HomeMy WebLinkAboutRes2021-025I
Sponsored by: Regis
CITY OF SEWARD, ALASKA
RESOLUTION 2021-025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO
CONTRACTS WITH YUKON FIRE PROTECTION FOR ANNUAL
INSPECTION SERVICES FOR THE CITY'S FIRE EXTINGUISHERS,
FIRE ALARMS, AND SPRINKLER SYSTEMS FOR A PERIOD OF THREE
YEARS, WITH TWO ONE-YEAR EXTENSIONS, AT A TOTAL COST
NOT -TO -EXCEED $22,000 PER YEAR
WHEREAS, Seward City Code 2.25.055, Fire Department Power and Duties, states the
Seward Fire Department "is responsible for maintenance and repair of all City fire alarm systems";
and
WHEREAS, the fire department coordinates the annually -required fire extinguisher, fire
alarm, and sprinkler inspections for all City buildings; and
WHEREAS, the proposed contract would last three years with two one-year extensions;
and
WHEREAS, a longer contract for these services was determined to be more efficient than
going out for bid every two years; and
WHEREAS, after evaluating bids for fire extinguisher service, and also bids for fire alarm
and sprinklers systems, it was determined that Yukon Fire Protection was the best provider.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The city manager is hereby authorized to contract with Yukon Fire Protection
to provide annually -required fire extinguisher inspections and services for all City buildings for
three years with the two one-year extension option, as attached herein.
Section 2. The city manager is hereby authorized to contract with Yukon Fire Protection
to provide annually -required fire alarm and fire sprinkler systems inspections and services for
all City buildings for three years with the two one-year extension option, as attached herein.
Section 3. Both contracts will be effective February 2021 through Decemeber 31, 2023,
with two one-year extension options for 2024 and 2025, at a total cost not -to -exceed $22,000 per
year.
' Section 4. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-025
PASSED AND APPROVED by the City Council
day of February, 2021.
AYES:
Baclaan, Osenga, DeMoss, McClure,
NOES:
None
ABSENT:
None
ABSTAIN:
None
(City
SEAL
E
OF
City of Seward, Alaska, this 22nd
SE WARD, ALASKA
Seese, Terry
1
4
To: City Council
Through:o; Regis
From: Clinton Crites, Fire Chief
Agenda Item: Allowing the City Manager to enter into a contract with Yukon Fire
Protection for annual inspection services for fire extinguishers, fire alarm
and sprinkler systems for a period of three years with two one-year extensions
at a total annual cost not -to -exceed $22,000
responsibleThe Fire Department, per Seward City Code 2.25.005 Fire Department Power and Duties, "is
■
department has put out for bids for this matter, with two being three-year contracts for annual fire
extinguisher d fire systems inspections. The bid process is time consuming to repeat every two
breakears, as we I as the 1 - r w r
for inspections b� i
becausenecessary local businessesonly.fireextinguishers
affordedseveral contracts, we opportunity to bid for our City contract. This year, aft
evaluation of _ scontractorame fire protectionhad the highest scoresboth
qW9F*_;;W mel* WAS,
INTENT: To allow the City Manager to enter into a contract with Yukon Fire Protection for annual
inspection services for fire extinguishers and fire alarm and sprinkler systems for an initial period of
three years with two one-year extensions.
CONSISTENCY CHECKLIST: Yes No N/A
................ "
1. Comprehensive Plan (document source here): X
..............................
2 Strategic Plan (document source here): Page 19, Promote a safe X
community with superior police and ire management
3. Other (list): Seward City Code 2.25.005 Fire Department Power and X
.............ResonsibIit
FISCAL NOTE:
Total annual cost not -to -exceed $22,000. Funding for this contract is included in each department's
2021 budget under contracted services line item 7009 and will continue to be factored into future
budgets for the length of the contract. No additional appropriation is necessary.
Approved by Finance Department; 1 1 L
ATTORNEY REVIEW: Yes No Not Applicable
RECOMMENDATION: For Council to approve Resolution 2021- __� ,, allowing the City
Manager to enter into a contract with Yukon Fire Protection for annual inspection services for fire
extinguishers and fire alarm and sprinkler systems for a period of 3 years with two one-year
extensions.
3 YEAR CONTRACT
PLUS 2 ONE-YEAR EXTENSIONS
YUKON FIRE PROTECTION
FIRE DETECTION & SUPPRESSION SYSTEMS
This contract is between the City of Seward and Yukon Fire Protection, office location is
5601 Silverado Way, Anchorage Alaska 99518.Office phone contact 907-563-3608.
This is a three (3) year contract for inspection and maintenance of fire detection and
suppressions systems for all departments for the City of Seward, as coordinated with the
Seward Fire Department plus 2 one -yen extensions.
CONTRACT DATES: February 22, 2021 through February 2023 plus 2 one- year
extensions that could extend the contract to 2024 and 2025.
Pricing is outlined in the price quote response. It is further understood that any fire
system that needs repairs will be discussed and the option of repair or replacement will be
made. Subject to the extent of the repairs, the cost and type of work involved versus the
per how shop charge for possible upgrades.
The first inspection of fire detection and suppression systems for the City of Seward,
under this contract will be completed during the month of October 2021.
City of Sewat epresentative
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Yukon Fire Protection Rep�tive
-a s- z /
Date
211012021
Date
Erik van Elburg, Operations Manager
A-rj"ES-1
�K
SEAL
OF
3 YEAR CONTRACT
PLUS 2 ONE YEAR EXTENSIONS
YUKON FIRE PROTECTION
FIRE EXTINGUISHER
This contract is between the City of Seward and Yukon Fire Protection, office location is
5601 Silverado Way, Anchorage Alaska 99518. Office phone contact 907-563-3608.
This is a three (3) year contract for inspection, maintenance and hydro- testing of fire
extinguishers for all departments for the City of Seward, as coordinated with the Seward
Fire Department plus 2 one-year extension.
CONTRACT DATES: February 22, 2021 through February 2023 plus 2 one-year
extensions that could extend the contract to 2024 and 2025.
Pricing is outlined in the price quote response. It is further understood that an
extinguisher that needs to be repaired or replaced will be discussed and the option of
repair or replacement will be made. Subject to the extent of the repairs, the cost and type
of extinguisher involved versus the per how shop charge.
The first inspection of extinguishers for the City of Seward, under this contract will be
completed during the month of October 2021.
City of Sew epresentative
fib �
Yukon Fire Protection R�resentative
Erik van Elburg, Operations Manager
.as ;?-
Date
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• SEAL
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