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Home My WebLink AboutRes2021-015Sponsored by: Regis Postponed: January 25, 2021 CITY OF SEWARD, ALASKA RESOLUTION 2021-015 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH ELECTRIC POWER SYSTEMS, INC. TO REPAIR AND UPGRADE THE CONTROL SYSTEM FOR GENERATOR #3 IN THE AMOUNT OF $258,778, PLUS TEN PERCENT CONTINGENCY OF $25,878, FOR A TOTAL NOT -TO -EXCEED $284,656, AND APPROPRIATING FUNDS WHEREAS, the City of Seward owns a backup generation facility comprised of six Elecfro-Motive Diesel (EMD) generators which require specialized knowledge, equipment, and expertise to maintain, upgrade, and repair; and WHEREAS, the primary goal of the backup generation facility at the Fort Raymond substation is for the generator to be ready to provide power to the Seward Electric Service Area if or when the transmission line to Seward is severed; and ' WHEREAS, another goal of the City is to maintain the backup generation plant to a specific standard that allows the generators to run from a black -start status at a moment's notice when needed; and WHEREAS, the current control system for Generator #3 has served its useful life and is no longer supported by industry manufacturers for replacement parts; and WHEREAS, Electric Power Systems, Inc. (EPS) installed the current control systems and has exclusive engineering knowledge of the Fort Raymond backup generation facilities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The city manager is hereby authorized to enter into an agreement with Electric Power Systems, Inc. in the amount of $258,778, as attached herein. Section 2. The purchase order may be increased by an additional amount not -to -exceed $25,878, reflecting a contingency allowance of 10%, at the discretion of the city manager. Section 3. This purchase adheres to SCC § 6.10.120.8 for purchasing. ' Section 4. Funding in the amount of $284,656 is hereby appropriated from Electric Fund reserves account no. 15000-0000-3400 to capital equipment account no. 15000-3003-8103. CITY OF SEWARD, ALASKA RESOLUTION 2021-015 Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 81" day of February, 2021. THE IT OF SEWARD, ALASKA Christy Te , Mayor AYES: Seese, Casagranda, DeMoss, Osenga, Baclaan, McClure, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: i (City • SEAL f . qlF OF ASPS' ... 1 PJ Meeting Date: January 25, 2021 To: City Council Through: Norm Regis, Acting City Manager From: Cory R. Borgeson, Interim Electric Department Director Agenda Item: Enter into an agreement with Electric Power Systems in an amount not -to - exceed $284,656 to provide the engineering, programming and construction services to repair and upgrade the control system for generator #3 The City of Seward owns, operates and maintains a backup generation facility. This facility has six diesel fired EMD type generators. In 2010, the City upgraded the facility by adding two generators and building a generator building to house four generators, In 2016, two generators that were on site in arctic packs were moved into the generator building. This leaves two (generators 3 & 6) in an older building. Generator #6 was upgraded in 2020. The useful life of the control system for generator #3 has ended and must be upgraded. As part of this upgrade, generator #3 will be incorporated into SCADA (Supervisory Control and Data Acquisition) for monitoring and control. The specific deliverables are outlined in the proposal as attached„ This gives the City multiple starting options in the event of a blackout. Another added benefit of upgrading the controls is that the Electric Department will have the ability to run the generator in Isoch status which will save on fuel costs. Electric Power Systems, Inc. (EPS) was chosen to perform this work due to their familiarity with the plant. This familiarity relates to a savings in time costs. Sole sourcing this type of work is allowed under Seward City Code section 6.10.120.A.8 To the purchase of professional services. INTENT: To authorize the City Manager to approve a purchase order with Electric Power Systems, Inc. (EPS) in the amount of $258,778 plus a contingency of $25,878 for design and engineering of the repair and upgrade for generator #3 control system. CONSISTENCY CHECKLIST: Yes No N/A ...-....................................................................................................................................,,,,,,............................,,,,,,,,,,,,........................... Comprehensive Plan Comprehensive Plan ( 1. 3, 3.7. 3. 1, 3.7. 3.2) 1. Continue to upgrade and expand utilities to meet existing needs and X encourage future„development. 2. Strategic Plan: The mission of the City of Seward government is to X l quality leadership and economic wellbeing of its citizens ,,,,,,,,,,,, ,,,, r,�"'.�,,,,,,,,�,,,,�,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, L...,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,............................ 3. I Other (list): I I X FISCAL NOTE: A not -to -exceed amount of $284,656 will be appropriated from Electric Fund reserves to capital equipment account no. 15000-3003-8103 for the repair and upgrade of generator #3. i Approved by Finance Department: -it Ali ATTORNEY REVIEW: Yes No RECOMMENDATION: Council approve Resolution 2021-XXX, authorizing the City Manager to approve a purchase order to EPS for engineering and deliverables of the upgraded controls and system drawings for generator #3 in the amount of $258,778 with a 10% contingency of $25,878 and appropriating funds. December 9, 2020 City of Seward 410 Adams St. P.O. Box 167 Seward, AK 99664 Attn: Cory Borgeson/James Unrein Subject: Fort Raymond Substation Generator 3 Control System Upgrade Mr. Borgeson/Mr. Unrein, Electric Power Systems Inc. (EPS) is pleased to present the City of Seward (COS) with a budgetary estimate to upgrade the control system on generator #3 at the old power plant building at Fort Raymond Substation. EPS received a request in November for the proposal due to issues with the unit and wanting the ability to remotely operate unit 3 like the other five units that were previously upgraded. To resolve these issues, it was requested to upgrade the governor, voltage regulator, engine control panel including the PLC, and add instrumentation similar to the other units that have been upgraded. The budgetary estimate for this upgrade is $284,655. EPS will provide stamped design drawings for the installation of the Woodward 2301 E governor, Basler DECS-250 voltage regulator, Woodward SPM synchronizer, EPM6000 digital meter, push buttons/lights/switches on the panel, engine instrumentation, PLC with remote 1/0, and network switch. A GE PACS RX3i controller will be installed for the engine controls, which will match the PLC's on the other generators. Because the new PLC's will be on the same platform, no new PLC software licenses will need to be purchased by COS. This project will require more design time for design drawings and installation because of the lack of existing drawings for the unit. The GE SR489 relay will be reused, and the generator breaker will not be replaced. A certified EMD technician will install a new actuator and MPU. Twelve new sensors to monitor temperatures and pressures on the engine will be installed similar to the other units. The power plant operator confirmed that there are half inch FNPT connection ports for the cylinder temperatures that are capped. This proposal does include adding thermocouples for the cylinder temperatures, but it is assumed the plugs can be easily removed and used (the unit was originally installed in the 70's or 80's). A generation engineer will be on -site for construction and commissioning of the new PLC and replace the PLC's with an electrician. A complete 1/0 checkout will be done, and operation of all instrumentation will be verified. EPS will provide signed and electronic as -built drawings upon completion of the commissioning. Generator #3 will not be available for operation during the construction, but the rest of the power plant will be fully operational. www.epsinc.com PHONE (907) 522-1953 13305 ARCTIC BLVD., SUITE 201, ANCHORAGE, ALASKA 995031 FAX (907) 522-1182 PHONE (907) 789-2474 12213 JORDAN AVE, JUNEAU, ALASKA 99801 1 FAX (907) 789-4939 PHONE (425) 883-2833 1 4020 148th AVE. N.E., SUITE C, REDMOND, WASHINGTON 980521 FAX (425) 883-8492 The existing Wonderware Intouch HMI application will be updated for generator 3. EPS estimates the installation and commissioning will be approximately two and a half weeks. During the initial week, an electrician, a mechanic, and an electrical engineer will work to install all of the instruments and hardware. Two SCADA integrators will be on -site for commissioning after the first week. Gen #3 Controls/PLC Upgrade Item Description Cost 1 Engineering/Design $32,412 2 Drafting and/or AutoCAD Conversion $6,390 3 PLC programming/testing of generator $10,416 4 HMI programming for new screens/tags $7,140 5 Project management/Procurement/O&M $13,788 6 PLC and Communication Hardware $12,255 7 Electrician & Engineer Installation/Commissioning and Expenses $56,638 8 PLC/HMI Travel/Installation/Commissioning and Expenses $31,944 9 Post Commissioning PLC/HMI Programming Updates/Tuning (remote) $1,488 10 Engine Sensor installation $13,968 11 Governor upgrade (Subcontractor) incl. Actuator & MPU hardware $22,500 12 Elec Parts, 2301E, DECS-250, SPM, Miscellaneous $24,840 13 Installation of Cylinder Thermocouples $25,000 Subtotal $258,778 10% Contingency $25,878 Subtotal $284,655 This estimate is valid for 90 days. This estimate will not be exceeded without client's approval. EPS can begin the purchasing process immediately upon a notice to proceed. If you need any additional information, please call me at (907) 646-5146 or email me at rabe@epsinc.com. Sincerely, Ryota Abe SCADA Group Manager www.epsinc.com PHONE (907) 522-1953 13305 ARCTIC BLVD., SUITE 201, ANCHORAGE, ALASKA 995031 FAX (907) 522-1182 PHONE (907) 789-2474 12213 JORDAN AVE, JUNEAU, ALASKA 99801 1 FAX (907) 789-4939 PHONE (425) 883-2833 1 4020 148th AVE. N.E., SUITE C, REDMOND, WASHINGTON 980521 FAX (425) 883-8492