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HomeMy WebLinkAbout11092020 City Council Meeting PacketSeward City.., Council Agenda Packet Monday, November 9, 2020 City Cound I Chambers Beginning at 7:00 p.m. PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY AT NOVEMBER 9, 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, November 9, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and Public Hearing Testimony has been created. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to clerkgcityofseward.net no later than 2:00 p.m. on Monday, November 9, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email, please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerkgcityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Monday, November 9, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk— if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting November 9, 2020 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Tony Baclaan Vice Mayor Term Expires 2022 Sue McClure Council Member Term Expires 2023 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Norm Regis Acting City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney City of Seward, Alaska November 9, 2020 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total speaking time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. Borough Assembly Report C. City Manager Report...........................................Pg. 6 D. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] 1. Port & Commerce Advisory Board Annual Report by Chair Laura Schneider....................................Pg. 18 2. Planning & Zoning Commission Annual Report Presentations — None Council Agenda Page I 3 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda 1. Resolution 2020-083, Authorizing The City Manager To Enter Into A Contract With Harmon Construction To Replace The Retaining Wall At The Little League Field At Fourth Avenue And C Street In The Amount Of $45,850, And Appropriating Funds. Clerk's Note: This item was postponed from October 26, 2020, but is not ready to come back yet; please postpone to November 23, 2020...............................Pg. 20 9. NEW BUSINESS A. Resolutions 1. Resolution 2020-087, Authorizing The City Manager To Purchase 2020 Chevrolet 1- Ton 4x4 Truck From Alaska Sales And Service, And Accessory Equipment, To Replace A 2004 Dodge 3/4 Ton Truck, For A Total Amount Of $48,743.63, And AppropriatingFunds.......................................................................Pg. 21 *2.Resolution 2020-088, Authorizing The Seward Police Department To Accept Grant Funds As Reimbursement For Personal Protective Equipment (PPE) And Professional Sanitization Of The Seward Community Jail From The Alaska Department Of Public Safety FY 2020 Coronavirus Emergency Supplemental Funding Program In The Amount Of $1,607.27, And Appropriating Funds ...... Pg. 30 *3. Resolution 2020-089, Accepting Grant Funds From The Alaska State Library For The Public Library Assistance Grant In The Amount Of $7,000, And Appropriating Funds......................................................................................... Pg. 39 *4. Resolution 2020-090, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions In Conflict Herewith ........................ Pg. 49 *5. Resolution 2020-091, Appointing Harbormaster Norm Regis As Acting City Manager Beginning October 27, 2020 And Ending December 15, 2020, With The Option To Extend As Necessary..........................................................Pg. 51 B. Other New Business Items * 1. Approval of the October 26, 2020 City Council Regular Meeting Minutes ........... Pg. 52 2. Schedule a work session with US Army Corps of Engineers regarding the Lowell Canyon Tunnel Feasibility Study. 3. Discuss Port & Commerce Advisory Board recommendation for reporting on Interconnect Policy...........................................................................Pg. 63 4. Schedule a work session to review and discuss the Water & Sewer Rate Study results. 5.Discuss safety on the Seward Highway - Turnagain Pass Plowing Initiative........... Pg. 66 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. City Clerk's Report on Public Records Requests through November 3, 2020........ Pg. 73 City of Seward, Alaska November 9, 2020 Council Agenda Page 2 4 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda November 9, 2020 Page 3 CITY OF SEWARD Norm Regis P.O. BOX 167 Ph: (907) 224-4047 SEWARD, AK 9966 Fax: (907) 224-4038 CITY MANAGER'S REPORT NOVEMBER 9, 2020 The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the last council meeting: 10/20/2020 Electric $6,680 Ft. Raymond & Lawing troubleshooting & SMIC planning 10/20/2020 Electric $11,550 Basler DECS-250 voltage re ulators 10/20/2020 Electric $7,900 Large streetlights 10/20/2020 Public Works $11,560 Loader #116 repair 10/20/2020 Administration $10,500 City-wide job description update (approx. 70) to coincide with wage stud 10/22/2020 Public Works $13,300 Flood response: Lowell Point Rd. clearing, rockslide, waterfall 10/26/2020 Library $5,800 LED li hting conversion FINANCE $25,285 has been coded to the recent emergency flood due to rainfall and impacts to Lowell Point Road. The City is working with Dan and Bud at the Borough to obtain reimbursement for these costs. CITY OF SEWARD PERSONNEL TRANSACTIONS Separations: Department: Date of Separation: City Manager Administration 10/26/2020 Police Chief Police Retiring 11/09/2020 New Hires: Department: Date of Hire: None Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Patrol Officer Recruit Police Advertising Since 1/27/2020 Finance Director* Finance Advertising Since 4/28/2020 Manager Electric Utility Administration Advertising Since 6/11/2020 Accounting Tech I Finance Advertising Since 9/11/2020 Winter Parks Maintenance SPRD Advertising Since 09/22/2020 6 Available Seasonal Positions: Department: Position Status: None *Finance Director is posted on the City Website, Alaska Job Site, AML, AFGOA, SHRM and ICMA. Currently looking at using a hiring agency to allow for more applicants* 1. The SMIC yard is a couple of boats from being full for the first time ever. Not having enough power stalls is our biggest issue. We are opening another section of the boat yard for vessel storage. 2. The water in the Harbor has been turned off. 3. The 50-ton lifts are slowing down, the entire harbor crew is working, and we have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. 4. There is a new storage yard on the Harbor side of the bay. This has helped with the shortage of yard space. The 330-ton lifts are slowing down as the season is winding down for some of the larger vessels. We do not have a waiting list at this time to get lifted into the SMIC yard. 6. The crew is continuing to clean up the last 2 lots at SMIC. This could take some time, but we are making headway. 7. The fish cleaning stations are closed for the winter. 8. The Harbor office is fully staffed. Our new Harbor Worker II has started. 9. The US Coast Guard contacted us about location and designs for the new FRC located at SMIC. The Coast Guard has contacted the Harbormaster's office for the land acquisition for the Coast Guard SMIC site. More information to come later. 10. The Harbor has upgraded to the new software and are working through some minor issues. 11. Our offices are closed on Sundays. Any phone messages received on Sundays are being monitored and responded to by the Sunday harbor crew. PARKS & RECREATION MISSION Preserve, improve, and promote the city's natural resources, parkland, and recreational opportunities for current and future generations. COVID-19 RESPONSE • Programs and services maybe impacted by COVID-19. Please check program pages or contact us for the latest updates. • AVTEC has closed the gym (aka Student Services Center) to the public until further notice. UTILIZATION: October 16-29 Campground Rentals 198 CAMPGROUNDS Seward Parks & Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve your site today on Campspot—visit our campground page for more details: https: //www. cityofseward.us/departments/parks-recreation/campgrounds • Winter camping is in effect. SPORTS & RECREATION AVTEC Gym Seward Parks & Recreation provides public recreation programs at the AVTEC Gym (aka Student Services Center) through a facility use agreement with the school. Visit RecDesk to view the activity calendar, register for a gym membership, and more: https:Hseward.recdesk.com/Community/Home ELECTRIC • At the last City Council Meeting, the Interim Utility Manager reported that The City of Seward Electric System will have approximately 60 outages a year. The outages are a result of a variety of reasons, including: damage by customer equipment (sailboat hits line), bad fuses, and trees in the line. On the next page, is bar graph depicting the data from the last five years. 2015 2017 Outages 2018 2019 2020 • In 2019, the Railbelt Utilities, including Seward Electric, created a Memorandum or Understanding to create an Electric Reliability Organization called the Railbelt Reliability Council (RRC) to oversee reliability standards and planning in the Railbelt. At the same time, the Alaska legislature was debating legislation that would require the Regulatory Commission of Alaska to oversee an ERO and have sitting authority over the construction of power plants over 15MW. Senate Bill 123 ultimately passed the legislature in 2020. • The RRC will define and enforce electric reliability standards; coordinate joint planning through an integrated resource planning process; and ensure consistent interconnection protocols for utilities, independent power producers, and others who would like to use the grid. The RRC will also work with the RCA to develop a cost sharing methodology for assets that have a regional benefit and will also study if there are effective ways for the Railbelt Electric System to reduce fuel costs for ratepayers. • The RRC Implementation Committee (IC) is responsible for developing the organizational documents and formally establishing the RRC as a viable operating organization. The City of Seward engaged engineer David Burlingame to participate in the RRC. Mr. Burlingame is a principal of Engineering Power Systems (EPS). EPS had been hired by the Alaska Energy Authority to study the needs of the Railbelt grid in 2012 and subsequently released the "Burlingame report" on the efforts needed to maintain the transmission system that connects all five utilities. Mr. Burlingame's knowledge and reputation makes him extraordinarily qualified to assist and protect Seward's interest in the Railbelt. It was estimated that during the coming year, participants will need to devote forty or more hours a month in setting up the RRC. As a result of the number of recent outages, a working group was formed to come up with better solutions for communication during outages: Our dispatch phone system will take messages during outages and have those messages emailed to electric department staff that are working on the outages. This will allow the dispatch center more time to deal with other issues that arise during electric outages. A customer will have the option of speaking with a live dispatcher. 2. The Nixle program will be used to notify the community that Utility is aware of the outage and will provide updates if necessary and appropriate. 3. The City Council will receive those Nixle messages and be informed of the status of an outage. We will have the ability to communicate with a "text blast" to Council members if extraordinary circumstances exist. 4. We will use Facebook to advise our customers of outages and provide updates as we are able to do so. We will use a bill stuffer to remind our customer to call 907 224-3336 to report an outage. 911 should not be used to report an electric outage. The customer communication will also give Utility an opportunity to explain our new communication system/protocol. • City management has directed Utility to prepare a formal vegetation management plan that would assure Utility is following best practices for right-of-way clearing. This plan should be in writing before the end of November and a plan including costs to implement the necessary clearing should be included. SEWARD COMMUNITY LIBRARY & MUSEUM 100% Committed to Serving Seward Safely! Express Service Hours Note: Hours and services are subject to change due to COVID-19 and staff capacity. We continue COVID-19 mitigation practices as recommended by the CDD and Alaska DHSS. Website is kept updated: www.cityofseward.us/libmus • Library Hours: Tues-Sat, 1 lam-8pm (new hours began Nov. 3ra) • Museum Hours: Tues-Thurs by appt., Fri -Sat 12pm-5pm • 1 Hour Limit • Universal Face Coverings • Social Distancing • Hygienic Practices • No COVID-19 symptoms • Services available by walk-in, curbside delivery, or appointment 10 MINI VIRTUAL STORY TIMES Fridays llam - 11:15am Join us on Facebook Live on Fridays: www.facebook.com/Seward.Communily.LibraLY.Museum Watch the recorded video on our Vimeo channel: vimeo.com/sewardlibrarymuseum Mini Story Times last about 10-15 minutes including songs, a rhyme/finger play, and of course, a story! Mini Story Time is developed with preschool -aged children in mind, but all ages are welcome to join in the fun. THANK YOU! INTERACTIVE BULLETIN BOARD Ongoing through November Atrium Visit our Thank You! bulletin board in the atrium and write a thank you note to someone special (person, business, organization, etc.) in our community. Let's work together and celebrate acts of kindness and support that we have all experienced during a challenging year. FALL TAKE HOME CRAFT/ACTIVITY KITS 2na and 411 Saturdays November 14th — 24th: Gratitude November 281h — December I Ith: Winter Wonders Craft/Activity kits continue! The 2nd and 41h Saturday of the month, new craft kits for all ages will be available to pick up while supplies last. If you wish to reserve kits for your family, email alyon2cityofseward.net. Kits will include age -appropriate information, activities, and crafts related to the themes listed above. COMMUNITY BOOK CLUB Saturday, November 21 Ilam — 12pm online via Zoom Zoom Meeting ID: 854 4039 5205 The Community Book Club will take place the third Saturday of every month, October -April. Our November book will be national bestseller, There There by Tommy Orange. We currently have one copy available to check out, with more coming soon! Check out the eBook or eAudiobook through the Alaska Digital Library by visiting: htlps://adl.overdrive.com/. From the book jacket: "Tommy Orange writes of the plight of the urban Native American, the Native American in the city, in a stunning novel that grapples with a complex and painful history, with an inheritance of beauty and profound spirituality; and with a plague of addiction, abuse, and suicide. An unforgettable debut, destined to become required reading in schools and universities across the country. " Now Hiring Program Coordinator: Tues-Sat, 9am-6pm For more information, visit the City of Seward Employment Opportunities web page at www.cityofseward.us/departments/personnel-hr/employment-opportunities. Open till filled. is PUBLIC WORKS • On October 201h, the US Army Corp of Engineers hosted a virtual public meeting for comments on the Lowell Creek Feasibility Study. They fielded several questions and are working to provide answers and clarification very soon. We'll include those clarifications at the next council meeting when available. • The Water/Sewer Rate Study has moved forward, and we are working to set up information meetings to pairs of council members and then to schedule a public work session as soon as practical in order to approve and implement the study recommendations. With all the recently scheduled council work sessions, it will be tight to fit in more meetings. Hopefully, we can work with the Council sooner rather than later. • The District Heat Loop Project for Library, City Hall, Fire Station, and the Annex buildings recently received a "professional cost estimate" from HMS, Inc. The estimate came in extraordinarily high at $3.6 million. Those current costs are about $2.5Million over the budgeted Alaska Energy Authority (AEA) grant and City match funds. The consulting firm, Your Clean Energy (YCE), then reduced it to an expandable 2 building project to include just the Library and the Annex. The "cost revision- 1" from HMS, Inc for just 2 buildings came in at $1.4Million. This version would still cost the City $715,884 instead of the original match of $157,497. At this time, YCE is putting together a plan to try to make this system and grant work. Any of these new versions will also need to have an acceptable "cost benefit ratio" to still be considered. AEA will decide if a revised scope still meets the criteria set in the original grant application. This grant is not transferable and can't be expected to use for other City projects. Hopefully, we'll have the final answers by the second Council meeting in November. • We were able to complete the water shut offs and sewer flushing just prior to the freezing temperatures. We are working to fix a broken air line at the Lowell Point Aeration Basin lagoon. We are draining about 10 feet of the lagoon to do the necessary repairs. We are working with DEC and Alaska Rural Water for the repair. Alaska Rural Water will also be doing "sludge testing" with us during this time. • All snow tires on now installed on City vehicles and we are preparing other equipment for winter weather. Streets crews were able to clear more drainage ditches before the freeze and will continue work as able during the varying temperatures. • During the last City Council meeting it was brought up that the headstone for Mary Lowell's gravesite was to be refurbished but was lost somewhere in transit? We are looking into the issue but don't have any recent information. I thought it may be interesting to find out "who was Mary Lowell"? The following is a snip -it of information to learn a little bit of Seward's history. Enjoy the reading of the woman that held the first ownership of Seward on the following page. IVJ The Founding of Seward Massachusetts native Frank Lowell and his Russian -Aleut wife Mary moved to the Resurrection Bay area in 1884, and built a home just vest of what is today the Alaska SeaLife Center. Lowell was a trader; it Is thought that his original intent was to establish a saltery. Lowell and his wife eked out an existence purchasing supplies from the Alaska Commercial Company store in English Bay (now known as Nanwalek) and trade them with the Alaska Native peoples throughout the region in exchange for furs. Mary Lowell established a claim to what is now Seward in 1888. After their divorce in 1895, she continued to live in her homestead with her nine children. At this time, the area had become a Gold Rush encampment, as prospectors were lured to the area by tales of a trail that led from Seward inland that held great riches. In 1900, the Alaska Central Railroad Co. began their efforts to build a rail line from Resurrection Bay to Cook Inlet, the location of Anchorage. In 1903, railroad engineers John and Frank Ballain arrived to begin construction of the rail line. Mary Lowell, who owned nearly all of the land that would comprise Seward, sold her interests for 54,000 and 37 lots in the town raze I-<lary Lowell Homesread. Fhoto courtesy Resurrection Bay Historical Society: 21.1.4. 13 A New Home at the Head of Resurrection Bay Sometime between 1883 and 1884, Mary and Frank moved from bustling English Bay to the relative wilds of Resurrection Bay. Here they set up a trade station — exchanging dry goods and groceries to Native hunters for furs. They also provided transportation around the Kenai Peninsula to hunters and travelers on their schooner. This relatively stable existence would not last long, however. By 1892 fur trading in the area was in steep decline. Frank was called to command a more profitable trading station hundreds of miles away on the Alaska Peninsula. According to daughter Eva, however, Mary refused to leave her well -established dwellings. She stayed behind with six of her children. Despite her husband's absence, the family seems to have fared well, hunting, fishing and cultivating a large garden. They also likely enjoyed some semblance of community. Several other native families, possibly related to Mary, lived nearby along the coast. The Wheels of Change Just Keep On Turning Just 14 years after Frank's departure, Mary Forgal Lowell witnessed another great cultural shift — this time on the very ground beneath her feet. Once again, she played a key role in the transition. Situated at the head of Resurrection Bay, her land had become coveted property. Shortly before her death in 1906, she sold her holdings to the founders of the new town of Seward. Within a few years, white settlers would be arriving on daily steamships. (2) Many were coming to help build the new railroad from Seward into interior Alaska. Mary's quiet homestead on the shores of Resurrection Bay would soon be transformed into a bustling American town. One hundred and thirteen years after her death, Mary did get that namesake mountain. On June 16, 2019, the U.S. Board on Geographic Names dubbed the peak south of Mount Alice, "Mount Mary." Perhaps fittingly, mounts Mary, Alice and Eva stand side by side, just as the women did in life. Quietly overlooking the town of Seward, they serve as enduring reminders of the prominent role of Native and mixed -race women in Alaska's history. w�U� r,:� w,ti,rrwt�r are rL,:,a Mounts Eva, Alice and the newly christened Fount Mary tower above Resurrection Bay, just east of Seward, Alaska. Photo courtesy Harold Faust. Article: Mary Forgal Lowell Kenai Fjords National Park 14 FIRE DEPARTMENT • Nate, filling our new Building Inspector Position, has been primarily focused on studying. He has passed his IRC (International Residential Code) exam. He is now focused on studying for the IFC (International Fire Code) and IBC (International Building Code) exams. These are the credentials required by the State of Alaska to performing building inspections. • In addition to studying and exams, Nate has been spending about four hours each day visiting job sites and walking through the permitting processes with Stefan Nilsson. • Nate has also been assisting with station projects to break up studying sessions: replacing lights, general maintenance and winterizing the John Foster. INS October 12, 2020 /<P/ BUYS & GIRLS CLUBS OF THE KENAI PENINSULA Dear Tyler Florence Programs Office 705 Frontage Road Suite B Kenai, Alaska 99611 907.283.2682 Since the start of the contract agreement we have had the following metrics to 907.283.8190 Fax report to the City of Seward regarding The Youth Center: www.beckp.com Club Locations 87 Youth are currently registered in our youth program. Of these 87 youth, over Kasilof Kenai 50% of the youth meet TANF criteria having less than 225% of poverty level Kenai Teen Center income. Nikiski Nikiski Jr. /Sr. High Seward The cost for participation in our programming for after school is free with the paid Soldotna membership fee of $125.00 for the calendar year. Our program is geared to provide Board of Directors low cost, high quality activities for all families. In general a scholarship is not Chris Hough, President requested of familieshowever 2 have been issued to families from onset oour Tim Redder, Vice President re ; fmilifrm the q � Kyle Kornelis, Treasurer programming. Additionally, during COVID we are not charging day camp fees for Mike Navarre school closures. We do have a robust scholarship program available, and when Sen. Peter Micciche Kaarlo Wik families choose to, they can take advantage of it. Erika Kemp Ryan Tunseth Currently, due to mandates, we can only register 18-20 youth downstairs to be Jeff Dolifka physically present, and the same number of teens upstairs. We are actively opening Craig Wortham up a second location to add another 18-20 youth to support a greater number of Honorary Board of Trustees families. Rep, Mike Chenault Executive Director The programming we offer is as follows: Rachel Chaffee • STEM Programming- youth engage in science, technology, engineering, Cornerstone Sponsors and mathematic based programming. o An example of this type of programming would be field trips to the Sea Life Center to support learning about biology, the eco system, and the environment. • Power Hour- youth engage in completing homework, or educational activities that will foster their academic growth. V1400 - • Triple Play- youth learn healthy lifestyles and engage in active S O L D O T N A programming that facilitates athletic growth and healthy life choices. Al'".k • Meal Services- youth in our program receive free meals, during day camps breakfast and lunch is also provided with a snack. During COVID youth Champion of Youth will receive all three meals. by • Tutoring- youth receive tutoring to further encourage academic growth and increased academic abilities. L,-:A • Positive mentorship and peer relationship building programs- youth learn central how to build and engage in positive behaviors long term. peninsula p g hospital These are just a few of the programs we offer. ConocoPhillips Through our take home meals we served approximately 90 families as well. Through this process we were also able to partner with the library and other not for profits in the area to provide take home educational materials to provide reading CREDIT and educational activities to families and their youth. UNMN Ambassador of Youth GREAT FUTURES START HERF . \NE N Al. ALASKA /<P/ The impact on these youth is the supported education of youth who are enrolled BOYS & GIRLS CLUBS and engaged in our programming. The youth also have reduced negative behaviors OF THE KENAI PENINSULA through our long term program engagement. Finally, the youth in our program will Programs Office learn that they matter, which in turn reduces the potential for substance abuse, and 705 Frontage Road Suite B Kenai, Alaska 99611 mental health decline. 907.283.2682 907.283.8190 Fax Perhaps one of the most significant community impacts is that we are supporting www•beckp.com the working families in Seward. When schools close, we have provided day camp Club Locations services to ensure continuity for families and their youth. Through school closures, Kasilof Kenai we work to support the youth and their academics during the pandemic. Another Kenai Teen Center positive impact for the community is that we are fostering positive futures for our Nikiski youth which will in turn yield far greater benefits for the Seward Community long Nikiski Jr. /Sr. High Seward term. Youth who learn and grow to be functional and positive adults will in turn Soldotna become more engaged in a positive community. Finally, when the community Board of Directors closed due to a COVID outbreak, we were there alongside many other not for Chris Hough, President profits and community members o ensure that youth or amTim Redder, vice President p �' mrto t nfamily y went hungry- Kyle Kornelis, Treasurer Mike Navarre Sen. Peter Micciche Kaarlo Wik Erika Kemp Kind Regards, Ryan Tunseth Jeff Dolifka �tPe Craig Wortham Chief Executive Officer Honorary Board of Trustees rchaffee@beckp.com Rep, Mike Chenault 907-283-2682 Executive Director Rachel Chaffee Cornerstone Sponsors VOOOO Y SOLDOTNAa,,cr Champion of Youth by central peninsula hospital ConocoPhillips C ,EDrr UNION Ambassador of Youth i GREAT FUTURES START N E N Al. kLAS KA Seward Port and Commerce Advisory Board 2020 1st 2na and 3' Quarter Report During the first three quarters of 2020, PACAB held 6 meetings and 4 work sessions. Our spring schedule was interrupted by COVID-19, but with the hard work of staff we were able to hold meetings in May and June. We took our scheduled hiatus for July and August and reconvened in September. PACAB has been working from our list of approved priorities and short-term goals: - Create an ad hoc committee for SMIC Development and an ad hoc committee for Energy The board created these committees at our January meeting. The Energy Committee, consisting of board members Hughes, Paquette and Smith, should be commended for their diligence in meeting and working on projects throughout the pandemic and the busy summer season. Their efforts are greatly appreciated. The SMIC Development Committee will meet in October in advance of our annual review of the SMIC Development Plan. - Support the work of the Airport Committee The board is disappointed with the current outcome of the airport project which eliminates the long runway. We are dedicated to working towards solutions that will help Seward's airport to grow in support of our community's needs. - Provide input on the Capital Improvement Plan PACAB Resolution 2020-002 recommended Council approval of a facility grant application for the replacement of G, K, and L floats. The board also supports the harbor's pursuit of funding for the replacement of the North Launch Ramps and the installation of a washdown pad for the 50 Ton lift. Thank you to harbor staff for their diligence in pursuing funding for these projects. - Discuss and review the City Council work session with the electric department The board has devoted a lot of time and effort into ensuring that a safe, fair, and user-friendly alternative energy interconnect policy is implemented in the City of Seward. The board greatly appreciates the expertise and positive attitude of the new interim Electric Utility Manager, Cory Borgeson. We have had very productive discussions and have developed a schedule for full implementation of the policy. We also look forward to taking an active role in discussions about the upcoming rate study. - Review the vessel property tax and provide recommendation to Council Vessel property taxes are tied to the mil rate. Two peninsula communities have chosen to instead implement a flat tax. Converting to this method for Seward would represent an approximately $160,000 annual loss to the general fund. With the harbor being consistently full, the board does not see the potential to attract new customers as a compelling reason to change the tax rate. Additionally, with the current losses in sales tax revenue, the board does not think it is prudent to recommend a further reduction in revenue. The board does not recommend any changes at this time. - Work towards developing a Climate Action Plan This year's challenges have caused our CAP efforts to come to a halt. The board's hope is that the statewide climate action planning cohort that the Council supported will come to fruition to help with the funding and execution of this endeavor. 18 - Determine action needed to address halibut by -catch and provide recommendation to Council The board had productive discussions about the merits of establishing halibut by -catch limits tied to abundance and increasing observer requirements on offshore vessels. The board agreed that there is more that could be done to prevent halibut bycatch and preserve the resource for the benefit of communities like Seward that rely on commercial and charter halibut fisheries. At our May meeting, North Pacific Fisheries Management Council member Andy Mezirow spoke to the board and explained some of the political challenges of attempting to provide pushback to the trawl fleet. He emphasized the downward trend of halibut bycatch while also acknowledging that the decrease over the last several years has been tied to the declining abundance of the resource. Mr. Mezirow said he would keep the board informed when there were opportunities for the City to weigh in on important council decisions such as the decade - long push for Gulf of Alaska Groundfish Rationalization. We look forward to following up with Mr. Mezirow after the October meeting of the NPFMC and forwarding any recommendations for action to Council. PACAB fully supports Council Resolution 2020-082 in support of Borough Resolution 2020-074, a Resolution Advocating for the Reduction of Halibut Bycatch. - Evaluate the Blue Pipeline Initiative and give recommendation to Council on the city's continued investment This program is currently on hold while they continue to search for someone to run the program in Seward. There was a strong candidate offered the position in the spring who was not able to take the job due to the pandemic. Chamber of Commerce Executive Director Jason Bickling has informed the board that the funds the city contributed to the project while it has not been operational have been set aside for future years and not used for administrative costs. Until such time as the program is active again, it would be difficult to fairly evaluate it. The board agreed to table this item until there is more information available. We will take this issue up again before the next budget cycle when they will likely request a new commitment of funds. Upcoming agenda items: - Evaluate options for a heat pump rebate program and present a proposal to Council - Send a board member to the Alaska Municipal League Conference - Review the SMIC Development Plan - Sponsor an Energy workshop for the community - Prioritize City, State, and Federal Priorities for port and commerce initiatives - Evaluate city utility infrastructure for future growth - Hold another joint work session with the Planning & Zoning Commission about a SMIC overlay - Participate in Joint Work Session with Historic Preservation committee on Downtown Historic Overlay District 19 Resolution 2020-083 is requested to be postponed to the November 23, 2020 council meeting. W Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2020-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE 2020 CHEVROLET I -TON 4X4 TRUCK FROM ALASKA SALES AND SERVICE, AND ACCESSORY EQUIPMENT, TO REPLACE A 2004 DODGE 3/4 TON TRUCK, FOR A TOTAL AMOUNT OF $48,743.63, AND APPROPRIATING FUNDS WHEREAS, the Public Works Water/Wastewater Department's vehicle #156, a sixteen - year -old 2004 Dodge pickup with over 110,000 miles, is broken down, requiring repairs and more frequent maintenance to keep in-service; and WHEREAS, Public Works was able to reduce the Motor Pool Purchase price of the used Vactor Truck from $106,000 to $85,000, and requests the balance of approved funds be put toward purchase of this needed truck for the Water/Wastewater Dept. WHEREAS, this vehicle is a medium duty utility truck necessary for operations and maintenance of the Seward City Water/Wastewater Maintenance. As with other city vehicles, they are also used during emergency response under the city borough emergency response plans; and WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement requirements/purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department will purchase this vehicle utilizing the State of Alaska's purchasing contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to purchase a 2020 Chevrolet 1-ton 4X4 truck from Alaska Sales and Service in an amount not to exceed $35,057; and authorizing the purchase of accessory equipment from various vendors not to exceed $13,686.63 for a total price of $48,743.63. Section 2. Funding in the amount of $48,743.63 is hereby appropriated from Motor Pool reserves account no. 03000-0000-3400 to capital equipment account no. 03000-4000-8103. Section 3. The Seward City Council hereby finds that it is in the public interest to purchase this truck using the competitive procurement requirements in accordance with the recitals above which are incorporated herein. Qi CITY OF SEWARD, ALASKA RESOLUTION 2020-087 Section 4. The old 2004 Dodge pickup 9156 is declared surplus to the City's needs and can be sold to the public. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 91n day of November, 2020. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Jessica Stallard, CMC Acting City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor `% Agenda Statement Meeting Date: November 9, 2020 To: City Council Through: Norm Regis, Acting City Manager 7t;4- From: Doug Schoessler, Public Works Director Agenda Item: Purchase of 2020 Chevrolet I -Ton 4X4 Truck from Alaska Sales and Service, and Accessory Equipment to Replace a 2004 Dodge 3/a Ton Truck for a Total Amount of $48,743.63 and Appropriating Funds BACKGROUND & JUSTIFICATION: The Public Works Water/Wastewater Department needs to replace truck # 156, a 2004 Dodge 4X4 314 ton 4-door pickup and that requires City Council approval. This resolution is to replace the heavily used, 16-year-old pickup with a new, more reliable and efficient, pickup. Truck # 156 is currently not running and has required increasing repairs and downtime over the last few years. These increasing repairs, from many years of use, make retaining this vehicle no longer a cost-effective decision. The Water/Wastewater Department currently has only 2 pickup trucks. They are a 2016 Ford 34 ton and a 2004 Dodge 3/4 ton truck. The 2016 Ford is currently in Anchorage with major engine problems and the 2004 is red tagged for front end and engine issues. The City of Seward's 2008 Efficiency Study completed by John Bird recommends truck replacement at 10 years or 100,000 miles. This truck is 16 years old and has over 110,000 miles. This purchase is a one -for -one replacement: No increase in pickups for the department. Truck # 156 would be declared surplus property and sold. Public Works was able to reduce the Motor Pool Purchase price of the used Vactor Truck from $106,000 to $85,000 and requests using the balance of approved funds toward purchase of this needed truck for the Water/Wastewater Dept. The City Manager recommends the purchase of a 2020 Chevrolet 1-ton 4X4 4 door pickup from Alaska Sales and Service using the State of Alaska bidding list. According to the City Code SCC 6.10.120.B, "The City may utilize competitive bids obtained by other governmental units." The listed price of the new pickup is $35,057.00. Additional work topper, ladder rack, and required lights and strobe from other vendors add an additional $13,686.63 to the price for a total package price of $48,743.63. 23 INTENT: To purchase a safe, more reliable, and economical truck to replace a worn-out truck. CONSISTENCY CHECKLIST: I Yes No N/A ___________ _.. 1 Comprehensive Plan: 3.41 provide safe and efficient vehicular X traq,�pggatign Lilities ........ ......... ............................... 2 Strategic Plan: 3.7 Public Facilities and Services, 3.92 Community X Appearance Other: 2008 Efficiency Study ("Bird" report) FISCAL NOTE: KI Funds for this purchase are available from the Motor Pool reserve account 03000-0000-3400 for the authorized price. Approved by Finance Department: ff�bujli ATTORNEY REVIEW: Yes_ No_X RECOMMENDATION: For Council to approve Resolution 2020-087, authorizing the City Manager to approve the purchase of a 2020 Chevrolet 4X4 4 door 1 ton pickup not to exceed $35,057 from Alaska Sales and Service, and purchase of accessories and equipment for $13,686.63 from various vendors, and declare the 2004 Ford pickup #156 as surplus public property to be sold after the vehicle is received. 24 Truck #156: W Gi U q LO E U_ po m 00 U O U C Cn m 7 Lo N RS a) Q m co Lo NC L Q C) 1 CO N LO m O a)N N (tl Uo< Q a- LLB E O O T LO Ln ^— O IV O -6 im C m � Y Q 03 Lo m (n ce) N E O a) �E C C r U O X YUvQ 0- LL 0 O 6) Ti c7 J pp X CO � Lo CO N Mcc LL _ O a) aj LL O O w d) m o U 7 O � N D Q) 7 X Q O .N N R O 3 ° L o a� U o •Q o }_ t O y U Q7 'a 70 O cm@ c2 4 Q) 2 U 0 7 7 U N (� cn En Q3 O d• r O U� U Le) y 7 C O U cn J 'a U 1(1) N N s 7 LO ._ . O L- OLL OO O � C 0 D U 7 > U m N Q a) m p X O X O U @ 0 'O L m ~ a1 d. co q �. 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O O O Oi co CD Quote Page: 1 3E9�S,Z - r�M W q 0 0 �1"' BOB'S SERVICES, LLC 2009 SPAR AVENUE ANCHORAGE, ALASKA 99501 SHOP (907) 276-3221 - FAX (907) 276-1972 Sold To: City of Seward P.O. Box 167 Seward, AK 99664 (907) 224-3331 Confirm To: Customer P.O. Ship VIA Comment canopy Ship To: City of Seward P O. Box 167 Seward, AK 99664 Order Number: 0076115 Order Date: 10/26/2020 Salesperson: 0000 Customer Number: 00-COS Item Number Description Description Price Amount *CANOPY 1.00 BRAND FX TOPPER FOR A 2021 f-350 SHORTBED. PRICE INCLUDES FREIGHT /LABOR 4.00 Shop Labor LABOR TO INSTALL CANOPY 9,406,25 140,00 9,406,25 560.00 Net Order: 9,966.25 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Order Total: 9,966.25 27 10/26/2020 tool cabinet products - Grainger Industrial Supply GRAMIGER. ilrrl� Sort & Filter Showing results for "tool Cabinet" View all categories related to your search Rolling Tool Cabinets _'- Top Chests & Tool Chest & Cabinet Tool Utility Carts Side Cabinets Top Intermediate Chests Combinations Choose a tool cabinet with side drawers from Grainger to help customize and organize your shop or workstation. Tool cabinets and chests are available with up to 12 durable drawers that glide smoothly on ball bearing drawer slides. Locking systems help keep everything secure, and drawer liners are included to help guard against scratches on your tools and the drawer finish. Find tool chests in stainless steel or high -gloss painted steel in more than 10 colors. Some cabinets include removable trays that can hold the tools you use most often. You can combine as many tool storage components as you need to hold your tools, nuts and bolts and other essential supplies. No products in stock at branch Purchased products Anchorage Branch #007 Change Sign In to view purchased produc°s. Standard Duty Side Cabinets Table =_ List Designed for use on the side of a rolling cabinet, these side cabinets offer storage, portability, and make grabbing a hand tool easy. The quick lock and auto return features of the cabinet are for added safetyto prevent unwanted or accidental opening of drawers while in transit. Standard duty chests are a fair alternative to heavy duty chests. This cabinet is ideal for professional mechanics, and garage owners interested in storing and organizing tools and parts. Brands WESTWARD width. Depth Number of Drawers: 7 Height Color Drawer Color Item # Price WESTWARD GRAINGERCHOICE Web Price Black Standard Duty Side Cabinet, 33 13/16 in H X 15 1/2 in W $432.00 / each X 18 1 /8 in X D, Number of Drawers: 7 This item requires special shipping, additional charges may apply. Item # 32HB65 Mfr. Model # 321-1865 Availability Catalog Page # 742 Expected to arrive Fri. Oct 30. View Product Details Ship to 99501 v 4ty 1Add to Cart 15 1/2 in 181/8 in 2313/16 in Blue Blue 32HB66 5432.00 1 each V IS 1/2 in 18118 in 3313116 in Red Red 32HB64 $432 00 / each `/ Heavy Duty Side Cabinets 28 https://www.grainger.com/search/toolsitool-storage/tool-chests-cabinets/side-cabinets?searchQuery=tool+cabinet&tv_optin=true 114 Store: 1 wume lulu-u3r Catalyst Marine Engineering LLC PO Box 825 Seward, AK 99664 907-224-2500 Ordered: 10/26/2020 Associate: rebekah Page 1 Bill To: City of Seward City of Seward Accounts Payable Seward, AK 99664 Order Status: Open Item Name Item Description Order Price Ext Price AL-RECT-2 x 1 x 118 Alum. Rectangular Tube 2x1x118 5 per stick $74.96 $374.78 Uni Strut Uni Strut 1 $200.00 $200.00 AL-EXP- 4 x 8 - 314x 1/8 RAISED Alum. Raised Expanded 4x8-314118 1 Per Plate $273.60 $273.60 Labor -Welder Shop Labor Welder Shop Time 8 $90.00 $720.00 Labor -Shop Labor Shop Time 2 $55.00 $110.00 Final Fit Up Final Fitup Weld 1 $360.00 $360.00 Percent Unfilled: 100 Thank you for your order! Subtotal: $2,038.38 Exempt 0 % Tax + $0.00 TOTAL: $2,038.38 Deposit Balance: $0.00 Balance Due: $2,038.38 Q11 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2020-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE SEWARD POLICE DEPARTMENT TO ACCEPT GRANT FUNDS AS REIMBURSEMENT FOR PERSONAL PROTECTIVE EQUIPMENT (PPE) AND PROFESSIONAL SANITIZATION OF THE SEWARD COMMUNITY JAIL FROM THE ALASKA DEPARTMENT OF PUBLIC SAFETY FY 2020 CORONAVIRUS EMERGENCY SUPPLEMENTAL FUNDING PROGRAM IN THE AMOUNT OF $1,607.27, AND APPROPRIATING FUNDS WHEREAS, the City of Seward Police Department has submitted for reimbursement funding for the purchase of necessary equipment professional cleaning and sanitizing of the entire Seward Community Jail; and WHEREAS, the Alaska Department of Public Safety has approved the reimbursement funding for the requested equipment and services; and WHEREAS, the City of Seward Police Department has purchased the approved items and services and submitted itemized receipts to the Department of Public Safety for reimbursement of the funds; and WHEREAS, the Department of Public Safety will reimburse the Seward Police Department for the total amount of the purchased equipment from the FY 2020 Coronavirus Emergency Supplemental Funding Program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to receive grant funds from the Department of Public Safety for the reimbursement of the above listed items. Section 2. Funding in the amount of $1,607.27 is hereby received from grant account no. 01000-121X-4251 and appropriated as follows: $972.27 to Police operating supplies account no. 01000-1210-7215 and $635.00 to Jail maintenance account no. 01000-1211-7216. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9tn day of November, 2020. 30 Agenda Statement Meeting Date: November 9, 2020 To: Seward City Council From: Alan Nickell, Acting Chief of Police Through: Norm Regis, Acting City Manager OR Agenda Item: Receipt of grant funds to reimburse for COVID supplies and cleaning costs BACKGROUND & JUSTIFICATION: The Department of Public Safety contacted the Seward Police Department and advised that they had grant funding available for the reimbursement of purchases that were made necessary by the Coronavirus Pandemic. The Seward Community Jail had to undergo a professional sanitization as well as make a large purchase of rubber gloves in order to address the safety and medical needs of inmates and Correctional Officers in the Seward Community Jail. The Department of Public Safety awarded the reimbursement grant to the Seward Police Department and will reimburse the total amount of the purchased equipment and services from the FY 2020 Coronavirus Emergency Supplemental Funding Program in the amount of $1,607.27, INTENT: To authorize the Acting City Manager to accept the funds from the DPS. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: 2.2.9 (Page 14) Public Safety X • • Improve the safety of city -owned buildings. • Continuously plan for future police services to ensure the highest level of public safety within the community • Support adequate police services and equipment. 2 Strategic Plan: Page 18) Promote a Safe Community X 3 Other: X FISCAL NOTE: The Department of Public Safety will reimburse the City of Seward Police Department in full for the purchase of the above listed equipment. Approved by Finance Depart ent:,,<_�l ± d ATTORNEY REVIEW: Yes No X RECOMN ENDATION: Recommend approval of Resolution 2020- 088, authorizing the Acting City Manager to accept the funds from the Department of Public Safety for the total amount of the purchased equipment and services in the amount of $1,607.27 from the FY 2020 Coronavirus Emergency Supplemental Funding Program Kai From: cesf.grant (DPS sponsored) <cesf.grant@alaska.gov> Sent: Friday, October 09, 2020 8:42 AM To: cesf.grant (DPS sponsored) <cesf.grant@alaska.gov>; Alan Nickell <anickel I@cityofseward. net> Subject: RE: Seward PD Application External Email: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Lieutenant/Acting Chief of Police Nickell, Congratulations, Seward PD has been awarded the requested $1,607.27! We will begin processing the receipt for $930 for reimbursement. Please provide the receipt for the invoice of $635 so we can begin processing that reimbursement as well. v/ r, Alaska Department of Public Safety FY 2020 Coronavirus Emergency Supplemental Funding Program cesf.grant@alaska.gov W Local Public Safety Agency Opportunity for Coronavirus Emergency Supplemental Funds (CESF) Alaska Department of Public Safety (DPS) September 2020 DPS was awarded a federal grant to assist with the enormous strain that the COVID- 19 health pandemic placed on Alaskan communities. The CESF grant is available to local public safety agencies on a reimbursement and/or procurement basis. The following are allowable expenditures under CESF: ✓ Overtime for first responders and other critical public safety staff ✓ Personal Protective Equipment (PPE) and supplies for cleaning and disinfecting ✓ Altering workspaces to increase safety of staff ✓ Increased travel/transportation costs related to COVID-19 ✓ Hiring contract workers, such as emergency jail guards or cleaning staff ✓ Addressing the medical needs of inmates in local and tribal prisons, jails, and detention centers To apply, submit the attached application form by September 30th at 5:00 pm. Subsequent rounds of funding will follow until the $1 million has been allocated. All applicants will be notified once DPS receives Sour CESF application. Applicants will also be notified after the application period closes if they will receive all, some, or none of the funding requested. For reimbursement requests, DPS will process and submit a request for funds to be either directly deposited into your agency's account or a state warrant will be issued. For procurement requests, DPS will directl3� contact your agency to begin this process. All questions regarding CESF should be directed to cesf.grant()alaska.gov 33 Statement Expenses 08/03/2020 10:13 AM PT Requested By: JACOBS, AMANDA Cardholder Summary Cardholder Name: NICKELL, ALAN Start Date: 07/01/2020 Card Number: xxxx-xxxx-xxxx-4557 End Date: 07/3112020 Status: Open Reminder Period: 08/01/2020 through 08/03/2020 Charges: 2,281.00 USD Grace Period: 08/04/2020 through 08/06/2020 Out-of-pocket: 0.00 USD Total Amount: 2,281.00 USD Charges 1 Amount / Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currency 07/01/2020 07/01/2020 No Tacticalgear.com 7215 - Operating POLICE(1210) No 233.16 USD / 636-680- Supplies 233.16 8051,MO Description BALLARD UNIFORM FUND 01000 DEPARTMENT 1210 PROJECT 0000 2, Ampunt I Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currency 07/01/2020 07/02/2020 No Grainger 7215 - Operating POLICE(1210) No 24.31, USD / 877-2022594,IL Supplies 24.31 Description LATEX GLOVES ©� O r1 V �y f jk � 11 -- --I f FUND 01000 DEPARTMENT 1210 PROJECT 0000 3, Amount I Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currency 07/01/2020 07/02/2020 No Grainger 7215 - Operating POLICE(1210) No 947.96 USD, 877-2022594,IL Supplies 947,96 Description LATEX GLOVES 01 0.00 - W 10 — �� � IT FUND 01000 DEPARTMENT 1210 PROJECT 0000 4, Amount / Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currency 07/14/2020 07/15/2020 No Priority Dispatch 7303 - Education and POLICE(1210) No 534.00 USD / Corp Training 534.00 801-363- 9127,UT Description Dispatch Training material FUND 01000 DEPARTMENT 1210 PROJECT 0000 5, Amount I Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currency 07/15/2020 07/16/2020 No Usps Po 7002 - Postage and POLICE(1210) No 6.95 USD 16.95 0278780664 Freight Seward,AK Description Evidence shipment FUND 01000 DEPARTMENT 1210 PROJECT 0000 6, Amount I Transaction Posting General Ledger Receipt Original Date Date Personal Merchant Code Unit Submitted $ Currenayp 07/23/2020 07/27/2020 No The Home 7215 - Operating POLICE(1210) No 199.00 USD 1 Depot #8940 Supplies '2A 199.00 https://wellsoneca rd. ceo.wel I sfa rgo. com/cce r/ksoPrintTra nsactionsPopu p.spring Order #WEB1696473737 Shipping Information SHIPPING ADDRESS: MandiJacobs Seward Police Department 410 Adams Street Seward, AK 99664 USA 9072244031 SHIPPING METHOD: Standard $42.27 CARRIER BILLING: Use Best Carrier Order Summary Subtotal $930.00 Estimated Tax N/A Estimated Standard Shipping $42.27 Estimated Total $972.27 Availability, shipping, tax, and other information is not final until you complete your order. Eligibility for promotions is subject to review. Certain items may not qualify for an offer. Item MICROFLEX Nitrile, Disposable Gloves, XL, Powder -Free, 5.10 mil Palm Thickness Item: #2VLZ4 Your Price: $23.25 © 1994-2020, W.W. Grainger, Inc. All Rights Reserved Payment Information PAYMENT METHOD: Visa ***4557 Exp 09/2022 Alan Nickell BILLING ADDRESS: Seward Police Department Po Box 167 Seward, AK99664 USA Quantityltem Availability Total Price 40 Backordered, expected to arrive between $930.00 Thu. Jul 16 - Mon. Aug 03. https:/'www.grainger.com/checkout 35 1 /1 Vendor Number Name Check Date Check Number Check Amount 20206 LDENDABLE JANITOR AND GARDENER 4/17/2020 0048096 635.00 Invoice Invoice Date PO Number Description Amount 8360 4/13/2020 DISINFECTING OF THE JAIL 635.00 W CITY OF SEWARD CHECK REQUEST FORM PAYABLE TO: DATE REQUESTED: 04/13/20 AMOUNT: $635.00 The Dependable Janitor and Gardener Po Box 1108 NEEDED BY: next check run Seward AK 99664 I invoice No: 8360 Requested by: mjacobs Fund: 01000 Department: 1211 GL Code: 7216 Grant: Department Head Approval Director Approval Manager Approval Approval Date Approval Date 7oc;' _A4/ -7 Approval Date NOTE: Checks are pruc=scd on a weekly bast& This form must be rereiwed by Finance with all Rev. 03/03/16 documentation Including signatures, by noon Wednesday to be Included in Frlday's check run. 37 the Dependable Janitor & Gardener P.O. Box 1108 Seward, AK 99664 907.224.2444 Bill To: City of Seward Police Department PO Box 167 Seward AK 99664 Datoice No. �Met2�0— Invoice Description Unit Rate amount 04/05/20 Jail Disinfecting COVID-19 Disinfecting 12.25 Hour Equipment Decontamination/Towels & Mops Disinfecting 35.00 428.75 2 Hour Disinfecting Chemicals 35.35.000 70.0 1 Bundle Personnel Decontamination 57 575.50 .50 2.25 Hour 35.00 78.75 Total $635.00 38 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2020-089 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING GRANT FUNDS FROM THE ALASKA STATE LIBRARY FOR THE PUBLIC LIBRARY ASSISTANCE GRANT IN THE AMOUNT OF $7,000, AND APPROPRIATING FUNDS WHEREAS, in January 2020 the Alaska State Library sought applications for the FY 2021 Public Library Assistance Grant; and WHEREAS, the staff of the Seward Community Library & Museum submitted an application for $7,000 with a match of $7,000 from the City to purchase materials and build the library collection for the benefit of the community in March 2020; and WHEREAS, the purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections; and WHEREAS, the matched funds are already built into the library budget for the purchase of collection materials; and WHEREAS, in April 2020, the Alaska State Library presented the Seward Community Library Museum with an agreement for the Public Library Assistance Grant in the amount of $7,000 with a City match of $7,000; and WHEREAS, library staff and city administration signed the grant agreement with the Alaska State Library in June 2020; and WHEREAS, a total of $7,000 is to be appropriated and expended by June 30, 2021. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes the Acting City Manager to accept the Public Library Assistance Grant in the amount of $7,000 from the Alaska State Library. Section 2. Funding is hereby appropriated as follows: $7,000 from Alaska State Library Public Library Assistance Grant revenue account no. 01000-1500-4252-0001 to library material account nos. 01000-1500-720X-0001. The City match of $7,000 is already included and appropriated in the 2020/2021 budget. Section 3. This resolution shall take effect immediately upon adoption. 39 Agenda Statement Meeting Date: November 9, 2020 To: City Council Through: Acting City Manager, Norm Regis From: Library Museum Director, Valarie Kingsland Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, Accepting Funds from the Alaska State Library for the Public Library Assistance Grant in the Amount of $7,000 and Appropriating Funds. BACKGROUND & JUSTIFICATION: In January 2020, the Alaska State Library sought applications for the annual Public Library Assistance (PLA) Grant. Seward Community Library & Museum (SCLM) staff submitted a grant application on March 11, 2019 which was also signed by the City Manager. A grant agreement offered by the State Library in April 2020 was signed by library staff and city administration on June 29, 2020 for the amount of $7,000, with a matching commitment from the City for $7,000, for a total of $14,000. The purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections. The City match of $7,000 was already established in the library budget and is to be expended by June 30, 2021, along with the granted funds. Grant reports are due by September 1, 2021. INTENT: Council approval to appropriate $7000 in grant funds to purchase collection materials using the Public Assistance Grant Agreement FY2021 from the Alaska State Library. CONSISTENCY CHECKLIST: Yes No N/A _ __. Comprehensive Plan (2.2.5): "Support the efforts of all educational 1. organizations and government agencies, including the Seward X Community Library and Museum.. " 2. Strategic Plan (pg12): "...expand Library Services,.... " X 3. Other (list): X FISCAL NOTE: The City match for $7,000 is budgeted in the 2020/2021 Library Museum budget for library materials to facilitate this grant. Approved by Finance Department: _ I- 1:0 City Council approve Resolution 2020- , A Resolution of the City Council of the City of Seward, Alaska, Accepting Funds from the Alaska State Library for the Public Library Assistance Grant in the Amount of $7000 and Appropriating Funds. to THE STATE `'ALASKA GOVERNOR MIKE DUNLEAVY April 13, 2020 Department of Education & Early Development DIVISION OF LIBRARY. ARCIUVES R NI SEUNIS 11.0. Box', i 0571. Juneau, Alaska 9981E-057' Mar: 907.465. 837 Fax: 907.465.2' 5' The Public Library Assistance (PLA) grant for FY21 for Seward Community Library & Museum will be $7,000. We are delighted that your library is eligible to receive this annual operating grant so that you can provide the best possible service to your library patrons. In order to receive your grant money, please return the attached grant agreement as soon as you can. Two different people (the librarian and the appropriate legal authority) must sign the grant agreement, since it is a legal document committing your library to certain obligations in return for receiving the public library assistance grant. Once we have your agreement, we will be able to electronically deposit your grant award (or mail a paper check in specific instances) after July 1. Librarians and officials should carefully note and follow the regulations governing the administration of this grant. To remain eligible for future grants, I have highlighted some off the most important grant requirements: • Meet the four statutory requirements: Maintain a Collection for Lending Provide Reference c Provide Interlibrary Loan c Offer Children's Programming • Submit the online Alaska Public Library Report for this fiscal year grant by September 1, 2021. • Spend at least $3,500 on library materials and online services. • Be open 48 weeks and the appropriate number of hours for your population and type of library (weeks closed because of Covid or natural disasters will be waived). Attend at least 6 hours of continuing education (CE) during the current two year cycle (7/1/2019 - 6/30/2021). Please note that in addition to the above requirements, Non-profit and school/public libraries have additional requirements. Non-profit organizations must have at least quarterly (4) public board meetings and submit minutes to the State Library. School libraries must execute and keep in force a binding legal agreement between the school district and the public library governing body. The governing body of the public library may be the municipal assembly, an advisory board appointed by the municipal assembly, or the board of directors of a nonprofit corporation. The State Library audits the records of selected libraries at the end of the grant year and reclaims any grant funds not properly accounted for. Also, any portion of this grant money not spent or encumbered by June 30, 2021 should be returned to the State Library. You may request a brief extension to spend unused FY21 collection grant funds. Please return your signed agreements to Janet Madsen (janet. madsen@alaska.gov). THIS IS A NEW ADDRESS! Questions should be directed to Patience Frederiksen (907-465-2911, patience.frederiksen@alaska.gov) or Janet Madsen (907-465-8187, janet.madsen@alaska.gov). THESE ARE NEW CONTACTS! Sincerely, Tracy Swaim - Retiring April 30, 2020 Alaska State Library, Grants & Data Coordinator ey Alaska Public Library Assistance Grant Agreement FY2021 This agreement made and entered into on Monday, April 13, 2020, by and between the Alaska State Library, hereafter referred to as the Grantor; and the Seward Community Library & Museum, hereafter referred to as the Grantee. Whereas, the State of Alaska has appropriated funds for public library assistance; and whereas, the application of the Grantee for a grant for public library assistance has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained the parties hereto agree as follows: The Grantor will agree to: 1. Furnish funds in the amount of $7,000 (dispersed after July 1), 2. Provide advisory services in furtherance of the grant project. 3. Acknowledge the Grantees eligibility for additional grants and services. The Grantee will agree to: Provide at least the following services free to residents of the municipality or community: • Establish and maintain a collection of books and other materials for loan; • Provide access to interlibrary loans; • Provide programming for children; and • Provide reference information. Abide by the conditions set forth in its application, guidelines, and approved by the Grantor, including: • The number and timing of open hours; • The existing and ongoing educational requirements for the library director. • Expend at least $3,500 on library materials and online services for each outlet. • Have trained paid or volunteer staff on duty in the library during the scheduled open hours. Maintain accurate financial records for auditing purposes, • Return any grant funds unexpended or unencumbered by June 30, 2021, and all funds for which there is no proper accounting, • Receive prior approval from the Grantor for any line item change that exceeds 10% of the line item, except that no prior approval is required for: Line item changes of less than $100; or line item changes that add funds to library materials and online services. • Expend local funds of at least $7,000 for project purposes. Repay any portion of grant funds that have not actually been matched by local funds over the course of the grant period. Local fund match can include volunteer service as described in the Guidelines. • Expended funds must be clearly attributable to public library (not school) services and operations. Uphold specific governance requirements • Non -profits will maintain "Good Standing" with the State and submit minutes of required quarterly public board meetings. • School/public libraries will have an agreement between the school district and the public library governing body. Submit reports, certifications, and contact information such as: • The online Alaska Public Library Report (APLR) by September 1, 2021. • The follow-up signed certification for the APLR • Any changes in director or library contact information within 30 days. Funding for this grant is dependent on the following source: State Sources PLA21-Sewar $7,000 By accepting this award or agreement, the grantee may become subject to the audit requirements of State of Alaska Administrative code 2 AAC 45.010. As a result, the grantee may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. The undersigned understands and agrees to the conditions of this agreement. Both signatures are required. For the Li ry Signature -/�' /_ �/ag 2ozo Title ate For the Legal Entity �ture ' Title Date RETURN BY SEPTEMBER 1, 2020 MAIL TO: Library Grants Administrator, Alaska State Library, P.O. Box 110571, Juneau; AK 99801, SCAN TOjanet.madsen@alaska.gov, or FAX to 907-465-2151 43 ALASKA PUBLIC LIBRARY ASSISTANCIE GRANT APPLICATION FY 2021 Use this form to apply for the Alaska Public Library Assistance Grant. Applications are available in January and must be submitted by April 1. Instructions are found in the Handy Guide found at Alaska State Library Grants Web Page. A. Library Library Name: Seward Community Library & Museum Mailing Address: PO Box 2389, Seward, AK 99664 Fax Number (if available): 907-224-3521 Library Type(s) (please check all that apply) X Public ❑ School ❑ Special ❑ Academic 0 Museum 0 Archive B. Contact Information Director Name: Valarie Kingsland Phone: 907-224-4008 E-mail: vkingsland@cityofseward.net C. Schedule Financial or Second Contact Name: Naneth Ambrosiani Phone: 907-224-4063 E-mail: nambrosiani@cityofseward.net When will the library be open each day? Monday: Winter: 11 am-6pm, Summer: 10am-6pm Tuesday: Winter: 11 am-8pm, Summer: 10am-8pm Wednesday: Winter: 11am-8pm, Summer: 10am-8pm Thursday: Winter: 11am-8pm, Summer: 10am-8pm Friday: Winter: 11 am-6pm, Summer: 10am-6pm Saturday: Winter: 11 am-6pm, Summer: 10am-6pm Sunday: Library closed Total Hours Per Week: Winter = 48 Summer = 54 Weeks Open Per Year: 52 If open fewer than 52 weeks, the weeks will your library be closed: n/a 44 14 - 1 Fair Value Rate for Volunteer Labor: If your library is claiming volunteer labor as part of the local match, please note the number of volunteer hours you expect to accrue during the year. You may only claim up to the total number of hours that the library is open for the entire year. Total Hours Per Week multiplied by Weeks Open Per Year multiplied by $22 equals the maximum volunteer value that you can enter in 3. Volunteer Value. Financial Summary Category Subcategory Local Funds Grant Funds Total Bud et A. Personnel 1. Wages 2. Benefits 3. Volunteer Value B. Collection 1. Books (print) 7,000 7,000 14,000 2. Subscriptions (print) 3. A/V 4. Digital Materials/Online Services 5. Initial $500 Spent on ISP 6. Games, Toys, Software, Tools, Equipment, and other items for patron use C. Other 1. Building Operations 2. Furniture, Equipment, Computers & E-Readers 3. Travel 4. Supplies 5. Services (not ISP) 6. ISP Fees Paid Beyond the $500 listed on Line b-5 7. All Other Unreported Expenditures D. Total Totals 7,000 7,000 14,000 Note: If Local Funds for Match column totals $7,000 or more, you should request $7,000 in Grant Funds Requested column. eR E. Basic Services Every public library that receives the Alaska public library assistance grant is required by law to provide four basic library services. Please answer the following questions for each of these four required services, even if you do not plan to use grant funds for that service. Provide a collection of books and other materials for loan — How will this your library collections be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? How will you evaluate improvements to your library collections? Please be specific. Grant funds will be used to purchase library books and material for the library collection, as described under section B of the budget summary. Books, periodicals and media will be ordered based on reviews, patron requests, replacements for damaged or lost material and to update outdated material and subject areas. Patron requests and suggestions are documented and ordered if available, affordable and/or locally relevant. We also use Interlibrary Loan for hard to find or specific subject matter material. Note that the holds system in the Alaska Library Catalog (ALC) fulfills most patron requests, but incoming holds are also reviewed for consideration for our local collection. Staff will participate in online and in-house training to increase knowledge of collection development and management. We also make use of Collection HQ reports through the ALC. Provide access to interlibrary loan (ILL) services — How will ILL service be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? Do you plan to use the 800# ILL and Reference Backup Service in Anchorage to provide ILLs to your patrons? (See box below.) How will you evaluate improvements to ILL services? Please be specific. LM will continue to provide interlibrary loan service to our regular patrons and to the inmates Spring Creek Correctional Center when material is not readily available in our collection or )ugh holds in the Alaska Library Catalog Consortium. Note that we are not able to place holds in the ALC for the Spring Creek Correctional Center due to the restriction to paperback only items, but have special permission from the ALC to request their items via ILL. Our cataloging and ILL databases are combined, but costly. We continue to explore cost saving measures for both services with the intent to continue to provide ILL services to our patrons and community. Staff will participate in online training to improve working knowledge of ILL services. e11 Provide reference services — How will reference services be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? Do you plan to use the 800# ILL and Reference Backup Service in Anchorage to provide reference answers to your patrons? (See box below.) How will you evaluate improvements to reference services? Please be specific. Reference questions and services will be observed to determine existing reference practices and to evaluate the effectiveness of existing services in order to plan for improvements. Staff will receive reference service training to facilitate improvements. We will review and implement a plan to make use of the Reference Backup Services. Staff will participate in online training to improve working knowledge of reference services. Provide reading and/or educational programs for children — How will children's programs be increased or improved? What activities will you undertake to achieve your objectives? Will staff receive training in this service area? How will you evaluate improvements to children's programming? For combined school public libraries, what programs are you planning for pre-school children? Please be specific. ;LM will continue to provide and support literacy and educational programs for children through )ry times, play programs, special events, and an all age summer reading challenge program. We II continue to develop our spaces dedicated to youth to create an atmosphere of engagement, ploration, discovery, creativity, learning and play. We will continue to improve community igagement though both traditional and nontraditional library programming, incorporating STEAM :o our activities. e will continue to improve and increase our efforts to inform our patrons and the public about how access information in our collection, programs for children and families, and the digital resources children available through the Alaska State Library and other reliable resources. will participate in online training opportunities to improve skills and develop ideas for programs events. Did you know that the State Library gives the Anchorage Public Library a grant every year to provide you with interlibrary loan and reference backup services for your patrons? If you need help with ILL, call the helpful staff at 1-800-261-2838! (Please do NOT give this number to your patrons Only library staff or library volunteers may use this number.) Afl F. What's the process? Once you have completed this application please obtain the necessary signatures and return to the Alaska State Library by April 1. We do not need the original document. Scans or copies are definitely OK! Scan/email (preferred) application to tracy.swaim(d)alaska.gov M Mail application to Grants Administrator, Alaska State Library, PO Box 110571, Juneau, AK 99811 •• FAX application to 907-465-2151 If your library meets the requirements for the PLAG, you will receive an email with your official award paperwork. As soon as the award paperwork is signed and returned to the Alaska State Library, your award funding will be processed. G. Additional Material If you have branches, please fill out the Branch Library or Bookmobile Addendum and attach to the grant application. If you are a New Library, please fill out the New Library Addendum attach to the grant application. These forms are available at Alaska State Library Grants Web Page. H. Signatures This grant application is a legal document committing your library to a specific course of action. This application MUST have two signatures from two different people. For the Library: Date: 3/10/2020 Print or Type Name: Title: Director Signature: y Valarie Kingsland For the Legal Entity: Date: -&2-a zo Print or Type Name: Scott MeszarOs Title: City Manager Signature: Due byApril 1! Questions? Contact Tracy Swaim by email or phone, 907-465-1018 48 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2020-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SIGNATURES FOR ALL CITY BANK ACCOUNTS AND RESCINDING ALL PREVIOUS RESOLUTIONS IN CONFLICT HEREWITH NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Any two of the following signatures shall appear on all checks, drafts, notes or orders drawn against the City of Seward bank accounts maintained at the Seward Branch of Wells Fargo or the Seward Branch of the First National Bank of Anchorage: Stephen Sowell, Assistant City Manager Norm Regis, Harbormaster Brenda Ballou, City Clerk Section 2. Any one of the above persons shall have access to and full power to remove the contents of and to exchange or surrender the safe deposit boxes rented by the City of Seward located at the Seward Branch of Wells Fargo under the terms of the City of Seward's banking services agreement with Wells Fargo. Section 3. Any one of the above persons shall have authority to invest City monies with financial institutions as prescribed by the Seward City Code Chapter 5.15, Investment and Collateralization of Public Funds. Section 4. All previously approved resolutions in conflict herewith are hereby rescinded. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9tn day of November, 2020. 49 Council Agenda Statement Meeting Date: November 9, 2020 14 7v Through: Norm Regis, Acting City Manager From: Sam Hickok, Acting Finance Director Agenda Item: Authorization for Banking Signatures BACKGROUND & JUSTIFICATION: The Seward City Council is required to pass a resolution listing the individuals authorized to invest monies and/or sign banking documents on behalf of the City of Seward. The recent departure of the City Manager provides the need to update this authorization. This action forms the basis upon which signature cards will be updated at the local banking institutions, and checks and City payments and investments will be authorized on behalf of the City. While each individual listed on the resolution is authorized to act on behalf of the City, the City's practice is to have two separate individuals authorize every investment, approve all City payments, and authorize all electronic banking transactions. CONSISTENCY CHECKLIST: 1. 1 Comprehensive Plan (document source here): 2. 1 Strategic Plan (doctunent source here): 3J_COer (list):Seward City Code 5.15 Investment & Collateralization of3Public Funds X ATTORNEY REVIEW Yes X No FISCAL NOTE This action has no fiscal impact on the City. Approved by Finance Department: . F�_ 1 - 11Lt - RECOMNMNDATION X Seward City Council approve Resolution 2020- Oao _, updating the authorized signatories to the City of Seward's bank accounts and rescinding previous resolutions in conflict herewith. 601 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2020-091 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPOINTING HARBORMASTER NORM REGIS AS ACTING CITY MANAGER BEGINNING OCTOBER 27, 2020 AND ENDING DECEMBER 15, 2020, WITH THE OPTION TO EXTEND AS NECESSARY WHEREAS, the contract for the former City Manager, Scott Meszaros, was terminated on October 26, 2020; and WHEREAS, at the same time, the City Council appointed Harbormaster Norm Regis as Acting City Manager; and WHEREAS, the City Council also scheduled a special meeting on November 4, 2020 to discuss the next steps for recruiting a new permanent city manager; and WHEREAS, until a final selection is made and a contract is in place for a new permanent city manager, there is the need for the City to have an Acting City Manager appointed; and WHEREAS, Norm Regis will serve in this role until December 15, 2020, and have the option to extend as necessary; and WHEREAS, a 22% salary increase will be provided for Regis while he serves as Acting City Manager; and WHEREAS, it is the belief of council that appointing Norm Regis as Acting City Manager will help make the transition between city managers a smooth one. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Harbormaster Norm Regis is hereby appointed as Acting City Manager beginning October 27, 2020 and ending December 15, 2020, with the option to extend as necessary, until a permanent city manager is appointed. Section 2. Funding for the temporary salary increase of 22% will come from the City Manager Department budget. Section 3. This resolution shall take effect immediately upon adoption. 62 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page CALL TO ORDER The October 26, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Lieutenant Alan Nickell led the Pledge of Allegiance to the flag. SWEAR IN NEWLY ELECTED OFFICIALS: City Clerk Brenda Ballou swore in Newly Elected Council Members Sue McClure and Liz DeMoss. ROLL CALL There were present: Christy Terry presiding and Sue McClure Tony Baclaan John Osenga Liz DeMoss Sharyl Seese comprising a quorum of the Council; and Scott Meszaros, City Manager Stephen Sowell, Assistant City Manager Brenda Ballou, City Clerk Jessica Stallard, Deputy City Clerk Excused — None Absent — None Vacant — One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Ristine Casagranda was a candidate for the council vacancy and said in person that Seward was her home and she loved this community. With perseverance, hard work, and dedication, Seward could recover quickly from this year's challenges. She asked council to appoint her to serve the citizens of Seward, and thanked them for their consideration. 6YA City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Sean Corrigan was a candidate for the council vacancy and said in person that he had served the Seward community for over 25 years and he wished to continue to serve the community by being a member of council. He had experience in emergency preparedness and public safety. Kyle Walker was a candidate for the council vacancy and said in person that the open council vacancy was an unusual situation, because the citizens of Seward would not be voting for this council member. He had previous experience sifting information judiciously and impartially. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/Osenga) Motion to Amend (Seese/Baclaan) Approval of Agenda and Consent Agenda Move "Vote and appoint a new council member to replace the vacancy left by Council Member Dale Butts' resignation. The candidates are: Ristine Casagranda, Sean Corrigan, and Kyle Walker" to be the first item on the agenda. Council suspended the rules to speak to Ristine Casagranda, Sean Corrigan, and Kyle Walker. In response to Terry, Casagranda, Corrigan, and Walker each said they had reviewed the council packet before the meeting. Council went back on the rules. Motion to Amend Passed Unanimous Baclaan postponed Resolution 2020-082 to the February 22, 2021 council meeting. Baclaan removed Resolutions 2020-085 and 2020-086 from the consent agenda. Terry postponed Resolution 2020-083 to the November 9, 2020 council meeting. Terry removed "Reschedule the November 23, 2020 regular city council meeting to November 30, 2020" from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2020-084, Renaming The North/South Right Of Way Currently Known As Rush Loop To Dunham Drive, Located Within The Gateway Subdivision. Approval of the October 12, 2020 Regular Meeting Minutes. 53 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Approval of the October 15, 2020 Special Meeting Minutes. Confirm that the Port & Commerce Advisory Board (PACAB) should continue to work with the Electric Utility Department to review the city's Interconnect Policy Other New Business Vote and appoint a new council member to replace the vacancy left by Council Member Dale Butts' resignation. The candidates are: Ristine Casagranda, Sean Corrigan, and Kyle Walker The clerk passed out Ballot # 1 and instructed council to vote for no more than one name. The results of the first vote were: Casagranda 3 votes Corrigan 3 votes The clerkpassed out Ballot 92 and instructed council to vote for no more than one name. The results of the second vote were: Casagranda 3 votes Corrigan 3 votes The clerk passed out Ballot 93 and instructed council to vote for no more than one name. The results of the third vote were: Casagranda 3 votes Corrigan 2 votes Walker 1 vote The clerk passed out Ballot #4 and instructed council to vote for no more than one name. The results of the fourth vote were: Casagranda 3 votes Corrigan 3 votes The clerk passed out Ballot 95 and instructed council to vote for no more than one name. The results of the fifth vote were: Casagranda 3 votes Corrigan 2 votes Walker 1 vote The clerk passed out Ballot 96 and instructed council to vote for no more than one name. The results of the sixth vote were: 54 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Casagranda 4 votes Corrigan 1 vote Walker 1 vote Motion (Terry/Seese) Appoint Ristine Casagranda to city council with a term to expire October, 2022. Motion Passed Unanimous City Clerk Brenda Ballou swore in Ristine Casagranda. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Domestic Violence Awareness Month City Manager Report. City Manager Scott Meszaros reported the following purchase orders between $5,000 and $50,000 had been approved by the City Manager since the last council meeting: $10,800 to Electric for 69KV fuse; $18,750 to Public Works for rock fall mitigation; and $79,099 to Public Works for Vactor truck and shipping per Resolution 2019-088. Interim Electric Utility Manager Cory Borgeson said there had been five major electrical outages in the past four weeks; three of the outages were due to tree growth in the power lines and two outages were due to faulty equipment. He was working on better communication with the public during outages. There had been 64 electric outages this year. The bi-directional meters arrived and Phil Kaluza's meter was installed. In response to Terry, Borgeson said the electric utility agreement with Chugach Electric would end December 31, 2021. All six generators were now functioning and the line personnel was being trained on how to run them. In response to Terry, Meszaros said the finance director position had been advertised since June, 2019 and there had been three applicants since December, 2019. The city had a contracted Interim Finance Director who completed the end of month journals. In response to Terry, Assistant City Manager Stephen Sowell said the library museum director was looking for a contractor that could remedy the museum storage leak long-term. Terry suggested leaving the City Planner position vacant until council reviewed the 2020/2021 budget. Meszaros said all city departments had significantly reduced expenditures and staffing shortages were significant in the budget. Council directed the city manager to look into replacing Mary Lowell's headstone. 611 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page City Attorney Report — None Council scheduled a Special Meeting on November 4, 2020 at 5:30 p.m. to go into executive session regarding the Jesse Lee Home agreement. Meszaros said the city attorney would be available by phone. Other Reports and Announcements Chamber of Commerce Report. Jason Bickling reported telephonically that the Chamber Board of Director elections would be held November 11-15, 2020. Small Business Start Up Week was November 16-20, 2020 and Shop Small Weekend was November 27-30, 2020. There would be fireworks on New Year's Eve. CARES Act Funding Update by City Manager Scott Meszaros & Acting Finance Director Sam Hickok. Meszaros said approximately 44 eligible business grants for Tier 2 had been received. There was a $364.59 credit that would be applied to November utility bills for residents inside the Seward city limits. In response to Terry, Meszaros said the disbursement from the Kenai Peninsula Borough had been received. Other Presentations 2019 Audit Results Presentation by Altman, Rogers & Co. PUBLIC HEARINGS — None UNFINISHED BUSINESS Items Postponed from Previous Agenda Resolution 2020-078, Amending City Council Rules Of Procedures, Rule 9B, In Order To Ensure Council Ordinances And Resolutions Have Sufficient Time For Financial, Legal, And Managerial Review Prior To The Council Meeting Dates. This item was postponed from September 14, 2020. Motion to Amend (Osenga/McClure) Amend Resolution 2020-078 by accepting the substitute resolution. In response to Terry, Meszaros said the deadline for city staff to have agenda items turned in to the city manager was the Tuesday two weeks before a council meeting. Osenga said the intent of this resolution was to allow the city manager, finance director, and city attorney enough time to review council's products and create a better product. McClure said this resolution was not adding any rules; it was just pushing back a current deadline by a week. Motion to Amend Failed Yes: Osenga, McClure, Terry No: Baclaan, DeMoss, Casagranda, Seese 61. City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Main Motion Failed Yes: Osenga, McClure, Terry No: Seese, Casagranda, DeMoss, Baclaan NEW BUSINESS Resolution 2020 7Supporting Kenai Peninsula h Resolution 2020 , Resolution b . Postponed to February 22, 2021. Resolution 2020 7 Authorizing The Manager RetainingConstruetion To Replaee The Wall At The Little League And C Street in The Amount Of $45,850, And Appropriating Funds.Postponed to November 9, 2020. Resolution 2020-085, Authorizing The City Manager To Enter Into A Contract With Municipal Emergency Services For The Purchase Of Self -Contained Breathing Apparatuses Equipment For The Seward Fire Department In An Amount Not To Exceed $269,532.90, And Appropriating Funds. Motion (McClure/Seese) Approve Resolution 2020-085 Fire Chief Clinton Crites said the self-contained breathing apparatuses equipment for the Seward Fire Department had been on the Capital Improvement Plan (CIP) for quite some time. The Fire Department had applied for two federally -funded grants that they did not receive. The equipment was past its service life and could no longer be updated. In response to Baclaan, Crites said there were some funds allocated towards this equipment in the 2018/2019 budget and upgrades had been completed on the compressors. Baclaan was concerned that the funding for this equipment would be coming from the CARES Act money when funds had been allocated for this equipment in previous budgets. In response to McClure, Crites said the requested funds would come from the CARES Act funding and Meszaros said this was a legal expenditure. In response to Baclaan, Meszaros said this was not budgeted for in the 2020/2021 budget. Motion Passed Unanimous Resolution 2020-086, Revising Municipal Camping Fees. Motion (McClure/Osenga) Approve Resolution 2020-086 Motion (Baclaan/Casagranda) Schedule a work session to discuss revising municipal camping fees on November 9, 2020 at 6:00 p.m. 57 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page In response to Osenga, Parks and Recreation Director Tyler Florence said the target date for opening up campground reservations was February 1, 2021. Motion Passed Motion to Postpone (Terry/McClure) Motion to Postpone Passed OTHER NEW BUSINESS ITEMS Yes: Casagranda, DeMoss, Seese, McClure, Baclaan, Terry No: Osenga Postpone Resolution 2020-086 to November 23, 2020. Unanimous Reschedule the November 23, 2020 regular city council meeting to November 30, 2020. Council did not reschedule the November 23, 2020 council meeting to November 30, 2020. Organization of Council Nominate, elect, and swear -in a council member as Vice Mayor. The floor was opened for nominations. Osenga nominated McClure for Vice Mayor. Seese nominated Baclaan for Vice Mayor. No other nominations were made and the nominations were closed. The clerk passed out Ballot #1 and instructed council to vote for no more than one name. The results of the first vote were: Baclaan 4 votes McClure 3 votes City Clerk Brenda Ballou swore in Vice Mayor Tony Baclaan. Appoint a City Council Liaison(s) to the Planning & Zoning Commission. Liz DeMoss was appointed to serve as City Council Liaison to the Planning & Zoning Commission. Appoint a City Council Representative to the Kenai Peninsula Economic Development District (KPEDD). 58 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Council appointed John Osenga to be the Kenai Peninsula Economic Development District (KPEDD) representative. Tony Baclaan was appointed as the City Council liaison for the Port and Commerce Advisory Board (PACAB). Appoint a City Council Liaison to the Seward Community Health Center's Coordinating Committee. Sharyl Seese was appointed as the council liaison to the Seward Community Health Center Coordinating Committee. Review the current status of existing council committees and take action: 1) continue by replacing outgoing council members, or sunset. The City Council Policy Work Group was sunset. The Special Ad Hoc Citizens Advisory Committee for the Seward Airport was sunset. Osenga, DeMoss, and Terry were appointed. The Special Ad Hoc City Council Budget Committee was continued with McClure as an alternate. Schedule council's attendance for the Alaska Municipal League (AML) Local Government Conference in November and direct the city clerk to register attendees. City Clerk Brenda Ballou said AML was offering a group registration for their virtual conference this year for a total of $750 for three or more attendees. This registration could include city staff, city council, and boards and commissions. A few members of PACAB had shown interest in attending this virtual conference. The city clerk was directed to register all council members for the AML Conference. Schedule the following onboarding training for newly elected officials: The Appeals versus Legislation, and Council Involvement training session with City Attorney Brooks Chandler was scheduled on November 23, 2020 at 6:00 p.m. Understanding the Budget and Financial Statements work session with Acting Finance Director Sam Hickok was scheduled on November 16, 2020 at 6:00 p.m. City infrastructure tours with department heads was scheduled for December 2, 2020. A work session to review and discuss the city's wage and classification study results was scheduled on November 4, 2020 at 6:30 p.m. INFORMATIONAL ITEMS AND REPORTS September, 2020 City and Providence Financials. Extra Mile Day Proclamation. 59 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Prince William Sound Regional Citizens Advisory Council (PWSRCAC) September Report from City Representative Rob Chadwell COUNCIL COMMENTS — None COUNCIL AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Meszaros welcomed the new council members. Sowell welcomed the new council members and said he was looking forward to working with council. City administration was here to serve council and work with them to the best of their abilities. Casagranda said she was looking forward to serving on council for the next two years. Baclaan thanked administration for working really hard and he thanked McClure for her service as Vice Mayor. He congratulated DeMoss and Casagranda. He was working with the chamber to host the Small Business Start Up Week and Live Cyber Monday. DeMoss was looking forward to serving on council. She congratulated Vice Mayor Baclaan. Seese welcomed the new council members and congratulated Vice Mayor Baclaan. She enjoyed the 2019 Audit Results Presentation. Osenga welcomed the new council members and congratulated Vice Mayor Baclaan. He asked that everyone be careful and follow CDC guidelines during the COVID-19 pandemic. McClure congratulated the new council members and Vice Mayor Baclaan. She would be working with Sowell to get a new headstone for Mary Lowell's grave. She reminded everyone to be cautious this time of year, because it was beginning to get dark earlier and kids would be out trick or treating. Terry thanked the Finance Department and the auditors for an excellent audit. She welcomed the new council members and congratulated Vice Mayor Baclaan. She thanked Julie Crites for her service. She thanked local businesses for following CDC recommendations and asked everyone to continue to follow these recommendations. EXECUTIVE SESSION Go into Executive Session to discuss the city manager's performance, per SCC 2.10.030 (b) (2). Motion (Terry/Casagranda) Go into Executive Session to discuss the city manager's performance, per SCC 2.10.030. Motion Passed Unanimous 60 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Council recessed at 9:37 p.m. Council resumed the meeting at 9:47 p.m. DeMoss declared a potential conflict of interest for voting to appoint a new council member, but she did not feel that she had a conflict because she worked as an independent contractor and it was not her primary source of income. She worked as an independent realtor but Casagranda was her real estate broker. DeMoss paid a commission of her sales to Casagranda to hang her real estate license at Casagranda's real estate office. In response to Terry, DeMoss said she did not have a substantial financial conflict of interest. She did not believe that her relationship with Casagranda would affect how she voted on any council items. Terry ruled there was no conflict with no objection from council. Council went into executive session at 9:55 p.m. Council came out of executive session at 10:55 p.m. Motion (Terry/McClure) Extend the meeting until midnight, if necessary. Motion Passed Unanimous Council went back into executive session at 11:00 p.m. Council came out of executive session at 11:24 p.m. Motion (Terry/Baclaan) Terminate the city manager's employment, effective immediately. McClure disagreed with the timing of terminating the city manager's employment and suggested that council work with the city manager to remedy the problem. Osenga concurred with McClure. Baclaan was unsatisfied with the city manager for providing an incomplete budget and then, only providing one solution for it rather than multiple solutions. Meszaros was disappointed. Motion Passed Meszaros left the meeting. Motion (Terry/Baclaan) Yes: Casagranda, DeMoss, Seese, Baclaan, Terry No: Osenga, McClure Provide two weeks severance to former City Manager Scott Meszaros. Motion Passed Unanimous 61 City of Seward, Alaska City Council Meeting Minutes October 26, 2020 Volume 41, Page Motion (Terry/DeMoss) Motion Passed Appoint Harbormaster Norm Regis as Acting City Manager. Unanimous Council added a discussion to the November 4, 2020 special meeting at 5:30 p.m. to discuss the process for hiring a new city manager. ADJOURNMENT The meeting was adjourned at 11:33 p.m. Jessica Stallard, CMC Deputy City Clerk (City Seal) Christy Terry Mayor 62 Council Agenda Statement Meeting Date: November 9, 2020 From: Christy Terry, Mayor Agenda Item: Direct the Acting City Manager to report on the s PACAB's interconnect policy implementation schedule quarterly until completion which should be no later than Sept 30, 2021. BACKGROUND & JUSTIFICATION: The Port and Commerce Advisory Board (PACAB) continues to collaborate with the Electric Utility to update the Interconnect Policy for alternative energy options in Seward. In their September Regular Meeting and Work Session, and then again in their special meeting held October 2I51, the collaboration had a productive boost under the leadership of Interim Utility Manager, Cory Borgeson. In communication with the PACAB Energy Committee, Mr. Borgeson updated the PACAB Board on a process for responding to the 2019 PACAB Resolution calling for the simplification of the current interconnection process for small renewable distributive power sources. While the existing application checklist follows the current City code, he is working to simplify the process and make it more user friendly. The Seward Electric Department held a work session on September 16`h with several groups: the Board; stakeholders; other utilities; as well as experts and vendors who install PV systems and other renewable systems in order to discuss appropriate interconnection requirements. Mr. Borgeson advised the PACAB board at their October 2I" meeting that the bi-directional meters were expected to arrive at Seward Electric and installation was imminent. While this progress should be celebrated, it is appropriate for PACAB to follow this continued effort and ask for quarterly reporting from the Electric Department consistent with PACAB's interconnect policy implementation schedule. This effort is consistent with both City Code and the current priorities set by Council for the Board: • 2.30.325 - Powers and duties. (a) It shall be the responsibility of the port and commerce advisory board to: (2) Make recommendations to the city council concerning the design and coordination of projects to promote and develop transportation, trade, energy and commerce throughout Seward; (3) Provide input to the city council on policy and procedural matters involving the establishment and continuance of commercial activity, improving the quality of life and protecting the public's best interest. 63 Resolution 2020-10 Adopting the Port and Commerce Advisory Board Priorities from February 2020 to February 2021 — Explore and promote energy alternative and community sustainability practices INTENT: To direct the Acting City Manager to report on the PACAB's interconnect policy implementation schedule quarterly until completion which should be no later than Sept 30, 2021. The Interconnect policy implementation schedule is attached to this Council Agenda Statement. CONSISTENCY CHECKLIST: Yes No NA 1 Comprehensive Plan: Seward City Code, Charter, Comprehensive X Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures 2 Strategic Plan: 3 Other: FISCAL NOTE: No expenses specific to this direction to PACAB. Potential fiscal impacts with proposed updates to Interconnect Policy. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Have the Council direct the Acting City Manager to report on the PACAB's interconnect policy implementation schedule quarterly until completion which should be no later than Sept 30, 2021. 64 Interconnect Policy Implementation Date Task Notes Complete Install the first two-way meter Determine who (position or specific person) within the Electric Department will be the interconnect lead Review current net metering rate Develop a simplified application Refine the internal checklist Establish a goal for application processing time Host a community training to explain the simplified process Develop a training program/document for installers Work with other utilities to adapt their pre -made engineered interconnect plans Host a vendor fair to encourage community adoption Evaluate city code for further changes and propose ordinance to Council Develop technical guidelines for number of interconnects and percent of transformer capacity Report quarterly on the number of current applications, number of successful installs, lessons learned, and implementation steps completed M Council Agenda Statement Meeting Date: November 9, 2020 From: Mayor Christy Terry Agenda Item: Safety on the Seward Highway- Turnagain Pass Plowing Initiative BACKGROUND & JUSTIFICATION: The Seward Highway is of vital importance to our community. In October, a citizen group began calling on Governor Mike Dunleavy to restore funding for winter maintenance and parking lot plowing on the Seward Highway and through Turnagain Pass. They are requesting support to expand funding to keep winter access to regularly plow pullouts and parking areas along Seward Highway in the Turnagain Pass corridor. Last year, the Department of Transportation and Public Facilities closed the Silver Tip Maintenance Station, which handled plowing in Turnagain Pass, as well as reduced plowing hours and cut five plow operator positions from the Central Region. The department cited lower than expected revenue from the motor fuel tax as the reason for the cuts. The concerns and requests raised with this new initiate are the same cited with Seward Council Resolution 2019-087 that directed Administration to write a similar letter. This initiative called for signatures and supporters with a letter that was sent to the Governor on October 23rd. More than 1,600 individuals and businesses did sign the letter requesting the governor use Coronavirus Aid, Relief, and Economic Security Act funding to restore snow plowing to its previous amount this winter. Seward City Council Regular Meetings did correspond between notice of the initiative and Council deadlines, so we were not able to obtain Council approval prior to the letter's signature deadline. However, the organizers of the letter are still calling for supporters and signatures as they will be using the letter again as the Legislature considers a road budget early in 2021. Attached is the full body of the letter and additional information about the initiative. Joining in with this effort illustrates this is a Statewide issue and not just a local Seward request. In addition to joining this effort, Council should look for other ways to advocate and work with our State to have a safe and dependable passable highway for vehicle traffic through our winter months. INTENT: City of Seward sign the initiative seeking expanded plowing services in Turnagain Arm. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, Land Use Plans, Strategic Plan and City Council Rules of Procedures. Other: FISCAL NOTE: No financial impact with this action. Approved by Finance Department: ATTORNEY REVIEW: Yes No X RECOMMENDATION: Council directs Administration to sign the letter and support the initiative to increase plowing in Turnagain Pass. Additionally, direct Administration to join the email group to receive updates on how Seward can continue to support this initiative. 66 Safety On The Seward Highway - Turnagain Pass Plowing Initiative Safety On The Seward Highway - Turnagain Pass Plowing Initiative UPDATE: Thanks to the 1,630 signers, from 55 communities and 151 businesses who joined on our letter to the Governor! It was sent October 23 to his office, and we'll let you know of any response. It's not too late, though, to sign on and get involved. Add your name below, as we'll be using this letter again when the Legislature considers a road budget in early 2021... and if you provide your email address, we'll keep you in the loop on this issue in the year ahead. ORIGINAL REQUEST: Hello fellow Alaskans! We are reaching out for you to support an initiative seeking expanded funding for keeping winter access to some of our most popular winter recreation areas safe this winter. Specifically, we are asking the state to regularly plow pullouts and parking areas along the Seward Highway in the very popular Turnagain Pass corridor. Can we count on your support? Please join numerous individuals and businesses by signing our letter by Wednesday, October 21 st. SIGN ON BELOW TO ADD YOUR BUSINESS OR NAME! You can view a summary at this link if you don't want to read the full letter below: jtZBxJF1 VOyUmY/edit?usp=sharing If you have any questions, get in touch with any of us: Nick D'Alessio (Alaska Guide Collective Co -Owner) - nick.dalessioaa amail.com Lee Hart (Alaska Outdoor Alliance Executive Director) • Ieehartakaomail.com Andy Moderow (Alaska Avalanche School Board Member) - amoderowna omail.com Nick Olzenak (Alaska Mining & Diving General Manager) - nick akmining.com Thank you for your consideration and please share this link with other concerned citizens! We need to let our state know that a large number of individuals and businesses are concerned about this public safety hazard, our public land access and our economy. Let it snow... yet let the road and parking lots also get plowed! - Nick, Nick, Lee, and Andy LETTER TEXT: Dear Governor Dunleavy, We are a collective of businesses, trade -groups, nonprofits and communities - along with individual signers - who are greatly concerned about the safety of Southcentral Alaska residents this winter. The additional budget cut to the Department of Transportation & Public Facilities this year - on top of the huge budget cuts from last year - will result in a calamity of safety and access concerns along a highway that is the main connector of Southcentral Alaska. To avoid these issues, we ask that you increase plowing through Turnagain Pass, including the timely clearing of pull outs, in the winter to come. Additionally, we ask that you work with the legislature for long term solutions to this problem, and include a request for increased funding for this purpose in your Fiscal Year 2022 proposed budget. Last year we observed dangerous situations that were directly related to the lack of plowing and two times the highway was completely shut down. The year ahead, unfortunately, will include additional challenges. Due to the COVID-19 pandemic, more outdoor enthusiasts use this sole transportation network to access a limited amount of safe terrain in Alaska's Southcentral backcountry. Our community expects a projected additional increase in outdoor users this winter, building on years of increased use in people using their public lands. For some businesses and trade groups on this letter, this accessible backcountry provides us with income and a way of life. These public areas grant our clients the experiences of a lifetime. As Alaskans, places like Turnagain Pass are part of why we call Alaska home. As we experience a challenging pandemic year - socially and economically - P3 we need to know accessing public lands is something we can count on. 67 https:Hdocs.google.com/forrns/d/e/lFAIpQLSdaRre dZUVhvIxoGS5o3JsgZZOirKVgB... 10/26/2020 Safety On The Seward Highway - Turnagain Pass Plowing Initiative The pandemic w81 also impact parking on Tumagam Pass in the year ahead, as social distancing recommendations urge non -household members to drive separate vehicles to places like trallheeds. As a result Tumagam Pass will likely be burdened with up to three times the number of cars and trucks with trailers trprig to park While any year has the possibility of be+nq a big snow year, a forecasted La Nine has the potential to bring a big winter Couple that with additional budget cuts, and we are greatly concerned about the viability of our industries and the safety of Alaskans In the months ahead on this section of road. We ask that you take action today to ensure safe postage on Alaska's highways To be clear, this is not Just about backcountry skiers, snowmachiners and all other winter recreation hats This is about everybody - We are concerned about our truckers transporting oil and goods/serve" to our communities; medical responders moving patients from the Kenai Peninsula to Anchorage; and, commercial ventures that rely on the highway. Many local businesses rely on the plowing of the Seward Highway and parking lots in order to conduct business These are small businesses with Alaskans working hard to operate them Imagine not being able to park at your office This goes way beyond the safety of people This Is also about our economyl Winter recreation in Alaska Is part of the $887 Billion dollar outdoor recreation industry nationwide, and 4.2% of Alaska's GDP, making us the 7th largest outdoor recreation economy In the country. Many signers on this letter rely on selling gear, services, or other goods to Alaskans as they make their way to and from Tumagain Post If access is reduced this winter, there will be economic; Impacts to these small businesses. We recommend a solution that ensures highway safety and protects the ability of businesses' operations to continue through the pandemic. Our recommendation BiclWes Increased plowing through Tumagoln Pass, including the clearing of pull outs. This proactive recommendation builds upon lessons loomed from Sprig 2020 and fosters a safe approach and continuous business operations for communities directly connected to this highway and Its backcountry access To fund this proactive solution, we recommend looking Into CARES AM finding and other emergency funds to pay salaries end fuel machinery. Safe amossibghy translates Into business. As we navigate the psndemlc, as risers and advocates, we commit to solving this safe access issue for the long term This problem Is exacerbated during the pendemic; but really, it is not going away as Alaskans and guests recreate in our world -class backcountry and communities along this Infrastructure thrive year-round Thanks for considering this letter. Us users and advocates are looking forward to working with you on this proactive solution this fall. In time for Witter 2020-2027. Sincerely, Nick D'Alesslo, AMGA Ski Guide Alaska Guide Collective LLC and Remarkable Adventures LLC Lee Hart, Executive Director Alaska Outdoor Alliance Andy Moderow, Board Member Alaska Avalanche School Nick Olzensk, General Manager Alaska Mining 6 Diving Supply (This letter will also be shared with Alaska Lawmakers, the Department of Transportation and Public Facilities, the Chugach National Forest, and any Interested media outlets.) Requneo SIGN ON BELOW TO ADD YOUR NAME TO THIS LETTER! rrxkvidual Alaskans and bmnesses or organizations alai* are wekome to join In this r*"*t to the Governor Your First and Last Name " onswe 0 68 https://docs.google.com/fon-ns/d/e/i FAIpQLSdaRreKjdZUVhvlxoGSSo3JsgZZOirKVgB... 10/2612020 Sponsored by: Towsley CITY OF SEWARD, ALASKA RESOLUTION 2019-087 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REQUESTING THAT GOVERNOR MIKE DUNLEAVY DIRECT THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES (DOT&PF) TO EXPLORE AND IDENTIFY FUNDING ALTERNATIVES TO PREVENT THE CLOSURE OF THE SILVERTIP MAINTENANCE STATION AT MILE 60 NEAR THE HOPE JUNCTION ON THE SEWARD HIGHWAY WHEREAS, the State of Alaska Department of Transportation & Public Facilities (DOT&PF) announced the closure of the Silvertip Maintenance Station located at Mile 60 near the Hope Junction on the Seward Highway; and WHEREAS, the Seward Highway is a critical transportation link for residents of Seward and the surrounding area, as well as the entire Kenai Peninsula; and WHEREAS, operators from the Silvertip Maintenance Station attend to the area of the Seward Highway through Turnagain Pass; and WHEREAS, the DOT&PF announced that snow plowing and road maintenance for this portion of the highway will now be split between the Girdwood Maintenance Station and the Crown Point Maintenance Station; and WHEREAS, winter storms dramatically impact the safety of traveling the Seward Highway; and WHEREAS, having a safe and dependably passable highway for vehicle traffic throughout the winter months is critical for residents of Seward and the surrounding area, as well as the entire Kenai Peninsula; and WHEREAS, all residents of the Kenai Peninsula rely heavily upon road freight transportation to bring medical supplies, provisions, and other goods necessary for survival; and WHEREAS, it is within the authority of the Governor of the State of Alaska to direct the DOT&PF to identify alternative funding sources in order to keep the Silvertip Maintenance Station open year round. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council urges Honorable Governor Mike Dunleavy to direct the Alaska Department of Transportation & Public Facilities to explore and identify funding M-1, CITY OF SEWARD, ALASKA RESOLUTION 2019-087 alternatives in order to prevent the closure of the Silvertip Maintenance Station. Section 2. The Seward City Council directs the city manager to draft and send a letter to the Governor, on behalf of the council, relaying the importance of maintaining the Silvertip Maintenance Station for the residents of Seward and the surrounding community. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23'd day of September, 2019. THE CITY OF SEWARD, ALASKA Sue McClure, Vice Mayor AYES: Osenga, Seese, Horn, Towsley, Lane, McClure NOES: None ABSENT: Squires ABSTAIN: None ATTEST: Brenda J. 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U W O Y Y "O U Y N OO a j .0 O a3 A x OU O Y O N '-O y N 0 CC 'a3 •-- A N U N z z N z a3 a W u a3 a3 w u ti 3 u a ato cq cq CIA CD CIA CD CIA CD CIA CD CIA CD CIA A W O N O N N N N N N N N N N h 00 N N N N N w U U U U U U U U O O O O O O O O O O C W November 2020 November2020 December2020 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15161718192021 22 23 24 25 26 27 28 29 30 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 1 2 3 4 5 6 7 F6:00pm P&Z 12*06pm PACAB Joint Work Mt 5:30pm CC Session - HPC (Seward Special Mtg Librar Council 7:00pm P&Z Mtg 6:30pm CC Work (Seward Session Librar Council 8 9 10 11 12 13 14 6:00pm CC Work Veterans' Day 6:00pm HPC Session Regular (Council Meeting Cham bers) (Council 7:00pm CC Mtg 6:00pm HPC (Council Work Chambers) Session-Cance Iled Council 15 16 17 18 19 20 21 6:00pm CC Work 6:00pm P&Z 12:00pm PACAB Session Work Session Work Session (Council (Council Chambers Chambers Chambers 22 23 24 25 26 27 28 6:00pm CC Holida ___ ThanksgivingCit Training Session (Council Chambers 7:00pm CC Mtg Chambers 29 30 Dec 1 2 3 4 5 Council Calendar 1 10/27/2020 4:09 PM 73 021 December 2020 December2020 JanuaryTh SuMo TuWe Th Fr Sa SuMo TuWe We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 29 30 Dec 1 2 3 4 5 7:00pm P&Z Mtg 12.001pm PACAB (Council I Mt Cham bers 6 7 8 9 10 11 12 6:00pm HPC Regular Meeting Council 6:00pm HPC Work Session-Cance Iled Council 13 14 15 16 17 18 19 7:00pm CC Mtg 6:00pm P&Z 12:00pm PACAB (Council Work Session Work Session Chambers (Council Chambers Cham bers 20 21 22 23 24 25 26 12:00pm City Christmas Holiday Holiday 27 28 29 30 31 Jan 1, 21 2 7:00pm CC Mtg Chambers Council Calendar 2 10/27/2020 4:09 PM 74 January 2021 February 2021 January 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Dec 27 28 29 30 31 Jan 1, 21 2 3 4 5 6 7 8 9 7:00pm P&Z Mtg 12:00pm PACAB (Council Mt Cham bers 10 11 12 13 14 15 16 ------------ 7:00pm CC Mtg 6:00pm HPC (Council Regular Cham bers Meetin 6:00pm HPC Work Session-Cance 17 18 19 20 21 22 23 6:00pm P&Z 12:00pm PACAB Work Session Work Session (Council Chambers Cham bers 24 25 26 27 28 29 30 7:00pm CC Mtg Cham bers 31 Feb 1 2 3 4 5 6 Council Calendar 3 10/27/2020 4:09 PM 75