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HomeMy WebLinkAbout06282021 City Council Work Session Packet - CIPSeward City Council Work Session Packet Topic: Discuss Capital Improvement Plan (CIP) Prioritization Tune 28, 2021 City Council Chambers Beginning at 5: 00 p.m. CITY COUNCIL WORK SESSION Monday, June 28, 2021 5:00 p.m. TOPIC: Discuss Capital Improvement Plan (CIP) Prioritization PRESENTATIONS Department Page Fire 2 Police 3 Harbor & SMIC • Anode Replacement 13 • G, K & L Floats 17 • NE Launch Ramp 21 • SMIC 26 Electric 29 Public Works 38 Information Technology Parks & Recreation 55 Community Development 1 New Fire Station The current fire station was built in 1963 and very few changes or upgrades have been done since. Designed for just a limited staff and smaller equipment, the building has been long past it's service life. Staff have to share office space leaving no privacy and difficultly in focusing with so many projects each staff member is working on. Our apparatus bay is cramped tight with little walking room between trucks and this makes for a dangerous situation when backing into the bay and difficulty in checking our equipment. The station will not accommodate the Ladder truck due to its height and length restrictions and therefore we do not get credit for having an aerial for ISO purposes. Every time we pull out of the bay we drag and tear up the sidewalk. Our ventilation system is inadequate and dangerous carcinogen fumes from our bunker gear can freely float into guest and office space. Plumbing issues continue to plague the building with leaks, valves frozen, main water line valve frozen open and rusty pipes providing drinking water. Asbestos has not been remediated, only covered up. Our utilities continue to skyrocket with little to no insulation and aging infrastructure. We are requesting $250,000 for the need's assessment and shovel ready design so that we may apply for grants or seek loans for the construction of a new fire station. We are also willing to look at combining with other departments such as police and or community development if that would assist the city in other long-term projects. We have had state and federal senator offices inquiry about this project, and having a shovel ready design could put us in a position to move forward if state or federal dollars become available. Hydrant upgrades Current national standard for the installation and spacing of fire hydrants is one every 500 feet, any further can greatly delay fire department operations. While much of Seward proper is well covered there are still areas that are much greater than the standard. At SMIC, there are vast areas that far exceed 500 feet. On the last boat fire at SMIC we laid over 900 feet of 5" supply hose. With limited personnel this becomes a huge problem for us. Each section of hose weighs 110lbs empty. So not only do we have to lay this hose, we have to pick it up after the fire, after the firefighters are already tired. The faster we can lay hose, the faster we can put out the fires. Much of SMIC is thousands of feet away from the nearest hydrant. We recommend that with more development at SMIC that the infrastructure include fire hydrants and install additional fire hydrants to unserved areas as soon as possible. POLICE CAPITAL IMPROVEMENT PROJECT Building the Future of Seward's Public Safety CURRENT NEEDS • Currently, the only major project directly affecting the Seward Police Department is the need for a proper facility to conduct police, corrections and dispatch operations. • One other project facing several city departments and related to the Police Department is an issue with ALMR Radios and the purchase of radios which can accept the current configuration. PUBLIC SAFETY BUILDING • The much larger scale need for the police department is a new facility. The current department workspace is too small with inadequate space for personnel, necessary functions, and privacy for our customers. It does not meet the expectations of a modern police facility. The building itself is a hazard with water leaks, asbestos walls, exposed pipes wrapped in asbestos, and an ancient fire detection system in the jail which may or may not work. The building is beyond inefficient and costs the taxpayers a boatload of money every year in heating costs and repairs. A water main coming into the jail from under Sth Avenue is leaking and threatening to break. If it does, it will flood the jail and the entire basement of city hall. Should this happen, besides the risk of loss of life, the city's records, evidence, armory, heating and electric systems for city hall will be impacted and likely destroyed before it can be contained and controlled. WHAT DOES A POLICE DEPARTMENT NEED? ➢ Community room / Training Room / EOC ➢ Armory and ammo storage ➢ Lobby/Reception (ADA accessible) Rooms to take reports near the lobby Public Restrooms ➢ Interview Rooms Evidence Processing Room/Lockers Evidence Storage ➢ Computer Crime Lab ➢ Child Abuse Interview Room ➢ Controlled Suspect Restroom ➢ Dispatch with adequate space ➢ Evidence Packaging area ➢ Safety Precaution sinks, eyewash, etc. CONTINUED ➢ Executive Offices ➢ Staff Offices Y Secured File Storage Y Meeting Room / Recruiting Interview and Testing space ➢ Fitness center Y Parking and Impound Y Sally Port The items listed are just a snapshot, and not a complete list of the many things the Police Department needs to function to its best capability. The privacy issue should not be overlooked. Currently, people must stand in a public hallway and air their business at the dispatch window or be brought into the entrance area where people are constantly coming and going. The situation does not lend to respectful, quality service which is something we are trying to provide to everyone. Imagine trying to report a sexual assault in this manner! Our citizens deserve better than this. THINGS TO CONSIDER We should give thought to ways we can make this building better serve the city. For example, we can take a Multi -Agency / Justice Complex approach and incorporate space for other law enforcement agencies such as the Alaska State Troopers. The Alaska Court System could also be relocated to the facility. Even city council could move to this building. Additionally, with a well thought out community room we can hold trainings, meetings, or do other functions to serve the community. Without a doubt, the Fire Department and the Police Department should share the facility as this will take care of the needs of both and place the hub of the city's public safety in one location. Not to mention, building one facility for both departments will save the city a considerable amount of money. DISASTERS AND EMERGENCIES It is very important when a site for this building is selected it is done with emergency operations in mind. City hall sits at or in the tsunami inundation zone depending on which map you're seeing. It sits in the path of the Lowell Canyon creek's natural flow. No matter what, the hub of public safety shouldn't be in the direct path of two types of natural disasters, particularly when city hall is the location of our E.O.C. and we have no back-up. Seward needs a public safety building which can weather a natural disaster and continue to function, and it needs to be poised to stay functional and capable of response when a natural disaster strikes. We've dodged a few bullets in recent years with major earthquakes and tsunami warnings. It is paramount to take action to protect the citizens of the community, the employees of the city, and the city's assets as soon as possible. ALMR RADIOS To wrap this up, the last item on the list is our ALMR radios needing upgraded. The ALMR radio system was given an upgrade which will only work on today's modern radios. Most of the radios used in the Police Department vehicles have been reused over the years from vehicle to vehicle. Also, some of the department's handheld radios are quite old. While making these radios last as long as possible saves money, it leaves us in a predicament when something like this current upgrade comes along and all your old equipment is suddenly defunct. Working radios in public safety are of supreme importance. We are already taking steps to correct this situation and council can expect to see our resolution to the problem before them shortly. Concrete section E, F, H & J Float Needs Anode Replacement t d;. a 9 OF s l�to 0� s o ti P'I (i NG PILING E-Float 71 F-Float 36 H-Float 42 J-Float 19 G-Float 18 Total 169 Anodes Engineers estimate $1,200 per anode Welded on $202,000.00 MY OF SEWARD P. 0. Box 167 410 Aduns Street Seward, Alaska 99664 Harbor Departnacm 907.224.3138 907.224.7187 fax har}aat��raste�@cityol sere rd.net Seward Harbor G, K and L Dock Replacement Project Summary The City of Seward Boat Harbor is poised to replace the remaining old docks in the northwesterly corner of the Boat Harbor. The attached grant applications based on the 2019 and 2020 engineering report (Block 4) as modified by experience and funding limitations. If successful the state funds for construction would be available in mid-2022. On May 6, 2020 the Port and Commerce Advisory Board PACAB approved a resolution 2020-002 recommending to Seward City Council to authorize the City Manager apply for the Harbor Facility Grant for SY 2022.On May 26, 2020 the Seward City Council in resolution 2020-036 authorizing the City Manager to apply for the Harbor Facility Grant and committed the local matching funds. Per the attached engineers drawing (Block 4), the scope of the project is proposed as follows: 1) Replace G-Dock in place. 2) Replace K-Dock in place. 3) Replace L-Dock in Place. 4) Drive new piling G, K and L Dock. The City of Seward working with R&M are currently at 95% design and are waiting on permitting to be 100% shovel ready. Project Need Statement This project will replace Docks that are over 50 years old. This project has been included in the City's Capital Improvement Plan since 2009. The 2019 — 2020 engineering report (Block 4) recommends that G, K and L Dock be replaced. G, K and L dock are the last remaining docks from when the State transferred the Seward harbor to the City of Seward. These docks are unsafe. The floating docks are slowly sinking — freeboard distance from the water to the deck, averages about half of a new dock (approximately 22 inches). The current docks do not float level — they are twisted and rock back and forth while walking down the main dock, the corner of G and L dock sinks and leans outboard as you walk around the corner. The deck height above the water varies from 12 to 12.5 inches. With the exception of L-Dock G and K dock have no bull rails installed which is a safety hazard. The wooden pilings are beyond their service life of 40 years, many are worn flat and the creosote has been scraped free allow marine borers to enter the wood. In 2011 a wind storm caused a broken piling. This project will replace the old creosote treated piling with stronger galvanized steel pilings. There are no light poles on G-dock and only 2 light poles on K-Dock and 2 light poles on L-Dock, this reduced lighting is a safety issue. Replacing the old docks is the best way to solve these safety and environmental issues and improve the economic viability of the Seward Boat Harbor. Seward Harbor Municipal. Harbor Facility Grant Application Document in Support of Block 41 17 zo, PARCEL 1452401) PARCEL 14524015 50 TON TRAVEL LIFT DOCK CIO Q7 Ni 2236230.937 1 DCCK E: 174 2826 T-Y f—SPACES 26.0" 175' N 2236230937 RSV LF 1743025.513 - ADA SLIP REMOVABLE NEW IU x 200' UUL"Lp IL sM TRANSIENT FLOAT ( NEW 101 x 245' HEADWALK FLOAT NEW 16"O\NEW lOL.1,4611 PILIN 7Y MAIN ADA SLIP REMOVABLE 0 N2236106 121 I BULLRAIL E: 1743295�613 ITDOCK J 4W 0 K u LI U NEW 41 x FLOATS 7YP. FINGER 32' MARINE 28' FLOAT �LEAR (L EXISTING S'x 37 FINGER rt i FLOATS 7YP. CLEAR Ft n n n nn � H 14733045 Li LI u Li u Li L Li Li LL u Ll FISH CLEANING STATICN JJf c ! 14 11 Or FLOAT PLAN LEGS L- 8—ard Hart C rI'Y OF SEWARD P. 0. Box 167 410 Adams Street Seward, Alaska 99664 July 6, 2020 Statewide Program Development Juneau Filed Office 6880 Glacier Highway Juneau, Alaska 99811-2506 Re: Municipal Harbor Facility Grant Fund Application To whom it may concern, Harbor Depamnent 907.224.3138 907.224.7187 fax harhorttias to r@cityofsc,a°ard. ne C I am pleased to submit the enclosed 2022 Harbor Facility Grant Fund Application for the City of Seward. We are requesting a $1,729,988 match to replace an existing float system in the Seward Harbor. This float system (G, K and L float) will replace existing infrastructure originally installed in the early 70's. G, K & L Float is approximately 50 years old and has reached the end of its useful life. These grant funds will be used to purchase and install components critical to the operation of the harbor including: pilings, floats, safety lighting and electrical service. The G, K & L float replacement project improves critical safety features and corrects hazards and deficiencies that currently exist. Please do not hesitate to contact me for further information, or with any questions you may have. Thank you for considering of our project for the state fiscal year 2022. We look forward to future correspondence regarding this project. Thank you again for your time today. Sincerely, Norman Regis Seward Harbormaster 19 City of Seward Small Boat Harbor G, K, & L Dock Replacement Project Estimate 4 3 20 Base Bid Items: Engineer's Estimate Description Quantity Unit Unit Price Extended Price 1 Mobilization/Demobilization 1 LS $ 350,000 $ 350,000 2 Construction Survey 1 LS 1 $ 35,000 $ 35,000 3 Protected Species Observer 1 LS $ 30,000 $ 30,000 4 Demolition of Existing Float 1 LS $ 150,000 $ 150,000 5 F&I 10'X245' Main Floats at G Float 1 LS $ 274,400 $ 274,400 6 F&I 10'X460' Main Floats at K Float 1 LS $ 515,200 $ 515,200 7 F&I 10'X200' Main Floats at L Float 1 LS $ 220,000 $ 220,000 8 F&I 4'X32' Stall Floats 14 EA $ 14,720 $ 206,080 9 16" Dia x 70' long Galv Steel Piles Furnished 33 EA $ 7,500 $ 247,500 10 16" Dia Galy Steel Piles Driven 33 EA $ 2,800 $ 92,400 11 F&I Potable Water System 1 LS $ 225,000 $ 225,000 12 F&I Dry Standpipe Fire Suppression System 1 LS $ 200,000 $ 200,000 13 Leveling Flotation Furnished 30 EA $ 200 $ 6,000 14 Leveling Flotation Installed 30 EA $ 500 $ 15,000 15 F&I Fire Extinguisher and Cabinet 8 EA $ 1,200 $ 9,600 16 F&I Life Ring and Cabinet 8 EA $ 1,200 $ 9,600 17 F&I Retractable Ladders 14 EA $ 500 $ 7,000 18 F&I Heavy Duty Ladder 4 EA $ $ 1,400 1,200 $ 5,600 18 F&I Anodes 33 EA $ 39,600 19 Power and Lighting Systems 1 LS $ 130,000 $ 130,000 Subtotal Base Bid Items: Contingency 25% Subtotal Base Bid Items: Construction Administration @10% Total Construction Costs: $ $ $ $ 2,767,980 691,995 3,45%975 $345,998 3,806,000 Seward Harbor Municipal Harbor Facility GraRPApplication Document in Support of Block #4 SECTION 00030 - PUBLIC NOTICE - INVITATION TO BID CITY OF SEWARD, ALASKA Public Notice — Invitation for Bids Seward North Harbor Launch Ramp Renovation Notice is hereby given that the City of Seward will receive bids for the construction of the Seward North Harbor Launch Ramp Renovation project. The project generally consists of the following Work: Replace the existing concrete boat launch and floats with a new concrete ramp and timber boarding floats supported by new galvanized steel pipe. The associated scope includes demolition and disposal of the existing ramp, cast -place -concrete slabs and abutments, pre -cast concrete panels, timber boarding floats, timber trestle, fendering, galvanized steel pipe pile, aluminum gangway, riprap revetment, excavation, embankment, storm drain, asphalt paving, bollards, public and private utility relocations, diving inspections, and other miscellaneous improvements. Elements of the scope require in -water work. The Engineer's Estimate for all work is between $X,XXX,XXX and $X,XXX,XXX . Sealed bids will be received at the City Clerk, F.O. Box 167, Seward, Alaska 99664, physically located at 410 Adam Street, Seward, Alaska until 3:00 p.m. prevailing time on September, XX, 2021 at which time the Bids will be publicly opened and read aloud in the City Council Chambers. Clearly mark on the outside of the envelope "Sealed bids for Seward North Harbor Launch Ramp Renovation, Opening Date September XX, 2021". Proposals may not be withdrawn for thirty days following date of opening. The City of Seward is not responsible for any undelivered mail. The Contract Documents will be available for download beginning August I" for no charge from the City of Seward's website at www.cityofseward.us. Hard copies of the Contract Documents will be available at the Department of Public Works for a fee of $25.00. Receipt of the bid documents requires registration with PND Engineers, Inc at (907)561-1011 in order to be placed on the Plan Holders List and to ensure notification of Addendum. Prospective bidders are encouraged to attend a Pre -Bid Conference that will be held in Seward on [Date TBD] beginning at 1:00 PM at the City Council Chambers that will include a tour of the project site and the City quarry. Prospective bidders may also participate in the Pre -Bid Conference by teleconference by dialing [Number TBD]. When prompted enter PIN: [Number TBD]. Questions regarding this project shall be directed to Paul Kendall, P.E. at PND Engineers, Inc at [Number TBD]. All questions must be received no later than 4:00 p.m. on [Date TBD]. The contract shall be let by the Seward City Council to the lowest qualified responsive and responsible bidder. Selection of the low bidder will be based on the base bid amount. Local preference will be excluded from the bid selection process. The selection of the qualified bidder will be at the sole discretion of the City of Seward, and the City reserves the right to reject any and all bids or not to award a contract if deemed in the best interest of the City. This solicitation does not commit the City of Seward to pay any costs incurred in the preparation of the bid or to award any contract. SEWARD NORTH HARBOR PUBLIC NOTICE - INVITATION TO BID LAUNCH RAMP RENOVATION Page 00030 -1 M ® J Seward NE Harbor Launch Prepared by: LI 10 Ij Ramp Renovation Date: 5/18/21 E N C'� I N E I R S, I N C. 75% Cost Estimate 1 Base Bid 1 LS $4,633,625.00 $4,633,625.00 1.1 Schedule A - Launch Ramp 1 L5 $3,663,575.00 $3,663,575.00 1.1.1 1505.1 Mobilization 1 LS $200,000.00 $200,000.00 1.1.2 15$0.1 Protected Species Observer 1 LS $20,000.00 $20,000.00 1.1.3 2060.1 Demolition and Disposal 1 LS $80,000.00 $80,000.00 1.1.4 2202.1 Excavation and Disposal 1300 CY $14.00 $18,200.00 1.1.5 2202.2 Underlayer Rock 335 CY $83.00 $27,805.00 1.1.6 22073 Granular Fill 165 CY $43.00 $7,095.00 1.1.7 2204.1 Base Course, Grading A 350 CY $30.00 $10,500.00 1.1.8 2204.2 Base Course, Grading D-1 145 CY $55.00 $7,975.00 1.1.9 2205.1 Rip Rap, Class II 360 CY $150.00 $54,000.00 1.1.10 2702.1 Construction Surveying 1 L5 $15,000.00 $15,000.00 1.1.11 2718.1 Signage 1 L5 $5,000.00 1.1.12 2720.1 Painted Traffic Markings 1 LS $4,000.00 ,000.00 1.1.13 2801.1 AC Pavement, Type II, Class B, 3" Thick 30 Tan $200.00,000.00 li$4,000.00 1.1.14 2892.1 Approach Dock 1 LS $99,990.00 1.1.15 2893.1 Timber Boarding Float 1 LS $1,014,360.00 ,990.00 $1,014,360.00 1.1.16 2894.1 Gangway 1 LS $157,200.00 $157,200.00 1.1.17 2896.1 Furnish and Install 12.75" dia. Steel Pipe Pile 16 EA $11,481.25 $183,700.00 1.1.i8 28 66.2 Remove and Reinstall 16" dia. Steel Pipe Pile 2 EA $7,140.00 $14,280.00 1.1.19 3301.14-inch Thick Concrete Infill 1 LS $1,300.00 $1,300.00 1.1.20 3305,1 Apron and Abutment 1 LS $137,670.00 $117,670.00 1.1.21 3305.2 Precast Concrete Ramp Planks 1 LS $1,139,500.00 $1,139,500.00 1.1.22 Contingency (15%) 1 LS $480,000.00 $480,000.00 1.2 Schedule B - Uplands Improvements 1 LS $970,050.00 $970,050.00 1.2.1 1505.1 Mobilization 1 LS $50,000.00 $50,000.00 1.2.2 2060.1 Demolition and Disposal 1 L5 $10,000.00 $10,000.00 1.2.3 2201.1 Clearing and Grubbing --ij LS $5,000.00 $5,000.00 1.2.4 2202.1 Excavation and Disposal 3000 CY $14.00 $42,000.00 1.2.5 2204.2 Base Course, Grading D-1 "CPEP 1290 CY $55.00 $70,950.00 1.2.6 2501.1 E Storm Drain Pipe 160 LF $150.00 $24,000.00 1.2.7 2501.2 24" CPEP Storm Drain Pipe SO LF $200.00 $10,000.00 1.2.8 2501.3 Board Insulation 27 EA $50.00 $1,350.00 1.2.9 2502.1 Reconstruct Storm Drain Manhole, Type II EA $3,300.00 $3,300.00 1.2,10 2502.2 Storm Drain Catch Basin EA $3,000.00 $3,000.00 1.2.11 2503.1 Oil Water Separator EA M-E- $20,000.00 $20,000.00 1.2.12 26U Water System Improvements L5 $25,000.00 $25,000.00 1.2.13 2702.1 Construction Surveying $10,000.00 $10,000.00 1.2,14 2714.1 Filter Cloth, Type B 90 SY $5.00 $450.00 1.2.15 2718.1 Signage 1 LS $2,500.00 $2,500.00 1.2.16 2720.1 Painted Traffic Markings 1 LS $8,500.00 $8,500.00 1.2.17 2801.1 AC Pavement, Type ll, Class B, 3" Thick 2770 Ton $200.00 $554,000.00 1.2.18 2920.1 Seeding 1 LS $5,000.00 $5,000.00 1.2.19 Contingency(15%) 1 LS $125,000.00 $125,000.00 2 Additive Alternative i - Driveway Paving 1 115 $15,000.00 $113,000.00 2.1 1505.1 Mobilization 1 LS $15,000.00 $15,000.00 2.2 2060.1 Demolition and Disposal 1 LS $5,000.00 $5,000.00 2.3 2201.1 Clearing and Grubbing 1 LS $5,000.00 $5,000.00 2.4 2801.1 AC Pavement, Type II, Class B, 3" Thick 300 Ton $200.001 $60,000.00 2.5 2801.2 Pavement Milling 2600 SY $5.00 $13,000.00 2.6 Contingency [15%) 1 L5 515.oaann Einnn nn PA N W -� -. \1 IN ...... 4} t 0 10 20 40 60 FT ...... CoS HARBOR PARKING ONLY STALL } ii ffl, REUSE &REMOUNT EXISTING SIGN �I TD BULGING SIDE i :�:�:�:. MAKE READY SEE DETAIL 5/C-602, - •'• . • !!! ... rii.h....... .:. ...... BOAT LAUNCH LANE• - STANDARD ADA STALES REUSE EXISTING SIGNS ® SEE DETAIL 4/C-602. , •�,',',',',' • till .�.�''I ... RELOCATED 36 MIN ONLY LOADING STAILL -_ REUSE EXISTING SIGN BOARDING FLOAT SIGN MOUNTED- ---y.- ON WOOD POSTS SEE DETAILS �- ..w , , , , • • .. > > ( d 'RELOCATED •- - 24" WIDE STOP OAF (7) 6' WIDE LANE SEE DETAIL 2/G-6C PAY MEU7ER STRIPING (WHITE), TYP PAINTED CROSS WAI SEE DETAIL 1/C-6( (2) RED PAINT MARKINGS { WAKE SIGNS, {4) END OF RAM? SIGNS/POSTS I I (2) BLUE PAINTI MARHINCS '' y M •' r��,q 4" WI STRIP. L pCATATf ON PAINTED PORTION OF PILE -4 F ,I REUSE EXISTING SIGNS ! FEES S10N, r' ." . , LOCATE ON PAINTED ' 70..'...'.'.'.'.'. • • 4" }- PORTION OF PILf •N BO • 0 z 111 I.0 66' S.00 4 TYP r e >•i-.r -fi 7-1 _ TYP TYP O II 1 a �f A B PNQ En4neen. 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C1 TYPICAL STORM DRAIN PIPE TRENCH SECTI{ CaQ7 NM 1506 Wast 36th Av nee EE .4nchonge, Alesl;n 97503 Ph—; 907561.1011 wunv.pndeeneen.com ENGINEERS, INC, AK L C# AL,CC250 WFt F s 3E AYuPv*� m Aw ra �arr,x / �(i�Fl��j` aR R w_ r. Y "�i` Lls' l y ♦ `h Fir zg ��1 } _ .,•u. x •\� Au^ J f�,�._ �.Rsw r•�-' �., i { .ill y - . 4� C� '�g tt "•` y s S 71 `�; � � .. � ,- � � , . psi ° �� �.`r� ��4 "era „ '��•�'�% �� -�� ��, ��a �,�- -. �� �� mimpm- i 1. � � �' _ •�` , , ��'*- 'Sr; Imo,_ •Fenced in boatyard IR CITY OF SEWARD E 4 I 0ti lc; -1 to Adam5 Street Harbor Department .. e2 1 s9 907-22 , 718- fa Itarl3ort��astear.:: city of>N;.,•artl. ne# -- _ CONTRACT MODIFICATION (CHANGE ORDER) CONTRACT MODIFICATION NO. OWNER: City of Seward PROJECT: 5MIC Harbor Improvements - Paving PROJECT M CONTRACTOR: GMG General, Inc ADDRESS: 8000 Petersburg 5t. Anchorage, AK 99507 The Contract Documents are modified as follows upon execution of this Contract Modification: DESCRIPTION: A change to the contract is recommend for the Contractor to provide a replacement pre -cast concrete reducing slab for the stormdrain manhole in the travelift runway. The existing slab was found to be in poor condition. ATTACHMENTS: RFI 06 Replace Manhole Reducing Slab response signed 5/8/2019. C.F ANUt IN CONTRACT AMOUNT: � CHANGE IN CONTRACT TIME (CALENDAR DAYS): Original Amount: Original Duration: 1... $669,496.00 Completion Date (days/date): 6/15/2019 Previously Executed Modifications: Previously Executed Modifications; 0 to No. 0 0 to No. 0 Total: $0.00 Completion Bate (days/date): 6/15/2019 Contract Price prior to this Modification: (negative number for deduct days) $669,496.00 Amount of this Modification: Contract Times prior to this Modification: (negative number for deductF Completion Date (days/date): 6/15/2019 53,575.00 REVISED Contract Amount: REVISED Contract Time: $673,071.00 Completion Date (days/date) 0 RECOMMENDED. ACCEPTED: ACCEPTED: --r---- By;ay: E nginee7spe'Tr Ow Contractor Date: 5/8/2019 Bate: Cj Date: 28 Capital Improvement Project: \\\ Sew\\a\rd\E\\lectn\c\Departm\\ent June 28, 2021 Capital Improvement Projects • Three Priority Projects o Fort Raymond Substation perimeter fencing (1A) o Transmission infrastructure along Nash Road, including the Spring Creek Substation (1 B) o Transmission Infrastructure along Seward Highway, including the Lawing and Fort Raymond substations (2) Safety and service reliability are the driving factors behind the Electric Department's capital improvement projects. 30 Fort Raymond Fencing In its current condition, the fence presents a major safety hazard o Only 8-feet tall; should be 12 feet minimum o Fence is leaning significantly in some areas, making substation easily accessible for people or animals o Substation and plant are in a residential area with schools and ball fields nearby o Easy access to the substation also compromises service reliability o Recommend replacing as soon as possible The cost estimate to replace the fencing is approximately $130,000. 31 WJJA will' JJ w . t, ' y JL'I�4 All ., .i � ,.. �t �� In ;•.it + ��.f,s},�e, `,S f�� { I . ;yam/ �-••..' .. .- ...1 r. w �:. 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Infrastructure — Nash Road • Much of the equipment (poles, lines, transformers) along the transmission corridor and in the Spring Creek Substation are beyond their service life • Recent oil testing of transformers indicate: o Spring Creek Substation — Transmission transformer is in a deteriorating condition; should plan for a replacement now (up to $1 M) o Testing also showed the load tap changer (LTC) for the transformer is failing; should be replaced or rebuilt asap (up to $100,000 to rebuild) • Since infrastructure must be replaced anyway, recommend upgrading from existing 69kV to 115kV Total estimate to replace and upgrade the entire infrastructure is $8 to $10 million. 34 Infrastructure — Seward Highway • Same story as Nash Road: Aging equipment along the transmission corridor and in the Lawing and Fort Raymond substations • Recent oil testing of transformers indicate: o Lawing Substation - Transmission transformer is in a deteriorating condition; should plan for a replacement now o Testing on the Lawing distribution transformer indicates imminent failure; should be replaced immediately o Fort Raymond Substation —All four transmission transformers are in a deteriorating condition with one much worse than the others; should plan for a replacement now • Recommend upgrading to 115kV; must be replaced anyway Total estimate to replace and upgrade the infrastructure is approximately $12 million. 36 Questions 37 June 28, 2021 Work Session for CIP Projects. Public Works Re -Location Information From Public Works Director, Doug Schoessler 434 6"' Ave Public Works Facility The following infornialion is provided regarding the relocation of the Public Works from downtown on 6th Ave to some other location in or around Seward. We have been dealing with this issue for many years and have an extensive file on the project. The desire is to relocate the facility. The existing property is considered prime property for development and could be sold to help pay for the new facility. The current Public Works department and shop are located on 2.5 acres and this location includes 3 buildings and 3 convex units for storage. Outside electric bull rails with plugins for heavy equipment are along the building and the east side fence. Supersack shipments of salt and calcium chloride are stored outside in the weather along with tires, large equipment parts, and all vehicles and equipment. -The primary building is a 5000-sf shop with tight equipment work areas, parts and tool storage, and crowded office space. -Secondary buildings include a 1440-sf 3-sided sand shed, and a 900-sf heated workshop for water/wastewater equipment and parts. -One of the 40 ft long convex containers has electricity wired in for lights, and shelving throughout. -We also have limited offsite storage in other locations. -We would also plan to add a bay on the new building for the Fire Dept's Ladder truck to be parked back on this side of the bay. This would benefit all concerned. 38 Environmental: The City has conducted prior soil analysis at the 6"' Ave location which was last updated in 2004 by R&M Consultants. This demonstrated no apparent environmental reasons for not selling the property for development. We have reached out to R&M as our "on call engineering fine" to conduct a new updated level I and level 2 site assessment. We will bring that cost forward on a Resolution to Council at the first meeting in July. Equipment availability: Although we have an equipment evacuation plan in the event of and earthquake and potential tsunami at our present location, it should be noted that our people are only at work approximately 23% of the hours available in a year's time and the odds of a disaster happening at an hour when no one is available to immediately move the equipment are very high. Therefore, we need to protect the shop and the equipment as much as possible by locating it away from potential tsunami and or floodway damage. Most of this equipment is essential to recovery after an event and needs to be in an area out of those zones. We have approximately $3M of rolling equipment parked at Public Works at this time. Proiected Cost: Before the Covid-19 increases, was estimated at $5.5M for CIP worksheets. Depending on when and where we relocate, that cost could be substantially higher. We were able to visit the Kenai and Soldotna Public Works facilities on 6/23/21. We met with their staff about recent PW facility builds, and to ask many questions while doing a walk through at each location. - A strong suggestion was to do pre -design "architectural programming". Architectural Pre -Design Services will often include programming, although the client sets the program the architect can assist and advise. The program is a Iist of all the spaces to go into the building and the general size or occupancy. This service usually takes just 3-4 weeks (per the Kenai group). It would most likely need an RFP to solicit design services. Possible Funding Sources: - Selling City owned properties including the 32 lots at the current Public Works Location - Possible grants through federal infrastructure funding - Use of some General Fund Reserves - Put the project out for GO bonds and repay with property sales revenue Note: Sample bond resolutions from the recent street paving bonds are available for reference and scheduling if decided to proceed in that direction. K11 A prospective optimistic schedule is as follows: - Site selected to proceed to design phase. - Funding decision options decided through City Council and public. - RFP for Design and engineering by September 2021 resulting in successful bidder completing design by February 15, 2022 - RFP for Construction out for bidders by February 28, 2022, and due by April 11, 2022. - Construction Award April 25, 2022 City Council - Break ground asap after award and finish building by December 1, 2022 *Building material availability at this time is very limited and will most likely delay the Construction schedule. * New Facility Needs • It is estimated that a Public Works Facility building of 10,000-12,000 sf will adequately support the growing public works functions and the mechanical equipment to support them. • Sand storage adequate to hold 1000 - 1200 CY of winter sand will be required. Open storage of sand requires a 7-8% salt mixture versus a 3-4% mix in covered area. The difference leaches out in outside storage. A domed sand storage structure is the preferred solution. * Covered vehicle storage for dump trucks, loaders and other equipment would include an open faced shed building. • Outside materials laydown. It may be possible for seldom used items such as pipe to be located on the less valuable property in the back of SMIC • Security such as fencing, lighting and intrusion and fire alarms must be considered. • Additional warehouse parking section for the Fire Department's ladder truck to be stored on this side of the bay. Proposed Site Selection Criteria; In order to select a suitable new site, we must establish facility criteria and consider the needs to support future city growth. - Access should be via multiple points by way of arterial street/ or highway so as not to direct equipment through residential areas or school zones - Location should be: a) as central as possible to the population center & work activity in order to reduce response time, travel distance and operational costs. b) in an area with minimal potential for isolation ftom community during Ato] disasters and least possible direct exposure to disasters. There is generally no time to reposition supplies and equipment out of hann's way, and city equipment will be needed for emergency service response during disasters. c) the more remote the site the greater the need for security. Cost should be kept to a minimum. Using already owned City property would be preferable to removal of private property from the tax rolls through purchase or lease incurring long term lease payments. A fair market value trade would be an acceptable alternative. Utilities including water, sewer and power are a necessity for fire protection, security and employee needs. Attarhyn.pntc! - 2004 Seward Public Works preliminary plans and sketches. 3 pages - City of Soldotna warm storage and admin pies and some design. 5 pages - 1998 Site Location Evaluation spreadsheet. 1 page - Seward Public Works larger pictures at 6'h Ave. 4 pages to m ' .,.. zz.z. . . :.�. . \\®«<a SEWARD CITY SHOP & OFFICES UTERIOR DESIGN STUDY .TUNE 28, 2004 CONCEPT 11 A w GFFICE DRY DRW RM WA12 13k16 PARTS RM METER RM i1xSfi' 12k20' -_ ..0 uR�tx GENERAL STORAGE ELECTRICAL DEPARTMINT PP.CH `' C H i T C C T S 0 2 4 6 9 * MACHINE SHOP • WELOiNG '. 25c41 WALL & PJP45 � 0 m 1 LOBBY a C T7 Si? GI Y S GP CITY SHOP CITY SNAP �cx ELEY BAY I BAY BAY BAY tw�, LU5'CH ELECTRICAL ELECTRICAL BAY BAY t2x26 Ll1B- E£H -JANITOR -- --- . __ _ ___ _ _ -- -- MECHANIC k�,� -,� _ _. I OFFICES 1405 r ow cx�r L - -.,- .,,,-,,,,-� i,a :J�J!5is1bb4e` • 2 SEWARD CITY SHOP & ENGINEERING 2nd FLOOR DESIGN S'7UDY MAY 14, 2004 CONCEPT #I VACHINE SHO BE,-CW --" 5' �iALLWAY ls, FLOOR BATHROGMs !, SHOWERS ;sf FLOOR GENERATOR BOILER BELOW c,mu 641 ctusTRuc rioN, WINDOW WALL & METAL PANE-S -' I O-FICE OFFICE OF~ICE O�F��E ;17 OFFICE Qx1 'Ux,O 30x10 -ICx:v 10xiU 716 COPY �iJiP'r1E"JT , ai 7 -' a,- i EQu:P --' r JL_ E 5TOR. EQUIPMENT lax10 I ; 2-1 r O�F!c= 13x1� r� -- L-cbB - IfVEETING R00;v ' 2x23 F � 3 I •. I OFFICE _OFFI� vO7EOF' E vFFICE OF=:CE pax .-' lox10 1loxIc a: l WINDOW WALL & METAL PANELS GPARCH XAU A R C H J T F C T S 0 2 4 6 8 iC STAIR SEPARA-ON REQUIR=WENT 44 11 T w r�. e ■ 9 _■_ -, r / 7�1 � z � �� I I I I t>GM�I�C f3a NR;, SN I ! I k Ly F� I i I 'I to oPrur, nv I I !T NaN v 1rd•�1'.d' P %1 c SEC uEGwvac�L _ - I- - I - _ - _ uecrw C� ' ---- -•ems I 9 to Fbx "rl - ll-. i.-.33 -I I -III III IE=Il=lil---Ili I IIFIII it II�111 Illl Iff IlI =11 ill i III I1I li 'l e g !il Ill�il 1-1 ICI—�111 II I���—IIf—I ! I—ilrlil !I, rLl— IIL—I 11 I; III I I I I —III 11 rll�llll��1 Elll11�I1 �I 11111� IfIhIIIrT1=Ti F-�1i113 9 s T Tj1��111�-l1h� Irl�lllllll I}�1'll, ljlli I�I 1111� I1�ilE� L illlrlllllll A 'a 1 � 6 x l00% ]DRAWINGS JOa M- 416 flAi op�WH err CfiF:tltBpAY: W.dE� a�.a1 F'arya 13 of 3013 of 30 -o 0 CITY SHOP ALTERNATE SITE LOCATION EVALUATION Map # > 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 171 18 19 20 21 c L CA v � O U V �~ CD V DiJ h�i 0 CJ V t Ua CL) p-.4 Cj w a w a a w o w w w w ro-<r'n w Current Zoning >>> AC RMiINSj I HC I JINS1 I JINSI R1 INS INS I I AC R R1 JINS I I I n/a Site Available yes no + + + + + h { + + + + + + + + + + Ownership - city, other ov't, private ci rivate/other + + + - - + +- - + - + - - - + - + + Property Size (acres) adequate small + - - + + - - + + + + + + + + + + - Zoning / LUP match need change + - + + + + + ' + + + + - + - + + Access via multiple routes yes no - Access via non-residential street no yes - - - + + + - + Distance to most of work area central remote + Susceptible to direct disaster no yes - - - - + +€ + I- + + Susceptible to disaster isolation no yes Isolated from sceuri no yes + - + + - - + - - + - - - - - - Cost of property development lower higher + + + + - - - + + - - + - _ _ + Utilities in place extend + + + + - + - +- Community aesthetics maintained reduced - - - + + - - - - - - + - + + + Wetlands pennitting no yes + + + - + + - - + - - + - - + + Lioting impact on residential neighbors no yes - + - -� + + + - + + + + - Within 100 yr flood or tsunami zone no yes - + - - + + Intersection congestion increased no yes - - - - - + - + - - + - - - + + + Near School or Hospital no yes + + + + - - + + + + + + + + + 01/02/98 1 SHOPALT. WK4 e a _ _ D a - - F a. 1 t p ',14P9i' P 4 f P...--j —`—i jr � w� I l r 1 4 1j i r 11jk Nal y'y 1 i f-",�F��i 1 ��• �,. ir H n P 1 q rag 1--^7 — a ou Z -1"4 aI P, 1 R_ 6 7qr r-A Rom: , P tlt�'.."i C--n t-1 q- V r-"2 �9 �i ��- F,._"-.q a.._,�1 ��r-'""� '�'!w•il 1. p'gf ou _. _ A•.e�l!i '0r 9,—..J _ ,9 P yN Pn fir"""6' I� it- Fa t D t"Oe 434 6''T Ave. Public Works Location 2021 1'r 4 . '451, e f -TA-1 52 w r � T r a 1.� R r, L1 i „ PEtR: Additional RV Utility Sites ► Cost estimate: $200,000-$300,000 ► Rationale: ► Electric RV hookup is our highest demand offering. ► Vehicle electrification is increasing rapidly, further increasing demand. 55 PEtR: (-;;mpfire Rings Et Picnic Tables o. Cost estimate: $60,000-$70,000 � Rationale: These items are considered basic amenities at most campgrounds and are often requested. Providing proper fire containment has safety and environmental benefits. 56 PEtR: Community Rec ► Cost estimate: $3-$5 million ► Rationale: One of the most important factors cited in quality of life surveys is access to year-round recreation. Provide a dedicated programming space for community recreation activities and offer unique recreation facilities, e.g., climbing wall.