Loading...
HomeMy WebLinkAbout12152020 Planning & Zoning Meeting Packet 0, City of Seward Planning 1 Zoning Commission Regular Meeting M � 1 y• Y December ' ' ' ' 2020 PUBLIC NOTICE TEMPORARY PROCESS FOR PUBLIC PARTICIPATION AT THE DECEMBER 15, 2020 SEWARD PLANNING AND ZONING COMMISSION REGULAR MEETING The Seward Planning and Zoning Commission will hold a Regular Meeting on Tuesday, December 15, 2020. Because the City of Seward is currently experiencing a declared public health emergency due to Coronavirus Disease 2019 ( COVID- 19), alternate methods for providing Public Participation have been created: THERE WILL BE NO IN PERSON COMMENTS FOR THIS MEETING How To Virtually Attend The Meeting 1. You are invited to a Zoom webinar. When: Dec 15, 2020 06:00 PM Alaska Topic: Planning and Zoning Work Session and Special Meeting Please click the link below to join the webinar: https://zoom.us/I/95405155019?pwd=VEUzV3puZIIQVk9GNEVtcHRSM OIKQT09 Passcode: 902412 Or Whone one-tap : US: +13462487799„95405155019#,,,,,,0#„902412#or +14086380968„95405155019#,,,,,,0#„902412# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 346 248 7799 or+1 408 638 0968 or+1 669 900 6833 or+1 253 215 8782 or+1 312 626 6799 or+1 646 876 9923 or+1 301 715 8592 or 833 548 0282 (Toll Free) or 877 853 5247 (Toll Free) or 888 788 0099 (Toll Free)or 833 548 0276 (Toll Free) Webinar ID: 954 0515 5019 Passcode: 902412 International numbers available: https://zoom.us/u/acYXOTUFGx 2. The meeting will be Live Streamed on the City' s YouTube page. Log onto YouTube and type City of Seward Alaska" into the search bar. 3. Watch on television. Tune into GCI Cable Channel 9. 1 of 53 How To Submit Your CITIZEN COMMENTS 1. Email your written Citizen Comments to planning@cityofseward.net no later than 5: 00 p.m. on Tuesday, December 14, 2020. Identify whether you want your comments READ ALOUD at the meeting or EMAILED to the commission upon receipt. Comments requested to be read aloud will be delivered verbally to council by the planner during Citizen's Comments. In response to your email, you should expect to receive a verification email from the planner—if you do not receive this email, please call the planner at 224-4029. 2. If you are logged in to the Zoom meeting via computer you will need to raise your hand using the application this may look different in Apple or Windows applications. 3. If you are in the zoom meeting via telephone you will need to press *9 to inform the moderator you wish to speak. Citizens will be called upon to speak in the order their notification was received. Thank You For Your Cooperation! 2of53 Seward Planning & Zoning Commission Regular Meeting December 15, 2020 7:00 p.m. City Council Chambers, 410 Adams Street Cindy Ecklund Chair Term Expires 02123 1. Call to Order Tom Swann 2. Pledge of Allegiance Vice-Chair Term Expires 02122 3. Roll Call Gary Seese Commissioner 4. Citizens' Comments on any subject except those items Term Expires 02122 scheduled for public hearing. [Those who have signed in Craig Ambrosiani will be given the first opportunity to speak. Time is limited Commissioner to 3 minutes per speaker and 36 minutes total time for this Term Expires 02122 agenda item] Nathaniel Charbonneau 5. Approval of Agenda and Consent Agenda. [Approval of Commissioner Term Expires 02121 Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered Kelli Hatfield separately unless a Commissioner so requests. In the event Commissioner of such a request, the item is returned to the Regular Term Expires 02121 Agenda.] Vacant Commissioner 6. Special Reports &Presentations A. City Administration Report B. Other Reports, Announcements & Presentations Norm Regis Acting City Manager Jackie C. Wilde Community Development Director Planning and Zoning Commission Meeting Agenda December 15, 2020 3 of 53 7. Public Hearings [Limit comments to 5 minutes. Those who have signed in will be given the first opportunity to speak] A. Unfinished Business Items requiring a Public Hearing -None B. New Business Items requiring a Public Hearing 1. RESOLUTION 2020-13 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A CONDITIONAL USE PERMIT TO BLAINE BARDARSON FOR STORAGE IN PLACE OF THE OBFICICLE EMPLOYEE CAMPGROUND UNITS LOCATED AT 1607 NORTHWESTERN CIRCLE LEIRER INDUSTRIAL SUBDIVISION LOT 2 BLOCK 3, FOR THE PURPOSE OF MAINTENANCE AND RENOVATION, IN THE INDUSTRIAL (I) ZONING DISTRICT............................................................................... . .Page 5 2. RESOLUTION 2020-14 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A VARIANCE FROM SEWARD CITY CODE 15.10.220 DEVELOPMENT REQUIREMENTS TO PHILIP ZIMMERMAN, PERMITTING AN EXCEPTION TO THE ZONING CODE TO ALLOW FOR A TOTAL SIGN AREA GREATER THAN 32 SQFT FOR THE TEMPORARY ADVERTISING OF THE GATEWAY/PHOENIX HEIGHTS SUBDIVISION LOCATED AT 2004 DUNHAM DRIVE, GATEWAY SUBDIVISION ADDITION 1 LOT 1 BLOCK 3, IN THE MULTI-FAMILY (R3) ZONING DISTRICT............................................................................... . .Page 21 8. Unfinished Business *Approval of November 3, 2019 Regular Meeting Minutes........................................Page 38 9. New Business —None 10. Informational Items and Reports (No action required)- A. Planning and Zoning Commissioner Newsletter..........................................Page 42 B. FEMA Region X News....................................................................................Page 50 https://www.fema.2ov/blot/national-ris k-index-offers-unip ue-opportunity- build-more-resilient-communities C. 2020 Planning & Zoning Meeting Schedule.................................................Page 52 D. City Calendars .............................................................................................Page 53 11. Commission Comments 12. Citizens' Comments [Limit to 5 minutes per individual Each individual has one opportunity to speak] 13. Commissions and Administration Response to Citizens' Comments 14. Adjournment Planning and Zoning Commission Meeting Agenda December 15, 2020 4 of 53 P&Z Agenda Statement Meeting Date: December 15, 2020 s, To: Planning and Zoning Commission Through: Jackie C. Wilde, Community Development Director From: Eric Kozielski, Planner Agenda Item: Resolution 2020-13 of the Seward Planning and Zoning Commission, granting a Conditional Use Permit to Blaine Bardarson for Storage in Place of the Obi/Icicle Employee Campground Units Located at 1607 Northwestern Circle Leirer Industrial Subdivision Lot 2 Block 3, for the Purpose of Maintenance and Renovation, in the Industrial (I) Zoning District BACKGROUND & JUSTIFICATION: Blaine Bardarson has applied for a Conditional Use Permit (CUP) from the Seward Planning and Zoning Commission to store in place the 36 temporary housing units currently located at 1607 Northwestern Circle in the Industrial (I) Zoning District. Mr. Bardarson is the owner of the units and leases them to Ocean Beauty/ Icicle (OBI) Seafood for their Employee Campground which requires annual Conditional Use approval and Temporary Structure Permits. The land is leased by Ocean Beauty/Icicle (OBI) Seafood from Leirer Enterprises. Mr. Bardarson requested an exemption from having to relocate the units off site this year. Staff was directed to have Mr. Bardarson apply for a Conditional Use Permit so that he may, upon approval, store his units in place for the purposes of maintenance and upgrades. Staff received a letter from OBI indicating they were aware of the request and Mr. Leirer signed the application as the land owner. The Temporary Structure Permits and Employee Campground CUP has been renewed annually for 11 years. Of those years, exemptions were made 5 times for various purposes. Temporary Structure permits are for a period of 180 days. As "Temporary Structure" is explained in Section 3103 of the 2006 IBC, the amount of time erected not the time used is the basis for its definition. The Employee Campground Conditional Use Permit and Temporary Permits all require removal of the units after term of the permit. Since these containers are permitted as temporary structures they must be moved. Per SCC 15.10.135 Whenever there is a conflict within this chapter or with other ordinances pertaining to regulation of property within the City, the most restrictive regulation shall apply. The purpose of requiring a Conditional Use Permit for storage of the units this year is to provide for a date certain for the units to either meet the 2006 IBC for permanent structures, or be removed after each 180 day permit without further exemption. In this way the city is supporting the 5 of 53 Planning and Zoning Agenda Statement Resolution 2020-13 Page 2 of 3 operations of seasonal worker housing programs and the needs of the users of the main port infrastructure. SURROUNDING LAND USE AND ZONING: The neighboring properties are all Industrial (I) Zoning District. Floodplain status: According to the FEMA Flood Insurance Rate Map, adopted by the City of Seward, the property lies entirely within Zone X. Utilities: City water, sewer, and electrical service are available on site. Parkin,-: Seward City Code 15.10.215B. requires a ratio of one (1) parking space per ten (10) occupants of an Employee Camp. While in in storage there would be a minimum parking requirement of three (3) spaces. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan (2030, approved by Council 2017): The Comprehensive Plan promotes economic development within the City of Seward in accordance with community values. 3.2.1.2 Expand the opportunity for affordable, diverse, year-round housing through appropriate land use regulations. 1' Support apartments and other high density residential X development, including seasonal worker housing. (page I-14). 3.5.1.2 Plan for adequate port infrastructure that will serve the needs of users in the main industrial/Alaska Railroad area and at the Seward Marine Industrial Center (SMIC). (page I-16 2. Strategic Plan (1999): X Staff Comments Staff has reviewed the Conditional Use Application and no objections were reported. Department Comments No Comment N/A Building Department x Fire Department Letter attached Public Works x Department Harbor Department x Police Department x 6of53 Planning and Zoning Agenda Statement Resolution 2020-13 Page 3 of 3 Electric Department x Telecommunications x Public Comment Property owners within three hundred (300) feet of the parcel were notified of this proposed Conditional Use Permit. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15.01.040 Public Hearings were complied with. Any comments received after this publication will be presented as a lay down to the Commission and the public at the December 15, 2020 meeting. RECOMMENDED CONDITIONS: 1) The owner of the units shall bring the units and required foundation anchoring up to current International Building Code and International Fire Code for permanent structures within 1 year of the approval date. Prior to issuance of a building permit, Structural and Architectural Stamped Engineered drawings shall be approved by the Building Official. 2) Per Seward City Code §15.10.325.F. an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained. The Commission may grant a six-month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. 3) Modification of final approval of a conditional use permit may, upon application by the permitee, be modified by the Planning and Zoning Commission: a. When changed conditions cause the conditional use to no longer conform to the standards for its approval. b. To implement a different development plan conforming to the standards for its approval. c. The modification plan shall be subject to a public hearing and a filing fee set by City Council Resolution. RECOMMENDATION: Based on the findings provided in Resolution 2020-13, staff recommends granting a Conditional Use Permit to Blaine Bardarson for Storage in Place of the Obi/Icicle Employee Campground Units Located at 1607 Northwestern Circle Leirer Industrial Subdivision Lot 2 Block 3, for the Purpose of Maintenance and Renovation, in the Industrial (1) Zoning District with recommended conditions. 7 of 53 Sponsored by: Applicant CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2020-13 RESOLUTION 2020-13 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A CONDITIONAL USE PERMIT TO BLAINE BARDARSON FOR STORAGE IN PLACE OF THE OBI/ICICLE EMPLOYEE CAMPGROUND UNITS LOCATED AT 1607 NORTHWESTERN CIRCLE LEIRER INDUSTRIAL SUBDIVISION LOT 2 BLOCK 3, FOR THE PURPOSE OF MAINTENANCE AND RENOVATION, IN THE INDUSTRIAL (I) ZONING DISTRICT WHEREAS, Blaine Bardarson has applied for a Conditional Use Permit (CUP) from the Seward Planning and Zoning Commission to store in place the 36 temporary housing units leased to OB/Icicle in the Industrial (I) Zoning District; and WHEREAS,the units are currently located at 1607 Northwestern Circle; and WHEREAS, OB/ Icicle Seafoods, Inc. (OBI) leases the units from Mr. Bardarson for their employee campground; and WHEREAS, per the OBI Conditional Use Permit to operate an employee campground, the modified cargo containers used as temporary structures to serve as employee living quarters/ bunkhouses must meet the current building code requirements each year as adopted by the Seward City Council; and WHEREAS, OB/ Icicle Seafoods, Inc. (OBI) requests temporary structure permits for their operational season but ownership of the units remains with Mr. Bardarson; and WHEREAS, City adopted building code requires temporary structures to be erected for no more than 180 days; and WHEREAS, having complied with the public notification process, on November 25, 2020 the Seward Planning and Zoning Commission held the required public hearing on the Conditional Use Permit application. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. According to SCC 15.10.320.D., the Commission shall establish a finding that the use satisfies the following conditions prior to granting a conditional use permit: 8 of 53 Seward Planning and Zoning Commission Resolution No. 2020-13 Page 2 of 4 A. The use is consistent with the purpose of this chapter (the Seward Zoning Code) and the purposes of the zoning district. Finding: This condition has been met or shall be by required conditions. The property is located within the Industrial (I) Zoning District. Container storage is allowed outright within the Industrial zoning district. However, these containers are used as temporary living quarters in an employee campground, which is allowed by Conditional Use in the Industrial Zoning district. Use as temporary living quarters requires a permit for temporary structures. B. The value of adjoining property will not be significantly impaired Finding: This condition has been met or shall be by required conditions. The neighboring properties are zoned Industrial (I) Zoning District and serve as support to the operations of OBI and services for the employee campground. There is no indication the development will negatively impact the value of any adjoining properties. C. The proposed use is in harmony with the Seward Comprehensive Plan. Finding: This condition has been met. The proposal is in harmony with the Seward 2030 Comprehensive Plan (2017) in that it supports seasonal worker housing and provides for port infrastructure to serve the needs of the main users in the area. Comprehensive Plan (2030, approved by Council 2017): The Comprehensive Plan promotes economic development within the City of Seward in accordance with community values. 3.2.1.2 Expand the opportunity for affordable, diverse, year-round housing through appropriate land use regulations. Support apartments and other high-density residential development, including seasonal worker housing. (page 1-14). 3.5.1.2 Plan for adequate port infrastructure that will serve the needs of users in the main industrial/Alaska Railroad area and at the Seward Marine Industrial Center (SMIC). (page 1-16) D. Public Services and facilities are adequate to serve the proposed use. Finding: This condition has been met or shall be by required conditions. Water and electrical service are available on site. E. The proposed use will not be harmful to the public safety, health or welfare. Finding: This condition has been met or shall be by required conditions. The conditions recommended would require these units meet all current International Building and Fire Code requirements for permanent structures within 1 year or remove all temporary structures after the expiration of their temporary permit without further exception. 9 of 53 Seward Planning and Zoning Commission Resolution No. 2020-13 Page 3 of 4 F. Any and all specific conditions deemed necessary by the commission to fulfill the above-mentioned conditions shall be met by the applicant. These may include but are not limited to measures relative to access, screening, site development, building design, operation of the use and other similar aspects related to the proposed use. 1) The owner of the units shall bring the units up to current International Building Code and International Fire Code for permanent structures within 1 year of the approval date. Prior to issuance of a building permit, Structural and Architectural Stamped Engineered drawings shall be approved by the Building Official. 2) Failure to meet current International Building Code and International Fire Code for permanent structures within the allotted timeframe requires that the units must be removed after the expiration of the temporary structure permit without further exception. No new temporary structure permit shall be issued until the conditions are met. 3) Per Seward City Code §15.10.325.F. an approved CUP shall lapse six months from the date of approval if the use for which the permit was issued has not been implemented or a building permit obtained. The Commission may grant a six-month extension upon finding that circumstances have not changed sufficiently since the date of initial permit approval. 4) Modification of final approval of a conditional use permit may, upon application by the permitee, be modified by the Planning and Zoning Commission: • When changed conditions cause the conditional use to no longer conform to the standards for its approval. • To implement a different development plan conforming to the standards for its approval. • The modification plan shall be subject to a public hearing and a filing fee set by City Council Resolution. Section 2. The Planning and Zoning Commission finds that the proposed use, subject to the above conditions satisfies the criteria for granting a conditional use permit provided the conditions listed on Section 1, Subsection F are met by the applicant and/or the agent, and authorizes the administration to issue a conditional use permit to Blaine Bardarson for storage in place of the Obi/Icicle Employee Campground Units Located at 1607 Northwestern Circle Leirer Industrial Subdivision Lot 2 Block 3, for the Purpose of Maintenance and Renovation, in the Industrial (1) Zoning District, subject to the above conditions. Section 3. The Planning and Zoning Commission finds that adherence to the conditions of this permit is paramount in maintaining the intent of Seward City Code Section 15.10.320, Conditional Use Permits, and authorizes the administration to issue a conditional use permit. 10of53 Seward Planning and Zoning Commission Resolution No. 2020-13 Page 4 of 4 Additionally, the administration shall periodically confirm the use conforms to the standards of its approval. Section 4. This resolution shall take effect 10 days following its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 15t' day of December, 2020. THE CITY OF SEWARD Cindy L. Ecklund, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Brenda Ballou, MMC, City Clerk (City Seal) 11 of 53 CITY OF SEWARD Con-ununity Development P. 0. Box 1(i7 jackilc C Wildc-Planner Scward,Alaska 9966 t 907,22 1,1.0 IS Andy llacou- 11tanning Assistant 907-22 1-10 1.9 CONDITIONAL USE PERMIT APPLICATION ................. .......... ........... ------------- This completed application is to be submitted to the Community Development Department no later than three (3) weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting Regular meetings are held the first Tuesday of each month The application must be accompanied by the 5250 filing fee In addition, please provide an as-built survey if the property has been developed or a scaled site plan with elevations if the property is undeveloped I W"OMPIA"FE APP.1,11CA'1'IONS M 1.1, NOT 11F. ACCEP'FE,1) Applicant: , . 0 T J Aiij G1Y��(,�d Address: _/ � jn�, & I_ - Telephone Number: 316Z_.W _-Email: -h Nzx 4/2 Property Owner(if other than applicant): Address: '9X Telephone Number: �s,Zq_.--77bq Email: Pro pertyDescription Address: —Y-7 LQ Leir ele -a— Lot Size: 7!q v Lot: Block: Subdivision: PAtmP� 712 Ly's-21iml Kenai Peninsula Borough Tax Parcel ID Number: Development Information What structures are on the property? How is the property being used? What is the proposed use of the property? What is the development timeline?--- Please note that prior to the Seward Planning and Zoning Commission granting a Conditional Use Permit, it shall be established that the proposed use satisfies the following conditions of Seward City Code 15.10.320 (See the attached pages for specific City Code requirements) binditional ( se Permit Application ',.2018 /: Cornmwiitv Development t'01dC1. lo.wIllate"JVP 12 of 53 A) The proposed use is consistent with the requirements of the Seward Zoning Code and the designated zoning district. Please describe the use. R r � B) Describe any impacts to the adjoining properties and how property values may be affected. h C) How is the proposed use consistent with the Seward Comprehensive Plan? Explain. You can view the plan at: http:I1www.eityofseward.us1 D) Describe ! list the public services and facilities that will serve the proposed use. (i.e., roads, utilities.) E) The proposed project or use must not be harmful to the public health, safety and welfare. Describe any mitigation measures that may be needed to protect the public health, safety and welfare. F) Include building elevation plans and a site plan, drawn to scale. The site plan should include: 1) Property dimensions 2) Location and dimensions of existing and planned buildings 3) Parking configuration 4) Driveways and access j 5) Natural features ��_ 6) Other pertinent information 13 of53 I hereby certify that the above statements and other information submitted are true and accurate to the best of my knowledge and that I have the following legal interest in the property: ( } Owner of record ) Lessee ( } Contract purchaser Authorized to act for a person who has the following legal interest: I understand that this item will be scheduled for action only if all application materials are submitted not less than three weeks in advance of the next regularly scheduled Planning and Zoning Commission meeting. Regular meetings are held the first Tuesday of every month. INCOMPLETE APPLICATIONS WILL BE RETURNED 15 01 045. —Fees, established by city council resolution, will defray a significant portion of file administration costs associated with processing applications for action covered by this title Whether an application is granted or denied the etitioner or ap licant shall not be entitled to the return of the fee aid. (Ord 626, 3; 1989) Applicant Signature: __ _w_ ---- Property Owner Signature: p Y Enclosed: $250 Payment 4 } Dimensioned plot plan I drawings ( ) Other: ) Office Use Only Below This Line Fee As Built Survey ,-,Fee $250.00 Site Plan = Location Map , ❑ J 14 of 53 Blaine Bardarson P.O. Box 689 Seward, Alaska 99664 Scott Meszaros City of Seward P.O. Box 167 Seward Alaska 99664 August 24, 2020 Scott: The City of Seward code only allows temporary structures to remain in place for no more than 180 days. I would like an exemption from this. The fishing industry is highly seasonal and my 36 units at Icicle are in storage mode for most of the year. We have a shortage of land in Seward and having to move these units every year ties up two pieces of property. The goal of the code is to promote permanent construction. The City has suggested that I build permanent foundations under these units. This would defeat the whole purpose. These units sit on leased land. Having them mobile leaves the option open to Icicle to expand if necessary. The inception of"Mod City" was to replace the tents and dilapidated trailers. Chronic illness was associated with this situation as well as safety and security issues. My system promotes privacy, security and comfort which have increased moral and production. Mod City also reduces free time wandering of tenants in the community,diminishing unwanted activity. The City was instrumental in guiding me through the process to make this happen. The problem with codes is they cannot foresee all eventualities. I believe the benefits of Mod City and the circumstances of the fishing industry and the shortage of land lend itself to an exception. This is in an industrial zone and is unused in the off season. I doubt at the codes inception this was considered. All through the industrial Zone there are semi-permanent temporary structures.Along with tying up limited and valuable land, moving these units adds unneeded wear and tear as well as 72 tractor trailer trips with associated forklift activity. Please consider this and grant Mod City an exception. We have maintenance work to be completed this year and doing it in place is ideal. Otherwise we would have to run generators for power. Ocean Beauty Icicle, OBI used these in the early season for a Covid-19 quarantine area. The advantages of having 108 rooms available for unforeseen situations for both the private and public far outweighs the code requirement which did not consider this use at its inception. Please grant a code exception. Sincerely, Blaine Bardarson 15of53 r.I p �@Iwg ICICLE I D 2 0 2 0 D City of Seward To Whom it may concern, Community Developmenj: Blaine Bardarson will be leaving the housing Mods on Seward Fisheries property for the winter to do maintenance on them. Michael L Lavoie Seward Fisheries Office Manager 206-612-0855 ICICLE SEAFOODS, INC. 4019- 21 st Avenue West • Seattle, WA 98199 P.O. Box 79003 6 Seattle, WA 9811fi5 b1:gg6-282-0988 0 Fax: 206-282-7222 YM � I AF �I A�-- II � � pl �z �t � Y c=� U O :, E- CUP_Temp Storage_Location E Parcels RES 2020-13 Location Map - o 75 ,so 300Feet Leirer Industrial Subdivision Lot 2 Block 3 :; N Conditional Use Permit - Temporary Storage 1607 Northwestern Circle Due to different data sources property lines and aerial imagery do not overlay correctly.Map is to be used for orientation and reference purposes only. Drawn By: EAK 11/23/2020 17of53 iu Q tea_ � s Q Q Lu Z CO Lij o z - CUP_Temp Storage_Location Parcels oHarbor Commercial ~ - Auto Commercial ® Industrial CUP 2020-04 Zoning Map - 0 75 150 300Feet Leirer Industrial Subdivision Lot 2 Block 3 :; ,, ' N Temporary Structure Storage 7 1607 Northwestern Circle Due to different data sources property lines and aerial imagery do not overlay correctly. Map is to be used for orientation and reference purposes only. Drawn By: EAK 11/23/2020 18of53 City of Seward Fire Department P.O. Box 167, Seward Alaska 99664 Physical Address: 316 Fourth Avenue Email address: sewardfdkciiyofseward.net Telephone: 907-224-3445 Fax: 907-224-8633 To: Community Development From: Clinton Crites, Fire Chief Date: December 2, 2020 Reference: Icicle Seafoods Temporary Housing Units Since 2009, every summer to date there has been a Building Permit issued by the City of Seward for a temporary structure(s) for Icicle Seafoods located at 1607 Northwestern Circle. Each year the application States "temporary housing, portable housing units". Every year the building permit states "Temporary Seasonal Structure-Not to remain on the property past the 180 day (150 by Community Development due to being called a campground) temporary structural permit". A Conditional Use Permit(CUP)was issued April of 2009 by Seward Planning and Zoning to allow the use of the cargo containers as temporary housing. In that CUP it is mentioned numerous times that this is a"temporary structure" and mentions off site storage. Any changes to the permanency of those containers would need a change of CUP. City adopted code, International Building Code 2006. State 2012 108.1 General. The building official is authorized to issue a permit for temporary structures and temporary uses. Such permits shall be limited to as to time of service, but shall not be permitted for more than 180 days. Code commentary for section 3103.1 (Temporary Structures) states that-if a structure is erected for 365 days a year, but is used on a seasonal basis for less than 180 days, this section does not apply. Such structures are considered permanent. (therefore, the structure would need to meet permanent building code, ie foundation, wind& snow load, etc.). Timeline: 2009 Initial Permit issued. Permits issued every year including 2020. In 2011, 2013, 2014, 2015, and 2019 the Conex containers were not removed, at the request of Mr. Bardarson to perform maintenance. 1 19of53 City of Seward Fire Department P.O. Box 167, Seward Alaska 99664 Physical Address: 316 Fourth Avenue Email address: sewardfdkciiyofseward.net Telephone: 907-224-3445 Fax: 907-224-8633 In 2011, in the first overwinter storage, the then Fire Chief David Squires stated"I am granting this one time exception with the following conditions; (1) the units will remain unoccupied until they are inspected for the employee campground permit for 2012, (2) the units will be removed from the property at the end of the 2012 season unless permitted by code". The intent of the code is to allow for temporary structures no more than 180 days. Allowing exemptions will set precedent for future temporary structures. Historically, and without code enforcement, it has been troublesome to enforce the 180 days. However, the permit allows for structures that do not normally meet fire and building code & standards to the extent a permanent structure would. If these structures remain on site for more than 180 days a new CUP would need to be applied for and the structures would have to meet currently adopted Fire and Building Code standards. To accomplish this, architectural and structural drawings would be required. Furthermore, the permit for 2020 is in Icicle Seafoods name and they would need to send a request to leave the Conex's in place. In conclusion, locally adopted code classifies these structures as permanent if they are not removed after 180 days and should meet currently adopted building and fire codes. If these structures are to remain in place then a structural engineer and architect should provide documentation that they meet permanent structure standards. Leaving these Conex's in place is becoming to common and are essentially permanent in nature. 2 20 of 53 P&Z Agenda Statement Meeting Date: December 15, 2020 s, To: Planning and Zoning Commission Through: Jackie C. Wilde, Community Development Director From: Eric Kozielski, Planner Agenda Item: RESOLUTION 2020-14 of the Seward Planning and Zoning Commission, granting a variance from Seward City Code 15.10.220 development requirements to Philip Zimmerman, permitting an exception to the zoning code to allow for a total sign area greater than 32 sgft for the temporary advertising of the Gateway/ Phoenix Heights Subdivision located at 2004 Dunham Drive, Gateway Subdivision Addition 1 Lot 1 Block 3, in the Multi-family (R3) Zoning District BACKGROUND &JUSTIFICATION: Philip Zimmerman has applied for a Variance from the Seward Planning and Zoning Commission to erect a temporary (up to 2 years) freestanding sign at 2004 Dunham Drive,formerly known as Rush Loop. The proposed sign face measures 4' by 7' for a total area of 28 sgft. The support structure as constructed is an additional 21 sqft. for a total area of 49 sgft. Signs advertising subdivision tract developments of two or more acres, not exceeding 32 square feet and limited to one such sign per street frontage would be allowed without requiring a permit. Since the desired sign exceeds the total area a permit variance must be obtained. The Commission is authorized to grant special variances from the provisions of Chapter 15.20 in accordance with the following restrictions 1. To encourage the use of signs which are harmonious with Seward's scenic beauty and historic character, the commission may issue a variance for specific signs up to 1.5 times larger than provided in this chapter. Each applicant for such variance shall submit a scale drawing and a color rendering of the proposed sign(s) in relation to its surroundings. The total area of the proposed sign would not be greater than 1.5 times what is allowed without permit. Photos submitted provide for evidence that the proposed sign would be harmonious with the scenic beauty of the area. 2. A variance may be granted in harmony with the general purpose and intent of this Code by varying the application of rules, regulations or provisions so long as the spirit and benefits of this Code will be preserved. A variance would meet the intent of this requirement. 21 of 53 Planning and Zoning Agenda Statement Resolution 2020-13 Page 2 of 3 3. The commission may vary the rules and regulations or provisions of this Code provided the commission, upon due and diligent investigation, makes specific findings that all of the following conditions have been considered: a. The variance will not constitute a grant of a special privilege inconsistent with the limitation upon signage and uses of other properties in the vicinity and zone in which the property, on behalf of which the application as filed, is located; This would not constitute special privilege as any citizen could apply for a variance in allowable square footage for a sign in harmony with Seward's scenic beauty or historic character. Currently there are no other active Subdivision Advertisements in the area. b. That such variance is necessary because of special circumstances such as, but not limited to, health and safety or the size, shape, topography, location or surroundings of the subject property, to provide it with signage use rights and privileges permitted to other properties in the vicinity and in the zone in which the subject property is located; The sign face is within the allowable square footage 4'x7'for 28 sgft area. The design of the support is intended to be in harmony with the area, however the bulk of the support structure (21) would not allow for a readable sign face if the total area of the sign must remain within the 32 sgft total. c. That the granting of such variance will not be materially detrimental to the public welfare or injurious to the subject property or improvements in the vicinity and in the zone in which the subject property is situated. A variance would meet the intent of this requirement. 4. In granting a variance, the commission may attach thereto such conditions regarding the location, character and other features of the proposed sign as it may deem necessary to carry out the spirit and purpose of this code of moderating the size, number and obtrusive placement of signs and reduction of clutter in the public interest. Staff Comments Staff has reviewed the Sign Variance Application and no objections were reported. Department Comments No Comment N/A Building Department x Fire Department x Public Works x Department Harbor Department x Police Department x Electric Department x Telecommunications x Public Comment 22 of 53 Planning and Zoning Agenda Statement Resolution 2020-13 Page 3 of 3 Property owners within three hundred (300) feet of the parcel were notified of this proposed Conditional Use Permit. Public notice signs were posted on the property, and all other public hearing requirements of Seward City Code §15.01.040 Public Hearings were complied with. Any comments received after this publication will be presented as a lay down to the Commission and the public at the December 15, 2020 meeting. RECOMMENDATION: Based on the findings provided in Resolution 2020-14, staff recommends granting a variance from Seward City Code 15.10.220 development requirements to Philip Zimmerman, permitting an exception to the zoning code to allow for a total sign area greater than 32 sgft for the temporary advertising of the Gateway/ Phoenix Heights Subdivision located at 2004 Dunham Drive, Gateway Subdivision Addition 1 Lot 1 Block 3, in the Multi-family (R3) Zoning District 23 of 53 Sponsored by: Applicant CITY OF SEWARD,ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2020-14 RESOLUTION 2020-14 OF THE SEWARD PLANNING AND ZONING COMMISSION, GRANTING A VARIANCE FROM SEWARD CITY CODE 15.10.220 DEVELOPMENT REQUIREMENTS TO PHILIP ZIMMERMAN, PERMITTING AN EXCEPTION TO THE ZONING CODE TO ALLOW FOR A TOTAL SIGN AREA GREATER THAN 32 SQFT FOR THE TEMPORARY ADVERTISING OF THE GATEWAY/ PHOENIX HEIGHTS SUBDIVISION LOCATED AT 2004 DUNHAM DRIVE, GATEWAY SUBDIVISION ADDITION 1 LOT 1 BLOCK 3,IN THE MULTI-FAMILY (R3) ZONING DISTRICT WHEREAS, Philip Zimmerman has applied for a Variance from the Seward Planning and Zoning Commission to erect a temporary freestanding sign for the advertisement of the Gateway/Phoenix Heights Subdivision in the Multi-family (R3) Zoning District; and WHEREAS,the proposed location is 2004 Dunham Drive; and WHEREAS, Signs advertising subdivision tract developments of two or more acres, not exceeding 32 square feet would be allowed without requiring a permit; and WHEREAS, The proposed sign face measures 4' by 7' for a total area of 28 sqft. The support structure as proposed is an additional 21 sqft. for a total sign area of 49 sqft.; and WHEREAS, The total area of the proposed sign would not be greater than 1.5 times what is allowed without permit and would be harmonious with the scenic beauty of the area.; and NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. In accordance with SCC§15.20.055 (a), the Planning and Zoning Commission is authorized to grant special variances from the provisions of the chapter in accordance with the following restrictions. The Commission has reviewed the applicant's request for a Sign Code Variance to allow an exception to the Zoning Code to allow for a total sign area greater than 32 sqft for the temporary advertising of the Gateway/ Phoenix Heights Subdivision located at 2004 Dunham Drive, Gateway Subdivision Addition 1 Lot 1 Block 3, in the Multi-family (R3) Zoning District, and made the following Findings of Fact: 1. To encourage the use of signs which are harmonious with Seward's scenic beauty and historic character, the commission may issue a variance for specific signs up to 1.5 times larger than provided in this chapter.The total area of the proposed sign would not be greater than 1.5 times what is allowed without permit. Photos submitted 24 of 53 Seward Planning and Zoning Commission Resolution No. 2020-14 Page 2 of 3 provide for evidence that the proposed sign would be harmonious with the scenic beauty of the area. 2. A variance may be granted in harmony with the general purpose and intent of this Code by varying the application of rules, regulations or provisions so long as the spirit and benefits of this Code will be preserved. A variance would meet the intent of this requirement. 3. The commission may vary the rules and regulations or provisions of this Code provided the commission, upon due and diligent investigation, makes specific findings that all of the following conditions have been considered: a. The variance will not constitute a grant of a special privilege inconsistent with the limitation upon signage and uses of other properties in the vicinity and zone in which the property, on behalf of which the application as filed, is located; This would not constitute special privilege as any citizen could apply for a variance in allowable square footage for a sign in harmony with Seward's scenic beauty or historic character. Currently there are no other active Subdivision Advertisements in the area. b. That such variance is necessary because of special circumstances such as, but not limited to, health and safety or the size, shape, topography, location or surroundings of the subject property, to provide it with signage use rights and privileges permitted to other properties in the vicinity and in the zone in which the subject property is located. The sign face is within the allowable square footage 4' x7' for 28 sgft area. The design of the support is intended to be in harmony with the area, however the bulk of the support structure (21')would not allow for a readable sign face if the total area of the sign must remain within the 32 sgft total. c. That the granting of such variance will not be materially detrimental to the public welfare or injurious to the subject property or improvements in the vicinity and in the zone in which the subject property is situated. Granting this sign variance will not be materially detrimental to the public welfare, or other property in the vicinity or the Multi-family Zoning District. Section 2. The Planning and Zoning Commission hereby approves, the applicant's request for a Sign Code Variance to allow an exception to the Zoning Code to allow for a total sign area greater than 32 sgft for the temporary advertising of the Gateway/ Phoenix Heights Subdivision located at 2004 Dunham Drive, Gateway Subdivision Addition 1 Lot 1 Block 3, in the Multi- family (R3) Zoning District. 25 of 53 Seward Planning and Zoning Commission Resolution No. 2020-14 Page 3 of 3 Section 3. This resolution shall take effect 10 days following its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 151h day of December, 2020. THE CITY OF SEWARD Cindy L. Ecklund, Chair AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Brenda Ballou, MMC, City Clerk (City Seal) 26 of 53 l APPLICATION FOR SIGN VARIANCE City of Seward Planning and Zoning P.O. Box 167, Seward,Alaska,99664 907-224-4048 Completed applications should be submitted to the Community Development Department. Planning and Zoning meetings are scheduled the first Tuesday of each month. Completed applications must be turned in at least 3 weeks in advance of a Planning and Zoning meeting in order to be heard at that meeting. Property Owner/AgentOwner's Contractor(If Any) Name: `R') Name: City of Seward Business License#: Mailing ss: 8 � �'`S- Alaska Business License#: 5 boll Contractor's License#: Contact Phone: Mailing Address: Contact Phone: E-mail: E-mail: Property Information Size of Property: j�; W) 5r Property Tax#: A1535 W Street Address: .9004 aush, L-o© Legal Description: Lot(s)__I___ Block-3 Subdivision QR. ParccVTract Section Township Ra 6_1 k,1 [Attach additional page if necessary] Zoning: 0City Limits ❑Rural Residential(RR) ❑Single Family Residential(RI)) ❑Two Family Residential(R2) EWMultiple Family Residential (R3) ❑Urban Residential(UR) []Office Residential (OR) ❑Harbor Commercial(HQ ❑Auto Commercial (AC) ❑Central Business District(CB) El Industrial (1) ❑ Institutional(INS) ❑Park(P) ❑Resource Management(R) 27 of 53 The application must be accompanied by: ❑Fee$100.00 ❑ As-Built Survey by a surveyor registered in the State of Alaska ((if already developed) or ❑ Scaled site plan of undeveloped land which shows: M Property dimensions ❑ location and dimensions of existing and planned buildings A Drawing of proposed sign ❑ location and dimensions of existing signs Applicant seeks a variance from the following general re uirement s : A. ffVariance Request for Code Sections #: Code must be referenced B. The existing situation is: Z tx.>oAu i,'1k-- YW'w- SC a }tau aA O,eboxt �)ly Tjee.S'] Los�ovv,� 6,yn C. Granting this variance would permit: Pv `��o�vl 4 `si w, oL r�ew iVi Si$Yl D. What structures are located on the property? 0 ML E. What is the existing use of the property? :5 �)'� ��s ' !6n F. What is the proposed use of the property? � G. What is your development time schedule? a Ill 'x 28 of 53 The Planning & Zoning Commission is authorized to grant special variances from the provisions of Chapter 15.20 to encourage the use of signs which are harmonious with Seward's scenic beauty and historic character. The Commission is required to evaluate applications for variances in accordance with the restrictions outlined below. Please provide responses below to items applicable to the sign variance you are requesting. Please use additional paper if there is not enough room here for your response. Failure to document your case reduces the likelihood of your variance being ranted. . To encourage the use of signs which are harmonious with Seward's scenic beauty and historic character, the commission may issue a variance for specific signs up to 1.5 times larger than provided in his chapter.Each applicant for such variance shall submit a scale drawing and a color rendering of the ro osed si n s in relation to its surroundin s discuss below&attach separate sheet with rendering) . 6,ae,a+I ' ` .A variance may be granted in harmony with the general purpose and intent of this Code by varying the application of rules,regulations or provisions so long as the spirit and benefits of this Code will be reserved . The commission may vary the rules and regulations or provisions of this Code provided the commission, upon due and diligent investigation,makes specific findings that all of thefollowing conditions have been considered. A. The variance will not constitute a grant of a special privilege inconsistent with the limitation upon signage and uses of other properties in the vicinity and zone in which the property, on behalf of which the application as filed, is located 29 of 53 B. That such variance is necessary because of special circumstances such as,but not limited to,health and safety or the size,shape, topography,location or surroundings of the subject property,to provide it with signage use rights and privileges permitted to other properties in the vicinity and in the zone in which the subject property is located, C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to the subject property or improvements in the vicinity and in the zone in which the subject property is situated. n granting a variance, the commission may attach thereto such conditions regarding the location, character and other features of the proposed sign as it may deem necessary to carry out the spirit and purpose of this code of moderating the size,number and obtrusive placement of signs and reduction of clutter in the public interest hereby certify that all statements and other information submitted are true and accurate to the est of my OT wledge, and that I, as applicant, have the following legal interest in the roperty: Owner of record; Lessee; Contractor;_duly authorized to act for a erson who has the following legal interest : and that the owner of record is knowledgeable of this application if I am not the owner. I understand that the variance fee is non-refundable to cover the cost associated with processing this application and that it does not assure.qpproval o the variance. �& WIAZ /4;7 /22F wn A Date ROVISIONS: The applicant is advised that issuance of this permit will not relieve responsibility of the caner or owner's agents to comply with the provisions of all laws and ordinances,including federal, state and local jurisdictions,which regulate construction and performance of construction,or with any private deed restrictions. Office Use Only Below This Line L7Fee $100.00 ❑ Site Plan El Location Map INCOMPI.F.TE APPLICATIONS WILL N91 BE ACCEPTED 30 of 53 10/29/2020 IMG_3142.jpg 4 ' +I All 14 do q y � ATEINkv `I `1t r% F q) 4 d.'d•. h V k,, � I . a 6 Al gf 53 https://mail.goNle.comlmailtu/O/?tab=rm&ogbMnboxJFMfcgxwKjBTWnLA Mb VnjxzgtgxBsNx?projectors&messagePartld=0.1 1I1 COL°1 10 0 o Lv 32 of 53 —t 5l 60P \ A� 6 o DOil I �$ �� 00F9L h LL 2 '00. c(0! 11 �00• °9`` rn --� 4 C�V .• M 0 In 2 •OD Ip Q i 4 �. ON -t N �Ci V� QF mag, m M sz.zs' „BE,b1°£B N g Co> � « °e+�0 �Ng 84°5 17 I $ z r '00 M 6afo 6 S sA ^o R ,0 ` 3001), M„Ll,bbo68 N -g O N « a ID !g �\ ��1 F 183°44 37 W a M„LI bb°6B N ODt53.9'� 1 - 0 w ID Vr[p rbO S g (00 o tZ 1� o: c0 m 's8 8S/o ~ 04 37' W } °1 M„LI ,",68 N _� a „<D,l61 S 1� r r t56.60 3 N 86°S7 05 E $ 1 - .�L00 i 00 l yo.Qa�x�ao $ BI OL! o t v M.L!,btu 068 N ' 0 M a w N ` g3°04 37'w n I o68 S i I W S i59.22' -_ M n ri g x� I N W05705 E a P.- w O N in ® o M Ln ° ~ 110.34 0 w� o N - 1 ,90'021 ao ao M„L1 bbd«6 B N N 86012'57E S 830 04 3W O fr m p 170.01, 161.80, N N O 57 05 E 9I° uo z 110.34 aap �9'Zdi M 660 l2 57' E S g7°47 57"W 0 4DM,�,bb°168 N i 70.01 S 164.21' oU = m in f a I '" g m n P O Q, 4 t� C-2 t N v� F N o w 30,00t on° --1- $1864 -i N 66°S7'05"E $ _ 1 Z • I S 931 110 34 .0 3000 3000 r 42 I I_ -S 86°5T'05'W� i C.4 1I I C>t °Tdy 164.I7_---- I 1964-241 P w 0 0 co ti O Z80£I I poi 122 A Cam' 00 •�Q� £b'9s ,t,4'iltl d LI'101 � 4,,c'� try E9•ZEl I 3,£96Sa6BN 3„£0,6Sro68 S 9 ' w I1'16 on ^� : �a ro I 00 Cr n °O O g0 31.£91 069 N lv i M 00, toh O 3 Cb .88 Oil ti aK —nncu— two = � i I i � I " I f 34 of 53 CITY OF SE+ WARS SIGN PERMIT APPLICATION APPLICANT INFORMATION Applicant: TW7.0 Z)M- AAA&-Yl.tJtk Business Address: y� y1$ , r l-� � Telephone No_ I.Y� .�16a� �7� PROPERTY DESCRIPTION Address: XO4� O() Zoning District: Lot___k_Block �j Subdivision �'TP,tt7r3t1� 460h'4 Parcel Number N55-S/s32 Lot: Frontage FT SideFT Side FT Area: (AC/ �IGN_I)IJ CIIIP_TION Sign types: Wall, Freestanding,Marquee,Root; Projecting and Reader Board Lighting: Internal,External and None Describe below all sign(s) on property including proposed sign(s). Attach additional sheets if necessary. How many signs are currently on the property? I9 How many of the existing signs will be removed? List the dimensions of each existing sign that will remain: /' Sign#1: Location 6 E ezrny�f Size: _7 X `Y = cR sf Height: ft Type : e (Existing/Proposed) Lighting ' Sign#2: Location Size: X = sf Height: ft Type : (Existing/Proposed) Lighting Sign#3: Location Size: = sf Height: ft Type : (Existing/Proposed) Lighting Sign#4: Location Size: X = sf Height: ft Type : (Existing/Proposed) Lighting Your application cannot be processed without the following information: 1. A completed, signed application. _ 2. $30 applicationfee Date Paid lg/�-o2Q Receipt Number 3. Scale drawing of all proposed and existing signs including sign dimensions, installed height of sign(s),and graphic design. 4. Scale plot plan showing location of buildings, signs and lighting(if applicable)on the property. Color renderings of each individual sign including: sign structure/mounting type, dimensions,square footage, illumination,colors, lettering, and materials. 5. Installation plan for proposed signs. Please identify existing and proposed signs. 6. Visit https:Hlibrary.municode.com/ak/seward 15.20.010 for the complete Sign Cod Applicant's Signature: Property Owner's Signature: Updated IN2017 35 of 53 Z:'.Community_Development_Folder-Applications Map title goes here. r� A ty 0" 144 North[iinkfey Street,Soklolna,Alaska 49669 l T ' 176 a r ti ' tip M r I Legend s Mileposts City Limits Highways Major Roads Roads Town Medium Volume Town LowlSeasmal;Other Proposed fj 1� •I� i C Parcels ` S E W A R D q Q This map is a user generated static output from an Internet mapping site and is for reference only.Data layers that appear on this map may or may not be accurate,current or otherwise reliable 11 is not to be used for navigation_ Notes Type any notes here. 0 0.01 0.02 Miles Coordinate System: NAD_1983_StatePlane_A4aska_4_F1PS_5O04_feet DATE PRINTED: 10/15/2020 36 of 53 z W'. { m A t y_ i' BEN X_ I w ,o 0 . ., d t +r ® Sign_Location *. � ., Parcels Sign Variance Location Map - 0 75 150 300Feet Gateway Subdivision Addition 1 Lot 1 Block 3 Sign Greater than 32 sq ft Area N 2004 Dunham Drive Due to different data sources property lines and aerial imagery do not overlay correctly.Map is to be used for orientation and reference purposes only. Drawn By: EAK 1 1/23/2020 37 of 53 City of Seward,Alaska Seward Planning&Zoning Commission Minutes November 3, 2020 Volume 7,Page 425 CALL TO ORDER The November 3, 2020 regular meeting of the Seward City Council was called to order at 7:04 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Nathanial Charbonneau led the Pledge of Allegiance to the flag. ROLL CALL There were present: Cindy Ecklund presiding and Nathanial Charbonneau Craig Ambrosiani Gary Seese Kelli Hatfield Tom Swann (telephonic) comprising a quorum of the Board; and Jessica Stallard, Deputy City Clerk Eric Kozielski, Planner Excused—None Absent—None Vacant—One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Ambrosiani/Charbonneau) Approval of Agenda and Consent Agenda Motion Passed Unanimous The Planner read the following consent agenda items into the record.- Approval of October 6, 2020 Regular Meeting Minutes SPECIAL ORDERS,PRESENTATIONS AND REPORTS Administration Report. Planner Eric Kozielski said 43 building permits had been approved this year. In 2019, there were 6 new homestarts and 6 new multi-family. In 2020, there were 9 new homestarts. 102 new business license renewals had been reviewed this year. The 38 of 53 City of Seward,Alaska Seward Planning&Zoning Commission Minutes November 3, 2020 Volume 7,Page 426 demolition of the Jesse Lee Home was underway but the timeline had been pushed back by some time delays. Jackie Wilde said there had been a lot of requests asking to receive materials. On October 26, 2020, the renaming of Rush Loop was approved and Former City Manager Scott Meszaros was terminated at this meeting. On November 4, 2020, there will be a special council meeting to discuss the hiring of a permanent city manager and conduct an executive session on the Jesse Lee Home. In response to Ecklund, City Planner Eric Kozielski said Community Development reviews all new business licenses and renewals. Other Reports,Announcements, and Presentations—None PUBLIC HEARINGS Resolutions for Public Hearing and Enactment Resolution 2020-12 Of The Seward Planning And Zoning Commission,Recommending That The City Council Amend The Land Use Plan And Zoning Designation Of Lots 15a And 15b, Of Jesse Lee Heights Subdivision Addition No 4 With The Physical Address Of 101& 105 Benson Drive From Multi-Family Residential (R3) To Park(P) Motion (Charbonneau/Ambrosiani) Enact Resolution 2020-012 Community Development Planner Eric Kozielski said at the July 13, 2020 city council meeting, the city council mentioned having the Jesse Lee Home turned into a park.Parks&Recreation had no objection to the addition of this site.Administraion requested more public input prior to hearing this case, as the restrictions for gatherings are still in effect the use of a survey was suggested for gathering input. Staff recommended that the commission postpone this resolution and schedule a work session on this topic for November 17, 2020. Notice of the public hearing beingposted and published as required by law was noted and the public hearing was opened. All comments were submitted in writing, unless otherwise noted. Sarah Walker said in person she was with an organization named HYPER. They did not want the Jesse Lee Home land to be turned into a park. She wanted it to be turned into a daycare or children museum. She encouraged the commission postponing this resolution. Tanguy Libbrecht spoke in person in support of the Jesse Lee Home being rezoned to a park. He thanked the commission for preserving some portions of the land and building. Sharon Steven Dancer supported the rezoning of the Jesse Lee Home to park. This would assure everyone how special this area is to the City of Seward and the State of Alaska. 39 of 53 City of Seward,Alaska Seward Planning&Zoning Commission Minutes November 3, 2020 Volume 7,Page 427 Marianna Keil respectfully asked that a portion of the Jesse Lee Home be rezoned to park and the rest of the property be subdivided for housing. Rhonda Hubbard was in favor of a Jesse Lee Home Memorial Park. She encouraged the commission to engage the Seward Historic Preservation Commission in the decision. Tom Tougas said the lack of quality housing in Seward was a major issue.He asked that the commission fail Resolution 2020-012. No one else appeared and the public hearing was closed. Craig Ambrosiani believed the commission did more zoning than planning.He believed the Jesse Lee Home area would be a good spot for multi-family housing, a recreation center, or a daycare. In response to Ambrosiani, Ecklund said planning had been done in public processes. Kelli Hatfield was concerned about housing but she also liked the idea of the Jesse Lee Home being turned into a park. Motion to Postpone (Hatfield/Charbonneau) Postpone Resolution 2020-012 to the December 2020 meeting. Motion to Postpone Passed Unanimous UNFINISHED BUSINESS—None NEW BUSINESS Other New Business Items Set work session topic for November 17, 2020. The work session topic for November 17, 2020 was set as "Discuss ideas for use of the Jesse Lee Home property". INFORMATIONAL ITEMS AND REPORTS Planning and Zoning Commissioner Newsletter. FEMA Region X Newsletter. 2020 Planning& Zoning Meeting Schedule. City Calendars. COMMISSION COMMENTS 40 of 53 City of Seward,Alaska Seward Planning&Zoning Commission Minutes November 3, 2020 Volume 7,Page 428 Charbonneau thanked staff and the public. Ambrosiani thanked staff and the public. Seese thanked staff and the public. Ecklund thanked staff. She said she looked forward to the November 17,2020 work session. CITIZEN COMMENTS Sarah Walker suggested some of the wood be used for a gazebo in the Jesse Lee Home memorial. Judy Andriana thanked the commission for postponing Resolution 2020-012. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS Eric Kozielski said the demolition company was trying to preserve pieces of the Jesse Lee Home for a memorial. ADJOURNMENT The meeting was adjourned at 7:56 p.m. Jessica Stallard, CMC Cindy Ecklund Deputy City Clerk Chair (City Seal) 41 of 53 ZONING PRACTICEMAY 2017 AMERICAN PLANNING ASSOCIATION Q ISSUE NUMBER 5 PRACTICE PROCESS IMPROVEMENT 42 of 53 Development Review Process Improvement By Norman Wright,AICP Many practitioners have inadvertently found themselves to be part of a development review process that has become cumbersome and frustrating to all. Imagine a scenario:An applicant comes to city In the current analysis of zoning's impact unto itself.Two approaches form the bedrock hall seeking a permit to install a new awning on the housing market,much work has been of this practice:Six Sigma and Lean.Six above her store's entrance.She discovers done to identify the need for new policies Sigma focuses on reducing the defect rate of that,because the awning's overhang extends that respond more dynamically to the growing underlying processes associated with produc- over the sidewalk,she needs public works demand for supply.We've explored the poten- ing products.Its name is a reference to a sta- staff to review the request.Also,because the tial of"tiny homes,"inclusionary zoning,and tistical goal:A Six Sigma process is one where awning is for a building in a historic district, accessory dwelling units,and have authored there are six standard deviations between the her request must be reviewed by the district's a shift to form-based standards in exchange specified acceptable limits for a process and design committee.Additionally,building for more flexible density requirements.These the process's mean result.This translates to safety staff must review it for proper construc- and other improvements are designed to allow one defect for every 3.4 million opportunities tion.Before that review,however,she needs our zoning practice to be more conducive to (iSixSigma n.d.).Lean is a process improve- a variance because awnings of this size aren't the need for housing in a broader set of forms ment approach that focuses on"cutting allowed by the zoning district.But the plan- and options. out unnecessary and wasteful steps in the ning department cannot process a variance Such policies move us forward.But creation of a product so that only steps that application until she has a conceptual review this is only half of the challenge.Every great directly add value to the product are taken" meeting with staff,and the application for a new policy requires an equally responsive (Villanova University n.d.). conceptual review meeting requires a build- implementation process.This was one of Over the years,both approaches have ing elevation to illustrate the effect of a new the major findings provided by a 2016 report effectively been combined to promote ef- awning on the current architectural design. from the Obama administration,which stated ficient(i.e.,"lean")processes that create Which the applicant lacks. two important effects from a lack of focus on high-quality deliverables(i.e.,meeting the Six These requirements,by themselves, process improvement:"Unnecessarily lengthy Sigma standard).If the term"Lean Six Sigma" do not bother the applicant.All the same, permitting processes restrict long-run hous- sounds familiar,know that it is a neologism she soon makes an angry call to the mayor ing supply responsiveness to demand,and for"efficient and high quality."For this ar- because this simple visit to city hall led to her also present an inefficiency for city planners ticle,we incorporate this dual approach.We being sent to five different department offices and reviewers whose time could be more ef- start with the principles rooted in Lean. where each reviewing authority has given her fectively spent on essential tasks"(The White The very first principle one must embrace its own process and time line.Combined,all House 2016,P.15). with process improvement is value.Value in review processes and requirements add up A more efficient process for administer- the sense that every process delivers some- to at least a nine-month total review time in ing our zoning ordinance is a relief to frus- thing necessary and desired for those who order to potentially receive a permit.The com- trated applicants and overburdened planners; enter it in the first place,including those who mensurate fees are also more expensive than it is also a key element of our response to practice the process.In development review, the awning itself. the housing affordability crisis seen in many that can be an entitlement(e.g.,a rezoning,a Sound familiar?Over the course of regions of the country.Improving this facet conditional use permit,a variance).Consider decades,the work we do to review projects of our work provides tremendous benefit to the ultimate source of value—the one deliver- and issue approvals has grown in complexity, virtually everyone.This issue will explain how able that allows someone to deliver their own much as our regulations have.The negative to conduct such an effort in a way that yields value to the community—the building permit. effect this has on customer experience is immediate results. To see value in the building permitfrom the becoming more apparent.But inefficient pro- applicant's standpoint,and to also see value cesses not only cause frustration,they also THE PRINCIPLES OF PROCESS IMPROVEMENT in the process itself from the practitioner's contribute to greater delay and expense in the IN DEVELOPMENT REVIEW standpoint,changes our view of the process construction process,and worsen the eco- In private-sector industries such as manufac- and allows the next principle to make sense. nomic conditions we planners seek to remedy. turing,process improvement is a discipline The applicant gains the ability to construct ZONINGPRACTICE 5.17 43 of 53 AMERICAN PLANNING ASSOCIATION 1page 2 their project.The practitioner gains the assur- reviewers.Instead,flow leads one to see his ance quality versus quantity.This inevitably ance that the project will meet our regulations or her own work as one of the interconnected comes down to capacity.As lean as a process and thus promote the proper growth and actions that deliver the overall value to the ap- can be,it can still only serve so many custom- change we seek to create. plicant.This concept of flow is intuitive to all ers until it either loses its timeliness or its The next principle is mapping the value review staff.But it takes a new meaning when quality.But what is the limit?How much be- stream.In our case,it is the sequence of activ- considered with the next principle,establish- comes too much?Establishing pull is centrally ities that blend together to create and deliver ing pull. focused on answering those questions. the permit.At minimum,this sequence starts "Pull"refers to the value the customer The final concept is continuous improve- at intake,when an application is received. draws from the process.Consider the fact ment.When all other principles are applied Every progression through this stream creates that development review does not operate and you begin improving your process,you a combination of work(people reviewing the on its own,producing permits as inventory or do so with a vision in mind.This vision will permit request)and value(people finalizing stock for others to pick up if they want them. naturally be specific(e.g.,to reduce permit- the review and delivering their comments). Our work is demand-driven,determined by ting times by 20 percent)and must be mea- This progression is signified by the the number of requests or customer demands surable by creating key performance indica- third principle:flow.When the process runs we receive.As this relates to development tors(KPIs)for the team to accomplish.When smoothly,it presumably has good flow in that review,the customer makes a request,we done right,something marvelous happens there is no unnecessary delay.When a process do the work,and the customer thus"pulls" to a team.They start to meet their KPIs and is disjointed or bottlenecked in one area,the value(i.e.,a reviewed plan)according to our fulfill the vision.Spurred by their success, flow suffers.To even consider the notion of defined process. they naturally seek to then improve it further. flow is to already think very differently about a In development review,we are often Every action in process improvement creates review process.In this light,we no longer see "pulled"to respond to increased volumes of greater value,which leads to happier ap- the"silos"or"islands"where the planners permit requests in the spring and summer plicants,which leads to happier staff,which review one thing,then another,ad infinitum months when construction activity is its high- leads to even happier applicants,and a virtu- with no care for what happens upstream or est.The greater volume and demand strains ous cycle is born. down with the engineers or building code our resources,and it becomes critical to bal- APPLYING THESE PRINCIPLES TO ADAMS COUNTY,COLORADO To see the real strength of developing this ap- Z. Map proach,consider the transformation we've ex- i. Identify perienced in Adams County,Colorado.This is the Value a jurisdiction of 500,000 in the Metro Denver Value region that is currently experiencing record- Stream breaking volumes for development review. In past years,as recent as 2014,this volume would have crushed the staff.Time lines were not measured,but it wasn't uncommon to have basic plan reviews take six months to complete.Complaints were frequent,and the staff was beleaguered and divided.No elements of the system were consistently 3 implemented using online case management rj. Seek 3. Create software,and people had to hand off physical Perfection Flo plan documents from one person to another I l like passing a baton in a relay race.Much of the delay in reviews came from an inability to pass the baton successfully.Or to even have to do such a thing at all. w In 2015,we identified our first two pro- 4. v cesses to improve.This decision required Establish some definite strategy.We couldn't improve _ all processes at once so,in our case,we chose Pull the two processes that either consumed the most volume or had the greatest ability to create"front-end impact"in a manner that © The Five Principlesof ' could ensure smoother flow in later stages of development review.The rationale here is ZONINGPRACTICE 5.17 44 of 53 AMERICAN PLANNING ASSOCIATION IPa9e3 Development Review Process - The Bookends Subdivision Rezoning Variance Conceptual Review Conditional Use Permit Building Permit Special Use Permit Administrative Waiver Other Review Permits The tual failed to send these comments to applicants © basicment review rocess from its in in 3 in a timely fashion,their experiences—and review to its completion with a building permit. their projects—suffered.Traditionally,we told customers they would receive comments within 14 days.This was the hope but not the that our system(and yours,too)has leverage provide in the meeting but also,most espe- internal expectation.Thus the 14 days was points where relatively small changes can cre- cially,from the formal comments we provide seldom met.The time line was more like 70 ate huge improvement.This leveraging is best afterward in document form.These meetings days on average,which is embarrassing to identified by the 80/20 rule,a phenomenon often generate a lot of information for an ap- consider.There were even instances where we where 8o percent of your system's activity is plicant.It can be hard to follow our message didn't send the comments at all! influenced by 20 percent of the total system. completely in the 30-minute window we pro- In terms of volume,building permit vide.So our staff often tried to consolidate the Mapping the Value review consumes the majority of our review comments into a document that was sent after On paper,conceptual review is a small pro- activity since it is the back-end process for all the meeting—typically via email.That letter cess.But when mapped through the rest of projects(nearly 5,000 cases in 2o16).In terms then represents the essential recipe for how the value chain,it has a tremendous effect on of front-end impact,the conceptual review the applicant can accomplish the project in the success of a project.If applicants do not process best ensures a smooth flow with all accordance with our zoning regulations. receive a document of consolidated comments other functions that operate downstream. So again,the letter is the highest piece in a timely fashion after a conceptual meeting, Simply put,these are the critical bookends of value from this process.For the client and they often fail to follow the rest of our process (i.e.,the 20 percent). for us.In the past,however,our process didn't effectively.If the applicant does get com- ensure that all the proper experts attended ments,but they are inaccurate or incomplete Finding the Value the meeting.The idea of"consolidated com- or inscrutable,the plight is just as bad. With the two processes identified,we applied ments"was often a non-starter since we In every instance,this creates the classic our principles for improving each.To illustrate, seldom had a building official,engineer,or problem of"garbage in,garbage out."Poor let's consider conceptual review.We start with code enforcement officer in the meeting.Even guidance leads to poor submittals and poor value:what is the value of this meeting?We when members were in attendance,we didn't outcomes.Every planner is keen to this fact, define it from our standpoint as well as the always ensure that our comments were con- and it makes more workfor everyone. client's.In both instances,value is generally sistent,clear,and in chronological order.So It begs the question:How could some- defined by the quality of what we produce and quality was often far less than what we knew it thing so simple as a conceptual review pro- the time in which it is delivered. could,and should,be. cess be so inconsistent?Was our staff lazy? In terms of quality,the value of these And as mentioned before,the value of Irresponsible?Negligent?Like so many facets meetings comes not just from the guidance we these meetings is also built on time.If we of work in large organizations,the truth of the ZONINGPRACTICE 5.17 45 of 53 AMERICAN PLAN N ING ASSOCIATION I page 4 ,- Lwwwwwil.. Proposed Plan Review Process Option#1 Ll -- FE 0 0 This sample process map from Adams County,Colorado,is significantly more granular than the more common critical path illustration.Each element factors in actions,inputs, conditions for 3 advancing, . decision points. , For example,the original process for contains metadata on how each element is executed. _ initiating a conceptual review involved a plan- ner receiving the request from an applicant or, more commonly,informing a would-be matter is that our staff members worked very and bottlenecks that no single person can applicant that it was required.Sometimes, hard to overcome the poor processes that identify on their own.And often,it varies from this occurred after a file had already been were not designed to help them succeed.Our person to person in the existing condition. created in our case management software.If process simply didn't make it easy for them to Mapping the flow,especially as it cur- so,the conceptual review meeting was noted do the right thing.Often,for the sake of de- rently exists,requires significant time and in the case file electronically.But not always. livering value in their jobs,our staff members effort.It is,essentially,an audit of the team's Many cases had no record that a conceptual simply operated outside of the process.They work:what they do,how they do it,and when review meeting had ever been conducted would go out of their way to avoid the process they do it.And like any audit,their involve- since different users acted in different ways so as to prevent the cascade of bad effects ment is critical for success.For a large de- without a process to dictate. that would follow if they kept to their scripts. partment such as ours,this meant bringing Even the simple matter of scheduling This was readily apparent in the third stage of a staff of more than 20 people to an off-site the meeting was often different from user the effort:defining,and improving,our flow. conference room where they could define ev- to user.Some planners would schedule the ery step of the conceptual review process—as meeting themselves in Microsoft Outlook. Achieving Great Flow it currently exists and as they currently use Others would ask a permit technician to The action that best personifies process im- it—and map the information on a whiteboard schedule the meeting for them.And again, provement is the mapping that comes during for all to see.The work took several hours,and some would not schedule the meeting at the flow stage.Symbolized by the flow charts the visual result wasn't pretty.But it painted a all;they would adhere to the department's that show the beginning,middle,and end of very compelling picture. standard time for these meetings(Monday an effort,most practitioners can easily sketch Within this basic illustration,not only afternoons)but hold the meeting in any con- the basic flow of any process in accordance does one find the critical path that serves as ference room that was available.In the grand to the critical path.But a critical path isn't the backbone of any process,but also the scheme,we've hardly scratched the surface enough to truly understand how your business smaller actions,inputs,and decisions that on the rest of the process and already find is operating when it involves multiple people make it possible.Some of which are inconsis- inconsistencies throughout. from multiple groups.The real flow from the tent from one participant to another.It is vital One important note is that this effort start to finish of a process is surprisingly com- that the exercise of mapping the existing flow can and should be categorized as a"blame- plex and full of hidden decisions,conditions, highlights these inconsistencies. free autopsy."This is process improvement, ZONINGPRACTICF 5.17 46 of 53 AMERICAN PLAN N ING ASSOCIATION I pages spirit.People are often excited to go back to Elements of Value Key Performance Benchmark work and try it.But a process,no matter how Indicators lean,can't be deemed effective until you know what you're trying to accomplish. (Quality) Percentage of staff participation i00%on all documents Comprehensive Comments from all divisions Establishing Pull The old adage is true:What isn't measured (Quality) Percentage of comments that i00%on all documents isn't managed.And if value is determined by Clear Language provide citation or definition the quality and timeliness of what we deliver, we need to create measures that can help us (Quality) Percentage of comments ° create maximum value.One such measure Chronological completed with template i00%on all documents should represent the quality element and another measure should represent timeliness. delivered wit Timeliness Percentage within iq days comments l00%of all review cases Working with your staff to establish these two measures together,collaboratively,is the key to creating ownership and buy-in. not process disparagement.When teams get "Business Value-Added"in the sense that our In our case,we knew that quality was together to discuss this work,they often feel work cannot function without certain actions best achieved when we delivered com- a sense of guilt at how convoluted the system taking place.In the instance of conceptual ments that were comprehensive,clear,and has become.They think it's their fault.But review,a prime example is the act of inputting chronological.We knew timeliness was best unveiling all the hidden machinery and small one's comments into our case management achieved when comments were delivered foibles is vital to understanding how every- system(Clayton n.d.).This does nothing for within iq days.The table at left illustrates our thing can work better.So as the staff members the client(they don't have access),but it is basic KPIs. work to define their process—as it is,not as it necessary for the business. Our new process ensures these bench- should be—the conference room can start to Every other remaining action is marked marks are met by establishing pull.We've feel more like a confessional.But again,as a with a"Non Value-Added"(NVA)designation. designed a process that can easily ensure we "blame-free autopsy,"this is a critical step to One of the more satisfying aspects of this "pull"our product through in a timely fashion, everyone's progress as part of a team.Not a work is looking back at the number of NVA ac- as demanded.But only to a certain extent. time to point fingers. tions that are found in every original process We don't have capacity to meet all possible When the various actions are defined map.This is the stuff of red tape bureaucracy demand.If we were to receive,say,io con- and the map is clear,the next step is a and bad customer service.Each NVA item is ceptual review meeting requests for a single return to the principle of value mapping. removed from the future process,liberating week,and these requests were pulled through Only,in this case,the value mapping is far staff and clients from things they never want- the process at the same time,we'd probably more fine-grained.Here,the team begins to ed to do in the first place. see quality suffer.We simply wouldn't be able analyze the dysfunctional process they see Altogether,the value-,business value-, to coordinate in a waythat has everyone in the before them.They look at every step and and non-value-added items are compiled by room consistently for those meetings.So in- consider whether it is worth keeping.Like percentage so that one can see the overall stead,we set a cap based on time and space. editors searching for the next unnecessary picture of what often occurs in a process.It's We reserve a single conference room for four adjective,the team becomes ruthless,cut- not uncommon to find a development review hours a week on Monday afternoons.This typi- ting what isn't needed and keeping only that process that has more than 50 percent of its cally serves four such meetings a week.This which is truly,deeply valuable. actions classified as non-value added.Remov- allows our staff to coordinate their time,keep Value in this much smaller sense goes ing those items cuts a job's demands in half— the meetings in a consistent space,and thus back to the notion of the critical path.Not an incredible improvement.In the case of our have all the critical elements up front for the the more simplified version of"the big pic- conceptual review process,we discovered qq rest of the process to be a success. ture"but a version that shows how every percent of all actions were unnecessary.On In order for applicants to receive the step creates an action that gets the client our other bookend,building permit review, value we can offer in the time they deserve, closer to what they want:the final output.In we eliminated and revised even more steps, we must adhere to this basic capacity limit. our case,the final output is the timely deliv- reducing ourtime line bY71 percent. That's what establishing pull is all about. ery of a set of complete,consolidated,and What's left is the lean,efficient process Backlogs can happen as a result,but that's a chronological comments.If the team agrees that the team has defined by simple subtrac- result of excess demand for the process,not that a certain step gets them closer to what tion.The team is thus a veritable Michelange- excess waste within it—a critical difference. the client wants,it is marked with a"Value- lo,freeing the sculpture from the surrounding Added"designation. marble.As a result of their collaboration,they Continuous Improvement Processes also have steps that are nec- can understand the new process in a deep But these capacity limits don't last forever. essary even if they do not get a client closer way that compels them to use it together in The most enjoyable aspect of process im- to what they want.Such steps are marked as a consistent manner that imbues great team provement is that it ingrains a new way of ZONINGPRACTICE 5.17 47 of 53 AMERICAN PLANNING ASSOCIATION 1page 6 thinking that eventually leads to more im- We monitor these and other such pro- mendations.We thus have more credibility. provements over time,especially to the"flow" cesses each month with a performance report And elsewhere,we now have better relation- of yourteam's work.Case in point:Our team that highlights the effectiveness of our work. ships with developers,community leaders, found immediate success with their new pro- These reports are something of a scoreboard and the broader public.It's been a surprise, cess,hitting all benchmarks effectively.A few for our staff,letting them know when and how all this fanfare. cycles into the effort,they began to capitalize we're winning the game—and the work often Most surprising of all,the approach on the rest of our case management software does feel like a game when you have feedback detailed here has made the work exciting, to standardize certain comments for certain of this sort.We also communicate these re- too—especially when it involves actions we case types.This was another big gain in ef- ports to the public so they can see how we're can take quickly,on our own,with immediate ficiency.Now all conceptual review comments best serving them. feedback.This is something we all need in our are easily delivered on time—with plenty zoning practice. to spare.This gives us the chance to either CONCLUSION lower the time standard from iq days to io or Though it often appears that the major impact expand capacity by raising the cap on weekly of zoning is felt on the policy side,there is meetings from four to six,having shorter, little doubt that much of the pain is felt—es- more efficient,use of the meeting time.With pecially by practitioners—on the administra- ABOUTTHE AUTHOR more refinements to our case management tive side.And though policy can take years to software,we suspect we'll simply do both. develop and more years to truly apply,there Norman Wright,AICP,is the director for In this mindset of continuous improve- is much we can do on the administrative side community and economic development for ment,we've applied our approach to many today that can create benefits almost immedi- Adams County,Colorado.A past contributor other cases and processes.For example, ately.Anything that allows our staff to do their to Zoning Practice,his work has also been with our other target process—building jobs quicker,better,and easier is positive for featured in Planning,Planetizen.com,and permits—we have further capitalized on our all.And quite gratifying,too.Practicing pro- Better!Cities and Towns. software capabilities to create what's known cess improvement can alter the public's view as the E-Permit Center.At this web portal, of our work,can build credibility in our profes- clients now submit their applications for all sion,and can lead to great decisions. Cover:Geralt/Pixabay.com,CCo building permits and many other permits and To that point,there is one final improve- applications online in a paperless system. ment we've noticed in our efforts.As high- This system is designed so that we can de- lighted in the White House report,the greater Vol.34,No.5 liver all plan reviews within io days.This is a quality and timeliness of our procedural work Zoning Practice is a monthly publication of the 200 percent improvement in efficiency from extends benefits to our non-procedural work. American Planning Association.Subscriptions past efforts.Additionally,with these and In the past year,we've gained more time for are available for$95(U.S.)and S120(foreign). James M.Drinan,JD,Chief Executive Officer; other processes,we've begun to assess our the analysis of public hearing cases and ma- David Rouse,FAICP,Managing Director of performance from the client's standpoint.In jor development decisions.This process has Research and Advisory Services.Zoning Practice our monthly polling,we achieve an average led to greater influence with our boards and (ISSN 1548-0135)is produced atAPA. Jim Schwab,FAICP,and David Morley,AICP, 90 percent customer satisfaction rating per elected bodies so that over 90 percent of their Editors;Julie Von Bergen,Senior Editor. month—a first for our organization. decisions are in agreement with our recom- Missing and damaged print issues:Contact Customer Service,American Planning Association,205 N.Michigan Ave.,Suite 1200,Chicago,IL 6o6oi(312-431-9100 or REFERENCE subscriptions@planning.org)within 90 days of the publication date.Include the name of the ' ' Availabletinyurl.com/k2lVeI2. publication,year,volume and issue number or Vittan•va University. • Six Sigma vs.Lean Six •va University, month,and your name,mailing address,and Service Blog.Available at tinyurl.com/n5w7gqg. membership number if applicable. Copyright @2017 by the American Planning EnterpriseLean ' "Principlesof Available at lean.org/Whats- Association,205 N.Michigan Ave.,Suite 1200, Lean/Principles.cfm. Chicago,IL 6o601-5927.The American Planning Association also has offices at 1030 15th St.,NW, Hopp,Wallace J.,a • Mark L.Spearman. •• • Pull or • to ' Suite 750 West,Washington,DC 20005-1503; the• • • : Service Operations Mana•• planning.org. 48.Available at tinyurI.com/mvm5jnI. All rights reserved.No part of this publication Clayton. • •• • • Non-Value Added Process • Arizona may be reproduced or utilized in any form or by any means,electronic or mechanical,including University Service •' • • photocopying,recording,or by any information storage and retrieval system,without permission The White House.2016. ' •Development " Available ' in writing from the American Planning gnbdezc. Association. Printed on recycled paper,including 50-70% recycled fiber and io%postconsumer waste. ZONINGPRACTICE 5.17 48 of 53 AMERICAN PLANNING ASSOCIATION Ipage7 O W V o H Q V o Q Lr) N ON Vf (D j a z ¢ 0 z � o z oan o ZJ a u o J Z p ¢ N o � z a� W L(l .V N a N cn u 49 of 53 12/3/2020 National Risk Index Offers Unique Opportunity to Build More Resilient Communities I FEMA.gov M Anofficialwebsiteof the United States government Here's how you know U FEMA News&Multimedia National Risk Index Offers Unique Opportunity to Build More Resilient Communities Introducing The NationalIndex. Learn about yourr to natural hazardsby • https://www.fema.gov/nritoday. National Risk index 09A Michael M.Grimm,Assistant Administrator for Risk Management,Federal Insurance and Mitigation Administration,Resilience,shares how the National Risk Index tool can help build more resilient communities. The National Risk Index is an online mapping tool that analyzes risk factors from 18 natural hazards.This free tool can help anyone identify,assess and mitigate the risks pinpointed in their community. Natural hazards are environmental phenomena that impact societies and the human environment.This includes avalanches,droughts, earthquakes and more.Planning for these types of hazards can help save lives,prevent property damage, minimize financial impacts, and reduce disaster suffering. The index contains data from multiple federal partners and includes input from more than 55 partners across the public and private sectors.Data was collected from the best available resources between 2014 and 2019 and will be updated in 2021. The use of data from a variety of partners makes the index a great alternative for communities that do not have access to mapping services. The index'unique data sets can be instrumental in the development of robust FEMA-approved hazard mitigation plans.These plans are part ofthe requirement for applying for FEMA'smitigation grants,which help communities implement sustainable action that reduces or eliminates long-term risk to people and property from future disasters. The National Risk Index also can be used to: ■ Update emergency operations plans. ■ Enhance hazard mitigation plans. ■ Effectively prioritize and allocate resources. ■ Identify the need for more refined risk assessments. ■ Encourage community-level risk communication and engagement. ■ Educate homeowners and renters. JO of 53 https://www.fema.gov/blog/national-risk-index-offers-unique-opportunity-build-more-resilient-communities 1/2 12/3/2020 National Risk Index Offers Unique Opportunity to Build More Resilient Communities I FEMA.gov ■ Support adoption of enhanced codes and standards. ■ Inform long-term community recovery. Data from the index is available for download.Visit FEMA's National Risk Index webpage to learn more about the data and the natural hazards that can affectyour community. ■ Tags: 40 All0 Building Resilient Infrastructure and Communities(BRIC), Last updated December3,2020 Accessibility, Accountability Careers Contact Us FOIA Glossary. No FEAR Act Plug-Ins Privacy Report Disaster Fraud Website Information DHS.gov USA.gov Inspector General UN F E M A FOLLOW FEMA 51 of 53 https://www.fema.gov/blog/national-risk-index-offers-unique-opportunity-build-more-resilient-communities 2/2 )OW" N) WCn N ' � N {/j N � CnW CD C W Cfl N CnC{� W iz 0) O v O O O � � y -I N � . � � NN ' �O O fD v O C Cn co 1 c CO A C Cr , D = r s N s a "9 N N -; 00 D)0 N D) CnOO -' � (D CnCflN � (D C CONCn00 � (p cn N (n N 1 3 N N 1 W N y cD N Cn O CC (D 0) CO N =r y CO W O O W (D N (D 7 N N N N -' TI W N y -n ((DD ((DD0 IOW CA 00 A -4C) W (D N 0(Q C) (T j N 1 1 Y A CQ C C (a. 00 p7 CD N Ul 0) 01 00 1 w = 45 = Z fl) C) W v 3 3 > 1 �J N N U) W N W Cn N Z7 C}) CA CD N � 0 O o 7. CO Cn O O C C7 oQ (J CA N C ` CO N C co s C v CC CC n CO �+ O W C O W W C CND N C37 CO 3 "C D CD � {D (D nto (ll C} Cn CO ji =r coCD 3 J 3 W m (0z N CD 3 0) (0 r1l) � 1 A -J Ocr I -- —M W �■ fA _ _ _ Cn OD h A Al �' N 7:3 � O W (A C O W (� N C W CON C�rt E: Q 3 0 � � O 3 � WOOWp(D p C N N N N N N s CD N cn 0o c 0 C n 0:) C D co 4h. C CQ 0 (A �= � CC � L 0 CD - 3 U'1 C N N 1 00 = 3 O N a m O W OW N (D C� CC) N N CD N Cn -' (D N Q O qJ '= Cr N s N N -� W N CD N -� (n a) y � CDG> :3- �l CO W (O W WCD O O fA N O Cn u N � 1 1l N N W �l (D O ZT (D(D Cn W -, co -� A , W -4 O -s Q, C (,-+D7 N � Cn NNE � Cn N � � � Cn U] C� m Cfl N G) cD N Cr N Cn CO ill S3. (D -•� N a w 2� NNE U3 NN -� 1 (n w 3 OWA C Q C_n m v W_ Op O1�11r, OC NCn (0 O --A (D � � C 0 UC) 1 OW N + (D C 0 N n WN ' (DN � � � 1 � fD co (D 0 -n - O W WCr o u m O W N -i CD N " � cn -{ (D NNE Cp � -I � A �J O C) S 0) CO ro =r .9 CO N CJ7 cc N -� a -n N N j -n W N CD N Cnco 4A " � OWm OWC7 N " � Cn N N E Cn W N cn CA CD N Cn m CO - � w ' v O W N 52 of 53 12/3/2020 Calendar Month View I Seward,AK Calendar Month View <PREVIOUS MONTH DECEMBER 2020 NEXT SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 29 30 1 2 3 4 5 6:00 PM 12:00 PM 11:00 AM Planning&Zoning Port and Commerce Mini Story Work Session Advisory Board 7:00 PM Meeting Time Planning and Zoning Commission Meeting 6 7 8 9 10 11 12 6:00 PM 5:30 PM 11:00 AM City Council Work City Council Work Mini Story Time Session Session 6:00 PM Historic Preservation Commission Meeting 6:00 PM Historic Preservation Commission Work Session-CANCELLED 13 14 15 16 17 18 19 7:00 PM 6:00 PM 12:00 PM 11:00 AM City Council Meeting Planning&Zoning Port and Commerce Mini Story Time Commission Work Advisory Board Work Session Session 20 21 22 23 24 25 26 11:00 AM Library&Museum Library&Museum CLOSED-Christmas OPEN HALF DAY Day 11 am-3pm- Christmas Eve City Holiday. 12:00 PM City Holiday 27 28 29 30 31 1 2 7:00 PM City Council Meeting 53 of 53 https://www.cityofseward.us/community/calendar-month-view 1/1