HomeMy WebLinkAboutRes2021-040 CITY OF SEWARD,ALASKA
RESOLUTION 2021-040 Sponsored by: Regis
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PURCHASE AGREEMENT WITH WESTEK MARKETING FOR THE
PURCHASE OF THE STANCIL MULTIMEDIA LOGGING RECORDER
SYSTEM, TO INCLUDE THE NECESSARY HARDWARE AND
TECHNICIAN TRAVEL ACCOMMODATIONS FOR INSTALLATION,
FOR THE POLICE DEPARTMENT IN AN AMOUNT NOT TO EXCEED
$22,416.80,AND APPROPRIATING FUNDS
WHEREAS, the current software and equipment is obsolete, inadequate, and cannot be
repaired due to depreciated technology; and
WHEREAS,the recording technology currently being used can only record the first four
minutes and twenty-seven seconds of any administrative office call, 911 dispatch, and/or radio
transmission before the recording cuts off and the remainder of the calls are permanently lost; and
WHEREAS, this upgrade is necessary to protect the City of Seward from civil and
potentially criminal liability; and
WHEREAS, the new technology will record all phone transmissions in the department,
911 dispatch calls,and all radio traffic in their entirety and hold them on the server for a minimum
of two years; and
WHEREAS, this purchase includes all travel, labor, materials, and miscellaneous
expenses necessary to accomplish a complete turn-key expedited system installation; and
WHEREAS, Seward City Code §6.10.120 (9) exempts the purchase of electronic data
processing software and hardware systems from competitive procurement procedures; and
WHEREAS, the Information Technology Director selected WesTek Marketing as the
hardware vendor for this project based upon cost, commonality of use in the state, superior repair,
and warranty service for the equipment in Alaska.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a purchase agreement with
WesTek Marketing for the purchase and installation of the Stancil Multimedia Logging Recorder
System in an amount not to exceed$22,416.80.
Section 2.The City Council finds that the public interest is served by authorizing a sole source
purchase agreement with WesTek for the purchase and installation of the Stancil Multimedia Logging
CITY OF SEWARD, ALASKA
RESOLUTION 2021-040
Recorder System, and that this purchase meets the exemption from competitive procurement
requirements in accordance with Seward City Code §6.10.120(9).
Section 3. Funding in the amount of$22,416.80 is hereby appropriated from the Capital
Acquisition Fund reserves account number 80010-0000-3400 to the capital equipment expense
account number 80010-1210-8103.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 12`h
day of April, 2021.
TH C F WARD, ALASKA
C risty Terry Mayor
AYES: Osenga, Casagranda, DeMoss, McClure, Terry
NOES: None lama
ABSENT: Seese, Baclaan
ABSTAIN: None
ATTEST:
C /MC
Brenda J. Ballou, MMC /3 c + y c. r Clerk-
City Clerk
(City Seal)
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Agenda Statement
Meeting Date: April 12, 2021
To: City Council
Through: Norm Regis, Acting City Manager ,iS
From: Alan Nickell, Chief of Police
Agenda Item: Approval for the purchase of WesTek Marketing to upgrade to the StanciI
Multimedia Logging Recorder System in the amount of $22,416.80, and
appropriating funds.
BACKGROUND &JUSTIFICATION:
The City of Seward Police Department has requested the City Manager enter into a purchase
agreement with WesTek Marketing to upgrade to the Stancil Multimedia Logging Recorder
System. This purchase will allow all department phone lines, 911 dispatches, and radio traffic to
be recorded in entirety and stored for a minimum of two years.
The current system in use is outdated and cannot be repaired or upgraded. The current system also
exposes the City to civil and criminal liability by not being able to record conversations in their
entirety via radio and phone which may have evidentiary value.
INTENT:
To replace the outdated technology in the Seward Police Department with new modern technology
that will meet the recording and retention needs for the foreseeable future.
CONSISTENCY CHECKLIST: Yes No NIA
Comprehensive Plan: (Page 14)Public Safety We value a safe community
and a
l feeling of security. Continuously plan for future police services,including police X
auxiliary programs, to ensure the highest level of public safety within the
community.
Strategic Plan: (Page 18) Promote a Safe Community We are a community that
2 promotes the public health safety and welfare of its residents by preparing for natural X
and man-made hazards through responsible building construction maintaining streets
and sidewalks an providing superior police fire and disaster management services. -- j
3. Other(list): tx
FISCAL NOTE:
Funding in the amount of$22,416.60 will be appropriated from the Capital Acquisition reserves
account no. 80010-0000-3400 to capital equipment account no. 80010-1210-8103.
Approved by Finance Department: '
j1je
ATTORNEY REVIEW: Yes No
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RECOMMENDATION:
Recommend approval of Resolution 2021-040, authorizing the City Manager to enter into a
purchase agreement with WesTek Marketing to upgrade to the Stancil Multimedia Logging
Recorder System and pay to have the technicians travel and install the equipment in the amount
not to exceed $22,416.80, and appropriating funds.
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