HomeMy WebLinkAboutRes2021-061Sponsored by: Bower
SUBSTITUTE
CITY OF SEWARD, ALASKA
RESOLUTION 2021-061
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, ACCEPTING GRANT FUNDS FROM THE STATE OF ALASKA
HISTORIC PRESERVATION FUND (HPF) — AMENDMENT #1 IN THE
AMOUNT OF $6,705 FOR THE FY2020 CERTIFIED LOCAL
GOVERNMENT (CLG) GRANT #20005-SEWARD HISTORICAL TOUR:
PUBLIC EDUCATION SIGNAGE^ PROJECT ON BEHALF OF THE
SEWARD HISTORIC PRESERVATION COMMISSION, AND
APPROPRIATING FUNDS
WHEREAS, on July 17, 2020, the State of Alaska, Department of Natural Resources,
Historic Preservation Office awarded a 40/60 matching Historic Preservation Fund (HPF) Program
Grant #20005 Seward Historical Tour: Public Education Signage Project to the City of Seward, a
Certified Local Government (CLG) in the amount of $18,765 in federal funds; and
WHEREAS, the purpose of this grant project is to install interpretive signs to highlight
sites of interest as part of a Historic Seward Walking Tour; and
' WHEREAS, on September 14, 2020, the City of Seward accepted the HPF-CLG Grant
#20005 Seward Historical Tour: Public Education Signage Project on behalf of the Seward
Historic Preservation Commission (SHPC) via Resolution 2020-079; and
WHEREAS, SHPC began grant work on the project at the October 8, 2021 HP regular
meeting and accumulated 847.45 in kind Commissioner volunteer hours by March, far beyond the
300 hours committed for the City's match; and
WHEREAS, SHPC researched, labored and worked with property owners to establish a
list of properties, develop signs, submit drafts for review, secure volunteer work for a map and
finalize signs for production; and
WHEREAS, on April 23, 2021, SHPC submitted a request to increase the federal share by
$6,705, for a grant total of $24,000 to cover costs of signage design, production, and associated
installation materials expected to exceed the original reimbursement to the City; and
WHEREAS, the State Historic Preservation Office (SHPO) submitted Amendment 1,
Budget Adjustment for approval on April 30, 2021 to increase the federal share by $6,705 to meet
project goals and to use in kind volunteer hours to meet the City's 40% Sponsor Share of $4,470;
and
' WHEREAS, SHPC recommends accepting the Amendment 1, Budget Adjustment for
HPF-CLG Grant #20005 Seward Historical Tour: Public Education Signage Project so the
CITY OF SEWARD, ALASKA
RESOLUTION 2021-061
community of Seward may experience the full benefit of this project this summer; and
WHEREAS, the period of the grant upon full execution ends June 30, 2021 with no option
for an extension.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is hereby authorized to accept Amendment #1, Budget
Adjustment and appropriate funds in the amount of $6,705 from state grant revenue account no.
01000-1 l 11-4252-0011 to contracted services account no. 01000-1111-7009-0011 to pay vendors
for services rendered to fulfill the HPF-CLG Grant #20005: Seward Historical Tour: Public
Education Signage Project.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24'
day of May, 2021.
AYES:
Seese, Casagranda, Baclaan, DeMoss, McClure, Osenga,
NOES:
None
ABSENT:
None
ABSTAIN:
None
(City
• SEAL ,
Nam. .,rry
OF
Council Agenda Statement
Meeting Date: May 24, 2021
To: City Council
Through: Janette Bower, City Manager
From: Valarie Kingsland, Library & Museum Director
Agenda Item: A Resolution Of The City Council Of The City Of Seward, Accepting
Funds From. Amendment 1, Budget Adjustment For The Alaska Historic
Preservation Fund (HPF) CLG Grant #20005 For The Seward Historical
Tour: Public Education Signage Project On Behalf Of The Seward
Historic Preservation Commission And Appropriating Funds.
BACKGROUND & JUSTIFICATION:
The State of Alaska, Department of Natural Resources, Historic Preservation Office awarded a
40/60 matching Historic Preservation Fund (HPF) Program Grant #20005 in the amount of
$18,765 to the Seward Historic Preservation Commission (SHPC) of the City of Seward, a
Certified Local Government (CLG), on July 17, 2020, for the Seward Historical Tour: Public
Education Signage Project. This project proposes to install interpretive signs to highlight sites of
interest as part of a Historic Seward Walking tour.
City of Seward Council Resolution 2020-079 was approved on September 14, 2020 and funds
were appropriated. The match consists of 60% Federal Share and 40% Sponsor Share. The
Sponsor Share may include in -kind volunteer hours, donated work and funds. An 8.5% State
indirect cost on the Federal Share is also required.
The SHPC began grant work for this project at the October 8, 2021 SHPC regular meeting and
accumulated 847.45 in kind Commissioner volunteer hours by March, far beyond the 300 hours
committed to for the City's match. The commission researched, labored and worked with property
owners to establish a list of sites, develop signs, submit drafts for review, secure volunteer work
for a map and finalize signs for production. There has been much community interest and support
for this project as well as monetary donations to ensure the success of this project.
The SHPC submitted a request on April 23, 2021 to increase the federal share of this grant from
$18,765 to $24,000, an increase of $5,235, to cover costs of signage design, production and
associated installation materials expected to exceed the original reimbursement to the City.
The State Historic Preservation Office submitted Amendment 1, Budget Adjustment for approval
on April 30, 2021 to increase the federal share by $5,235 to meet project goals and to use in kind
volunteer hours to meet the City's 40% Sponsor Share of $3,216. There is also an increase in the
8.5% State Indirect on Fed Share for Amendment 1 of $410 to be paid in cash by the City.
Amendment 1 Budget Adjustment includes an increase in the federal share by $5,235 and moving
funds from personal services to contractual services. All other provisions remain the same. The full
73
execution of the grant agreement ends June 30, 2021, with no option for an extension. Expect a
presentation to Council on June 28tn
Cost Categories
Original
Amend. 1
Change
Contractual
17,825
27,971
10,146
Personal Services
5,000
5,000
Supplies & Materials
4,500
2,395
(2,105)
Travel
1,500
1,500
Subtotal
28,825
36,866
8,041
Project Costs for Grant Calculation Purposes
40% Sponsor Share of Project
11,530
14,746
3,216 (City Cost, vol. hours)
60% Fed. Share of Project Costs
17,295
22,120
4,825 (Cash to City)
8.5% State Indirect on Fed Share
1,470
1,880
410 (City Cost, cash)
Total Federal Share
I8,765
24,000
5,235 (Fed Cost)
Subtotal
28,825
36,866
8,041
Potential Reimbursement to City
17,295
22,120
4,825
INTENT:
Council approval to accept the Amendment 1, Budget Adjustment for the HPF-CLG Grant #20005
for the Seward Historical Tour: Public Education Signage Project and appropriate the Fed Share
of Project Costs of $4825.00 in cash for the City to reimburse the vendors for services rendered
for the project and $410 for the State Indirect on Fed Share to be paid by the City in cash.
CONSISTENCY CHECKLIST:
Yes
No
NIA
Comprehensive Plan 2.2.3 Support activities initiated by the Seward
1.
Historic Preservation Commission (SHPC). 3111111 Promote
x
seasonal and ear -round tourism, including heritage tourism.
2
Strategic Plan: Growth Management and Land Use Planning pg. 9-11
History and Sense of Community pg. 13
x
Other (list): Seward Historic Preservation Plan 7.1 Opportunities:
Educate citizens on historic preservation and the benefits to our
community. Historic sites should be identified and labeled. Enhance
3
heritage tourism opportunities. Develop a sense of history among the
populous by recognizing local culture. 8.1 Immediate Action: Identify
x
and share economic benefits of historic preservation. 8.2 Long-term
Ambitions: Educate local community about preservation in order to
engage them in preservation efforts.
FISCAL NOTE:
Funds received from the Historic Preservation Fund for HPF-CLG Grant #20005 will be
appropriated from state grant revenue account no. 01000-1111-4252-0011 to Seward Historic
Preservation Commission account number 01000-1111-7009-0011 to reimburse vendors for
services rendered for this grant project. Matching funds in the amount of $410 will be appropriated
from General Fund reserves account no. 01000-0000-3400.
74
Approved by Finance Department:
ATTORNEY REVIEW: Yes No
RECOMMENDATION:
1. Approve Council Resolution 2021- d� , A Resolution Of The City Council Of The
City Of Seward, Accepting Funds From Amendment 1, Budget Adjustment For The Alaska
Historic Preservation Fund HPF-CLG Grant #20005 For The Seward Historical Tour:
Public Education Signage Project On Behalf Of The Seward Historic Preservation
Commission And Appropriating Funds.
2. Direct City Manager to accept Amendment 1, Budget Adjustment for the HPF-CLG Grant
#20005 Seward Historical Tour: Public Education Signage Project and appropriate the City
cash share of $4,825.00 to reimburse the vendors for services rendered for the project.
3. Appropriate $410 for the State Indirect Cost on Federal Share to be paid by the City in
cash.
VAR