HomeMy WebLinkAboutRes2021-083 CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2021-083
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH HARMON CONSTRUCTION IN AN AMOUNT
NOT-TO-EXCEED $282,500 FOR SIDEWALK REPAIR PROJECT — E
FOR FIFTH AVENUE SIDEWALK REPAIRS, AND APPROPRIATING
FUNDS
WHEREAS, the project specified as "concrete sidewalks on Fifth Avenue in Seward,
Alaska on the west side of the road from Washington Street to Adams Street" are the next listed
project sidewalks to be addressed by the Public Works Department; and
WHEREAS, the high volume of pedestrian traffic on these sidewalks creates a safety
hazard to the residents and visitors in Seward; and
WHEREAS, an injury occurring from any damaged area of sidewalks could present the
City of Seward with liability; and
WHEREAS, there are funds currently available from the road bond fund intended for
paving and road improvements that could be used for these sidewalk repairs; and
WHEREAS,the appropriation of these funds to sidewalk repair will reduce the hazards to
pedestrians and visitors to Seward; and
WHEREAS, an Invitation to Bid for construction was issued, and resulted in two bid
submissions from qualified firms; and
WHEREAS, on July 26, 2021, the submitted bids were publicly opened; both were
deemed responsive, and were properly recorded; and
WHEREAS,based on the lowest bid of$282,500, Harmon Construction was selected
and sent a letter of intent to award, pending City Council approval.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to enter into a contract with Harmon
Construction in the amount not to exceed$282,500 in substantial form as attached herein.
Section 2.Funding in the amount of$282,500 is hereby approved from:2017 Road Bond funds
(80020-0000-3400 to 80020-0000-8101)
Section 3. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-083
...1
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 9th
day of August, 2021.
T iI ► IFS W. ' : • - SKA
sty Terry, Ma ,or
AYES: Baclaan, McClure, Seese, Osenga, Casagranda, DeMoss, ' -
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. all , M C 1.1J
City Clerk
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City Council Agenda Statement
Meeting Date: July 26, 2021
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Sidewalk Repair Project -E for 51h Ave Sidewalk Repairs
Background and justification:
The condition of some of the sidewalks downtown warrants this project in order to mitigate and
reduce slips, trips and fall hazards to pedestrians and ADA visitors, and to provide a safe smooth
walkway.
There are currently available funds in the Street bond fund for paving and road improvements. The
Appropriation of a portion of these funds to sidewalk repairs will reduce the hazards to pedestrians.
The construction proposal from Harmon Construction for a total of$282,500.00 was the lowest bid.
The bid price includes installation of a new concrete sidewalks with curb and gutter on the project
specified concrete sidewalks on 5`h Avenue west side,from Washington Street toward Adams Street
(removing and replacing the old red brick inlay and cracked/sunken sidewalks).
Intent:
In order to complete the work expediently,the city manager is authorized to appropriate funds from
the street bond fund for this sidewalk project and enter into an agreement with Hannon Construction
not-to-exceed $282,500.00.
Consistency checklist: Yes No N/A
1. Comprehensive Plan: 3.4.2 X
2. Strategic Plan:page 4 X
3. other: X
Fiscal note: Total estimated project cost is $282,500.00 for 2021. Work furnished and contracted
will utilize City portion of the 2017 Road Bond funds of$502,749.09, leaving a remaining
balance of$220,249.09 in the sidewalk fund for further improvements.
Funding is from: 80020-0000-3400 to 80020-0000-8101 (infrastructure)
Finance Department approval: , - _
Attorney Review:
Yes 0 No ❑ Not applicable
Recommendation
City Council approve Resolution 2021- XXXXX_
SECTION 000500-CONTRACT
CITY OF SEWARD, ALASKA
Sidewalk Project- E
CONTRACT("Contract"), between the City of Seward, Alaska, herein called the City, acting by and
through its City Manager, and upon signing;this document shall serve as the notice to proceed, and
Company Name
Company Address (Street or PO Box, City, State, Zip)
alan Individual Partnership Joint Venture Sole Proprietorship Corporation
❑ ❑ ❑ ❑ ❑
incorporated under the laws of the State of its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document,
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor,which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of
this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work
or materials, done or furnished by the Contractor and not specifically herein provided for,will be allowed by
the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless
such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials
furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the
Contract or on written order furnished by the City. Any such work or materials which may be done or
furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost,
and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work
or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed
dollars ($ ) for all base items, additive alternates and
additional work.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work
and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before:
or within calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor, or if no money shall be due,the City shall have
the right to recover dollars ($ ) per day for each calendar day
elapsing between the time stipulated for the completion and the actual date of completion in accordance
with the terms hereof;such deduction to be made,or sum to be recovered, not as a penalty but as liquidated
damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of
causes over which the Contractor has no control and which must delay furnishing of materials or the
completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for
the furnishing of materials or the completion of the work, and in such case the Contractor shall become
liable for liquidated damages for delays commencing from the date on which the extended period expires.
The bonds given by the Contractor in the sum of$ Payment Bond, and$
City of Seward Sidewalk Project—E CONTRACT
Section 000600 Page 1
SECTION 000500-CONTRACT
Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are
submitted herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times and
approval by any regulatory agency of the Local, State, or Federal Government of the United States of
America, and in accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means or any other
person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
(1) ; (2)
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Typed Name and Title
Date
CITY OF SEWARD
Signature of City Manager
Typed Name
Date
City Clerk
(ATTEST)
City of Seward Sidewalk Project--E CONTRACT
Section 000500 Page 2