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12142020 City Council Packet
v 1 �wM � �♦i y � w � w�� � �' I+ ,... ~III ���� • � ����'w9 +� MIf'r�'l4 b t Seward City Council Agenda Packet e December 2020 City Council Chambers Beginning 00 PUBLIC NOTICE TEMPORARY PROCESS FOR CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY AT DECEMBER 14, 2020 SEWARD CITY COUNCIL MEETING The Seward City Council will hold a Virtual Regular Meeting on Monday, December 14, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and Public Hearing Testimony has been created. On the December 14 agenda, there will be ONE (1) public hearing item. If you wish to provide testimony about a public hearing item, you MUST do that during the public hearing testimony, NOT during citizen comments. For ALL OTHER TOPICS, this is done during citizen comments. Please indicate whether you want to speak during the FIRST citizen comments, public hearing, and/or the SECOND citizen comments. You may speak at any or all. How To Submit Your CITIZEN COMMENTS 1. Email your WRITTEN comments to clerkkcityofseward.net no later than 2:00 p.m. on Monday, December 14, 2020. • Identify whether you want your comments READ ALOUD at the meeting or EMAILED to council upon receipt. In response to your email, you should expect to receive a verification email from the clerk confirming the method of delivery — if you do not receive this email,please call the clerk at 224-4045. • Comments requested to be read aloud will be delivered verbally to council by the City Clerk at the appropriate time during the meeting. 2. If you wish to be called on the telephone during the meeting to provide your comments TELEPHONICALLY, send an email request to the City Clerk along with your contact information to clerkgcityofseward.net, including your full name and the telephone number you wish to have called. • The clerk must receive your request no later than 2:00 p.m. on Monday, December 14, 2020. • Identify whether you wish to be called during the FIRST or SECOND citizen comment period, or both. • If you wish to be contacted for the first Citizen Comment period, please be prepared to answer your phone starting at 7:00 p.m. • If you wish to be contacted for the second Citizen Comment period, there is no estimate of time to expect the call. In response to your email, you should expect to receive a verification email from the clerk—if you do not receive this email, please call the clerk at 224-4045. • All Citizen Comments will be timed and limited to three minutes (first period) or five minutes (second period). The telephone number will be called ONE time; if there is no answer, the clerk will move on to the next citizen. THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING. How To Virtually ATTEND The Meeting 1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type "City of Seward Alaska" into the search bar. 2. Listen on the radio. Tune to KIBH-FM 91.7 3. Watch on television. Tune into GCI Cable Channel 9. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting December 14, 2020 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Tony Baclaan 3. ROLL CALL Vice Mayor Term Expires 2022 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sue McClure signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2023 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Sharyl Seese of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. Council Member In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS John Osenga Council Member A. Proclamations and Awards Term Expires 2021 1. Recognizing the 501h Anniversary of the Seward Marine Center in Seward ......... ................................... Pg. 4 Liz DeMoss Council Member B. Borough Assembly Report Term Expires 2023 C. City Manager Report ...................................................... Pg. 5 Ristine Casagranda Council Member D. Other Reports and Announcements [Reports must be submitted to Term Expires 2022 the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet.Five(5) minutes speaking time will be allowed for each report.] 1. Alaska Municipal League (AML) Conference reports from council members who attended classes via Zoom. Norm Regis Acting City Manager E. Presentations 1. US Coast Guard homeporting Fast Response Cutter Brenda Ballou (FRC) at the Seward Marine Industrial Center (SMIC) by City Clerk David Brumley ............................................ Pg. 24 Brooks Chandler City Attorney City of Seward, Alaska Council Agenda December 14, 2020 Page I 1 7. PUBLIC HEARINGS A. Emergency Ordinance for Public Hearing & Enactment 1. Ordinance 2020-014, Temporarily Adopting City Council Emergency Regulations Requiring Facial Coverings Inside Buildings Open To The Public When Six Feet Of Distance From Other Individuals Cannot Be Maintained In Response To The Rapid Increase In COVID-19 Cases Within The City Of Seward. ........................ Pg. 27 8. UNFINISHED BUSINESS —None 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2020-015, Amending The Land Use Plan And Rezoning Lots 15A And 15B Of Jesse Lee Heights Subdivision Addition No 4, With The Physical Address Of 101 & 105 Benson Drive, From Multi-Family Residential (R3) To Park(P). ... Pg. 31 B. Resolutions *1. Resolution 2020-093, Extending The City's Current State Of Emergency In Response To The Coronavirus (COVID-19) Outbreak, And Requesting State And Federal Relief Assistance. ........................................................................ Pg. 108 *2. Resolution 2020-094, Accepting CARES Act Grant Funds In The Amount Of $1,336,006 And Distributing Half To Businesses That Received Round One Grant Funds Previously And Half To Cares-Eligible City Of Seward Payroll, And Appropriating Funds. .................................................................... Pg. 110 *3. Resolution 2020-095, Urging The Alaska Legislature And Governor Dunleavy To Fully Fund The Municipal Harbor Facility Grant Program In The FY 2022 State CapitalBudget. ........................................................................... Pg. 114 *4. Resolution 2020-096, Prohibiting City Of Seward Employees From Bringing Pets To Work Or From Having Pets In Any City-Controlled Building Or Premises, With The Exception Of Service Animals For Persons With Disabilities. .................... Pg. 117 C. Other New Business Items *1. Approval of the November 23, 2020 City Council Regular Meeting Minutes. Pg. 122 *2. Approval of December 3, 2020 City Council Special Meeting Minutes. ...... Pg. 130 *3. Discontinuing the practice of reporting Public Records Requests. ............. Pg. 133 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. October, 2020 City and Providence Financials .................................. Pg. 134 B. November, 2020 City and Providence Financials ................................ Pg. 188 C. Deputy City Clerk's Report on Public Records Requests through December 8, 2020 ............................................................................................ Pg. 240 City of Seward, Alaska Council Agenda December 14, 2020 Page 2 2 D. Announcing the Sister City Video Project from the Japanese Consulate in Anchorage ............................................................................................. Pg. 242 E. City Clerk Brenda Ballou installed as Ist Vice President of the Alaska Association of Municipal Clerks ...................................................................... Pg. 246 E Launching Zoom for City Council Meeting& Work Sessions .................. Pg. 247 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda December 14, 2020 Page 3 3 PROCLAMATION WHEREAS, in December 1970, the Institute of Marine Science was relocated from Douglas to Seward, and the University of Alaska designated it to be an institution for marine research; and, WHEREAS, the Seward Marine Center consists of multiple facilities, including the KM Rae Building, the Orca Building, the DW Hood Laboratory, and the SMC Warehouse; and WHEREAS, the Seward Marine Center provides access to saltwater laboratory space, mooring facilities, office support, and coastal support for Alaska's visiting marine and fisheries scientists, University of Alaska Fairbanks graduate students, and staff and faculty at the UAF College of Fisheries and Ocean Sciences; and WHEREAS, the Seward Marine Center is renowned as one of Alaska's primary docking facilities for marine research vessels, and is proudly the homeport for the R/V Slkuhaq; and NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby congratulate the University of Alaska Fairbanks, College of Fisheries and Ocean Sciences on the 50th Anniversary of the Seward Marine Center and do celebrate this wonderful and productive facility that contributes so much to the viability and vibrancy of Seward and its citizens. DATED THIS 14th DAY OF DECEMBER, 2020 THE CITY OF SEWARD,ALASKA UNIVERSITY OF ALASKA UA� F A I R B A N K S Christy Terry,Mayor FT. 4 CITY OF SEWARD Norm Regis P.O. BOX 167 Ph: (907) 224-4047 SEWARD,AK 9966 Fax: (907) 224-4038 CITY MANAGER'S REPORT DECEMBER 14,2020 The following purchase orders between $5,000 and $50,000 have been approved by the City Manager since the last council meeting: 11/19/2020 MIS $13,645 Laptops for remote o erations 12/01/2020 Public Works $42,090 Emergency repair at LP sewer lagoon 12/01/2020 Public Works $28,570 Emergency repair at LP sewer lagoon City of Seward Personnel Transactions Separations: Department: Date of Separation: Executive Assistant SPRD SPRD 12/01/2020 New Hires: Department: Date of Hire: Finance Director Finance 03/03/2020 Available Full Time Positions: Department: Position Status: Corrections Officer Police Advertising Since 11/29/2018 Patrol Officer Recruit Police Advertising Since 01/27/2020 Accounting Tech I Finance Advertising Since 09/11/2020 Community Development Planner Community Dev Advertising Since 10/07/2020 Harbor Admin Harbor Advertising Since 11/09/2020 Police Chief Police Advertising Since 11/23/2020 City Manager Administration Advertising Since 12/02/2020 Executive Assistant SPRD SPRD Advertising Since 12/02/2020 Electric Operations Supervisor Electric Advertising Since 12/03/2020 Available Seasonal Positions: Department: Position Status: None • The Finance Department would like to welcome our new Finance Director, Jennifer Pae. Jenn comes to us from Ohio with lots of finance and budgeting experience. She has been a Senior Audit Manager for the State of Ohio and an Internal Auditor for KeyBank. She was the Finance Director at the City of Lakewood, OH for 14 years managing a $125 million budget and a 23-person department. Most recently she is the Fiscal Officer at the Village of Hunting Valley, OH and a part-time graduate level instructor at Cleveland State University currently teaching Public Budgeting and Finance. The Finance Department is extremely excited to have her a part of our team and we look forward to the community meeting and getting to know her. • The City Manager position is listed on the city website with links to GovHr for the application process. 5 • The Corrections Officer position was two positions. One has been filled with one still open. • The national job postings for Chief of Police closed Monday 12/7/2020. The position was posted in the following locations: Alaska Municipal League, the Alaska Association of Chiefs of Police, the Alaska Police Standards Council, the State of Alaska Jobs Center, the International Association of Chiefs of Police, Police One, Seward Journal, and on the City of Seward website. The Assistant City Manager compiled the applications and submitted them to Greg Russell with AML for review and identification of candidates who should proceed to the interview phase. Interviews will take place from December 14rh to 18rh. Interview panel participants will include Norm Regis, Jason Bickling, Greg Russell (AML), and the Police Chiefs from Homer, Soldotna, and Kenai. ADMINISTRATION From: Sebastian O'Kelly Sent: Saturday, December 5, 2020 8:39 AM To: Norm Regis<nregis@cityofsewa rd.net>; Stephen Sowell <ssowell@citvofseward.net> Subject: WRDA Conference Report-- Lowell Creek Tunnel External Email:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Norm & Stephen, FYI, the draft WRDA Conference Report is out and it includes language extending ACOE O & M responsibility for the tunnel for another 5 years (see below). Major credit to Senator Sullivan and Rep.Young and their staff for pushing to get it included. The additional 5 years takes it out to 2027. It looks like the House will take the Conference Report up next week as a free-standing measure but there may also be an effort to attach it to the Omnibus Approps Bill as the vehicle to get it into law. Not sure yet how it will play out but we will keep you informed. Seb, Brad & CJ (c) LOWELLCREEKTUNNEL, SEWARD, ALASKA.— Section 5032(a)(2) of the Water Resources Development 2Act of 2007 (Public Law 110-114, 121 Stat. 1205) is amended by striking "15" and inserting "20" Sebastian O'Kelly Consultant Robertson, Monagle & Eastaugh 1810 Samuel Morse Drive Reston, VA 20190 6 HARBOR Harbormaster: Norm Regis 1. The SMIC yard is still a couple of boats from being full. We have opened another section of the boat yard for vessel storage. 2. The water in the harbor has been turned off. There is signage throughout the harbor notifying where the winter water locations are. 3. The 50-ton lifts have slowed down. The entire harbor crew is working as we have adjusted to COVID-19 issues/mandates while continuing to do boat lifts. 4. A barge damaged a section of X-float. No one was injured, and we have ordered bull rail to replace and repair the damaged area. 5. UPDATE: The lumber has arrived, and we will start repairing the X-float so we can use the float to its full potential. 6. The crew is continuing to clean up the last 2 lots at SMIC. This could take some time, but we are making headway. 7. The fish cleaning stations are closed down for the winter. 8. The harbor office is short one staff. 9. The US Coast Guard contacted the harbor about location and designs for the new FRC, which will be located at SMIC. The coast guard has contacted me for the land acquisition for the Coast Guard SMIC site. 10. The Coast Guard will give a short presentation at tonight's council meeting. 11. We have upgraded to the new software and are still working through some minor issues. 12. The harbor office will be closed on Sundays. Any phone messages received on Sundays are being monitored and responded to by the Sunday harbor crew. 13. The harbor crew did a great job this past snow event by coming in during the Thanksgiving holiday weekend. They put in many hours to keep the floats open, to keep the fire lanes cleared, and to keep the snow cleared in the SMIC yard so vessel owners could work on their boats this past weekend. PARKS & RECREATION Director: Tyler Florence MISSION Preserve, improve, and promote the city's natural resources,parkland, and recreational opportunities for current and future generations. COVID-19 RESPONSE • Programs and services maybe impacted by COVID-19. Please check program pages or contact us for the latest updates. • AVTEC has closed the gym (aka Student Services Center) to the public until further notice. GENERAL Discontinuation of Snow Clearing & Ice Resurfacing at 2nd Lake Seward Parks & Recreation will no longer offer snow clearing and ice resurfacing services at 2nd Lake. SPR has provided these services in the past in order to support recreational ice skating. However, after consulting with the city attorney and carefully reviewing the risks, mitigation requirements, and available resources, we have determined that we are unable to provide the level of controls necessary to reduce the risks involved to an acceptable level for public use. We are still dedicated to expanding wintertime programming and are working on initiatives towards that end, including developing an artificial ice rink, supporting local winter recreation groups such as the Nordic Ski Club, and organizing more family-friendly winter activities. UTILIZATION: November 13 —December 3 Campground Rentals 62 CAMPGROUNDS Seward Parks & Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve your site today on Campspot—visit our campground page for more details: htlps://www.cilyofseward.us/departments/parks-recreation/campgrounds • Winter camping is in effect. • New rates effective 12/03/20. SPORTS & RECREATION AVTEC Gym Seward Parks & Recreation provides public recreation programs at the AVTEC Gym (aka Student Services Center) through a facility use agreement with the school. Visit RecDesk to view the activity calendar, register for a gym membership, and more: https://seward.recdesk.com/Community/Home 8 SEWARD COMMUNITY LIBRARY & MUSEUM Director: Valarie Kingsland 100% Committed to Serving Seward Safely! LIBRARY MUSEUM SERVICE UPDATE The City of Seward made the following temporary changes to Library & Museum services beginning Dec. 1st until further notice. Note that hours and services are subject to change as the situation and staff capacity changes • Library services by appointment, curbside delivery, and walk in Tues-Sat, 1 lam-8pm • Museum visits by appointment, Tues-Sat, 11 am-5pm • Visit website for updates: www.cityofseward.us/libmus • Don't forget we have free 24/7 WiFi outside the building, no password Grab-N-Go services • Take Home Craft Kits (limited supply) • Library Browsing & Borrowing • Public Access Computers (45 min. max) • Copy/Fax/Print/Scan • Notary Public Services by Appointment • Passport Acceptance (expect long processing delays) • Community Room use (call or email for details) Call or email to let us know what you need in advance, or to arrange an appointment or curbside delivery. • Phone 907-224-4082 • Email libmusgcityofseward.net • Visit website for updates: www.cityofseward.us/libmus COVID-19 PRECAUTIONS • Universal Face Coverings (free masks available while supplies last) • Social Distancing • Hygienic Practices • Minimal Contact Time • No COVID-19 symptoms 2020 HOLIDAY WISH TREE Ongoing through January Atrium The Seward Community Library Association have set up the 2020 Holiday Wish Tree! It's easy to sponsor a new book for $20 to be added to our youth collections. All funds raised go towards new books. Stop by the atrium (1st floor), take a tag off of the tree, fill it out, and pay by cash or check at the Library front desk. You can also sponsor a book and pay by credit card online at www.friendsofsclm.org -look for "Wish Tree Sponsorship" in the Membership Store. Each new book will have a special book plate with the sponsor's name and/or dedication message. 9 THANK YOU! INTERACTIVE BULLETIN BOARD Ongoing through December Atrium Extended! Visit our Thank You!bulletin board in the atrium and write a thank you note to someone special (person, business, organization, etc.) in our community. Let's work together and celebrate acts of kindness and support that we have all experienced during a challenging year. MINI VIRTUAL STORY TIMES Fridays llam - 11:15am Join us on Facebook Live on Fridays: www.facebook.com/Seward.Communiiy.Library.Museum Watch the recorded video on our Vimeo channel: vimeo.com/sewardlibrarymuseum Mini Story Times last about 10-15 minutes including songs, a rhyme/finger play, and of course, a story! Mini Story Time is developed with preschool-aged children in mind, but all ages are welcome to join in the fun. FALL TAKE HOME CRAFT/ACTIVITY KITS 2°d and 4tn Saturdays November 28te—December 1ltb: Winter Wonders December 12t"—25th: Celebrate Solstice Craft/Activity kits continue! The 2nd and 41h Saturday of the month, new craft kits for all ages will be available to pick up while supplies last. If you wish to reserve kits for your family, email alyongcityofseward.net. Kits will include age-appropriate information, activities, and crafts related to the themes listed above. COMMUNITY BOOK CLUB Saturday,January 16 Ilam— 12pm online via Zoom The Community Book Club will be on hiatus for the month of December and return in January with a new selection, TBD. NOW HIRING Program Coordinator: Tues-Sat, 9am-6pm For more information, visit the City of Seward Employment Opportunities web page at www.cityofseward.us/departments/personnel-hr/employment-opportunities. Open till filled. 10 COMMUNITY DEVELOPMENT Director: Jackie Wilde • Working with Contractor on Jesse Lee Home demo • Working on Gateway subdivision assessment district-- tax rolls and resolution to be brought forward in January. • Planner Kozielski's last day was 12/04/2020. Community Development wishes him well in his future endeavors. Please be advised of WINTER SEASON STREET CLOSURE " East Side West.Side "AM SPARKING Along Fourth and Fifth FZ: WEDNESDAYS From Adams to Railway 2:00 AM & TO 8:00 AM TO 8:00 AM will also include DOT 4Im 0CT 15 MAR 15 OCT 15 MAR 15 maintained Third Avenue. Please remove snow from the sidewalk adjacent to your home or lousiness within 24 hours. MY neighbor Ind I tok€ i�rrns cPearrr�g each sPtiov Ped the sidewrl'k others sidewco in front of rn I stayear in t you eca,� rt, put Y edd�rPy hP shed. your back i,It hei9hbor's haute Z��sa ashq�� Q ire n x e �N Haw do you geitl�e job done? 797 J 11 ELECTRIC Interim Manager: Cory Borgeson • The Bradley Lake Project Management Committee voted to approve the Purchase of the SQ Line by the Alaska Energy Authority at its meeting on December 2, 2020. This means the transmission line that connects the Bradley Hydro Project from Soldotna to Quartz Creek will become part of the Bradley project, and therefore controlled by the BPMC rather than Homer Electric. Homer is selling the line for approximately 16 million dollars and it will also require the dismissal of all lawsuits by Homer Electric against the Railbelt utilities including Seward. The purchase from AEA is being financed by AIDEA with 20-year financing. Since the SQ line become part of the projected and was deemed to be required project work, the debt payments and maintenance and operation of the line will come out of the "Excess Payments"that the utilities must make after the Bradley bonds are paid off in 2021. The bottom line is that this transaction will not cost the utilities any monies out of pocket for the next 20 years. • Thanksgiving weekend, Seward Electric customers were subjected to numerous outages with a few lasting as long as 72 hours. Our service territory was blanketed with heavy, wet snow starting Thanksgiving evening, and by 4 a.m. Friday morning, power was out to many customers. Our crews responded by 4:30 a.m. Friday morning starting the Fort Raymond power plant and trudging through awful conditions to remove trees and replace fuses on both Transmission and distribution lines. Customers saw and reported poles and lines on fire. This results when two different voltage lines make contact with each other and or when wet trees, acting as a conductors, cause arcing. We called in our one lineman who was on vacation and asked for assistance from Chugach Electric. Chugach was having difficulty of their own with significant outages on their transmission lines and outages in Moose Pass and Hope. Chugach did send one crew out to help us Saturday afternoon. Our 4 linemen and two power plant operator/mechanics worked 407 hours of overtime during those 5 days at a labor cost of over $40,000.00. • Our Executive Administrative Assistant, Tatiana Iachim, will be gone for the next 4 months on family leave as she and her husband welcome their second child. We are fortunate to have Juliana Kapu on board to fill in during Tatiana's absence. We are advertising for the operations supervisor. Our temporary field engineer has indicated his willingness to stay longer and come back the summer of 2021. • As I mentioned in my last CMR, the all-requirements contract with Chugach Electric will end December 31, 2021. A work session with the Council should take place in early January to go over both the process and goals desired for finding a supplier of power for Seward Electric. • I discussed with the council at the last meeting regarding current utility rates within the Railbelt. I am providing you with the data effective December 1st. Seward changes their cost of power rate every month. While our cost of power from Chugach went down with the November bill, we saw a small increase in copa due to uncollected copa from the previous month due to smaller kwh sales in October. (smaller kwh sales in October is typical due to the transition from summer loads to winter loads.) Below is a chart that shows the Railbelt utilities "utility charge" and copa. The utility charge is the utilities' cost of operating the utility, except for what is under the customer charge and the Cost of Power(copa). More details on utility residential customer rates are included as an attachment to my report. 12 Residential Railbelt Rate Comparison 12-1-2020 $0.30000 $0.25000 $0.20000 $0.15000 $0.10000 $0.05000 80.00000 Golder Valley Electric Chugach Electric. Mataruska Erectr c Homer Electric The City of Seward 4 oc at on Association Association 3Sz�oc at or ■Utility Charge ■COPA Charge RCC 13 Residential Rai bult Rate Cam pariso n as of 12/02/2020 Mat an us ka Electric Ass oci at ion Homer Elect ric Assockitio n Facility Charge($;mo nth M $13.00I CustornerCharge($/monthf $2OjOOl Energy Charge lS/kWhI W-1,300 kW i a 124551 Energy Charge($/KOWh) 0.160771 COPA1$/kWhl DT3831 CCPA($/k'rNhf OCOO671 RCC($/kN.'hl 0:j0)654I RCC($/k%bh O.000054I atalperkWhf$/k1Wh) 0.195011 Total per kWh l$/k-Wh 0.2420% Average usag m eof 600 KWh onth 5132,41 AYera a usa a of 600 k44 Wrnvnth $165,ffi Odt erC h arges as Appl k ab le Ot he r Ch urges as Applica bl e SeasonaICnarge($/year, 1 i.001 5ystemDelivefyChargef$/manth�11 WA0rleol $23.41 E^te rgy C ha rge i$A W h:11.300 kW h plusl 1115A ClySales-axc, ndergrou:dirtgSur:hwge 29f-MnIiob'ttI ll City cif 5eward{Electric) C u5tomer Charge($/month) $21.841 Goldlen V alley Electric Assodat io n C OPA 45AW4 h[ 0.1078951 Cushlmef Charge($/monthM $2.2.54 Utility Chafge($jkWHF(Winte6 OJD8O98j LJOIrtyr Charge($10*4 0.126WI Total per kWhf.5/kWhl �0.188138 CPA($/kWh( 0.08172I Average sag.of 6W kWh/ma nth $135.17 RCC($/k4Whl 0,0006541 atal per I&V h($ykW hj _ _ _0.209344 vera ersageofGOOkWh/morrth $148.11 Chu&ich®ectricAssadatinn usm me r Charge($/mo rit h) $8.001 Energy Charge($/kW4 ij 0.135081 Fuel Charge(SAVAij O)YO68I Purchased Power Charge{$/kW hj 0.01770I Fire Isbnd WVin d Energy Adjustment($/kW h) 0.002031 RCC[$/kWh[ 0'000I atal per KVh($/kWhj 0.20414 Overage usage of€W kWh/marrth $130.49 OtherCharges asApp ficab le I Grass Revenue-ax i$/hNh: O.CUOSO 'Total per kw h conasts of a L"k-ls Erie rgy/Lltilibyr Char rM cOFk,and RCC only, ThectetorneCluW fsamaj reed for vkencdctbfingaverageVsageofEdo6wfijnwmthNoodicrCharWAapply. 14 PUBLIC WORKS Director: Doug Schoessler • We had a fairly extreme weather all this last week. After getting many inches of snow, the rain came and made for poor driving conditions. Snow removal was complicated due to several days of rain/snow mix followed by heavy rain. The Public Works Crew worked through Thanksgiving weekend to make the streets passable for the area residents and merchants. The use of heavy equipment in the slush/snow piles caused some of the equipment to breakdown and need repairs to keep the snow removal efforts moving. Power outages in buildings have affected heating systems and computer systems, etc. • Council has a public work session on Monday December 7, 2020 at 6:00pm for the US Army Corp of Engineers to answer comments given on the Lowell Creek Feasibility Study. They already completed a meeting with the SeaLife Center on November 2, 2020. • The Water/Sewer Rate Study Council public work session is scheduled for Wednesday December 9, 2020 at 5:30pm. • Please remember the winter no-parking signs on 3rd 4th and 5d' Avenue downtown. Help spread the word to others so they don't get a parking ticket and we can clear snow and ice from the road edges. Thank you for your help in making our roads safer. • At the last Council meeting, administration was requested to provide information about the Bio-Domes installed at the wastewater treatment plant located on Lowell Point Road. During the comment periods a caller made several assumptions and accusations about the wastewater equipment and operations at the wastewater plant. The caller also recently sent an email to DEC and brought up similar assumptions and concerns on a list for a PACAB meeting this last June. Hopefully this CMR report will address and put to rest some inaccurate assumptions brought forward. -The following several pages contain letters and emails from the Bio-Dome manufacturer Vice President, the CEO, and the City's Consultant/Engineer. The caller's letter to DEC and their list they brought to the PACAB meeting in June 2020 is included as well. My responses are in red for both. I have spent well over six hours on several days talking with the Bio-Dome senior management, the City's Consultant/Engineer, and putting together information. It is still undetermined what the additional costs to the City are as a result of this caller's incorrect assumptions being brought forward about the City's wastewater plant equipment and operations. The excessive amount of time and effort being spent by many, including City Council could be eliminated. -This whole issue is mainly about odors at the treatment lagoon and efforts could be more productively directed at measuring the true extent of odor and then finding and utilizing new methods to treat any odors. The drive-by-engineering assumptions and disparaging remarks are not helping anyone. -Much more information and studies are available about Bio-Domes. I am willing to provide more information to administration and Council, even individually if needed. 15 11 Page *Contact information has been redacted from the documents below* External Email:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Sent from my iPhone From: Michael Mann Date: December 4, 2020 at 11:34:20 AM AKST To: doug@cityofseward.net Subject: Conversation w/Lynda response Dear Doug and to whom it may concern: I received a call from Lynda at Civic Engagement last Wednesday. She expressed concerns about our Bio-Dome product and about her interpretation of a conversation she had with Kraig Johnson several years ago, one of the original inventors of the Bio-Dome technology from the University of Utah. She was very nice but sounded a bit frustrated. This is not in anyway trying to discredit Lynda but at the same time I feel the need to defend our product and the installation. To set the record straight, here are the facts supported by data. 40 Bio-Domes were installed to reduce approximately 200 lb/day of BOD as a cost effective solution. They are installed in approximately 20-22 ft. She told me they were installed at 30 ft. Either way that's a non-event. However, for BOD removal, the deeper the water the more contact time the oxygen has with the water. If the Bio- Domes were installed in 30 ft. of water,that's not a negative, they would actually take out slightly more BOD. The more contact time oxygen has in the water column the better. Also, it's important to note that temperature has little bearing on BOD removal. The fact that the Bio-Domes are installed at 20-22 feet is a positive contrary to Lynda's perception. I also spoke this morning to Kraig Johnson, and he remembers talking to Lynda years ago but doesn't really remember the conversation. He feels he would never put down his own creation. I enclosed his email to me after our conversation about Lynda's concerns. As in all installations of our Bio-Domes,they are sized to accomplish a reduction in BOD,TSS, and Ammonia. In the case of the Seward install we were specifically chosen to reduce BOD approximately 200 lb/day and sized accordingly. Additional removal of TSS and ammonia are an added benefit. For the last 5 years, the Bio-Domes have successfully reduced BOD consistent with the design. We have 20 municipalities using Bio-Domes and Bio-Shells. 16 are in cold water areas with depths as low as 17 feet for Ammonia removal as well as BOD and TSS. I've attached other cold water installation data. We have done extensive piloting in the early years and monitoring of results through the following years. 16 2 1 P a g e Attached Study Final Report: Page 8 paragraph labeled COD Removal, "COD removal: At the beginning of week 1, the PG Tank and the Control Tank had similar organic carbon (measured as COD) removal rates. As the biofilm developed on the surfaces of the PGs, the performance began to diverge. By weeks 3 and 4, the Control Tank effluent was around 100 mg/L, whereas the PG Tank effluent was around 50 mg/L. During the steady state weeks 12— 15,the Control Tank effluent increased to around 150 mg/L, but the PG Tank Effluent remained at 50 mg/L. The presence of the aerated biofilm in the domes removed most of the biologically oxidizable material from the wastewater at winter temperatures." Also look at charts on Page 20. Attached Kremmling Report: (Kremmling freezes over 1ft in the winter) 2020 results New Lab-Review BOD Kremmling Bio-Dome Alternative Technology Report: Page 35—Clearly shows excellent BOD removal even with water temperatures below 1 degree C. Page 41—3 years of BOD removal... Page 49—One of the best charts for BOD treatment in Sub Zero water temperatures! Page 56— Under"Pond Depth" Headline - "Bio-Domes can be made to fit depths from 3 feet to 20 feet or more" Canadian Pond Attachment—Canadian Pond Third Party Testing Results-Our Aeration Sinking Bubble Hose: Page 25—Chart shows our bubble hose (1/2" Bubble Tubing) performing better in 20' and deeper than in shallow depths.Thus further proving that the deeper it is, the more efficient aeration remains. We all want Lynda and her organization to be happy and we're here to clear up whatever misconceptions she may have of the Bio-Dome installation. And of course, we're here to help in any way. I've enclosed pilot test data and actual white papers on results from similar installations. Respectfully, Michael Michael Mann CEO Wastewater Compliance Systems, Inc. Bio-Domes, LLC www.wastewater-compliance-sVstems.com 17 3 1 P a g e From: Kraig Johnson Sent:Tuesday, December 1, 2020 12:57 PM To: Michael Mann Subject: Re: Lynda's letter Dear Michael, thanks for sharing the problems and concerns of the residents near the Seward, Alaska wastewater lagoon. To clarify some of the issues regarding the Bio-Domes I can add the following: -The Bio-Domes require a minimum of 6 feet of lagoon depth, there is no maximum depth. -Wind driven ice tore loose some of the air lines. We sent some recommendations to help keep this from happening in the future. (There are no electrical lines to the devices.) -The 40 Bio-Domes were warranted to remove 5 Ibs of BOD per day per device, and generally have performed as advertised. -Odors from this lagoon (or any wastewater treatment plant) are much more difficult to quantify. I'm happy to help in anyway I can. Sincerely, Kraig Johnson, PhD, PE Bio-Dome Inventor 18 4 1 P a g e LC R EN LE MAN,PE PON BOX 190773 °contact info has been redacted" November 24,2020 Doug Schoessler,Public Works Director City of Seward PO Box 167 Seward,Alaska 996644)167 sent by email to doug�&iryofseward-net Dear Doug Yesterday you sent me a copy of an email letter to DEC from Lynda.Paquette with Civic Engagement Inc.at Angels Rest on Lowell Point.It deservesa response as a number ofstaternentsjust aren't true. I understand concerns the residents and business owners in the Lowell Point neighborhood have about the lagoon that was instal led in 1990. Any significant odor is annoying,o Iferrsive and disruptive. I know you work hard to keep that from happening—and when it does}remedy rt_The events with the sharp;pungent odors do not happen very often anymore.However,with Cell 91 (north)drained for emergency repairs the lagoon may be generating odors: If that is happening,please assure her this will be temporary. Lynda's stxemeru that the lagoon has never operated like it did before the sludge dredging and removal project in 2015 is correct—but not the way she meant it. The lagoon has consistently operated better during the last five years than it did during most of the 200&2015 period,particularly during high waste loads in summer_ The last dredging and repair project removed sludge,installed 40 Bio-Dames,f ixed aeration valves and I ines, and.made other minor repairs while the lagoon was drained.The intent for adding Bio-Dames was a low-cost way to increase organic capacity by 220 pounds per day of DOD; improve sludge digestion during winter low temperatures;provide mare oxygen;and improve effluent quality.The bases of the Bio-Domes are installed in water that ranges from 20 to 22.5 four deep. This application is approved by VVCS,the manufacturer,who assisted with layout and insta Ilation and has just comp leted its 5-year warranty period. I expect their last annual warranty report to say what they have said in e h of their previous reporm--Fine Bio-Dames are performing as intended_And except for replaceanent of a blower,which WCS provided under wmTa ntyr,and the unfortunate ice breakage of several as lines a couple wings ago, I.agree with them. Some of the'broken I ones were reconnected right away_Jim Conantand Iti ort Adelmann told me recently that they were able to repair the remaining Ii nes when the lagoon was low so when Cell#1 is placed back in service, all 40 Bio-Domeswill again be working.Because ofCOVIDpandemic travel disnnptions,-waste loads did not deve lop during summer 2020 as they normal ly do_But even with some o f'the Bio-Domes out of service,the DO levels in both cells of the lagoon remained wel I withinpenin it limits,and considerably above the minimum levels required for goad biological activity. I am unaware of any repairs you are doing in Cell#2(southL an less some of the finer tear extends into it. Of course,to drain Cel I#1,you first had to drain both cel is down below the height of the pony teal I.1 hope this information is helpful for your meetings or other communicattion with your City Council or Low-ell Point neighbors. You night also share itwith Tanya and Gene X DEC.. Sirt 1y, Loren Leman,PE_ Quality Assurance Officer for Seward Public Works 19 5 Page From: Civic Engagement Inc. [admin@civic-engagement-inc.org] Sent: Monday, November 23, 2020 10:43 AM To: Tonya Bear and Gene McCabe Subject: Update needed on Seward's Lowell Point Wastewater Septic Lagoon External Email:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Tonya and Gene, I'm trying to get an update on what is happening with the Lowell Point Wastewater Septic lagoon from DEC's perspective. As you may know, the lagoon has never operated as it did prior to the anaerobic and dredging event of 5-6 years ago. -It is now operating better than it did prior to 2015. The odors now are much less that the last several years prior to dredging. Every summer the lagoon has continued to stink abnormally (not anaerobic) but some of us have lived here for decades and we understand how passive lagoons work. For 25+ years this lagoon never stunk except for an occasional burb. We expect it to return to that level of operation. -Inaccurate. It was dredged in 2015 because of the buildup of sludge and the odors were bad. So, the residents have continued to complain to the City but the City has taken no action to explore what might be done. These bio domes that were installed 5-6 years ago are new technology to this lagoon and were NOT ever designed for thirty foot deep lagoons. -This is a 22' deep lagoon. The BioDomes were installed according to manufacturer design and engineered plans for this application. We have spoken to Dr. Craig Johnson, the designer of the bio domes. -Mr. Johnson no longer works for Wastewater Compliance Systems. WCS CEO and Vice President both confirm the application and installation are in line with biodome design. See attachments. Then two winters ago (2018-2019)the surface of the north cell froze and then the wind blew and ripped the electrical lines to several of the bio domes. -There are no electric lines to the biodomes. We had winter ice pull some air lines loose from the manifolds at the edge of the pond. Still the City of Seward did nothing. -We repaired all airlines except 2 difficult ones. Those last two lines were fixed when we drained the north side of the lagoon. We asked for them to get a consultant back we asked for the repairs to be done The 2019 summer ran with broken bio domes. -Most of the bio domes were on line and working as were the other aeriation bubbler lines. The system was and still is operating well and keeping with DEC permits. This spring 2020 we begged them to get the repairs done since it would be a slow summer. -This person mentioned it in their letter to PACAB. -See attached. They did nothing. - Inaccurate. See above and attachments. 20 61 Page Then, about two months ago they announced they were doing repairs in the south cell. -That is when a supply airline failed underground. It was the north cell for the newly discovered main supply air line break, not for any other repairs. At the LAST Council Meeting a council member asked the Public Works director about the damaged equipment in the North cell and he said "that was fixed." -The final 2 airlines to the biodomes were reattached to the manifolds. We have ongoing maintenance, repairs, and testing that are completed all year long. NOW, they have the north cell drained down for weeks. -Both cells are drained down to the divider wall between so the lagoon can run on one cell during repair. The lagoon was designed that way for just this purpose and is running effectively. Testing results are still well within permit levels. In October, one of three underground air supply main lines started leaking. That is the reason we had to drain down the lagoon to assess and repair it. The Lowell Point residents are suffering again from unacceptable stink coming from the Lagoon. -At times, there are some odors during various weather conditions. I would invite council to go out to the lagoon at any random times and see for themselves. We respond to complaints and will continue to seek out and try other methods to minimize smells. We can't get the truth from Seward. We have no idea on timeframe. -Due to unusual weather conditions and current COVID outbreaks, it may be Spring when we get back to full capacity. We have no hope that this work will solve the ongoing stinking problem that the community continues to experience. -The drain down and repairs are not related to the treatment of odors. We are simply trying to fix the piping that failed in October. As stated above, we will work with more treatment methods to try to minimize smell. What can you tell me? If you would like to call me please use- Anything you can relay prior to this evening's Council meeting would be greatly appreciated. Warmest Regards, Lynda Civic Engagement Inc. https://civic-enaaaement-inc.org - private cell #MaskUp #StaySixFeetAway Sent from Edison Mail, the best free email app for work (Personal comment: I've recently switched and am very happy. I have struggled to find the best email for years and this is very close.) Please note, if you've been writing to admin(aD-anaelscareinc.ora please update to this email address instead: adminCaD-civic-engagement-inc.ora 21 7 1 P a g e *Public information presented to PACAB in early 2020* 1 would like to discuss the Sewer Lagoon on Lowell Point. It is not operating as it should. i.e.,based on what? The lagoon is meeting all permit requirements. We do daily tests and monthly lab tests and reports to DEC. one side of the north end of the pond is getting the right amount of air butthe other cells are not. Again,what facts are in this statement? The lagoon has sections that the wastewater passes thru for treatment with very different air systems. The north section has Rio-Dornes that were installed on the 2015 sludge removal project adding more air supply on that section making the lagoon more efficient. Thus,this statement is untrue. It's generating odors on a daily basis. We try to check for odors when on site each day as well as follow upon calls. We add deodorant chemicals to try to keep smells to a minimum. The City has not had any good engineering done since the repairs after the anaerobic problem.There should be an assessment by an engineer trained in this type of septic lagoon.Our current consultant is a stamped engineer very familiarwith our lagoon and sewage system. This system is like many other small municipal systems. This lagoon was designed for a population of 5000 people. We are currently not quite half of that. Yes,in the summer we usually get many visitors but the number of people reduce quickly in August. As population increases we will keep assessing our infrastructure needs. We're at the beginning of the window of time for dredging underthe recommended"routine maintenance"from the last engineer/consultant. Since the 2015 sludge removal,we are required to do yearly sl udge depth tests. We currently only have about one inch of sludge in the lagoon a nd three inches at Borne edges. This shows that the anaerobic systems(bugs)are working very well. We are certainly aware of the recommended schedule for dredging and will continue to monitor sludge depths to determine the appropriate schedule. Last summer there was discussion of repairs needing to be done that were never performed as far as I know. Again,this is insinuating the writer has some knowledge of the maintenance being done. We have completed all repairs but one to air hoses that were pulled away by ice. The lagoon spent most of the winter frozen over,which is not normal.True, not normal. This winter areas in the harbor also froze over. Not normal. First Avenue creek and driveways passages froze up. Not normal. This last winter had some different freezing conditions that we all worked through. It should never freeze if working properly. What is the factual basis for this statement"? The lagoon met permit conditions throughout the winter despite the freezing conditions. The city needs to put an R.F.P together for a review of the current lagoon by a qualified consultant. If the City tax payers want to pay for a nother study to this lagoon that is currently meeting permit conditions. There were three studies done bythe last firm, M.L Foster,to the tune of roughly$150K.None of those reports can be found apparently. The City Clerk contacted M.L. Foster looking to see if there are these studies. I think she found that M.L. Foster had no record of any such study's. 22 8 Page The current Department head was not here for any of that or any of the problems. True,but here now and trying to work with all parties. The City is flying blind when it comes to this lagoon kind of insulting? We have a hard-working team at Public Works and laboratories keeping operations ii Vine with our DEC permits. and this summer with the Iack of tourism is the perfect time to deal with any repairs or maintenance that needs to be done. Repairs and maintenance efforts are ongoing regularly. Board Member Paquette Public Works Director Doug Sehoessler 23 9 Page - r FRC • • RR�w° °FOM,i< a Sao ° aTl«sNaosRwER oNr�� to°as ®NASKELL 'T.C'Ru�.luscRa��o`Es n�rocMurl tz l Jls aPM A —CC0— 7RM—NGATw1EWTAXT "" "S E _ u1H relHrwuvwn,EACr£SSURTC a+ —im— smvcn VS ewErusnus �. m a noo,]y [ d I I I I I U. S. COAST GUARD - ra , — rsw® raARnuuorc I FACILITIES DESIGN 8 �'� mFRioR caw�ano , ____.I ❑ rranUrtx CONSTRUCTION CENTER D UTURE OPENING DETAIL SECTION THROUGH CONSOLIDATED STORAGE s>IFr-rF /�7�� USCG,FDBCC(PACIFIC) S D l� 89 A8 SEC NDOM 3�} YY Y\ YYY SE—LEEC ND AVENUE,RO98P41011 i Sn�IG�Ru—St a I I �. I ;T---"I- I n / e —E S/ x CONSTRUCT FRC HOMEPORT 1 � BASE LA/LB ( 1 1 y l _ n..... CA I J { YI `\ FRCMATBUILDING \,J �, ] ARCHITECTURE ( rxTER�°R { MRsiroRnxueoaT. BUILDING SECTIONS =J_-moo _ L 1All-1 J „ ,o m SECTION THROUGH MK SHOP AND BOAT BAY 542951 D A301 � n1o,ve=,�n � oisc=T.c,s.aT Na. A301 i i Q Bu—,-S'z3 ~ �yJ Ou14oaIJ.002 � Lwl w\ cj� m4 U � z cn rr- w 3 w Q U O �Q W �O 26 Sponsored by: Regis CITY OF SEWARD,ALASKA EMERGENCY ORDINANCE 2020-014 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, TEMPORARILY ADOPTING CITY COUNCIL EMERGENCY REGULATIONS REQUIRING FACIAL COVERINGS INSIDE BUILDINGS OPEN TO THE PUBLIC WHEN SIX FEET OF DISTANCE FROM OTHER INDIVIDUALS CANNOT BE MAINTAINED IN RESPONSE TO THE RAPID INCREASE IN COVID-19 CASES WITHIN THE CITY OF SEWARD WHEREAS, the United States Center for Disease Control and Prevention (CDC) has identified COVID-19 as a significant public risk; and WHEREAS, on March 11, 2020, and November 6, 2020 Governor Dunleavy issued declarations of public health disaster emergency in response to the outbreak of COVID-19 within Alaska's communities; and WHEREAS, the Seward City Council previously declared a local emergency as a result of the COVID-19 outbreak; and WHEREAS, on April 9, 2020, President Donald J. Trump declared that a statewide emergency exists in Alaska; and WHEREAS, the City of Seward experienced a sudden and substantial increase in COVID-19 positive cases the end of June and additional regulations with Emergency Ordinance 2020-008 was approved in response; and WHEREAS, though the community saw a decrease in COVID-19 cases between August and September 2020, cases are now increasing with the State of Alaska reporting 37 active cases in Seward as of November 11, 2020, and WHEREAS, on November 6, 2020, Governor Dunleavy issued a further disaster declaration that will take effect starting November 16, 2020; and WHEREAS, on November 12, 2020, Governor Dunleavy issued an emergency statement finding that the current escalation of COVID-19 infections among front-line workers, including healthcare staff, first responders, and service members and their support crews, as an imminent threat to the safety of Alaskans. and urging Alaskans to wear face masks when social distancing is not possible and to maintain social distancing by staying six feet apart from all non-household members; and WHEREAS, this ordinance is intended to implement CDC recommendations and the Governor's recommendation in an effort to reduce the spread of COVID-19 in Seward; and 27 CITY OF SEWARD,ALASKA EMERGENCY ORDINANCE 2020-014 WHEREAS, City Council finds the temporary implementation of social distancing and facial covering regulations necessary to preserve the public health and safety and slow the spread of COVID-19 within Seward's borders; and WHEREAS, according to the CDC, in-person gatherings where it is difficult for individuals to remain spaced six feet apart and attendees include friends and family members from outside an immediate household currently pose the highest risk of COVID-19 transmission; and WHEREAS, the World Health Organization indicated in a scientific brief published March 29, 2020 that COVID-19 is spread primarily by respiratory droplets produced when an infected person coughs or sneezes; and WHEREAS, the CDC recommends wearing face coverings in public settings where other social distancing measures are difficult to maintain and acknowledges that a significant portion of individuals with coronavirus are asymptomatic but can still spread COVID-19 to others; and WHEREAS, the CDC issued a scientific brief updated on November 10, 2020 identifying multiple scientific studies and investigations that "have confirmed the benefit of universal masking in community level analyses" each of which "demonstrated that, following directives from organizational and political leadership for universal masking, new infections fell significantly" which can be found at the following internet address: https://www.cdc.gov/coronavirus/2019-ncov/more/masking-science-sars-cov2.html; and WHEREAS, requiring individuals to comply with federal and state medical guidance regarding facial coverings and additional social distancing restrictions is necessary to preserve public health and safety during the COVID-19 pandemic; and WHEREAS, the City acknowledges the importance of every individual' s constitutional right to privacy and due process, but finds the regulations included in this Ordinance to be narrowly tailored, both in duration and scope, to preserve these constitutional rights while protecting the public from an immediate threat to life and safety; and WHEREAS, the affirmative vote of all members present at the city council meeting at which this ordinance is considered or the affirmative vote of five members of the city council whichever is less is required for enactment of this emergency ordinance. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: 28 CITY OF SEWARD,ALASKA EMERGENCY ORDINANCE 2020-014 Section 1. Emergency Declaration. Pursuant to SCC 2.15.040, Council declares that a state of emergency continues to exist that requires immediate action by Council to preserve public health, welfare, and safety of the Seward community and protect it from the spread of COVID-19. Section 2. City Council hereby adopts the following temporary emergency regulation, which shall be titled City Council Emergency Regulation: Council Emergency Regulation: Except as otherwise provided in this regulation, all individuals in Seward must wear a mask or covering over their nose and mouth in buildings open to the public when they cannot maintain six feet of space between themselves and individuals outside their household. Individuals four and under, individuals with trouble breathing, and individuals with a medical condition that prevents them from wearing a covering over their nose and mouth are exempt from this regulation. Facial coverings need not be worn when: 1. Individuals are alone or only with members of their household; 2. Individuals are eating or drinking in compliance with State of Alaska public recommendations. However, facial coverings must be worn in public establishments when not actively eating or drinking; or 3. Individuals are receiving lawful services that cannot be adequately performed while the recipient is wearing a facial covering. Section 3. Codification. This ordinance is an emergency ordinance, is not permanent in nature, and shall not be codified. Section 4. Effective Date. This ordinance shall take effect at 12:00 a.m. on Friday, December 25, 2020, and shall remain in effect for sixty (60) days or until the declaration of emergency regarding COVID-19 expires without renewal. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 14th day of December, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor 29 • Main Office (907)224-4050 CITY OF SEWARD • Police(907)224-3338 • Harbor(907)224-3138 P.O.Box 167 • Fire(907)224-3445 410 Adams Street • City Clerk(907)224-4046 Seward, Alaska 99664.0167 • Community Development(907)22-4049 • Utilities(907)224-4050 • Fax(907)224-4038 Seward City Council Emergency COVID-19 Regulation FACIAL COVERINGS Except as otherwise provided in this regulation, all individuals in Seward must wear a mask or covering over their nose and mouth in buildings open to the public when they cannot maintain six feet of space between themselves and individuals outside their household. Individuals four and under, individuals with trouble breathing, and individuals with a medical condition that prevents them from wearing a covering over their nose and mouth are exempt from this regulation. Facial coverings need not be worn when: I. Individuals are alone or only with members of their household; 2. Individuals are eating or drinking in compliance with State of Alaska public health mandates. However, facial coverings must be worn in public establishments when not actively eating or drinking; or 3. Individuals are receiving lawful services that cannot be adequately performed while the recipient is wearing a facial covering. Per Emergency Ordinance 20-014 (non-code), enacted December 14, 2020 and effective December 25, 2020 at 12:00 a.m. This ordinance shall remain in effect for sixty(60) days, or until the declaration of emergency regarding COVID-19 expires without renewal. 30 Sponsored by: Planning & Zoning Commission Introduction Date: December 14, 2020 Public Hearing Date: January 11, 2021 Enactment Date: January 11, 2021 CITY OF SEWARD,ALASKA ORDINANCE 2020-015 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING THE LAND USE PLAN AND REZONING LOTS 15A AND 15B OF JESSE LEE HEIGHTS SUBDIVISION ADDITION NO 4, WITH THE PHYSICAL ADDRESS OF 101 & 105 BENSON DRIVE, FROM MULTI-FAMILY RESIDENTIAL (113) TO PARK(P) WHEREAS, the City of Seward has requested a rezone of Lots 15A and 15B, Of Jesse Lee Heights Subdivision Addition No 4 Multi-Family Residential (R3) To Park (P); and WHEREAS, the two parcels, known as Lots 15A and 15B, Of Jesse Lee Heights Subdivision Addition No 4 is proposed to provide land for the development of the Jesse Lee Memorial Park is currently zoned Multi- Family Residential (R3); and WHEREAS, the total area of the land being rezoned is approximately 2.66 acres; and WHEREAS, the properties to the North, South, and East are currently zoned Multi- Family (R3), and the properties to the West are currently zoned Single Family Residential (R1); and WHEREAS, providing land for the development of the Jesse Lee Memorial Park is supported in both the Comprehensive and Strategic Plans and will be beneficial for the community at large; and WHEREAS, the official Zoning Map and Land Use Map as described in SCC §15.01.030 will have to be amended from Multi-Family Residential (R3) to Parks (P) in response to this zoning and land use map change; and WHEREAS, required by Title 15 of Seward City Code, public notice and public hearing procedures for amending zoning and land use district designations, all property owners within three hundred (300) feet were notified of the proposed zoning and land use change, and the property was posted with public notice signs; and WHEREAS, at the December 1, 2020 meeting, the Planning and Zoning Commission, held the public hearing and recommended City Council approval of the proposed zoning amendment included in this ordinance. 31 CITY OF SEWARD, ALASKA ORDINANCE 2020-015 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA HEREBY ORDAINS that: Section 1. The Seward City Council hereby authorizes the amendment of the official Zoning Map of the City by amending the zoning designation of 15A and 15B, Of Jesse Lee Heights Subdivision Addition No 4 from Multi-Family Residential (R3) To Park (P). Section 2. The Seward City Council further amends the official Land Use Map of the City by changing the land use designation of Lots 15A and 15B, Of Jesse Lee Heights Subdivision Addition No 4 from Multi-Family Residential (R3) To Park(P). Section 3. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA this l lth of January, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 32 Council Agenda Statement Meeting Date: December 14, 2020 ' To: City Council Alt— From: Norm Regis, Acting City Manager From: Jackie C. Wilde, Community Development Director Agenda Item: Ordinance Of The Seward Planning And Zoning Commission, Recommending That The City Council Amend The Land Use Plan And Zoning Designation Of Lots 15A and 15B,Of Jesse Lee Heights Subdivision Addition No 4 With The Physical Address Of 101& 105 Benson Drive From Multi-Family Residential (R3) To Park(P) BACKGROUND &JUSTIFICATION: The City Council directed the City Manager or his designee to demolish the buildings and build a memorial to the residents and staff of the facility using respectfully remove salvageable wood and/ or property features. The City was awarded a Department of Commerce,Community,and Economic Development Grant in the amount of$1,073,441.46 to mitigate the Jesse Lee Home structure, to remove, dispose, and abate environmental hazards remaining on the property, including asbestos,underground fuel and I or other tanks,buildings,fencing and structures,and to respectfully remove salvageable wood and I or property features to build a memorial to the residents and staff of the facility. At the July 13,2020 council meeting, the council voiced their request to see the area made into a park with a pavilion/memorial for all to use. On November 9, 2020, Community Development created a survey asking citizens what they envisioned for the space. 309 citizens participated in the survey and 168 of them left comments. The current Land Use Plan and Zoning designation of the property is Multi Family Residential(R3) Business District. The Park Zoning District �k-as established i o pro,.ide areas for recreation and commemorative property owned by the city,state or federal governments for recreation and other compatible public purposes. The proposed development of Jesse Lee Memorial Park is consistent with the park zoning designation and the creation of a memorial. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council May 30, 2017): 2.2.1 Building on it impressive heritage and natural setting the community's 1 vision for itself includes an attractive, healthy vibrant community; a X strong diverse economy with quality business educational and recreational opportunities;........ (page 1-6) 3.6.1.1 Identifprotect, and preserve scenic and natural area, or recreation 33 enjoyment(page 1-16) 3.6.1.2 Develop an acquisition strategy to identify and secure sufficient and suitable public Iands for^arks.......(page 1-17) Strategic Plan (Approved by COL111 1 Resolution 99-043): Develop a neighborhood park in the Gateway Subdivision ( Page 12) 2. Update the Zoning Code to implement the Comprehensive Plan X (Pages 10-11, Small Bullet 4) PUBLIC NOTICE: Property owners within three hundred (300) feet of the affected area were notified of this proposed land use amendment. Public notice signs were posted on each block in the area to be amended and all other public hearing requirements of Seward City Code §15.01.040 were complied with. FISCAL NOTE: The City of Seward will have no costs associated with this amendment to the Land Use Plan and change of zoning designation. Approved by Finance Department _... ATTORNEY REVIEW: Yes No RECOMMENDATION: On December 1,2020 Planning and Zoning approved resolution 2020-012, recommending that the City Council amend The Land Use Plan and Zoning Designation of Lots 15a and 15b,of Jesse Lee Heights Subdivision Addition No 4 with the physical address of 101& 105 Benson Drive from Multi-Family Residential(R3)To Park(P) 34 Sponsored by: Staff CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION NO. 2020-012 RESOLUTION OF THE SEWARD PLANNING AND ZONING COMMIS- SION, RECOMMENDING THAT THE CITY COUNCIL AMEND THE LAND USE PLAN AND ZONING DESIGNATION OF LOTS 15A AND 15B, OF JESSE LEE HEIGHTS SUBDIVISION ADDITION NO 4 WITH THE PHYSICAL ADDRESS OF 101& 105 BENSON DRIVE FROM MULTI- FAMILY RESIDENTIAL (R3) TO PARK(P) WHEREAS, the current Land Use Plan and Zoning designation of the property is Multi Family Residential (R3) Business District; and WHEREAS, Community Development and Parks and Recreation Departments intend to create the Jesse Lee Memorial Park on the 2.66 acres; and WHEREAS, the Park Zoning District was established to provide areas for recreation and commemorative property owned by the city, state or federal governments for recreation and other compatible public purposes; and WHEREAS,the proposed development of Jesse Lee Memorial Park is consistent with the Park zoning designation; and WHEREAS, the public notification process was complied with and the appropriate public hearing as required by Seward City Code § 15.01.040 was conducted by the Commission on November 3, 2020. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission hereby recommends that the City Council amend the Land Use Plan and Zoning designation of Lots 15A& 15B,Jesse Lee Heights Subdivision Addition number 4, Seward from Multi- Family Residential (R3) to Park. Section 2. The Seward Planning and Zoning Commission supports the proposed zoning changes and recommends the attached Ordinance 2020- be forwarded to City Council for approval. 35 Seward Planning and Zoning Commission Resolution No. 2020-012 Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this I"day of December, 2020. THE CITY OF SEWARD,ALASKA Cindy L. Ecklund, Chair AYES: Swann, Seese, Hatfield, Ambrosiani, Charbonneau NOES: Ecklund ABSENT: None ABSTAIN: None VACANT: ONE ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 36 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK Q1 Pick the statement you agree with most Answered:306 Skipped:3 The entire 2.66-acre si... Less than 50° of the.. Greater than 50%of the.. The entir site should.. 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES The entire 2.66-acre site should be developed as a park and memorial to the Jesse Lee Home. 55.23% 169 Less than 50%of the 2.66-acre site should be sold and the remainder of the site should be developed as a park and memorial to the Jesse Lee Home. 13.07% 40 Greater than 50%of the 2.66-acre site should be sold and the remainder of the site should be developed as a park and memorial to the Jesse Lee Home. 17.65% 54 ---------------- The entire site should be sold and any memorial built should be on another site. 14.05% 43 TOTAL 306 37 1/1 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK Q2 The creation of a memorial should be done on the original Jesse Lee Home Site. Answered:307 Skipped. Strongly agre Agree Neither agre nor disagre Disagree Strongly disagree 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Strongly agree 60.91% 187 Agree 17.59% 54 Neither agree nor disagree 10.75% ________________________ 33YY9 ---------------- Disagree 3.58% 11 Strongly disagree 7.17% 22 TOTAL 307 38 1/1 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK Q3 The City of Seward has enough multi-family residential options to support the population. Answered:307 Skipped. Strongly agre Agree Neither agre no disagre Disagree Strongly disagree l= 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Strongly agree 23.45% 72 Agree 15.31% 47 Neither agree nor disagree 23.78% ------------------------ 73 Disagree 18.24% 56 Strongly disagree 19.22% 59 TOTAL 307 39 1/1 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK Q4 The City of Seward has enough park/open space for public use by its citizens. Answered:309 Skipped: . Strongly agre Agree Neither agre nor disagre Disagree Strongly disagree 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% ANSWER CHOICES RESPONSES Strongly agree 15.86% 49 Agree 14.24% 44 Neither agree nor disagree 21.36% 66 Disagree 26.54% 82 Strongly disagree 22.01% 68 TOTAL 309 40 1/1 Envisioning the use of the Jessie Lee Property at 101&105 Benson, Seward AK Q5 About how long have you lived in Seward? Answered:309 Skipped: ANSWER CHOICES RESPONSES Years 99.68% 308 Months 51.78% 160 Q5 Number of Years in Seward 414 yn 26.40yrs 1625yrs 6-15 yrs 1-s yn 0 10 20 30 40 50 fi0 70 80 90 41 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK Q6 Your Comments are appreciated. Please provide any additional comments below lnswered: 169 Skipped: 140 42 1/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK # RESPONSES DATE 1 Using the property for a park was one of he original suggestions back in 1965 and is still a goof idea today.A good way to 11/29/2020 6:09 PM commemorate the Jesse Lee Home is to provide a space foe children to play and families to enjoy joint activities. 2 1 feel the history to the city, state and folks who were residents of Jesse Lee deserve a park and memorial.The site has 11/25/2020 9:11 AM beautiful views of the bay and it could be a wonderful site to visit,with gardens and open areas for children to play.With the dense housing in the surrounding area, it would be a wonderful open area,for residents living close by. Let's honor the history of the site. 3 My great grandparents met, married,and lived at the Jesse Lee home. It would mean so much to me if there were a 11/22/2020 8:49 AM memorial park there to honor them. ----------------------------------- 4 Use maybe a COVERED Picnic/Recreational area for 1/3 of property.Consider a USEAGE for US LOCALS.A Memorial of 11/20/2020 10:34 PM the JLH thru pictures&history could be incorporated.The area is surrounded by multi housing, single housing,and schools, all within walking distance of the JLH property. More single home sites are being developed in the area.The Benny Benson Park could be upgraded with JLH History&it is much more visible to visitors&locals. 5 Develop more job opportunities for Seward 11/20/2020 7:55 PM 6 build a nice free park 11/20/2020 8:59 AM 7 Please recognize this is a historical sight. My great grandfather and great grand mother lived and worked here.my grandpa 11/19/2020 9:20 PM was raised there and my mother went to school with kids from the Jessie Lee Home. 8 My Grandma and grandpa were orphans at the Jessie Lee home and lived in Seward their whole lives. I think the best use 11/19/2020 6:37 PM would be space to foster community activities and a place for people to come together and thrive. 9 My family is very connected to Jesse lee home. My grandparents were raised there and my father was born there when it 11/19/2020 5:34 PM was in Unalaska.They moved to seward with the home when it was built there. I had many friends in school with me that lived there.I think a park and memorial is by far the best use of that land. 10 PARk 11/19/2020 5:29 PM 11 We need more apartments or condos for families 11/18/2020 9:55 PM 12 New housing 11/18/2020 9:54 PM 13 1 think a mural should be incorporated onto the site as well as a nice garden and some sidewalk posts that hold historical 11/18/2020 9:50 PM information about the Jesse Lee Home and History behind it. 14 Build a park. Not a playground but a beautiful park. 11/18/2020 4:08 PM 15 At the very least there should be a memorial that includes a statue of Benny Benson. If there is a park, it would be nice if 11/18/2020 9:05 AM there was a path or paths on the property,with signs here and there on the path telling what building used to be at that particular spot and a few interesting facts about it. I have seen the film about the farm that was on the site and find it amazing how much it yielded.The film was made by Lee Poleske with the assistance of Amy Carney. ------------------------ 16 Keep existing tot lot on Dora Way and keep Open space and memorial for Jesse Lee.Traffic is bad and new subdivision 11/17/2020 9:22 AM going in is too much 17 We do not need more low income/rent controlled housing Unless it is strictly for senior citizens.This property should Not be 11/16/2020 9:38 PM 43 2/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK used for housing!Ora business!Multiuse park is perfect forth is neighborhood.There is just one teensy park on Dora Way, much too small for area. 18 1 feel that turning the JLH site into a park is the only use of the property that's respectful to the native community and the 11/16/2020 9:16 PM part the JLH played in Alaska's history.What happened to the JLH after the 1964 quake was hugely disrespectful to the native community in that it was gutted by people taking what they wanted for their own uses. Had that not happened, it would have been much more likely the structures would have survived intact. Now once again, people want to take what they want from the JLH to make a buck. If people want to build housing in Seward there are a large number of undeveloped lots and the city should also consider selling/rezoning some of the other property it holds so people can build on those lots and not on the site of the JLH. If people feel there isn't enough affordable housing in Seward, it is because of all the vacation rentals by owner that remove housing from the residential rental inventory,which then drives up the cost of the residential rentals that remain. Don't further disrespect a place like the JLH by selling any portion of it for housing so some guy can sit in his recliner eating Cheetos and drinking beer where native school kids used to cry themselves to sleep grieving for their dead parents and the native communities they were forced to leave. 19 Years ago,the owner of a B&B had to physically live in the home that they were using for nightly rentals.At some point,the 11/16/2020 2:19 PM City Code(or law)was changed that eliminated this requirement. In turn, many single-family homes were bought by people with plans to use them as nightly rental units with no intention of living in them.Although this comment does not directly address multi-family housing,the dearth of housing in general has been exacerbated by this Code change. 20 Seward's biggest problem is overcrowding,overdevelopment,and lack of green space and landscaping. Excessively large 11/16/2020 8:52 AM structures are being built on small lots, resulting in Seward imposing a Manhattan-like claustrophobia, instead of the open, airy space that an Alaskan city should provide.Seward didn't feel as cramped when I moved here 28 years ago, but due to the overdevelopment which has occurred during that time,today I regret it.What would I do to change things?Seward needs much more park and green space in its interior,and more room for landscaping around its homes and businesses. I would propose that any new or rebuilt structure in Seward occupy no more than 10%of the lot on which it sits,with the rest of the space dedicated to landscaping.The Seward Marine Center at Third and Railway could be a good model for proper relative size of a structure to its lot. Making the Jesse Lee property into a park would be a good step in the direction of making Seward more green and spacious and would give it a little less sense of being overcrowded. 21 Zone it commercial so that it may be rebuilt in its formal likeness to house a childcare facility&children's museum.Solve 11/15/2020 10:59 PM Seward's lack of quality affordable childcare.Give our children a place to play&learn year round regardless of weather. Create year round jobs&make Seward a more appealing place for families to live. 22 It's only appropriate that a park and a memorial replace the old Home,as it meant so much to the community for so long. 11/15/2020 11:23 AM That part of town would benefit greatly from a park.Thank you for asking for our input 23 1 believe the section of land known as 101 Benson should remain as a Historical area of Seward. No mention in this survey 11/14/2020 6:20 PM description was the public notified of this areas'city designation as a"Historical District".This is a failure of the Community Development Dept.&Planning&Zoning Board. In addition both of those groups should be working collaborative with the Seward Historical Preservation Commission!Yes,there are various bits of open spaces in Seward,all open spaces are dedicated and focus for children. Make an open space for a touch of more maturity. Not screaming children&parents.The surrounding area could include a walking path,community gardens,outdoor gazebo/band stand&bocce ball would benefit all our community members of every age!Benson Drive could be made through to Phoenix Drive.The dirt drive through the middle of lot 105 Benson,could be moved to the left.This allows parking for the park,&space on the right for single family resident homes in a multi-family zone designation. Neither the City Council nor the Community Development/Planning& Zoning Board should move forward without a secure discussion with the Seward Historical Preservation Commission. 24 KPB Parcels 14535105 at 1900 Phoenix Road and KPB#14535104 at 100 Benson Drive,just north of the JLH property, 11/14/2020 4:38 PM 44 3/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK block the connection of Benson Drive from Swetmann Drive through to Phoenix Road.The city now has a golden opportunity to dedicate a 60'ROW to extend Benson Drive along the north portion of 101 Benson(Lot 15B)and a curving ROW on 105 Benson(Lot 15A).This would provide more emergency access/egress options to the adjacent high-density Gateway subdivision and the new Phoenix subdivision,and relieve traffic congestion on Phoenix Road. I agree with the stated intent of Council on July 13,2020 to preserve this significant historic site as a memorial park,with a pavilion and benches that incorporate salvaged materials and design elements of the demolished Jesse Lee Home. Include interpretive panels and an accurate plaque next to a lighted flagpole featuring the Alaska Flag. Preserve and protect the historic spruce trees and any remaining landscaping.The Gateway Subdivision is a high-density neighborhood with many families.There is only one pocket playground to serve the area.An open green space to run and play,to sit and enjoy the view,or enjoy a picnic would offer a high quality of life option for nearby neighbors,Seward-area residents,and visitors.As the JLH is a national historic site,a small parking lot, perhaps on Lot 15A, should be provided to accommodate visitors from outside the neighborhood.A proposed children's museum and daycare center is another in a long series of pipe dreams that has no possibility of adequate funding or success. More multi-family housing on this site will destroy the memory of this historically significant city/state/national institution,exacerbate the traffic congestion,and destroy the beautiful historic spruce trees. Another need in Seward is a dog park. Please consider if part of Lot 15A could be dedicated to the small parking lot and dog park. It is interesting to see on the aerial how much JLH property is outside the fence.This area is generally steep, especially on the south side,and serves as a buffer between the JLH property and the adjacent multi-family housing,and should be maintained as a vegetative buffer.Please honor this site as a memorial to the Jesse Lee Home,and recommend a rezone to Park to Council.Thank you for this opportunity to comment.Carol Griswold Inside Seward city limits 25 This could be a great place for a ice skating rink in the winter and a roller skating rink in the summer.The memorial park 11/14/2020 10:12 AM should help increase the health of the community in the spirit of Jesse Lee Home.And the proximity close to schools could provide opportunities for a hockey league. Big enough space for hockey fun+just skating too. 26 A dog park with a space for kids would be particularly lovely for residents nearby. 11/14/2020 10:11 AM 27 A small memorial on the site is appropriate with perhaps a bench looking south down the bay. Please don't spend lots of 11/14/2020 9:38 AM funds on the memorial. It doesn't need to be extravagant.The Friends of Jesse Lee should contribute funding to the memorial(better yet, pay for the entire memorial).1 don't see the need for any of it to be a park. It's difficult to say if there is enough park/open space in Seward.There is a children's playground very close to the property.There is lots of forested land in the nearby area to explore. I don't know if Seward has enough multi-family residential options.There is definitely a shortage of affordable housing in Seward.There is lots of subsidized housing in town. I would like to see the property developed with affordable housing.This would benefit the community with more housing and more taxable property.Thanks for the opportunity to respond. --------------------------- 28 1 think that a dog park is definately needed in Seward. It would also be a great place to have a historical walk with statues 11/14/2020 5:56 AM of the residents and historical facts along the path.To stay in theme a community garden that talks about the garden and animals grown and Jesse Lee,and homesteading in Seward. I think making it multi functional for the community would get the greatest use out of it.Seward unfortunately does need more housing. I possible it would be great for lower middle class and low income and to include with cafelshops like they are doing in Anchorage to help build communities. 29 Please move the Benny JLH memorial to the lagoon at"his"park 11/13/2020 8:26 PM 30 Build apartments or condos with a great view! 11/13/2020 8:24 PM 31 With multi-family dwellings on the site, Phoenix Road will become very dangerous with traffic.There are already quite a few 11/13/2020 1:17 PM new homes being built at the end of Phoenix. Between the apartment complexes in the area and homes,I feel that there is enough development already. 45 4/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 32 The property in the area is already being developed with over 50 more housing units. Dora Way is already so tightly packed 11/13/2020 10:36 AM that to do such a thing to the Jesse Lee Home land is unthinkable and unnecessary. 33 The sight of the former Jesse Lee home is not an appropriate place to build housing. 11/13/2020 7:29 AM 34 I've grown up right by Jesse Lee Home for 16 years, my entire life. Before it was demolished, I had a view of it right outside 11/12/2020 7:49 PM my bedroom window. I think that anything built on the old property should not only be a memorial to the Jesse Lee Home, but also provide a new way to connect Seward's youth.That's why I propose that some of the new land should be used for an ice rink.Growing up as a hockey fan,there weren't many options for playing hockey or ice skating at,especially during the Summer.Seeing as the property is near many neighborhoods,apartment complexes,and even our local schools,this would make it the perfect spot to build an ice rink. Much more, it is a great year-round option for fun and enjoyment for people of all ages. Best wishes. 35 As a homeowner that lives two houses away from the property I see plenty of housing development going on in our 11/12/2020 7:24 PM neighborhood right now. How many more homes do we really need?I would like to see the property to be used as a memorial and a community garden.There are plenty of these successful community gardens nationwide.I envision our Seward citizens not only benefiting from the food that it would provide but also as an educational opportunity for our schoolchildren and a place for our talented local artists to showcase their work.On top of that a community garden would pay homage to what the Jesse Lee Home gardens provided to our community in the past. I thank you for your consideration. 36 A park would be exceptional as it helps us maintain a clean,open,and enjoyable community to live in 11/12/2020 7:14 PM 37 Our family owns several houses,operate a State wide business from Seward and is closely associated to the community of 11/12/2020 3:45 PM Seward.Two of us made a drive around survey of the area yesterday 11.11,2020 and see many new homesites and multifamily buildings. It is always a wonder that parks exist in neighborhoods with the pressure to develop land.While I am totally supportive of development the quality of life enhanced by parks has a greater beneficial consequence.A memorial associated to an open space at this site would be a complement to the community. 38 hOW APPROPRIATE TO DESIGNATE THE OLD SITE OF JESSE LEE HOME TO A PARK THAT WOULD PROVIDE A 11/12/2020 12:08 PM GREEN RECREATIONAL AREA FOR THE NEIGHBORHOOD AND BEYOND.tHINK HOW WONDERFUL IT HAS BEEN FOR SEWARD TO HAVE THE GREEN BELT ON THE SHORES OF SEWARD. -------------------------- 39 A simple but pretty park area/memorial for Jesse Lee Home would be a great idea. It could potentially employ local 11/12/2020 10:16 AM residents to provide the upkeep and have a place for locals to enjoy Do not build any low income housing!There is too much of that already! 40 A community center(a rec building)would be a great addition to Seward.Somewhere that has a gym-with showers- 11/12/2020 1:41 AM computer/game room. Perhaps a movie theater?Kids and residents need more to do in Seward year round especially out of the rain 41 Make so that can be used as a celebration space:weddings, birthday, memorials that has great photo options 11/12/2020 12:17 AM 42 Being the home was for children,a memorial and park would be honorable.Would also be enjoyable to have a public use 11/11/2020 11:07 PM covered area and garden. 43 1 think the City should retain the property and lease for use as a community recreation site and a small portion as a 11/11/2020 9:30 PM memorial site. 44 Keep the area for the Jesse Lee as a park/memorial! 11/11/2020 8:19 PM 46 5/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 45 Any memorial should seek to look at all perspectives, not all children were happy and well cared for.There needs to be a 11/11/2020 7:58 PM truth and reconciliation component. 46 There are so many more creative ways to use the property of the Jesse Lee Home than to zone it multi-family. If you are 11/11/2020 7:45 PM considering pocket zoning as a park then I would suggest to pocket zone it as commercial land. It is a perfect location for a childcare center/chlidren's museum, being close to the schools and the construction of new homes/multiplexes.There are a number of multi-family complexes being developed;addressing the lack of housing. If we expect more people to move to Seward to live,then we should strongly consider the livability of our city. If there is a lack of childcare and no indoor play opportunities for our youth,then families will have homes to live in but no incentives to move here in the first place. Let's be as creative as the children who once lived in the JLH and do something for the youth of our generation on that same property. 47 Put his memorial near his park at lagoon 11/11/2020 7:23 PM 48 Park,facilities, memorial,dog park, NO gym toys for kids.They have enough options.Apath throught out flower gardens 11/11/2020 5:44 PM 49 Seward has a very special history and I have seen many historical sites go abandoned or sold off to be forgotten.It is 11/11/2020 1:54 PM important these stories are not lost, but preserved and memorialized for future generations.Yes,Seward needs more affordable housing options, but I believe this history should also be preserved.There is a balance that can be obtained here. 50 The JLH filled a crucial need for many Alaska children of varying backgrounds in the 20th century. Memorializing the JLH by 11/11/2020 12:46 PM providing a public park dedicated to Seward's families and children is an appropriate use of what was once an environment dedicated to sheltering Alaska's youth.Things to consider including in designing the park are picnic shelters, playground equipment,a garden,and importantly an interpretive memorial.The memorial should address the positive and negatives of life at the JLH,as well as the Benny Benson story of the Alaska flag. 51 Do not sell the property. Do not use for low income housing. Move city services from 6th Ave to this location and remove 11/11/2020 12:19 PM the city structure on 6th and use for more public use.2nd use should be for elder housing 70 years or older,tghese days 60 year olds are still too young for special services. 52 A memorial would be nice. But I do think there is a need for more housing options,and that would be a great location. 11/11/2020 10:06 AM 53 Build apartments 11/11/2020 8:44 AM 54 1 INVISION GRASS SMALL ROLLING HILL MAYBE A WATER FOUNTAIN WITH A SMALL COVERED AREA FOR 11/11/2020 8:39 AM OUTDOOR MUSIC SOMETHING PEOPLE WOULD BE DRAWN TOO AND ENJOY, MAYBE A LUNCH SPOT FOR SUMMERTIME FOOD TRUCKS..WITH SEATING MAYBE A OUTDOOR CLASS ROOM FOR TODAYS STUDENTS TO LEARN MORE ABOUT THE JESSE LEE HOME AND THE CHILDREN THE GREW UP THEIR......YOU ASKED.......LOL ------------------------------------------ 55 There is important in the historical memory of the jib,as to recognize Seward's compassionate Care during times of need.1 11/11/2020 7:20 AM would love to see a work out park on the eastern flank of the property,as to continue providing healthy outdoor activities for adults and children.A small children's park lies only one block up from this location.This type of project could be tied into the flow of the high school trail system,creating a continuous walk about for citizens and visitors alike.Sell the other 3/4 for housing, so Seward can continue to grow in a healthy manner. 56 To use the property for anything but a park dishonors the children and staff who called it home over many years. 11/11/2020 5:06 AM 57 The downtown parks are completely saturated with tourists during the summer months.Would be a nice option for the 11/10/2020 11:12 PM families who live here year round to have an additional, slightly less obvious play area for kiddos.Maybe put another pavilion up there! 47 6/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 58 Give the community an actual community park.One person at the city has a vision and believes in listening to the citizens. 11/10/2020 10:57 PM I want to thank her for that her name is Ms Wilde.Thank you for listening to me.This has been a very hard journey and it will be a shame if the city ignores us. I hope a lot of people respond to this survey. 59 Glad to see something is finally going to be done about this building. By all means, please save some land for a park and 11/10/2020 10:52 PM fitting landmark, 60 The area around the Jesse lee property is already very densely populated by Seward's standards.Additional multi family 11/10/2020 9:56 PM developments should be spread out.We need places to go and be. Kids need places to go.A park is worth far more to the community than more development that could anywhere else. 61 This might be a good spot to consider an ice rink. Especially with the amount of family dwellings in the area 11/10/2020 9:11 PM 62 Would like to see a sports complex(dome)that the citizens can use year round and would employ people year round. 11/10/2020 9:00 PM 63 Community center or housing with similar appearance to Jesse Lee home 11/10/2020 8:43 PM 64 The council's original resolution was for a park with a memorial incorporating features of the original building. I support that 11/10/2020 8:38 PM objective,and hope the entire area is turned into a public park of some sort. Maybe with an area for community garden plots, like at the Wells Fargo?We have a number of multi-apartment buildings that have opened in town in the last year, let's make a park that's easily accessible to the residents of the existing apartment buildings already in the area. 65 Kenai peninsula resident 11/10/2020 8:27 PM ---------------------------------------------------------------------- 66 band shell!!!!!!!!!Band shell!!!!!!!!!!!Bands hell!!!!!!!! 11/10/2020 6:26 PM ------------- 67 This part of town needs a park in which the Denali Cooks can play.Giving the Denali Cooks an outdoor venue here in 11/10/2020 6:23 PM Seward would add character and attract customers to our many businesses in town 68 The mayor and council assured those who spoke for preserving JLH that if it was taken down there would be memorial to 11/10/2020 5:33 PM the home built on the site.This site is significant to our entire state.There will be increasing residential development in this section of town.A park would serve those residents in the area.Selling the property for a multifamily development could just serve to make a wealthy person wealthier and does not have the potential to serve the entire community. 69 A park,grills, Pavillion etc...for the residents to use in that area. 11/10/2020 4:51 PM 70 dog park 11/10/2020 3:58 PM 71 NO more memorials for this.We ALREADY have a Benny Benson Memorial.That's sufficient. 11/10/2020 3:42 PM 72 1 may be biased because I live RIGHT next to this property and would hate to see this land with it's great location and view 11/10/2020 3:23 PM go off to the highest bidder.I think the land(and view)should remain something that all of Seward's citizens can access, not just the few that can afford the housing that is built there. 73 1 strongly recommend that 0.66-1.66 acre of land should be reserved for a park and large playground not unlike the Parks 11/10/2020 3:22 PM Playground at 310 Ballaine Blvd.This would serve as a wonderful family friendly location to all of the residential housing in the area.Additionally, I think the city should work a trade with James Pruitt,owner of 1900 Phoenix Rd and 1909 Dora Way, to exchange 1900 Phoenix Rd for 1911 Dora Way.This would give the city a clear path to extend Benson Drive to connect with Dora Way and Phoenix Rd.The deal would benefit Mr. Pruitt with a gain of 0.07 acres of land located directly next to land he already owns.The deal would also benefit the city with more connected roads to higher grounds and the schools. 74 If there is to be multi family housing built on the sight there should be a green space component to the design.This 11/10/2020 1:46 PM 48 7/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK enhances the value of the multi family housing and the neighborhood. ---------------------- 75 This site should be held up high in the site of of Seward in pride. It has helped to put Seward on the maps.We have Too 11/10/2020 1:29 PM much housing in that area.Let's make it beautiful. ------------- 76 I like Jackie's concept 11/10/2020 1:20 PM 77 Don't just make it into more housing 11/10/2020 1:16 PM 78 There is already a memorial on site. 11/10/2020 1:10 PM 79 It would be great to have another outdoor(yet covered)gathering space-like a large pavilion-in that part of town. Having 11/10/2020 12:58 PM an indoor or covered outdoor playground would be fantastic too-allows kids to play outside more in inclement weather. 80 Can't believe greed has entered the equation. 11/10/2020 12:51 PM 81 It would be great to develop more gardens or a fenced in dog park 11/10/2020 12:17 PM 82 Outdoor music venue is needed in Seward City Limits 11/10/2020 12:08 PM 83 I think a park and memorial on this site is a very nice idea. I live close by and having another public spot that is easy to 11/10/2020 11:51 AM take my kids to would be wonderful.While Seward still needs more multi family housing,there is other land that can be developed for that. 84 We need a public park for the Denali Cooks to play! 11/10/2020 11:28 AM 85 I think housing would be a great idea for that area with a little walking path to a memorial on the center. 11/10/2020 11:28 AM 86 I would love to see a covered area where photos of Jesse Lee and history could be displayed.This history is important. 11/10/2020 11:23 AM Maybe a structure with a roof top similar to Jesse Lee. I found the bunks that were five bunks tall and very narrow to be interesting and insightful into how the kids live there. I would like it if we did not lose that information. 87 You should have a place in the park for plays and live music.And amphitheater 11/10/2020 11:23 AM 88 I would like to see an outdoor venue for the Denali cooks 11/10/2020 11:18 AM 89 I would like a big green space for the Denali Cooks to play. 11/10/2020 11:10 AM 90 Whatever happens make sure the friends of Jesse Lee home aren't involved 11/10/2020 10:59 AM 91 We don't need more subdivisions to cover up history that will no longer be spoken of if 11/10/2020 10:40 AM 92 Thanks for your hard work on this! 11/10/2020 10:29 AM 93 Thanks for considering something different for this area! 11/10/2020 10:26 AM 94 I like short surveys as a way to get the pulse of the community.Saving time at the city council meetings. 11/10/2020 10:25 AM 95 Erect a historic marker near the Jesse Lee cemetery and spruce that place up a bit. It can be featured as part of a walking 11/10/2020 10:23 AM tour as it is close to the chamber of commerce and more easily accessible by interested people in that location 96 A strong community isn't built with subsidized housing&rental property. If the community would like affordable housing 11/10/2020 10:06 AM options, it needs to begin by creating barriers/restrictions to the use of existing housing as non owner-occupied rentals, vacation rentals,Air B&Bs,etc.A healthy local economy needs to be built on more than tourism alone. 49 8/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 97 Seward needs more single family homes in the 200-250k price range, sell the land to developers for homes!There's a park 11/10/2020 10:03 AM literally right up Dora Way,there's no need for another one.Seward needs single family housing. 98 Yes there is a memorial to Benny benson, but not having something at the site would overlook the entire orphanage.There 11/10/2020 9:57 AM needs to be a balance between our history(which needs to be honored)and our future development needs.A memorial needs to be a place where a community can gather. ------------------------- 99 The city already has a diverse park offering and if you include the neighboring public lands, more than we need.What 11/10/2020 9:54 AM Seward continues to need is a diversity in housing or community buildings. Perhaps a large community center could be here or more single family housing. 100 One thing this town lacks is a place for dogs to gather and run and play.The airport doesn't allow it.The fenced football 11/10/2020 9:44 AM fields don't allow dogs.The parks are for children. Put something dog friendly up so I can take my whole family out! 101 It would be appropriate to make a token memorial like a bench and an Alaskan state flag pole.with history posted on a 11/10/2020 9:32 AM plaque. But because it's residential I think lots should be sold via lottery. 102 I live at the bottom of Dora way. Please god do not add another apartment building on Phoenix or Jesse Lee.There are 4 11/10/2020 9:31 AM low income apt buildings a subtype square mile with 5 or 6 apt buildings if you count the non section 8 ones.Stop building section 8 housing. Build a park. 103 that part of town desperately needs accessible family friendly green space for everything from birthday picnics to public 11/10/2020 9:24 AM events. In this age of pandemic having outdoor meeting and recreation space(in proximity to the working class population) is more important than ever! 104 I think this neighborhood is pretty dense with apartments already, so more multi family housing should be carefully 11/10/2020 9:21 AM considered. I'd also like to see some data about our area in regards to housing. I know that b and rentals have some serious drawbacks and haven't seen much discussion about limiting their impacts. I think that a park in this area might serve the needs of a lot of families-the small park on Dora way seems heavily used already. I also think a well thought out park might be a nice way to recognize the history of these plots. -------------------------------- 105 Seward needs the TAX income.Sell it to a taxable property. 11/10/2020 8:57 AM 106 The city already tore down the best memorial,the beautiful historic structure.We have more public lands than most other 11/10/2020 8:45 AM cities in the world.We don't need more. Multi family housing lots are the best use of the land going forward after the loss of the historic structure."Low income"subsidized housing is not good for the town. 107 I would ask the Dora Way residents what they want to see in their neighborhood. For instance, some may not want a park 11/10/2020 8:40 AM that attract tourists into a private residential neighborhood.Some may want a park they can walk too.Some may see a park as a easy location for illegal activity.I would not want the entire City population making decisions on what goes up next to my house or where my children run/play 108 N/A 11/10/2020 8:34 AM 109 I also believe along with a park,we should build a Community Center which this town badly needs. Inside the Center it 11/10/2020 8:32 AM could be decorated with Jesse Lee photos and objects, making the entire building a memorial to it. People would utilize the site often,and a pavilion would allow more people to utilize it and see the awesome view from that site. Keep it for the public. Don't sell it for some Anchorage or out of Stater to buy and use for nightly rentals only. 110 I look forward to discussion of what sorts of activities might be available to park users at this site. I would like to see a 11/10/2020 8:28 AM 50 9/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK playground(suitable for both toddlers and older chikdren),open space for activities like sledding,a covered area for gatherings and a community garden(many in this neighborhood lack space to garden at home). I also think that there should be nicely landscaped garden spaces like we have at parks along the waterfront, maintaining clear sight-lines throughout the park is important to minimize misuse of the site. I feel strongly that no camping should be offered at this park. 111 I feel that this property should be developed as to increase sewards tax base. 11/10/2020 8:09 AM 112 Seward has enough multi family housing. I used to manage Gateway Apartments. I am friends with many of the current 11/10/2020 8:08 AM apartment managers.Turnover is high and there are rarely completely full complexes for long. In the last two years at least four multi family units have been constructed in the Seward area.One of those is directly beside the parcels at the Jesse Lee.3 more older complexes are within a stone's throw from it.What we need now is green space for all those families to recreate.Apartment dwellers rarely have a place to grow veggies, play in the dirt and see life springing forth.We could have a border of raised garden plots surround the perimeter of the park. .Wouldn't it be an amazing legacy for the site set aside to nurture and care for people to continue to do so?A pavilion with memorial walls,dedicated to photos, history,writings and stories of the residents would pay respectable homage to the past.That pavilion, surrounded by grass and gardens would give all those living in the current multi family units a place to gather, barbecue, have a birthday celebration with friends, maybe kick a soccer ball or play volleyball.Wouldn't it be wonderful to let those nearby have the ability to give back to the community by tending to, beautifying little garden plots while helping to feed their families.I live nearby. I have a yard and a garden of my own. I see the benefit to my own family. I'd love to see this gift to our community bless more families. I'd be willing to volunteer, help in some way to organize these things.Thank you for your time.Sandra Deland 907-362- 1976 113 1 believe a one acre park would be sufficient. Nice residential area for a park-Seward needs single family smaller first time 11/10/2020 8:07 AM home buyer places-not more subsidized housing 114 Residential properties have greatly expanded in the area of Jesse Lee with very little expansion of park land. 11/10/2020 7:58 AM 115 Memorial park,yes. However, perhaps the remainder of the property could be sold to develop more year-round visitation. 11/10/2020 7:56 AM Not necessarily a hotel, but an adventure park,tram/lift,who knows. If not that,then middle income single-family housing, or multi-family housing such as a duplex/triplex, but not apartments. -------------- 116 Would support the site being developed as a park,as the council intended. 11/10/2020 7:54 AM 117 Thank you for finally getting this done! 11/10/2020 7:35 AM 118 A memorial gazebo.A much improved playground and dog park.This neighborhood is kinda lacking in those amenities. For 11/10/2020 7:22 AM all to use 119 A park that all residents and visitors to enjoy would make Seward an even better place to live. 11/10/2020 7:15 AM 120 It would be nice to have interpretive panels around the park with old photos describing live at the Jesse Lee Home,why it 11/10/2020 7:04 AM was built and who lived there.The good and the bad for those that lived there. 121 Do NOT let this property be used for more housing, it absolutely needs to be a beautiful grass park with a pavilion and a 11/10/2020 6:40 AM memorial, picnic tables etc. 122 maintaining open space among the denser housing developments is critical,as is memorializing this historic property 11/10/2020 6:29 AM 123 Most beautiful view in the whole city best use of space memorial park/pavillion to remember history and move forward with 11/10/2020 6:26 AM beautiful space!Long family history in Seward my grandmother worked there as nurse would honor her and others and the 51 10/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK children through a memorial park! -------------------- Y 9 going p 124 1 live on Dora way in the neighborhood of the Jesse Lee home.There is a lot of new construction oin u in this area. soon 11/10/2020 6:23 AM it will be somewhat congested I would hate to add to that with this property. instead, let's create a park similar to the one on the waterfront but with more beautiful trees and shrubs around the playground. 125 Thank you for considering citizen comments 11/10/2020 6:11 AM 126 This is prime real estate,and after a dismal sales tax year,the sale of the property and subsequent property tax is 11/10/2020 5:56 AM necessary.The Benny Benson Memorial area can add something additional for Jesse Lee Home. 127 Seward is a special place.The Jesse Lee Home was a special place. I agree it could not be salvaged but believe it's 11/10/2020 5:43 AM history/site/memorial could be used for public education and as a draw to the community as an event location,walking tour, or another opportunity. Please ask Qutekcak to help decide it's fateltell the story of the place. Many tribal members lived there... many have passed on but their descendants could share its meanings and provide input on its next chapter. ----------------------- 128 No 11/10/2020 5:41 AM 129 Seward seems to not have enough affordable seasonal housing but that seems to be changing. I think Seward could use a 11/10/2020 4:37 AM dog park and it could use a community center and either or both of those could be in that space along with a memorial park. It's an important historical site and I think y should be preserved for the community not just sold for development.Seward would have enough housing if the vrbo and nightly rentals were taxed and brought under control 130 Live in the area, have a small family,wife has lived in Seward her whole life.Very hopeful this area will be of use to local 11/10/2020 4:28 AM citizens and not a space for more micro-apartments and vacation homes.Seward and the memory of the Jesse lee home deserve better. 131 Seward has enough parks. During hard financial times it is not a good idea to add more expense.Small public space and 11/10/2020 2:39 AM sell lots. 132 1 personally feel a Pavillion build with wood salvaged from the demo would be a great attribute to the property.A dog park, 11/10/2020 12:28 AM and even a botanical space would be beneficial.Another idea is an area for a farmers market during the summer months. 133 N/a 11/9/2020 11:40 PM 134 A small park would be nice.Three bedroom zero lot lines for families would be preferred zoning. 11/9/2020 11:22 PM 135 Children have been playing on the gounds of the Jesse Lee home for 95 years and the legacy must continue. Perhaps a 11/9/2020 11:14 PM pavilion similar to the Branson Pavilion would provide year round use from the elements.A sand box, swings and perhaps an outdoor exercise park would benefit all of the residents of the area. If the lilac bushes that were planted the summer of 2018 survive the demolation, I think that it would be appropriate to have them on the grounds. --------------------------- 136 I've always wanted to have a labyrinth in Seward and it's possibly a great fit for the location when you look up the definition. 11/9/2020 11:07 PM We need another covered pavilion area too that could be built with some of the salvaged wood. Make it picturesque with various signage about the history. Look up Punchbowl in Honolulu and how they've preserved history. ------------- 137 1 believe the neighborhood needs a decent park space.Could the existing playground be dismantled and the land sold and 11/9/2020 11:04 PM then a new playground be built in part of the new park space? --------------- 138 Yeah 11/9/2020 10:55 PM -------------------- 139 Seward needs a dog park 11/9/2020 10:48 PM 52 11/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 140 1 was born in Seward and it's a real shame that the city council would ever consider this historic place for public housing 11/9/2020 10:45 PM 141 Its an eyesore thats for sure.Glad its being taken down. More family homes please. 11/9/2020 10:39 PM 142 1 strongly support doing something that honors the history of this site that was important not only to Seward but to Alaska. 11/9/2020 10:36 PM 143 keep tourists out of the neighborhood and provide year round residents with a pleasant public space 11/9/2020 10:34 PM 144 Na 11/9/2020 10:33 PM 145 With all the new single and multi family construction being done by Phoenix,there is not a need for multi family housing. 11/9/2020 10:32 PM The additional families that will be taking up residence in the new construction will need an open park to enjoy which the current park on Dora cannot handle. 146 Shame on Seward. 11/9/2020 10:32 PM 147 The current location between single residential, multi family and the schools is an ideal place for a community use building 11/9/2020 10:32 PM and open park space.A place where all ages can gather on a daily basis.A place with large windows overlooking the bay and a place to enjoy the warmth of the southern exposure.Seward has more than enough multi family properties.With several large properties recently built and more being built North of Dora Way.This property should be for the people of Seward,where children and elders can gather together and learn from each other. ------------------------ 148 The property should be subdivided into residential single family home lots or no more than 4-plex lots and sold as soon as 11/9/2020 10:31 PM possible.All lots should be sold with a clause that they must have a dwelling on them within 2 years or a substantial fine will be imposed which will be levied and increase every year the property has no home built on it. 149 we need housing desperately 11/9/2020 10:23 PM 150 Could add a portion of the property to be a dog park. For dog social time.-must be with owner, shots and friendly. 11/9/2020 10:23 PM ---------------- 151 Seward needs much more housing for young families and working professionals. 11/9/2020 10:21 PM 152 Not sure why my length of time lives here matters. If I can vote here I should have a say.After all we had to listen to 11/9/2020 9:58 PM Doreen Lorenze forever and she doesn't even live here anymore ---------- -------------- 153 Keep it as a memorial for the home so people can visit.The view alone is a wonderful spot to watch for tsunami 11/9/2020 9:52 PM ---------------- -..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-..-...---------------------- 154 Please consider a dog park.Lots of other towns on the peninsula and surrounding south-central communities have one,and 11/9/2020 9:51 PM Seward does not. --------------------------- ---------------------------------------------------- 155 1 would have preferred that a rectangular section of the remaining building be preserved. Use it refabbricate windows, 11/9/2020 9:47 PM frames, sills, roof line,alcove entrance and steps facing south.Get an easement from the owner of the property on which the current plaque is located to reconstruct the main drive on to the property from the south boundary.Sell the eastern half and use the proceeds for reconstruction of a two story replica. Use this facility for a conference center. Place picnic tables on cement pads for ease of mowing around the grounds. Rest rooms and water will be necessary.Alternatively this site could be aivi g history museum,complete with cow,vegetable garden and building simulating the activities of the home. This would be a tourist draw to Seward.At any rate period pictures in the replica building are a must. 156 Please be thoughtful about this.We have enough housing development going on.Will there be the jobs to support and 11/9/2020 9:43 PM sustain families to buy potential homes?What do you envision for Seward 20 years from now? ---------------------------------------------------------- 157 1 could agree to half the property being sold to generate funds to build and maintain a memorial. 11/9/2020 9:26 PM 53 12/13 Envisioning the use of the Jessie Lee Property at 101& 105 Benson, Seward AK 158 1 was born in Seward,grew up there, moved away at college age,got married and moved back to run a business there in 11/9/2020 9:23 PM the 1980's. Moved away again in 1991 and came back again in 2002. It will always be my home whether I'm there full time or not...I'm always an Alaskan.Jesse Lee Home is a part of Seward's history and our state flag came from it's student.A memorial and visitor center would be ideal on the site of the original.Why not house the Chamber of Commerce visitor facility there. it would draw many interested tourists and with an adjoining park and the fabulous view it would be a major attraction. It is a high spot and could double as a tsunami safe spot0 159 1 have always thought that would be a nice place for a large park or family rec area rather than the eye-sore of the decrepit 11/9/2020 9:08 PM building. I think placing the memorial there is appropriate as well. 160 Part park/memorial, part 2-3 bedroom homes or apts. 11/9/2020 9:05 PM 161 1 am in support of multi family or single family homes in this area but NOT low income housing. I also would support a 11/9/2020 9:03 PM covered or indoor recreational facility for our community to be able to be active in the 9+months out of the year that the weather is poor. 162 Stop wasting city funds on useless crap. People can't afford food&rent after the disastrous summer.Give the money to 11/9/2020 9:03 PM those people. 163 The Jesse Lee Home has valuable historical interest to our state and city. Even though I was a supporter of demolishing the 11/9/2020 9:01 PM buildings, I do believe memorializing the history of the area through a park and community use area/museum is very important.As far as development for housing,there are other places(obvious from the construction diagonal from the Jesse Lee Home)for building homes. 164 A memorial along with a park for the community to use that is not surrounded by the camping tourists,along with a fenced 11/9/2020 9:01 PM dog park would be beneficial to all and greatly appreciated by the residents of Seward.There are so many housing projects in the works we don't need to add more right now.We need to give the residents a usable park and/or dog park which will help make Seward more appealing to current and future residents. Putting housing there would defeat the original intent of demolishing the dilapidated/hazardous buildings which was to create a memorial park space! 165 The nuisance attraction is gone, now preserve the land and dedicate this space as a park. 11/9/2020 8:58 PM 166 Would like to see the right of way extended all the way through the property. 11/9/2020 8:51 PM 167 One segment of population that is rarely addressed is the in betweeners.Those folks between 18-21 have no place to 11/9/2020 8:49 PM recreate.Too old for the teen center and too young for the bars.They are not allowed to use school property facilities anymore(other than the pool).At least a portion of the 2.66 acres should be developed with this population in mind. 168 Build condos.Three stories high.The city budget has paid hundreds of thousands on this mess.Get it in the tax rolls 11/9/2020 8:39 PM 169 Please give us a memorial park at this location to include a Jesse Lee Home memorial,community gardens and a dog park. 11/9/2020 8:25 PM The possibilities are endless. 54 13/13 CITY OF SEWARD,ALASKA Sponsored by: Bridges RESOLUTION 2018-088 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING A GRANT AGREEMENT BETWEEN THE CITY OF SEWARD AND THE ALASKA DEPARTMENT OF COMMERCE, COMMUNITY, AND ECONOMIC DEVELOPMENT DIVISION OF COMMUNITY AND REGIONAL AFFAIRS FOR A DESIGNATED LEGISLATIVE GRANT IN THE AMOUNT OF$1,073,441.46 FOR HAZARDOUS MATERIAL REMOVAL, SITE REMEDIATION,AND CONSTRUCTION OF A MEMORIAL AT THE SITE OF THE JESSE LEE HOME WHEREAS, the City of Seward and the Friends of the Jesse Lee Home entered into a Purchase and Sale Agreement, for the property identified as Lots 15A and 15B, Jesse Lee Home Heights Subdivision Addition No.4 according to Plat 89-18 also known as the Jesse Lee Home, as authorized by City of Seward Resolution No. 2014-059; and WHEREAS, within that purchase and sale agreement there are certain improvements required during a"due diligence"period which expires August 29,2019. Those improvements are: a. Hazmat abatement (estimated at $216,000) b. Extension of 50% of the water utilities: 270 +/- feet 8" main @ 200 per foot and 2 hydrants (estimate at &74,000 X .5 = $37,000) C. Extension of 50% of the sewer utilities: 220 +/- feet 6" main @ $150 per foot, 100 +/- feet 4"main @ 125 per foot, 3SSMHs @$10,000 each(estimated at$75,000 X .5 = $37,750) and; WHEREAS, in the event these improvements are not completed by August 29, 2019, the property reverts back to City ownership; and WHEREAS, the City has been awarded a Department of Commerce, Community, and Economic Development Grant in the amount of $1,073,441.46 to mitigate the Jesse Lee Home structure,to remove,dispose,and abate environmental hazards remaining on the property,including asbestos,underground fuel and/or other tanks,buildings,fencing and structures,and to respectfully remove salvageable wood and/or property features to build a memorial to the residents and staff of the facility; and WHEREAS, it is in the City's intent to conduct such hazardous material removal, site remediation,and memorial construction in the event the ownership of the property reverts back to the City. 55 CITY OF SEWARD, ALASKA RESOLUTION 2018-088 NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1.The City of Seward finds it advisable to have resources available in the event the Jesse Lee Home reverts back to City ownership. Section 2. The City of Seward hereby authorizes the City Manager to accept the Department of Commerce,Community,and Economic Development Grant in the amount of$1,07 3,441.4o.and to execute all documents related to the grant on behalf of the City. Section 3. This resolution shall take effect thirty(30) days after approval. PASSED AND APPROVED by the City Council of the City of Seward,Alaska this 26`h day of November, 2018. THE CITY OF SEWARD, ALASKA a"IQk�-k I - David Squires, Mayr AYES: Squires, McClure, Towsley, Horn, Seese, Osenga, Lane NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk li c f y C le /c (City Seal) O� v �� PORpok '•.> rt SEA. .... •Ittv f,.. tigjE OF iM-NC'•'x 56 Agenda Statement Meeting Date: November 26, 2018 To: Mayor Squires and Seward City Council Members r T From: Jeff Bridges, Interim City Manag Agenda Item: Resolution 2018-088: A Resol the City of Seward, Alaska Approving a Grant Agreement Between the City of Seward and the Alaska Department of Commerce, Community, and Regional Affairs for a Designated Legislative Grant in the Amount of $1,073,441.36 for Hazardous Material Removal, Site Remediation, and Construction of a Memorial at the Site of the Jesse Lee Home. BACKGROUND & JUSTIFICATION: City of Seward Resolution 2014-059 (attached) provided for the approval of a Purchase and Sale Agreement with the Friends of the Jesse Lee Home(FJLH). FJLH intended purpose of the purchase was to renovate and restore the building for use as an educational and residential/boarding school. Within that purchase and sale agreement there were certain due diligence provisions which must be accomplished by August 29, 2019 or the ownership of the property reverts back to the City. Those due diligence provisions included hazardous material removal and water and sewer utility extensions. This grant would provide for hazardous material removal, site remediation, and the construction of a memorial to the residents and employees of the Jesse Lee Home in the event the property reverts back to City ownership as provided for in the purchase and sale agreement. INTENT: The intent of this Resolution is accept the grant. CONSISTENCY CHECKLIST: Where applicable, this agenda statement is consistent with the Seward City Code,Charter,Comprehensive Plans,Land Use Plans, Strategic Plan and City Council Rules of Procedures or Other Plans or Policies: Yes (List Below) This Resolution is consistent with City of Seward Resolution 2014-059. (Also included in the packet for background purposes of City of Seward Resolutions 2008-034 and 2005-01.) FISCAL NOTE: There is no fiscal note related to the acceptance of this grant. No matching funds are required. Approved by Finance Department: it ATTORNEY RE`dIEW: Yes X No 57 RECOMMENDATION: Authorize the City Manager to accept the Department of Commerce, Community, and Economic Development Grant in the amount of$1,073,441.46,and to execute all documents related to the grant on behalf of the City. 58 OF T THE STATE Department of C onimerce, CoI111111111ity, 0ALASKA 1 and Economic Development GovFRNOR Biu. WALKER DIVISION ()I COMMUNI I YANO K1:610N.Al ALAS A K 99 31 I 0809 9()7 �',�7 Aeo 413l October 2, 2018 City of Sexvard, Kristin Erchinger, Finance Director PO Box 167 Sexvard, AK 99664-0167 RE: FY2019 Designated Legislative Grant Agreement Dear Ms. Erchinger: Enclosed you will find a grant agreement between the City of Sexvard and Department of Commerce, Community, and Economic Development for use towards the Hazardous material removal and site reniediation at the Jesse Lee Hoine for the fiscal years ending June 30, 2019,Julie 30, 2020, and June 30, 2021. In order to receive grant funds, a grant agreement must be executed. Carefully review the agreement, sign, date, and return to the address above. Upon receipt and approval, a fully executed copy will be sent to you for your file. I - If you have any questions regarding your grant agreement contact me via phone at (907)465-4731 or email robili.p,,irk@,,il-,iska.gov. Sincerely, Robin Park, Grants AdITU'nistrator 11 Enclosure 59 OF ro , 0 S� DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT i. � DIVISION OF COMMUNITY AND REGIONAL AFFAIRS Designated Legislative Grant Program o Grant Agreement 61 ALsl`��4 Grant Agreement Number TOS84266 endor Number _ rnOLint of State Funds 19-RR-004 $1,073,441.46 C;_1II" appropriation Unit Lapse Date Project Title Hazardous material removal and site remediation at 087824004 06/30/2021 the Jesse Lee Home for the fiscal years ending June 30, 2019,June 30,2020,and June 30,2021 Grantee Department Contact Person Name \ame City of Seward RO�i)in Park Street/PO Box 1 Ilk, PO Box 167 Grant .1dtninistsator II Cin-/Stare/zip Street/PU Box Seward,Alaska 99664-0167 PO Box 110809 Contact Person Cite-/State/zip Kristin Erchin er, Finance Director Juneau,Alaska 99811-0809 Phone Fax Phone Fax 907-224-4064 907-224-4038 907-463-4731 907-465-4761 Email Email kerchin er cr citN-ofseNvard.net robil-i.park@alaska.gov AGREEMENT The Alaska Department of Commerce, Community, and Economic Development, Division of Community- and Regional Affairs (hereinafter `Department') and City of Seward (hereinafter `Grantee') agree as set forth herein. Section I.The Department shall pay the Grantee for the performance of the project work under the terms outlined in this Agreement. The amount of the payment is based upon project expenses incurred, which are authorized under this Agreement. In no event shall the payment exceed it 073,_441.46. Section II. The Grantee shall perform all of the work required by this Agreement. Section III. The work to be performed under this agreement begins June 30 2018 and shall be completed no later than _June 30 2021. Section IV. The agreement consists of this page and the following: ATTACHMENTS ANIENDMENTS attachment A: Scope of Work Any fully executed amendments to this agreement 1. Project Description 2. Project Budget APPENDIX 3. Project Management Appendix: A: State Laws and Regulations 4. Reporting Attachment B: Payment Rlethod Attachment C: Standard Provisions Grantee Department Signature Signature I'rintcd Name and Title Printed Name and Title Jcffrey Bridges,Interim Ci .Manager Pauletta Bourne, Grants Administrator III Dare Date Revicuweci h.ti. Rev.612018 Designated LegrslatinGrapil Agr-eemety Page 1 of 13 Attachment A Scope of Work 1. Project Description The purpose of this FY2019 Designated Legislative Grant in the amount of S1,073,441.46 [Pl1rwaarl to the prori.nons gI37.0a.315-IS Slataate, Grams to 1llunl""ipalities SL.q 2018, SB 142, Chapler 19, Seclion 32, Pa;n 41, and Line 13] is to provide funding to Cite of Seward for use towards Hazardous material retnoval and site remediation at the)esse Lee Home for the fiscal years ending June 30, 2019, June 30, 2020, and June 30, 2021. The objective of this project is to nnitigate the Jesse Lec Homc structure which poses a sigiuficant attractive nuisance and a health hazard to the residential neighborhood. These fiends will be used to remove., dispose and abate environmental hazards remaining on the property, including asbestos, underground fuel and/or other tanks, buildings, fencing and structures,and to respectfully remove salvageable.wood and/or property features to build a memorial to the residents and staff of the. facility. This project may include the following items: • Hazard abatement Environmental hazardous waste disposal • Labor costs s Materials/supplies a Permits • Nlemorial construction Additional expenditures must be reasonable and relative to the project objective and may require pre approval by the department. No more than fire percent (5°'o) of the total grant award may be reimbursed for Adnninistrative expenses for projects involving equipment purchase or repairs and no more than ten percent (10%) of the total grant award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress Report form. 2. Project Budget Cost Category Total Project Costs Project funds $1,073,441.46 Administration S0.00 Total Grant Funds $1,073,441.46 3. Project Management This project will be managed by the Grantee. Signatory authoritt- for execution of the Grant Agreement and subsequent amendments is granted to the chief administrator. For grants appropriated to a municipality, the manor is the chief administrator unless the municipality operates a managerial form of government; then the city manager/administrator acts as the chief administrator. For named recipients and unincorporated communities, the executive director or highest ranking official will act as chief administrator. Rev. 6/2018 Designated Legislaiig Grant Agreenx'rtl Page 2 of 13 The chief administrator may delegate authority for executing the Grant Agreement and amendments to others within the Grantee's organization via the Signatory .Authority Form. The chief administrator also designates financial and performance progress reporting authority via the Signatory Authority form. Such delegation is hinited to others within the Grantee's organization unless otherv,ise approved by the Department. The Grantee must establish and maintain separate accounting for the use of this Grant. The use of Grant fiends in any manner contiary to the terms and conditions of this Grant Agreement may result in the subsequent revocation of the Grant and any balance of funds under the Grant. It may also result in the Grantee being required to return such amounts to the State. If applicable under state law, grantees must be registered and in good standing with the Department of Commerce, Con-imunitc- and Economic Development's Division of Corporations, Business and Professional Licensing. 4. Reporting The Grantce shall submit a Designated Legislative Grant Financial/Progress Report Form provided by the Department each month, or quarterly-, with the concurrence of the Department, during the life of the Grant Agreement. Grant Financial/Progress Report Forms are due thirty (30) days after the end of the month or quarter being reported.The report period is the first of the month through the last day of the month. If quarterly reporting is approved, the report period is the first day of the first month through the last day of the third month of the quarter. The final Financial/Progress Reports must be submitted within thirty (30) days following completion of the project. Rev 6,12018 Designated Legislath e Grant Agreement Page 3 of 13 62 Attachment B Payment Method 1. Reimbursement Payment Upon receiving and approving a Grantee's Financial/Progress Report, the Department will reimburse the Grantee for expenditures paid during the reporting period, in accordance with this Grant Agreement. The Department will not reimburse without approved Financial/Progress Reports, prepared and submitted by the Grantee on the form provided by the Department. Before approving the financial/progress report for pa1•nient,the Department may require the Grantee to submit documentation of the costs reported (e.g.,copies of vendor billings/invoices and proof of payment, general ledger expenditure report). 2. Advance Payment In most instances, the Department will make payment to a Grantee on a cost reimbursable basis. If cost reimbursement significantly inhibits the Grantee's abiht�- to implement the project, the Department may advance to the Grantee an amount not to exceed a projected thirty (30) dad cash need, or twenty percent (20%) of the amount in Section I,whichever is less. Before the Department will issue an advance, the Grantee must submit a "Request for Advance Payment" form along with documentation of costs associated with the advance. The "Request for Adv,ii e Pay anent" form can be obtained from the Department electronically- or in hard cope. All advances will be recovered with the Grantee's next Financial/Progress Report form. Should earned payments during the terms of this Grant Agreement be insufficient to recover the full amount of the advance, the Grantee will repay the unrecovered amount to the Department when requested to do so by the Department, or at termination of the Grant Agreement. 3. Withholding of Ten Percent (10°/0) The Department may withhold ten percent (10%) of the amount in Section I until the Department detern ii that the Grantee has satisfactorily- completed the terms of this Grant agreement, including all required reporting of the project. Rei. 612018 Designated Legislatire Grant Agreement Page 4 ol'13 Attachment C Standard Provisions Article 1. Definition "Department" refers to the Department of Commerce, CommunitA-, and Econorric Development with the State of Alaska. Article 2. Indemnification It is understood and agreed that this Grant ,Agreement is solely for the benefit of the parties to the Grant Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of the Grant Agreement. The Grantee,its successors and assigns, will protect, save, and hold harinless the Department and the State of Alaska and their authorized agents and employ°ces, from all claims, actions, costs, damages, or expenses of any nature whatsoever by reason of the acts or omissions of the Grantec, its subcontractors, assigns, agents, contractors,licenses,invitees, employees,or and-person whoinever arising out of or in connection with any acts or activities authorized by this Grant Agreement. The Grantee further agrees to defend the Department and the State of Alaska and their authorized agents and employees in any litigation, including pa}-ment of and- costs or attoruey's fees for an}' claims or actions commenced thereon arising out of or in connection with acts or activities authorized by this Grant Agreement. This obligation shall not include such claiins, costs, damages, or expenses which may be caused by the sole negligence of the Department of the State of Alaska or their authorized agents or employees, provided, that if the claims or damages are caused by or result from the concurrent negligence of(a) the Department and the State of Alaska and their agents or employees, and (b) the. Grantee, its agents or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Grantee, or Grantee's agents or employees. Article 3. Legal Authority The Grantee certifies that it possesses legal authority to accept grant fiends under the State of Alaska and to execute the project described in this Grant Agreement by signing the Grant Agreement document. The Grantee's relation to the Department and the State of Alaska shall be at all tunes as an independent Grantee. Article 4. Waivers No conditions or provisions of this Grant Agreement can be waived unless approved by the Department in writing. The Department's failure to uisist upon strict performance of any provision of the Grant Agreement, or to exercise any right based upon a breach thereof,or the acceptance of any performance during such a breach, shall not constitute a waiver of any right under this Grant Agreement. Article 5. Access to Records The Department and duly authorized officials of the State of Alaska shall have full access and the right to examine, excerpt, or transcribe any pertinent documents, papers, records, and books of the Grantee, and of persons or organizations with which the Grantee may contract,involving transactions related to the project and this Grant.Agreement. Article 6. Reports The Grantee, at such times and in such forms as the Department may require, shall furnish the Department with such periodic reports as it may request pertaining to the activities undertaken pursuant to this Grant Agreement,including the final close-out report, the costs and obligations incurred in connection therewith, and any other matters covered by this Grant Agreement. Rev. 0/2018 Designated I egislative Grant Agreement Page 5 of 73 64 Article 7. Retention of Records The Grantee shalt retain financial and other records relating to the performance of this Grant Agreement for a period of sill rears from the date when the final financial status report is submitted to the Department, or until final resolution of any audit findings, claims, or litigation related to the grant. Article 8. Assignability The Grantee shall not assign any interest in this Grant Agreement and shall not transfer any interest in the same (whether by assignment or novation). Article 9. Financial Management and Accounting The Grantee shall establish and maintain a financial managenncnt and accounting system that conforms to generally-accepted accounting principles. Article 10. Program Income Program income earned during the award period shall be retained by the Grantee and added to the funds committed to the award and used for the purpose and under the conditions applicable to the use of award funds. Article 11. Amendments and Modifications The Grantee or the Department tray request an amendment or modification of this Grant Agreement. However, such amendment or modification shall not take effect until approved, in writing, by the Department and the Grantee. Article 12. Recordkeeping The Grantee agrees to keep such records as the Department mat•require. Such records will include information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and income. They will also include unformation pertaining to project performance. and efforts to comply with the provisions of the Grant Agreement. Article 13. Obligations Regarding Third-Party Relationships None of the Work specified in this Grant Agreement shall be contracted b�, the Grantee without prior approval of the Department. No permission for subcontracting shall create, between the Department or the State of Alaska and the subcontractor, any contract or and• relationship. The Grantee shall remain fully obligated under the provisions of this Grant Agreement notwithstanding its designation of any third part- or parties of the undertaking of all or any part of the project described herein. Any subcontractor that is not the Grantee shall be required by the Grantee to comply with all the provisions of this Grant Agreement. The Grantee shall bind all subcontractors to each and every applicable Grant Agreement provision. Each subcontract for work to be performed with funds granted under this Grant Agreement shall specifically include a provision that the Department and the State of Alaska are not liable for damages or claims from damages arising from any subcontractor's performance or activities under the terms of the subcontracts. Ro tV,7018 Designaled Legislalice Grant Agreement Page 6 of 13 65 Article 14. Conflict of Interest No officer or employee of the Department; no member, officer, or employee of the Grantee or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of such locality° or localities who exercises anv functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in anN- contract, subcontract, or the proceeds thereof,for work to be performed in connection with the project assisted under this Grant Agreement. The Grantee shall incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose of this provision. Article 15. Political Activity No portion of the funds provided hcreiinunder shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of anti- ballot issue. Article 16. Notices The Grantee shall comply with all public notices or notices to individuals required by applicable state and federal laws and shall maintain a record of this compliance. Article 17. Prohibition Against Payment of Bonus or Commission The assistance provided under this Grant Agreement shall not be used in pa}'ment of any-bonus or commission for the purpose of obtaining approval or concurrence under this contract provided, however, that reasonable fees of bona fide technical consultant, managerial, or other such services, other than actual solicitation, are not hereby- prohibited if otheiwise eligible as project costs. Article 18. Termination by Mutual Agreement This Grant Agreement may be terminated, in whole or in part, prior to the completion of contract project activities when both parties agree that continuation is not feasible or would not produce beneficial results commensurate with the further expenditure of funds.The Department Twill determine whether an environmental review of the cancellation is required under State and/or Federal law. The parties must agree on the termination conditions, including effective date and the portion to be tert-ninated. The Grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as mangy- outstanding obligations as possible. The Department shall make funds available to the Grantee to pay for allowable expenses incurred before the effective date of termination. Article 19. Termination for Cause If the Grantee fails to comply with the terms of this Grant Agreement, or fails to use the grant for only those purposes set forth herein, the Department may take the following actions: A. Suspension—After notice in writing by certified mail to the Grantee, suspend the grant and withhold any- further payment or prohibit the Grantee from incurring additional obligations of grant funds, pending corrective action by the Grantee or a decision to terminate. Response must be received within fifteen (15) days of receipt of the written notice. B. Termination — Terminate the grant in whole or in part, at anj' time before the :Final grant payment is made. The Department shall promptly notifw the Grantee in writing of its dctertnination to terminate-, the reason for such termination,and the effective date of the termination. Payments made to the Grantee or recoveries by the Department shall be in accordance with the legal rights and liabilities of the parties. Rev-.612018 Designated Legislalire Grant Agreement Page 7 of]3 66 Article 20. Withdrawal of Funds In the event funding from the state, federal, or other sources is withdrawn, reduced, or limited in any wat- after the effective date of this Grant agreement and prior to normal completion, the Department may terminate the agreement, reduce funding, or re-negotiate subject to those nets funding limitations and conditions. A terniuiation under this article shall be implemented under the same conditions as a termination under article 19 of this llttachinent. Article 21. Recovery of Funds In the event of a default or violation of the terms of the Grant.Agreement by the Grantee, the Department may institute actions to recover all or part of the project funds paid to the Grantee. Repayment by the Grantee of grant funds under this recovery-provision shall occur within thirty, (30) lots of demand. All remedies conferred on the Department b�l this agreement or any other instrument or agreement are cumulative, not exclusive, and mai• be exercised coticurretith- or consecutively- at the Department's option. Article 22. Disputes Except as othenvise provided in this agreement, any dispute concerning a question of fact arising under this agreement that is not disposed of bj- mutual agreement shall be decided by the Department, which shall reduce its decision to writing and mail, or otherwise furnish a copy thereof, to the Grantee. The decision of the Department shall be final and conclusive. 1"his "Disputes" clause does not preclude the consideration of questions of law in connection with the decision provided for in the preceding paragraph provided that nothing in the Grant agreement shall be construed as making final the decisions of anti, administrative official, representative, or board on a question of law. Article 23.jurisdiction This Grant agreement shall be governed by the laws and statutes of the State of Alaska.The venue of any suit hereunder may be in the Superior Court for the hir Judicial District, ]u i an, Alaska. Article 24. Ownership of Project/Capital Facilities The Department makes no claim to any capital facilities or real property improved or constructed "with funds under this Grant agreement and, by this grant of funds, does not and will not acquire any ownership interest or title to such property- of the Grantee, The Grantee shall assume all liabilities arising from the ownership and operation of the project and agrees to hold the Department and the State of Alaska harmless from any and all causes of action arising from the ownership and operation of the project. Article 25. Site Control If the grant project involves the occupancy and use of real property, the Grantee assures that it has the legal right to occupy and use such real property for the purposes of the grant, and further that there is legal access to such property. As a minimum requirement, the Grantee should obtain a "sufficient interest" that allows the Grantee the right to use and occupy-the site for the expected useful life of the building,structure or other improvement. Generally, the interest obtained should be for at least 20 years. A sufficient interest depends upon the nature of the project and the land status of the site. Rev.612018 Designated Legislative Grant Agreement Page 8 of 13 Article 26. Insurance The Grantee is responsible for obtaining any necessan7 liability insurance and maintain in force at all times during the performance of this Grant Agreement the insurance policies identified below. All insurance policies shall comply with, and be issued by- insurers licensed to transact the business of insurance under Alaska Statute _1S 21. The Grantee shall require any contractor hired to work on the project be licensed, bonded and insured for at least the amount of the project and if appropriate provide and maintain Professional Liability- Insurance. A, Workers' Compensation Insurance for all employees engaged in work under this Grant Agreement, coverage as required by AS 23.30.045, and:where applicable, am' other statutory- obligations including but not limited to federal l'.S.L.. & H. and Jones Act requirements. B. Commercial General Liability- Insurance covering all business prenuses and operations used by the Grantee in the performance of this project and Grant Agreennent with coverage limits not less than 5300,000 combined single limit per occurrence and annual aggregates where applicable. C. Comprehensive Automobile: Liability Insurance covering all vehicles used by the Grantee in the performance of this project and Grant Agreement with coverage limits not less than $100,000 per person/5300,000 per occurrence bodily injul:y and 550,000.00 property damage. D. Professional Liability Insurance covering all errors, omissions or negligent acts of the contractor, subcontractor or anwwne directly or indirectly employed by them, inade in the performnance of this contract wl-uch result ill financial loss to the State. Limits required are per the following schedule: Contract Amount Minimum Required Limits L_'.nder $100,000 5100,000 per occurrence/annual aggregate Article 27. Subcontracts for Engineering Services In the event that the Grantee subcontracts for engineering seli-ices, the Grantee will require that the engineering firm certify that it is authorized to do business in the State of Alaska. In the event that the engineering firm is also the project administrator, the Grantee shall require that the bond or insurance shall be for not less than the amount of the entire project. Article 28. Governing law This Grant Agreement is governed by the laws of the State of Alaska. The Grantee shall perform all aspects of this project ill compliance with the appropriate laws and regulations. It is the responsibility of the Grantee to ensure that all permits required for the construction and operation of this project by the federal, State, or Local governments have been obtained. Article 29. Budget Flexibility Notwithstanding the provisions of Article 11, Attachment C, the Grantee may revise the project budget ill Attachment A without a formal amendment to this agreement. Such revisions are limited within each line item to a maximum of ten percent (10°) of the line item or $10,000, whichever is less, over the entire term of this agreement. Such budget revisions shall be limited to changes to existing budget line items. Budget revisions may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond the limits authorized by this provision may only be made by a formal amendment to this agreement. Article 30. Equal Employment Opportunity (EEO) The Grantee may- not discrinunate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Grantee shall post in a conspicuous place, available to employees and applicants for employment, a notice setting out the provisions of this paragraph. Ro.6/2018 Designated Legislative Grant Agreement Page 9 of 13 68 The Grantee shall state, in all solicitations or advertisements for employees to wort: on state funded projects, that it is an equal opportunity ennployer (EEO) and that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Grantee sliall include the provisions of this EEO article in ever- contract relating to this Grant Agreement and shall require the inclusion of these provisions in ever- agreement entered into by and- of its contractors, so that those provisions will be binding upon each contractor or subcontractor. Article 31. Public Purposes The Grantee agrees that the project to ,vh1ch this Grant Agreement relates shall be dedicated to public purposes for its useful life. The benefits of the project shall be made available without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status,pregnancy, or parenthood. If the Grantee is a non-municipal entity- and if monies appropriated under this grant constitute the sole or principal funding source for the acquisition of equipment or facilities, the Grantee agrees that in the event a municipal corporation is formed which possesses the power and jurisdiction to provide for such equipment or facilities, the Grantee shall offer, without compensation, to transfer ownership of such equipment or facilities to the municipal corporation. If the Grantee is a non-profit corporation that dissolves, the assets and liabilities from the grant project are to be distributed according to statutory law, :1S 10.20.290-10.20.452. Article 32. Operation and Maintenance Throughout the life of the project, the Grantee shall be responsible for the operation and maintenance of any facilitt�, equipment, or other items acquired under this grant. Article 33. Assurance The Grantee shall spend monies awarded under this grant only for the purposes specified in this Grant Agreement. Article 34. Current Prevailing Rates of Wage Certain grant projects are constrained by the provisions of AS 36. PUBLIC CONTRACTS. To the extent that such provisions apply to the project which is the subject of this Grant Agreement, the Grantee shall pad- the current prevailing rates of wage to eLnployees as required by AS 36.05.010. The Grantee also shall require any contractor to pa}' the current prevailing rates of wage as required by AS 36.05.010. Article 35. Severability If any provision under this Grant agreement or its application to any person or circumstance is held invalid by any court of rightful jurisdiction,this invalidity does not affect other provisions of the contract agreement which can be given effect without the invalid provision. Article 36. Performance The Department's failure to insist upon the strict performance of any provision of the Grant agreement or to exercise anN, right based upon breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any rights under this Grant Agreement. Rer. 62018 Desigiialed Legislalire Grant Agreement Page/0 of 13 69 Article 37. Sovereign Immunity If the Grantee is an entity which possesses sovereign imrnunit}, it is a requirement of this grant that the Grantee irrevocably waive its sovereign immunity with respect to state enforcement of this Grant Agreement. The waiver of sovereign imununity, effected by resolution of the entity's governing body,is herein incorporated into this Grant Agreement. Article 38. Audit Requirements The Grantee must comply with the audit requirements of the Alaska Administrative Code set fortli in 2AAC45.010. AUDIT REQUIREMENTS. Ali entity that expends a cumulative or total, equal to the state single audit threshold during the fiscal year is required to have a state single audit. A copy of the most current 2AAC45.010 adopted regulations is available at the Alaska Department of Adnunistration's State Single .Audit -,vebsite: littl2://doa.,,ilaski.gov/dof/ssa/ii)dex.littii]. Current audit compliance supplennents and guides specific to programs under AS 37.05.315 Grants to NIurucipalities, AS 37.05.316 Grants to Named Recipients, and AS 37.05.317 Grants to Unuicorporated Communities can be found at http://doa.alaska.goN-/dof/ssa/audit guide.httnl. Article 39. Close-Out The Department will advise the Grantee to initiate close-out procedures when the Department deternunes, in consultation with the Grantee, that there are no innpediments to close-out and that the following criteria have been met or soon will be met: A. All costs to be paid with grant funds have been incurred with the exception of close-out costs and any unsettled thid-pam, clainris against the Grantee. Costs are incurred when goods and services are received or contract work is performed. B. The last required performance report has been submitted. The Grantee's failure to submit a report will not preclude the Department from effecting close-out if it is deemed to be in the State's interest. Any excess grant amount that may be in the Grantee's possession shall be returned by the Grantee in the event of the Grantee's failure to finish or update the report. C. Other responsibilities of the Grantee under this Grant Agreement and any close-out agreement and applicable laws and regulations appear to have been carried out satisfactorily or there is no further State interest in keeping the grant open for the purpose of securing performance. Article 40. Americans with Disabilities Act The Americans with Disabilities Act (,kDA) prohibits discrimination against persons with disabilities. Title I of the ADA prohibits discrimination against persons with disabilities in employment and provides that a reasonable accommodation be provided for applicants and ernplovees. Title I1 of the Act prohibits public agencies from discriminating against individuals with disabilities in the provision of services, programs, or activities. Reasonable accommodation must be made to ensure or allow access to all services, programs, or activities. This section of the Act includes physical access to public facilities and requires that public entities must,if necessary, make modifications to their facilities to remove physical barriers to ensure access by persons with disabilities. All new construction must also be accessible to persons with disabilities. A public entity's subgrantecs or contractors must also comply with the ADA provisions. Grantees are responsible for assuring their compliance with the ADA. Rev, 6/?018 Designated Legislative Granf Agreement Page!1 of 13 70 Appendix A State Laws and Regulations and. Permits Grantees are responsible for all applicable state laws, regulations and permits; including but not limited to the following list which most cornmonly affects Grantees. Municipality Public Facility Operations and Maintenance—AS 37.05.315(c) In accepting a grant under AS 37.05.315 for construction of a public facilin-, a municipaliti' covenants with the State that it will operate and maintain the facility- for the practical life of the faeilitl-and that the municipality will not look to the State to operate or maintain the facility or pat- for its operation or maintenance.This requirement does not apply to a grant for repair or improvennent of an existuzg facility operated or maintained by the State at the time the grant is accepted if the repair or improvennent for which the grant is made will not substatntiallt, increase the operating or maintenance costs to the State. Restriction on Use—AS 37.05.321 �1 grant or earnings from a grant under AS 37.05.315 -37.05.317 mat-not be used for the purpose of influencing legislative action. In this section "influencing legislative action" means promoting, advocating, supporting, modifying, opposing, or delaying or seeking to do the same with respect to any legislative action but does not include the provision or use of information, statistics, studies, or analyses in written or oral form or format. A grant or earnings from a grant made under AS 37.05,315 - 37.05.317 may not be used for purposes of travel in connection with influencing legislative action unless pursuant to a specific request from a legislator or legislative committee. Hiring Preferences—AS 36.10 This chapter of the Alaska Statutes applies to grants for public works projects and requires compliance with the hiring preferences under AS 36.10.150---36.10.175 for employtnnent generated by the grant. Historic Preservation Act—AS 41.35 This chapter of the Alaska Statutes applies to public construction of any- nature undertaken by the State., or by a governmental agency of the State, or by a private person under contract with or licensed by the State or a governmental agency of the State. The Department of Natural Resources must be notified if the construction is planned for an archaeological site. The Department of Natural Resources may stop the construction to determine the extent of the historic, prehistoric, or archaeological values, Fire Protection---AS 18.70 This chapter of the Alaska Statutes requires the Alaska Department of Public Safety (the State .Fire \larslnal) to adopt regulations (currently- in the form of Uniform hire Code, as amended) establishing minimum standards for: 1. Fire detection and suppression equipment; 2. Fire and life safety criteria in commercial, industrial, business, institutional, or other public buildings used for residential purposes containing four or more dwelling units; 3. Any activity in which combustible or explosive materials are stored or handled in commercial quantities; 4. Conditions or actiVities carried on outside a building described in (2) or (3) likely to cause injury to persons or property. Rev.6.12018 Designated Legislative Grant Agreement Page 12 of 13 71 Procurement Preference for State Agricultural and Fishetics Products—AS 29.71.040 This chapter of the Alaska Statutes applies to municipalities that use state funds to purchase agricultural and fisheries products. The la\X- requires: 1. When agricultural products are purchased, only such products harvested in the state shall be purchased whenever priced no more than seven percent above products harvested outside the state, and of like quality- compared with agricultural products harvested outside the state. 2. When fisheries products are purchased, only- fisheries products harvested or processed within the jurisdiction of the state shall be purchased whenever priced no more than se`-en percent aboN-c products harvested or processed outside the jurisdiction of the state,available, and of like quality con-1pared with fisheries products harvested or processed outside the jurisdiction of the state. Alaska Product Preferences—AS 36.15 This chapter of the Alaska Statutes applies to projects financed bl- state mone�� in which the use of timber, lumber,and manufactured lumber products is required,only timber, lumber and manufactured lumber projects originating in this state from local forests shall be used wherever practicable. The law requires the insertion of this clause in calls for bids and in all contracts awarded. Permits and Environmental Procedures The Alaska Department of Environmental Conservation (ADEC) regulates all activities in Alaska that might pollute the air, water or soil. There are dozens of\DEC pert-nits related to constructing and operating public buildings. The lavv requires the following permits, including others designated by° the commissioner. The following list is not intended to be all-inclusive. • Air Emissions Pernut • Permit to Appropriate Water • Anadromous Fish Protection Permit • Pesticides permit • Authorization for Tidelands • Preferred Use Permit Transportation • Right-of-Way and Easement Permits • Brine or Other Salt Water Waste • Solid Waste Disposal Disposal Pertnit • Special Land Use Permit • Burning Pertnit during Fire Season • State Game Refuge Land Pernut • Coal Development Pernut • State Park Incompatible Use Permit • Critical Habitat Area Pertnit • Surface Oiling Pernut • Dam Construction Pernut a Surface Use Pernut • Driveway Permit • Tide and Submerged Lands Prospecting • Encroachment Permit Permit • Miscellaneous State Land Use Pertrtit • Tidelands Permit • Mineral and Geothermal Prospecting • Tidelands Right-of-Way or Easement Pernut Permits • Utility-Permit • Occupied Tide and Submerged Land • Waste Water Disposal Permit • Open Burning Permit • Water Well Permit • Permit for Use of Timber or Materials Rev. 61 018 Designaied Legislaiiie Grant Agreement Page 13 of 13 Sponsored by: Hunt CITY OF SEWARD,ALASKA RESOLUTION 2014-059 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ENTERING INTO A PURCHASE AND SALE AGREEMENT ("AGREEMENT") BETWEEN THE CITY OF SEWARD AND THE FRIENDS OF THE JESSE LEE HOME, DISPOSING OF PROPERTY AT LESS THAN FAIR MARKET VALUE TO A NONPROFIT CORPORATION, FOR LOTS 15A AND 15B, JESSE LEE HOME HEIGHTS SUBDIVISION ADDITION NO. 4 ACCORDING TO PLAT 89- 18, FOR USE AS A PUBLIC EDUCATIONAL AND RESIDENTIAL BOARDING SCHOOL WHEREAS, the Seller owns the Jesse Lee Home property ("Property," defined below) that is the subject of this Agreement; and WHEREAS, since 2005 the Buyer has been working pursuant to City of Seward Resolution 2005-01 and City of Seward Resolution 2005-83 to obtain funding for the rehabilitation and development of the Property as an educational and residential/ boarding facility;and WHEREAS, Buyer has already coordinated valuable improvements to the Property, including but not limited to Structural Stabilization, Roof Protection & Repairs, Phase I Environmental Assessment, Hazmat Study, Surveying, Structural Analysis and Architectural Design;and WHEREAS, the property was appraised by MacSwain Associates LLC. in 2011 and the two parcels were valued at$470,000 for the raw land; and WHEREAS, since repossessing the property in 2001 the City has paid $264,958 in back taxes and utility assessments, plus untallied administrative, maintenance and risk control costs; and WHEREAS, the assessed value of the property has decreased over time as the property has deteriorated; and WHEREAS, Buyer has supported $33,125.51 for the Environmental Study, Hazmat Study, and survey work and has agreed to provide additional improvements totaling$290,750 as consideration toward the purchase of the property; and WHEREAS, the Buyer wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school; and WHEREAS, the Buyer intends to submit an application to the Kenai Peninsula Borough School District for a charter school;and 73 CITY OF SEWARD, ALASKA RESOLUTION 2014-059 WHEREAS, the Property requires significant physical improvements to be used for such purposes,and such uses also require that governmental permits and approvals be granted;. and WHEREAS, development of the Property by the Buyer as an educational and residential boarding school will be a public benefit; and WHEREAS, the educational and residential boarding school will have a net positive economic development impact for the community including short and long-term employment; and WHEREAS, Buyer is uniquely situated and able to redevelop the Property; and WHEREAS, it is in the City's best interest to dispose of these properties in the manner described in the attached Purchase and Sale Agreement, to transfer the risk and liability of the abandoned Properties and the responsibility for necessary site hazardous materials disposal and abatement to the Buyer. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City of Seward hereby authorizes the City Manager pursuant to SCC 7.05.120 and 7.05.150 to execute the Purchase and Sale Agreement for the sale of properties referenced as 15A and 15B, Jesse Lee Heights Subdivision Addition No. 4 according to Plat 89- 18, Seward Recording District, Third Judicial District, State of Alaska to the Friends of the Jesse Lee Home for less than fair market value. Section 2. The Friends of the Jesse Lee Home agree to complete at least $290,750 in future long-term site improvements and to pay all closing costs and fees for said property as consideration to the City for the properties. Section 3. The Seward City Council finds the disposal of these properties as described in the attached Purchase and Sale Agreement to be in the best interests of the citizens of the City of Seward and that the public interest will be served by disposing of the property interest for less than the appraised fair market value, in accordance with the recitals above which are incorporated herein. Section 4. This Resolution shall take effect thirty (30)days after passage and posting. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 281" day of July, 2014. 4Z 74 Council Agenda Statement Meeting Date: July 28, 2014 Through: Jim Hunt,City Manager From: Ron Long,Assistant Cit &Community Development Direct r 72� Agenda Item: To enter into a purchase and sale agreement between the City of Seward and the Friends of the Jesse Lee Home,disposing of property at less than fair market value to a nonprofit corporation, for lots 15A and 15B,Jesse Lee Home Heights Subdivision Addition No.4 according to Plat 89-18 BACKGROUND& USTIFICATION• The Jesse Lee Home is listed on the National Register of Historic Places and has been identified by the Seward Historic Preservation Commission,Planning and Zoning Commission,previous City Councils and the State of Alaska as a property that should be preserved and rehabilitated. The City of Seward acquired the Jesse Lee Home property through a foreclosure action in 2001 after previous private preservation efforts failed. The Friends of the Jesse Lee Home (FJLH) was formed to preserve the property as an education facility and has since worked to obtain funding for the rehabilitation and development of the Property and to develop a business model that can sustainably operate the property as an educational and residential/boarding school. The property was appraised by MacSwain Associates LLC in 2011 and the two parcels were valued at $470,000 for the raw land. The Kenai Peninsula Borough assesses the properties' value at$193,500. The City's cost basis in the property is $264,958 paid in back taxes and assessments, plus untallied administrative, maintenance, and risk control costs. FJLH has coordinated$33,125 in environmental studies, HAZMAT assessments and survey work that estimate the costs of HAZMAT abatement at $216,000. Actual costs may be more, and other costs would be necessary to make the property marketable for other uses. FJLH wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school. The Friends of the Jesse Lee Home intend to submit an application to the Kenai Peninsula Borough School District for a charter school.The Property requires significant physical improvements to be used for such purposes,and such uses also require that governmental permits and approvals be granted. The City recognizes that in its current state the property is more of a liability than an asset to the City, and that FJLH is uniquely situated as the most likely entity to bring the property back to a viable state that will restore the public purpose and maintain the historic significance of the property. FJLH has coordinated significant funding towards the project,has done considerable architectural and engineering work already, and now needs to gain site control before beginning the major work of restoration and development.Yet more funding is needed to complete the project;FJLH will exhaust all efforts to ensure the project succeeds but there is no guarantee that a source can be found or that the project will actually be completed.The Friends of the Jesse Lee Home and the City administration have negotiated the attached Purchase and Sale agreement that attempts to further the Friends'objecti ves and the City's desire to see the project succeed but at the same time ensure that if it does not,that the City 1 75 will at least take back ownership of a developable and sellable property. The agreement prioritizes the HAZMAT abatement and environmental cleanup work and provides a reasonable timeline to complete that work.The City receives no cash in this agreement,and this is a less than fair market value transaction. As consideration, the City accepts the $290,500 of planned improvements as described in the Purchase and Sale Agreement,at the timeline benchmarks therein,to he of good value and in the public's interest. Additionally, a reversionary clause endures with the project to ensure that if the property is used for any purpose other than that which the City accepts as a condition to the transaction (use as a public educational and residential boarding school), ownership goes back to the City. Development of the Property by the Buyer as an educational and residential/boarding facility will be a public benefit. The educational and residential/ boarding school will have a positive economic development impact for the community including short and long-term employment.The Friends of the Jesse Lee Home is uniquely situated and able to redevelop the Property. This Agreement is in the city's best interest to dispose of unused land and provide necessary site improvements to make the property an asset to the community and not a continuing liability. INTENT: To dispose of property at less than fair market value as described in the Resolution and Purchase and Sale Agreement. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (p. 9):Cultural Facilities - Options refurbishing the 1. Jesse Lee Home per Historic Structure Report; 3.9.1.2—Encourage the X recognition, rehabilitation and preservation of..historic structures... 2. Strategic Plan (document source here): X [3. Other(list): SPHC, P&Z and City Council Resolutions of support, X National Register of Historic Places listing FISCAL NOTE: No money changes hands in this transaction. The Friends of the Jesse Gee Home agrees to pay all closing costs and fees. The City has written off the costs to acquire the property in previous budgets. Transfer of ownership will reduce the City's liability for an attractive nuisance property. Ownership by a non-profit entity will maintain the tax-exempt status of the property. Approved by Finance Department: J4=4"4_1 ATTORNEY REVIEW: Yes X No— RECOMMENDATION- To authorize the City Manager to execute the Purchase Agreement for the property referenced as 15A and 15B, Jesse Ue Heights Subdivision Addition No. 4 according to Plat 89-18, Seward Recording District,Third Judicial District, State of Alaska with the Friends of the Jesse Lee Home as a less than fair market transaction in substantial form as described in the attached Purchase and Sale agreement to facilitate the use of the property as a public educational and residential/boarding facility. 76 7/28/2014 PURCHASE AND SALE AGREEMENT This Purchase and Sale Agreement ("Agreement") is made as of July 28, 2014, between Friends of the Jesse Lee Home, an Alaska nonprofit corporation, recognized by the Internal Revenue Service under 26 U.S.C. § 501(c)(3) ("Buyer"), whose address is P.O. Box 737, Seward, Alaska 99604, and the City of Seward, an Alaska home rule municipal corporation, whose address is P.O. Box 167, Seward, Alaska 99604 ("Seller"). RECITALS WHEREAS, the Seller owns the Jesse Lee Home property ("Property," defined below) that is the subject of this Agreement; and WHEREAS, since 2005 the Buyer has been working pursuant to City of Seward Resolution 2005-01 and City of Seward Resolution 2005-83 to obtain funding for the rehabilitation and development of the Property as an educational and residential/ boarding facility; and WHEREAS, Buyer has already coordinated valuable improvements to the Property; and WHEREAS, the property was appraised by MacSwain Associates LLC. in 2011 and the two parcels were valued at$470,000 for the raw land; and WHEREAS, since repossessing the property in 2001 the City has paid $264,958 in back taxes and utility assessments, plus untallied administrative, maintenance and risk control costs; and WHEREAS, Buyer has agreed to coordinate additional improvements which will increase the long-term value of the site; and WHEREAS, the Buyer wishes to acquire, rehabilitate and develop the Property for use as a public educational and residential/boarding school; and WHEREAS, the Buyer intends to submit an application to the Kenai Peninsula Borough School District for a charter school; and WHEREAS, the Property requires significant physical improvements to be used for such purposes,and such uses also require that governmental permits and approvals be granted; and WHEREAS, development of the Property by the Buyer as a public educational and residential boarding school will be a public benefit; and WHEREAS, the educational and residential/ boarding school will have a net positive economic development impact for the community including short and long-term employment; and WHEREAS, Buyer is uniquely situated and able to redevelop the Property; and t I065-000-Ml07892:1 Seller Initial Buyer Initial Page l of 7 �1 77 7/28/2014 WHEREAS, it is in the city's best interest to dispose of these properties at less than fair market value in the manner described herein, transfer the risk and liability of the abandoned properties and the necessary site hazardous material cleanup and abatement to the Buyer. Now,therefore,Buyer and Seller agree as follows: 1. Purchase: and Sale: Subject to the terms and conditions of this Agreement, Seller agrees to sell and Buyer agrees to purchase good and marketable title in fee simple, subject to reversion, of the following real property, including all improvements, fixtures, and appurtenances, described as follows (the "Property"): Lots 15A and 15B, Jesse Lee Heights Subdivision Addition No. 4 according to Plat 89-18, Seward Recording District, Third Judicial District, State of Alaska. 2. Consideration: The title of the property shall be transferred on August 29, 2014. There shall be a reversionary clause to transfer the property back to the City of Seward if the following improvements are not completed within a five (5) year term. The consideration for the transfer of the Property shall consist of previous studies necessary to evaluate the site plus site improvements (the "Work") to be performed by Buyer to the satisfaction of the seller, on, or before, the final date of the Due Diligence Period of August 30, 2019. The Work shall consist of the following: a. Hazmat Abatement (estimated at$216,000) b. 50% of Water Utilities: 270+/- feet 8" main @ $200 per foot and 2 hydrants (estimated at$74,000 X .5= $37,000) c. 50% of Sewer Utilities: 220+/- feet 6" main @ $150 per foot, 100+/- feet 4" main @ $125 per foot, 3SSMHs@ $10,000 each (estimated at $75,500 X .5 $37,750) Total estimated required future improvements: $290,750.00. In addition, Buyer has coordinated$33,125.51 for the Environmental Study, Hazmat Study, and survey work listed in Appendix A, for total consideration of$323,875.51. Upon substantial completion of all Work, the reversionary clause shall remain in effect so that the properties shall revert to the City of Seward if the above work is not completed finally or the properties are used for any other purpose than as a public education and residential boarding L065-OM-00 t 07892;l � I Seller Initial Buyer Initial Page 2 of 7 lZ 78 7/28/2014 facility, unless the City and Buyer mutually and in writing agree to allow other uses and not initiate reversion. 3. Closina: Consummation of the sale (the "Closing") shall take place at the offices of the Seller, or such other place as Seller and Buyer agree in writing. The Closing shall be completed on August , 2014, unless otherwise agreed by both parties. In the event this transaction is not closed within the above-described closing period, this Agreement shall terminate unless extended in writing by mutual agreement of the parties. Seller and Buyer shall cause the following to occur at Closing: a. A Quitclaim Deed with reversionary clause as described above, conveying the Property to Buyer, duly executed and acknowledged by Seller, shall be recorded in the Records of the Seward Recording District, Third Judicial District, State of Alaska. b. Buyer shall deliver to Seller a certification that the work will be completed no later than August 30, 2019, 4. Closing Costs: All Closing costs of the transaction, unless otherwise provided in this Agreement, shall be paid by Buyer. 5. Buyer's Representation and Warranties: The representations and warranties of Buyer in this paragraph are a material inducement for Seller to enter into this Agreement. Such representations and warranties shall survive the Closing. Buyer represents and warrants to the best of its knowledge: a. Buyer is being provided a sufficient opportunity to investigate the condition of the Property; Closing of this transaction shall constitute a certification that Buyer releases and holds harmless the Seller from all liability and legal claims, environmental or otherwise, whether known or may be discovered in the future, concerning or affecting title to the Property, any operation or activity on the Property or any condition now and hereafter existing on, in, or under the Property. b. Buyer is being provided a sufficient opportunity to become familiar with the deteriorated condition of improvements on the Property. Buyer acknowledges that it shall acquire the Property "AS IS" AND WITHOUT WARRANTY OF ANY TYPE OR NATURE INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE OR USE. 6. Conditions of Closing/Due Diligence: 11065-000-00107992 1 r Seller Initial Buyer Initial Page 3 of 7 1� 79 7/28/2014 a. This Agreement is subject to approval by the City Council for the City of Seward, following notice and a public hearing as required by the Seward City Code. b. After approval by the City Council, Buyer shall have until August 30, 2014 to perform Due Diligence (the "Due Diligence Period'), to investigate the condition of the Property and its suitability for Buyer's intended use, and to perform the Work that shall constitute the consideration for the acquisition of the Property. 1. If Buyer determines for any reason in its sole discretion during the Due Diligence Period that the Property does not meet its needs, Buyer may notify Seller in writing that it is terminating this Agreement and shall be released from all obligations under this Agreement except for ongoing indemnity obligations and any costs to the City associated with terminating the Agreement. 2. During the Due Diligence Period, Buyer and its agents may enter upon the Property and, at Buyer's expense, conduct soils tests, environmental assessments, traffic studies, feasibility of excavation permits, physical inspections and any other analyses or evaluations (hereafter collectively "Evaluations") that Buyer desires. Buyer also shall be granted consent, during the Due Diligence Period, to enter the Property and initiate, conduct, and complete the Work on the Property. 3. Buyer shall indemnify, defend and hold Seller harmless against any claims, costs, or liabilities related to or arising out of any Evaluations, Remediation or Work that Buyer performs during the Due Diligence Period. Buyer shall ensure that Buyer and all of its contractors and subcontractors maintain workers compensation insurance as required by law. 4. If, despite Buyer's reasonable efforts, Buyer has initiated the Work but not been able to complete the Work by the end of the Due Diligence Period, Buyer and Seller may confer to discuss and negotiate an extension to the Due Diligence Period, which may be reasonably necessary for the Buyer, making commercially reasonable efforts, to complete the Work. 7. Costs and Fees: If either party breaches any term of this Agreement,the breaching party agrees to pay the non-breaching party all actual and reasonable attorneys' fees and other costs and expenses incurred by the non-breaching party in enforcing this Agreement or preparing for legal or other proceedings, whether or not instituted. If any legal or other proceedings arc instituted, the party prevailing in any such proceeding shall be paid all of the aforementioned costs, expenses, and fees by the other party, and if any judgment is secured by such prevailing party, all such costs,expenses,and fees shall be included in such judgment. In the case of the Seller all monetary obligations hereunder are subject to appropriation. {I 106-L{)M-00107892:I I I � Seller Initial Buyer Initial Page 4 of 77 t 80 7/28/2014 8. Post-Closing A royais: After closing, Buyer will need to obtain certain governmental authorizations, permissions, and permits ("Approvals") in order to use the Property for its intended use as an educational and residential/boarding facility. The Approvals are anticipated to include but are not limited to the following: (1) construction permit(s); (2) replatting of the Property to vacate the Iot line between the two parcels; (3) rezoning of the Property to "Institutional"; and (4) approval of a conditional use permit. Seller agrees to cooperate reasonably with Buyer in processing applications for such Approvals, provided, however, that such cooperation shall not be construed as a warranty that any such Approval(s) will be granted or in any way as a waiver of any otherwise applicable City or Borough requirements, standards, or prohibitions. 9. Waiver: No delay in exercising any right or remedy shall constitute a waiver thereof, and no waiver by Seller or Buyer of a breach of any covenant of this Agreement shall be construed as a waiver of any preceding or succeeding breach of the same or any other covenant or condition of this Agreement. 10. Assignment: This Agreement is binding on the heirs, successors, and assigns of the parties, but shall not be voluntarily assigned by either party without prior written consent of the other party, which consent shall not be unreasonably withheld. Buyer may pledge its interest in the property, subject to the reversionary interest,for the purpose of financing improvements of the existing structures. 11. Commissions: Each party represents and warrants to the other that it has not engaged the services of any broker, finder, or other person who would be entitled to any commission or fee in respect to the subject matter of this Agreement and each shall indemnify the other against any loss, cost, liability, or expense incurred by the other as a result of any claim asserted by any such broker, finder, or other person on the basis of any brokerage or similar arrangement or agreement made or alleged to have been made. 12. Notices: No notice, consent, approval, or other communication provided for herein or given in connection with this Agreement shall be given, made, delivered, or served unless it is in writing and delivered personally, sent by overnight courier, or sent by registered or certified United States mail, postage prepaid, with return receipt requested to: Seller: City of Seward P.O. Box 167 Seward, Alaska 99664 Buyer: Friends of the Jesse Lee Home 111065-000-00107892;11 Seller Initial Buyer Initial Page 5 of 7 15 81 7/28/2014 P.O. Box 737 Seward,Alaska 99664 Notices, consent, approvals, and communications given by mail shall be deemed delivered upon the earlier of three days after deposit in the United States mail in the manner provided above or immediately upon delivery to the respective addresses set forth above, if delivered personally or sent by overnight courier. 13. Entire Agreement: This document and its attachments contain the entire Agreement between the parties. It may not be modified except in writing and signed by all parties. 14. Surviving Covenants: The indemnification provisions of this Agreement shall survive the delivery of the Deed. 15. Time is of the Essence: Time is of the essence of this Agreement, 16. Exclusive Agreement: This Agreement shall constitute an exclusive arrangement between the parties. Seller shall not market, sell, negotiate for the sale of, or convey the Property to any other person, provided that Buyer has not delivered notice that it will not close due to an unsatisfied condition. 17. Controlling Law and Venue: This Agreement shall be governed by, construed under, and enforced in accordance with the laws of the State of Alaska,and venue for actions between the parties arising out of or related to this Agreement shall be in the Alaska Superior Court, Third Judicial District, Anchorage, Alaska. SELLER: BUYER: The City of Seward Friends f theZJesseHo James Hunt,City Manager irsten Vesel, Executive Director/Project Date: Manager Date: J ATTEST: Seller Initial Buyer Initial Page 6 of 7 b 82 7/28/2014 Johanna Kinney, CMC, City Clerk II065-000.00107892 1 Seller Initial Buyer Initial Page 7iof? V� 83 - + + - ��! 1g'4 MIR r, { a fi,ra Is .w E .y Eer �v�m:.rmr nwe..s,ey'srkirw.nrr,w.r �"'"•''w'"�� � � � � •��r""L"'�'.�.%'2ll�llVd�fFL�/d�JjgY�/� �� -Rorr-r..r� —_ i I # S E 4 fil R On � i 61 � . rs.3 h;•M°r J:prf.xPh _._w NA _.rr4L � I l; I v _�-. t,•:� �. .—s __rr. �.sa.Ir.aor r vya pO xv r l T� r V � iE �3 i I 84 Sponsored by: Oates CITY OF SEWARD, ALASKA f.. RESOLUTION 2008-034 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ACCEPT A $1 MILLION STATE GRANT FOR THE IMMEDIATE STABILIZATION OF THE JESSE LEE HOME AND ADMINISTERING A PHASE 11 STRUCTURAL ENGINEERING REPORT FOR THE FRIENDS OF "THE JESSE LEE HOME WHEREAS, resolution 2005-66 recognized the Jesse Lee Home as a historical landmark for the State of Alaska and the City of Seward, and recognized the restoration of the Jesse Lee Home as a City priority, and directed the city manager or his designee to support the Historic Preservation Commission to develop relationships with private, state and federal organizations to further pursue the preservation and restoration of the Jesse Lee Home; and WHEREAS, resolution 2005-83 supported the use of the Jesse Lee Home as an educational institution and directed the city manager or his designee to support the Historic Preservation Commission to apply for a grant or grants intended to develop a feasibility study and continue to pursue relationships with private, state and federal organization's; and r� WHEREAS, the City of Seward approved resolution 2006-119 recognizing the Friends of the Jesse Lee Home (Friends) as a statewide interest group and project partner dedicated to the restoration of the Jesse Lee Home as a statewide leadership school; and WHEREAS, Resolution 2006-119 directed the city manager to support the Friends in seeking private grants and/or the funding for the Jesse Lee Home and support the Friends to assure the success of this partnership; and WHEREAS, in 2007, the Friends of the Jesse Lee Home secured a state grant of S 1 million for the purpose of immediate stabilization of the Jesse Lee Home; and WHEREAS, the State of Alaska has appropriated grant funds to the Department of Natural Resources totaling $1 million; and WHEREAS, the Friends have requested the City of Seward advertise, award and administer a contract to secure services from a professional to prepare the phase 11 engineering report; and 85 CITY OF SEWARD, ALASKA RESOLUTION 2008-034 Mid WHEREAS, this report will recommend appropriate strategies for the rehabilitation, development and management of the Home in a manner that recognized the Jesse Lee Home's historical significance; and WHEREAS, the report will help outline the most immediate structural needs, prioritize the highest priorities and provide recommendations for immediate stabilization to the Friends of the Jesse Lee Home and the City of Seward; and WHEREAS, the remaining funding will be used to stabilize the Jesse Lee Horne until additional funds are secured. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, that: Section 1. The city manager is authorized to accept a grant from the State of Alaska. Section 2. The city manager is authorized to accept grant funds totaling $1 million to the Jesse Lee Home Rehabilitation Fund account no. 271-2719-4680-0200. E z Section 3. The city manager is authorized to execute an RFP for a Phase H structures Mai report to help outline the most immediate structural needs, prioritize the highest priorities and provide recommendations for immediate stabilization for the Friends of the Jesse Lee Home. Section 4. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 28th day of April, 2008. THE CITY OF SEWARD, ALASKA Y�J Clark Corbridge, Ma ..ri 86 cellar,V alc3arta,D unh�",gardaxsan, Carbndge AYES� Ambetg 4ES Smith ABSE�' Kane A�3g`f A}TI: 3 e Lew's lt,C Clerk, '�`*arrtrrst���r (City 5e 4++4 ............ .. Ci to .n y V ` �trT�*Nyti'f{*�fy'i. r 87 Council Agenda Statement . ., Meeting Date: April 28, 2008 �r Through: Phillip Oates, City Manager Agenda Item: Authorizing the city manager to accept a $1 Million grant from the Alaska Department of Natural Resources and authorizing the city manager to execute an RFP for a Phase II structures report to help outline the most immediate structural needs prioritize the highest priorities and provide recommendations for immediate stabilization for the Friends of the Jesse Lee Home. BACKGROUND & JUSTIFICATION: The Friends of the Jesse Lee Home (Friends)are a statewide special interest group dedicated to the preservation of the Jesse Lee Home for a worthy sustainable end use. The Friends have embraced a leadership charter school as their preferred alternative use for the facility, and are actively lobbying for funds and seeking grants to fulfill their plans. The Jesse Lee I come buildings are national treasures. They are listed individually on the National Register of Historic Places. The National Trust for Historic Preservation found the buildings, their history and the proposed use to be compelling enough to award a nationally competitive pre- development grant. The Friends secured a$1 Million grant from the State of Alaska in 2007 and are expecting another$1 Million grant from the State of Alaska in 2008. The Friends have an active capital campaign where they are raising additional private and corporate funds; in addition to seeking grants and historic preservation tax credits to complete the end goal of fully restoring the property. The Friends propose to restore the facilities to their best and highest use, as a residential, statewide leadership charter school for high-school aged youth. Students from across the state will come to stay at the Jesse Lee Home to study with local day students in Alaska's only residential charter school, learning through competency-based educational techniques about leadership, democracy, sciences, mathematics, politics, technology and the humanities at the same time as they learn about what makes Alaska work: hands-on skills such as plumbing, welding, computer repair, home-building and healthcare. This leadership charter school will be a state of the art, innovative education model customized for our state's greatest needs. The Jesse Lee Home leadership charter school will provide a critical component of Alaska's education ensuring a secure future for our state. This charter school will not only instill leadership skills, it will also instill a sense of experiential learning and democratic education to specifically foster the future leaders of the State of Alaska. The goal is that upon graduation from the Jesse Lee program, these students will be technologically fluent, self-motivated, committed to lifelong leaming and have a strong sense of responsibility. They will then go back home and share their experiences with their communities. It is hoped that students will foster lifelong relationships with their Jesse Lee Horne peers. They will grow up to be leaders in their communities, able to address complex issues capably and empathetically across the traditional divides of race, gender and class. Economic Benefits to the Community: The Jesse Lee Horne is physically located in Seward, Alaska. The Friends of the Jesse Lee Home (Friends)expect that students from the ten rural and urban school districts using the Re-Inventing Schools Coalition (RISC)approach will be interested in semester-long, cross-district cohorts. The Friends believe that students from across the state will compete for regional corporation scholarships to cover their room and board costs for semester or year-long stays. The Friends also believe that the home-school population of Seward is a potential day school cohort and is collaborating with the public high school to create a partnership effort in conjunction with the Kenai Peninsula school district. Charter schools are affecting community economic development (CED) in three major ways. First, there is growing evidence that an increasing number of community-based organizations are starting charter schools to expand their current services. Second, as neighborhood schools improve, families are less likely to trove once they have children. Finally,with respect to real estate development,charter schools often purchase or lease vacant, dilapidated buildings, long viewed as eyesores, and renovate them into state-of--the-art new schools and even community centers. Charter schools have a direct impact on community development as they help turn rundown, unused structures into renovated school buildings. Charter schools are generally welcome to communities and are positive additions to their neighborhoods. The Jesse Lee home is a cherished landmark and a fully restored facility will allow the community to treasure their historic landmark. Furthermore, the Jesse Lee Home will become the gem of the state, where Alaskan leaders teach students to become the future leaders of our great state. City of Seward Historical Support: In 2005,Resolution 2005-66 recognized the Jesse Lee Home as a historical landmark for the State of Alaska and the City of Seward, and recognized the restoration of the Jesse Lee Home as a City priority, and directed the city manager or his designee to support the Historic Preservation Commission to develop relationships with private, state and federal organizations to further pursue the preservation and restoration of the Jesse Lee Home. Again, in 2005, Resolution 2005-83 supported the use of the Jesse Lee Home as an educational institution and directed the city manager or his designee to support the Historic Preservation Commission to apply for a grant or grants intended to develop a feasibility study and continue to pursue relationships with private, state and federal organizations. In 2006, the City of Seward approved resolution 2006-119 recognizing the Friends of the Jesse Lee Home (Friends) as a statewide interest group and project partner dedicated to the restoration of the Jesse Lee Home as a statewide leadership school. Again, in 2006,Resolution 2006-119 directed the city manager to support the Friends in seeking private grants and/or the funding for the Jesse Lee Home and support the Friends to assure the success of this partnership. In 2007, the Friends of the Jesse Lee Home secured a state grant of$1Million for the purpose of immediate stabilizing of the Jesse Lee Home. The State of Alaska has appropriated grant funds to the Department of Natural Resources totaling $1 Million. The Friends of the Jesse Lee Home have created bylaws and articles of incorporation to create a non- profit,501(c)3. This status is still pending state approval. Until they receive this status, the Friends are not a legal entity and are not able to administer the$1 Million for a structures report or immediate s4., stabilization. Due to the fragile state of the Jesse Lee Home structures,the Friends are concerned that time is of the essence. The Friends would like to update the structures report that was administered by the City of Seward in 2003 to obtain a professional recommendation for the immediate stabilization of the structures and have asked the City of Seward to assist them in this effort. The Friends are able to provide administrative assistance to help facilitate the request for proposal and the City will not incur any costs other than some in-kind staff time. The Friends have requested the City of Seward advertise, award and administer a contract to secure services from a professional to prepare the phase 11 engineering report. The $1lMillion grant will cover all costs to the City. Attached is a Friends of the Jesse Lee Home Background summary report. for additional information about the project. CONSISTENCY CHECKLIST: Where applicable, this resolution is consistent with the Seward City Code, Charter, Comprehensive Plans, land Use Plans, Strategic Plan and City Council Rules of Procedures. FISCAL NOTE: There is no cost to the City of extending this contract other than some in-kind staff assistance. 0�1, RECOMMENDATION: Seward City Council approve Resolution 2008-.3A authorizing the city manager to accept a$1 Million grant from the Alaska Department of Natural Resources and authorizing the city manager to execute an RFP for a Phase H structures report to help outline the most immediate structural needs,prioritize the highest priorities and provide recommendations for immediate stabilization for the Friends of the Jesse Lee Home. r'� ", n g1b." ' Sponsored by: Shealy CITY OF SEWARD, ALASKA RESOLUTION 2005-01 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER AND STAFF TO APPLY FOR A GRANT FROM "SAVE AMERICA'S TREASURES" IN ORDER TO STABILIZE AND PRESERVE THE JESSE LEE HOME WHEREAS, the Jesse Lee Home is one of Seward's nine properties listed on the National Register of Historic Places; and WHEREAS, the Jesse Lee Home is in dire need of stabilization and preservation; and WHEREAS, the "Save America's Treasures" grant program, which has funds available for restoring historic properties; and WHEREAS, in 2004 the City of Seward applied for a"Save America's Treasures" grant for the first time, which was not approved but encouragement was provided to reapply during the next grant cycle, and WHEREAS, the City Manager and staff are requesting Council authorization to apply for a grant from "Save America's Treasures"; and WHEREAS, this type of a grant requires a one hundred percent (100%) match which will be sought from the Rasmuson Foundation and other non-City sources; and WHEREAS, if matching sources are not obtained, the grant will not be used and the City will not incur any costs; and WHEREAS, the State of Alaska appropriated grant funds totaling $65,000 for a historic structure report for the Jesse Lee Home in 2002; and WHEREAS, the historic structure report was produced by ECIIHyer, Inc. in conjunction with the City of Seward Jesse Lee Home Advisory Board and was approved by Council Resolution 2003-57; and WHEREAS, the historic structure report can be used as a supporting document for applying for grant money for stabilization and rehabilitation of the structure; and WHEREAS, it is in the best interests of the community to stabilize and preserve the historic properties with which the City of Seward has been entrusted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 91 CITY OF SEWARD, ALASKA RESOLUTION 2005-01 Section 1. The City Manager and staff are authorized to apply for a grant from "Save America's Treasures" for the Jesse Lee Home. Section 2. This resolution shall take affect immediately upon its adoption. PASSED AND APPROVED by the City Council of the city of Seward, Alaska, this l Oth day of January, 2005. THE CITY OF SEWARD, ALASKA Vanta Shafer, Ma or AYES: Dunham, Clark, Amberg, Shafer NOES: Valdatta ABSENT: Branson, Lorenz ABSTAIN: None ATTEST: Je Lewis, C C ,tlr2181lrse..' City Clerk O r-i `., ''s•• 4( (City Seal) •`" �e) T `> e� 4a 92 Council Agenda Statement Meeting Date: January 10, 2005 Through: Phil Shealy, City Manager From: Malcolm G. Brown, Planner Agenda Item: Council authorization to apply for a grant for the Jesse Lee Home from "Save America's Treasures" BACKGROUND & JUSTIFICATION: In 2002 the Alaska State Legislature appropriated $65,000 for the City of Seward for a historic structure report for the Jesse Lee Home, one of the nine properties in Seward which are on the National Register of Historic Places. The historic structure report was prepared by ECl/flyer, Inc., under the guidance provided through Council by the Jesse Lee Home Advisory Board, which was made up of citizens appointed by Council. The historic structure report was approved by Council Resolution 2003-53 in May of 2003. The report was then forwarded to the Department of Natural Resources (DNR) for presentation to the Legislature in order to obtain subsequent funding for structure stabilization and rehabilitation. Due to State revenue constraints, the State has not been able to provide funding for stabilization during this budget cycle. The Seward Historic Preservation Commission (SHPC) has learned that "Save America's Treasures" is a grant source for historic structures needing stabilization and preservation. The grants are administered by the National Park Service (NPS) in partnership with the National Endowment for the Humanities, the Institute of Museum and Library Services and the President's Committee on the Arts and the Humanities. The minimum grant request for historic property projects is $250,000 for the Federal share, the maximum grant request is $1 million dollars. The grants require a dollar-for-dollar non-Federal match, which can be cash, donated services or use of equipment. The intent is to communicate with the Rasmuson Foundation to see if they will be able to provide a match or locate another entity which can provide matching funds for this type of an activity. If the grant is received and no matches are found, the grant would not be used and the City would not incur any costs. When the City of Seward applied for a grant during the summer of 2004, the grant was not awarded, but a new grant cycle has begun. The grant applications must be received no later than February 1, 2005, and the grant applications must be approved by Council. Diane Kaplan is the President and CEO for the Rasmuson Foundation, and has been enthusiastic about the Jesse Lee Home's prospects for rehabilitation. Staff has kept her apprised of the 93 SHPC's ongoing efforts to publicize the need to rehabilitate the Jesse Lee Home. Staff appreciates the guidance she has given on grant procedures and contacts and also that she also stated that the Rasmuson Foundation is willing to entertain a proposal. It is also hoped that the Rasmuson Foundation might be able to find other sources to match this type of a grant, which is a service they commonly provide. The grant application will build on the structural stabilization recommendations in the historic structure report approved by Council in 2003 and will use the report's cost estimates. The long range goal after stabilization is to: rehabilitate the structure, find a long term user who will develop it in such a manner that it will still be recognized for its historical significance, and have a memorial for the Alaska flag, The portion used for the flag memorial would be a public resource available for ceremonies community events. CONSISTENCY CHECKLIST: Yes No 1. Comprehensive Plan (1990) X The Comprehensive Plan supports saving historic buildings. 2. Strategic Plan (1999) X The Strategic Plan encourages the recognition, rehabilitation and preservation of Historic Sites and Buildings. FISCAL NOTE: Applying for this grant will have no costs to the City other than the staff time. If the grant is received and a donor is not found to provide the match, the grant will not be used and the City will not incur any costs. Approved by Finance Department: RECOMMENDATION: Council approve Resolution 2005-01, authorizing the City Manager and staff to request a grant from "Save America's Treasures" for the Jesse Lee Home. 94 nF T DEPARTMENT OF COMMERCE,COMMUNITY,AND ECONOMIC DEVELOPMENT DIVISION OF COMMUNITY AND REGIONAL AFFAIRS Designated Legislative Grant Program Grant Agreement Grant Agreement Number Vendor Numbet Amount of State Funds 19-RR-004 COS84266 $1,073,441.46 GAE Appropmdon Unit Lapse Date Projccr Tide Hazardous material removal and site remediation at 087821004 06/30/2021 the Jesse Lee Home for the fiscal years ending June 30,2019,June 30,2020,and une 30,2021 Grantee Department Contact Person Name Namt Ci %of Seward Robin Park Street/PO Box 'fide PO Box 167 Grants Administrator II Cit3/State/Zip Stteet POGO, Seward,Alaska 99664-0167 PO Box 110809 Contact Person City state/Zip Kristin Ercliin er,Finance Director Juneau,Alaska 99811 0809 Phone Fax Phone FIX 907-224-4064 907-224-4038 907-465 4731 907 465-4761 Email Email kerchin er()ci ofseward.nct robin. ark©alaska..ov AGREEMENT The Alaska Department of Commerce, Communit),and Economic Development,Division of Communiq and Regional Affairs (hereinafter'Department)and City of Seward(hereinafter'Grantec�agree as set forth herein. Section I.The Department shall pity the Grantee for the performance of the project work under the terms outlined in this Agreement. The amount of the payment is based upon project expenses incurred, which are atithocaed under this Agreement. In no event shall the payment exceed $1,073.441,46. Section II.The Grantee shall perform all of the work required b) this Agreement. Section III.The work to be performed under this Agreement begins]une 30.2018 and shall be completed no latter titan luxe 30_2021. Section IV,The Agreement consists of this page and die following: ATTACHMENTS Ah4ENDMENTS Attachment A: Scope of Work Any full} executed amendments to this Agreement 1. Project Description 2. Project Budget APPENDDi 3. Project Management Appendix A:State Laws and Regulations 4. Reporting Attachment B: Payment Method Attachment C: Standard Provisions Grantee Department Signature Signature Printed N c itl Panted Name and Tide cffre y B ' ,Into Ci ,Manager Pauletta Bourne,Grants Administrator III Date Date I DECEMBER 103, 2018 I Itceiewed bi Rei.62018 Designated LegislativeGinm,4g)rEniew Pogd 13 95 Attachment A Scope of Work 1. Project Description The purpose of taus FY2019 Designated Legislative Grant in the amount of $1,073,441.46 [Purmanl to the pimisions of 37.03.31 S AS Slahtle, Grails to Alin icipalilie.r SLA 2018, SB 142, Chioler 19,Swim 32, Page 41,and Line 13] is to provide funding to City of Seward for use towards Hazardous material removal and site remediation at the Jesse Lee Home for the fiscal years ending June 30, 2019,June 30, 2020, and June 30, 2021. The objective of this project is to mitigate the Jesse Lee Home structure which poses a significant attractive nuisance and a health hazard to the residential neighborhood. These funds will be used to remove, dispose and abate environmental hazards remaining on the property, including asbestos, underground fuel and/or other tanks, buildings, fencing and structures,and to respectfully remove salvageable wood and/or property features to build a memorial to the residents and staff of the facility. This project may include the following items: • Hazard abatement • Environmental hazardous waste disposal • Labor costs • Materials/supplies • Permits • Memorial construction Additional expenditures must be reasonable and relative to the project objective and may require pre approval by the department. No more than five percent (5°,o) of die total grant award may be reimbursed for Administrative expenses for projects involving equipment purchase or repairs and no more than ten percent(10%) of die total grant award may be reimbursed for Administrative expenses for all other projects. To be reimbursed for eligible administrative costs, expenses must be reported on the Designated Legislative Grant Financial/Progress Report form. 2. Project Budget Cost Category Total Project Costs Project Funds $1,073,441.46 Administration $0.00 Total Grant Funds $1,073,441.46 3. Project Management This project will be managed by the Grantee. Signatory authority for execution of the Grant Agreement and subsequent amendments is granted to die chief administrator. For grants appropriated to a municipality, the mayor is the chief administrator unless the municipality operates a managerial form of government; then the city manager/administrator acts as the chief administrator. For named recipients and unincorporated communities, the executive director or lughest ranking official will act as cluef administrator. Rev.&2018 Designated Legislative Grant Agreement Page 2 of 13 I The chief administrator may delegate authority for executing the Grant Agreement and amendments to others within the Grantee's organization via die Signatory Authority Form. The chief administrator also designates financial and performance progress reporting authority via the Signatory Authority Form. Such delegation is linuted to others within the Grantee's organization unless otherwise approved by the Department. The Grantee must establish and maintain separate accounting for the use of this Grant. The use of Grant funds in any manner contrary to the terms and conditions of this Grant Agreement may result in the subsequent revocation of the Grant and any balance of funds under the Grant. It may also result in the Grantee being required to return such amounts to the State. If applicable under state law, grantees must be registered and in good standing with the Department of Commerce, Community and Economic Development's Division of Corporations, Business and Professional Licensing. 4. Reporting Tile Grantee shall submit a Designated Legislative Grant Financial/Progress Report Form provided by the Department each month, or quarterly, with the concurrence of the Department, during the life of the Grant Agreement. Grant Financial/Progress Report Forms are due thirty (30) days after the end of the month or quartet being reported.I7ie report period is the first of the month through the last day of the month. If quarterly reporting is approved, the report period is the first day of the first month through the last day of the third month of the quarter. The final Financial/Progress Reports must be submitted within thirty (30) days following completion of the project. 0 �t Rer.612018 Designated Legisladt a Grant Agreement Page 3 of 13 Attachment B Payment Method 1. Reimbursement Payment Upon receiving and approving a Grantee's Financial/Progress Report, the Department will reimburse the Grantee for expenditures paid during the reporting period, in accordance with this Grant Agreement. Tile Department will not reimburse without approved Financial/Progress Reports,prepared and submitted by the Grantee on the form provided by the Department. Before approving die financial/progress report for payment, die Department may require the Grantee to submit documentation of the costs reported(e.g.,copies of vendor billings/invoices and proof of payment,general ledger expenditure report). 2. Advance Payment In most instances, the Department will make payment to a Grantee on a cost reimbursable basis. If cost reimbursement significantly inhibits the Grantee's ability to implement the project, the Department may advance to the Grantee an amount not to exceed a projected thirty (30) day cash need, or twenty percent (20%) of the amount in Section I,whichever is less. Before the Department will issue an advance, the Grantee must submit a "Request for Advance Payment" form along with documentation of costs associated with the advance. The "Request for Advance Payment" form can be obtained from the Department electronically or in hard copy. All advances will be recovered with the Grantee's next Financial/Progress Report form. Should earned payments during the terms of this Grant Agreement be insufficient to recover die full amount of the advance, the Grantee will repay the unrecovered amount to the Department when requested to do so by the Department, or at termination of the Grant Agreement. 3. Withholding of Ten Percent (10%) The Department may withhold ten percent(109/6) of die amount in Section I until the Department determines that the Grantee has satisfactorily completed the terms of this Grant Agreement, including all required reporting of the project. Rev.612018 Designated Legislative Grant Agreement Page 4 aj13 Attachment C Standard Provisions Article 1. Definition "Department" refers to the Department of Commerce, Community, and Economic Development with the State of Alaska. Article 2. Indemnification It is understood and agreed that this Grant Agreement is solely for the benefit of the parties to the Grant Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of the Grant Agreement. The Grantee, its successors and assigns, will protect, sage, and hold lharrnless the Department and the State of Alaska and their authorized agents and employees, from all claims, actions, costs, damages, or expenses of any nature whatsoever by reason of the acts or omissions of die Grantee, its subcontractors, assigns, agents, contractors,licenses,invitees,employees,of any person whomever arising out of or in connection with any acts or activities authorized by taus Grant Agreement. The Grantee further agrees to defend the Department and the State of Alaska and their authorized agents and employees in any litigation, including payment of any costs or attorney's fees for any claims or actions commenced thereon arising out of or in connection with acts or activities authorized by this Grant Agreement. This obligation shall not include such claims, costs, damages, or expenses which may be caused by the sole negligence of the Department of the State of Alaska or their authorized agents or employees, provided, that if the claims or damages are caused by or result from the concurrent negligence of(a) the Department and the State of Alaska and their agents or employees, and (b) the Grantee, its agents or employees, this indemnity, provision shall be valid and enforceable only to the extent of the negligence of the Grantee, or Grantee's agents or employees. Article 3. Legal Authority The Grantee certifies that it possesses legal authority to accept grant funds under the State of Alaska and to execute the project described in this Grant Agreement by signing the Grant Agreement document. The Grantee's relation to the Department and the State of Alaska shall be at all times as an independent Grantee. Article 4. Waivers No conditions or provisions of this Grant Agreement can be waived unless approved by the Department in writing. The Department's failure to insist upon strict performance of any provision of die Grant Agreement, or to exercise any right based upon a breach thereof,or the acceptance of any performance during such a breach, shall not constitute a waiver of any right under dus Grant Agreement. Article 5. Access to Records The Department and duly authorized officials of die State of Alaska shall have full access and the right to examine, excerpt, or transcribe any pertinent documents, papers, records, and books of the Grantee, and of persons or organizations with which the Grantee may contract,involving transactions related to die project and this Grant Agreement. Article 6. Reports The Grantee, at such times and in such forms as the Department may require, shall furnish the Department with such periodic reports as it may request pertaining to the activities undertaken pursuant to this Grant Agreement,including the final close-out report, the costs and obligations incurred in connection therewith,and any other matters covered by this Grant Agreement. Rev.612018 Designated Legislative Gram Agreement Page 5 of 13 Article 7. Retention of Records The Grantee sliall retain financial and other records relating to the performance of this Grant Agreement for a period of si_x years from the date when the final financial status report is submitted to die Department, or until final resolution of any audit findings, claims, or litigation related to the grant. Article 8. Assignability The Grantee shall not assign any interest in this Grant Agreement and shall not transfer any interest in the same (whether by assignment or novation). Article 9. Financial Management and Accounting The Grantee sliall establish and maintain a financial management and accounting system that conform; to generally accepted accounting principles. Article 10. Program Income Program income earned during die award period shall be retained by the Grantee and added to the funds committed to the award and used for the purpose and under the conditions applicable to die use of award funds. Article 11. Amendments and Modifications The Grantee or the Department may request an amendment or modification of this Grant Agreement. However, such amendment or modification shall not take effect until approved, in writing, by the Department and the Grantee. Article 12. Recordkeeping The Grantee agrees to keep such records as die Department may require. Such records will include information pertaining to grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and income. They will also include information pertaining to project performance and efforts to comply with the provisions of die Grant Agreement. Article 13. Obligations Regarding Third-Party Relationships 3 None of die Work specified in this Grant Agreement shall be contracted by the Grantee without prior approval of the Department. No permission for subcontracting shall create, between the Department or die State of Alaska and die subcontractor, any contract or any relationship. The Grantee shall remain fully obligated under the provisions of this Grant Agreement notwithstanding its designation of any Hurd party or parties of die undertaking of all or any part of the project described herein. Any subcontractor that is not die Grantee shall be required by the Grantee to comply with all the provisions of this Grant Agreement. The Grantee shall bind all subcontractors to each and every applicable Grant Agreement provision. Each subcontract for work to be performed with funds granted under this Grant Agreement shall specifically include a provision that the Department and the State of Alaska are not liable for damages or claims from damages arising from any subcontractor's performance or activities under die terms of the subcontracts. Ret.612018 Designated Legislative Grant Agreement Page 6 of 13 Article 14. Conflict of Interest No officer or employee of the Department;no member,officer,or employee of the Grantee or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of such locality or localities who exercises any functions or responsibilities with respect to the project during his or]let tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract,subcontract,or the proceeds thereof, for work to be performed in connection with the project assisted under this Grant Agreement, The Grantee shall incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose of this provision. Article 15. Political Activity No portion of the funds provided hereinunder shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. Article 16. Notices The Grantee shall comply with all public notices or notices to individuals required by applicable state and federal laws and shall maintain a record of this compliance. Article 17, Prohibition Against Payment of Bonus or Commission The assistance provided under this Grant Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval or concurrence under this contract provided, however, that reasonable fees of bona fide techiical consultant, managerial, or other such services, other than actual solicitation,are not hereby prohibited if otherwise eligible as project costs. Article 18. Termination by Mutual Agreement Thus Grant .agreement may be terminated, in whole or in part, prior to die completion of contract project activities when both parties agree that continuation is not feasible or would not produce beneficial results commensurate with the further expenditure of funds.The Department will determine whether an environmental review of the cancellation is required under State and/or Federal law. The parties must agree on the termination conditions, including effective date and the portion to be terminated. The Grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many*outstanding obligations as possible. The Department shall make funds available to die Grantee to pay for allowable expenses incurred before the effective date of termination. Article 19. Termination for Cause If the Grantee fails to comply with the terms of this Grant .rkgrccment, or fails to use the grant for only those purposes set forth herein, the Department may take the following actions: A. Suspension—rafter notice in writing by certified mail to the Grantee, suspend the grant and withhold any further payment or prohibit the Grantee from incurring additional obligations of grant funds, pending corrective action by the Grantee or a decision to terminate. Response must be received within fifteen (15) days of receipt of the written notice. B. Termination — Terminate the grant in whole or in part, at any time before the final grant payment is made. The Department shall promptly notify the Grantee in writing of its determination to terminate, the reason for such termination,and the effective date of the termination.Payments made to dhe Grantee or recoveries by die Department shall be in accordance with the legal rights and liabilities of the parties. Rev.&2018 Designated Legislative Grant Agreement Page 7 of 13 Article 20. Withdrawal of Funds P In the event funding from the state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant Agreement and prior to normal completion, the Department may terminate the agreement, reduce funding, or re-negotiate subject to those new funding limitations and conditions. A termination under thus article shall be implemented under the same conditions as a termination under Article 19 of this attachment. Article 21. Recovery of Funds In the event of a default or violation of the terms of the Grant Agreement by the Grantee, the Department may institute actions to recover all or part of the project funds paid to the Grantee. Repayment by the Grantee of grunt funds under this recovery provision sliall occur within thirty (30) days of demand. All remedies conferred on the Department by this agreement or any other instrument or agreement are cumulative, not exclusive, and may be exercised concurrently or consecutively at the Department's option. Article 22. Disputes Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement that is not disposed of by mutual agreement shall be decided by the Department,which shall reduce its decision to writing and mail, or otherwise furnish a copy thereof, to the Grantee. The decision of the Department shall be final and conclusive. This "Disputes"clause does not preclude die consideration of questions of law in connection with the decision provided for in the preceding paragraph provided that nothing in the Grant Agreement shall be construed as making final the decisions of any administrative official, representative, or board on a question of law. Article 23.Jurisdiction This Grant agreement shall be governed by the laws and statutes of the State of Alaska. The venue of any suit hereunder may be in the Superior Court for the First Judicial District,Juneau,Alaska. ' Article 24. Ownership of Project/Capital Facilities The Department makes no claim to any capital facilities or real property improved or constructed with funds under thus Grant Agreement and, by this grant of funds, does not and will not acquire any ownership interest or title to such property of the Grantee. The Grantee shall assume all liabilities arising from the ownership and operation of the project and agrees to hold the Department and the State of Alaska harmless from any and all causes of action arising from the ownership and operation of the project. Article 25. Site Control If the grant project involves the occupancy and use of real property, the Grantee assures that it has die legal right to occupy and use such real property for the purposes of the grant, and further that there is legal access to such property. As a minimum requirement, the Grantee should obtain a "sufficient interest" that allows the Grantee the right to use and occupy the site for the expected useful life of die building,structure or other improvement. Generally, the interest obtained should be for at least 20 years.A sufficient interest depends upon die nature of the project and the land status of the site. d Rev.612018 Designated Legislative Grant Agreement Page 8 of 13 Article 26. Insurance The Grantee is responsible for obtaining any necessary liability insurance and maintain in force at all times during the performance of this Grant.Agreement the insurance policies identified below. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under Alaska Statute AS 21. The Grantee shall require any contractor hired to work on the project be licensed, bonded and insured for at least the amount of the project and if appropriate provide and maintain Professional Liability Insurance. A. Workers' Compensation Insurance for all employees engaged in work under this Grant Agreement, coverage as required by AS 23.30.045, and;where applicable,any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones ,-Act requirements. B. Commercial General Liability Insurance covering all business premises and operations used by the Grantee in the performance of this project and Grant ,Agreement with coverage litnits not less than $300,000 combined single limit per occurrence and annual aggregates where applicable. C. Comprehensive Automobile Liability Insurance covering all vehicles used by the Grantee in the performance of this project and Grant _-Agreement with coverage limits not less than 5100,000 per person/$300,000 per occurrence bodily injury and$50,000.00 property damage. D. Professional Liability Insurance covering all errors, omissions or negligent acts of the contractor, subcontractor or anyone directly or indirectly employed by them, made in the performance of this contract which result in financial loss to the State. Limits required are per the following schedule: Contract Amount Minimum Required Limits Under$100,000 $100,000 per occurrence/annual aggregate Article 27. Subcontracts for Engineering Services In the event that the Grantee subcontracts for engineering services, the Grantee will require that the engineering firm certify that it is authorized to do business in the State of,Alaska. In the event that the engineering firm is also the project administrator, the Grantee shall require that the bond or insurance shall be for not less than the amount of the entire project. Article 28. Governing law This Grant Agreement is governed by the laws of the State of Alaska. The Grantee shall perform all aspects of thus project in compliance with the appropriate laws and regulations. It is the responsibility of the Grantee to ensure that all permits required for the construction and operation of this project by the Federal,State,or Local governments have been obtained. Article 29. Budget Flexibility Notwithstanding the provisions of:Article 11, Attachment C, the Grantee may revise the project Budget in ,Attachment A without a formal amendment to this agreement. Such revisions are limited within each line item to a maximum of ten percent (10'o) of the line item or $10,000,whichever is less, over the entire term of this agreement. Such budget revisions shall be limited to changes to existing budget he items. Budget revisions may not be used to increase any budget item for project administrative expenses. Changes to the budget beyond the limits authorized by this provision may only be made by a formal amendment to this agreement. Article 30. Equal Employment Opportunity (EEO) The Grantee may not discriminate against any employee or applicant for employment because of race,religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Grantee shall post in a conspicuous place, available to employees and applicants for employment, a notice setting out tie provisions of this paragraph. Re%.6,2018 Designated Legislative Grant Agreemeni Page 9 of 13 1 The Grantee shall state, in all solicitations or advertisements for employees to work on state funded projects, that it is an equal opportunity employer (EEO) and that all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Grantee shall include the provisions of this EEO article in every contract relating to this Grant Agreement and shall require the inclusion of these provisions in every agreement entered into by any of its contractors, so that those provisions will be binding upon each contractor or subcontractor. Article 31. Public Purposes Tile Grantee agrees that the project to which this Grant Agreement relates shall be dedicated to public purposes for its useful life. The benefits of the project shall be made available without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. If the Grantee is a non-municipal entity and if monies appropriated under this grant constitute the sole or principal funding source for the acquisition of equipment or facilities, die Grantee agrees that in the event a municipal corporation is formed which possesses the power and jurisdiction to provide for such equipment or facilities, the Grantee shall offer, without compensation, to transfer ownership of such equipment or facilities to the municipal corporation. If the Grantee is a non-profit corporation that dissolves, die assets and liabilities from the grant project arc to be distributed according to statutory law,AS 10.20.290-10.20.452. i Article 32. Operation and Maintenance Throughout the life of the project, the Grantee shall be responsible for the operation and maintenance of any facility, equipment, or other items acquired under this grant. Article 33. Assurance The Grantee shall spend monies awarded under this grant only for the purposes specified in this Grant Agreement. Article 34. Current Prevailing Rates of Wage Certain grant projects are constrained by the provisions of AS 36. PUBLIC CONTRACTS. To the extent that such provisions apply to the project which is the subject of this Grant Agreement, the Grantee shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. The Grantee also shall require any contractor to pay the current prevailing rates of wage as required by AS 36.05.010. Article 35. Severability If any provision under this Grant Agreement or its application to any person or circumstance is held invalid by any court of rightful jurisdiction, this invalidity does not affect other provisions of the contract agreement which can be given effect without die invalid provision. Article 36. Performance The Department's failure to insist upon the strict performance of any provision of the Grant Agreement or to exercise any right based upon breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any rights under this Grant Agreement. Rer.612018 Designated Legislative Grant Agreement Page 10 of 13 Article 37. Sovereign Immunity If the Grantee is an entity wluch possesses sovereign immunity,it is a requirement of this grant that the Grantee irrevocably waive its sovereign immunity with respect to state enforcement of this Grant Agreement. The waiver of sovereign immunity, effected by resolution of the entity's governing body,is herein incorporated into this Grant Agreement. Article 38. Audit Requirements The Grantee must comply with die audit requirements of the Alaska Administrative Code set forth in 2AAC45.010. AUDIT REQUIREMENTS. An entity that expends a cumulative or total, equal to the state single audit threshold during the fiscal year is required to have a state single audit. A copy of the most current 2AAC45.010 adopted regulations is available at the AIaska Department of Administration's State Single Audit website: http ! �dnh.;�l:hska.i;cvldof; ssalinc3ex.html. Current audit compliance supplements and guides specific to programs under AS 37.05.315 Grants to Nfunicipalities, AS 37.05.31 G Grants to Named Recipients, and AS 37.05.317 Grants to Unincorporated Communities can be found at 1ju ,:1 do_a3.L1aska._ov/doflssa/aii it Ruide_hrml. Article 39. Close-Out The Department will advise the Grantee to initiate closeout procedures when the Department determines, in consultation with the Grantee, that there are no impediments to close-out and that die following criteria have been met or soon will be met: A. All costs to be paid with grant funds have been incurred with the exception of close-out costs and any unsettled third-party claims against the Grantee. Costs are incurred when goods and services are received or contract work is performed. B. The last required performance report has been submitted. Tile Grantee's failure to submit a report will not preclude the Department from effecting close-out if it is deemed to be in the State's interest. Any excess grant amount that may be in the Grantee's possession shall be returned by the Grantee in die event of die Grantee's failure to finish or update the report. C. Other responsibilities of the Grantee under this Grant Agreement and any close-out agreement and applicable laws and regulations ap pear to have been carried out satisfactoril � pp � pp y or there is no further State interest in keeping the grant open for the purpose of securing performance. Article 40. Americans with Disabilities Act The Americans with Disabilities Act (ADA) prohibits discrimination against persons with disabilities. Title I of the ADA prohibits discrimination against persons with disabilities in employment and provides that a reasonable accommodation be provided for applicants and employees. Title II of the Act prohibits public agencies from discriminating against individuals with disabilities in the provision of services, programs, or activities. Reasonable accommodation must be made to ensure or allow access to all services,programs,or activities. This section of die Act includes physical access to public facilities and requires that public entities must,if necessary, make modifications to their facilities to remove physical barriers to ensure access by persons with disabilities. All new construction must also be accessible to persons with disabilities. A public entity's subgrantees or contractors must also comply with the ADA provisions. Grantees are responsible for assuring their compliance with die ADA. Rev.6i2018 Designated Legislative Grant Agreement Page 11 of 13 Appendix A State Laws and Regulations and Permits Grantees are responsible for all applicable state laws, regulations and permits; including but not limited to the following list which most commonly affects Grantees. Municipality Public Facility Operations and Maintenance—AS 37.05.315(c) In accepting a grant under AS 37.05.315 for construction of a public facility, a municipality covenants with die State that it will operate and maintain the facility for the practical life of the facility and that the municipality will not look to the State to operate or maintain the facility or pay for its operation or maintenance.This requirement does not apply to a grant for repair or improvement of an existing facility operated or maintained by, the State at the time die grant is accepted if the repair or improvement for which die grant is made will not substantially increase die operating or maintenance costs to the State. Restriction on Use—AS 37.05.321 1 gratit or earnings from a grant under AS 37.05.315 -37.05.317 may not be used for the purpose of influencing legislative action. In this section "influencing legislative action" means promoting, advocating, supporting, modifying, opposing, or delaying or seeking to do die same with respect to any legislative action but does not include die provision or use of information, statistics, studies, or analyses in written or oral form or format. A grant or earnings from a grant made under AS 37.05.315 - 37.05.317 may not be used for purposes of travel in connection with influencing legislative action unless pursuant to a specific request from a legislator or Iegislative committee. Hiring Preferences—AS 36.10 This chapter of the ,Alaska Statutes applies to grants for public works projects and requires compliance with die hiring preferences under AS 36.10.150-- 36.10.175 for employment generated by the grant. Historic Preservation Act—AS 41.35 This chapter of die Alaska Statutes applies to public construction of any nature undertaken by the State, or by a governmental agency of die State, or by a private person under contract with or licensed by the State or a governmental agency of die State. The Department of Natural Resources must be notified if die construction is planned for an archaeological site. The Department of Natural Resources may stop tie construction to deternwhe die extent of the historic, prehistoric, or archaeological values. Fire Protection--AS 18.70 Tlis chapter of die Alaska Statutes requires die Alaska Department of Public Safety (die State Fire Alarshal) to adopt regulations (currently in the form of Uniform Fire Code, as amended) establishing minimum standards for: 1. Fire detection and suppression equipment; 2. Fire and life safety* criteria in commercial, industrial, business, institutional, or other public buildings used for residential purposes containing four or more dwelling units; 3. Any activity in which combustible or explosive materials are stored or handled in commercial quantities; 4. Conditions or activities carried on outside a building described in (2) or (3) likely to cause injury to persons or property. Rev.61 018 Designated Legislative Grant Agreement Page 12 of 13 Procurement Preference for State Agricultural and Fisheries Products—AS 29.71.040 This chapter of the Alaska Statutes applies to municipalities that use state funds to purchase agricultural and fisheries products. The law requires: I- When agricultural products are purchased,only such products harvested in the state shall be purchased whenever priced no more than seven percent above products harvested outside the state, and of like quality compared-,vitli agricultural products harvested outside the state. 2. When fisheries products are purchased, only fisheries products harvested or processed within the jurisdiction of the state shall be purchased whenever priced no more than seven percent above products harvested or processed outside the jurisdiction of the state,available,and of like quality compared with fisheries products harvested or processed outside the jurisdiction of the state. Alaska Product Preferences—AS 36.15 This chapter of the Alaska Statutes applies to projects financed by state money in which the use of timber, lumber,and manufactured lumber products is required,only timber,lumber and manufactured lumber projects originating in this state from local forests shall be used wherever practicable. The law requires the insertion of this clause in calls for bids and in all contracts awarded. Permits and Environmental Procedures The Alaska Department of Environmental Conservation (ADBC) regulates all activities in Alaska that might pollute the air, water or soil. There are dozens of ADEC permits related to constructing and operating public buildings. The law requires the following permits, including odhers designated by the commissioner. The following fist is not intended to be all-inclusive. • Air Emissions Permit • Permit to Appropriate Water • Anadromous Fish Protection Permit • Pesticides Permit • Authorization for Tidelands • Preferred Use Permit Transportation • Right-of-Way and Easement Permits • Brine or Other Salt Water Waste • Solid Waste Disposal Disposal Permit • Special Land Use Permit • Burning Permit during Fire Season • State Game Refuge Land Permit • Coal Development Permit • State Park Incompatible Use Permit • Critical Habitat Area Permit • Surface Oiling Pernut • Dam Construction Permit • Surface Use Permit • Driveway Permit • Tide and Submerged Lands Prospecting • Encroachment Permit Permit • Miscellaneous State Land Use Permit • Tidelands Permit • Mineral and Geothermal Prospecting • Tidelands Right-of-Way or Easement Permit Permits • Utility Permit • Occupied Tide and Submerged Land • Waste Water Disposal Permit • Open Burning Permit • Water Well Permit • Permit for Use of Timber or Materials Rev. 612018 Designated Legislative Grant Agrcement Page 13 of 13 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2020-093 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, EXTENDING THE CITY'S CURRENT STATE OF EMERGENCY IN RESPONSE TO THE CORONAVIRUS (COVID-19) OUTBREAK, AND REQUESTING STATE AND FEDERAL RELIEF ASSISTANCE WHEREAS, the United States Centers for Disease Control and Prevention (CDC) has identified Novel Coronavirus 2019 (COVID-19) as a respiratory disease that can result in serious illness or death, that is a new strain of coronavirus not previously identified in humans, and that poses a significant public health risk; and WHEREAS, on January 30, 2020, the World Health Organization (WHO) designated the outbreak of COVID-19 as a Public Health Emergency of International Concern; and WHEREAS, on January 31, 2020, United States Health and Human Services Secretary Alex M. Azar II declared a public health emergency for the United States to aid the nation's healthcare community in responding to COVID-19; and WHEREAS, COVID-19 has been spreading in other states, and throughout Canada, resulting in the implementation of public health actions to contain the spread of COVID-19 across North America; and WHEREAS, on March 11, 2020 and November 6, 2020, Governor Dunleavy declared a statewide public health disaster emergency; and WHEREAS, the Governor's declaration activated Seward's Emergency Operation Plan under AS 26.23.020(e) and Seward City Code 9.10.025; and WHEREAS, SCC 9.10.025 empowers the City Manager to serve as the Director of Civil Defense and Disaster; and WHEREAS, the Alaska Department of Health and Social Services (DHSS) continues to report COVID-19 positive cases on the Kenai Peninsula and in and around the City of Seward; and WHEREAS, on March 23, 2020, the Seward City Council approved Resolution 2020- 026, officially declaring a State of Disaster Emergency in response to the Coronavirus outbreak and that state of emergency continues to exist; and WHEREAS, on April 14, 2020, the Seward City Council approved Resolution 2020-028, authorizing the city manager to adopt Emergency Rules Regarding COVID-19 Containment 108 CITY OF SEWARD,ALASKA RESOLUTION 2020-093 subject to Council approval for a period of ninety-days; and WHEREAS, the City of Seward continues to provide essential operations to address this public health emergency, while attempting to minimize staff and community exposure, and also maintaining our own critical operations under this Public Health Emergency. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby acknowledges the continued public health emergency in Alaska and within the City of Seward arising from the Coronavirus (COVID-19) and confirms the extension of the declaration of a public health emergency within the city arising from COVID-19. The extension of this declaration shall continue until repealed or suspended by the City Council. Section 2. The City Manager, in his role as Director of Civil Defense and Disaster per SCC 9.10.025, continues to have authority to adopt, revise, and repeal "Emergency Rules Regarding COVID-19 Containment" subject to confirmation at the earliest practicable time by the City Council. Section 3. To the extent there are now, or may be, Federal and/or State funds available to assist the City in mitigating this public health disaster and the economic impacts of this disaster, this declaration demonstrates the City's need for such funds. Section 4. This resolution shall take effect immediately upon adoption and shall remain in effect for sixty (60) days or until the declaration of emergency regarding COVID-19 expires without renewal. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 141h day of December, 2020. THE CITY OF SEWARD,ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 109 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2020-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING CARES ACT GRANT FUNDS IN THE AMOUNT OF $1,336,006 AND DISTRIBUTING HALF TO BUSINESSES THAT RECEIVED ROUND ONE GRANT FUNDS PREVIOUSLY AND HALF TO CARES-ELIGIBLE CITY OF SEWARD PAYROLL, AND APPROPRIATING FUNDS WHEREAS, the City recently received $1.4 million in Kenai Peninsula Borough grant funds; and WHEREAS, the City shifted the non-profit grant distributions, including the Alaska SeaLife Center, from the federal grant to the borough grant in order to fully expend the $1.4 million received, and also to follow the allowed expenditures assigned by the borough; what remained in the federal grant was $1,336,006; and WHEREAS, this action opened up federal grant money to Seward that needs to be spent by the end of 2020; and WHEREAS, Administration wishes to have half of this balance cover portions of salaries and benefits for Public Safety, the City Manager Department, Mayor& Council, and the City Clerk Department for all the time spent on COVID-19 matters throughout this year; and WHEREAS, the remaining half of the balance of$668,003 will be distributed to Seward businesses who previously received Round One grant funds; and WHEREAS, this business grant allotment program will only allow businesses that have previously applied and been accepted in the first program to be eligible; and WHEREAS,no further business applications will be accepted; and WHEREAS, the eligible award amounts will use the same qualifying tiers to determine the amount of funds granted to business; and WHEREAS,the award amounts are based on 2019 gross sales as follows: Tier 1 - 2019 revenues of$20,000 to $50,000 Tier 2 - 2019 revenues of$50,001 to $100,000 Tier 3 - 2019 revenues of$100,001 to $250,000 Tier 4 - 2019 revenues of$250,001 to $500,000 Tier 5 - 2019 revenues of more than $500,000 and 110 CITY OF SEWARD,ALASKA RESOLUTION 2020-094 WHEREAS,based on the remaining amount of$668,003 for business allotment, award amounts are as follows: Tier 1 - $641 Tier 2 - $2,138 Tier 3 - $4,277 Tier 4 - $6,415 Tier 5 - $8,553 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby authorizes the City Manager to accept grant funds in the amount of$1,336,006. Section 2. The $1,336,006 amount will be evenly divided as follows: $668,003 to personnel expense account numbers 80081-0000-6XXX relating to COVID-19 and $668,003 to Pass-Thru Payments account no. 80081-0000-7809 for business grant allotments for businesses that applied and were accepted for Round One of the first Business CARES Grant Program. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of December, 2020. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor AYES: NOES: ABSENT: ABSTAIN: 111 Agenda Statement Meeting Date: December 14, 2020 ' To: City Council From: Norm Regis, Acting City Manager Agenda Item: A Resolution of the City Council of the City of Seward, Alaska, to Distribute Half of the Remaining$1,336,006 CARES Grant Funds to Cover CARES-Eligible City Payroll and the Other Half a Business Grant Allotments, and Appropriating Funds BACKGROUND & JUSTIFICATION: The City recently received$1.4 million in Kenai Peninsula Borough grant funds,allowing Seward access to federal grant money that is required to be spent by the end of 2020. The City and City Council have agreed that these funds best used to cover COVID related city payroll expenses and as business grant allotments to the community.The funds will be split evenly between both programs. This will work as follows: • $668,003 to cover COVID related payroll expenses to Public Safety, the City Manager Department, Mayor& Council, and the City Clerk Department • $668,003 to the Seward community in another business grant program Requirements for the business grant program: • Only businesses that have previously applied for the CARES business grant program are eligible • No further business applications will be accepted • The award amounts are based on the 2019 gross sales: o Tier 1 - 2019 revenues of$20,000 to $50,000 o Tier 2 - 2019 revenues of$50,001 to $100,000 o Tier 3 - 2019 revenues of$I00,001 to $250,000 o Tier 4- 2019 revenues of$250,001 to $500,000 o Tier 5 - 2019 revenues of more than $500,000 • Based on the remaining amount of$668,003 for business allotment, award amounts are as follows: o Tier 1 - $641 o Tier 2 - $2,138 o Tier 3 -$4,277 o Tier 4-$6,415 o Tier 5 - $8,553 112 INTENT: To use the half of the federal grant money to cover CARES-eligible City payroll expenses and the other half as business grant allotments CONSISTENCY CHECKLIST: Yes No NIA 1 Comprehensive Plan 2. Strategic Plan 3. Other(list): FISCAL NOTE: This action will expend the remaining grant funds by the deadline of December 31, 2020. Administration will bring forward a final, comprehensive report on how both the Borough and Federal grants were spent once final grant reports have been finalized and submitted to the appropriate granting agencies. Approved by Finance Department: IV ATTORNEY REVIEW: Yes No X RECOMMENDATION: City Council approve Resolution 2020- , for the Acting City Manager to accept$1.4 million in federal funds, and to use half to pay for CARES-eligible City payroll expenses, with the other half to be used as business grants for the Seward community. 113 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2020-095 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, URGING THE ALASKA LEGISLATURE AND GOVERNOR DUNLEAVY TO FULLY FUND THE MUNICIPAL HARBOR FACILITY GRANT PROGRAM IN THE FY 2022 STATE CAPITAL BUDGET WHEREAS, in 1999, the State of Alaska transferred ownership of harbors to the communities; and WHEREAS, it is estimated that the backlog of projects necessary to repair and replace these former state-owned harbors has increased to over $500 million; and WHEREAS, the City of Cordova, City of Seward, City of Sand Point, the City and Borough of Juneau, and the City and Borough of Sitka have offered to contribute $14,049,988 in local match funding for FY2022 towards five harbor projects of significant importance locally as required in the Harbor Facility Grant Program; and WHEREAS, for each harbor facility grant application, these municipalities have committed to invest 100% of the design and permitting costs and 50% of the construction cost; and WHEREAS, other communities have supported the City of Seward with resolutions to the state to fund the Facility Grant Program; and WHEREAS, during the last 11 years, the Municipal Harbor Facility Grant Program has only been fully funded twice. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby urges the Alaska Legislature and Governor Dunleavy to fully fund the Harbor Facility Matching Grant Program in the amount of $14,049,988 in the FY2022 State Capital Budget in order to ensure enhanced safety and economic prosperity among Alaskan coastal communities. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14rh day of December, 2020. 114 Council Agenda Statement Meeting Date: December 14, 2020 From: Norm Regis, Acting City Manager Agenda Item: A resolution urging the State Legislature and Governor to fully fund the Municipal Harbor Facility Grant Program in the FY 2022 State Capital Budget BACKGROUND & TTUSTIFICATION: The City of Seward received funding in 20I6 from the Harbor Facility Grant program with support from other communities that have not requested funds. Now, The City of Seward is the number one tier two applicant for the FY 22 Harbor Facility Grant. The grant program was started because the State of Alaska transferred the responsibility for its state-owned harbors to Iocal municipalities, but many harbors needed new capital investment. It is currently estimated that the backlog of projects necessary to repair and replace these former state-owned harbors has increased to over$500,000,000. For FY 2022, many municipalities have grant applications pending with a total cost to the state of $14,049,988. The grant program has only been fully funded twice. The grant program is the City's best means to replace its docks and keep customer rate increases to a minimum. By renewing our support to keep this grant funded each year, it would benefit other communities and the City of Seward for future harbor improvements. DOT Grant Program The Municipal Harbor Facility Grant Program is managed by DOT&PF. The program provides 50150 matching funds to eligible applicants. The program was created in 2006, but not funded until 2007. The legislature supplied funding in subsequent years (but not in 2009). The money can only be used for construction ready projects, not for planning or engineering. This grant program is funded on an annual basis at the discretion of the AIaska Legislature and consists of two tiers, Tier I and II. With State revenues projected to decline over the next few years, funding for the municipal Harbor Facility Grant Program will be a bigger challenge for the Legislature. INTENT: To urge the state legislature and Governor to fully fund the state Municipal Harbor Facility Grant Program in the amount of$14,049,988. 115 CONSISTENCY CHECKLIST: Yes No N/A 2030 Seward Comprehensive Plan (page 16): Maintain a thriving port 1. of Seward through harbor improvements, infrastructure expansion, X and implementation of management plans. 2 City of Seward Strategic Plan (page 7): Complete the renovation of X the Seward Boat Harbor 3. Other: FISCAL NOTE: There is no fiscal impact from the passage of this support resolution. Fully funding the grant program will help reduce the use of fund balance for future projects, improvements, and maintenance. Approved by Finance Department; ATTORNEY REVIEW: Yes-No X RECOMMENDATION: Council approve Resolution 2020- , authorizing the City Administration and lobbyist to urge the state legislature and governor to fully fund the 2022 Harbor Matching Grant program in the amount of$14,049,988. 116 Sponsored by: Regis CITY OF SEWARD,ALASKA RESOLUTION 2020-096 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, PROHIBITING CITY OF SEWARD EMPLOYEES FROM BRINGING PETS TO WORK OR FROM HAVING PETS IN ANY CITY- CONTROLLED BUILDING OR PREMISES, WITH THE EXCEPTION OF SERVICE ANIMALS FOR PERSONS WITH DISABILITIES WHEREAS,Administration would like to limit pets in the workplace, with the exception of service animals for persons with disabilities, in order to promote safety and mitigate liability the City; and WHEREAS, City employees who request to bring a service animal to the workplace will need to show their service animal meets the requirements listed under the Americans with Disabilities Act regulations and in the City memorandum attached; and WHEREAS, employees requesting accommodation for a disability that includes a service animal must contact the City Personnel Office and complete a Documentation of Disability form; and WHEREAS, all service animals must be registered with the City Personnel Office; and WHEREAS, the service animal must have reasonable behavior, and owners with any disruptive or aggressive animal may be asked to remove them from the building and or told not to bring the service animal into any City facility until the behavior is mitigated; and WHEREAS, City staff cannot ask about the following items: the person's disability, medical documentation, animal documentation, or for the service animal to demonstrate their ability to perform their work or task. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council hereby approves the policy attached which prohibits all City of Seward employees from having pets in City-controlled buildings or premises, with the exception of service animals for persons with disabilities who have properly registered with the City Personnel Office and adhere to the policy. Section 2. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th day of December, 2020. 117 AGENDA STATEMENT Meeting Date: December 14, 2020 To: City Council Through: Norm Regis, Acting City Manager Agenda Item: A resolution to prohibit City employees bringing pets to work or having a pet in any City of Seward controlled buildings and premises, with the exception of service animals for persons with disabilities BACKGROUND & JUSTIFICATION: As encouraged by the Alaska Municipal League, City administration would like to limit pets in the workplace with exception for service animals in order to promote safety and premises for liability. City employees who request to bring a service animal to the workplace need to show their service animal meets the requirements listed under the Americans with Disabilities Act regulations and in the City memorandum. Employees requesting accommodation for a disability that includes a service animal must contact the City Personnel Office and complete a Documentation of Disability form and register their service animal. The service animal must have reasonable behavior, and owners with any disruptive or aggressive animal may be asked to remove them from the building and or told not to bring the service animal into any City facility until the behavior is mitigated. Staff cannot ask about the following items: the person's disability, medical documentation, animal documentation, or for the service animal to demonstrate their ability to perform their work or task. INTENT: Authorize the Acting City Manager to prohibit pets in the City facilities with exception for service animals. CONSISTENCY CHECKLIST: Yes No NIA Comprehensive Plan Strategic Plan 118 Other(list): FISCAL NOTE: There is no fiscal impact associated with this resolution, but will reduce the risk of possible future insurance claims. Approved by Finance Department: 1 JrAc�- ATTORNEY REVIEW: Yes..No Not Applicable _ RECOMMENDATION: Approve Resolution 2020 , to authorize the Acting City Manager to prohibit City employees from bringing pets to work or having a pet in any City of Seward controlled building and premises, with the exception of service animals for persons with disabilities. 119 MEMORANDUM 160 DATE: NOVEMBER 9, 2020 TO: ALL EMPLOYEES FROM: CITY MANAGER SUBJECT: PETS IN THE WORKPLACE The City of Seward prohibits bringing a pet to work or having a pet in any City of Seward controlled buildings and premises, with the exception of service animals for a person with disabilities. Service Animals: According to the Americans with Disabilities Act (ADA), a service animal is defined as "any animal individually trained to work or perform tasks for the benefit of an individual with a disability". Examples of such tasks include, but are not limited to, guiding individuals with impaired vision, alerting individuals to an impending seizure or protecting individuals during one, alerting individuals who are hearing impaired to intruders, pulling a wheelchair and fetching dropped items, reminding a person with a mental illness to take prescribed medications and calming a person with Post Traumatic Stress Disorder (PTSD) during an anxiety attack. Miniature horses that have been individually trained to do work or perform tasks for persons with disabilities may also qualify as service animals if they are housebroken, under the owner's control and can be accommodated in the workplace without compromising safety requirements. Under Americans with Disabilities Act(ADA) regulations that became effective on March 15, 2011, there are no protections for emotional support animals in terms of access to public accommodations and public entities. The Department of Justice has stated that emotional support animals are not protected as service animals under these regulations. In other words, an emotional support animal is not required to be allowed in a business with a no-pet policy and will not be allowed in any City of Seward workplace. A person with a disability uses a service animal as an auxiliary aid. In compliance with the ADA, service animals are welcome in all buildings on company property and may attend any class, meeting or other event. There may be an exception to certain areas. Employees requesting accommodation for a disability that includes a service animal must contact the human resource (HR) department and complete a Documentation of Disability form. All service animals must be registered with the HR department. 120 Requirements of service animals and their owners include: • All animals need to be immunized against rabies and other diseases common to that type of animal. All vaccinations must be current. • Animal must wear a rabies vaccination tag. • All dogs must be licensed per state law. • Service animal must wear an owner identification tag (which includes the name and phone number of the owner) at all times. • Animal must be in good health. • Animal must be on a leash, harness or other type of restraint at all times, unless the owner/partner is unable to retain an animal on leash due to a disability. • The owner must be in full control of the animal at all times.The care and supervision of the animal is solely the responsibility of the owner/partner. • The owner/partner must provide the HR department staff with information as to how the animal accommodates for the individual's disability. Please contact HR for documentation required. Reasonable behavior is expected from service animals while on company property. The owners of disruptive and aggressive service animals may be asked to remove them from City of Seward facilities. If the improper behavior happens repeatedly, the owner may be told not to bring the service animal into any facility until the owner takes significant steps to mitigate the behavior. Cleanliness of the service animal is mandatory. Consideration of others must be taken into account when providing maintenance and hygiene of service animals. The owner/partner is expected to clean and dispose of all animal waste. When it is not obvious what service an animal provides, only limited inquiries are allowed. Staff may ask two questions: (1) is the animal a service animal required because of a disability, and (2) what work or task has the animal been trained to perform. Staff cannot ask about the person's disability, require medical documentation, require a special identification card or training documentation for the animal, or ask that the animal demonstrate its ability to perform the work or task. Exceptions to this policy is any law enforcement personnel who transports animals in their vehicles to the animal shelter.Any law enforcement personnel who has a working animal and will need to enter any city facility is also exempt from this policy. 121 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page CALL TO ORDER The November 23, 2020 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Tom Clemons led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Tony Baclaan Sue McClure Sharyl Seese John Osenga (telephonically at 7:05 p.m.) Liz DeMoss (telephonically) Ristine Casagranda (telephonically) comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused—None Absent—None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Charles McEldowney(telephonically)wanted to make council aware that the North Pacific Fisheries Management Council(NPFMC)would be voting on December 4,2020 on the Cook Inlet Fisheries Management Plan;there had been a lot of controversy over the four alternative plans they proposed.McEldowney said Alternative 4 would effectively close Cook Inlet to commercial fishing, and he wished to have that alternative eliminated from being a possibility.He encouraged council to provide comments to the NPFMC prior to the November 27, 2020 deadline. Lynda Paquette (telephonically) was concerned about the condition of the Lowell Point sewage lagoon; it appeared that at least one side of the lagoon had been drained. She wondered if citizens should be informed and perhaps be asked to modify their habits while the lagoon was in a compromised state. She had, once again,been experiencing strong odors from the lagoon, and was upset that the residents of Lowell Point had not been notified that repairs were being made. 122 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page Robert Ruffner (telephonically)was concerned about the NPFMC plans; much of the fish processing that took place in Seward was from commercial fishing that took place in Cook Inlet. Ruffner encouraged all communities on the Kenai Peninsula to weigh in on the proposed alternatives. Carol Griswold supported the higher proposed camping fees in Alternative 2 of the laydown for tonight's meeting. Briana Murphy was one of the kelp farmers who had applied to have a kelp farm between Lowell Point and Tonsina Point. She was hoping to have support from the community; the farming took place between October and April,when recreational boating was out of season.Murphy said the kelp farm would be using 8.3 acres out of a 28.9 designated plot, and the farm area would be clearly identified with buoys. Rhonda Hubbard(telephonically)concurred with the comments provided by McEldowney and Ruffner. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Baclaan/McClure) Approval of Agenda and Consent Agenda Terry moved the approval of the Friends of the Jesse Lee Home vs. City of Seward settlement to the consent agenda with no objection from council. Terry noted that the October, 2020 City and Providence financials had not been included in the packet, and would appear in the next council meeting packet. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the November 4, 2020 City Council Special Meeting Minutes. Approval of the November 9, 2020 City Council Regular Meeting Minutes. Non-objection to the renewal of the following liquor license: #2790 Beverage Dispensary— Seasonal for Ray's Waterfront Bar & Grill. Cancel the December 28, 2020 City Council meeting. Approve the Friends of the Jesse Lee Home vs. City of Seward settlement. SPECIAL ORDERS, PRESENTATIONS AND REPORTS 123 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page Proclamations & Awards Recognizing Retiring Police Chief Tom Clemons City Manager Report.Acting City Manager Norm Regis reported the following purchase orders between $5,000 and $50,000 had been approved by the City Manager since the last council meeting: $10,380 to Electric for warehouse restock; $5,418 to SMIC for pressure washer for the washdown pad to replace worn out pressure washer; $11,530 to Police for new police radios for vehicles purchased in 2020 (F-150 and Expedition); $12,000 to City Clerk for online business license,permit,and inspection portal per Resolution 2020-067; $27,740 to MIS for Barracuda email and Office 365 security and backup site; $14,226 to MIS for Microsoft Office 365 yearly license; $14,000 to MIS for email migration services; $5,800 to Fire for Nixle 360 contract payments per Resolution 2020-008; $8,462 to Electric for welder and plasma; $9,966 for Water for new Chevrolet truck topper; and $35,057 to Water for new Chevrolet truck. In response to Seese, Acting Police Chief Alan Nickell said he wanted the Police Department to have a pick-up truck for those times when they needed to haul items;the truck would be used for daily transportation by the lieutenant or sergeant,and by patrol officers when they needed it for hauling. In response to Baclaan,Nickell said the purchase of a truck had been included in the 2020/2021 budget. Casagranda wondered if the Library was available for students to use for studying.Assistant City Manager Stephen Sowell said he would look into that and see if something could be worked out. Interim Electric Utility Manager Cory Borgeson reported that Seward's winter electric rates that went into effect in November,2020 made Seward's rate the lowest in the Railbelt. Due to concerns about potential staffing shortages during the COVID-19 pandemic, Borgeson engaged Chugach Electric about the possibility of creating a mutual aid agreement to help each other out if need be during an emergency. He was also speaking with EPS about having them furnish back up staff for the Ft. Raymond power plant in an emergency. Borgeson continued to work on addressing safety for the linemen; he was hoping to get truck-mounted radios in the future, but for now had hand-held radios for the linemen to stay in touch with dispatch. As well,he was researching vehicle tracking systems for crew safety.The CARES Act funding for utility credits had been applied to city resident bills. Terry requested to have a report on the Lowell Point sewage lagoon at the next council meeting. Council scheduled a special meeting on December 3, 2020 at 12:00 p.m. to address concerns about the North Pacific Fisheries Management Plan. City Attorney Report. City Attorney Brooks Chandler (telephonically) said things had been busy lately, and he appreciated the assistance from Community Development Director Jackie Wilde who worked with his firm to bring the settlement with the Friends of the Jesse Lee Home to 124 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page fruition. This month, Chandler had provided an opinion on the city's charter versus code, had assisted with the development of a Request for Proposals for an FCC license project, and was working with the city clerk on the recodification project. Other Reports and Announcements Chamber of Commerce Report. Chamber Director Jason Bickling (telephonically) reported that Small Business Saturday had gone well last weekend,and he thanked Tony Baclaan for helping as a facilitator and Jessica Stallard for participating. Bickling reminded everyone that next weekend would be Shop Small Safely followed by Cyber Monday to help promote local business. Terry congratulated the Chamber on moving from a 9-member Board of Directors to a 12- member board. Bickling was excited to expand the voice of the community with addition representation. Presentations Budget Presentation by Acting Finance Director Sam Hickok. PUBLIC HEARINGS Ordinances for Public Hearing and Enactment Emergency Ordinance 2020-013,Temporarily Adopting City Council Emergency Regulations Requiring Facial Coverings Inside Buildings Open To The Public In Response To The Rapid Increase In COVID-19 Cases Within the City of Seward. Motion (Baclaan/Seese) Enact Ordinance 2020-013 Regis said the previous council regulations had expired in October. Notice of the public hearing being posted and published as required by law was noted and the public hearing was opened. All comments were submitted in writing, unless otherwise noted. Jennifer Appel did not believe it was the government's place to mandate personal health choices. Lori Landstrom wholeheartedly supported having a mask mandate. Virginia Allen implored council to pass a mask mandate. Rhonda Hubbard suggested council's efforts would be better served by ensuring citizens could be provided with proper treatments and remedies, coupled with better immune health education. 125 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page No one else appeared and the public hearing was closed. Motion to Amend (Casagranda/Terry) Amend Emergency Ordinance 2020-013 in the title by adding the words, "...when six feet of distance from other individuals cannot be maintained..." after the words, "...inside buildings open to the public..." Motion to Amend Passed Unanimous Motion to Amend(Terry/Baclaan) Amend Emergency Ordinance 2020-013 in Section 4 by clarifying that this ordinance goes into effect on Wednesday, November 25, 2020 at midnight. Motion to Amend Passed Unanimous Main Motion Passed Unanimous UNFINISHED BUSINESS Items Postponed from Previous Agenda Resolution 2020-083, Authorizing The City Manager To Enter Into A Contract With Harmon Construction To Replace The Retaining Wall At The Little League Field At Fourth Avenue And C Street In The Amount Of $45,850, And Appropriating Funds. This item was postponed from November 9, 2020. Motion to Amend(Terry/Baclaan) Amend Resolution 2020-083 by adopting the Substitute Resolution. Motion to Amend Passed Unanimous In response to Terry, Regis confirmed that this project would start next spring. Main Motion Passed Unanimous Resolution 2020-086,Revising Municipal Camping Fees. This item was postponed from October 26, 2020. Regis said council had requested some additional pricing options, and drew attention to the laydown provided. Motion to Amend(Baclaan/Seese) Amend Resolution 2020-086 by adopting Camping Fee Schedule Alternative#2 which is: Premium RV $65, Partial Hook-Up 126 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page (Water/Electric) $55, RV Dry $40, and Tent $20. Casagranda declared a potential conflict of interest because she was in the lodging business and thought this may have an impact on her business. Mayor Terry declared no conflict existed and there was no objection from council. DeMoss declared a potential conflict of interest because she was in the lodging and bar business and thought this may have an impact on her businesses.Mayor Terry declared that no conflict existed and there was no objection from council. Osenga wondered if a more incremental fee increase would be more amenable to the public. DeMoss thought the city had been undercharging for a long time, and thought it was better to make the change all at once. She supported Alternative 42; she worried that an incremental approach might lead the public to believe fees would increase year after year without knowing when they would stabilize. Casagranda thought the proposed prices in Alternative 42 were still not high enough,based on the premium location of the campgrounds. Seese thought Alternative 42 was acceptable and would not harm business. McClure initially thought these proposed fees were too high, but has since reconsidered and would support this amendment. Terry concurred with McClure and would support the amendment,but admonished administration to keep a watchful eye on the impact on campground reservations so that council could revisit the fee schedule to make adjustments, if necessary. Motion to Amend Passed Yes: McClure, Casagranda, DeMoss, Seese, Baclaan, Terry No: Osenga Motion to Amend(Casagranda/Seese) Amend Resolution 2020-086 by increasing the winter rate Partial Hook-Up from$25 to$55. Parks & Recreation Director Tyler Florence stated the services provided for winter campgrounds electric,port-a-potties, and snow plowing;no water service was provided. In response to Casagranda, Florence said Wi-Fi was provided year-round and the cost was modest. In response to Terry, Florence said his research indicated that revenues exceeded expenses at the current winter rates. Motion to Amend Failed Yes: Casagranda No: Baclaan, McClure, Osenga, Seese, DeMoss, Terry Baclaan notes that the current winter rates were Partial Hook-Up $20 and RV Dry $5, and this resolution would bring those rates up to $25 and$15,respectively. 127 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page Motion to Amend(Seese/Casagranda) Amend Resolution 2020-086 by increasing the winter rate for Partial Hook-Up to $40. Motion to Amend Failed Yes: Seese, Casagranda No: Baclaan, DeMoss, McClure, Osenga, Terry Main Motion Passed Unanimous NEW BUSINESS Other New Business Items Discuss recruiting a permanent city manager, and approve updates to GovHR's recruitment documents. Council adjusted the starting salary to$130,000 and directed the city clerk to work with the vendor to start advertising the position. Discuss the wage study. Council directed the city manager to use the 50`h percentile as a starting point,with a target start date of April 1, 2021. Reschedule the City Council tour with department heads. Council requested this item to come back at the January 11, 2021 council meeting. INFORMATIONAL ITEMS AND REPORTS CITIZEN COMMENTS Lynda Paquette said the lagoon smell was very unpleasant, and she thought it might be related to the biodomes. She encouraged council to consider expanding the footprint of the lagoons to accommodate the increased population in Seward. She thanked council for passing the mask mandate to protect the citizens; she thought this was a global medical issue and should not be politicized. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis said the work at the lagoon had been stopped due to COVID issues. 128 City of Seward,Alaska City Council Meeting Minutes November 23, 2020 Volume 41,Page Sowell said Nixle was a good service and he encouraged everyone to sign up. COVID brought very complicated issues to everyday life challenges. Casagranda thanked retiring Police Chief Tom Clemons for his service and wished him well in his retirement. DeMoss looked forward to getting meetings on Zoom. She thanked Chief Clemons for his service and congratulated him on his retirement. Osenga congratulated Chief Clemons on his retirement, and thanked city attorney Brooks Chandler for the training session. Be kind to each other and take care of yourselves. Seese wished Chief Clemons well in Montana. She thanked Cory Borgeson for his work in the Electric Utility Department. McClure wished Chief Clemons well and was pleased to see him tonight. This was the season of giving,and she encouraged everyone to find someone to give to others,even extravagantly, if you could. There would be an Angel Tree this year held by the Fire Department.McClure wished everyone a Happy Thanksgiving. Baclaan reminded everyone that this weekend was Shop Small, and Monday was Cyber Monday; over 50 local vendors and retailers would participate. He thanked Chief Clemons for his service to Seward, and thanked Deputy City Clerk Jessica Stallard for her good work. Terry thanked Chief Clemons for his work and service. She expressed condolences to the family of Joe Bond, and the family of Jeffrey O'Dell. COVID brought with it a serious economic crisis;please be mindful of exposure to the virus over the Thanksgiving holiday. School sports and in-school classes were all impacted by the local COVID numbers, and college scholarships were in jeopardy for some athletes. ADJOURNMENT The meeting was adjourned at 9:58 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 129 City of Seward,Alaska City Council Special Meeting Minutes December 3, 2020 Volume 41,Page CALL TO ORDER The December 3, 2020 special meeting of the Seward City Council was called to order at 12:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Lieutenant Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Tony Bae ^^" Sue McClure Shaf ,i cooso John Osenga (telephonically) Liz DeMoss Ristine Casagranda (telephonically) comprising a quorum of the Council; and Norm Regis, Acting City Manager Brenda Ballou, City Clerk Excused— Seese Absent—Baclaan CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Lieutenant Alan Nickell reported that an arrest was made today by the Seward Police Department involving a large quantity of methamphetamine and heroin,as well as several handguns. Nickell said this was one of the largest drug busts in Seward history. The City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created. Unless otherwise noted, the following Citizen Comments were submitted in advance and read into the record by the City Clerk: Lori Landstrom thought Alternative 4 was the most insane and retaliatory act she had ever witnessed, and she supported the opposition of Alternative 4. Robert Ruffner(telephonically)said the state had put everyone in an awkward position, and he appreciated the research the city had done in response to this situation. He thought Alternative 4 would be very detrimental to fishing industry. 130 City of Seward,Alaska City Council Special Meeting Minutes December 3, 2020 Volume 41,Page Council suspended the rules to speak with Robert Ruffner. Terry stated the City of Kenai had approved an amendment relating to their resolution that suggested they were not recommending one of the Alternatives,but simply opposing Alternative 4. In response,Ruffner thought if the City of Seward wished to make a similar amendment,it would be appropriate.Ruffner added,in his opinion, some variation of Alternative 2 would be the solution he would recommend. Assistant City Manager Stephen Sowell wondered about the health of the stock; he wondered if this was a case of meeting statement objectives or if this was an allocation issue between use types. In response, Ruffner said he was previously on the board of fisheries; in his opinion, he thought this proposal would not reallocate fish to any user group,but simply just closed waters.As to the health of the stock, Sockeye stocks in Cook Inlet were healthy and robust.In response to Sowell, Ruffner confirmed that closing the waters would not be an action necessary to make escapement goals. Council went back on the rules. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (McClure/DeMoss) Approval of Agenda and Consent Agenda Motion Passed Unanimous There were no consent agenda items. NEW BUSINESS Resolution 2020-092, Opposing Proposed Alternative 4 To The North Pacific Fishery Management Council That Would Close All Federal Waters In Cook Inlet To Commercial Salmon Fishing. Motion (McClure/DeMoss) Approve Resolution 2020-092 Motion to Amend (Terry/McClure) Amend Resolution 2020-092 by adding a new Section 2,and moving all others down,that reads, "The Seward City Council has not considered which of the remaining alternatives should be adopted by the NPFMC." Motion to Amend Passed Unanimous Council directed the city manager to submit the signed resolution to the NPFMC as soon as possible. 131 City of Seward,Alaska City Council Special Meeting Minutes December 3, 2020 Volume 41,Page Main Motion Passed Unanimous CITIZEN COMMENTS —None COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Regis wished to schedule a work session to discuss setting goals for the Electric Rate Study and also to discuss the Electric Utility Department's line clearing policy. Council scheduled a work session on December 14, 2020 at 6:00 p.m. Sowell was impressed with Ruffner's feedback, and was pleased to hear there was no issue with hitting escapement goals with salmon, especially Sockeye, because it could be detrimental to have too many fish in the river. Casagranda thanked the Seward Police Department for their work; the news was great to hear. DeMoss thanked the Seward Police Department for the report; it was fantastic news. McClure echoed the same sentiment, as well. She thanked Regis and Sowell for their responsiveness to her questions this week. Terry also praised for the Seward Police Department,and concurred that addressing drugs in the community was so important.Terry said the city was now aware that the Seward airport had been closed by the state without notice to the city,and the city administration was addressing the situation. ADJOURNMENT The meeting was adjourned at 12:20 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) 132 Agenda Statement Date: December 14, 2020 From: Brenda Ballou, City Clerk Agenda Item: Discontinue the practice of providing the monthly clerk's report on Requests for Public Records BACKGROUND In late 2017,there were growing concerns about public records requests in regards to both the type of information being requested, as well as the volume of requests being made. In particular, there was one request for a certain employee's city-related travel documentation, requested by a citizen and then later by a council member, which spawned a debate over what kind of information could be requested and by whom. The minutes from the time clearly reflect opposing opinions between administration and council. As a result, in an attempt to monitor the volume and content of public records requests, council amended the city clerk's goals for 2017/2018 to include, "Provide council with monthly reports of public records requests." The first clerk's report was included in the December, 2017 council packet, and the practice has continued on a monthly basis ever since. CURRENT SITUATION Fast forward three years,and there are no longer any issues with the volume,content,or timeliness of public records requests. The city clerk's office has established an efficient workflow procedure with department heads, which includes a clear timeframe for acceptable response time, and the department heads continue to be conscientious and timely with their responses. RECOMMENDATION Because we no longer have the same concerns about public records requests,it is recommended that the practice of furnishing a monthly clerk's report on public records requests be discontinued. 133 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM Cit of Seward Page: 1 Meral Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 4000 Tax Revenue-Sales 332,598 2,664,853 5,523,175 (2,858,322) 48.25 4010 Tax Revenue-Real Property 228,850 857,599 1,045,425 (187,826) 82.03 4011 Tax Revenue-Personal Property 87,942 347,625 405,000 (57,375) 85.83 4012 Tax Revenue-Motor vehicle 1,514 17,886 25,000 (7,114) 71.54 4020 Hotel/Motel Room Tax 63,491 135,836 644,000 (508,164) 21.09 4030 Payments in Lieu of Tax 30,697 42,480 125,000 (82,520) 33.98 4031 Contra Payments in Lieu of Tax 0 0 (62,500) 62,500 0.00 4040 Penalties and Interest on Taxes 14 1,700 1,500 200 113.34 4100 Building Permits 4,314 42,366 40,800 1,566 103.84 4101 Permits-Taxi 0 572 1,100 (528) 52.03 4102 DMV-Drivers License 2,240 17,845 19,000 (1,155) 93.92 4103 DMV-Motor Vehicles 3,682 38,303 58,000 (19,697) 66.04 4104 Animal Control Licenses 0 200 200 0 100.00 4105 Business License 2,730 15,540 21,000 (5,460) 74.00 4106 License and Permits-Misc 25 2,974 3,500 (526) 84.96 4107 Inspection Fees 0 1,363 0 1,363 0.00 4200 Revenue Sharing 75,000 75,000 0 75,000 0.00 4202 Jail Contract 92,238 368,952 350,000 18,952 105.41 4203 Dispatch Contract w/State of AK 9,000 27,000 36,000 (9,000) 75.00 4204 KPB 911 Dispatch 0 26,400 52,800 (26,400) 50.00 4205 Alaska Liquor Tax 0 0 16,000 (16,000) 0.00 4206 Alaska Raw Fish Tax 0 0 400,000 (400,000) 0.00 4207 Fisheries Resource Landing Tax 0 869 2,500 (1,631) 34.76 4251 Grant Revenue-Federal Grants 1,607 14,566 40,507 (25,942) 35.96 4252 Grant Revenue-State Grants 0 7,000 5,709 1,291 122.60 4300Admin.Exp.-Jail 9,175 91,753 110,103 (18,351) 83.33 4301 Admin Exp.-Harbor 30,818 308,184 369,820 (61,636) 83.33 4302 Admin.Exp.-SMIC 8,226 82,258 98,710 (16,452) 83.33 4303 Admin.Exp.-Parking Fund 961 9,614 11,537 (1,923) 83.33 4304 Admin.Exp.-Electric 80,396 803,956 964,745 (160,789) 83.33 4305 Admin.Exp.-Water 22,179 221,789 266,147 (44,358) 83.33 4306 Admin.Exp.-Sewer 13,544 135,444 162,533 (27,089) 83.33 4307 Copying Fees 0 2,113 7,000 (4,887) 30.18 4308 Sales Tax Credit 1,000 3,000 4,000 (1,000) 75.00 4309 Zoning Fees 310 2,025 1,500 525 135.02 4320 Misc Dog Fees 25 500 600 (100) 83.33 4322 Miscellaneous Dispatching 833 8,333 10,000 (1,667) 83.33 4323 Miscellaneous Police Fees 130 1,620 2,500 (880) 64.80 4331 Shop Work Orders 61 1,019 2,000 (982) 50.93 4340 P&R:Public Use Fees 0 0 1,300 (1,300) 0.00 4341 P&R:Punchard Fees 0 2,084 8,000 (5,916) 26.05 4342 P&R:Class Registrations 0 2,983 42,000 (39,017) 7.10 4343 P&R:Facility Rental 0 4,277 6,000 (1,723) 71.29 4344 P&R:Tournaments 0 514 1,700 (1,186) 30.24 4345 P&R:Special Events 0 6,601 19,100 (12,499) 34.56 4347 P&R:Shower Fees 254 9,581 18,000 (8,419) 53.23 4348 P&R:Rock Wall Fees 0 110 250 (140) 44.12 4349 P&R:Pavilion Fees 89 4,010 7,000 (2,990) 57.28 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM Cit of Seward Page: 2 Meral Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget 4350 P&R:Camping Fees 2,173 421,675 505,000 (83,325) 83.50 4351 P&R:Camping w/Utilities 6,583 203,922 330,000 (126,078) 61.79 4352 P&R:RV Dump Station 140 14,033 16,000 (1,967) 87.70 4353 P&R:Misc Revenue 0 48 600 (552) 7.95 4356 P&R:Cemetery Plot Fees 0 0 500 (500) 0.00 4357 P&R:Memorial Bench Fees 0 1,000 0 1,000 0.00 4370 Library Service Revenue 679 3,088 15,000 (11,912) 20.59 4371 Library Circulation Revenue 24 582 4,000 (3,418) 14.54 4373 Museum Admissions 0 482 12,000 (11,518) 4.02 4380 Land Rents&Leases 3,450 37,600 41,900 (4,300) 89.74 4382 Jail Facility Rental 2,500 25,000 30,000 (5,000) 83.33 4383 Municipal Building Rent 0 65,000 42,826 22,174 151.78 4400 Fines and Bails 831 8,269 17,000 (8,731) 48.64 4500 GF Interest on Investments 7,514 195,144 70,000 125,144 278.78 4501 GF Penalties&Interest 39 627 1,500 (873) 41.82 4610 Surplus Sales 20 20 0 20 0.00 4611 Gravel Sales 0 38,535 0 38,535 0.00 4620 Franchise Fee-Refuse 0 17,883 17,500 383 102.19 4630 City Clerk Fees 0 153 0 153 0.00 4639 Misc Service Fees 220 7,264 0 7,264 0.00 5899 Miscellaneous Revenue 976 1,021 0 1,021 0.00 Total Revenues $ 1,129,092 $ 7,450,043 $ 11,972,087 $ (4,522,047) $ 62.23 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 1 General Fund g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 297,404 2,319,414 4,242,586 1,923,172 54.67 6001 Overtime 20,218 116,782 201,858 85,076 57.85 6002 Standby Time 1,009 5,394 7,969 2,575 67.69 6100 Medicare 5,614 49,963 92,369 42,406 54.09 6101 Unemployment Insurance 0 15,842 14,900 (942) 106.32 6102 Workers'Compensation 11,982 104,608 245,438 140,830 42.62 6200 Leave Time 25,338 218,391 394,305 175,914 55.39 6201 Retirement Benefits 64,800 552,802 955,083 402,281 57.88 6202 Health Insurance (751) 1,067,796 2,108,306 1,040,510 50.65 6209 PIERS DC Forfeitures (3,948) (6,662) 0 6,662 0.00 Total Personnel Costs: $ 421,666 $ 4,444,330 $ 8,262,814 $ 3,818,484 $ 53.79 Non-Personnel Costs: 7000Audit 7,043 93,625 115,000 21,375 81.41 7001 Communications 8,112 109,626 118,528 8,902 92.49 7002 Postage and Freight 1,110 19,690 37,017 17,327 53.19 7003 Banking&Credit Card Fees 3,416 58,184 47,600 (10,584) 122.24 7004Insurance 0 135,149 244,360 109,211 55.31 7006 Legal 13,262 81,546 80,000 (1,546) 101.93 7009 Contracted Services 46,264 348,559 614,639 266,080 56.71 7010 Engineering 603 861 45,000 44,139 1.91 7011 Testing 314 394 6,952 6,558 5.67 7012 Other Special Services 6,662 54,843 31,900 (22,943) 171.92 7013 State Lobbying Fees 5,042 68,420 90,000 21,580 76.02 7014 Federal Lobbying Fees 7,667 76,670 95,000 18,330 80.71 7015 Utilities 43,994 452,925 581,501 128,576 77.89 7016 Heating Fuel 505 43,155 62,516 19,361 69.03 7017 Rents&Leases 2,500 69,205 98,500 29,295 70.26 7201 Library Books 1,028 3,875 10,000 6,125 38.75 7202 Library Periodicals 0 2,113 3,000 887 70.42 7203 Library Standing Orders 0 0 4,000 4,000 0.00 7204 Library Non-Print 46 4,097 4,000 (97) 102.41 7205 Library Electronic Materials 105 4,061 4,500 439 90.25 7208 Museum Collection Supplies 42 619 1,200 581 51.61 7210 Vehicle Supplies 307 1,763 7,441 5,678 23.70 7211 Gas&Lube 4,664 52,693 98,268 45,575 53.62 7212 Uniform Allowance 1,513 8,430 15,000 6,570 56.20 7213 Safety Equipment 4,614 6,069 11,050 4,981 54.93 7214 Janitorial Supplies 0 1,119 17,500 16,381 6.40 7215 Operating Supplies 39,731 270,967 341,040 70,074 79.45 7216 Maintenance&Repair 20,311 113,992 224,600 110,608 50.75 7217 Small Tools&Equipment 5,307 67,940 146,045 78,106 46.52 7218Inmate Meals 417 8,476 9,000 524 94.18 7300 Advertising 3,269 22,476 39,868 17,392 56.38 7301 Subscriptions&Dues 2,007 36,383 51,476 15,093 70.68 7302 Travel&Subsistence 127 41,648 116,915 75,267 35.62 7303 Education&Training 731 31,941 72,301 40,360 44.18 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 2 General Fund g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7304 Equipment Rent 22 525 40,253 39,728 1.30 7307 GF Administrative Fee 9,175 91,753 110,103 18,351 83.33 7800 Sister City Program 0 150 6,250 6,100 2.40 7801 Contributions to Chamber 0 278,032 278,032 0 100.00 7802 Contributions to Senior Citizens 0 80,000 80,000 0 100.00 7803 Contributions to B&G Club 0 25,000 25,000 0 100.00 7804 Elections 1,541 2,952 4,000 1,048 73.80 7805 Promotion 0 2,820 10,000 7,180 28.20 7806 Volunteer Fireman Stipend 2,500 33,000 38,000 5,000 86.84 7807 Contingency 30,300 33,700 36,000 2,300 93.61 7810 Miscellaneous Expense 140 13,527 25,700 12,173 52.63 7811 Miscellaneous Programs 0 350 0 (350) 0.00 8012 Debt Service Interest Expense 49,903 234,581 234,581 0 100.00 8103 Capital Equipment 0 24,516 2,750 (21,766) 891.50 8104 Motor Pool Rent 23,750 237,500 285,000 47,500 83.33 8300 Debt Service Principal 0 220,000 220,000 0 100.00 Total Non-Personnel Costs: $ 348,044 $ 3,569,920 $ 4,841,386 $ 1,271,466 $ 73.74 Total Expenditures $ 769,710 $ 8,014,250 $ 13,104,200 $ 5,089,950 $ 61.16 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 2 General Fund Mayor and Council For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 11,500.00 18,000 6,500 63.89 6100 Medicare 0.00 879.75 1,377 497 63.89 6102 Workers'Compensation 0.00 0.00 149 149 0.00 Total Personnel Costs: $ 0.00 $ 12,379.75 $ 19,526 $ 7,146 $ 63.40 Non-Personnel Costs: 7000Audit 7,042.50 93,625.00 115,000 21,375 81.41 7001 Communications 318.15 4,456.81 5,500 1,043 81.03 7002 Postage and Freight 148.11 1,432.17 1,500 68 95.48 7004Insurance 0.00 242.13 500 258 48.43 7013 State Lobbying Fees 5,042.00 68,420.00 90,000 21,580 76.02 7014 Federal Lobbying Fees 7,667.00 76,670.00 95,000 18,330 80.71 7215 Operating Supplies 882.05 4,670.88 7,500 2,829 62.28 7217 Small Tools&Equipment 0.00 11,870.52 23,000 11,129 51.61 7300Advertising 1,198.40 13,981.80 20,000 6,018 69.91 7301 Subscriptions&Dues 0.00 65.42 3,600 3,535 1.82 7302 Travel&Subsistence 0.00 5,375.02 18,000 12,625 29.86 7303 Education&Training 0.00 395.00 2,000 1,605 19.75 7800 Sister City Program 0.00 149.98 6,250 6,100 2.40 7805 Promotion 0.00 2,820.00 6,000 3,180 47.00 7807 Contingency 30,300.00 31,200.00 32,000 800 97.50 Total Non-Personnel Costs: $ 52,598.21 $ 315,374.73 $ 425,850 $ 110,475 $ 74.06 Total Expenditures $ 52,598.21 $ 327,754.48 $ 445,376 $ 117,621 $ 73.59 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 3 General Fund Legislative Boards &Commissions For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 1,538.87 14,781.78 34,755 19,973 42.53 6001 Overtime (96.09) 64.06 0 (64) 0.00 6100 Medicare 22.72 227.81 504 276 45.20 6102 Workers'Compensation 10.18 115.98 291 175 39.86 6201 Retirement Benefits 295.52 3,167.37 1,821 (1,346) 173.94 6202 Health Insurance 0.87 8,796.70 18,539 9,742 47.45 Total Personnel Costs: $ 1,772.07 $ 27,153.70 $ 55,910 $ 28,756 $ 48.57 Non-Personnel Costs: 7002 Postage and Freight 0.00 17.00 104 87 16.35 7004Insurance 0.00 155.69 624 468 24.95 7009 Contracted Services 0.00 0.00 21,265 21,265 0.00 7215 Operating Supplies 293.90 1,262.41 2,156 894 58.55 7301 Subscriptions&Dues 0.00 0.00 208 208 0.00 7302 Travel&Subsistence 0.00 576.00 6,000 5,424 9.60 7303 Education&Training 0.00 2,451.72 4,000 1,548 61.29 Total Non-Personnel Costs: $ 293.90 $ 4,462.82 $ 34,357 $ 29,894 $ 12.99 Total Expenditures $ 2,065.97 $ 31,616.52 $ 90,267 $ 58,650 $ 35.03 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 4 General Fund Legal g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 13,261.73 81,545.60 80,000 (1,546) 101.93 7215 Operating Supplies 0.00 48.56 0 (49) 0.00 Total Non-Personnel Costs: $ 13,261.73 $ 81,594.16 $ 80,000 $ (1,595) $ 101.99 Total Expenditures $ 13,261.73 $ 81,594.16 $ 80,000 $ (1,595) $ 101.99 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 5 General Fund City Clerk For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,208.27 111,018.68 165,000 53,981 67.28 6001 Overtime 96.09 1,239.58 18,000 16,760 6.89 6100 Medicare 166.08 1,730.88 2,145 414 80.69 6101 Unemployment Insurance 0.00 (24.25) 0 24 0.00 6102 Workers'Compensation 73.91 903.57 1,228 324 73.58 6200 Leave Time 1,272.74 12,480.35 16,721 4,241 74.64 6201 Retirement Benefits 2,047.96 21,139.64 7,678 (13,462) 275.33 6202 Health Insurance 5.08 68,438.38 83,430 14,992 82.03 Total Personnel Costs: $ 14,870.13 $ 216,926.83 $ 294,202 $ 77,274 $ 73.73 Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 7.34 0 (7) 0.00 7004Insurance 0.00 1,794.08 3,200 1,406 56.07 7009 Contracted Services 1,307.39 16,940.51 25,050 8,109 67.63 7215 Operating Supplies 87.20 87.20 0 (87) 0.00 7300 Advertising 106.40 106.40 0 (106) 0.00 7301 Subscriptions&Dues 0.00 280.00 700 420 40.00 7302 Travel&Subsistence 0.00 1,519.23 5,000 3,481 30.38 7303 Education&Training 0.00 1,746.00 2,500 754 69.84 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7804 Elections 1,540.82 2,951.99 4,000 1,048 73.80 Total Non-Personnel Costs: $ 3,041.81 $ 25,432.75 $ 41,450 $ 16,018 $ 61.36 Total Expenditures $ 17,911.94 $ 242,359.58 $ 335,652 $ 93,292 $ 72.21 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 6 General Fund City Manager g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 29,958.72 200,290.71 236,805 36,514 84.58 6100 Medicare 672.67 3,304.80 3,570 265 92.57 6101 Unemployment Insurance 0.00 6,455.29 0 (6,455) 0.00 6102 Workers'Compensation 197.80 1,526.07 2,043 517 74.70 6200 Leave Time 743.41 18,030.23 18,749 719 96.17 6201 Retirement Benefits 5,979.83 40,806.81 12,777 (28,030) 319.38 6202 Health Insurance 7.56 58,498.16 92,700 34,202 63.10 Total Personnel Costs: $ 37,559.99 $ 328,912.07 $ 366,644 $ 37,732 $ 89.71 Non-Personnel Costs: 7001 Communications 261.97 6,199.47 5,700 (499) 108.76 7002 Postage and Freight 0.00 54.80 500 445 10.96 7004Insurance 0.00 3,283.65 5,100 1,816 64.39 7009 Contracted Services 210.90 2,562.83 5,000 2,437 51.26 7011 Testing 7.99 23.97 0 (24) 0.00 7210 Vehicle Supplies 45.98 45.98 0 (46) 0.00 7211 Gas&Lube 56.32 305.31 3,000 2,695 10.18 7215 Operating Supplies 458.91 3,456.91 7,000 3,543 49.38 7216 Maintenance&Repair 0.00 29.00 0 (29) 0.00 7217 Small Tools&Equipment 0.00 3,652.13 1,000 (2,652) 365.21 7300 Advertising 0.00 617.80 2,000 1,382 30.89 7301 Subscriptions&Dues 1,132.99 12,336.76 8,000 (4,337) 154.21 7302 Travel&Subsistence 88.82 14,097.07 8,000 (6,097) 176.21 7303 Education&Training 0.00 471.96 4,000 3,528 11.80 7805 Promotion 0.00 0.00 4,000 4,000 0.00 7807 Contingency 0.00 2,500.00 4,000 1,500 62.50 7810 Miscellaneous Expense 0.00 90.29 0 (90) 0.00 8104 Motor Pool Rent 448.11 4,481.10 4,500 19 99.58 Total Non-Personnel Costs: $ 2,711.99 $ 54,209.03 $ 61,800 $ 7,591 $ 87.72 Total Expenditures $ 40,271.98 $ 383,121.10 $ 428,444 $ 45,323 $ 89.42 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 7 General Fund MIS g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 13,798.10 155,228.96 186,194 30,965 83.37 6001 Overtime 272.97 772.71 0 (773) 0.00 6100 Medicare 221.52 2,477.07 2,842 365 87.16 6102 Workers'Compensation 84.44 1,207.57 1,627 419 74.22 6200 Leave Time 1,403.67 15,904.44 19,553 3,649 81.34 6201 Retirement Benefits 2,922.70 35,817.05 10,171 (25,646) 352.15 6202 Health Insurance 5.67 66,837.94 92,700 25,862 72.10 Total Personnel Costs: $ 18,709.07 $ 278,245.74 $ 313,087 $ 34,841 $ 88.87 Non-Personnel Costs: 7001 Communications 193.56 3,757.92 6,000 2,242 62.63 7002 Postage and Freight 0.00 79.00 500 421 15.80 7003 Bank and Credit Card Fees 0.00 5.93 0 (6) 0.00 7004Insurance 0.00 2,402.31 3,500 1,098 68.64 7009 Contracted Services 0.00 55.00 10,000 9,945 0.55 7211 Gas&Lube 0.00 39.52 0 (40) 0.00 7215 Operating Supplies 69.00 22,971.27 23,000 29 99.88 7216 Maintenance&Repair 0.00 5,000.00 5,000 0 100.00 7217 Small Tools&Equipment 292.86 10,130.43 15,000 4,870 67.54 7301 Subscriptions&Dues 0.00 14,481.11 15,500 1,019 93.43 7302 Travel&Subsistence 0.00 163.61 3,500 3,336 4.67 7303 Education&Training 0.00 3,366.00 3,000 (366) 112.20 7810 Miscellaneous Expense 0.00 2.48 1,000 998 0.25 Total Non-Personnel Costs: $ 555.42 $ 62,454.58 $ 86,000 $ 23,546 $ 72.62 Total Expenditures $ 19,264.49 $ 340,700.32 $ 399,087 $ 58,387 $ 85.37 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 8 General Fund Community Development For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,055.48 120,017.03 159,248 39,231 75.36 6100 Medicare 338.03 2,015.96 2,440 424 82.62 6102 Workers'Compensation 89.13 927.74 1,396 468 66.46 6200 Leave Time 1,183.08 13,533.49 18,109 4,576 74.73 6201 Retirement Benefits 2,578.41 27,188.05 8,728 (18,460) 311.50 6202 Health Insurance 5.31 75,332.12 86,520 11,188 87.07 Total Personnel Costs: $ 15,249.44 $ 239,014.39 $ 276,441 $ 37,427 $ 86.46 Non-Personnel Costs: 7001 Communications 193.56 2,594.78 3,150 555 82.37 7002 Postage and Freight 0.00 1,857.65 500 (1,358) 371.53 7004Insurance 0.00 1,879.73 3,300 1,420 56.96 7009 Contracted Services 0.00 146.50 24,000 23,854 0.61 7011 Testing 102.00 102.00 0 (102) 0.00 7211 Gas&Lube 0.00 183.67 0 (184) 0.00 7215 Operating Supplies 200.85 2,941.90 2,500 (442) 117.68 7216 Maintenance&Repair 0.00 0.00 2,000 2,000 0.00 7217 Small Tools&Equipment 0.00 1,850.14 17,500 15,650 10.57 7300Advertising 764.80 1,198.00 0 (1,198) 0.00 7301 Subscriptions&Dues 0.00 629.98 0 (630) 0.00 7302 Travel&Subsistence 0.00 1,361.06 8,500 7,139 16.01 7303 Education&Training 0.00 123.48 3,500 3,377 3.53 7810 Miscellaneous Expense 0.00 123.98 500 376 24.80 Total Non-Personnel Costs: $ 1,261.21 $ 14,992.87 $ 65,450 $ 50,457 $ 22.91 Total Expenditures $ 16,510.65 $ 254,007.26 $ 341,891 $ 87,884 $ 74.29 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 9 General Fund Finance g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 23,695.36 283,989.93 445,386 161,396 63.76 6001 Overtime 155.26 3,458.22 3,966 508 87.20 6100 Medicare 359.46 5,942.26 7,754 1,812 76.63 6101 Unemployment Insurance 0.00 918.00 0 (918) 0.00 6102 Workers'Compensation 158.59 2,274.92 4,151 1,876 54.80 6200 Leave Time 3,081.13 32,403.71 44,151 11,747 73.39 6201 Retirement Benefits 5,374.73 52,704.96 25,620 (27,085) 205.72 6202 Health Insurance 11.34 115,271.88 247,200 131,928 46.63 Total Personnel Costs: $ 32,835.87 $ 496,963.88 $ 778,228 $ 281,264 $ 63.86 Non-Personnel Costs: 7001 Communications 697.36 9,033.94 9,500 466 95.09 7002 Postage and Freight 0.00 1,287.11 2,500 1,213 51.48 7004Insurance 0.00 7,365.40 12,000 4,635 61.38 7009 Contracted Services (1,655.00) 26,240.97 39,500 13,259 66.43 7011 Testing 0.00 0.00 300 300 0.00 7012 Other Special Services 154.85 194.85 0 (195) 0.00 7215 Operating Supplies 635.07 13,504.51 25,000 11,495 54.02 7216 Maintenance&Repair 0.00 2,132.50 18,000 15,868 11.85 7217 Small Tools&Equipment 0.00 3,877.61 4,500 622 86.17 7300 Advertising 616.00 1,301.60 2,900 1,598 44.88 7301 Subscriptions&Dues 329.00 804.00 2,500 1,696 32.16 7302 Travel&Subsistence 37.82 747.64 11,000 10,252 6.80 7303 Education&Training 0.00 1,467.54 5,000 3,532 29.35 7810 Miscellaneous Expense 0.02 0.04 1,000 1,000 0.00 Total Non-Personnel Costs: $ 815.12 $ 67,957.71 $ 133,700 $ 65,741 $ 50.83 Total Expenditures $ 33,650.99 $ 564,921.59 $ 911,928 $ 347,005 $ 61.95 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 10 General Fund General Services For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6101 Unemployment Insurance 0.00 (5,195.20) 10,000 15,195 (51.95) Total Personnel Costs: $ 0.00 $ (5,195.20)$ 10,000 $ 15,195 $ (51.95) Non-Personnel Costs: 7001 Communications 577.93 3,693.83 2,500 (1,194) 147.75 7002 Postage and Freight 0.00 6,523.90 5,000 (1,524) 130.48 7003 Bank and Credit Card Fees 169.33 5,672.41 20,000 14,328 28.36 7004Insurance 0.00 245.50 700 455 35.07 7009 Contracted Services 85.00 24,195.00 34,350 10,155 70.44 7010 Engineering 602.70 602.70 25,000 24,397 2.41 7012 Other Special Services 423.96 504.81 0 (505) 0.00 7215 Operating Supplies 0.00 (103.68) 2,500 2,604 (4.15) 7216 Maintenance&Repair 45.00 180.00 500 320 36.00 7300 Advertising 0.00 (244.00) 0 244 0.00 7301 Subscriptions&Dues 0.00 0.00 1,500 1,500 0.00 7810 Miscellaneous Expense 80.00 10,311.51 10,000 (312) 103.12 8103 Capital Equipment 0.00 4,498.38 0 (4,498) 0.00 Total Non-Personnel Costs: $ 1,983.92 $ 56,080.36 $ 102,050 $ 45,970 $ 54.95 Total Expenditures $ 1,983.92 $ 50,885.16 $ 112,050 $ 61,165 $ 45.41 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 11 General Fund General Services-Copier For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7215 Operating Supplies 140.12 749.66 1,800 1,050 41.65 7304 Equipment Rent 22.00 192.00 7,000 6,808 2.74 Total Non-Personnel Costs: $ 162.12 $ 941.66 $ 8,800 $ 7,858 $ 10.70 Total Expenditures $ 162.12 $ 941.66 $ 8,800 $ 7,858 $ 10.70 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 12 General Fund Contributions For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 278,032.00 278,032 0 100.00 7802 Contributions to Senior Citizens 0.00 80,000.00 80,000 0 100.00 7803 Contributions to B&G Club 0.00 25,000.00 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Total Expenditures $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 13 General Fund Police g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 96,336.40 382,471.56 1,102,529 720,057 34.69 6001 Overtime 6,833.40 38,987.73 96,232 57,244 40.51 6100 Medicare 1,609.48 6,682.71 25,433 18,750 26.28 6102 Workers'Compensation 4,395.04 23,801.25 74,511 50,710 31.94 6200 Leave Time 7,627.19 41,073.08 116,636 75,563 35.21 6201 Retirement Benefits 13,012.88 66,320.96 65,242 (1,079) 101.65 6202 Health Insurance 31.18 186,487.13 556,200 369,713 33.53 Total Personnel Costs: $ 129,845.57 $ 745,824.42 $ 2,036,783 $ 1,290,958 $ 36.62 Non-Personnel Costs: 7001 Communications 1,289.15 19,060.67 20,000 939 95.30 7002 Postage and Freight 58.80 654.55 2,000 1,345 32.73 7003 Bank and Credit Card Fees 512.46 4,766.69 6,100 1,333 78.14 7004Insurance 0.00 41,686.47 80,000 38,314 52.11 7009 Contracted Services 247.55 58,382.38 61,424 3,042 95.05 7012 Other Special Services 6,082.84 25,977.25 3,300 (22,677) 787.19 7210 Vehicle Supplies 0.00 756.00 0 (756) 0.00 7211 Gas&Lube 814.84 10,889.85 19,000 8,110 57.32 7212 Uniform Allowance 1,513.15 2,061.10 5,000 2,939 41.22 7213 Safety Equipment 4,120.00 4,120.00 2,000 (2,120) 206.00 7215 Operating Supplies 157.48 22,831.95 13,500 (9,332) 169.13 7216 Maintenance&Repair 931.95 22,287.23 33,000 10,713 67.54 7217 Small Tools&Equipment 201.05 4,700.05 12,000 7,300 39.17 7300 Advertising 160.80 396.00 2,000 1,604 19.80 7301 Subscriptions&Dues 544.53 988.74 6,000 5,011 16.48 7302 Travel&Subsistence 0.00 10,356.54 20,000 9,643 51.78 7303 Education&Training 0.00 16,169.73 25,000 8,830 64.68 7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 167.25 3,500 3,333 4.78 8104 Motor Pool Rent 348.53 3,485.30 50,000 46,515 6.97 Total Non-Personnel Costs: $ 16,983.13 $ 249,737.75 $ 367,824 $ 118,086 $ 67.90 Total Expenditures $ 146,828.70 $ 995,562.17 $ 2,404,607 $ 1,409,044 $ 41.40 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 14 General Fund Jail g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 13,159.88 73,400.28 305,940 232,540 23.99 6001 Overtime 4,903.96 17,634.32 45,449 27,815 38.80 6100 Medicare 286.04 1,394.13 5,304 3,910 26.28 6101 Unemployment Insurance 0.00 1,400.63 0 (1,401) 0.00 6102 Workers'Compensation 1,408.38 7,783.23 33,629 25,846 23.14 6200 Leave Time 1,413.38 7,128.11 28,854 21,726 24.70 6201 Retirement Benefits 3,186.95 16,232.82 18,986 2,753 85.50 6202 Health Insurance 6.89 61,172.28 185,400 124,228 32.99 Total Personnel Costs: $ 24,365.48 $ 186,145.80 $ 623,562 $ 437,417 $ 29.85 Non-Personnel Costs: 7001 Communications 140.67 4,599.41 4,500 (99) 102.21 7002 Postage and Freight 0.00 72.71 1,000 927 7.27 7004Insurance 0.00 12,277.80 23,000 10,722 53.38 7009 Contracted Services 0.00 0.00 2,000 2,000 0.00 7011 Testing 0.00 0.00 200 200 0.00 7017 Rents&Leases 2,500.00 25,000.00 30,000 5,000 83.33 7212 Uniform Allowance 0.00 1,077.29 2,500 1,423 43.09 7214 Janitorial Supplies 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 158.79 2,149.87 6,500 4,350 33.07 7216 Maintenance&Repair 0.00 1,958.98 3,000 1,041 65.30 7217 Small Tools&Equipment 254.65 254.65 2,000 1,745 12.73 7218Inmate Meals 417.03 8,475.96 9,000 524 94.18 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 650 650 0.00 7302 Travel&Subsistence 0.00 193.20 2,000 1,807 9.66 7303 Education&Training 0.00 0.00 2,000 2,000 0.00 7307 GF Administrative Fee 9,175.25 91,752.50 110,103 18,351 83.33 7810 Miscellaneous Expense 0.00 190.00 1,200 1,010 15.83 Total Non-Personnel Costs: $ 12,646.39 $ 148,002.37 $ 202,653 $ 54,651 $ 73.03 Total Expenditures $ 37,011.87 $ 334,148.17 $ 826,215 $ 492,068 $ 40.44 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 15 General Fund Animal Control For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,596.80 53,894.55 78,175 24,280 68.94 6001 Overtime 879.52 3,156.09 0 (3,156) 0.00 6100 Medicare 84.11 859.17 1,194 335 71.96 6102 Workers'Compensation 222.55 2,952.46 7,895 4,943 37.40 6200 Leave Time 509.58 5,668.80 8,304 2,635 68.27 6201 Retirement Benefits 1,183.13 12,942.05 4,273 (8,669) 302.88 6202 Health Insurance 1.89 12,394.37 30,900 18,506 40.11 Total Personnel Costs: $ 7,477.58 $ 91,867.49 $ 130,741 $ 38,874 $ 70.27 Non-Personnel Costs: 7001 Communications 10.89 281.21 1,200 919 23.43 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 942.59 1,000 57 94.26 7012 Other Special Services 0.00 956.40 0 (956) 0.00 7015 Utilities 636.09 6,542.61 6,000 (543) 109.04 7211 Gas&Lube 0.00 72.79 1,000 927 7.28 7212 Uniform Allowance 0.00 0.00 1,200 1,200 0.00 7215 Operating Supplies 0.00 743.22 5,000 4,257 14.86 7216 Maintenance&Repair 0.00 40.48 3,000 2,960 1.35 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 0.00 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 500 500 0.00 7302 Travel&Subsistence 0.00 0.00 2,500 2,500 0.00 7303 Education&Training 347.00 347.00 500 153 69.40 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00 Total Non-Personnel Costs: $ 993.98 $ 9,926.30 $ 26,600 $ 16,674 $ 37.32 Total Expenditures $ 8,471.56 $ 101,793.79 $ 157,341 $ 55,548 $ 64.70 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 16 General Fund Fire Department For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 14,687.60 63,045.18 189,431 126,386 33.28 6100 Medicare 212.46 943.24 2,905 1,962 32.47 6101 Unemployment Insurance 0.00 7,770.00 0 (7,770) 0.00 6102 Workers'Compensation 1,004.10 4,639.72 17,736 13,096 26.16 6200 Leave Time 1,363.39 6,960.92 21,862 14,901 31.84 6201 Retirement Benefits 2,700.34 11,608.38 10,392 (1,216) 111.70 6202 Health Insurance 4.70 37,346.99 84,975 47,628 43.95 Total Personnel Costs: $ 19,972.59 $ 132,314.43 $ 327,301 $ 194,987 $ 40.43 Non-Personnel Costs: 7001 Communications 1,235.15 8,815.51 9,000 184 97.95 7002 Postage and Freight 5.00 780.21 1,591 811 49.04 7004Insurance 0.00 12,901.16 30,192 17,291 42.73 7009 Contracted Services 6,747.55 7,541.63 6,241 (1,301) 120.84 7011 Testing 0.00 0.00 102 102 0.00 7015 Utilities 11,481.34 114,421.33 146,374 31,953 78.17 7016 Heating Fuel 300.86 6,705.30 9,016 2,311 74.37 7210 Vehicle Supplies 260.88 961.27 4,241 3,280 22.67 7211 Gas&Lube 226.24 1,976.20 9,551 7,575 20.69 7212 Uniform Allowance 0.00 2,795.84 750 (2,046) 372.78 7213 Safety Equipment 494.00 1,013.98 2,000 986 50.70 7215 Operating Supplies 100.03 4,487.60 6,902 2,414 65.02 7216 Maintenance&Repair 212.70 11,532.26 18,260 6,728 63.16 7217 Small Tools&Equipment 228.80 3,047.39 6,902 3,855 44.15 7300 Advertising 0.00 994.20 318 (676) 312.64 7301 Subscriptions&Dues 0.00 1,443.00 1,000 (443) 144.30 7302 Travel&Subsistence 0.00 2,872.27 6,425 3,553 44.70 7303 Education&Training 0.00 524.95 1,649 1,124 31.83 7304 Equipment Rent 0.00 0.00 1,592 1,592 0.00 8104 Motor Pool Rent 5,974.84 59,748.40 60,000 252 99.58 Total Non-Personnel Costs: $ 27,267.39 $ 242,562.50 $ 322,106 $ 79,545 $ 75.31 Total Expenditures $ 47,239.98 $ 374,876.93 $ 649,407 $ 274,532 $ 57.73 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 17 General Fund Volunteers For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 4,163.00 4,500 337 92.51 Total Personnel Costs: $ 0.00 $ 4,163.00 $ 4,500 $ 337 $ 92.51 Non-Personnel Costs: 7001 Communications 0.00 7.46 102 95 7.31 7002 Postage and Freight 175.52 804.98 853 48 94.37 7009 Contracted Services 10.00 10.00 0 (10) 0.00 7212 Uniform Allowance 0.00 56.49 1,750 1,694 3.23 7213 Safety Equipment 0.00 374.50 0 (375) 0.00 7215 Operating Supplies 853.90 12,323.15 17,674 5,351 69.72 7216 Maintenance&Repair 39.80 1,888.91 2,776 887 68.04 7217 Small Tools&Equipment 1,382.32 10,679.20 23,730 13,051 45.00 7302 Travel&Subsistence 0.00 12.88 4,241 4,228 0.30 7303 Education&Training 0.00 1,336.90 4,000 2,663 33.42 7806 Volunteer Fireman Stipend 2,500.00 33,000.01 38,000 5,000 86.84 Total Non-Personnel Costs: $ 4,961.54 $ 60,494.48 $ 93,126 $ 32,632 $ 64.96 Total Expenditures $ 4,961.54 $ 64,657.48 $ 97,626 $ 32,969 $ 66.23 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 18 General Fund Emergency Preparedness For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,707.23 2,127 (580) 127.28 7002 Postage and Freight 0.00 0.00 102 102 0.00 7009 Contracted Services 5,800.00 5,800.00 6,300 500 92.06 7015 Utilities 211.41 2,114.10 2,127 13 99.39 7215 Operating Supplies 0.00 1,208.07 3,000 1,792 40.27 7216 Maintenance&Repair 0.00 498.60 216 (283) 230.83 7217 Small Tools&Equipment 0.00 0.00 636 636 0.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 800 800 0.00 Total Non-Personnel Costs: $ 6,011.41 $ 12,328.00 $ 16,808 $ 4,480 $ 73.35 Total Expenditures $ 6,011.41 $ 12,328.00 $ 16,808 $ 4,480 $ 73.35 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 19 General Fund SVAC g For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 165 165 0.00 7004Insurance 0.00 2,619.58 3,604 984 72.69 7012 Other Special Services 0.00 20,000.00 20,000 0 100.00 7211 Gas&Lube 28.83 478.43 3,183 2,705 15.03 7216 Maintenance&Repair 1,154.40 1,549.80 2,241 691 69.16 Total Non-Personnel Costs: $ 1,183.23 $ 24,647.81 $ 29,193 $ 4,545 $ 84.43 Total Expenditures $ 1,183.23 $ 24,647.81 $ 29,193 $ 4,545 $ 84.43 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 20 General Fund Building Inspection For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,240.56 86,044.03 145,105 59,061 59.30 6100 Medicare 176.06 1,329.27 2,226 897 59.72 6102 Workers'Compensation 394.72 1,343.03 7,029 5,686 19.11 6200 Leave Time 786.58 8,405.94 13,832 5,426 60.77 6201 Retirement Benefits 1,318.48 5,693.41 7,968 2,275 71.45 6202 Health Insurance 4.08 52,225.10 69,525 17,300 75.12 Total Personnel Costs: $ 13,920.48 $ 155,040.78 $ 245,685 $ 90,645 $ 63.11 Non-Personnel Costs: 7001 Communications 151.02 2,070.99 1,649 (422) 125.59 7002 Postage and Freight 157.50 235.80 102 (134) 231.18 7004Insurance 0.00 1,096.44 1,490 394 73.59 7009 Contracted Services 74.44 354.16 2,000 1,646 17.71 7211 Gas&Lube 0.00 155.08 534 379 29.04 7212 Uniform Allowance 0.00 188.13 0 (188) 0.00 7215 Operating Supplies 38.17 693.02 1,808 1,115 38.33 7216 Maintenance&Repair 0.00 160.42 357 197 44.94 7217 Small Tools&Equipment 1,178.74 3,041.12 2,127 (914) 142.98 7301 Subscriptions&Dues 0.00 194.95 318 123 61.31 7302 Travel&Subsistence 0.00 249.68 2,649 2,399 9.43 7303 Education&Training 384.00 682.00 802 120 85.04 7304 Equipment Rent 0.00 254.10 2,661 2,407 9.55 8104 Motor Pool Rent 398.32 3,983.20 4,000 17 99.58 Total Non-Personnel Costs: $ 2,382.19 $ 13,359.09 $ 20,497 $ 7,139 $ 65.18 Total Expenditures $ 16,302.67 $ 168,399.87 $ 266,182 $ 97,784 $ 63.26 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 21 General Fund Street Operations For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,617.99 146,501.33 156,588 10,087 93.56 6001 Overtime 6,349.93 17,298.08 2,342 (14,956) 738.60 6002 Standby Time 559.72 3,172.09 0 (3,172) 0.00 6100 Medicare 298.19 2,577.12 2,221 (356) 116.03 6102 Workers'Compensation 1,783.20 19,147.15 19,798 651 96.71 6200 Leave Time 1,235.48 13,340.34 19,138 5,798 69.71 6201 Retirement Benefits 2,413.46 25,437.86 10,049 (15,389) 253.14 6202 Health Insurance (789.38) 119,167.72 85,241 (33,927) 139.80 Total Personnel Costs: $ 24,468.59 $ 346,641.69 $ 295,377 $ (51,264) $ 117.36 Non-Personnel Costs: 7001 Communications 0.00 145.04 1,000 855 14.50 7002 Postage and Freight 0.00 250.00 3,500 3,250 7.14 7004Insurance 0.00 15,315.16 22,000 6,685 69.61 7009 Contracted Services 20,433.00 24,870.56 25,000 129 99.48 7011 Testing 0.00 0.00 1,000 1,000 0.00 7015 Utilities 7,516.00 83,761.87 108,500 24,738 77.20 7211 Gas&Lube 2,269.05 11,487.88 28,000 16,512 41.03 7212 Uniform Allowance 0.00 150.00 850 700 17.65 7213 Safety Equipment 0.00 304.70 1,200 895 25.39 7215 Operating Supplies 294.50 24,770.81 25,000 229 99.08 7216 Maintenance&Repair 6,392.79 12,222.02 20,000 7,778 61.11 7217 Small Tools&Equipment 0.00 976.25 2,100 1,124 46.49 7300 Advertising 0.00 136.00 400 264 34.00 7301 Subscriptions&Dues 0.00 25.98 350 324 7.42 7302 Travel&Subsistence 0.00 1,497.09 1,200 (297) 124.76 7303 Education&Training 0.00 689.00 1,200 511 57.42 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7810 Miscellaneous Expense 59.90 598.19 2,000 1,402 29.91 8104 Motor Pool Rent 8,962.26 89,622.62 90,000 377 99.58 Total Non-Personnel Costs: $ 45,927.50 $ 266,823.17 $ 334,300 $ 67,476 $ 79.82 Total Expenditures $ 70,396.09 $ 613,464.86 $ 629,677 $ 16,212 $ 97.43 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 22 General Fund Snow and Ice For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 0.00 80,190 80,190 0.00 6001 Overtime 0.00 3,113.26 4,448 1,335 69.99 6002 Standby Time 0.00 494.40 5,992 5,498 8.25 6100 Medicare 0.00 58.28 1,536 1,478 3.79 6102 Workers'Compensation 0.00 308.92 12,429 12,120 2.49 6201 Retirement Benefits 0.00 336.81 3,365 3,028 10.01 6202 Health Insurance 0.00 1,312.24 48,556 47,244 2.70 Total Personnel Costs: $ 0.00 $ 5,623.91 $ 156,516 $ 150,893 $ 3.59 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 3,000 3,000 0.00 7009 Contracted Services 0.00 0.00 12,000 12,000 0.00 7211 Gas&Lube 0.00 16,998.64 10,000 (6,999) 169.99 7213 Safety Equipment 0.00 0.00 500 500 0.00 7215 Operating Supplies 28,927.50 72,231.06 50,000 (22,231) 144.46 7216 Maintenance&Repair 0.00 3,218.01 25,000 21,782 12.87 7217 Small Tools&Equipment 0.00 19.98 500 480 4.00 7300 Advertising 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 750 750 0.00 7303 Education&Training 0.00 0.00 750 750 0.00 7810 Miscellaneous Expense 0.00 146.80 500 353 29.36 8104 Motor Pool Rent 3,485.32 34,853.20 35,000 147 99.58 Total Non-Personnel Costs: $ 32,412.82 $ 127,467.69 $ 138,300 $ 10,832 $ 92.17 Total Expenditures $ 32,412.82 $ 133,091.60 $ 294,816 $ 161,725 $ 45.14 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 23 General Fund City Shop For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,087.58 69,451.49 69,817 366 99.48 6001 Overtime 247.20 6,301.58 2,472 (3,830) 254.92 6002 Standby Time 449.43 1,727.95 1,977 249 87.40 6100 Medicare 159.14 1,417.02 1,129 (288) 125.51 6101 Unemployment Insurance 0.00 (28.13) 0 28 0.00 6102 Workers'Compensation 517.41 5,622.68 7,386 1,763 76.13 6200 Leave Time 608.45 6,351.45 7,910 1,559 80.30 6201 Retirement Benefits 608.63 4,644.87 4,040 (605) 114.97 6202 Health Insurance 1.84 33,456.61 33,990 533 98.43 Total Personnel Costs: $ 11,679.68 $ 128,945.52 $ 128,721 $ (225) $ 100.17 Non-Personnel Costs: 7001 Communications 632.31 7,958.17 8,000 42 99.48 7002 Postage and Freight 80.00 1,089.29 1,500 411 72.62 7004Insurance 0.00 3,392.74 6,500 3,107 52.20 7009 Contracted Services 2,489.68 5,475.41 2,000 (3,475) 273.77 7015 Utilities 1,538.80 24,978.77 33,000 8,021 75.69 7016 Heating Fuel 112.08 11,819.06 17,000 5,181 69.52 7211 Gas&Lube 892.05 2,797.81 7,600 4,802 36.81 7213 Safety Equipment 0.00 147.32 1,500 1,353 9.82 7215 Operating Supplies 2,518.99 20,266.50 28,000 7,734 72.38 7216 Maintenance&Repair 5,501.34 25,571.87 4,900 (20,672) 521.87 7217 Small Tools&Equipment 552.43 3,156.94 7,300 4,143 43.25 7300 Advertising 0.00 84.40 0 (84) 0.00 7301 Subscriptions&Dues 0.00 2,626.33 2,000 (626) 131.32 7302 Travel&Subsistence 0.00 327.67 1,000 672 32.77 7303 Education&Training 0.00 452.78 1,000 547 45.28 7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00 8103 Capital Equipment 0.00 12,433.77 0 (12,434) 0.00 8104 Motor Pool Rent 796.65 7,966.50 8,000 34 99.58 Total Non-Personnel Costs: $ 15,114.33 $ 130,545.33 $ 130,300 $ (244) $ 100.19 Total Expenditures $ 26,794.01 $ 259,490.85 $ 259,021 $ (469) $ 100.18 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 24 General Fund City Hall For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,251.20 32,585.96 41,240 8,654 79.02 6100 Medicare 46.82 496.12 634 138 78.25 6102 Workers'Compensation 341.60 4,166.91 5,922 1,755 70.36 6200 Leave Time 375.10 3,973.22 4,997 1,024 79.51 6201 Retirement Benefits 715.26 7,579.17 2,270 (5,309) 333.88 6202 Health Insurance 1.89 11,826.85 30,900 19,073 38.27 Total Personnel Costs: $ 4,731.87 $ 60,628.23 $ 85,963 $ 25,335 $ 70.53 Non-Personnel Costs: 7001 Communications 69.07 754.78 800 45 94.35 7002 Postage and Freight 0.00 0.00 200 200 0.00 7004Insurance 0.00 4,949.47 8,500 3,551 58.23 7009 Contracted Services 267.72 11,982.64 10,000 (1,983) 119.83 7010 Engineering 0.00 258.30 0 (258) 0.00 7015 Utilities 4,420.95 54,293.07 66,000 11,707 82.26 7016 Heating Fuel 0.00 8,827.29 10,000 1,173 88.27 7211 Gas&Lube 24.20 207.09 700 493 29.58 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 250 250 0.00 7214 Janitorial Supplies 0.00 501.73 0 (502) 0.00 7215 Operating Supplies 0.00 3,820.48 6,000 2,180 63.67 7216 Maintenance&Repair 0.00 3,361.85 6,000 2,638 56.03 7217 Small Tools&Equipment 0.00 80.31 500 420 16.06 7300 Advertising 0.00 84.40 0 (84) 0.00 7302 Travel&Subsistence 0.00 0.00 600 600 0.00 7303 Education&Training 0.00 0.00 600 600 0.00 7810 Miscellaneous Expense 0.00 468.00 250 (218) 187.20 Total Non-Personnel Costs: $ 4,781.94 $ 89,589.41 $ 110,700 $ 21,112 $ 80.93 Total Expenditures $ 9,513.81 $ 150,217.64 $ 196,663 $ 46,447 $ 76.38 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 25 General Fund Community Center Building For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 2,274.09 3,400 1,126 66.89 7009 Contracted Services 0.00 450.00 3,000 2,550 15.00 7015 Utilities 728.42 9,532.13 12,000 2,468 79.43 7016 Heating Fuel 0.00 1,113.79 5,500 4,386 20.25 7215 Operating Supplies 0.00 2.04 800 798 0.26 7216 Maintenance&Repair 0.00 1,703.58 4,000 2,296 42.59 7810 Miscellaneous Expense 0.00 0.00 250 250 0.00 Total Non-Personnel Costs: $ 728.42 $ 15,075.63 $ 28,950 $ 13,874 $ 52.07 Total Expenditures $ 728.42 $ 15,075.63 $ 28,950 $ 13,874 $ 52.07 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 26 General Fund City Hall Annex For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 1,402.19 2,500 1,098 56.09 7009 Contracted Services 108.72 743.57 5,000 4,256 14.87 7015 Utilities 991.16 10,432.06 12,000 1,568 86.93 7016 Heating Fuel 0.00 3,351.75 7,000 3,648 47.88 7213 Safety Equipment 0.00 0.00 250 250 0.00 7215 Operating Supplies 960.00 1,768.03 1,000 (768) 176.80 7216 Maintenance&Repair 31.55 331.55 2,000 1,668 16.58 Total Non-Personnel Costs: $ 2,091.43 $ 18,029.15 $ 29,750 $ 11,720 $ 60.60 Total Expenditures $ 2,091.43 $ 18,029.15 $ 29,750 $ 11,720 $ 60.60 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 27 General Fund Parks &Rec-Administration For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,840.02 89,251.68 87,110 (2,142) 102.46 6100 Medicare 113.68 1,307.92 1,344 36 97.32 6102 Workers'Compensation 50.36 673.94 766 92 87.98 6200 Leave Time 770.14 8,170.17 11,191 3,021 73.01 6201 Retirement Benefits 1,722.44 19,720.35 4,789 (14,931) 411.78 6202 Health Insurance 2.27 17,935.15 38,625 20,690 46.43 Total Personnel Costs: $ 10,498.91 $ 137,059.21 $ 143,825 $ 6,766 $ 95.30 Non-Personnel Costs: 7001 Communications 434.42 5,364.94 6,500 1,135 82.54 7002 Postage and Freight 0.00 1.00 900 899 0.11 7004Insurance 0.00 1,278.49 2,000 722 63.92 7009 Contracted Services 105.55 1,367.50 500 (868) 273.50 7011 Testing 0.00 64.36 250 186 25.74 7215 Operating Supplies 12.36 2,224.82 4,500 2,275 49.44 7216 Maintenance&Repair 0.00 0.00 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 500 500 0.00 7300 Advertising 0.00 484.00 1,000 516 48.40 7301 Subscriptions&Dues 0.00 1,481.38 500 (981) 296.28 7302 Travel&Subsistence 0.00 0.00 1,750 1,750 0.00 7303 Education&Training 0.00 95.00 1,500 1,405 6.33 7810 Miscellaneous Expense 0.00 0.00 300 300 0.00 8103 Capital Equipment 0.00 0.00 2,750 2,750 0.00 Total Non-Personnel Costs: $ 552.33 $ 12,361.49 $ 23,200 $ 10,839 $ 53.28 Total Expenditures $ 11,051.24 $ 149,420.70 $ 167,025 $ 17,605 $ 89.46 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 28 General Fund Parks &Rec-Parks Maintenance For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,730.29 82,290.00 109,747 27,457 74.98 6001 Overtime 0.00 5,441.70 10,629 5,187 51.20 6100 Medicare 209.33 4,809.01 6,507 1,698 73.91 6101 Unemployment Insurance 0.00 675.66 1,800 1,124 37.54 6102 Workers'Compensation 368.65 7,933.70 11,924 3,990 66.54 6200 Leave Time 577.91 4,512.46 0 (4,512) 0.00 6201 Retirement Benefits (90.47) 1,487.33 2,283 796 65.15 6202 Health Insurance (69.64) 18,360.78 27,810 9,449 66.02 Total Personnel Costs: $ 4,726.07 $ 125,510.64 $ 170,700 $ 45,189 $ 73.53 Non-Personnel Costs: 7001 Communications 21.78 290.99 1,000 709 29.10 7002 Postage and Freight 0.00 18.55 700 681 2.65 7004Insurance 0.00 6,393.02 9,500 3,107 67.29 7009 Contracted Services 340.00 8,259.16 5,000 (3,259) 165.18 7010 Engineering 0.00 0.00 20,000 20,000 0.00 7011 Testing 102.00 102.00 1,400 1,298 7.29 7015 Utilities 1,322.83 22,733.18 21,500 (1,233) 105.74 7016 Heating Fuel 0.00 98.50 1,200 1,102 8.21 7017 Rents&Leases 0.00 0.00 2,500 2,500 0.00 7210 Vehicle Supplies 0.00 0.00 2,000 2,000 0.00 7211 Gas&Lube 201.81 2,456.35 8,000 5,544 30.70 7212 Uniform Allowance 0.00 1,266.51 700 (567) 180.93 7213 Safety Equipment 0.00 22.60 1,400 1,377 1.61 7214 Janitorial Supplies 0.00 0.00 2,300 2,300 0.00 7215 Operating Supplies 164.19 6,897.73 12,500 5,602 55.18 7216 Maintenance&Repair 241.63 2,092.32 20,500 18,408 10.21 7217 Small Tools&Equipment 145.99 4,016.51 6,000 1,983 66.94 7300 Advertising 253.50 1,715.10 1,000 (715) 171.51 7301 Subscriptions&Dues 0.00 0.00 400 400 0.00 7302 Travel&Subsistence 0.00 601.30 900 299 66.81 7303 Education&Training 0.00 390.00 1,000 610 39.00 7304 Equipment Rent 0.00 0.00 3,000 3,000 0.00 7810 Miscellaneous Expense 0.00 55.38 1,000 945 5.54 8103 Capital Equipment 0.00 7,584.00 0 (7,584) 0.00 8104 Motor Pool Rent 1,194.97 11,949.70 12,000 50 99.58 Total Non-Personnel Costs: $ 3,988.70 $ 76,942.90 $ 135,500 $ 58,557 $ 56.78 Total Expenditures $ 8,714.77 $ 202,453.54 $ 306,200 $ 103,746 $ 66.12 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 29 General Fund Parks &Rec-Campgrounds For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,567.62 113,700.25 132,420 18,720 85.86 6001 Overtime 575.51 16,932.20 10,912 (6,020) 155.17 6100 Medicare 232.80 6,082.61 6,898 815 88.18 6101 Unemployment Insurance 0.00 54.24 600 546 9.04 6102 Workers'Compensation 479.89 10,437.76 13,174 2,736 79.23 6200 Leave Time 0.00 0.00 8,092 8,092 0.00 6201 Retirement Benefits 781.27 10,356.45 3,650 (6,706) 283.74 6202 Health Insurance 6.25 23,192.94 44,805 21,612 51.76 Total Personnel Costs: $ 9,643.34 $ 180,756.45 $ 220,551 $ 39,795 $ 81.96 Non-Personnel Costs: 7001 Communications 194.54 5,771.84 5,500 (272) 104.94 7002 Postage and Freight 40.00 132.81 1,300 1,167 10.22 7003 Bank and Credit Card Fees 2,733.77 47,549.57 19,500 (28,050) 243.84 7004Insurance 0.00 1,479.45 2,500 1,021 59.18 7009 Contracted Services 556.81 33,264.68 13,000 (20,265) 255.88 7011 Testing 0.00 0.00 950 950 0.00 7015 Utilities 12,903.08 91,071.00 125,000 33,929 72.86 7016 Heating Fuel 0.00 199.82 300 100 66.61 7210 Vehicle Supplies 0.00 0.00 1,200 1,200 0.00 7211 Gas&Lube 104.42 4,035.54 5,800 1,764 69.58 7212 Uniform Allowance 0.00 834.53 1,000 165 83.45 7213 Safety Equipment 0.00 86.18 1,200 1,114 7.18 7214 Janitorial Supplies 0.00 40.12 9,500 9,460 0.42 7215 Operating Supplies 869.68 24,383.71 18,000 (6,384) 135.47 7216 Maintenance&Repair 0.00 4,774.80 19,000 14,225 25.13 7217 Small Tools&Equipment 849.00 3,407.12 5,000 1,593 68.14 7300Advertising 0.00 369.00 2,500 2,131 14.76 7301 Subscriptions&Dues 0.00 0.00 4,500 4,500 0.00 7302 Travel&Subsistence 0.00 0.00 2,000 2,000 0.00 7303 Education&Training 0.00 103.15 2,000 1,897 5.16 7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00 7810 Miscellaneous Expense 0.00 1,151.06 1,500 349 76.74 8104 Motor Pool Rent 946.02 9,460.20 9,500 40 99.58 Total Non-Personnel Costs: $ 19,197.32 $ 228,114.58 $ 265,750 $ 37,634 $ 85.84 Total Expenditures $ 28,840.66 $ 408,871.03 $ 486,301 $ 77,429 $ 84.08 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 30 General Fund Parks &Rec-Cemetery For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 102.36 1,571.45 4,600 3,029 34.16 6001 Overtime 0.00 404.93 283 (122) 143.08 6100 Medicare 7.83 136.41 71 (65) 192.13 6102 Workers'Compensation 8.69 175.28 531 356 33.01 6201 Retirement Benefits 0.00 11.43 256 245 4.46 6202 Health Insurance 0.00 118.07 3,090 2,972 3.82 Total Personnel Costs: $ 118.88 $ 2,417.57 $ 8,831 $ 6,415 $ 27.38 Non-Personnel Costs: 7004Insurance 0.00 59.92 150 90 39.95 7009 Contracted Services 0.00 0.00 5,000 5,000 0.00 7015 Utilities 48.96 224.88 0 (225) 0.00 7215 Operating Supplies 0.00 0.00 4,500 4,500 0.00 7216 Maintenance&Repair 0.00 0.00 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 5,000 5,000 0.00 Total Non-Personnel Costs: $ 48.96 $ 284.80 $ 17,650 $ 17,365 $ 1.61 Total Expenditures $ 167.84 $ 2,702.37 $ 26,481 $ 23,780 $ 10.20 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 31 General Fund Parks &Rec-Sports& Recreation For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,991.30 43,939.34 88,147 44,208 49.85 6001 Overtime 0.00 1,373.55 3,185 1,811 43.13 6100 Medicare 90.05 1,744.32 2,766 1,022 63.06 6101 Unemployment Insurance 0.00 105.09 1,000 895 10.51 6102 Workers'Compensation 281.26 2,461.63 5,933 3,471 41.49 6200 Leave Time 459.76 3,696.96 5,600 1,903 66.02 6201 Retirement Benefits 1,366.30 6,881.07 3,710 (3,171) 185.47 6202 Health Insurance 5.67 8,294.79 57,165 48,870 14.51 Total Personnel Costs: $ 7,194.34 $ 68,496.75 $ 167,506 $ 99,009 $ 40.89 Non-Personnel Costs: 7001 Communications 248.43 3,032.09 4,200 1,168 72.19 7002 Postage and Freight 0.00 137.50 1,500 1,363 9.17 7003 Bank and Credit Card Fees 0.60 182.33 2,000 1,818 9.12 7004Insurance 0.00 1,049.18 2,500 1,451 41.97 7009 Contracted Services 0.00 9,967.35 15,000 5,033 66.45 7011 Testing 0.00 0.00 500 500 0.00 7017 Rents&Leases 0.00 44,046.88 64,000 19,953 68.82 7211 Gas&Lube 46.70 224.79 300 75 74.93 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 300 300 0.00 7215 Operating Supplies 1,203.82 8,892.95 28,000 19,107 31.76 7216 Maintenance&Repair 0.00 0.00 600 600 0.00 7217 Small Tools&Equipment 155.00 1,225.87 1,250 24 98.07 7300 Advertising 1.00 262.20 1,200 938 21.85 7301 Subscriptions&Dues 0.00 14.99 300 285 5.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7811 Miscellaneous Programs 0.00 350.00 0 (350) 0.00 Total Non-Personnel Costs: $ 1,655.55 $ 69,386.13 $ 125,450 $ 56,065 $ 55.31 Total Expenditures $ 8,849.89 $ 137,882.88 $ 292,956 $ 155,074 $ 47.07 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 32 General Fund Parks &Rec-TYC For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 3,451.59 114,895 111,443 3.00 6001 Overtime 0.00 223.50 3,259 3,036 6.86 6100 Medicare 0.00 268.99 5,925 5,656 4.54 6101 Unemployment Insurance 0.00 1,916.64 1,500 (417) 127.78 6102 Workers'Compensation 0.00 141.69 6,859 6,717 2.07 6200 Leave Time 0.00 0.00 5,944 5,944 0.00 6201 Retirement Benefits 0.00 38.30 2,797 2,759 1.37 6202 Health Insurance 0.00 156.99 30,900 30,743 0.51 Total Personnel Costs: $ 0.00 $ 6,197.70 $ 172,079 $ 165,881 $ 3.60 Non-Personnel Costs: 7001 Communications 467.07 7,563.29 7,600 37 99.52 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 1,456.71 3,400 1,943 42.84 7009 Contracted Services 1,360.00 42,134.16 190,000 147,866 22.18 7011 Testing 0.00 0.00 1,200 1,200 0.00 7016 Heating Fuel 91.70 180.48 0 (180) 0.00 7211 Gas&Lube 0.00 384.50 1,500 1,116 25.63 7212 Uniform Allowance 0.00 0.00 500 500 0.00 7213 Safety Equipment 0.00 0.00 350 350 0.00 7214 Janitorial Supplies 0.00 0.00 700 700 0.00 7215 Operating Supplies 0.00 2,253.64 19,000 16,746 11.86 7216 Maintenance&Repair 0.00 630.20 2,000 1,370 31.51 7217 Small Tools&Equipment 0.00 938.63 2,000 1,061 46.93 7300 Advertising 0.00 0.00 700 700 0.00 7301 Subscriptions&Dues 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 69.50 1,500 1,431 4.63 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 8104 Motor Pool Rent 1,194.97 11,949.70 12,000 50 99.58 Total Non-Personnel Costs: $ 3,113.74 $ 67,560.81 $ 244,750 $ 177,190 $ 27.60 Total Expenditures $ 3,113.74 $ 73,758.51 $ 416,829 $ 343,071 $ 17.70 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 33 General Fund Parks &Rec-The Rec Room For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 4,477.64 47,183 42,705 9.49 6001 Overtime 0.00 380.60 681 300 55.89 6100 Medicare 0.00 175.39 813 638 21.57 6101 Unemployment Insurance 0.00 581.87 0 (582) 0.00 6102 Workers'Compensation 0.00 522.13 2,416 1,894 21.61 6200 Leave Time 0.00 251.74 2,942 2,690 8.56 6201 Retirement Benefits 0.00 747.23 2,483 1,736 30.09 6202 Health Insurance 0.00 1,845.83 38,625 36,779 4.78 Total Personnel Costs: $ 0.00 $ 8,982.43 $ 95,143 $ 86,160 $ 9.44 Non-Personnel Costs: 7001 Communications 0.00 30.89 0 (31) 0.00 7004Insurance 0.00 484.70 1,200 715 40.39 7009 Contracted Services 1,360.00 13,800.82 20,000 6,199 69.00 7011 Testing 0.00 0.00 250 250 0.00 7016 Heating Fuel 0.00 619.29 0 (619) 0.00 7211 Gas&Lube 0.00 0.00 100 100 0.00 7212 Uniform Allowance 0.00 0.00 150 150 0.00 7213 Safety Equipment 0.00 0.00 100 100 0.00 7214 Janitorial Supplies 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 534.95 5,900 5,365 9.07 7216 Maintenance&Repair 0.00 144.42 1,000 856 14.44 7300 Advertising 0.00 0.00 550 550 0.00 7301 Subscriptions&Dues 0.00 0.00 250 250 0.00 7302 Travel&Subsistence 0.00 0.00 900 900 0.00 Total Non-Personnel Costs: $ 1,360.00 $ 15,615.07 $ 30,900 $ 15,285 $ 50.53 Total Expenditures $ 1,360.00 $ 24,597.50 $ 126,043 $ 101,445 $ 19.52 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 34 General Fund Library/Museum For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 16,939.71 176,510.12 244,081 67,571 72.32 6100 Medicare 307.88 3,102.93 4,831 1,728 64.23 6101 Unemployment Insurance 0.00 1,212.08 0 (1,212) 0.00 6102 Workers'Compensation 112.45 1,378.06 2,115 737 65.16 6200 Leave Time 1,927.26 16,505.48 21,720 5,215 75.99 6201 Retirement Benefits 2,552.34 28,304.11 12,278 (16,026) 230.53 6202 Health Insurance 5.67 89,326.95 120,510 31,183 74.12 Total Personnel Costs: $ 21,845.31 $ 316,339.73 $ 405,535 $ 89,196 $ 78.01 Non-Personnel Costs: 7001 Communications 974.50 11,435.01 13,000 1,565 87.96 7002 Postage and Freight 444.58 4,261.05 7,000 2,739 60.87 7004Insurance 0.00 6,721.41 12,000 5,279 56.01 7009 Contracted Services 6,415.03 54,014.05 72,009 17,995 75.01 7011 Testing 102.00 102.00 800 698 12.75 7012 Other Special Services 0.00 7,209.90 8,600 1,390 83.84 7015 Utilities 2,194.71 32,819.57 49,000 16,180 66.98 7016 Heating Fuel 0.00 10,239.83 12,500 2,260 81.92 7017 Rents&Leases 0.00 158.27 2,000 1,842 7.91 7201 Library Books 1,028.19 3,874.94 10,000 6,125 38.75 7202 Library Periodicals 0.00 2,112.58 3,000 887 70.42 7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00 7204 Library Non-Print 45.93 4,096.50 4,000 (97) 102.41 7205 Library Electronic Materials 104.80 4,061.24 4,500 439 90.25 7208 Museum Collection Supplies 42.31 619.29 1,200 581 51.61 7214 Janitorial Supplies 0.00 577.45 2,500 1,923 23.10 7215 Operating Supplies 704.46 8,893.66 12,000 3,106 74.11 7216 Maintenance&Repair 5,760.00 12,682.81 28,000 15,317 45.30 7217 Small Tools&Equipment 65.99 1,014.79 6,000 4,985 16.91 7300 Advertising 167.60 989.40 3,000 2,011 32.98 7301 Subscriptions&Dues 0.00 1,010.00 2,400 1,390 42.08 7302 Travel&Subsistence 0.00 1,628.21 5,500 3,872 29.60 7303 Education&Training 0.00 1,129.00 2,500 1,371 45.16 7304 Equipment Rent 0.00 78.58 4,000 3,921 1.96 7810 Miscellaneous Expense 0.00 222.09 500 278 44.42 Total Non-Personnel Costs: $ 18,050.10 $ 169,951.63 $ 270,009 $ 100,057 $ 62.94 Total Expenditures $ 39,895.41 $ 486,291.36 $ 675,544 $ 189,253 $ 71.99 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 10:43 AM City of Seward Page: 1 General Fund Debt Service For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 14,130.27 153,635.97 729,457 575,821 21.06 6209 PIERS DC Forfeitures (3,948.27) (6,661.60) 0 6,662 0.00 Total Personnel Costs: $ 10,182.00 $ 146,974.37 $ 729,457 $ 582,483 $ 20.15 Non-Personnel Costs: 8012 Debt Service Interest Expense 49,903.12 234,581.25 234,581 0 100.00 8300 Debt Service Principal 0.00 220,000.00 220,000 0 100.00 Total Non-Personnel Costs: $ 49,903.12 $ 454,581.25 $ 454,581 $ 0 $ 100.00 Total Expenditures $ 60,085.12 $ 601,555.62 $ 1,184,038 $ 582,483 $ 50.81 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 3 Harbor Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 96,778 402,754 398,990 3,764 100.94 5001 Land Lease Credits 0 0 (63,246) 63,246 0.00 5100 Transient Moorage 68,493 490,145 587,000 (96,855) 83.50 5101 Moorage 3,978 1,152,046 1,163,000 (10,954) 99.06 5102 Wharfage 0 42,439 48,000 (5,561) 88.41 5103 Boat Lift Fees 5,871 77,755 117,000 (39,245) 66.46 5105 Harbor Power Sales 26,483 339,062 377,000 (37,938) 89.94 5150 Shower Fees 801 10,892 12,000 (1,108) 90.76 5153 Fuel Pumping Fee 14,523 25,091 28,000 (2,909) 89.61 5154 Waiting List Fees 4,540 7,659 7,500 159 102.11 5155 Towing Fees 105 578 900 (323) 64.17 5156 Pumping Boats 32 9,237 300 8,937 3,079.10 5157 North Harbor Launch Fee 0 19,037 33,750 (14,713) 56.41 5158 South Harbor Launch Fee 0 13,832 20,500 (6,668) 67.47 5800 Labor&Services 803 3,429 5,500 (2,071) 62.35 5890 Collection of Doubtful Accounts 0 0 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 81 3,577 1,500 2,077 238.49 5901 EF Investment Interest 0 87,004 20,000 67,004 435.02 5905 EF Penalties and Interest 1,332 6,854 10,000 (3,146) 68.54 5940 Amortization of Contributions-in-Aid 0 0 967,554 (967,554) 0.00 5941 Amortization of Bond Premiums 0 0 58,257 (58,257) 0.00 Total Revenues $ 223,820 $ 2,691,391 $ 3,794,505 $ (1,103,115) $ 70.93 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 3 Harbor Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 40,355 419,121 609,527 190,406 68.76 6001 Overtime 578 27,156 50,116 22,960 54.19 6002 Standby Time 923 11,101 12,185 1,084 91.10 6100 Medicare 795 8,398 11,696 3,298 71.80 6101 Unemployment Insurance 0 6,745 5,000 (1,745) 134.90 6102 Workers'Compensation 2,079 25,076 40,554 15,478 61.83 6200 Leave Time 5,710 56,957 67,122 10,165 84.86 6201 Retirement Benefits 10,184 103,843 162,629 58,786 63.85 6202 Health Insurance 21 226,795 346,491 119,696 65.45 6209 PIERS DC Forfeitures (403) (1,143) 0 1,143 0.00 Total Personnel Costs: $ 60,242 $ 884,049 $ 1,305,320 $ 421,271 $ 67.73 Non-Personnel Costs: 7001 Communications 856 13,305 13,020 (285) 102.19 7002 Postage and Freight 35 2,820 9,600 6,780 29.37 7003 Bank and Credit Card Fees 88 44,797 66,000 21,203 67.87 7004Insurance 0 64,794 83,756 18,962 77.36 7006 Legal 172 172 10,000 9,829 1.72 7009 Contracted Services 3,763 79,178 115,246 36,068 68.70 7011 Testing 102 102 1,320 1,218 7.73 7012 Other Special Services 53 93 0 (93) 0.00 7015 Utilities 6,210 97,523 124,940 27,418 78.06 7016 Heating Fuel 332 5,054 10,200 5,146 49.55 7100 General Powerfor Resale 14,782 237,270 310,000 72,730 76.54 7211 Gas&Lube 923 10,395 15,500 5,105 67.06 7212 Uniform Allowance 0 329 1,000 671 32.90 7213 Safety Equipment 1,434 7,009 6,500 (509) 107.84 7214 Janitorial Supplies 87 9,137 14,000 4,863 65.27 7215 Operating Supplies 1,508 11,254 33,000 21,746 34.10 7216 Maintenance&Repair 2,028 26,858 53,500 26,642 50.20 7217 Small Tools&Equipment 49 91,061 93,620 2,559 97.27 7300 Advertising 0 281 5,000 4,719 5.62 7301 Subscriptions&Dues 15 849 1,800 951 47.16 7302 Travel&Subsistence 7 7,169 11,500 4,331 62.34 7303 Education&Training 0 1,575 2,500 925 63.00 7304 Equipment Rent 0 0 2,000 2,000 0.00 7321 Harbor General Indirect Costs 42,345 423,447 508,136 84,689 83.33 7322 Harbor Admin Indirect Costs 51,515 515,149 618,179 103,030 83.33 7324 Gen Fund Indirect Costs 30,818 308,184 369,821 61,637 83.33 7325 Harbor Internal Cost Allocation (105,698) (1,056,977) (1,268,372) (211,395) 83.33 7330 P.I.L.T. 0 165,526 192,156 26,630 86.14 7331 Reclass PILTto Transfer-Out 0 (165,526) (192,156) (26,630) 86.14 7808 Bad Debt Expense 0 0 7,000 7,000 0.00 7810 Miscellaneous Expense 0 493 3,500 3,007 14.07 7900 Depreciation Expense 0 0 2,376,678 2,376,678 0.00 8012 Debt Service Interest Expense 0 126,000 134,900 8,900 93.40 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 4 Harbor Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 8013 Amortize Deferred Loss on Bonds 0 0 23,568 23,568 0.00 8103 Capital Equipment 1,800 3,951 0 (3,951) 0.00 8104 Motor Pool Rent 5,333 53,333 64,000 10,667 83.33 8300 Debt Service Principal 0 315,000 530,000 215,000 59.43 Total Non-Personnel Costs: $ 58,557 $ 1,399,605 $ 4,351,412 $ 2,951,807 $ 32.16 Total Expenditures $ 118,799 $ 2,283,654 $ 5,656,732 $ 3,373,078 $ 40.37 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 4 SMIC Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 46,419 192,394 179,745 12,649 107.04 5101 Moorage 4,712 42,933 15,000 27,933 286.22 5102 Wharfage 0 725 6,250 (5,525) 11.60 5103 Boat Lift Fees 13,764 178,160 200,000 (21,840) 89.08 5104 Storage Fees 15,711 149,218 105,000 44,218 142.11 5106 SMIC Power Sales 2,513 56,784 70,000 (13,216) 81.12 5109 Washdown Pad Fees 628 12,301 8,200 4,101 150.02 5110 Crane Fees 0 468 0 468 0.00 5153 Fuel Pumping Fee 0 0 3,000 (3,000) 0.00 5800 Labor&Services 1,162 2,489 1,000 1,489 248.89 5802 Equipment Rental 34 34 0 34 0.00 5901 EF Investment Interest 0 2,786 0 2,786 0.00 5905 EF Penalties and Interest 0 204 0 204 0.00 5940 Amortization of Contributions-in-Aid 0 0 505,980 (505,980) 0.00 Total Revenues $ 84,943 $ 638,496 $ 1,094,175 $ (455,679) $ 58.35 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 5 SMIC Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000Salaries 5,723 67,340 59,139 (8,201) 113.87 6001 Overtime 86 1,939 6,921 4,982 28.02 6100 Medicare 89 1,047 1,034 (13) 101.24 6102 Workers'Compensation 411 5,792 7,214 1,422 80.28 6201 Retirement Benefits 1,354 15,909 1,614 (14,295) 985.69 6202 Health Insurance 2 41,937 24,309 (17,628) 172.52 6209 PIERS DC Forfeitures (87) (141) 0 141 0.00 Total Personnel Costs: $ 7,578 $ 133,823 $ 100,231 $ (33,592) $ 133.51 Non-Personnel Costs: 7001 Communications 0 0 500 500 0.00 7002 Postage and Freight 0 3,256 5,500 2,244 59.20 7003 Bank and Credit Card Fees 0 59 0 (59) 0.00 7004Insurance 0 8,895 16,200 7,305 54.91 7006 Legal 0 1,817 15,000 13,183 12.11 7009 Contracted Services 4,493 12,361 40,000 27,639 30.90 7015 Utilities 1,437 26,270 17,126 (9,144) 153.39 7016 Heating Fuel 623 2,246 5,000 2,754 44.92 7100 General Powerfor Resale 1,974 42,040 47,000 4,960 89.45 7211 Gas&Lube 42 5,715 8,000 2,285 71.44 7213 Safety Equipment 0 754 0 (754) 0.00 7215 Operating Supplies 0 1,792 6,500 4,708 27.56 7216 Maintenance&Repair 114 32,508 35,500 2,992 91.57 7217 Small Tools&Equipment 64 1,329 1,500 171 88.61 7300 Advertising 0 0 3,000 3,000 0.00 7301 Subscriptions&Dues 0 735 0 (735) 0.00 7321 Harbor General Indirect Costs 5,341 53,408 64,089 10,682 83.33 7322 Harbor Admin Indirect Costs 6,497 64,973 77,968 12,995 83.33 7323 SMIC General Indirect Costs 11,397 113,968 136,762 22,794 83.33 7324 Gen Fund Indirect Costs 8,226 82,258 98,711 16,453 83.33 7325 Harbor Internal Cost Allocation (11,397) (113,968) (136,762) (22,794) 83.33 7330 P.I.L.T. 0 35,125 26,156 (8,969) 134.29 7331 Reclass PILTto Transfer-Out 0 (35,125) (26,156) 8,969 134.29 7900 Depreciation Expense 0 0 806,078 806,078 0.00 8101Infrastructure 0 597 0 (597) 0.00 Total Non-Personnel Costs: $ 28,811 $ 341,013 $ 1,247,672 $ 906,659 $ 27.33 Total Expenditures $ 36,389 $ 474,836 $ 1,347,903 $ 873,067 $ 35.23 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 5 Parking Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5200 S.Harbor Lot 0 73,030 125,000 (51,970) 58.42 5201 N.Harbor Lot 0 79,041 95,000 (15,959) 83.20 5202 N.E.Ramp Lot 0 37,603 47,000 (9,397) 80.01 5204 S.Harbor Uplands Lot 9 23,505 18,000 5,505 130.58 5205 Slip Holder Parking Passes 0 19,178 27,000 (7,822) 71.03 5206 Employee Passes 0 4,439 10,000 (5,561) 44.39 5208 S.W.Harbor Lot 0 458 1,000 (542) 45.79 5209 Company Vehicle Pass 0 654 0 654 0.00 5210 Vehicle w/Trailer 0 6,075 24,000 (17,925) 25.31 5211 Visitor Parking Permits 0 1,636 1,200 436 136.29 5212 Fines-Parking Tickets 0 790 2,500 (1,710) 31.59 5899 Miscellaneous Revenue 10 20 0 20 0.00 5901 EF Investment Interest 0 26,133 10,000 16,133 261.33 Total Revenues $ 19 $ 272,562 $ 360,700 $ (88,138) $ 75.56 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 6 Parking Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 498 6,741 126,156 119,415 5.34 6001 Overtime 0 1,765 5,591 3,826 31.57 6100 Medicare 38 323 8,980 8,657 3.59 6101 Unemployment Insurance 0 462 3,500 3,038 13.20 6102 Workers'Compensation 42 513 11,412 10,899 4.49 6201 Retirement Benefits 0 1,203 3,938 2,735 30.55 6202 Health Insurance 0 2,318 6,180 3,862 37.51 Total Personnel Costs: $ 578 $ 13,325 $ 165,757 $ 152,432 $ 8.04 Non-Personnel Costs: 7001 Communications 66 854 3,250 2,396 26.29 7002 Postage and Freight 0 1 1,000 999 0.10 7003 Bank and Credit Card Fees 700 10,763 10,000 (763) 107.63 7004 Insurance 0 1,636 3,200 1,564 51.13 7009 Contracted Services 578 3,631 3,000 (631) 121.04 7011 Testing 0 0 600 600 0.00 7012 Other Special Services 0 0 3,000 3,000 0.00 7015 Utilities 70 705 1,000 295 70.47 7210 Vehicle Supplies 0 0 3,000 3,000 0.00 7211 Gas&Lube 0 65 1,250 1,185 5.19 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 0 0 1,000 1,000 0.00 7214 Janitorial Supplies 0 0 250 250 0.00 7215 Operating Supplies 0 2,686 13,000 10,314 20.66 7216 Maintenance&Repair 0 0 9,000 9,000 0.00 7217 Small Tools&Equipment 0 0 5,000 5,000 0.00 7300 Advertising 0 327 300 (27) 109.00 7301 Subscriptions&Dues 0 0 5,000 5,000 0.00 7302 Travel&Subsistence 0 0 1,000 1,000 0.00 7303 Education&Training 0 0 1,000 1,000 0.00 7304 Equipment Rent 0 0 750 750 0.00 7307 GF Administrative Fee 961 9,614 11,537 1,923 83.33 7330 P.I.L.T. 0 19,713 28,056 8,343 70.26 7331 Reclass PILTto Transfer-Out 0 (19,713) (28,056) (8,343) 70.26 7805 Promotion 0 0 2,000 2,000 0.00 7900 Depreciation Expense 0 0 29,023 29,023 0.00 8101Infrastructure 0 0 150,000 150,000 0.00 8103 Capital Equipment 0 5,740 4,219 (1,521) 136.06 8104 Motor Pool Rent 1,083 10,833 13,000 2,167 83.33 Total Non-Personnel Costs: $ 3,458 $ 46,855 $ 276,379 $ 229,524 $ 16.95 Total Expenditures $ 4,036 $ 60,180 $ 442,136 $ 381,956 $ 13.61 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 6 Electric Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 187,004 1,412,124 1,411,506 618 100.04 5302 Residential fuel factor 118,962 1,271,788 1,300,312 (28,524) 97.81 5303 Residential customercharge 0 403,223 508,693 (105,470) 79.27 5310 SG Service 91,304 853,027 880,829 (27,802) 96.84 5312 SG fuel factor 54,559 630,710 629,108 1,602 100.25 5313 SG Customer Charge 0 101,767 227,872 (126,105) 44.66 5320 LG Service 240,113 1,127,233 1,374,968 (247,735) 81.98 5322 LG fuel factor 172,103 1,864,371 1,829,941 34,430 101.88 5323 LG customer charge 0 35,851 46,352 (10,501) 77.35 5324 LG demand charge 0 1,225,391 1,438,428 (213,038) 85.19 5327 RES Alternate Energy (23) (23) 0 (23) 0.00 5340 Spec.Contract Energy 30,608 179,762 492,075 (312,313) 36.53 5342 Special Contract fuel factor 20,696 246,658 499,902 (253,244) 49.34 5343 Spec.Contract customer charge 0 393 1,077 (684) 36.53 5345 Special Contract Demand 0 178,129 428,914 (250,786) 41.53 5350 Harbor Fund Power Sales 11,273 156,678 280,000 (123,322) 55.96 5352 Harbor power fuel factor 9,623 131,525 111,320 20,205 118.15 5360 Street&Yard 6,378 62,834 70,840 (8,006) 88.70 5362 Yard Light Fuel 594 4,985 4,048 937 123.15 5801 Turn on Fees 2,927 15,447 20,240 (4,793) 76.32 5802 Equipment Rental 0 0 20,240 (20,240) 0.00 5803 Joint Pole Use 0 0 10,120 (10,120) 0.00 5804 Work Order Revenue 127,846 236,971 20,240 216,731 1,170.80 5805 Chugach Coop Divid. 0 30,889 0 30,889 0.00 5890 Collection of Doubtful Accounts 0 0 800 (800) 0.00 5899 Miscellaneous Revenue 0 16,441 5,060 11,381 324.91 5901 EF Investment Interest 0 165,160 30,000 135,160 550.53 5905 EF Penalties and Interest 0 6,685 40,000 (33,315) 16.71 5940 Amort.of CIA-General 0 0 975,887 (975,887) 0.00 5941 Amort.Bond Premium 0 0 14,000 (14,000) 0.00 Total Revenues $ 1,073,967 $ 10,358,019 $ 12,672,772 $ (2,314,755) $ 81.73 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 7 Electric Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 75,457 674,931 893,050 218,119 75.58 6001 Overtime 12,557 56,210 61,252 5,042 91.77 6002 Standby Time 11,815 106,023 97,951 (8,072) 108.24 6100 Medicare 1,497 13,008 15,975 2,967 81.43 6101 Unemployment Insurance 0 (31) 0 31 0.00 6102 Workers'Compensation 3,581 46,457 81,749 35,292 56.83 6200 Leave Time 5,861 66,290 98,982 32,692 66.97 6201 Retirement Benefits 14,146 152,134 206,218 54,084 73.77 6202 Health Insurance 6 197,093 281,352 84,259 70.05 6204 Meal Allowance 1,253 3,548 7,286 3,738 48.70 6205 Electric Union Benefits 5,132 6,595 21,252 14,657 31.03 6209 PIERS DC Forfeitures (180) (180) 0 180 0.00 Total Personnel Costs: $ 131,125 $ 1,322,078 $ 1,765,067 $ 442,989 $ 74.90 Non-Personnel Costs: 7001 Communications 725 14,066 21,758 7,692 64.65 7002 Postage and Freight 485 14,990 19,692 4,702 76.12 7003 Bank and Credit Card Fees 9,796 87,624 91,849 4,226 95.40 7004Insurance 0 40,417 65,780 25,363 61.44 7006 Legal 0 11,253 50,540 39,287 22.27 7009 Contracted Services 13,961 129,206 426,049 296,843 30.33 7010 Engineering 1,206 10,358 65,000 54,642 15.94 7011 Testing 0 950 1,000 50 94.99 7012 Other Special Services 1,808 18,554 15,000 (3,554) 123.70 7015 Utilities 13,686 140,004 141,554 1,550 98.90 7016 Heating Fuel 359 8,637 18,216 9,579 47.41 7017 Rents&Leases 742 18,587 23,276 4,689 79.86 7101 Chugach Power Purchases 233,156 1,886,722 2,273,442 386,720 82.99 7102 Power Fuel Costs 665,131 2,930,292 3,200,000 269,708 91.57 7103 Fuel for Generators 8,340 40,841 100,600 59,759 40.60 7210 Vehicle Supplies 241 8,246 10,120 1,874 81.48 7211 Gas&Lube 1,421 19,199 38,456 19,257 49.93 7212 Uniform Allowance 501 5,494 17,000 11,506 32.32 7213 Safety Equipment 0 8,502 5,560 (2,942) 152.91 7214 Janitorial Supplies 0 27 0 (27) 0.00 7215 Operating Supplies 4,838 218,663 185,196 (33,467) 118.07 7216 Maintenance&Repair 16,604 20,973 95,720 74,747 21.91 7217 Small Tools&Equipment 435 2,563 25,180 22,617 10.18 7300 Advertising 0 537 6,072 5,535 8.85 7301 Subscriptions&Dues 25 6,095 36,627 30,532 16.64 7302 Travel&Subsistence 341 5,587 28,096 22,509 19.89 7303 Education&Training 0 3,362 28,336 24,974 11.86 7304 Equipment Rent 0 0 35,180 35,180 0.00 7307 GF Administrative Fee 80,396 803,956 964,745 160,789 83.33 7330 P.I.L.T. 0 724,160 928,967 204,807 77.95 7331 Reclass PILTto Transfer-Out 0 (724,160) (928,967) (204,807) 77.95 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 8 Electric Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7808 Bad Debt Expense 207 (774) 20,000 20,774 (3.87) 7810 Miscellaneous Expense 0 1,543 35,180 33,637 4.38 7900 Depreciation Expense 0 0 1,585,249 1,585,249 0.00 8010 Utility Deposit Interest 10 112 1,214 1,102 9.21 8012 Debt Service Interest Expense 0 171,950 171,950 0 100.00 8014 Debt Service Amortization of Bond Issue Costs 0 0 20,903 20,903 0.00 8101Infrastructure 0 0 140,240 140,240 0.00 8103 Capital Equipment 6,998 214,748 55,540 (159,208) 386.65 8104 Motor Pool Rent 30,000 300,000 360,000 60,000 83.33 8200 Work Order Sal/Benefit credits 0 19,211 (70,000) (89,211) (27.44) 8201 Work Order Operating Supply credits 0 0 (40,000) (40,000) 0.00 8300 Debt Service Principal 0 170,000 170,000 0 100.00 Total Non-Personnel Costs: $ 1,091,412 $ 7,332,495 $ 10,440,320 $ 3,107,825 $ 70.23 Total Expenditures $ 1,222,537 $ 8,654,573 $ 12,205,387 $ 3,550,814 $ 70.91 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 7 Water Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 43,859 438,657 517,000 (78,343) 84.85 5310 SG Service 14,127 129,709 157,000 (27,291) 82.62 5320 LG Service 16,779 175,284 220,000 (44,716) 79.67 5330 SMIC Sales 3,968 42,080 54,000 (11,920) 77.93 5340 Spec.Contracts 6,420 185,029 178,000 7,029 103.95 5801 Turn on Fees 4,101 15,004 16,000 (996) 93.78 5806 Ship Water 203 2,028 93,000 (90,972) 2.18 5807 Hydrant Rentals 11,228 108,300 130,000 (21,700) 83.31 5899 Miscellaneous Revenue 94 130 10,000 (9,870) 1.30 5901 EF Investment Interest 0 54,102 15,000 39,102 360.68 5905 EF Penalties and Interest 0 161 500 (339) 32.11 5940 Amort.of CIA-General 0 0 205,000 (205,000) 0.00 Total Revenues $ 100,779 $ 1,150,484 $ 1,595,500 $ (445,016) $ 72.11 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 9 Water Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 13,004 144,299 180,304 36,005 80.03 6001 Overtime 1,898 8,256 4,632 (3,624) 178.24 6002 Standby Time 569 5,962 8,817 2,855 67.62 6100 Medicare 307 2,778 2,951 173 94.14 6102 Workers'Compensation 765 9,244 12,788 3,544 72.29 6200 Leave Time 1,453 16,634 19,833 3,199 83.87 6201 Retirement Benefits 3,096 36,028 44,852 8,824 80.33 6202 Health Insurance (792) 92,376 101,352 8,977 91.14 6209 PIERS DC Forfeitures (131) (348) 0 348 0.00 Total Personnel Costs: $ 20,169 $ 315,229 $ 375,529 $ 60,300 $ 83.94 Non-Personnel Costs: 7001 Communications 475 5,562 10,000 4,438 55.62 7002 Postage and Freight 0 2,640 5,500 2,860 48.00 7003 Bank and Credit Card Fees 1,109 9,399 10,950 1,551 85.83 7004Insurance 0 10,685 11,000 315 97.14 7006 Legal 0 0 5,000 5,000 0.00 7009 Contracted Services 537 7,333 92,050 84,717 7.97 7011 Testing 475 13,190 11,000 (2,190) 119.91 7015 Utilities 18,898 199,486 259,000 59,514 77.02 7016 Heating Fuel 0 1,353 0 (1,353) 0.00 7210 Vehicle Supplies 0 137 0 (137) 0.00 7211 Gas&Lube 437 2,841 10,500 7,659 27.06 7213 Safety Equipment 0 535 3,000 2,465 17.83 7214 Janitorial Supplies 0 37 0 (37) 0.00 7215 Operating Supplies 956 12,955 44,500 31,545 29.11 7216 Maintenance&Repair 37 6,494 30,000 23,506 21.65 7217 Small Tools&Equipment 0 2,501 6,500 3,999 38.48 7300 Advertising 0 0 1,000 1,000 0.00 7301 Subscriptions&Dues 0 922 1,700 778 54.24 7302 Travel&Subsistence 0 69 5,600 5,531 1.22 7303 Education&Training 0 100 5,600 5,500 1.79 7304 Equipment Rent 0 0 8,000 8,000 0.00 7307 GF Administrative Fee 22,179 221,789 262,991 41,202 84.33 7330 P.I.L.T. 0 79,635 110,000 30,365 72.40 7331 Reclass PILTto Transfer-Out 0 (79,635) (110,000) (30,365) 72.40 7808 Bad Debt Expense (181) (181) 2,000 2,181 (9.05) 7810 Miscellaneous Expense 17 184 1,800 1,616 10.23 7900 Depreciation Expense 0 0 628,253 628,253 0.00 8012 Debt Service Interest Expense 0 17,612 17,612 0 100.00 8104 Motor Pool Rent 417 4,167 5,000 833 83.33 8300 Debt Service Principal 0 0 139,232 139,232 0.00 Total Non-Personnel Costs: $ 45,356 $ 519,810 $ 1,577,788 $ 1,057,978 $ 32.95 Total Expenditures $ 65,525 $ 835,039 $ 1,953,317 $ 1,118,278 $ 42.75 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020at 10:38AM City of Seward Page: 8 Wastewater Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 58,812 583,925 691,000 (107,075) 84.50 5310 SG Service 17,363 168,008 198,000 (29,992) 84.85 5320 LG Service 22,316 231,082 280,000 (48,918) 82.53 5330 SMIC Sales 2,020 20,174 28,000 (7,826) 72.05 5801 Turn on Fees 1,052 13,293 9,800 3,493 135.64 5809 Water/Seward Misc.Service 142 1,883 4,200 (2,317) 44.82 5901 EF Investment Interest 0 58,869 8,000 50,869 735.86 5905 EF Penalties and Interest 0 302 1,000 (698) 30.19 5940 Amort.of CIA-General 0 0 398,445 (398,445) 0.00 Total Revenues $ 101,705 $ 1,077,536 $ 1,618,445 $ (540,909) $ 66.58 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 10:40AM City of Seward Page: 10 Wastewater Enterprise Fund For 10/31/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 10,233 107,455 148,043 40,588 72.58 6001 Overtime 1,319 6,322 4,209 (2,113) 150.19 6002 Standby Time 649 6,380 6,832 452 93.39 6100 Medicare 256 2,149 2,450 301 87.73 6102 Workers'Compensation 517 6,323 10,565 4,242 59.84 6200 Leave Time 1,202 14,848 18,802 3,954 78.97 6201 Retirement Benefits 2,316 26,480 37,252 10,772 71.08 6202 Health Insurance 4 66,806 70,761 3,955 94.41 6209 PIERS DC Forfeitures (29) (249) 0 249 0.00 Total Personnel Costs: $ 16,467 $ 236,514 $ 298,914 $ 62,400 $ 79.12 Non-Personnel Costs: 7001 Communications 475 5,476 8,300 2,824 65.97 7002 Postage and Freight 100 2,687 4,700 2,013 57.17 7003 Bank and Credit Card Fees 1,328 11,763 13,730 1,967 85.67 7004 Insurance 0 3,122 8,004 4,882 39.01 7006 Legal 0 0 12,000 12,000 0.00 7009 Contracted Services 0 2,971 122,050 119,079 2.43 7011 Testing 2,530 26,150 27,000 850 96.85 7015 Utilities 15,333 145,140 218,000 72,860 66.58 7016 Heating Fuel 0 0 3,500 3,500 0.00 7017 Rents&Leases 0 0 200 200 0.00 7211 Gas&Lube 1,267 5,492 9,700 4,208 56.62 7213 Safety Equipment 0 387 1,500 1,113 25.80 7214 Janitorial Supplies 0 15 0 (15) 0.00 7215 Operating Supplies 3,141 28,476 17,000 (11,476) 167.50 7216 Maintenance&Repair 92 7,729 34,500 26,771 22.40 7217 Small Tools&Equipment 0 1,325 4,000 2,675 33.12 7300 Advertising 0 0 400 400 0.00 7301 Subscriptions&Dues 0 0 4,500 4,500 0.00 7302 Travel&Subsistence 0 0 5,200 5,200 0.00 7303 Education&Training 120 320 3,800 3,480 8.42 7304 Equipment Rent 0 0 6,000 6,000 0.00 7307 GF Administrative Fee 13,544 135,444 162,533 27,089 83.33 7330 P.I.L.T. 0 73,333 96,880 23,547 75.69 7331 Reclass PILTto Transfer-Out 0 (73,333) (96,880) (23,547) 75.69 7808 Bad Debt Expense (454) (454) 2,000 2,454 (22.71) 7810 Miscellaneous Expense 0 0 1,200 1,200 0.00 7900 Depreciation Expense 0 0 482,864 482,864 0.00 8012 Debt Service Interest Expense 0 15,363 15,363 0 100.00 8104 Motor Pool Rent 417 4,167 5,000 833 83.33 8300 Debt Service Principal 0 57,270 57,270 0 100.00 Total Non-Personnel Costs: $ 37,893 $ 452,843 $ 1,230,314 $ 777,471 $ 36.81 Total Expenditures $ 54,360 $ 689,357 $ 1,529,228 $ 839,871 $ 45.08 Providence St.Joseph Health INc_oP_sTMT_wD_BAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartments-AIIDepartments Detail Statement of Operations Whole Dollars Printed On 11nted y ole.w AM P ( ) Printed By cole.white Reported as of October 2020 Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance 2,310,285 2,937,224 (21.3%) Total Gross Service Revenues 25,055,357 29,421,496 (14.8%) 28,678,110 (12.6%) 191,708 855,162 77.6% Total Deductions&Bad Debt 5,486,671 9,198,661 40.4% 8,082,527 32.1 2,118,577 2,082,062 1.8% Net Service Revenue 19,568,687 20,222,835 (3.2%) 20,595,583 (5.0%) - - - Premium and Capitation Rev - - - - - (151,644) 9,406 (1,712.3%) Other Operating Rev 104,155 96,581 7.8% 1,070,485 9( 0.3%) 1,966,933 2,091,467 (6.0%) Total Net Operating Revenues 19,672,842 20,319,416 (3.2) 21,666,068 (9.2) Expenses from Operations: Other Expenses from Operations: 1,076,241 1,408,972 23.6% Salaries and Wages 10,453,248 12,557,680 16.8% 9,699,817 (7.8%) 261,697 331,590 21.1% Employee Benefits 2,597,270 3,108,498 16.4% 2,432,515 (6.8%) (14,927) 13,304 212.2% Professional Fees Expense 95,289 134,695 29.3% 189,448 49.7% 86,935 104,278 16.6% Supplies 897,150 950,739 5.6% 852,390 (5.3%) 315,886 235,264 (34.3%) Purchased Services Expense 2,182,358 2,314,697 5.7% 1,976,471 (10.4%) 37 1,302 97.2% Depreciation Expense 3,814 12,808 70.2% 11,995 68.2% - - - Interest and Amortization 1,366 - - 873 (56.4%) 2,707 - - Taxes and Licenses 27,820 - - 40,664 31.6% 87,461 93,508 6.5% Other Expenses 831,684 878,632 5.3% 981,746 15.3% 1,816,036 2,188,218 17.0% Other Expenses from Operations 17,089,998 19,957,749 14.4% 16,185,918 (5.6%) 1,816,036 2,188,218 17.0% Total Operating Expenses 17,089,998 19,957,749 14.4% 16,185,918 (5.6%) 150,896 (96,751) (256.0%) Net Operating Income 2,582,843 361,667 614.2% 5,480,151 (52.9%) 163,467 488 33,374.1% Non-Operating Gain(Loss) 166,256 2,068 7,938.0% 1,993 8,242.1 314,363 (96,263) 42( 6.6%) Net Income 2,749,100 363,735 655.81/6 5,482,144 4( 9.9%) Other Activity-Unrestricted (2,123,597) (2,380,334) 1( 0.8%) Increase(Decrease)in UR Net Assets 625,502 3,101,809 7( 9.8�) Providence St.Joseph Health BAL_SH_SUM_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(Whole Dollars) Printed On 11/9/20 @ 10:24 AM Reported as of October 2020 Printed By cole.white October December October December 2020 2019 2020 2019 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalent 5,361,835 415,381 Accounts Payable 1,751,638 486,363 ST Investments - - Accrued Compensation 952,825 906,303 Accounts Receivable,Net 2,493,487 3,287,874 Payable to Contractual Agencies 4,946,527 19,352 Supplies I nventory 66,513 36,212 Other Current Liabilities 4,579,710 6,937,866 Other Current Assets 699,436 2,312,689 Total Current Liabilities 12,230,700 8,349,884 Total Current Assets 8,621,272 6,052,156 Assets Whose Use is Limited: Other Long Term Liabilities (896,906) 1,427,201 Mgmt Designated Cash and Investments - - GiftAnnuities,TrustandOther (227,341) (217,979) Total Liabilities 11,333,794 9,777,085 Assets Whose Use is Limited (227,341) (217,979) Net Assets: Unrestricted (2,078,279) (2,703,781) Property Plant Equipment Net 77,728 446,088 Temporarily Restricted 43,641 49,837 Total Net Assets (2,034,638) (2,653,945) Other LT Assets 827,497 842,875 Total Liabilities and Net Assets 9,299,156 7,123,140 Total Assets 9,299,156 7,123,140 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM Clt of Seward Page: 1 Meral Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 4000 Tax Revenue-Sales 1,049,704 3,714,557 5,523,175 (1,808,618) 67.25 4010 Tax Revenue-Real Property 221,580 1,079,179 1,045,425 33,754 103.23 4011 Tax Revenue-Personal Property 63,074 410,699 405,000 5,699 101.41 4012 Tax Revenue-Motor vehicle 1,731 19,616 25,000 (5,384) 78.47 4020 Hotel/Motel Room Tax 60,237 196,073 644,000 (447,927) 30.45 4030 Payments in Lieu of Tax 0 42,480 125,000 (82,520) 33.98 4031 Contra Payments in Lieu of Tax 0 0 (62,500) 62,500 0.00 4040 Penalties and Interest on Taxes 148 1,848 1,500 348 123.18 4100 Building Permits 3,091 45,457 40,800 4,657 111.42 4101 Permits-Taxi 108 681 1,100 (419) 61.89 4102 DMV-Drivers License 1,213 19,058 19,000 58 100.30 4103 DMV-Motor Vehicles 2,757 41,060 58,000 (16,940) 70.79 4104 Animal Control Licenses 10 210 200 10 105.00 4105 Business License 2,070 17,610 21,000 (3,390) 83.86 4106 License and Permits-Misc 0 2,974 3,500 (526) 84.96 4107 Inspection Fees 0 1,363 0 1,363 0.00 4200 Revenue Sharing 0 75,000 0 75,000 0.00 4202 Jail Contract 0 368,952 350,000 18,952 105.41 4203 Dispatch Contract w/State of AK 0 27,000 36,000 (9,000) 75.00 4204 KPB 911 Dispatch 0 26,400 52,800 (26,400) 50.00 4205 Alaska Liquor Tax 0 0 16,000 (16,000) 0.00 4206 Alaska Raw Fish Tax 179,066 179,066 400,000 (220,934) 44.77 4207 Fisheries Resource Landing Tax 1,662 2,531 2,500 31 101.25 4251 Grant Revenue-Federal Grants 37,967 52,533 40,507 12,026 129.69 4252 Grant Revenue-State Grants 2,230 9,230 5,709 3,520 161.66 4253 Grant Revenue-Misc Grants 1,850 1,850 0 1,850 0.00 4300Admin.Exp.-Jail 9,175 100,928 110,103 (9,175) 91.67 4301 Admin Exp.-Harbor 30,818 339,002 369,820 (30,818) 91.67 4302 Admin.Exp.-SMIC 8,226 90,483 98,710 (8,227) 91.67 4303 Admin.Exp.-Parking Fund 961 10,575 11,537 (962) 91.66 4304 Admin.Exp.-Electric 80,396 884,351 964,745 (80,394) 91.67 4305 Admin.Exp.-Water 22,179 243,968 266,147 (22,179) 91.67 4306 Admin.Exp.-Sewer 13,544 148,988 162,533 (13,545) 91.67 4307 Copying Fees 0 2,113 7,000 (4,887) 30.18 4308 Sales Tax Credit 0 3,000 4,000 (1,000) 75.00 4309 Zoning Fees 0 2,025 1,500 525 135.02 4320 Misc Dog Fees 50 550 600 (50) 91.67 4322 Miscellaneous Dispatching 833 9,167 10,000 (833) 91.67 4323 Miscellaneous Police Fees 80 1,700 2,500 (800) 68.00 4331 Shop Work Orders 0 1,019 2,000 (982) 50.93 4340 P&R:Public Use Fees 0 0 1,300 (1,300) 0.00 4341 P&R:Punchard Fees 0 2,084 8,000 (5,916) 26.05 4342 P&R:Class Registrations 0 2,983 42,000 (39,017) 7.10 4343 P&R:Facility Rental 0 4,277 6,000 (1,723) 71.29 4344 P&R:Tournaments 0 514 1,700 (1,186) 30.24 4345 P&R:Special Events 0 6,601 19,100 (12,499) 34.56 4347 P&R:Shower Fees 0 9,581 18,000 (8,419) 53.23 4348 P&R:Rock Wall Fees 0 110 250 (140) 44.12 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM Cit of Seward Page: 2 Meral Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget 4349 P&R:Pavilion Fees 0 4,010 7,000 (2,990) 57.28 4350 P&R:Camping Fees 0 421,675 505,000 (83,325) 83.50 4351 P&R:Camping w/Utilities 0 203,922 330,000 (126,078) 61.79 4352 P&R:RV Dump Station 0 14,033 16,000 (1,967) 87.70 4353 P&R:Misc Revenue 0 48 600 (552) 7.95 4356 P&R:Cemetery Plot Fees 0 0 500 (500) 0.00 4357 P&R:Memorial Bench Fees 0 1,000 0 1,000 0.00 4370 Library Service Revenue 324 3,413 15,000 (11,587) 22.75 4371 Library Circulation Revenue 0 582 4,000 (3,418) 14.54 4373 Museum Admissions 0 482 12,000 (11,518) 4.02 4380 Land Rents&Leases 0 37,600 41,900 (4,300) 89.74 4382 Jail Facility Rental 2,500 27,500 30,000 (2,500) 91.67 4383 Municipal Building Rent 0 65,000 42,826 22,174 151.78 4400 Fines and Bails 548 8,817 17,000 (8,183) 51.87 4500 GF Interest on Investments (29) 195,116 70,000 125,116 278.74 4501 GF Penalties&Interest 78 706 1,500 (794) 47.04 4610 Surplus Sales 0 20 0 20 0.00 4611 Gravel Sales 0 38,535 0 38,535 0.00 4620 Franchise Fee-Refuse 0 17,883 17,500 383 102.19 4630 City Clerk Fees 0 153 0 153 0.00 4639 Misc Service Fees 0 7,264 0 7,264 0.00 5899 Miscellaneous Revenue 0 1,021 0 1,021 0.00 Total Revenues $ 1,798,181 $ 9,248,226 $ 11,972,087 $ (2,723,863) $ 77.25 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 1 General Fund g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 260,512 2,579,926 4,242,586 1,662,660 60.81 6001 Overtime 15,591 132,373 201,858 69,485 65.58 6002 Standby Time 1,121 6,515 7,969 1,454 81.75 6100 Medicare 4,852 54,815 92,369 37,554 59.34 6101 Unemployment Insurance 0 15,842 14,900 (942) 106.32 6102 Workers'Compensation 11,767 116,375 245,438 129,063 47.42 6200 Leave Time 25,064 243,455 394,305 150,850 61.74 6201 Retirement Benefits 63,985 616,787 955,083 338,296 64.58 6202 Health Insurance 182,676 1,250,472 2,108,306 857,834 59.31 6209 PIERS DC Forfeitures (2,926) (9,588) 0 9,588 0.00 Total Personnel Costs: $ 562,642 $ 5,006,972 $ 8,262,814 $ 3,255,842 $ 60.60 Non-Personnel Costs: 7000Audit 0 93,625 115,000 21,375 81.41 7001 Communications 3,757 113,384 118,528 5,144 95.66 7002 Postage and Freight 950 20,641 37,017 16,376 55.76 7003 Banking&Credit Card Fees 0 58,184 47,600 (10,584) 122.24 7004Insurance 49 135,198 244,360 109,162 55.33 7006 Legal 0 81,546 80,000 (1,546) 101.93 7009 Contracted Services 12,317 360,876 614,639 253,763 58.71 7010 Engineering 0 861 45,000 44,139 1.91 7011 Testing 8 402 6,952 6,550 5.79 7012 Other Special Services 0 54,843 31,900 (22,943) 171.92 7013 State Lobbying Fees 8,042 76,462 90,000 13,538 84.96 7014 Federal Lobbying Fees 7,667 84,337 95,000 10,663 88.78 7015 Utilities 48,106 501,031 581,501 80,470 86.16 7016 Heating Fuel 0 43,155 62,516 19,361 69.03 7017 Rents&Leases 2,500 71,705 98,500 26,795 72.80 7201 Library Books 917 4,792 10,000 5,208 47.92 7202 Library Periodicals 0 2,113 3,000 887 70.42 7203 Library Standing Orders 0 0 4,000 4,000 0.00 7204 Library Non-Print 46 4,142 4,000 (142) 103.56 7205 Library Electronic Materials 105 4,166 4,500 334 92.58 7208 Museum Collection Supplies 42 662 1,200 538 55.13 7210 Vehicle Supplies 61 1,824 7,441 5,617 24.52 7211 Gas&Lube 39 52,732 98,268 45,536 53.66 7212 Uniform Allowance 2,364 10,794 15,000 4,206 71.96 7213 Safety Equipment 0 6,069 11,050 4,981 54.93 7214 Janitorial Supplies 0 1,119 17,500 16,381 6.40 7215 Operating Supplies 1,724 272,691 341,040 68,350 79.96 7216 Maintenance&Repair 2,960 116,952 224,600 107,648 52.07 7217 Small Tools&Equipment 6,246 74,185 146,045 71,860 50.80 7218Inmate Meals 0 8,476 9,000 524 94.18 7300 Advertising 1,845 24,321 39,868 15,547 61.00 7301 Subscriptions&Dues 1,475 37,858 51,476 13,618 73.54 7302 Travel&Subsistence 127 41,775 116,915 75,140 35.73 7303 Education&Training 1,481 33,422 72,301 38,879 46.23 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 2 General Fund g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7304 Equipment Rent 0 525 40,253 39,728 1.30 7307 GFAdministrative Fee 9,175 100,928 110,103 9,175 91.67 7800 Sister City Program 0 150 6,250 6,100 2.40 7801 Contributions to Chamber 0 278,032 278,032 0 100.00 7802 Contributions to Senior Citizens 0 80,000 80,000 0 100.00 7803 Contributions to B&G Club 0 25,000 25,000 0 100.00 7804 Elections 209 3,161 4,000 839 79.01 7805 Promotion 0 2,820 10,000 7,180 28.20 7806 Volunteer Fireman Stipend 2,500 35,500 38,000 2,500 93.42 7807 Contingency 0 33,700 36,000 2,300 93.61 7810 Miscellaneous Expense 176 13,703 25,700 11,997 53.32 7811 Miscellaneous Programs 0 350 0 (350) 0.00 8012 Debt Service Interest Expense 0 234,581 234,581 0 100.00 8103 Capital Equipment 0 24,516 2,750 (21,766) 891.50 8104 Motor Pool Rent 23,750 261,250 285,000 23,750 91.67 8300 Debt Service Principal 0 220,000 220,000 0 100.00 Total Non-Personnel Costs: $ 138,638 $ 3,708,559 $ 4,841,386 $ 1,132,827 $ 76.60 Total Expenditures $ 701,280 $ 8,715,531 $ 13,104,200 $ 4,388,669 $ 66.51 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 2 General Fund Mayor and Council For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 11,500.00 18,000 6,500 63.89 6100 Medicare 0.00 879.75 1,377 497 63.89 6102 Workers'Compensation 0.00 0.00 149 149 0.00 Total Personnel Costs: $ 0.00 $ 12,379.75 $ 19,526 $ 7,146 $ 63.40 Non-Personnel Costs: 7000Audit 0.00 93,625.00 115,000 21,375 81.41 7001 Communications 30.97 4,487.78 5,500 1,012 81.60 7002 Postage and Freight 76.75 1,508.92 1,500 (9) 100.59 7004Insurance 0.00 242.13 500 258 48.43 7013 State Lobbying Fees 8,042.00 76,462.00 90,000 13,538 84.96 7014 Federal Lobbying Fees 7,667.00 84,337.00 95,000 10,663 88.78 7215 Operating Supplies 959.64 5,630.52 7,500 1,869 75.07 7217 Small Tools&Equipment 0.00 11,870.52 23,000 11,129 51.61 7300 Advertising 273.00 14,254.80 20,000 5,745 71.27 7301 Subscriptions&Dues 0.00 65.42 3,600 3,535 1.82 7302 Travel&Subsistence 0.00 5,375.02 18,000 12,625 29.86 7303 Education&Training 750.00 1,145.00 2,000 855 57.25 7800 Sister City Program 0.00 149.98 6,250 6,100 2.40 7805 Promotion 0.00 2,820.00 6,000 3,180 47.00 7807 Contingency 0.00 31,200.00 32,000 800 97.50 Total Non-Personnel Costs: $ 17,799.36 $ 333,174.09 $ 425,850 $ 92,675 $ 78.24 Total Expenditures $ 17,799.36 $ 345,553.84 $ 445,376 $ 99,821 $ 77.59 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 3 General Fund Legislative Boards &Commissions For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 723.78 15,505.56 34,755 19,249 44.61 6001 Overtime 0.00 64.06 0 (64) 0.00 6100 Medicare 14.68 242.49 504 262 48.11 6102 Workers'Compensation 6.64 122.62 291 168 42.14 6201 Retirement Benefits 186.77 3,354.14 1,821 (1,533) 184.19 6202 Health Insurance 1,130.86 9,927.56 18,539 8,611 53.55 Total Personnel Costs: $ 2,062.73 $ 29,216.43 $ 55,910 $ 26,693 $ 52.26 Non-Personnel Costs: 7002 Postage and Freight 0.00 17.00 104 87 16.35 7004Insurance 0.00 155.69 624 468 24.95 7009 Contracted Services 0.00 0.00 21,265 21,265 0.00 7215 Operating Supplies 293.90 1,556.31 2,156 600 72.19 7301 Subscriptions&Dues 0.00 0.00 208 208 0.00 7302 Travel&Subsistence 0.00 576.00 6,000 5,424 9.60 7303 Education&Training 0.00 2,451.72 4,000 1,548 61.29 Total Non-Personnel Costs: $ 293.90 $ 4,756.72 $ 34,357 $ 29,600 $ 13.84 Total Expenditures $ 2,356.63 $ 33,973.15 $ 90,267 $ 56,293 $ 37.64 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 4 General Fund Legal g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7006 Legal 0.00 81,545.60 80,000 (1,546) 101.93 7215 Operating Supplies 0.00 48.56 0 (49) 0.00 Total Non-Personnel Costs: $ 0.00 $ 81,594.16 $ 80,000 $ (1,595) $ 101.99 Total Expenditures $ 0.00 $ 81,594.16 $ 80,000 $ (1,595) $ 101.99 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 5 General Fund City Clerk For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,558.21 119,576.89 165,000 45,423 72.47 6001 Overtime 384.36 1,623.94 18,000 16,376 9.02 6100 Medicare 180.46 1,911.34 2,145 234 89.11 6101 Unemployment Insurance 0.00 (24.25) 0 24 0.00 6102 Workers'Compensation 79.64 983.21 1,228 245 80.07 6200 Leave Time 1,272.73 13,753.08 16,721 2,968 82.25 6201 Retirement Benefits 2,253.05 23,392.69 7,678 (15,715) 304.67 6202 Health Insurance 8,860.23 77,298.61 83,430 6,131 92.65 Total Personnel Costs: $ 21,588.68 $ 238,515.51 $ 294,202 $ 55,686 $ 81.07 Non-Personnel Costs: 7003 Bank and Credit Card Fees 0.00 7.34 0 (7) 0.00 7004Insurance 0.00 1,794.08 3,200 1,406 56.07 7009 Contracted Services 2,261.24 19,201.75 25,050 5,848 76.65 7215 Operating Supplies 0.00 87.20 0 (87) 0.00 7300 Advertising 0.00 106.40 0 (106) 0.00 7301 Subscriptions&Dues 0.00 280.00 700 420 40.00 7302 Travel&Subsistence 0.00 1,519.23 5,000 3,481 30.38 7303 Education&Training 0.00 1,746.00 2,500 754 69.84 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7804 Elections 208.57 3,160.56 4,000 839 79.01 Total Non-Personnel Costs: $ 2,469.81 $ 27,902.56 $ 41,450 $ 13,548 $ 67.32 Total Expenditures $ 24,058.49 $ 266,418.07 $ 335,652 $ 69,234 $ 79.37 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 6 General Fund City Manager g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 21,582.80 221,873.51 236,805 14,931 93.69 6100 Medicare 315.49 3,620.29 3,570 (50) 101.41 6101 Unemployment Insurance 0.00 6,455.29 0 (6,455) 0.00 6102 Workers'Compensation 141.09 1,667.16 2,043 376 81.60 6200 Leave Time 743.41 18,773.64 18,749 (25) 100.13 6201 Retirement Benefits 2,678.66 43,485.47 12,777 (30,708) 340.34 6202 Health Insurance 8,787.66 67,285.82 92,700 25,414 72.58 Total Personnel Costs: $ 34,249.11 $ 363,161.18 $ 366,644 $ 3,483 $ 99.05 Non-Personnel Costs: 7001 Communications 387.32 6,586.79 5,700 (887) 115.56 7002 Postage and Freight 0.00 54.80 500 445 10.96 7004Insurance 0.00 3,283.65 5,100 1,816 64.39 7009 Contracted Services 330.01 2,892.84 5,000 2,107 57.86 7011 Testing 7.99 31.96 0 (32) 0.00 7210 Vehicle Supplies 45.98 91.96 0 (92) 0.00 7211 Gas&Lube 38.50 343.81 3,000 2,656 11.46 7215 Operating Supplies 352.91 3,809.82 7,000 3,190 54.43 7216 Maintenance&Repair 0.00 29.00 0 (29) 0.00 7217 Small Tools&Equipment 0.00 3,652.13 1,000 (2,652) 365.21 7300 Advertising 0.00 617.80 2,000 1,382 30.89 7301 Subscriptions&Dues 1,132.99 13,469.75 8,000 (5,470) 168.37 7302 Travel&Subsistence 88.82 14,185.89 8,000 (6,186) 177.32 7303 Education&Training 0.00 471.96 4,000 3,528 11.80 7805 Promotion 0.00 0.00 4,000 4,000 0.00 7807 Contingency 0.00 2,500.00 4,000 1,500 62.50 7810 Miscellaneous Expense 0.00 90.29 0 (90) 0.00 8104 Motor Pool Rent 448.11 4,929.21 4,500 (429) 109.54 Total Non-Personnel Costs: $ 2,832.63 $ 57,041.66 $ 61,800 $ 4,757 $ 92.30 Total Expenditures $ 37,081.74 $ 420,202.84 $ 428,444 $ 8,240 $ 98.08 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 7 General Fund MIS g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,579.40 170,808.36 186,194 15,386 91.74 6001 Overtime 0.00 772.71 0 (773) 0.00 6100 Medicare 231.50 2,708.57 2,842 133 95.31 6102 Workers'Compensation 98.59 1,306.16 1,627 321 80.28 6200 Leave Time 1,474.25 17,378.69 19,553 2,174 88.88 6201 Retirement Benefits 3,360.72 39,177.77 10,171 (29,007) 385.19 6202 Health Insurance 9,525.85 76,363.79 92,700 16,336 82.38 Total Personnel Costs: $ 30,270.31 $ 308,516.05 $ 313,087 $ 4,570 $ 98.54 Non-Personnel Costs: 7001 Communications 160.63 3,918.55 6,000 2,081 65.31 7002 Postage and Freight 0.00 79.00 500 421 15.80 7003 Bank and Credit Card Fees 0.00 5.93 0 (6) 0.00 7004Insurance 0.00 2,402.31 3,500 1,098 68.64 7009 Contracted Services 0.00 55.00 10,000 9,945 0.55 7211 Gas&Lube 0.00 39.52 0 (40) 0.00 7215 Operating Supplies 69.00 23,040.27 23,000 (40) 100.18 7216 Maintenance&Repair 0.00 5,000.00 5,000 0 100.00 7217 Small Tools&Equipment 326.24 10,456.67 15,000 4,543 69.71 7301 Subscriptions&Dues 0.00 14,481.11 15,500 1,019 93.43 7302 Travel&Subsistence 0.00 163.61 3,500 3,336 4.67 7303 Education&Training 0.00 3,366.00 3,000 (366) 112.20 7810 Miscellaneous Expense 0.00 2.48 1,000 998 0.25 Total Non-Personnel Costs: $ 555.87 $ 63,010.45 $ 86,000 $ 22,989 $ 73.27 Total Expenditures $ 30,826.18 $ 371,526.50 $ 399,087 $ 27,559 $ 93.09 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 8 General Fund Community Development For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,883.69 129,900.72 159,248 29,347 81.57 6100 Medicare 319.58 2,335.54 2,440 104 95.72 6102 Workers'Compensation 74.64 1,002.38 1,396 394 71.80 6200 Leave Time 1,068.33 14,601.82 18,109 3,507 80.63 6201 Retirement Benefits 2,388.15 29,576.20 8,728 (20,848) 338.87 6202 Health Insurance 10,235.96 85,568.08 86,520 952 98.90 Total Personnel Costs: $ 23,970.35 $ 262,984.74 $ 276,441 $ 13,456 $ 95.13 Non-Personnel Costs: 7001 Communications 9.73 2,604.51 3,150 545 82.68 7002 Postage and Freight 0.00 1,857.65 500 (1,358) 371.53 7004Insurance 0.00 1,879.73 3,300 1,420 56.96 7009 Contracted Services 2,261.25 2,407.75 24,000 21,592 10.03 7011 Testing 0.00 102.00 0 (102) 0.00 7211 Gas&Lube 0.00 183.67 0 (184) 0.00 7215 Operating Supplies (5,899.69) (2,957.79) 2,500 5,458 (118.31) 7216 Maintenance&Repair 0.00 0.00 2,000 2,000 0.00 7217 Small Tools&Equipment 0.00 1,850.14 17,500 15,650 10.57 7300 Advertising 420.00 1,618.00 0 (1,618) 0.00 7301 Subscriptions&Dues 0.00 629.98 0 (630) 0.00 7302 Travel&Subsistence 0.00 1,361.06 8,500 7,139 16.01 7303 Education&Training 0.00 123.48 3,500 3,377 3.53 7810 Miscellaneous Expense 0.00 123.98 500 376 24.80 Total Non-Personnel Costs: $ (3,208.71)$ 11,784.16 $ 65,450 $ 53,665 $ 18.00 Total Expenditures $ 20,761.64 $ 274,768.90 $ 341,891 $ 67,121 $ 80.37 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 9 General Fund Finance g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 20,880.84 304,870.77 445,386 140,515 68.45 6001 Overtime 394.91 3,853.13 3,966 113 97.15 6100 Medicare 348.93 6,291.19 7,754 1,463 81.13 6101 Unemployment Insurance 0.00 918.00 0 (918) 0.00 6102 Workers'Compensation 148.16 2,423.08 4,151 1,728 58.37 6200 Leave Time 2,548.24 34,951.95 44,151 9,199 79.16 6201 Retirement Benefits 5,054.02 57,758.98 25,620 (32,139) 225.44 6202 Health Insurance 15,897.64 131,169.52 247,200 116,030 53.06 Total Personnel Costs: $ 45,272.74 $ 542,236.62 $ 778,228 $ 235,991 $ 69.68 Non-Personnel Costs: 7001 Communications 112.78 9,146.72 9,500 353 96.28 7002 Postage and Freight 0.00 1,287.11 2,500 1,213 51.48 7004Insurance 0.00 7,365.40 12,000 4,635 61.38 7009 Contracted Services 0.00 26,240.97 39,500 13,259 66.43 7011 Testing 0.00 0.00 300 300 0.00 7012 Other Special Services 0.00 194.85 0 (195) 0.00 7215 Operating Supplies 58.41 13,562.92 25,000 11,437 54.25 7216 Maintenance&Repair 0.00 2,132.50 18,000 15,868 11.85 7217 Small Tools&Equipment 0.00 3,877.61 4,500 622 86.17 7300 Advertising 524.00 1,825.60 2,900 1,074 62.95 7301 Subscriptions&Dues 329.00 1,133.00 2,500 1,367 45.32 7302 Travel&Subsistence 37.82 785.46 11,000 10,215 7.14 7303 Education&Training 0.00 1,467.54 5,000 3,532 29.35 7810 Miscellaneous Expense 0.00 0.04 1,000 1,000 0.00 Total Non-Personnel Costs: $ 1,062.01 $ 69,019.72 $ 133,700 $ 64,680 $ 51.62 Total Expenditures $ 46,334.75 $ 611,256.34 $ 911,928 $ 300,671 $ 67.03 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 10 General Fund General Services For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6101 Unemployment Insurance 0.00 (5,195.20) 10,000 15,195 (51.95) Total Personnel Costs: $ 0.00 $ (5,195.20)$ 10,000 $ 15,195 $ (51.95) Non-Personnel Costs: 7001 Communications 95.94 3,789.77 2,500 (1,290) 151.59 7002 Postage and Freight 0.00 6,523.90 5,000 (1,524) 130.48 7003 Bank and Credit Card Fees 0.00 5,672.41 20,000 14,328 28.36 7004Insurance 0.00 245.50 700 455 35.07 7009 Contracted Services 0.00 24,195.00 34,350 10,155 70.44 7010 Engineering 0.00 602.70 25,000 24,397 2.41 7012 Other Special Services 0.00 504.81 0 (505) 0.00 7215 Operating Supplies 0.00 (103.68) 2,500 2,604 (4.15) 7216 Maintenance&Repair 0.00 180.00 500 320 36.00 7300 Advertising 0.00 (244.00) 0 244 0.00 7301 Subscriptions&Dues 0.00 0.00 1,500 1,500 0.00 7810 Miscellaneous Expense 116.19 10,427.70 10,000 (428) 104.28 8103 Capital Equipment 0.00 4,498.38 0 (4,498) 0.00 Total Non-Personnel Costs: $ 212.13 $ 56,292.49 $ 102,050 $ 45,758 $ 55.16 Total Expenditures $ 212.13 $ 51,097.29 $ 112,050 $ 60,953 $ 45.60 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 11 General Fund General Services-Copier For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7215 Operating Supplies 0.00 749.66 1,800 1,050 41.65 7304 Equipment Rent 0.00 192.00 7,000 6,808 2.74 Total Non-Personnel Costs: $ 0.00 $ 941.66 $ 8,800 $ 7,858 $ 10.70 Total Expenditures $ 0.00 $ 941.66 $ 8,800 $ 7,858 $ 10.70 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 12 General Fund Contributions For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7801 Contributions to Chamber 0.00 278,032.00 278,032 0 100.00 7802 Contributions to Senior Citizens 0.00 80,000.00 80,000 0 100.00 7803 Contributions to B&G Club 0.00 25,000.00 25,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Total Expenditures $ 0.00 $ 383,032.00 $ 383,032 $ 0 $ 100.00 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 13 General Fund Police g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000Salaries 68,495.42 450,966.98 1,102,529 651,562 40.90 6001 Overtime 8,357.13 47,344.86 96,232 48,887 49.20 6100 Medicare 1,208.04 7,890.75 25,433 17,542 31.03 6102 Workers'Compensation 4,244.13 28,045.38 74,511 46,466 37.64 6200 Leave Time 7,342.90 48,415.98 116,636 68,220 41.51 6201 Retirement Benefits 13,286.90 79,607.86 65,242 (14,366) 122.02 6202 Health Insurance 49,705.02 236,192.15 556,200 320,008 42.47 Total Personnel Costs: $ 152,639.54 $ 898,463.96 $ 2,036,783 $ 1,138,319 $ 44.11 Non-Personnel Costs: 7001 Communications 1,004.69 20,065.36 20,000 (65) 100.33 7002 Postage and Freight 58.80 713.35 2,000 1,287 35.67 7003 Bank and Credit Card Fees 0.00 4,766.69 6,100 1,333 78.14 7004Insurance 0.00 41,686.47 80,000 38,314 52.11 7009 Contracted Services 216.66 58,599.04 61,424 2,825 95.40 7012 Other Special Services 0.00 25,977.25 3,300 (22,677) 787.19 7210 Vehicle Supplies 0.00 756.00 0 (756) 0.00 7211 Gas&Lube 0.00 10,889.85 19,000 8,110 57.32 7212 Uniform Allowance 1,915.65 3,976.75 5,000 1,023 79.54 7213 Safety Equipment 0.00 4,120.00 2,000 (2,120) 206.00 7215 Operating Supplies 197.92 23,029.87 13,500 (9,530) 170.59 7216 Maintenance&Repair 0.00 22,287.23 33,000 10,713 67.54 7217 Small Tools&Equipment 279.05 4,979.10 12,000 7,021 41.49 7300 Advertising 0.00 396.00 2,000 1,604 19.80 7301 Subscriptions&Dues 12.99 1,001.73 6,000 4,998 16.70 7302 Travel&Subsistence 0.00 10,356.54 20,000 9,643 51.78 7303 Education&Training 0.00 16,169.73 25,000 8,830 64.68 7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 167.25 3,500 3,333 4.78 8104 Motor Pool Rent 348.53 3,833.83 50,000 46,166 7.67 Total Non-Personnel Costs: $ 4,034.29 $ 253,772.04 $ 367,824 $ 114,052 $ 68.99 Total Expenditures $ 156,673.83 $ 1,152,236.00 $ 2,404,607 $ 1,252,371 $ 47.92 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 14 General Fund Jail g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 16,111.68 89,511.96 305,940 216,428 29.26 6001 Overtime 3,093.57 20,727.89 45,449 24,721 45.61 6100 Medicare 375.27 1,769.40 5,304 3,535 33.36 6101 Unemployment Insurance 0.00 1,400.63 0 (1,401) 0.00 6102 Workers'Compensation 1,427.54 9,210.77 33,629 24,418 27.39 6200 Leave Time 1,535.35 8,663.46 28,854 20,191 30.03 6201 Retirement Benefits 3,422.28 19,655.10 18,986 (669) 103.52 6202 Health Insurance 14,312.89 75,485.17 185,400 109,915 40.71 Total Personnel Costs: $ 40,278.58 $ 226,424.38 $ 623,562 $ 397,138 $ 36.31 Non-Personnel Costs: 7001 Communications 257.75 4,857.16 4,500 (357) 107.94 7002 Postage and Freight 0.00 72.71 1,000 927 7.27 7004Insurance 0.00 12,277.80 23,000 10,722 53.38 7009 Contracted Services 160.00 160.00 2,000 1,840 8.00 7011 Testing 0.00 0.00 200 200 0.00 7017 Rents&Leases 2,500.00 27,500.00 30,000 2,500 91.67 7212 Uniform Allowance 45.00 1,122.29 2,500 1,378 44.89 7214 Janitorial Supplies 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 155.19 2,305.06 6,500 4,195 35.46 7216 Maintenance&Repair 0.00 1,958.98 3,000 1,041 65.30 7217 Small Tools&Equipment 254.65 509.30 2,000 1,491 25.47 7218Inmate Meals 0.00 8,475.96 9,000 524 94.18 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 650 650 0.00 7302 Travel&Subsistence 0.00 193.20 2,000 1,807 9.66 7303 Education&Training 0.00 0.00 2,000 2,000 0.00 7307 GFAdministrative Fee 9,175.25 100,927.75 110,103 9,175 91.67 7810 Miscellaneous Expense 0.00 190.00 1,200 1,010 15.83 Total Non-Personnel Costs: $ 12,547.84 $ 160,550.21 $ 202,653 $ 42,103 $ 79.22 Total Expenditures $ 52,826.42 $ 386,974.59 $ 826,215 $ 439,241 $ 46.84 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 15 General Fund Animal Control For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 5,065.15 58,959.70 78,175 19,215 75.42 6001 Overtime 413.17 3,569.26 0 (3,569) 0.00 6100 Medicare 83.78 942.95 1,194 251 78.97 6102 Workers'Compensation 217.09 3,169.55 7,895 4,725 40.15 6200 Leave Time 543.97 6,212.77 8,304 2,091 74.82 6201 Retirement Benefits 1,209.93 14,151.98 4,273 (9,879) 331.20 6202 Health Insurance 1,322.23 13,716.60 30,900 17,183 44.39 Total Personnel Costs: $ 8,855.32 $ 100,722.81 $ 130,741 $ 30,017 $ 77.04 Non-Personnel Costs: 7001 Communications 45.74 326.95 1,200 873 27.25 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 942.59 1,000 57 94.26 7012 Other Special Services 0.00 956.40 0 (956) 0.00 7015 Utilities 541.27 7,083.88 6,000 (1,084) 118.06 7211 Gas&Lube 0.00 72.79 1,000 927 7.28 7212 Uniform Allowance 90.00 90.00 1,200 1,110 7.50 7215 Operating Supplies 0.00 743.22 5,000 4,257 14.86 7216 Maintenance&Repair 0.00 40.48 3,000 2,960 1.35 7217 Small Tools&Equipment 0.00 0.00 1,500 1,500 0.00 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions&Dues 0.00 0.00 500 500 0.00 7302 Travel&Subsistence 0.00 0.00 2,500 2,500 0.00 7303 Education&Training 347.00 694.00 500 (194) 138.80 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00 Total Non-Personnel Costs: $ 1,024.01 $ 10,950.31 $ 26,600 $ 15,650 $ 41.17 Total Expenditures $ 9,879.33 $ 111,673.12 $ 157,341 $ 45,667 $ 70.98 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 16 General Fund Fire Department For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,684.18 74,729.36 189,431 114,702 39.45 6100 Medicare 215.59 1,158.83 2,905 1,746 39.89 6101 Unemployment Insurance 0.00 7,770.00 0 (7,770) 0.00 6102 Workers'Compensation 1,023.38 5,663.10 17,736 12,073 31.93 6200 Leave Time 1,363.40 8,324.32 21,862 13,538 38.08 6201 Retirement Benefits 2,748.01 14,356.39 10,392 (3,964) 138.15 6202 Health Insurance 9,955.85 47,302.84 84,975 37,672 55.67 Total Personnel Costs: $ 26,990.41 $ 159,304.84 $ 327,301 $ 167,997 $ 48.67 Non-Personnel Costs: 7001 Communications 810.78 9,626.29 9,000 (626) 106.96 7002 Postage and Freight 163.00 943.21 1,591 648 59.28 7004Insurance 0.00 12,901.16 30,192 17,291 42.73 7009 Contracted Services 1,233.79 8,775.42 6,241 (2,534) 140.61 7011 Testing 0.00 0.00 102 102 0.00 7015 Utilities 11,486.08 125,907.41 146,374 20,467 86.02 7016 Heating Fuel 0.00 6,705.30 9,016 2,311 74.37 7210 Vehicle Supplies 15.18 976.45 4,241 3,265 23.02 7211 Gas&Lube 0.00 1,976.20 9,551 7,575 20.69 7212 Uniform Allowance 0.00 2,795.84 750 (2,046) 372.78 7213 Safety Equipment 0.00 1,013.98 2,000 986 50.70 7215 Operating Supplies 23.36 4,510.96 6,902 2,391 65.36 7216 Maintenance&Repair 1,300.75 12,833.01 18,260 5,427 70.28 7217 Small Tools&Equipment 2,877.10 5,924.49 6,902 978 85.84 7300 Advertising 273.00 1,267.20 318 (949) 398.49 7301 Subscriptions&Dues 0.00 1,443.00 1,000 (443) 144.30 7302 Travel&Subsistence 0.00 2,872.27 6,425 3,553 44.70 7303 Education&Training 0.00 524.95 1,649 1,124 31.83 7304 Equipment Rent 0.00 0.00 1,592 1,592 0.00 8104 Motor Pool Rent 5,974.84 65,723.24 60,000 (5,723) 109.54 Total Non-Personnel Costs: $ 24,157.88 $ 266,720.38 $ 322,106 $ 55,389 $ 82.81 Total Expenditures $ 51,148.29 $ 426,025.22 $ 649,407 $ 223,386 $ 65.60 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 17 General Fund Volunteers For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers'Compensation 0.00 4,163.00 4,500 337 92.51 Total Personnel Costs: $ 0.00 $ 4,163.00 $ 4,500 $ 337 $ 92.51 Non-Personnel Costs: 7001 Communications 0.00 7.46 102 95 7.31 7002 Postage and Freight 55.90 860.88 853 (8) 100.92 7009 Contracted Services 10.00 20.00 0 (20) 0.00 7212 Uniform Allowance 0.00 56.49 1,750 1,694 3.23 7213 Safety Equipment 0.00 374.50 0 (375) 0.00 7215 Operating Supplies (120.35) 12,202.80 17,674 5,472 69.04 7216 Maintenance&Repair 19.90 1,908.81 2,776 867 68.76 7217 Small Tools&Equipment 0.00 10,679.20 23,730 13,051 45.00 7302 Travel&Subsistence 0.00 12.88 4,241 4,228 0.30 7303 Education&Training 0.00 1,336.90 4,000 2,663 33.42 7806 Volunteer Fireman Stipend 2,500.00 35,500.01 38,000 2,500 93.42 Total Non-Personnel Costs: $ 2,465.45 $ 62,959.93 $ 93,126 $ 30,167 $ 67.61 Total Expenditures $ 2,465.45 $ 67,122.93 $ 97,626 $ 30,504 $ 68.76 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 18 General Fund Emergency Preparedness For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7001 Communications 0.00 2,707.23 2,127 (580) 127.28 7002 Postage and Freight 0.00 0.00 102 102 0.00 7009 Contracted Services 0.00 5,800.00 6,300 500 92.06 7015 Utilities 211.41 2,325.51 2,127 (199) 109.33 7215 Operating Supplies 0.00 1,208.07 3,000 1,792 40.27 7216 Maintenance&Repair 0.00 498.60 216 (283) 230.83 7217 Small Tools&Equipment 0.00 0.00 636 636 0.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 800 800 0.00 Total Non-Personnel Costs: $ 211.41 $ 12,539.41 $ 16,808 $ 4,268 $ 74.60 Total Expenditures $ 211.41 $ 12,539.41 $ 16,808 $ 4,268 $ 74.60 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 19 General Fund SVAC g For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 165 165 0.00 7004Insurance 0.00 2,619.58 3,604 984 72.69 7012 Other Special Services 0.00 20,000.00 20,000 0 100.00 7211 Gas&Lube 0.00 478.43 3,183 2,705 15.03 7216 Maintenance&Repair 0.00 1,549.80 2,241 691 69.16 Total Non-Personnel Costs: $ 0.00 $ 24,647.81 $ 29,193 $ 4,545 $ 84.43 Total Expenditures $ 0.00 $ 24,647.81 $ 29,193 $ 4,545 $ 84.43 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 20 General Fund Building Inspection For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,673.83 97,717.86 145,105 47,387 67.34 6100 Medicare 176.06 1,505.33 2,226 721 67.62 6102 Workers'Compensation 394.72 1,737.75 7,029 5,291 24.72 6200 Leave Time 786.58 9,192.52 13,832 4,639 66.46 6201 Retirement Benefits 1,318.48 7,011.89 7,968 956 88.00 6202 Health Insurance 9,580.66 61,805.76 69,525 7,719 88.90 Total Personnel Costs: $ 23,930.33 $ 178,971.11 $ 245,685 $ 66,713 $ 72.85 Non-Personnel Costs: 7001 Communications 58.16 2,129.15 1,649 (480) 129.12 7002 Postage and Freight 157.50 393.30 102 (291) 385.59 7004Insurance 0.00 1,096.44 1,490 394 73.59 7009 Contracted Services 1,233.79 1,587.95 2,000 412 79.40 7211 Gas&Lube 0.00 155.08 534 379 29.04 7212 Uniform Allowance 0.00 188.13 0 (188) 0.00 7215 Operating Supplies 21.00 714.02 1,808 1,094 39.49 7216 Maintenance&Repair 0.00 160.42 357 197 44.94 7217 Small Tools&Equipment 1,178.74 4,219.86 2,127 (2,093) 198.39 7301 Subscriptions&Dues 0.00 194.95 318 123 61.31 7302 Travel&Subsistence 0.00 249.68 2,649 2,399 9.43 7303 Education&Training 384.00 1,066.00 802 (264) 132.92 7304 Equipment Rent 0.00 254.10 2,661 2,407 9.55 8104 Motor Pool Rent 398.32 4,381.52 4,000 (382) 109.54 Total Non-Personnel Costs: $ 3,431.51 $ 16,790.60 $ 20,497 $ 3,707 $ 81.92 Total Expenditures $ 27,361.84 $ 195,761.71 $ 266,182 $ 70,420 $ 73.54 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 21 General Fund Street Operations For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,409.47 155,910.80 156,588 677 99.57 6001 Overtime 253.47 17,551.55 2,342 (15,210) 749.43 6002 Standby Time 246.43 3,418.52 0 (3,419) 0.00 6100 Medicare 141.99 2,719.11 2,221 (498) 122.43 6102 Workers'Compensation 879.56 20,026.71 19,798 (229) 101.16 6200 Leave Time 1,435.43 14,775.77 19,138 4,362 77.21 6201 Retirement Benefits 1,507.91 26,945.77 10,049 (16,897) 268.14 6202 Health Insurance 15,589.56 134,757.28 85,241 (49,516) 158.09 Total Personnel Costs: $ 29,463.82 $ 376,105.51 $ 295,377 $ (80,730) $ 127.33 Non-Personnel Costs: 7001 Communications 11.70 156.74 1,000 843 15.67 7002 Postage and Freight 0.00 250.00 3,500 3,250 7.14 7004Insurance 48.52 15,363.68 22,000 6,636 69.83 7009 Contracted Services 0.00 24,870.56 25,000 129 99.48 7011 Testing 0.00 0.00 1,000 1,000 0.00 7015 Utilities 8,703.09 92,464.96 108,500 16,035 85.22 7211 Gas&Lube 0.00 11,487.88 28,000 16,512 41.03 7212 Uniform Allowance 0.00 150.00 850 700 17.65 7213 Safety Equipment 0.00 304.70 1,200 895 25.39 7215 Operating Supplies 385.00 25,155.81 25,000 (156) 100.62 7216 Maintenance&Repair 31.50 12,253.52 20,000 7,746 61.27 7217 Small Tools&Equipment 0.00 976.25 2,100 1,124 46.49 7300 Advertising 0.00 136.00 400 264 34.00 7301 Subscriptions&Dues 0.00 25.98 350 324 7.42 7302 Travel&Subsistence 0.00 1,497.09 1,200 (297) 124.76 7303 Education&Training 0.00 689.00 1,200 511 57.42 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7810 Miscellaneous Expense 59.90 658.09 2,000 1,342 32.90 8104 Motor Pool Rent 8,962.26 98,584.88 90,000 (8,585) 109.54 Total Non-Personnel Costs: $ 18,201.97 $ 285,025.14 $ 334,300 $ 49,273 $ 85.26 Total Expenditures $ 47,665.79 $ 661,130.65 $ 629,677 $ (31,457) $ 105.00 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 22 General Fund Snow and Ice For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,099.16 7,099.16 80,190 73,091 8.85 6001 Overtime 1,037.39 4,150.65 4,448 297 93.31 6002 Standby Time 528.05 1,022.45 5,992 4,970 17.06 6100 Medicare 139.47 197.75 1,536 1,338 12.87 6102 Workers'Compensation 988.85 1,297.77 12,429 11,131 10.44 6201 Retirement Benefits 1,598.51 1,935.32 3,365 1,430 57.51 6202 Health Insurance 7.61 1,319.85 48,556 47,236 2.72 Total Personnel Costs: $ 11,399.04 $ 17,022.95 $ 156,516 $ 139,493 $ 10.88 Non-Personnel Costs: 7002 Postage and Freight 0.00 0.00 3,000 3,000 0.00 7009 Contracted Services 0.00 0.00 12,000 12,000 0.00 7211 Gas&Lube 0.00 16,998.64 10,000 (6,999) 169.99 7213 Safety Equipment 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 72,231.06 50,000 (22,231) 144.46 7216 Maintenance&Repair 0.00 3,218.01 25,000 21,782 12.87 7217 Small Tools&Equipment 0.00 19.98 500 480 4.00 7300 Advertising 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 0.00 750 750 0.00 7303 Education&Training 0.00 0.00 750 750 0.00 7810 Miscellaneous Expense 0.00 146.80 500 353 29.36 8104 Motor Pool Rent 3,485.32 38,338.52 35,000 (3,339) 109.54 Total Non-Personnel Costs: $ 3,485.32 $ 130,953.01 $ 138,300 $ 7,346 $ 94.69 Total Expenditures $ 14,884.36 $ 147,975.96 $ 294,816 $ 146,839 $ 50.19 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 23 General Fund City Shop For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,504.20 76,955.69 69,817 (7,139) 110.22 6001 Overtime 216.05 6,517.63 2,472 (4,046) 263.66 6002 Standby Time 346.08 2,074.03 1,977 (97) 104.91 6100 Medicare 125.50 1,542.52 1,129 (414) 136.63 6101 Unemployment Insurance 0.00 (28.13) 0 28 0.00 6102 Workers'Compensation 414.51 6,037.19 7,386 1,349 81.74 6200 Leave Time 608.44 6,959.89 7,910 950 87.99 6201 Retirement Benefits 392.98 5,037.85 4,040 (998) 124.70 6202 Health Insurance 4,584.95 38,041.56 33,990 (4,052) 111.92 Total Personnel Costs: $ 14,192.71 $ 143,138.23 $ 128,721 $ (14,419) $ 111.20 Non-Personnel Costs: 7001 Communications 63.26 8,021.43 8,000 (21) 100.27 7002 Postage and Freight 0.00 1,089.29 1,500 411 72.62 7004Insurance 0.00 3,392.74 6,500 3,107 52.20 7009 Contracted Services 260.80 5,736.21 2,000 (3,736) 286.81 7015 Utilities 2,016.36 26,995.13 33,000 6,005 81.80 7016 Heating Fuel 0.00 11,819.06 17,000 5,181 69.52 7211 Gas&Lube 0.00 2,797.81 7,600 4,802 36.81 7213 Safety Equipment 0.00 147.32 1,500 1,353 9.82 7215 Operating Supplies 2,062.50 22,329.00 28,000 5,671 79.75 7216 Maintenance&Repair 848.92 26,420.79 4,900 (21,521) 539.20 7217 Small Tools&Equipment 260.00 3,416.94 7,300 3,883 46.81 7300 Advertising 0.00 84.40 0 (84) 0.00 7301 Subscriptions&Dues 0.00 2,626.33 2,000 (626) 131.32 7302 Travel&Subsistence 0.00 327.67 1,000 672 32.77 7303 Education&Training 0.00 452.78 1,000 547 45.28 7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00 8103 Capital Equipment 0.00 12,433.77 0 (12,434) 0.00 8104 Motor Pool Rent 796.65 8,763.15 8,000 (763) 109.54 Total Non-Personnel Costs: $ 6,308.49 $ 136,853.82 $ 130,300 $ (6,553) $ 105.03 Total Expenditures $ 20,501.20 $ 279,992.05 $ 259,021 $ (20,972) $ 108.10 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 24 General Fund City Hall For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,088.64 35,674.60 41,240 5,565 86.50 6100 Medicare 46.82 542.94 634 91 85.64 6102 Workers'Compensation 251.71 4,418.62 5,922 1,503 74.61 6200 Leave Time 375.11 4,348.33 4,997 649 87.02 6201 Retirement Benefits 536.45 8,115.62 2,270 (5,846) 357.52 6202 Health Insurance 1,717.77 13,544.62 30,900 17,355 43.83 Total Personnel Costs: $ 6,016.50 $ 66,644.73 $ 85,963 $ 19,317 $ 77.53 Non-Personnel Costs: 7001 Communications 0.00 754.78 800 45 94.35 7002 Postage and Freight 0.00 0.00 200 200 0.00 7004Insurance 0.00 4,949.47 8,500 3,551 58.23 7009 Contracted Services 401.58 12,384.22 10,000 (2,384) 123.84 7010 Engineering 0.00 258.30 0 (258) 0.00 7015 Utilities 4,974.78 59,267.85 66,000 6,732 89.80 7016 Heating Fuel 0.00 8,827.29 10,000 1,173 88.27 7211 Gas&Lube 0.00 207.09 700 493 29.58 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 250 250 0.00 7214 Janitorial Supplies 0.00 501.73 0 (502) 0.00 7215 Operating Supplies 22.98 3,843.46 6,000 2,157 64.06 7216 Maintenance&Repair 0.00 3,361.85 6,000 2,638 56.03 7217 Small Tools&Equipment 0.00 80.31 500 420 16.06 7300 Advertising 0.00 84.40 0 (84) 0.00 7302 Travel&Subsistence 0.00 0.00 600 600 0.00 7303 Education&Training 0.00 0.00 600 600 0.00 7810 Miscellaneous Expense 0.00 468.00 250 (218) 187.20 Total Non-Personnel Costs: $ 5,399.34 $ 94,988.75 $ 110,700 $ 15,713 $ 85.81 Total Expenditures $ 11,415.84 $ 161,633.48 $ 196,663 $ 35,030 $ 82.19 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 25 General Fund Community Center Building For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 2,274.09 3,400 1,126 66.89 7009 Contracted Services 0.00 450.00 3,000 2,550 15.00 7015 Utilities 774.36 10,306.49 12,000 1,694 85.89 7016 Heating Fuel 0.00 1,113.79 5,500 4,386 20.25 7215 Operating Supplies 0.00 2.04 800 798 0.26 7216 Maintenance&Repair 0.00 1,703.58 4,000 2,296 42.59 7810 Miscellaneous Expense 0.00 0.00 250 250 0.00 Total Non-Personnel Costs: $ 774.36 $ 15,849.99 $ 28,950 $ 13,100 $ 54.75 Total Expenditures $ 774.36 $ 15,849.99 $ 28,950 $ 13,100 $ 54.75 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 26 General Fund City Hall Annex For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non-Personnel Costs: 7004Insurance 0.00 1,402.19 2,500 1,098 56.09 7009 Contracted Services 36.24 779.81 5,000 4,220 15.60 7015 Utilities 1,115.97 11,548.03 12,000 452 96.23 7016 Heating Fuel 0.00 3,351.75 7,000 3,648 47.88 7213 Safety Equipment 0.00 0.00 250 250 0.00 7215 Operating Supplies 0.00 1,768.03 1,000 (768) 176.80 7216 Maintenance&Repair 2.46 334.01 2,000 1,666 16.70 Total Non-Personnel Costs: $ 1,154.67 $ 19,183.82 $ 29,750 $ 10,566 $ 64.48 Total Expenditures $ 1,154.67 $ 19,183.82 $ 29,750 $ 10,566 $ 64.48 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 27 General Fund Parks &Rec-Administration For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,027.92 99,279.60 87,110 (12,170) 113.97 6100 Medicare 145.41 1,453.33 1,344 (109) 108.13 6102 Workers'Compensation 64.43 738.37 766 28 96.39 6200 Leave Time 955.66 9,125.83 11,191 2,065 81.55 6201 Retirement Benefits 2,188.67 21,909.02 4,789 (17,120) 457.49 6202 Health Insurance 2,401.81 20,336.96 38,625 18,288 52.65 Total Personnel Costs: $ 15,783.90 $ 152,843.11 $ 143,825 $ (9,018) $ 106.27 Non-Personnel Costs: 7001 Communications 29.96 5,394.90 6,500 1,105 83.00 7002 Postage and Freight 0.00 1.00 900 899 0.11 7004Insurance 0.00 1,278.49 2,000 722 63.92 7009 Contracted Services 216.66 1,584.16 500 (1,084) 316.83 7011 Testing 0.00 64.36 250 186 25.74 7215 Operating Supplies 0.00 2,224.82 4,500 2,275 49.44 7216 Maintenance&Repair 0.00 0.00 250 250 0.00 7217 Small Tools&Equipment 0.00 0.00 500 500 0.00 7300 Advertising 0.00 484.00 1,000 516 48.40 7301 Subscriptions&Dues 0.00 1,481.38 500 (981) 296.28 7302 Travel&Subsistence 0.00 0.00 1,750 1,750 0.00 7303 Education&Training 0.00 95.00 1,500 1,405 6.33 7810 Miscellaneous Expense 0.00 0.00 300 300 0.00 8103 Capital Equipment 0.00 0.00 2,750 2,750 0.00 Total Non-Personnel Costs: $ 246.62 $ 12,608.11 $ 23,200 $ 10,593 $ 54.35 Total Expenditures $ 16,030.52 $ 165,451.22 $ 167,025 $ 1,575 $ 99.06 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 28 General Fund Parks &Rec-Parks Maintenance For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,052.98 86,342.98 109,747 23,404 78.67 6001 Overtime 461.20 5,902.90 10,629 4,726 55.54 6100 Medicare 210.46 5,019.47 6,507 1,488 77.14 6101 Unemployment Insurance 0.00 675.66 1,800 1,124 37.54 6102 Workers'Compensation 365.15 8,298.85 11,924 3,625 69.60 6200 Leave Time 875.07 5,387.53 0 (5,388) 0.00 6201 Retirement Benefits 100.73 1,588.06 2,283 695 69.56 6202 Health Insurance 1,410.11 19,770.89 27,810 8,039 71.09 Total Personnel Costs: $ 7,475.70 $ 132,986.34 $ 170,700 $ 37,713 $ 77.91 Non-Personnel Costs: 7001 Communications 0.00 290.99 1,000 709 29.10 7002 Postage and Freight 0.00 18.55 700 681 2.65 7004Insurance 0.00 6,393.02 9,500 3,107 67.29 7009 Contracted Services 340.00 8,599.16 5,000 (3,599) 171.98 7010 Engineering 0.00 0.00 20,000 20,000 0.00 7011 Testing 0.00 102.00 1,400 1,298 7.29 7015 Utilities 1,204.89 23,938.07 21,500 (2,438) 111.34 7016 Heating Fuel 0.00 98.50 1,200 1,102 8.21 7017 Rents&Leases 0.00 0.00 2,500 2,500 0.00 7210 Vehicle Supplies 0.00 0.00 2,000 2,000 0.00 7211 Gas&Lube 0.00 2,456.35 8,000 5,544 30.70 7212 Uniform Allowance 0.00 1,266.51 700 (567) 180.93 7213 Safety Equipment 0.00 22.60 1,400 1,377 1.61 7214 Janitorial Supplies 0.00 0.00 2,300 2,300 0.00 7215 Operating Supplies 205.12 7,102.85 12,500 5,397 56.82 7216 Maintenance&Repair 44.00 2,136.32 20,500 18,364 10.42 7217 Small Tools&Equipment 0.00 4,016.51 6,000 1,983 66.94 7300 Advertising 253.50 1,968.60 1,000 (969) 196.86 7301 Subscriptions&Dues 0.00 0.00 400 400 0.00 7302 Travel&Subsistence 0.00 601.30 900 299 66.81 7303 Education&Training 0.00 390.00 1,000 610 39.00 7304 Equipment Rent 0.00 0.00 3,000 3,000 0.00 7810 Miscellaneous Expense 0.00 55.38 1,000 945 5.54 8103 Capital Equipment 0.00 7,584.00 0 (7,584) 0.00 8104 Motor Pool Rent 1,194.97 13,144.67 12,000 (1,145) 109.54 Total Non-Personnel Costs: $ 3,242.48 $ 80,185.38 $ 135,500 $ 55,314 $ 59.18 Total Expenditures $ 10,718.18 $ 213,171.72 $ 306,200 $ 93,027 $ 69.62 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 29 General Fund Parks &Rec-Campgrounds For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,056.82 119,757.07 132,420 12,663 90.44 6001 Overtime 57.09 16,989.29 10,912 (6,077) 155.69 6100 Medicare 116.36 6,198.97 6,898 699 89.87 6101 Unemployment Insurance 0.00 54.24 600 546 9.04 6102 Workers'Compensation 489.32 10,927.08 13,174 2,247 82.94 6200 Leave Time 0.00 0.00 8,092 8,092 0.00 6201 Retirement Benefits 736.07 11,092.52 3,650 (7,443) 303.90 6202 Health Insurance 3,082.95 26,275.89 44,805 18,529 58.64 Total Personnel Costs: $ 10,538.61 $ 191,295.06 $ 220,551 $ 29,256 $ 86.74 Non-Personnel Costs: 7001 Communications 398.11 6,169.95 5,500 (670) 112.18 7002 Postage and Freight 0.00 132.81 1,300 1,167 10.22 7003 Bank and Credit Card Fees 0.00 47,549.57 19,500 (28,050) 243.84 7004Insurance 0.00 1,479.45 2,500 1,021 59.18 7009 Contracted Services 340.00 33,604.68 13,000 (20,605) 258.50 7011 Testing 0.00 0.00 950 950 0.00 7015 Utilities 11,493.25 102,564.25 125,000 22,436 82.05 7016 Heating Fuel 0.00 199.82 300 100 66.61 7210 Vehicle Supplies 0.00 0.00 1,200 1,200 0.00 7211 Gas&Lube 0.00 4,035.54 5,800 1,764 69.58 7212 Uniform Allowance 271.97 1,106.50 1,000 (107) 110.65 7213 Safety Equipment 0.00 86.18 1,200 1,114 7.18 7214 Janitorial Supplies 0.00 40.12 9,500 9,460 0.42 7215 Operating Supplies 981.75 25,365.46 18,000 (7,365) 140.92 7216 Maintenance&Repair 0.00 4,774.80 19,000 14,225 25.13 7217 Small Tools&Equipment 849.00 4,256.12 5,000 744 85.12 7300Advertising 0.00 369.00 2,500 2,131 14.76 7301 Subscriptions&Dues 0.00 0.00 4,500 4,500 0.00 7302 Travel&Subsistence 0.00 0.00 2,000 2,000 0.00 7303 Education&Training 0.00 103.15 2,000 1,897 5.16 7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00 7810 Miscellaneous Expense 0.00 1,151.06 1,500 349 76.74 8104 Motor Pool Rent 946.02 10,406.22 9,500 (906) 109.54 Total Non-Personnel Costs: $ 15,280.10 $ 243,394.68 $ 265,750 $ 22,355 $ 91.59 Total Expenditures $ 25,818.71 $ 434,689.74 $ 486,301 $ 51,611 $ 89.39 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 30 General Fund Parks &Rec-Cemetery For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 1,571.45 4,600 3,029 34.16 6001 Overtime 0.00 404.93 283 (122) 143.08 6100 Medicare 0.00 136.41 71 (65) 192.13 6102 Workers'Compensation 0.00 175.28 531 356 33.01 6201 Retirement Benefits 0.00 11.43 256 245 4.46 6202 Health Insurance 0.00 118.07 3,090 2,972 3.82 Total Personnel Costs: $ 0.00 $ 2,417.57 $ 8,831 $ 6,415 $ 27.38 Non-Personnel Costs: 7004Insurance 0.00 59.92 150 90 39.95 7009 Contracted Services 0.00 0.00 5,000 5,000 0.00 7015 Utilities 48.96 273.84 0 (274) 0.00 7215 Operating Supplies 0.00 0.00 4,500 4,500 0.00 7216 Maintenance&Repair 0.00 0.00 3,000 3,000 0.00 7217 Small Tools&Equipment 0.00 0.00 5,000 5,000 0.00 Total Non-Personnel Costs: $ 48.96 $ 333.76 $ 17,650 $ 17,316 $ 1.89 Total Expenditures $ 48.96 $ 2,751.33 $ 26,481 $ 23,731 $ 10.39 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 31 General Fund Parks &Rec-Sports& Recreation For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 6,701.38 50,640.72 88,147 37,506 57.45 6001 Overtime 780.20 2,153.75 3,185 1,031 67.62 6100 Medicare 110.62 1,854.94 2,766 911 67.06 6101 Unemployment Insurance 0.00 105.09 1,000 895 10.51 6102 Workers'Compensation 330.08 2,791.71 5,933 3,141 47.05 6200 Leave Time 459.78 4,156.74 5,600 1,443 74.23 6201 Retirement Benefits 1,592.80 8,473.87 3,710 (4,764) 228.41 6202 Health Insurance 5,152.89 13,447.68 57,165 43,717 23.52 Total Personnel Costs: $ 15,127.75 $ 83,624.50 $ 167,506 $ 83,880 $ 49.92 Non-Personnel Costs: 7001 Communications 0.00 3,032.09 4,200 1,168 72.19 7002 Postage and Freight 0.00 137.50 1,500 1,363 9.17 7003 Bank and Credit Card Fees 0.00 182.33 2,000 1,818 9.12 7004Insurance 0.00 1,049.18 2,500 1,451 41.97 7009 Contracted Services 0.00 9,967.35 15,000 5,033 66.45 7011 Testing 0.00 0.00 500 500 0.00 7017 Rents&Leases 0.00 44,046.88 64,000 19,953 68.82 7211 Gas&Lube 0.00 224.79 300 75 74.93 7212 Uniform Allowance 41.60 41.60 300 258 13.87 7213 Safety Equipment 0.00 0.00 300 300 0.00 7215 Operating Supplies 1,408.88 10,301.83 28,000 17,698 36.79 7216 Maintenance&Repair 370.00 370.00 600 230 61.67 7217 Small Tools&Equipment 155.00 1,380.87 1,250 (131) 110.47 7300 Advertising 1.00 263.20 1,200 937 21.93 7301 Subscriptions&Dues 0.00 14.99 300 285 5.00 7302 Travel&Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7811 Miscellaneous Programs 0.00 350.00 0 (350) 0.00 Total Non-Personnel Costs: $ 1,976.48 $ 71,362.61 $ 125,450 $ 54,088 $ 56.89 Total Expenditures $ 17,104.23 $ 154,987.11 $ 292,956 $ 137,968 $ 52.90 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 32 General Fund Parks &Rec-TYC For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 3,451.59 114,895 111,443 3.00 6001 Overtime 0.00 223.50 3,259 3,036 6.86 6100 Medicare 0.00 268.99 5,925 5,656 4.54 6101 Unemployment Insurance 0.00 1,916.64 1,500 (417) 127.78 6102 Workers'Compensation 0.00 141.69 6,859 6,717 2.07 6200 Leave Time 0.00 0.00 5,944 5,944 0.00 6201 Retirement Benefits 0.00 38.30 2,797 2,759 1.37 6202 Health Insurance 0.00 156.99 30,900 30,743 0.51 Total Personnel Costs: $ 0.00 $ 6,197.70 $ 172,079 $ 165,881 $ 3.60 Non-Personnel Costs: 7001 Communications 237.27 7,800.56 7,600 (201) 102.64 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 1,456.71 3,400 1,943 42.84 7009 Contracted Services 1,360.00 43,494.16 190,000 146,506 22.89 7011 Testing 0.00 0.00 1,200 1,200 0.00 7016 Heating Fuel 0.00 180.48 0 (180) 0.00 7211 Gas&Lube 0.00 384.50 1,500 1,116 25.63 7212 Uniform Allowance 0.00 0.00 500 500 0.00 7213 Safety Equipment 0.00 0.00 350 350 0.00 7214 Janitorial Supplies 0.00 0.00 700 700 0.00 7215 Operating Supplies 0.00 2,253.64 19,000 16,746 11.86 7216 Maintenance&Repair 0.00 630.20 2,000 1,370 31.51 7217 Small Tools&Equipment 0.00 938.63 2,000 1,061 46.93 7300 Advertising 0.00 0.00 700 700 0.00 7301 Subscriptions&Dues 0.00 0.00 300 300 0.00 7302 Travel&Subsistence 0.00 69.50 1,500 1,431 4.63 7303 Education&Training 0.00 0.00 1,500 1,500 0.00 8104 Motor Pool Rent 1,194.97 13,144.67 12,000 (1,145) 109.54 Total Non-Personnel Costs: $ 2,792.24 $ 70,353.05 $ 244,750 $ 174,397 $ 28.74 Total Expenditures $ 2,792.24 $ 76,550.75 $ 416,829 $ 340,278 $ 18.37 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 33 General Fund Parks &Rec-The Rec Room For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 101.60 4,579.24 47,183 42,604 9.71 6001 Overtime 142.62 523.22 681 158 76.83 6100 Medicare 3.65 179.04 813 634 22.02 6101 Unemployment Insurance 0.00 581.87 0 (582) 0.00 6102 Workers'Compensation 15.71 537.84 2,416 1,878 22.26 6200 Leave Time 0.00 251.74 2,942 2,690 8.56 6201 Retirement Benefits 55.37 802.60 2,483 1,680 32.32 6202 Health Insurance 60.18 1,906.01 38,625 36,719 4.93 Total Personnel Costs: $ 379.13 $ 9,361.56 $ 95,143 $ 85,781 $ 9.84 Non-Personnel Costs: 7001 Communications 0.00 30.89 0 (31) 0.00 7004Insurance 0.00 484.70 1,200 715 40.39 7009 Contracted Services 1,360.00 15,160.82 20,000 4,839 75.80 7011 Testing 0.00 0.00 250 250 0.00 7016 Heating Fuel 0.00 619.29 0 (619) 0.00 7211 Gas&Lube 0.00 0.00 100 100 0.00 7212 Uniform Allowance 0.00 0.00 150 150 0.00 7213 Safety Equipment 0.00 0.00 100 100 0.00 7214 Janitorial Supplies 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 534.95 5,900 5,365 9.07 7216 Maintenance&Repair 0.00 144.42 1,000 856 14.44 7300 Advertising 0.00 0.00 550 550 0.00 7301 Subscriptions&Dues 0.00 0.00 250 250 0.00 7302 Travel&Subsistence 0.00 0.00 900 900 0.00 Total Non-Personnel Costs: $ 1,360.00 $ 16,975.07 $ 30,900 $ 13,925 $ 54.94 Total Expenditures $ 1,739.13 $ 26,336.63 $ 126,043 $ 99,706 $ 20.89 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 34 General Fund Library/Museum For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 16,231.30 192,741.42 244,081 51,340 78.97 6100 Medicare 342.13 3,445.06 4,831 1,386 71.31 6101 Unemployment Insurance 0.00 1,212.08 0 (1,212) 0.00 6102 Workers'Compensation 112.07 1,490.13 2,115 625 70.46 6200 Leave Time 1,675.55 18,181.03 21,720 3,539 83.71 6201 Retirement Benefits 2,415.65 30,719.76 12,278 (18,442) 250.20 6202 Health Insurance 9,353.53 98,680.48 120,510 21,830 81.89 Total Personnel Costs: $ 30,130.23 $ 346,469.96 $ 405,535 $ 59,066 $ 85.44 Non-Personnel Costs: 7001 Communications 42.47 11,477.48 13,000 1,523 88.29 7002 Postage and Freight 438.50 4,699.55 7,000 2,300 67.14 7004Insurance 0.00 6,721.41 12,000 5,279 56.01 7009 Contracted Services 295.14 54,309.19 72,009 17,700 75.42 7011 Testing 0.00 102.00 800 698 12.75 7012 Other Special Services 0.00 7,209.90 8,600 1,390 83.84 7015 Utilities 5,535.58 38,355.15 49,000 10,645 78.28 7016 Heating Fuel 0.00 10,239.83 12,500 2,260 81.92 7017 Rents&Leases 0.00 158.27 2,000 1,842 7.91 7201 Library Books 917.40 4,792.34 10,000 5,208 47.92 7202 Library Periodicals 0.00 2,112.58 3,000 887 70.42 7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00 7204 Library Non-Print 45.93 4,142.43 4,000 (142) 103.56 7205 Library Electronic Materials 104.80 4,166.04 4,500 334 92.58 7208 Museum Collection Supplies 42.31 661.60 1,200 538 55.13 7214 Janitorial Supplies 0.00 577.45 2,500 1,923 23.10 7215 Operating Supplies 546.44 9,440.10 12,000 2,560 78.67 7216 Maintenance&Repair 342.40 13,025.21 28,000 14,975 46.52 7217 Small Tools&Equipment 65.99 1,080.78 6,000 4,919 18.01 7300 Advertising 100.00 1,089.40 3,000 1,911 36.31 7301 Subscriptions&Dues 0.00 1,010.00 2,400 1,390 42.08 7302 Travel&Subsistence 0.00 1,628.21 5,500 3,872 29.60 7303 Education&Training 0.00 1,129.00 2,500 1,371 45.16 7304 Equipment Rent 0.00 78.58 4,000 3,921 1.96 7810 Miscellaneous Expense 0.00 222.09 500 278 44.42 Total Non-Personnel Costs: $ 8,476.96 $ 178,428.59 $ 270,009 $ 91,582 $ 66.08 Total Expenditures $ 38,607.19 $ 524,898.55 $ 675,544 $ 150,648 $ 77.70 Monthly Budget-to-Actual Expenditure Report by Department Run:12/09/2020 at 11:06 AM City of Seward Page: 1 General Fund Debt Service For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6201 Retirement Benefits 14,952.49 168,588.46 729,457 560,869 23.11 6209 PIERS DC Forfeitures (2,926.22) (9,587.82) 0 9,588 0.00 Total Personnel Costs: $ 12,026.27 $ 159,000.64 $ 729,457 $ 570,457 $ 21.80 Non-Personnel Costs: 8012 Debt Service Interest Expense 0.00 234,581.25 234,581 0 100.00 8300 Debt Service Principal 0.00 220,000.00 220,000 0 100.00 Total Non-Personnel Costs: $ 0.00 $ 454,581.25 $ 454,581 $ 0 $ 100.00 Total Expenditures $ 12,026.27 $ 613,581.89 $ 1,184,038 $ 570,457 $ 51.82 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM City of Seward Page: 3 Harbor Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 0 402,754 398,990 3,764 100.94 5001 Land Lease Credits 0 0 (63,246) 63,246 0.00 5100 Transient Moorage 56,794 546,939 587,000 (40,061) 93.18 5101 Moorage 399 1,152,445 1,163,000 (10,555) 99.09 5102 Wharfage 0 42,439 48,000 (5,561) 88.41 5103 Boat Lift Fees 2,783 80,538 117,000 (36,462) 68.84 5105 Harbor Power Sales 32,140 371,202 377,000 (5,798) 98.46 5150 Shower Fees 655 11,547 12,000 (453) 96.22 5153 Fuel Pumping Fee 0 25,091 28,000 (2,909) 89.61 5154 Waiting List Fees 284 7,942 7,500 442 105.89 5155 Towing Fees 0 578 900 (323) 64.17 5156 Pumping Boats 0 9,237 300 8,937 3,079.10 5157 North Harbor Launch Fee 0 19,037 33,750 (14,713) 56.41 5158 South Harbor Launch Fee 0 13,832 20,500 (6,668) 67.47 5800 Labor&Services 0 3,429 5,500 (2,071) 62.35 5890 Collection of Doubtful Accounts 0 0 1,000 (1,000) 0.00 5899 Miscellaneous Revenue 525 4,102 1,500 2,602 273.49 5901 EF Investment Interest 0 87,004 20,000 67,004 435.02 5905 EF Penalties and Interest 0 6,854 10,000 (3,146) 68.54 5940 Amortization of Contributions-in-Aid 0 0 967,554 (967,554) 0.00 5941 Amortization of Bond Premiums 0 0 58,257 (58,257) 0.00 Total Revenues $ 93,580 $ 2,784,970 $ 3,794,505 $ (1,009,536) $ 73.39 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 3 Harbor Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 34,593 453,714 609,527 155,813 74.44 6001 Overtime 0 27,156 50,116 22,960 54.19 6002 Standby Time 974 12,075 12,185 110 99.10 6100 Medicare 678 9,075 11,696 2,621 77.59 6101 Unemployment Insurance 0 6,745 5,000 (1,745) 134.90 6102 Workers'Compensation 2,011 27,086 40,554 13,468 66.79 6200 Leave Time 5,240 62,197 67,122 4,925 92.66 6201 Retirement Benefits 8,265 112,108 162,629 50,521 68.93 6202 Health Insurance 28,454 255,249 346,491 91,243 73.67 6209 PIERS DC Forfeitures (393) (1,537) 0 1,537 0.00 Total Personnel Costs: $ 79,822 $ 963,868 $ 1,305,320 $ 341,452 $ 73.84 Non-Personnel Costs: 7001 Communications 377 13,682 13,020 (662) 105.08 7002 Postage and Freight 0 2,820 9,600 6,780 29.37 7003 Bank and Credit Card Fees 0 44,797 66,000 21,203 67.87 7004Insurance 0 64,794 83,756 18,962 77.36 7006 Legal 0 172 10,000 9,829 1.72 7009 Contracted Services 2,098 81,276 115,246 33,970 70.52 7011 Testing 0 102 1,320 1,218 7.73 7012 Other Special Services 0 93 0 (93) 0.00 7015 Utilities 5,785 103,307 124,940 21,633 82.69 7016 Heating Fuel 0 5,054 10,200 5,146 49.55 7100 General Powerfor Resale 17,341 254,612 310,000 55,388 82.13 7211 Gas&Lube 0 10,395 15,500 5,105 67.06 7212 Uniform Allowance 0 329 1,000 671 32.90 7213 Safety Equipment 888 7,897 6,500 (1,397) 121.49 7214 Janitorial Supplies 0 9,137 14,000 4,863 65.27 7215 Operating Supplies 382 11,636 33,000 21,364 35.26 7216 Maintenance&Repair 1,437 28,296 53,500 25,204 52.89 7217 Small Tools&Equipment 17 91,078 93,620 2,542 97.28 7300 Advertising 0 281 5,000 4,719 5.62 7301 Subscriptions&Dues 15 864 1,800 936 47.99 7302 Travel&Subsistence 0 7,169 11,500 4,331 62.34 7303 Education&Training 0 1,575 2,500 925 63.00 7304 Equipment Rent 0 0 2,000 2,000 0.00 7321 Harbor General Indirect Costs 42,345 465,791 508,136 42,345 91.67 7322 Harbor Admin Indirect Costs 51,515 566,664 618,179 51,515 91.67 7324 Gen Fund Indirect Costs 30,818 339,002 369,821 30,819 91.67 7325 Harbor Internal Cost Allocation (105,698) (1,162,674) (1,268,372) (105,698) 91.67 7330 P.I.L.T. 0 165,526 192,156 26,630 86.14 7331 Reclass PILTto Transfer-Out 0 (165,526) (192,156) (26,630) 86.14 7808 Bad Debt Expense 0 0 7,000 7,000 0.00 7810 Miscellaneous Expense 0 493 3,500 3,007 14.07 7900 Depreciation Expense 0 0 2,376,678 2,376,678 0.00 8012 Debt Service Interest Expense 8,900 134,900 134,900 0 100.00 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 4 Harbor Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 8013 Amortize Deferred Loss on Bonds 0 0 23,568 23,568 0.00 8103 Capital Equipment 0 3,951 0 (3,951) 0.00 8104 Motor Pool Rent 5,333 58,667 64,000 5,333 91.67 8300 Debt Service Principal 215,000 530,000 530,000 0 100.00 Total Non-Personnel Costs: $ 276,553 $ 1,676,160 $ 4,351,412 $ 2,675,252 $ 38.52 Total Expenditures $ 356,375 $ 2,640,028 $ 5,656,732 $ 3,016,704 $ 46.67 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM City of Seward Page: 4 SMIC Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents&Leases 0 192,394 179,745 12,649 107.04 5101 Moorage 3,585 46,518 15,000 31,518 310.12 5102 Wharfage 0 725 6,250 (5,525) 11.60 5103 Boat Lift Fees 7,090 185,250 200,000 (14,750) 92.63 5104 Storage Fees 15,600 164,818 105,000 59,818 156.97 5106 SMIC Power Sales 4,743 61,527 70,000 (8,473) 87.90 5109 Washdown Pad Fees 0 12,301 8,200 4,101 150.02 5110 Crane Fees 0 468 0 468 0.00 5153 Fuel Pumping Fee 0 0 3,000 (3,000) 0.00 5800 Labor&Services 0 2,489 1,000 1,489 248.89 5802 Equipment Rental 0 34 0 34 0.00 5901 EF Investment Interest 0 2,786 0 2,786 0.00 5905 EF Penalties and Interest 0 204 0 204 0.00 5940 Amortization of Contributions-in-Aid 0 0 505,980 (505,980) 0.00 Total Revenues $ 31,018 $ 669,514 $ 1,094,175 $ (424,661) $ 61.19 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 5 SMIC Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000Salaries 4,111 71,450 59,139 (12,311) 120.82 6001 Overtime 0 1,939 6,921 4,982 28.02 6100 Medicare 68 1,115 1,034 (81) 107.87 6102 Workers'Compensation 333 6,125 7,214 1,089 84.90 6201 Retirement Benefits 1,028 16,937 1,614 (15,323) 1,049.39 6202 Health Insurance 3,396 45,333 24,309 (21,024) 186.49 6209 PIERS DC Forfeitures (170) (311) 0 311 0.00 Total Personnel Costs: $ 8,766 $ 142,588 $ 100,231 $ (42,357) $ 142.26 Non-Personnel Costs: 7001 Communications 0 0 500 500 0.00 7002 Postage and Freight 0 3,256 5,500 2,244 59.20 7003 Bank and Credit Card Fees 0 59 0 (59) 0.00 7004Insurance 0 8,895 16,200 7,305 54.91 7006 Legal 0 1,817 15,000 13,183 12.11 7009 Contracted Services 834 13,195 40,000 26,805 32.99 7015 Utilities 1,734 28,003 17,126 (10,877) 163.51 7016 Heating Fuel 0 2,246 5,000 2,754 44.92 7100 General Powerfor Resale 1,973 44,013 47,000 2,987 93.64 7211 Gas&Lube 0 5,715 8,000 2,285 71.44 7213 Safety Equipment 0 754 0 (754) 0.00 7215 Operating Supplies 56 1,848 6,500 4,652 28.43 7216 Maintenance&Repair 0 32,508 35,500 2,992 91.57 7217 Small Tools&Equipment 73 1,402 1,500 98 93.49 7300 Advertising 0 0 3,000 3,000 0.00 7301 Subscriptions&Dues 0 735 0 (735) 0.00 7321 Harbor General Indirect Costs 5,341 58,748 64,089 5,341 91.67 7322 Harbor Admin Indirect Costs 6,497 71,471 77,968 6,497 91.67 7323 SMIC General Indirect Costs 11,397 125,365 136,762 11,397 91.67 7324 Gen Fund Indirect Costs 8,226 90,483 98,711 8,228 91.66 7325 Harbor Internal Cost Allocation (11,397) (125,365) (136,762) (11,397) 91.67 7330 P.I.L.T. 0 35,125 26,156 (8,969) 134.29 7331 Reclass PILTto Transfer-Out 0 (35,125) (26,156) 8,969 134.29 7900 Depreciation Expense 0 0 806,078 806,078 0.00 8101Infrastructure 0 597 0 (597) 0.00 Total Non-Personnel Costs: $ 24,734 $ 365,745 $ 1,247,672 $ 881,927 $ 29.31 Total Expenditures $ 33,500 $ 508,333 $ 1,347,903 $ 839,570 $ 37.71 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM City of Seward Page: 5 Electric Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 168,476 1,580,601 1,411,506 169,095 111.98 5302 Residential fuel factor 153,438 1,425,226 1,300,312 124,914 109.61 5303 Residential customercharge 0 403,223 508,693 (105,470) 79.27 5310 SG Service 80,504 933,531 880,829 52,702 105.98 5312 SG fuel factor 64,435 695,145 629,108 66,037 110.50 5313 SG Customer Charge 0 101,767 227,872 (126,105) 44.66 5320 LG Service 225,599 1,352,833 1,374,968 (22,135) 98.39 5322 LG fuel factor 194,882 2,059,253 1,829,941 229,312 112.53 5323 LG customer charge 0 35,851 46,352 (10,501) 77.35 5324 LG demand charge 0 1,225,391 1,438,428 (213,038) 85.19 5327 RES Alternate Energy 0 (23) 0 (23) 0.00 5340 Spec.Contract Energy 37,081 216,842 492,075 (275,233) 44.07 5342 Special Contract fuel factor 33,275 279,934 499,902 (219,968) 56.00 5343 Spec.Contract customer charge 0 393 1,077 (684) 36.53 5345 Special Contract Demand 0 178,129 428,914 (250,786) 41.53 5350 Harbor Fund Power Sales 14,560 171,239 280,000 (108,761) 61.16 5352 Harbor power fuel factor 13,230 144,754 111,320 33,434 130.03 5360 Street&Yard 6,609 69,443 70,840 (1,397) 98.03 5362 Yard Light Fuel 768 5,753 4,048 1,705 142.13 5801 Turn on Fees 2,075 17,522 20,240 (2,718) 86.57 5802 Equipment Rental 0 0 20,240 (20,240) 0.00 5803 Joint Pole Use 0 0 10,120 (10,120) 0.00 5804 Work Order Revenue 0 236,971 20,240 216,731 1,170.80 5805 Chugach Coop Divid. 0 30,889 0 30,889 0.00 5890 Collection of Doubtful Accounts 0 0 800 (800) 0.00 5899 Miscellaneous Revenue 0 16,441 5,060 11,381 324.91 5901 EF Investment Interest 0 165,160 30,000 135,160 550.53 5905 EF Penalties and Interest 0 6,685 40,000 (33,315) 16.71 5940 Amort.of CIA-General 0 0 975,887 (975,887) 0.00 5941 Amort.Bond Premium 0 0 14,000 (14,000) 0.00 Total Revenues $ 994,932 $ 11,352,953 $ 12,672,772 $ (1,319,821) $ 89.59 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 6 Electric Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 68,447 743,378 893,050 149,672 83.24 6001 Overtime 3,587 59,796 61,252 1,456 97.62 6002 Standby Time 11,067 117,091 97,951 (19,140) 119.54 6100 Medicare 1,483 14,492 15,975 1,483 90.72 6101 Unemployment Insurance 0 (31) 0 31 0.00 6102 Workers'Compensation 3,184 49,641 81,749 32,108 60.72 6200 Leave Time 5,612 71,902 98,982 27,080 72.64 6201 Retirement Benefits 13,961 166,095 206,218 40,123 80.54 6202 Health Insurance 21,298 218,391 281,352 62,961 77.62 6204 Meal Allowance 0 3,548 7,286 3,738 48.70 6205 Electric Union Benefits 3,182 9,777 21,252 11,475 46.01 6209 PIERS DC Forfeitures 0 (180) 0 180 0.00 Total Personnel Costs: $ 131,821 $ 1,453,900 $ 1,765,067 $ 311,167 $ 82.37 Non-Personnel Costs: 7001 Communications 1,699 15,765 21,758 5,993 72.46 7002 Postage and Freight 3,055 18,045 19,692 1,647 91.64 7003 Bank and Credit Card Fees 0 87,624 91,849 4,226 95.40 7004Insurance 131 40,548 65,780 25,232 61.64 7006 Legal 0 11,253 50,540 39,287 22.27 7009 Contracted Services 4,756 133,962 426,049 292,087 31.44 7010 Engineering 1,168 11,526 65,000 53,474 17.73 7011 Testing 3,228 4,178 1,000 (3,178) 417.79 7012 Other Special Services 833 19,388 15,000 (4,388) 129.25 7015 Utilities 14,471 154,475 141,554 (12,921) 109.13 7016 Heating Fuel 0 8,637 18,216 9,579 47.41 7017 Rents&Leases 33 18,621 23,276 4,655 80.00 7101 Chugach Power Purchases 0 1,886,722 2,273,442 386,720 82.99 7102 Power Fuel Costs 0 2,930,292 3,200,000 269,708 91.57 7103 Fuel for Generators 0 40,841 100,600 59,759 40.60 7210 Vehicle Supplies 0 8,246 10,120 1,874 81.48 7211 Gas&Lube 0 19,199 38,456 19,257 49.93 7212 Uniform Allowance 429 5,924 17,000 11,076 34.85 7213 Safety Equipment 0 8,502 5,560 (2,942) 152.91 7214 Janitorial Supplies 0 27 0 (27) 0.00 7215 Operating Supplies 3,984 222,647 185,196 (37,451) 120.22 7216 Maintenance&Repair 0 20,973 95,720 74,747 21.91 7217 Small Tools&Equipment 435 2,998 25,180 22,182 11.90 7300 Advertising 0 537 6,072 5,535 8.85 7301 Subscriptions&Dues 1,783 7,878 36,627 28,749 21.51 7302 Travel&Subsistence 0 5,587 28,096 22,509 19.89 7303 Education&Training 0 3,362 28,336 24,974 11.86 7304 Equipment Rent 0 0 35,180 35,180 0.00 7307 GF Administrative Fee 80,396 884,351 964,745 80,394 91.67 7330 P.I.L.T. 0 724,160 928,967 204,807 77.95 7331 Reclass PILTto Transfer-Out 0 (724,160) (928,967) (204,807) 77.95 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 7 Electric Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget 7808 Bad Debt Expense 0 (774) 20,000 20,774 (3.87) 7810 Miscellaneous Expense 0 1,543 35,180 33,637 4.38 7900 Depreciation Expense 0 0 1,585,249 1,585,249 0.00 8010 Utility Deposit Interest 131 242 1,214 972 19.96 8012 Debt Service Interest Expense 0 171,950 171,950 0 100.00 8014 Debt Service Amortization of Bond Issue Costs 0 0 20,903 20,903 0.00 8101Infrastructure 0 0 140,240 140,240 0.00 8103 Capital Equipment 0 214,748 55,540 (159,208) 386.65 8104 Motor Pool Rent 30,000 330,000 360,000 30,000 91.67 8200 Work Order Sal/Benefit credits 0 19,211 (70,000) (89,211) (27.44) 8201 Work Order Operating Supply credits 0 0 (40,000) (40,000) 0.00 8300 Debt Service Principal 0 170,000 170,000 0 100.00 Total Non-Personnel Costs: $ 146,532 $ 7,479,028 $ 10,440,320 $ 2,961,292 $ 71.64 Total Expenditures $ 278,353 $ 8,932,928 $ 12,205,387 $ 3,272,459 $ 73.19 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM City of Seward Page: 6 Water Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 43,248 481,905 517,000 (35,095) 93.21 5310 SG Service 10,311 140,021 157,000 (16,979) 89.19 5320 LG Service 14,854 190,137 220,000 (29,863) 86.43 5330 SMIC Sales 4,582 46,662 54,000 (7,338) 86.41 5340 Spec.Contracts 7,953 192,981 178,000 14,981 108.42 5800 Labor&Services 496 496 0 496 0.00 5801 Turn on Fees 1,007 16,011 16,000 11 100.07 5806 Ship Water 203 2,232 93,000 (90,768) 2.40 5807 Hydrant Rentals 10,771 119,071 130,000 (10,929) 91.59 5899 Miscellaneous Revenue 0 130 10,000 (9,870) 1.30 5901 EF Investment Interest 0 54,102 15,000 39,102 360.68 5905 EF Penalties and Interest 0 161 500 (339) 32.11 5940 Amort.of CIA-General 0 0 205,000 (205,000) 0.00 Total Revenues $ 93,425 $ 1,243,909 $ 1,595,500 $ (351,591) $ 77.96 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 8 Water Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 15,816 160,115 180,304 20,189 88.80 6001 Overtime 874 9,131 4,632 (4,499) 197.12 6002 Standby Time 569 6,531 8,817 2,286 74.07 6100 Medicare 292 3,071 2,951 (120) 104.05 6102 Workers'Compensation 849 10,093 12,788 2,695 78.93 6200 Leave Time 1,607 18,241 19,833 1,592 91.97 6201 Retirement Benefits 3,707 39,735 44,852 5,117 88.59 6202 Health Insurance 12,051 104,427 101,352 (3,075) 103.03 6209 PIERS DC Forfeitures (253) (600) 0 600 0.00 Total Personnel Costs: $ 35,512 $ 350,744 $ 375,529 $ 24,785 $ 93.40 Non-Personnel Costs: 7001 Communications 38 5,600 10,000 4,400 56.00 7002 Postage and Freight 560 3,200 5,500 2,300 58.18 7003 Bank and Credit Card Fees 0 9,399 10,950 1,551 85.83 7004Insurance 0 10,685 11,000 315 97.14 7006 Legal 0 0 5,000 5,000 0.00 7009 Contracted Services 7,960 15,293 92,050 76,757 16.61 7011 Testing 375 13,565 11,000 (2,565) 123.32 7015 Utilities 19,330 218,816 259,000 40,184 84.48 7016 Heating Fuel 0 1,353 0 (1,353) 0.00 7210 Vehicle Supplies 0 137 0 (137) 0.00 7211 Gas&Lube 0 2,841 10,500 7,659 27.06 7213 Safety Equipment 133 668 3,000 2,332 22.26 7214 Janitorial Supplies 0 37 0 (37) 0.00 7215 Operating Supplies 761 13,716 44,500 30,784 30.82 7216 Maintenance&Repair 47 6,540 30,000 23,460 21.80 7217 Small Tools&Equipment 0 2,501 6,500 3,999 38.48 7300 Advertising 0 0 1,000 1,000 0.00 7301 Subscriptions&Dues 0 922 1,700 778 54.24 7302 Travel&Subsistence 0 69 5,600 5,531 1.22 7303 Education&Training 0 100 5,600 5,500 1.79 7304 Equipment Rent 0 0 8,000 8,000 0.00 7307 GF Administrative Fee 22,179 243,968 262,991 19,023 92.77 7330 P.I.L.T. 0 79,635 110,000 30,365 72.40 7331 Reclass PILTto Transfer-Out 0 (79,635) (110,000) (30,365) 72.40 7808 Bad Debt Expense 0 (181) 2,000 2,181 (9.05) 7810 Miscellaneous Expense 17 201 1,800 1,599 11.16 7900 Depreciation Expense 0 0 628,253 628,253 0.00 8012 Debt Service Interest Expense 0 17,612 17,612 0 100.00 8104 Motor Pool Rent 417 4,583 5,000 417 91.67 8300 Debt Service Principal 0 0 139,232 139,232 0.00 Total Non-Personnel Costs: $ 51,817 $ 571,625 $ 1,577,788 $ 1,006,163 $ 36.23 Total Expenditures $ 87,329 $ 922,369 $ 1,953,317 $ 1,030,948 $ 47.22 Monthly Budget-to-Actual Revenue Report--By Fund Run:12/09/2020 at 11:13 AM City of Seward Page: 7 Wastewater Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual Over/(Under) %of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 57,949 641,875 691,000 (49,125) 92.89 5310 SG Service 13,226 181,234 198,000 (16,766) 91.53 5320 LG Service 19,774 250,856 280,000 (29,144) 89.59 5330 SMIC Sales 2,020 22,194 28,000 (5,806) 79.27 5801 Turn on Fees 2,121 15,414 9,800 5,614 157.28 5809 Water/Seward Misc.Service 0 1,883 4,200 (2,317) 44.82 5901 EF Investment Interest 0 58,869 8,000 50,869 735.86 5905 EF Penalties and Interest 0 302 1,000 (698) 30.19 5940 Amort.of CIA-General 0 0 398,445 (398,445) 0.00 Total Revenues $ 95,090 $ 1,172,627 $ 1,618,445 $ (445,818) $ 72.45 Monthly Budget Expenditure Report by Fund Run:12/09/2020 at 11:15 AM City of Seward Page: 9 Wastewater Enterprise Fund For 11/30/2020 Variance Actual Y-T-D Annual (Over)/Under %of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 11,890 119,345 148,043 28,698 80.61 6001 Overtime 1,355 7,677 4,209 (3,468) 182.39 6002 Standby Time 649 7,030 6,832 (198) 102.89 6100 Medicare 242 2,391 2,450 59 97.59 6102 Workers'Compensation 652 6,975 10,565 3,590 66.02 6200 Leave Time 1,327 16,175 18,802 2,627 86.03 6201 Retirement Benefits 2,936 29,416 37,252 7,836 78.97 6202 Health Insurance 8,418 75,224 70,761 (4,463) 106.31 6209 PIERS DC Forfeitures (291) (539) 0 539 0.00 Total Personnel Costs: $ 27,178 $ 263,694 $ 298,914 $ 35,220 $ 88.22 Non-Personnel Costs: 7001 Communications 22 5,498 8,300 2,802 66.24 7002 Postage and Freight 635 3,322 4,700 1,378 70.68 7003 Bank and Credit Card Fees 0 11,763 13,730 1,967 85.67 7004 Insurance 0 3,122 8,004 4,882 39.01 7006 Legal 0 0 12,000 12,000 0.00 7009 Contracted Services 3,200 6,171 122,050 115,879 5.06 7011 Testing 1,640 27,790 27,000 (790) 102.93 7015 Utilities 17,604 162,743 218,000 55,257 74.65 7016 Heating Fuel 0 0 3,500 3,500 0.00 7017 Rents&Leases 0 0 200 200 0.00 7211 Gas&Lube 0 5,492 9,700 4,208 56.62 7213 Safety Equipment 0 387 1,500 1,113 25.80 7214 Janitorial Supplies 0 15 0 (15) 0.00 7215 Operating Supplies 1,393 29,869 17,000 (12,869) 175.70 7216 Maintenance&Repair 0 7,729 34,500 26,771 22.40 7217 Small Tools&Equipment 74 1,399 4,000 2,601 34.98 7300 Advertising 0 0 400 400 0.00 7301 Subscriptions&Dues 0 0 4,500 4,500 0.00 7302 Travel&Subsistence 0 0 5,200 5,200 0.00 7303 Education&Training 0 320 3,800 3,480 8.42 7304 Equipment Rent 0 0 6,000 6,000 0.00 7307 GF Administrative Fee 13,544 148,988 162,533 13,545 91.67 7330 P.I.L.T. 0 73,333 96,880 23,547 75.69 7331 Reclass PILTto Transfer-Out 0 (73,333) (96,880) (23,547) 75.69 7808 Bad Debt Expense 0 (454) 2,000 2,454 (22.71) 7810 Miscellaneous Expense 0 0 1,200 1,200 0.00 7900 Depreciation Expense 0 0 482,864 482,864 0.00 8012 Debt Service Interest Expense 0 15,363 15,363 0 100.00 8104 Motor Pool Rent 417 4,583 5,000 417 91.67 8300 Debt Service Principal 0 57,270 57,270 0 100.00 Total Non-Personnel Costs: $ 38,529 $ 491,370 $ 1,230,314 $ 738,944 $ 39.94 Total Expenditures $ 65,707 $ 755,064 $ 1,529,228 $ 774,164 $ 49.38 Providence St.Joseph Health INC_DIET_OPS_iWD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Dept AIIDepartments-AIIDepartments Detail Statement of Operations(Whole Dollars) Printed On 12/920 @ 12:47 PM Reported as of November 2020 Printed By cole.white Month-To-Date Year-To-Date Actual Budget %Variance Actual Budget %Variance Pr.Year %Variance Gross Service Revenues: 227,772 88,924 156.1% Acute Care-Inpatent 2,151,348 2,219,274 (3.1%) 1,775,882 21.1% 864,630 854,982 1.1% Acute Care-Outpatent 10,717,924 12,697,948 (15.6%) 12,274,384 (12.7%) 137,558 67,747 103.0% Pnmary Care 1,644,313 1,151,612 42.8% 2,021,264 (18.6%) 1,178,892 1,470,396 1(9.8%) Long-term Care 12,950,624 15,834,710 (18.2%) 14,915,458 1(3.2%) 2,408,852 2,482,049 (2.9%) Total Gross Service Revenues 27,464,209 31,903,544 (13.9%) 30,986,988 11 1 A%) Revenue Deductions: 41,075 15,421 (166.4%) Chanty Care 360,157 365,512 1.5% 513,601 29.9% 174,902 424,642 58.8% Medicare Medicaid 3,240,087 5,015,010 35.4% 4,109,558 21.2% 44,017 66,521 33.8% Negotiated Contracts 615,802 1,039,003 40.7% 857,656 28.2% (85,658) 42,593 301.1% Other Deducfion Expense 668,350 908,935 26.5% 1,052,910 36.5% 174,337 549,177 68.3% Revenue Deductions 4,884,395 7,328,461 33.4% 6,533,725 25.2% 53,318 203,986 73.9% Bad Debt Deducfion 829,930 2,623,363 68.4% 2,046,527 59.4% 2,181,197 1,728,886 26.2% Net Service Revenue 21,749,884 21,951,721 (0.9%) 22,406,736 (2.9%) 7,632 8,635 1(1.6%) Other Operating Revenue 111,787 105,216 6.29% 494,960 7(7.4%) 2,188,829 1,737,521 26.0% Total Net Operating Revenues 21,861,671 22,056,937 (0.9%) 22,901,696 (4.5%) Expenses from Operations: Other Expenses from Operations: 999,885 1,272,235 21.4% Salanes and Wages 11,453,132 13,829,915 17.2% 10,695,863 (7.1%) 254,676 301,732 15.6% Employee Benefits 2,851,947 3,410,230 16.4% 2,655,471 (7.4%) 3,165 12,808 75.3% Professional Fees Expense 98,454 147,503 33.3% 209,620 53.0% 66,980 87,174 23.2% Supplies 964,130 1,037,913 7.1% 928,889 (3.8%) 153,124 227,675 32.7% Purchased Services Expense 2,335,483 2,542,372 8.1% 2,197,892 (6.3%) 37 1,260 97.1% Depreciation Expense 3,850 14,068 72.6% 12,462 69.1% - - - Interest and Amortzafion 1,366 - - 873 (56.4%) 899 - - Taxes and Licenses 28,719 - - 41,204 30.3% 89,623 90,894 1.4% Other Expenses 921,307 969,526 5.0% 1,055,519 12.7% 1,568,389 1,993,778 21.3% Other Expenses from Operations 18,658,388 21,951,528 15.01/6 17,797,793 (4.8%) 1,568,389 1,993,778 21.3% Total Operating Expenses 18,658,388 21,951,528 15.01/6 17,797,793 (4.8%) 620,440 (256,258) 341 2.1%) Net Operating Income 3,203,283 105,409 2,938.9% 5,103,902 31 7.2%) 620,440 (256,258) (342.1%) Net Operating Income fully burdened 3,203,283 105,409 2,938.9% 5,103,902 (37.2%) 3,459 211 1,536.6% Non-Operating Gain(Loss) 169,715 2,280 7,344.5% 2,276 7,355.3% 623,899 (256,046) 341 3.7%) Net Income fully burdened 3,372,998 107,689 3,032.2% 5,106,179 31 3.9%) 620,476 (254,998) (343.3%) EBIDA fully burdened 3,208,499 119,477 2,585.5% 5,117,238 (37.3%) 620,476 (254,998) (343.3%) EBIDA 3,208,499 119,477 2,585.5% 5,117,238 (37.3%) Fully burdened includes allocated costs Providence St.Joseph Health BAL_SH_SUM_WD_EAL 110-PROVIDENCE SEWARD MED CENTER-MGD Entity-110 Balance Sheet(Whole Dollars) Printed On 12/9/20 @ 12:33 PM Reported as of November 2020 Printed By cole.white November December November December 2020 2019 2020 2019 Actual Pr.Year Actual Pr.Year ASSETS LIABILITIES&NET ASSETS Current Assets: Current Liabilities: Cash and Cash Equivalent 5,284,653 415,381 Accounts Payable 1,738,374 486,363 ST Investments - - Accrued Compensation 1,045,507 906,303 Accounts Receivable,Net 2,568,584 3,287,874 Payable to Contractual Agencies 5,197,421 19,352 Supplies I nventory 73,563 36,212 Other Current Liabilities 3,742,082 6,937,866 Other Current Assets 728,471 2,312,689 Current Portion of Long Term Debt 7,103 Total Current Assets 8,655,271 6,052,156 Total Current Liabilities 11,730,487 8,349,884 Assets Whose Use is Limited. Long Term Debt 24,826 - Mgmt Designated Cash and Investments - - Gift Annuities,Trust and Other (227,822) (217,979) Other Long Term Liabilities 430,977 1,427,201 Assets Whose Use is Limited (227,822) (217,979) Total Liabilities 12,186,290 9,777,085 Net Assets: Property Plant Equipment Net 168,892 446,088 Unrestricted (3,105,402) (2,703,781) Temporarily Restricted 60,806 49,837 Other LT Assets 545,353 842,875 Total Net Assets (3,044,596) (2,653,945) Total Liabilities and Net Assets 9,141,694 7,123,140 Total Assets 9,141,694 7,123,140 REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for December 14,2020 City Council meeting Report from November 4 through December 8,2020 PENDING REQUESTS DATE REQUESTED BY DOCUMENT REQUESTED APPROPRIATE EMAIL SENT TO EMAIL SENT TO RESPONSE NOTES RECEIVED (Summary) DEPARTMENT HEAD CITY ATTORNEY PROVIDED Any and all email correspondence between the November 12,2020 Anthony Baclaan Kenai Peninsula Borough and Finance Dept. Phillips Yes Pending regarding COVID-19 funding Email correspondence between Christy Terry November 16,2020 Georgia Gee regarding"OBF',"American Triumph", Phillips Yes Pending "ASG",and"American Seafoods"between June 1,2020 to present. December 3,2020 Geico Insurance SPD Case#20-9045 Nickell,Schaefermeyer No Pending December 8,2020 Lexis Nexis SPD Case 420-2470 Nickell,Schaefermeyer No Pending COMPLETED REQUESTS DATE DOCUMENT REQUESTED EMAIL SENT TO CITY EMAIL SENT TO RESPONSE RECEIVED REQUESTED BY (Summary) APPROPRIATE CITY ATTORNEY PROVIDED NOTES DEPARTMENT HEAD November 2,2020 Malan Paquette Police Report—Request#1 Nickell,Schaefermeyer No 11/5/2020 November 2,2020 Malan Paquette Police Report—Request#2 Nickell,Schaefermeyer No 11/5/2020 November 2,2020 Malan Paquette Police Report—Request#3 Nickell,Schaefermeyer No 11/5/2020 November 2,2020 Malan Paquette Police Report—Request#4 Nickell,Schaefermeyer No 11/5/2020 November 4,2020 Jody Venecia Police Report—Request#1 Nickell,Schaefermeyer No 11/5/2020 November 4,2020 Jody Venecia Police Report—Request#2 Nickell,Schaefermeyer No 11/5/2020 November 4,2020 Malan Paquette Police Report—Request#1 Nickell,Schaefermeyer Yes 11/5/2020 November 4,2020 Malan Paquette Police Report—Request#2 Nickell,Schaefermeyer No 11/5/2020 November 4,2020 Malan Paquette Police Report—Request#3 Nickell,Schaefermeyer No 11/5/2020 November 4,2020 Malan Paquette Police Report—Request#4 Nickell,Schaefermeyer No 11/5/2020 November 13,2020 Andrew Keeton Proof of insurance and moorage agreement for Regis No 11/17/2020 Alexander Lopez REQUESTS FOR PUBLIC RECORDS City Clerk's Report Updated for December 14,2020 City Council meeting Re ort rom November 4 through December 8,2020 November 13,2020 Kayla Pigg Police Report Nickell,Schaefermeyer No 11/19/2020 Any public records available for the Seward Marine Center(101 Railway Ave.and 201 Schoessler,Crites,Nilsson, November 13,2020 Rose Hart No 12/07/2020 Railway Ave.)for an environmental Regis,Wilde investigation. November 17,2020 Malan Paquette Police Report#1—Follow-Up on Previous Nickell,Schaefermeyer Yes 11/20/2020 Public Records Request November 17,2020 Malan Paquette Police Report#2—Follow-Up on Previous Nickell,Schaefermeyer Yes 11/20/2020 Public Records Request November 17,2020 Malan Paquette Police Report#3—Follow-Up on Previous Nickell,Schaefermeyer Yes 11/20/2020 Public Records Request November 19,2020 Ryan Guilfoil Police Report Nickell,Schaefermeyer No 11/20/2020 November 24,2020 Janine Rugas Report of all building permits processed Crites,Nilsson No 11/25/2020 from October 08,2020 to present Letter from Brian Murphy to City November 30,2020 Mica Van Buskirk Council concerning kelp farm proposal Ballou No 11/30/2020 off Lowell Point December 2,2020 Lexis Nexis Police Report 420-0900 Nickell,Schaefermeyer No 12/04/2020 December 2,2020 G.Christina Eneix Police Report 420-0845 Nickell,Schaefermeyer No 12/04/2020 December 8,2020 Tami Drew AVTEC building plans for 304 Madison Stefan No 12/08/2020 SISTER CITY "Japan-Alaska Friendship Video Campaign" VIDEO CONTEST Sponsored by the Consular Office of Japan in Anchorage CAMPAIGN OVERVIEW During these times, exchanges between Japan and Alaska have become difficult due to the spread of COVID-19. For the purpose of energizing the sister city relationships between Japan and Alaska, and in particular to support youth activities, the Consular Office of Japan in Anchorage will carry out the "Japan-Alaska Friendship Video Campaign" to solicit a wide range of original videos from residents or cultural groups in Japan-Alaska sister cities, and to award quality prizes to excellent videos. CONTEST GUIDELINES Video Theme • The theme is "Lasting Friendship between Japan and Alaska through Sister City Relationships". Video Submissions • Videos must be submitted by a person or cultural organization residing in Japan or Alaska. Their city, town, or village of residence must have a track record of exchanges between Japan and Alaska. • Videos must be an original work • Any citizen can participate. Students (elementary,junior high, high school or university) are highly encouraged to participate. Families or other groups are also welcome. • Only one video can be submitted per person or group. • Please submit a video between 2 and 10 minutes in length, that will enliven the exchange between Japan and Alaska. • Videos can include just Alaskans,just Japanese people, or a mix of both. • Please refer to the specific example (attached) when considering your submission. Applicants may choose from these examples, or they can produce their own ideas. • Feel free to submit your video any time before the deadline! Video Support • Those who submit a video featuring people from both Japan and Alaska can contact the other sister city (in Japan or Alaska) to complete the video, or they can complete it with the support of travel companies in Anchorage (A & P Tours and HAI Shirokuma Tours). Either way, each video should be shot at the creator's own expense, while the Consular Office in Anchorage will bear the expenses for support from the travel companies. • If the applicant would like to receive support from these travel companies, please prepare a proposal (any format is OK) that specifies the outline of the video and the work to be carried out by the travel agency. Please submit it to the Consular Office ( ubcul- ak(2se.mofa.go�ip) by January 22, 2021. The Consular Office of Japan in Anchorage will support video production while coordinating with Alaskan sister city residents and consultating with travel agencies. 2 • In the case of too many support requests, the Consular Office of Japan in Anchorage and the travel companies will select a manageable number of works to support. Submitting Videos • Please upload your work to YouTube or another social media platform, then upload the URL and screenshot of the video to public storage such as Google Drive (share the link) or Dropbox, and send it to our email address (pubcul-ak@se.mofa.go.jp). Please do not attach the video to your email directly. • Please send the screenshot in JPG, GIF or PNG format, and make sure that it can be seen in high resolution. • In the body of your email, please write a brief description of your video and the creator (including the creator's email address). If you have a website that introduces your work, you can paste that link instead of a YouTube link. • -If you attach a large image file or video file directly to your email, we may not be able to receive it. Please send it using a method listed above. • Once we have confirmed your application, we will send you a confirmation email within 2 business days. If you do not receive this confirmation email, please contact ubcul- akkse.mofa.go.ip. Please refrain from making inquiries over the phone. Application Period • Tuesday December 1, 2020 Friday February 26, 2021 Contest Judging • Videos of sufficient quality will be posted on our website and Facebook page. (Note) The size of the Facebook cover photo is 312 pixels (vertical) x 820 pixels (horizontal). Please note that the image may be cropped to fit these dimensions. • In March 2021, we will hold a "Judging Committee" to watch all submitted videos and select excellent works. 1st 2"d and P place will receive a great prize, and three other videos will receive an excellence award. An article with specifics on the "Judging Committee" will be posted on the Consular Office of Japan in Anchorage's website after it is formed. Precautions • Unacceptable Videos 1. We do not accept videos that are offensive, which may contain violence, sexuality, or discrimination. 2. Videos for commercial purposes, including promotion of companies and their products, or works that use this campaign for political and religious motives, are considered unacceptable and will not be posted on our website. • The Consular Office will not be responsible for, and will not take part in, resolving disputes regarding claims of copyright infringement or compensation for damages, in any video entries during or after this contest. 3 • The contents of this campaign may be changed or terminated without notice due to circumstances. (Attachment) Sample Video Topics (If you consult with the Consular Office of Japan in Anchorage at the planning stage of your video, the Consular Office will consider providing you support (see the main text of the application guidelines)) • Reunion with a host family A video of a reunion with a host family, many years after a sister city exchange. At an online meeting, the video creator and the host family introduce each other, and show photos of their visit as well as letters exchanged in the following years. They talk about what has changed since when they first met, and re-discover their old relationship from Japan and Alaska. • Exchange through hobbies A video introducing Alaskan people who have hobbies related to Japanese culture such as anime and cosplay. A creator listens to someone's wish, such as "I want to interact with people who have the same hobby," and the creator arranges an online exchange and virtual tours for that person. • Introduction of popular JET participants, etc. A video introducing Americans (Alaskans or others) such as JET participants who are becoming popular in Japan's sister cities. The video will also introduce the relationship between the Americans and the Japanese residents, and show their roots in the area. The video may include the American family's reaction to the video itself. • Virtual tour(sister cities) A video that fulfills the wish of someone to see a winter event in Alaska or Japan, such as the Snow Festival or an Aurora Tour. The video may include interviews about why the person wants to see a particular event, the warm reception of local residents during the virtual tour, and how the person enjoys the tour. • Exchange through club activities A video introducing club activities in sister city schools in Alaska or Japan. It would be desirable if the video introduces online exchanges with sister city partners. The video could be completed by simultaneously shooting and editing an introduction by the clubs' student leaders, and the reaction of someone in the corresponding sister city. 4 Alaska.Association of Municipal Clerks Jamie Heinz, CMC, President City Clerk, City of Kenai 210 Fidalgo Avenue, Kenai, All,996] 1 — - Phone: 907.283,8231 Fax: 907.283.5068 i Eanail: ilieis z�ae kenaiXity November 30, 2020 Norm Regis, Acting City Manager City of Seward PO Box 167 Seward, AK 99664 Dear Mr. Regis: The Alaska Association of Municipal Clerks (AAMC) would like to thank you and the City of Seward for your support of City Clerk Brenda Ballou, MMC. We are happy to announce Ms. Ballou's election to 1st Vice President of the AAMC at our annual business meeting on November 17, 2020. This will lead her to presidency of the Association in November 2021. Ms. Ballou has served on various AAMC committees over the years, and we value her membership and participation. On behalf of the RAMC, I thank the City of Seward Administration and City Council and offer sincere appreciation for the support you have shown to Ms. Ballou and to the RAMC by sharing her with our organization. Sincerely, D. Danyielle Snider, MMC Secretary Alaska Association of Municipal Clerks www.alaskaclerks.org Council Agenda Memo 16 DATE: December 14, 2020 TO: City Council FROM: Brenda Ballou, City Clerk RE: Zoom for City Council Meetings & Work Sessions Kick Off January 11, 2021 Mayor& Council, The MIS Department has been testing the city's Zoom capabilities,and has been diligently working on creating procedures that will be smooth and efficient for council members to access, as well as allowing the public to engage. It is our intention to use Zoom in addition to the avenues that already exist for the public to engage with council: emailing comments for council,submitting comments to be read aloud by the clerk on their behalf, and signing up to provide telephonic testimony to council directly. There are a couple more sessions coming up in December that MIS will use as testing grounds, and then we plan to launch the use of Zoom for City Council starting with the January 11,2021 council meeting. Note:Some council members may be asked to participate in testing in late December/early January. December 2020 December2020January2021 Su Mo Tu We Th Fr Sa Su Me Tu We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Nov 29 30 Dec 1 2 3 4 5 7:00pm 10:30pm P&Z City Council tour w/�Dj 12:00pm 1:00pm City Mtg(Council 12:00pm 2:00pm Council Special o Chambers) PACAB Mtg Meeting(Council m Chambers) ry O Z 6 7 8 9 10 11 12 6:00pm 11:00pm CC 5:30pm 11:00pm CC 6:00pm 9:00pm HPC ry Work Session Work Session Regular Meeting r' (Council Chambers) (Council Chambers) (Council Chamber) `0 6:00pm 7:30pm HPC v o Work Session-Cancelled(C 13 14 15 16 17 18 19 6:00pm 7:00pm CC 6:00pm 9:30pm P&Z 12:00pm 2:00pm a, Work Session Work Session PACAB Work Session (Council Chambers) (Council Chambers) (Chambers) 7:00pm 10:30pm CC o Mtg(Council Chambers) 20 21 22 23 24 25 26 12:00pm 5:00pm City Christmas Holiday Holiday ry 0 ry v 0 27 28 29 30 31 Jan 1,21 2 7:00pm 10:30pm CC Mtg(Chambers) n ry v 0 Council Calendar 1 12/7/2020 9:00 AM January 2021 January W 2021 February 2021 Su Mo Tu We Th Fr Sa Su Me Tu We Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 31 Sunday Monday Tuesday Wednesday Thursday Friday Saturday Dec 27 28 29 30 31 Jan 1,21 2 C ry 3 4 5 6 7 8 9 7:00pm 10:30pm P&Z 12:00pm 2:00pm Mtg(Council PACAB Mtg Chambers) 10 11 12 13 14 15 16 7:00pm 10:30pm CC 6:00pm 9:00pm HPC Mtg(Council Regular Meeting o Chambers) (Council Chamber) '-' 6:00pm 7:30pm HPC Work Session-Cancel 17 18 19 20 21 22 23 6:00pm 9:30pm P&Z 12:00pm 2:00pm ^� Work Session PACAB Work Session ry (Council Chambers) (Chambers) 24 25 26 27 28 29 30 7:00pm 10:30pm CC ry Mtg(Chambers) c ry 31 Feb 1 2 3 4 5 6 Council Calendar 2 12/7/2020 9:00 AM