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Home My WebLink About05172021 Historic Preservaiton Work Session Packet - CLG Grant 20005 Seward Historic Preservation Commission Work Session Packet WorkSession Topic: CLG Grant 20005Public Education Signage , 2021 City Council Chambers Beginning at :5.m. NOTICE TO THEPUBLIC HISTORIC PRESERVATION COMMISSION WORK SESSION NOTICE IS HEREBY GIVENthat the Historic Preservation Commissionwill conduct a work session on the following item of business: HISTORIC PRESERVATION COMMISSIONWORK SESSION Monday, May 17, 2021 at 7:15 p.m. Council Chambers TOPIC: CLG GRANT 20005 PUBLIC EDUCATION SIGNAGE The work session will commence in the Seward City Council Chambers located in City Hall at 410 Adams Street, Seward. All interested persons are invited to attend the meetings. How To VirtuallyAttend The Meeting 1.The meeting will be Live Streamed on the city’s YouTube page. Log onto YouTube and type “City of Seward Alaska” into the search bar. 2.Listen on the radio. Tune to KIBH-FM 91.7 3.Watch on television. Tune into GCI Cable Channel 9. PUBLISHED: Will be published in Seward Journal on Wednesday, May 12, 2021 under City Calendar. POSTED:Monday, May 10, 2021 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum 1 It /\[D twhW9/ ϔ ЋЉЉЉЎ ğƌƉźƓŭ ƚǒƩ tƩƚƆĻĭƷ wĻƦƚƩƷ ŅƚƩ ǞƚƩƉ ƭĻƭƭźƚƓΏğƓŭǒǤ \[źĬĬƩĻĭŷƷ SIGN PROGRESS: TIMELINE: Walking tour narrative is complete and sent to Peter, Mary Ann and They are going to complete Tanguy workingCost of map design is going to be ЎΉЌΉЋЊ the map on thisincluded in the orginal design cost All artwork provided to I- Zone, pre-production and Peter Briggs- ЎΉЊЎΉЋЉЋЊ fabrication starts CorvusOn Track Order posts once after reconfirming type of post Tanguy andWill order next week per Peter, They ЎΉЋЉΉЋЉЋЊ and number needed Peterhave some in house Walking tour map design Peter Briggs- ЏΉЊΉЋЉЋЊ complete Corvus Manufacturing of signs complete (tentative) and I-Zone/Peter to ЏΉЊЉΉЋЉЋЊ shipped (tentative) verify Will need to budget and for these. Printed maps recevied 5,000 MapsColor on one side, black and white ЏΉЊЎΉЋЉЋЊ estimatednarrative on other Signs received (Tentative) ЏΉЋЊΉЋЉЋЊ Received c/o?Sent to City of Seward? Hold public event showing Need to discuss.It is OK if signs are in ground after off signs not yet in ground library, pavillion6/30 as long as in hand and shown to (For discussion) other locpublic Sign Installation May require equipment rental and Complete/may require volunteers coordination. City does not volunteers or city have capacity to help. Will need to collaboration. Volunteer/In Kindfind in kind. Jaffa construction, ЏΉЌЉΉЋЉЋЊ GRANT PERIOD ENDS Committeesothers? Virtual Ribbon Cutting as Coordinated with АΉЍΉЋЉЋЊ part of 4th of July festivities City and HPNot required Final Grant Report Due АΉЌЊΉЋЉЋЊ Valarie Kingsland Report from Mary Ann Benoit. She will detail how 26 signs are just about complete and have been ordered. She will also detail work on the THANK YOU sign as well as the walking tour map. Signs are ORDERED, expected delivery is around Mid-June (See timeline) 2 BUDGET: The current adjusted budget is a distribution of $24,000 from the state grant. We have received or expect to receive $2700 from local donations pending any new ones. That leaves us shoert about $2125.88 that we would still need to raise based on budgeted estimates below. CONTRACTUAL: $ 19,670.88 Corvus Designs: Sign design $ 11,000.00 Sign Manufacture $ 7,170.88 Backhoe Rental $ 1,200.00 Concrete Mixer Rental $ 300.00 SUPPLIES AND MATERIALS $ 9,155.00 Printed Maps-5000 full color $ 895.00 Posts and mounts $ 6,500.00 Fast Setting Concrete 120 bags $ 960.00 Sauna Tubes x 20 $ 300.00 Picture Rights-Various $ 500.00 As Noted Previously and approved by the commission, the SHPO has increased their award to the $24,000 above. I still believe we are on track with some help. I contacted the State of Alaska SHPO to let them know that posts, brackets, production are exceeding original estimates, in great part because of the strong demand of our project. They are going to increase the reimbursement to $24,000 from $17,825, There is not anticipated extra cost to the city as our volunteer hours and in kind will cover our portion of the match. While this amount will cover the Cost of design of signs, production, posts, brackets, delivery, it will not cover the cost of digging, concrete, install. This will need to come from private entities. Note that I will ask for a motion from the commission for me to send the request in to the SHPO to accept the additional funding. I have made Ms. Naneth Ambrosiani aware in finance. I will also be sending her all invoices received to date, as well as any estimates. Rotary Club of Seward made a donation of $1500. And may come through with another $200 from district. Bruce Jaffa may be willing to make a donation and other homeowners have shown some interest Hugh and Iris Darling have donated $1000 Fundraising committee will need to convene and dial this in. I could use help if anyone has contacts to Resurrection bay Tool rental or can help us obtain equipment and supplies at a reduced cost. The posts may also come in at a lower price than anticipated. DONE: We also need to discuss how in kind and donor recognition will occur as a matter of consistent policy. I have requested a special meeting following the 4.19 work session to discuss and vote on how to consistently receive any funding and recognize time and monetary donations, whether it be signs, on maps, or a combination or derivative of either or both. 3 SIGN INSTALL: We will need the equivalent of about 6 bags of concrete to fill a hole 3 ft deep for a 4 inch post that will extend about 3At about $8/bag x 6 bags x 20 signs (some are wall attached)=$960.00 Should buy Sauna Tubes for concrete. These are about $13.00 each x 20=$460.00 Cement Mixer can be towed with truck: Can be rented at same location= $300.00 We need to rent the mini backhoe for $1200.00 This is all assuming we receive no in kind consideration from the Seward Tool rentals Options: for install City of Seward: Neither public works or Parks and Rec can assist. Neither has the equipment, staff, or resources. Both Doug in Public Works and Tyler in Parks and Rec have been contacted. Assistance from city departments seems unlikely at this point., Bruce Jaffa with Jaffa construction has indicated willingness to help with install, short of digging the holes. I am continuing to discuss with him if he would be willing to donate cement, backfill or expertise. He had considered making the sign posts and bases at cost though he has determined that we can get a lesser price with the existing vendor. Commissioner Pemberton 907-224-2598. Has indicated he can operate equipment. Will need to discuss in more detail. WALKING TOUR MAP: To be set up as a TRI-Fold Something similar to this, like they did for Valdez. After speaking to Peter, he has agreed to design the walking tour map, all color with points of interest on one side and black and white narrative on the other for NO ADDITIONAL COST. 26 signs will be in production, while there will be close to 30-40 properties on the map. Printing will be an extra, very reasonable cost 5,000 trifold 8.5x11 full color with full bleed (nicer 24 lb. paper) = $895 (18 cents roughly each) 4 ADDITIONAL NOTES: 224-3400 Resurrection Bay Tool Rental (Leif) Mini Excavator is best: Have to dig a larger hole with back blade Available: Hard to dictate if available MINI T 4000 Lv No special license is needed. Easy to learn. Sauna Tubes very helpful for pouring concrete You can drive it, can be very slow. Rubber tracked. They have two of them Week: $1200/WK Estimate 1 Hour per post 5 COMMITTEES: Time to start working on some fundraising and eventually volunteers. This will be subject of further discussion. Need to also rework committees. Historic Preservation committee is very active, others will now come into play: Ineed toreconfirm and re-allocate these committees. If I have you on thewrong one, I apologize: 1)Historic preservation and advocacy:Mary Ann, Tanguy, Sue? 2)Volunteer recruitment and engagement:Tanguy, Cheryl, Jim? 3)Fundraising and In-KindpartnershipsTanguy, Sue, Jim? 4)Marketing-Radio, newspaper, FacebookMary Ann Respectfully submitted for consideration: Commissioner Tanguy Libbrecht 6