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07262021 City Council Packet
a Seward City Council Agenda Packet PARTY IOM O(ZI, V STSTROKE JOIN US ON AT TI IL DALE R. L[ND5EY RAILROAD TERMINAL ON: SUNDAY JULY 25TH at 2:30AM (PRELIM'S) SUNDAY JULY 25TH at 5:15PM (SEMIFINALS) MONDAY JULY 26TH at 5:45PM (FINALS) 0TO CHEER ON SEWARD'S OWN 0" Ja4o4>q 0TOKY02020 � TOKY02020 I-X IN THE 2020 TOKYO OLYMPICS' Monday, July 26, 2021 City Council Chambers Beginning at 7:00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting July 26, 2021 7:00 p.m. Council Chambers Christy Terry Mayor Term Expires 2022 Tony Baclaan Vice Mayor Term Expires 2022 Sue McClure Council Member Term Expires 2023 Sharyl Seese Council Member Term Expires 2021 John Osenga Council Member Term Expires 2021 Liz DeMoss Council Member Term Expires 2023 Ristine Casagranda Council Member Term Expires 2022 Janette Bower City Manager Brenda Ballou City Clerk Brooks Chandler City Attorney 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total speaking time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards 1. Seward Pride Weekend Proclamation ................. Pg. 4 B. City Manager Report ......................................... Pg. 6 C. Other Reports and Announcements [Reports must be submitted to the city clerk no later than noon on the Tuesday preceding the Monday meeting for inclusion in the packet. Five (5) minutes speaking time will be allowed for each report.] 1. Chamber of Commerce Report by Jason Bickling Pg. 22 Cl. Presentations [Presentations are limited to ten minutes each, excluding Q&A, and are limited to two per meeting unless increased by council.] 1. Electric Infrastructure Conditions on Nash Road Presentation by Patrick Domitrovich and Rob Montgomery ............................................. Pg. 27 City of Seward, Alaska Council Agenda July 26, 2021 Page I 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS A. Items Postponed from Previous Agenda Resolution 2021-078, Authorizing The City Manager To Enter Into A Contract With Dawson Construction For The Design -Build Of The Seward Animal Shelter Project In The Amount Of $1,755,000, Plus A 10% Contingency, For A Total Amount Not To Exceed $1,930,500, And Appropriating Funds. This resolution was postponed from July 12, 2021........................................................................ Pg. 35 9. NEW BUSINESS A. Ordinances for Introduction *1. Ordinance 2021-006, Amending Portions Of Seward City Code 15.10.140 Definitions; 15.10.226 Land Uses Allowed, To Change, Update, And Accommodate The Wishes Of The Public To Promote Life Safety And Maintain A City Code That Reflects The Community's Needs .................................................... Pg. 112 B. Resolutions *1. Resolution 2021-079, Authorizing The City Manager To Enter Into A Contract With OpenGov, Inc. For An Online Business License Portal In The Amount Of $17,000, And Appropriating Funds ....................................... Pg. 127 *2. Resolution 2021-080, Authorizing The City Manager To Execute A Grant Agreement With The State Of Alaska Department Of Transportation Harbor Facility Grant Program And Accepting Grant Funding In The Amount Of $1,729,988 For The G, K, And L Float Replacement Project At The Seward Boat Harbor ................... Pg. 137 *3. Resolution 2021-081, Authorizing Signatures For All City Bank Accounts And Rescinding All Previous Resolutions hi Conflict Herewith ....................... Pg. 143 *4. Resolution 2021-082, Approving The City Manager's Recommendation To Approve The Developer Incentive And Reimbursement Program Reimbursement Request Submitted By Phil Zimmerman....................................................... Pg. 145 C. Other New Business Items * 1. Approval of the July 12, 2021 City Council Regular Meeting Minutes.......... Pg. 172 *2. Appoint Bruce Jaffa and Lynda Paquette to the Port & Commerce Advisory Board with terms to expire July, 2024........................................................ Pg. 181 3. Direct Administration to proceed with a Request for Proposals (RFP) for a design/build project for a new Public Works facility ............................... Pg. 183 4. Direct Administration to proceed with a Request for Proposals (RFP) to repair and replace transmission infrastructure on Nash Road, along the Seward Highway, and its three substations......................................................................... Pg. 184 City of Seward, Alaska Council Agenda July 26, 2021 Page 2 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. June, 2021 City and Providence Financials .................................... Pg. 186/239 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Council Agenda July 26, 2021 Page 3 PROCLAMATION WHEREAS, the uprising at the Stonewall Inn in June, 1969, sparked a liberation movement a call to action that continues to inspire us to live up to our Nation's promise of equality, liberty, and justice for all; and WHEREAS, Pride is a time to recall the trials the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ+) community has endured, and to rejoice in the triumphs of trailblazing individuals who have bravely fought and continue to fight for full equality; and WHEREAS, Pride is both a jubilant communal celebration of visibility, as well as a personal celebration of self-worth and dignity; and WHEREAS, we recognize the valuable contributions of LGBTQ+ individuals, and reaffirm our commitment to standing in solidarity with LGBTQ+ individuals in their ongoing struggle against discrimination and injustice; and WHEREAS, for all of the progress made since Stonewall, there are many states in which LGBTQ+ individuals still lack protections for fundamental rights and dignity in hospitals, schools, public accommodations, and other spaces; and WHEREAS, LGBTQ+ individuals especially youth who defy sex or gender norms face bullying and harassment in educational settings, and are at a disproportionate risk of self -harm and death by suicide; and WHEREAS, we recognize the resilience and determination of the many individuals who are fighting to live freely and authentically, and in doing so, they are opening hearts and minds, and laying the foundation for a more just and equitable future; and WHEREAS, we see you, we support you, and we are inspired by your courage to accept nothing less than full equality; we affirm our obligation to uphold the dignity of all people, and dedicate ourselves to protecting the most vulnerable among us; and WHEREAS, the Seward Pride Alliance was formed by a group of Seward residents, with a mission to provide Seward with inclusive resources, education, and outreach to foster a strong, engaged community of LGBTQ+ individuals and allies; and WHEREAS, in 2019, SPA held its first Pride weekend, and throughout the last weekend of this month, Seward Pride Alliance will be hosting a slew of family -friendly events, including a cruise on Resurrection Bay, a bonfire by the beach, a hike at Exit Glacier, and a community barbeque. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska, do hereby proclaim July 30 — August 1, 2021 as SEWARD PRIDE WEEKEND and call upon the people of Seward to recognize the achievements of the LGBTQ+ community and to celebrate the great diversity of our citizens. Dated this 26th day of July, 2021 SEWARD PRIDE ALLIAN C LA_ 4 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor SEWARD PRIDE ALLIANCE SEWARD i id e 2021 Weekend Bonfire Kick Off Friday, July 30 7:00 — 11:00 p.m. Wellington Pavilion Beach Front Slab Exit Glacier Hike Saturday, July 31 12:00 p.m. Exit Glacier National Park Rainbows Over Resurrection Bay Cruise with Kenai Fjords Tours Saturday, July 31 4:30 — 6:30 p.m. Kenai Fjords Tours Dance Party & Lip Sync Battle Saturday, July 31 9:00 P.M. Seward Alehouse Worship Service with Pastor Lucas Boomsma, Seward United Methodist Church Sunday, August 1 12:30 p.m. Branson Pavilion Pride Barbecue Sunday, August 1 1:00 — 5:00 p.m. Branson Pavilion Everyone is welcome! 17 City of Seward City Manager's Report July 26, 2021 Mayor Terry and Council Members, I hope everyone enjoyed the stretch of sunny days. My husband and I were able to get out and enjoy long walks at the harbor, downtown areas, and area hiking trails. Below is a snapshot of some of the meetings and activities from July 7 to July 20: General Fund Unassigned Fund Balance and Motor Pool Fund Information I've attached the council's requested information regarding the GF unassigned fund balance and the Motor Pool fund. My intent with these documents is to keep them as living, breathing documents. Meaning, updating them throughout the fiscal year and provide them to you for information and decision -making purposes. Lowell Point Sewer Lagoon Complaints Assistant City Manager Stephen Sowell has been logging sewer lagoon complaints and reports that the last complaint filed was on June 10, 2021. Renewable Energy Fund Grant I spoke with Josephine at Alaska Energy Authority (AEA) regarding the Renewable Energy Fund grant for the heat loop project. I explained we would like a longer extension because of the possible federal funding for shovel ready projects. She stated she would take the request to her supervisors. I received an email stating AEA requests a resolution from the city council that describes and affirms the city's intentions for the project moving forward. The resolution will be on the August 9 agenda. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Officer Separations: Police Officer New Hires: Available Full Time Positions: Patrol Officer Recruit (3) Sports & Rec Assistant Corrections Officer (2) Accounting Tech II Utility Library Program Coordinator Journeyman Lineman Executive Assistant Administration Police Dispatcher Executive Assistant Police Water/Waste Water Operator Department: Date of Separation: Police 7/20/2021 Department: Date of Hire: Department: Position Status: Police Advertising Since 01/27/2020 SPRD Advertising Since 04/05/2021 Police Advertising Since 04/12/2021 Finance Advertising Since 04/16/2021 Library Advertising Since 04/23/2021 Electric Advertising Since 05/04/2021 Administration Advertising Since 05/21/2021 Police Advertising Since 06/21/2021 Police Advertising Since 06/22/2021 Public Works Advertising Since 06/30/2021 Available Seasonal Positions: Department: Position Status: Campground Attendant SPRD Advertising Since 03/12/2021 Campground/Park Maintenance SPRD Advertising Since 03/12/2021 Seasonal Library Aide Library Advertising Since 04/05/2021 Gardner SPRD Advertising Since 04/19/2021 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Date Department Description Amount 7/02/2021 All Personnel budgeting software for all departments for all $ 21,070.00 future budgets 7/07/2021 Public Works Calcium nitrate treatment — emergency sole source order $ 6,735.00 for Lowell Point wastewater treatment facility 7/07/2021 Public Works Engineering Contract Services for Lowell Point Wastewater $ 15,000.00 Facility 7/07/2021 Public Works Engineering Contract Services for SMIC Wastewater Facility $ 15,000.00 7/13/2021 Fire Annual aerial inspection of NFPA 1911 pump and ladder $ 6,910.00 annual testing Repair the approach to the 50-ton pit with reinforced concrete. This is a safety issue. Over the years the pavement at the transition area from the road to the travelift pit has settled. This has created an abrupt edge 7/13/2021 Harbor while traveling across it causes a vessel to move around in $ 8,800.00 the slings and could cause the belts to slip. We decided instead of paving we would put in reinforced concrete to level up the transition area to alleviate the future settling of avement. 7/1/2021 Finance Finance office furniture to replace outdated, unstable, old $ 11,868.42 cubicles Thank you, J*V City of Seward General Fund Unassigned Fund Balance Information The General Fund Unassigned Fund Balance is often referred to as the "general fund savings account". It is an unrestricted fund, i.e., the funds are not assigned for a specific purpose and can be expended. The fund is intended to meet unforeseen needs and emergencies as well as future spending needs. The City's fund balance policy is to maintain the unassigned fund balance equal to between three - and six -months' expenditures. Currently, the fund balance is equal to just over six months of expenditures. Generally, the fund is comprised of transfers to the fund that occur when the fiscal year is closed out. The general fund is "swept" of remaining revenues over expenses and budgeted expenses that were not expended. General Fund Unassigned Balances (years 2015-2020) 2015 ear -end balance: $ 4,718,517.00 2016 transfer to unassigned fund balance: $ 154,946.00 2016 ear -end balance: $ 4,873,463.00 2017 transfer to unassigned fund balance: $ (252,034.00) 2017 ear -end balance: $ 4,621,429.00 2018 transfer to unassigned fund balance: $ 992,297.00 2018 ear -end balance: $ 5,613,726.00 2019 transfer to unassigned fund balance: $ 1,403,552.00 2019 ear -end balance: $ 7,017,278.00 2020 transfer to unassigned fund balance*: $ 129,172.00 2020 ear -end balance*: $ 7,146,450.00 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 Items to note: General Fund Unassigned Fund Balance $5,613,726 2015 2016 2017 2018 $7,017,278 $7,146,450 2019 2020 (Unaudited) 2018 — Revenue: sales tax revenue was 3.3% over the budgeted amount. Expenses: personnel expenses were under budget. 2019 — Revenue: sales tax revenue was 6% higher than budgeted, plus the City received State of Alaska Revenue Sharing that was not budgeted. Expenses: were less than budgeted. 2020 — Revenue: sales and hotel/motel tax were well below normal. Expense: the city experienced health insurance savings with new provider and over $500,000 under budget in other non -personnel costs. *unaudited — preliminary numbers 8 City of Seward Motor Pool Information Vehicles Budgeted for 2021 per 20/21 Budget (not yet expensed): Police Department Patrol Vehicle $ 45,000.00 Building Inspection Vehicle $ 40,000.00 Park and Recreation Truck $ 40,000.00 Public Works Sweeper $ 250,000.00 Budgeted Vehicles Total: $ 375,000.00 $ (375,000.00) Subtotal: $ 5,111,724.17 Vehicles Approved and On Order: Harbor Truck and Plow Public Works Loader and Snowblower Animal Control Vehicle $ 59,549.00 $ 460,735.00 $ 49,535.00 Approved Vehicles Total: $ 569,819.00 $ (569,819.00) Subtotal: $ 4,541,905.17 Transfers into the Motor Pool (for replacement vehicles): City Manager $ 4,410.96 Police Department $ 49,013.88 Fire Department $ 58,817.16 Building Department $ 3,921.36 Street Operations $ 88227.84 Snow and Ice $ 34,309.68 City Shop $ 7,842.84 Parks Maintenance $ 11,762.88 Campgrounds $ 9,312.72 TYC $ 11,762.88 Electric — Admin $ 271,029.60 Harbor — Admin $ 7,842.84 Harbor — General $ 23,527.20 Harbor 50 Ton $ 31,368.60 Water — General $ 5,047.92 Wastewater — General $ 5,047.92 Parking $ 12,743.28 Transfer in Total: $ 635,989.56 635,989.56 Animal Shelter Interfund Loan (if reauired): (930.500.00 Note: the motor pool has been funded and fully utilized by the city for 21 years. City of Seward Department Activity Reports ib] Community Development Jackie Wilde- Director ➢ Attended a meeting with Mica Van Buskirk and Parks and Recreation Director Florence to discuss recreation center ideas and locations. ➢ Meeting with possible contractor for animal shelter build. Due to the delay of contract if the project is approved it. The completion date will need to be extended to September 15 as the delay in award will not allow Dawson to install the foundation without encountering winter weather. ➢ Community Development Team visited the new SBCFSA offices at the Bear Creek Fire Station. Stephanie also gave us a demonstration of their SharePoint system. ➢ Held meeting with the American Legion and Pioneers regarding the need for Columbaries in our cemeteries. Goal is to work together in hopes to bring costs down ➢ Monthly floodplain meeting included a tour with City, Railroad and Borough staff to the Lowell tunnel outlet, dam, and then to Japanese Creek. is ➢ Community Development has done the following administrative reviews and projects ➢ Demo Permit- 1 ➢ Building Permits-2 ➢ STR New- 1 ➢ STR in process-1 ➢ STR number total- 99 ➢ Business Licenses- 6 ➢ CUP reviews -6 ➢ Regular meeting packet for P&Z (4 Resolutions and Agenda Statements)- 1 ➢ Work session packets for P&Z-2 ➢ Started work on Adopt a Flowerbed project ➢ Created maps and preliminary designs for 3 different projects (Electric Maps, Spenard's, Flowerbed map) ➢ Web trainings ➢ Equity in Zoning: More Than Words this course covered zoning, land use regulations and incentives that try to embed greater concern for equity into everyday land -use governance. Learning about legal principles and cases that make it difficult for American communities to change from a focus on equitable procedures to a focus on equitable outcomes. ➢ Diversity and Inclusion Training Series -the three-part series explored specific concepts and skills that planners can use to promote diversity, inclusion, and equity in planning contexts. ➢ Nature -Based Solutions for Hazard Mitigation and Community Resilience Permitting for Nightly Lodging in 3 steps: What You Need to Know L-. Contact the City Clerk's office to obtain the required permit paperwork. 224-4076 Permits are also available at: www.cityofseward.us 2. Community Development reviews the lodging permit for proper zoning and land use code requirements 3. The Seward Fire Department conducts a life safety inspection, you may contact SFD any time during normal business hours 224-3445 Before initiating the application process, please feel free to contact the Community Development Department with any questions you may have. Jackie C. Wilde, Community Development Director 224-4048 Courtney Bringhurst, Planner 224-4020 Teryn Burnett, Planning Assistant 224-4049 planning @cityofseward.net 238 Fifth Avenue, at the corner of Fifth and Adams im Electric Department Director Rob Montgomery ➢ Right-of-way Clearing Seward Hwy — Clearing work got underway on Monday, July 12 along the transmission corridor near Moose Pass. Power Operations Supervisor Pat Domitrovich has been coordinating with the contractor, AK Tree Services, on the project and will oversee progress each week. ➢ Demand Meters — Meters ordered to complete the demand meter switch out arrived several weeks earlier than expected, however, the meters still need to be programmed appropriately. Chugach Electric Association has agreed to assist with the programming and we're working with them on scheduling. ➢ FFB Infrastructure Loan — Seward Electric is looking into a low -interest federal loan program that helps rural utilities with critical infrastructure projects. As already shared with City Council, the Electric Department needs to begin addressing issues with its transmission infrastructure. On July 13, we sent a Letter of Eligibility to the Federal Financing Bank (FFB) to see if Seward qualifies for the program. If eligibility is approved, the City/Electric Department must decide whether to move forward with a formal application. ➢ Lawing Substation Distribution Meter — Seward Electric has decided to de -energize the distribution transformer in the Lawing Substation near Moose Pass due to its poor condition. Service to Seward customers in the Moose Pass area will be picked up temporarily by Seward's wholesale supplier, Chugach Electric Association (CEA). We hope to purchase a replacement transformer from CEA or Homer Electric —if one is available —to expedite the process. 13 Finance Melody Moline ➢ Finance would like to welcome Jessra Snyder as the new Finance Director. She started on July 12 and has hit the ground running. She is already involved with the upcoming budget, the forensic audit, as well as the day-to-day operations of the City. Jessra comes to Seward from the City of Ames where she was the Accounting and Reporting Manager and prior to that was the Deputy Finance Director for the City of Bonner Springs just outside Kansas City, KS. Additionally, she has several years of leadership and audit experience with several state agencies including Kansas Department of Administration and Colorado Department of Revenue. She received her MBA with honors in 2011 and strongly believes in continued education. ➢ James Edmonstone, from Greene Forensic Accounting Solutions, LLC will arrive in Seward July 21 and will begin the on -sight portion of the audit. On July 8 we provided the files they requested for their review prior to their arrival. We have not received any requests for additional information at this time. ➢ The current garbage contract ends 12/31/2022. We have gone out for RFP since this is a franchise agreement, it will need to be voted on by the people. The bid opening is scheduled for 7/23/21 at 1:30p.m. The scoring will be done and reviewed on July 27 at 3p.m. in council chambers. This will allow time for review of the received proposals and preparation of resolution to City Council in anticipation of getting it on the October ballot as required by City Code. ➢ The internal audit continues with the utility billing. We identified and calculated credits for twelve customers that were overbilled for water and wastewater. These customers were called, and a letter was sent to them explaining the overbilling. The credit was on their accounts for the 7/1/2021 billing. Our efforts to correct billing errors will continue as we move forward and the internal audit will correct both over billed and under billed customers. ➢ The City's audit firm, Altmann Rogers & Co, will have a work session with council on August 9, 2021 conducted by Grant Todd, as well as a short presentation at the council meeting later that night. 14 Fire & Building Department Fire Chief Clinton Crites Fire Hydrant Testing Fire Hydrant testing on Tuesdays and Thursdays in July. Please flush your water until it is clear on these days. We can always use volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00 pm. Alaska's Earthquake Simulator Will be hosted at the Seward Fire Station August 22! More details to follow..... IV Statistical Information: Fire & Life Safety Inspections YTD: 293 inspections discovering 550 violations. Emergency Calls year to date: 135 New Building Permits issued YTD: 27 with a total job valuation of $2,569,244 Demo Permits issued YTD: 3 HOME IGNITION ZONE CHECKLIST SIMPLE STEPS FROM ROOF TO FOUNDATION TO MAKE A HOME SAFER FROM EMBERS AND RADIANT HEAT Harbor Harbormaster Norm Regis ➢ The boat lifts are still on a steady pace in the last few weeks with vessels being placed into the water for the summer season and out for maintenance. ➢ We currently have a 1 week waiting list to either get lifted or to be placed into the water. ➢ All the water in the harbor is turned on. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last 2 lots at SMIC, this could take some time but we are making headway. ➢ The fish cleaning stations are open. ➢ The harbor office is fully staffed. ➢ The Harbor has upgraded to the new software and are still working through some minor issues with the on-line payments. ➢ The harbor office is open seven days a week. ➢ Continuing to have meetings concerning the North East harbor launch ramp, we are at the 95% design the State to appropriate the money that AD&G has received from the feds. ➢ R&M engineering was down on 7-12-21 to overlook the G, K and L float project, as soon as we execute the grant agreement with the state we will be going out to bid. ➢ The Harbor has received the Letter of award from the State for the G, K and L Float replacement project. 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TIF, g1'$.tJt ;9i�r.t Ccm rJt 1s �Jj have 2 Illeieu I ; � In6,pCllti Lit L'l?, Vitftg the L'aJR5rn1[ GIa717 •hJl85c r C � BCt. . � .. _ Yot9 gout nt cwtpCC is jwmaa,, S1:iuYllidt is iht-r J uneau9 Ficid O FF- c Ltr 465-1 ? 6, Pkp—.sc Ceodi out trs her at )Our earliest tonveciieam Lrr di4dU" the grant agrccmcrae avid 1Jr0 tifULUg for yourTrarhor proie�.t. We look foy irrd tag working with you on dais unpoft&al ruwuciµal Ji Tbcn ptxypet:L ;�iTrc�T�1y, VMilti A4,'Whi: , J)Lrociar D,YI5i¢n nr PMgt i'.Y} D-aveb)pffler,t Lint blitcWide Plaru643g ..f,': :.: i ,I.. 4.;. ? i.) ru:" eh. r : ','•It ."e:r'1 r[x�^ire.. ,.Jfi-. 17 Seward Community Library & Museum Bailey Sayler Museum Window Display Dennis Hitt and the Mt. Marathon Junior Race are featured in the Windows of History display. The exhibit tells the story of Dennis Hitt, a Seward High School graduate who fell to his death in a climbing accident on Mt. Alice in 1963. At the time, the 18-year-old Hitt was captain of the Seward Mt. Marathon race team and the trip up Mt. Alice was a training run for the big race. The first Mt. Marathon Junior Race held a year later was dedicated to his memory. The exhibit was created by the Resurrection Bay Historical Society. Summer 2021 Movie 02 Program Tues-Sun, 2-3pm We are showing the lditarod National Historic Trail. A History and Waves Over Seward, daily at 2pm, Tuesday -Sunday. Food Donation Bind and Freecyle A dry Food Donation Bin is located at the top of the stairs to the library. Canned and dry food left in this bin is donated to our local He Who Will Provide Food Bank. A Freecycle Bin is located nearby for free reusable material such as grocery bags, mailing envelopes, packing supplies, paper, and containers to promote sustainable living in Seward. Freedge We have local volunteers who put up a fridge with free food for the community located in the library. The Freedge will be maintained by community volunteers. We were able to get state guidelines from the Food Safety and Sanitation to pass on to the community volunteers. Summer Reading Challenge for All Ages 2021 Theme: Reading Colors Your World Ongoing through August 7 Read for 24 hours this summer! Join this special community wide program for ALL AGES. Our program includes take-home craft kits, coloring pages, and other fun take-home activities throughout the summer as we promote participation! Register • Online at bit. ly/sewardreadingregistration Register your entire household in one online form! • In person at the library • By phone at 224-4082 Registration Kits Call for curbside delivery or stop by the library to pick up your registration kit, which includes reading logs, age -specific craft kits, supplies, and other fun goodies. Supporters — Thank You! We appreciate the support of the Alaska State Library, Sustainable Seward, and the Seward Community Library Association! The Alaska State Library provides registration and promotional materials for the iRead program across the state. The Seward Community Library Association donated $1000 to help purchase supplies for the program. Library Hours are: Tuesday through Saturday® 11 am to 8 pm 18 Parks & Recreation Tyler Florence Subscribe to the Parks & Rec Newsletter: https://tinyurl.com/sewardparksnewsletter Register for programs and reserve facilities on RecDesk: https://seward.recdesk.com/Community/Home View additional program details on the Sports & Rec page: https: //www.cityofseward. us/departments/parks-recreation/sports-recreation Waterfront Playground Slide Installation of the replacement spiral slide has begun. Parking There has been ongoing discussion regarding the parking issues occurring in municipal lots, particularly the Center lot. Issues include overstaying maximum time limits, parking in handicap and service vehicle spaces without an appropriate placard, and parking in restricted areas. We have taken several actions to resolve these issues, including issuing additional citations, deploying additional signage, and restriping lot lines. However, we believe these tools alone are insufficient to deter parking violations to an acceptable level. As previously discussed, we do not have access to reliable towing services, and there are few consequences for ignoring citations due to a variety of reasons. While the City is working on solutions to the aforementioned issues, there are other actions we can take in the near term to help alleviate parking issues: • Demand Pricing: o Decrease or eliminate daily parking fees at the Northeast lot (lowest demand) • Offer More Short -Distance Transportation Options: o Add the Northeast lot to the shuttle stop route to make it more attractive • Consider adding additional satellite parking lots, e.g., Fort Raymond • Center Lot Options: o Sell and allow a private party to manage it o Add a daily parking fee (highest demand=highest fee) o Install an automated gate Campgrounds Seward Parks & Recreation manages over 400 RV and tent sites. Reserve on Campspot today: https: //www.cityofseward. us/departments/parks-recreation/campgrounds 2021 Bookinqs as of 07/15/21 Period Site Nights Revenue Completed Bookings 17,963 $ 727,215 Advance Bookings 7,081 $ 313,525 Total: 25,044 $ 1,040,740 19 Sports & Recreation Tot Time July — August I Tuesdays & Thursdays 111am — Noon I @Branson Pavilion Adult Disc Golf League June 6 — Aug. 14 1 Individual play Youth Soccer League July 12 — August 20 1 Mondays & Wednesdays 1 5:30 — 8:30 PM I @Elementary Soccer Field. Outdoor Sports Club Sundays 1 5:00 — 7:00 PM I @Little League Field Around Town Scavenger Hunt The first week of each month, Sports and Recreation puts out a new Around the Town Scavenger Hunt. Explore Seward and photograph your adventure. Email your pictures to irutledge@cityofseward.net to receive a prize! Will last the duration of the month. 20 Public Works Doug Schoessler ➢ Level 1 & 2 Soil investigations at the Public Works Facility on 611 Ave: After Council approved the resolution at the last meeting we gave the R&M engineer a notice -to -proceed. He feels they can get the drilling contractor to complete drilling near the end of July. R&M will still try to complete the investigation by early September. ➢ Review with Engineer for the Wastewater and Lagoon overview study: The engineer group is reviewing facility and operation materials I sent them and they plan to do a site visit in late July or early August to investigate our systems and answer questions. They will then continue to develop a good overview of our wastewater systems and capacities, and possibly some recommendations to consider. Hopefully that also will lead to conducting a full project producing a 20-year Master Plan for our sewer and water systems. ➢ Public Works Relocation: More to come on locations and building plans. Flood plain tours and possible site visits continue as we work through the process. ➢ FLAP Grant: FHWA — Western Lands Highway Division is working through the data gathered So far 28 areas have been identified. There are 3 main avalanche areas and 25 slopes/slide areas that need attention. They have ranked 25 the slide areas into 3 tiers. o Tier 1 "Need to be addressed" ASAP: -has the 4 worst areas. o Tier 2 "Whenever funds are available": -includes 11 areas. o Tier 3 "Low risk or changes": -includes 10 areas I don't have more of the specific slope details yet. The geologists plan to make another site visit in September and then draft a memo with more information. The final full report is expected to be completed by the end of the year. The good news is that so far, they expect to be under budget and may be able to start some construction with remaining funds. Streets: ➢ Street Curb Painting: PW crews are busy in the dryer weather finishing painting the blue handicap curbs and the yellow no parking curbs. ➢ Potholes: As usual, the gravel roads took a beating with the rains and wet conditions last week. We will continue to always grade them as soon as possible after rain events. Water/Wastewater: ➢ Training: Operators continue with their training to keep and increase their certifications with DEC. ➢ Callouts: Radio communication from our water facilities is being increasingly affected by weather. We are working with a contractor and our IT Dept to fix the issue. ➢ Locates: Many locates are being done weekly for construction projects. Shop: • Preventative Maintenance. The shop continues to do the maintenance and repair work daily. Q Chamber of Commerce — City Council Report July 26th, 2020 Board Meeting (Original report submitted July 20th) After having some discussions, in order to create more clarity, I'm going to be focusing on information has to do with the City Marketing Contract work at the top of the report and will have brief Membership Side information on the bottom. There are some cross over on projects that the membership side and marketing side partner on. (i.e. Visitor Guide, Tradeshows) I am also going to put any information that we are doing directly with the city in this area as well (although that tends to be more of a membership side of things) City Administration has also asked us to collect information on worker shortages and impacts on businesses here for their lobbying efforts. We will be meeting with the commissioner of Labor and the lobbyist, this Wednesday, July 21 st. Here are the results thus far: https://www.surveymonkey.com/results/SM-WT6J2V799/ Marketing Contract Work: We have been getting feedback on some negative impacts to our community and outlying areas from visitors. We will be putting out a survey towards the end of summer gathering information on those impacts and we will use this information for facilitating discussions in the fall. The Visitor Center We are working with Chugachmiut (Nick Jordan and Carol Conant) and will be setting up a display in the chamber with artifacts and educational materials about the Alaska Native history and culture of the region. We will be doing something similar with Qutekcak Native Tribe as well. We were awarded an AIDEA/AEA Charging Station Grant for $109k for the Visitor Center Building. We will have a Fast Charge and Level 2 Charging Station installed by the end of the summer. The project will be starting sometime this coming month. We have done some rearranging to make it more inviting and easier to navigate our information and rack cards. We are now exhibiting our member photographers and artists work in the visitor center with QR codes on how they can purchase those artists work. As part of a recent grant we have installed monitor that we will be displaying information for visitors. Come check it out if you are in the area! Information needs: We are getting a significant number of people calling and coming in for help finding accommodations, transportation, and open restaurants. Karen has created a daily survey with linked QR code that people can scan after 3 pm to find who has posted accommodation openings. We have also developed a sheet for visitors that help them know what restaurants are open and when as google and websites are not being kept up to date. We are helping a lot of people find the specific transportation they need both to get to Seward and for once they are in Seward. 2022 Visitor Guide: We will be starting our preliminary planning (ad sales, getting updated photos) for the 2022 Seward Visitor Guide in the coming month. We will also be increasing our print/circulation of this next guide as well. Marine Marketing The Pacific Marine Expo is November 18-20t" this year. - The booth has been reserved / paid for — we will be taking down 2 staff people along with Harbor / City Staff, AKRR, and other Marine Businesses. - We are developing and printing updated trade materials for both commercial/industrial and personal boat work that we will have at the PME and in the Harbor - We are updating Display Booth Background for PME (The harbor photo is pre-Z float and there aren't any photos of SMIC) COVID-19 SAFE Marketing Grant • Awarded $179,000 from the state of Alaska for marketing 0 Used to upgrade the visitor center vibe, with digital displays 0 Used to run 4th of July Facebook Advertising and Print Advertising to inform people of schedule changes and changes due to COVID precautions 0 Running several retargeting campaigns, including YouTube prerolls and Facebook Partnership with Seward Community Health Center (see below stats) 0 Was able to hire Janessa Anderson who is shooting as many member businesses as she can for our new website listings. She also shot all 4th of July events and the Mount Marathon Race. Is taking photos throughout the year to build content library 0 Hired Nelson Brown Photography to shoot MMR, as well as several other more adventurous backcountry shoots 0 Created a COVID-safe YouTube pre -roll ad that we can adjust after COVID to be evergreen 0 Renewed Crowdriff through 2022 KMTA Grant • Creating three interpretive signs to go along the derby booth, including a real to life sized depiction of a silver salmon, to teach identification. Other Social Media • Assisting Matias with post-MMR social media thank yous and web organization • Starting to broadcast the SSD to the world via Facebook Virtual SeaBird Week • SeaBird week continues! Going to promote and get people excited about birds until we Website run out of stickers Stats (as of July 15) 0 27,770 member views since launch (up from 11,612 on 6/10) 0 16,041 page views (up from 14,507 on 6/10) 0 Average time spent on webpage at 2:19 (down from 3:05 on 6/10 but still great!) 0 Still have 150 listings without photos - uh oh - but working on it with Janessa 23 Visitor Center Report: • Created a one sheet for transportation options to Seward, in Seward and around Seward • Improved lodging availability form format --received good feedback from lodging providers • Coordinated with local artists to get art on our walls for sale • Created a better hiking trail booklet • Kept track of member referrals • Working on quick facts sheet for visitor center staff • Training part time visitor center employees • Ordered more visitor guides from our partners and members • Did a midsummer clean up of drawers, shelves and supply closet • Helped Kat brainstorm what content to put on our tv for visitor center • Helped distribute Fourth of July and Mount Marathon guides • Fixed an old computer that was laying around so that other Visitor center staff could use it to help guests • Changed out Artists photos in center • Set up a location for Historical Walking Tour Map • Print out QR codes to lead guests to the Historical website 24 Chamber Membership Side: Grants Update: KMTA Grant: Awarded $6k for the Silver Salmon Derby archiving and historic preservation. Alaska Chamber Grant: (Jason) Get vaccinated, get a $50 gift card. DHSS has given the Alaska Chamber of Commerce a grant to distribute to chambers to help get more people vaccinated so that businesses can keep running. Roughly 50% of Alaskans have received the vaccine and 20% aren't going to get the vaccine. This grant is to get that other 30% to get vaccinated. If people get the vaccine at the SCHC, they can get a $50 gift certificate to a participating business of their choice. Small Business Development Position: I recently met with Janette Bower and Stephen Sowell, we discussed the history of the Blue Pipeline and what went wrong and the possible opportunity with this potential partnership with the SBDC. Halibut Tournament: The Halibut Tournament went well — significant participation improvement from last year. It generated a profit and paid for the use of the derby software. I will be meeting with captains in the fall winter to get them to take more ownership. We are looking forward to having the Mount Marathon Race back on the 4t" of July next year. We are still in the middle of post event clean up for both 4t" and MMR — getting things put away, invoices paid, and thank yous out. It was REALLY difficult (brutal?) putting on two different events. 4t" of July: We have received a lot of positive feedback on the Fireworks (changed up the package for this year), the Boat Parade (new for this year and will continue), as well as the road parade. MMR: The race went really well — Seward, Moose Pass, and Alaska racers shined. There was a lot of positive feedback from the race. The waves were actually really nice for runners as it made it easier for the "average" runner to run (not so many crowds or backups at certain places). David Norris (Fairbanks) and Hannah LaFleur (Seward) were the men's and women's category winners. Silver Salmon Derby: We are working heavily on this event now that the 4t" of July / MMR is over. The volunteer sign up will be out in the coming days. We will also be starting marketing, press releases, etc. to get the word out. Calendar of Upcoming Events: August 14-22: Salmon Derby Sept/Oct: Resume Chamber Lunches / After 5s. Oct/Nov: Board Strategic Planning Pacific Marine Expo Nov 18-20 W MEMBERSHIP REPORT: (Marissa) • Total Active Members: 374 • Dropped- 0 • New/upgraded:3 • Rejoined/Renewals:1 • Silver Salmon Derby o SSSD Logo Design Contest - Winner selected o Volunteer sign up coordination o Merchandise orders (Hoodies/Volunteer shirts) • Sponsorship • Nonprofit support o Supporting the Arts Council with First Friday flyer/social media promotion o Supporting HYPER/Bloom with social media promotion for upcoming Children's Museum o Play hard, Stay Safe Campaign - Poster design/social media campaign for vaccination incentive with local business gift cards • Other o Community Partner level development o Mini MMR support o MMR Volunteer Coordination support - Volunteer role descriptions and communications to volunteers o Virtual Seabird Celebration social media support • June/July member invoicing 41 ectric Infrastructure' Updating a Deteriorating Transmission System Seward Electric Department July 26, Infrastructure Improvement • Recap from June 28 meeting o Two critical transmission projects: ➢ Nash Road Project — From Seward Highway to Seward Marine Industrial Center (SMIC) and Spring Creek Correctional Facility ➢ Seward Highway Project — Lawing Substation to Fort Raymond Substation; includes Hemlock to Fort Raymond The deteriorating condition of Seward's transmission infrastructure greatly compromises service reliability. 28 Nash Road Project Priority 1 o Reason: Potential system failure is extremely high o Equipment is approximately 40 years old o Roughly 100 power poles down Nash Road; 65-70 must be replaced asap o Spring Creek Substation transmission transformer in a deteriorating condition o Load Tap Changer (LTC) is failing and should be replaced or rebuilt asap; LTC is critical to controlling voltage levels Spring Creek Substation Transmission transformers cost nearly $1 million and often take up to a year for delivery. 30 Seward Highway Project • Priority 2 o Reason: Potential system failure is moderate to high o Most equipment is 25 to 30 years old and is in somewhat better shape than Nash Road o Approximately 400 power poles along the Seward Highway from Lawing, must conduct more detailed assessment to determine overall condition o Lawing transmission transformer in a deteriorating condition; distribution transformer is failing. o Lawing transmission transformer is the key transformer for serving power from CEA to Seward Fort Raymond Substation While the Seward Highway Project is Priority 2, the Hemlock to Fort Raymond should be included in Priority 1 31 Infrastructure Priorities Electric Department Recommendations Timing o Take distribution transformer out of service at Lawing Substation 2021 and replace o Replace or rebuild LTC at Spring Creek Substation 2021 o Update engineering design for the rebuild of the Nash Road 2021 transmission system and insulate for 115kV; also update engineering from Hemlock pole yard to Fort Raymond 2021 o Place order for transmission transformers at Spring Creek, Lawing and Fort Raymond substations since delivery could take a year 2021 o Complete RFP to identify a contractor to complete Nash Road rebuild, Hemlock rebuild and replace substation transformers 32 Infrastructure Priorities Electric Department Recommendations Timing o Contractor begins rebuilding and updating to 115kV the delivery 2022 system on Nash Road; also rebuild Hemock to Fort Raymond o Contractor replaces deteriorating transmission transformers in 2022 Lawing, Spring Creek and Fort Raymond substations o Contractor begins work rebuilding and upgrading to 115kV the 2023-2025 delivery system from the Lawing Substation to the Fort Raymond Substation 33 Questions 34 Sponsored by: Bower Postponed: July 12, 2021 CITY OF SEWARD, ALASKA RESOLUTION 2021-078 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH DAWSON CONSTRUCTION FOR THE DESIGN - BUILD OF THE SEWARD ANIMAL SHELTER PROJECT IN THE AMOUNT OF $1,755,000, PLUS A 10% CONTINGENCY, FOR A TOTAL AMOUNT NOT TO EXCEED $1,930,500, AND APPROPRIATING FUNDS WHEREAS, for a number of years, council, administration, and the community have made the City's Animal Shelter a priority; and WHEREAS, on May 29, 2018, Resolution 2018-049 authorized the creation of the Animal Shelter Relocation Fund; and WHEREAS, on September 24, 2018, Resolution 2018-080 approved 605 Sea Lion Avenue as the location for a new animal shelter; and WHEREAS, the current facility, located at 420 Sixth Avenue, is outdated and has outlived its useful capability; and WHEREAS, the current facility doesn't have enough space to adequately store food, medications, and supplies, or house the animals it serves; and WHEREAS, the current facility has no ability to quarantine sick animals from healthy ones, which can endanger the wellbeing of the entire facility; and WHEREAS, the current facility has no indoor, heated, or plumbed restroom facilities for employees or the public; instead, there is a portable toilet located in the front yard; and WHEREAS, the current facility has inadequate space for citizens considering adoption to allow interaction with animals inside the facility; and WHEREAS, the new Animal Shelter will meet standards set forth by the American Society for the Prevention of Cruelty to Animals; and WHEREAS, the new Animal Shelter will solve the above issues and serve the community of Seward for decades; and WHEREAS, the City received four proposals submittals which were scored by the City Manager, Assistant City Manager, Police Chief, Deputy Chief Police and Community Development Director; and Kb". CITY OF SEWARD, ALASKA RESOLUTION 2021-078 WHEREAS, Dawson Construction scored the highest with 77 points, followed by F & W Construction Company, Inc., with 64.4 points, Criterion General with 56.5 points, and Boretide Construction with 44.1 points; and WHEREAS, Dawson Construction will perform the services as outlined in the proposal and within the attached contract for $1,755,000; and WHEREAS, there will be a 10% contingency included, to bring the total to $1,930,500. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a contract with Dawson Construction in substantially the form attached hereto for the Seward Animal Shelter Project Professional Services for Design -Build in the amount of $1,755,000 plus a 10% contingency, for a total amount not to exceed $1,930,500. Section 2. Funding in the amount of $1,000,000 is hereby appropriated from the general fund undesignated reserves account no. 01000-0000-3710-80015 to the animal shelter fund account no. 80015- 0000-3700-01000. Section 3. Funding in the amount of $930,500 is hereby appropriated from the proceeds received from the sale of municipal lands through December 31, 2021. In the event that municipal land sale proceeds do not reach $930,500 before December 31, 2021, any remaining portion of the $930,500 will be converted to an Interfund Loan from the Motor Pool Internal Service Fund to be repaid over a period of fifteen (15) years at an interest rate of 5%, in annual payments of approximately $65,000 per year. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2021. AYES: NOES: ABSENT: THE CITY OF SEWARD, ALASKA Christy Terry, Mayor M61, City Council Agenda Statement Meeting Date: July 12, 2021 To: Seward City Council Through: Janette Bower, City Manager From: Alan Nickell, Police Chief Jackie C. Wilde, Community Development Director Agenda Item: Authorizing the City Manager to execute a contract with Dawson Construction for Design Build Services for the Seward Animal Shelter BACKGROUND & JUSTIFICATION: The City of Seward Community, Council and administration have made the City's Animal Shelter relocation a priority through Council action, administrative support and community input. Seward City Council passed Resolution 2018-049 which authorized the creation of the Animal Shelter relocation fund, Resolution 2018-080 which selected 605 Sea -Lion Avenue as the new Animal Shelter location as well as Resolutions 2018-094 and 095 which placed the Animal Shelter relocation on the City and State legislative priorities list in order to seek funding and support. City Code was also amended through Ordinance 2019-007 to allow for animal shelters within the Institutional Zoning District. The current building is outdated and has outlived its useful capabilities. The shelter doesn't have enough space to adequately store food, medications and supplies or house the animals it serves. Our current shelter has no ability to quarantine sick animals from healthy ones which can endanger the entire shelter facility. There is no indoor, heated, or plumbed restroom facility for employees and the public. The shelter currently utilizes a portable toilet located in the front of the yard and lacks proper ventilation. The construction of a new shelter in a new location will solve the above issues and serve the community of Seward for decades to come. The City issued an RFP for Design Build Services for the Animal Shelter project. The RFP was issued on May 11, 2021 and was published in ADN May 16 & 20, 2021 and the Seward Journal on May 13 & 20, 2021 for circulation. Submittals were accepted through the CIerk's Department with a deadline of June 11, 2021. Four proposals were properly submitted and scored as summarized below: Company Price — 50% Technical —15% �I Qualifications —15% Schedule _ 5% Project Management —15% Point Total 100 Dawson l 40 11.6 8.8 4.6 12.4 i 77.4 F & W 1 34.2 13.4 1 8.2 68.2 Criterion General 21 11.8 8.8 4.8 11.2 57.6 Boretide 28.2 8 3.6 2.4 6.2 48.4 37 Dawson Construction will perform the services as outlined in their RFP and within the attached contract for $1,755,000 with a 10 % contingency for a total of $1,930,500. INTENT: Execute a contract with Dawson Construction to perform services as proposed in their submittal and the attached contract. CONSISTENCY CHECKLIST: Yes,, No I N/A Comprehensive Plan: 2.2.7- Community Partnerships -Approve resolutions of support for endeavors and projects of various organizations and individuals which benefit the community 1. 2.2.9 -Public Safety -Identify & support an appropriate site for a new X animal control shelter. Improve the safety of city owned buildings 3.7.1.5 — Plan to relocate and rebuild selected facilities to improve compatibility with land uses and increase cost-effectiveness of services 2. Strategic PIan: f X 3. Other: X FISCAL NOTE: The animal shelter does not generate sufficient income to support debt service on a revenue bond. Therefore, the administration proposes funding this project as follows: 1) appropriate $1,000,000 from the General Fund undesignated reserves account no. 01000-0000-3710-80015 and 2) appropriate $930,500 from the proceeds received from the sale of municipal lands into the animal shelter fund account no. 80015- 0000-3700-01000. In the event that land sale proceeds do not reach $930,500 before 12/31/2021any remaining portion of the $930,500 will be converted to an interfund loan from the Motor Pool Internal Service Fund to be repaid over a period of fifteen (15) years at an interest rate of 5%, in annual payments of approximately $65,000 per year. Approved by Finance: ATTORNEY REVIEW: Yes X No RECOMMENDATION: Approve Resolution 2021- 078 authorizing the City Manager enter into a contract with Dawson Construction the design build of the animal shelter. 38 Professional Services Agreement for Seward Animal Shelter Design Build This AGREEMENT, made and entered into this day of June 2021 by and between the CITY OF SEWARD, a home rule municipal corporation located within the Kenai Peninsula Borough and organized under the laws of the State of Alaska, hereinafter referred to as the "City" and Dawson Construction. LLC), a Contractor authorized to do business in Alaska, with offices located in, Juneau, Alaska 99803 hereinafter referred to as the "Contractor." WITNESSETH WHEREAS, the City of Seward wishes to enter into a contract with an independent contractor / firm to design and build the Seward Animal Shelter and WHEREAS, in response to a request for a proposal, Dawson Construction, LLC submitted a proposal asserting it is qualified to perform these services and able to do so in a timely manner; and NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows: 1.0 DEFINITION 1.1 "Agreement" shall mean this Professional Services Agreement, including: Exhibit A: Contractor's Proposal for Build and Design Services dated June 11, 2021 Exhibit B: Contractor's Certificate of Insurance Exhibit C: Contractor's Clarifications & Conditions 1.2 "Change Order" is an addition to, or reduction of, or other revision approved by the City in the scope, complexity, character, or duration of the services or other provisions of this Agreement. 1.3 "City" shall all mean the City of Seward, Alaska. 1.4 "Contracting Officer" shall mean Community Development Director, Jackie C. Wilde, and include any successor or authorized representative. 1.5 "Project" shall mean the Animal Shelter is owned by the City of Seward. - Dawson Construction- Seward Animal Shelter -2021- -Page 1 of 8- 39 2.0 TERM OF AGREEMENT. This Agreement shall take effect upon execution. This Agreement shall remain in full force and effect until the Project has been completed and further, until all claims and disputes have been concluded. The work is considered complete when the City has found acceptable the finished product of all work described in Contractor's Scope of Services or changes thereto. This Agreement may be amended only in writing and upon compliance with all applicable statutes, ordinances, and regulations. 3.0 FEES, The total fees shall not exceed $ 1,755,000.00. 4.0 SCOPE OF SERVICES. The City and the Contractor have agreed upon the scope of work described in Exhibit A, to build and design an animal shelter based on standard industry practice. This Scope of Services can only be changed in writing pursuant to Section 26.0 of this Agreement. 5.0 SCHEDULE FOR COMPLETION. The schedule for completion for all work described herein shall be as described in Exhibit A. 6.0 PERSONNEL/ORGANIZATION 6.1 Key Personnel. Work and services provided by the Contractor will be performed by: Chad McGraw. 6.2 Changes in Key Personnel. The Contractor shall give the City reasonable advance notice of any necessary substitution or change of key personnel and shall submit justification therefore in sufficient detail to permit the City to evaluate the impact of such substitution on this Agreement. No substitutions or other changes shall be made without the written consent of the City. 7.0 STANDARD OF PERFORMANCE, The Contractor agrees to provide all required professional labor, material, equipment, tools, supervision, transportation, disposal costs and other amenities necessary to complete the project and any additions or changes thereto. The Contractor accepts the relationship of trust and confidence established between it and the City by this Agreement. The Contractor covenants with the City to furnish its best skill and judgment, and to further the interest of the City at all times through efficient business administration and management. The Contractor shall provide all services in a competent manner. It is understood that some of the services to be rendered hereunder require professional judgment and skill. In those cases, the Contractor agrees to adhere to the standards of the applicable profession. - Dawson Coustructiou- Seward Auimal Shelter -2021- -Page 2 of 8- 40 8.0 TIMELINESS OF PERFORMANCE. Time is of the essence in this Agreement. Contractor's failure to meet any such deadlines or required performance may adversely imperil other contractual obligations of the City. If the Contractor fails to meet the agreed upon schedule within Exhibit A, the Contractor shall pay as liquidated damages and not as penalty $200.00 per day for each day after May 9, 2022, the final site inspection for either site remains unaccepted by the City. 9.0 COMPLIANCE WITH LAWS. The Contractor shall be familiar with and at all times comply with and observe all applicable federal, state and local laws, ordinances, rules, regulations, and executive orders, all applicable safety orders, all orders or decrees of administrative agencies, courts, or other legally constituted authorities having jurisdiction or authority over the Contractor, the City, or the service which may be in effect now or during performance of the services. 10.0 INDEMNITY. The Contractor shall indemnify, defend, and hold harmless the City from and against any claim of, or liability for, negligent acts, errors, and omissions of the Contractor under this agreement, including attorney fees and costs. The Contractor is not required to indemnify, defend, or hold harmless the City for a claim of, or liability for, the independent negligent acts, errors, and omissions of the City. If there is a claim of, or liability for, a joint negligent act, error, or omission of the Contractor and the City, the indemnification, defense, and hold harmless obligation of the Contractor, and liability of the parties, shall be apportioned on a comparative fault basis. In this provision, "Contractor" and "City" include the employees, agents, and Contractors who are directly responsible, respectively, to each. In this provision, "independent negligent acts, errors, and omissions of the City" means negligence other than in the City's selection, administration, monitoring, or controlling of the Contractor, or in approving or accepting the Contractor's work or the Contractor's sub -Contractors. 111 INSURANCE. The Contractor understands that no City insurance coverage, including Workers' Compensation, are extended to the Contractor while completing the terms of this Agreement. The Contractor shall carry adequate (commercially reasonable coverage levels) insurance covering Workers' Compensation, general public liability, automobile, professional liability, and property damage including a contractual liability endorsement covering the liability created or assumed under this Agreement. The Contractor shall not commence work under this Agreement or any work on any phase of the Project until the Contractor provides the City with certificates of insurance evidencing that all required insurance has been obtained. These insurance policies and any extension or renewals thereof must contain the following provisions or endorsements: a. City is an additional insured thereunder as respects liability arising out of or from the work performed by Contractor of City of Seward. b. City will be given thirty (30) days prior notice of cancellation or material alteration of any of the insurance policies specified in the certificate. - Dawson Coustructiou- Seward Auimal Shelter -2021- -Page 3 of 8- 41 c. Insurer waives all rights of subrogation against City of Seward and its employees or elected officials. d. The insurance coverage is primary to any comparable liability insurance carried by the City of Seward. Upon request, Contractor shall permit the City to examine any of the insurance policies specified herein. Any deductibles or exclusions in coverage will be assumed by the Contractor, for account of, and at the sole risk of the Contractor. The minimum amounts and types of insurance provided by the Contractor shall be as set forth in Exhibit B. subject to revision at the City's request in order to provide continuously throughout the term of the Agreement a level of protection consistent with good business practice and accepted standard of the industry. 12.0 GOVERNING LAW. The laws of Alaska will determine the interpretation, performance and enforcement of this Agreement. 13.0 OWNERSHIP OF WORK PRODUCTS. Payment to the Contractor for services hereunder include full compensation for all work products and other materials produced by the Contractor and its sub -Contractors pertaining to this Agreement. 14.0 PATENTS, TRADEMARKS, AND COPYRIGHTS. The Contractor agrees to defend, indemnify, and save the City harmless from and against any and all claims, costs, royalties, damages and expenses of any kind of nature whatsoever (including attorneys' fees) which may arise out of or result from or be reasonably incurred in contesting any claim that the methods, processes, or acts employed by the Contractor or its employees in connection with the performance of services hereunder infringes or contributes to the infringement of any letter patent, trademark, or copyright. In case such methods, processes, or acts are in suit held to constitute infringement and use is enjoined, the Contractor, within reasonable time and at its own expense, will either secure a suspension of the injunction by procuring for the City a license or otherwise, or replace such method, process, etc., with one of equal efficiency. 15.0 NONWAIVER. No failure of the City or Contractor to insist upon the strict performance by the other of any of the terms of this Agreement or to exercise any right or remedy herein conferred shall constitute a waiver or relinquishment to any extent of its rights to rely upon such terms or rights on any future occasion. Each and every term, right, or remedy of this Agreement shall continue in full force and effect. 16.0 SAFETY/PERFORMANCE. The Contractor shall perform the work in a safe and workmanlike manner. The Contractor shall comply with all federal and state statues, ordinances, orders, rules, and regulations pertaining to the protection of workers and the public from injury or damage, and shall take all other reasonable precautions to protect workers and the public from injury or damage. - Dawson Construction- Seward Animal Shelter -2021- -Page 4 of 8- 42 17.0 SUSPENSION OR TERMINATION. 17.1 Fault Termination or Suspension. This Agreement may be terminated by either party upon ten (10) days written notice if the other party fails substantially to perform in accordance with its terms. If the City terminates this Agreement it will pay the Contractor a sum equal to the percentage of work completed and accepted by the City that can be substantiated by the Contractor and the City, offset by any amounts owed to the City. However, within the ten (10) day Notice of Intent to terminate the party in default shall be given an opportunity to present a plan to correct its failure. 172 Convenience Suspension or Termination. The City may at any time terminate or suspend this Agreement for any reason including its own needs or convenience. In the event of a convenience termination or suspension for more than six (6) months, the Contractor will be compensated for authorized services and authorized expenditures performed to the date of receipt of written notice of termination or suspension. No fee or other compensation for the uncompleted portion of the services will be paid, except for already incurred indirect costs which the Contractor can establish, and which would have been compensated but because of the termination or suspension would have to be absorbed by the Contractor without further compensation. 17.3 Activities Subsequent to Receipt of Notice of Termination or Suspension. Immediately upon receipt of a Notice of Termination or suspension and except as otherwise directed by the City or its Representative, the Contractor shall: a. stop work performed under this Agreement on the date and to the extent specified in the Notice; and b. transfer title to the City (to the extent that title has not already been transferred) and deliver in the manner, at the times, and to the extent directed by the City's representative, work in progress, completed work, supplies, and other material produced as a part of, or acquired in respect of the performance of the work terminated or suspended by the Notice. 18.0 EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, or because of age, physical handicap, sex, marital status, change in marital status, pregnancy, or parenthood when the reasonable demands of the position do not require distinction on the basis of age, physical handicap, sex, marital status, changes in marital status, pregnancy, or parenthood. The Contractor shall take affirmative action required by law to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, national origin, ancestry, age, or marital status. - Dawson Construction- Seward Animal Shelter -2021- -Page 5 of 8- 43 19.0 NO ASSIGNMENT OR DELEGATION. The Contractor may not assign, subcontract or delegate this Agreement, or any part of it, or any right to any of the money to be paid under it without written consent of the Contracting Officer. 20.0 INDEPENDENT CONTRACTOR. The Contractor shall be an independent Contractor in the performance of the work under this Agreement, and shall not be an employee or agent of the City. 21.0 PAYMENT OF TAXES. As a condition of performance of this Agreement, the Contractor shall pay all federal, state and local taxes incurred by the Contractor and shall require their payment by any other persons in the performance of this Agreement. 22.0 PRECEDENCE AND DIVISIBILITY. The provisions of this Agreement shall fully govern the services performed by the Contractor. If any term, condition, or provision of this Agreement is declared void or unenforceable, or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. 23.0 ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties as to the services to be rendered by the Contractor. All previous or concurrent agreements, representations, warranties, promises, and conditions relating to the subject matter of this Agreement are superseded by this Agreement. 24.0 COMPLETION OF WORK, TERM OF AGREEMENT. The Contractor shall perform all work in a timely fashion, and in accordance with the schedules included in this Agreement and Exhibits. 25.0 CLAIMS AND DISPUTES. Venue for all claims and disputes under this Agreement, if not otherwise resolved by the parties, shall be in the appropriate Alaska State court in Anchorage, Alaska. 26.0 CHANGES IN SCOPE OF WORK. 26.1 General. No claim for additional services not specifically provided in this Agreement will be allowed, nor may the Contractor do any work or furnish any materials not covered by the Agreement unless the work or material is ordered in writing by the Contracting Officer. Preparation of Change Orders and design changes, due to errors and/or omissions by the Contractor, will be done at the sole expense of the Contractor. 262 Changes in Scope of Work. The City or its representative may, at any time, by a written Change Order delivered to the Contractor, make changes to the scope of work, or authorize additional work outside the scope of work. - Dawson Construction- Seward Animal Shelter -2021- -Page 6 of 8- 44 26.3 Compensation to the Contractor. If any Change Order for which compensation is allowed under this Article causes an increase or decrease in the estimated cost of, or time required for, the performance of any part of the work under this Agreement, or if such change otherwise affects other provisions of this Agreement, an equitable adjustment will be negotiated. Such an adjustment may be: a. in the estimated cost or completion schedule, or both; b. in the amount of fee to be paid; and c. in such other provisions of the Agreement as may be affected, and the Agreement shall be modified in writing accordingly. 26.4 Any claim by the Contractor for adjustment under this section must be asserted within fifteen (15) days from the day of receipt by the Contractor of the notification of change; provided, however, that the City or its representative, deciding that the facts justify such action, may receive and act upon any such claim asserted at any time prior to final payment under this Agreement. Failure to agree to any adjustment shall be a dispute within the meaning of Section 25.0 of this Agreement. 27.0 LIMITATION OF FUNDS. 27.1 At no time will any provision of this Agreement make the City or its representative liable for payment for performance of work under this Agreement in excess of the amount that has been appropriated by the City Council and obligated for expenditure for purposes of this Agreement. 27.2 Change orders issued pursuant to Section 26 of this Agreement shall not be considered an authorization to the Contractor to exceed the amount allotted in the absence of a statement in the change order, or other modification increasing the amount allotted. 27.3 Nothing in this Section shall affect the right of the City under Section 17 to terminate this Agreement. 28.0 PRIOR WORK. For the purposes of this Agreement, work done at the request of the City or its representative before execution of this Agreement shall be deemed to be work done after its execution and shall be subject to all the conditions contained herein. - Dawson Coustructiou- Seward Auimal Shelter -2021- -Page 7 of 8- 45 29.0 NOTICES. Any notices, bills, invoices, or reports required by the Agreement shall be sufficient if sent by the parties in the United States mail, postage paid, to the address noted below: Jackie C. Wilde, Community Development Director City of Seward PO Box 167 Seward, Alaska 99664-0167 Todd Rawls Secretary Dawson Construction, LLC PO Box 30920 Bellingham, WA 98228-2920 IN WITNESS WHEREOF, the parties have executed this Agreement. City of Seward By: Janette Bower Title: City Manager Date: ATTEST: Brenda Ballou, MMC City Clerk (City seal) Dawson Construction o� By: Todd Rawls Title: Secretary Date: July 8, 2021 - Dawson Construction- Seward Animal Shelter -2021- -Page 8 of 8- 46 Dawson Construction Price Proposal -Seward Animal Shelter Phase Description Quantity U/M Total DESIGN FEES 1 LS $140,000.00 GENERAL REQUIREMENTS 1 LS $160,000.00 CONCRETE 1 LS $190,000.00 PRE FABRICATED STRUCTURE 1 LS $710,000.00 THERMAL AND MOISTURE PROTECTION 1 LS $205,000.00 PLUMBING AND HVAC 1 LS $100,000.00 ELECTRICAL AND COMMUNICATIONS 1 LS $50,000.00 EARTHWORK AND SITE IMPROVEMENTS 1 LS $200,000.00 PROJECT TOTAL 1 LS $1,755,000.00 47 Exhibit A Dawson Prepared for: City of Seward Lj LI 92 0 Proposal Date June 11, 2021 48 Exhibit A Da WSO n NORTH ►RM ARCHITECTURE June 1 1, 2021 City of Seward Jackie C. Wilde Community Development Director 907.224.4048 planning@cityofseward.net RE: City of Seward Request for Proposal for the Seward Animal Shelter Project Dear Ms. Wilde and the selection committee, ALASKA 907.780.1500 907.780.1501 P.O. Box 35825 Juneau, AK 99803 WASH INCTON 360.756.1000 360.756.1001 P.O. Box 30920 (98228) 405 32nd Street, Suite 110 Bellingham, WA 98225 dawson.com Congratulations on taking this step to find a design build team to help you design and build the new Seward Animal Shelter. Dawson Construction, NorthForm Architecture, and our design partners are thrilled at this oppor- tunity to develop a relationship with the City of Seward (COS). We understand the current shelter is obsolete and must be replaced with a resilient, durable facility which limits cross contamination between animals and provides a safe temporary home for displaced animals. We accept all the terms, conditions, and requirements contained in this RFP. Dawson/North Form is the best design build team to deliver this project for the following reasons: ✓ Partnership: Our team is currently working with the City of Cordova on the Design/Build Prince William Sound Science Center, which will allow for a seamless transfer to the Seward Animal Shelter by this team. We have an established relationship working through the design build process and are poised to deliver a successful d/b experience for the City. ✓ Best Value: Our team are experts at finding cost saving solutions tailored to the unique building conditions in Alaska. Dawson's 54 years of building in remote, coastal Alaska provides our clients with a list of common val- ue engineering and constructability ideas which take into account the extreme weather conditions, scheduling and logistics challenges, and the importance of designing simple, resilient, and durable facilities and systems that your maintenance team has the capacity to service and repair. ✓ Scheduling: Building in Alaska involves a "Race to Roof" before the winter sets in. Not only does this allow crews to continue building indoors during winter, it also helps accelerate schedules, increase safety and quali- ty, and can provide cost savings by avoiding costly cold weather construction techniques. We are confident we can deliver this project within your desired time frame. ✓ Experience: Dawson has delivered over $50M in design build contracts. We are comfortable with this deliv- ery method and have worked with clients such as Sealaska Heritage Institute, City of Cordova, United States Forest Service, United States Coast Guard, City and Borough of Juneau, and the Ketchikan General Hospital, among others. We are confident our team will deliver a successful project for the City of Seward that produc- es win -win solutions for all stakeholders. Thankyou for reviewing Dawson/NorthForm's qualifications for the Seward Animal Shelter. We lookforward to the opportunity to meet with you and discuss the project further. Sincerely, Kendall Nielsen Vice President Dawson Construction 49 Exhibit A CITY OF SEWARD ANIMAL SHELTER PROJECT UNDERSTANDING C PROJECT UNDERSTANDING We understand the project requires an exterior and interior concept design created in collaboration with the City of Seward and our design build team and which adheres to all required codes for design build. Our team is comprised of Alaska based architects, engineers, and contractor who are licensed to work in the state of Alaska. Please find our team's Alaska Business Licenses at the end of this proposal. Deliverables will include: ✓ Exterior design including elevations. ✓ Site plan including building location on the site, access, exterior features, utilities, parking, site drainage, public dog wash, etc. This site plan will in- clude details on avoiding impacts to the neighboring City of Seward Public Water supply well. ✓ Interior design including space allocations for desired functions. ✓ Internal systems which limit cross contamination and the spread of disease between animals. ✓ A durable, resilient design for the structure, HVAC, heat, water, electricity, and waste water systems which are simple for maintenance and repair. ✓ Use of non -porous materials which can withstand rigorous washing and disinfection. ✓ Square footage calculations ✓ Construction budget Dawson NORTH RM 50 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER EXPERIENCE Above: Design -build USCG Fast Re- sponse Cutter Homeport Upgrades project in Ketchikan. Recent Design -Build Projects: ✓ Prince William Sound Science Center (ongoing) ✓ Sealaska Heritage Arts Campus (ongoing) ✓ USFS Juneau Research Lab ✓ USCG Fast Response Cutter Home - port Upgrades ✓ Soboleff/McRae Veterans Village ✓ Ketchikan General Hospital MRI Replacement ✓ Airport Improvement Projects ✓ White Cliff School Renovation ✓ Haines Assisted Living Facility ✓ Pioneer Way Apartments Precon ✓ 405 32nd StreetTI (URS Corpora- tion) ✓ BP Cherry Point Refinery Above Ground Truck Scale ✓ Bellingham Golf & Country Club New Turf Center ✓ Bellingham Golf & Country Club New Clubhouse ✓ 32nd Street Office Building B ✓ 32nd Street Office Building A ✓ Everson Post Office ✓ Whatcom Community College Building 2 C EXPERIENCE DAWSON BACKGROUND Dawson has been building in Alaska and Northwest Washington since 1967. Our local relationships and knowledge of the market provide our clients the highest level of service in the community, lowest costs, and best value. Types of Projects and Services Dawson has successfully delivered hundreds of alternative delivery method projects, including 18 design -build contracts. We have been working with alter- native delivery methods like Design-build/CMGC in Coastal Alaska for decades and are skilled with the unique challenges and opportunities associated with these delivery models. The relative dollar value of our contract delivery meth- ods are split between 65% negotiated/Design-build/best value contacts and 35% competitive bid. Working with these two procurement methods provides the benefits of exceptional customer service while maintaining competitive pricing. Self -Perform Capabilities One of the advantages Dawson brings to the project is our ability to compet- itively self -perform work utilizing available crews from the local community. Along with a lower cost and consistent quality, our self -perform capabilities give us greater flexibility in coordinating schedules, and greater control over critical portions of work. It provides us with a better feel for the flow of the work and the ability to get in front of potential issues that may be lingering just below the surface. This all leads to more reliability, lower cost, and greater value for the COS. Scopes of work we have the capability to self -perform include: • Civil/Site Work and Utilities » Doors and Door Hardware • Steel Erection and Installation » Rough and Finish Carpentry • Miscellaneous Metals Installation » Exterior Cladding & Installation • Concrete » Roofing • Framing Dawson NORTH 4 RM 51 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER L NORTHFORM ARCHITECTURE BACKGROUND EXPERIENCE NorthForm Architecture (NFA) is the bold re -envisioning of an Alaskan architec- tural firm. Its company leadership has more than six decades of collective ex- perience in Alaska designing some of the most technically challenging facilities in the state including laboratories, healthcare facilities, and higher education projects. NFA is founded on the principles of highly responsive service, streamlined effi- ciency and value, and innovative design. Our design approach is based on the belief that"it's the client's project 'We listen and learn from our clients, respect their vision, and then skillfully apply our technical abilities, experience, and un- derstanding of northern sustainable design to bring the client's vision to life. On the Seward Animal Shelter project, NFA will coordinate and manage the design team; complete the architectural design depicted in the Bridging Doc- uments; provide interior design, and building systems coordination; and will guide the project through permitting. NFA was founded in 2016 by two partners and designers of legacy firm Living- ston Slone. Two similar projects we have worked on with Dawson are: ✓ Copper River Native Association Regional Health Clinic (Tazlina) ✓ E.A. Jenny Rasmuson Community Health Center (Skagway) NFA recently completed programming and conceptual design for the new Seward Community Health Center and they continue to provide guidance as the organization seeks project funding. Dawson NORTH 4 RM 52 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER EXPERIENCE PRINCE WILLIAM SOUND SCIENCE CENTER DESIGN/BUILD CORDOVA, AK PROJECT DESCRIPTION Construction of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spac- es, laboratories, future build -out space, and a heated warehouse for storage and maintenance. The design -build project involves site devel- opment, construction of the 23,500 sf main building. A 5,900 sf, two bedroom residence and dormitory with a commercial kitchen and dining area may be added at a later date. The facility will include a running seawater supply for scientific research and educational purposes at a later date. TEAM MEMBERS DETAILS OWNER Prince William Sound Science Center Rich Rogers 907.424.5800 ARCHITECT NorthForm Architecture Scott Veerman 907.339.9200 VALUE $15.5 M j DURATION Chad McGraw Kendall Nielsen Micah Schoming Nicholas April 2021 -April 2022 Sr. EM Project Executive Civil Design Choromanski Structural Design Da W SO f l NORTH �' RM 53 ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER EXPERIENCE EA JENNY RASMUSON COMMUNITY HEALTH CENTER ($6.6M; SKAGWAY, AK) ✓ IN FA, ✓ Remote ✓ Durable, Dawson Location Simple Systems This community health center provides access to essential medical services including radiology, dental, behavioral health, a laboratory, and urgent care to a small, rural community. The "craftsman style" exterior of the building reflects the community's environment, with cedar wood siding and river rock masonry mirroring the surrounding woods and natural creek that runs through the site. CRNA REGIONAL HEALTH CLINIC ($14.8M, TAZLI NA, AK) ✓ NFA, ✓ Alter- ✓ Durable, ✓ Remote Dawson native Simple Location Delivery Systems The Copper River Native Association (CRNA) Regional Health Clinic is a multipurpose medical facility serving the greater Tazlina and Glennallen area of Central Alaska. The LEED Silver facility provides general medical, dental, and psychology services. The structural steel building is 31,000 square feet on concrete foundation with a membrane roof that holds its own water treat- ment and waste water treatment facilities. SKAGWAY PUBLIC SAFETY FACILITY ($13M; SKAGWAY, AK) ✓ Animal ✓ Chad ✓ Remote ✓ Durable, Control McGraw Location Simple Systems This 26,000 sf CM/GC project was constructed to house the Skagway Fire Department, Police Department, and Jail Cells. The new three-story, steel framed structure features administrative office space for both the fire department and police department, holding cells for the police department, animal control, emergency dispatch, and sleeping and living spaces for the fire department. The holding cells are steel framed with concrete walls and doors. Security systems were installed throughout the fa- cility including secure access doors and security cameras. Da W SO f l NORTH �, RM 54 ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER STAFF PLAN STAFF PLAN Our Design Build team is made up of Dawson Construction, NorthForm Ar- chitecture, CRW Engineering Group, and 360 Modular. This team is currently working together in Cordova, AK at the Prince William Sound Science Center. Our established design build relationship means we can hit the ground running on the Seward Animal Shelter with cost and schedule saving solutions. Dawson NORTH ARCHITECTURE DESIGN PHASE Project Executive Sr. Estimator/ _ — Lead Architect Manager Kendall Nielsen Chad McGraw Ryan Johnson CCRw ENGINEERING GROUP LLC CIVIL DESIGN Micah Schoming CCRw ENGINEERING GROUP LLC STRUCTURAL DESIGN Nicholas Choromanski MODULAR PREFABRICATION 360 Modular Dawson NORTH iRM 55 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN QUALIFICATIONS Chad brings extensive knowledge of work in Alaska and has relationships with local suppliers and labor force. He emphasizes a realistic front end budget with no surprises. This approach is accomplished by identifying materials and methods which provide savings, without reducing scope. Chad is an expert at bringing value to his projects during preconstruction. He saved over $400,000 on the Kettleson Library project and over $300,000 on the Harrigan Hall proj- ect. Chad also brings these value added services to his hard bid projects, such as Central Peninsula Hospital, where he volunteered VE services to save the owner $120,000. RELEVANT PROJECT EXPERIENCE ✓ Prince William Sound Science Center Design Build (w/NorthForm) Construc- CHAD McG RAW tion of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spaces, laboratories, ESTIMATOR future build -out space, and a heated warehouse for storage and mainte- MANAG E R nance. The design -build project involves site development, construction of the 23,500 sf main building. ✓ Skagway Public Safety Facility (CM/GC) New construction of a 26,000 sf, 23 YEARS EXPERIENCE three-story, steel framed structure to house the Skagway Fire Department, Police Department, Animal Control, and Jail Cells. The building features administrative office space for both the fire department and police depart- EDUCATION/CERTIFICATIONS ment, holding cells for the police department, animal control spaces, emer- University of Alaska, B.B.A. gency dispatch, and sleeping and living spaces for the fire department. Business Administration ✓ Kodiak Courthouse Interior Renovation Interior renovations at the Kodiak Courthouse including hazardous materials abatement, interior renovation REFERENCES of two courtrooms and the Clerk's counter. The entire project was complet- ed within 60 days of mobilization. City of Sitka Cropper City ✓ BIHA Multi -Family Housing This joint venture with McG Constructors, Inc. 907.738.0461 was completed in 3 phases. Each phase involved new construction of two, 2-story fourplex housing units, totaling 6 buildings with 24 units. The units Dennis Gray built in the prior two phases where occupied by 16 families during the third City of Hoonah phase of construction. The project was completed 33 days ahead of sched- 907.947.2948 ule and was under budget. Cliff Richter ✓ Harrigan Centennial Hall Renewal This joint venture with McG Construc- Baranof Island Housing Authority tors, Inc. had the goal of expanding the functionality of the building. Up- 907.747.5088 grades included the addition of a museum and visitor center and updating the 4,000 sf theater with contemporary technology. New construction involved reconstruction of new exterior walls and roof, new windows and doors, interior partitions, and finishes. Energy efficient upgrades such as a new envelope, heating system, and light fixtures decreased annual energy usage by more than 50% and eliminated the use of fuel oil. ✓ Kettleson Memorial Library Expansion to the existing library, providing additional multi -purpose space for public gatherings and meetings, as well as individual study rooms, a teen room, and a media room. Work includ- ed replacing the building's thermal envelope, roof replacement, and a full modernization of the building's systems. $378,000 worth of VE options were presented to the owner to reduce project costs, all of which were accepted. Dawson NORTH RM 56 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN KENDALL NIELSEN PROJECT EXECUTIVE 20YEARS EXPERIENCE EDUCATION Brigham Young University, B.S. Construction Management REFERENCES Kimberly McHugh Cumming Corporation 253.579.6050 Lincoln Ferris Seattle Central College 425.766.7346 Miro Petrovic US Healthvest 281.615.4483 QUALIFICATIONS Kendall has worked in the construction industry for 20 years. His large scale project experience spans 12 states and the island of Guam, including CM/GC and complex renovations. Kendall prides himself on collaboration and building his teams around the owner's vision. He is a strong proponent of getting the job done right the first time and doing the right thing. RELEVANT PROJECT EXPERIENCE ✓ Prince William Sound Science Center Design Build (w/NorthForm) Construc- tion of the new Prince William Sound Science Center including a welcoming lobby, exhibit space, administrative space, teaching spaces, laboratories, future build -out space, and a heated warehouse for storage and mainte- nance. The design -build project involves site development, construction of the 23,500 sf main building. ✓ Sealaska Heritage Instructional Arts Campus Design Build New construc- tion of an Arts Instructional Building; below -ground -level concrete parking structure connected to the existing underground parking area under the neighboring One Sealaska Plaza; an open pedestrian plaza; an open canopy structure adjacent to the One Sealaska Plaza building; and landscaping and arts installation as required by the owner. Work includes complete site devel- opment on a zero -lot line in the center of downtown Juneau, and across the street from the operating downtown Transit Center. ✓ Valdez Fire Station No. 1 CM/GC New construction of 18,800 SF, two-sto- ry, six -bay, Fire Station in Valdez, Alaska. The building features four drive through apparatus bays and two bays for smaller vehicles. Administrative, training, and dayroom functions occur on the first floor and firefighter dorms and support spaces are located on the second floor. Work also included underground utilities, flashing road signs, and site preparation, supply, and erection of a Training Tower. The Fire Station was delivered three months ahead of schedule despite beginning in the middle of the 2020 pandemic. ✓ Ketchikan Water Street Bridge Rehabilitation Removal and replacement of existing timber and concrete trestle structures and girder bridges and associated earthwork, grading, temporary utilities to Water Street residents during construction, new permanent utilities and placement of asphalt concrete surfaces. The project was split into 9 phases over a time span of 2 years. ✓ Central Peninsula Hospital Phase VI This project included a 27,000 sf ad- dition and remodel to the existing Central Peninsula Hospital Building. The occupied project was constructed with a concrete foundation system, steel structural frame, and composite floor systems. Dawson NORTH RM 57 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN NORTHFaRM ARCHIT€cTVRE Ryan Johnson, AIA, NCARB Ryan Johnson, AIA, NCARB, is a registered Architect in the state of Alaska. Since 2004 Ryan has been involved in healthcare, military, housing, laboratory, and higher education projects throughout Alaska. Much of his professional design experience has been in rural Alaska, so he is familiar with the unique challenges of construction in remote areas as well as logistical planning efforts necessary for those projects to succeed. Ryan has built a solid reputation on his thoroughness, logical approach, and attention to detail. His science background provides a physical intuition and working language for coordinating design solutions to structural, climatic, and other technical challenges. He has provided design, project management, survey, planning, and construction administration services for a variety of clients. His project experience ranges from trailer -sized health clinics in the Yukon-Kuskokwim delta to large, multi -story projects in Anchorage. Relevant Project Experience Atka Health Clinic and Quarantine Shelter These design -build projects for the City of Atka began with an RFP that was based on a clinic concept by another architect. When design -build bids came in, the owner learned that their budget was half of what was needed for the existing design. Ryan worked with the builder to redesign the project to fit the budget. Halfway through clinic design, the owner came into funds for a Quarantine Shelter. To take advantage of efficiencies with the existing clinic construction, the owner hired the same team to build the shelter right across the street from the clinic. Both projects are modular in nature, manufactured out of state. Ryan worked closely with the manufacturer to coordinate construction documents with factory practices and to reduce field time. These projects are currently under construction. Homer Medical Center Expansion Ryan was project manager and project architect for this addition and remodel. The addition brings the facility to 10,500 SF total, over half of which was added as part of this project. New spaces include exam rooms, a procedure room, x-ray, lab, drug storage, charting areas, and offices. The original layout was linear and required providers to spend a lot of time walking between exam rooms and office areas. The new layout creates a "racetrack" or loop circulation pattern with more centralized charting areas and office space distributed to accommodate a pod work concept. Other upgrades include fire sprinklers and a mechanical ventilation system. The existing clinic provides a vital community service and was therefore kept open during construction. Several design details were created specifically to aid in the phasing of construction, giving added flexibility for the contractor and owner to accommodate the medical staff and public. BBAHC Dental Clinic & Administrative Offices, Dillingham This 7,400 SF, $11M project for Bristol Bay Area Health Corporation provided updated dental facilities and created space to allow several administrative departments to move out of Kanakanak hospital. Ryan served as project manager and designer for this unique project. Seward Animal Shelter Design -Build Dawson NORTH RM 58 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER 11 STAFF PLAN ICRw ENGINEERING GROUP LLC Micah Schoming, PE Micah is a project engineer/manager with 19 years of experience working throughout Alaska on a broad spectrum of vertical and horizontal projects for public agencies and private developments. His civil site design includes grading and drainage, vehicle and pedestrian circulation, Americans with Disabilities Act (ADA) access and routes, water and sewer utilities, and storm drainage facilities. Micah is proficient at coordinating with architects and other engineering teams on vertical construction projects, as well as leading the design of horizontal projects. Micah's capabilities include preparing construction drawings, extensive client coordination, technical specifications, report writing, and design review. Project budgets range from several thousand dollar contracts to multimillion dollar high profile developments. Relevant Project Experience City of Seward Northeast Harbor Grading and Drainage Improvements, Seward Micah was the Project Engineer for upgrades to the existing parking lot and boat launch for the City of Seward's Northeast Harbor. Uplands work included a substantial change in grades of the parking lot and vehicle circulation areas, in order to effectively convey site runoff from the two -acre site to either an on - site, storm drainage system or directly to the tidal waters of Resurrection Bay. This included a series of drainage channels and scour protection devices. Site improvements consisted of new asphalt pavement for the parking areas, a boat launch apron, and access to the new Z Float. Delivery of documents included preparation of drawings and special provision specifications. Micah also provided assistance to the Owner during the construction phase. City of Seward Electrical Facility Site Improvements, Seward As Project Engineer, Micah prepared civil site design improvements for the City of Seward Electrical Facility. The site design involved the spatial layout of a 60- foot by 90-foot building, an associated vehicle parking area, vehicle circulation upgrades, and maintaining pedestrian access between the City owned park and public roadway. Project challenges included limited space to place the new building and parking area, and vehicle circulation to the existing plant facilities. The site design accommodated pedestrian access between the recreational park on the east side of the facility to Sea Lion Avenue. The grading design included significant fill for the building pad and parking area that transitioned quickly to the lower, existing ground surface. It was a challenge for the grading plan to achieve the proper slopes of the building pad and parking area, which were placed at a higher elevation than the existing lower ground elevations. Surface runoff also required a creative solution since drainage could not convey onto the adjacent property, and required a special, drainage ditch to intercept all site runoff along the property line and convey to a public right-of-way. City of Seward Dairy Hill Drainage Improvements, Seward Micah was the Project Engineer and Project Manager for developing design documents to improve several roadway culverts for the historical Dairy Hill region, a residential and commercial subdivision located in the central district of Seward, between the base of Mount Marathon and the lagoon. Design documents included the replacement of undersized and damaged culverts critical to conveying upland runoff through the project area. New culvert sizes ranged between 24 inches and 48 inches in diameter, with one location requiring two, parallel barrel culverts since the existing roadway elevation could not be raised enough to meet the required depth of cover for one large culvert. Dawson NORTH 4,iKM 59 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER C RW ENGINEERING GROUP LLC STAFF PLAN 12 Nicholas Choromanski, PE, SE Nicholas is a structural engineer with over 14 years of experience designing structures in Alaska and throughout the United States. He provides the CRW team with expertise in developing cost-efficient and creative solutions to meet the structural requirements for projects. Nicholas has demonstrated an exceptional ability to work closely with owners and architects to meet the demands of building construction schedules and building functions. Nicholas is proficient with all forms of project delivery and has completed designs for numerous Design - Build and Construction Manager/General Contractor projects. He consistently explores economical, sustainable, and constructible building solutions. Nicholas joined CRW in 2017. Relevant Project Experience Prince William Sound Science Center, Design Build (w/ Dawson), Cordova Nicholas was the Structural Engineer for this 2-story, 24,000-square-foot, science center. This fast -tracked, design -build project will provide a new campus facility including exhibit spaces, administrative offices, classrooms, and laboratories. The structural systems consisted of structural steel frame, concentric -braced frame, and reinforced concrete foundations. The structural and civil design were both fast -tracked so construction could begin in the early spring. The facility is currently in construction and scheduled to be completed in the spring of 2022. Critical Secondary Water Supply Plant, Design Bid (w/ Dawson), Sitka Nick is the Structural Engineer for the new filter plant building and the critical secondary water intake for the City and Borough of Sitka. The structural building system is a pre-engineered metal building supported by reinforced concrete foundations. The project is being designed and coordinated with other members of the design team using building information modeling software. The project is currently in design. Sitka Wastewater Treatment Plant Reno, Design Bid (w/ Dawson), Sitka Nicholas is the Structural Engineer for the renovations of the Sitka Wastewater Treatment Plant. The treatment plant is a two-story, cast -in -place concrete structure with steel -framed roof, and a detached cast -in -place clarifier structure with structural steel roof. Structural renovation items included the demolition of the existing exterior wall thermal envelope and installation of new insulated metal wall panels, new steel support structures for new air handling units and roof top exhaust fans. *C Street and International Office Building, Design Build, Anchorage Lead Structural Engineer for this $22.1 million, fast -track design -build project consisting of a 4-story, 100,000-square-foot office building. Nicholas oversaw the design from concept through construction. The structural systems consisted of a structural steel frame, eccentric -braced frame, and reinforced concrete foundations. Dawson NORTH 4►RM 60 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN MANAGEMENT PLAN Throughout design we will be focused on resiliency and predictability. Dawson's mission is to build with predict- ability and we always aim for"no surprises.' On design build project such as this it will be crucial to have tremendous organization and honest communication so that we achieve your project goals. We consider you —the City of Seward —to be part of the design -build team. Dawson/North Form will foster a collabora- tive integrated design approach which engages all stakeholders, tracks key interests, and solicits feedback and com- mentary early and often. We hope to earn your trust and confidence as a partner and team member, working together with you toward a common goal. Our approach is to listen to you to identify your most important desires for the project and carry it along from con- cept to completion. We do not intend to deviate from your concept, redesign what is envisioned, or redo what you have already accomplished. Rather, our goal is to deliver the best value for the City of Seward while achieving your project goals. In the next few pages we will tell the story of how we will engage with the team to develop a final set of construction documents that can be permitted and built, capturing the vision and passion embraced by the City of Seward. INTEGRATED DESIGN APPROACH CITY OF SEWARD COMMU- MEP NITY MEM- ENGINEERS BERS FACILI- CX AGENT �"� 0., TIES MAN U *JP 6 AGER �LASKp CIVIL ENGINEER STRUC- TURALEN- G INEERR LAND - COST SCAPE AR- CHITECT SUPPLY ESTIMATOR PARTNERS Dawson NORTH ,'iRM ARCHITECTURE ARCHITECT MEP CONTRAC- TORS Dawson NORTH 4 RM 61 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN We use the Revit model to not only communicate structure but to calculate quantities. For ex- ample, the blue color in the model above highlights flooring square footage. For you, this means: ✓ More accurate budgets. HOW WE DESIGN: USE OF TECHNOLOGY With the current state of the world, many of our communications will happen through virtual means. Appropriate use of technology will be critical for every- one to relay intent and vision. Tools we will use for collaboration include: ✓ Microsoft Teams for virtual meetings and screen sharing ✓ Bluebeam Studio Session for 2D PDF reviews where everyone can see each other's comments in real time. This collaboration saves days of pass- ing notes back and forth and is a real game changer when working with and getting feedback from subs and suppliers as the design morphs and develops. ✓ We already have a working Revit model of the new facility which we have been utilizing within our design team.This model will be used in sev- eral ways during design: • Upon selection, we will continue to build on it and use it as an illustra- tion tool in our meetings. • Basis for Quantity take -offs Clash Detection Constructability Reviews ✓ Faster take -offs. We then take this working model and use it in the field: our construction crews ✓ Lower costs. will reference it for completing their work, and back -check it for Quality Control. This"build it before we build it" approach produces great results with added quality and efficiency. VIRTUAL MEETINGSWITH MICROSOFT TEAMS Teams is an excellent tool for virtu- al meetings and conference calls. Screen sharing gives us the ability to review drawings and design options together in a virtual setting. Dawson/NFA has been successful- ly utilizing Teams in the last year to accelerate the Prince William Sound Science Center project. Dawson NORTH RM 62 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN 15 HOW WE DESIGN: EXPERTS TAKING THE LEAD This is an Animal Shelter where animal safety and eliminating cross -contam- ination is the primary focus. The project has some very complex areas and systems that require expert attention to ensure we deliver a highly functioning, resilient design. Our plan is to LISTEN, ask questions, and offer ideas where we think the group might benefit. We're excited about delivering an effective facility for the City of Seward and all of those involved with the Animal Shelter. HOW WE DESIGN: QUALITY FIRST Quality control during design is critical. Ideas and concepts discussed in meet- ings need to be followed up on and integrated into the design once agreed upon. This design QA/QC process follows the same procedure as our construc- tion QA/QC process that was modeled after the Army Corp of Engineers QA/QC Program. An example of this could look like the following: ✓ Dawson/NFA brings a color scheme "concept"to the group and ask what each team member thinks (see option sample below). ✓ We discuss that wayfinding and entry discovery might be easier for the public if color is used on the building in a certain way. ✓ We present potential ideas to the group, and ask for the team's feedback. ✓ If the group likes option D. Copper Accent, we would make a note in our Value Engineering Log, distribute the log to the group, integrate the change into the drawing package, and then complete the cycle by checking the box on the log that the change has been incorporated into the project. This system will be followed with opportunities like fixture selections, window options, and roofing schemes for example. Dawson NORTH RM 63 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER USING VIRTUAL DESIGN & CONSTRUCTION TO DELIVER BESTVALUE Chad McGraw, Senior Estimator Manager, will lead the team through the VDC process, resulting in: ✓ Ensuring quality during design and construction. ✓ Lower cost for COS by reducing risk and increasing quality. ✓ More reliable schedules. ✓ Better control over the project details and schedule; NO Surprises. MODEL BY ARCHITECT RevP 0 CONDITION THE MODE RevP MODEL BY DAWSON RevP TekV r-I 0 SUBCON- TRACTOR BID PACKAGES Bluebeam® QUANTITY TAKEOFF Assemble® CONSTRUCT - I BI LITY Assemble® Navis® 0 0 CLASH VISINE DETECTION *--► PROCESS Navis® Navis® Condition the Model: Filter or add details to ensure we are ana- lyzing the correct data. I � t 1 I u„I RevP 11 11 1 III 1 1 �11 U® Bid Packages: We can filter the model to isolate "doors and hard- ware" scope. Visine Process: "Get Field Shop Drawings: the red out" and resolve Develop field shop all conflicts. drawings utilizing preci- sion, accuracy, and 3D perspectives. Da W SO f l NORTH iRM 64 ARCHITECTURE MANAGEMENT PLAN 0 CONFIRM BUDGET �UANTITIE :--► UPDATE Assemble® Excel® SD/DD/CD 0 0 FIELD SHOP TRIMBLE FIELD DRAWINGS DATA INSTALLA Tekla® ~� ENTRY ~� TION Bluebeam® Trimble® Clash Detection: Run sweep of the areas that compete for the same space. Field Installation: Use information from the model to layout in the field. Budget Update: Show color -coded visual map of changes between drawing iterations. 02110_1 CITY OF SEWARD ANIMAL SHELTER a17 HOW WE DESIGN: COST ALIGNMENT MANAGEMENT PLAN We expect to provide a significant amount of early estimating as we work through design concepts, vision, and programming. Our approach to estimat- ing analyzes each element of an assembly so that we can isolate more costly elements and look for possible alternatives, such as roofing systems or wall sections. We will be offering continuous budgeting expertise and analysis on these key features of work: ✓ Civil —How elevations and grades affect overall excavation quantities. ✓ Envelope —Types, prefabrication, doors/window finishes. ✓ Structural —Steel vs. Wood, how shipping and material procurement/ escalation affects price. ✓ MEP —Key components, fixture selection, cost vs. performance. In our constant effort to provide predictability in design and construction, it is imperative to know what the full cost of the project is: not only during construc- tion but also within the life -cycle of the facility. We will investigate and explore opportunities that allow for value -adding decisions to be made by the COS. TARGET VALUE DESIGN Traditional Estimating Target Value Design Eq As a Design -Builder we follow a "Target Value Design" approach. We design around the budget, not the other way around. Accurate and timely mini -es- timates and over the shoulder reviews will be critical to maintain design and budget alignment. As the graphic above shows, this method reduces "surprises" by changing the paradigm, as the Contractor and Design team works collabora- tively with each other through document development. Dawson NORTH RM 65 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN HOW WE DESIGN: DRAWING PACKAGE PREPARATION We will have three major design iterations: ✓ 100% Schematic Design ✓ 50% Construction Documents ✓ 95% Construction Documents At each of these points we will provide schedule and budget updates for discussion and review. The goal is to make sure our budget is aligned with the design concepts and COS'vision. We anticipate self -performing 70% of the work on site, so we will be able to quickly update our budgets without having to rely on outside subcontractors. At the 50% mark, we will begin analyzing sam- ple materials that have been tested in similar island/coastal communities and course correct if needed. We can also look at preparing mock-ups for review of performance. The 95% set will be ready to submit for permit, and nearly ready to build from. We will finalize budgets, provide a submittal book with materials selected, and begin procuring materials and equipment. It is likely that our prefabricated ma- terials will be in progress but there will be time to make adjustments if needed. Updated Critical Path Method (CPM) project schedules will be issued with each design iteration. Deliverables at the 95% design update will include: ✓ Updated CPM Schedule ✓ Submittals on Building Materials ✓ Specifications Information Incorporated in Plans ✓ Distribution of Electronic Drawing Files After we have submitted for permits, we will continue to refine details within the documents, but the real "heavy lifting" will be complete. Dawson NORTH 4 RM 66 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER MANAGEMENT PLAN 19 HOW WE BUILD: NO SURPRISES Collaboration and communication are key to a successful design -build project. Our approach to the work can be described as Resilient Collaboration, and will be carried out by our cohesive team. Our team advantage can be described by the five words below and will offer the COS an unmatched expertise and the best project experience. A preliminary schedule is included on the following page and will be built upon by the team throughout the design/build process to ensure we meet your delivery deadlines. 4 a "On behalf of the U.S. Forest Service (USFS), thank you so much for your contributions to the new laboratory... The facility meets our needs while remaining remarkably environmentally friendly. Its beautiful design emphasizes long-term sustainability, energy efficiency, and a strong connection to the surrounding landscape. I appreciate the role you played in creating the new lab, which will be a vital hub for natural resource research collaboration in the region for years to come.' -Robert Mangold, USFS Station Manager, re: USFS Juneau Design -Build Laboratory project Dawson NORTH RM 67 Exhibit A ARCHITECTURE SEWARD ANIMAL SHELTER n MANAGEMENT PLAN Dawson NORTHP9RM Exhibit A CITY OF SEWARD ANIMAL SHELTER REFERENCES REFERENCES Please see references on key personnel resumes. "Dawson Construction's amazing attention to detail has made this building a landmark that will forever be a part of Juneau. Their atten- tive team worked around the clock with su- perior work ethic and competence. The Daw- son Construction crew was able to complete the project within budget and within the time frame, working with uncommon requests and needs. The crew themselves were extremely profes- sional, courteous, and highly skilled. Our staff moved into the building before construction was complete so there was daily interaction between Sealaska Heritage Staff and Dawson Construction. They were helpful, amicable to all requests and became like members of the team.' -Lee Kadinger, Sealaska Heritage Institute, RE: Walter Soboleff Building project Dawson NORTH RM 69 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES SERVICE PLAN SERVICES INCLUDE ✓ Completion of design and construction of project depicted in the Bridging Documents. ✓ Weekly project meetings with Owner— assumed via teleconference or video conference. ✓ Travel to project site as required to perform the work. SCOPE CLARIFICATIONS AND ASSUMPTIONS GENERAL ✓ We have excluded contingency but recommend that the owner carry 5% for design and 3% for construction. ✓ Book specifications are not required. Short form specs or simple product selections on the drawings will be sufficient. ✓ Design submittals will be in PDF format. ✓ The City of Seward will, upon contract award, provide a list of building equipment that is to be accommodated, with dimensional, power, plumb- ing, data, and other requirements for each item. (Examples include office copiers, water coolers, animal equipment, etc.) ✓ Design team site trips included in the fee are as follows: Architectural: 3 trips Civil: 1 trip Structural: 1 trip ✓ A drainage analysis not required or requested. ✓ Landscaping provided by others. ✓ ATraffic Impact Analysis not required or requested ✓ Design standards shall reference either MASS 2015 Edition for all construc- tion requirements or DOT Highways ✓ Onsite daily construction inspection and observation by design team not requested or provided ✓ Civil document preparation for agency or utility applications not included (beyond what's already required for the building permit) ✓ Additive Alternates not included ✓ The foundations will be designed according to the recommendations out- lined in the Fort Raymond Substation Facility soils report. ✓ Record Drawings are not included in this Scope of Work. 0330000 — Concrete ✓ Conventional concrete foundations with crawlspace. ✓ 4,000 PSI Concrete included for all Structural Concrete 4"thick slab on grade construction ✓ Typical Reinforcing at all structural concrete. Fibermesh at Slab locations. ✓ All Special Inspections are by Owner. 050500 — Metals ✓ Chain Link Fence for Exterior Kennels at depicted in RFP drawings. Dawson NORTH 4^►RM '° Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES BASE PROJECT ASSUMPTIONS & EXCLUSIONS 066000 —Wood, Plastics, Composites ✓ Wood Framed, Pre -Fabricated Structures will be built off site and shipped complete to the project site for installation. 070700 —Thermal and Moisture Protection ✓ No slab or foundation insulation will be provided ✓ R-21 Insulation to be provided at Exterior wall framing. ✓ R-13 Sounds batts to be provided at Interior partition framing ✓ R-38 —Value at Roof Construction ✓ 10 Mil Underslab Vapor Barrier to be provided at slab on grade locations. 6 Mil Vapor Barrier to be provided at exterior walls and attic locations ✓ 24 Ga. Metal Roofing provided with all associated flashings. Standard Col- ors and Standard Manufacturer's warranty provided. ✓ Ice and Watershield underlayment to be provided at all Metal Roofing loca- tions. ✓ 24 Ga. Metal Wall panel to be provided at all indicated siding locations. Standard Colors and Standard Manufacturer's warranty provided. ✓ Typical Rain Screen Underlayment system utilizing Vaproshield wall shield and furring strips. ✓ All required flashings to be provided for a weather —tight envelope at all roofing and siding locations. We have included a $10,000 allowance for snow stops, gutters, and downspouts. ✓ All required joints sealants have been included. 088000 - Doors/Hardware/Windows ✓ Vinyl windows at exterior. ✓ HIM Doors and Frames Throughout. ✓ All required to provide the finish hardware. 099000 — Finishes ✓ Exposed slab finish. No flooring included. ✓ Textured drywall with Level 4 finish. 100000 — Specialties ✓ No interior fixtures, furnishings, wood coverings, lockers, cabinets, count- ers, toilet and bath accessories are included. 132600 - Pre -fabrication ✓ Assume Prefabrication construction for the building. Site construction for the outdoor kennels. 210000 - Fire Suppression ✓ Fire Sprinklers: Assume fire pump not required. No flow information based upon 4"water service. Water Service may need to be upgraded, which is not included in our price. Dawson NORTH 4 RM Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES 220000 — Plumbing • 45-Gallon Electric Hot Water Heater • Std Laundry Sink • American Standard Toilet • Std Bathroom Sink 230000-HVAC ✓ Multi -room mini split systems 260000 — Electrical ✓ Per RFP 280000 — Security/Fire Alarm ✓ Fire Alarm: Code Minimum. 310000 - Civil ✓ Owner to provide AutoCAD base map or topobase of the project site prior to NTP. ✓ Owner shall provide additional Geotechnical recommendations for the clas- sified fill thicknesses below structural foundation and vehicle traffic areas. ✓ The design team will use industry standards or typical depths to define thicknesses of classified material of driveway/parking areas and below buildings since the current version of the geotech report does not include this information. Future recommendations by the owners geotechnical en- gineer may differ than the Design -Build team, however the cost of meeting those recommendations are not reflected in the project cost and will be resolved with the owner. ✓ 152 LF of 8" DIP Water Extension on Sealion Avenue ✓ 100 LF of 4" DIP Water service to Building. ✓ 80 LF of 12"CMP ✓ Clear and Grub 5,000 SF, removing all trees, stumps, and overburden. Un- suitable soils are excluded. ✓ Building Site Grade Work, Rough Grade for Driveway, Parking, and Building including 500 yards of pit run material. ✓ Excavation for Footings and Set Grade for all slabs. ✓ Street sidewalk Cutting and Prep ✓ 2,000 SF of Street Patching including D-1 Preparation ✓ Pathway Re -Alignment Dawson NORTH 4 RM 72 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER SERVICES SERVICES EXPECTED OF THE CITY ✓ All Permits and Fees ✓ Utility Connect Fees, Transformers, Main Power to the Building. Our work starts at the New Service on the Building. ✓ TV, Telephone ✓ All Special Inspections ✓ Intrusion Detection System Video Surveillance System Paging System ✓ FF&E Planning and Procurement ✓ Transformers, power poles, and other local utility primary fees. ✓ Fire Pump ✓ Unsuitable soils ✓ Signage ✓ SWPPP ✓ Cold Weather Work ✓ Outdoor play area to be gravel ✓ Conditional Use Permit by City ✓ Exterior kennels to be gravel ✓ No site electrical, light poles, etc. ✓ Landscaping (if desired) ✓ Paving (if desired) ✓ Visual display surfaces (if desired) ✓ Window coverings (if desired) Da W SO n NORTH RM 73 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FAIR EMPLOYMENT QUALIFICATIONS FOR BIDDERS C11111701IFSEWAXIGLALASKA This onf=remqdaym=tpnK±i=fnrfiw dUddm is part of fl= bad dmmmmt and =nt U reb mA wi& vmw iad Fugue b comFide &M fmn may be duffinie cze fir n gem of ymwbid_ It wi7lbe nezmuy to submit d= form as an amend bafta in mdm for 1>m cdy W mmmlam andup4o-dak f& mt ycw pnTma >a egmd oppodundy amplqmezt- As mpsed by fed®1 and state hem and n VAffbam the cdy may recut ad&twm aWml � l oppmtmity infinmofim fiam yun- 'T='cr'cpdeqplqyM=rwoM t6epnwhl a afn A dismwMzkMg pw om oafie basis ofrur, wkw, ftr�. nffboml ongm tw This gwf71 be mmkffted by &e porgy agmi and his w71 be a farms in dig whd6u yuur firm is b be rcb i d an dw dWs bid >ist_ FLEW ANSWIM ALL THE FOULCWHW QUESrXKR5- S =ON A Rowan Ca na i l C Nme of Fbm Ahem405 32nd Sbwt Suite Ilk Bdbgham. WA Nye of H®ems Gd Number of FuH Tizm F�by® l0 ]Da Telghoae ff 360_756_1ODO 13®oa F■t Fmm �d smok DMM36 SECTION B Do Ym Hare A Wnhzn Equal met PaW YES X NO Jf Yes Plese Attach Copy ffNc� Do Yaa Plm to Adopt in The New Fvmrt7 YES NO SEION C Da Yan Ham A Writes Affiimati m Actmm Pd cy? Y NO lfYeikPlmwAftffiCupy ff Nc� I3b Yaa Plm to Adopt in The New RTkim7 YES NO SEION D Do Yna Uh7im AThas m Actor Q FTognert Na dim s5 Sn& a Ad a tisn AR Pel wkccs with The Egoal Oppnhafty CIREW, g Mods to Remnt Mmx" and Female Jnh Apphcmft amd REvkwing Jab-7 g Prime$ to Fmmw Thod No Di=kiwh3ry HyaIft Fmie YES X NO SEION E >ll Nidsm Nme of Officer of -Fmz pEkd Sigaatme of OTZW zr;:4�� IMAM J=e k 2021 FORMS Da W SO n NORTH iRM 74 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER 27 FORMS Equal Employment Opportunity Policy Dawson Construction is an equal opportunity employer. We believe every employee has the right to work in an environment that is free from all forms of unlawful discrimination. Consistent with applicable laws, Dawson Construction makes all decisions involving any aspect of the employment relationship without regard to race, color, sex, pregnancy, creed, religion, age, marital or nursing mother status, national origin, ancestry, citizenship, the presence of any sensory, mental, or physical disability, medical or genetic information, military or veteran status, sexual orientation, gender identity, gender expression, or any other status or characteristic protected by applicable local, state, or federal law. Discrimination and/or harassment based on any of those factors are inconsistent with our philosophy of doing business and will not be tolerated. This policy of non-discrimination applies to all aspects of recruiting and employment, including compensation, benefits, advancement, transfers, and reductions in force. As part of Dawson's equal employment opportunity policy, the Company will also take affirmative action as called for by applicable laws, Executive Orders, and job contracts to ensure that minority group individuals, females, protected veterans, and qualified disabled persons are introduced into our workforce, and are considered as promotional opportunities arise. Pete Dawson, President, fully supports the Company's equal opportunity and affirmative action policies. Dawson Construction will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as apart of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Dawson Construction or (c) consistent with Dawson Construction's legal duty to furnish information. To implement this policy, Dawson will also make the following efforts: • Dawson will send job announcements to agencies and community -based organizations it designates in the employment and training field. • Dawson will maintain applicant flow data, in compliance with state and federal laws, for all persons who submit written and on-line applications for an open position ("applicants"). Each Affirmative Action Information sheet filled out by an applicant will be maintained for a period of three (3) years. • Dawson will disseminate an Equal Employment Opportunity policy to its employees in its personnel manual. For reporting please contact: Michelle Lankhaar Human Resources 405 32nd Street, Suite 110 Bellingham, WA 98225 (360) 756.1000 ext. 217 Unlawful Discrimination and Harassment Policy Introduction Dawson Construction is committed to providing a work environment that is free of unlawful discrimination and unlawful harassment. Unwelcome actions, words, jokes, or comments based on an individual's race, color, sex, pregnancy, creed, religion, age, marital or nursing mother status, national origin, ancestry, citizenship, the presence of any sensory, mental, or physical disability, medical or genetic information, military or veteran status, sexual orientation, gender identity, gender expression, or any other legally protected characteristic will not be tolerated. Individuals who experience or observe possible unlawful harassment or discrimination are strongly encouraged to report their concerns without fear of reprisal. We take these matters very seriously and will make every effort to ensure that complaints of harassment or discrimination are resolved promptly, effectively, and as confidentially as possible. So that each employee has a better understanding of the type of behavior that is prohibited, sexual and other prohibited harassment are briefly discussed below. Sexual Harassment Sexual harassment is a form of unlawful harassment by members of the same or opposite sex. In general, it involves unwelcome conduct that is of a sexual nature or based on gender. Sexual harassment may include a range of subtle and not -so -subtle behaviors and may involve individuals of the same or different genders. Depending on the circumstances, behaviors that constitute sexual harassment may include, but are not limited to, the following: unwanted sexual advances or requests for sexual favors; sexual jokes or innuendo; verbal abuse of a sexual nature; comments about an individual's body, sexual prowess, sexual experience, practice or desires, or sexual deficiencies; leers, whistles, or touches; insults or obscene comments or gestures; display of sexually suggestive objects or pictures; and other physical or verbal conduct or visual material of a sexual nature. Dawson Construction does not tolerate sexual harassment of its employees on the job, regardless of whether the unwelcome behavior is by co-workers, supervisors, managers, vendors, or clients. Conduct prohibited by this policy is unacceptable Over Dawson NORTH ►RM 75 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER in the workplace and in any work -related setting outside the workplace, such as business trips, business meetings, and business -related social events. State and federal anti -discrimination laws prohibit harassment when: submission to or rejection of such conduct is used as the basis of a tangible employment action affecting the individual, such as decisions relating to hiring, firing, promotions, assignments, or pay; or, the conduct creates an intimidating, hostile, or offensive work environment that affects the terms and conditions of a person's job. FORMS Other Prohibited Harassment Like sexual harassment, we strictly prohibit harassment on the basis of any other legally protected characteristic, such as race, ethnicity, national origin, age, disability, religion, citizenship, veteran status, or sexual orientation. Prohibited harassing conduct may include inappropriate jokes or innuendo; epithets, slurs, or negative stereotyping; display in the workplace of offensive materials; and other physical or verbal conduct or visual material. Supervisory Oversight We expect all supervisors to take affirmative steps to protect employees from unlawful harassment. This includes demonstrating and communicating appropriate standards of workplace conduct, monitoring such conduct, and promptly reporting any alleged incidents or concerns to the next level of management, to the HR Department, an HR representative at Personnel Management Systems, Inc., or to the Company President. Reporting Procedures and Guidelines Dawson encourages all employees to report any perceived incident of discrimination, harassment, or retaliation, regardless of the offender's identity or position. Anyone who believes that he or she is a recipient of such conduct by any manager, employee, vendor, customer, or client of the Company should do the following: If it is comfortable and practical for you to do so, identify the offensive behavior to the offender and request that it stop. If it is not comfortable or practical for you to confront the offender directly, or if you have done so and the behavior is continuing, promptly notify your direct supervisor, department manager or project manager, the HR Department, the Company President, or an HR representative at Personnel Management Systems, Inc. ANY COMPLAINTS THAT DAWSON'S POLICIES HAVE BEEN VIOLATED WILL BE FOLLOWED BY A FAIR, TIMELY, AND THOROUGH INVESTIGATION THAT PROVIDES ALL PARTIES WITH DUE PROCESS AND REACHES REASONABLE CONCLUSIONS BASED ON THE EVIDENCE COLLECTED. WE PROHIBIT RETALIATION FOR REPORTING SUCH CONCERNS OR FOR COOPERATING WITH ANY INVESTIGATION, AND WE TAKE REASONABLE STEPS TO ENSURE THAT THE COMPLAINING PARTY DOES NOT SUFFER REPRISALS OR RETALIATION. The investigation will be conducted as discretely as possible, consistent with the need to investigate. Discipline If an investigation shows that any manager or employee has engaged in harassment or discrimination against any coworkers, independent contractors, interns, and/or volunteers in violation of our policy, Dawson will take appropriate disciplinary action or corrective measures, including, but not limited to, mandatory counseling, training, additional supervision, transfer, change of job duties, removal of supervisory responsibilities, demotion, suspension, or termination of employment. This list is illustrative only. The Company at its sole discretion will determine the level of disciplinary action or corrective measure that is appropriate in any specific situation. This policy does not create a mandatory step or progressive disciplinary policy and does not in anyway alter the Company's status as an "at -will" employer or create a contract between an employee and the Company with respect to the level of disciplinary action appropriate in any situation. Thank you, Kendall Nielsen Updated June 2021 President Da W SO f l NORTH 4iRM ARCHITECTURE 76 Exhibit A CITY OF SEWARD ANIMAL SHELTER FORMS NON COLLUSIVE AFFIDAVIT Insert Originals CITY OF SEWARD NON -COLLUSIVE AFFIDAVIT OF PROPOSER The undersigned proposer, having fully informed themselves regarding the accuracy of the statements made herein certifies that; (1) the proposer developed the bid independently and submitted it without collusion with, and without any agreement, understanding, or planned common course of action with any other entity designed to limit independent bidding or competition, and (2) the proposer, its employees and agents have not communicated the contents of the bid to any person not an employee or agent of the proposer and will not communicate the proposal to any such person prior to the official opening of the proposal. The undersigned proposer further certifies that this statement is executed for the purpose of inducing the City of Seward to consider the proposal and make an award in accordance therewith. Dawson Construction LLC Legal Name of P po, /F rrn Signature and itle Kendall Nielsen, President Printed Name of Title Person PO Box 30920 - Bellingham. WA 98228-2920 Business Address June 2. 2021 Date Subscribed and sworn to me this 2nd day of June , 20 21 �,��tlttll�rrrr Notary ublic �.� A My Commission Expires December 10, 2024 Q`:�yih. 7i'e'q�i P rrrrl I I 1 H 1�\ Animal Shelter Design -Build RFP- City of Seward - Page 10 of 21 Da W SO n NORTH 4 RM Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER COMPLETED W9 FORM FORMS Request for Taxpayer Give Form to the Form (Rev. October2018) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue Service ► Go to www.irs.gov/FormW9 for instructions and the latest information. t Name (as shown on your income tax return). Name is required on this line; do not leave this line blank. Dawson Construction, LLC 2 Business name/disregarded entity name, if different from above M a 3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the 4 Exemptions (codes apply only to m following seven boxes. certain entities, not individuals; see c- instructions on page 3): c ❑ Individual/sole proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trust/estate .r di c single -member LLC Exempt payee code (if any) C. o ❑J Limited liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ► P o Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting in E LLC if the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is (. code if any) a another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that 2 is disregarded from the owner should check the appropriate box for the tax classification of its owner. y ❑ Other (see instructions)► (Applies to accounts maintained outside the U.S.) y5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (optional) 405 32nd St., Suite 110 6 City, state, and ZIP code Bellingham, WA 98225 7 List account number(s) here (optional) RiUM Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given online 1 to avoid Social security number backup withholding. For individuals, this is generally your social security number (SSN). However, fora resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later. or Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and I Employer identification number Number To Give the Requester for guidelines on whose number to enter. F__F_1 F_T__F_T__F Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and 3. 1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later. Sign Signature of ` /l Here U.S. person ► /�� Z/' Date ► 6/ 2/ 2021 General Instructions • Form 1099-DIV (dividends, including those from stocks or mutual funds) Section references are to the Internal Revenue Code unless otherwise • Form 1099-MISC (various types of income, prizes, awards, or gross noted. proceeds) Future developments. For the latest information about developments • Form 1099-B (stock or mutual fund sales and certain other related to Form W-9 and its instructions, such as legislation enacted transactions by brokers) after they were published, go to www.irs.gov/FormW9. • Form 1099-S (proceeds from real estate transactions) Purpose of Form • Form 1099-K (merchant card and third party network transactions) An individual or entity (Form W-9 requester) who is required to file an • Form 1098 (home mortgage interest), 1098-E (student loan interest), information return with the IRS must obtain your correct taxpayer 1098-T (tuition) identification number (TIN) which may be your social security number • Form 1099-C (canceled debt) (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number •Form 1099-A (acquisition or abandonment of secured property) (EIN), to report on an information return the amount paid to you, or other Use Form W-9 only if you are a U.S. person (including a resident amount reportable on an information return. Examples of information alien), to provide your correct TIN. returns include, but are not limited to, the following. If you do not return Form W-9 to the requester with a TIN, you might • Form 1099-INT (interest earned or paid) be subject to backup withholding. See What is backup withholding, later. Cat. No. 10231X Form W-9 (Rev. 10-2018) Da W SO n NORTH 4►RM 78 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS ALASKA BUSINESS LICENSES Alaska Business License # 1036873 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that DAWSON CONSTRUCTION, LLC PO BOX 35825, JUNEAU, AK 99803 owned by DAWSON CONSTRUCTION LLC is licensed by the department to conduct business for the period October 30, 2019 to December 31, 2021 for the following line(s) of business: 23 - Construction of r17 This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. Td This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. Julie Anderson Commissioner Da W SO n NORTH 4►RM 79 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS Alaska Business License # 1047882 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that NORTHFORM ARCHITECTURE 2525 GAM BELL ST STE 404, ANCHORAGE, AK 99503 owned by NORTHFORM ARCHITECTURE, LLC is licensed by the department to conduct business for the period October 6, 2020 to December 31, 2022 for the following line(s) of business: 54 - Professional, Scientific and Technical Services a1 of THE This license shall not be taken as permission to do business in the state without having complied with the other requirements of the laws of the State or of the United States. Td This license must be posted in a conspicuous place at the business location. It is not transferable or assignable. ,. Julie Anderson 41. Commissioner Da W SO n NORTH 4►RM 80 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER STAFF PLAN License#:AE 5 State of Alaska Effective: 11 /5/2019 /2019 Expires: 12131 /2021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: RYAN S. JOHNSON License Type: Registered Professional Architect Status: Active Commissioner: Julie Anderson Relationships Designations Relation License Type # License Type Owners/Entities NameIDBA No designations found. Firm 119231 Authorized Limited Liability NorthForm Architecture. North Form Architecture. Company LLC North Form RYAN S. JOHNSON 1626 KATRINA CIRCLE ANCHORAGE, AK 99508-3513 Wallet Card State of Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors RYAN S. JOHNSON As Registered Professional Architect License Effective Expires AELA14285 111512019 12/31/2021 Da W SO f l NORTH 4iRM 81 ARCHITECTURE Exhibit A CITY OF SEWARD ANIMAL SHELTER STAFF PLAN Ucee#:AELC10568 State of Alaska Effectidve: 1111812019 Expires: 12/31/2021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: MICAH K SCHOMING License Type: Registered Professional Civil Engineer Status: Active Commissioner. Julie Anderson license#:AE7180 State of Alaska Effective: 11127/2012019 Expires: 12/3112021 Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing State Board of Registration for Architects, Engineers, and Land Surveyors Licensee: NICHOLAS JAMES CHOROMANSKI License Type: Registered Professional Structural Engineer Status: Active Commissioner: Julie Anderson Dawson NORTH 4 RM 82 Exhibit A ARCHITECTURE CITY OF SEWARD ANIMAL SHELTER FORMS Alaska Bus!— u,eese a 305118 Alaska Department of Commerce, Community, and Economic Development Division of Corporations, Business, and Professional Licensing PO Box 110806, Juneau, AK 99811-0806 This is to certify that CRW ENGINEERING GROUP, LLC 3940 ARCTIC BLVD STE 300, ANCHORAGE, AK 99503-5789 owned by CRW ENGINEERING GROUP, LLC is licensed by the department to conduct business for the period October 25, 2019 to December 31, 2021 for the following line(s) of business: 54 - Professional, Scientific and Technical Services OF TgE g d�, This license shall not be taken as permission to do business in the state without having "" 7a complied with the other requirements of the laws of the State or of the United States. This license must be posted in a conspicuous place at the business locetion. It is not transferable or assignable. Julie Anderson 0�"dnA9� Commissioner Dawson NORTH ►RM 83 Exhibit A ARCHITECTURE J)hi T o Q �oLLODHERMo 0 io GHT DROP YST Ri —GE SH—ING 0 a � o � oow � 0 7 E. INDOOR NK recce O 1= 0 y - - - - CHAIN LINE IT11 "R �- - -0 G r UK 4 ❑❑ ❑❑ L ��IlOIVYE9lBV@N@IIIYIIYINII�I������ T - T ", 1� ", � - T CS 4 � `4 ,I it Exh 0 0 Dawson DAWSCON-01 MJOHNSON 7 ACORO CERTIFICATE OF LIABILITY INSURANCE DATE 2YYYY) /6/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAx (A/C, No, Ext): (425) 489-4500 (A/C, No):(425) 485-8489 Hub International Northwest LLC PO Box 3018 Bothell, WA 98041 E-MAIL-ADDRESS: now.info@hubinternational.com INSURERS AFFORDING COVERAGE NAIC # INSURERA:Alaska National Insurance Company 38733 INSURED INSURER B: Allied World National Assurance Company 10690 INSURERC:Sirius International Insurance Corp14400 Dawson Construction, LLC INSURER D 7 PO Box 30920 Bellingham, WA 98228-2920 INSURER E INSURER F : COVERAGES CERTIFICATE NUMRER- REVISION NUMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE DWI X OCCUR X X 20KLY30047 11/1/2020 11/1/2021 DAMAGE TO RENTED PREMISES Ea occurrence 500,000 $ MED EXP (Any oneperson) $ 15,000 PERSONAL R ADV INJURY $ 1,000,000 GENT AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY � JJECT1:1 LOC PRODUCTS - COMP/OPAGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident 1,000,000 $ X BODILY INJURY Perperson) $ ANY AUTO X X 20KAS30047 11/l/2020 11/l/2021 OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 EXCESS LIAB CLAIMS -MADE 03104103 11/l/2020 11/l/2021 AGGREGATE $ 1,000,000 DED X RETENTION $ 10,000 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE X 20KWS30047 11/1/2020 11/1/2021 X PER OTH- STATUTE ER E.L. EACH ACCIDENT 1,000,000 $ OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) N/A E.L. DISEASE - EA EMPLOYEE $ 1,000,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT 1,000,000 $ C Professional Liab. CPPL00011952 11/1/2020 11/l/2021 OCC: 1,000,000 Agg: 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) RE: Seward Animal Shelter City of Seward is included as Additional Insured, coverage is primary and non-contributory and waiver of subrogation applies per the attached forms/endorsements. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Seward Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. PO Box 167 Seward, AK 99664-0167 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Exhibit B JW Alaska National INSURANCE COMPANY CONTRACTORS' GENERAL LIABILITY ENHANCEMENT ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Coverage afforded under this extension of coverage endorsement does not apply to any person or organization covered as an additional insured on any other endorsement now or hereafter attached to this Coverage Part. SCHEDULE OF COVERAGES ARE SUMMARIZED BELOW 1. Miscellaneous Additional Insureds 8 additional insured extensions. Primary and Noncontributory Insurance 2. Damage To Premises Rented to You Limit increased to $500,000. 3. Medical Payments Limits increased to $15,000. Reporting period increased to three years from the date of accident. 4. Non -owned Watercraft Increased to 50 feet. 5. Supplementary Payments Cost of bail bonds increased to $10,000. Daily loss of earnings increased to $500. 6. Newly Formed Or Acquired Organizations Coverage extended to the end of the policy period or the next anniversary of this policy's effective date. 7. Liberalization Clause 8. Unintentional Failure To Disclose Hazards 9. Notice of Occurrence 10. Broad Knowledge of Occurrence 11. Bodily Injury - Extension of Coverage 12. Expected Or Intended Injury Reasonable force - bodily injury or property damage. 13. Blanket Waiver of Subrogation Waiver of subrogation where required by written contract or written agreement. 14. In Rem Actions 1. MISCELLANEOUS ADDITIONAL INSUREDS Section II Who Is An Insured is amended to include as an additional Insured any person or organization described in Paragraphs 2.a. through 2.h. below whom you are required to add as an additional insured on this policy under a written contract or written agreement. However, the written contract or written agreement must be: 1. Currently in effect or becoming effective during the term of this policy; and 2. Executed prior to the "bodily injury", "property damage" or "personal injury and advertising injury", but Only the following persons or organizations are additional insureds under this endorsement and coverage provided to such additional insureds is limited as provided herein: a. State or Governmental Agency or Subdivision or Political Subdivi- sions Any state or governmental agency or subdivision or political subdivision that has issued a permit in connection with operations performed by you or on your behalf and that you are required by any ordinance, law or building code to include as an additional insured on this coverage part is an additional insured, but only with respect to liability for "bodily injury", "property damage", "personal and advertising injury" arising out of such operations. ANIC GL 1187 07 16 Exhibit B Page 1 of 6 JV Alaska National INSURANCE COMPANY The insurance provided to such state e. Owners or Other Interests From or political subdivision does not apply Whom Land Has Been Leased to any "bodily injury", "property damage" or "personal and advertising An owner or other interest from whom injury" arising out of operations land has been leased by you but only performed for that state or political with respect to liability arising out of subdivision. the ownership, maintenance or use of that specific part of the land leased to b. Controlling Interest you and subject to the following additional exclusions: Any persons or organizations with a controlling interest in you but only This insurance does not apply to: with respect to their liability arising out of: (1) Any "occurrence" which takes place after you cease to lease (1) Their financial control of you, or that land; or (2) Premises they own, maintain or (2) Structural alterations, new con - control while you lease or occupy struction or demolition operations these premises. performed by or on behalf of such additional insured. This insurance does not apply to structural alterations, new construc- f. Co-owner of Insured Premises tion and demolition operations performed by or for such additional A co-owner of a premises co -owned insured. by you and covered under this insurance but only with respect to the c. Managers or Lessors of Premises co -owners liability as co-owner of such premises. A manager or lessor of premises but only with respect to liability arising out g. Lessor of Equipment of the ownership, maintenance or use of that specific part of the premises Any person or organization from leased to you and subject to the whom you lease equipment. Such following additional exclusions: person or organization is an additional insured only with respect to This insurance does not apply to: their liability for "bodily injury", "property damage" or "personal and (1) Any "occurrence" which takes Advertising injury" caused, in whole place after you cease to be a or in part, by your maintenance, oper- tenant in that premises; or ation or use of equipment leased to you by such person or organization. (2) Structural alterations, new con- A person's or organization's status as struction or demolition operations an additional insured under this performed by or on behalf of endorsement ends when their written such additional insured. contract or written agreement with you for such leased equipment ends. d. Mortgagee, Assignee or Receiver With respect to the insurance A mortgagee, assignee or receiver afforded these additional insureds, but only with respect to their liability the following additional exclusions as mortgagee, assignee, or receiver apply: and arising out of the ownership, maintenance, or use of a premises by This insurance does not apply: you. (1) To any "occurrence" which takes This insurance does not apply to place after the equipment lease structural alterations, new construc- expires; or tion or demolition operations performed by or for such additional insured. Exhibit B ANIC GL 1187 07 16 Page 2 of 6 JV Alaska National INSURANCE COMPANY (2) To "bodily injury", "property damage", or "personal and advertising injury" arising out of the sole negligence of such additional insured. h. Owners, Lessees or Contractors (1) Such person or organization is an additional insured for "bodily injury", "property damage" and "personal and advertising injury" if, and only to the extent that, the injury or damage is caused by negligent acts or omissions of you or your subcontractor in the performance of "your work" to which the written contract applies. This person or organi- zation does not qualify as an additional insured with respect to injury or damage caused in whole or in part by independent negligent acts or omissions of such person or organization. (2) However, this insurance does not apply to "bodily injury", "property damage" or "personal and advertising injury" arising out of an architect's, engineer's, or surveyor's rendering of or failure to render any professional services including: i. the preparing, approving, or failing to prepare or approve maps, drawings, opinions, reports, surveys, change orders, design or specifications; and ii. supervisory, inspection, or engineering services. (3) The insurance provided to this additional insured, does not cover "bodily injury" or "property damage" caused by your negligent acts and omissions in the performance of "your work" that occurs within the "products - completed operations hazard", unless the written contract contains a specific requirement that you procure completed operations coverage or coverage within the "products -completed operations hazard" for the additional insured. However, even if coverage within the "products -completed operations hazard" is required by the written contract, such coverage is available to the additional insured only if the "bodily injury" or "property damage" occurs prior to the end of the time period during which you are required by the written contract to provide such coverage or the expiration date of the policy, whichever comes first. Any insurance provided to an additional insured designated under Paragraphs 2.a. through 2.g. above does not apply to "bodily injury" or "property damage" included within the products -completed operations hazard." Primary And Noncontributory Insurance The following is added to the Other Insurance Condition and supersedes any provision to the contrary: This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. Section III - Limits of Insurance, the following is added: With respect to the insurance afforded to the additional insureds described in Paragraphs a. through h. above, the most we will pay on behalf of such additional insured is the amount of insurance: (1) Required by the contract or agreement; or (2) Available under the applicable Limits of Insurance shown in the Declarations; ANIC GL 1187 07 16 whichever is less. Exhibit B Page 3 of 6 JW Alaska National INSURANCE COMPANY This provision shall not increase the applicable Limits of Insurance shown in the Declaration. 2. Damage To Premises Rented to You SECTION III — LIMITS OF INSURANCE, Paragraph 6. is replaced by the following: 6. Subject to Paragraph 5. above, the Damage to Premises Rented to You Limit is the most we will pay under Coverage A for damages because of "property damage" to any one premises, while rented to you, or in the case of damage by fire, while rented to you or temporarily occupied by you with permission of the owner. If a limit is shown for Damage to Premises Rented to You the most we will pay under Coverage A for damages because or "property damage" to any one premises is the Limit shown in the Declarations or $500,000, whichever is greater. 3. MEDICAL PAYMENTS A. Section III — Limits of Insurance, Paragraph 7. is replaced by the following: 7. Subject to Paragraph 5. above the Medical Expense Limit is the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person. If a limit is shown for Medical Expense in the Declarations the most we will pay under Coverage C for all medical expenses because of "bodily injury" sustained by any one person is the Limit shown in the Declarations or $15,000, whichever is greater. B. This provision 5. (Medical Payments) does not apply if Section I - Coverage C Medical Payments is excluded either by the provisions of the Coverage Part or by endorsement. C. Paragraph 1.a.(3)(b) of Section I - Coverage C - Medical Payments, is replaced by the following: (b) The expenses are incurred and reported to us within three years of the date of the accident; and 4. NON -OWNED WATERCRAFT A. If endorsement CG 21 09, CG 21 10, CG 24 50, or CG 24 51 is attached to the policy, Paragraph A. 2. g. (2) (b) is replaced by the following: (b) A watercraft that you do not own that is: (i) Less than 50 feet long: and (ii) Not being used to carry persons or property for a charge. B. If Paragraph A. does not apply, Paragraph g. (2) of 2. EXCLUSION under SECTION I — COVERAGES, COVERAGE A — BODILY INJURY AND PROPERTY DAMAGE LIABILITY is replaced by the following: (2) A watercraft that you do not own that is: (a) Less than 50 feet long; and (b) Not being used to carry persons or property for a charge. 5. SUPPLEMENTARY PAYMENTS A. Under Section I - Supplementary Payments - Coverage A and B, Paragraph 1.b., the limit of $250 shown for the cost of bail bonds is replaced by $10,000; B. In Paragraph 1.d., the limit of $250 shown for daily loss of earnings is replaced by $500. 6. NEWLY FORMED OR ACQUIRED ORGANIZATIONS Paragraph 3.a. of Section II - Who Is An Insured is deleted and replaced by the following: Coverage under this provision is afforded only until the end of the policy period or the next anniversary of this policy's effective date after you acquire or form the organization, whichever is earlier. ANIC GL 1187 07 16 Exhibit B Page 4 of 6 JW Alaska National INSURANCE COMPANY 7. LIBERALIZATION CLAUSE If we adopt a change in our forms or rules which would broaden coverage for contractors under this endorsement without an additional premium charge, your policy will automatically provide the additional coverages as of the date the revision is effective in your state. 8. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS SECTION IV — COMMERCIAL GENERAL LIABILITY CONDITIONS — Paragraph 6. — Representations is replaced by the following: 6. Representations By accepting this policy, you agree a. The statements in the Declarations are accurate and complete; b. Those statements are based upon representations you made to us; and c. We have issued this policy in reliance upon your representations. The unintentional omission of, or unintentional error in, any information you provided to us which we relied upon in issuing this policy will not prejudice your rights under this insurance. However, this provision does not affect our right to collect additional premium or to exercise our rights of cancellation or nonrenewal in accordance with applicable laws and regulations. 9. NOTICE OF OCCURRENCE The following is added to Paragraph 2. of Section IV - Commercial General Liability Conditions - Duties In The Event of Occurrence, Offense, Claim or Suit: Your rights under this Coverage Part will not be prejudiced if you fail to give us notice of an "occurrence", offense, claim or "suit" and that failure is solely due to your reasonable belief that the "bodily injury" or "property damage" is not covered under this Coverage Part. However, you shall give written notice of this "occurrence", offense, claim or "suit" to us as soon as you are aware that this insurance may apply to such "occurrence", offense, claim or "suit." 10. BROAD KNOWLEDGE OF OCCURRENCE The following is added to Paragraph 2. of Section IV - Commercial General Liability Conditions - Duties in The Event of Occurrence, Offense, Claim or Suit: You must give us or our authorized representative notice of an "occurrence", offense, claim, or "suit" only when the "occurrence", offense, claim or "suit' is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) An executive officer or the employee designated by you to give such notice, if you are a corporation; or (4) A manager, if you are a limited liability company. 11. EXPANDED BODILY INJURY Section V - Definitions, the definition of "bodily injury" is changed to read: "Bodily injury" means bodily injury, sickness or disease sustained by a person, including death, humiliation, shock, mental anguish or mental injury by that person at any time which results as a consequence of the bodily injury, sickness or disease. 12. EXPECTED OR INTENDED INJURY Exclusion a. of Section I - Coverage A - Bodily Injury and Property Damage Liability is replaced by the following: a. "Bodily injury" or "property damage" expected or intended from the standpoint of the insured. This exclusion does not apply to "bodily injury" or "property damage" resulting from the use of reasonable force to protect persons or property. ANIC GL 1187 07 16 Exhibit B Page 5 of 6 41%r Alaska National INSURANCE COMPANY 13. BLANKET WAIVER OF SUBROGATION The Transfer Of Rights Of Recovery Against Others To Us Condition (Section IV - Commercial General Liability Conditions) is amended by the addition of the following: We waive any right of recovery we may have against any person or organization because of payments we make for injury or damage arising out of: 1. Your ongoing operations; or 2. "Your work" included in the "products - completed operations hazard." However, this waiver applies only when you have agreed in writing to waive such rights of recovery in a contract or agreement, and only if the contract or agreement: 1. Is in effect or becomes effective during the term of this policy; and 2. Was executed prior to loss. 14. IN REM ACTIONS Any action in rem against any vessel owned, operated by or for, or chartered by or for you will be treated in the same manner as though the action were in personam against you. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/01/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20KLY30047 Endorsement No. 5 Includes copyrighted material of Insurance Services Office, Inc., with its permission Exhibit B ANIC GL 1187 07 16 Page 6 of 6 JV Alaska National I N 5 U RAN C E CO M PAN Y DESIGNATED CONSTRUCTION PROJECT OR DESIGNATED LOCATION COMBINED AGGREGATE LIMIT — WITH TOTAL PROJECT AND LOCATION AGGREGATE LIMIT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Designated Construction Project(s) or Designated Location(s): All Projects/All Locations Total Project and Location Aggregate Limit $20,000,000 Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I — Coverage A, and for all medical expenses caused by accidents under Section I — Coverage C, which can be attributed only to ongoing operations at a single designated construction project or a single designated "location": 1. A separate Designated General Aggregate Limit applies to each designated construction project and each designated "location", and that limit is equal to the amount of the General Aggregate Limit shown in the Declarations. 2. The Designated General Aggregate Limit is the most we will pay for the sum of all damages under Coverage A, except damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard", and for medical expenses under Coverage C regardless of the number of: a. Insured; b. Claims made or "suits" brought; or c. Persons or organizations making claims or binging "suits". 3. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the Designated General Aggregate Limit for that designated construction project or "designated location". Such payments shall not reduce the General Aggregate Limit shown in the Declarations nor shall they reduce any other Designated General Aggregate Limit for any other designated construction project or designated "location". 4. The limits shown in the Declarations for Each Occurrence, Damage to Premises Rented to You and Medical Expense continue to apply. However, instead of being subject to the General Aggregate Limit shown in the Declarations, such limits will be subject to the applicable Designated General Aggregate Limit and Location Aggregate Limit. 5. The Total Project and Location Aggregate Limit shown in the Schedule of this endorsement is the most we will pay for the sum of all damages causes by "occurrences" under Section (- Coverage A and all medical expenses caused by accidents under Section I- Coverage C which can be attributed only to ongoing operations at a single construction project or a single "location", regardless of the number of construction projects, locations, "occurrences" or accidents. B. For all sums which the insured becomes legally obligated to pay as damages caused by "occurrences" under Section I — Coverage A, and for all medical expenses caused by accidents under Section I — Coverage C, which cannot be attributed only to ongoing operations at a single designated construction project or single designated "location": 1. Any payments made under Coverage A for damages or under Coverage C for medical expenses shall reduce the amount available under the General Aggregate Limit or the Products -completed Operations Aggregate Limit, whichever is applicable; and ANIC GL 037 10 91 Fxhib)j B age 1 o Alaska National INSURANCE COMPANY 2. Such payments shall not reduce any Designated General Aggregate Limit. C. When coverage for liability arising out of the "products -completed operations hazard" is provided, any payments for damages because of "bodily injury" or "property damage" included in the "products -completed operations hazard" will reduce the Products -Completed Operations Aggregate Limit, and not reduce the General Aggregate Limit nor the Designated General Aggregate Limit. E. For the purposes of this endorsement, the Definitions Section is amended by the addition of the following definition: D If the applicable designated construction project has been abandoned, delayed, or abandoned and F. then restarted, or if the authorized contracting parties deviate from plans, blueprints, designs, specifications or timetables, the project will still be deemed to be the same construction project. "Location" means any premise that you occupy for permanent operations as part of your business, but does not include any premises at which you are performing operations as part of a construction project. All premises involving the same or connecting lots, or premises whose connection is interrupted only be a street, roadway, waterway or right-of-way of a railroad shall be considered a single "location". The provisions of Section III — Limits Of Insurance not otherwise modified by this endorsement shall continue to apply as stipulated. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K LY 30047 Endorsement No. 32 ANIC GL 037 10 91 Fixh!b)� B age o Alaska National INSURANCE COMPANY BUSINESS AUTO COVERAGE ENHANCEMENT ENDORSEMENT THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following BUSINESS AUTO COVERAGE FORM Various provisions in this endorsement restrict SECTION IV — Business Auto Conditions, coverage. Read the entire policy carefully to Paragraph A. 5. — Transfer of Rights of Recovery determine rights, duties, and what is and is not Against Others To Us is amended to include: covered. Throughout this policy, the words "you" and "your" refer to the Named Insured shown in the Declarations. The words "we", "us", and "our" refer to the company providing this insurance. Other words and phrases that appear in quotation marks have special meaning. Refer to SECTION V — DEFINITIONS in the Business Auto Coverage Form. The coverages provided by this endorsement apply per "accident" and, unless otherwise specified, are subject to all of the terms, conditions, exclusions and deductible provisions of the policy, to which it is attached. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.1. Who Is An Insured is amended to include: d. Any "employee" of yours while operating an "auto" hired or rented under a contract or agreement in an "employee's" name, with your permission, while performing duties related to the conduct of your business. e. Any person or organization for whom you have agreed in writing to provide insurance such as is afforded by this Coverage Form, but only with respect to liability arising out of the ownership, maintenance or use of "autos" covered by this policy. If such person or organization has other insurance then this insurance is primary to and we will not seek contribution from the other insurance. 5. Transfer of Rights of Recovery Against Others to Us This condition does not apply to any person(s) or organization(s) to the extent that subrogation against that person or organization is waived prior to the "accident" or the "loss" under a contract with that person or organization. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.a. (2) — Supplementary Payments is replaced by the following: (2) Up to $10,000 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds. SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.a. (4) — Supplementary Payments is replaced by the following: (4) All reasonable expenses incurred by the "insured" at our request, including actual loss of earnings up to $500 a day because of time off from work. ANIC CA 1150 10 13 E P gbjtf 4 IV Alaska National INSURANCE COMPANY SECTION II — COVERED AUTO LIABILITY COVERAGE, Paragraph A.2.c. —Voluntary Property Damage is added as follows: c. Voluntary Property Damage At your written request, we may make a voluntary payment for Property Damage caused by an "insured", but without liability to a third party, up to $25,000. We will not make a Voluntary Property Damage payment to anyone who is an "insured" under this policy. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.2. — Towing is replaced by the following: Towing We will pay up to $500 for towing and labor costs incurred each time a covered "auto" that is a: a. Private passenger; b. Truck; c. Pick-up truck; d. Panel ; or e. Van type vehicle under 20,000 lbs. of Gross Vehicle Weight is disabled. However, the labor must be performed at place of disablement. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.3. — Glass Breakage — Hitting a Bird or Animal — Falling Objects or Missiles is replaced by the following: Glass Breakage — Hitting a Bird or Animal — Falling Objects or Missiles If you carry Comprehensive Coverage for the damaged covered "auto", we will pay the following under Comprehensive Coverage: a. Glass Breakage; b. "Loss" caused by hitting a bird or animal; and c. "Loss" caused by falling objects or missiles. However, you have the option of having glass breakage caused by a covered "auto's" collision or overturn considered a "loss" under Collision Coverage. Glass Repair — Waiver of Deductible No deductible applies to glass breakage, if the glass is repaired rather than replaced. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.a. — Transportation Expenses is replaced by the following: a. Transportation Expenses We will pay up to $200 per day to a maximum of $1,500 for temporary transportation expense incurred by you because of the total theft of a covered "auto" that is a: (1) Private passenger; (2) Truck; (3) Pick-up truck; (4) Panel; or (5) Van type vehicle under 20,000 lbs. of Gross Vehicle Weight. We will pay only for those covered "autos" for which you carry either Comprehensive or Specified Causes of Loss Coverage. We will pay for temporary transportation expenses incurred during the period beginning 48 hours after the theft and ending, regardless of the policy's expiration, when the covered "auto" is returned to use or we pay for its "loss". ANIC CA 1150 10 13 E P gb*tf 4 IV Alaska National INSURANCE COMPANY SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.b. — Loss of Use Expenses is replaced by the following: b. Loss of Use Expenses — Hired, Rented, or Borrowed Automobiles We will pay expenses for which an "insured" becomes legally responsible to pay for loss of use of a vehicle hired, rented or borrowed without a driver under a written rental contract or agreement. We will pay for loss of use expenses, if caused by: (1) Other than Collision, only if the Declarations indicate that Comprehensive Coverage is provided for the vehicle withdrawn from service. (2) Specified Causes of Loss only if the Declarations indicate that Specified Causes of Loss Coverage is provided for the vehicle withdrawn from service. (3) Collision only if the Declarations indicate that Collision Coverage is provided for the vehicle withdrawn from service. However, the most we will pay for any expenses for loss of use is $200 per day, to a maximum of $1,500. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AA.c. — Non -Transportation Loss of Use Expenses is added as follows: c. Non -Transportation Loss of Use Expenses We will pay up to $2,000 for non - transportation expense incurred by you, because of "loss" to a covered "auto", if caused by: (1) Other than Collision, only if the Declarations indicate that Comprehensive Coverage is provided for the "auto" withdrawn from service; (2) Specified Causes of Loss only if the Declarations indicate that Specified Causes of Loss Coverage is provided for the "auto" withdrawn from service; or (3) Collision only if the Declarations indicate that Collision Coverage is provided for the "auto" withdrawn from service. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph AAA. — Airbag Coverage is added as follows: d. Airbag Coverage We will pay for the cost to repair, replace, or reset an airbag that inflates for any reason other than as a result of a collision, if the Declarations indicate that the covered "auto" has Comprehensive Coverage or Specified Causes of Loss Coverage. SECTION III — PHYSICAL DAMAGE COVERAGE, Paragraph A.4.e. — Rental Reimbursement Coverage is added as follows: e. Rental Reimbursement Coverage We will pay up to $75 per day for rental reimbursement expenses incurred by you for the rental of an "auto" because of "loss" to a covered "auto" that is a: (1) Private Passenger; (2) Truck; (3) Pick-up truck; (4) Panel; or (5) Van type vehicle under 20,000 lbs. of Gross Vehicle Weight. Payment applies in addition to the otherwise applicable amount of each coverage you have on a covered "auto". No deductibles apply to this coverage. ANIC CA 1150 10 13 E P gb*tf 4 Alaska National INSURANCE COMPANY (1) We will pay only for those expenses incurred during the policy period beginning 24 hours after the "loss" and ending, regardless of the policy's expiration, with the lesser of the following number of days: (a) The number of days reasonably required to repair or replace the covered "auto". (b) 30 days. (2) This coverage does not apply while there are spare or reserve "autos" available to you for your operations. (3) The Rental Reimbursement Coverage described above does not apply to a covered "auto" that is described or designated as a covered "auto" on Rental Reimbursement Coverage Form CA 99 23. SECTION IV — BUSINESS AUTO CONDITIONS — Paragraph B.2. — Concealment, Misrepresentation Or Fraud is amended by adding Unintentional Failure to Disclose Hazards at the end of Paragraph B.2. as follows: Unintentional Failure to Disclose Hazards If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Form because of such failure. However, this provision does not affect our right to collect additional premium or exercise our right of cancellation or non -renewal. SECTION IV — BUSINESS AUTO CONDITIONS — Paragraph B.5.b. — Other Insurance is replaced by the following: b. For Hired Auto Physical Damage Coverage, the following are deemed to be covered "autos" you own: (1) Any covered "auto" you lease, hire, rent, or borrow; and (2) Any covered "auto"" hired or rented by your "employee" under a contract in that individual "employee's" name, with your permission, while performing duties related to the conduct of your business. However, any "auto" that is leased, hired, rented or borrowed with a driver is not a covered "auto". SECTION V — DEFINITIONS — Paragraph C. — "Bodily injury" is replaced by the following: C. "Bodily injury" means bodily injury, sickness or disease sustained by a person including death or mental anguish resulting from any of these. Mental anguish means any type of mental or emotional illness or disease This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K AS 30047 Endorsement No. 6 ANIC CA 1150 10 13 © Insurance Services Office, Inc., 2009 E �gb*tf 4 JW Alaska National I N 5 U RAN C E CO M PAN Y WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from a written contract that requires you to obtain this anyone liable for an injury covered by this policy. We agreement from us.) will not enforce our right against the person or organization named in the Schedule. (This agreement This agreement shall not operate directly or indirectly applies only to the extent that you perform work under to benefit any one not named in the Schedule. SCHEDULE Any person or organization for whom the Insured has agreed by written contract to furnish this waiver. This endorsement changes the policy to which it is attached and, unless otherwise stated, is effective on the date issued at 12:01 A.M. standard time at your mailing address shown in the policy. The information below is required only when this endorsement is issued subsequent to commencement of the policy. Endorsement Effective 11/1/2020 Insured Dawson Construction, LLC Countersigned By Policy No. 20K WS 30047 Endorsement No. 7 WC 00 03 13 (04 84) Exhibit B '4� �� CERTIFICATE OF LIABILITY INSURANCE 17200Z'NIM,DDfYYYY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND; EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER $ eCial Managers Group, p tY 9 p 2456 Westiilgs Ave., Suite 24 Naperville, IL 60563 CONTACT NAME: Jason Peterson PHONE 4- FAX No : 4 7- 4 E-MAIL ADDRESS: t on i I .managers.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Lloyd's (AMB#:085202), Rating: A XV kAI122000 INSURED NorthForm Architecture, LLC INSURER B INSURER C : INSURERD: 2525 Gambell St. Suite 404 INSURERS: Anchorage, AK 99503 INSURER F COVERAGES CERTIFICATE. NUMBER; SMG04-01-21-00256-Coi REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. lLT R LTR TYPE OF INSURANCE D SUER POLICY NUMBER POi1GY EFF MMIDOIYYYY POLICY EXP MMIDDIYYY LIMITS - GENERAL LIABILITY EACH OCCURRENCE $ PREMISES Ea oocurtnncc) $ COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR` MED EXP (Any one person) S PERSONAL E ADV INJURY $ GENERAL AGGREGATE $ GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMPIOPAGG S POLICY f7 PRO- JECT LOC S AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT Ea accident S _ BODILY INJURY (Per person) $ ANY AUTO ALLOWAUTOS NED AUTOS BODILY BODILY INJURY (Per accident) $ HIRED AUTOS NON -OWNED AUTOS PROPERTY DAMAGE Peraccldenl S S UMBRELLALIAB �J OCCUR EACH OCCURRENCE 5 AGGREGATE 5 EXCESS LtAB CLAIMS -MADE - DED RETENTIONS .�•.„�.�___.. WORKPRS COMPENSATION AND EMPLOYERS` LIABILITY ANY PROPRIETO"ARTNERIEXECUTiVE YIN OFFICEJMEMSER EXCLUDED7 NIA 17 WC STATU- OTH- 7 Y 1. I _ E.L. EACH ACCIDENT $ E.L. DISEASE � EAEMPLOYE $ (Mandatory In NN) If yes: tlescriue under ERATIONS Wow E.L. DISEASE - POLIf.Y LIMIT $ A ;Professional Liability CLAIMS -MADE F: SMG04-01-21-00256-P-02 07/06/2021 06/14/2022 $1,000,000 Each Claim / $3,000,000 Aggregate DESCRIPTION OF OPERATION$ I LOCATIONS I VEHICLES {AUach ACORD 101, Additional Remarks Schedule, it more space is required) Seward Animal Shelter CERTIFICATE HOLDER CANCFLI_ATlnm City of Seward 410 Adams Street SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN PO Box 167 ACCORDANCE WITH THE POLICY PROVISIONS. Seward, AK 99664 AUT It12ED PRESENTATIVE ATTi�1: Brenda Ballou, City Clerk I I �L v © 1988-2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD 0211 R Wow Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Section 2.1 Add the following: Page 1 of 6 The Contract Sum is based on the COVID-19 related rules, regulations, and/or restrictions imposed by government agencies at the time this Contract is mutually executed. In the event that new COVID-19 related governmental rules, regulations, and/or restrictions are imposed after this Contract is mutually executed which increase Contractor's cost to perform the Work, then the Contractor shall be entitled to a Change Order increasing the Contract Price or Contract Sum equal to its reasonable and necessary actual additional costs incurred as a result of such new COVID-19 related rules, regulations, and/or restrictions. Section 2.2 Add the following: To the extent that the project start date, document completion and or receipt of required permits precludes Owner from making a timely award process and Contractor is precluded from securing pricing and/or lead times to minimize supply chain disruptions consistent within the budget or initial Guaranteed Maximum Price as result of Owner's delay in award, Contractor will be entitled to a Change Order for the additional costs and time impact. Section 2.6 Add the following Both parties undertake that for the period of this Agreement, and for two years from the completion of this Agreement, neither shall entice away or endeavor to entice away any employee from the other party. Each party acknowledges that the prohibition and restriction contained in this clause are reasonable in the circumstances and necessary to protect the business of the other parry. Owner to carry the contingency for unforeseen conditions. Contractor to apply for and obtain building permits. Permit and review fees provided by Owner. Contractor to apply for and obtain electrical permits. Permit and review fees provided by Owner. Contractor to apply for and obtain mechanical permits. Permit and review fees provided by Owner. Fire Sprinkler permits will be provided by Contractor. Contractor to apply for and obtain public works permits. Permit and review fees provided by Owner. Contractor is responsible for dig permits. Exhibit C Project Name: Seward Animal Clinic July 8, 2021 Project No 21.014 CLARIFICATIONS CONDITIONS Page 2 of 6 Water permits and/or bonds will be provided by Contractor. Contractor to apply for and obtain Public Facilities Permits. Permit and review fees provided by Owner. Section 2.7 Add the following Owner shall pay all utility connection fees including all private & public utilities up to the meter box; Contractor is responsible for electrical utility connection from meter box to building. Contractor is responsible for work order application. Section 2.8 Add the following Special Inspection and testing costs (i.e., ground compaction test) are by Owner. Section 2.11 Add the following Notwithstanding anything in the Contract to the contrary, Contractor shall not be responsible to the Owner for costs or delays resulting from hazardous substances, including without limitation asbestos, on the Project site, which were not brought on the site by the Contractor or Subcontractor or anyone else at Contractor's direction. If Contractor encounters such hazardous substances on the Project site, Contractor shall promptly notify Architect and Owner and use proper care with respect to the hazardous substance. Section 2.12 Add the following LEED certification program is not part of our costs. Section 2.13 Add the following Evergreen program is not part of our costs. Section 2.16 Add the following One (1) electronic copy & one (1) hard copy of the O&M manual will be provided. Section 2.17 Add the following As-builts for work will be done with marked -up paper plans. Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 3 of 6 Section 2.18 Add the following Warranty period is unrelated to release of retention Section 2.19 Add the following Contractor makes no warranty, express or implied, including any implied warranties of merchantability or fitness for a particular purpose, except as provided in the Contract. Section 2.21 Add the following Contractor shall be entitled to an equitable adjustment in contract time for delays of Owner supplied products and/or Contractor's directly contracted with the Owner. Section 2.22 Add the following Contractor assumes exterior work that is weather related can be done at the appropriate time of year. Section 2.23 Add the following Contractor shall be entitled to an equitable adjustment in contract time and costs for severe weather conditions. Section 2.25 Add the following In order to maintain schedule, submittal reviews are required within 10 working days and RFI responses within 5 working days. Special requests may be made for shorter durations. Section 2.27 Add the following Contractor is not responsible for costs associated with default of a subcontractor, if subcontractor selection was at direction of Owner. Section 2.28 Add the following Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 4 of 6 Change order proposals shall be reviewed, and approval or disapproval given within 10 working days, unless additional information is requested by Owner, in which case the proposal will be reviewed within ten working days after additional information requested by Owner has been supplied by Contractor. Add Section 3.1 Progress Payments Section 3.1.1 Add the following Based upon Applications for Payment submitted to the Owner by the Contractor, the Owner shall make progress payments on the amount of the Contract Sum to the Contractor as provided below and elsewhere in the Contract Documents. Section 3.1.2 Add the following The period covered by each Application for Payment shall be one calendar month ending on the last day of the month. Section 3.1.3 Add the following Provided that an Application for Payment is received by the Owner not later than the last day of a month, the Owner shall make payment of the amount certified to the Contractor not later than the 20th day of the following month. If an Application for Payment is received by the Owner after the application date fixed above, payment of the amount certified shall be made by the Owner not later than Twenty (20) days after the Owner receives the Application for Payment. Section 3.1.4 Add the following Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. Add Section 3.2 Retainage Section 3.2.1 Add the following Retainage will be held at zero percent (0%). Add Section 3.3 Final Payment Section 3.3.1 Add the following Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 5 of 6 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Contractor when: (1) the Contractor has fully performed the Contract except for the Contractor's responsibility to correct Work as provided in Article 12 of AIA Document A201-2017, and to satisfy other requirements, if any, which extend beyond final payment; and (2) a final Certificate for Payment has been issued by the Architect. Section 3.3.2 Add the following The Owner's final payment to the Contractor shall be made no later than 30 days after receipt of the final Application for Payment. Section 9.1 Add the following Native Preference requirements not part of this project, costs are not included. Section 9.2 Add the following TERO requirements are not part of this project, costs are not included. Section 9.3 Add the following Buy America (49 U.S.C. 53230) and 49 CFR part 661) requirements are not part of this project, costs are not included. Section 9.4 Add the following Buy American (FAR Clause 52.225-9) requirements are not part of this project, costs are not included. Section 9.5 Add the following: Contractor is required to provide performance and payment bonds as required by AS 36.25.010. Work may not proceed until Owner approves bonds. Section 16.1 Add the following Any Owner hired subcontractors will be subject to Contractor's Safety Program. Section 16.3 Add the following Contractor will require the Owner to handle any situation(s) that arise regarding firearms or people openly carrying firearms. If Contractor feels the jobsite is unsafe due to firearms, Exhibit C Project Name: Seward Animal Clinic Project No 21.014 July 8, 2021 CLARIFICATIONS CONDITIONS Page 6 of 6 Contractor will remove all personnel off the jobsite until the Owner has resolved the situation. Any loss workdays will be added to the contract by change order. Section 16.4 Add the following The construction site will be fenced but no additional security (cameras, night watch, and automated alarm systems) has been included. Section 26.5 Add the following Markups will be as follows: Labor @ 15% Materials @ 15% Subcontractors @ 15% Equipment @ 15% Section 26.6 Add the following Add-on's will be as follows: Foreman @ 15% of labor costs. Consumables @ 6% of labor costs. IT/Communication @ 0.30% of total change costs. Safety & Quality Contract @ 0.35% of total change costs. Liability Insurance @ .70% of total change costs. Builders Risk Insurance @ .060% of total change costs Bonds not required. Subcontractor Default @ 1% of the subcontract value. Section 26.7 Add the following If the Contractor is delayed at any time in the commencement or progress of the Work by (1) an act or neglect of the Owner (2) by changes ordered in the Work; (3) by labor disputes, fire, unusual delay in deliveries, unavoidable casualties, adverse weather conditions documented in accordance with Section 26 or other causes beyond the Contractor's control; (4) by delay authorized by the Owner pending mediation and binding dispute resolution then the Contract Time and Contract Sum shall be reasonably adjusted by Change Order for such reasonable time and dollar value that the parties determine. Exhibit C City of Seward General Fund Unassigned Fund Balance Information The General Fund Unassigned Fund Balance is often referred to as the "general fund savings account". It is an unrestricted fund, i.e., the funds are not assigned for a specific purpose and can be expended. The fund is intended to meet unforeseen needs and emergencies as well as future spending needs. The City's fund balance policy is to maintain the unassigned fund balance equal to between three - and six -months' expenditures. Currently, the fund balance is equal to just over six months of expenditures. Generally, the fund is comprised of transfers to the fund that occur when the fiscal year is closed out. The general fund is "swept" of remaining revenues over expenses and budgeted expenses that were not expended. General Fund Unassigned Balances hears 2015-2020) 2015 ear -end balance: $ 4,718,517.00 2016 transfer to unassigned fund balance: 154 946.00 2016 ear -end balance: 4,873,463.00 2017 transfer to unassigned fund balance: $ 252,034.00 2017 ear -end balance: $ 4,621,429.00 2018 transfer to unassigned fund balance: $ 992,297.00 2018 ear -end balance: $ 5,613,726.00 2019 transfer to unassigned fund balance: $ 1,403,552.00 2019 ear -end balance: 7,017,278.00 2020 transfer to unassigned fund balance*: 129 172.00 2020 ear -end balance*: 7,146,450.00 General Fund Unassigned Fund Balance $8,000,000 $7,017,278 $7,146,450 $7,000,000 $6,000,000 $5,613,726 $5,000,000 $4,718,517 $4,873,46 $4,000,000 ________________ _______________.. $3,000,000 _________ ___________ _____________. $2,000,000------------------------------------- $1,000,000 ---------- 2017 Items to note: 2016 2017 2018 2019 2020 (Unaudited) 2018 — Revenue: sales tax revenue was 3.3% over the budgeted amount. Expenses: personnel expenses were under budget. 2019 — Revenue: sales tax revenue was 6% higher than budgeted, plus the City received State of Alaska Revenue Sharing that was not budgeted. Expenses: were less than budgeted. 2020 — Revenue: sales and hotel/motel tax were well below normal. Expense: the city experienced health insurance savings with new provider and over $500,000 under budget in other non -personnel costs. *unaudited — preliminary numbers City of Seward Motor Pool Information Vehicles Budgeted for 2021 per 20/21 Budget (not yet expensed): Police Department Patrol Vehicle $ 45,000.00 Building Inspection Vehicle $ 40,000.00 Park and Recreation Truck $ 40,000.00 Public Works Sweeper $ 250,000.00 Budgeted Vehicles Total: $ 375,000.00 $ (375,000.00) Subtotal: $ 5,111,724.17 Vehicles Approved and On Order: Harbor Truck and Plow Public Works Loader and Snowblower Animal Control Vehicle $ 59,549.00 $ 460,735.00 $ 49,535.00 Approved Vehicles Total: $ 569,819.00 $ (569,819.00) Subtotal: $ 4,541,905.17 Transfers into the Motor Pool (for replacement vehicles): City Manager $ 4,410.96 Police Department $ 49,013.88 Fire Department $ 58,817.16 Building Department $ 3,921.36 Street Operations $ 88227.84 Snow and Ice $ 34,309.68 City Shop $ 7,842.84 Parks Maintenance $ 11,762.88 Campgrounds $ 9,312.72 TYC $ 11,762.88 Electric — Admin $ 271,029.60 Harbor — Admin $ 7,842.84 Harbor — General $ 23,527.20 Harbor 50 Ton $ 31,368.60 Water — General $ 5,047.92 Wastewater — General $ 5,047.92 Parking $ 12,743.28 Transfer in Total: $ 635,989.56 635,989.56 Animal Shelter Interfund Loan (if reauired): (930.500.00 Note: the motor pool has been funded and fully utilized by the city for 21 years. Sponsored by: Planning and Zoning Commission Introduction Date: July 26, 2021 Public Hearing Date: August 9, 2021 Enactment Date: August 9, 2021 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AMENDING PORTIONS OF SEWARD CITY CODE 15.10.140 DEFINITIONS; 15.10.226 LAND USES ALLOWED, TO CHANGE, UPDATE, AND ACCOMMODATE THE WISHES OF THE PUBLIC TO PROMOTE LIFE SAFETY AND MAINTAIN A CITY CODE THAT REFLECTS THE COMMUNITY'S NEEDS WHEREAS, the Planning and Zoning Commission has held numerous public work sessions on Title 15 updates; and WHEREAS, since 2018, the Planning and Zoning Commission has been working on Dwelling, Housing and Lodging definitions; and WHEREAS, the May 19, 2020 public work session specifically addressed the Dwelling, Housing and Lodging definitions; and WHEREAS, the May 19, 2020, October 20, 2020, December 15, 2020, January 19, 2021 and May 4, 2021 public work sessions specifically addressed 15.10.140 and 15.10.226 Definitions and Land Uses Allowed; and WHEREAS, the Planning and Zoning Commission wishes to respond to the concerns and requests of the public to promote economic growth; and WHEREAS, it is in the public's interest to maintain a city code that reflects community needs; and WHEREAS, it is in the public's interest to maintain a city code that reflects the international building and fire codes; and WHEREAS, at its July 6, 2021 meeting, the Planning and Zoning Commission approved Resolution 2021-012 recommending City Council approval of the proposed City Code amendments contained herein. NOW, THEREFORE, THE CITY OF SEWARD ORDAINS that: Section 1. Seward City Code Section 15.10 Planning and Land Use Regulations, Seward Zoning Code is hereby amended to read as follows: 112 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 ctf4 t =deletions and are bold Underline = additions and are bold italics): 15.10.140 - Definitions. (a) General interpretation. (1) Words used in the present tense include the future tense. (2) The singular number includes the plural. (3) The word "person" includes a corporation as well as an individual. (4) The word "lot" includes the word "plot" or "parcel." (5) The term "shall" is always mandatory. (6) The word "used" or "occupied" as applied to any land or building shall be construed to include the words "intended," "arranged," or "designed to be used or occupied." (b) Specific definitions. (Parenthetical references are for cross-reference only.) In this chapter, unless otherwise provided or the context otherwise requires: (1) Accessory'btt: ,Itructure. A structure that is accessory to and incidental to that of the dwellin-(s) and that is located on the same lot. A detached structure that: a. Is clearly incidental to and customarily found in connection with a principal building or use; b. Is subordinate to and serves a principal building or use; c. Is subordinate in area, extent or purpose to the principal building or use served; d. Contributes to the comfort, convenience or necessity of occupants, business or industry in the principal building or use served; and e. Is located on the same or adjacent lot under the same ownership as the principal building or use served. An accessory Ong structure shall be considered to be a part of the main building when joined by a common wall or connected by a breezeway to the main building. Accessory ingstructure means any structure regardless of type of foundation or base support, including skid -mounted or other moveable structures. (Aeeessory or mother in law apartment. See Dwelling, Effieieney apartment) (2) Agriculture. Commercial farming, dairying, pasturage, horticulture, floriculture, viticulture, or animal and poultry husbandry including buildings used to shelter farm implements, hay, grain, poultry, livestock or other farm produce in which there is no human habitation and which is not used by the public. (3) Airport. A place where aircraft can land and take off, usually equipped with hangars, facilities for refueling and repair, various accommodations for passengers, and business lease sites. (4) Alley.A dedicated public way which affords a secondary means of access to abutting property and not intended for general traffic circulation. (5) Alteration. Any change, addition or modification in the construction, location or use of a building. (6) Amusement and recreation facility. Establishment engaged primarily in providing entertainment for a fee including such activities as bowling alleys, billiards and pool, 113 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 dance hall, pinball machines, video games or other similar player -operated amusement devices. (7) Antenna. A device used to transmit and/or receive radio or electromagnetic waves between terrestrially and/or orbital based structures. Includes satellite dish. (8) Apartment. Any portion of a buildinz which is designed, built, rented, leased, let or hired out to be occupied or which is occupied as the home or residence of an individual for daily livinz and doinz their own cookinz independently of any other individual or family in the same buildinz Buildinz/ Fire code classification is Residential Group R-2 also known as a Multistory unit). a. Commercial buildinz apartment. An apartment located within a buildinz desi,-ned to accommodate a mix of residential and commercial uses. b. Efficiency apartment (also called accessory apartment). A sin, -le separate dwellinz unit consistinz of not more than one habitable room which includes combined kitchen, dininz and sleepinz areas with accompanying sanitary facilities, and which is located within or shares a common wall with a sin -le -family dwelling. c. Owner or manazer apartment. An apartment within a buildinz that is designed to be used exclusively as the livin,- quarters for the owner or mans,-er's family of that buildinz or a commercial business located in the buildinz. d. Studio apartment. A small apartment less than 500 square feet with a fully functional kitchen and bathroom. (Bed and breakfast. -See Lodgiftg Hosted Lodging Unit). Boarding house An owner -occupied buildin,- which has not more than five rooms available for rent or lease on other than a day-to-day basis and not open to transient zuests for residential occupancy and in which no cookinz or dining facilities are provided in the individual rooms. Meals may be re-ularly prepared and served for compensation at a table, family -style, without service or orderinz of individual portions from a menu. The term includes lodzinz house or roomin,- house but does not include separate apartments with individual kitchen and bath facilities fSee Lodging) ( Bunkhouse. See Housing) (Commercial building apartment. See Apartment Wig) (Condominium. See Dwelling) (Convalescent or nursing home. See Housing Unit) (Dormitory. See Housing Unit (Duplex. See Dwelling) (31) Dwelling n btti , ing designed or-tised o elusively as living aFte, for- o or- fner-e means any buildinz or portion thereof desi'-ned or arranzed to provide year - around livinz for residential occupancy by not more than one family and includes facilities for sleepinz, cookinz and sanitation. (Buildinz/ Fire code classification is Residential Group R-2) 114 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 cccr,- leas ccr, let or- hired out to be oeenpied or- whieh is oeenpied as the home or- r-esideHee o other- iHdividual or- family iH the same buildifig.- family dwellifig. to be used exelusively as the fivifig quar-ter-s for- the owfier- or- mafiager- family of e. Ayar-t., eHt studio. rsnal .t.eHt less thaH can s feet with f„n_ €. a. Condominium. A form of housing ownership by which a person may purchase and own one dwelling unit in a multiunit building or development. Each owner owns a common interest in such things as the underlying land, common walls, stairwells, elevators, lobbies, laundry rooms and recreation rooms. b. Duplex. A buildin- containin,- two sin -le -family dwellin- units totally separated from each other by an unpierced wall extendin- from -round to roof or unpierced ceilin,- and floor extendin- from exterior wall to exterior wall, except for a common stairwell exterior to both dwellin- units. g c. Guest house. An accessory structure occupied on a temporary basis solely by nonpaying guests. #. dl Mobile home. A factory -built home designed to be used as a year-round residential dwelling and originally designed and mounted on wheels and/or axle supports for transportation by another vehicle. i. e Modular home. A factory -built residential structure that is transportable in one or more sections, is built on a permanent chassis, and is used as a place of human habitation, but which is not constructed with a permanent hitch or other device allowing transport of the unit other than for the purpose of delivery to a permanent site, and which does not have wheels or axles permanently attached to its body or frame. Includes factory -built and manufactured home. Multiple -family. A building designed as a residence for three or more families, with the number of families in residence not exceeding the number of dwelling units provided and each living independently of the other under one roof. (Single-family, attached. see townhouse ) dwelling units, eneh of whieh ha - . . I - -ound floor- neeess to the outside and whieh are attaehed to eaeh other- by party walls without opeftifigs. Also 115 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 g Single-family, 'd7_A building designed and/or used exclusively for occupancy of one family and entirely surrounded by open space on the same lot. totally separated firom eneh other- by aH tmpier-eed wall exteHdiHg firom gr-otmd wall, exeept for- a eommoH stair -well exterior- to both dweffiHg tmits. i}. h Unit, dwelling unit. , A sin, -le unit providinz complete, independent livin,- facilities for one or more persons, includin,- permanent provisions for livin,-, sleepin,-, eating, cookie,-, and sanitation. e. i Watchman or caretaker dwelling.An accessory dwelling associated with a commercial or industrial building or structure for the purpose of housing a watchman or caretaker and immediate family. (32) Family. Any number of individuals not necessarily related by blood, marriage, adoption or guardianship living together in a dwelling unit as a single housekeeping unit and distinguished from a group occupying a rooming house, club, fraternity house or hotel. ( Group care home. See Housing unit) ( Guest house. See Dwelling) Guest Room. A room used or intended to be used by one or more guests for living or sleepin,- purposes. ( Halfway house. See Housing Unit) Hostel. A buildin,-, or portion thereof, in which temporary or overni'-ht lod,-in,- is Provided for hikers, cyclists or other travelers not -enerally travelin'- by car. (See Lodging) Hosted lod,-in,- unit. An owner occupied sin -le -family residential dwellin- where the owner resides at the dwellin,- unit while it is bein,- rented A room or -roup of rooms in which sleepin,- accommodations are furnished for compensation or other services may be furnished by the owner or operator to any individual not a family member. A hosted lod,-in,- is limited to a home occupation within an owner -occupied dwellin'- which is the owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of five. ( Hotel. A facility with sir or more guest rooms and on -premises manazement offerinz transient lod,-in,- accommodations to the-eneral public on a daily rate where access to all sleepin,- rooms is throe,-h a main entrance and which may provide food, entertainment, meetin,- rooms, recreational facilities or various 116 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 personal services. Includes lodges and inns. (Buildinz/Fire code classification is Residential Group R-1) (44) Housing Unit. , employees or nursing home reside . A dormitory or a group of cells with a common dayroom. (Building -/Fire code classification is Institutional Group I-3) a. Bunkhouse. A building used as living quarters for people such as cannery workers or construction laborers where shower and sanitary facilities are shared and in which there are no individual cooking facilities. b. Convalescent or nursing home. A structure with sleeping rooms where persons are housed or lodged and are furnished with meals, nursing and medical care. C. Dormitor.A building used as residential group living quarters for a student body or religious order as an associated use to a school, orphanage or other similar institutional use, and does not include kitchen facilities except a group kitchen facility to serve all residents. d. Group care home. A dwelling shared by no more than five disabled persons, plus resident staff, who live together as a single housekeeping unit and in a long- term, family -like environment in which staff persons provide care, education and participation in community activities for the residents with the primary goal of enabling residents to live as independently as possible in order to reach their maximum potential. The term "group care home" shall not include alcoholism or drug treatment centers, work release facilities for convicts or ex -convicts or other housing facilities serving as an alternative to incarceration. e. Halfway house. A licensed home for inmates on release from more restrictive custodial confinement, or initially placed in lieu of more restrictive custodial confinement, wherein supervision, rehabilitation and counseling are provided to mainstream residents back into society, enabling them to live independently. Such placement is pursuant to the authority of the Alaska Department of Corrections. f. Substance abuse treatment facility. A facility for the purposes of temporary or Ion, --term inpatient treatment of victims of alcohol or druz use or addiction. Institutional Group I-L Institutional Group I-1 occupancv shall include buildings structures or portions thereof for more than 16 persons, excludinz staff, who reside on a 24-hour basis in a supervised environment and receive custodial care. Buildinzs of Group 1-1 shall be classified as one of the occupancy conditions specified in Section 308.2.1 or 308.2.2. (Buildinz/Fire code classification definition) Institutional Group I-2. Institutional Group I-2 occupancy shall include buildin,-s and structures used for medical care on a 24-hour basis for more than five persons who are incapable of self-preservation. (Buildinz/Fire code classification definition) Institutional Group I-3. Institutional Group I-3 occupancy shall include buildin,-s and structures that are inhabited by more than five persons who are under restraint or security. A Group I-3 facility is occupied by persons who are zenerally incapable of 117 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 self-preservation due to security measures not under the occupants' control. (Buildin,-/ Fire code classification definition) (49) Lodging. The renting out of a dwelling, or portion thereof, to provide overnight sleeping accommodations for a period of less than 30 consecutive days. The use may include the providing of meals to overnight guests only. This use includes bed and breakfast, boarding house, hosted lodging unit and whole house rental on a nightly basis. Also known as Short Term Rental (,VTR) Building/Fire code classification is Residential Group R-1) t. -Bed and br-eakfast An owner- oeenpied and operated single family residential dwelfiHg wher-e lodgiHg with a meal is provided for- eompeHsatioH oH a short te basis a -The term does not inelude boar-dinghouses and separate flpfir-tments Whi five rooms availablee for- r-eHt or- lease oH other- thaH a day to day basis alld He4 open to transient guests for- residential oeenpaney and in whieh no eooking or - prepared and served for- eompensation at a table, family style, without ser-viee house o . - house but does not inelude separate apartments with • Hostel. A building, > food, in whieh temporary or- over -night lod-i is provided For- hiker-s, eyelists or- other- travelers Hot geHer-ally tr-avefiHg by ear-. d. Hotel. A fneility with six or- more guest rooms and managem provide > meetiHg rooms, personal ser-viees. ineludes lodges and inns. • Motel. A buildiHg, > neeommodations> > lodges, to the motor-ing publie on a daily rate. > ( Mobile home. See Dwelling) ( Modular home. See Dwelling) Motel. A building, or -roup of detached or connected buildin,-s, havin'-sir or more -uest rooms, an on -premises mans,-er and parkin,- conveniently located on the 118 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 premises, which are desi,-ned primarily to offer sleepin,- accommodations, with or without meals, to the motorin- public on a daily rate. Includes desi,-nations such as motor lod,-es, auto courts, tourist courts and similar terms. (See Lodging) ( Multiple-family.See Dwelling) MULTISTORY UNIT. A dwellinz unit or sleepin,- unit with habitable space located on more than one story. (65) Owner. , trust or afty other legal entity having suffleient proprietary interest ift the land-, ifteluding the attorney or- agent . Any person, anent, operator, entity, firm or corporation havinz any lezal or equitable interest in the property; or recorded in the official records of the state, borou,-h or municipality as holding an interest or title to the property; or otherwise havinz possession or control of the property, includinz the guardian of the estate of any such person, and the executor or administrator of the estate of such person if ordered to take possession of real property by a court. Residential Group R. Residential Group R includes, amon'- others, the use of a buildinz or structure, or a portion thereof, for sleepin,- purposes when not classified as an Institutional Group I or when not re-ulated by the International Residential Code. (Buildinz/Fire code classification definition) Residential Group R-1. Residential Group R-1 occupancies containin- sleepin,- units where the occupants are primarily transient in nature. (Buildin-/ Fire code classification definition) Residential Group R-2. Residential Group R-2 occupancies containin- sleepin,- units or more than two dwellinz units where the occupants are primarily permanent in nature. (Buildinz/Fire code classification definition) Residential Group R-3. Residential Group R-3 occupancies where the occupants are Primarily permanent in nature and not classified as Group R-1, R-2, R-4 or L (Buildinz/Fire code classification definition) Short -Term Rental (STR) describes furnished self-contained homes that are rented for short periods of time, usually by the day as opposed to annual rentals in the unfurnished apartment/housing rental market. They are seen as an alternative to hotels also called vacation rentals. This use includes bed and breakfast, boarding house, hosted lodzinz unit, motel, hotel, hostel or whole house ni,-htly. ( Single-family, attached. See Dwelling) SLEEPING UNIT. A room or space in which people sleep, which can also include permanent provisions for living, eatin-, and either sanitation or kitchen facilities but not both. Such rooms and spaces that are also part of a dwellinz unit are not sleeping units. 119 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 (Substance Abuse Treatment Facility See Housing Unit) (Two family or duplex. See Dwelling) Townhouse A buildinz containinz two or more dwellinz units, each of which has Primary ground floor access to the outside and which are attached to each other by Party walls without openin,-s. Also, commonly called sin, -le family attached, row house and zero -lot line. (SCC 15.10.235). TRANSIENT. Occupancy of a dwellinz unit or sleepinz unit for not more than 30 days. ( Watchman or caretaker dwelling. See Dwelling) Whole House Ni,-htly. Non -Hosted lodzinz unit for which the owner (or authorized a,-ent) is not required to reside at the residence unit. Describes a furnished self- contained dwellinz that is rented for short periods of time, usually by the day as opposed to annual rentals in the unfurnished apartment/housinz rental market. They are seen as an alternative to hotels. Primarily used for accommodations or lodzinz of guests payinz a fee or other compensation for a period of less than 30 consecutive days; 15.10.226 - Land uses allowed. (a) Table 15.10.226 Land Uses Allowed is incorporated herein by reference and the restrictions contained therein are mandatory unless otherwise modified by this chapter (See Table 15.10.226) (b) Lodging/ Short Term Rental (STR) as defined in section 15.10.140B. is allowed in accordance with table 15.10.226 of this chapter and subject to the following conditions: Definitions "Hosted lod-in- unit" An owner occupied sin -le -family residential dwelling where the owner resides at the dwellinz unit while it is beinz rented. A room or zroup of rooms in which sleepinz accommodations are furnished for compensation or other services may be furnished by the owner or operator to any individual not a family member. A hosted lodzin is limited to a home occupation within an owner -occupied dwellinz which is the owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of five. "Insurance Company"- means any insurance anent and/or company throw,-h which a Licensee has obtained an insurance policy to protect the property beinz used as a Short -Term Rental. "Licensee" - means any natural person holdinz a Short -Term Rental license issued by the Community Development Department. "Licenses" dependinz on the location, certain documents are required before you can le -ally rent out space within your home to travelers. "Listin,-" the profile of a property on a listin- site or Online Travel A,-ency and-enerally includes a title, description, photos and pricing. 120 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 "Listin- site": also known as "Online Travel A,-ency (OTA)': Third -party azents that list accommodations and advertise them throu,-h their own network. VRBO and Airbnb are examples of vacation rental listinz sites. "Short -Term Rental (STR) " describes f urnished self-contained homes that are rented for short Periods of time, usually by the day as opposed to annual rentals in the unfurnished apartment/housinz rental market. "Short -Term Rental Transaction" - means a transaction whereby a Licensee accepts payment or any other remuneration from another person for lodzinz accommodations for a period of less than thirty (30) consecutive days. "Whole House Nikhtly. Non -Hosted dwellinz for which the owner (or authorized anent) is not required to reside at the residence unit. Describes a furnished self-contained dwellinz that is rented for short periods of time, usually by the day as opposed to annual rentals in the unfurnished apartment/housing rental market. Primarily used for accommodations or lodzinz ofzuests payinz a fee or other compensation for a period of less than 30 consecutive days. Allowed in R3, UR, OR, AC and CB Districts (1) Regardless of the date such use began, an annual administrative permit is required. Prior to issuing the permit, the City shall conduct an annual life safety inspection of each guest room to assure compliance with the current adopted building code door/window egress standards, the presence of an operable and inspected fire extinguisher and adequate smoke detection systems, a posted evacuation plan, and visible signs showing exit locations. (2) Parking will be provided in accordance with section 15.10.215 of this chapter. (3) No eooking or eooking faeilities are permitted in individual guest bedrooms. (4) LL_Within single and two-family residential districts, lodging is limited to a home occupation within an owner -occupied dwelling which is the owner's principal place of residence and to the rental of not more than 50 percent of the bedrooms to a maximum of five. Hosted Lodzinz unit is allowed in RI, R2, RR, R3 and UR Zoninz Districts a. residence must be the principal residence of the property owner. A property owner must live on -site throughout the visitor's stay. A room or group of rooms in which sleepinz accommodations are furnished for compensation may be furnished by the owner or operator to any individual not a family member. b. An owner or operator of a hosted lodzinz unit shall not rent more than five bedrooms. c. No cooking or cooking facilities are permitted in individual guest bedrooms. (5) in ali other residential distriets, lodging within Single famity resideftees and duplexes is limited to a home oeetipation within the business owner's pr-ineipal pla of residenee and to the rental of not more than 50 pereent of the bedrooms t (6) L�_Within OR, AC, HC & CB eommereial districts, lodging is limited to the rental of not more than rive guest bedrooms regardless of building or business ownership. 121 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 (7)Multifamily dwellings used for lodging purposes are not required to be the business or property owner's residence. The use shall be limited to not more than five apartment units. (8) (7)The rental of individual rooms for lodging purposes is not extended to apartment unit tenants. (91 fL Regardless of business name, the use of more than five guest bedrooms or apartments is considered a motel or hotel for building and other code interpretation purposes. 1. A short-term rental may only be offered in a space intended for human habitation. For example, a property owner may not rent a space in an accessory structure that is a storage shed or zaraze. 2. Short-term rental facilities in or adiacent to residential districts shall not infrinze upon the ri,-ht of neig-hboring residents to reasonable peaceful occupancy of their homes. 3. Short-term rental operators shall obtain a city business license and separate annual permits provided by the City per physical address. 4. Any advertisement of the short-term rental must contain the business license and short-term rental permit number issued by the City. 5. Short-term rental facilities shall meet all applicable health, fire safety, and buildinz codes. New, converted, or annexed short-term rental facilities shall be inspected by the City of Seward prior to operations. 6. All short-term rentals shall receive an annual permit from January 1st to December 31st, under limited administrative review, documentinz conformance with City Code and agreement to conform to all permits and licenses. The International Fire, Residential, and Buildinz Codes shall be applied at the time of Permit for use. 7. The number of available bedrooms shall be determined by the licensee and verified by fire marshal as part of the annual fire safety inspection. 8. A city business license is required per Chapter 8.30, 9. All bed tax (Chapter 5.45), sales (Chapter 5.35), provisions apply. 10. $150 fee due at the time of new short-term rental application, which does not include the fee of the City of Seward Business license. a. Renewals will be accepted every December (re-ardless of the orizinal date of application) for a fee of $100. i. If you wish to discontinue the operation of your short-term rental, you will not need to take any action as the license will automatically close when a renewal fee isn't paid. If after short-term rental (STR) is discontinued applicant wishes to renew the applicant will be required to file a new short-term application. 11. Short -Term Rental Insurance Requirements a. A licensee shall inform his or her Insurance Company that the property covered by the Insurance Company will be used as a Short -Term Rental before 122 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 any Short -Term Rental Transaction is processed, reg-ardless of whether the Licensee obtains liability insurance for the Short -Term Rental throu'-h that Insurance Company. The Licensee shall verify compliance with this notification requirement by executin,- and submittin'- a form affidavit Provided by the Department durin,- the application process. b. A licensee shall maintain liability insurance to cover use of the Short -Term Rental in an amount determined appropriate by the Insurance Company insurinz such Short- Term Rental, but in any case, no amount of less than one million dollars ($1,000,000) in the azwezate. Such coveraze shall be maintained in full force and effect for the term of the license. Alternatively, a Licensee may elect to conduct each Short -Term Rental Transaction throuzh a Hostinz Platform that provides equal or-reater insurance coveraze for each Short -Term Rental Use, provided that the Licensee abides by the notification requirements. c. A licensee shall maintain an insurance policy as described in section 11 a & b. Failure to maintain an insurance policy as described in section 11 a & b shall be cause for automatic suspension of the Short -Term Rental license until the coverage is reinstated. 12. Violation of the conditions of a permit may result in revocation of the short-term rental permit, in the discretion of the City and may result in a fine, up to $1000 in accordance with $ 1.05.010. a. Re-establishment shall be allowed administratively upon proof of compliance and remittance of the monetary penalty, and any other fees necessary for permit issuance. 13. Within the annual permits provided by the city, the property owner shall report to the city the followinz minimum information: 1. The address of the Short -Term Rental, and the contact name(s) of the property owner. 2. The total number of ni,-hts that the Short -Term Rental was occupied for transient accommodation or lod,-in,- with bed tax application. 3. The property owner shall both have le' -al responsibility for the collection of all applicable taxes and remittance of the collected tax. a. The property owner must conspicuously post and maintain the followin'- information inside the Short -Term Rental A copy of the property owner's business license and short-term rental permit. b. The Short -Term rental's maximum occupancy. c. Location of assi,-ned off-street parkin, if applicable. d. Documentation of annual fire safety inspection si,-ned by the Seward Fire Department. e. Twenty-four (24) hour contact information for the property owner or local representative. 123 CITY OF SEWARD, ALASKA ORDINANCE 2021-006 f. A copy of the official Emer,-envy Mana,-ement tsunami evacuation route map. Section 2. This ordinance shall take effect ten (10) days following its enactment. ENACTED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA this 9th day of August, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk (City Seal) 124 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor City Council Agenda Statement Meeting Date: July 26, 2021 To: City Council Through: Janette Bower, City Manager From: Jackie C. Wilde, Community Development Director Agenda Item: Amending portions of Seward City Code I 5.10.140 Definitions; 15.10.226 Land Uses Allowed to change, update and accommodate the wishes of the public to promote life safety and maintain a city code that reflects the community's needs. Background and justification: At the request of the public, Planning and Zoning Commission, and City Council, city staff has completed a review of portions of the City Code. Since 2018 the Planning and Zoning Commission has been working on Dwelling, Housing and Lodging definitions The Planning and Zoning Commission held public work sessions on 08/20/2019, 05/19.'2020, 10/20/2020, 12/15/2020, I/19/2021 and the 5/4/2021 public work sessions specifically addressed 15.10.140 and 15.10.226 Definitions and Land Uses Allowed. Planning and Zoning Commission wishes to respond to the concerns and requests of the public and promote economic growth along with health and safety. it is in the public interest to maintain a city code that reflects community needs and the public interest to maintain a city code that reflects the international building and fire codes. At its July 6, 202I meeting, the Planning and Zoning Commission approved resolution 2021-012 recommending City Council approval the proposed City Code amendments. Intent: Amending portions of Seward City Code 15.10.140 Definitions; 15.10.226 Land Uses Allowed Maintain and update a city code that reflects the needs of the community. Continue the ability to have the city code work in line with the International Building and Fire code. Consistent checklist: Yes No NIA Comprehensive Plan: 1.3.1 Consolidated, review and updated all definition in title 15 of the city code. 3.2.1.1 Ensure uniform and 1. consistent enforcement of the zoning code, building code,..... 3.3.1.1 X support a range of housing choices that meet the needs of people in various income and age groups. Strategic Plan : Ensure uniform and consistent enforcement of the 2 Zoning Code. Make every effort to involve the entire community in X decision making processes 3. 1 Other: X Fiscal note: 125 Funding is from: No financial Finance Department approval: Attorney Review: Yes x7 No FINot applicable Recommendation City Council approve Ordinance 2021-006, Amending portions of Seward City Code 15.10.140 Definitions; 15.10.226 Land Uses Allowed to change, update and accommodate the wishes of the public to promote life safety and maintain a city code that reflects the community's needs. 126 Sponsored by: City Clerk CITY OF SEWARD, ALASKA RESOLUTION 2021-079 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTRACT WITH OPENGOV, INC. FOR AN ONLINE BUSINESS LICENSE PORTAL IN THE AMOUNT OF $17,000, AND APPROPRIATING FUNDS WHEREAS, the Seward City Council set a goal for the city clerk to "pursue options for getting the business license process on an electronic application and management system"; and WHEREAS, providing an online solution for customers to apply for a business license at their own convenience, including accepting payment online, will allow business owners a convenient option for handling their affairs; and WHEREAS, Resolution 2020-067 was previously approved by council and authorized a contract with Dude Solutions to create a multi -department solution for business licensing, permitting, and inspections; and WHEREAS, after months of delays by the vendor, it became clear that they would not be able to fulfill their obligations in a timely manner. The city clerk brought forward the concern to council, and on May 24, 2021, council directed the city clerk to find a new vendor and seek full reimbursement from Dude Solutions (reimbursement was accomplished); and WHEREAS, OpenGov provided several demonstrations, and a new solution for providing an online business license portal was created; the portal will be focused solely on business licenses to start, but can be scaled in the future to include more components like permitting and inspections; and WHEREAS, the annual cost for the portal will be $11,450, and OpenGov is willing to maintain a static fee for five years; and WHEREAS, the initial design and set up fee will be $5,550 and is a one-time fee; and WHEREAS, the project will take approximately two months to complete, and is expected to launch in the fourth quarter of 2021; and WHEREAS, per SCC 6.10.020 (d), the vendor is currently underway obtaining their City business license and will be required to maintain the business license for the life of the contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: 127 CITY OF SEWARD, ALASKA RESOLUTION 2021-079 Section 1. The City Manager is hereby authorized to enter into a contract with OpenGov, Inc. for an online business license portal as attached herein. Section 2. The City Clerk's budget is hereby amended, and funds are hereby appropriated, as follows: $17,000 in the 2021 budget shall be appropriated from General Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1113-7009. Section 3. This Resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda J. Ballou, MMC City Clerk 128 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor Agen 1 • Statement �J t145Kp Meeting Date: July 26, 2021 To: City Council From: Brenda Ballou, City Clerk Agenda Item: Contract with OpenGov, Inc. for an Online Business License Portal BACKGROUND & JUSTIFICATION: The city previously contracted with Dude Solutions via Resolution 2020-067 to provide an online business license, permitting, and inspection portal. Dude Solutions experienced months and months of delays, and ultimately told the city they would not be able to complete the project in keeping with the timeline agreed upon in the contract. On May 24, 2021, council allowed the city clerk to abandon the effort with Dude Solutions, seek full reimbursement for monies spent, and pursue a new vendor. The reimbursement has been completed. The target date for launching an online portal did not change; the goal is to launch in 2021. With the "new" (read "shortened") timeline available to get the project completed, the scope of the project was scaled back to the original direction provided by council• pursue options for getting the business license process on an electronic application and management system. OpenGov and Accela were two vendors that were contacted. Both vendors can provide solutions, but Accela was over $10,00 more expensive, would require the city's Information Technology (IT) department to provide much of the programming work, and would take approximately two months to complete. OpenGov offered a reasonable solution that was "off the shelf," was much more feasible, and has a one month timeframe for completion. While we are starting with a basic portal to provide online business license options for local businesses, OpenGov has much more to offer, so in the future the program can be expanded to include permitting, inspections, and much more. INTENT: Deliver an online business license solution. 129 CONSISTENCY CHECKLIST: Yes No N/A L Comprehensive Plan (document source here): 2. Strategic Plan (document source here): 3. Other (list): FISCAL NOTE: The initial cost for start-up through implementation is $17,000, which consists of $11,450.00 in annual software fees and professional service costs plus a one-time fee of $5,550.00 for product configuration, setup, and system training for 2021. The cost of renewal will be $11,450.00 in 2022, and for the three subsequent years, which includes the annual software fees and professional service costs. The costs will be 100% realized by the City Clerk Department. r Approved by Finance Departme �, ATTORNEY REVIEW: Yes No RECOMMENDATION: Approve Resolution 2021-999 and contract with OpenGov. Inc. for an online business license portal. CLERK'S NOTE: It's worth noting that establishing a new online business license program will require public education, so I will be developing materials and communications to inform and educate the public about the new system. I anticipate that 100% of business owners will be required to establish a new account (online) and complete a fresh business license application in the new system, regardless of their history or length of time holding a Seward business license. I will have a computer in the city clerk's office dedicated for business owners to use. The new portal will be focused on business license applications only, and depending on the type of business, additional documentation may be necessary to be completed in paper form. The city clerk's office will do everything possible to streamline the process and assist customers throughout. The city clerk's office staff will be available to assist every business owner who needs help. 130 E)OPENGOV Statement of Work City of Seward, AK Created by: Adam J. Weems Creation Date: 06/29/2021 Document Number: DD-01879 (CIT) Version Number:1 `,`a. Overview This Statement of Work ("SOW") identifies services that OpenGov, Inc. ("OpenGov" or "we") will perform for City of Seward, AK ("Customer" or "you") pursuant to that order for Professional Services entered into between OpenGov and the Customer ("Order Form") which references the Software Services Agreement or other applicable agreement entered into by the parties (the "Agreement"). For clarity, Customer's use of the Professional Services are governed by the Agreement and not this SOW. Upon execution of the Order Form or other documentation referencing the SOW, this SOW shall be incorporated by reference into the Agreement. In the event of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning defined in the Agreement. This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party. Project Schedule OpenGov will schedule resources for this project upon signature of the order form. Unless specifically noted, OpenGov will work with Customer to develop the project schedule for all requested deliverables under this SOW. OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer. 131 y 1 Q OPENGOV 3. General Project Assumptions In order to ensure we are able to meet the project timeline and ensure Customer is successful, OpenGov asks that Customer abide by the General Assumptions detailed in this SOW. • Professional Services under this SOW will be billed upfront as a block of 30 hours. The hours are based on OpenGov's best estimate. These hours should be adequate to achieve the deliverables, however if they are not, the Customer will need to purchase additional hours. The hours must be utilized within twelve (12) months from execution of the Order Form. Any unused hours after such expiration shall be forfeited with no credit or fees due to Customer. • This SOW is limited to the professional services as defined in the Project Scope. Any additional services or support not defined in Section 4 Project Scope will be considered out of scope and managed in accordance with Section 6 of this SOW. • Customer will commit and provide access to all necessary stakeholders and subject matter experts necessary to complete the Project Scope as defined in Section 4 defined in this SOW. • Customer is responsible for internal change management associated with the purchase of new software. • Response Protocol o OpenGov and Customer commit to responding to inquiries, updates, or any other project -related matters in no less than 10 business days throughout the course of this project. If Customer is delayed in its response, Customer acknowledges that: a) the delay may impact the project schedule; and b) any fees for Professional Services due to OpenGov after such delay shall become due and OpenGov may invoice Customer for such prepayment. o The Professional Services will be provided during regular business hours (8am to 6pm Pacific Time) Monday through Friday (holidays excluded). • Professional Services Offer Expiration: o This SOW is valid for up to 90 days from the Creation Date, or as agreed to in writing by OpenGov and Customer. • All services will be provided remotely. 4. Project Scope OEM OpenGov Clerk - Business Licensing Record Type Record Type Build System During the CIT System Configuration, OpenGov will provide System Training Training designed for system administrators, which will include: 132 n 2 Q OPENGOV • How to create and customize the public portal in CIT • How to create and customize CIT record types (forms, document templates, fee schedules, workflows) • How to set up inspections in CIT • How to create datasets in CIT • The basic functions of any integrations or other customizations included in the SOW • How to export a dataset from the app Record Type OpenGov will configure up to 1 standard record type drafts of Configuration Customer's record types in the CIT system. (OpenGov- Standard) Along with Customer input OpenGov will be responsible for building: • Customer Application Forms • Customer Workflow • Output Documents • Adding in Customer Fees OpenGov will hold working sessions* between the OpenGov and Customer for the purpose of validating, reviewing, and iterating upon draft record types configuration. *Working All working sessions will focus on: Session • Forms • Workflows • Fee structures • Attachment requirements • Permit/license/letter templates • Useraccess • Renewal processes • Inspection checklists • Public portal ESRI ArcGIS OpenGov will integrate the CIT suite with the Customer's ArcGIS Server. Server Customer is responsible for providing a publicly -accessible secure ESRI Integration REST API URL. Note: WFS link will not suffice S. Acceptance 5.1. Acceptance Process All Deliverables require acceptance from the Customer following the completion of Deliverables and upon Project Closure. Customer is responsible for conducting any additional review or testing of such Deliverable pursuant to any applicable mutually agreed 133 3 8 Q OPENGOV upon acceptance criteria agreed upon by the parties for such Deliverable. Upon completion of these phases, the OpenGov shall notify the Customer and provide the necessary documents for review and sign off. The following process will be used for accepting or acknowledging Deliverables and Project Closure: • OpenGov shall submit the completed Deliverables to Customer to review or test against the applicable acceptance criteria. Customer shall notify OpenGov promptly of its acceptance or rejection in accordance with the agreed upon acceptance criteria. • Customer must accept all Deliverables that meet the applicable acceptance criteria. OpenGov will provide the Customer with the OpenGov Acceptance form to sign off on the Deliverable and project. Once all Deliverables required to meet a particular phase have been accepted or are deemed accepted, the phase shall be deemed complete. • Upon completion of the phase or project, OpenGov allows Customer 10 business days to communicate that the particular Deliverable(s) does not meet Customer's requirements. Failure to communicate that the particular Deliverable(s) does not meet Customer's requirements will be deemed as acceptance and any further work provided to remedy Customer's complaint might incur additional cost. • Customer shall provide to OpenGov a written notice detailing the reasons for rejection and the nature of the failure to meet the acceptance criteria. OpenGov shall make best effort to revise the non -conforming Deliverable(s) to meet the acceptance criteri and re -submit it to Customer for further review and testing. • If the acceptance form is not received in accordance with SLA as defined in Section 3 General Project Assumptions, the project phase and/or project will be considered accepted and automatically closed. 5.2. Acceptance Requirements • All acceptance milestones and associated review periods will be tracked on the project plan. • The Customer will have decision authority to approve/reject all project Deliverables, Phase Acceptance and Project Acceptance. • Any open issues shall receive response in accordance with Section 3 General Assumptions of this SOW following the Validation Acceptance review, or as mutually agreed upon between the parties, for resolution prior to advancing on in the project. • Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project. • For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the project. 134 9 Q OPENGOV 6® Change Management This SOW and related effort is based on the information provided and gathered by OpenGov. Customer acknowledges that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and OpenGov, and documented as such via a: • Change Order -Work that is added to or deleted from the original scope of this SOW. Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include: o Timeline for completion o Sign off process o Cost of change and Invoice timing o Signed by OpenGov and Customer Executives approving funds. Change documentation will be mutually agreed upon as defined in Section 3 General Assumptions of this SOW. Should that not occur, the change will be added to the next Executive Sponsor agenda for closure. Example of changes that might arise during a deployment: • Amending the SOW to correct an error. • Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov. • Change in type of OpenGov resources to support the SOW. For example Subject Matter Experts to address simplifying Chart of Account structure. 135 ito] 5 Q OPENGOV Created On: 7/15/2021 Order From Expiration: 7/31/2021 Subscription Start Date: 8/l/2021 Subscription End Date: 7/31/2026 Customer Information Customer: City of Seward, AK Bill To/Ship To: PO Box 167 Seward City, Alaska 99664 United States Order Details Billing Frequency: Annual Payment Terms: Net Thirty (30) Days SOFTWARE SERVICES: Product/ Service Citizen Services - 1 Service Area Esri ArcGIS OpenGov Inc. PO Box 41340 San Jose, CA 95160 United States Contact Name: Brenda Ballou Email: bballou@cityofseward.net Start Date End Date 8/l/2021 7/31/2026 PROFESSIONAL SERVICES: Product/ Service Description OpenGov Deployment— One Time Fee Product configuration, setup, and training described in the attached SOW. Billing Table: Billing Date Amount Due August 1, 2021 $17,000.00 (Annual Software Services Fee + Professional Services) August 1, 2022 $11,450.00 August 1, 2023 $11,450.00 August 1, 2024 $11,450.00 August 1, 2025 $11,450.00 Prepared By: Jason Carian Email: jcarian@opengov.com Contract Term: 60 Months Billing Contact: Brenda Ballou Email: bballou@cityofseward.net Annual Fee $11,450.00 Annual Subscription Total: $11,450.00 Professional Services Total: $5,550.00 Order Form Legal Terms Welcome to OpenGov! Thanks for using our Software Services. This Order Form is entered into between OpenGov, Inc., with its principal place of business at PO Box 41340, San Jose, CA 95160 (OpenGov"), and you, the entity identified above (`Customer"), as of the Effective Date. This Order Form includes and incorporates the OpenGov Software Services Agreement (" SSA") executed by the parties and attached, or if no such SSA is executed or attached, the SSA at https:Hopengov.com/tenns-of-service and the applicable Statement of Work ("SOW") incorporated herein in the event Professional Services are purchased. The Order Form, SSA and SOW shall hereafter be referred to as the "Agreement". Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, on the Effective Date. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by, the OpenGov Terms and Conditions. Each parry's acceptance of this Agreement is conditional upon the other's acceptance of the terms in the Agreement to the exclusion of all other terms. City of Seward, AK OpenGov, Inc. Signature: Signature: Name: Name: Title: Title: Date: Date: 136 11 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT AGREEMENT WITH THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACILITY GRANT PROGRAM AND ACCEPTING GRANT FUNDING IN THE AMOUNT OF $1,729,988 FOR THE G, K, AND L FLOAT REPLACEMENT PROJECT AT THE SEWARD BOAT HARBOR WHEREAS, in November, 2019, the City of Seward hired R&M Engineering to inspect the northwest portion of the original boat harbor; and WHEREAS, the report written in December, 2019 found that the docks that were constructed in the 1970s are beyond their service life; and WHEREAS, the report recommended that the replacement of G, K and L Floats should be the harbor's top priority; and WHEREAS, in Resolution 2020-036, Seward City Council approved the City Manager to submit a Municipal Facility Grant Application for the replacement of G, K and L Floats; and WHEREAS, the City received the highest score for a Tier II 50150 matching grant application with the Alaska Department of Transportation Harbor Facility Grant Program; and WHEREAS, the City has received a Tier Two matching grant offer from the State of Alaska Department of Transportation Harbor Facility Grant Program in the amount of $1,729,988. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute a grant agreement with the State of Alaska Department of Transportation Harbor Facility Grant Program. Section 2. Funding in the amount of $1,729,988 is hereby accepted from the State of Alaska and placed into the Harbor Infrastructure Replacement Proi ect State Grant Revenue account no. 11431- 0000-8101-5922. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2021. 137 City Council Agenda Statement Meeting Date: July 26, 2021 To: City Council Through: Janette Bower, City Manager From: Norm Regis, Harbormaster Agenda Item: Authorizing the City Manager to enter into a grant agreement with the State of Alaska and accepting grant funding in the amount of $1,729.988 from the State of Alaska Municipal Harbor Facility Grant Program. Background and justification: In November 2019 inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the northwest harbor including the floating docks G, K and L Floats. The Final Inspection Report issued in December 2019 states, "The floating docks in this section of the harbor were constructed in the 1970's and are at or beyond their service life and should be replaced. In resolution 2020-036 Council approved the City Manager to submit a Municipal Harbor Facility Grant Application for the replacement of G, K and L-float. In October 2020 DOT reported that the City's grant application scored the highest Tier II application compared to other harbors. The funds approved were $1,729.988. On June 30, 2021, the Governor signed the 2022 Budget in which the City will receive these funds from the State of Alaska Municipal Harbor Facility Grant Program. Intent: Enter into a grant agreement with the State of Alaska Department of Transportation, Harbor Facility Grant Program and accept Grant funding in the amount of $1,729.988. Consistency checklist: Yes No NIA 2020 Seward Comprehensive Plan (page 23): Create a thriving port of 1. Seward through harbor improvements, infrastructure expansion, and X implementation of management plans. 2 City of Seward Strategic Plan (page 7): Complete the renovation of the X Seward Boat Harbor 3. Other (list): Inspection Report December 2019 X 138 Fiscal Note: Funding is accepted and placed into Harbor Infrastructure Replacement Project State Grant account number 11431 0000-5922. Finance Department Approval Attorney Review: Yes D No L Not applicable Recommendation City Council approve Resolution 2021-080 authorizing the City Manager to execute a grant agreement with the State of Alaska Department of Transportation Municipal Harbor Facility Grant Program and accept grant funding in the amount of $I,729,988. I39 Department of Transportation and THE STATE Public Facilities O'A ■..�. ASKL !. DIVISION of P�OGPA.M DEVELOPMENT cnd STATEWDE PLAN1 ING Juneau Field Office GOVERNOR MIKE DUNLEAVY P G. Bey 1 1=0 Juneau, Alasko 9981 1-25CQ '/airy: (9071'465-407C Fa/ rumtinr: i907) ,65-6981 C}Ct. QIcska.GCv July 14, 2021 Mr. Norm Regis, Harbormaster City of Seward PO Box 167 Seward, AK 99664 Subject. Letter of Award, FY2022 Harbor Facility Grant Funds, Seward Harbor G, K & L Dock Replacement Dear Mr. Regis: Congratulations on the successful funding of your application for the Department of Transportation and Public Facilities' Harbor Facility Grant Program for FY2022. Upon execution of a harbor grant agreement with the Department, the City of Seward will receive a Tier II, 50150 matching harbor grant in the amount of $1,729,988 for construction of the City of Seward. Harbor, G, K & L Dock Replacement. These funds are 100% state general funds. As a reminder, and as explained in the harbor grant instructions, the municipality will have six (6) months from the date of this Letter of Award to properly ratify and execute a mutually agreeable grant agreement with the department. Note if there is a change in your harbor project that affects the nature of the municipality's original application, then that could prevent us from executing a harbor grant agreement. If a grant agreement cannot be completed within that six month period, the department may deny the award and select the next highest scoring proposal or award the funds in subsequent years. After the ant agreement i signed, you will have eighteen 081 months to coMplete the construction phase of the project Your point of contact is Joanne Schmidt in the Juneau Field Office at (907) 465-1776. Please reach out to her at your earliest convenience to discuss the grant agreement and the timing for your harbor project. We look forward to working with you on this important municipal harbor project. Sincerely, VmiaminKOW(hi , Director Division of Program Development and Statewide Planning Alaska ; forill throll,41 .sen ke awl h2 fj istruc lllre." 140 Sponsored by: Meszaros CITY OF SEWARD, ALASKA RESOLUTION 2020-036 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SE' VARD, ALASKA, AUTHORIZING THE CITY MANAC;ER TO SUBMIT A 11IL'NICIPAL I1IRBOR FACILITY GRANT APPLICATION TO THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC: FACILITIES (ADOT) IN THE AMOUNT OF $1,730,000 FOR THE REPLACENIENT OF G, K AND L FI.OITS IN THE SEWARD HARBOR WHEREAS, the State of Alaska Department of Transportation and Public Facilities (ADOT) administers the Municipal Harbor Facility Grant Program; and WHEREAS, the City of Seward owns and maintains the Seward Harbor and is eligible for a Municipal Harbor Facility grant; and WHEREAS, the City of Seward hirers R&M Consultants, Inc. (R&M) to inspect G, K and L Floats in NO N crxiber, 2019; and WHEREAS, the report written by R & M in December, 2019 found that the docks that were constructed in the 1970s were beyond their service life; and WHEREAS, the report also recommended that the replacement of G, K and L Floats should be the harbor's top priority; and WHEREAS, the City of Seward has the required 50% in local matching funds for construction of the G, K, and L Floats Replacement Project, per the Harbor Facility Grant program requirements; and WHEREAS, the City of Seward is capable of completing the G, K, and L Floats Replacement Project within el ghl cen (18) months after award of a Harbor Facility Grant; and WHEREAS, the Seward Boat Harbor is critical to the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to submit a Harbor Facility Grant application to the State of Alaska Department ol' "I'ranspoilation and Public Facilities for the replacement of G, K and L Floats in the amoi«it of $1,730,000.. Section 2. The City of Seward supports the project entitled G, K and L Floats Replacement Project. 141 CITY OF SEWARD, ALASKA RESOLUTION 2020-036 Section 3. Subject to av ailahle Alaska Legislature funding, and selection by the Department of Transportation and Public Facilities, the City of Seward will enter into a grant agreement with the State of Alaska Department of Transportation and Public Facilities for a FY 2022 Municipal Harbor Facility Grant. Section 4. The Seward City Council confirms its intent to utilize internal funds towards the 50% match required for this project. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward. !ll iskzi.. this 26th day of May, 2020, AYFS: NOES: ABSENT: ABSTAIN ATTEST: THE CITY OF SEWARD, ALASKA C:/Lrl.5a, Sccsc, 13ac1aan, Crites, MCCI....,, ..,.., olic Butts Nolic renda T. Ballo , MMC City Clerk (City Seal,,,.��J``�,�$�oe, ,Pa, Cr . r SEALw: w ♦� �` j w ■ .♦ �a♦��I+raess�6'♦r 142 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-081 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING SIGNATURES FOR ALL CITY BANK ACCOUNTS AND RESCINDING ALL PREVIOUS RESOLUTIONS IN CONFLICT HEREWITH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Any two of the following signatures shall appear on all checks, drafts, notes or orders drawn against the City of Seward bank accounts maintained at the Seward Branch of Wells Fargo or the Seward Branch of the First National Bank of Anchorage: Jessra Snyder, Finance Director Janette Bower, City Manager Stephen Sowell, Assistant City Manager Brenda Ballou, City Clerk Section 2. Any one of the above persons shall have access to and full power to remove the contents of and to exchange or surrender the safe deposit boxes rented by the City of Seward located at the Seward Branch of Wells Fargo under the terms of the City of Seward's banking services agreement with Wells Fargo. Section 3. Any one of the above persons shall have authority to invest City monies with financial institutions as prescribed by the Seward City Code Chapter 5.15, Investment and Collateralization of Public Funds. Section 4. All previously approved resolutions in conflict herewith are hereby rescinded. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 143 Meeting Date: To: From: Agenda Item: City Council Agenda Statement July 26, 2021 City Council Janette Bower, City Manager Authorizing Signatures for all City Bank Accounts and Rescinding all Previous Resolution in Conflict Herewith Background and justification: The Seward City Council is required to pass a resolution listing the individuals authorized to invest monies and/or sign banking documents on behalf of the City of Seward. The recent onboarding of the new Finance Director provides the need to update this authorization. This action forms the basis upon which signature cards will be updated at the local banking institutions, and checks and City payments and investments will be authorized on behalf of the City. While each individual listed on the resolution is authorized to act on behalf of the City, the City's practice is to have two separate individuals authorize every investment, approve all City payments, and authorize all electronic banking transactions. Consistency checklist: Comprehensive PIan: Strategic Plan: Other: Seward City Code 5.15 Investment & Collateral ization of Public Funds Yes No [N/A 1. ✓ 2. ✓ 3 ✓ Fiscal note: Funding is from: This action has no fiscal impact on the City. Finance Department approval: Attorney Review: Yes ❑ No 7 Not applicable F Recommendation City Council approval of Resolution 2021-081, Authorizing Signatures for all City Bank Accounts and Rescinding all Previous Resolution in Conflict Herewith. 144 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-082 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY MANAGER'S RECOMMENDATION TO APPROVE THE DEVELOPER INCENTIVE AND REIMBURSEMENT PROGRAM REIMBURSEMENT REQUEST SUBMITTED BY PHIL ZIMMERMAN WHEREAS, the purpose of the Developer Incentive and Reimbursement Program is to reimburse a developer for up to 50 percent of the costs of extending public utilities to undeveloped property, assessed in a special improvement district, in order to incentivize installation of public utilities and property development within city boundaries; and WHEREAS, the City Council adopted Resolution 2020-006, determined it is in the public's interest, and necessary, to proceed with the proposed utility improvement district for, and benefiting, Lots 1, 2, 3, and 4, Block 3, and Lots 38, 39, 40, 41, 42, 43, and 44, Block 2, of Gateway Subdivision, in an amount not to exceed $337,375 and appropriating funds; and WHEREAS, Resolution 2020-006 also established the special improvement district knows as the Zimmerman Utility Improvement District and appropriated the funds from the electric and general funds; and WHEREAS, Resolution 2020-006 authorized the expenditure of funds for water, sewer, and electrical improvements and paid the invoices submitted by Mr. Zimmerman; and WHEREAS, the City Council adopted Resolution 2021-016, confirming the special assessment roll for the Gateway Subdivision Improvement District and providing for the levy, payment terms, and penalties of the special assessment district, and appropriating funds; and WHEREAS, Resolution 2021-016 provided for an additional appropriation from the water and wastewater funds; and WHEREAS, the total project cost is $427,971.09 and was assessed to the affected parcels by Resolution 2021-016; and WHEREAS, the developer submitted an application for reimbursement under the Developer Incentive and Reimbursement Program; and WHEREAS, the developer met all code requirements set forth in Seward City Code Chapter 5.22; and 145 CITY OF SEWARD, ALASKA RESOLUTION 2021-082 WHEREAS, the City Manager recommends the developer be reimbursed 50% of the costs related to installation of public utilities; and WHEREAS, the total amount of the reimbursement is $213,985.50 and will be in the form of a credit to each assessed parcel; and WHEREAS, the parcels will be reassessed and recorded with the reduced assessment amounts. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby accepts the City Manager's recommendation to approve the Developer Incentive and Reimbursement Program application received for the Gateway Subdivision. Section 2. The City Council hereby approves the reimbursement of 50% of the costs related to the installation of public utilities in the amount of $16,460.43 for each of the thirteen (13) parcels, for a total amount of $213,985.59. Section 3. The City of Seward paid all invoices on behalf of the developer, therefore, reimbursement will be in the form of a credit assessed to each parcel; as each lot is sold, the assessment will be collected at closing and remitted to the City of Seward. Section 4. If parcels are sold prior to adoption of this resolution and the action to reassess and record the assessments, Mr. Zimmerman will receive $16,460.43 in the form of a reimbursement check from the city for each parcel sold. Section 5. Lots not sold by November 1, 2021 are subject to the repayment terms described in Resolution 2021-016. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26th day of July, 2021. THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 146 City Council Agenda Statement Meeting Date: July 26, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Accepting the City Manager's recommendation to approve the Developer Incentive and Reimbursement Program application received for the Gateway Subdivision, and approving reimbursement of 50% of the costs related to the installation of public utilities in the amount of $16,460.43 for each of the thirteen parcels, for a total amount of $213,985.59 Background and justification: The Developer Incentive and Reimbursement Program is intended to reimburse a developer for up to 50 percent of the costs of extending public utilities to undeveloped property, assessed in a special improvement district, in order to incentivize installation ofpublic utilities and property development within city boundaries. Resolution 2020-006 On January 27, 2020, the City Council adopted Resolution 2020-006. The resolution "determined it is in the public's interest, and necessary, to proceed with the proposed utility improvement district for, and benefiting, Lots 1, 2, 3, and 4, Block 3, and Lots 38, 39, 40, 41, 42, 43, and 44, Block 2, of Gateway Subdivision, in an amount not to exceed $337,375 and appropriating funds". The resolution also established the special improvement district knows as the Zimmerman Utility Improvement District and appropriated the funds from: Electric Fund 15000-0-3710-0-80070 Chugach Electric Association Credit $ 281,043.46 General Fund 01000-0-3710-0-80070 $ 56,331.54 Total: $ 337,375.00 The resolution authorized the expenditure of funds for water, sewer, and electrical improvements. Invoices were submitted by Mr. Zimmerman to the city for payment. Resolution 2021-016 On January 25, 2021, the City Council adopted Resolution 2021-016. The resolution confirmed the special assessment roll for the Gateway Subdivision Improvement District and provided for the levy, payment terms, and penalties of the special assessment district, and appropriated funds. The actual costs exceeded the previously appropriated amount. An additional appropriation was made from the following funds: Water Fund 17000-0-3710-0-80070 Wastewater Fund 18000-0-3710-0-80070 $ 45,298.04 $ _. _ _45Z298.04_ Total: $ 90,596.08 The resolution created the Special Assessment as follows and assessed 100% of the project cost to the Developer: 147 Parcels Assessed Amount Gateway Subdivision, No. 1 Lot 44, Blk 2 $ 32,920.85 Gatewa Subdivision No. 1 Lot 43 Blk 2 $ 32 920.85 Gateway Subdivision, No. 1, Lot 42, BIk 2 $ 32,920.85 Gateway Subdivision No. 1 Lot 41 Blk 2 $ 32 920.85 Gateway Subdivision, No. 1, Lot 40, Blk 2 $ 32,920.85 Gateway Subdivision No. 1 Lot 39 Blk 2 $ 32 920.85 Gateway Subdivision No. 1 Lot 9 BIk 3 $ 32 920.85 Gateway Subdivision, No. 1 Lot 1, BIk 3 $ 32,920.85 Gateway Subdivision No. 1 Lot 2 BIk 3 $ 32 920.85 Gateway Subdivision, No. 1 Lot 8, Blk 4 $ 32,920.86 Gatewa Subdivision No. 1 Lot 9 Blk 4 $ 32 920.86 Gateway Subdivision, No. 1 Lot 10, BIk 4 $ 32,920.86 Gateway Subdivision No. 1 Lot 11 BIk 4 $ 32 920.86 Total: $ 427 971.09 The resolution also created a repayment plan for the Developer: Annual Payment Date: November I, 2021 Rate of Interest: Deferred or installment payments of special assessments shall bear interested at an annualized rate of the lessor of: 1. The prime rate plus 4° ' , as the prime rate in published in the Wall Street Journal's Consumer Money Rates for the date the resolution confirming the special assessment roll is adopted; or 2. 15 percent (15%). Maximum Annual Installments: 10 Penalty for Late Payments: 10° o Invoices continued to be submitted by Mr. Zimmerman. The City paid all invoices in full. On June 14, 2021, Mr. Phil Zimmerman submitted an application for reimbursement for his project. As required by Seward Municipal Code Chapter 5.22.030, subsection (c), this written memorandum is provided as a statement recommending approval of the application and the approved reimbursement amount. Based on the code language, I recommend Mr. Zimmerman be reimbursed 50% of the costs related to installation of public utilities. Because the City paid all invoices, reimbursement will be in the form of a credit to each assessed parcel. The parcels will be reassessed and recorded with the reduced assessment amounts. Pro'ect cost — all invoices vaid by the City and assessed to theparcels: $ 427,971.09 Reduced assessment total: $ 213 985.59 Amount owed to the City through the assessment rocess: T. 213,985.50 148 As each lot is sold, the assessment will be collected at closing and remitted to the City. Lots not sold by November 1, 2021, are subject to the above repayment terms. Parcel and Reassessment Information: Gateway Parcels Subdivision, No. 1, Lot 44, Blk 2 $ Assessed Amount 32,920.85 Credited Amount $ (16,460.43) New Assessed Total $ 16,460.42 Gateway Subdivision, No. 1, Lot43, Blk 2 $ 32,920.85 $ (16,460.43) $ 16,460.42 Gateway Subdivision, No. 1, Lot42, Blk 2 $ 32,920.85 $ (16,460.43) $ 16,460.42 GalewaX Subdivision, No. 1, Lot 41, Blk 2 $ 32,920.85 $ (16,460,43) $ 16,460.42 Gateway Subdivision, No. 1, Lot 40, Blk 2 $ 32,920.85 $ (16,460.43) $ 16,460.42 Gateway Subdivision, No. 1, Lot 39, Blk 2 $ 32,920.85 $ (16,460.43) $ 16,460.42 Gateway Subdivision, No. 1 Lot 9, Blk 3 $ 32,920.85 $ (16,460.43) $ 16,460.42 Gateway Subdivision, No. l Lot 1, Blk 3 $ 32,920.85 $ (16,460.43) $ 16,460.42 Gateway Subdivision, No. I Lot 2, Blk 3 $ 32,920.85 $ (16,460.41) $ 16,460.42 Gateway Subdivision, No. I Lot 8, Blk 4 $ 32,920.86 $ (16,460,43) $ 16,460.43 Gateway Subdivision, No. I Lot 9, Blk 4 $ 32,920.86 $ (16,460.43) $ 16,460.43 Gateway Subdivision, No. 1 Lot 10, Blk 4 $ 32,920.86 $ (16,460.43) $ 16,460.43 Gateway Subdivision, No. I Lot 11, Blk 4 $ 32,920.86 $ (16,460.43) $ 16,460.43 Total: $ 427,971.09 $ (213,985.59) $ 213,985.50 Please note that Mr. Zimmerman indicated two parcels are in the process of being sold and the assessments will be paid in full for the parcels. If parcels sell prior to council action and the action to reassess and record the assessments, Mr. Zimmerman will receive $16,460.43 in the form of a reimbursement check from the city for each parcel sold. My decision is based on the following •- Seward Municipal Code 5.22.030, subsection (a) - Mr. Zimmerman completed and filed the required application for reimbursement. r Seward Municipal Code 5.22.030, subsection (b) -- the application is complete and filing fee paid in full. �- Seward Municipal Code 5.22.030, subsection (c) the Planning and Zoning Commission reviewed the application and found the applicant meets for the requirement for reimbursement. Seward Municipal Code 5.22.030, subsection (e) the required statement regarding properties owned within the special improvement district was provided, an itemized report concerning the actual direct cost was provided, and a statement regarding the purpose and use of the property promoting public interest and compliance with the comprehensive plan was provided. r Seward Municipal Code 5.22.030, subsection (h) the extension has been completed. Intent: To complete the process required by Seward Municipal Code Chapter 5.22 which provides for the Developer Incentive and Reimbursement Program. Consistent checklist: Yes No NIA L Comprehensive Plan: 3.2.1., 3.2.1.2 ✓ 2 Strategic Plan: Page 9 Promote Residential and Commercial Development inside the Cit 149 3. Other: ✓71 Fiscal note: Funding is to: 800071-0000-4700 Developer Incentive and Reimbursement Fund Current Balance: $ 800,000.00 Resolution 2021-058 - $300,000 Resolution 2021-071 - $500,000 Zimmerman Reimbursement (when all lots are sold): _$ 213,985.59_ To $ 1,013,985.59 Finance Department approval: Attorney Review: Yes ✓� No FINot applicable E Recommendation City Council approval of Resolution 2021-082, Accepting the City Manager's recommendation to approve the Developer Incentive and Reimbursement Program application received for the Gateway Subdivision, and approving reimbursement of 50% of the costs related to the installation of public utilities in the amount of $16,460.43 for each of the thirteen parcels, for a total amount of $213,985.59. 150 DATE: July 26, 2021 TO: City Council FROM: City Manager & City Clerk RE: Request for Amendment on Resolution 2021-082 Mayor & Council, We respectfully request that you remove Resolution 2021-082 from the Consent Agenda and make the following amendment to the TITLE: STRIKE: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, APPROVING THE CITY MANAGER'S RECOMMENDATION TO APPROVE THE DEVELOPER INCENTIVE AND REIMBURSEMENT PROGRAM REIMBURSEMENT REQUEST SUBMITTED BY PHIL ZIMMERMAN REPLACE WITH. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, ACCEPTING THE CITY MANAGER'S RECOMMENDATION TO APPROVE THE DEVELOPER INCENTIVE AND REIMBURSEMENT PROGRAM APPLICATION RECEIVED FOR THE GATEWAY SUBDIVISION, AND APPROVING REIMBURSEMENT OF 50% OF THE COSTS RELATED TO THE INSTALLATION OF PUBLIC UTILITIES IN THE AMOUNT OF $16,460.43 FOR EACH OF THE THIRTEEN PARCELS, FOR A TOTAL AMOUNT OF $213,985.59 It is our collective belief that the amended title is more specific and appropriate, and more accurately reflects the intent of the resolution. 151 RECEIVED Developer Reimbursement OFFICE OF THE CITYEK Program Application PLE4S£. BEAWARETHATA PERSON AIAYONLYBEELIGIBLE FOR REIAIRURSEAIENTAFTERTHECREATIONOFDISTRICT UNDER SEWARDCITYCODIECH,4PTERS-22A 4'D rllEASSES5,11ENT OFINSTALLATION COSTS UNDER THATCH4PTER, Name of Applicant: Phil Zimmerman Legal Property description: Lars 39-44 Blk ?, lots 1,2& 9 Dlk 3 and lots 8-11 81k 4 Gcateiray SubdivisionSeward. Alaska Name of Improvement District:Gotewcav Subdivision Assessment Roll ID 92021-001J123-0 Recording District 314 S'eward Installation Cost Details $ Request for Reimbursement A. Please provide a statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. Q. Please submit an itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. Statement of Purpose & Disclosures A. please provide a statement regarding the purpose and use of the property at issue and the ways in which the use prontotes the public interest and Complies with the city comprehensive plan. 2.2.10 Encourage home ownership opportunities.3.3 Encourage devclopinr•nt of new housine in Seward. 3.3.1? Create incentives to ,provi+de land for housing, development within ilte City of Seward 13. Please disclose any outstanding liabilities awed to any pubfic utilities, contractors or other persons on or regarding the property at issue. None C. Please disclose any violations ofsafety, health or land use laws applying to the subject property. None Statement of Understanding Upon signing this application, the applicant acknowledges and agrees that City Council ma" reimburse all. none or a portion of the pro -rated share of the improvements under Title 5 up tt� 50`X, OF the installation costs and the applicant accepts his, her or its obligation to pay his, her or its pro -rated share ofthose costs as identified on the assessment roll, As Applicairt, 1 cerlif}7 or declare under penalty of perjury sender rbe lutes Of lire State of Alaska Mal the foregaing iv true and correct. APPLICANT SIGNATURE: USE ONLY DATE: J l Clerk rtwAW" (dete & Inidals) Submission Onto Notice at Fifing elate Ctty Manager .L Finance Approval Date Community level pmQnt Rac*W*c Planning 3 Zoning Meebng Dale and Date Approved City Manager Date City Council Meeting Date and Date Approved IF APPROVED Finance amount and data of reimbursement 152 s DEVELOPER REIMBURSEMENT PROGRAM APPLICATION INSTRUCTIONS The City ofScNvard permits. when funds are available, developers to apply for reimbursement of the public utility installation costs when those casts are incurred as a result of a pumic improvement district assessment under Se,vard City Code. In order to be eligible for reimbursement. an applicant must complete this application and comply wilh ail requirements listed in the SeNvard City Cade and any related policies. Additionally, the application fling fee must be paid in full before this application may be accepted. Upon completion, please submit this application to the City Clerk. So long, as the application is complete and the tiling fee is paid in full, the City Clerk will send a Notice of Filing to the applicant and the City Manager within l0 days of receipt. The City Manager will. in turn, review the application and recommend approval or denial of the application to City Council %vithin three regularly scheduled City Council meetings after the ]Notice of Filing has been issued_ PLEASE BE AWARE THAT A PERSON MAC' ONLV BE ELIGIBLE FOR REIMBURSEMENT AFTER THE CREATION OF DISTRICT UNDER SEWARD CITY CODE CHAPTER 5.22 AND THE ASSESSMENT OF iNSTALLATION COSTS UNDER T1:4AT CHAPTER. ](you have any questions about this application, please contact the Community Development Director at APPLICABLE DEFINiTIONS For purposes of this application, the following terms, if used, have the following meanings and par-ameters: "Person" extends and applies to bodies politic and corporate., and to partnerships and associations. as ,.Well as to individuals. "Benetiting property" rman; area or zone which will directly benefit by a specific public utility extension. "Cast of extension" means the developer's actual direct cost of constructing a public utility extension. "Developer" means a property owner, who is located within an improvement district subject tU a special assessment. "Program Fund" means a fund created expressly to fund the reimbursement and incentive program, "Public improvement" means those improvements to or in connection with streets, sidewalks, parks, playgrounds, buildings, sewer systems, water systems, harbor facilities and any other real property or appurtenances thereof. of the: city used by the public. "Public utility" includes all common carriers in the public streets, water, sewage disposal, electric light. central heating;, gas, electric power, telephone and telegraph lines and systems. garbage collection, garbage disposal and reduction plants, docks and such other and different enterprises as the law or the council may determine to be or designate as public utilities. "Local improvement" means those public improvements which are specially beneficial to the property affected and shall further include the abatement of such unsafe, unsightly, unhealthful or unsanitary conditions as the council shall determine to be a public nuisance. "Undeveloped land" means tracts or parcels of land that are not part of an existing improvement district and have no sionifrcant or Substantial improvement, infrastructure, grading,. or site development related to residential, commercial, or industrial uses or outstanding building permits. The provisions of this section specifically do not apply to tracts within the Seward Marine Industrial Complex (SMIC), �,.,,f(-k-z/-NA 153 Installation Cost Details & Request for Reimbursement 1) A statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. I Phil Zimmerman owner of Zimmerman Investment LLC own lots 39.44 8Ik Z, lots ?,Z& 9 81k 3 and lots 8-11 Blk 4 within the Gateway Subdivision. These lots have o special assessment roll recorded for each lot, l have attached a copy of the recorded document for your easy reference 2) An itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. I have included a spreadsheet along with invoices showing the cost of the utility extensions. The total cost of the project $427,971.08 154 A A 2021-000123-0 S Recording District 314 Seward CC K A 02/081Z021 10.53 AM Page 1 of 2 CITY OF SEWARD, ALASKA Notice of Levy of Assessments Gateway Subdivision Utility Assessment District Pursuant to Chapter 520 of the Seward City Code, the following assessments have been levied by the City of Seward, Alaska, for the cost of special improvements which were constructed and described as the Gateway Subdivision Utility Assessment District The cost of the improvements have been apportioned equally among the thirteen properties which will benefit from constriction of the improvements. All property owners were properly noticed Jall hearings and actions of the Seward City Council with respect to the assessments. The assessments were levied by the passage of City of Seward ResoIution 2021-016 on January 25, 2021. The affected property owners' names and addresses, the Iegal descriptions of the relevant parcels of teal property, and the assessment amounts are found on the attached table. ""'t % a s+s,y' OF g,e •".#' Dated this 26" day of January, 2021. •. SEAL B nda Ballou, ity Cleric I � oF w • '�0••raanee+• After recording, return to: Community Development City of Seward P.O. Sox 167 Seward, ASK 99664d1167 Attsrhment (I page) 155 CITY OF SEWARD SPECIAL ASSESSMENT KOLL FOR T14E, IMPROVEMENT DISTRICT KNOWN AS GATEWAY SUBDIVISION UTILITY IMPROVEMh ENT DISTRICT Lot Description Physical Owner oCRecord MCinc Addrets Assessment Add= Amount GATEWAY SUB ADDN 2003 7'1MMERMAN 33325 BEAR LAKE RD S32.920.85 NO I LOT 44 BLK 2 DUNHAM MVESTME NTS SEWARD. AK94664 DR L14C GATEWAY SUB ADDN 2005 ZIMMERMAN 33326 BEAR LAKE RD $32.920.95 NO I LOT 43 BLK 2 DUNHAM INVESTMENTS SEWARD. AK 99664 DR LLC GATEWAY SUES ADDN 2007 ZIMMERMAN 33327 BEAR LAKF RD S32.920.85 NO I LOT 42 BLK 2 DUNHAM INVESTMENTS SEWARD. AK 99664 DR LLC GATEWAY SUB ADDN 2009 ZIMMERMAN 33328 BEAR LAKE RD $32.920.85 NO I LOT4.1 BLK 2 DUNHAM INVESTMENTS SEWARD, AK "664 DR LLC GATEWAY SUB ADDN 2011 ZIMMERMAN 33329 BEAR LAKE RD S32.920.83 NO I LOT .40 BLK 2 DUNHAM MVESTMENTS SEWARD. AK 99664 DR LLC GATEWAY SUB ADDN 2013 ZIMMERMAN 33330 BEAR LAKE RD 532.920.85 NO I LOT 39 BLK 2 DUNHAM rNVESTMENTS SEWARD. AK 99664 DR LLC GATEWAY SUB ADDN 2009 ZIMMERMAN 33322 BEAR LAKE RD S32.920,95 NO 1 I,OT9 BLK 3 PHOENIX INVESTMENTS SEWARD. AK 99664 RD LLC GATEWAY SUB ADDN 2004 ZIMMERMAN 33323 BEAR LAKE RD 532.920.85 NO I LOT I BLK 3 DUNHAM INVESTMENTS SEWARD. AK 99664 DR LLC GATEWAY SUB ADDN 2010 ZIMMERMAN 33374 BEAR LAKE RD 332.920,85 NO I LOT 2 BLK 3 DUNHAM INVESTMENTS SEWARD, AK99664 DR LLC GATEWAY SUB ADDN 2004 ZIMMERMAN 33318 BEAR LAKE RD S32,9208S NO I LOT 8 BLK 4 PHOENIX INVESTMENTS SEWARD. AK 99664 RD LLC GATEWAY SUB ADDN 2006 ZIMMERMAN 33319 BEAR LAKE RD S32,920.86 NO I LOT 9 BLK 4 PHOENIX INVESTMENTS SEWARD, AK 99664 RD LLC GATEWAY SUB ADDN 2009 ZIMMERMAN 33320 BEAR LAKE RD S32,920.66 NO I LOT 10 BLK 4 PHOENIX INVESTMENTS SEWARD, AK 99664 RD LLC GATEWAY SUB ADDN 200 "ZIMMERMAN 33321 BEAR LAKE. RD S32.920.86 NO I LOT 11 BLK 4 PHOENIX INVESTMENTS SEWARD. AK 9%64 RD LLC Total Assessmat Amount $427.971.08 After recording, return to: Community Development Deptinment City of Seward P.O. Box 167 Seward, AK 99664-0167 page 2of2 2021— o04123 —'0 156 Sponsored by: Regis CITY OF SEWARD, ALASKA RESOLUTION 2021-016 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, CONFIRMING THE SPECIAL ASSESSMENT ROLL OF THE GATEWAY SUBDIVISIONi IMPROVEMENT DISTRICT AND PROVIDING FOR. THE LEVY, PAYMENT TERMS, AND PENALTIES OF THE SPECIAL ASSESSMENT DISTRICT, AND APPROPRIATING FUNDS WH EREAS, fallowing a public hearing held on January 27, 2020, the Seward City Council authorized the construction of utility improvements described as the Gateway Subdivision Utility Assessment District; and WHEREAS, a special assessment district was created and will apportion the total cost of the improvements equally among the thirteen (13) properties to benefit from the improvements; and WHEREAS, Ordinance 2020-006 authorized and appropriated S337,375 as the estimated costs of the improvements; and WHEREAS, the total costs of the improvements came in at S427,971.08, and when apportioned among the thirteen (13) properties, results in total assessments to each property of S33,920.W and WHEREAS, actual costs exceeded the previously -appropriated amount by S90,596 08, so an additional appropriation is necessary; and WHEREAS, the Seward City Council hereby finds that the method of apportioning costs as attached hereto, is fair, and hereby establishes the Special Assessment Roll as attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITE' OFSEWARD, ALASKA that: Section 1, The Special Assessment Roll for the Improvement District known as Elie Gateway Subdivision Utility Assessment District; a copy of which is attached hereto and incorporated herein by reference, is hereby approved and confirmed. Section 2. Assessments are hereby levied against the properties set forth in the Special Assessment Roll in the amounts listed opposite each property listed in said roll_ Section 3. Installment payments are hereby declared acceptable, with payments required pursuant to the following schedule: 157 CITY OF SEWARD, ALASiiA RESOLUTION 2021-016 Annual Payment Date: November I, 2021 Efate of Interest: Deferred or installment payments ofspecial assessments shall bear interest at an annualized rate of the lesser of: 0 1 the prime rate plus 41/1o, as the prime rate is published in the Wall Street .Journal's Consumer Money Rates for the date the resolution confirming; the special assessment roll is adopted, or (2) 15 percent ( 151.16). "vlaximum Annual Instal Irnents, 10 Penalty for Late Payment: I0"iu Section 4. Funding in the amount of $45,298.04 is hereby appropriated from the: Water Fund account 17000-0-3710-0-90070 to the Utility Improvement District infrastructure account no. 80070-0000-8101. Section 5. Funding in the amount of $45,298.04 is hereby appropriated from the Wastewater Fund account 18000-0-3710-0-80070 to the Utility Improvement District infrastructure account no. 80070-0000-8101. Section 6. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25111 tiny of January, 202 1. TH>Er,C-IT):, OF S, WARD, ALASKA Tern, Me AYES: DeMoss, McClure, Casa&randa, Baclaan, Osenga, 5eese. NOES: None ASSENT: None ABSTAIN: None 158 CITY OF SEWARD, ALASKA RESOLUTION 2021-016 ATTEST: Brenda J. Ballou me City Clerk (City Seal) o """'+0 OF M 11i ay♦ �� i Y 15. ■118� � 159 Council Agenda Statement Meeting Date: January 25, 2021 To: City Council Through: Norm Regis, Acting City Manager Front: Sam Hickok, Acting Finance Director Jackie C. Wilde, Community Development Director Agenda Item: Assessment Roll for Gateway Subdivision Utility Improvement District BACKGROUND & JUSTIFICATION: In May 2019, the City of Seward received a request to extend utility services and create the Gateway Utility Improvement District. The City Utilities provided cost estimates to provide service to the area, estimating a total cost of 5337,375, to be divided among ten (10) parcels. Re,,iolution 2020-006 was introduced to the Seward City Council on January 13, 2020 and was cn=cd following a second public hearing, on January 27, 2020, this resolution approved a utility assessment district for the following lots: Lots 1, 2, 3, and 4. Block 3, and Lots 38, 39, 40. 41. 42, 43, and 44, Block 2, of Gateway Subdivision. The developer worked with City Manager regarding adding additional lots to the assessment due to cost of expansion. The project required a 14-foot hole be dug to put the infrastructure in. This hole would have to be dug again for future infrastructure expansion. The City Manager and developer agreed to add the additional lots and put the needed infrastructure in now with an adequate cost savings for the City and developer. The project was completed at a total cost of $427,971,08, which is $90,596.08 over the original cost estimate. These casts will now be assessed to the property owners who benefit from the improvements, upon approval of the assessment roll by the City Council. With a total of thirteen (13) properties being assessed, assessments will be $32,920.85 per lot. Attached, is the assessment roll for the Gateway Improvement District containing property descriptions, names of owners of record, and assessment Amounts. Seward City Code 5.20.035 states that "the costs of an improvement shall be the actual costs of the improvement, including acquisition of interests in Iand for the improvement, design, engineering, administration, overhead, professional services, guarantee fiend, bond costs, and interests accrued as a result of The improvement and all other costs resulting from the construction of the improvement." The backup documentation supporting the casts of the improvement district is available in the finance department. No public hearing is required, due to the fact that the affected properties arc awned by the applicant of the assessment district- On January 25. 2021, the Council shall determine the assessment roll. The resolution shall provide for the levy and repayment terms, including interest rate, and proposed penalties for late payments. No payment shall be required within sixty days after the resolution. Deferred or installment payments shall bear such interest as the City Code 160 may prescribe in the resolution. It should be noted that per SCC 5.20.092, if an assessment installation payment is delinquent for more than six months after the due date, the entire principul balance of the assessment, plus accrued interest and penalty on the principal balance, shall be immediately due and payable. In the event the balance remains unpaid, the properly then becomes subject to foreclosure by the City. The administration recommends that the interest rate be set at 4% above the prime rate as quoted in the Wallstscci lourmal Consumer Money Bates. section on the day Council approves [ate assessment roll. As of December 29, 2020, the prune rate was 3.25%. The maximum rate allowed by State law for real property taxes is 15%, per AS 29.45.250. The administration recommends that the interest rate for special assessments not exceed the maximum rate allowed for property taxes, The administration further recommends that the penalty rate be set at 10% which is the same rate used by the Kenai Peninsula Borough for delinquent payment of property taxes, and the same rate used for the City's Sather special assessment distriCt5. It IS also recommended that individuals desiring to finance their assessments, he allowed 10 finance them over ten years, with annual installment payments beginning November 1, 2021 Annual payments for a $32,920,85 assessment repaid over ten ycars at an interest rate of 7,25% are $4;741,50. INTENT: Confirm the special assessment roll of the Gateway Subdivision Utility Improvement District, providing for the levy, terms of repayment, and penalties of the special Improvement district. CONSISTENCY CHECKLIST: Yes No NIA Compmhensivc Plan (docrinrenl source lrere):7.1 pg 2-20 The rote of hosrsing developed owside vir. flmils conrinues to owpoce developuhew within Setivcrrsl. _ —The Ciiy eatr continue to explore incentivr_ r re develop reasoattrblt� priced housing �wrthin Seward such m zoning changes or tar increment faience. 13.5 pg 2-30 ... Some developtnew rvitlthr city lintir.s is stynded Uy ilia lack of sstic cent water and sewer service. 2.2.11 pg 1- t 10 Promote rrrftll develnpnrerrt by encoaragntg rtnd promming k consrracrion on vacanr sires in areas of the city whicar are already esroblr'saaerl_3.3.! pg 1.14 Encourage developntew of mein Goasing ire Setvard. 3.3.1.2 pg 1-14 Create incentives to provide land jor housing developtnew within the Cif y of Seward. 3.3.1.3 pg 1-14 Assess sohrtlon to extend cost- e#j cave utilities to hove sires an land zoned for residential development. Attthorire ethgineer studies to deterntine the cost of httility errensions to develn able land with in fire city, Strategic Plan (docirment source here): pg 3 Grvwth Management and Bind Use Planning .lye have an artracilve comwunity in which to live it-ork he educated and recreate where growth is orderly turd driven by cotnnamiry consensus Growth and land use ,planning are coordinated through rlhe collaburtuion of private usrciptrblic etrtifies We pvosnote anrd farilitate balanced development. Pg 5 Develop 2. infroxtrueture expansion plans for currently undevelaped X residential and carrrtrrercial praperry. pg 9 Pronhoie Residential and Conrntercial Development Inside the City Eocnuruge comrntcrion of residential and seasonal arousing or all market levels. Pg IS Expand availability of affordable diverse year-round housing. Sward has a Wide range of housing alternatives to meet the varied needs of Scivard s long term and seasonal residents. [3. Other (list): 161 FI 'A TE: Council approved Resolution 2020.006, appropriating $337.375 for the Gateway Improvement District. Actual costs came in $90,596.08 above the estimate, requiring an additional appropriation to be split between the Water and Wastewater enterprise funds. Approved by Finance Department: r ATTORNEY REVIEW: Yes Na X Not Applicable RE rOMMENE)A,TION- Approve Resolution 2021- OXX, confirming the special assemment roll of the Gateway Subdivision Utility Improvement District, providing for the levy, tams of repayment, and penalties of thespecial Improvement district 162 January 26, 2021 CITY OF SEWA,RD, ALASKA Notice of Levy of Assessments Gateway Subdivision Utility Assessment District Pursuant to Seward City Code Chapter 5.20, the fullowing assessments have been levied by the City of Seward, Alaska, for the cost of special improvements which were constructed and described as the Gateway Subdivision Utility Assessment District. Thu cost of the improvements. have been apportioned equally among the thirteen (13) properties which will benefit from construction of the improvements. All property o%vncrs were properly noticed of all hearings and actions of the Seward City Council with respect to the assessments. The assessments were levied by the passage of City of Seward Resolution 2021-016 on January 25, 2021. The affected property owncrts' names and addresses, (lie legal descriptions of the relevant parcels of real property, and the assessment amounts are found on the attached table. Dated this 25"' day of January, 2021, rendii l3Llluu, ANIC City Clerk After recording, return lo_ Cdttlrnuriit}• UevelC)prnent City of Seward P.O. Box 167 Seward, AK 99664-0167 Attachment (I page) 163 un, OF SEWARD SPECIAL ASSESSMENT! ROLL FOR THE IMI'ROVEMEiiT DISTRICT K14OWN AS GATEWAY SUBDIVISION UTILITY IMPROVEMENT DISTRICT V.ol Dcicrintion Physinl Address Owner of Record Mailing Address A.eses mcm Amu= GATEWAY SUB ADDN NO I LOT44 BLK2 2003 DUNHAM DR ZIMMERMAN INVESI-MEN1'9 LLC 33325 BEAR LAKE RD SEWARD, AK 9960 S32,920.85 GATEWAY SUB ADDN NO I LOT43 BLK 2 2005 DUNHAM DR ZIMMERMAN INVESTMENTS I.LC 33326 BEAR LAKE RD SEWARD, AK 99664 S3 92o_85 fiA7'EWAY SUB ADDN NO I LOT 42 BLK 2 2007 DUNHAM DR ZIMMERMAN INVESfMENTS LLC 33321 BEAR LA-KL RD SEWARD, AK 99664 $32,920AS GATEWAY SUB .ADDN NO I LOT 41 BLK 2 2009 DUN)IAM OR ZIMMERMAN INVESTMENTS LLC 33328 BEAR LAKE ILD SEWARD, AK 99664 532,1)20A5 GATEWAY SUB ADDN NO I LOT40 BLK2 201 t DUNHAM DR ZIMMERMAN INVESTMENTS 1.1_C 33329 BEAR LAKE RD SEWARD, AK99664 532,910.85 GATEWAY SUB ADDN NO I LOT 39 BLK 2 GATEWAY SUB ADDN NO I LOT 9 BLK 3 2013 DUNHAM DR 200 PHOENIX RD ZIMMERMAN INVESTMENTS LLC ZIMMERMAN INVES TENTS LLC 33330 BEAR LAKE RD SEWARD, AK 99661 33322 BEAR LAKE RD SEWARD, AK 99664 S32,920.85 S32,920.85 GATEWAY SUB ADDN 140 1 LOT 1 BLK 3 2004 DUNHAM DR ZIMMERMAN INVESTMENTS LLC 33373 BEAR LAKE RD SEWARD. AK 99664 S32,920.85 GATEWAY SUB ADDN NO I LOT 2 BLK 3 2010 DUNHAM DR ZIMMERMAN INVESTMENTS LLC 33324 BEAR LAKE RD SEWARD, AK 996Lr1 S32.920.85 — GATEW AY SUl3 ADDN NO I LOT 8 BLK 4 2BU1 P110ENIX RD "ZIMMERMAN INVESTMENTS LLC 33319 BEAR LAKE RO SEWARD, AK 99664 T32,920.85 GATEWAY SUB ADDN NO I LOT 9 BLK 4 2006 PIIOEN[X RD ZIMMERMAN INVESTMFNTS I.LC 31319 BEAR LAKE RD SEWARD, AK 99663 S32,92G S6 GATEWAY SUB ADDN NO I LQT 10 BI.K 4 2008 PHOENIX RD ZIMMERMAN INVESTMENTS LLC 33320 BEAR LAKE RD SEWARD, AK 19664 332,920.86 GA'rCW AY SUB ADDN NO I LOT 1 I BLK l 2010 PHDrNEX RD Z. MMERMAN INVESTMENTS LLC 33321 BEAR LAKE RD SEWARD, AK 99664 $32.920.86 Total Assessment Amunn[ 1427,97108 After recording, return lo. Corrununity Dave{opmcnt Depurment City of Seward P.O. Box 167 Seward, NK 996644116V Seward City Council Resolution 2921-016 164 Installation Cost Details & Request for Reimbursement A) A statement of the properties owned within the special improvement district and the total cost of the installation of the improvement to the developer. 1 Phil Zimmerman owner of Zimmerman Investment LLC own lots 39.44 Blk 2, lots 1,2& 5 Elk 3 and lots 8-11 Blk 4 within the Gateway Subdivision. These lets have a special assessment roll recorded for each lot. i have attached a copy of the recorded document for your easy reference. Bj An itemized report, with supporting documentation, of the actual direct cost of the extension to the developer. I have included a spreadsheet along with invoices showing the cast of the utility extensions. The total cost of the project $427,971.08 165 Company Amount Byler 163,800,00 Byler Contracting 55147,420.00 Ferguson 54,083.08 Ferguson 3,049.72 Ferguson 348.28 Ferguson 240.78 Ferguson 162.82 Ferguson 1,935.06 Ferguson 280.32 Core & Main 2,732.88 Core & Main 199.69 Core & Main 4,598.25 Core & Main 3,925.00 Care & Main 723.52 Core & Main 2,565.31 Wince-Cotherli-Bryson 1,385.00 wince- Cot herli-Bryson 1.,940.77 Wince -Cot herll-Bryson 807.50 Wince-Cotheril-Bryson 1,437.50 win ce-Cotherll-Bryson 4,925.00 Wirjce-CothQrll-Bryson 9,780.00 Wince-Cotherll-Bryson 16,030 60 Johnson Surveying 3,500.00 Johnson Surveying 2,10000 427,971.08 166 Sponsored b%,: htcs/IfOs First Public hearing: Janti,try 1 1- 10-10 Postponed- i.'lltcliirV 13, 2020 Second Public Hearing: J:,iwc ii- 27, 20-10 Approval Date:.lartuary 27, 2020 CITY OF SENVARD7 ALASKA RESOLUTION 2020-006 A RESOI.LYFION OF THE CITI' C'O NCIL OF THE CITY OF SEWARD, ALASKA, DETERMINING IT IS IN THE PUBLIC'S INTEREST, AND NECESSARY, TO PROCEED WITII THE PROPOSED UTIL.ITN' IMPROVEMENT DISTRICT FOR, AND RENE.FITING, LOTS 1, 2, 3, 'kND 4, BLOCK 3, AND LOTS 38, 39, 40, 41, 42, 43, ,AND 44, BLOCK Z, OF GATEWAY SUBDIVISION, IN AN AMOUNT NOT TO EXCEED $337,375, AND APPROPRIATING FUNDS WHEREAS, in 1'vlety, 2.019, the City recciv cd a 9 cyucsl try extend utility ser% ices a11Ll create an assessment district in the Gt,lcwtv Slrhdil iswtl: and WHEREAS, the cicp rrtrtrcr(s ��€ t'cb���tnunity Dc• cloprrtent. Puhlic `v'L'c�rlcs and Electric reviewed the request and prm Idcd co,,,t es, lirrr,itcs to furl tislr w"tIer. sewcI., aticl elcctric scar ice to the area; and WHEREAS, the total estimatecl cc�sls for the assessment improvement district is approximately $337,37S, aiid this cc�sl would be divided among 11 parcels of land, as recommended by Community De cloprncnt, and WHERE:kS, at -for coiiiplction of the project, the ,icttt.rl cc+sts Will Inc: e.,ticulateci to cl0tcrnliirc the lirvil assessrilctlt; crrtcl W11EREAS, Aclrninistration has reported the costs and need for the iniprm cments, and is reyucstill" auth01-17ation to expend up to ``�'337.375 for sewor. and electrical iniprovenietits in case of wil-oreseen expenditures; hm� ev°cr, only [lie actual costs will be asscrossccl etn(l l)c,tlr the General fund and Electrical Enterprise Fund have the available 1"Widing the project; and WHEREAS, the Zimmerman Utility Improvement District is located inside City limits in the' l_iuttwcty Suh(livision. NOW, THEREFORE, BE lT R17SOLVIA) 11i' Till' [ T1' COUNCIL OF THE C. ITN' OF SEWARD, ALASKA €Ii,1t: Section 1. The special impro einew district, referred hereto as the Zimmerman 1'tility hiiprovenient District, will include the following area. Lots 1,2,3,4, Block 3, and Lots 38, 311. 4 r.41.42,43} atrci 4-4. Block 2, of Gateway Subdivision. 167 CITY OF SEWARD, ALASKA RESOLUTION 2020-006 Section 2. fXtter trill 1e1'ltF' h, Iiie tt0'i! of iid iact, :ind o-)iilions presented, it i; hcrebv cictcri77ir1itl thiit the 1)roposccl /wmicrni4,ii Utility Impro\,-°ril,-ri( District is in the l)r N IC's intcrest, �>ncl necesti �� , Vinci \% ill benefit the property to be Section 3. The Cite Manager is hercl)y iwtho /ed to proceed with the design and construction of the Zimmerman Utility Improvcri7ci-it District. Section 4. The City Manatxi- is hereby zaithorized and directed to keep i]L>L-oiii7t of all of thecosts and improvcnlems, iIICILI(in<< acciuisition of interest,, M lawl tt,rthe improvenients, including design, eii`,,ineei-Mg, administration, .�vk:[ ad, i�rot' sional services. guaranteed fund, bond or loan costs and interest incurred tis iA result of the improvements, and all other costs resulting from the construction )f' the improvements. Section 5. 1=tindin<,. iii the amount of S'28 i ,043-46 received f-orn ChuLIach 1-lcctnc Association 1)y the I'Lw l is herehJl,l,1-0j1l-iatrd f'�Iln accOunt no. 15000-0-,-,.71t1-0-. 80070 to the Utility Improvement District m i,asn-ucttfE,Q accoLmi rio. �{1t17t1-tt{tt1(1-� Itll . Section G. Funding in the amount of S'50,331.54 is hereby al7l)ropriated from the General I uncl account no. 01 c 00-0-3710-0-80070 to the Utility Improti ciilent District infrastructure accoL,Etit iio. 8M)70-1.1000-8101. Section 7. Th 1 I-CS01 ul i c 111 shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27`t' day of January. 11120. T� C1+:1 +� a WARD, A 'KA f %�" AYES: Mef'lM-c, 1311tts NOES: None ABSENT: Seese, Lane ABSTAIN: None Christy T Flaclaaii, y)scn=; i, Teary .: CITY OF SENVAK[), AI.ASK.•t RESOLUTION 20211-006 ATTEST: Brenda 7. al o MC City Clergy: (City Seal) 169 Meeting Date: Through: From: Agenda Item: January 27, 2020 Jackie C Wilde, Community Development Director/Planner Determining It To Be In The Public Interest And Necessary To Proceed With The Proposed Utility Improvement District For And Benefiting Lots 1,2,3,4 Block 3 And Lots 38, 39, 40,41,42,43, And 44 Block 2 Of Gateway Subdivision, An Amount Not To Exceed $337,375 And Appropriating Funds. In May of 2019 the City of Seward received a request to extend utility services and create an assessment district for Lots 1,2,3,4 Block 3 and Lots 38, 39, 40,41,42,43, and 44 Block 2 of Gateway Subdivision. To be known as the Zimmerman Utility Improvement District this is located inside City limits. All 11 properties are owned by Mr. Zimmerman Administration has determined that the proposed Zimmerman Utility Improvement District is in the public interest and necessary and will benefit the property to be assessed. After full review by the Community Development, Public Works and Electric Department has provided cost estimates to provide water, sewer and electric service to the area. Based on the recommendations from each department, the estimated costs for the assessment improvement district would be approximately $337,375. City Code Section 5.20.035 states that "the costs of improvement shall be "the actual costs of the improvement, design, engineering, administration, overhead, professional services, guaranteed fund, bond costs and interest incurred as a result of the improvement and all other costs resulting from the construction of the improvement." After completion of the project, the actual costs will be calculated to determine the final assessment. This cost would be divided among 11 lots as recommended by the Community Development in equal amounts. FISCAL NOTE: Funding for the Zimmerman Utility Improvement District will come from the General Fund and Electric Enterprise Fund. The Electric Fund will utilize the Chugach Electric rebate received in 2019 in the amount of $281,043.46. The remaining $56,331.54 170 38 will be appropriated from General Fund reserves. After the final assessment has been determined at the completion of the project, the City will be reimbursed as the lots are sold. Approved by Finance Department_ (L'a ATTORNEY REVIEW: Yes No—X— N/A_ — CONSISTENCY CHECKLIST: Yes No N/A .... . ... . ... .... . Seward Compre hensive Plan 20301: 3.6.1.2 (Bullet 3) Ensure that Municipal 1and acquired for or converted to long-term or permanent X park or recreational uses are officially dedicatedaspark land. (Page 17) Strategic Plan X, I R X911113 113 1 DO OXV4 0 Eller Council approve Resolution 2020-006, determining it to be in the public interest to proceed with the Zimmerman Utility Improvement District for and benefiting Lots 1,2,3,4 Block 3 ani Lots 38, 39, 40,41,42,43, and 44 Block 2 of Gateway Subdivision, An amount not to exceed $337,375 and appropriating funds 171 W" City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page CALL TO ORDER The July 12, 2021 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Tony Baclaan Sharyl Seese Liz DeMoss comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Excused — Osenga Absent — None Sue McClure r h Oso,,g Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Bruce Jaffa appreciated the updates to the formatting in the city manager report; the information was presented clearly and was easy to read. When he drove into town today, after not having been here for a while, he noticed there were many visitors and also some parking issues. He was excited about the work the Electric Department had been doing, but was disappointed that it appeared the heat loop project would not be moving forward. Regarding the airport, Jaffa was concerned that the State Department of Transportation (DOT) was moving ahead with their plans; he believed if the city didn't act, the state would assume the city was condoning the DOT's airport plan. Jaffa said the Planning & Zoning Commission (P&Z) had suggested the Port & Commerce Advisory Board (PACAB) look into the issue. Christiana Smith supported the contract for the animal shelter on tonight's agenda. She recalled the years that had passed discussing this item; locations had been discussed, as well as funding sources. The location for the new animal shelter was great because it would enable students to walk to the facility, and was not in a residential area. The proposed contractor had worked with the city previously, and the facility design was good. She trusted that city administration and the finance department had done their due diligence on the funding recommendations. 172 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page Mark Lutrell was the president of SOS Pets. Regarding the contract for the new animal shelter, he agreed with what Christiana Smith said. The location near the schools would make it a great resource for the students. For many years, there had been community interest and support for having a new animal shelter. SOS Pets had raised $26,418 that they dedicated to furnishings at the new shelter, and they would be willing to fundraise again in the future if they were given a goal. Jane Belovarac supported the new animal shelter contract. The price tag might look big, but it wouldn't cost any less in the future. Lynda Paquette encouraged council to either bring back the airport committee, or request that PACAB meet to discuss, as Bruce Jaffa had suggested. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Casagranda/McClure) Approval of Agenda and Consent Agenda Casagranda removed Resolutions 2021-074, 2021-076, and 2021-078 from the consent agenda. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2021-075, Authorizing The City Manager To Engage The City's On -Call Engineering Firm, R&M Consultants, To Conduct An Environmental Site Assessment (ESA) And Limited Site Investigation (LSI) Of The City -Owned Public Works Facility Located At 434 Sixth Avenue In An Amount Not To Exceed $32,587. Resolution 2021-077, Authorizing The City Manager To Enter Into A Memorandum Of Agreement (MOA) With The Kenai Peninsula Borough For The Co -Administration Of Municipal Elections, And Authorizing The Mayor To Sign Kenai Peninsula Borough Joint Resolution 2021-001. Approval of the June 28, 2021 City Council Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards — None Borough Assembly Report. Kenn Carpenter was not present. City Manager Report. City Manager Janette Bower stated, regarding the renewable energy fund grant, the city had received an extension of 90 days from the Alaska Energy Authority to allow more time to make an informed decision about the project; the cost of the project had increased, so Bower requested for additional time beyond the extension to explore whether the city would be receiving stimulus money that could be used towards the project. She had not received a 173 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page reply, and would inform council when she did. In addition, Bower reported that the harbor needed to shut down the 50 Ton Shiplift from July 13-19, 2021 for repairs. Terry called council's attention to the proposed schedule for upcoming budget work sessions in tonight's packet, and asked council to note the dates. Terry appreciated that Public Works was continuing to meet with the engineer about conducting a study on the city's sewage lagoons, and wondered if there was a timeline available for when the study would be conducted. In response, Public Works Director Doug Schoessler said there would be an overview study of the lagoon, and there should be a report available by the end of August. Schoessler added that, ideally, the city would have a master study plan conducted that would provide guidance for long-term goals. Terry requested that the Planning & Zoning Commission (P&Z) reach out to the Port & Commerce Advisory Board (PACAB) regarding the airport. In response, Community Development Director Jackie Wilde clarified that the airport topic that came before P&Z last week related to a right-of-way issue, and not the airport project overall. Terry said she understood, but was concerned that if a response or public comments were expected to be provided, she wanted PACAB to weigh in. Wilde said she would reach out to PACAB. In response to Casagranda, Bower said the forensic audit team would be on -site in about two weeks, but the work had already begun. Interviews would be conducted when the firm was on -site. In response to Casagranda, Bower said when the city had released a Request for Proposals for obtaining a Certified Public Accountant (CPA) to work in the Finance Department, only one proposal was received, and that proposal had been unresponsive. City Attorney Report. Brooks Chandler said he had spent one and one-half days in negotiations with the Seward Public Employees Association (SPEA); the proceedings went smoothly. The new agreement with SPEA would be effective January 1, 2022 and would come to council for consideration soon. Chandler stated that the city's current ordinance that outlined the Developer Reimbursement Program needed to be revised and updated, and that also would come to council for consideration soon. In response to Seese, Chandler explained that the city's current franchise agreement with Alaska Waste would expire on December 31, 2022; the city was required to release a Request for proposals (RFP), and because it was a franchise agreement, the voters would have to approve the new contract during the election. Terry noted that because Providence had initiated a rebranding effort, perhaps Providence should shoulder the legal fees and other expenses that the city would incur as a result of the rebranding endeavor. Bower said she would follow up on that. 174 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page Other Reports and Announcements — None Presentations — None PUBLIC HEARINGS Resolutions Requiring Public Hearing Resolution 2021-073, Amending The Electric Rates And Charges Tariff By Updating The Language For Alternative Power Rebate, Creating A Section For Alternative Power Excess Credit, And Clarifying The Calculation Used When An Alternative Power Source Generates More Power Than Supplied By The City Of Seward. Motion (Baclaan/McClure) Approve Resolution 2021-073 Electric Director Rob Montgomery said this tariff update would help citizens understand more clearly when and how rebates and credits would be determined and applied. Notice ofthe public hearing being posted and published as required by law was noted and the public hearing was opened. Lynda Paquette was excited about this. Bruce Jaffa thought this was good news. He was pleased with the work that Montgomery had done to help customers understand the charges. No one else appeared and the public hearing was closed. Council recessed at 7:41 p.m. Council resumed at 7:45 p.m. Motion to Amend (Terry/Baclaan) Motion to Amend Passed Main Motion Passed UNFINISHED BUSINESS — None NEW BUSINESS 175 Amend Resolution 2021-073 in Section 2 so that it reads, "This resolution shall be implemented on July 15, 2021 and subsequently incorporated into Resolution 2021-064." Unanimous Unanimous City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page Resolution 2021-074, Authorizing The City Manager To Enter Into An Automatic Aid Agreement Between The City Of Seward Fire Department (SFD) And The Lowell Point Volunteer Fire Department (LPVFD) For The Purpose Of Firefighting And Emergency Operations. Motion (Baclaan/Casagranda) Approve Resolution 2021-074 Fire Chief Clinton Crites said this was housekeeping to bring the city's records up to date. This agreement would allow Lowell Point to respond to a city fire and vice versa. Motion to Amend (Casagranda/DeMoss) Amend Resolution 2021-074 by striking Section 2. Casagranda said her concern with Section 2 was that it indicated any changes to the agreement would not have to come back to council for consideration. Crites replied that if there was a change needed on the agreement, that would have to come back to council for approval; Section 2 referred to the Operations Plan, which was different from the agreement. Chandler concurred with Crites that Section 2 related to the Operations Plan, which was a separate document from the agreement; he did not believe council would wish to get involved in the nitty gritty of the Operations Plan. Casagranda wondered what the impact would be on the number of call -outs for the city fire department. Crites said the impact should be minimal, and estimated maybe 12 call -outs per year. Crites added that the benefit to both fire departments of having an automatic aid agreement in place was that both departments would receive manpower credit for their Insurance Services Office (ISO) ratings. The motion to amend was withdrawn with no objection from council. Motion Passed Unanimous Resolution 2021-076, Authorizing The City Manager To Repair The City's 2001 G740 Volvo Road Grader, Vehicle #113, With Construction Machinery Industrial (CMI) In The Amount Of $62,190.41, Plus A 15% Contingency, For A Total Amount Not To Exceed $71,518.98, And Appropriating Funds. Motion (Baclaan/Seese) Approve Resolution 2021-076 Schoessler said the grader was 20 years old, but he was hoping to keep it running for another five to seven years. The vehicle was simply too large for the public works shop to handle doing the repairs. There was also the potential that the city would recoup $10,000 if the transmission core was reusable. Terry wondered why a 15% contingency was included. Schoessler said the finance department included that. 176 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page Motion to Amend (Terry/Baclaan) Amend Resolution 2021-076 by striking 1115%" for the contingency and replacing it with "10%" and adjusting the not -to - exceed amount to $68,409.45. Motion to Amend Passed Unanimous Casagranda wondered how long the Motor Pool Maintenance & Repair Fund had existed. Bower said she would have to research that. Motion Passed Unanimous Resolution 2021-078, Authorizing The City Manager To Enter Into A Contract With Dawson Construction For The Design -Build Of The Seward Animal Shelter Project In The Amount Of $1,755,000, Plus A 10% Contingency, For A Total Amount Not To Exceed $1,930,500, And Appropriating Funds. Motion (Baclaan/Seese) Approve Resolution 2021-078 Bower clarified that the funds raised by SOS Pets remained with SOS Pets; the city had not been provided with those funds; it was her understanding that those funds would help with the furnishings, but were not intended to go towards construction of the facility. Bower added that there was currently $7.1 million in the general fund unassigned balance, which was equivalent to just over six months' worth of reserves. Wilde said the Request for Proposals (RFP) for the new animal shelter asked for a simple design that would serve the community for years to come; the price tag came down to a more reasonable amount compared to previous estimates. The vendor would be engaging local contractors for some of the work, and the city had been working cooperatively with SOS Pets. The proposed design included a pet wash station, and there was the possibility of that the wash station equipment would be donated. Casagranda wondered how the animal shelter would generate approximately $5,500 per month to repay the interfund loan, on top of paying for utilities. Terry said a municipal land sale was intended to repay the loan, or else the money would be included in the budget for the general fund to repay the motor pool fund. DeMoss wondered why the city would charge itself interest. Bower said that was to make up for the investment loss for the motor pool fund, but she would be willing to look at that. In response to DeMoss, Bower said the first lots coming for sale would be a portion of Ft. Raymond as well as the "tot lot" playground on Dora Way; any proposed land sale would come to come for approval. Casagranda said the old Spenard Builders Supply (SBS) building out the road recently came back on the market, and she wondered if that location could be considered as a possible alternative location for the new animal shelter. 177 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page McClure said this had been the number one priority for a long time. All of council had previously approved the location on Sea Lion Drive. The cost for construction would not get any less expensive. She felt strongly that this resolution needed to be approved tonight. DeMoss supported having a new animal shelter, and thought it wouldn't hurt if this resolution was delayed for two more weeks so council could consider new information, including what might be discussed during the upcoming work session to discuss potential locations for the public works facility. Baclaan was concerned with removing funds from reserves; instead, he thought it might be better to budget for a project like this. He supported the animal shelter, but wanted to make sure that citizens knew that $1 million would be coming out of the city's savings account. He would be more comfortable if he heard from more citizens that they understood that savings would be used. Motion to Postpone (Baclaan/Casagranda) Postpone Resolution 2021-078 to July 26, 2021 Casagranda requested to see a plan for how and where the $65,000 per year interfund loan money would come from. Terry said she had received a lot of feedback and complaints from citizens that both the animals and the employees of the current animal shelter were suffering from the inadequacy of the facility. She wanted to see this project approved, but would vote tonight for the postponement in the hopes that community members would come forward and vocalize their understanding of the funding and their support for moving forward with the project. Motion to Postpone Passed Unanimous INFORMATIONAL ITEMS AND REPORTS Public Notice for work session on July 26, 2021 at 5: 00 p.m. to discuss the renegotiation of the wholesale power contract with Chugach Electric Association. Public Notice for work session on July 26, 2021 at 5: 30 p.m. to review and discuss the relocation options for the Public Works facility. Public Notice for work session on August 9, 2021 at 5: 30 p.m. for a presentation of the City's draft 2020 Financial Report by Altman, Rogers & Co. CITIZEN COMMENTS Christiana Smith had looked at some information related to the SBS building in light of considering it for a new public works facility, and she thought it would be a very tight fit. If that building was to be used for the new animal shelter, being outside of city limits, she wondered how 178 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page the city would handle accepting animals outside city limits. She believed the SBS building was located in a residential area, and thought that went against the intention of relocating it. Lynda Paquette thought it was a milestone for the city to get an agreement in place with the Lowell Point Volunteer Fire Department; she was very happy about that. She was pleased with the progress the city was making in so many areas. She thought Seward was in good hands right now. Mark Lutrell thought there were two issues at hand: how to pay for the animal shelter, and where to locate it. Moving the animal shelter to SBS was not a good idea. He thought many people in town did not understand the machinations of council and the city, but he would contact all the people he could to come out and speak in support of the funding plan in the resolution that was postponed tonight. Bruce Jaffa said the city's current animal shelter was embarrassing. He thought using money from reserves, when the city was on the high end of reserves, was a simple decision. He thought the SBS building would be better off in private hands, not city hands. Regarding the airport, Jaffa thought getting PACAB together for a meeting would be difficult, but they would do it; he thought the city might be stuck with the state's plans for a one -runway airport, but the city should provide feedback. Becky Dunn echoed Jaffa' s comments about the airport, and she thought the city needed two runways for safety due to the winds and weather. She thought the whole community was united in their support of the new animal shelter, as well as their opposition of the state's plan for the airport. She was concerned that additional delays for the animal shelter would end up costing more money. Jane Belovarac thought the cost of the animal shelter was clearly outlined in the resolution, and it wasn't a surprise for citizens. She thought it was clear that the citizens supported spending the money. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower said she would research the answers to all the questions asked during tonight's meeting. DeMoss hoped McClure's broken arm healed quickly. She thanked SOS Pets for all their work towards getting a new animal shelter. She appreciated the diversity on council and having healthy discussions on the dais. Casagranda thought there was merit in considering the SBS location. She was concerned that the library was not open more. Seese wished McClure a speedy recovery. She supported the animal shelter and didn't think a two week delay would hurt anything. 179 City of Seward, Alaska City Council Meeting Minutes July 12, 2021 Volume 41, Page McClure was excited about the agreement with the Lowell Point Volunteer Fire Department. She requested the city clerk contact the borough assembly representative with the request that he attend and report out what was happening at the borough. McClure had fallen on a bad city sidewalk which had resulted in several injuries, serious enough to require surgery. She also appreciated the outpouring of support for the new animal shelter. Baclaan wished McClure a quick recovery. He supported the new animal shelter, but also wished to demonstrate fiscal responsibility. He thanked Bower for her responsiveness. He reminded everyone that the election would be coming soon, and encouraged people to consider running. Terry thanked Baclaan for presiding at the last council meeting. Congratulated the Chamber of Commerce for a successful Fourth of July Festival and Mount Marathon Race. She was pleased that Bower had requested an extension on the heat loop project. Terry thanked all the local businesses and workers, and asked everyone to please be patient and overtip their servers. Congratulations to Lydia Jacoby — everyone was so proud that she was going to the Olympics. ADJOURNMENT The meeting was adjourned at 9:03 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) :1 RECEIVED JINN 14 2021 OFFICE OF THE CITY C1 FRK PORT AND COMMERCF ADVISORY BOARD (PACAB) APPLICATION NAME: Bruce Jaffa MAILING ADDRESS:— p2 RA\4nog4i;-Pass HOME TELEPHONE: 907-288-3175 BUSINESS PHONE: ?24-gnn?l 907-240-0362 EMAIL: Bruce@jaffaconstruction.com LENGTH OF RESIDENCY IN THE SEWARD AREA: 46+ vea PRESENTLY EMPLOYED AS: Jaffa Construction, Inc List any special training, education or background you have which may help you as a member of the Board: High School Graduate Have you ever been involved in port operations? If so, briefly describe your involvement: No- Currently serve on the PACAB I am specifically interested in serving on the Port and Commerce Advisory Board because: Quality of life for residents of the East Peninsula including health, safety, jobs and education Have you ever served on a similar board elsewhere? Yes or No YES If yes, where? PACAB- MPAPC When? Current Are you available for meetings at noon (second Wednesday of each month)? Yes or No YES If appointed, are you willing to travel occasionally)? Yes or No YES UFuuz C. SIGNATURE DATE June 14th, 2021 181 VECF1\15) O�FIC����Ry4 NAME.: PORT AND COMMERCE ADVISORY BOARD (PACAB) APPLICATION STREET ADDRESS: MAILING ADDRESS: ,�W• HOME TELEPHONE: qb � �3 USINESS PHONE: 1 EMAIT.,: LPL rkiLV1 /a el'W'o-• V 4tASM* LENGTH OF RESIDENCY IN THE SEWARD AREA: H 2 and PRESENTLY EMPLOYED AS: VVAO 1 f-ci o l�h�G'-- List any special training, education or background you have which may help you as a member of the Have you ever been involved in port operations? If so, briefly describe your involvement: o'M Z,, l Y L i' P T Y A,,jo,9,, AglA, 4A :, 1 ),/P - f 1 .rx .t, I [Ji,714 'Y�;als I am specifically interested in serving on the Port and Commerce Advisory Board because: Have you ever served on a similar board elsewhere? 6Lesbr No If yes, where? V&4�' When? Are you available for meetings at noon (second Wednesday of each month)? eeor No If appointed, are you willing to travel occasionally)? .h jo- P, SIGN URE es . or No 20 2-1 DATE 182 City Council Agenda Statement Meeting Date: July 26, 2021 To: City Council Through: Janette Bower, City Manager From: Sue McClure, City Council Member John Osenga, City Council Member Agenda Item: Direct Administration to proceed with an RFP for a design/build project for a new Public Works facility. Background and justification: The current Public Works facility is beyond its recommended life expectancy, does not meet the operational requirements of the Seward community any longer, and the current site location would be better served by rezoning the property for residential purposes. Seward has a dramatic shortage of housing, and the current Public Works site can be subdivided and sold for the express purpose of increasing housing in our community. Intent: City Council directs City Administration to create and issue a Request for Proposal for a design/build contract to construct a new Public Works facility. Additionally, a Work Session should be scheduled to proceed with selecting an appropriate location for the new facility. Consistency checklist: Yes No N/A 1. Comprehensive Plan: X 2. Strategic Plan: X 3. Other: X Fiscal note: Funding is from: General Obligation Bond Finance Department approval: N/A Attorney Review: Yes ❑ No ❑ Not applicable x❑ Recommendation City Council direct City Administration to issue a Request for Proposal for a design/build contract to construct a new Public Works facility and schedule a Work Session to determine a suitable location. 183 City Council Agenda Statement Meeting Date: July 26, 2021 To: City Council Through: Janette Bower, City Manager From: Sue McClure, City Council Member John Osenga, City Council Member Agenda Item: Direct Administration to proceed with an RFP to repair and replace transmission infrastructure on Nash Road, along the Seward Highway, and its three substations. Background and justification: For Seward's Electric Department, outside of public and employee safety, nothing is more important than replacing and upgrading deteriorating transmission infrastructure on Nash Road, along the Seward Highway and in its three substations. Much of the equipment is nearing 40 years old and is beyond its service life, meaning system failure is inevitable if not addressed. In 2021, it's imperative that we update the engineering design of the Nash Road project and begin an RFP process to identify a contractor to install new power poles and rebuild the entire delivery system. This is planning work that must be completed so that we will be in position to start work as quickly as possible in 2022. It's also critical in 2022 that we replace the deteriorating transformers in our three substations: Lawing, Spring Creek and Fort Raymond. This timing means we must place the order for these transformers soon, since it typically takes nearly a year to have one delivered. It's also worth noting that these transformers cost nearly $1 million each. Since we must replace nearly the entire transmission system, we recommend upgrading the system —along Nash Road and the Seward Highway —from its existing 69kV capacity to 115kV. This will ensure reliable electric service today and well into the future. Intent: Direct Administration to proceed with an RFP to repair and replace transmission infrastructure on Nash Road, along the Seward Highway, and its three substations. Consistency checklist: Yes No N/A 1. Comprehensive Plan: X 2. Strategic Plan: X 3. Other: X Fiscal note: Funding is from: Revenue Bond or federal grant funding Finance Department approval: N/A Attorney Review: Yes ❑ No ❑ Not applicable x❑ Recommendation Direct Administration to proceed with an RFP to repair and replace transmission infrastructure on Nash Road, along the Seward Highway, and its three substations. 185 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM Clt of Seward eneral Fund Page: 1 For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 4000 Tax Revenue - Sales 39,224 762,870 4,256,017 (3,493,147) 17.92 4010 Tax Revenue - Real Property 3,181 13,914 1,060,000 (1,046,086) 1.31 4011 Tax Revenue - Personal Property 409 12,089 415,000 (402,911) 2.91 4012 Tax Revenue - Motor vehicle 1,314 5,403 25,000 (19,597) 21.61 4020 Hotel/Motel Room Tax 278 47,647 673,135 (625,488) 7.08 4030 Payments in Lieu of Tax 0 5,294 130,000 (124,706) 4.07 4031 Contra Payments in Lieu of Tax (27,787) (27,787) (78,000) 50,213 35.62 4040 Penalties and Interest on Taxes 191 1,589 1,500 89 105.92 4100 Building Permits 4,765 28,683 41,600 (12,917) 68.95 4101 Permits - Taxi 93 527 1,100 (573) 47.94 4102 DMV - Drivers License 0 6,565 19,000 (12,435) 34.55 4103 DMV - Motor Vehicles 0 16,276 58,000 (41,724) 28.06 4104 Animal Control Licenses 30 80 200 (120) 40.00 4105 Business License 1,110 10,440 21,000 (10,560) 49.71 4106 License and Permits - Misc 748 2,041 3,500 (1,459) 58.30 4107 Inspection Fees 200 1,414 0 1,414 0.00 4202 Jail Contract 92,238 184,476 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 0 9,000 36,000 (27,000) 25.00 4204 KPB 911 Dispatch 26,400 26,400 52,800 (26,400) 50.00 4205 Alaska Liquor Tax 0 0 20,000 (20,000) 0.00 4206 Alaska Raw Fish Tax 0 0 420,000 (420,000) 0.00 4207 Fisheries Resource Landing Tax 0 538 2,500 (1,962) 21.52 4251 Grant Revenue - Federal Grants 4,979 4,979 604,904 (599,925) 0.82 4252 Grant Revenue -State Grants 1,560 2,555 13,705 (11,150) 18.64 4253 Grant Revenue - Misc Grants 4,500 1,007,200 0 1,007,200 0.00 4300 Admin. Exp. -Jail 9,378 56,269 112,537 (56,268) 50.00 4301 Admin Exp.- Harbor 31,188 187,129 374,258 (187,129) 50.00 4302 Admin. Exp. -SMIC 8,325 49,948 99,895 (49,947) 50.00 4303 Admin. Exp.-Parking Fund 973 5,838 11,675 (5,837) 50.00 4304 Admin. Exp. -Electric 81,360 488,161 976,322 (488,161) 50.00 4305 Admin. Exp. -Water 22,445 134,670 269,340 (134,670) 50.00 4306 Admin. Exp. -Sewer 13,707 82,241 164,483 (82,242) 50.00 4307 Copying Fees 0 181 7,000 (6,819) 2.59 4308 Sales Tax Credit 0 0 4,000 (4,000) 0.00 4309 Zoning Fees 464 2,095 1,500 595 139.64 4320 Misc Dog Fees 25 150 600 (450) 25.00 4322 Miscellaneous Dispatching 833 5,000 10,000 (5,000) 50.00 4323 Miscellaneous Police Fees 70 955 2,500 (1,545) 38.20 4331 Shop Work Orders 630 893 2,000 (1,108) 44.63 4340 P&R: Public Use Fees 0 0 1,300 (1,300) 0.00 4341 P&R: Punchard Fees 0 0 8,000 (8,000) 0.00 4342 P&R: Class Registrations 0 0 43,000 (43,000) 0.00 4343 P&R: Facility Rental 0 28 4,400 (4,372) 0.64 4344 P&R: Tournaments 0 0 1,700 (1,700) 0.00 4345 P&R: Special Events 3,154 9,956 19,100 (9,144) 52.13 4347 P&R: Shower Fees 2,861 3,132 18,500 (15,368) 16.93 4348 P&R: Rock Wall Fees 0 0 250 (250) 0.00 4349 P&R: Pavilion Fees 360 4,789 6,700 (1,911) 71.48 186 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM Cit of Seward Page: 2 eneral Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget 4350 P&R: Camping Fees 203,407 664,101 1,325,050 (660,949) 50.12 4351 P&R: Camping w/Utilities 76,128 282,083 352,750 (70,667) 79.97 4352 P&R: RV Dump Station 0 0 16,000 (16,000) 0.00 4353 P&R: Misc Revenue 0 0 600 (600) 0.00 4356 P&R: Cemetery Plot Fees 0 0 500 (500) 0.00 4357 P&R: Memorial Bench Fees 0 4,000 0 4,000 0.00 4370 Library Service Revenue 1,179 4,080 15,000 (10,920) 27.20 4371 Library Circulation Revenue 0 0 4,000 (4,000) 0.00 4373 Museum Admissions 2,480 2,480 12,000 (9,520) 20.67 4380 Land Rents & Leases 10,000 26,400 42,500 (16,100) 62.12 4382 Jail Facility Rental 2,500 15,000 30,000 (15,000) 50.00 4383 Municipal Building Rent 0 32,500 43,471 (10,971) 74.76 4400 Fines and Bails 2,246 5,411 17,000 (11,589) 31.83 4500 GF Interest on Investments (28,080) (109,395) 81,000 (190,395) (135.06) 4501 GF Penalties & Interest 7,531 13,498 1,500 11,998 899.88 4620 Franchise Fee -Refuse 7,173 12,231 17,500 (5,269) 69.89 4639 Misc Service Fees 0 312 0 312 0.00 5899 Miscellaneous Revenue 21,565 21,565 0 21,565 0.00 5930 Assessment Principal 0 32,921 0 32,921 0.00 Total Revenues $ 635,335 $ 4,160,815 $ 12,224,892 $ (8,064,078) $ 34.04 187 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Page: 1 General Fund g For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 0900 - Debt Service Salaries 301,429 1,822,746 4,421,088 2,598,342 41.23 6001 0900 - Debt Service Overtime 16,855 89,035 204,219 115,184 43.60 6002 Standby Time 0 4,871 8,093 3,222 60.19 6100 Medicare 6,724 38,091 96,262 58,171 39.57 6101 Unemployment Insurance 0 2,856 16,900 14,044 16.90 6102 Workers' Compensation 15,092 91,378 252,018 160,640 36.26 6200 0900 - Debt Service Leave Time 52,565 234,466 423,239 188,773 55.40 6201 Retirement Benefits 69,666 424,763 968,891 544,128 43.84 6202 Health Insurance 167,664 689,623 2,315,677 1,626,054 29.78 6209 PIERS DC Forfeitures (5,037) (5,037) 0 5,037 0.00 Total Personnel Costs: $ 624,958 $ 3,392,792 $ 8,706,387 $ 5,313,595 $ 38.97 Non -Personnel Costs: 7000 Audit 25,000 96,864 115,000 18,136 84.23 7001 Communications 11,363 57,736 117,673 59,937 49.06 7002 Postage and Freight 4,390 16,868 37,971 21,103 44.42 7003 Banking & Credit Card Fees (2,271) 39,208 52,600 13,392 74.54 7004Insurance 1,160 141,022 252,943 111,921 55.75 7006 Legal 14,211 41,280 80,000 38,720 51.60 7009 Contracted Services 60,578 241,067 768,259 527,193 31.38 7010 Engineering 0 10,032 25,000 14,968 40.13 7011 Testing 0 0 6,954 6,954 0.00 7012 Other Special Services 109 1,463 32,300 30,837 4.53 7013 State Lobbying Fees 5,042 42,252 90,000 47,748 46.95 7014 Federal Lobbying Fees 7,667 46,002 95,000 48,998 48.42 7015 Utilities 50,003 253,688 589,807 336,119 43.01 7016 Heating Fuel 2,509 33,912 62,193 28,281 54.53 7017 Rents & Leases 2,500 15,872 104,600 88,728 15.17 7201 Library Books 296 2,105 10,000 7,895 21.05 7202 Library Periodicals 0 0 3,000 3,000 0.00 7203 Library Standing Orders 0 0 4,000 4,000 0.00 7204 Library Non -Print 2,001 2,464 4,000 1,536 61.61 7205 Library Electronic Materials 1,293 1,293 4,500 3,207 28.73 7208 Museum Collection Supplies 0 263 1,200 937 21.95 7210 Vehicle Supplies 0 568 7,524 6,956 7.55 7211 Gas & Lube 4,855 40,735 98,730 57,995 41.26 7212 Uniform Allowance 125 6,502 14,519 8,017 44.79 7213 Safety Equipment 15 2,752 13,900 11,148 19.80 7214 Janitorial Supplies 2,396 6,242 16,350 10,108 38.18 7215 Operating Supplies 6,496 132,838 292,184 159,347 45.46 7216 Maintenance & Repair 3,354 106,008 198,597 92,589 53.38 7217 Small Tools & Equipment 3,818 41,712 139,408 97,696 29.92 7218 Inmate Meals 925 4,796 9,000 4,204 53.29 7300 Advertising 5,463 28,790 40,024 11,234 71.93 7301 Subscriptions & Dues 5,005 25,342 52,332 26,990 48.43 7302 Travel & Subsistence 550 15,990 90,448 74,458 17.68 7303 Education & Training 1,560 17,405 67,014 49,609 25.97 188 Run: 7/20/2021 at 4:03 PM Monthly Budget Expenditure Report by Fund City of Seward General Fund For 6/30/2021 7304 Equipment Rent 7307 GF Administrative Fee 7800 Sister City Program 7801 Contributions to Chamber 7802 Contributions to Senior Citizens 7803 Contributions to B&G Club 7804 Elections 7805 Promotion 7806 Volunteer Fireman Stipend 7807 Contingency 7810 Miscellaneous Expense 8011 0900 - Debt Service Bonding Expense 8012 Debt Service Interest Expense 8102 Buildings 8103 Capital Equipment 8104 Motor Pool Rent 8105 Improvements other than Buildings 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Actual Month 0 9,378 0 0 0 0 0 0 2,500 0 0 11,000 0 0 0 23,282 0 0 $ 266,573 $ 891,531 189 Y-T-D Actual 758 56,269 0 147,919 80,000 0 0 920 23,000 0 2,462 17,500 113,103 39 52,521 139,691 761 110,000 $ 2,218,014 $ 5,610,806 Annual Budget 37,836 112,537 6,250 278,032 80,000 25,000 7,377 10,000 38,000 6,000 25,700 0 223,456 0 89,775 285,000 0 230,000 $ 4,951,993 $ 13,658,380 Variance (Over)/Under Budget 37,078 56,268 6,250 130,114 0 25,000 7,377 9,080 15,000 6,000 23,238 (17,500) 110,353 (39) 37,254 145,309 (761) 120,000 $ 2,733,979 $ 8,047,574 of Annual Budget 2.00 50.00 0.00 53.20 100.00 0.00 0.00 9.20 60.53 0.00 9.58 0.00 50.62 0.00 58.50 49.01 0.00 47.83 $ 44.79 $ 41.08 Page: 2 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 2 General Fund Mayor and Council For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 4,500.00 9,000.00 18,000 9,000 50.00 6100 Medicare 344.25 688.50 1,377 689 50.00 6102 Workers' Compensation 0.00 0.00 149 149 0.00 Total Personnel Costs: $ 4,844.25 $ 9,688.50 $ 19,526 $ 9,838 $ 49.62 Non -Personnel Costs: 7000 Audit 25,000.00 96,864.32 115,000 18,136 84.23 7001 Communications 544.34 2,637.74 5,500 2,862 47.96 7002 Postage and Freight 15.90 243.54 1,500 1,256 16.24 7004Insurance 0.00 222.96 500 277 44.59 7009 Contracted Services 0.00 0.00 305,938 305,938 0.00 7013 State Lobbying Fees 5,042.00 42,252.00 90,000 47,748 46.95 7014 Federal Lobbying Fees 7,667.00 46,002.00 95,000 48,998 48.42 7215 Operating Supplies 31.50 2,937.51 7,500 4,562 39.17 7217 Small Tools & Equipment 0.00 907.00 1,500 593 60.47 7300 Advertising 1,092.00 16,424.96 20,000 3,575 82.12 7301 Subscriptions & Dues 0.00 0.00 3,600 3,600 0.00 7302 Travel & Subsistence 0.00 771.55 18,000 17,228 4.29 7303 Education & Training 0.00 0.00 2,000 2,000 0.00 7800 Sister City Program 0.00 0.00 6,250 6,250 0.00 7805 Promotion 0.00 920.00 6,000 5,080 15.33 7807 Contingency 0.00 0.00 2,000 2,000 0.00 Total Non -Personnel Costs: $ 39,392.74 $ 210,183.58 $ 680,288 $ 470,103 $ 30.90 Total Expenditures $ 44,236.99 $ 219,872.08 $ 699,814 $ 479,941 $ 31.42 190 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6000 Salaries 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7215 Operating Supplies 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Legislative Boards & Commissions For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 1,070.07 10,765.10 35,441 24,676 30.37 20.35 168.61 516 347 32.68 9.12 77.18 298 221 25.90 280.98 1,584.53 1,857 272 85.33 992.51 10,034.35 19,980 9,946 50.22 $ 2,373.03 $ 22,629.77 $ 58,092 $ 35,462 $ 38.96 0.00 0.00 104 104 0.00 0.00 195.71 7,416 7,220 2.64 24,359.84 24,359.84 27,970 3,610 87.09 88.11 726.56 2,156 1,429 33.70 0.00 0.00 208 208 0.00 0.00 0.00 7,000 7,000 0.00 0.00 183.75 3,000 2,816 6.13 $ 24,447.95 $ 25,465.86 $ 47,854 $ 22,387 $ 53.22 $ 26,820.98 $ 48,095.63 $ 105,946 $ 57,849 $ 45.40 191 Page: 3 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 4 g General Fund Legal For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non -Personnel Costs: 7006 Legal 14,211.05 41,279.83 80,000 38,720 51.60 Total Non -Personnel Costs: $ 14,211.05 $ 41,279.83 $ 80,000 $ 38,720 $ 51.60 Total Expenditures $ 14,211.05 $ 41,279.83 $ 80,000 $ 38,720 $ 51.60 192 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward General Fund City Clerk For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,912.40 68,086.18 185,250 117,164 36.75 6001 Overtime 0.00 123.20 18,000 17,877 0.68 6100 Medicare 198.66 1,566.65 2,352 785 66.61 6102 Workers' Compensation 88.49 487.67 1,345 857 36.26 6200 Leave Time 1,977.01 11,997.98 19,258 7,260 62.30 6201 Retirement Benefits 1,103.52 4,897.68 8,414 3,516 58.21 6202 Health Insurance 9,295.48 35,529.27 89,910 54,381 39.52 Total Personnel Costs: $ 25,575.56 $ 122,688.63 $ 324,529 $ 201,840 $ 37.81 Non -Personnel Costs: 7004 Insurance 0.00 1,726.29 3,300 1,574 52.31 7009 Contracted Services 250.00 10,919.84 27,662 16,742 39.48 7301 Subscriptions & Dues 0.00 415.00 700 285 59.29 7302 Travel & Subsistence 0.00 2,378.52 5,000 2,621 47.57 7303 Education & Training 0.00 1,283.00 2,500 1,217 51.32 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7804 Elections 0.00 0.00 7,377 7,377 0.00 Total Non -Personnel Costs: $ 250.00 $ 16,722.65 $ 47,539 $ 30,816 $ 35.18 Total Expenditures $ 25,825.56 $ 139,411.28 $ 372,068 $ 232,656 $ 37.47 193 Page: 5 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 6 g General Fund City Manager For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 21,430.40 130,064.72 331,827 201,762 39.20 6100 Medicare 358.56 2,371.72 4,977 2,605 47.65 6101 Unemployment Insurance 0.00 2,067.44 0 (2,067) 0.00 6102 Workers' Compensation 159.74 1,064.37 2,849 1,785 37.36 6200 Leave Time 10,340.05 14,655.01 28,187 13,532 51.99 6201 Retirement Benefits 1,464.64 9,862.57 19,336 9,473 51.01 6202 Health Insurance 7,300.85 23,804.40 145,918 122,114 16.31 Total Personnel Costs: $ 41,054.24 $ 183,890.23 $ 533,094 $ 349,204 $ 34.49 Non -Personnel Costs: 7001 Communications 560.93 2,653.60 5,200 2,546 51.03 7002 Postage and Freight 0.00 9.99 400 390 2.50 7004 Insurance 0.00 3,131.91 5,100 1,968 61.41 7009 Contracted Services 122.00 4,113.86 5,000 886 82.28 7211 Gas & Lube 0.00 133.53 3,000 2,866 4.45 7215 Operating Supplies 0.00 2,427.71 7,000 4,572 34.68 7216 Maintenance & Repair 13.78 13.78 0 (14) 0.00 7217 Small Tools & Equipment 0.00 908.00 1,000 92 90.80 7300Advertising 109.60 274.83 2,100 1,825 13.09 7301 Subscriptions & Dues 3,810.00 10,028.93 8,000 (2,029) 125.36 7302 Travel & Subsistence 30.48 2,283.76 8,000 5,716 28.55 7303 Education & Training 0.00 2,479.90 4,000 1,520 62.00 7805 Promotion 0.00 0.00 4,000 4,000 0.00 7807 Contingency 0.00 0.00 4,000 4,000 0.00 8104 Motor Pool Rent 367.61 2,205.63 4,500 2,294 49.01 Total Non -Personnel Costs: $ 5,014.40 $ 30,665.43 $ 61,300 $ 30,632 $ 50.03 Total Expenditures $ 46,068.64 $ 214,555.66 $ 594,394 $ 379,836 $ 36.10 194 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund MIS For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 15,674.92 99,424.46 181,461 82,037 54.79 0.00 180.36 0 (180) 0.00 248.96 1,507.16 2,771 1,264 54.39 108.12 668.83 1,586 917 42.17 1,858.48 12,090.83 19,298 7,207 62.65 1,599.56 8,804.98 9,919 1,114 88.77 8,683.01 35,666.74 99,900 64,233 35.70 $ 28,173.05 $ 158,343.36 $ 314,935 $ 156,592 $ 50.28 372.60 2,137.35 5,500 3,363 38.86 0.00 0.00 300 300 0.00 0.00 2,281.21 3,500 1,219 65.18 0.00 (2,540.64) 14,500 17,041 (17.52) 59.41 13,685.15 24,000 10,315 57.02 0.00 0.00 5,000 5,000 0.00 0.00 1,463.61 16,000 14,536 9.15 275.87 4,000.74 15,500 11,499 25.81 0.00 76.01 3,000 2,924 2.53 0.00 790.00 2,500 1,710 31.60 0.00 0.00 1,000 1,000 0.00 $ 707.88 $ 21,893.43 $ 90,800 $ 68,907 $ 24.11 $ 28,880.93 $ 180,236.79 $ 405,735 $ 225,499 $ 44.42 195 Page: 7 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6000 Salaries 6100 Medicare 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Community Development For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 12,054.73 62,075.27 163,233 101,158 38.03 211.68 1,310.40 2,501 1,191 52.40 94.31 442.11 1,431 989 30.90 1,604.00 8,011.28 18,564 10,553 43.15 1,321.24 4,925.84 8,946 4,020 55.06 10,945.37 38,359.58 93,240 54,880 41.14 $ 26,231.33 $ 115,124.48 $ 287,915 $ 172,791 $ 39.99 222.30 1,124.03 3,200 2,076 35.13 0.00 41.94 500 458 8.39 0.00 1,604.47 3,400 1,796 47.19 20.00 244.00 7,712 7,468 3.16 72.00 1,666.36 2,700 1,034 61.72 0.00 0.00 500 500 0.00 0.00 0.00 2,500 2,500 0.00 0.00 876.04 0 (876) 0.00 0.00 1,035.50 0 (1,036) 0.00 0.00 85.35 2,500 2,415 3.41 0.00 1,232.50 3,000 1,768 41.08 0.00 0.00 500 500 0.00 $ 314.30 $ 7,910.19 $ 26,512 $ 18,603 $ 29.84 $ 26,545.63 $ 123,034.67 $ 314,427 $ 191,394 $ 39.13 196 Page: 8 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 9 General Fund Finance g For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 34,948.16 194,860.45 482,699 287,839 40.37 6001 Overtime 236.34 2,347.02 4,064 1,717 57.75 6100 Medicare 506.21 3,153.81 7,889 4,735 39.98 6102 Workers' Compensation 1,568.47 2,747.04 4,228 1,481 64.97 6200 Leave Time 15,550.39 44,356.63 47,953 3,596 92.50 6201 Retirement Benefits 3,250.74 19,828.98 26,103 6,274 75.96 6202 Health Insurance 18,955.84 80,062.12 266,400 186,338 30.05 Total Personnel Costs: $ 75,016.15 $ 347,356.05 $ 839,336 $ 491,980 $ 41.38 Non -Personnel Costs: 7001 Communications 850.50 4,496.28 9,750 5,254 46.12 7002 Postage and Freight 0.00 805.81 2,100 1,294 38.37 7004Insurance 0.00 5,396.48 12,000 6,604 44.97 7009 Contracted Services 0.00 30,375.90 30,500 124 99.59 7011 Testing 0.00 0.00 300 300 0.00 7215 Operating Supplies 949.36 7,408.62 10,000 2,591 74.09 7216 Maintenance & Repair 0.00 18,064.00 19,000 936 95.07 7217 Small Tools & Equipment 0.00 0.00 9,000 9,000 0.00 7300Advertising 2,773.80 3,570.82 2,500 (1,071) 142.83 7301 Subscriptions & Dues 0.00 811.42 2,500 1,689 32.46 7302 Travel & Subsistence 0.00 3,763.44 6,000 2,237 62.72 7303 Education & Training 0.00 2,168.77 5,000 2,831 43.38 7810 Miscellaneous Expense (0.03) 4.99 1,000 995 0.50 Total Non -Personnel Costs: $ 4,573.63 $ 76,866.53 $ 109,650 $ 32,784 $ 70.10 Total Expenditures $ 79,589.78 $ 424,222.58 $ 948,986 $ 524,764 $ 44.70 197 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6101 Unemployment Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7010 Engineering 7012 Other Special Services 7215 Operating Supplies 7216 Maintenance & Repair 7301 Subscriptions & Dues 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund General Services For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 0.00 0.00 10,000 10,000 0.00 $ 0.00 $ 0.00 $ 10,000 $ 10,000 $ 0.00 333.38 2,132.21 2,000 (132) 106.61 4,032.55 7,160.29 4,800 (2,360) 149.17 0.00 1,726.32 25,000 23,274 6.91 0.00 266.50 1,500 1,234 17.77 1,103.00 10,978.00 50,000 39,022 21.96 0.00 10,031.81 25,000 14,968 40.13 109.23 109.23 0 (109) 0.00 474.00 2,160.62 3,000 839 72.02 0.00 552.56 2,000 1,447 27.63 0.00 169.85 1,200 1,030 14.15 0.04 344.65 10,000 9,655 3.45 $ 6,052.20 $ 35,632.04 $ 124,500 $ 88,868 $ 28.62 $ 6,052.20 $ 35,632.04 $ 134,500 $ 98,868 $ 26.49 198 Page: 10 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 11 General Fund General Services - Copier For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non -Personnel Costs: 7215 Operating Supplies 0.00 494.28 1,700 1,206 29.08 7304 Equipment Rent 0.00 110.00 7,000 6,890 1.57 Total Non -Personnel Costs: $ 0.00 $ 604.28 $ 8,700 $ 8,096 $ 6.95 Total Expenditures $ 0.00 $ 604.28 $ 8,700 $ 8,096 $ 6.95 199 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 12 General Fund Contributions For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7801 Contributions to Chamber 7802 Contributions to Senior Citizens 7803 Contributions to B&G Club Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 147,918.50 278,032 130,114 53.20 0.00 80,000.00 80,000 0 100.00 0.00 0.00 25,000 25,000 0.00 $ 0.00 $ 227,918.50 $ 383,032 $ 155,114 $ 59.50 $ 0.00 $ 227,918.50 $ 383,032 $ 155,114 $ 59.50 200 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 13 General Fund Police g For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 80,906.68 492,433.28 1,085,537 593,104 45.36 6001 Overtime 9,218.32 41,126.21 97,755 56,629 42.07 6100 Medicare 2,129.15 10,744.16 25,685 14,941 41.83 6101 Unemployment Insurance 0.00 1,638.35 0 (1,638) 0.00 6102 Workers' Compensation 5,332.95 30,916.48 75,513 44,597 40.94 6200 Leave Time 9,101.47 54,476.16 122,372 67,896 44.52 6201 Retirement Benefits 7,285.35 40,155.50 66,145 25,990 60.71 6202 Health Insurance 43,830.79 186,508.60 599,400 412,891 31.12 Total Personnel Costs: $ 157,804.71 $ 857,998.74 $ 2,072,407 $ 1,214,410 $ 41.40 Non -Personnel Costs: 7001 Communications 2,134.66 10,986.40 20,000 9,014 54.93 7002 Postage and Freight 93.22 490.73 2,000 1,509 24.54 7003 Bank and Credit Card Fees 0.00 2,072.49 6,100 4,028 33.98 7004Insurance (250.99) 47,174.52 80,000 32,825 58.97 7009 Contracted Services 27,839.00 38,255.15 34,234 (4,021) 111.75 7012 Other Special Services 0.00 171.88 3,300 3,128 5.21 7211 Gas & Lube 1,067.81 6,434.23 19,000 12,566 33.86 7212 Uniform Allowance 30.00 1,561.76 5,000 3,438 31.24 7213 Safety Equipment 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 310.45 5,639.58 14,500 8,860 38.89 7216 Maintenance & Repair 176.99 12,869.24 20,000 7,131 64.35 7217 Small Tools & Equipment 0.00 13,009.00 41,000 27,991 31.73 7300 Advertising 0.00 138.95 2,000 1,861 6.95 7301 Subscriptions & Dues 720.00 2,277.95 6,000 3,722 37.97 7302 Travel & Subsistence 519.30 3,108.75 15,000 11,891 20.73 7303 Education & Training 1,560.00 5,521.50 25,000 19,479 22.09 7304 Equipment Rent 0.00 647.84 2,500 1,852 25.91 7810 Miscellaneous Expense 0.00 1,222.62 3,500 2,277 34.93 8104 Motor Pool Rent 4,084.53 24,507.14 50,000 25,493 49.01 Total Non -Personnel Costs: $ 38,284.97 $ 176,089.73 $ 351,134 $ 175,044 $ 50.15 Total Expenditures $ 196,089.68 $ 1,034,088.47 $ 2,423,541 $ 1,389,454 $ 42.67 201 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 14 General Fund Jail g For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 17,600.69 112,307.75 308,295 195,987 36.43 6001 Overtime 2,670.14 13,810.48 45,952 32,142 30.05 6100 Medicare 293.93 2,560.53 5,363 2,802 47.74 6102 Workers' Compensation 1,503.13 9,642.57 33,998 24,355 28.36 6200 Leave Time 1,827.22 16,131.37 31,172 15,041 51.75 6201 Retirement Benefits 1,769.51 10,430.36 19,194 8,764 54.34 6202 Health Insurance 10,067.62 46,072.83 199,800 153,727 23.06 Total Personnel Costs: $ 35,732.24 $ 210,955.89 $ 643,774 $ 432,818 $ 32.77 Non -Personnel Costs: 7001 Communications 409.44 1,912.45 4,500 2,588 42.50 7002 Postage and Freight 0.00 33.66 1,000 966 3.37 7004Insurance 0.00 14,143.71 23,000 8,856 61.49 7009 Contracted Services 0.00 2,460.28 2,000 (460) 123.01 7011 Testing 0.00 0.00 200 200 0.00 7017 Rents & Leases 2,500.00 15,000.00 30,000 15,000 50.00 7212 Uniform Allowance 7.50 575.10 2,500 1,925 23.00 7214 Janitorial Supplies 7.79 197.31 2,000 1,803 9.87 7215 Operating Supplies 91.15 1,327.39 6,500 5,173 20.42 7216 Maintenance & Repair 0.00 1,023.93 3,000 1,976 34.13 7217 Small Tools & Equipment 1,192.67 2,317.64 2,000 (318) 115.88 7218 Inmate Meals 924.91 4,796.33 9,000 4,204 53.29 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 1,000 1,000 0.00 7302 Travel & Subsistence 0.00 3,200.00 2,000 (1,200) 160.00 7303 Education & Training 0.00 0.00 2,000 2,000 0.00 7307 GF Administrative Fee 9,378.08 56,268.52 112,537 56,268 50.00 7810 Miscellaneous Expense 0.00 245.00 1,200 955 20.42 Total Non -Personnel Costs: $ 14,511.54 $ 103,501.32 $ 205,437 $ 101,936 $ 50.38 Total Expenditures $ 50,243.78 $ 314,457.21 $ 849,211 $ 534,754 $ 37.03 202 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 15 General Fund Animal Control For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 5,653.50 34,235.90 79,575 45,339 43.02 6001 Overtime 226.96 1,416.13 0 (1,416) 0.00 6100 Medicare 96.76 656.77 1,219 562 53.88 6102 Workers' Compensation 267.96 1,545.85 8,065 6,519 19.17 6200 Leave Time 720.83 5,687.62 9,045 3,357 62.88 6201 Retirement Benefits 792.90 4,183.90 4,365 181 95.85 6202 Health Insurance 1,385.94 5,731.94 33,300 27,568 17.21 Total Personnel Costs: $ 9,144.85 $ 53,458.11 $ 135,569 $ 82,110 $ 39.43 Non -Personnel Costs: 7001 Communications 57.21 314.63 1,200 885 26.22 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 955.98 1,000 44 95.60 7015 Utilities 574.51 3,946.87 6,000 2,053 65.78 7211 Gas & Lube 0.00 0.00 1,000 1,000 0.00 7212 Uniform Allowance 0.00 90.00 1,200 1,110 7.50 7215 Operating Supplies 0.00 1,398.29 5,000 3,602 27.97 7216 Maintenance & Repair 0.00 0.00 4,000 4,000 0.00 7217 Small Tools & Equipment 0.00 0.00 1,500 1,500 0.00 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 500 500 0.00 7302 Travel & Subsistence 0.00 0.00 2,500 2,500 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00 Total Non -Personnel Costs: $ 631.72 $ 6,705.77 $ 27,600 $ 20,894 $ 24.30 Total Expenditures $ 9,776.57 $ 60,163.88 $ 163,169 $ 103,004 $ 36.87 203 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 16 General Fund Fire Department For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 13,208.84 94,568.12 190,378 95,810 49.67 6100 Medicare 221.26 1,428.94 2,927 1,498 48.82 6101 Unemployment Insurance 0.00 (2,397.15) 0 2,397 0.00 6102 Workers' Co mpe nsatio n 1,170.03 7,174.80 17,916 10,741 40.05 6200 Leave Time 1,389.66 11,336.28 23,287 11,951 48.68 6201 Retirement Benefits 1,359.39 7,840.68 10,478 2,637 74.83 6202 Health Insurance 9,630.37 37,648.82 91,575 53,926 41.11 Total Personnel Costs: $ 26,979.55 $ 157,600.49 $ 336,561 $ 178,960 $ 46.83 Non -Personnel Costs: 7001 Communications 716.45 3,612.61 9,000 5,387 40.14 7002 Postage and Freight 16.00 393.83 1,622 1,228 24.28 7004Insurance 0.00 13,277.19 30,784 17,507 43.13 7009 Contracted Services 0.00 3,932.36 6,180 2,247 63.63 7011 Testing 0.00 0.00 104 104 0.00 7015 Utilities 11,623.40 69,220.35 149,244 80,024 46.38 7016 Heating Fuel 504.17 5,036.35 9,193 4,157 54.78 7210 Vehicle Supplies 0.00 138.06 4,324 4,186 3.19 7211 Gas & Lube 203.46 1,062.15 9,739 8,677 10.91 7212 Uniform Allowance 0.00 695.30 500 (195) 139.06 7213 Safety Equipment 0.00 2,737.00 2,100 (637) 130.33 7215 Operating Supplies 177.97 2,145.82 7,038 4,892 30.49 7216 Maintenance & Repair 93.18 6,409.72 13,520 7,110 47.41 7217 Small Tools & Equipment 0.00 2,036.61 7,038 5,001 28.94 7300 Advertising 0.00 0.00 324 324 0.00 7301 Subscriptions & Dues 0.00 160.00 1,500 1,340 10.67 7302 Travel & Subsistence 0.00 14.76 5,570 5,555 0.26 7303 Education & Training 0.00 46.95 1,701 1,654 2.76 7304 Equipment Rent 0.00 0.00 1,623 1,623 0.00 8104 Motor Pool Rent 4,901.43 29,408.58 60,000 30,591 49.01 Total Non -Personnel Costs: $ 18,236.06 $ 140,327.64 $ 321,104 $ 180,775 $ 43.70 Total Expenditures $ 45,215.61 $ 297,928.13 $ 657,665 $ 359,735 $ 45.30 204 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 17 General Fund Volunteers For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers' Compensation 0.00 5,325.00 4,680 (645) 113.78 Total Personnel Costs: $ 0.00 $ 5,325.00 $ 4,680 $ (645) $ 113.78 Non -Personnel Costs: 7001 Communications 0.00 0.00 104 104 0.00 7002 Postage and Freight 0.00 115.12 869 754 13.25 7009 Contracted Services 0.00 413.41 0 (413) 0.00 7212 Uniform Allowance 0.00 1,079.15 1,519 440 71.04 7215 Operating Supplies 17.05 345.73 3,246 2,900 10.65 7216 Maintenance & Repair 39.80 770.74 2,869 2,098 26.86 7217 Small Tools & Equipment 18.41 932.02 23,353 22,421 3.99 7303 Education & Training 0.00 475.00 3,869 3,394 12.28 7806 Volunteer Fireman Stipend 2,500.00 23,000.00 38,000 15,000 60.53 Total Non -Personnel Costs: $ 2,575.26 $ 27,131.17 $ 73,829 $ 46,698 $ 36.75 Total Expenditures $ 2,575.26 $ 32,456.17 $ 78,509 $ 46,053 $ 41.34 205 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 18 General Fund Emergency Preparedness For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7009 Contracted Services 7015 Utilities 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7302 Travel & Subsistence 7303 Education & Training Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 768.00 3,785.28 2,168 (1,617) 174.60 12.03 12.03 104 92 11.57 1,459.00 7,259.00 5,800 (1,459) 125.16 518.13 4,286.45 2,168 (2,118) 197.71 0.00 1,746.12 3,000 1,254 58.20 60.59 60.59 220 159 27.54 1,462.00 4,071.35 649 (3,422) 627.33 0.00 0.00 577 577 0.00 0.00 78.75 1,077 998 7.31 $ 4,279.75 $ 21,299.57 $ 15,763 $ (5,536) $ 135.12 $ 4,279.75 $ 21,299.57 $ 15,763 $ (5,536) $ 135.12 206 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 19 General Fund SVAC g For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7012 Other Special Services 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair 7301 Subscriptions & Dues Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 0.00 168 168 0.00 0.00 2,164.50 3,674 1,510 58.91 0.00 0.00 20,000 20,000 0.00 147.20 377.79 3,246 2,868 11.64 0.00 156.04 0 (156) 0.00 0.00 0.00 2,324 2,324 0.00 0.00 112.50 0 (113) 0.00 $ 147.20 $ 2,810.83 $ 29,412 $ 26,601 $ 9.56 $ 147.20 $ 2,810.83 $ 29,412 $ 26,601 $ 9.56 207 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 20 General Fund Building Inspection For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 11,275.08 69,775.55 145,105 75,329 48.09 6100 Medicare 180.61 1,122.30 2,226 1,104 50.42 6102 Workers' Compensation 80.62 1,729.75 7,029 5,299 24.61 6200 Leave Time 1,535.22 7,974.30 13,832 5,858 57.65 6201 Retirement Benefits 840.95 4,940.48 7,968 3,028 62.00 6202 Health Insurance 9,144.67 38,791.62 72,525 33,733 53.49 Total Personnel Costs: $ 23,057.15 $ 124,334.00 $ 248,685 $ 124,351 $ 50.00 Non -Personnel Costs: 7001 Communications 262.62 1,381.16 2,601 1,220 53.10 7002 Postage and Freight 0.00 42.00 104 62 40.38 7004Insurance 0.00 1,093.03 1,519 426 71.96 7009 Contracted Services 0.00 441.76 1,856 1,414 23.80 7211 Gas & Lube 64.44 321.78 545 223 59.04 7212 Uniform Allowance 87.55 131.75 0 (132) 0.00 7215 Operating Supplies 5.18 446.95 1,844 1,397 24.24 7216 Maintenance & Repair 0.00 0.00 364 364 0.00 7217 Small Tools & Equipment 0.00 205.34 2,168 1,963 9.47 7301 Subscriptions & Dues 0.00 69.00 324 255 21.30 7302 Travel & Subsistence 0.00 0.00 2,701 2,701 0.00 7303 Education & Training 0.00 1,451.00 817 (634) 177.60 7304 Equipment Rent 0.00 0.00 2,713 2,713 0.00 8104 Motor Pool Rent 326.76 1,960.58 4,000 2,039 49.01 Total Non -Personnel Costs: $ 746.55 $ 7,544.35 $ 21,556 $ 14,011 $ 35.00 Total Expenditures $ 23,803.70 $ 131,878.35 $ 270,241 $ 138,362 $ 48.80 208 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward General Fund Street Operations For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 17,335.77 55,717.34 160,656 104,939 34.68 6001 Overtime 1,340.81 3,947.38 2,385 (1,562) 165.51 6100 Medicare 305.66 952.00 2,272 1,320 41.90 6101 Unemployment Insurance 0.00 0.00 2,000 2,000 0.00 6102 Workers' Co mpe nsatio n 2,166.74 6,233.44 20,307 14,074 30.70 6200 Leave Time 1,924.95 13,218.07 19,608 6,390 67.41 6201 Retirement Benefits 1,484.90 (2,986.71) 10,306 13,293 (28.98) 6202 Health Insurance 14,550.23 25,104.83 91,861 66,756 27.33 Total Personnel Costs: $ 39,109.06 $ 102,186.35 $ 309,395 $ 207,210 $ 33.03 Non -Personnel Costs: 7001 Communications 16.05 87.45 1,000 913 8.75 7002 Postage and Freight 55.00 661.29 3,600 2,939 18.37 7004Insurance 0.00 13,084.23 22,000 8,916 59.47 7009 Contracted Services 0.00 0.00 25,000 25,000 0.00 7011 Testing 0.00 0.00 1,000 1,000 0.00 7015 Utilities 7,201.77 53,599.73 108,500 54,900 49.40 7211 Gas & Lube 1,797.96 6,083.23 28,000 21,917 21.73 7212 Uniform Allowance 0.00 0.00 850 850 0.00 7213 Safety Equipment 15.00 15.00 1,200 1,185 1.25 7215 Operating Supplies 951.35 7,666.55 18,500 10,833 41.44 7216 Maintenance & Repair 1,946.02 14,516.74 25,000 10,483 58.07 7217 Small Tools & Equipment 0.00 0.00 2,100 2,100 0.00 7300 Advertising 0.00 0.00 400 400 0.00 7301 Subscriptions & Dues 59.90 359.40 350 (9) 102.69 7302 Travel & Subsistence 0.00 37.34 1,200 1,163 3.11 7303 Education & Training 0.00 120.00 1,200 1,080 10.00 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7810 Miscellaneous Expense 0.00 412.00 2,000 1,588 20.60 8104 Motor Pool Rent 7,352.13 44,112.97 90,000 45,887 49.01 Total Non -Personnel Costs: $ 19,395.18 $ 140,755.93 $ 332,900 $ 192,145 $ 42.28 Total Expenditures $ 58,504.24 $ 242,942.28 $ 642,295 $ 399,355 $ 37.82 209 Page: 21 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward General Fund Snow and Ice For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 52,367.27 82,273 29,906 63.65 6001 Overtime 0.00 13,612.98 4,530 (9,083) 300.51 6002 Standby Time 0.00 3,431.85 6,106 2,674 56.20 6100 Medicare 0.00 1,068.92 1,571 502 68.04 6102 Workers' Compensation 0.00 7,719.40 12,748 5,029 60.55 6201 Retirement Benefits 0.00 12,129.26 3,451 (8,678) 351.47 6202 Health Insurance 0.00 33,526.41 52,328 18,802 64.07 Total Personnel Costs: $ 0.00 $ 123,856.09 $ 163,007 $ 39,152 $ 75.98 Non -Personnel Costs: 7002 Postage and Freight 0.00 1,062.95 3,000 1,937 35.43 7009 Contracted Services 0.00 2,000.00 12,000 10,000 16.67 7211 Gas & Lube 0.00 20,151.20 10,000 (10,151) 201.51 7213 Safety Equipment 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 32,447.60 50,000 17,552 64.90 7216 Maintenance & Repair 0.00 4,763.00 23,500 18,737 20.27 7217 Small Tools & Equipment 0.00 0.00 500 500 0.00 7300 Advertising 0.00 0.00 300 300 0.00 7302 Travel & Subsistence 0.00 0.00 750 750 0.00 7303 Education & Training 0.00 0.00 250 250 0.00 7810 Miscellaneous Expense 0.00 0.00 500 500 0.00 8104 Motor Pool Rent 2,859.17 17,154.99 35,000 17,845 49.01 Total Non -Personnel Costs: $ 2,859.17 $ 77,579.74 $ 136,300 $ 58,720 $ 56.92 Total Expenditures $ 2,859.17 $ 201,435.83 $ 299,307 $ 97,872 $ 67.30 210 Page: 22 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 23 General Fund City Shop For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 7,333.19 44,490.63 69,932 25,441 63.62 6001 Overtime 13.81 3,425.59 2,472 (954) 138.58 6002 Standby Time 0.00 1,439.01 1,987 548 72.42 6100 Medicare 110.62 744.63 1,130 385 65.90 6102 Workers' Compensation 407.36 2,703.76 7,387 4,683 36.60 6200 Leave Time 886.18 4,903.47 7,910 3,007 61.99 6201 Retirement Benefits 409.40 2,707.15 4,046 1,339 66.91 6202 Health Insurance 3,971.20 16,457.40 36,630 20,173 44.93 Total Personnel Costs: $ 13,131.76 $ 76,871.64 $ 131,494 $ 54,622 $ 58.46 Non -Personnel Costs: 7001 Communications 849.82 3,928.43 8,000 4,072 49.11 7002 Postage and Freight 161.51 1,258.86 1,500 241 83.92 7004Insurance 0.00 3,537.51 6,500 2,962 54.42 7009 Contracted Services 1,446.91 4,732.58 2,000 (2,733) 236.63 7015 Utilities 2,307.09 18,370.55 33,000 14,629 55.67 7016 Heating Fuel 0.00 8,354.85 17,000 8,645 49.15 7211 Gas & Lube 553.48 1,183.80 7,600 6,416 15.58 7213 Safety Equipment 0.00 0.00 1,500 1,500 0.00 7215 Operating Supplies 1,178.02 15,889.66 28,000 12,110 56.75 7216 Maintenance & Repair 214.77 18,647.96 4,900 (13,748) 380.57 7217 Small Tools & Equipment 1,131.76 2,618.96 7,300 4,681 35.88 7301 Subscriptions & Dues 139.00 2,072.10 2,000 (72) 103.61 7302 Travel & Subsistence 0.00 36.92 1,000 963 3.69 7303 Education & Training 0.00 560.00 500 (60) 112.00 7810 Miscellaneous Expense 0.00 206.00 1,000 794 20.60 8103 Capital Equipment 0.00 13,987.50 0 (13,988) 0.00 8104 Motor Pool Rent 653.52 3,921.17 8,000 4,079 49.01 Total Non -Personnel Costs: $ 8,635.88 $ 99,306.85 $ 129,800 $ 30,491 $ 76.51 Total Expenditures $ 21,767.64 $ 176,178.49 $ 261,294 $ 85,113 $ 67.43 211 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 24 General Fund City Hall For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,138.45 19,300.40 42,290 22,990 45.64 6001 Overtime 0.00 192.19 0 (192) 0.00 6100 Medicare 49.22 298.25 650 352 45.88 6102 Workers' Compensation 358.91 2,225.28 6,073 3,848 36.64 6200 Leave Time 394.12 2,365.20 5,124 2,759 46.16 6201 Retirement Benefits 571.18 2,187.58 2,328 140 93.97 6202 Health Insurance 1,385.94 5,554.46 33,300 27,746 16.68 Total Personnel Costs: $ 5,897.82 $ 32,123.36 $ 89,765 $ 57,643 $ 35.79 Non -Personnel Costs: 7001 Communications 70.14 352.25 800 448 44.03 7002 Postage and Freight 0.00 0.00 200 200 0.00 7004Insurance 0.00 5,826.76 8,500 2,673 68.55 7009 Contracted Services 280.62 3,391.89 10,000 6,608 33.92 7015 Utilities 4,654.53 33,568.86 66,000 32,431 50.86 7016 Heating Fuel 929.39 7,949.61 13,000 5,050 61.15 7211 Gas & Lube 46.89 274.41 800 526 34.30 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 250 250 0.00 7215 Operating Supplies 184.58 1,622.27 6,000 4,378 27.04 7216 Maintenance & Repair 218.32 352.57 6,000 5,647 5.88 7217 Small Tools & Equipment 0.00 0.00 500 500 0.00 7302 Travel & Subsistence 0.00 0.00 600 600 0.00 7303 Education & Training 0.00 0.00 100 100 0.00 7810 Miscellaneous Expense 0.00 0.00 250 250 0.00 Total Non -Personnel Costs: $ 6,384.47 $ 53,338.62 $ 113,300 $ 59,961 $ 47.08 Total Expenditures $ 12,282.29 $ 85,461.98 $ 203,065 $ 117,604 $ 42.09 212 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 25 General Fund Community Center Building For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7016 Heating Fuel 7215 Operating Supplies 7216 Maintenance & Repair 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 2,794.59 3,400 605 82.19 0.00 3,732.56 3,000 (733) 124.42 1,037.60 6,360.19 12,000 5,640 53.00 398.22 2,709.04 4,500 1,791 60.20 0.00 0.00 800 800 0.00 0.00 0.00 4,000 4,000 0.00 0.00 0.00 250 250 0.00 $ 1,435.82 $ 15,596.38 $ 27,950 $ 12,353 $ 55.80 $ 1,435.82 $ 15,596.38 $ 27,950 $ 12,353 $ 55.80 213 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 26 General Fund City Hall Annex For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7016 Heating Fuel 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 1,724.62 2,500 775 68.98 73.48 476.12 5,000 4,524 9.52 1,088.26 5,712.87 12,000 6,287 47.61 677.30 2,961.78 5,000 2,038 59.24 0.00 0.00 250 250 0.00 0.00 115.54 1,000 884 11.55 0.00 98.06 2,000 1,902 4.90 $ 1,839.04 $ 11,088.99 $ 27,750 $ 16,660 $ 39.96 $ 1,839.04 $ 11,088.99 $ 27,750 $ 16,660 $ 39.96 214 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6101 Unemployment Insurance 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7011 Testing 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Parks & Rec - Administration For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 7,402.58 53,042.82 89,307 36,264 59.39 1,015.31 1,015.31 0 (1,015) 0.00 123.51 790.31 1,378 588 57.35 0.00 1,652.21 0 (1,652) 0.00 54.29 359.85 785 425 45.84 860.56 5,076.20 11,473 6,397 44.24 608.70 3,904.01 4,910 1,006 79.51 1,938.70 10,685.66 41,625 30,939 25.67 $ 12,003.65 $ 76,526.37 $ 149,478 $ 72,952 $ 51.20 527.46 2,536.10 6,500 3,964 39.02 0.00 0.50 900 900 0.06 0.00 0.10 0 0 0.00 0.00 1,384.19 2,000 616 69.21 102.00 851.84 500 (352) 170.37 0.00 0.00 250 250 0.00 0.00 2,578.20 6,000 3,422 42.97 0.00 0.00 250 250 0.00 0.00 0.00 1,500 1,500 0.00 234.00 1,878.84 1,000 (879) 187.88 0.00 75.86 500 424 15.17 0.00 0.00 1,750 1,750 0.00 0.00 0.00 1,000 1,000 0.00 0.00 0.00 300 300 0.00 $ 863.46 $ 9,305.63 $ 22,450 $ 13,145 $ 41.45 $ 12,867.11 $ 85,832.00 $ 171,928 $ 86,097 $ 49.92 215 Page: 27 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 28 General Fund Parks & Rec - Parks Maintenance For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,461.54 47,962.58 120,565 72,602 39.78 6001 Overtime 617.26 1,639.77 10,629 8,989 15.43 6100 Medicare 278.22 2,721.53 7,271 4,549 37.43 6101 Unemployment Insurance 0.00 0.00 1,800 1,800 0.00 6102 Workers' Co mpe nsatio n 334.35 4,129.24 13,107 8,978 31.50 6200 Leave Time 271.55 (7,912.91) 0 7,913 0.00 6201 Retirement Benefits 128.52 4,101.10 2,337 (1,764) 175.49 6202 Health Insurance 102.52 15,244.43 29,970 14,726 50.87 Total Personnel Costs: $ 5,193.96 $ 67,885.74 $ 185,679 $ 117,793 $ 36.56 Non -Personnel Costs: 7001 Communications 44.33 139.03 1,000 861 13.90 7002 Postage and Freight 0.00 282.38 700 418 40.34 7004Insurance 1,410.73 7,925.95 9,600 1,674 82.56 7009 Contracted Services 1,360.00 9,401.00 5,000 (4,401) 188.02 7011 Testing 0.00 0.00 1,400 1,400 0.00 7015 Utilities 1,607.62 6,855.81 22,145 15,289 30.96 7016 Heating Fuel 0.00 1,367.01 1,200 (167) 113.92 7017 Rents & Leases 0.00 200.00 2,500 2,300 8.00 7210 Vehicle Supplies 0.00 427.96 2,000 1,572 21.40 7211 Gas & Lube 504.25 3,038.93 8,000 4,961 37.99 7212 Uniform Allowance 0.00 1,273.11 700 (573) 181.87 7213 Safety Equipment 0.00 0.00 1,400 1,400 0.00 7214 Janitorial Supplies 0.00 385.81 2,300 1,914 16.77 7215 Operating Supplies 140.03 1,589.21 13,000 11,411 12.22 7216 Maintenance & Repair 436.72 1,211.69 16,000 14,788 7.57 7217 Small Tools & Equipment 0.00 5,719.62 6,000 280 95.33 7300Advertising 1,107.00 2,238.80 1,000 (1,239) 223.88 7301 Subscriptions & Dues 0.00 0.00 400 400 0.00 7302 Travel & Subsistence 0.00 110.98 900 789 12.33 7303 Education & Training 0.00 0.00 1,000 1,000 0.00 7304 Equipment Rent 0.00 0.00 2,000 2,000 0.00 7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00 8102 Buildings 0.00 38.94 0 (39) 0.00 8103 Capital Equipment 0.00 38,533.30 89,775 51,242 42.92 8104 Motor Pool Rent 980.29 5,881.69 12,000 6,118 49.01 8105 Improvements other than Buildings 0.00 760.75 0 (761) 0.00 Total Non -Personnel Costs: $ 7,590.97 $ 87,381.97 $ 201,020 $ 113,637 $ 43.47 Total Expenditures $ 12,784.93 $ 155,267.71 $ 386,699 $ 231,430 $ 40.15 216 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward General Fund Parks & Rec - Campgrounds For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 12,987.21 43,490.37 144,326 100,836 30.13 6001 Overtime 1,516.18 3,131.49 10,912 7,781 28.70 6100 Medicare 690.10 1,774.59 7,672 5,897 23.13 6101 Unemployment Insurance 0.00 1,301.99 600 (702) 217.00 6102 Workers' Compensation 1,006.24 3,391.13 14,387 10,996 23.57 6200 Leave Time 0.00 11,269.44 7,253 (4,016) 155.38 6201 Retirement Benefits 976.31 2,088.07 3,738 1,650 55.86 6202 Health Insurance 7,324.67 8,484.68 48,285 39,800 17.57 Total Personnel Costs: $ 24,500.71 $ 74,931.76 $ 237,173 $ 162,242 $ 31.59 Non -Personnel Costs: 7001 Communications 601.65 3,061.34 5,500 2,439 55.66 7002 Postage and Freight 0.00 564.94 1,300 735 43.46 7003 Bank and Credit Card Fees (2,270.89) 35,408.38 19,500 (15,908) 181.58 7004 Insurance 0.00 1,465.74 2,500 1,034 58.63 7009 Contracted Services 1,380.00 8,680.00 50,000 41,320 17.36 7011 Testing 0.00 0.00 950 950 0.00 7015 Utilities 16,065.97 21,563.19 128,750 107,187 16.75 7016 Heating Fuel 0.00 0.00 300 300 0.00 7210 Vehicle Supplies 0.00 0.00 1,200 1,200 0.00 7211 Gas & Lube 415.59 1,358.42 5,900 4,542 23.02 7212 Uniform Allowance 0.00 1,096.26 1,000 (96) 109.63 7213 Safety Equipment 0.00 0.00 1,200 1,200 0.00 7214 Janitorial Supplies 2,388.11 4,761.31 8,500 3,739 56.02 7215 Operating Supplies 521.02 6,326.00 21,000 14,674 30.12 7216 Maintenance & Repair 153.34 430.84 10,000 9,569 4.31 7217 Small Tools & Equipment 12.89 6,509.54 5,000 (1,510) 130.19 7300 Advertising 0.00 2,705.11 2,550 (155) 106.08 7301 Subscriptions & Dues 0.00 0.00 4,500 4,500 0.00 7302 Travel & Subsistence 0.00 0.00 2,000 2,000 0.00 7303 Education & Training 0.00 0.00 2,000 2,000 0.00 7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00 7810 Miscellaneous Expense 0.00 0.00 1,500 1,500 0.00 8104 Motor Pool Rent 776.06 4,656.36 9,500 4,844 49.01 Total Non -Personnel Costs: $ 20,043.74 $ 98,587.43 $ 299,650 $ 201,064 $ 32.90 Total Expenditures $ 44,544.45 $ 173,519.19 $ 536,823 $ 363,306 $ 32.32 217 Page: 29 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7215 Operating Supplies 7216 Maintenance & Repair Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Parks & Rec - Cemetery For 6/30/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 326.61 355.41 4,714 4,359 7.54 0.00 0.00 283 283 0.00 24.99 25.41 72 47 35.29 27.25 29.70 544 514 5.46 0.00 6.34 262 256 2.42 0.00 0.05 3,330 3,330 0.00 $ 378.85 $ 416.91 $ 9,205 $ 8,789 $ 4.53 0.00 22.07 150 128 14.71 0.00 0.00 1,000 1,000 0.00 24.48 24.48 0 (24) 0.00 0.00 0.00 2,500 2,500 0.00 0.00 0.00 2,000 2,000 0.00 $ 24.48 $ 46.55 $ 5,650 $ 5,604 $ 0.82 $ 403.33 $ 463.46 $ 14,855 $ 14,393 $ 3.12 218 Page: 30 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 31 General Fund Parks & Rec - Sports & Recreation For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 2,984.94 28,837.10 90,166 61,329 31.98 6001 Overtime 0.00 2,937.08 3,245 308 90.51 6100 Medicare 43.28 551.92 2,792 2,240 19.77 6101 Unemployment Insurance 0.00 (158.15) 1,000 1,158 (15.82) 6102 Workers' Compensation 240.94 1,978.86 6,046 4,067 32.73 6200 Leave Time 266.05 2,732.53 5,041 2,308 54.21 6201 Retirement Benefits 289.11 3,374.40 3,803 429 88.73 6202 Health Insurance 1,178.09 7,453.55 61,605 54,151 12.10 6209 Contra -Retirement PIERS DC Forfeitures (3,123.65) (3,123.65) 0 3,124 0.00 Total Personnel Costs: $ 1,878.76 $ 44,583.64 $ 173,698 $ 129,114 $ 25.67 Non -Personnel Costs: 7001 Communications 270.98 1,297.29 4,000 2,703 32.43 7002 Postage and Freight 0.00 222.50 1,500 1,278 14.83 7003 Bank and Credit Card Fees 0.00 0.54 2,000 1,999 0.03 7004Insurance 0.00 909.17 2,500 1,591 36.37 7009 Contracted Services 0.00 0.00 23,000 23,000 0.00 7011 Testing 0.00 0.00 500 500 0.00 7017 Rents & Leases 0.00 0.00 70,000 70,000 0.00 7210 Vehicle Supplies 0.00 2.25 0 (2) 0.00 7211 Gas & Lube 53.58 315.56 300 (16) 105.19 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 1,200 1,200 0.00 7215 Operating Supplies 1,244.41 16,638.24 28,000 11,362 59.42 7216 Maintenance & Repair 0.00 0.00 650 650 0.00 7217 Small Tools & Equipment 0.00 869.05 1,300 431 66.85 7300 Advertising 0.00 139.11 1,200 1,061 11.59 7301 Subscriptions & Dues 0.00 3,480.00 600 (2,880) 580.00 7302 Travel & Subsistence 0.00 0.00 1,500 1,500 0.00 7303 Education & Training 0.00 10.00 1,500 1,490 0.67 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.04 0 0 0.00 Total Non -Personnel Costs: $ 1,568.97 $ 23,883.75 $ 140,550 $ 116,667 $ 16.99 Total Expenditures $ 3,447.73 $ 68,467.39 $ 314,248 $ 245,781 $ 21.79 219 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 32 General Fund Parks & Rec - TYC For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 28.80 116,090 116,061 0.02 6001 Overtime 0.00 129.80 3,305 3,175 3.93 6100 Medicare 0.00 2.30 5,944 5,942 0.04 6101 Unemployment Insurance 0.00 (644.80) 1,500 2,145 (42.99) 6102 Workers' Compensation 0.00 12.90 6,932 6,919 0.19 6200 Leave Time 0.00 0.00 6,089 6,089 0.00 6201 Retirement Benefits 0.00 34.91 2,865 2,830 1.22 6202 Health Insurance 0.00 114.55 33,300 33,185 0.34 Total Personnel Costs: $ 0.00 $ (321.54) $ 176,025 $ 176,346 $ (0.18) Non -Personnel Costs: 7001 Communications 730.43 3,690.81 6,650 2,959 55.50 7002 Postage and Freight 0.00 0.00 700 700 0.00 7004Insurance 0.00 802.81 3,400 2,597 23.61 7009 Contracted Services 340.00 44,539.98 20,400 (24,140) 218.33 7011 Testing 0.00 0.00 1,200 1,200 0.00 7211 Gas & Lube 0.00 0.00 1,500 1,500 0.00 7212 Uniform Allowance 0.00 0.00 500 500 0.00 7213 Safety Equipment 0.00 0.00 1,800 1,800 0.00 7214 Janitorial Supplies 0.00 0.00 700 700 0.00 7215 Operating Supplies 0.00 2.58 0 (3) 0.00 7216 Maintenance & Repair 0.00 0.00 2,000 2,000 0.00 7217 Small Tools & Equipment 0.00 13.92 1,500 1,486 0.93 7300Advertising 0.00 0.00 1,100 1,100 0.00 7301 Subscriptions & Dues 0.00 0.00 300 300 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 8104 Motor Pool Rent 980.29 5,881.69 12,000 6,118 49.01 Total Non -Personnel Costs: $ 2,050.72 $ 54,931.79 $ 54,250 $ (683) $ 101.26 Total Expenditures $ 2,050.72 $ 54,610.25 $ 230,275 $ 175,663 $ 23.72 220 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward Page: 33 General Fund Parks & Rec - The Rec Room For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 129.78 970.11 48,006 47,036 2.02 6001 Overtime 0.00 0.00 687 687 0.00 6100 Medicare 1.88 14.35 831 817 1.73 6102 Workers' Compensation 10.28 80.26 2,474 2,394 3.24 6200 Leave Time 0.00 0.00 3,717 3,717 0.00 6201 Retirement Benefits 28.55 217.60 2,546 2,328 8.55 6202 Health Insurance 69.25 332.94 41,625 41,292 0.80 Total Personnel Costs: $ 239.74 $ 1,615.26 $ 99,886 $ 98,271 $ 1.62 Non -Personnel Costs: 7004Insurance 0.00 349.58 1,200 850 29.13 7009 Contracted Services 340.00 2,040.00 20,000 17,960 10.20 7011 Testing 0.00 0.00 250 250 0.00 7211 Gas & Lube 0.00 0.00 100 100 0.00 7212 Uniform Allowance 0.00 0.00 150 150 0.00 7213 Safety Equipment 0.00 0.00 500 500 0.00 7214 Janitorial Supplies 0.00 0.00 250 250 0.00 7215 Operating Supplies 0.00 0.00 6,200 6,200 0.00 7216 Maintenance & Repair 0.00 0.00 1,000 1,000 0.00 7300 Advertising 0.00 0.00 550 550 0.00 7301 Subscriptions & Dues 0.00 0.00 250 250 0.00 7302 Travel & Subsistence 0.00 0.00 900 900 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 Total Non -Personnel Costs: $ 340.00 $ 2,389.58 $ 31,850 $ 29,460 $ 7.50 Total Expenditures $ 579.74 $ 4,004.84 $ 131,736 $ 127,731 $ 3.04 221 Monthly Budget -to -Actual Expenditure Report by Department Run: 7/20/2021 at3:07 PM City of Seward General Fund Library/Museum For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,093.19 98,586.60 245,962 147,375 40.08 6100 Medicare 286.23 1,867.01 4,876 3,009 38.29 6101 Unemployment Insurance 0.00 (604.06) 0 604 0.00 6102 Workers' Co mpe nsatio n 103.12 692.36 2,141 1,449 32.34 6200 Leave Time 2,057.63 16,096.78 24,056 7,959 66.91 6201 Retirement Benefits 1,338.22 9,004.18 12,436 3,432 72.40 6202 Health Insurance 6,911.06 28,453.69 129,870 101,416 21.91 6209 Contra -Retirement PIERS DC Forfeitures (1,912.93) (1,912.93) 0 1,913 0.00 Total Personnel Costs: $ 23,876.52 $ 152,183.63 $ 419,341 $ 267,157 $ 36.29 Non -Personnel Costs: 7001 Communications 1,020.11 5,469.55 13,500 8,030 40.52 7002 Postage and Freight 3.59 3,465.72 8,500 5,034 40.77 7004Insurance 0.00 7,560.73 12,000 4,439 63.01 7009 Contracted Services 102.00 30,007.78 72,009 42,001 41.67 7011 Testing 0.00 0.00 800 800 0.00 7012 Other Special Services 0.00 1,182.36 9,000 7,818 13.14 7015 Utilities 3,300.00 30,178.80 50,000 19,821 60.36 7016 Heating Fuel 0.00 5,533.59 12,000 6,466 46.11 7017 Rents & Leases 0.00 671.82 2,100 1,428 31.99 7201 Library Books 296.33 2,105.35 10,000 7,895 21.05 7202 Library Periodicals 0.00 0.00 3,000 3,000 0.00 7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00 7204 Library Non -Print 2,000.80 2,464.33 4,000 1,536 61.61 7205 Library Electronic Materials 1,293.00 1,293.00 4,500 3,207 28.73 7208 Museum Collection Supplies 0.00 263.36 1,200 937 21.95 7214 Janitorial Supplies 0.00 897.73 2,600 1,702 34.53 7215 Operating Supplies 0.00 3,248.92 12,000 8,751 27.07 7216 Maintenance & Repair 0.00 26,222.10 28,500 2,278 92.01 7217 Small Tools & Equipment 0.00 129.99 6,000 5,870 2.17 7300 Advertising 146.40 542.40 3,000 2,458 18.08 7301 Subscriptions & Dues 0.00 274.00 2,400 2,126 11.42 7302 Travel & Subsistence 0.00 123.00 2,000 1,877 6.15 7303 Education & Training 0.00 1,004.00 1,500 496 66.93 7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 26.94 500 473 5.39 Total Non -Personnel Costs: $ 8,162.23 $ 122,665.47 $ 269,109 $ 146,443 $ 45.58 Total Expenditures $ 32,038.75 $ 274,849.10 $ 688,450 $ 413,600 $ 39.92 222 Page: 34 Run: 7/20/2021 at 3:07 PM Total Expenditures Personnel Costs: 6201 Retirement Benefits Total Personnel Costs: Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Debt Service For 6/30/2021 Non -Personnel Costs: 8011 0900 - Debt Service Bonding Expense 8012 Debt Service Interest Expense 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 42,762.52 270,539.81 733,138 462,598 36.90 $ 42,762.52 $ 270,539.81 $ 733,138 $ 462,598 $ 36.90 11,000.00 17,500.00 0 (17,500) 0.00 0.00 113,103.12 223,456 110,353 50.62 0.00 110,000.00 230,000 120,000 47.83 $ 11,000.00 $ 240,603.12 $ 453,456 $ 212,853 $ 53.06 $ 53,762.52 $ 511,142.93 $ 1,186,594 $ 675,451 $ 43.08 223 Page: 1 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 3 Harbor Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents & Leases 10,480 214,616 398,990 (184,374) 53.79 5001 Land Lease Credits 0 0 (63,247) 63,247 0.00 5100 Transient Moorage 88,893 310,376 586,000 (275,624) 52.97 5101 Moorage 74,518 1,172,899 1,160,000 12,899 101.11 5102 Wharfage 2,284 4,559 48,500 (43,942) 9.40 5103 Boat Lift Fees 18,253 52,721 117,000 (64,279) 45.06 5105 Harbor Power Sales 30,162 247,463 377,000 (129,537) 65.64 5150 Shower Fees 2,584 6,783 12,000 (5,217) 56.52 5153 Fuel Pumping Fee 0 2,697 21,000 (18,303) 12.84 5154 Waiting List Fees 756 2,426 7,500 (5,075) 32.34 5155 Towing Fees 53 578 900 (323) 64.17 5156 Pumping Boats 0 63 300 (237) 21.00 5157 North Harbor Launch Fee 1,131 4,299 30,000 (25,701) 14.33 5158 South Harbor Launch Fee 3,290 4,561 20,500 (15,939) 22.25 5800 Labor & Services 438 10,791 5,300 5,491 203.61 5890 Collection of Doubtful Accounts 0 0 1,200 (1,200) 0.00 5899 Miscellaneous Revenue 0 132 1,500 (1,368) 8.82 5901 EF Investment Interest 0 10,267 20,000 (9,733) 51.34 5905 EF Penalties and Interest 568 4,197 16,000 (11,803) 26.23 5940 Amortization of Contributions -in -Aid 0 0 974,557 (974,557) 0.00 5941 Amortization of Bond Premiums 0 0 58,257 (58,257) 0.00 Total Revenues $ 233,410 $ 2,049,428 $ 3,793,257 $ (1,743,832) $ 54.03 224 Run: 7/20/2021 at 4:03 PM Monthly Budget Expenditure City of Sewarc Harbor Enterprise For 6/30/2021 Report by Fund Fund Actual Y-T-D Month Actual Variance Annual (Over)/Under % of Annual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 41,884 238,339 559,134 320,795 42.63 6001 Overtime 2,984 6,275 40,103 33,828 15.65 6002 Standby Time 1,185 6,846 12,416 5,570 55.14 6100 Medicare 856 3,883 10,801 6,918 35.95 6101 Unemployment Insurance 0 (1,199) 4,000 5,199 (29.99) 6102 Workers' Compensation 2,316 13,791 40,617 26,826 33.95 6200 Leave Time 5,971 43,601 63,551 19,950 68.61 6201 Retirement Benefits 10,005 54,601 149,198 94,597 36.60 6202 Health Insurance 24,141 102,600 340,103 237,503 30.17 Total Personnel Costs: $ 89,342 $ 468,737 $ 1,219,923 $ 751,186 $ 38.42 Non -Personnel Costs: 7001 Communications 1,271 6,109 13,260 7,151 46.07 7002 Postage and Freight 79 1,720 9,690 7,970 17.75 7003 Bank and Credit Card Fees 48 14,211 69,480 55,269 20.45 7004Insurance (10) 73,184 83,946 10,762 87.18 7006 Legal 49 1,862 10,200 8,338 18.25 7009 Contracted Services 9,158 31,001 96,206 65,205 32.22 7011 Testing 0 16 1,320 1,304 1.23 7015 Utilities 15,189 41,177 126,072 84,895 32.66 7016 Heating Fuel 663 3,464 10,200 6,736 33.96 7100 General Power for Resale 20,771 177,709 307,000 129,291 57.89 7210 Vehicle Supplies 0 954 0 (954) 0.00 7211 Gas & Lube 1,635 7,831 18,870 11,039 41.50 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 168 4,020 7,650 3,630 52.55 7214 Janitorial Supplies 463 4,246 11,220 6,974 37.84 7215 Operating Supplies 1,250 5,100 36,720 31,620 13.89 7216 Maintenance & Repair 2,445 14,188 53,040 38,852 26.75 7217 Small Tools & Equipment 129 884 23,850 22,966 3.71 7300Advertising 0 369 5,100 4,731 7.23 7301 Subscriptions & Dues 0 543 1,530 987 35.51 7302 Travel & Subsistence 0 277 10,200 9,923 2.71 7303 Education & Training 0 249 4,080 3,831 6.10 7304 Equipment Rent 0 0 2,040 2,040 0.00 7321 Harbor General Indirect Costs 43,150 258,900 517,800 258,900 50.00 7322 Harbor Admin Indirect Costs 51,515 298,981 496,381 197,400 60.23 7324 Gen Fund Indirect Costs 31,188 187,129 374,258 187,129 50.00 7325 Harbor Internal Cost Allocation (106,605) (628,250) (1,142,727) (514,477) 54.98 7330 P.I.L.T. 17,961 145,628 191,000 45,372 76.24 7331 Reclass PILTto Transfer -Out (17,961) (145,628) (191,000) (45,372) 76.24 7808 Bad Debt Expense 0 0 10,000 10,000 0.00 7810 Miscellaneous Expense 0 33 3,570 3,537 0.93 7900 Depreciation Expense 0 0 2,368,893 2,368,893 0.00 8012 Debt Service Interest Expense 0 28,582 110,550 81,968 25.85 8013 Amortize Deferred Loss on Bonds 0 0 23,566 23,566 0.00 225 Page: 3 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Harbor Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget 8103 Capital Equipment 0 3,205 0 (3,205) 0.00 8104 Motor Pool Rent 5,228 31,369 64,000 32,631 49.01 8300 Debt Service Principal 0 0 560,000 560,000 0.00 Total Non -Personnel Costs: $ 77,784 $ 569,063 $ 4,288,965 $ 3,719,902 $ 13.27 Total Expenditures $ 167,126 $ 1,037,800 $ 5,508,888 $ 4,471,088 $ 18.84 226 Page: 4 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 4 SMIC Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents & Leases 0 90,848 179,745 (88,897) 50.54 5101 Moorage 10,627 38,808 14,000 24,808 277.20 5102 Wharfage 0 38 6,000 (5,962) 0.64 5103 Boat Lift Fees 31,561 136,003 200,000 (63,997) 68.00 5104 Storage Fees 8,648 85,547 100,000 (14,454) 85.55 5106 SMIC Power Sales 9,183 41,640 70,000 (28,360) 59.49 5109 Washdown Pad Fees 1,823 3,425 8,200 (4,775) 41.77 5110 Crane Fees 408 1,920 1,500 420 127.98 5153 Fuel Pumping Fee 0 0 1,000 (1,000) 0.00 5800 Labor & Services 525 654 1,500 (846) 43.58 5802 Equipment Rental 0 0 500 (500) 0.00 5899 Miscellaneous Revenue 0 0 1,000 (1,000) 0.00 5901 EF Investment Interest 0 196 0 196 0.00 5905 EF Penalties and Interest 0 84 0 84 0.00 5940 Amortization of Contributions -in -Aid 0 0 482,529 (482,529) 0.00 Total Revenues $ 62,775 $ 399,163 $ 1,065,974 $ (666,812) $ 37.45 227 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Page: 5 SMIC Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 9,555 45,362 60,041 14,679 75.55 6001 Overtime 242 955 7,053 6,098 13.53 6100 Medicare 150 697 1,046 349 66.65 6102 Workers' Compensation 691 3,394 7,328 3,934 46.31 6201 Retirement Benefits 2,285 10,594 1,640 (8,954) 645.98 6202 Health Insurance 4,986 20,480 26,198 5,718 78.17 Total Personnel Costs: $ 17,909 $ 81,482 $ 103,306 $ 21,824 $ 78.87 Non -Personnel Costs: 7001 Communications 0 0 510 510 0.00 7002 Postage and Freight 0 569 5,610 5,042 10.13 7004 Insurance 0 9,694 17,238 7,544 56.23 7006 Legal 0 0 15,300 15,300 0.00 7009 Contracted Services 0 13,241 30,600 17,359 43.27 7015 Utilities 2,585 13,267 17,469 4,202 75.95 7016 Heating Fuel (462) (96) 5,100 5,196 (1.88) 7100 General Power for Resale 5,865 23,693 47,000 23,307 50.41 7211Gas &Lube 694 5,999 8,160 2,161 73.52 7213 Safety Equipment 0 996 0 (996) 0.00 7215 Operating Supplies 0 641 6,120 5,479 10.48 7216 Maintenance & Repair 64 2,656 36,720 34,064 7.23 7217 Small Tools & Equipment 0 112 1,530 1,418 7.34 7300 Advertising 0 0 3,060 3,060 0.00 7321 Harbor General Indirect Costs 5,442 32,654 65,308 32,654 50.00 7322 Harbor Admin Indirect Costs 6,497 37,715 62,678 24,963 60.17 7323 SMIC General Indirect Costs 11,424 68,543 137,087 68,544 50.00 7324 Gen Fund Indirect Costs 8,325 49,948 99,895 49,947 50.00 7325 Harbor Internal Cost Allocation (11,424) (68,543) (137,087) (68,544) 50.00 7330 P.I.L.T. 3,579 24,643 27,136 2,493 90.81 7331 Reclass PILTto Transfer -Out (3,579) (24,643) (27,136) (2,493) 90.81 7900 Depreciation Expense 0 0 806,078 806,078 0.00 8103 Capital Equipment 0 3,205 0 (3,205) 0.00 Total Non -Personnel Costs: $ 29,010 $ 194,294 $ 1,228,376 $ 1,034,082 $ 15.82 Total Expenditures $ 46,919 $ 275,776 $ 1,331,682 $ 1,055,906 $ 20.71 228 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 5 Parking Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5200 S. Harbor Lot 41,131 54,215 125,000 (70,785) 43.37 5201 N. Harbor Lot 35,687 54,467 95,000 (40,533) 57.33 5202 N.E. Ramp Lot 5,234 9,266 47,000 (37,734) 19.72 5204 S. Harbor Uplands Lot 4,103 6,477 18,000 (11,523) 35.98 5205 Slip Holder Parking Passes 6,676 18,118 27,000 (8,882) 67.10 5206 Employee Passes 748 1,402 10,000 (8,598) 14.02 5208 S.W. Harbor Lot 0 0 1,000 (1,000) 0.00 5209 Company Vehicle Pass 327 327 0 327 0.00 5210 Vehicle w/ Trailer 2,056 6,355 24,000 (17,645) 26.48 5211 Visitor Parking Permits 2,430 4,486 1,200 3,286 373.83 5212 Fines - Parking Tickets 3,720 6,037 2,500 3,537 241.50 5899 Miscellaneous Revenue (50) 80 0 80 0.00 5901 EF Investment Interest 0 3,216 10,000 (6,784) 32.16 Total Revenues $ 102,062 $ 164,446 $ 360,700 $ (196,254) $ 45.59 229 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Parking Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 428 1,942 126,603 124,661 1.53 6001 Overtime 0 0 5,591 5,591 0.00 6100 Medicare 6 37 8,986 8,949 0.42 6101 Unemployment Insurance 0 (153) 3,500 3,653 (4.37) 6102 Workers' Compensation 3 33 11,416 11,383 0.29 6201 Retirement Benefits 94 394 4,037 3,643 9.76 6202 Health Insurance 184 1,516 6,660 5,144 22.77 Total Personnel Costs: $ 715 $ 3,769 $ 166,793 $ 163,024 $ 2.26 Non -Personnel Costs: 7001 Communications 63 584 3,250 2,666 17.96 7002 Postage and Freight 0 0 1,000 1,000 0.00 7003 Bank and Credit Card Fees 1,359 2,184 10,000 7,816 21.84 7004Insurance 0 1,082 3,200 2,118 33.82 7009 Contracted Services 1,080 1,380 4,500 3,120 30.67 7011 Testing 0 0 600 600 0.00 7012 Other Special Services 0 0 3,000 3,000 0.00 7015 Utilities 71 425 1,015 590 41.85 7210 Vehicle Supplies 0 0 3,000 3,000 0.00 7211 Gas & Lube 0 0 1,275 1,275 0.00 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 0 0 1,000 1,000 0.00 7214 Janitorial Supplies 0 0 250 250 0.00 7215 Operating Supplies 10 1,966 13,000 11,034 15.13 7216 Maintenance & Repair 0 0 9,500 9,500 0.00 7217 Small Tools & Equipment 0 37 4,000 3,963 0.93 7300 Advertising 0 0 300 300 0.00 7301 Subscriptions & Dues 0 0 5,000 5,000 0.00 7302 Travel & Subsistence 0 0 1,000 1,000 0.00 7303 Education & Training 0 0 1,000 1,000 0.00 7304 Equipment Rent 0 0 750 750 0.00 7307 GF Administrative Fee 973 5,837 11,400 5,563 51.21 7330 P.I.L.T. 11,509 12,898 28,056 15,158 45.97 7331 Reclass PILTto Transfer -Out (11,509) (12,898) (28,056) (15,158) 45.97 7805 Promotion 0 0 2,000 2,000 0.00 7900 Depreciation Expense 0 0 11,500 11,500 0.00 8103 Capital Equipment 0 0 10,000 10,000 0.00 8104 Motor Pool Rent 1,062 6,372 13,000 6,628 49.01 Total Non -Personnel Costs: $ 4,618 $ 19,867 $ 115,540 $ 95,673 $ 17.19 Total Expenditures $ 5,333 $ 23,636 $ 282,333 $ 258,697 $ 8.37 230 Page: 6 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 6 Electric Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 152,899 827,421 1,428,243 (600,822) 57.93 5302 Residential fuel factor 132,358 801,634 1,415,915 (614,281) 56.62 5303 Residential customer charge 45,318 271,864 514,725 (242,861) 52.82 5310 SG Service 101,815 441,112 891,273 (450,161) 49.49 5312 SG fuel factor 83,899 389,789 636,568 (246,779) 61.23 5313 SG Customer Charge 23,016 135,955 230,574 (94,619) 58.96 5320 LG Service 106,331 713,862 1,391,272 (677,410) 51.31 5322 LG fuel factor 210,533 1,062,536 1,851,640 (789,104) 57.38 5323 LG customer charge 3,977 23,433 46,901 (23,468) 49.96 5324 LG demand charge 152,612 790,916 1,455,485 (664,569) 54.34 5327 RES Alternate Energy 0 (50) 0 (50) 0.00 5340 Spec. Contract Energy 14,171 98,972 497,910 (398,938) 19.88 5342 Special Contract fuel factor 18,109 94,097 505,829 (411,732) 18.60 5343 Spec. Contract customer charge 44 265 1,090 (825) 24.30 5345 Special Contract Demand 17,463 112,934 434,000 (321,066) 26.02 5350 Harbor Fund Power Sales 14,264 116,565 285,000 (168,435) 40.90 5352 Harbor power fuel factor 12,652 94,118 112,640 (18,522) 83.56 5360 Street & Yard 5,979 38,510 71,680 (33,170) 53.73 5362 Yard Light Fuel 293 3,171 4,096 (925) 77.43 5800 Labor & Services 0 267 0 267 0.00 5801 Turn on Fees 2,746 10,767 20,480 (9,713) 52.57 5802 Equipment Rental 1,105 2,665 20,480 (17,815) 13.01 5803 Joint Pole Use 0 0 10,240 (10,240) 0.00 5804 Work Order Revenue 1,082 1,915 20,480 (18,565) 9.35 5890 Collection of Doubtful Accounts 0 604 800 (196) 75.49 5899 Miscellaneous Revenue 0 0 5,120 (5,120) 0.00 5901 EF Investment Interest 0 21,274 30,000 (8,726) 70.91 5905 EF Penalties and Interest 2,586 7,551 40,000 (32,449) 18.88 5940 Amort. of CIA - General 0 0 975,887 (975,887) 0.00 5941 Amort.Bond Premium 0 0 14,000 (14,000) 0.00 Total Revenues $ 1,103,252 $ 6,062,147 $ 12,912,328 $ (6,850,181) $ 46.95 231 Run: 7/20/2021 at 4:03 PM Monthly Budget Expenditure City of Sewarc Electric Enterprise For 6/30/2021 Report by Fund Fund Actual Y-T-D Month Actual Variance Annual (Over)/Under % of Annual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 63,109 366,196 910,172 543,976 40.23 6001 Overtime 14,604 46,039 62,958 16,919 73.13 6002 Standby Time 16,630 75,536 100,626 25,090 75.07 6100 Medicare 1,411 8,020 16,345 8,325 49.07 6102 Workers' Compensation 3,602 21,455 84,001 62,546 25.54 6200 Leave Time 5,995 38,411 106,860 68,449 35.95 6201 Retirement Benefits 16,078 89,172 210,420 121,248 42.38 6202 Health Insurance 26,706 129,247 298,872 169,625 43.25 6204 Meal Allowance 143 2,077 7,373 5,296 28.17 6205 Electric Union Benefits 156 7,038 21,504 14,466 32.73 Total Personnel Costs: $ 148,434 $ 783,191 $ 1,819,131 $ 1,035,940 $ 43.05 Non -Personnel Costs: 7001 Communications 1,340 6,555 22,016 15,461 29.77 7002 Postage and Freight 85 4,045 19,884 15,839 20.34 7003 Bank and Credit Card Fees 0 40,363 92,938 52,575 43.43 7004Insurance 0 44,965 66,560 21,595 67.56 7006 Legal 1,218 6,873 51,080 44,208 13.45 7009 Contracted Services 102 95,304 776,569 681,265 12.27 7010 Engineering 16,356 36,623 65,000 28,377 56.34 7011 Testing 0 0 1,000 1,000 0.00 7012 Other Special Services 1,820 9,061 15,360 6,299 58.99 7015 Utilities 11,956 91,828 142,016 50,188 64.66 7016 Heating Fuel 414 7,679 18,432 10,753 41.66 7017 Rents & Leases 65 26,029 23,552 (2,477) 110.52 7101 Chugach Power Purchases 276,744 1,497,701 2,300,400 802,699 65.11 7102 Power Fuel Costs 222,665 891,125 2,982,359 2,091,234 29.88 7103 Fuel for Generators 0 7,212 102,400 95,188 7.04 7210 Vehicle Supplies 1,779 11,735 10,240 (1,495) 114.60 7211 Gas & Lube 1,808 10,572 38,912 28,340 27.17 7212 Uniform Allowance 278 1,449 17,000 15,551 8.53 7213 Safety Equipment 0 879 5,620 4,741 15.63 7215 Operating Supplies 42,670 115,627 187,392 71,765 61.70 7216 Maintenance & Repair 0 4,339 97,160 92,821 4.47 7217 Small Tools & Equipment 0 4,018 25,600 21,582 15.69 7220 CHC Medications 0 207 0 (207) 0.00 7300Advertising 135 1,733 6,144 4,411 28.21 7301 Subscriptions & Dues 40 20,656 37,654 16,998 54.86 7302 Travel & Subsistence 204 1,609 28,192 26,583 5.71 7303 Education & Training 0 0 28,672 28,672 0.00 7304 Equipment Rent 0 300 35,360 35,060 0.85 7307 GF Administrative Fee 81,360 488,161 976,185 488,024 50.01 7330 P.I.L.T. 87,965 482,526 948,131 465,605 50.89 7331 Reclass PI LT to Transfer -Out (87,965) (482,526) (948,131) (465,605) 50.89 7808 Bad Debt Expense 14,687 14,687 20,480 5,793 71.72 7810 Miscellaneous Expense 0 2,991 35,840 32,849 8.35 232 Page: 7 Run: 7/20/2021 at 4:03 PM Monthly Budget Expenditure City of Sewarc Electric Enterprise For 6/30/2021 Report by Fund Fund Actual Y-T-D Month Actual 7900 Depreciation Expense 0 0 8010 Utility Deposit Interest 34 143 8012 Debt Service Interest Expense 0 81,725 8014 Debt Service Amortization of Bond Issue Costs 0 0 8101 Infrastructure 0 0 8103 Capital Equipment 15,091 90,214 8104 Motor Pool Rent 22,586 135,515 8200 Work Order Sal/Benefit credits (5,389) (9,705) 8201 Work Order Operating Supply credits (1,400) (4,666) 8202 Work Order New Service/Upgrade credits 3,000 3,000 8300 Debt Service Principal 0 0 Total Non -Personnel Costs: $ 709,648 $ 3,740,552 Total Expenditures $ 858,082 $ 4,523,743 234 Variance Annual (Over)/Under % of Annual Budget Budget Budget 1,606,831 1,606,831 0.00 1,229 1,086 11.61 163,450 81,725 50.00 20,903 20,903 0.00 143,360 143,360 0.00 394,454 304,240 22.87 276,480 140,965 49.01 (70,000) (60,295) 13.86 (40,000) (35,334) 11.66 0 (3,000) 0.00 180,000 180,000 0.00 $ 10,906,724 $ 7,166,172 $ 34.30 $ 12,725,855 $ 8,202,112 $ 35.55 Page: 8 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 7 Water Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 42,498 260,429 523,000 (262,571) 49.80 5310 SG Service 12,206 56,422 159,000 (102,578) 35.49 5320 LG Service 16,618 92,277 222,000 (129,723) 41.57 5330 SMIC Sales (12,762) 17,020 54,200 (37,180) 31.40 5340 Spec. Contracts 25,166 90,747 180,475 (89,728) 50.28 5801 Turn on Fees 1,729 7,882 17,000 (9,118) 46.37 5806 Ship Water 206 1,231 94,600 (93,369) 1.30 5807 Hydrant Rentals 10,901 66,819 132,000 (65,181) 50.62 5899 Miscellaneous Revenue 0 456 10,000 (9,545) 4.56 5901 EF Investment Interest 0 5,923 15,000 (9,077) 39.49 5905 EF Penalties and Interest 67 220 500 (280) 43.97 5940 Amort. of CIA - General 0 0 205,000 (205,000) 0.00 Total Revenues $ 96,629 $ 599,426 $ 1,612,775 $ (1,013,350) $ 37.17 235 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Water Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 13,406 83,704 183,519 99,815 45.61 6001 Overtime 856 6,107 4,726 (1,381) 129.21 6002 Standby Time 499 3,596 9,027 5,431 39.83 6100 Medicare 256 1,472 3,018 1,546 48.76 6102 Workers' Compensation 776 4,814 13,033 8,219 36.94 6200 0900 - Debt Service Leave Time 2,863 11,702 21,346 9,644 54.82 6201 Retirement Benefits 3,612 22,062 45,796 23,734 48.18 6202 Health Insurance 10,115 42,949 109,224 66,275 39.32 Total Personnel Costs: $ 32,383 $ 176,406 $ 389,689 $ 213,283 $ 45.27 Non -Personnel Costs: 7001 Communications 564 3,839 10,000 6,161 38.39 7002 Postage and Freight 0 633 5,515 4,882 11.48 7003 Bank and Credit Card Fees 0 4,934 11,279 6,345 43.74 7004Insurance 0 12,076 11,330 (746) 106.58 7006 Legal 0 0 5,150 5,150 0.00 7009 Contracted Services 2,455 6,602 94,812 88,210 6.96 7011 Testing 0 3,045 11,330 8,285 26.88 7015 Utilities 17,652 107,969 266,770 158,801 40.47 7016 Heating Fuel 0 1,039 0 (1,039) 0.00 7211 Gas & Lube 340 2,395 10,815 8,420 22.14 7213 Safety Equipment 0 0 3,090 3,090 0.00 7215 Operating Supplies 1,241 13,797 45,835 32,038 30.10 7216 Maintenance & Repair 640 19,638 30,750 11,112 63.86 7217 Small Tools & Equipment 0 57 6,695 6,638 0.85 7300 Advertising 0 0 1,030 1,030 0.00 7301 Subscriptions & Dues 17 959 1,751 792 54.78 7302 Travel & Subsistence 30 178 5,768 5,590 3.09 7303 Education & Training 0 0 5,768 5,768 0.00 7304 Equipment Rent 0 0 8,240 8,240 0.00 7307 GF Administrative Fee 22,445 134,670 269,340 134,670 50.00 7330 P.I.L.T. 7,725 47,463 111,382 63,919 42.61 7331 Reclass PILTto Transfer -Out (7,725) (47,463) (111,382) (63,919) 42.61 7808 Bad Debt Expense 315 315 2,060 1,745 15.27 7810 Miscellaneous Expense 0 0 1,854 1,854 0.00 7900 Depreciation Expense 0 0 622,443 622,443 0.00 8012 Debt Service Interest Expense 0 15,523 15,523 0 100.00 8104 Motor Pool Rent 421 2,524 5,150 2,626 49.01 8300 Debt Service Principal 0 141,321 141,321 0 100.00 Total Non -Personnel Costs: $ 46,120 $ 471,514 $ 1,593,619 $ 1,122,105 $ 29.59 Total Expenditures $ 78,503 $ 647,920 $ 1,983,308 $ 1,335,388 $ 32.67 236 Page: 9 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 7/20/2021 at4:02 PM City of Seward Page: 8 Wastewater Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 59,190 352,918 700,000 (347,082) 50.42 5310 SG Service 17,487 89,271 200,000 (110,729) 44.64 5320 LG Service 21,322 123,200 283,300 (160,100) 43.49 5330 SMIC Sales 2,239 13,009 28,350 (15,341) 45.89 5801 Turn on Fees 237 10,531 10,000 531 105.31 5809 Water/Seward Misc. Service 0 0 4,250 (4,250) 0.00 5901 EF Investment Interest 0 7,084 8,000 (916) 88.55 5905 EF Penalties and Interest 96 275 1,000 (725) 27.49 5940 Amort. of CIA - General 0 0 398,445 (398,445) 0.00 Total Revenues $ 100,571 $ 596,288 $ 1,633,345 $ (1,037,057) $ 36.51 237 Monthly Budget Expenditure Report by Fund Run: 7/20/2021 at4:03 PM City of Seward Wastewater Enterprise Fund For 6/30/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 9,847 66,426 149,332 82,906 44.48 6001 Overtime 2,340 5,609 4,209 (1,400) 133.27 6002 Standby Time 732 4,038 6,879 2,841 58.70 6100 Medicare 235 1,192 2,475 1,283 48.17 6102 Workers' Compensation 678 3,692 10,576 6,884 34.91 6200 Leave Time 885 12,394 18,882 6,488 65.64 6201 Retirement Benefits 3,290 17,824 37,556 19,732 47.46 6202 Health Insurance 8,987 35,606 76,257 40,651 46.69 Total Personnel Costs: $ 26,994 $ 146,781 $ 306,166 $ 159,385 $ 47.94 Non -Personnel Costs: 7001 Communications 488 2,543 8,549 6,006 29.75 7002 Postage and Freight 772 2,050 4,841 2,791 42.34 7003 Bank and Credit Card Fees 0 6,744 14,142 7,398 47.69 7004Insurance 0 3,492 8,244 4,752 42.35 7006 Legal 0 0 12,360 12,360 0.00 7009 Contracted Services 10,989 115,422 196,372 80,950 58.78 7011 Testing 50 12,165 27,810 15,645 43.74 7015 Utilities 11,278 68,488 224,540 156,052 30.50 7016 Heating Fuel 0 430 3,605 3,175 11.93 7017 Rents & Leases 0 0 206 206 0.00 7211 Gas & Lube 2,829 6,274 9,991 3,717 62.79 7213 Safety Equipment 801 801 1,545 744 51.87 7215 Operating Supplies 20,622 34,817 17,510 (17,307) 198.84 7216 Maintenance & Repair 9,117 11,720 35,385 23,665 33.12 7217 Small Tools & Equipment 574 739 4,120 3,381 17.94 7300 Advertising 0 0 412 412 0.00 7301 Subscriptions & Dues 0 0 4,635 4,635 0.00 7302 Travel & Subsistence 0 0 5,356 5,356 0.00 7303 Education & Training 0 0 3,914 3,914 0.00 7304 Equipment Rent 0 0 6,180 6,180 0.00 7307 GF Administrative Fee 13,707 82,242 164,483 82,241 50.00 7330 P.I.L.T. 8,038 47,114 96,880 49,766 48.63 7331 Reclass PILTto Transfer -Out (8,038) (47,114) (96,880) (49,766) 48.63 7808 Bad Debt Expense 433 433 2,060 1,627 21.04 7810 Miscellaneous Expense 0 0 1,236 1,236 0.00 7900 Depreciation Expense 0 0 482,863 482,863 0.00 8012 Debt Service Interest Expense 0 0 14,504 14,504 0.00 8104 Motor Pool Rent 421 2,524 5,150 2,626 49.01 8300 Debt Service Principal 0 0 58,128 58,128 0.00 Total Non -Personnel Costs: $ 72,081 $ 350,884 $ 1,318,141 $ 967,257 $ 26.62 Total Expenditures $ 99,075 $ 497,665 $ 1,624,307 $ 1,126,642 $ 30.64 238 Page: 10 Providence St. Joseph Health iNc_DET_OPS_two_EAL 110 - PROVIDENCE SEWARD MED CENTER - MGD Dept wiDep.d.ems - AoD.",t.ents Detail Statement of Operations (Whole Dollars) P.mt On 7i9i21 0,6 47 PM Reported as of June 2021 P.mBy cae white Actual Budget %Variance Actual Budget %Variance Pr. Year %Variance Gross Service Revenues: 129,644 213,048 (39.1%) Acute Care - Inpatient 1,120,527 1,157,216 (3.2%) 898,921 24.7% 1,783,211 1,455,615 22.5% Acute Care - Outpatient 7,119,543 6,656,507 7.0% 5,622,676 26.6% 282,925 272,529 3.8% Primary Care 1,053,508 1,127,911 (6.6%) 866,787 21.5% 1,572,402 1,424,971 10.3% Long-term Care 9,373,068 8,600,467 9.0% 7,156,928 31.0% 3,768,182 3,366,163 11.9 % Total Gross Service Revenues 18,666,647 17,542,102 6.4°/ 14,545,312 28.3 % Revenue Deductions: 52,039 52,453 0.8% Charity Care 273,244 271,842 (0.5%) 234,908 (16.3%) 901,634 456,896 (97.3%) Medicare Medicaid 2,769,630 2,481,767 (11.6%) 1,422,321 (94.7%) 246,355 3,725 (6,514.2%) Negofiated Contracts 449,176 (19,860) 2,361.7% 231,243 (94.2%) 569,045 92,813 51( 3.1%) Other Deducton Expense 927,590 486,174 (90.8% 387,366 1( 39.5%) 1,769,074 605,887 (192.0%) Revenue Deductions 4,419,640 3,219,924 (37.3%) 2,275,838 (94.2%) (303,503) 169,981 278.6% Bad Debt Deducton 566,882 892,395 36.5% 698,485 18.8% 2,302,612 2,590,295 (11.1%) Net Service Revenue 13,680,125 13,429,783 1.9% 11,570,989 18.2 14,284 20,864 3( 1.5%) Other Operating Revenue 119,812 127,660 (6.1% 239,613 (50.0%) 2,316,896 2,611,160 11 1.3%) Total Net Operating Revenues 13,799,937 13,557,443 1.8% 11,810,602 16.81/6 Expenses from Operations Other Expenses from Operator,. 1,169,907 1,656,192 29.4% Salades and Wages 6,778,072 7,766,944 12.7% 6,192,929 (9.4%) 272,935 325,375 16.1% Employee Benefits 1,700,579 1,755,831 3.1% 1,552,194 (9.6%) 4,931 4,143 (19.0%) Professional Fees Expense 60,220 22,062 (173.0%) 55,368 (8.8%) 95,069 108,757 12.6% Supplies 524,686 608,890 13.8% 533,858 1.7% 172,637 247,946 30.4% Purchased Services Expense 1,219,598 1,495,183 18.4% 1,300,546 6.2% 21,599 954 (2,164.7%) Depreciation Expense 21,782 5,416 (302.2%) 2,805 (676.4%) 2,153 220 (879.0%) Interest and Amortizafion 2,490 1,320 (88.7%) 1,046 (138.1%) - 35,046 100.0% Taxes and Licenses 5,457 37,779 85.6% 18,177 70.0% 113,093 120,975 6.5% Other Expenses 628,363 470,761 (33.5% 454,175 (38.4%) 1,852,325 2,499,608 25.91/6 Otter Expenses from Operations 10,941,247 12,164,186 10.11/6 10,111,098 (9.2%) 1,852,325 2,499,608 25.9 % Total Operating Expenses 10,941,247 12,164,186 10.1 % 10,111,098 (9.2%) 464,571 111,552 316.5% Net Operating Income 2,858,689 1,393,257 1052% 1,699,504 68.2 464,571 111,552 316.5% Net Operating Income fully burdened 2,858,689 1,393,257 105.2% 1,699,504 68.2 424 263 61.6% Non-Operafing Gain (Loss) 4,640 2,565 80.9% 2,113 119.6% 464,995 111,815 315.9% Net Income fully burdened 2,863,329 1,395,822 105.11/6 1,701,617 68.3% 488,324 112,740 333.1% EBIDA fully burdened 2,882,961 1,400,079 105.9% 1,703,356 69.3% 488,324 112,740 333.1% EBIDA 2,882,961 1,400,079 105.9% 1,703,356 69.3% Fully burdened includes allocated costs 1w. ASSETS Current Assets: Cash and Cash Equivalent ST Investments Accounts Receivable, Net Supplies Inventory Other Current Assets Total Current Assets Assets Whose Use is Limited. Mgmt Designated Cash and Investments Gift Annuities,Trust and Other Assets Whose Use is Limited Property Plant Equipment Net Other LT Assets Providence St. Joseph Health 110 - PROVIDENCE SEWARD MED CENTER - MGD Balance Sheet (Whole Dollars) Reported as of June 2021 June December 2021 2020 3,629,386 5,030,355 4,833,865 1,893,149 74,604 50,182 913,220 583,648 9,451,075 7,557,334 (25,443) (16,800) (25,443) (16,800) 77,302 89,382 1,096,044 1,746,471 LIABILITIES & NET ASSETS Current Liabilities: Accounts Payable Accrued Compensation Payable to Contractual Agencies Other Current Liabilities Current Portion of Long Term Debt Total Current Liabilities Long Term Debt Other Long Term Liabilities Total Liabilities Net Assets: U n restricted Temporarily Restricted Total Net Assets Total Liabilities and Net Assets Total Assets 10,598,979 9,376,388 240 BAL_SH_SUM _WD_EAL Entity - 110 Printed On 7/9/21 @ 6:49 PM Printed By cole.white June December 2021 2020 968,773 625,877 1,062,340 1,119, 267 477,803 360,100 7,315,129 7,198,897 7,935 7,094 9,831,981 9,311, 235 21,471 24,351 1,443,682 2,116,382 11, 297,134 11,451,967 (747,982) (2,137,042) 49,827 61,462 (698,155) (2,075,579) August 2021 September 2021 August 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 1 2 3 4 5 6 7 6:OOpm P&Z Joint Work Session - HPC (Council Chambers 7:OOpm P&Z Mtg (Council Chambers) 8 9 10 11 12 13 14 6:15pm HPC 5:30pm CC Work Session Work Session (Presentation (Council of City's Draft Ltamb.ers) ..................... 2020 Financial 7:OOpm HPC Report by Regular 7:00pm CC Mtg Meeting (Council (Council Chambers) .................... ch.. m r 15 16 17 18 19 20 21 6:OOpm P&Z Work Session (Council Chambers) 22 23 24 25 26 27 28 7:OOpm CC Mtg 29 30 31 Sep 1 2 3 4 241 Council Calendar 2 7/20/2021 1:49 PM September 2021 October 2021 September 2021 SuThMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 1 2 5 6 7 8 91011 3 4 5 6 7 8 9 12 13 14 15 16 17 18 10 11 12 13 14 15 16 19 20 21 22 23 24 25 17 18 19 20 21 2223 26 27 28 29 30 24 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Aug 29 30 31 Sep 1 2 3 4 12:00pm PACAB Mtn 5 6 7 8 9 10 11 HOLIDAY 7:00pm P&Z Mtg 6:15pm HPC (Council Work Session Chambers) (Council L..ha....m......b..e...rs_)...................... _._._._.. 7:00pm HPC Regular Meeting (Council C.ham r 12 13 14 15 16 17 18 7:00pm CC Mtg 12:00pm PACAB (Council Work Session Chambers (Chambers) 19 20 21 22 23 24 25 6:00pm P&Z Work Session (Council Chambers) 26 27 28 29 30 Oct 1 2 7:00pm CC Mtg JChambe.r 242 Council Calendar 3 7/20/2021 1:49 PM October 2021 October 2021 November 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 26 27 28 29 30 Oct 1 2 3 4 5 6 7 8 9 ELECTION 12:00pm PACAB 1:00pm Can 7:00pm P&Z Mtg 6:0606pm (Council 6:00pm Slumbers) TENTATIVE TENTATIVE Budget Work Budget Work -ess.io. es. 10 11 12 13 14 15 16 7:00pm CC Mt g 6:00pm (Council TENTATIVE ATIVE ers).................. Budget Workes....W.ork L6:15pm ss.io. HPC 7:00pm HPC eqular 17 18 19 20 21 22 23 6:00pm P&Z HOLIDAY (Alaska 12:00pm PACAB Work Session Work Session (Council hambers).. .................. 24 25 26 27 28 29 30 CC Mtg 7:OOpmb ha............... e [Ps)m 31 Nov 1 2 3 4 5 6 243 Council Calendar 1 7/21/2021 6:05 PM