HomeMy WebLinkAbout04122021 City Council Packet Seward City Council
Agenda Packet
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NATIONAL
MONTH
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Monday, April 12, 2021
City Council Chambers Beginning at 7:00 p.m.
Historic Kite Events
1749 Alexander VYIson flew a kite train to record air temperatures at different altitudes.
1752 Bert Franklin proved there was electricity in lightning.
1 304 George Cayey developed the concept of heavier-than-airflignt.His glider was a modified arch top kite.
1 327 George Pocock used kites to pull a horseless carriage.
1647 A kite flown by Homan Walsh,age 10,aided"n the construction of a suspension bridge across the Niagara River.
1 393 The Eddy Diamond and the Hargraves Box raised scientific instruments for weather research.
1 399 The Wright Brothers used,ites to test their theories for the firstflying machine(airplane).
1901 Guglielmo Marconi used a kite to lift an aerial to make his historical radio link between North America and Europe.
1902 The French Military(Conyne)Kite raised military observers,
1903 The Wright Brothers flew the first manned flying machine.A kite train towed S.F.Cody across the English Channel.
1906 Kites carried a camera aloft to take aer al pnotograons of the damage caused ay the San Francisco earthquake.
1907 Dr.Alexander Graham Bell flew a man carrying kite made up of over 3,OD0 tetrahedral cells.
1919 A German flew a kite train to an altitude of 31,955 feet.
1939 The Gibson Girl Box,Garber's Target Kite and Saul's Barrage Kite were all used in World War II.
1945
1948 Francis Rogallo patented his Flexi-wing kite.It was the-o,erunner of the hang glider and delta kite.
1954 William Allison,Dayton,Ohio,received a patent on HIS"Flexible Flyer",which we now call the SLED Kite and reproduce by the
thousands im kite workshops all overthe world.Ed Graeul called it a Basic Kite Form.(one of only 7)
1964 Domina Jalbert designed the parafail.His concepts have been adapted for parachutes and kites.
1975 Peter Powell introduced his dual line stunt kite.
1976 K,uzuhiko Asaba flew 4,128 kites on a single line.
1989 Kite flying becomes a sport with the establishment of a National Stunt Kite Circuit.The"California Swept Wing"Stunt Kite has
had the greatest influence on stunt flying.
PUBLIC NOTICE
TEMPORARY PROCESS FOR
CITIZEN COMMENTS & PUBLIC HEARING TESTIMONY
AT APRIL 12, 2021 SEWARD CITY COUNCIL MEETING
The Seward City Council will hold a Virtual Regular Meeting on Monday,April 12,2021. Because
the City of Seward is currently experiencing a declared public health emergency due to
Coronavirus Disease 2019 (COVID-19), alternate methods for providing Citizen Comments and
Public Hearing Testimony has been created.
On the April 12, 2021 agenda, there will be ONE (1) public hearing item. If you
wish to provide testimony about a public hearing item,you must do that during
the public hearing testimony, not during citizen comments. For all other topics,
this is done during citizen comments. please indicate whether you want to speak
during the FIRST citizen comments, public hearing, and/or the SECOND
citizen comments. You may speak at any or all.
How To Submit Your CITIZEN COMMENTS
1. Email your WRITTEN comments to clerk2cityofseward.net no later than 2:00 p.m. on
Monday, April 12, 2021.
• Identify whether you want your comments READ ALOUD at the meeting or EMAILED
to council upon receipt. In response to your email, you should expect to receive a
verification email from the clerk confirming the method of delivery—if you do not receive
this email,please call the clerk at 224-4045.
• Comments requested to be read aloud will be delivered verbally to council by the City
Clerk at the appropriate time during the meeting.
2. If you wish to be called on the telephone during the meeting to provide your comments
TELEPHONICALLY, send an email request to the City Clerk along with your contact
information to clerkgciiyofseward.net, including your full name and the telephone number
you wish to have called.
• The clerk must receive your request no later than 2:00 p.m. on Monday, April 12, 2021.
• Identify whether you wish to be called during the FIRST or SECOND citizen comment
period, or both.
• If you wish to be contacted for the first Citizen Comment period, please be prepared to
answer your phone starting at 7:00 p.m.
• If you wish to be contacted for the second Citizen Comment period,there is no estimate of
time to expect the call. In response to your email,you should expect to receive a verification
email from the clerk—if you do not receive this email,please call the clerk at 224-4045.
• All Citizen Comments will be timed and limited to three minutes (first period) or five
minutes (second period). The telephone number will be called ONE time; if there is no
answer, the clerk will move on to the next citizen.
How To Virtually ATTEND The Meeting
1. The meeting will be Live Streamed on the city's YouTube page. Log onto YouTube and type
"City of Seward Alaska" into the search bar.
2. Listen on the radio. Tune to KIBH-FM 91.7
3. Watch on television. Tune into GCI Cable Channel 9.
Attending via ZOOM
Enter the following information in the Zoom app or on Zoom.com:
Zoom App or www.zoom.us
Or Telephone: US: +1 346 248 7799 or 833 548 0276 (Toll Free)
Webinar ID: 970 9775 4711
Passcode: 872196
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
M-AmedcaC I
�® Please silence all cell phones darning the meeting
April 12, 2021 7:00 p.m. Council Chambers
Christy Terry 1. CALL TO ORDER
Mayor
Term Expires 2022 2. PLEDGE OF ALLEGIANCE
Tony Baclaan 3. ROLL CALL
Vice Mayor
Term Expires 2022 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have
Sue McClure signed in will be given the first opportunity to speak. Time is limited to 3 minutes
Council Member per speaker and 36 minutes total time for this agenda item.]
Term Expires 2023
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
Sharyl Seese of Consent Agenda passes all routine items indicated by asterisk (*). Consent
Agenda items are not considered separately unless a council member so requests.
Council Member In the event of such a request, the item is returned to the Regular Agenda]
Term Expires 2021
6. SPECIAL ORDERS,PRESENTATIONS AND REPORTS
John Osenga
Council Member A. Proclamations and Awards
Term Expires 2021 1. National Library Week .................................. Pg. 4
2. Recognizing Seward Middle School Students for winning
Liz DeMoss the 2021 State of Alaska Battle of the Books ........ Pg. 5
Council Member 3. Recognizing Dallas Seavey for winning his 51h Iditarod
Term Expires 2023 Championship ............................................ Pg. 6
4. Recognizing and commending Corrections Officer Jordan
Ristine Casagranda Pletsch for saving a life ................................. Pg. 7
Council Member 5. Recognizing and commending Police Officer Morgan
Term Expires 2022 Woodard for saving a life ............................. Pg. 9
B. Borough Assembly Report
C. City Manager Report ....................................... Pg. 11
D. City Attorney Report ....................................... Pg. 22
E. Other Reports and Announcements —None
Norm Regis F. Presentations [Presentations are limited to ten minutes each, excluding
Acting City Manager Q&A, and are limited to two per meeting unless increased by council.]
1. Chugachmiut Involvement in Seward for the Future
Brenda Ballou presentation by Kelley Baker ........................ Pg. 24
City Clerk
Brooks Chandler
City Attorney
City of Seward, Alaska Council Agenda
April 12, 2021 Page I
1
7. PUBLIC HEARINGS [Public hearing comments are limited to five(5) minutes per person.After all
speakers have spoken, a person may speak for a second time for no more than one(1) minute.]
A. Resolutions Requiring Public Hearing
1. Resolution 2021-038, Authorizing The City Manager To Negotiate The Terms For
The Sale, At Appraised Market Value, Of 3.31 Acres Of City-Owned Land Located
At Fort Raymond Sub, Replat No 1 Lot 7A, With The Physical Address Of 2101
Dimond Boulevard, To Chugachmiut. .............................................. Pg. 45
8. UNFINISHED BUSINESS —None
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2021-039, Accepting The 2021 Volunteer Fire Assistance Grant(VFA) In
The Amount Of $4,979 And Authorizing The Matching Funds Of $1,131, And
Appropriating Funds. .................................................................... Pg. 75
*2. Resolution 2021-040, Authorizing The City Manager To Enter Into A Purchase
Agreement With Westek Marketing For The Purchase Of The Stancil Multimedia
Logging Recorder System, To Include The Necessary Hardware And Technician
Travel Accommodations For Installation, For The Police Department In An Amount
Not To Exceed $22,416.80, And Appropriating Funds. ............................ Pg. 80
*3. Resolution 2021-041, Supporting Congressional Funding For The Lowell Creek
Flood Diversion Feasibility Project. ................................................... Pg. 88
*4. Resolution 2021-042, Authorizing The City Manager To Enter Into A Contract With
Resurrection Rental To Provide Portable Toilet Rental & Service hi The Amount Of
$41,477. ................................................................................... Pg. 91
*5. Resolution 2021-043, Amending The 2021 Budget To Reflect Mid-Cycle Budget
Adjustments, And Appropriating Funds. ............................................. Pg. 97
*6. Resolution 2021-044, Updating The Mobile Vendor And Roving Vendor Policy For
Permitting Vendors On City-Owned Property. ...................................... Pg. 102
*7. Resolution 2021-045, Retroactively Amending The 2020 Budget To Record
Expenditures Of $395,755.48 Paid By The State Of Alaska On Behalf Of The City
Toward The City's Public Employees Retirement System (PERS) Liability For The
Period January Through December, 2020, And Appropriating Funds. ........... Pg. 110
*8. Resolution 2021-046, Supporting Legislature Funding To The Alaska Vocational
Technical Center (AVTEC) And Other Alaska Educational Institutions Through
House Bill 100. .......................................................................... Pg. 114
B. Other New Business Items
*1. Approval of the March 22, 2021 City Council Regular Meeting Minutes. ..... Pg. 119
*2. Approval of the March 17, 2021 City Council Special Meeting Minutes. ...... Pg. 129
*3. Approval of April 1, 2021 City Council Special Meeting Minutes. ............ Pg. 131
4. Mayor appoint Special Ad Hoc Council Study Committee of no less than three
members for the purpose of Updating the Annual Evaluation Forms and Procedures
for the City Manager, City Clerk, and City Attorney. ............................ Pg. 133
City of Seward, Alaska Council Agenda
April 12, 2021 Page 2
2
5. Schedule a work session to learn more about the Public Employees Retirement System
(PERS). Requested for May 24, 2021 at 6:00 p.m. ................................. Pg. 135
6.Considerations for resuming pre-C OVID/"norm al" operations. ................... Pg. 136
10. INFORMATIONAL ITEMS AND REPORTS [No Action Required]
A. Letter from Blitch Associates, Inc. recommending the refinancing of the Seward
Community Library Museum's 2011 General Obligation (GO)Bonds. ........ Pg. 138
11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5)
minutes per speaker.]
12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
13. ADJOURNMENT
City of Seward, Alaska Council Agenda
April 12, 2021 Page 3
3
Proclamation
WHEREAS, libraries everywhere play a vital role in transforming lives by supporting and
enriching the quality of life in their communities, campuses and schools, even
throughout the COVID-19 pandemic worldwide; and
WHEREAS, librarians are trained professionals, helping people of all ages and
backgrounds find and interpret the information they need to create, learn, live, seek
employment, or work in a challenging economy; and
WHEREAS, libraries serve as crucial technology hubs that provide internet access, public
access computers, equipment, online resources and assistance; and
WHEREAS, libraries promote and support literacy in all its forms through continuing
education, cultural engagement, early literacy, lifelong learning, personal productivity,
programs, research, and recreational opportunities; and
WHEREAS, libraries continuously grow and evolve to meet the information needs of
every community member in order to strengthen their communities; and
WHEREAS, the work named above continues through digital, remote, virtual, curbside
delivery and in person visits; and
WHEREAS, the American Library Association has called us to celebrate National Library
Week on April 4-10, 2021 with a "Welcome to Your Library"theme; and
WHEREAS, all are encouraged to visit the library and return overdue items knowing that
there are no longer overdue fines for items from the Seward Community Library; and
NOW THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby
proclaim Library Amnesty for the citizens of Seward, and encourage everyone to use
digital, online and in person library resources.
Dated this 12t"day of April, 2021 The City of Seward, Alaska
Christy Terry, Mayor
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PROCLAMATION
WHEREAS, the Battle of the Books is a statewide Alaskan reading motivation and
comprehension program sponsored by the Alaska Association of School Librarians; and
WHEREAS, the goals of the program are to encourage and recognize students who
enjoy reading, broaden reading interests, increase reading comprehension, and promote
academic excellence; and
WHEREAS, in early February, four students from the Seward Middle School
competed and won the Kenai Peninsula Borough School District meet; and
WHEREAS, on February 23, 2021, these students went on to win the State of Alaska
Battle of the Books for the 2020-2021 school year challenge; and
WHEREAS, to prepare for the Battle, each student read ten books, usually multiple
times; and
WHEREAS, three out of four of these students have competed at the state level every
year since they were in Fourth Grade; and
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby
recognize and congratulate:
Emily Anger 1Vlakena DesErmia
Lucy Bamford Maddie Haas
for winning the 2020-2021 State of Alaska Battle of the Books and wish them all the best
in their future academic careers.
DATED THIS 12th DAY OF APRIL, 2021 THE CITY OF SE WARD,ALASKA
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�`A5- Christy Terry,Mayor
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PROCLAMATION
WHEREAS, in 2012, at just 25 years old, Dallas Seavey won the Iditarod
Championship for the first time and became the youngest person in history to win the
race in 9 days, 4 hours, 29 minutes, and 26 seconds; and
WHEREAS, in 2014, Dallas Seavey won the Iditarod Championship for the
second time and set a new record by finishing in 8 days, 13 hours, 4 minutes, and 19
seconds; and
WHEREAS, in 2015, Seavey won his third Iditarod Championship by crossing the
finish line in 8 days, 18 hours, 13 minutes, and 6 seconds; and
WHEREAS, in 2016, Seavey's fourth win broke his own record by finishing in 8
days, 11 hours, 20 minutes, and 16 seconds; and
WHEREAS, on March 15, 2021, Dallas won the 49th Iditarod for the fifth time,
crossing the finish line in 7 days, 14 hours, 8 minutes, and 57 seconds; and
WHEREAS, Seavey's win ties him with Rick Swenson, the only other musher to
win the race five times.
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do
hereby declare Dallas Seavey the 2021 Iditarod Champion and acknowledge his many
contributions to the Iditarod Race and dog sled racing in Alaska.
DATED this 12111, Day of April, 2021 THE CITY OF SEWARD, ALASKA
FV0 W hil Christy Terry, Mayor
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PROCLAMATION
WHEREAS, on March 12, 2021 Correctional Officer Jordan Pletsch was serving on
duty at the Seward Community Jail; and
WHEREAS, Officer Pletsch, while serving the evening meal, observed a detainee who
was acting depressed and refusing food; and
WHEREAS, taking note of the detainee's behavior, Officer Pletsch increased his
vigilance and, subsequently, thwarted an attempt of self-harm through quick thinking and
decisive action; and
WHEREAS, Officer Pletsch entered the inmate's cell, mitigated the immediate threat to
the person's life, and while observing officer safety, extricated himself from the cell to
summon back up; and
WHEREAS, Officer Pletsch then returned to the cell with Police Officer Woodard to
secure the prisoner and summon an ambulance; and
WHEREAS, through his professionalism, quick thinking, and decisive action, Officer
Pletsch was able to prevent the inmate's serious injury or death;
WHEREAS, the City of Seward is honored and grateful to have Correctional Officer
Jordan Pletsch as a member of the Seward Police Department, and
WHEREAS, Officer Jordan Pletsch is commended for his heroic efforts.
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby
express my sincere appreciation to Correctional Officer Jordan Pletsch and do commend him
for his selfless act of heroism and proudly present him with this Award of Life Saving on
behalf of the grateful citizens of Seward.
Dated this 12th day of April 2021 THE CITY OF SEWARD,ALASKA
Christy Terry,Mayor
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The City of Seward
proudly presents this
AWARD OF FE SAVING
to
JORDAN PLETSCH
for his heroic efforts during the
JVarch 12, 2021 thwarted attempt of se(f-harm by a
detainee in the Seward Community JaiC.
Dated this 12th Day of April, 2021
THE CITY OF SEWARD, ALASKA
Mayor Christy Terry
8
PROCLAMATION
WHEREAS, on March 14, 2021 Police Officer Morgan Woodard responded to a call at
a residential address on the report of a person overdosing; and
WHEREAS, Officer Woodard was first on scene, entered the residence, and observed
the person on the floor unconscious, but breathing in a labored fashion; and 10000
WHEREAS, taking note of the surrounding scene, Officer Woodard determined that
action needed to be taken immediately in order to prevent the loss of life; and
WHEREAS, Officer Woodard moved the subject into a recovery position and ran to his
patrol vehicle outside to retrieve his personal NARCAN applicator; and
WHEREAS, upon returning to the scene, Officer Woodard administered one dose of
NARCAN and observed a change in breathing, as well as color; and
WHEREAS, Fire Chief Clinton Crites with Seward Volunteer Fire Department arrived
on scene and it was determined a second dose was necessary; and
WHEREAS, Officer Woodard provided a second dose of NARCAN which Chief Crites
administered, bringing the subject's oxygen saturation back to a normal level and thus
saving the person's life; and
WHEREAS, through his professionalism, quick thinking, and decisive action, Officer
Woodard prevented serious injury or death; and
WHEREAS, the City of Seward is honored and grateful to have Police Officer Morgan
Woodard as a member of the Seward Police Department; and
WHEREAS, Officer Morgan Woodard is commended for his heroic efforts.
NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby
express my sincere appreciation to Police Officer Morgan Woodard and do commend him
for his selfless act of heroism and proudly present him with this Award of Life Saving on
behalf of the grateful citizens of Seward.
Dated this 12th day of April 2021 THE CITY OF SEWARD,ALASKA
Christy Terry,Mayor
9
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,,qua
The City of Seward
proudly presents this
AWARD OF FE SAVING
to
MORGAN WOODARD
for his heroic efforts during the
9Varch 14, 2021 overdose response and prevention.
Dated this 12th Day of April 2021
THE CITY OF SEWARD, ALASKA
Mayor Christy Terry
10
CITY OF SEWARD Norm Regis
P.O. BOX 167 Ph: (907) 224-4047
SEWARD,AK 9966 Fax: (907) 224-4038
CITY MANAGER'S REPORT
April 12, 2021
The following purchase orders between $5,000 and $30,000 have been approved by the City Manager
since the last council meeting:
Date Department Description Amount
3/18/2021 Electric Ft. Raymond substation power plant alarm $17,990
auto dialer addition
`The power plant alarm auto dialer allows equipment in the plant to be monitored during non-working hours
and sends alerts to the plant personnel when equipment malfunctions. We have experienced situations in the
past where equipment malfunctioned during non-working hours and personnel did not discover the issue until
the following morning. In some instances, the malfunctioning equipment would have affected our ability to start
up the plant had backup generation been needed at that time. With the addition of the alarm auto dialer, alarms
can be set for: loss of plant voltage, fuel and glycol leaks (currently store 32,000 gallons of fuel and 10,000
gallons of glycol on site), hi/low fuel issues, low air pressure, low generator battery voltages, low transformer
battery voltages, and low building temperatures. Additional alarms could be added to the auto dialer, if
needed.
City of Seward Personnel Transactions
Separations: Department: Date of Separation:
Executive Assistant Harbor Harbor 3/18/2021
New Hires: Department: Date of Hire:
Electric Field Engineer Electric 3/23/2021
Community Dev Planner Community Development 4/5/2021
City Manager Administration 5/24/2021
Available Full Time Positions: Department: Position Status:
Patrol Officer Recruit Police Advertising Since 01/27/2020
Planning Assistant Community Development Advertising Since 03/10/2021
Executive Assistant Harbor Harbor Advertising Since 03/19/2021
Available Seasonal Positions: Department: Position Status:
Campground Attendant SPRD Advertising Since 3/12/2021
Campground/Park Maintenance SPRD Advertising Since 3/12/2021
Park Maintenance Worker SPRD Advertising Since 3/12/2021
11
FINANCE
Director: Jennifer Pae
• Audit fieldwork complete, follow up items, drafting financials over the coming weeks, finance
department prepare MD&A and Statistical Section, auditors prepare and print CAFR.
• Refinancing of Library Bonds on schedule, resolution coming to Council for approval at April 26th
meeting, July 1 transaction date.
HARBOR
Harbormaster: Norm Regis
• We have currently started lifting vessels for Coast Guard inspections for the 2021 season.
• The water in the harbor has been turned off. There is signage throughout the harbor notifying where the
winter water spots are located.
• The harbor crew has been working to keep up with the snow/ice melting at SMIC.
• The 50-ton lifts have slowed down. The entire harbor crew is working as we have adjusted to COVID-19
issues/mandates while continuing to do boat lifts.
• The crew is continuing to clean up the last 2 lots at SMIC. This may take some time due to snow removal,
but we are making headway.
• The harbor crew has done several 330-ton boat lifts this week.
• The harbor office is short one office staff.
• We have upgraded to the new software and are still working through some minor issues.
• The harbor office will be closed on Sundays. Any phone messages received on Sundays are being monitored
and responded to by the Sunday harbor crew.
• The fish cleaning stations are closed down for the winter.
• Continuing to have meeting concerning the north east harbor launch ramp. We are at 35% design, and still
waiting on the state to appropriate the money that AD&G has received from the feds.
12
ELECTRIC
Director: Rob Montgomery
• Seward's Power Supply Contract—Initial negotiations for Seward's power supply contract are
beginning on Thursday, April 8 and Friday, April 9. Separate meetings are scheduled in Anchorage with
executives from the three utilities interested in bidding on the contract: Chugach Electric Association,
Homer Electric Association and Matanuska Electric Association. The current supply contract with
Chugach Electric expires in December.
• Safety Audit—A safety expert from the Alaska Power Authority will visit Seward Electric April 8-9 to
meet with the line crews and plant operators and to conduct a safety audit on electric department
facilities: power plant, warehouse, substations. The Electric Department will use results from the audit
to implement policies and procedures that will enhance and elevate the department's overall safety
program.
• Right-of-Way Clearing RFP (Update) —The RFP period for bidders for the right-of-way transmission
clearing work ends on Friday, April 9. The purpose of the RFP is to identify a contractor who will be
responsible for catching up clearing work along overgrown sections of our transmission right of way. If
a bidder is selected, the contract will be for up to two years or when assigned work is completed.
• EV Charging Stations (Update)—Two parties from Seward have shown interest in hosting EV sites:
Seward Chamber of Commerce and the Harbor 360 Hotel. These potential hosts will identify an
approved vendor to work with and then each potential host and vendor will file a formal application for
hosting. This EV project is part of an initiative of the Alaska Energy Authority (AEA)to create a direct
current fast charging (DCFC) corridor for electric vehicles from the Kenai Peninsula(Seward, Homer
and other locations) into Anchorage and up to Fairbanks. Grant money is being made available for
approved sites for 80 percent of the overall cost of each DCFC site up to $100,000.
• Demand Meters—Of the 78 meters needing to be changed out to demand meters when the monthly
usage threshold was lowered to 2,000 kwh earlier this year. There are still 11 needing to be switched.
We are waiting on the order for those meters to come in and we expect their arrival in two to three
weeks. Our original order for these meters was made in late February, but the meters received were not
programmed properly.
• Field Engineer Interview (Update)—We're pleased to announce the hiring of Patrick Burnett as Field
Engineer. Patrick is a graduate of AVTEC's Industrial Electricity Program and most recently worked as
an electrician with Nana Construction on the North Slope. He began in his role on Tuesday, March 23.
13
SEWARD COMMUNITY LIBRARY & MUSEUM
Director: Valarie Kingsland
LIBRARY& MUSEUM SERVICES
Note hours and services are subject to change due to the COVID-19 situation and staff capacity. Visit
www.ciiyofseward.us/libmus for updates. Contact us at 907-224-4082 or email Iibmusgcityofseward.net.
• Library: Tues-Sat, I I am-8pm.
• Museum: Temporarily closed for maintenance.
• Free WiFi 24/7 outside the building, no password.
Walk-in Services
• Library Browsing & Borrowing:
• Public Access Computers (walk in or by appointment to ensure access)
• Copy/Fax/Print/Scan
• Take Home Craft Kits (limited supply)
• Contact us to arrange curbside delivery.
Services by Appointment
• Passport Acceptance (limited appointment availability; expect long processing delays)
• Community Room, Meeting Room and Research Room use (call or email for details).
OPEN HALF DAY HOURS: Staff Training and Work Day
Tues,May 4: 3-8pm
Dedicated training time allows staff to meet all together, acquire training, and to develop work skills, services
and programs, as well as focus on projects to better serve our community. We're also in the process of training
new staff. Updates will be posted to our website at www.cityofseward.us/libmus. Thank you for this
opportunity to serve you better!
MUSEUM WINDOW DISPLAY
April Artifact of the Month
Poetry `78'Book
In recognition of National Poetry Month, the April Artifact of the Month is a poetry book published in 1978 by
the Graphic Arts Club of Seward High School. Three pages featuring seven different poems are on display,
along with the original book. Also featured are historical photos from the museum collection.
TAKE HOME CRAFT/ACTIVITY KITS
2°d and 4" Fridays
Through April
Craft/Activity kits for various ages will be available the 2nd and 4th Friday of the month through April. Kits
available while supplies last. Kits include age-appropriate information, activities, and crafts related to a theme
for Tots, Children and Teen/Adults. Adult supervision recommended. Ends in April.
2021 SUMMER READING CHALLENGE
Planning Stage: Start date TBA
We will follow last year's virtual program model, which includes weekly craft kits, and was very successful last
year. Expect to see more details about how people of all ages in our community can participate.
14
SUMMER 2019 MOVIE@2 PROGRAM UPDATE
Tues-Sat,2-3pm
Start date TBA
We are pleased to announce we have been given permission by the Iditarod Historic Trail Alliance and the
Seward Community Library Association to show their movies for our Movie@2 Program this summer! We
will show the Iditarod National Historic Trail:A History and Waves Over Seward, daily at 2pm, Tuesday-
Saturday with appropriate COVID mitigation. Each movie lasts 25 minutes and will be shown back to back
with a suggested donation that is split between the three organizations. We thank the Iditarod Historic Trail
Alliance and the Seward Community Library Association for giving us special permission to show these movies
to the public!
FOOD DONATION BIN and FREECYCLE BIN
A dry Food Donation Bin is located at the top of the stairs to the library. Canned and dry food left in this bin is
donated to our local He Who Will Provide Food Bank. A Freecycle Bin is located nearby for free reusable
material such as grocery bags, mailing envelopes,packing supplies,paper and containers in order to promote
sustainable living in Seward.
15
PARKS & RECREATION
Director: Tyler Florence
MISSION
Preserve, improve, and promote the city's natural resources,parkland, and recreational opportunities for current
and future generations.
COVID-19 ADVISORIES
• AVTEC has closed the gym (aka Student Services Center) to the public until further notice.
UTILIZATION: March 13 —April 02
Cam round Rentals 49
CAMPGROUNDS
Seward Parks& Recreation manages 10 campgrounds with over 400 RV and tent sites. Reserve today on
Campspot visit the Campground page for more details: https://www.cityofseward.us/departments/parks-
recreation/campgrounds
• Advance reservation is open for the entire 2021 summer camping season.
• $119,000 Total payments received on opening day for summer season bookings:
SPORTS & RECREATION
Visit RecDesk to view our current program offerings: hlt2s://seward.recdesk.com/Communily/Home
/Home
Upcoming Events
4/03 Easter Egg Hunt
4/17 RC Car Race
4/24 Kite Festival
5101 Super Saturday Cleanup
5/08 Pink Cheeks Triathlon
5115 Exit Glacier Race
Recurring Programs
• Youth Leadership Council meetings, Tuesday from 5pm—7pm. Location to be determined.
Email Jrutledgegcityofseward.net for details.
• Adult Co-ed Soccer nights at JP Field, Thursday from 5pm—7pm.
• Family Soccer Fun night at JP Field co-hosted with Seward Youth 360, Friday from 5pm -7pm
• Winter Rentals (ice skates, sleds, snowshoes and tubes) available for weekend rentals. Pick up on
Thursdays and drop of on Tuesday. Reserve here:
hllps://seward.recdesk.com/Communiiy/Program?categoiy=23
• Around the town Scavenger hunts. Posted on Parks and Recreation Facebook page every other
Wednesday. Complete and receive a prize. Email pictures to jrutledge(c-r�,cityofseward.net
16
FIRE & BUILDING DEPARTMENT
Fire Chief: Clinton Crites
• Reviewing Codes to update to 2018 to include: Fire, Building (Commercial and Residential),
Mechanical, Electrical, Existing Buildings, and Plumbing. Will schedule work session when review is
complete.
• Preparing for AK State Fire Marshall's deferment audit on April 91h
• Preparing documentation for ISO BCEGS-Building Codes Effectiveness Grading Schedule audit
scheduled for middle of April.
• Congratulations to Building/Fire Inspector Nate Crossley for successfully completing his ICC Fire
Inspector 1 test and certification.
• Numerous Fire& Life Safety Inspections including hotels, motels, and lodgings. YTD: 108 inspections
discovering 229 violations.
• Numerous buildings under construction inspections with many coming close to their completion and
many more about to begin.
• Plans review for a large AVTEC cafeteria remodel.
• Working with the State of Alaska on updating various Tsunami Evacuation projects to include mapping,
brochures, and evacuation routes.
• Completed yearly preventive maintenance on all Fire apparatus. Command 2 out of service for 2 weeks
due to mechanical.
• Emergency Calls year to date: 40
• Working collaboratively with the American Red Cross on the Sound the Alarm campaign, starts April
8th-May 8th, any citizen can call the fire department to set up an appointment for a smoke detector check
or installation if they do not have a working smoke detector. Smoke Detectors provided free by the
American Red Cross. Call 224-3445 to set up an appointment.
We can always use volunteers. If you or someone you know is interested in serving your community,please
give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00 pm.
17
PUBLIC WORKS
Director: Doug Schoessler
• We are working with the finance department to review the current water meter inventory information to
produce a report and proceed with corrections to meter size and monthly water charges. This will
hopefully be ready by the end of April. Finance is in the middle of the audit, so they are very busy.
There are still some meter accounts that are closed or have not been available. We will add that
information as we can.
• The Water/Sewer Rate Study is gathering more information and we plan to have another work session in
late April or early May. After, updated tariffs will be brought to council to be approved by the first
meeting in June. The new effective date will be bumped to January 1, 2022.
• We had a full DEC inspection at the Lowell Point Lagoon on March 30,2021. DEC brought down their
inspector, compliance officer, and the permit writer. They reviewed all of the permit requirements
including the current operations, quality controls, lab testing and equipment, and any past exceedances
from our reporting and EPA's violation data. The inspection went well, and Public Works will share the
results of the DEC report when they are available. The DEC representatives all seemed very satisfied
with our permit requirement examination and impressed with our lagoon operations, quality control,
testing, and reporting at the Lowell Point Wastewater Treatment Facility.
• The Fort Raymond Subdivision discussion took a good turn with newer information and a new plan for
the sale of the south end and moving Public Works to the middle section. It is a win-win for both
parties, and we look forward pushing forward to move the Public Works Facility.
• The street department continues the snow and ice removal as the warmer weather and melting has
started.
• To report potholes in City limits, call the Public Works Department at 907-224-4058 from 7:00am to
4:00pm M-F. If outside those hours,please leave a message and it will get forwarded to us.
• Alaska DOT Seasonal Weight Restrictions started April 5th at 8:00am. *Seethe full flyer on the next page*
18
PUBLIC NOTICE
DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES
CENTRAL REGION
SEASONAL WEIGHT RESTRICTIONS
Issue Date: April 5, 2021
Weight restrictions are stated as a percentage of legal allowable weight and shall be
applied to the maximum axle loading of 17 AAC 25.013(e).
The Central Region boundaries extend from Homer on the Sterling Highway and
Seward on the Seward Highway to Mile 118 on the Glenn Highway and Mile 163 on
the Parks Highway. The Dillingham and Bethel road systems are also included within
the Central Region.
Bold typeface indicates new restrictions/modifications since the last public notice.
Effective Tuesday, April 611 at 8:00 A.M. The following State maintained roads are
restricted to the following:
AREA-WIDE WEIGHT RESTRICTIONS
- All State maintained paved roads in the Kenai Peninsula area (south of
Seward Highway MP 75 at Ingram Creek Bridge)—75%
- All State maintained gravel roads in the Kenai Peninsula area (south of
Seward Highway MP 75 at Ingram Creek Bridge)—50%
INDIVIDUAL ROAD WEIGHT RESTRICTIONS — Individual roads that vary, from
the Area-Wide Weight Restrictions:
Roads restricted to 100% of legal axle load, no overloads:
- Sterling Highway from MP 37 to MP 167 (Sterling/Seward Wye
intersection to Diamond Ridge Rd intersection).
- Seward Highway from MP 0 to MP 75 (City of Seward to Ingram Creek
Bridge).
- Kenai Spur Highway (Soldotna—Kenai—Nikiski)
Roads restricted to 85% of legal axle load, no overloads:
- Sterling Highway from MP 167 (Diamond Ridge Rd intersection) to end of
Homer Spit
- Bridge Access Road (Kenai)
- Kalifornsky Beach Road (Soldotna—Kenai—Kasilof)
- Swanson River Road (Sterling)
Additional restrictions and modifications will be imposed as necessary.
Authorized Weight restrictions will only be posted on the DOT&PF Division of
Measurement Standards & Commercial Vehicle Compliance (MS/CVC)webpage. Weight
Restrictions posted on 511 or any other posting are for information only. The most
recent published public notice will supersede any conflicting information from other
sources. Public Notices can be found at: http://www.dot.alaska.2ov click on "Measures
& Compliance"then under the Commercial Vehicle tab click on "Weight Restrictions" go
to the middle of the page and click on"Central Region'than open the most recent Central
Region listing. 19
The Department of Public Safety and the DOT&PF Division of Measurement Standards &
Commercial Vehicle Compliance will be enforcing these restrictions.
Issued By: Burrell Nickeson, Central Region Maintenance and Operations,
Phone: 907-269-0757, Fax: 907-248-1573, Email: burrell.nickesongalaska.gov
20
Office
MIKE DUNLEAVY
GOVERNOR HOME NEWSROOM D MEDIA
SERVICES
You are here; Home f Press Releases J Governor ounleavy Commirs FY�3 Funding for Sb,.er_ o
Mairrenance Station
Governor Dunleavy Commits FY23
Funding for Silvertip Maintenance Station
April 6, 2021
April 6, 2021 (Kenai, Aid) - At a press conference in Kenai .his morning, Governor Mike
Dunleavy announced he will continue to Support future funding for the Silvertip
Maintenance Station an the Kenai Peninsula during next years FY23 budget cycle. The
Governorrs office of Management and Budget will allocate Federal Highway AdmINstration
funding from the Coronavlrus Response and Relief Supplemental Appropriations Act to the
station,
"Kenai area residents can: rest assured that winter maintenance in the Turnagarn Pass area
of the Seward Highway will he in place for years to come," said Governor Dunleavy. ` he
safety of Alaskans and their families driving that section of the h ighwa-y in printer is of the
utmost importance for me and my administration.'
Governor Dunleavy previously allocated federal funds to the Silver tip Station earlier this
year for this winter and next winter.. Today's announcement means funding will be in place
through the spring of 2024.
21
CHANDLER, FALCONER, MUNSON & CACCIOLA, LLP
Attorneys At Law
Suite 302
911 West Eighth Avenue
Anchorage, Alaska 99501
Telephone: (907) 272-8401
Facsimile: (907) 274-3698
bcf@bcfaklaw.com
April 5, 2021
Seward City Council
City of Seward
PO Box 167
Seward, AK 99664
Re: Status Report
Dear City Council:
This is our status report covering activity on legal matters worked on during March.
Utilities
We analyzed whether a past rate adjustment resolution extended beyond the year in which
it was adopted. We reviewed indemnity language in the RFP for right of way clearing.
Personnel
We analyzed the obligation of the city to pay for college courses based on a past
agreement. We drafted a city manager contract.
Records Requests
We completed a privilege review of requested email communications. We advised on a
request for public employee wage information.
General Matters
We reviewed a revised version of an ethics ordinance. We prepared a refund request for
money previously granted to Bering Seas Fishermen's Association for initiation of an Alaska
Ocean Cluster project. We continued a second level review of proposed or necessary changes and
updates to the city code to be enacted by recodification. We analyzed the existing shuttle bus
contract termination provisions. We advised on the status of the Department of Law budget
22
Seward City Council
April 5, 2021
Page 2
request for local contributions to prosecution costs and helped faciliate an opportunity to testify
on this proposal for Chief Nickel. We analyzed local bidder preference and bid mistake issues
in connection with the RFP for portable toilets and reviewed contract terms. We advised on
whether a city employee could serve on an advisory council. We reviewed a draft real estate
purchase and sale agreement. We reviewed a bond refunding resolution.
Legal expenses for services in January and February totaled $17,265.
You can expect to receive our next status report by May 5.
Very truly yours,
CHANDLER, FALCONER, MUNSON&
CACCIOLA, LLP
n� ca"_
By:
Brooks W. Chandler
23
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Sponsored by: Regis
Public Hearing: April 12, 2021
CITY OF SEWARD,ALASKA
RESOLUTION 2021-038
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE
WITH CHUGACHMIUT, THE SALE TERMS OF 3.31 ACRES OF CITY
LAND LOCATED AT FORT RAYMOND SUB REPLAT NO 1 LOT 7A AND
PHYSICAL ADDRESSES OF: 2101 DIMOND BLVD AT APPRAISED
MARKET VALUE
WHEREAS,on January 25,2021,the City Council discussed a request from Chugachmiut
to buy 3.31 acres of city-owned land located at Fort Raymond Sub Replat No 1 Lot 7A, with the
physical address of 2101 Dimond Boulevard; and
WHEREAS, Chugachmiut is a 501c3 tribal organization, formed in 1975 to provide
health and social services to the Alaska Native/American Indian (AN/AI) population in the
Chugach region; and
WHEREAS, Chugachmiut has partnered with the U.S. Government under the Indian
Health Service (HIS) Joint Venture Construction Program to build a 15,000 square foot hub clinic
in Seward; and
WHEREAS, the Chugach region is composed of seven communities and villages in
southcentral Alaska spanning approximately 15,625 square miles,with a combined population
of approximately 2,200 Alaska Natives/American Indians, including Seward/Qutekcak; and
WHEREAS, Chugachmiut, through an agreement with the U.S. Department of
Veteran's Affairs, provides services to veterans living in Seward and the surrounding area;
and
WHEREAS,in 1987, Chugachmiut established the North Star Health Clinic in Seward to
provide basic primary care and to function as a regional hub for the four village clinics staffed by
Community Health Aides; and
WHEREAS, in Chugachmiut last fiscal year, the North Star Health Clinic processed
3,508 patient encounters in Seward and processed an additional 4,429 patient encounters to
the four remote village clinics for dental, medical and behavioral health purposes; and
WHEREAS, Chugachmiut has received support to build a new clinic in Seward from
Alaska Mental Health Trust Authority, Qutekcak Native Tribe, SeaView Community
Services, State Senator Gary Stevens, Congressmen Don Young, United States Senators Dan
Sullivan and Lisa Murkowski; and
45
CITY OF SEWARD,ALASKA
RESOLUTION 2021-038
WHEREAS, the City Council has repeatedly determined that development of the City is
in the public interest; and
WHEREAS,Chugachmiut's new clinic will add approximately 24 new jobs and will boost
the local economy through greater consumer spending and expenses associated with the operation
of a facility, which will be almost three times the size of the leased space they currently occupy;
and
WHEREAS,the City recognizes that the new positions will bring professional personnel
and their families to Seward, which will boost rental and/or home sales in Seward; and
WHEREAS, the City's Strategic Plan states Seward is a community that promotes
economic diversity, encourages growth of year-round businesses, desires environmentally-
responsible industry, and seeks jobs that promote a higher standard of living; and
WHEREAS, Chugachmiut anticipates a minimum of 200 itinerant lodging days, with
accompanying purchases at local restaurants and personal shopping, as well; and
WHEREAS, Chugachmiut has fixed deadlines imposed by their federal partner; and
WHEREAS, Chugachmiut needs a firm commitment from the City for the purchase of
3.31 acres before they order an expensive study that is required; and
WHEREAS, the City currently owns the property, legally described as: T 1N R 1W Sec
34 Seward Meridian SW 0870012 Fort Raymond Sub Replat No 1 Lot 7A, with the physical
address of 2101 Dimond Boulevard; and
WHEREAS,Seward City Code 7.05.150(a)states,"the City shall not sell any real property
interest without first making an appraisal of the fair market value of that interest, unless the City
Council finds that the public interest will not be served by an appraisal"; and
WHEREAS,the City Manager will negotiate the terms of the purchase with the property
owner, and both parties agree to a purchase price to be determined by a property appraisal
conducted by McSwain and Associates; and
WHEREAS, Seward City Code 7.05.120 states, "City Council may acquire or dispose of
an interest in real property by negotiation,public auction, or sealed bid".
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to negotiate, on behalf of the City, a
46
CITY OF SEWARD,ALASKA
RESOLUTION 2021-038
Purchase and Sale Agreement, in substantial form as attached, with Chugachmiut, and to make
such corrections and execute such related documents as may be necessary to fulfill the intent of
this resolution on behalf of the City of Seward.
Section 2.The final proposed Purchase and Sale Agreement with Chugachmiut shall be for no
less than appraised fair market value and shall be subject to further consideration and final approval by
the City Council at a later date.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
47
Council Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager
From: Jackie Wilde, Community Development Director
Agenda Item: A Resolution Authorizing the City Manager to Negotiate with Chugachmiut,
The Sale Terms Of 3.31 Acres of City Land Located at Fort Raymond Sub
Replat No I Lot 7A And Physical Addresses Of. 2101 Dimond Blvd At
Appraised Market Value
BACKGROUND & JUSTIFICATION:
On January 25,2021,the City Council discussed a request from Chugachmiut to buy 3.31 acres of
city land located at Fort Raymond Sub Replat No 1 lot 7A.Seward City Code 7.05.120 states City
Council may acquire or dispose of an interest in real property by negotiation, public auction, or
sealed bid. The City Council of the City of Seward, Alaska, has repeatedly determined that
development of the City of Seward is in the public interest.
Chugachmiut is a 501(c)(3) tribal organization Formed in 1975 to provide health and social
services to the Alaska Native/American Indian (AN/Al) population in the Chugach region.
The Chugach region is composed of seven communities and villages in southcentral Alaska
spanning approximately 15,625 square miles, with a combined population of approximately
2,200 Alaska Natives/American Indians including Seward/Qutekcak. In 1987, Chugachmiut
established the North Star Health Clinic in Seward to provide basic primary care and to function as
a regional hub for the four village clinics staffed by Community Health Aides.Chugachmiut's Iast
fiscal year, the North Star Health Clinic processed 3,508 patient encounters in Seward and
processed an additional 4,429 patient encounters to the four remote village clinics for dental,
medical, and behavioral health purposes.
Chugachmiut has partnered with the U.S. Government under the Indian Health Service Joint
Venture Construction Program to build a 15,000 square foot hub clinic in Seward. Through an
agreement with the U.S. Department of Veteran's Affairs, this provides services to veterans
living in Seward and the surrounding area. Chugachmiut has received support to build a new
clinic in Seward from Alaska Mental Health Trust Authority,Qutekcak Native Tribe,SeaV iew
Community Services, State Senator Gary Stevens, Congressmen Don Young, United States
Senators Dan Sullivan, and Lisa Murkowski.
Chugachmiut's new clinic will add approximately 24 new jobs and will boost the local economy by
greater consumer spending and expenses associated with the operation of a facility almost three
times the size of the leased space they currently occupy. In addition to personnel based in Seward,
the number of itinerants cycling through Seward in support of the facility will also bring increased,
year-round consumption of hotel, restaurant, and other services. Chugachmiut anticipates a
minimum of 200 itinerant lodging days with accompanying purchases at local restaurants and
personal shopping as well.
48
February 1, 2021, Council held a work session regarding the possible disposition of city land
located at Fort Raymond Sub Replat No 1 lots 7A and 10A. At the conclusion of this work
session, Council directed the Planning and Zoning Commission to review the possible
subdivision and sale of city property located at Fort Raymond. On March 2, 202I, Planning and
Zoning approved Resolution 2021-006 titled, "Recommending City Council Approval of The
Subdivision, Appraisal and Sale of City Land Located at Fort Raymond Sub Replat No 1 Lots
7A and IOA Physical Addresses Of: 2101 Dimond Blvd, 2109 Dimond Blvd and 905 Sea Lion
Ave".
Seward City Code 7.05.150 (a) states, "the City shall not sell any real property interest without
first making an appraisal of the fair market value of that interest, unless the City Council finds
that the public interest will not be served by an appraisal."The City Manager or designee will
negotiate a purchase price to be determined by a property appraisal conducted by McSwain
and Associates.
INTENT: Direct the City Manager or designee to negotiate the terms of the purchase with
Chugachmiut to sell 3.31 acres located at Fort Raymond Sub Replat No 1 Lot 7A with the Physical
Addresses of: 2I01 Dimond BIvd;
CONSISTENCY CHECKLIST: Yes No N/A
Comprehensive Plan (document source here):3.1.1 Attract new business
and industry to the greater Seward area 3.2.1 Promote residential and
commercial development within the city of Seward and its vicinity in
accordance with community values.
1-41.3.4.3 Health Care c& Social Services Explore the feasibility of
providing veterans care locally.
2.2.6 Health Care -- Support medical health care professionals to
relocate to Seward. Encourage cooperation benveen all health care
I. providers. Support educational, preventative and rehabilitation social X
services. Retain Se►vard as the hub for social servi_es on the eastern
Kenai Peninsula.
3.1.1.ISupport efforts of village and regional Alaska Native
corporations to expand business activities and services. Support Alaska
Native cultural events and activities
3.1.1.6 Support existing public institution- in their efforts t maintain,
expand and develop.
Strategic Plan (document source here):
Economic Base:
We are a community that promotes. economic diversity; encourages
growth of year-round businesses, desires environmentally-responsible
industry, and seeks jobs that promote a higher standard of living.
2. Growth Management and Land Use Planning: X
We have an attractive community in which to live, work, be educated
and recreate, where growth is orderly and driven by community
consensus. Growth and land crse planning are coordinated through the
collaboration of private and public entities. We promote and facilitate
balanced develo ment.
49
-----------------------------------
Economic Base:
We are a conununity that promotes economic diversity, encourages
growth of year- round businesses, desires environmentally-responsible
industry, and seeks jobs that promote a higher standard of living.....
Maintain and enhance medical and social services:
We are a conununity that provides an integrated array of health care
services designed to protect and improve the quality of life for all
citizens
3. Other(list): 2014 Municipal Lands inventory and management plan X
i
FISCAL NOTE:
No Fiscal impact associated with this resolution. Any land sale revenue will go to the General Fund.
Approved by Finance Department: -
ATTORNEY REVIEW: Yes X No Not Applicable,, ___.._._ .
RECOMMENDATION:
Approve Resolution 2021 038, Authorizing the City Manager to Negotiate with Chugachmiut,
The Sale Terms Of 3.31 Acres of City Land Located at Fort Raymond Sub Replat No 1 Lot 7a
And Physical Addresses Of: 2101 Dimond Blvd At Appraised Market Value
50
PURCHASE AND SALE AGREEMENT
This Purchase and Sale Agreement ("Agreement") is made as of April 2021 between
Chugachmiut, ("Purchaser") and The City of Seward ("Seller"), organized as a first-class
home-rule municipality under the laws of the State of Alaska.
Purchaser and Seller agree as follows:
1. Purchase and Sale:
Subject to the terms and conditions of this Agreement, Seller agrees to sell and
Purchaser agrees to purchase good and marketable title in fee simple to the real property
described as follows (the "Property")-
3.31-acres located at T 1 N R 1 W Sec 34 Seward Meridian SW 0870012 Fort
Raymond Sub Replat No 1 Lot 7A with the Physical Addresses of: 2101
Dimond Blvd.
The final legal description is subject to plat approval by all necessary parties and subject only
to the "Permitted Exceptions" as defined in Section 5 below.
The Property is further described on Exhibit A attached and incorporated by this reference
2. Purchase Price and Payment Terms:
a. The purchase price for the Property shall be based on fair market value as
determined by an independent appraisal conducted by McSwain and Associates, with such
services engaged by the City of Seward. The amount of $10,000.00 (the "Earnest Money")
shall be paid to the Escrow Agent described in Section 4 upon Purchaser signing and
delivering this Agreement to Seller. After all other terms and conditions of this Agreement
have been satisfied, including completion of all contingencies in Section 8 to Purchaser's
sole satisfaction, the balance of the purchase price shall be due to Seller at Closing. Under
the municipal charter and code of ordinances of Purchaser, the resolution approving this
Agreement is not effective until 30 days following approval.
b. In addition to payment of the purchase price, Purchaser shall pay all costs and
fees, including but not limited to survey charges, filing and application fees, certificate to plat
costs, title insurance and recording fees, as may be necessary to properly subdivide and plat
the tract of land from which the Property to be purchased will be created; provided,
Purchaser shall only be responsible for paying fees and/or charges for services and other
items that are actually ordered directly or approved in advance by Purchaser. Should the sale
fail to close for any reason, Purchaser shall not be reimbursed by the Seller for any such
costs related to the platting process.
Purchase Sales Agreement Page 1 of 8
51
3. Referendum:
Under the charter and code of Seller, the resolution approving this Agreement may
be subject to a referendum and the sale approval may be voided. Nothing in this Agreement
shall affect or reduce the rights of the voters of the City of Seward to reject the City
Council's approval of this Agreement by referendum. Purchaser agrees that it shall have no
rights under this Agreement unless and until a resolution is approved by the voters of the
City of Seward (in the event a referendum petition is timely filed and accepted). Purchaser
shall not be entitled to any damages or other relief against the Seller in the event the
resolution is not approved by the voters. If the resolution approving this Agreement is
voided by such referendum action, this Agreement shall terminate, the Deposit shall be
returned to Purchaser, and neither party shall have any further obligation hereunder.
4. Closing:
The parties shall cause an escrow (the "Escrow") to be established with First
American Title Company of Alaska - Seward Office ("Escrow Agent"). Consummation of the
sale (the "Closing") shall take place through the Escrow at the offices of the Escrow Agent,
or such other place as Seller and Purchaser agree in writing. Purchaser shall be given One
Hundred Eighty (180) days from the effective date of the resolution approving the sale to
complete the subdivision and platting process to create the parcel to be the Property and to
close this transaction. Closing of the transaction shall occur within thirty (30) days from: (i)
Purchaser's completion of all items necessary to create the subdivision and plat of the
Property; or (ii) expiration of the legal timeframe for validly initiating a petition for referendum
(or if applicable, referendum vote), whichever occurs later. In the event this transaction is not
closed within One Hundred Eighty (180) days of the effective date of the resolution
approving this transaction, this Agreement shall terminate unless extended in writing by
mutual agreement of the parties. Notwithstanding the foregoing, the Seller and Purchaser
shall cause the following to occur at the Closing:
A Quit Claim Deed conveying the Property (including after acquired title) to
Purchaser, duly executed and acknowledged by Seller, shall be recorded in the Records of
the Seward Recording District, Third Judicial District, State of Alaska.
a. Purchaser shall pay to Seller the amount set forth in section 2 of this
Agreement.
b. The title company shall issue to Purchaser the title insurance policy
described in section 7 of this Agreement.
Purchase Sales Agreement Page 2 of 8
52
5. Title:
Seller will deliver to Purchaser, at Purchaser's expense, within ten (10) days of
mutual execution of this Agreement a commitment for title insurance (the "Preliminary
Commitment") preliminary to the issuance of the title policy referred to in paragraph 7 of this
Agreement, together with copies of all underlying exceptions described in the Preliminary
Commitment. The Property is to be sold and conveyed subject to: (a) title to the Property
being vested solely in Seller and in Seller's name, and (b) reservations, restrictions and
easements as disclosed in the Preliminary Commitment and approved by Purchaser.
Purchaser shall be entitled to object to any exceptions stated in the Preliminary Commitment
by delivering written notice to Seller and Escrow Agent on or before fifteen (15) days after
the receipt of the Preliminary Commitment, supplemented with the copies of the underlying
exceptions described therein, which notice shall specify the matters to which Purchaser
objects. If Purchaser objects to any such matters, Seller shall have fifteen (15) days after
receiving written notice from Purchaser to attempt to eliminate the matters to which
Purchaser has objected or to cause Escrow Agent to insure over said matters. Seller shall
notify Purchaser in writing, within the fifteen (15) day period, if Seller is unable or unwilling to
eliminate said matters or cause Escrow Agent to insure over said matters. Purchaser may
then elect, by written notice to Seller and Escrow Agent, either to waive the objectionable
matters and proceed to Closing or to terminate this Agreement and receive a refund of the
Deposit, and the parties shall have no further obligations to each other under this
Agreement. With respect to any amendments or updates to the Preliminary Commitment
prior to Closing, if there are any exceptions or matters not previously disclosed to which
Purchaser objects, Purchaser may then elect to object to said matters as provided above; to
terminate the Agreement and receive a refund of the Deposit; or waive the objectionable
matters and proceed to Closing.
Permitted Exceptions: Notwithstanding the immediately preceding paragraph,
Purchaser may not object to any of the following title matters: real property taxes or
assessments due after Closing; those certain plat notes and restrictions included by Seller
in the subdivision and platting documents as necessary to conform with the requirements of
state and local law; easements consistent with Purchaser's intended use of the Property;
reserved mineral rights; and rights reserved to federal patents. All items to which Purchaser
does not object under the immediately preceding paragraph, plus all items described in this
paragraph, are referred to herein as "Permitted Exceptions".
6. Deed:
Title to the Property shall be conveyed to Purchaser by a Quit Claim Deed (the
"Deed") duly executed by Seller and recorded at the Closing. The Deed shall be in the
form and content acceptable to Seller and Purchaser.
7. Delivery of Title Policy.
Purchase Sales Agreement Page 3 of 8
53
At Closing, or as soon as practical thereafter, Seller shall cause to be delivered to
Purchaser the owner's title insurance policy required by this Agreement, which policy shall
insure Purchaser's fee simple interest in the Property in the amount of the Purchase price,
and which shall contain no exceptions other than the general exclusions and exceptions
common to the form of policy issued, and the Permitted Exceptions.
8. Closing Costs:
All Closing costs of the transaction, unless otherwise provided in this
Agreement, shall be divided as follows:
Seller shall pay the following Closing costs:
a. Any outstanding or pending assessments or liens
b. Seller's attorney fees and costs
C. Real Property taxes will be prorated to date of closing and if applicable,
paid through escrow
Purchaser shall pay the following Closing costs:
a. All recording fees
b. All document preparation fees
C. All escrow closing fees
d. Owner's standard coverage title insurance described herein (Required)
e. Any ALTA title insurance policies desired by Purchaser (Optional)
f. All Purchaser's attorney fees and costs
g. All appraisals, commitment fees, points, and financing costs
h. Real Property taxes will be prorated to date of closing and, if applicable,
paid through escrow
i. All costs not otherwise specified but related to this transaction and not
otherwise agreed to be paid by the Seller
Notwithstanding the above, if the escrow fails to close due to the default of a
party, the defaulting party shall pay any escrow and title policy cancellation fees.
From the date of mutual acceptance of this Agreement until Closing, Seller shall
agree to maintain the Property in its present condition.
9. Seller's Conditions Precedent:
The parties acknowledge that the Seller's obligation to close on the purchase of the
Property shall be subject to the following:
a. Receipt of approval by Purchaser of Purchaser's inspection of the Property
Purchase Sales Agreement Page 4 of 8
54
not revealing any basis upon which Purchaser timely terminates this
Agreement as provided in paragraph 10 below.
b. Approval of this Agreement by The City Council for the City of Seward
and approval by voters in a referendum election, if any.
C. No litigation or other claim which has any probability or reasonable likelihood
of success, challenges or controverts the Purchaser's action to acquire the
Property.
d. Completion by Purchaser of all items necessary to subdivide and plat the
Property to be purchased.
e. Purchaser to pay all amounts required by this Agreement.
10. Inspection:
Purchaser, his/her agents and contractors, shall be given reasonable access to the
Property to conduct such tests and inspections as Purchaser deems appropriate; provided,
however, Purchaser shall give Seller reasonable notice of Purchaser's intention to access
the Property. If Purchaser reasonably determines from the inspections or testing that any
condition of the Property does not meet Purchaser's satisfaction, Purchaser shall have the
right within thirty (30) days after the effective date of this Agreement to object to such
matter by delivering written notice to Seller specifying the matters to which Purchaser
objects. Seller shall have twenty (20) days after receipt of the written notice to cure the
deficiency, at Seller's expense. Seller shall notify Purchaser in writing, within the twenty
(20) day period, if Seller is unable to cure the deficiency. Purchaser may then elect, by
written notice to Seller, either to waive the objectionable matter and proceed to Closing or
to terminate this Agreement and the parties shall have no further obligation to each other
under this Agreement.
11. Property Accepted "As-is".
Purchaser acknowledges that Purchaser has inspected the Property and accepts
the same "as-is" and without reliance on any expressed or implied representations or
warranties of Seller or agents of Seller, as to the actual physical condition or
characteristics thereof of the Property.
Seller expressly makes no warranties as to the physical condition of the Property and
all inspection obligations rest with the Purchaser.
Purchaser shall provide at its own cost, on-site sewer and water and fire
protection.
Purchase Sales Agreement Page 5 of 8
55
12. Remedies:
a. If Purchaser (a) fails, without legal excuse, to complete the purchase of the
Property, or (b) otherwise defaults under this Agreement, Seller shall be entitled to retain the
$10,000.00 deposited by Purchaser with the Escrow Agent pursuant to Section 2.a above,
and such retention by Seller of this $10,000.00 Deposit shall be the sole and exclusive
remedy available to Seller for such failure or default by Purchaser; provided, however,
Purchaser shall remain responsible to pay all subdivision and platting costs owed to the
Seller or third parties and Purchaser shall not be reimbursed by Seller for any subdivision
and platting costs already paid by Purchaser.
b. If Seller fails, without legal excuse, to complete the sale of the Property, then
the Deposit shall be returned to Purchaser. Return by Seller of the $10,000.00 Deposit to
Purchaser shall be the sole and exclusive remedy available to Purchaser for such failure or
default by Seller. All costs relating to subdivision and platting shall remain the responsibility
of Purchaser.
13. Costs and Fees:
If either party institutes suit concerning this Agreement, the substantially prevailing
party shall be entitled to its attorneys' fees and costs.
14. Waiver:
No delay in exercising any right or remedy shall constitute a waiver thereof, and no
waiver by Seller or Purchaser of a breach of any covenant of this Agreement shall be
construed as a waiver of any preceding or succeeding breach of the same or any other
covenant or condition of this Agreement.
15. Assignment:
This Agreement is binding on the heirs, successors, and assigns of the parties, but
shall not be voluntarily assigned by either party without prior written consent of the other
party, which consent shall not be unreasonably withheld.
16. Commissions:
Each party represents and warrants to the other that it has not engaged the services
of any broker, finder or other person who would be entitled to any commission or fee in
respect to the subject matter of this Agreement and each shall indemnify the other against
any loss, cost, liability or expense incurred by the other as a result of any claim asserted by
any such broker, finder or other person on the basis of any brokerage or similar
arrangement or agreement made or alleged to have been made.
17. Notices:
Purchase Sales Agreement Page 6 of 8
56
No notice, consent, approval or other communication provided for herein or given in
connection with this Agreement shall be validly given, made, delivered or served unless it is
in writing and delivered personally, sent by overnight courier or sent by registered or
certified United States mail, postage prepaid, with return receipt requested to:
Seller: City of Seward
P. O. Box 167
Seward, Alaska 99664
ATTN: City Manager
Purchaser: Chugachmiut
1840 Bragraw Street, Suite 110
Anchorage, Alaska 99664
or to such other addresses as either party may from time to time designate in writing and
deliver in a like manner to the other party. Notices, consent, approvals, and communications
given by mail shall be deemed delivered upon the earlier of three days after deposit in the
United States mail in the manner provided above or immediately upon delivery to the
respective addresses set forth above, if delivered personally or sent by overnight courier.
18. Entire Agreement:
This document and its attachments contain the entire Agreement between the
parties. It may not be modified except in writing and signed by all parties.
19. Construction of Agreement:
The captions of the paragraphs of this Agreement are for convenience only and shall
not govern or influence the interpretation hereof. This Agreement is the result of negotiations
between the parties and, accordingly, shall not be construed for or against either party
regardless of which party drafted this Agreement or any portion thereof.
20. Surviving Covenants:
The provisions of this Agreement shall survive the delivery of the Deed.
21. Time is of the Essence:
Time is of the essence of this Agreement.
22. Exclusive Agreement:
This Agreement shall constitute an exclusive arrangement between the parties. Seller
Purchase Sales Agreement Page 7 of 8
57
shall not market, sell, negotiate for the sale of, or convey the Property to any other person,
provided that Purchaser has not delivered notice that it will not close due to an unsatisfied
condition.
23. Controlling Law and Venue:
This Agreement shall be governed by, construed under and enforced in accordance
with the laws of the State of Alaska, and venue for actions between
the parties arising out of or related to this Agreement shall be in the
Alaska Superior Court, Third Judicial District, Anchorage, Alaska.
24. Further Assurances:
Whenever requested to do so by the other party, Seller or Purchaser promptly and
expeditiously shall execute, acknowledge and deliver any and all such conveyances,
assignments, confirmations, satisfactions, releases, instruments of further assurance,
approvals, consents and any and all further instruments and documents as may be
reasonably necessary, expedient, or proper in order to complete any and all conveyances,
transfers, sales, and assignments herein provided, and to do any and all other reasonable
acts and to execute, acknowledge and deliver any and all documents as so reasonably
r(pquested in order to carry out the intent and purpose of
this Agreement, including but not limited to subdividing and platting the tract containing the
Property and the parcel to be the Property.
25. Possession:
Purchaser shall receive possession of the Property at the closing and recording of
the Quit Claim deed.
Executed this day of Seller:
The City of Seward, Alaska
Norm Regis-
Acting City Manager
Name
Chugachmiut
ATTEST:
Purchase Sales Agreement Page 8 of 8
58
Valdez
Tatitlek
Eyak
Chenega Prince Gulf of Alaska
Qutekcak William Sound
Port Graham Nanwalek Chugachmiut
March 31, 2021
Norm Regis, Acting City Manager
City of Seward
410 Adams Street
Seward, Alaska 99664
Dear Mr. Regis:
First allow me to introduce myself. My name is Kelley Baker and I serve as the Health Services
Division Director at Chugachmiut. Chugachmiut is interested in land purchase in Seward. Please
allow me to explain why.
Our current clinic serves predominantly Alaska Native and American Indian Seward community
members, which are the second highest race population in Seward.
A highly competitive joint venture program opportunity came up two years ago with Indian
Health Services. We submitted our application and we're 1 of 5 in the United States to be
awarded. Along with our application were letters of support from our Alaska senators as they
also understand the health disparities and needs impacting the Alaska Native/American Indian
population in Alaska and in Seward.
Senator Murkowski's letter of support wrote"As senator for Alaska since 2003, I recognize the
needs and accomplishments of Native Alaskans. The indigenous peoples of Alaska have the
unfortunate distinction of leading or nearly leading the rest of the country in severe health and
behavioral health issues such as tobacco consumption, carcinomas, depression and suicidality,
heart disease, and diabetes. Whereas we proudly celebrate the cultural and linguistic
accomplishments of our state's first residents, we are not blind to the consideration health
challenges faced by these same people. The Indian Health Service Joint Venture Construction
Program is one of those bold programs that strive to reverse these health disparities. Consistent
with all relevant rules, laws, and regulations, I respectfully request that all due consideration be
given to this application. I wish you the best in these worthy efforts to bring health and hope to
the Chugach Region, and, by extension, to all of Alaska."
The final application's scoring criteria was based off data such as current population served,
current staffing, facility size and most importantly- community need. I can assure you a thorough
review of your strategic plan and economic development plan was conducted and the result of
the review proved this project is in alignment with the city and community members goals. We
also discovered based on the population served in Seward, we are currently operating 50%under
staffing and facility capacity based off IHS criteria. Meaning to serve the needs of your
TAMAMTA PIGPET
1840 Bragaw Street Suite 110/Anchorage, AK 99508-3463/(907)562-4155/ Fax(907) 563-2891 „ter of
A Tribal Organection Serving the Chugach Native?Fpoples of Alaska
Valdez
Tatitlek
Eyak
Chenega Prince Gulf of Alaska
Qutekcak William Sound
Port Graham Nanwalek Chugachmiut
community members who are Alaska Natives and American Indians- a larger staffing package
and facility is needed.
For this project, the land must be tribally owned not leased and at least 3 acres of land.
We estimate the build will cost approximately $18 million dollars and with such a large
investment, securing land out of the tsunami and flood zone is a high priority for us.
I understand research was conducted for Seward city owned land and the preference towards
leasing land opposed to selling land. However, I would like to offer that investing in the health
and wellness of your community has a long term return on investment and reduces overall costs.
With this project we will bring at least 28 additional long term healthcare professionals to live
and work within the community of Seward. In essence these individuals will purchase homes,
pay taxes and add to local city business revenues.
We would sincerely appreciate your consideration and support in investing in the health and
wellness of the people in your community and approve the sale of land to Chugachmiut.
Thank you in advance and we look forward to your favorable response to this request. I'm
available to meet with you and/or the city council at any time. Please do not hesitate to contact
me electronically at kelleygchugachmiut.org or telephonically at(907) 441-8565.
Regards,
&�
Kelley Baker, Health Services Division Director
CC: Christy Terry, Mayor
Brenda Ballou, City Clerk
TAMAMTA PIGPET
1840 Bragaw Street Suite 110/Anchorage, AK 99508-3463/(907)562-4155/ Fax(907) 563-2891 „ter of Ours"
A Tribal Organection Serving the Chugach Native&opies of Alaska
y$avrcge L r4e,
.
3bv4g04
Indian Health Service May 8, 2020
1� FOR IMMEDIATE RELEASE
Press Release Contact: (301)443-3593,newsroom@ihs.gov
IHS selects five projects for Joint Venture health care facilities
Partnerships with tribes will expand access to health care in Indian Country
The Indian Health Service has selected five projects for new or expanded health care facilities through the IHS Joint
Venture Construction Program. For nearly 30 years, this program has strengthened partnerships with tribes across the
country and expanded access to comprehensive, culturally appropriate health services for American Indian and Alaska
Native people.
"The IHS Joint Venture Construction Program provides meaningful partnership and collaboration with our tribal
partners as we work together to accomplish the IHS mission of raising the physical, mental, social and spiritual health
of American Indians and Alaska Natives to the highest level," said Rear Adm. Michael D. Weahkee, IHS director.
Selected Projects
IHS Area Tribe or Tribal Organization Facility Type Location
Alaska Area Southeast Alaska Inpatient Sitka, Alaska
Regional Health Consortium
Alaska Area Chugachmiut Outpatient Seward,Alaska
Great Plains Area Three Affiliated Tribes Outpatient Newtown, North Dakota
Oklahoma City Area Chickasaw Nation Outpatient Newcastle, Oklahoma
Portland Area Confederated Tribes of the Outpatient Omak, Washington
Colville Reservation
The program enables a partnership in which a tribe or tribal organization constructs, acquires, or renovates a facility
using non-IHS funds, and leases it to the IHS at no cost for 20 years. In return, IHS requests funding from Congress to
staff, operate and maintain the facility. Since 1991, more than 25 tribes have partnered to provide more than 30
facilities, from health centers to hospitals, increasing access to quality health care services for their communities.
More than 40 applications were received for the current round of this highly competitive program. Projects were
selected through a two-phase process, which included evaluation by an objective review team comprised of members
representing tribes,tribal organizations, the IHS, and the Department of Health and Human Services. The selected
tribes and tribal organizations will now be required to prepare planning documents. The IHS will work with each tribe
or tribal organization to develop a joint venture agreement, which includes the specific responsibilities and authorities
of each party.
The IHS, an agency in the U.S. Department of Health and Human Services provides a comprehensive health service
delivery system for approximately 2.6 million American Indians and Alaska Natives who belong to 574 federally
recognized tribes in 37 states. Follow the agency via social media on Facebook and Twitter.
61
"Changing with the tides in harmony with
our people,land and heritage."
January 14, 2020
Ms. Angela Vanderpool, Executive Director
Chugachmiut
1840 Bragraw Street, Suite 110
Anchorage, AK 99508-3463
RE: Letter of Support for the Indian Health Service Joint Venture Construction Program
Dear Ms. Vanderpool:
The Qutekcak Native Tribe would like to support the Indian Health Service Joint Venture
Construction Program (IHS-JV) that Chugachmiut is applying for on behalf of the residents of
Seward and the Chugach Region.
We recognize that Chugachmiut is the sole provider of health services in Port Graham,
Nanwalek,Tatitlek, and Chenega, and through ]eased space operates a regional "hub" clinic in
Seward.
We also recognize that all of Seward and the surrounding areas which include Lowell Point, Bear
Creek, Primrose, Crown Point, and Moose Pass are all eligible to access the services provided by
Chugachmiut.
We believe this IHS-JV would be a benefit to the City of Seward, Chugach Region, and to the
state of Alaska in the form of a sizeable infusion of federal dollars, in new jobs and reduced
unemployment rates,but most importantly to the beneficiaries of Chugachmiut with the
increased direct health services improving health for many people.
Siripe rely,
Dolly Wile
Tribal Administrator
Cc Qutekcak Tribal Council
Chugachmiut P.O. Box 1467.221 Third Avenue-Seward,Alaska 99664-Tel: 907-224-3118-Fax: 907-224-58�V Final Application
k
Page 43 of 234
Trust3745 Community Park ivap,Suilc 200
Anchorage,AK 99508
Alaska Mental Health Tel 907.269.796o
Trust Authority" ti�ww.mi�lru�t.or,;
January 16, 2020
Angela Vanderpool, Executive Director
Chugachmiut
184o Bragaw Street, Suite no
Anchorage,Alaska 995o8
RE: Support for Chugachmiut's Joint Venture Application
Dear Ms. Jan Vanderpool;
I am pleased to write this letter of support for Chugachmiut's efforts to secure a
Tribal Health Facility through new construction in Seward,Alaska and in support
of the needed behavioral health/medical/administrative staffing package as
offered through the Indian Health Service's 2019 Joint Venture Construction
Program (JVCP). The Trust fully supports efforts of Chugachmiut to expand
access to health and behavioral health care in the region.
The Trust seeks to assist and improve the lives of people suffering mental health
and substance abuses, of which Alaska Native peoples have the unfortunate
distinction of leading or nearly leading the rest of the country in severe health
and behavioral health issues including depression and suicidality. The Joint
Venture Construction Program is an innovative opportunity that will enable
Chugachmiut to aggressively work to improve these health disparities.
The Trust is pleased to offer this letter of support for Chugachmiut, and to
support your commitment to bring health and hope to the Chugach Region, and,
by extension,to all of Alaska.
spectfully,
teve Will ms
Chief O ating Officer
Chugachmiut 63 JV Final Application
Page 42 of 234
DON YOUNG COMMITTEE ON
CONGRESSMAN FoR ALL ALASKA NATURAL RESOURCES
WASHINGTON OFFICE: REPUBLICAN LEADER,SUBCOMMITTEE
2314 RAYBURN BUILDING "'",rr""
WASHINGTON,DC 20515 ON NATIONAL PARKS,FORESTS AND
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202-225-5765 pru+
DEAN OF THE HOUSE COMMITTEE ON
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STEERING COMMITTEE
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January 17, 2020
Angela Vanderpool, Executive Director
Chugachmiut
1840 Bragaw Street, Ste. 110
Anchorage, AK 99508-3463
Dear Ms. Vanderpool:
I offer this letter of support of Chugachmiut's efforts to establish a health clinic in
Seward, Alaska through an application proposal to the Indian Health Service Joint Venture
Construction Program (IHS-JV). Chugachmiut is the sole provider of health services in Port
Graham, Nanwalek, Tatitlek and Chenega and through leased space, operates a regional 'hub'
clinic in Seward. Additionally, everyone in Seward and adjacent communities including Lowell
Point, Bear Creek, Primrose Crown Point, and Moose Creek are eligible for certain services and
a number of the citizens do access these services provided by Chugachmiut. This is an
exceptionally beneficial opportunity for the residents of Seward, the Chugach Region, and
Alaska in general.
As a legislator, I recognize the needs and accomplishments of Native Alaskans. The
indigenous peoples of Alaska have the unfortunate distinction of leading or nearly leading the
rest of the country in severe health and behavioral health issues such as tobacco consumption,
carcinomas, depression and suicidality, heart disease, and diabetes. Whereas we proudly
celebrate the cultural and linguistic accomplishments of our state's first residents, we are not
blind to the considerable health challenges faced by these same people. The Indian Health
Service Joint Venture Construction Program is one of those bold programs that strive to reverse
these health disparities.
Therefore, I am pleased to offer this letter of support for Chugachmiut, and I want to be
a part of these worthy efforts to bring health and hope to the Chugach Region, and, by
extension, to all of Alaska. Consistent with all relevant rules, laws and regulations, I respectfully
request that all due consideration be given to this application and all other eligible Alaska-
based applications. Thank you for your consideration.
Sincerely,
DON YOUNG//'91
Congressman for All Alaska
471 W 36TR AVENUE 100 CuSHnnAN STREET,SUITE 307
chh��'�'�rt,,.h 1�1�++ SUITE 201 P,O.Box 73110
x; a&M S*iA,E ANCHORAGE,ALASKA 99503 64 FAIRBANKS,ALASKA 99707 JV Final 4ppl1ggt�
HTTPJIdo nyou ng.hou se.gov 907-271-5976 907-456-0210 Pa g&-W60:84'
DAN SULLIVAN L0%1rAITTEES
A,LASKA
ARMED SERVICES
SUITE 702 COMMERCE,SCIENCE,AND
HART S€NATE OFF EE BUILo=Nc, 1, 11 �'f� �(� �1'n TRANSPORTATION
VVASHINaTor1,DC 20510 f�.� ltcd �►,tatco �6c Rate ENVIRONMENT AND
PUBLIC WORKS
VETERANS'AFFAIRS
January 17, 2020
LCDR Omobogie Amadasu, P.E.,
Program Manager IHS Joint Venture Construction Program
Division of Facilities Planning and Construction
Indian Health Service
5600 Fishers Lane Mailstop: ION 14C
Rockville, MD 20857
Dear Omobogie Amadasu,
I write you in support of the Chugachmiut's application for funding through the
Indian Health Service Joint Venture Construction Program (JVCP) to enhance
healthcare and wellness for communities in the Kodiak region.
Chugachmiut is the sole provider of health services in Port Graham. Nanwalek,
Tatilek, and Chenega. It operates a regional hub clinic in Seward through leased space.
All community members in Seward and adjacent communities including Lowell Point,
Bear Creek, Primrose Crown Point, and Moose Creek are eligible for certain services
provided by Chugachmiut.
The Chugachmiut IHS JVCP would provide significant benefits to the City of Seward
and the Chugach region by expanding direct health services to the area and surrounding
communities_
Consistent with applicable law, I respectfully ask that you give due consideration
to the Chugachmiut Indian Health Service Joint Venture Construction Program
application and all Alaskan grant applications. I ask that you keep my office apprised on
the outcome of the application.
Thank you,
•
Dan Sullivan
United States Senator
ANCHORAGE FAIRBANKS JUNEAU KENAI KETCHIKAN MATSU
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SUITE 750 SUITE 328 SUITE 101 SUITE 101 SUITE 225 SUITE 309
AQIJ P�9iUVI FAIR,BANKS.AK 99701 JUNEAU,AK 99601 KENAI..AK 99CI I KETCHIKAN,AK 49901 JV FlriaP''Abp'liCatibn
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Page 39 of 234
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COMMITTEES: (9071271-3735
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APPROPRIATIONS ]� a00GLACIERA VENUE Su1TE 101
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AND PENSIONS (907)262-4220
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KE-mmm N,AK 99901-6059
(907)2256660
S51 EAST WESTPCINT D;;,E_Su TE 307
W ASILL o,AK 99954-7142
(907)376-MSS
January 17
Angela Vanderpool, Executive Director
Chugachmiut
1840 Bragaw Street, Ste. 110
Anchorage, AK 99508-3463
Dear Ms. Vanderpool,
I offer this letter of support of Chugachmiut's efforts to establish a health clinic in Seward,
Alaska through an application proposal to the Indian Health Service Joint Venture Construction
Program (IHS-JV). I understand Chugachmiut is the sole provider of health services in Port
Graham,Nanwalek, Tatitlek and Chenega and through leased space, operates a regional `hub'
clinic in Seward. Additionally, everyone in Seward and adjacent communities including Lowell
Point, Bear Creek, Primrose Crown Point, and Moose Creek are eligible for certain services and
a number of the citizens do access these services provided by Chugachmiut. This is an
exceptionally beneficial opportunity for the residents of Seward, the Chugach Region, and
Alaska in general.
As a Senator for Alaska since 2003, 1 recognize the needs and accomplishments of Native
Alaskans. The indigenous peoples of Alaska have the unfortunate distinction of leading or
nearly leading the rest of the country in severe health and behavioral health issues such as
tobacco consumption, carcinomas, depression and suicidality, heart disease, and diabetes.
Whereas we proudly celebrate the cultural and linguistic accomplishments of our state's first
residents, we are not blind to the considerable health challenges faced by these same people. The
Indian Health Service Joint Venture Construction Program is one of those bold programs that
strive to reverse these health disparities.
Consistent with all relevant rules, laws, and regulations, I respectfully request that all due
consideration be given to this application. [ wish you the best in these worthy efforts to bring
health and hope to the Chugach Region, and, by extension,to all of Alaska. Thank you for
inviting me to show my support for the health and wellbeing of every Alaskan.
Sincerely,
Lisa Murkowski
United States Senator
Chugachmiut 66 JV Final Application
Page 40 of 234
5ESSION ADDRESS: Senator Cary Stevens INTERIM ADDRESS:
Alaska State Capitol 305 Center Ave,Ste. 1
Juneau,Alaska 99801-I182 Alaska State Legislature Kodiak,Alaska 99615
(907)465-4925 (907)486.4925
Fax:(907)465-3517 Fax:(907)480-5264
Toll Free: 1-800-821-4925 OF r1441�
Ufi .ALASV`%
January 20, 2020
Angela Vanderpool, Executive Director
Chugachmiut
1840 Bragaw Street, Ste. 110
Anchorage, AK 99508-3463
Dear Ms. Vanderpool:
PIease consider this letter my support of Chugachmiut's efforts to establish a health clinic in
Seward through an application proposal to the Indian Health Service Joint Venture Construction
Program (IHS-JV). As you know, Chugachmiut is the sole provider of health services in the rural
communities of Port Graham,Nanwalek, Tatitlek and Chenega, which I represent in the Alaska
State Senate.
As a legislator, I recognize the needs and accomplishments of Native Alaskans. The indigenous
peoples of Alaska have the unfortunate distinction of leading or nearly leading the rest of the
country in severe health and behavioral health issues such as tobacco consumption, carcinomas,
depression and suicidality, heart disease, and diabetes. Funding from the IHS-JV Construction
Program will be of great benefit in Chugachmiut's critical work in meeting these health
challenges.
Thank you for the opportunity to add my support for you me to show my support in this
important endeavor.
Sincerely,
Se to ary Stevens
Chugachmiut 67 JV Final Application
Senator.Gary.StevensOn akleg.sov Page 41 of 234
%%% 10i
` 0=%N f?O. Box 1045
lob 302 Railway Avenue
Seward,Alaska 99664
SeaView Phone:907.224 5257
Alaska toll free 1.888.224.5257
Community Services Fax: 907.224.7081
January 17,2020
Angela Vanderpool,Executive Director
Chugachmiut
1840 Bragaw Street, Ste. 110
Anchorage, AK 99508-3463
Dear Ms. Vanderpool,
SeaView Community Services is the state certified Community Behavioral Health Center
(CBHC) that has been providing substance use and mental health treatment services for residents
and visitors on the Eastern Kenai Peninsula for nearly 50 years. SeaView's behavioral health
services currently include recovery housing, adult mental health residential, psychiatry, 24/7
crisis services, partial hospitalization and outpatient treatment. Our service area includes the
communities of Lowell Point, Seward, Moose Pass, Crown Point, Cooper Landing and Hope;
however,our housing programs often serve patients from across the state.
Chugachmiut has long been a community partner in the provision of needed services in the
Seward area. I offer this letter of support of Chugachmiut's efforts to construct or purchase a
health clinic in Seward, Alaska and obtain operational funding through an application proposal to
the Indian Health Service Joint Venture Construction Program (IHS-JV). I understand
Chugachmiut is the sole provider of health services in Port Graham, Nanwalek, Tatitlek and
Chenega and operates a regional hub clinic in Seward in leased space, currently Iocated across the
street from the SeaView CBHC.
As a healthcare partner, SeaView recognizes the needs and accomplishments of Native Alaskans.
Chugachmiut is not alone in understanding that indigenous peoples of Alaska have the
unfortunate distinction of leading or nearly leading the rest of the country in severe health and
behavioral health issues such as tobacco consumption, carcinomas, depression and suicidality,
heart disease, and diabetes. We agree that we can all proudly celebrate the cultural and linguistic
accomplishments of our state's first residents and are not blind to the considerable health
challenges faced by these same people. The Indian Health Service Joint Venture Construction
Program is a potential pathway to address these and other health disparities.
I sincerely appreciate this opportunity to provide support to a valuable community partner and
look forward to our future collaboration on creating a healthy community!
Best regards,
c ,
�l
Christine Sheehan
Chief Executive Officer
Chugachmiut JV Final Application
Serving Se ivtircd tvlth intcgri y(arnd compassion since 1972— Page 44 of 234
Valdez
Tatitlek
Eyak
Chenega Prince Gulf of Alaska
Qutekcak William Sound
Port Graham ChugachmiutNanwalek
December 30, 2020
Norm Regis,Acting City Manager
City of Seward
P.O. Box 167
410 Adams Street
Seward, Alaska 99664
Dear Mr. Regis:
Chugachmiut is a 501(c)(3)tribal organization formed in 1975 to provide health and social
services to the Alaska Native/American Indian(AN/AI)population in the Chugach region. The
region is composed of seven communities and villages in southcentral Alaska spanning
approximately 15,625 square miles, with a combined population of approximately 2,200
Alaska Natives/ American Indians including Seward/Qutekcak. Additionally,through an
agreement with the U.S. Department of Veteran's Affairs, we provide services to veterans living
in Seward and the surrounding area.
In 1987 Chugachmiut established the North Star Health Clinic in Seward to provide basic
primary care and to function as a regional hub for the four village clinics staffed by Community
Health Aides. We've improved and supplemented services as technology and medical
knowledge advanced and at present we offer a diverse selection of clinical and ancillary services.
These services include,but are not limited to, enhanced primary care,pharmacy,behavioral
health, substance abuse treatment&prevention, diabetes intervention&prevention, dental,
tobacco intervention&prevention,nutrition,health promotion& education, telehealth, and
electronic health records. Last fiscal year, ending September 30, the North Star Health Clinic
processed 3,508 patient encounters in Seward and processed an additional 4,429 patient
encounters to the four remote village clinics for dental,medical and behavioral health purposes.
With an increase in the number of beneficiaries and service delivery over the years we have
simply out grown our current clinic space and need to expand.
Based on our need for expansion, we are very pleased to present an opportunity that decidedly
improves the City of Seward while enhancing the health and well-being of the people we serve.
Chugachmiut is partnering with the U.S. Government under the Indian Health Service Joint
Venture Construction Program to build a 15,000 square foot hub clinic in Seward.
The clinic comes with approximately 24 new jobs and will boost the local economy by greater
consumer spending and expenses associated with the operation of a facility almost three times
the size of the leased space we currently occupy. These new positions will bring professional
personnel and their families to boost rental and/or the sale of homes in Seward.
TAMAMTA PIGPET
1840 Bragaw Street,Suite 110 /Anchorage,AK 99508-3463 / (907) 562-4155 / Fax (907) 563-2891 "AA of Ours"
A Tribal Organization Serving the Chugach Native People,%gf Alaska
In addition to personnel based in Seward,the number of itinerants cycling through Seward in
support of the facility will also bring increased, year-round consumption of hotel,restaurant, and
other services. We anticipate a minimum of 200 itinerant lodging days with accompanying
purchases at local restaurants and personal shopping as well.
While Chugachmiut will be increasing staff and expanding services in Seward we will continue
to be reliant upon on the local hospital for laboratory services, x-rays, and emergency room care.
We will also continue to refer patients to local providers for services beyond the scope of care at
the regional hub clinic.
Over the past 10-11 months, Chugachmiut has been in discussions with Jackie C. Wilde,
Community Development Director about the possibility of purchasing land owned by the City of
Seward for this project. Ms. Wilde helped us identify sites and allowed us to conduct
preliminary, non-invasive analysis of four city owned sites. After initial analysis, Chugachmiut
is very interested in 3.31 acres in the southern-most section of`Fort Raymond'. Depending on
price,we may be in a position to purchase more than the 3.31 acres identified.
Our next step is to conduct an intensive study of the preferred land parcel. However,before we
order an expensive study, we need a firm commitment along with an initial price no later than
January 28, 2021 from the City of Seward for the `Fort Raymond' selection. There are fixed
deadlines imposed by our federal partner for each phase of the project and an in-depth land study
is mandatory.
Thank you in advance and we look forward to your favorable response to this request. I'm
available to meet with you and/or the Seward City Council at any time. Please do not hesitate to
contact me via e-mail at jan(c�chugachmiut.org or by phone at(907) 562-4155 or(907)441-
5514.
Regards,
Angela J. Vanderpool, Executive Director
CC: Christy Terry, Mayor
Brenda Ballou, City Clerk
70
"Changing with the tides in harmony with
our people,land and heritage."
January 28, 202I
Christy Terry, Mayor
Seward City Council
P.O. Box 167
410 Adams Street
Seward, AK 99664
RE: Chugachmiut Regional Health Clinic
Dear Mayor Terry:
The Qutekcak Native Tribe (QNT) is pleased to support the Chugachmiut Regional
Health Clinic (CRHC) project in Seward and urges the Seward City Council to sell land
to Chugachmiut for the project.
The Fort Raymond site under consideration is situated for easy access by QNT tribal
membership and others served by Chugachmiut clinical operations. While Chugachmiut
may have other options, they've consulted QNT leadership in making selections and
QNT considers the land in question most suitable to the needs of our membership.
QNT believes the project will benefit the City of Seward while enhancing the health and
well-being of QNT tribal members and other patients from the surrounding areas. We
understand that the CRHC will create more than 24 new jobs and boost the local
economy by increased year-round consumer spending secondary to the influx of new
jobs and the resulting collection of sales, bed, and property taxes. Chugachmiut's local
spending for utilities and sales tax will increase due to ownership and operation of a
facility almost three times the size of the space they are leasing now for the North Star
Health Clinic. We were informed that the number of itinerants cycling through Seward
in support of the CRHC will also bring a year-round increase to the community through
hotel, restaurant and shopping opportunities. Chugachmiut estimates a minimum of 200
lodging days at local hotels plus per diem spent at local restaurants and other local
vendors.
Key benefits include bringing in more than 60 million in federal funding to Seward over
the next 20 years; new jobs through the hiring of local contractors and construction
personnel. Additional benefits include 38 permanent jobs in Seward and improved
access to healthcare for under-served populations such as ours.
71
P.O. Box 1467 - 221 Third Avenue - Seward, Alaska 99664 - Tel: 907-224-3118 - Fax: 907-224-5874
Again, we strongly advise the City Council to sell a small portion of its land assets to
Chugachmiut thereby assuring that Qutekcak tribal members receive critical medical
services.
Sincerely,
Dolly Wiles,Tribal Administrator
72
*Geographic Information Systems Chugachmiut Possible Land Sale Layout
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be accurate,current,or otherwise reliable. It is not to be used for navigation. Notes
Actual layout will be
negotiated through
Purchase and Sale
DATE PRINTED: 3/27/2021 Agreement
73
Original Land Layout Request included with letter 1/2021
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CEMETERY
FORT RAYMOND - SOUTH END, OFF SEWARD HIGHWAY, 3.31 ACRES
74
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-039
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING THE 2021 VOLUNTEER FIRE ASSISTANCE
GRANT (VFA) IN THE AMOUNT OF $4,979 AND AUTHORIZING THE
MATCHING FUNDS OF $1,131,AND APPROPRIATING FUNDS
WHEREAS,the Seward Fire Department applied for, and was awarded, a 2021 Volunteer
Fire Assistance grant from the Alaska Department of Natural Resources (DNR) in the amount of
$4,979; and
WHEREAS,the City of Seward is required to provide a minimum of 10%cash match as a
condition of the grant. Funding of$1,131 has been identified as the proposed match amount within
the current Fire Department Volunteer 2021 budget; and
WHEREAS, the grant must be used for purchasing equipment identified in the grant
application. The equipment requested was 600 feet of 1-inch forestry hose,4 fog nozzles,6 reducers
and 2 Elkhart rapid attack monitors with a project total of$6,110; and
WHEREAS, these purchases will continue providing our firefighters with the maximum
protection and interoperability needed to protect the lives and property of the citizens of Seward,and
further fulfill equipment requirements as identified in our mutual aid agreement with the Alaska
Department of Natural Resources.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The 2021 Volunteer Fire Assistance Grant award in the amount of $4,979 is
hereby accepted to grant revenue account no.01000-1221-4251-0022 and appropriated to small tools
&equipment expense account no. 01000-1221-7217-0022.Matching funds of$1,131 are included in
the 2021 budget under small tools & equipment expense account no. 01000-1221-7217-0022.
Section 2. This grant will be used for purchasing equipment identified in the grant
application. The equipment requested is 600 feet of 1-inch forestry hose, 4 fog nozzles, 6 reducers
and 2 Elkhart rapid attach monitor packages with a project total of$6,110.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12t'
day of April, 2021.
75
Council Agenda Statement
Meeting Date: April 12, 2021 •
To: City Council
Through: Norm Regis, Acting City Manager
From: Clinton Crites, Fire Chief
Agenda Item: Accepting 2021 Volunteer Fire Assistance Grant Award (VFA Grant)
BACKGROUND & JUSTIFICATION:
The Seward Fire Department applied for and has been awarded a 2021 Volunteer Fire Assistance(VFA)grant
from the Department of Natural Resources in the amount of $4,979.00. The City is required to provide a
minimum of 10%cash match as a condition of the grant.Funding of$1,131 has been identified as the proposed
match amount within the current Fire Department Volunteer 2021 budget. The total project value is$6,110.00.
The grant funds must be used for purchasing equipment identified in the grant application. This year, items
requested are; 600 feet of I-inch forestry hose, four-1.75-inch combination fog nozzles, six reducers and two
Elkhart rapid attack monitors. These purchases will continue to provide our firefighters with the maximum
protection and interoperability needed to protect the lives and property of the citizens of Seward, and further
fulfill equipment needs identified in our mutual aid agreement with the Department of Natural Resources.
With the high cost of firefighting equipment, the Seward Fire Department continues to seek funding for
equipment. Applications for the US Forest Service grants are available annually,pending legislative approval.
The City of Seward is fortunate to have these grants to help the rural fire departments and intend to apply
whenever they are available.
INTENT: Council accepts the Volunteer Fire Assistance grant and appropriate funds for the purchase of
firefighting and safety equipment.
CONSISTENCY CHECKLIST: Yes No NIA
E
Comprehensive Plan (dociunent source Mere): Volume 1-page 14 X
2. Strategic Plan (document source here):page 19 X
3. Other(list): 2021 Budget X
FISCAL NOTE:
The 2021 Volunteer Fire Assistance Grant award in the amount of$ 4,979.00 will be appropriated to the
Volunteer department under small tools & equipment expense account no. 01000-1221-7217-0022. The
required cash match of$1,131.00 is included in the 2021 budget and will be expended from the Volunteer Fire
Assistance Grant project code of 0I 000-1221-7217-0022.
Approved by Finance Department: &Lt
ATTORNEY REVIEW: Yes No X
76
RECOMAMNDATION:
City Council approves Resolution 2021-039, accepting and appropriating the 2021 Volunteer Fire
Assistance (VFA) grant in the amount of$ 4,979.00 to 01000-1221-7217-0022 Fire Department Small
Tools and Equipment for the purchase of firefighting equipment.
77
OF r Tye�
THE STATE Department of Natural Resources
°fALASIA
Division. of Forestry
-�_ 550 West Th Avenue. Suite 1450
GOVERNOR MIKE DUNLEAVY Anchorage,AK 99501-3561
OF.4 L A��P Main:907.269-8463
Fax:907-269-8931
March 10, 2021
Dear Volunteer Fire Department:
Thank you for applying for the 2021 Volunteer Fire Assistance (VFA)grants. Thirty-five (35)volunteer fire
departments applied for a VFA grant requesting a total of$164,044.58 in assistance. Thirty-four(34) of the thirty-
five (35)VFDs will receive some level of funding. A total of$159,026.50 was awarded. This letter is the official
notification.
The enclosed spreadsheet lists all applicants and amount requestedlamount awarded. If a fire department was
awarded a grant, the amount awarded will be listed in the column titled "Amount Awarded". Some VFDs will not
receive an award this year and one will receive a partial award. If a VFD did not receive any funding or will be
receiving a partial award, please contact your respective DOF Fire Management Officer with any questions you may
have.
• Checks will be distributed electronically by association with the VFD's SOA vendor number and the SOA
electronic payment agreement. Electronic disbursements are expected by May 2021.
• To be eligible for a 2022 VFA grant, compliance documentation, such as copies of receipts for 2021 grant
expenditures, must be submitted to your nearest Forestry office at the time of, or prior to, submitting a
2022 application.
• Volunteer Fire Assistance is an award of Federal Financial Assistance with funding from the USDA Forest
Service. Prime and sub recipients to this award are subject to OMB guidance in sub parts A through F of 2
CFR Part 200 as adapted and supplemented by the USDA in 2 CFR Part 400. Adaption by USDS of the OMB
guidance in 2 CFR 400 gives regulatory effect to OMB guidance in 2 CFR 200 where full text may be found.
• The brochure, Complying with Civil Rights, FS-850, can be found here:
https://www.fs.usda.govllnternet/FSE_DOCUMENTSifseprd526908.pdf.
• The OMB Circulars are available on the internet at www.ecfr.gov.
If an application was not fully successful do not be discouraged and continue to apply every year by submitting a
complete online application package by the deadline.
Sincerely,
Sarah Saarloos, Fire Staff Officer
78
2021 VFA Grant Awards
Fire Department Amount Amount Division of Forestry Office
Requested Awarded
Delta Junction VFD $4 990.25 $4,972.27 Delta Area Office
Rural Deltana VFD $4 972.50 $4 972.50 Delta Area Office
Chena-Goldstream Fire & Rescue $5 000.00 $5 000.00 Fairbanks Area Office
City of Anderson $4 998.63 $4 998.63 Fairbanks Area Office
McKinle VFD $4 961.02 $4 961.02 Fairbanks Area Office
Steese Area VFD $4,500.00 $4,500.00 Fairbanks Area Office
Tri-Valley VFD $5 000.00 $5 000.00 Fairbanks Area Office
Anchor Point Fire & Emergency $4,998.42 $4,998.42 Kenai Kodiak Area Office
Medical Service Area
Cooper Landing VFD $4,449.10 $4,449.10 Kenai Kodiak Area Office
Fire Protection Area No. 1 (Bayside $4,500.00 $4,500.00 Kenai Kodiak Area Office
Fire Station
Homer VFD $4 998.50 $4 998.50 Kenai Kodiak Area Office
Kachemak Emer . Services $4 986.01 $4 986.01 Kenai Kodiak Area Office
Kenai FD $4,974.92 $4 974.92 Kenai Kodiak Area Office
Lowell Point VFD $4 995.00 $4 995.00 Kenai Kodiak Area Office
Nikiski FD $4 626.00 $4,626.00 Kenai Kodiak Area Office
Ninilchik.Emergency Services $4 778.80 $4,778.80 Kenai Kodiak Area Office
Seward FD $4 979.00 $4 979,00 Kenai Kodiak Area Office
Womens Bay VFD $4 350.06 $4 350.06 Kenai Kodiak Area Office
Butte FD $4 970.70 $4,970.70 Mat Su Area
Caswell Lakes FSA#135 $4 988,39 $4 988.39 Mat Su Area
Chickaloon Fire Service, Inc. $5,000.00 $0.00 Mat Su Area
Houston FD $4,608.00 $4,608.00 Mat Su Area
Palmer Fire and Rescue $4,875.00 $4,875.00 Mat Su Area
Sutton VFD $3,224.00 $3 224.00 Mat Su Area
Talkeetna VFD $5 000.00 $5 000.00 Mat Su Area
West Lakes FD $4,885.65 $4,885.65 Mat Su Area
Willow VFD $4,973.43 $4,973.43 Mat Su Area
Whale Pass VFD $2 215.45 $2 215.45 Southeast Alaska
Northwa VFD $4 625.00 $4,625.00 Tok Area Office
Tok VFD $4,034.71 $4,034.71 Tok Area Office
$5,000,00 $5,000.00 Valdez-Copper River Area Office
4 997.05 $4,997.05 Valdez-Copper River Area Office
rea Office
WGRANDOTAL $164 044.58 $159 026.6Q
79
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASE AGREEMENT WITH WESTEK MARKETING FOR THE
PURCHASE OF THE STANCIL MULTIMEDIA LOGGING RECORDER
SYSTEM, TO INCLUDE THE NECESSARY HARDWARE AND
TECHNICIAN TRAVEL ACCOMMODATIONS FOR INSTALLATION,
FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED
$22,416.80,AND APPROPRIATING FUNDS
WHEREAS, the current software and equipment is obsolete, inadequate, and cannot be
repaired due to depreciated technology; and
WHEREAS,the recording technology currently being used can only record the first four
minutes and twenty-seven seconds of any administrative office call, 911 dispatch, and/or radio
transmission before the recording cuts off and the remainder of the calls are permanently lost; and
WHEREAS, this upgrade is necessary to protect the City of Seward from civil and
potentially criminal liability; and
WHEREAS, the new technology will record all phone transmissions in the department,
911 dispatch calls, and all radio traffic in their entirety and hold them on the server for a minimum
of two years; and
WHEREAS, this purchase includes all travel, labor, materials, and miscellaneous
expenses necessary to accomplish a complete turn-key expedited system installation; and
WHEREAS, Seward City Code §6.10.120 (9) exempts the purchase of electronic data
processing software and hardware systems from competitive procurement procedures; and
WHEREAS, the Information Technology Director selected WesTek Marketing as the
hardware vendor for this project based upon cost, commonality of use in the state, superior repair,
and warranty service for the equipment in Alaska.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a purchase agreement with
WesTek Marketing for the purchase and installation of the Stancil Multimedia Logging Recorder
System in an amount not to exceed $22,416.80.
Section 2.The City Council finds that the public interest is served by authorizing a sole source
purchase agreement with WesTek for the purchase and installation of the Stancil Multimedia Logging
80
CITY OF SEWARD,ALASKA
RESOLUTION 2021-040
Recorder System, and that this purchase meets the exemption from competitive procurement
requirements in accordance with Seward City Code §6.10.120(9).
Section 3. Funding in the amount of $22,416.80 is hereby appropriated from the Capital
Acquisition Fund reserves account number 80010-0000-3400 to the capital equipment expense
account number 80010-1210-8103.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
81
Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager ,iS
From: Alan Nickell, Chief of Police
Agenda Item: Approval for the purchase of WesTek Marketing to upgrade to the StanciI
Multimedia Logging Recorder System in the amount of $22,416.80, and
appropriating funds.
BACKGROUND &JUSTIFICATION:
The City of Seward Police Department has requested the City Manager enter into a purchase
agreement with WesTek Marketing to upgrade to the Stancil Multimedia Logging Recorder
System. This purchase will allow all department phone lines, 911 dispatches, and radio traffic to
be recorded in entirety and stored for a minimum of two years.
The current system in use is outdated and cannot be repaired or upgraded. The current system also
exposes the City to civil and criminal liability by not being able to record conversations in their
entirety via radio and phone which may have evidentiary value.
INTENT:
To replace the outdated technology in the Seward Police Department with new modern technology
that will meet the recording and retention needs for the foreseeable future.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan: (Page 14)Public Safety We value a safe community
and a
l feeling of security. Continuously plan for future police services,including police X
auxiliary programs, to ensure the highest level of public safety within the
community.
Strategic Plan: (Page 18) Promote a Safe Community We are a community that
2 promotes the public health safety and welfare of its residents by preparing for natural X
and man-made hazards through responsible building construction maintaining streets
and sidewalks an providing superior police fire and disaster management services. -- j
3. Other(list): tx
FISCAL NOTE:
Funding in the amount of$22,416.60 will be appropriated from the Capital Acquisition reserves
account no. 80010-0000-3400 to capital equipment account no. 80010-1210-8103.
Approved by Finance Department: '
j1je
ATTORNEY REVIEW: Yes No
82
RECOMMENDATION:
Recommend approval of Resolution 2021-040, authorizing the City Manager to enter into a
purchase agreement with WesTek Marketing to upgrade to the Stancil Multimedia Logging
Recorder System and pay to have the technicians travel and install the equipment in the amount
not to exceed $22,416.80, and appropriating funds.
83
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Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-041
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING CONGRESSIONAL FUNDING FOR THE
LOWELL CREEK FLOOD DIVERSION FEASIBILITY PROJECT
WHEREAS, the US Army Corp of Engineers (USACE) and the City have each
contributed $1.5 million to complete the "Lowell Creek Flood Diversion Feasibility Study"; and
WHEREAS, the General Investigations Study was authorized by Section 5032 of the
Water Resources Act(WRDA)of 2007, and recently extended under Section 5032 of WRDA from
2020 until 2027; and
WHEREAS, the final selected plan completion is due in June, 2021 and it is expected to
be recommended to move on to the next phase of the project, which would encompass Planning,
Engineering&Design (PED) of the new flood control system, with a total estimated cost of$10.3
million; and
WHEREAS, the project is already authorized, subject to a Director's Report. The
authorization requires full federal funding; and
WHEREAS, the City supports the initial requested amount of $4 million to be
appropriated this year for the Planning, Engineering & Design or construction.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby supports congressional funding in the total
amount of$10.3 million for the Planning, Engineering & Design (PED) of the authorized project
for a new flood control system.
Section 2.The Seward City Council hereby supports the approval of the Planning,Engineering
&Design initial$4 million amount from Congress in this year's appropriation cycle.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD, ALASKA
Christy Terry,Mayor
88
Agenda Statement
Meeting Date: April 12, 2021 '
To: City Council
Through: Norm Regis, Acting City Manager —,%5
From: Doug Schoessler, Public Works Director
Agenda Item: Support Congressional Funding for the Lowell Creek Flood Diversion
Tunnel
BACKGROUND & USTIFICATION:
The US Army Corps of Engineers (USACE) feasibility study for Lowell Creek flood control
measures was conducted under the authority granted by Section 5032 of the Water Resources
Development Act of 2007. Per 5032,"if an alternate method of flood diversion in Lowell Canyon is
determined feasible by the Secretary, the Secretary shall carry out the alternative method".
The project is already authorized, subject to a Director's Report. The authorization requires full
federal funding. The final selected plan completion is due in June 2021 and recommendation to
move on to the next phase of the project is quickly expected, which would encompass Planning,
Engineering & Design ("PED") of the new flood control system.
The City of Seward City Council supports the congressional funding in the amount of$10.3 million
for the Planning, Engineering & Design ("PED") of the authorized project.
Council also supports the initial requested amount of$4 million from congress to be appropriated
this year to start on the Planning, Engineering & Design ("FED").
INTENT:
To deliver this resolution to congress in support of funding for the Lowell Creek Flood Diversion
Pro'ect
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan: 14.2.1, Diversion Tiutnel and Canyon.
1' 14.4 Flood dangers planning X
2. Strategic Plan:page ]], Mitigate Flood Hazards X
3. Other: Lowell Creek Flood Diversion Feasibility Study X
FISCAL NOTE:
There is no fiscal impact associated with this support resolution.
Approved by Finance Department: � �
89
ATTORNEY REVIEW: Yes No Not Applicable NIA
RECOMMENDATION:
City Council approve Resolution 2020-041,authorizing the city manager to send this resolution to
congress in support of congressional funding for the Lowell Creek Flood Diversion Tunnel
Project.
90
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH RESURRECTION RENTAL TO PROVIDE
PORTABLE TOILET RENTAL&SERVICE IN THE AMOUNT OF$41,477
WHEREAS, the demand for public restroom facilities in City parks and campgrounds
exceeds existing supply; and
WHEREAS, portable toilets are a cost-effective, short-term solution to meeting this
demand; and
WHEREAS,the City developed a scope of work and advertised a competitive bid package
according to SCC 6.10.210; and
WHEREAS,two bids were received by the deadline of March 2, 2021; and
WHEREAS, the City reviewed the bids and concluded Resurrection Rental was the
lowest, most qualified, and responsive bidder with a bid amount of$41,477.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract with Resurrection
Rental to provide portable toilet rental& service in substantial form as attached hereto.
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD,ALASKA
Christy Terry,Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
91
Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager �315-
From: Tyler Florence, Director of Parks & Recreation
Agenda Item: Contract with Resurrection Rental for Portable Toilet Rental & Service
BACKGROUND & JUSTIFICATION:
Parks & Recreation has historically contracted out for portable toilet services in order to meet the
public demand for restroom facilities in city parks and campgrounds, especially during the high-
traffic summer season. Service locations include First Lake, Jon Perry Ball Field, and
campgrounds such as Spring Creek, Harborside, Resurrection, and Williams. Contracted service,,
include seasonal unit rentals and servicing to meet baseline demand, as well as on-call unit rentals
and servicing to meet surges in visitor traffic as needed.
Based on historical usage patterns,we developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210. City Administration received two bids by the deadline of
March 2, 2021. After reviewing the bids, it was concluded that Resurrection Rental was the lowest,
most qualified, and responsive bidder with a bid amount of $41,477. City Administration
recommends proceeding with entering into a contract with Resurrection Rental for portable toilet
rental and service,
INTENT:
Provide the public with adequate, clean and well-maintained portable toilet facilities in city parks
and campgrounds.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan (2030, approved by Council May 30, 2017):
3.6.1.1 Improve existing and develop additional recreational X
infrastructure.
Strategic Plan (Approved by Coun it Resolution 99 043):
Provide diverse,year-round,indoor and outdoor recreation X
facilities... .3
Other(list):
92
FISCAL NOTE:
Funding for this contract is included in the 2021 budget in the campground department under
contracted services account number 01000 14I 1-7009.No further appropriation necessary.
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable
RECOMIVIENDATION:
Approve Resolution 2021-042, authorizing the city manager to enter into a contract with
resurrection rental to provide portable toilet rental and service in the amount of$41,477 and
appropriating funds.
93
CONTRACT
CITY OF SEWARD, ALASKA
PORTABLE TOILET RENTAL& SERVICE
CONTRACT("Contract"), between the City of Seward,Alaska, herein called the City,acting by and through
its City Manager, and upon signing; this document shall serve as the notice to proceed, and
�e 5 t�le-k-e C I kS e4,
Company Name A
Company Address(Street or PO Box, City, S ate. Zip)
alan
Individual Partnership Joint Venture Sale Proprietorship Corporation
❑ ❑ ❑ ;9 C
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the Contractor,
is effective the date of the signature of the City Manager on this document.
The Contractor,for and in consideration of the payment or payments herein specified and agreed to by the
City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required per the terms specified in the Portable Toilet Rental&Service bid packet as bid by
the Contractor with bid and prices named below. It is distinctly understood and agreed that no claim for
additional work or materials, done or furnished by the Contractor and not specifically herein provided for,
will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this
Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the City. Any such work or materials which may
be done or furnished by the Contractor without written order first being given shall be at the Contractor's
own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for
compensation for work or materials done or furnished without such written order.
The Contractor further covenants and agrees that a1I materials shall be furnished and delivered and all work
and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before:
March 31,2022 or within 14 calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor.
The Contractor further covenants and agrees that the all services will be done under the administration of
and to the complete satisfaction of the City subject to the inspection at all times and approval by any
regulatory agency of the Local, State, or Federal Government of the United States of America, and in
accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Adam Sayler or any other person
designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
City of Seward Portable Toilet Rental&Service CONTRACT
Page 1 of 3
94
Payment for services under this Contract shall be made in accordance with the following bid schedule:
All shipping, delivery, and fuel charges must be included in the bid price. The City will pay no additional
shipping, delivery, and fuel charges.
CATEGORY A—PORTABLE TOILET RENTAL & SERVICING
Item Unit Type Quantity Bid Price for
Summer Season
(Apr. 1 —Sept. 30
1. Standard unit serviced twice per week 13 $37,752
2. ADA accessible unit serviced twice per week 1 $3,630
CATEGORY B —SERVICING OF CITY-OWNED PORTABLE TOILETS
Item Service Frequency Quantity Bid Price for
Winter Season
(Oct. 1 - Mar. 31
1. Serviced once per week 1 $65
CATEGORY C —ADDITIONAL (NON-SCHEDULED) UNIT RENTAL & SERVICING
Item Unit Type Bid Price Per Unit
1. Standard unit serviced twice per week $200 1 er week
2. ADA accessible unit serviced twice per week $200 1 er week
3. Additional non-scheduled service $50 1 er visit
CATEGORY D—DELIVERY TERMS (TIME REQUIRED FOR DELIVERY AFTER RECEIPT OF
ORDER)
Item Service Bid
1. Additional non-scheduled unit rental *Sarre day service to be provided when
contractor is notified before 4:00 PM.
2. Additional non-scheduled service "Same day service to be provided when
contractor is notified before 5:00 PM,
Monday—Saturday.
'The City shall notify the Contractor of the need for additional non-scheduled services using the following
contact methods:
Contractor Phone Number
, e- 5G-frr_��Ci� aCIr CGGam+
Contractor Email
City of Seward Portable Toilet Rental&Service CONTRACT
Page 2 of 3
95
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
CONTRACTOR
ke-5 L..",1/1/1 6 C:
Company Name
natur of Authorized Company Representative
G , G
�,� j
T.t�Q�G�ir�3 4� �1 I Cdis l 10e�)
Name and Title
3A9AI
Date
CITY OF SEWARD
Signature of City Manager
Name
Date
Co Clerk
(ATTEST)
City of Seward Portable Toilet Rental&Service CONTRACT
Page 3 of 3
96
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-043
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING THE 2021 BUDGET TO REFLECT MID-CYCLE
BUDGET ADJUSTMENTS,AND APPROPRIATING FUNDS
WHEREAS,the 2020/2021 Biennial Budget was passed December 9, 2019 reflecting the
budget period from January 1, 2020 through December 31, 2021; and
WHEREAS, budget adjustments are made at various points during the year and these
additional mid-cycle budget amendments reflect updated information, such as adjustments to sales
and bed tax due to changing economic conditions; and
WHEREAS, the COVID-19 pandemic had a significant negative impact on the 2020
summer season, reducing sales and bed tax receipts over $2 million combined; and
WHEREAS,it is not anticipated that 2021 activity will bring in sufficient revenues to meet
the budgeted revenues passed through the budget cycle at the end of 2019; and
WHEREAS, new camping fees go into effect for the 2021 camping season, increasing
anticipated camping revenue by $820,000; and
WHEREAS, additional federal aid appropriated $579,856 for revenue replacement; and
WHEREAS, in order to accurately project budget and actuals, adjustments must be made
to the 2021 budget.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby amends the General Fund 2021 Budget and
funds are hereby appropriated according to the specific line item adjustments included on the
attached Schedule B, as follows: 1) Revenues are adjusted for a net decrease of$630,144, and 2)
Various expenditures are adjusted for a net increase of$122,255.
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
97
Council Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager
From: Sam Hickok, Deputy Finance Director
Agenda Item: 2021 Mid-Cycle Budget Adjustments
BACKGROUND & JUSTIFICATION:
The 2020/2021 Biennial Budget which covers the period January 1, 2020 through December 31,
2021 was passed December 9, 2019. Periodically, adjustments are made to the budget as new data
becomes available regarding revenues and/or changing priorities and projects. The specific
requested budget adjustments are listed on the attached schedules with major changes described
below.
Due to the large economic impact of COVID-19, it is necessary for the City to adjust projected
revenues for 2021 as well as reduce expenses where possible. The 2020 summer season saw a
Iarge negative impact on the tourism and hospitality industry, a major source of revenue for
Seward. Sales tax revenues came in $1.68 million under budget and hotel/motel room tax came in
$426,566 under budget. Administration proposes to reduce 2021 sales tax projections by
$1,680,000 and hotel/motel room tax by $350,000, both on the conservative side.
Recently, President Biden signed a$1.9 trillion COVID relief package, which includes a state and
local relief appropriation. Seward is projected to be allocated $579,856 which will be put directly
in the General Fund.
Council approved RES 2020-086, revising municipal camping fees. This action is expected to
bring in an additional $820,000 in camping revenue to the General Fund.
Finance and administration met with department heads to discuss where budgets could be cut. The
attached Schedule A reflects cuts agreed upon, mostly to Travel & Subsistence.
INTENT:
The intent of this resolution is to amend the 2021 Budget as described in the narrative above, plus
appropriate funds as listed on the attachments.
CONSISTENCY CHECKLIST: Yes No NIA
L Com rehensive Plan (document source here):
2 Strategic Plan(docuntent source here):
3. Other(list):.Resolution 2019-098 X
FISCAL NOTE:
This action results in an anticipated decrease in General Fund fund balance for 2021, of$752,399.
Approved by Finance Department: J _..
98
ATTORNEY REVIEW: Yes No X
RECOMMENDATION:
Seward City Council approve Resolution 2021-043, to approve the 2021 Mid-Cycle Budget
Adjustments in substantial form as attached hereto.
99
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City of Seward
Mid-Cycle 2021 Budget Adjustments
Schedule "B"
Account Account Name DR CR
General Fund
01000-0000-4000 Sales Tax 1,680,000
01000-0000-4020 Hotel/Motel Room Tax 350,000
01000-0000-4251 Federal Grant Revenue 579,856
01000-0000-4350 Camping Fees 820,000
01000-1120-6000 Salaries 93,538
01000-1120-6102 Workers' Comp 784
01000-1120-6200 Annual Leave 7,195
01000-1120-6201 Retirement 6,424
01000-1120-6202 Health Insurance 46,018
01000-1120-6100 Medicare 1,370
01000-1121-7009 Contracted Services 4,000
01000-1121-7301 Subscription & Dues 12,000
01000-1180-7009 Contracted Services 35,000
01000-1220-7302 Travel & Subsistence 1,000
01000-1221-7302 Travel & Subsistence 4,324
01000-1410-7216 Maintenance & Repair 5,000
01000-1410-7010 Engineering 15,000
01000-1411-7216 Maintenance & Repair 9,000
01000-1412-7009 Contracted Services 4,000
01000-1412-7215 Operating Supplies 2,500
01000-1412-7216 Maintenance & Repair 6,000
01000-1412-7217 Small Tools & Equipment 5,000
01000-1430-7215 Operating Supplies 19,750
01000-1430-7302 Travel & Subsistence 1,500
01000-1121-7302 Travel & Subsistence 500
01000-1500-7302 Travel & Subsistence 3,500
01000-1122-7302 Travel & Subsistence 5,500
01000-1122-7216 Maintenance & Repair 1,500
101
Sponsored by: City Clerk-
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, UPDATING THE MOBILE VENDOR AND ROVING VENDOR
POLICY FOR PERMITTING VENDORS ON CITY-OWNED PROPERTY
WHEREAS, the city enacted Ordinance 2014-004 on May 27, 2014, which created a
new program allowing mobile and roving vending on city-owned property; and
WHEREAS, each year since the program began, there has been more and more interest
in the program; and
WHEREAS, Resolution 2014-048, which was also approved on May 27, 2014, set forth
the policy which outlined the rules and requirements for administering the program; and
WHEREAS, Resolution 2018-039 amended the program by adding an eighth location,
changing the application period to make it more convenient to vendors, and relocating one of the
mobile vending locations to make it more visible to customers; and
WHEREAS, recently, some vendors have spoken up about the wish to have first right of
refusal for the location they were permitted for the previous year, enabling them to have some
assurance that they can count on having the same location and affording them the opportunity to
better plan for the upcoming year; and
WHEREAS, on March 22, 2021, Vice Mayor Baclaan brought forward an agenda
statement to discuss amending the current policy to create a "first right of refusal" renewal
process for returning vendors; and
WHEREAS, based on the discussion from that meeting, it was determined that taking
this action would make the process more business-friendly and would improve the program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA, that:
Section 1. The Seward City Council hereby adopts the updated mobile vendor and
roving vendor policy as incorporated herein:
(Deletions are tri-e'-em- 'trot•Th, olded and it.ke Additions are italicized, underlined, and
bolded.)
City of Seward
Mobile Vendor and Roving Vendor Policy
102
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
PURPOSE
The purpose of this policy is to provide rules and regulations for the allowance of mobile
vending and roving vending on city-owned property. This policy is developed in accordance with
Seward City Code Section 15.10.140 (Definitions) and Section 15.10.225 (Land Uses Allowed
and Land Uses Allowed Table) and will be provided to prospective vendors as part of the
application packet.
Vending Permit Applications
New applications for a vending permit will be accepted by the City Clerk beginning March 1st
each year for the current year. Applications for Locations 6 & 7 at SMIC may be submitted at
any time throu,-bout the year.
Returninz vendors may submit a renewal application for the same location they were
Permitted for the previous year beginninz February 151h, providinz the returninz vendor first
ri,-ht to return to their prior location. Renewal applications for Locations 6 & 7 at SMIC may
be submitted bezinninz December lsi
A $50 non-refundable Min,-fee is required to initiate a new or renewal application.
Vending permits are non-transferrable and are not eligible for subleasing.
Vendors may surrender their permit at any time by submitting a written statement to the City
Clerk.
Insurance
Each vendor shall be required to provide a Certificate of Insurance with the City of Seward as an
Additional Named Insured for a Commercial General Liability policy with coverage for $2
million aggregate/$1 million per occurrence, Commercial Auto, and Workers Compensation (if
business has employees).
If the business has employees, state law requires Workers Compensation insurance.
Subsequently, the City of Seward will additionally require the vendor provide a Waiver of
Subrogation.
A review of the permit application will be conducted by the city's risk manager (in cooperation
with the city's insurance provider) to determine if product liability insurance will also be
necessary. If this additional insurance coverage is required, the City Clerk's office will notify the
permittee in writing of this requirement.
Food vendors agree to comply with all state and federal regulations necessary for proper food
handling requirements.
103
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
Indemnification
Additionally, prior to acceptance of their permit, each vendor shall execute an instrument under
the terms of which the permittee shall agree to indemnify, defend, and hold harmless the City of
Seward from any and all claims for injury or damage to persons or property suffered in
connection with vendor activities.
General Standards of Operation
In addition to the requirements outlined in the Seward City Code:
■ Vendors shall keep their site free of litter at all times. Trash may not be deposited
in any trash bin or receptacle without express permission from its owner.
■ Vendors must park their vehicles and equipment within the traffic patterns
recommended by staff and in accordance with all traffic laws.
„aeati.
Suspension Or Revocation Of Permit And Appeals
In addition to the requirements of a mobile and or roving vendor listed in this policy and in
Seward City Code Section 15.10.225, the City Clerk may revoke, suspend or otherwise restrict a
permit for the same reasons listed for business licensing in Seward City Code Section 8.30.035.
Additionally, the permittee will have the same hearing and appeal rights as outlined for a city
business license in SCC 8.30.035 and 8.30.040.
For all vendors in locations other than SMIC, if the insurance policy expires between May 1 and
October 31 of the current year, then the vendor shall provide the clerk's office with an updated
policy before the expiration date of the current policy. Failure to do so shall result in the permit
being revoked.
MOBILE VENDING
Applications
Permits shall be issued on a first-come, first-served basis. Applications will be date- and time-
stamped as they are received, and will be maintained by City Clerk's office in the order in which
they were received.
104
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
A $50 non-refundable filing fee is required to submit a permit application. Only one mobile
vending permit per person or business will be issued at any given time. A vendor may submit
applications for multiple permits in order to be put on the waitlist for different locations. If an
applicant receives a mobile vendor permit, they may remain on other waitlists for any other
locations and have the option of changing locations provided they surrender their current location
upon written notification to the City Clerk.
Permit applications must be processed and issued within a sixty (60) calendar day period. This
period begins with a written notice from the City Clerk's office to the applicant notifying them
that their application is being processed. From the date of that written notice, the applicant has
sixty (60) days in which to satisfy the application requirements, including providing Certificate(s)
of Insurance, photos, proof of a current City of Seward business license, a waste management
plan, and $250 permit fee made payable to the City of Seward. If these criteria are not satisfied
within the sixty (60) day processing period, the permit application becomes null and void and the
next application on the waitlist will be taken up and processed. In addition, a mobile vending
permit which has been issued for a certain location and which has been revoked or suspended or
which has been voluntarily vacated by the permittee shall also cause the next application on the
waitlist to be taken up and processed for that location.
Locations
The City of Seward shall designate eight(8)mobile vending locations and boundaries within city
limits as follows:
1. Washington Street— 10 x 20 feet
2. Waterfront Park Campground— 10 x 20 feet
3. Waterfront Park Campground— 10 x 20 feet
4. South Harbor Uplands— 10 x 20 feet
5. Permit-Only Parking Lot on Fourth Avenue— 10 x 20 feet
6. Seward Marine Industrial Center—20 x 20 feet
7. Seward Marine Industrial Center—20 x 20 feet
8. Ballaine at Wellington Park
Please refer to Maps attached to this policy for specific site locations.
Each site's boundaries will be clearly marked and will be signed as a designated mobile vending
location with the hours of allowable operation. Vendors are required to operate within their
designated areas only.
The Washington Street site is designated in the downtown business district and will be permitted
to operate between 10:00 p.m. and 6:00 a.m. Mobile vending in this location will not be
permitted during the Annual Fourth of July Festival conducted by the Seward Chamber of
105
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
Commerce and Visitors' Bureau.
The hours of operation for all other sites will be 6:00 a.m. to 10:00 p.m.
Permit Term
The term of a mobile vendor permit shall be from May 1 to October 31, with the exception of the
two Seward Marine Industrial Center spaces, which shall be valid from date of issuance or
January 1, whichever is later, through December 31.
ROVING VENDING
Applications
Permits shall be issued on a first-come, first-served basis. Applications will be date- and time-
stamped as they are received, and will be maintained by City Clerk's office in the order in which
they were received.
A $50 non-refundable filing fee is required to submit a permit application. Multiple roving
vendor permits are allowable. Permit applications must be processed and issued within sixty (60)
calendar day period. This period begins with a written notice from the City Clerk's office to the
applicant notifying them that their application is being processed. From the date of that written
notice, the applicant has sixty (60) days in which to satisfy the application requirements,
including providing Certificate(s) of Insurance, photos, proof of a current City of Seward
business license, a waste management plan, and $250 permit fee made payable to the City of
Seward. If these criteria are not satisfied within the sixty (60) day processing period, the permit
application becomes null and void and the next application on the waitlist will be taken up and
processed. In addition, a roving vending permit which has been issued and which has been
revoked or suspended or which has been voluntarily vacated by the permittee shall also cause the
next application on the waitlist to be taken up and processed.
Locations
The City of Seward shall limit the number of roving vendors to four (4). Seward City Code
15.10.225(d)(1) designates roving vendors shall not vend on any public street where the legal
speed limit exceeds 25 miles per hour, or on Fourth Avenue between Port Avenue and Van
Buren Street, and also excluding that portion of Fourth and Fifth Avenues between Jefferson
Street and Railway Avenue.
Please refer to Maps attached to this policy for specific route exclusions.
Permit Term
The term of a roving vendor permit shall be valid from May 1 to October 31.
106
CITY OF SEWARD,ALASKA
RESOLUTION 2021-044
Section 2. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April 2021.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
107
Agenda Statement
Meeting Date: April 12, 2021
To: City Council
From: Brenda Ballou, City CIerk
Agenda Item: Updating The Mobile Vendor And Roving Vendor Policy For Permitting
Vendors On City-Owned Property
BACKGROUND &JUSTIFICATION:
The city's Mobile and Roving Vendor Program began in 2014, and had some success in the early
years. In 2018, improvements were made to the program in response to feedback received from the
participants,including adding a new location and moving the application date to align with obtaining
commercial insurance.
On March 22,2021,Vice Mayor Baclaan brought forward a discussion item in response to feedback
from business owners which brought attention to the desire to create a process whereby returning
vendors would have the"first right of refusal"for the location they were permitted for the previous
year.Baclaan shared his own firsthand experience as a Mobile Vendor,pointing out that in order for
a business owner to make improvements year over year, they needed to have some assurance that
they could count on having the same location again.
Allowing a returning vendor to have an extra two weeks to submit their renewal application for the
same location as they were permitted for the previous year is an accommodation that the city clerk's
office can easily make on the application/workflow side of things, yet will result in a big positive
impact for the business owners.
INTENT:
Improve the city's mobile and roving vendor program by allowing returning vendors to have "first
right of refusal" on the location they were permitted for the previous year.
CONSISTENCY CHECKLIST: Yes No NIA
1 Comprehensive Plan (document source here): X
Economic Development 3.1.1
2 Strategic Plan (document source here): X
Vision, page 2
3. Other(list):
108
FISCAL NOTE:
There is no fiscal impact associated with this resolution.
Approved by Finance Department: _
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
Approve Resolution 2021-044, to update the mobile vendor and roving vendor policy for
permitting vendors on city-owned property
109
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-045
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, RETROACTIVELY AMENDING THE 2020 BUDGET TO
RECORD EXPENDITURES OF $395,755.48 PAID BY THE STATE OF
ALASKA ON BEHALF OF THE CITY TOWARD THE CITY'S PUBLIC
EMPLOYEES RETIREMENT SYSTEM (PERS) LIABILITY FOR THE
PERIOD JANUARY THROUGH DECEMBER, 2020, AND
APPROPRIATING FUNDS
WHEREAS, in accordance with state law, the State of Alaska Department of
Administration, Division of Retirement & Benefits (DRB) contributed $176,125.71 on behalf of
the City of Seward from January through June, 2020, representing $176,125.71 toward pension
costs and $0 toward healthcare costs; and
WHEREAS, in accordance with state law, the State of Alaska Department of
Administration, Division of Retirement & Benefits (DRB) contributed $219,629.77 on behalf of
the City of Seward from July through December, 2020, representing $219,629.77 toward pension
costs and $0 toward healthcare costs; and
WHEREAS, in accordance with generally accepted accounting principles, the City must
record payments made on its behalf, and must therefore amend the 2020 Budget to account for
both the expenditures paid on behalf of the City, and the corresponding revenues paid by the State
of Alaska Department of Administration; and
WHEREAS, failure to amend the budget to reflect the state's payments on behalf of the
City will result in a variance between the actual and budgeted revenues and expenditures, giving
the appearance of revenues and expenditures exceeding the annual budget as approved by the
Seward City Council.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby approves the 2020 Operating Budget to be
retroactively amended to appropriate State PERS On Behalf Grant Revenues on a pro-rata basis to
departments within each fund, the total amount of$395,755.48 as follows:
1. $306,531.17 from grant revenue account 01000-0000-4201 to General
Fund/department expense accounts 01000-lxxx-6201; and
2. $46,168.15 from grant revenue account 11000-2000-5920 to Harbor Fund retirement
expense accounts 11000-X-6201; and
3. $13,950.16 from grant revenue account 15000-0000-5920 to Electric Fund retirement
expense accounts 15000-X-6201; and
110
CITY OF SEWARD,ALASKA
RESOLUTION 2021-045
4. $16,690.93 from grant revenue account 17000-0000-5920 to Water Fund retirement
expense accounts 17000-X-6201; and
5. $12,415.07 from grant revenue account 18000-0000-5920 to Wastewater Fund
retirement expense accounts 18000-X-6201.
Section 2.This resolution shall be retroactive to December 31, 2020.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD,ALASKA
Christy Terry, Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ballou, MMC
City Clerk
(City Seal)
111
Council Agenda Statement
Meeting Date: April 12, 2021
s
Through: Norm Regis, Acting City Manager ZV'
From: Sam Hickok, Deputy Finance Director
Agenda Item: State of Alaska PERS on-behalf contributions of$395,755.48 for January
through December 2020
BACKGROUND & JUSTIFICATION:
The State of Alaska Public Employees Retirement System appropriated$395,755.48 directly to PERS
on behalf of the City of Seward to help offset retirement liability costs to local taxpayers for the period
January 1 through December 31, 2020.
While the funds did not come directly through the City, we are required to account for the State's
contribution as both revenue and an expense/expenditure on the City's financial statements.
In 2008,Senate Bill 125 was passed,capping the annual PERS contribution rates for employers at 22%,
and creating a cost-sharing plan in which all employers pay the same employer contribution rate.This
was a departure from the previous plan, in which every employer was assigned a different employer
cost rate, depending on their individual experience.
INTENT:
The intent of this action is to retroactively amend the 2020 budget to account for state contribution on
behalf of the City for contributions to the public employee's retirement system for the period January
through December 2020.
CONSISTENCY CHECKLIST: Yes No NIA
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
3. Other (list): X
ATTORNEY REVIEW: Yes X No
FISCAL NOTE:
The State's contribution of$395,755.48 is considered a state grant award and is recognized as such on
the City's financial statements,with an equivalent amount recorded as retirement expense/expenditure,
allocated on a pro-rata basis, to each department's operating budget.
Approved by Finance Department: C � `
RECOMMENDATION:
Council approve Resolution 2021- 0 45 , retroactively amending the 2020 Operating Budget by
appropriating$395,755.48 from state grant revenues,to various fund retirement expense accounts,on a
pro-rata basis.
112
PIERS On-Behalf Allocation 2020
Balance To PIERS On-
Date behalf 2020
01000 0900 6201 0000 00000 Retirement Benefits 497,471.95 46.2% 182,653.95
01000 1111 6201 0010 00000 Retirement Benefits PACAB 614.14 0.1% 225.49
01000 1111 6201 0011 00000 Retirement Benefits Hist Pres 984.83 0.1% 361.59
01000 1111 6201 0012 00000 Retirement Benefits P&Z 2,110.79 0.2% 775.01
01000 1113 6201 0000 00000 Retirement Benefits 11,779.36 1.1% 4,324.96
01000 1113 6201 0000 99999 Retirement Benefits 59.13 0.0% 21.71
01000 1120 6201 0000 00000 Retirement Benefits 20,834.15 1.9% 7,649.56
01000 1121 6201 0000 00000 Retirement Benefits 19,686.38 1.8% 7,228.14
01000 1121 6201 0007 00000 Retirement Benefits 291.88 0.0% 107.17
01000 1122 6201 0000 00000 Retirement Benefits 13,274.15 1.2% 4,873.79
01000 1140 6201 0000 00000 Retirement Benefits 31,843.61 3.0% 11,691.84
01000 1140 6201 0038 00000 Retirement Benefits 97.60 0.0% 35.84
01000 1210 6201 0000 00000 Retirement Benefits 19,040.76 1.8% 6,991.09
01000 1211 6201 0000 00000 Retirement Benefits 7,540.42 0.7% 2,768.57
01000 1212 6201 0000 00000 Retirement Benefits 8,981.75 0.8% 3,297.78
01000 1220 6201 0000 00000 Retirement Benefits 5,620.27 0.5% 2,063.56
01000 1250 6201 0000 00000 Retirement Benefits 3,537.85 0.3% 1,298.97
01000 1310 6201 0000 00000 Retirement Benefits 10,217.65 0.9% 3,751.56
01000 1310 6201 0030 00000 Retirement Benefits 232.84 0.0% 85.49
01000 1310 6201 0031 00000 Retirement Benefits 935.37 0.1% 343.43
01000 1311 6201 0000 00000 Retirement Benefits 7,343.10 0.7% 2,696.12
01000 1312 6201 0000 00000 Retirement Benefits 5,214.60 0.5% 1,914.62
01000 1350 6201 0000 00000 Retirement Benefits 6,013.35 0.6% 2,207.89
01000 1400 6201 0000 00000 Retirement Benefits 9,548.30 0.9% 3,505.80
01000 1410 6201 0000 00000 Retirement Benefits 1,825.28 0.2% 670.18
01000 1411 6201 0000 00000 Retirement Benefits 6,624.62 0.6% 2,432.32
01000 1412 6201 0000 00000 Retirement Benefits 11.43 0.0% 4.20
01000 1420 6201 0000 00000 Retirement Benefits 6,739.63 0.6% 2,474.55
01000 1420 6201 9509 00000 Retirement Benefits 1.16 0.0% 0.43
01000 1420 6201 9514 00000 Retirement Benefits 607.75 0.1% 223.14
01000 1420 6201 9518 00000 Retirement Benefits 16.20 0.0% 5.95
01000 1420 6201 9521 00000 Retirement Benefits 1.16 0.0% 0.43
01000 1420 6201 9534 00000 Retirement Benefits 32.36 0.0% 11.88
01000 1420 6201 9535 00000 Retirement Benefits 26.78 0.0% 9.83
01000 1430 6201 0000 00000 Retirement Benefits 1.74 0.0% 0.64
01000 1430 6201 9501 00000 Retirement Benefits 36.56 0.0% 13.42
01000 1431 6201 0000 00000 Retirement Benefits 334.07 0.0% 122.66
01000 1431 6201 9505 00000 Retirement Benefits 151.56 0.0% 55.65
01000 1500 6201 0000 00000 Retirement Benefits 24,232.14 2.2% 8,897.18 306,531.18
11000 0900 6201 0000 00000 Retirement Benefits 85,283.32 7.9% 31,312.99
11000 2000 6201 0000 00000 Retirement Benefits -15851.49 -1.5% -5820.10
11000 2001 6201 0000 00000 Retirement Benefits 23,161.52 2.1% 8,504.08
11000 2002 6201 0000 00000 Retirement Benefits 23,627.65 2.2% 8,675.23
11000 2003 6201 0000 00000 Retirement Benefits 1,443.68 0.1% 530.07
11000 2004 6201 0000 00000 Retirement Benefits 5,836.05 0.5% 2,142.79
11000 2005 6201 0000 00000 Retirement Benefits 2,241.74 0.2% 823.09 46,168.15
15000 0900 6201 0000 00000 Retirement Benefits 20,882.04 1.9% 7,667.14
15000 3001 6201 0000 00000 Retirement Benefits 17,112.29 1.6% 6,283.02 13,950.16
17000 0900 6201 0000 00000 Retirement Benefits 26,662.76 2.5% 9,789.61
17000 4000 6201 0000 00000 Retirement Benefits 18,780.87 1.7% 6,895.67
17000 4002 6201 0000 00000 Retirement Benefits 15.38 0.0% 5.65 16,690.93
18000 0900 6201 0000 00000 Retirement Benefits 26,735.70 2.5% 9,816.40
18000 4500 6201 0000 00000 Retirement Benefits 6,986.75 0.6% 2,565.29
18000 4502 6201 0000 00000 Retirement Benefits 90.91 0.0% 33.38 12,415.06
80081 0000 6201 0000 00000 Retirement Benefits 110,944.36 10.3% 40,734.81
1,077,870.20 100.0% 395,755.48
113
Sponsored by: Regis
CITY OF SEWARD,ALASKA
RESOLUTION 2021-046
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, SUPPORTING LEGISLATURE FUNDING TO THE ALASKA
VOCATIONAL TECHNICAL CENTER (AVTEC) AND OTHER ALASKA
EDUCATIONAL INSTITUTIONS THROUGH HOUSE BILL 100
WHEREAS, the Alaska Vocational Technical Center (AVTEC) has provided our
community and the state with relevant and valued education and training that meets the needs of
employers in Alaska; and
WHEREAS, AVTEC is now a division of the Department of Labor and Workforce
Development(DOLWD), reporting to the Commissioner of Labor, and is the only post-secondary
career and technical training center owned and operated by the State of Alaska; and
WHEREAS, at the Alaska State Legislature's session on February 18, 2021,
Representative Wool introduced House Bill 100 which would continue allocating certain
percentages of funding from money collected under the Alaska Workforce Investment Board to
several Alaska educational institutions from June 30, 2015 —June 30, 2024; and
WHEREAS,this bill has AVTEC receiving 17% of the money collected; and
WHEREAS, this resolution support AVTEC continuing to receive these funds, which
would enable them to continue providing excellent resources to our community and state.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council supports the passage of House Bill 100 in the Alaska
State Legislature.
Section 2. The City Manager is hereby directed to furnish this resolution to the Alaska State
Legislature.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12th
day of April, 2021.
THE CITY OF SEWARD, ALASKA
Christy Terry,Mayor
114
Agenda Statement .e
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager 5\.r
Agenda Item: Support HB 100 for AVTEC
BACKGROUND & JUSTIFICATION:
The Alaska Vocational Technical Center (AVTEC) was originally created as a post-secondary
component of the State of Alaska Department of Education in 1969. At that time, it was called the
Alaska Skills Center, and was established in response to the demand for a skilled workforce
statewide and was also associated with the 1968 discovery of oil in Prudhoe Bay. Currently,
AVTEC is a division of the Department of Labor and Workforce Development (DOLWD),
reporting to the Commissioner of Labor, and the only post-secondary career and technical training
center owned and operated by the State of Alaska.
Over the past fifty years, AVTEC has consulted industry experts to adapt training programs to the
demands of Alaska's industries to ensure the training students receive is both relevant and valued
by employers in Alaska.
At the Legislature of the State of Alaska's session February 18, 2021, Representative Wool
introduced House Bill 100 that continues allocating certain percentages of funding from money
collected under the Alaska Workforce Investment Board to several Alaska educational institutions
from June 30, 2015 —June 30, 2024, with AVTEC receiving 17%.
This resolution supports AVTEC continuing to receive these funds, which will allow them to
continue providing excellent education and skilled workers to our community and state.
INTENT: To send this resolution to the Alaska legislature in support of HB 100.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan X
Strategic Plan X
Other(list): X
115
FISCAL NOTE:
Approved by Finance Department: NIA
ATTORNEY REVIEW: Yes No Not Applicable—X
RECOMMENDATION:
Approve Resolution 2021- (�, authorizing the city manager to send this resolution to the
Alaska legislature in support of HB 100.
116
32-LS0565\A
HOUSE BILL NO. 100
IN THE LEGISLATURE OF THE STATE OF ALASKA
THIRTY-SECOND LEGISLATURE - FIRST SESSION
BY REPRESENTATIVE WOOL
Introduced: 2/18/21
Referred: Labor and Commerce,Finance
A BILL
FOR AN ACT ENTITLED
1 "An Act relating to allocations of funding for the Alaska Workforce Investment Board;
2 and providing for an effective date."
3 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF ALASKA:
4 * Section 1. AS 23.15.835(d) is amended to read:
5 (d) Notwithstanding AS 23.15.840(a), for the fiscal years ending June 30,
6 2015, through June 30, 2024 [2021], the money collected under this section or
7 otherwise appropriated to the Alaska Workforce Investment Board shall be allocated
8 directly in the following percentages to the following institutions for programs
9 consistent with AS 23.15.820 - 23.15.850 and capital improvements:
10 University of Alaska 45 percent
11 Galena Interior Learning Academy 4 percent
12 Alaska Technical Center 9 percent
13 Alaska Vocational Technical Center 17 percent
14 Northwestern Alaska Career and Technical Center 3 percent
HBO100a -1- HB 100
New Text Underline d1�DELETED TEXT BRACKETED]
32-LS0565\A
1 Southwest Alaska Vocational and Education Center 3 percent
2 Yuut Elitnaurviat, Inc. People's Learning Center 9 percent
3 Partners for Progress in Delta, Inc. 3 percent
4 Amundsen Educational Center 2 percent
5 ilisagvih College 5 percent.
6 * See. 2. The uncodified law of the State of Alaska is amended by adding a new section to
7 read:
8 RETROACTIVITY. If sec. 1 of this Act takes effect after June 30, 2021, sec. 1 of this
9 Act is retroactive to June 30, 2021.
10 * See. 3. This Act takes effect immediately under AS 01.10.070(c).
HB 100 -2- HBO100a
New Text Underline d1�DELETED TEXT BRACKETEDI
City of Seward,Alaska City Council Meeting Minutes
March 22, 2021 Volume 41,Page 000
CALL TO ORDER
The March 22,2021 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Tony Baclaan Sue McClure
Sharyl Seese (telephonically) John Osenga
Liz DeMoss Ristine Casagranda
comprising a quorum of the Council; and
Norm Regis, Acting City Manager
Brenda Ballou, City Clerk
Excused—None
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
The City of Seward is currently experiencing a declared public health emergency due to Coronavirus
Disease 2019 (CO VID-19), so alternate methods for providing Citizen Comments were created.
Unless otherwise noted, the following Citizen Comments were submitted in advance and read into
the record by the City Clerk:
Erik Slater supported Resolution 2021-036 to waive recreation fees for non-profits.He was
the president of the Seward Sports Association,the non-profit organization that organized the co-ed
softball league,and said the association did a lot of work to help maintain the fields;in exchange,he
thought it would be fair for the city to waive the fees for the using the ballfields and the pavilion.
Lori Landstrom wanted to speak on behalf of Sustainable Seward. She supported having
fast charging stations for electric vehicles in Seward.
Shari Adelmann supported Resolution 2021-036. She said the Seward Sports Association
had been running the softball league successfully, and she wanted the support for them to continue.
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Patrick Domitrovich (telephonically) said he was interested in serving as the city's
representative on the Prince William Sound Regional Citizens' Advisory Council(PWSRCAC).He
wanted to give back to Alaska. He had spent a lot of time in Prince William Sound, and was
particularly interested in supporting the Division of Natural Resources(DNR)cabins. He wanted to
give back to the community.
Lynda Paquette was disappointed with the public works report in the packet tonight because
it didn't include any updates on the condition of the sewage lagoon.
Patricia Perry owned an ice cream business and had been a mobile vendor through the city
last year; she wanted the city to allow mobile vendors to have first right of refusal for the same spot
they had the previous year.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Baclaan/McClure) Approval of Agenda and Consent Agenda
Terry removed Resolutions 2021-032 and 2021-030 from the agenda.
Terry added a proclamation for Seward's Day and a Mayor's Report to the agenda.
Terry removed Resolutions 2021-035 and 2021-036, and the appointment of Orson Smith to the
PWSRCAC, from the consent agenda.
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2021-033,Approving A Mid-Cycle Budget Amendment In The Amount Of$3,377
For Absentee By Mail Election Supplies,And Appropriating Funds.
Resolution 2021-034,Authorizing Signatures For All City Bank Accounts And Rescinding All
Previous Resolutions In Conflict Herewith.
Approval of the March 8,2021 City Council Regular Meeting Minutes.
SPECIAL ORDERS,PRESENTATIONS AND REPORTS
Proclamations & Awards
Seward's Day Proclamation.
City Manager Report.Acting City Manager Norm Regis reported the following purchase
orders between $5,000 and $30,000 had been approved by the City Manager since the last council
meeting: $5,225 for the recurring annual fees for Pay Stations for the dump station, parking, and
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campgrounds for the Parking Department; $5,644 for ammunition for the Police Department;$5,500
for OCLC group contract services for 2021 for the Library Museum; and, $6,474 for hard drives for
the back-up server for the IT Department.
Casagranda asked if there had been any communication from the city's lobbyists indicating
the city would be receiving any infrastructure funding from the state or federal government. Regis
said the state legislature was looking at a General Obligation (GO) bond, and the state was also
waiting to see if the federal funding they received was designated for use on infrastructure.
Casagranda asked for an update on the water and electric meter audits.Regis said businesses
that were open had been completed for the water meters;there were 11 electric meters remaining that
would be completed this week. Terry requested to have a follow up report included in the April 12,
2021 council meeting packet. Regis agreed to have a report, and said the water meters would likely
not be completed because there were still businesses that had not re-opened for the season.
Casagranda thought Public Works should have access to the utility bills for businesses in
order to verify that the businesses were being charged correctly.Regis said he would coordinate with
Public Works and the Fire Department.
DeMoss wondered when the meetings would be re-opened to the public again; she thought
that since vaccines were becoming more prevalent,perhaps it was time to transition to re-opening.
Regis said last week's special council meeting was open to the public and it went fine;he thought the
meetings should be opened up to the public. Terry asked if there were any objections to re-opening to
the public; there were none. Terry said she would want the public to come in person or submit
written comments;the use of Zoom would discontinue.Casagranda said one citizen had told her they
were not comfortable attending in person;she wondered if there could be a transition period.Osenga
and McClure both were in favor of re-opening, as long as masks and social distancing were
observed.hi response to McClure,Information Technology Director Dustin Phillips said it cost the
city approximately $1,900 for Zoom for the year; he was an exempt employee, so his attendance at
council meetings didn't cost the city more money,but was instead an opportunity cost. Regis added
that the other employees in the IT Department were non-exempt,so they incurred overtime to attend
meetings to run Zoom. Terry reiterated that the livestreaming of meetings on YouTube would
continue,even without Zoom.In response to Baclaan and Casagranda,Regis said a speaker could be
installed in the hallway for citizens to hear the meeting proceedings while socially distancing. Terry
suggested the April 12, 2021 council meeting be held both on Zoom and in person, and then the
April 26, 2021 meeting be held in person. In response to Baclaan, Terry said the boards and
commissions could follow council's lead and transition into re-opening to the public.Both Seese and
Casagranda wondered why there was a need to transition off of using Zoom. In response,Terry said
she preferred to have in-person meetings. Seese again wondered why Zoom would have to be
discontinued, even if citizens were allowed to sit in the audience. In response, Terry said the IT
employees' time would be better spent working on IT projects and not running Zoom for meetings.
Terry requested the city clerk draft a memo stating the pros & cons of re-opening meetings to the
public for the next council meeting.
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Mayor's Report. Terry reported she had met with the city's state lobbyist,Senator Micciche
and Representative Ben Carpenter;they reviewed the capital budget summary for this year,but asked
that for next year,the priorities be presented in a ranked order. Terry said,even if the state's General
Obligation (GO) bond wasn't financed, some potential projects could still be funded, including
AVTEC upgrades, the Long Trail, Alaska SeaLife Center building repairs, and harbor grants.
Casagranda asked if the Electric Department could provide a prioritized list of their projects.
Regis said there would be a report in the next agenda packet.
Other Reports and Announcements
Chamber of Commerce Report.Executive Director Jason Bickling said he was already
seeing an uptick in visitors coming to Seward. In response to McClure,Bickling said the Fourth of
July Festival would be July 1-5, 2021, and the Mount Marathon Race would be on July 7, 2021. In
response to Terry,Bickling said there would be a little bit of money left over from the Shop Seward
program;he was working on a new program to use the remainder of the funds. In response to Terry,
Bickling said he had been working with the Electric Department to coordinate the installation of a
fast-charging Electric Vehicle (EV) station at the chamber.
Presentations
Kenai Peninsula Economic Development District(KPEDD) presentation by Tim Dillon.
Northern Edge presentation by Senior Chief Petty Officer Brandon Raile,John Mosher,and
Kenny Scarle.
PUBLIC HEARINGS
Ordinances for Public Hearing and Enactment
Ordinance 2021-004, Establishing A Code Of Ethics For Municipal Officers, Defining A
Procedure For A City Manager Conflict Of Interest,And Quantifying The Term"Substantial
Financial Interest".
Motion (Baclaan/McClure) Enact Ordinance 2021-004
Terry said she co-sponsored this ordinance with Osenga to help clarify and clean up
procedures, and to set reasonable standards of conduct.
Notice ofthe public hearing being posted and published as required by law was noted and the public
hearing was opened. No one appeared and the public hearing was closed.
Motion to Amend (Terry/Casagranda) Amend Ordinance 2021-004 in Section 1 (a)
by adding the following sentence to the end
of the paragraph: "A city manager shall file
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the disclosure statement within thirty (30)
days after the first day of employment."
Motion to Amend Passed Unanimous
Motion to Amend (Baclaan/Casagranda) Amend Ordinance 2021-004 by striking Item
12 regarding dress code in its entirety.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Resolutions Requiring Public Hearing
Resolution 2021-031,Recommending Kenai Peninsula Borough Approval Of The City-Owned
Fourth Of July Creek Subdivision, Seward Marine Industrial Center Fire Department Replat;
A Replat Of Block 2&Block 5,Fourth Of July Creek Subdivision, Seward Marine Industrial
Center.
Motion (Baclaan/McClure) Approve Resolution 2021-031
Regis said the Fire Department's training center at SMIC needed to have its boundaries
defined in order to allow the city to identify more property that could be leased.
Notice of the public hearing being posted and published as required by law was noted and the public
hearing was opened No one appeared and the public hearing was closed
Casagranda wondered if any thought was being given to the undeveloped 1,700 acres at
SMIC and the future development of it.Regis said for this resolution,the fire training center needed
to be defined; for future development, the additional acreage to the east would potentially be
available.
Motion Passed Unanimous
Resolution 2021 032,Amending The Water-And Wastewater-Tariffs To iner-ease Rates And To
Transition To New Meter-Classifientions,in Keeping With The Rate Study Reeoffifflendatio
. This resolution was removed f^om the
agenda.
UNFINISHED BUSINESS
Items Postponed from Previous Agenda
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March 22, 2021 Volume 41,Page 00Resolution 2021 030,Authorizing The City Manager-To Establish The New Position Of Par-k*
�'° ion was s ea eh8, 2 This resolution was removed om the agenda.
NEW BUSINESS
Resolutions
Resolution 2021-035, Authorizing The City Manager To Purchase An AeroClave
Decontamination System From AeroClave, LLC In The Amount Of $84,534.20, And
Appropriating Funds.
Motion (Baclaan/McClure) Approve Resolution 2021-035
Mayor Terry handed the gavel to Vice Mayor Baclaan and declared a potential conflict of
interest because she managed the cruise ship terminal for the Alaska Railroad and this piece of
equipment would be used primarily at the cruise ship terminal. Baclaan declared no conflict
existed. There was no objection from council.
Regis said the state had Commercial Passenger Vessel(CPV)money available specifically
for COVID-19 mitigation at the cruise ship dock.Regis said consideration had been given to finding
something that could be used going forward, even after the cruise ship terminal was reconstructed.
This fogging machine was being recommended because it was transportable,easy to use,and quick-
acting. In response to Terry, Regis said the equipment would belong to the City of Seward, but
would be stored at the cruise ship terminal during cruise season, and could be used wherever and
whenever the city needed to use it. In response to DeMoss,the vendor would be providing training
on how to use this equipment.
Motion Passed Unanimous
Resolution 2021-036, Authorizing The City Manager To Waive Ball Field And Pavilion
Rental Fees For Nonprofit Organizations.
Motion (Baclaan/McClure) Approve Resolution 2021-036
Acting City Manager Regis declared a potential conflict of interest because he worked as a
paid umpire for softball games. Mayor Terry ruled a conflict did not exist. There was no
objection from council.
Regis said the Seward Sports Association(SSA)had reached out and asked for consideration
on having the fees waived. The SSA had been a good partner with city and had been very responsible
in their use of the field and facilities.
Terry supported SSA. She wanted to be clear that non-profits included any non-profits. The
way this resolution was written, it appeared to apply to all pavilions.
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Motion to Amend (Terry/Casagranda) Amend Resolution 2021-036 in the title and
Section 1 to add the word"ballfield"before
the word"pavilion"so it reads,"...ballfield
pavilion."
Motion to Amend Passed Unanimous
Terry wondered if the intention of this resolution was to establish a rule for 2021,or create a
policy that would remain in effect in perpetuity. Casagranda would support either suggestion.
Motion to Amend (Terry/Casagranda) Amend Resolution 2021-036 by creating a
new Section 3 which reads, "This policy
shall remain in effect until rescinded by
council." and moving all other Sections
down.
Motion to Amend Passed Unanimous
Main Motion Passed Unanimous
Council recessed at 9:15 p.m.
Council resumed at 9:20 p.m.
Other New Business Items
Vote and appoint Orson Smith or Pat Domitrovich to the Prince William Sound Regional
Citizens' Advisory Council (PWSRCAC)with a term to expire May, 2023.
The city clerk passed out ballots to council and instructed them to vote for no more than one. The
city clerk collected the ballots and read the votes aloud:
Orson Smith 3
Pat Domitrovich 4
Motion (Terry/Casagranda) Appoint Pat Domitrovich to be the city's
representative to the Prince William Sound
Regional Citizens'Advisory Council with a
term to expire May,2023.
Motion Passed Unanimous
Discuss amending the Mobile Vendor permitting process.
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Baclaan had been contacted by some vendors with this request. He supported this program,
and wished to make improvements in response to their requests. He knew from first-hand
experience, it was hard to build a business if a business owner couldn't demonstrate stability.
Motion (Baclaan/Casagranda) Direct administration to bring forward a
resolution reflecting the statements in the
agenda statement as presented.
Motion Passed Unanimous
Assistant City Manager Stephen Sowell offered to conduct a business owner survey to
collect feedback for council's consideration moving forward.
Discuss the results of the second interview with city manager candidate Janette Bower, and
determine next steps.
Osenga was looking forward to moving forward with Bower. Seese concurred, as well as
McClure, Casagranda, and DeMoss. Baclaan agreed, and added that it appeared Bower was very
invested in coming to Seward. Terry said it appeared council was unanimous in wanting to move
forward with Bower.
In response to Terry, Casagranda, McClure, and Osenga all volunteered to be on the
negotiating team. The city clerk was directed to coordinate a meeting between Bower and the
negotiating team. Terry said,following successful negotiations with Bower,there should be a special
meeting called to approve the contract.
Schedule a work session to discuss the new animal shelter.
Sowell conversations about the city's Capital Improvement Plans have been revitalized,and
there was interest in looking at the animal shelter design ideas for a scaled-down version. Deputy
Police Chief Karl Schaefermeyer had mocked up a 1,500 square foot model, and Animal Control
Officer Shelli McDowell had provided input on what should be included in the design.
Council scheduled a work session on April 12, 2021 at 5:30 p.m. to discuss design plans and next
steps for the new animal shelter.
In response to DeMoss, Sowell said the city had previously paid approximately$150,000 to
have a design created by an architect, but the cost to build the structure was well over $2 million.
In response to Baclaan, Regis said he would look into the possibility of selling the land that
the current animal shelter was located on in order to offset the cost of the construction of the new
facility.
Update on the RFP responses for the forensic audit; discuss the possibility of removing line
loss from the requirements and re-advertising.
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Regis said the city sent out ten proposals and received only one in return.One of the concerns
expressed by potential proposers was that having line loss included as a requirement actually was
restricting them from proposing because they didn't have that kind of expertise.
Casagranda was in favor of dropping the line loss requirement and going back out to RFP.
In response to McClure, Sowell said he spent$3,000 in advertising costs for the first RFP;
$200 to Seward Journal and $2,800 to ADN.
Council unanimously consented to removing line loss from the RFP as a requirement and re-
advertising.
INFORMATIONAL ITEMS AND REPORTS
February, 2021 City and Providence Financials.
Prince William Sound Regional Citizens'Advisory Board(PWSRCAC)Board Meeting Highlights
from January, 2021.
CITIZEN COMMENTS—None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Regis would be out of the office starting Wednesday for one week; Sowell would be acting.
He congratulated Pat Domitrovich for being appointed to PWSRCAC.
Seese congratulated Domitrovich. She enjoyed the Northern Edge presentation.
Casagranda thanked Baclaan for being dedicated to the mobile vending program; the
program was a great seed for starting a new business. She looked forward to being on the negotiating
team;Regis had been an amazing acting city manager. She thought the proceedings surrounding Fort
Raymond seemed clunky; she hoped administration would be involving the public in the process.
She congratulated Domitrovich, and appreciated Orson Smith for applying.
DeMoss thanked the Seward Sports Association and Parks&Recreation for bringing forward
the resolution tonight; gear could be rented from parks & rec on Thursdays and returned on
Tuesdays,like ice skates,etc. She thanked Baclaan for bringing forward the mobile vendor updates.
Osenga thanked everyone for both presentations tonight. He congratulated Domitrovich.He
congratulated Travis Beals for finishing the Iditarod, and Dallas Seavey for winning. Be safe.
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McClure received several compliments to Public Works for keeping the streets in good
shape during this hard winter. The anniversary for the 1964 earthquake would be this Saturday; she
encouraged everyone to make an emergency evacuation plan, and to have food and water on hand.
Baclaan thanked council for their dedication and hard work. He said the mobile vending
program was a great way to get a business started. He appreciated meeting Janette Bower. He
congratulated SSA.
Terry thanked Tim Dillon from KPEDD for supporting Seward. She reminded everyone that
they could watch the council meetings on YouTube,GCI Cable Channel 9 and KIBH-FM 91.7 radio.
She wished everyone a Happy Seward's Day on Monday, and reminded everyone the city offices
would be closed. Happy Easter.
Seese left the meeting.
EXECUTIVE SESSION
Go into executive session to discuss the negotiation strategy for the city manager hire.
Motion (TerryBaclaan) Go into executive session to discuss the
negotiation strategy for the city manager
hire.
Motion Passed Unanimous
Council went into executive session at 10:13 p.m.
Council came out of executive session at 10:35 p.m.
ADJOURNMENT
The meeting was adjourned at 10:35 p.m.
Brenda Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
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CALL TO ORDER
The March 17,2021 special meeting of the Seward City Council was called to order at 12:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Acting City Manager Norm Regis led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Tony Baela " Sue McClure
Shaf ,! Seese John Osenga
Liz DeMoss (arrived 12:02 p.m.) Ristine Casagranda
comprising a quorum of the Council; and
Norm Regis, Acting City Manager
Brenda Ballou, City Clerk
Excused— Seese, Baclaan
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING—None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Osenga) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
There were no consent agenda items.
NEW BUSINESS
Other New Business Items
Conduct a second interview with City Manager Candidate Finalist Janette Bower.
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Terry stated that the interview could be conducted in a round robin format, or else she was
willing to ask the questions. Council unanimously consented to having Terry deliver the interview
questions.
Terry stated that,because there was only one candidate being interviewed,council would be
free to ask ad hoc questions throughout the proceedings.
The interview was conducted, followed by individual introductions of council members.
CITIZEN COMMENTS —None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Regis said since Bower arrived yesterday,he had been providing her with a tour of the city,
accompanied by the assistant city manager.
Assistant City Manager Stephen Sowell thanked Bower for malting the trip to Seward.
McClure thanked Bower for coming to Seward and said it was nice to meet her in person.
She encouraged the public to attend tonight's Public Meet& Greet.
Casagranda thanked Bower for making the trip.
DeMoss thanked Bower and said it was exciting to meet her and to have a candidate that had
lived in Alaska.
Osenga thanked Bower for coming, and said he would not be able to attend the dinner
tonight, but would come to the Public Meet& Greet.
Terry thanked Bower and the department heads.
ADJOURNMENT
The meeting was adjourned at 12:28 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
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April 1, 2021 Volume 41,Page 000
CALL TO ORDER
The April 1, 2021 special meeting of the Seward City Council was called to order at 12:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Mayor Christy Terry led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Tony Baela " Sue McClure
Shaf ,! Seese John Osenga
Liz DeMoss Ristine Casagranda
comprising a quorum of the Council; and
Norm Regis, Acting City Manager
Brenda Ballou, City Clerk
Excused—Baclaan, Seese
Absent—None
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING—None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Casagranda) Approval of Agenda and Consent Agenda
Motion Passed Unanimous
The clerk read the following approved consent agenda items:
Resolution 2021-037, Approving An Employment Agreement Between The City Of Seward
And Janette Bower For City Manager Services.
CITIZEN COMMENTS —None
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
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Regis thanked council for bringing on the new city manager.
Casagranda thanked Regis for his work as acting city manager, and welcomed Janette
Bower as the new city manager.
DeMoss thanked Regis for his work as acting city manager,and welcomed Janette Bower as
the new city manager.
Osenga thanked Regis for his work as acting city manager,and welcomed Janette Bower as
the new city manager. Be safe.
McClure thanked Regis for his work as acting city manager,and welcomed Janette Bower as
the new city manager. She wished Council Member Osenga a Happy Birthday.
Terry echoed everyone's sentiments.
ADJOURNMENT
The meeting was adjourned at 12:04 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
132
MEMORANDUM
Meeting Date: April 12, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Special Ad Hoc Council Study Committee of no less than three members for
the purpose of Updating the Annual Evaluation Forms and Procedures for the
City Manager, City Clerk, and City Attorney.
BACKGROUND &JUSTIFICATION
On January 25,2021,council held a work session to review and discuss the forms and procedures for
the annual evaluations of the city manager,city clerk,and city attorney.No work was accomplished
at the work session, except that council decided it would be best to wait until the city clerk and city
attorney evaluations were completed in the first quarter,and then council would form a committee to
review and update the evaluation forms and procedures for the city manager, city clerk, and city
attorney.
The Seward Charter and Seward City Code define the roles, duties, and responsibilities of each
position.Each role is unique in its responsibilities and is designed to complement each other in such
a way as to strengthen each position:
City Manager Charter 5.4 SCC 2.20.035
City Clerk Charter 5.5 SCC 2.20.045
City Attorney Charter 5.6 SCC 2.20.040
RECOMMENDATION
Appoint a committee of up to three council members to review and discuss the forms and procedures
for the annual evaluations of the city manager,city clerk, and city attorney and provide suggestions
for updates or improvements.
133
WORK SESSION NOTES CITY co NCIL
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f4 Purpose:
Present: •� Council Members Present:
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Agenda Statement
Meeting Date: April 12, 2021
To: City Council
From: Norm Regis, Acting City Manager
Agenda Item: PERS Presentation
BACKGROUND & JUSTIFICATION:
"The purpose of the Alaska Public Employees' Retirement System (PERS) is to attract qualified
public employees by offering a variety of benefits to members and their survivors. These benefits,
when combined with other income, are designed to provide members with the basis for financial
security during their retirement years."
There has been an increase in demand by Council and the public for education on PERS, so
administration has asked Brandon Roomsburg, Regional Senior Benefits Counselor for the State
of Alaska Department of Administration, Division of Retirement and Benefits, to give a general
overview of PERS for the benefit of the community.
Brandon asks that Council prepare any questions ahead of time and send them to administration
so that he can come prepared with material and responses.
INTENT:
To give a general overview of the PERS system and implications of adding and removing PERS
positions.
PERS presentation requested for May 24, 2021 at 6:00 pm
FISCAL NOTE:
N/A
Approved by Finance Department:
ATTORNEY REVIEW: Yes No Not Applicable N/A
RECOMMENDATION:
Schedule a work session on May 24, 2021 at 6:00 pm to learn more about PERS.
135
MEMORANDUM
Meeting Date: April 12, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Considerations for resuming pre-COVID/"normal" operations
BACKGROUND &JUSTIFICATION
The City of Seward has been under a declaration of emergency due to COVID-19 since March 17,
2020. Over time, city council and the boards/commissions have modified the way they conduct
public meetings and work sessions by substituting public, in-person access with telephonic and
virtual alternatives in an effort to protect everyone's health. In recent months, the city also added
Zoom as another public option, in response to public demand.
It is difficult to be certain about anything these days,especially when it comes to predicting the path
of COVID. Seward went for a solid month without having any local positives, but in recent weeks
we've seen a slight uptick in cases. Local healthcare officials have not been able to determine a
single cause for this recent increase in cases, save for the speculation that the timing may align with
spring break activity/travel in some cases. As we look ahead, if the number of new cases does not
continue,perhaps re-opening and resuming"normal"operations is a viable option in the near future.
CONSIDERATIONS
At the March 22,2021 council meeting,the city clerk was directed to provide some pros&cons for
re-opening the meetings for council to deliberate upon. The city clerk reached out to department
heads and council members for input, and the results follow on the next page.
RECOMMENDATION
Council discuss and deliberate.
136
REASONS TO STAY ON ZOOM
• The city already paid $1,900 for Zoom for a one-year subscription
• The IT Director is an exempt employee so is not paid overtime for attending meetings
• The public can "raise their hand" on Zoom to ask a question in real time
• Citizens do not distinguish between live-streaming on YouTube and the mechanics of using
Zoom
• Might run into too many citizens wanting to attend in person to observe social distancing
• CDC guidelines need to be followed equitably for every citizen
• Is there a risk to the city if someone claimed to get COVID from attending a meeting?
REASONS TO RESUME "NORMAL" OPERATIONS
• Running Zoom for meetings and work sessions requires a staff member from IT to be in
attendance
• IT staff members are non-exempt, so may incur overtime for attending meetings
• There is an opportunity cost for having one, two, or all three IT employees attending
meetings to run Zoom instead of working on IT projects
• Public comments and questions can be delivered ahead of time in writing,or in real-time via
telephone
• Meetings have been, and will continue to be, live-streamed on YouTube, GCI, and radio
• Very few citizens actually use Zoom to attend the meetings(only 2 citizens per meeting, on
average)
• Masks and social distancing can be observed in person; CDC guidelines can still be followed
• A speaker was installed in the hallway on April 6 so that overflow audience members can
hear the proceedings
• Zoom will reimburse the city for unused time on the annual subscription(used 4 months out
of 12 so far)
• The original intention for starting with Zoom was to obtain higher public participation during
meetings, and that has not materialized
• Meetings on Zoom are less effective and engaging;the dynamic of having public interaction
with the body suffers
• A TV screen can be installed in the hallway if there is a need for it, in addition to the
speakers
• The public wants to engage with council and boards/commissions, and vice versa
137
Blitch Associates, Inc.
Don W. Grimes, Sr. Vice President
32 Pirate's Cove Lane, P.O. Box 66
St. Marks, Florida 32355
(850) 570-8528
Don(ablitchassociates.com
March 16, 2021
Ms. Jennifer Pae, Finance Director
City of Seward
P.O. Box 167
410 Adams Street
Seward, Alaska 99664
Subject: Recommendation Letter relating to 2021 Bond Refunding
Through Alaska Municipal Bond Bank Authority ("AMBBA")
Dear Jennifer:
Welcome to your new post as Finance Director for the City of Seward. I have been working
with the City on all of its bond issues since the early 1980's and look forward to working
with you. We have worked with Sam Hickok both while he served under the Finance
Director and while he served as Acting Director including all the preliminary work on this
refunding issue. During the summer of 2020, preparations were underway for the
refunding transaction and we almost brought it to market but had to pause while litigation
was under review in the Supreme Court of the State of Alaska concerning the "moral
obligation" pledge of the State of Alaska as it pertains to the Alaska Municipal Bond Bank
Authority.
Interestingly, the delay will allow the City of Seward's refunding bonds to be issued on a
tax-exempt basis rather than taxable because the bonds to be refunded($2,660,000) have a
call option on September 1, 2021, which will be within 90 days of the proposed delivery
date of the refunding bonds (early June, 2021). While interest rates have increased during
the delay timeframe, they have not increased enough to offset the benefit of going tax-
exempt so the estimated savings from the transaction have increased during the delay, at
least so far. The bonds proposed to be refunded are the 2011 General Obligation bonds for
the Library/Museum which were issued through AMBBA.
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Based on current tax-exempt interest rate levels as estimated by AMBBA bond
underwriters (Senior Manager is Bank of America Merrill Lynch), the net present value of
the interest rate savings on Seward's bonds will be approximately $525,979 or 19.8% of
the par amount of the bonds to be refunded ($2,660,000). They estimate that if interest
rates increase by 35 basis points (about 1/3 of 1%), the savings would decrease to an
estimated $441,543 or 16.6% of the refunded bonds. Alternatively, should interest rates
decrease by the same percentage (35 basis points), savings are estimated at $613,572 or
23.1% of the refunded bonds. We think these estimates are reasonable in today's market.
Generally, net present savings thresholds for tax-exempt refundings have been in the 3%
to 5% range so these levels of savings are tremendous. The net present value savings
percentage, calculated on an individual maturity basis, are all above those thresholds so we
recommend that all the maturities from 2022 to 2036 be included in this refunding issue.
The estimated reoffering yields to investors range from 0.43% for one year to 2.25% for
15 years. We agree with many economists who feel interest rates may well be on the
increase as the economy recovers. Waiting for improvement in the market does not seem
prudent.
Issuing the refunding bonds on a tax-exempt basis will require an additional resolution at
one of your City Council meetings in April as Resolution 2020-063 passed August 10,
2020 was based on the assumption that the bonds would be taxable and issued in 2020. We
would be pleased to answer any questions or concerns you or the City Council may have.
We recommend proceeding with this refunding bond issue as proposed by AMBBA.
Sincerely,
Don W. Grimes
Sr. Vice President
139
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April 2021 April e Th May e Th
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30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Mar 28 29 30 31 Apr 1 2 3
12:OOpm City 10:45am HPC
Council Special Work Session
Meeting (Certified Local
Government
(CLG)Grant
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7:OOpm CC Mtg 10:45am HPC
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Council Calendar 4/5/2021 8:35 AM
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21
May 2021 May a Th June e Th
SuMo TuW Fr Sa SuMo TuW Th Fr Sa
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16 17 18 19 20 21 22 2021 22 23 24 25 26
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
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HOLIDAY
Council Calendar 4/5/2021 8:35 AM
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June 2021 June e Th July e 21
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
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Council Calendar 4/5/2021 8:35 AM
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