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Home My WebLink About05042021 Planning & Zoning Minutes City of Seward,Alaska Seward Planning&Zoning Commission Minutes May 4, 2021 CALL TO ORDER Volume 7, Page 463 The May 4, 2021 regular meeting of the Seward Planning & Zoning Commission was called to order at 7:02 p.m. by Chair Cindy Ecklund. OPENING CEREMONY Commissioner Seese led the pledge of allegiance to the flag. ROLL CALL There were present: Cindy Ecklund presiding (telephonically), and Clare Sullivan Gary Seese Nathaniel Charbonneau Tom Swann (telephonically) Craig Ambrosiani Comprising a quorum of the Board; and Jackie C. Wilde, Community Development Director Brenda Ballow, City Clerk Excused—Verhey Absent—None CITIZENS' COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING—None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Sullivan) Approval of Agenda and Consent Agenda Ambrosiani removed the approval of the April 6, 2021 meeting minutes from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the March 2,2021 Regular Meeting Minutes. SPECIAL ORDERS,PRESENTATIONS AND REPORTS Administration Report. Community Development Director Jackie Wilde stated that the Community Development Department would be closed for the remainder of this week because staff was attending the annual Planners Conference. Wilde had attended the Seward Bear Creek City of Sewar4 Alaska Seward Planning&Zoning Commission Minutes May 4, 2021 Volume 7, Page 464 Flood Service Area Board (SBCFSAB) meeting last night and had provided them with an update on the work that P&Z was doing. Wilde said SBCFSAB was in the process of relocating their offices to the Bear Creek Fire Station; their May 17 and June 22, 2021 work sessions were cancelled, but the June 7, 2021 meeting would be held. SBCFSAB expected to be in their new offices on July 6, 2021. The SBCFSAB was applying for grant funding to replace some culverts along Nash Road. Wilde reported that new city manager Janette Bower would start on May 24, 2021. Community Development was hiring an executive assistant/planning technician. Wilde said she would be out May 24 through June 7. She announced that on May 20, 2021, P&Z would have a work session followed by the regular meeting; the high school graduation would be held on May 18,2021 which was why the date was moved. Wilde said City Planner Courtney Bringhurst would be attending training next week toward a Certified Floodplain Manager designation. Other Reports,Announcements, and Presentations—None PUBLIC HEARINGS—None NEW BUSINESS Resolution 2021-011, Of The Planning And Zoning Commission Of The City Of Seward, Alaska, Recommending City Council Approval Of The Planning And Zoning Commission Priorities From January,2021 To January, 2022. Motion (Charbonneau/Ambrosiani) Approve Resolution 2021-011 Wilde said this resolution was a result of the joint work session with city council on March 8, 2021. Looking ahead to next year, Wilde wished to start reviewing the commission's priorities in November in order to better align with the city's process of determining legislative priorities. Wilde pointed out a typo under #6 Continuing wherein the third bullet should read "Airport"and the fourth bullet should read"Second Avenue Culvert Project." Ecklund wished to separate the first item under Short& Medium Term into two lines; she wished to have #1 read, "Promote public interest and understanding for the upcoming review process of the Comprehensive Plan." Motion to Amend(Ecklund/Swann) Amend Resolution 2021-011 by creating a new item#2 under Short&Medium Term that reads, "Conduct ground truthing of the properties within city limits." Motion to Amend Passed Unanimous Consent In response to Ambrosiani, Wilde said the commission would be conducting the ground City of Seward Alaska Seward Planning&Zoning Commission Minutes May 4, 2021 Volume 7, Page 465 truthing exercise; the city would be divided up into sections so that each commissioner would be responsible for a portion. Wilde pointed out that#5 was now redundant to #1 and could be removed. Ecklund identified another typo in #7 Continuing and requested that "Working with PACAB..."be changed to"Work with PACAB..." in order to be consistent. Sullivan wondered what the expectation was for accomplishing the Short&Medium Term objectives. In response, Ecklund said the commission should strive to accomplish the short- and medium-term priorities by year end. Main Motion Passed Unanimous Other New Business Items Set work session topic for May 20,2021 as"Continue review of the Municipal Land Use Plan and start review of the Land Use Table and Definitions." Ecklund wished to change to title of the work session to"Complete the Title 15 definitions and start the review of Municipal Land Use Plan". Wilde stated she had been asked by administration to include the additional topic of "Review the land use table in conjunction with light and heavy manufacturing definitions"to the topic, if possible. In response, Ecklund said P&Z would bring their recommendations to council of where they recommended light and heavy manufacturing should be allowed. In response to Ecklund,Wilde said on May 20,2021 there would be a work session at 5:00 p.m. followed by a meeting to consider a replat. Start review of the 2014 Municipal Land Use Plan. Wilde wanted to be sure that citizens involved in the review of this plan; it would be an extensive process to review the entire document. Ecklund wondered how long the document was; in response, Wilde said it was approximately 60 pages long. Ecklund said the plan included every city-owned property. The commission was responsible for conducting a review, obtaining public input, and providing a draft to council for approval. Ecklund said the commission would begin working on the document on May 20,2021. Approval of the April 6, 2021 Regular Meeting Minutes. Motion (Ambrosiani/Charbonneau) Approve the April 6, 2021 Regular Meeting Minutes. City of Sewarct Alaska Seward Planning&Zoning Commission Minutes May 4, 2021 Volume 7, Page 466 Ambrosiani stated that under Citizen Comments, for Marie Gage, he wished to include a reference to the citizen petition containing approximately 50 names that Gage had submitted which indicated that those citizens were not in favor of Resolution 2021-008. City Clerk Brenda Ballou concurred that this suggestion to amend the minutes was appropriate and would bring back a substitute version of the minutes at the next P&Z meeting for consideration. Ambrosiani further requested that the draft minutes reflect his own statements regarding the citizen petition that was submitted. Ballou agreed to review that portion of the meeting recording, and amend the minutes as appropriate. Motion to Postpone(Ambrosiani/Sullivan) Postpone the approval of the April 6,2021 Regular Meeting Minutes to May 20,2021. Motion to Postpone Approved Unanimous INFORMATIONAL ITEMS AND REPORTS Planning and Zoning Commissioner Newsletter Wilde said the cannabis article would be discussed at the Planner's Conference;she thought it was relevant for the commission. FEMA Region X News 2021 Planning&Zoning Meeting Schedule City Calendars COMMISSION COMMENTS Sullivan appreciated the Community Development Department for working so hard; she appreciated how well the departments worked with each other. Ambrosiani thanked Wilde for the work on the definitions. Charbonneau thanked staff for the packet preparations. Seese concurred with everyone; he particularly appreciated Wilde for her work, and he hoped Bringhurst would be here for 20 years. Swann saw in another community the use of signs as "Pedestrian Area/Yield to Pedestrians,"and he thought it may be of use in the Seward harbor district. Regarding spot zoning, the community had lots of spot zoned areas. Regarding the SeaView location in particular, if a group of citizens purchased it they could get it rezoned,and then sell it; otherwise,he thought that the city was stuck with spot zoning. City of Seward,Alaska Seward Planning&Zoning Commission Minutes May 4, 2021 Volume 7, Page 467 Ecklund would be back in person for the May 20,2021 meeting. She appreciated everyone attending tonight's meeting. COMMISSION AND ADMINISTRATION RESPONSE TO CITIZENS' COMMENTS Christine Sheehan introduced herself as the CEO for SeaView Community Services. (Tony Baclaan left the room). She wished to advocate for SeaView's mission in the community. Tony Baclaan was speaking on behalf of himself. He wished Jackie Wilde a Happy Birthday. He thanked the commission for their work and dedication to the city. Ambrosiani wished Wilde a Happy Birthday. ADJOURNMENT The meeting was adjourned at 7:45 p.m. Brenda J. Bal , MC Cindy . E klun City Clerk Chair ��,,I u,,,,,, (City Seal),,5'1 1 OF SEL,�, ,.' V ?G�RPOI4••.- : • e • s SEAL : • : ; —1 o ..ir.axsn r0��