HomeMy WebLinkAboutRes2020-083' Sponsored by: Regis
Substitute Resolution
CITY OF SEWARD, ALASKA
RESOLUTION 2020-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE ACTING CITY MANAGER TO ENTER
INTO A CONTRACT WITH HARMON CONSTRUCTION TO REPLACE
THE RETAINING WALL AT THE LITTLE LEAGUE FIELD AT
FOURTH AVENUE AND C STREET IN THE AMOUNT OF $45,850, AND
APPROPRIATING FUNDS
WHEREAS, the Little League Field retaining wall located at Fourth Avenue and C
Street is in significant need of repair due to damage caused by environmental phenomena; and
WHEREAS, the Little League Field supports active youth and has widespread
community support as evidenced by recent volunteer efforts to improve the field; and
WHEREAS, goal 3.6.1.1 of the Seward 2030 Comprehensive Plan is to `improve
existing and develop additional recreational infrastructure;" and
' WHEREAS, the City developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210; and
WHEREAS, two bids were received by the required deadline of November 6, 2020; and
WHEREAS, the city reviewed the bids and concluded Harmon Construction was the
lowest, most qualified and responsive bidder with a bid amount of $45,850.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract with Hannon
Construction to replace the retaining wall at the Little League Field at Fourth Avenue and C
Street in the amount of $45,850.
Section 2. Funding in the amount of $45,850 is hereby appropriated from the capital
acquisition fund reserves account no. 80010-0000-3400 to capital equipment account no. 80010-
1410-8103.
Section 3. This resolution shall take effect immediately upon adoption.
' PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
23rd day of November, 2020.
CITY OF SEWARD, ALASKA
RESOLUTION 2020-083
ARD,ALASKA
AYES:
Casagranda, Baclaan, McClure, Osenga, Seese,
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
(City Seal)
• _. SEAL : •
OF
j
11
AGENDA STATEMENT
Meeting Date: October 26, 2020
To: City Council
From: Scott Meszaros, City Manager <Cf
Through: Tyler Florence, Director of Parks & Recreation
Agenda Item: City Council authorizing the City Manager to enter into a contract with
Harmon Construction to replace the retaining wall at the Little League Field
at 41h Ave and C St in the amount of $45,850, And Appropriating Funds
BACKGROUND & JUSTIFICATION:
The Little League Field retaining wall (located between the parking Iot and main field fence) is in
significant need of repair due to damage caused by environmental phenomena. Weathering has
caused some of the wooden timbers comprising the wall's structure to crack and break. Erosion
has hollowed out substantial amounts of earth behind certain areas of the wall, particularly
underneath and adjacent to the announcer's booth. This action has loosened timbers, which in turn
has destabilized the connected fencing. The fencing is designed to prevent people from falling
from a height of several feet, which could result in serious injury. These areas have been cordoned
off for the time being to prevent potential accidents.
The work would entail replacing the existing wooden retaining wall and fence with a poured -
concrete retaining wall and a new 42" chain link fence. A concrete wall would provide enhanced
durability and stability compared to the existing wooden one. The area would also be re -graded,
helping to mitigate future erosion and to ensure ADA accessibility.
INTENT:
Authorize the City Manager to enter into a contract with Harmon Construction to replace the
retaining wall at the Little League Field at 4th Ave and C St in the amount of $45,850, And
Appropriating Funds.
CONSISTENCY CHECKLIST:
Yes
No
NIA
Comprehensive Plan (2030, approved by Council May 30, 2017):
3.6.1.1 Improve existing and develop additional recreational
X
infrastructure.
Strategic PIan (Approved by Council Resolution 99-043):
Provide diverse, year-round, indoor and outdoor recreation
X
facilities...( .3)
Other (list):
44
FISCAL NOTE:
Funding for this project will come from the Capital Acquisition Fund.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable
RECOMMENDATION:
Approve Resolution 2020- , authorizing the City Manager to enter into a contract
with Harmon Construction to replace the retaining wall at the Little League Field at 4th Ave and
C St in the amount of $45,850, and appropriating funds.
N6
CITY OF SEWARD, ALASKA
LITTLE LEAGUE FIELD PROJECT
CONTRACT ("Contract"), between the City of Seward, Alaska, herein called the City, acting by and through
its City Manager, and upon signing-, this document shall serve as the notice to proceed, and
Harmon Construction
Company Name
PO Box 1650, Seward, AK 99664
Company Address (Street or PO Box, City, State, Zip)
a/an
Individual Partnership Joint Venture Sole Proprietorship Corporation
El ❑ ❑ El F9
incorporated under the laws of the State of Alaska , its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above -referenced' project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of
this Contract and accepted as such. It is distinctly understood and agreed that no, claim for additional work
or materials, done or furnished by the Contractor and not specifically herein provided for, wilill be allowed by
the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless
such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials
furnished or used, or for any work or labor done, unless the materials, work, or labor are required: by the
Contract or on written order furnished by the City. Any such work or materials which may be done or
furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost,
and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work
or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed
FoLty-Five Thousand Eight Hundred Fifty dollars( $45,850 )for all base items, additive alternates
and additional work.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work
and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before:
June 15t, 2021 or within calendar days following the date of notice to proceed. it is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor, or if no money shall be due, the City shall have
the right to recover dollars ($ ) per day for each: calendar day for each
calendar day elapsing between the time stipulated for the completion and the actual date of completion in
accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty
but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of
the existence of causes over which the Contractor has no control and which must delay furnishing of
materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the
period specified for the furnishing of materials or the completion of the work, and in such case the Contractor
shall become liable for liquidated damages for delays commencing from the date on which the extended
period expires.
City of Seward Little League Field Project CONTRACT
Page 1
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times and
approval by any regulatory agency of the Local, State, or Federal Government of the United States of
America, and in accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Tyler Florence or any other person
designated by the City Manager.
The Contractor is an independent contractor and not an, employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions
of the Construction Contract, and include but are not limited to this Contract, the
General Conditions of the Construction Contract, the Supplementary Conditions,
and the following listed documents:
(2)
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
CONTRACTOR
X
ame and Title
I (). 1G-1 ooao
Date
CITY OF SEWARD
Signature of City Manager
Typed Name
Date
City Clerk
(ATTEST)
City of Seward Little League Field Project
CONTRACT
Page 2