HomeMy WebLinkAboutRes2021-004t
Sponsored by: Regis
CITY OF SEWARD, ALASKA
RESOLUTION 2021-004
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING THE PROPOSED CLASSIFICATION &
COMPENSATION STUDY AND IMPLEMENTATION PLAN
COMPLETED BY GOVHR USA, LLC, AND APPROPRIATING FUNDS
WHEREAS, the City identified the need for a compensation study in order to align
employee wages with current market rates in the state; and
WHEREAS, City Council authorized the city manager to enter into a contract with
GovHR USA to review and update the City's Classification and Compensation Plan per
Resolution 2019-046;and
WHEREAS, GovHR collected Job Analysis Questionnaires from all City employees and
interviewed employees based on responses; and
WHEREAS, GovHR met with department heads to review questionnaires and job
descriptions; and
WHEREAS, GovHR collected data from Alaskan communities and compared wages and
paid time off (PTO) for similar positions; and
WHEREAS, GovHR scored positions based on employee responses, department head
reviews, and community data to place positions in a more competitive range and this score is
referred to as the JFA score; and
WHEREAS, administration negotiated with the Seward Public Employees Association
SPEA) to come to an agreement regarding GovHR's results; and
WHEREAS, SPEA voted and ratified the new compensation plan and paid time off
PTO) allotments on December 23, 2020; and
WHEREAS, the total amount to implement the plan is $415,827.41.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The results of the classification and compensation study are hereby adopted
and employees' wages are adjusted accordingly based on the implementation plan.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-004
Section 2. Funding in the amount of $322,282.28 is hereby appropriated from General
Fund reserves account no. 01000-0000-3400 to salary & benefits accounts numbers (based on
departments) 01000-xxxx-6xxx.
Section 3. Funding in the amount of $75,394.30 is hereby appropriated from Harbor
Fund reserves account no. 11000-0000-3400 to salary & benefits accounts numbers 11000-2000-
6xxx.
Section 4. Funding in the amount of $4,098.08 is hereby appropriated from Electric Fund
reserves account no. 15000-0000-3400 to salary & benefits accounts numbers 15000-3000-6xxx.
Section 5. Funding in the amount of $6,883.08 is hereby appropriated from Water Fond
reserves account no. 17000-0000-3400 to salary & benefits accounts numbers 17000-4000-6xxx.
Section 6. Funding in the amount of $7,169.67 is hereby appropriated from Wastewater
Fund reserves account no. 18000-0000-3400 to salary & benefits accounts numbers 18000-4500-
6xxx.
Section 7. Implementation of Year One adjustments shall take effect the first pay period
following adoption of this resolution.
Section 8. This resolution, including implementation of the new pay scale, shall take
effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
11 " day of January, 2021.
77,
SKA
hristy Ter , Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
AT T:
Brenda J. Ballo C
City Clerk
City Seal)
Baclaan, McClure, DeMoss, Osenga, Terry
Seese, Casagranda
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1
AGENDA STATEMENT
Meeting Date: January 11, 2021
Through: Norm Regis, Interim City Manager
From: Sam Hickok, Acting Finance Director
Agenda Item: Accept the proposed classification and compensation study completed by
GOVHR USA LLC and implementation plan, and appropriating funds.
BACKGROUND & JUSTIFICATION:
The City identified the need for a compensation study in order to align City employees' wages
with the current state market rates.
After City Council authorized the city manager to enter into a contract with GovHR to review
and update the City's Classification and Compensation Plan per RES 2019-046, GovHR
thoroughly researched how Seward's wages compare to other communities in the state.
GovHR collected Job Analysis Questionnaires from all City employees, conducted employee and
department head interviews, and collected data from other Alaskan communities to compare
wages for similar positions.
GovHR scored positions based on employee responses, department head reviews, and
community data to place positions in a more competitive range.
Administration negotiated with the Seward Public Employees Association (SPEA) to come to an
agreement regarding GovHR's results. Part of negotiations added two additional tiers of the
annual leave accrual to include personnel with 10- 14 years of service at 303.33 hours per year
and 15+ years of service at 347.1 hours per year. The current accrual in SCC 3.45.015(a) caps
the accrual rate at 6+ years of service at 240 hours per year. Upon passage of this resolution,
Administration will bring forward the appropriate code change to account for this annual leave
adjustment.
The SPEA voted and ratified the new compensation plan and annual leave schedule at their
December 23, 2020 meeting.
INTENT:
The intent of this action is to accept the proposed classification and compensation study by GovHR
to adjust employee wages.
CONSISTENCY CHECKLIST: Yes I No I NIA
1. I Comprehensive Plan (document source here): I I I X
i"M
2. ! Strategic Plan (docuinent source here): X
3. Other (list): X
ATTORNEY REVIEW: -Yes vX------- _No
FISCAL NOTE:
Funding for this compensation and PTO adjustment will come from reserves of each fund based
on number of employees in that fund. Future budgets will include adjusted wages and benefits.
Approved by Finance Department:
RECOMMENDATION:
Council approve Resolution 2021::004 allowing the city manager to accept the proposed
classification and compensation study completed by GovHR USA LLC and implementation plan.
111.1K.
Table 1
Proposed Increase in Annual Wages $252,416.00
Benefit Rate
PERS 22.00% 55,531.52
Medicare 1.45% 3,660.03
Workers Comp 8.04% 20,294.25
Annual Leave 83,924.61
Benefit Estimate 163,410.41
Wage Estimate 252,416.00
Total Cost Wages+Benefits 415,826.41
PIERS Medicare Workers Comp Annual Leave Wages Total Per Fund
General Fund 44,696.10 2,945.88 16,334.39 56,498.91 201,807.00 322,282.28
Harbor Fund 7,449.35 490.98 2,722.40 20,143.57 44,588.00 75,394.30
Electric Fund 677.21 44.63 247.49 76.74 3,052.00 4,098.08
Water Fund 1,354.43 89.27 494.98 3,459.40 1,485.00 6,883.08
Wastewater Fund 1,354.43 89.27 494.98 3,745.99 1,485.00 7,169.67
55,531.52 3,660.03 20,294.25 83,924.61 252,416.00 415,826.41
Seward, AK
Comprehensive Table
Table 2
Position Title
New
Grade
JFA
Total
New Salary
or Current
Salary
Current
Annual
SalaryPercentile
FY2020 Range 50th Cost to
Implement
Directors and Senior Managers
Chief of Police 13 745 115,065 86,961 121,745
Finance Director 745
Fire Chief 740 88,628 88,628
Assistant City Manager 735 88,629 88,629
Harbormaster 12 715 101,192 101,192 80,894 113,251
Utility Director 710
MIS Director 705 80,894 80,288 606
Director of Public Works 700 100,265 100,256
Director of Community Development 695 80,894 79,601 1,293
Deputy Finance Director 695 80,894 70,970 9,924
Deputy Police Chief 690 96,845 96,845
Deputy Fire Chief 690 80,894 62,733 18,161
Operations Supervisor 11 685 75,250 105,350
Parks & Recreation Director 680 88,317 88,317
Deputy Harbormaster 675 75,250 70,970 4,280
Planner 660
Patrol Sergeant 10 650 83,138 83,138 70,000 98,000
Library Director 635 78,312 78,312
Supervisors and Advanced Technical
Human Resources Officer 9 595 71,455 51,480 65,885 89,326 19,975
Senior Computer Technician 585 71,455 67,558 3,897
Building Inspector 580 88,628 88,628
Building/Fire Inspector 580 65,885 56,805 9,080
Corporal 580 81,370 81,370
Street Foreman 8 560 69,037 55,432 59,895 81,206 13,605
Harbor Worker III 555 64,959 64,293 666
Parks and Camps Operations Supervisor 555 59,895 54,080 5,815
Water/Wastewater Foreman 555 72,738 72,738
Accounting Supervisor 545 65,915 65,915
MIS Tech 540 62,367 54,080 8,287
Shop Foreman 560 69,037 68,557 480
Patrol Officer 540 79,622 79,622
PatrolOfficer 540 60,611 60,611
PatrolOfficer 540 79,622 79,622
PatrolOfficer 540 70,096 70,096
PatrolOfficer 540 70,096 71096
Clerk's Note: Items marked in GREEN were previously typos that were identified and corrected by City Council.
Seward, AK
Comprehensive Table
Table 2
Position Title
New
Grade
JFA
Total
New Salary
or Current
Salar Y
Current
Annual
SalaryY
FY2020 Range 50th
Percentile
Cost to
Implement
Correctional Sergeant 7 530 54,450 50,211 54,450 73,823 4,239
Water/Wastewater Operator 515 56,805 56,805
Water/Wastewater Operator 515 54,450 51,480 2,970
Water/Wastewater Operator 515 62,733 62,733
Maintenance Mechanic Operator 515 54,450 48,984 5,466
Maintenance Mechanic Operator 515 54,450 47,778
Maintenance Mechanic Operator 515 54,450 50,211 4,239
Dispatch Supervisor 525 56,705 52,770 3,935
Harbor Worker II 500 54,450 47,778 6,672
Harbor Worker II 500 1 54,450 45,489 8,961
Harbor Worker II 500 54,450 44,408 10,042
Harbor Worker II 500 59,696 59,696
Harbor Worker II 500 55,432 55,432
Animal Control Officer 6 485 51,550 45,490 49,500 67,112 6,060
Curator 485 49,500 43,306 6,194
Dispatcher 475 59,500 40,206 9,294
Dispatcher 475 49,500
Dispatcher 475 51,500 46,633 4,917
Dispatcher 475 49,500 44,408 5,092
Office Manager - Harbor 475 68,162 68,162
Office Manager - Harbor In Training 475 49,500 43,306 6,194
Accounting Technician III 460 49,500
Campground Coordinator 5 450 45,000 37,315 45,000 61,011 7,685
Corrections Officer 445 45,000 46,634
Corrections Officer 445 54,080 54,080
Corrections Officer 445 45,000 43,305 1,695
Corrections Officer 445 45,000 41,225 3,775
Parking Operations Supervisor 440
Deputy City Clerk 435 46,634 46,634
Program Coordinator - Sports and Rec 435 45,000 42,265 2,735
Field Engineer 420
Program Coordinator - Library 420 45,000 41,226
Parks Maintenance Technician 415
Accounting Technician II (Utility) 415 55,973 55,973
Accounting Technician II (Utility) 415 53,290 53,290
Accounting Technician II (A/P) 1 415 1 45,000 1 42,2661 2,734
Administrative and Technical
Technician- Library 4 400 43,258 33,758 43,258 58,648 9,500
Executive Assistant - CM Office 390 45,489 45,489
Executive Assistant - Fire 390 52,770 52,770
Clerk's Note: Items marked in GREEN were previously typos that were identified and corrected by City Council.
Seward, AK
Comprehensive Table
Table 2
Position Title
New
Grade
JFA
Total
New Salary
or Current
Salary
Current
FY2020 Range 50th
Annual
SalaryPercentile
Cost to
Implement
Executive Assistant - Parks & Recreation 390
Executive Assistant - Public Works 390 43,258 42,266
Executive Assistant - Police 390 46,633 46,633
Planning Technician 390 46,488 46,488
Accounting Technician I (Payroll) 385 43,285 39,229 4,029
Executive Assistant -Electric 390 43,258 40,206 3,052
Executive Assistant -Clerk 380 49,860 38,812 11,048
Executive Assistant -Harbor 380 43,258 35,485 7,773
Executive Assistant -Harbor 380
Custodian - Municipal Buildings 3 345 42,266 42,266 39,325 53,317
DMV Clerk 345 41,225 41,225
Recreation Assistant 345 39,325 35,485 3,840
Part -Time Animal Control Assistant 335 39,325 34,632 4,693
No Positions in Grade 2 I - I - 35,750 48,470
Part -Time Aides 1 280 32,500 30,597 32,500 44,063 1,903
Campground Attendants -Seasonal 275 32,500 30,597 1,903
Gardeners 270 32,500 30,597 1,903
Parking Lot Attendant 250 32,500 30,597 1,903
Program Aides -Seasonal (Summer Camp) 245 32,500 30,597 1,903
Total Cost to Implement 252,416
SEWARD
PROPOSED PAY RANGES
Table 3
Administrative and Technical
2.05% Between Each Step (A-P)
10% Between Each Grade (1-4)
35% Range Spread from Minimum to Maximum
Grade A B C D E F G H I J K L M N O P
1 32,500 33,166 33,846 34,540 35,248 35,971 36,708 37,461 38,229 39,012 39,812 40,628 41,461 42,311 43,178 44,063
2 35,750 36,483 37,231 37,994 38,773 39,568 40,379 41,207 42,051 42,913 43,793 44,691 45,607 46,542 47,496 48,470
3 39,325 40,131 40,954 41,793 42,650 43,524 44,417 45,327 46,257 47,205 48,172 49,160 50,168 51,196 52,246 53,317
4 43,258 44,144 45,049 45,973 46,915 47,877 48,858 49,860 50,882 51,925 52,990 54,076 55,185 56,316 57,470 58,648
Supervisors and Advanced Technical
2.05% Between Each Step (A-P)
10% Between Each Grade (5-9)
35% Range Spread from Minimum to Maximum
Grade A B C D E F G H I J K L M N O P
5 45,000 45,923 46,864 47,825 48,805 49,806 50,827 51,868 52,932 54,017 55,124 56,254 57,407 58,584 59,785 61,011
6 49,500 50,515 51,550 52,607 53,686 54,786 55,909 57,055 58,225 59,419 60,637 61,880 63,148 64,443 65,764 67,112
7 54,450 55,566 56,705 57,868 59,054 60,265 61,500 62,761 64,047 65,360 66,700 68,068 69,463 70,887 72,340 73,823
8 59,895 61,123 62,376 63,655 64,959 66,291 67,650 69,037 70,452 71,896 73,370 74,874 76,409 77,976 79,574 81,206
9 65,885 67,235 68,613 70,020 71,455 72,920 74,415 75,941 77,497 79,086 80,707 82,362 84,050 85,773 87,532 89,326
Directors and Senior Managers
Open Ranges
7.5% Between Each Grade (10-13)
40% Range Spread from Minimum to Maximum
Grade A B I C I D I E I F I G I H I I J I K I L I M I N 1 O P
10 70,000 98,000
11 75,250 105,350
12 80,894 113,251
13 86,961 121,745