HomeMy WebLinkAboutRes2021-052 CITY OF SEWARD,ALASKA
RESOLUTION 2021-052 Sponsored by: Regis
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE
COOPERATIVE AGREEMENT BETWEEN THE CITY OF SEWARD
FIRE DEPARTMENT AND KENAI PENINSULA BOROUGH FOR
EASTERN PENINSULA HIGHWAY EMERGENCY SERVICE AREA
(EPHESA)
WHEREAS, on May 16, 2017, the Kenai Peninsula Borough Assembly adopted
Ordinance 2017-09, after recognizing the need for a designated emergency response group for
emergencies that occur on the heavily traveled highway that services the Kenai Peninsula and the
rest of the state; and
WHEREAS, this emergency service area was established to provide consistent and
coordinated responses to incidents requiring fire and emergency medical services along this
highway corridor; and
WHEREAS,the agencies involved in this agreement share the common goal of providing
efficient and timely emergency services at the time of crisis along portions of the Seward Highway,
the Hope Highway, and the Sterling Highway; and
WHEREAS, the City of Seward Fire Department is being included in this Cooperative
Agreement for the Eastern Peninsula Highway Emergency Service Area (EPHESA) in the event
that our services are needed for an emergency incident, because the Seward Fire Department has
mutual aid agreements in place for Moose Pass Volunteer Fire CO. & EMS and Bear Creek Fire
Department; and
WHEREAS, as a partner agency, the City of Seward Fire Department would be allowed
to bill EPHESA for services rendered through this Cooperative Agreement.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Cooperative Agreement between the City of Seward Fire Department and
Kenai Peninsula Borough Eastern Peninsula Highway Emergency Services (EPHESA) is in the
best interest of the service areas and hereby approved.
Section 2.The City Manager is authorized to sign the attached Cooperative Agreement.
Section 3.Council authorizes the City Manager and the Fire Chief to approve amendments
to this agreement without further review by Council as long as such agreements are within the
scope of the original agreement.
CITY OF SEWARD,ALASKA
RESOLUTION 2021-052
Section 4.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 26th
day of April,2021.
T • E 1 li' S • - 1 1 • . • SKA
Atid.apror
Christy Terr, , M. •or
AYES: Osenga, Seese, Baclaan, Casagranda, DeMoss,McCI►. - Terry
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
94A --c-0,-- -tP- te-4, --tv/ I
Brenda J. Ballou, MMC
City Clerk r7 e t A 9 C# '� y C I e , !, .
(City Seal)
G ��' Q L
. • : SEAL ..
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Agenda Statement
Meeting Date: April 26, 2021 '
To: City Council '
Through: Norm Regis, Acting City Manager
From: Clinton Crites, Fire Chief
Agenda Item: Cooperative Agreement between City of Seward Fire Department and Kenai
Peninsula Borough Eastern Peninsula Highway Emergency Services Area
(EPHESA)
BACKGROUND & JUSTIFICATION:
In 2015-2016,the Kenai Peninsula Borough's Healthcare Task Force produced a recommendation to
work toward better emergency services coverage on the Eastern portion of the Kenai Peninsula
Highway corridor. This service area is unique for several reasons. For one, few residents reside
along the highway corridor because it's made up of the highway and mostly state and federal lands
Usually,service areas are funded using mill levy on property owners. In this case,the highways are
almost completely unpopulated and mostly federally owned Chugach National Forest land.The EMS
workgroup and the mayor's administration worked to find ways to address inconsistent emergency
service coverage on the heavily traveled highway corridor. On March 7, 2017, the Kenai Borough
Assembly adopted Resolution 2017-021. The assembly found that the public's interest may be
served by forming a service area for the provision of emergency services on the highway corridor.
The mayor supported the creation of this service area by adding it to the six other services areas the
Borough supports.
Alaska Department of Transportation statistics for 2015 show the average traffic count on the
affected stretches of the Seward and Sterling Highways are between 3,000 and 4,000 vehicles per
day with summer peaks at three times that level.
In 2017, the Kenai Peninsula Borough, through Borough Mayor Mike Navarre, presented and
approved Ordinance 2017-09,establishing the Eastern Kenai Peninsula Highway Emergency Service
Area(EPHESA). Over the next two years, the five board members of EHPESA defined the service
area, created a budget, established power to provide for fire protection and emergency medical
services within the service area.
Although Seward is not in the designed EPHESA area which starts at mile 8.5 of the Seward
Highway, the service area requests that the City of Seward Fire Department be added to this
agreement since they could be involved in an incident by virtue of Mutual Aid Agreements with
Bear Creek Fire Service area and Moose Pass Fire Co& EMS.
Becoming a partner agency in this Cooperative Agreement also would allow the City of Seward Fire
Department to bill EPHESA when requested to respond to an incident within the corridor.
INTENT:
Council authorization for the City Manager to sign the Cooperative Agreement between the City of
Seward Fire Department and Kenai Peninsula Borough Eastern Peninsula Highway Emergency
Service Area(EPHESA). Furthermore, Council authorizes the City Manager and the Fire Chief to
approve amendments to this agreement without further review by Council as long as such
agreements are within the scope of the original agreement_
CONSISTENCY CHECKLIST: Yes No N/A
1 Comprehensive Plan (document source here):2030 plan page 27 volume X
2, 12.1 Provide Emergency Medical Services
2 Strategic Plan (document source here): 199 Page 18, Promote safe X
community
3 Other(list): KPB Ordinance 2017-09 EstabIishing the Eastern Peninsula x
Highway Emergency Service Area
FISCAL NOTE:
Responses and billing of EPHESA would be minimal.Any revenue received through this agreement
would go to the General Fund miscellaneous service fees account no. 01000-0000-4639.
Approved by Finance Department;
ATTORNEY REVIEW: Yes X No Not Applicable
RECOMMENDATION:
That City Council approves this resolution to authorize the city manager to sign the Cooperative
Agreement between the City of Seward Fire Department and Kenai Peninsula Borough Eastern
Peninsula Highway Emergency Service Area (EPHESA).
Kenai Peninsula Borough
Eastern Peninsula Highway Emergency Service Area (EPHESA)
Cooperative Agreement
March 2021
A.Parties
Eastern Peninsula Highway Emergency Service Area (EPHESA)
Bear Creek Fire Department
Central Emergency Services (CES)
Cooper Landing Emergency Services
Hope Sunrise Emergency Medical Services, Inc.
Moose Pass Volunteer Fire Co. & EMS
Seward Volunteer Ambulance Corps
SewardFire Department
B.Purpose:
The agencies involved in this agreement share the common goal of desiring to provide for the most
efficient and timely emergency services possible at the time of crisis along portions of the Seward
Highway, the Hope Highway and the Sterling Highway. All of the agencies, with the exception
of EPHESA, provide some form of fire protection and/or emergency medical services within their
respective boundaries. Yet there are areas of theseHighways where no agency has coverage. To
ensure greater life and safety coverage, the agencies listed herein desire to work cooperatively to
allow for more efficient and wider coverage near the service area boundaries. To accomplish this,
the agencies desire to provide the personnel and equipment necessary while EPHESA desires to
provide the funding to reimburse the individual agencies.
C.Cooperative Agreement
The parties to this Agreement agree to work cooperatively to provide consistent and coordinated
responses to incidents requiring fire and/or emergency medical services along the heavily traveled
highway corridors of the Eastern Peninsula, as outlined in the attached map (Attachment A),within
each agency’s capabilities.
D.EPHESAshall:
1.Upon request, reimburse agencies that are a party to this Agreement at the rates set forth in
Attachment B. Reimbursement rates will be tied to each agency’srating as determined by
EPHESA. Reimbursements are optional and shall only be made upon timely submitted
invoices.
2.Support efforts to strengthen and assist the growth and development of agencies that are
involved in this Agreement.
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3.Conduct evaluations on the strength and needs of each partner agency, at least annually, to
determine personnel, available equipment, and general ability to respond to various needs.
4.Assist participating agencies with the acquisition of life-saving equipment such as
extrication equipment, firefighting apparatus and other equipment.
5.Determine the communications plan for dispatch and on-scene communications, as well as
minimum standards for responder communication equipment (i.e. subscriber units).
EPHESA may also provide supplemental methods of dispatching information including
notifications to mobile phones. Any dispatch mechanism outside of radios is provided for
convenience and not designed to the same standard as public safety grade radio equipment.
These systems may beimpacted by internet equipment issues, scheduled maintenance,
mobile carrier network conditions, and other factors that may prevent the timely delivery
of messages.
E.Participating Agencies shall:
1.Render Emergency Assistance within the area subject to this Agreement subject to
operational capability and availability if requested to do so.
2.Cooperate with EPHESA’s request for information regarding personnel, available
equipment, and general ability to respond to various needs.
3.Prepare and submit invoices for apparatus, personnel time and other allowable expenses
within the timeframes listed in this Agreement.
4.Follow the current EPHESA communications plan which outlines the dispatch channel(s)
and facilities to be utilized, and ensure all communications equipment is programmed per
the plan.
F.Call-Out Procedures:
1.A request to render emergency assistance will describe the type of Emergency, the location
of the emergency, the resources and personnel requested, and a brief description of how
the requesting agency plans to utilize the requested agency’s resources.
2.If available and able to respond, the requested agency will commit to send, without delay,
such public safety personnel, equipment and resources as requested subject to the right, at
that agency’s sole discretion, to withhold resources in order to provide reasonable
protection for the safety and protection of its local citizens.
3.The dispatch of equipment and personnel is subject to the following conditions:
a.The responding agency shall report to the Incident Commander (IC) and shall be
subject to the direction of the IC or Officer in Charge (OIC).
b.In the event of a major incident such as a configuration or Type I or II wildfire that may
affect another area of the Peninsula, a unified command may be established.
c.Mutual Aid resources shall be released as soon as their services are no longer required.
Resources may have to be released from the incident scene, if an emergency occurs
within their primary response area.
d.The aid provided must be an authorized power of that agency.
e.Unless specifically instructed otherwise, the requesting agency shall have the
responsibility of providing food and housing for the responding agency’s personnel (as
necessary and until the response is complete).
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f.Whenever the officials, employees, and volunteers from the responding agency are
rendering aid, such persons shall have the powers, duties, rights, privileges, and
immunities, and shall receive compensation, incidental to their employment or position
as if such aid were being rendered in their home jurisdiction.
g.During the period of assistance, the responding agency shall continue to pay its
employees according to its then prevailing ordinance, rules, regulations, and practices.
The responding agency shall then request reimbursement from the requesting agency.
G.Compensation:
Compensation will be based upon (a) rating and (b) timely receipt of invoices for apparatus,
personnel time, and other allowable expenses. The deadline for receipts is as follows:
Quarter 1 (July –September) October 31
Quarter 2 (October –December) January 30
Quarter 3 (January –March) April 30
Quarter 4 (April – June) July 5
Compensation due participating agencies may be applied against outstanding charges for dispatch
services from the Soldotna Public Safety Communications Center (SPSCC).
LATE INVOICES WILL BE DENIED PAYMENT
H.General Provisions:
The parties to this agreement jointly agree:
1.It is mutually beneficial to all parties herein to provide emergency assistance in the areas
near and outside the boundaries of each agency’s service area.
2.The parties intend the term “Emergency” include, but not be limited to, a human-caused or
natural event or circumstance within the boundaries of the Kenai Peninsula, causing or
threatening loss of life, damage to the environment, injury to person or property, human
suffering, or financial loss, such as, but not limited to, fire, explosion, flood, severe
weather, drought, earthquake, volcanic activity, spills or releases of hazardous materials,
contamination, utility or transportation emergencies, disease, infestation, civil
disturbances, riots, acts of terrorism, sabotage or other disaster.
3.The parties intend that the term “Emergency Assistance” mean employees, equipment,
services, materials, or supplies offered during an Emergency by one partyand accepted or
requested by another party to assist in maintaining or restoring normal government services
when such service has been disrupted by an Emergency and Emergency Assistance is
necessary or advisable as determined by the requesting party.
I.Term of Agreement:
This agreement will be effective with the date of last signing and will terminate on June 30, 2025.
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J.Modification:
ications or termination may be proposed at any time during the period of performance by
Modif
anyparty and shall become effective upon written approval by both parties. A partyshall be
compensated for services only actually provided by the effective date of termination.
K.Appropriations/Expenditures:
Nothing in this agreement shall obligate any party to the expenditure of funds, or for future
payments of money in excess of appropriations authorized.
L.Liability:
1.There shall be no liability imposed on any Party or its personnel for failure to respond to
an incident due to resource limitations or as a result of any act or omission in good faith to
fulfill the terms of this Agreement.
2.For purposes of this Agreement, each Party’s employees shall be deemed to be the
employees and agents of that Party only, and under no circumstances shall any employee
be deemed to be an employee or agent of any other entity or the other Party.
3.All damages or repairs to any equipment or apparatus shall be the responsibility of the
Party that owns such equipment or apparatus, provided however that compensation for
damages to equipment or apparatus that occurs during a natural disaster, a state of
emergency, as declared by a local, state or federal governing authority, or any other
incident for which state or federal aid is provided to the Party requesting aid, shall be
distributed to the Party providing aid in proportion to the level of actual involvement while
providing cooperativeaid.
4.Nothing contained in this Agreement shall be construed to be a waiver of either Party’s
qualified immunity, official immunity, or any other immunity or exemption from liability
provided for by law.
M.Release of Claims:
Except as provided in L(3) above, and to the extent allowed by law, each of the Parties agree to
hold harmless and release the other Party from any and all liabilities, suits, claims, judgments, cost
or demands for damage to its own property whether directly existing or indirectly arising out of
the use of any vehicle, equipment or apparatus being used by either Party during the provision of
service pursuant to this Agreement.
N.Injuries to Personnel:
Any damage or other compensation which is required to be paid to any fire department employee
or volunteer by reason of his/her injury occurring while his/her services are being utilized pursuant
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to this Agreement shall be the sole liability and responsibility of the Party regularly employing
that person.
O.No Benefit to Third Parties:
This Agreement shall not be construed as, or deemed to be, an agreement for the benefit of any
third party or parties, and no third party or parties shall have any right of action hereunder for
any cause whatsoever.
P.Conflict with Laws:
Nothing in this agreement is intended to conflict with Federal, State or local laws or regulations.
If there are conflicts, this agreement will be amended at the first opportunity to bring it into
conformance with applicable laws or regulations.
Q.Counterparts:
The agreement may be executed in counterparts, each of which when so executed shall constitute
an original and all of which together shall constitute one and the same instrument.
SIGNED WITH AUTHORITY TO EXECUTE:
KENAI PENINSULA BOROUGH
Charlie Pierce, Mayor Date
EASTERN PENINSULA HIGHWAY EMERGENCY SERVICE AREA
Richard BrackinDate
BEAR CREEK FIRE DEPARTMENT
Richard Brackin, Chief Date
CENTRAL EMERGENCY SERVICES
Roy Browning, Chief Date
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COOPER LANDING EMERGENCY SERVICES
Jennifer Harpe, PresidentDate
HOPE SUNRISE EMERGENCY MEDICAL SERVICES, INC.
Travis Peterson, Director & VPDate
MOOSE PASS VOLUNTEER FIRE CO. & EMS
Phillip Ingersoll, ChiefDate
SEWARD VOLUNTEER AMBULANCE CORP.
Michael H. Moore, President Date
SEWARDFIRE DEPARTMENT
Clinton Crites, Fire ChiefDate
CITY OF SEWARD
City ManagerDate
ATTEST:
Brenda Ballou, MMC, City of Seward Clerk
Approved as to sufficiency and form:
Patty Burley, Deputy Borough Attorney Date
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1
LEVEL 1 STIPEND: SINGLE RESPONSE
Eastern Peninsula Highway Emergency Service Area
Compensation Schedule: Level 1
FIRST RESPONDER RESPONSE REQUIREMENTS & PERFORMANCE STIPEND
TASK & PURPOSE. Provide rapid emergency b.APPARATUS:
a.
response that provides initial BLS Care and Scene Capable of carrying personnel to the scene with
Management.BLS Equipment
PERSONNEL & TRAINING: d. EQUIPMENT
c.
*2 Total Certified ETT Responders*Trauma Bag
(Preferably EMT 1 Responders)*Patient Stabilization
*Annual Emergency Vehicle Operations Training*Oxygen Delivery
*ICS 100, 200, 700, 800*Communications: Two-Way
*Communications ration w/department & AMLR
frequencies
STIPEND PER CALL: $300 CANCEL IN ROUTE: $100
GROUND TRANSPORT (Ambulance) RESPONSE REQUIREMENTS
TASK & PURPOSE: b. APPARATUS:
a.
Provide ground transport service that assumes One (1) certified State of Alaska ground transport
patient care and transport to an appropriate patient
ambulance
care facility or higher level of care.
PERSONNEL & TRAINING: d. EQUIPMENT:
c.
*2 total: One (1) Certified EMT 1/Basic Responder*All equipment and supplies to meet State of
and one (1) Driver (Preferably ETT)Alaska BLS Ground Transport Ambulance
*Meet Level 1 Extrication Guidelines*Communications: Two-way communications
*Annual Emergency Vehicle Operations Trainingradio with department and ALMR frequencies.
*ICS 100, 200, 700, 800
STIPEND PER CALL: $600 CANCEL IN ROUTE: $100
FIRE/RESCUE EXTRICATION RESPONSE REQUIREMENTS & PERFORMANCE STANDARDS
TASK & PURPOSE: b. APARATUS:
a.
To provide fire protection and/or suppression Structure Engine Type 1 or 2
support and vehicle extrication within the EPHESA.Wildland Engine Type 6
PERSONNEL & TRAINING: d. EQUIPMENT:
c.
* 2 Total: 1 Certified EMT 1/Basic Responder and/or*Stabilization kit, blocking & cubing
Certified Firefighter 1 State of Alaska Responder*Scene lighting
and 1 Driver (preferably ETT)*Fire Suppression System (charged lines)
*Must meet Level 1 and Level 2 Extrication*Extrication Equipment
Guidelines*Standard PPE
*Annual emergency vehicle operations training*Traffic Control
*Communications: two-way communications
* Four (4) hours per quarter fire/extrication training
*Every two (2) years, extrication using actualradio with department and ALMR frequencies.
equipment and personnel
*ICS 100, 200, 700, 800
CANCEL INROUTE:$100
STIPEND PER CALL: $800
References: International Fire Chiefs Association –BLS/ALS Billing ratesfor the Kenai Peninsula
Mutual Aid 301, 2010Borough, 2018 Appendix I, Inventory Ambulance
Supplies & Equipment
FEMAS’s Schedule of Equipment Rates 2017Request for Information (RFI), EPHESA 2019
1
Departments are eligible for either a Level 1 ora Level 2 Stipend anda Level 3 Stipend.
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LEVEL 2 STIPEND: FULL RESPONSE
Eastern Peninsula Highway Emergency Service Area
Compensation Schedule: Level 2
INITIAL CALL FOR SERVICE COMMAND OFFICER
Initial call for service feel shall be charged for call out Command officer will coordinate crew efforts, ensure
of the Fire Department. After the first hourly rates for the safety of the firefighters and EMS personnel, assess
each piece of fire apparatus, rates shall be charged the incident priorities and determine the strategy and
under the following table. tactics that will be used.
INITIAL CALL-OUT FEE: $600COMMAND VEHICLE FEE (PER HOUR): $200
GROUND TRANSPORT (Ambulance) RESPONSE REQUIREMENTS
TASK & PURPOSE: b.APPARATUS:
a.
Provide ground transport service that assumes One (1) certified State of Alaska ground transport
patient care and transport to an appropriate
ambulance
patient care facility or higher level of care.
PERSONNEL & TRAINING: d.EQUIPMENT:
c.
*2 total: One (1) Certified EMT 1/BasicAll equipment and supplies to meet State of Alaska
Responder and one (1) Driver (Preferably ETT)BLS Ground Transport Ambulance
*Meet Level 1 Extrication Guidelines
Communications: Two-way communications radio
* Annual Emergency Vehicle Operations Training
*ICS 100, 200, 700, 800with department and ALMR frequencies.
AMBULANCE NON-TRANSPORT FEE (Per Hour) AMBULANCE TRANSPORT FEE (will be reimbursed
$300 by patient)
FIRE/RESCUE EXTRICATION / RESPONSE REQUIREMENTS
TASK & PURPOSE: b.APARATUS:
a.
To provide fire protection and/or suppression *Engine
support and vehicle extrication within the *Heavy Rescue
EPHESA. *Ladder Truck
*Tender
*Brush Truck
PERSONNEL & TRAINING: d.EQUIPMENT:
c.
*2 Total: 1 Certified EMT 1/Basic Responder*Stabilization kit, blocking & cubing
and/or Certified Firefighter 1 State of Alaska
*Scene lighting
Responder and 1 Driver (preferably ETT)*Fire Suppression System (charged lines)
*Must meet Level 1 and Level 2 Extrication*Extrication Equipment
Guidelines*Standard PPE
*Annual emergency vehicle operations training*Traffic Control
*Four (4) hours per quarter fire/extrication
*Communications: two-way communications radio
training
with department and ALMR frequencies.
*Every two (2) years, extrication using actual
equipment and personnel
*ICS 100, 200, 700, 800
APPARATUS FEE (Per Hour): $300
References: International Fire Chiefs Association – BLS/ALS Billing rates for the Kenai Peninsula
Mutual Aid 301, 2010 Borough, 2018 Appendix I, Inventory Ambulance
Supplies & Equipment
FEMAS’s Schedule of Equipment Rates 2017 Request for Information (RFI), EPHESA 2019
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LEVEL 3 RESPONSE TIME STIPEND
Eastern Peninsula Highway Emergency Service Area
MISSION: To provide rapid emergency response that provides initial EMS, ground transport, and fire /
rescue extrication services to the Eastern Peninsula Highway Emergency Service Area
Benchmark:
Maximum Potential Stipend:
Stipend 3 is a discretionary stipend which may be awarded to those agencieswho show consistent
st
achievement in meeting the benchmark(s) by January 1of each year. The decision on whether to
awardStipend #3 will be based upon the availability of fundingand will be the sole decision of
the EPHESA Coordinator and the Mayor.
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