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Home My WebLink About10152020 City Council Special Meeting Packet Seward City Council Agenda Packet • Special City Council Meeting Thursday, October 15, 2020 Council Chambers, City Hall S:30 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS AT OCTOBER 15, 2020 SEWARD CITY COUNCIL SPECIAL MEETING The Seward City Council will hold a Virtual Special Meeting on Thursday, October 15, 2020 at 5:30 p.m. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments has been created. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to cle _(�.D no later than 2:00 p.m. on Thursday, October 15, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAIL,ED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email,please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to 1 rL� ,D y�� ew r .�et, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Thursday, October 15, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk—if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special City Council Meeting on Thursday, October 15, 2020 at 5:30 p.m. for the purpose of: Certify the October 6, 2020 Regular Municipal Election Results. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. This Special Meeting was scheduled by motion and unanimous approval of the City Council at the October 12, 2020 Seward City Council meeting. Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special City Council Meeting on Thursday, October 15, 2020 at 5:30 p.m. for the purpose of: Certify the October 6, 2020 Regular Municipal Election Results. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. This Special Meeting was scheduled by motion and unanimous approval of the City Council at the October 12, 2020 Seward City Council meeting. Posted: Tuesday, October 13, 2020 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska Special City Council Meeting Thursday, October 15, 2020 5:30 p.m. Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Sue McClure 3. ROLL CALL Vice Mayor Term Expires 2020 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Sharyl Seese [Those who have signed in will be given the first opportunity to speak. Time Council Member is limited to 3 minutes per speaker and 36 minutes total speaking time for this agenda item] Term Expires 2021 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk John Osenga (*). Consent Agenda items are not considered separately unless a council Council Member member so requests. In the event of such a request, the item is returned to Term Expires 2021 the Regular Agenda] Vacant 6. NEW BUSINESS Council Member A. Other New Business 1. Certify the October 6,2020 Regular Municipal Election Term Expires 2022 Results Tony Baclaan 7. CITIZEN COMMENTS[There is no sign in for this commentperiod. Council Member Time is limited to five(5) minutes per speaker.] Term Expires 2022 8. COUNCIL AND ADMINISTRATION COMMENTS & Julie Crites RESPONSE TO CITIZEN COMMENTS Council Member Term Expires 2020 9. ADJOURNMENT Scott Meszaros City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney City of Seward, Alaska Council Agenda October 15, 2020 Page I Agenda Statement Meeting Date: October 15, 2020 From: Brenda Ballou, City Clerk Agenda Item: Certification of the October 6, 2020 Regular City Election Following Council-Ordered Recount BACKGROUND & JUSTIFICATION: The City conducted its annual Municipal Election on Tuesday,October 6,2020. The Canvass Board for the election met on Thursday,October 8,2020 and the election results were prepared for council at their October 12, 2020 regular meeting. However, also on October 12, 2020,the city clerk received a written complaint from a voter whose ballot had been rejected by the Canvass Board for having one witness signature rather than two (which was something stated on the envelope, but not defined in city code). There were five (5) ballots in total that were rejected by the Canvass Board for this reason. The voter stated that they believed one witness signature should be sufficient and that all five ballots should be counted. The city clerk conferred with the city attorney and the recommendation brought to council that evening was for council to not certify the results being presented,but rather to order a recount of the five ballots that had previously been rejected,add those votes to the Canvass Board results,and bring those back to council for certification. Council also appointed the Recount Board to consist of Canvass Board members Dorothy Osenga, Susie Urbach, and Mary Tougas. The Recount Team met on October 13, 2020 and counted the five (5)ballots. The results of those votes were added to the results from the Canvass Board's results, and the Final Certification of Election Results Following the Council-Ordered Recount is attached for council's certification. RECOMMENDATION: Certify the October 6, 2020 regular city election and declare the results final. The newly-elected council members will be sworn and seated as the first item of business at the October 26, 2020 regular meeting. REPORT OF ELECTION CANVASS RECOUNT BOARD Certification of City Clerk's Recording We, the undersigned, duly appointed at the City Council Regular Meeting on September 28, 2020 as the Canvass Board for the City of Seward, do hereby certify that we have examined in detail all absentee, special needs and questioned ballots, original and duplicate tally sheets, and questioned and special needs registers from the City of Seward precinct. Upon completion of the canvass, it is our opinion that the attached summary of election returns, as compiled by the Canvass Board and recorded by the City Clerk, accurately reflects the totals shown on the Certificate of Election Returns (ballot statement) by the election board of the voting precinct for the October 6, 2020 Election. Dated this 13'hday of October, 2020. C kj (Attach Final Certificate of Results) FINAL CERTIFICATE OF RESULTS, FOR THE CITY OF SEWARD REGULAR MUNICIPAL ELECTION HELD OCT R 6, 2020 The City Canvass Board has canvassed the absentee, special needs, and questioned ballots of the Regular Municipal Election held October 6, 2020. The canvass took place on Thursday, October 8, 2020. On October 12, 2020, City Council ordered a recount of five absentee by mail ballots that were previously rejected by the Canvass Board for having only one witness signature.The Recount Team met on October 13, 2020 to count the five ballots. The new election result totals are: TWO City Council Seats Available (Three-Year Terms) Election Day Canvass Votes Recount Votes Total Votes Votes Sue McCLURE 222 101 5 328 Liz DeMOSS 175 70 1 246 Scan CORRIGAN 144 47 2 193 Selma 58 31 0 90 CASAGRANDA Write In 3 1 0 4 SUMMARY • total of 1,832 people were registered to vote in this precinct for this election • total of 352 people voted on election day There were 138 absentee in-person (80), by-mail (58), and special needs ballots (11) There were 3 questioned ballots Totaling 496 ballots voted Minus 7 rejected ballots Therefore, 489 ballots counted for this election Equaling 26.7% voter turnout percentage(ballots counted) Upon completion o the canvass, it is our opinion that the results compiled above accurately r, .,f C eflect the final totals for the Regular City Election held October. 61 2020 in the City qf'Seward, Alaska. Dated this 13t a ,,of October, 2020. October 6,2020 City of Seward Regular Election Final Certificate of Results