 9-27-2010"Boat Harbor", in effect on the effective date of this agreement. All future changes
to the fee schedule shall be reviewed and approved by ADF&G. Fees shall be subject to the following criteria :
a. Fees for recreational boating and sport fishing use shall not exceed fees for other uses at the launch facility.
b. Fees shall not be imposed to recover the capital cost of the improvements covered by this agreement.
c. Fees shall not exceed the cost of operation, maintenance and improvement of the site.
d. Site specific fees that exceed the cost of operation, maintenance and improvement are program income.
Fees collected and determined to be program income must be credited back to the Federal Aid in Sport
Fish Restoration program through ADF&G. The basic policies for the treatment of program income by the
USF&WS contained in OMB 2 CFR 200 apply to this agreement.
e. The CITY may establish a capital improvement account from user fees collected, to fund specified major
improvements to the site and/or routine maintenance, repair or replacement of the infrastructure.
Establishment of such an account shall be reviewed and approved by ADF&G. The CITY shall specify the
improvement proposed, the estimated cost, and completion date when requesting approval. Fees
accumulated in a capital improvement account will not be considered program income if they are used for
the approved improvement.
f. If required by future changes to federal regulations or at the request of ADF&G,the CITY shall provide
ADF&G an accounting of fees collected and costs of operation, maintenance, and improvements. This
accounting shall be on an annual basis and in sufficient detail to satisfy state and federal regulations.
g. Trailerable boats owned and operated by the ADF&G and the Department of Public Safety shall be allowed
to use the facility at no cost in the course of carrying out their official duties to the extent such use does not
interfere with public use of the facility.
5. The effective date of this agreement shall be from the date of final signature by ADF&G_
6. The design life of the facility is 20 years; therefore, this agreement shall remain in effect until December 31,
2039.
7. Either agency may terminate its involvement in this agreement by written notice to the other at least 90 days in
advance of the date on which termination is to become effective. In the event that an agency terminates its
involvement in this agreement, defaults in its duties under this agreement or this agreement expires, disposition
of the sport fishing access improvements shall be accomplished by whichever of the following contingencies is
appropriate:
a) Agreement expires on December 31, 2039:
ADF&G shall have the option to negotiate an extension of this agreement with the CITY for the
continued use of the facility for public sport fishing access. ADF&G shall have 90 days after the
expiration of this agreement in which to notify the CITY of its intent to exercise this option. If ADF&G
does not exercise this option, all improvements shall become the property of the CITY.
Pfige5
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
b) ADF&G terminates its involvement:
If prior to December 31, 2039,ADF&G finds that there is no longer a need for the sport fishing access
improvements covered by this agreement,then this agreement shall be terminated. Improvements
funded by ADF&G shall become the property of the CITY at no additional cost to the CITY.
c) The CITY terminates its involvement:
If prior to December 31, 2039, the CITY closes the facility to the public, does not comply with the
requirements of this agreement or terminates its involvement in the purpose of this agreement,this
agreement shall be terminated and the CITY shall reimburse ADF&G for:
i. The total funding it provided at the rate of 5 percent for each full year between the date of
termination and December 31, 2039.
ii. The appraised fair market value, on the date of the CITY's default, of any land acquired for the
project with ADF&G funds.
This agreement shall be terminated when the CITY's reimbursement to ADF&G is completed. The CITY
shall not be required to reimburse ADF&G in the event the facility must be closed to protect public safety
because of casualty damage arising from a catastrophic occurrence.
8. The CITY may make improvements to the facility at its own expense provided the improvements are compatible
with the purpose of this agreement and are approved in writing by ADF&G prior to construction.
9. Funding for major maintenance or repair of casualty damage will be negotiated on a case-by-case basis. Each
agency's share of such funding shall be contingent on availability of funds.
10. The rights and responsibilities vested in each agency by this agreement shall not be assigned without the
written consent of the other agency.
11. Agents and employees of each agency shall act in an independent capacity and not as officers, employees, or
agents of the other agency in performance of this agreement.
12. Nothing in this agreement shall obligate either agency to the expenditure of funds or future payments of money
in excess of those herein agreed upon or authorized by law.
13. Nothing in this agreement transfers title or land jurisdiction other than set forth herein.
14. The CITY shall indemnify, hold harmless and defend ADF&G from and against any claim of, or liability for error,
omission or negligent act of the CITY under this agreement. The CITY shall not be required to indemnify
ADF&G for a claim of, or liability for, the independent negligence of ADF&G. If there is a claim of, or liability for,
the joint negligent error or omission of the CITY and the independent negligence of ADF&G,the indemnification
and hold harmless obligation shall be apportioned on a comparative fault basis. "CITY"and "ADF&G"as used
within this paragraph, include the employees, agents and other contractors who are directly responsible,
respectively,to each. The term "independent negligence"is negligence other than in ADF&G's selection,
administration, monitoring or controlling of the CITY and in approving or accepting the CITY's work.
15. All parties agree to comply with all applicable federal and state laws regulating ethical conduct of public officers
and employees.
16. Each agency will comply with all applicable laws, regulations, and executive orders relative to Equal
Employment Opportunity.
17. Nothing herein is intended to conflict with federal, state,or local laws or regulations. if there are conflicts,this
agreement will be amended at the first opportunity to bring it into conformance with conflicting laws or
regulations.
18. This agreement may be revised as necessary by mutual consent of both parties, by the issuance of a written
amendment, signed and dated by both parties.
PzRR)6
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
19. All approvals and notices required by this agreement shall be written and shall be sent by registered or certified
mail to:
Director City Manager
Division of Sport Fish City of Seward
Alaska Dept of Fish&Game P.O. Box 167
P.O. Box 115526 410 Adams Street
Juneau, Alaska 99811-5526 Seward, Alaska 99664
20. This agreement is complete and has no other encumbrances, addenda, attachments, or amendments with the
following exceptions: Attachment A: Parcel Location
VII. FINANCIAL CONSIDERATIONS
ADF&G will fully fund Phase I (permitting/planning)to the awarded engineering firm, for accomplishing the purpose of
this agreement in the amount of$400,000 total; any additional funding amount that may be needed to complete Phase
will be at the sole discretion of ADF&G. This cooperative agreement shall be amended to address additional funding
that will be needed for Phase 11, construction.
The CITY will be reimbursed during Phase 11 (construction), only for the cost of work actually completed which is directly
related and allocable to the project and which ADF&G has approved. All requests for reimbursement shall be
adequately documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs,
contract payments, etc. In the event of a late payment, ADF&G will not pay late fees.
The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period
of three years from the termination of the agreement. These records shall be made available to the state for audit
purposes.
Pa§3 7
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
VII, APPROVING SIGNATURES
IN WITNESS WHEREOF, the parties hereto have caused this Cooperative Agreement to be executed as of the date
of last signature below.
CITY OF SEWARD
"2'44e-
m Hunt, City Manager
City of Seward
Date
ALASKA DEPARTMENT OF FISH AND GAME
Tom�6rookover, Director
�ivision of Sport Fish
23
Date
/Caroletraborg, Director
Division of Administrative Services
Date
Paw 8
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068
Attachment A: Parcel Location
y
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Amendment One
Cooperative Agreement Number 17-068
Title. Seward South Harbor Launch Ramp Renovation
Between:
Alaska Department of Fish and Game
Division of Sport Fish
And
City of Seward
The purpose of this agreement is to revise the original agreement dated February 2017 to add funding for Phase 11
(construction) in order to complete the Seward South Harbor Launch Ramp Renovation project. Except for the following
changes, all provisions of the original agreement remain unchanged and in full effect.
IV. "COVENANTS OF THE ALASKA DEPARTMENT OF FISH AND GAME" 1. is amended as follows:
1. To reimburse the CITY for accomplishing the purpose of this agreement by completing Phase 11
(construction)of this project(paragraph V1.2. of the original agreement). Funding in an amount not to
exceed $1,725,000 will be reimbursable to the CITY for Phase If activities. The source of funding shall be
100%from the Federal Aid in Sport Fish Restoration Act(Dingell—Johnson/Wallop Breaux). Availability of
these funds shall be subject to approval of the project by the Federal Aid Office of the U.S. Fish and Wildlife
Service (USF&WS).
V. "COVENANTS OF THE CITY OF SEWARD" 1. is amended as follows:
1. The CITY will be required to provide non-federal source matching funds and/or in-kind contributions in an
amount not less than one-third of the amount provided by ADF&G. (This is a match ratio of 75% Federal Aid
Funds to 25% CITY funds). Funds shall be from a non-federal source and shall be claimed by ADF&G as
match for the federal funds provided by ADF&G. The CITY shall be required to provide not less than the
sum of $575,000 in funding and in-kind match (consisting of the fair market value of CITY quarry rock used
in construction)to match the$1,725,000 stated in paragraph 1VA above. The CITY shall provide all
additional funding needed to complete the improvements covered by this agreement beyond the total
reimbursement stated in IV.1. The total estimated cost of project construction is$2,613,300.
To dedicate to this project, CITY owned uplands and/or tidelands under and immediately adjacent to the
launch facility. The parcel shall be used exclusively for boat launch ramps, boarding floats, vehicle/trailer
parking and other improvements incidental to the functionality of this project. The parcel is show on
Attachment A.
The CITY warrants that it has the right, power, and authority to construct the improvements on the access
site and that there are no restrictions, covenants, easements, rights-of-way, or uses which would prevent
the CITY from constructing the improvements on the access site.
VI. "GENERAL PROVISIONS"3. is amended as follows:
3. The CITY will be reimbursed only for the cost of work completed which is directly related and allocable to
the project and which ADF&G has approved. The CITY will not be reimbursed for administrative work or
overhead it incurred while completing the project. Reimbursement will be made within 30 days of receipt
and approval, by ADF&G, of a request for reimbursement from the CITY. All requests for reimbursement
shall be adequately documented. Documentation may include copies of materials invoices, payroll ledgers,
equipment logs, contract payments, etc. In the event of a late payment,ADF&G will not pay late fees.
Requests for reimbursement shall be mailed no more frequently than once a month to Paul Cyr at:
Alaska Department of Fish & Game
Division of Sport Fish
525 W. 67'h Ave.
96
Alaska Dept.of Fish and Game
Cooperative Agreement#17-068,Amendment One
Anchorage, AK. 99518-1599,
The CITY shall maintain a separate set of accounting records for this project and shall retain these records
for a period of three years from the termination of the agreement. These records shall be made available to
the state for audit purposes.
With the exception of the final payment, requests for reimbursement shall be in amounts not less than
$25,000. If the CITY chooses to make monthly billings, such billings will be held by ADF&G until the total
amount reaches at least$25,000.
VII. "FINANCIAL CONSIDERATIONS" is amended as follows:
ADF&G will reimburse the CITY for accomplishing the purpose of this agreement in the amount of$1,725,000 total. The
CITY will provide non-federal source matching funds and/or in-kind contributions (fair market value of CITY quarry rock
used in construction) in an amount not less than $575,000.
The CITY will be reimbursed during Phase 11 (construction), only for the cost of work completed which is directly related
and allocable to the project and which ADF&G has approved. All requests for reimbursement shall be adequately
documented. Documentation may include copies of materials invoices, payroll ledgers, equipment logs, contract
payments, etc. In the event of a late payment, ADF&G will not pay late fees.
The CITY shall maintain a separate set of accounting records for this project and shall retain these records for a period
of three years from the termination of the agreement. These records shall be made available to the state for audit
purposes.
To document the required match to be provided by the CITY as specified in paragraph V.1. all requests for
reimbursement will be paid at the rate of 75% of the requested reimbursement until the amount specified in paragraph
IVA, is reached.
All other terms and conditions of the original contract remain the same.
Signatories:
CITY of Seward Alaska Department of Fish and Game
A 44�
�d
Eddie Athey,Acting City Manager Tom Brookover, Director
City of Seward Division of Sport Fish
Date Date
Carol Petraborg, Director
Division of Administrative Services
Date
Pap 2
Sponsored by: Administration
CITY OF SEWARD,ALASKA
RESOLUTION 2018- 077
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH HAMILTON CONSTRUCTION,LLC
FOR THE REPLACEMENT OF THE SOUTH HARBOR LAUNCH RAMP
WHEREAS,The State of Alaska Department of Fish and Game("ADF&G")conducted an
evaluation of the South Harbor Launch Ramp in 2011 and recommended that the launch ramp be
replaced; and
WHEREAS,In the first phase of the project which involves planning,design and permitting
of the South Harbor Launch Ramp was 100% fully funded by ADF&G; and
WHEREAS, The City Council approved Resolution 2017-002 a Cooperative Agreement
(17-068)between the City and ADF&G for Phase 11 construction with a commitment from the City
to appropriate the remaining funds; and
WHEREAS,the City of Seward will continue to comply with the ADF&G agreement for the
complete renovation of the South Harbor Launch Ramp; and
WHEREAS,the City developed a scope of work with the assistant of PND engineering and
advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS,five bids were received by the required deadline of 3:OOpm August 28, 2018;
and
WHEREAS, the City and PND engineering reviewed all bids and concluded Hamilton
Construction, LLC was the lowest, most qualified and responsive bidder with a bid amount of
$2,313,154.80; and
WHEREAS, ADF&G request a 10% contingency for this project in the amount of
$231,315.48; and
WHEREAS,the not-to-exceed construction cost will be $2,544,470.28.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Council hereby authorizes the City Manager to enter into a construction
contract with Hamilton Construction LLC in the not-to-exceed amount of $2,544,470.28 in
substantially the form attached hereto, for the South Harbor Launch Ramp Renovation project.
98
CITY OF SEWARD,ALASKA
RESOLUTION 2018-077
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this loth day of
September, 2018
THE CITY OF SEWARD,ALASKA
David Squires,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
99
Agenda Statement
Meeting Date: September 10,2018
To: City Council
Through: Eddie Athey, Acting City Manager ,
From: Norman Regis, Harbormaster
Agenda Item: Authorizing the City Manager to enter into a construction contract with
Hamilton Construction,LLC the most qualified and responsive bidder,for the
purpose of replacing the South Harbor Launch Ramp in the amount of
$2,313,154.80 to include a 10% contingency of$231,315.48 for a total of
$2,544,470.28.
BACKGROUND & JUSTIFICATION:
The State of Alaska Department of Fish and Game ("ADF&G") conducted an evaluation of the
South Harbor Launch Ramp in 2011 and recommended that the launch ramp be replaced. The ramp
requires increasing levels of maintenance and while we are currently able to utilize the ramp, it has
become more of a safety issue due to rotting wood, necessitating replacement. Two summers ago
one of the concrete planks failed, damaging a customer's trailer. A concrete patch was poured to
temporarily repair the slab so the public could continue to use the ramp.
In the first phase of the project which involves planning,design and permitting of the South Harbor
Launch Ramp was 100% fully funded by ADF&G.
The City Council approved Resolution 2017-002 a Cooperative Agreement (17-068) between the
City and ADF&G for Phase II construction with a commitment from the City to appropriate the
remaining funds. City Council approved Resolutions 2014-094 for $87,500.00, 2016-033 for
$299,863.68, 2017-017 for $33,155.42 less $20,168.25 used to replace the high mast lights with
LED's at the Northeast Launch Ramp for a total of$400,350.85 respectively toward this project.
The City along with ADF&G worked with PND Engineers to draft and finalize a competitive bid
package based on the City's standard construction agreement,the scope of work and the availability
of funds.This project was advertised according to SCC 6.10.210 and SCC 6.10.215, Five bids were
received by the City by the deadline of 3:00 p.m.on August 29,2018. The City along with ADF&G
and PND reviewed all bids and concluded Hamilton Construction, LLC was the lowest, most
qualified and responsive bidder with a total bid amount of$2,313,154.80, a 10% contingency is
requested by ADF&G to insure the project moves forward without any delays if any unforeseen
issues arise.
The project consists of replacing concrete, planks, two 220-foot timber boarding floats, moving
existing infrastructure, reconstruct storm drain manhole, safety improvements, riprap along both
edges of the ramp to reduce erosion, a fender wall to protect a building and removing the creosote
treated pilings then replacing them with 10 12.75-inch galvanized steel pilings.
100
The bid tabulation follows:
South Harbor Launch Ramp Replacement Project
Engineers Hamilton Harris Swalling Pacific Pile South
Estimate Construction Sand& General & Marine Central
Gravel Contractors Construction
Bid $2,335,300 $2,313,154.80 $2,332,788 $2,508,490 $3,074,074 $3,685,422.
INTENT:
Enter into a construction contract not-to-exceed $2,544,470.28 this includes the 10% contingency
with Hamilton Construction, LLC to replace the South Harbor Launch Ramp.
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (3.5.1 page I]6document source here): Maintain a
1. thriving port of Seward through harbor improvements, infrastructure X
expansion, and implementation of management plans.
2. Strategic Plan (page 7): Complete the renovation of the Boat Harbor X
3 Seward Boat Harbor Plan (page 21, 4.7): Work with ADF&G using X
Sports Fish Restoration funds to build or rebuild boat ramps.
FISCAL NOTE:
Funds have been previously appropriated for this project in Resolutions 2014-094, 2016-033 and
2017-017 appropriating$87,500.00,$299,863.68,$33,155.42 less$20,168.25 for LED's at the North
East Harbor Launch Ramp and in the previous resolution 2018- for the amount of$419,119.43
along with the ADF&G Grant in the amount of$1,725,000 and a 10% contingency amount of
$231,315.48 for a total cost of$2,544,470.28.
Approved by Finance Department:
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Council support Resolution 2018- 077 authorizing the City Manager to enter into a
construction contract with Hamilton Construction,LLC for$2,544,470.28 which includes a 10%
contingency the most qualified, responsive and lowest bidder, to replace the South Harbor
Launch Ramp.
101
SECTION 00310-BID SCHEDULE
BASE BID
Pay Item Pay Appronmate Unit Price Amount
No. Pay Them Description Unit Quantity Dollars& D011ars&
Cents Cents
1505.1 Mobilization LS All Re 'd $350,000.00 $350,000.00
1580.1 Protected Species Observer LS All Re 'd $6,000.00 $6,000.00
2060.1 Demolition and Disposal LS All Re 'd $5,000.00 $5,000.00
2201.1 Cleari!%and Crubbing LS All Re 'd $8,000.00 $9,00000
2202.1 Excavation and Disposal CY 600 $20.00 $12,000.00
2202.2 Underlayer Rock CY 180 $53.33 $9,599.40
2202.3 Granular Fill CY 520 $27.70 $14,404.00
2204.1 Base Course,Grading A CY 630 $26.35 $16,600.50
2204.2 Base Course,Grading D-I CY 220 $38.19 $8,401.80
2205.1 Ri ra ,Class I[ CY 550 $27.28 $15,004.00
2501.1 24-Inch CPEP Sturm Drain Pie LF 170 $123.53 $21,000.10
2501.2 Board Insulation Beard 4 $150.00 $600.00
Reconstruct Storm Drain
2502.1 Manhole,T e[I ea 1 $5,500.00 $5,500.00
2702.1 Construction Surve in LS All Re 'd $20,000.00 $20,000.00
2708.1 Chain Rail LF 90 $25.00 $2,250.00
2714.1 Filter Cloth,Type B SY 700 $8.58 $6,006.00
2718.1 Signage LS All Re 'd $3,800.00 $3,800.00
2720.1 Painted Traffic Markings LS All Re 'd $5,600.00 $5,600.00
A.C.Pavement,Type 11,Class B,
2801.1 3-Inch Thick Ton 280 $26$•$0 $74,424.00
2893.1 Timber Boarding Float LS All Re 'd $896,000.00 $896,000.00
2894.1 Building Fender LS I All Re 'd $48,901.00 $48,901.00
Furnish and Install 12.75"dia.
2896.1 Steel Pipe Pile EA 10 $6,816.40 $68,164.00
SEWARD SOUTH HARBOR BID SCHEDULE
LAUNCH RANW RENOVATION Page 00310-1
102
SECTION 00310-BID SCHEDULE
BASE BID
Pay Item ion Fay Approximate Unit Price Amount
No. Fay Item Description Unit Quantity Dollars& Dollars&
Cents Cents
Furnish and Install 8"dia.Steel
2896.2 Pipe Pile Light Pole Foundation EA 1 $3,000.00 $3,000.00
2920.1 Seedin LS All R 'd $10,000.00 $10,000.00
3301.1 6-Inch Thick Concrete Sidewalk LS All Re 'd $5,000.00 $5,000.00
3303.2 Curb and Gaffer,T 1 LS Ali R 'd $1,500.00 $1,500.00
3303.3 Swale Transition Curb LS All Re 'd $1,500.00 $1,500.00
3305.1 Aron and Abutment LS All R 'd $29,500.00 $29,500.00
3305.2 Precast Concrete Ramp Planks LS All Re 'd $661,000.00 $661,000.00
5120.2 Bollards EA 8 $550.00 $4,400.00
TOTAL BASE BID AMOUNT IN FIGURES: S $2,313,154.50
TOTAL BASE BID AMOUNT IN WORDS:
Two Million Three Hundred Thirteen Thousand One Hundred Fifty Four Dollars and Eighty Cents
COMPANY NAME: Hamilton Construction,LLC
SEWARD SOUTH HARBOR BID SCHEDULE
LAUNCH RAMP RENOVATION Page 00310-2
103
SECTION 00320- BID BOND
CITY OF SEWARD
P.O.BOX 167 SEWARD,ALASKA 99664
BID BOND
DATE BOND EXECUTED
8/7/2018
PRINCIPAL(Legal name and business address) TYPE OF ORGAMZATION
Hamilton Construction, LLC j ] Individual [ ] Partnership
P.O. Box 241952 ( ] Joint.Venture [ ] Corporation
Anchorage, AK 99524-1952 [XI LLC
SURETY(IES) (Name and business address)
Berkley Insurance Company
475 Steamboat Road
Greenwich, CT 06830
PENAL SUM OF BOND five Percent(5%)of Amount Bid DATE OF BID 8/2812018
NOW,THEREFORE,
(a) If said Bid shall be rejected,or in the alternate.
(b) if said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of
Contract attached hereto(properly completed in accordance with said Bid) and shall furnish a bond
for his faithful performance of said contract, and for the payment of all persons performing labor or
furnishing materials in connection therewith, and shall in all other respects perform the agreement
created by the acceptance of said Bid,
then this obligation shall be void, otherwise the sarne shall remain in force and effect, it being expressly
understood and agreed that the liability of the Surety for any and all claims hereunder shall in no event,
exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its
bond shall be in no way impaired or affected any extension of the time within which the Owner may
accept such Bid: and said Surety does hereby waive notice of any such extension.
IN WITNESS WHEREOF,the Principal and the Surety have hereunto set their hands and seals, and such
of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be
signed by their proper officers,the day and year first set forth above.
SEWARD SOUTH HARBOR BID BOND
LAUNCH RAMP RENOVATION Page 00320-1
104
Hamilton Construction, L SECTION 00320- Berkley i ID BOND rance Company
�1 Surety eg y A. Firth, Attorney-in.Fact
(Seal)
SEWARD SOUTH HARBOR BID BOND
LAUNCH RAMP RENOVATION Page 00320-2
105
txo.ni-f�5ru
POWER OF ATTORNEY
BERKLEY INSURANCE COMPANY
WtLMTNGTON,DELAWARE
NOTICE: The warning found elsewhere in this Power of Attorney affects the validity thereof. Please review carefully.
KNOW ALL MEN BY THESE PRESENTS, that 13ERKLEY INSURANCE COMPANY (the "Company"), a corporation duly
organized and existing under the laws of the State of Delaware,having its principal office in Greenwich, CT,has made, constituted
and appointed, and does by these presents make, constitute and appoint;.John Drummey, Jr.; Scott C. Alderman; Kathleen M.
Mitchell; Debbie A. Lindstrom; Peggy A. Firth; Timothy S. Buhite; Jamie Stroh; or Brand! Nicole Heinbaugh of Usl
Insurance Services National,Inc. of Seattle, WA its true and lawful Attorney-in-Fact,to sign its name as surety only as delineated
below and to execute, seal, acknowledge and deliver any and all bonds and undertakings,with the exception of Financial Guaranty
Insurance, providing that no single obligation shall exceed Fifty Million and 001100 U.S. Dollars (U.S.$50,000,000.00), to the
same extent as if such bonds had been duly executed and acknowledged by the regularly elected officers of the Company at its
r
s =_principal office in their own proper persons.
JThis Power of Attorney shall be construed and enforced in accordance with, and governed by, the laws of the State of Delaware,
without giving effect to the principles of conflicts of laws thereof This Power of Attorney is granted pursuant to the following
resolutions which were duly and validly adopted at a meeting of the Board of Directors of the Company held on January 25,2010:
RESOLVED,that,with respect to the Surety business written by Berkley Surety,the Chairman of the Board,Chief Executive
Officer, President or any Vice President of the Company, in conjunction with the Secretary or any Assistant Secretary are
0 hereby authorized to execute powers of attorney authorizing and qualifying the attorney-in-fact named therein to execute
bonds,undertakings, recognizances, or other suretyship obligations on behalf of the Company, and to affix the corporate seal
of the Company to powers of attorney executed pursuant hereto; and said officers may remove any such attorney-in-fact and
revoke any power of attorney previously granted;and further
RESOLVED,that such power of attorney limits the acts of those named therein to the bonds,undertakings,recognizances, or
_ = other suretyship obligations specifically named therein, and they have no authority to bind the Company except in the manner
w and to the extent therein stared;and further
RESOLVED, that such power of attorney revokes all previous powers issued on behalf of the attorney-in-fact named; and
further
RESOLVED, that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any
power of attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, recognizance, or
other suretyship obligation of the Company; and such signature and seal when so used shall have the same force and effect as
M = though manually affixed. The Company may continue to use for the purposes herein stated the facsimile signature of any
r person or persons who shall have been such officer or officers of the Company, notwithstanding the fact that they may have
ceased to be such at the time when such instruments shall be issued.
IN WITNESS WHEREOF, the Coing�ny has c sed these presents to be sighed and attested by its appropriate officers and its
co€poratc sc l hcreanto affixed this day of_ I �
_ - Attest' Berkle,Insurance Cornpan
(Seal) By
_ By
Ira S:Lede an Jef .e fter
Executive Vice President&Secretaryy en o i esident
v WARNING:THIS POWER INVALID IF NOT PRINTED ON BLUE"BERKLEY"SECURITY PAPER.
J STATE OF CONNECTICUT)
ss:
COUNTY OF F'AIRFIELD }
Sworn to before me, a Notary Public in the State or Connecticut, this JiL day of �zw , by Ira S. I,ederrnan
and Jeffrey M. Hafter who are sworn to €ne to be the Executive Vice. Pre�dc t and 5ccreta€y, n the Senior Vice President,
respectively, of Berkley Insurance Compa€4lA,RIA C.RU NDBAItEN
NOTARY PUBLIC i`�f. �(,tv C •. - y- f��-far'
_ MY COMMISSION EXPIRES otaiy Public; State of Connecticut
T APRIL30,2oi9
' CERTIFICATE
1, the undersigned,Assistant Secretary of BERKLEY INSURANCE CONVANY, DO IIEREBY CERTIFY that the'foregoin g is a true, correct
and cGmplete copy of the original Power of Attorney;that said Power of Attorney has not been revoked or rescinded and that-the authority of the
Attorney-in-Fact set forth therein,who executed the bond or undertaking to which this Power of Attomey is attached,is'in f..111 force and effect as
0`this dato.
-aiven.:under my hand and seat of the Company,this day of
(Seal)
Vincent MW:0%--Z�
106
SECTION 00360 STATEMENT OF QUALIFICATIONS
BIDDING& CONTRACT REQUIREMENTS
This form will be the basis of establishing the qualifications of the Construction Team for undertaking a construction
project for the City of Seward.
This questionnaire forms a part of the bid and failure to submit is a basis for rejection of the bid. If space for
answering questions is insufficient,attachments are permitted.
1. GENERAL
a. Legal Name and Address of Bidding Organization:
Hamilton Construction,LLC
PO Box 241952
Anchorage,Alaska 99524-1952
b. Name,title,and telephone number of Bidder's representative for project:
Jeff Hamilton,Member
907-441-9807 Mobile or 907-334-3910 Office
C. Organization Status(Check One):
Corporation, Partnership,or X (LLC)Individual
d. If Organization is a Corporation:
Date of Incorporation:
State in which Incorporated.-
Principal Officers:
Name: Title: Date Assumed Position
2. FINANCIAL
a. Have you ever failed to complete a contract due to insufficient resources?
Yes No X If yes,explain:
SEWARD SOUTH HARBOR STATEMENT OF QUALIFICATIONS
LAUNCH RAMP RENOVATION Page 00360-1
107
SECTION 00360-STATEMENT OF QUALIFICATIONS
b. Describe any arrangements you have made to finance this work:
NONE
3. EQUIPMENT
a. Describe in detail the equipment you have available for this work.
ITEM QUAN. MAKE MODEL SIZE/CAPACITY PRESENT MARKET
1 1 Manitowoc 4000W Crawler Crane 260 ton $200,000.00
2 Volvo L220 Wheel Loader 69,000 lb $250,000.00
3 1 Apt A200 Pilehammer $200,000.00
4 1 Nichols Brothers "Waynehoe1.Barge 130'x 44.9'x 7.4' $750,000.00
5 i Hitachi ZX350LCS6 Excavator 54,000 lb $325,000.00
6 1 Peterbilt 359 Tractor w/Sidedump 30,000 cy $150,000.00
7 1 Hitachi ZX160LC-6 Excavator 35,000lb $150,000.00
8 1 Munson Landing Craft 30'x10'PackMAN $50,000.00
9 1 Not Available Work Skiff 15'x 8' $5,000.00
b. Do you understand that if you are awarded this contract,you may be required to use some or all
of the equipment listed above on the work covered by this contract? Yes
C. Do you propose to purchase any equipment for use on this project?
Yes No X If yes,describe type, quantity, and approximate cost:
d_ Do you propose to rent any equipment for this work?
Yes No X If yes, describe type and quantity:
e. Is your proposal based on firm offers for all materials necessary for this project?
Yes X No
f. Do you intend to subcontract any of the work contained in this project?
Yes X No If yes,describe:
Construction.Survey,Asphalt Paving
SEWARD SOUTH HARBOR STATEMENT OF QUALIFICATIONS
LAUNCH RAMP RENOVATION Page 00360-2
108
SECTION 00360-STATEMENT OF QUALIFICATIONS
4. EXPERIENCE
a. Have you had previous construction contracts or subcontracts with the City of Seward?
Yes X No Describe the most recent or current contract,completion date,and scope
of work;
SMIC Harbor Expansion and Improvements- Installation of a new 960r rubblemound_
breakwater,dredging of harbor,fabricated and installed turning dolphin,widened travel lift,
installed 360 If of floating dock,piles ,ramp and trestle ON GOING
b. List all boat launch ramp construction projects within tidally influenced areas that you have
completed in the last five years.
Skagway Small Boat Harbor Boat Launch Ramp Improvements
C. List,as an attachment to this questionnaire,other construction projects you have completed; the dates
of completion, scope of work, and total contract amount, for each project completed in the past 12
months. ATTACHED
d. List any projects you have failed to complete per the specifications within the contractual timeline.
Include an explanation for the missed deadline.
NONE
5. SUBCONTRACTORS/MATERIAL SUPPLIERS
List below all Subcontractors and major material suppliers. This listing does not fulfill the requirements of
paragraph 6.13.1 of the General Conditions of the Construction Contract, and award of a contract does not
constitute approval of the Subcontractors.
Name/address Subcontractor/Material Supplier Specialty
All Points North
I7600 E R.,mbling Rd, SubcoiaractoY
I Palmer.AK99645 Construction Surve}'ing
McKenna Brothers Paving Inc. Subcontractor
6129 Petersburg street Asphalt Paving
2. Ancha e,AK99507
Mathews Lumber
15800 WoadinviSie-Redmond Road NE
3. __„t ,A „ Material Supplier 'Timber Floats
Rainer W etd-mg,Inc
19020 NE 84th Street Dolphin
4. Redmond WA98053 Material Supplier P
Precast Conrreie
t u4an lang street Material Supplier Concrete Planks
J• Anchwra¢e AK 99534 _-
SEWARD SOUTH HARBOR STATEMENT OF QUALIFICATIONS
LAUNCH RAMP RENOVATION Page 00360-3
109
SECTION 00360-STATEMENT OF QUALIFICATIONS
Dated at Anchorage,Alaska ,this 28th day of August ,2018
I hereby certify that the above statements are true and complete.
Hamilton Construction,LLC
Name of Contractor
0
Member
Signs e Title of Person Signing
SEWARD SOUTH HARBOR STATEMENT OF QUALIFICATIONS
LAUNCH RAMP RENOVATION Page 00360 4
110
HAMILTON CONSTRUCTION, LLC
Company Resume
19" thmugh"17
(Excludes all Contracts with Alyeska Pipeline Service Company)
Project Title: Upper Salmon Creek Revetment
Project Number: W911KB-17-C-0034,SEW017
Location: Seward,Alaska
Contract Amount: $2,012,064.00
Project Dates: September 2017 thru December 2018
Scope of Work:
Armored revetment approximately 1,500 feet in length. Surveying the alignment of the existing berm,shaping of in-situ
materials,placement of 1.5-foot-thick layer of filter rock and placing a 3-foot-thick layer of armor rock on top of core
materials. Upgrading a 3,225 feet mud trail with gravel access to project site and a gravel parking lot up to 14,000
square feet.
Project Title: Municipality of Skagway Redwood Water Tank
Project Number:
Location: Skagway,Alaska
Contract Amount: $698,287.00
Project Dates: August 2017 thru November 2018
Scope of Work:
Site preparation,installing tank foundation and floor slab with NSF61 specifications, CMU block waft extension to
existing booster station,installation of associated electrical and mechanical within the building, installing buried ductile
iron pipe to existing main and from the building addition to tank foundation,underground electrical,removable bollards.
Project Title: SGY: Replace Captain William Henry Moore Bridge
Project Number: Z6845900010972016
Location: Skagway,Alaska
Contract Amount: $18,907,425.83
Project Dates: May 2017 thru November 2018
Scope of Work:
The proposed project consists of replacing the existing Captain William Henry Moore(CWHM)bridge
with a Roller Compacted Concrete(RCC)embankment over an arch culvert. The top of the embankment
will consist of two 12-foot lanes with 6-foot shoulders on each side of the highway.The new structure will
be located approximately 200 feet west of the existing bridge and will require new approaches.The existing
bridge will be retained and closed to vehicular and pedestrian traffic.A new wayside will be constructed
for viewing the existing bridge and canyon and will provide interpretive panels highlighting the role the
bridge has had in connecting Alaska and Canada.Total excavation is estimated at 111,000 cubic yards.
Total RCC embankment is estimated at 19,000 cubic yards and shot rock fill estimated at 87,000 cubic
yards.
111
Project Title: Snow River Emergency Erosion Repairs
Location: Seward,Alaska
Contract Amount: $1,900,000.00
Project Dates:. September and October 2016
Scope of Work: Building an 1,100 lineal foot dike to protect transmission lines
Project Title: State of Alaska,Department of Transportation-D 1 Supply
Location: Skagway,Alaska
Contract Amount: $10,000.00
Project Dates: September 2016
Scope of Work: Crush and stockpile D1 Aggregates for material pick up
Project Title: SMC Jewel Beach
Location: Kodiak Island,Alaska
Contract Amount: $2,790,000.00
Project Dates: April 2017 through June 2017
Scope of Work: Installation of new 48"outfail line, armor rock, underground piping and utility work
Project Title: Alaska Power&Telephone—Fiber Link Cable
Location: Skagway,Alaska
Contract Amount: $54,700.00
Project Dates: August 2016
Scope of Work: Excavation and installation of conduit for fiber optic cables
Project Title: 2016 State of Alaska—Airport and Highway Sand
Location: Skagway,Alaska
Contract Amount: $181,275,00
Project Dates: August and September 2016
Scope of Work: Crush,stockpile and deliver aggregates to the Skagway DOT Maintenance Station
Project Title: KLGO National Park Service—2"Aggregate
Location: Dyea,Alaska
Contract Amount: $37,870.00
Project Dates: April and May 2016
Scope of Work: Make to Specification 2"Aggregate material haul to Dyea,Alaska
Project Title: Port Gravina—Phase 1
Location: Port Gravina,Alaska
Contract Amount: September 2016—On Going
Project Dates: $3,700,000
Scope of Work: Exploratory drilling and construction of a new 280 lineal foot trestle dock
Project Title: Snug Harbor Riprap
Location: Seward,Alaska
Contract Amount: $69,900.00
Project Dates: June 2016
Scope of Work: Make to Specification Armor Rack for the United States Forest Service
112
Project Title: 2016 Holland America Princess Lines—Boomtruck Rental with Operator
Location: Skagway,Alaska
Contract Amount: $35,250.00
Project Dates: May thru September 2016
Scope of Work: Provide a boomtruck with operator to sling luggage between the cruise ship and the shore
Project Title: Skagway Public Safety Facility
Location: Skagway,Alaska
Contract Amount: $36,825.92
Project Dates: May and June 2016
Scope of Work: Install all ductile plumbing and underground utilities,provided and poured over 1,700 cubic yards of
concrete.
Project Title: White Pass&Yukon Route--Railroad Dock Dolphin and Rock Excavation
Location: Skagway,Alaska
Contract Amount: $1,390,616.00
Project Dates: April and May 2015
Scope of Work: Extension of the railroad dock catwalk and a 250 kip mooring dolphin system for larger capacity
cruise ships,Provided all grout and concrete for anchor piling work.
Project Title: BP Insulation Repairs
Location: Prudhoe Bay,Alaska
Contract Amount: $2,149,938.45
Project Dates: July thru September 2016
Scope of Work: Investigation of and reinsulating of feeder pipelines into pump station one
Project Title: 2016 Granite Cove Quarry
Location: Shakmanof Cover, Kodiak Island,Alaska
Contract Amount: $4,056,122.00
Project Dates: February 2016—On Going
Scope of Work: The ongoing development of rock quarry,installation of road,barge docking facility as well as the
continuous production and sale of Riprap
Project Title: Nenana Quarry
Location: Nenana,Alaska
Contract Amount: $105,000.00
Project Dates: September 2015
Scope of Work: Drilling and Blasting for materials for a Drill Pad
Project Title: Dalton Highway MP 401-414 Aggregates
Location: MP 312 Dalton Highway,Alaska
Contract Amount: $199,375.00
Project Dates: August 2015
Scope of Work: Sale of a byproduct of crushing of aggregates from another project
113
Project Title: White Pass&Yukon Route Concrete Abutments
Location: Skagway,Alaska
Contract Amount: $239,850.00
Project Dates: September and October 2015
Scope of Work: Formwork and pouring of concrete railroad bridge abutments
Project Title: 2015 State of Alaska—Airport and Highway Sand
Location: Skagway,Alaska
Contract Amount: $91,750.00
Project Dates: August and September 2015
Scope of Work: Crush,stockpile and deliver aggregates to the Skagway DOT Maintenance Station
Project Title: Glenn Highway MP 64 Emergency Repairs
Location: MP 64 Glenn Highway,Alaska
Contract Amount: $752,625.55
Project Dates: August and September 2015
Scope of Work: Purchase and install armor rock to protect Glenn Highway from flooding
Project Title: SMIC Breakwater Improvements
Location: Seward,Alaska
Contract Amount: $16,392,809.80
Project Dates: November 2015—ON GOING
Scope of Work: Dredging,construction of new off shore breakwater,piling installation and various sewer outfall
installations
Project Title: White Pass&Yukon Route Fender Repairs
Location: Skagway,Alaska
Contract Amount: $75,800.00
Project Dates: October 2015
Scope of Work: Remove and install new fender system on railroad dock
Project Title: Holland America Princess Lines—Boomtruck Rental with Operator
Location: Skagway,Alaska
Contract Amount: $37,800
Project Dates: May thru September 2015
Scope of Work: Rental of boomtruck with operator to sling baggage between cruise ship and shore
Project Title: Port Mackenzie
Location: Port Mackenzie,Alaska
Contract Amount: $205,707,50
Project Dates: May and June 2015
Scope of Work: Drilling support,unloaded and unloaded barges for Monopod project
Project Title: Secon-HECtA Greens.Creek Mine
Location: Skagway,Alaska
Contract Amount: $937,615.57
Project Dates: May through August 2015
Scope of Work: Make to specification,crushed and stockpile various aggregate materials
114
Project Title: White Pass&Yukon Route Platforms
Location: Skagway,Alaska
Contract Amount: $315,940.00
Project Dates: April and May 2015
Scope of Work: Installation of new bus parking facility with a loading platform, includes concrete formwork and
placement as well as paving, includes form and pouring an 800 cubic yard concrete apron
Project Title: Port Gravina
Location: Port Gravina,Alaska
Contract Amount: $362,496.64
Project Dates: March 2015
Scope of Work: Drilling and blasting exploration for the development of a rock resource for Chugiak Native
Corporation
Project Title: 2015 Granite Cove Quarry
Location: Shakmanof Cove, Kodiak Island,Alaska
Contract Amount: $3,315,812.77
Project Dates: January through May 2015 and August through September 2015
Scope of Work: Ongoing development of rock quarry including barge loading facility and road installation as well as
the production and sales of Riprap
Project Title: Ore Dock Drilling Support
Location: Skagway,Alaska
Contract Amount: $112,209.78
Project Dates: December 2014 through January 2015
Scope of Work: Provide crew with work boat and barge for use as a drilling platform
Project Title: White Pass&Yukon Route Dock Repairs
Location: Skagway,Alaska
Contract Amount: $241,088.00
Project Dates: January through May 2015
Scope of Work: Repair and replace dolphin and fenders on the railroad dock
Project Title: 2014 State of Alaska—Airport and Highway Sand
Location: Skagway,Alaska
Contract Amount: $99,887.50
Project Dates: October 2014
Scope of Work: Crush, stockpile and deliver aggregates to the Skagway DOT Maintenance Station
Project Title: Municipality of Skagway Boat Launch Facilities
Location: Skagway,Alaska
Contract Amount: $903,909,89
Project Dates: January through April 2015
Scope of Work: Build boat launch floats,installation of floats as well as form and pouring of concrete abutments
115
Project Title: MP 157 and MP 98 Aggregate Crushing
Location: MP 157 and MP 98 Dalton Highway
Contract Amount: $199,480.00
Project Dates: July and August 2014
Scope of Work: State of Alaska DOT Maintenance Crushing of various aggregate materials
Project Title: Municipality of Skagway—Harbor Building Shell
Location: Skagway,Alaska
Contract Amount: $572,577.37
Project Dates: May thru July 2014
Scope of Work: Instaliation of fully enclosed structural steel shell with reinforced concrete foundation
Project Title: BP Exploration Alaska Inc.—SA TAR CGF Civil 2013
Location: Prudhoe Bay,Alaska
Contract Amount: $440,000.00
Project Dates: August 2013
Scope of Work: Corrosion Inspection on the Central Gas Facility Fare Lines
Project Title: Granite Cove Quarry
Location: Shakmanof Cove,Alaska
Contract Amount: $2,168,455
Project Dates: June-November 2013,January 2014 to Present
Scope of Work: Crush and Stockpile, 18"Minus Shot Rock, 6"Minus Shot Rock, Underlayer Rock,Armor Rock,
Riprap-Over 104,700 CY's of materials.
Project Title: State of Alaska Highway/Airport Sand
Location: Skagway,Alaska
Contract Amount: $120,375.00
Project Dates: September and October 2013
Scope of Work: Crush and Stockpile 4,500 CY Highway Sand
Project Title: Aggregates,Modified D-1,Glenn, MP 149&Richardson Highway MP 110
Location: MP 149 Glenn Highway and MP 110 Richardson Highway
Contract Amount: $287,500
Project Dates: June 2013
Scope of Work: Crushed and stockpiled 10,000 CY's of Modified D-1
Project Title: Aggregate,Stockpiled, Multiple Grades, Multiple Locations,Alaska Highway
Location: MP 1264 AK Highway, MP 1309 AK Highway, MP 1321 AK Highway
Contract Amount $358,350.00
Project Dates: July 2013
Scope of Work: Crushed and Stockpiled Modified D-1 —15,000 CY and E Chips—2,500 CY
116
Project Tide: Skagway Dyea Road Improvements
Location: Skagway,Alaska
Contract Amount: $2,559,734.50
Project Dates: January 2013 through May 2014
Scope of Work: Widening narrow sections of the road,installing guardrail,excavation of rock and controlled
blasting,install drainage culverts, realign 2,400 lineal feet of roadway
Project Title: Skagway Small Boat Harbor Improvements
Location: Skagway,Alaska
Contract Amount: $9,646,325.00
Project Dates: September 2012 through May 2013
Scope of Work: 80,000 CY Dredging,Timber Float and Ramp,Piling Installation,
New Float Lighting,Sheet Pile Wall,poured and install new concrete harbor ramp
Project Title: Crushed Aggregate E-1 Stockpile MP 290 Dalton Highway
Location: MP 290 Dalton Highway
Contract Amount: $930,000.00
Project Dates: May thru September 2013
Scope of Work: Drill, Shoot, Crush and Stockpile 60,000 CY E-1
Project Title: State of Alaska Highway/Airport Sand
Location: Skagway,Alaska
Contract Amount: $133,750.00
Project Dates: September and October 2012
Scope of Work: Crush 4,500 CY Highway Sand and 500 CY Airport Sand
Project Title: MP 228 Richardson Highway/One Mile Creek Bridge Replacement
Location: MP 228 Richardson Highway
Contract Amount: $125,500.00
Project Dates: April through May 2012
Scope of Work: Drill,Shoot,Sort and Stockpile 5750 CY Class II Riprap
Project Title: MP49 Tok Cut-Off
Location: MP 49 Tok Cut-Off Highway
Contract Amount: $121,005.00
Project Dates: May through June 2012
Scope of Work: Crush and Stockpile 5,378 CY Modified D-1
Project Title: Skagway Sidewalk Repairs
Location: Skagway,Alaska
Contract Amount: $59,324.00
Project Dates: October 2012
Scope of Work: Remove and Form and Pour 590 SY of 4"and 6"Concrete Sidewalk
Project Title: Alaska Railroad Corporation-Curry Quarry
Location: MP 269.5 Alaska Railroad-Curry,Alaska
Contract Amount: $4,587,500
Project Dates: June 2011 through September 2013
Scope of Work: Crush and Stockpile 190,000 tons of 2"minus and 90,000 ton Riprap
117
Project Title: State of Alaska-High Float Surface Aggregates
Location: Alaska Highway
Contract Amount $248,500
Project Dates: June-July 2011
Scope of Work: Crush and Stockpile High Float Surface Aggregates
Project Title: State of Alaska-Aggregates, Multiple Grades,Stockpiled, Northern Region
Location: Glenn Highway, Richardson Highway
Contract Amount: $330,110
Project Dates: May 2010-July 1,2010
Scope of Work: Crush and Stockpile C-Chips,B-Chips and HFSA
Project Title: State of Alaska-Aggregates,D-1,Stockpiled,Alaska and Taylor Highway
Location: Alaska Hwy,MP 1321,Taylor Hwy,MP 133,MP 57
Contract Amount: $264,000
Project Dates, May 1,2010-July 1,2010
Scope of Work: Crush and Stockpile D-1
Project Title: State of Alaska-High Float Surface Aggregate,Stockpiled, Multiple Locations,Northern Region
Location: Taylor Hwy, Richardson Hwy,Alaska Hwy,Tok Cutoff,Elliott Hwy
Contract Amount: $517,750
Project Date: November 2009-July 1,2010
Scope of Work: Crushing High Float Surface Aggregates
Project Title: State of Alaska-Dalton Highway, Holden Creek Crushing
Location: MP 267 Dalton Highway
Contract Amount: $410,596.32
Project Dates: June 2009-August 2009
Scope of Work: Provide equipment,manpower and maintenance to produce 22964 CY of HFSA
Project Title: State of Alaska-Parks Highway Winter Sand
Location: MP 181 Parks Highway&MP 279 Parks Highway
Contract Amount: $200,000.00
Project Dates: August 2009-September 2009
Scope of Work: Provide equipment,manpower and maintenance to produce 9,200 CY of Sand, Install a culvert and
a commercial driveway.
Project Title: Gold Canyon Mining-Heap Leach Pad 2009 Earthworks
Location: #1 Fort Knox Road, Fairbanks,AK
Contract Amount: $806,284.00
Project Dates: July-August 2009
Scope of Work: Provide equipment,manpower and maintenance to produce 232,000 CY of Subbase Materiai
118
Project Title: State of Alaska-Richardson Highway Flooding Permanent Pipe Repairs
Location: MP 34.5 and MP 35.5 Richardson Highways
Contract Amount: $1,406,000
Project dates: June 2009
Scope of Work: Repair,Remove and Replace damaged culverts
Project Title: State of Alaska-Dalton Highway Deep Culvert Replacement
Location: MP 58.3, MP 66.7, MP 71.1 along the Dalton Highway
Contract Amount: $1,189,871
Project dates: July-October 2009
Scope of Work: Remove and Replace existing 10'and 8'diameter Multiplate Culverts
Project Title: State of Alaska-Steese Highway MP 160
Location: MP 160 Steese Highway
Contract Amount: $199,650
Project dates: SpringlSummer 2009
Scope of Work: Mining and Crushing Aggregates
Project Title: Municipality of Skagway- Water Booster Pump Station
Location: Skagway,Alaska
Contract Amount: $781,500
Project dates: October 2008-April 2009
Scope of Work: CM Building 14"Water Well, 10"Ductile Iron Water Service
Project Title: Municipality of Anchorage-Chester Creek Aquatic Restoration
Location: Anchorage,Alaska
Contract Amount: $5,849,267
Project dates: 2008
Scope of Work: Installation of Fish Box Culvert, Riprap,Piling Driving
Project Title: State of Alaska-Elliott Highway MP 11
Location: MP 11 Elliott Highway
ContractAmount: $264,000
Project dates: 2008
Scope of Work: Mining and Crushing at MP 11 Elliott Highway
Project Title: State of Alaska-Dalton Highway Crushing 2008
Location: Various sites along the Dalton Highway
Contract Amount: $2,990,205
Project dates: 2008
Scope of Work: Mining and Crushing Modified D-1 Aggregates
Project Title: Taylor Highway Stockpile 2008
Location: Taylor Highway
Contract Amount: $180,800
Project dates: 2008
Scope of Work: Mining and Crushing at various sites along the Taylor Highway
119
Project Title: State of Alaska Stockpiles—Alaska&Taylor Highways
Location: Various locations along the Taylor and Alaska Highway
Contract Amount: $348,125
Project dates: 2007
Scope of Work: Mining and Crushing
Project Title: State of Alaska Taylor Highway MP 83-Stockpile
Location: MP 83 Taylor Highway
Contract Amount: $172,500
Project dates: 2007
Scope of Work: Mining and Crushing
Project Title: AIDEA-Ore Terminal Reactivation
Location: Skagway
Contract Amount: $9,364,062
Project dates: 2007
Scope of Work: Rebuild ore terminal and install new modules to handle the ore
Project Title: State of Alaska-Dalton Highway Crushing Contract
Location: Dalton Highway
Contract Amount: $2,766,120
Project dates: 2006
Scope of Work: Crushing for State of Alaska
Project Title: Municipality of Skagway-Flood Control
Location: Skagway,Alaska
Contract Amount: $1,976,000
Project dates: 2006
Scope of Work: Build over a mile of dike with 50„000 tons of riprap to control flooding
Project Title: Municipality of Skagway-Seawalk/Uplands Project
Location: Skagway,Alaska
Contract Amount: $2,288,303
Project dates: 2006
Scope of Work: Extensive concrete work and dock repair
Project Title: State off Alaska-Dalton Highway High float Contract
Location: Dalton Highway
Contract Amount: $1,508,000
Project dates: 2006
Scope of Work: Crushing for State of Alaska
120
Project Title: Department of the Interior-National Park Service-Stamgavan Campground
Location: Sitka,Alaska
Contract size: $1,385,409
Project dates: 2002-2003
Scope of Work: Expand and upgrade existing campground. The project encompasses approximately 33.2 acres.
Work elements include clearing and grubbing,excavation,backfilling,construction of structures
and infrastructure,grading,landscaping,and re-vegetation of affected areas per plan
specifications. 1,500 Cubic Yards D-1,Z300 Cubic Yards E-1-6,6600 Cubic Yards Shot
Subgrade.
Project Title: State of Alaska-Sitka-Airport Apron and Taxiway Stage IV 3-02-0268-1101-68039
Location: Sitka Alaska
Contract Size: $1,394,121.27
Project Dates: 2002-2003
Scope of Work: Construct a new taxi lane,general aviation apron new access road to the U.S.Coast Guard Base,
realign two existing service roads and install roadway lighting. Work Includes:approximately
17000 cubic meters of muck excavation;12,000 cubic meters of borrow embankment, 10,000
megagrams of subbase course;4,40 megagrams of crushed aggregate base course;2,350
megagrams of bituminous mixture;and 141 megagrams of bituminous material.
Project Title: Department of the Interior,National Park Service-Upgrade Utilities at Bartlett Cove, GLBA-104
Location: Gustavus,Alaska
Contract Size: $2,786,601.68
Project Dates: 2001-2002
Scope of Work: Construction of new water mains and laterals,new water meters and pressure reducing valves,
remote meter readers,isolation valves,and additional water storage tank,new fire hydrants with
hose houses,new sewer lines,new electrical power and telephone lines and a sewer flow
equalization basin. This project also includes the addition on the utility building,generator controls,
electrical improvements,new mechanical systems,sound attenuators,plumbing,ventilation,cedar
shingle roofing,fire sprinkler system,fuel day tank and hydronic systems.
Project Title: Department of the Interior-National Park Service-Bench land Road
Location: Sitka,Alaska
Contract Size: $1,940,000
Project Date: 2002
Scope of Work: Constructed 1.6 k.m of road including clearing and grubbing,excavation and placement of borrow,
sub-base and D-1,finish grading,drainage structures,guardrail,fencing and delineators.
Project Title: State of Alaska-Skagway Airport Improvements Project 71835
Location: Skagway,Alaska
Contract Amount: $5,476,993
Completion Date: 1999-2001
Scope of Work: The project consists of the construction of a new runway,a new parallel taxiway,a new apron,
parking and access road improvements,construction of new steel frame footbridge,airport terminal
building,scour and floodway improvements in the Skagway River.71,000 Tons Aggregate Base
Course,57,000 Tons Subbase Course, 1200 Tons Riprap Class 1,36,000 Tons Riprap Class Ill,
9,300 Tons Riprap Class IV.
121
Project Title: Municipality of Skagway- 2000 Municipal Improvements Street Paving,Grading and Drainage
Location: Skagway,Alaska
Contract Size: $2,499,389
Project Dates: 2000-2001
Description: Reconstruct approximately 11,600 lineal feet of existing gravel roadways and miscellaneous
parking lot paving areas. The work includes excavating select borrow,base course grading D-1,
new asphalt pavement,sidewalks,curb and gutter,storm drain,water and sanitary sewer
improvements and miscellaneous items of work.
122
SECTION 300-BID
CITY OF SEWARD,ALASKA
Seward South Harbor Launch Ramp Renovation
BID
NAME: Hamilton Construction,LLC
ADDRESS: PO Box 241952,Anchorage,Alaska 99524-1952
In compliance with your Invitation For Bids dated July 27 2018 , the Undersigned
proposes to furnish all equipment, material and labor required to complete the above project by May 31,
207 9.
The Undersigned hereby agrees to execute the said contract as directed or such further time as may be
allowed in writing by the Contracting Officer after receiving notification of the acceptance of this bid,and
it is hereby mutually understood and agreed that in case the Undersigned does not, the said Contracting
Officer may proceed to award the contract to others.
The Undersigned acknowledges receipt of the following addenda to the Bid Documents(give number and
date of each).
ADDENDA DATE ISSUED ADDENDA DATE ISSUED
One 08/20/2018
Two 08/22/2018
The Undersigned has read the foregoing bid and hereby agrees to the conditions stated therein by affixing
his signature below:
Bid 'ng Co pang tamilton Construction,LLC
Member
S, n Title
CONE30862 12/31/2018
Contractor's License Number Expires
907-334-3910
Business Address Telephone
PO Box 241952
Anchorage,AK 99524-1952
SEWARD SOUTH HARBOR BID
LAUNCH RAMP RENOVATION Page 00300-1
123
SECTION 00500-CONTRACT
CITY OF SEWARD,ALASKA
Seward South Harbor Launch Ramp Renovation
[PROJECT NAME AND NUMBER]
CONTRACT("Contract"), between the City of Seward,Alaska,herein called the City, acting by and
through its City Manager, and upon signing;this document shall serve as the notice to proceed, and
Hamilton Construction,LLC
Company Name
PO Box 241952,Anchorage,AK 99524-1952
Company Address(Street or PO Box,City, State,Zip)
a/an ❑Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ❑Corporation
incorporated under the laws of the State of Alaska , its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the
City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor,
which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a
part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for
additional work or materials,done or furnished by the Contractor and not specifically herein provided for,
will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by
this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be
liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or
labor are required by the Contract or on written order furnished by the City. Any such work or materials
which may be done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no
claim for compensation for work or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed
dollars ($ } for all base items, additional work,
and change orders.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all
work and labor shall be done and performed, in every respect,to the satisfaction of the City, on or before:
1. Interim Utility Completion: October 26', 2018
2. Substantial Completion: May 15"', 2019
3. Final Completion:May 31,2019.
It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any
reason, except with the written consent of the City, to complete the furnishing and delivery of materials
and the doing and performance of the work before the aforesaid date, the City shall have the right to
deduct from any money due or which may become due the Contractor, or if no money shall be due, the
City shall have the right to recover One Thousand dollars 1,000 per day for each calendar day
elapsing between the time stipulated for the completion and the actual date of completion in accordance
with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as
SEWARD SOUTH HARBOR CONTRACT
LAUNCH RAMP RENOVATION Page 00500-1
507486\1006\00747397
124
SECTION 00500-CONTRACT
liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the
existence of causes over which the Contractor has no control and which must delay furnishing of
materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the
period specified for the furnishing of materials or the completion of the work, and in such case the
Contractor shall become liable for liquidated damages for delays commencing from the date on which the
extended period expires.
The bonds given by the Contractor in the sum of$ Payment Bond, and$
Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are
submitted herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times and
approval by any regulatory agency of the Local, State, or Federal Government of the United States of
America, and in accordance with the laws of the State of Alaska and the City of Seward. Unless
otherwise provided in the Contract Documents, this Contract shall be governed by the laws of the State of
Alaska. Following exhaustion of the dispute resolution process set forth in Article 15 of the General
Conditions of the Contract, any remaining dispute arising from or pertaining to this Contract shall be
resolved by litigation in the Superior Court for the State of Alaska, Third Judicial District at Kenai.
For purposes of this Contract, Contracting Officer means or any other
person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract(located at Sections 00700-00930 of the City's July 2018 Request for Bids), any Supplementary
Conditions,the Technical Specifications located at Sections 01010-09900 of the City's July 2018 Request
for Bids), and the following listed documents:
(1) ; (2)
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Typed Name and Title
Date
SEWARD SOUTH HARBOR CONTRACT
LAUNCH RAMP RENOVATION Page 00500-2
50748611006100747397
125
SECTION 00500- CONTRACT
CITY OF SEWARD
Signature of City Manager
Typed Name
Date
City Clerk
(ATTEST)
SEWARD SOUTH HARBOR CONTRACT
LAUNCH RAMP RENOVATION Page 00500-3
507486\1006\00747397
126
Agenda Statement
Meeting Date: September 10, 2018
From: Jessica Fogle, Acting City Clerk
Agenda Item: Appointment of Election Board
BACKGROUND &JUSTIFICATION:
According to Seward City Code 04.05.015(a),City election boards are selected and appointed by the
Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within
the precinct for which they are appointed. The members listed below were approved by the Borough
Assembly.
The qualified city residents that will constitute the election board and who have committed to work
on October 2, 2018 are:
• Mark Kansteiner, Chair
• Patty Linville
• Sue Faust
• Vanessa Verhey
• Cathy Byars
• Iris Darling
RECOMMENDATION:
City Council approve the Election Board for the October 2, 2018 regular municipal election.
127
Agenda Statement
Date: September 10, 2018
From: Jessica Fogle, Acting City Clerk
Agenda Item: Appointment of Canvass Board
BACKGROUND & JUSTIFICATION:
According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City
Council, shall appoint four or more qualified voters who shall constitute the election canvass board
for the October 4,2018 regular election. The canvass board is scheduled to convene the afternoon of
October 4, 2018 to count the special need, absentee, and questioned ballots.
This canvass board would comprise of the following City of Seward residents:
• Jennifer Carr
• Quentin Carr
• Lori Draper
• Johanna Kinney
RECOMMENDATION:
The Seward City Council approve and appoint the above to the Canvass Board for the October 4,
2018 regular election.
128
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UNITED STATES DEPARTMENT OF COMMERCE
Economics and Statistics Administration
U.S. Census Bureau
Regional Office
August 22,2018 ��O�ATES�P��? Van Nuys CA 91406 4203 RECEIVED
27 2018
Dear Highest Elected Official:
I am writing to give you an update on the U.S. Census Bureau's preparations for the'MTCe' nsu§ant -J
share information on how you can help ensure we count all your constituents.
As you probably know, the constitutionally mandated population count occurs once a decade. The 2020
Census will determine the number of seats each state has in the U.S. House of Representatives and how
over$675 billion dollars per year are distributed to local communities. It is vitally important to our nation
and to your community.
For the 2020 Census, we are using a number of key technology developments to improve both the
efficiency and quality of the Census. One of the primary goals is to increase self-response to the Census
by providing more ways for people to respond. Unlike previous censuses, where a paper questionnaire
was the only option for a response, we will add an online option and the ability to respond by telephone to
our traditional paper questionnaire option.Also, respondents will have more language options when
filling out Census questionnaire.
Providing response options will help, but we know a successful census depends on strong community
engagement and participation. Part of that effort is a structured approach for local support, where key
leaders like you, form a Complete Count Committee.
Complete Count Committees (CCC)are made up of a broad spectrum of leaders that are trusted voices
within their communities. They organize, plan, and implement local campaigns to promote participation
in the 2020 Census. Census Day is April 1, 2020. While it may seem like a long time from now, from a
planning perspective, it is not. Many local governments are already actively working on their own plans
for the 2020 Census. So now is a good time to consider the efforts for your jurisdiction.
We want your participation. Currently, Census Bureau staff are active throughout the nation, meeting
with local governments, elected officials and community-based organizations. They are available to
provide information about the 2020 Census and training on how to form a Complete Count Committee.
They will provide technical guidance on upcoming census operations to help you develop a customized
plan that works for your community.
A local Partnership Specialist will be contacting you to set up a meeting, or you can reach the partnership
program at 213-314-6230 or via email at los.angeles.rcc.partnership@2020census.gov. I have included
a Complete Count Committee brochure for your review.
For 2020,the Census Bureau's mission is to count everyone once, only once, and in the right place. We
look forward to partnering with you to achieve a full and accurate count.
Sincerely,
Jar e Lam
egional Director
United States
Census129 census.gov
Bureau
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