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HomeMy WebLinkAboutRes2021-094Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-094 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO SIGN THE AUTOMATIC AID AGREEMENT AND OPERATIONAL PLAN BETWEEN THE CITY OF SEWARD FIRE DEPARTMENT AND SEWARD VOLUNTEER AMBULANCE CORPS WHEREAS, Automatic Aid Agreements are a form of Mutual Aid Agreements, and their Operational Plans provide for automatic requests for additional resources to residents of the Seward area in the formm of emergency response personnel when required; and WHEREAS, Alaska Statute 18.70.150 provides that: "A city, other incorporated entity, and other fire protection groups may organize a mutual -aid program by adopting an ordinance or resolution authorizing and permitting their fire department, fire company, emergency relief squad, fire police squad, or fire patrol to go to the aid of another city, incorporated entity, or fire protection group, or territory outside of it,"; and WHEREAS, since June, 2008 the Seward Fire Department (SFD) and the Seward Volunteer Ambulance Corps (SVAC) have operated under a letter of understanding to Seward Dispatch with no formal Automatic Aid Agreement in place; and WHEREAS, no Automatic Aid Agreement and Operational Plan have been formalized and this process will update and clarify the terms of automatic aid between SFD and SVAC; and WHEREAS, this Automatic Aid Agreement is for the provision of fire apparatus, ambulance and personnel. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. That an Automatic Aid Agreement between the Seward Fire Department and the Seward Volunteer Ambulance Corps serves the best interests of both areas and is hereby approved. The City Manager is authorized to execute the automatic aid agreement substantially in the form of the attached agreement. Section 2. That the Operational Plan substantially in the form of the attached hereto is hereby approved and the City Manager and Fire Chief are hereby authorized to approve amendments to the Operational Plan without further review by the Council so long as any such amendments do not conflict with the Automatic Aid Agreement. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23d day of August, 2021. AYES: Osenga, McClure, Casagranda, DeM( NOES: None ABSENT: Scese, Baclaan ABSTAIN: None z'l Brenda J. BaTlei 6, MMC City Clerk City Seal) 161 14111411, % SEAL M 41* OF S&# xJIVRv?[0"A " City Council Agenda Statement Meeting Date: August 23, 2021 To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2021-094: Authorizing the City Manager to Sign the Automatic Aid Agreement and Operational Plan Between the City of Seward Fire Department and Seward Volunteer Ambulance Corp. Background and justification: Automatic aid agreements are a form of mutual aid agreements and their operational plans provide for automatic requests for additional resources in the form of emergency response personnel and equipment when required. In years past, the Seward Fire Department (SFD) has responded upon request to aid Seward Volunteer Ambulance Corp (SVAC), usually for the addition of man -power. In return Seward Volunteer Ambulance Corp responded to emergency calls involving accidents and fires for the Seward Fire Department. Both agencies responded with personnel to help offset the short falls in volunteer responders. In June 2008, it became obvious that the Seward Fire Department needed to automatically respond when SVAC had emergency medical calls to give support with more volunteers. This was done with a letter to dispatch, advising them we requested to be toned out alerted) at the same time for SVAC medical calls within the City of Seward. (SVAC and Bear Creek have a similar agreement for calls outside City limits.) This letter provided automatic aid responses; however, it was no more formal than a letter or memo between the departments. This formalization of an automatic aid agreement and operational plan will provide clarification and clear direction for our response and communications personnel. Automatic aid agreements and operational plans are common in the fire and emergency service professions. For years the operational plans have been considered as matters within the agencies providing automatic aid. This resolution provides for authorization for the City Manager to execute an automatic aid agreement and operational plan between SFD and SVAC. Furthermore, Council authorization for the City Manager and Fire Chief to approve amendments to the operational plan without further reviews by Council so long as any such amendments do not conflict with the automatic aid agreement. Consistency checklist: Comprehensive Plan: 2030 plan page 27 volume 2, 12.1 Provide Emergency Medical Services Strategic Plan: 199 Page 18, Promote safe community Other: AS § 18.70.1 SO permits a city to adopt an ordinance or resolution authorizing and permitting their fire department to go to the aid of another city, incorporated entity, fire protection group or territory outside of it Fiscal note: No fiscal impact. No appropriations required. Funding is from: N/A Finance Department approval Attorney Review: Yes No F Not applicable Recommendation City Council adoption of Resolution 2021-094 Automatic Aid Agreement Between City of Seward Fire Department And Seward Volunteer Ambulance Corp. This Agreement is made and entered into as of this 23' day of August 2021, by and between the City of Seward Fire Department (SFD), a municipal corporation, whose address is P.O. Box 167, Seward, Alaska 99664, and Seward Volunteer Ambulance Corp SVAC), a nonprofit corporation, whose address is P.O. Box 1136, Seward, Alaska 99664, to provide for Automatic Aid for medical emergency services. The parties agree as follows: 1. That the senior officer on duty of the fire department of any of the participants in this Agreement may solicit the aid of any or all of the other members hereto in the form of personnel, equipment, or materials in order to render medical aid and other assistance as may be necessary in an emergency. 2. That the response of Automatic Aid and Seward Dispatch will give concise directions as to location of the emergency and make full and complete disclosure as to then known circumstances and nature of the emergency. Upon dispatch notification, City of Seward Fire Department will respond with equipment, personnel, or materials as may be necessary during the course of the emergency. 3. A request for fire department equipment, materials, and personnel may be denied in part or in total if the senior officer on duty for Seward Fire Department, determines, in their absolute discretion, that it is in the best interests of the area normally served by the requested agency to deny such request. Should it be determined by the senior officer of Seward Volunteer Ambulance Corp. that the requested level of aid cannot be rendered, SVAC senior officer will immediately notify SFD that the requested level of aid cannot be supplied and at what level, if any, can aid be supplied. 4. Upon arrival of Seward Fire Department at the scene of the medical emergency, all personnel, materials, and equipment shall remain under the command of SFD officer in charge (OTC). SFD Officer in Command shall report to and operate under the direction of Seward Volunteer Ambulance Corp officer in charge. 5. That, should it become necessary to withdraw a portion or all of such personnel, materials, or equipment in order to meet an emergency situation in the area served by SFD, it shall be at the sole discretion of the senior officer for SFD. Withdrawal may also be made at the sole discretion of the highest certified officer of SVAC at the scene if they determine, in their sole discretion, that SFD's personnel and equipment are being subjected to unnecessary or unreasonable danger. Any such withdrawals shall be coordinated between SVC and SFD office in command. Page 1 6. That each participant therein shall bear their own liability while traveling to the scene, at the scene, and returning to their own quarters. No equipment shall be loaned for use by personnel who have not been trained in its use. Any equipment loaned to either agency, which is in its care, custody, and control, shall be returned in the same condition as when it was loaned. The cost of replacing any equipment lost or damaged by either agency will be borne by each agency so long as the loss or damage occurred while it was under the control of the agency it belongs to. Consumable materials used by each agency, shall be replaced by their own department purchases. 7. The provision of automatic aid under this Agreement will follow guidelines as set forth in the Operations Plan, attached hereto and incorporated by this reference, as it may be amended from time to time. A review board, consisting of the two highest ranking officers available from each agency, shall meet annually prior to the anniversary of this Agreement to review that year's automatic aid activity and the Operations Plan. Minutes of this meeting shall be kept for review. if deficiencies in the Operations Plan are discovered, both agencies must agree to correct those deficiencies before the anniversary of the subsequent agreement. S. This agreement also applies to automatic aid from Seward Volunteer Ambulance Corp to all fire calls within City Limits that Seward Fire Department are toned out. Dispatch will simultaneously tone out SVAC for any and all fires. SVAC will provide maximum support during these incidents to include the monitoring of firef ghter's health and wellness. 9. This Agreement shall continue from year to year, or until such time as either party hereto serves thirty (30) days' written notice of the intent to withdraw from or change the said Agreement. All notices regarding withdrawal or amendment of the Operations Plan shall be mailed via certified mail to the other agency at the above addresses. 10. This Agreement may not be assigned. Regardless of the date each party signs, the effective date for purposes of this Agreement shall be the date stated in the introductory paragraph on page one. Page 2 Dated: ATTEST: Brenda Ballou, City Clerk The City of Seward Signed: Date: City Manager 41 Signed - Date: ....... Fire Chief Seward Volunteer Ambulance Corp. Signed:,,, Dater 1.2.gym President Page 3 Operations Plan City of Seward Fire Department And Seward Volunteer Ambulance Corp This Operations Plan is authorized by the City of Seward through the Seward Fire Department and the Seward Volunteer Ambulance Corp in the Automatic Aid Agreement dated August 23rd 2021. The purpose of this Operations Plan is to outline the procedures for conducting Automatic Aid response between the Seward Fire Department (SFD) and Seward Volunteer Ambulance Corp. (SVAC) This Operations Plan will be a guide for the normal operations of each agency when requesting medical, fire and rescue assistance. This Operations Plan may be revised, amended, or altered only in conformance with the procedures set out in the Automatic Aid Agreement. 1. RESPONSE AREAS a. Seward Volunteer Ambulance Corp. will be dispatched automatically to any medical related calls that are received through Seward Dispatch Center within the city limits of Seward. b. City of Seward Fire Department personnel will provide medical/rescue services automatically when toned out to the Seward Volunteer Ambulance Corp. when they have been dispatched and located within the boundaries of the City of Seward. c. Seward Fire Department personnel may provide medical/rescue services as requested by the Seward Volunteer Ambulance Corp at the location of any emergency to which Seward Volunteer Ambulance Corp has been dispatched and located within the boundaries known as the East Zone of the Kenai Peninsula. d. Seward Volunteer Ambulance Corp personnel will provide medical service automatically when toned out within the City of Seward for all fire calls. SVAC will be toned out by dispatch automatically when SFD is toned out for all fires within the city limits. 2. COMMAND The incident commander in whose jurisdiction the emergency exists and who places a request for aid, shall in all instances be in command of the emergency response as to the aspects of strategy, medical responses as needed, yielding to the person with higher certification, and overall direction of the operation. Upon arrival of City of Seward Fire Department at the scene of the emergency, all personnel, materials, and equipment shall remain in command of the requested agency's Officer in Charge. The requested agency Officer in Charge shall report to the requesting Page 1 agency Officer in Charge for assignment following standard Incident Command Procedures. 3. EMERGENCY RESPONSE Each agency shall supply qualified Driver -Operators for requested vehicles or equipment. City of Seward Fire Department will respond automatically to all fire and EMS emergencies inside the City Limits. Seward Volunteer Ambulance Corp will respond automatically to all fires and medical calls inside City Limits. City of Seward Fire Department shall respond to any emergency in the other jurisdiction with an official request for mutual aid from that agency's Officer in Charge. This excludes a declared East Zone or Borough wide emergency or agreement in place for EPHESA 4. COMMUNICATIONS AND CORRESPONDENCE Radio communications during emergency responses shall be the requesting agency's frequency or an agreed established mutual aid frequency. Each agency agrees to allow the use of their radio frequencies during emergency operations. Correspondence regarding day-to-day business or problem resolution will be routed through the Chief, Deputy Chief or Lead Person of the respective agency. If the matter cannot be resolved on that level, the matter shall be forwarded to the Seward Volunteer Ambulance Corp Board of Directors and the Seward City Manager. 5. TRAINING Each agency may participate in either agency's scheduled training with prior notice. Joint training exercises shall be conducted at least once a year within each jurisdiction to upgrade operational procedures in medical response and communications, etc. This will help ensure that both agencies work as a single coordinated force during emergency operations. 6. MEDICAL/ RESCUE INCIDENT REPORTING Each agency shall be responsible for the reporting of any incident in accordance with its own established procedures and shall provide copies of report incident numbers involving aid to the other agency upon request. 7. MEDICAL EQUIPMENT AND SUPPLIES Page 2 The requesting agency shall identify medical supplies to be used by the requested agency during a response. If there are special pieces of equipment that is required to use the requesting agency shall supply such equipment and training for use. 8. CLEANUP RESPONSIBILITY Cleaning of equipment and apparatus following Automatic Aid response shall be the responsibility of the agency providing the equipment and apparatus. 9. COST REIMBURSEMENT Any special equipment or supplies that might be used during and Automatic Aid incident, an itemized statement of costs can be provided by the requested agency to facilitate this replacement. 10. EMERGENCY MEDICAL SERVICES Emergency medical response service shall be requested by each agency in accordance with their normal operating guidelines for their area. ATTACHMENTS TO OPERATIONS PLAN The following shall be attached to this plan and updated annually: A. PERSONNEL ROSTER B. VEHICLE TYPE AND CAPACITY C. RESCUE EQUIPMENT LIST D. CHAIN OF COMMAND E. RESPONSE AREA Page 3 This Page Left Blank Intentionally Page 4 SVAC tt f r mr air ANDERSON/TIFFANY 251-423.2191 TNFFAN Y'91EV GMAIL.COMi PO BOX 563 BACKLUND/ KOAL E15 EMT 2 205-1121 BAZERKINC YAHOO.COM PO BOX 2944 CRIPPS/ JEAN 57C 224-3734 DONCRIPPSI GCI.NET PO BOX 1501 KURTZ/ WO'LFGANG F6 EMT 2 422- 393 dui'KURTZSTER2GMAlL,COM 12358 ROUNDTABLE LONDON/ ISAAC D66 EMT 3 362-1522 AFROGG GMAIL,C'OM PO BOX 2681 LYNCH/ LINDA 52B EMT 3 362-1899 LINDAINSEWARID YAHOO.COM PO BOX 1101 MOORE/ MICHAEL C2 EMT 3 362-1232 MMOORE CITYOFSE"ar'W'ARD.N'ET PO BOX 253 PLETZ/ J'ENNIFER D64 EMT 1 262-745-1915 JAPLETZ83YAHOO.COM PO BOX 1868 IRIX/ KATRINA D63 ETT 491-0216 KATR.RIX GMAIL.COM PO BOX 2991. ROSSMAN/ CHLOE D65 ETT 503-860-1756 CHLOE.ROSSMANE MAIL.COM PO BOX 194 SAWYER/ EMILY 62C EMT 2 491-0839 EMIILY.ELIZABETH.LYONS GMAIL.COM P'O BOX 12.41 SCHMIDT/ SUE 56C EMT 3 224-7408 SOURDOUGHSMITTY04 MAC.COM PO BOX 315 SMITH/ DAVID D67 ETT 918-629-1885 DAVIDNAZP'ASTOIR MSM.COM PO BOX 896 SWARTZ/ MIICHELLE 57B EMT 3 491-1325 CHELLEAK GMAIL.COM PO BOX 3096 TATUM/. ALBI 301-57'51 ALBILYNN'@YAHOO.COM PO BOX 656 TURNER/ MAKE FM31 EMT 3 362-1215 FMC31 HOTMAIL.COM PO BOX 617 WOLF/ JEFF C3 EMT 3 362-4341 JEWOLF12.3GMAIL.COM PO BOX 3595 WOLF/ SHANNON 6 2 D 5;T3 362 3440 SHANNON.JC.WOLEQ MAIL.COM JPO BOX359-9 UPDATED "-, 7. CITY OF SEWARD FIRE DEPARTMENT Fire Department Membership Roster June 2021 PERSONNEL ROSTER SVFD call sign NAME TITLE/ POSITION STATUS D80 Crites, Clinton Fire Chief PAID D81 Kate McCoy Deputy Fire Chief PAID D95 Balstad/ Tyler Firefighter VOLUNTEER D89A Boynton -Smith, Forrest Firefighter VOLUNTEER D91 B Carrington, Sean Auxiliary VOLUNTEER D93 Chapman, Jilian Auxiliary, Adminstrative Captain VOLUNTEER D93A Chapman, Austin Lieutenant VOLUNTEER D89 Cempe-Cohen, Victoria Firefighter VOLUNTEER Cohen, Kalsi Firefighter VOLUNTEER D87A Concepcion, Mario Firefighter VOLUNTEER D95B Corrigan, Alicia Auxiliary VOLUNTEER D81A Crites, Julie Firefighter VOLUNTEER D96A Edlin, Rebecca Firefighter VOLUNTEER D88 Gage, Jonathan Captain VOLUNTEER Hinton, Evan Auxiliary VOLUNTEER Jones, Mikel Firefighter VOLUNTEER Kaupa, Joseph Firefighter VOLUNTEER D85 Moon, Terry Engineer/Firefighter VOLUNTEER D91 Musick, Lisa Firefighter/ EMT VOLUNTEER D96 Paes, JD Firefighter VOLUNTEER D81A Pike, Jesse Firefighter VOLUNTEER D63 Rix, Katrina Firefigher/ EMT VOLUNTEER D90 Rolon, Rhiannon Firefighter/ EMT VOLUNTEER D82 Squires, David Engineer / Firefighter VOLUNTEER Tatum, Brandon Firefighter VOLUNTEER Tatum, Ethan Firefighter VOLUNTEER D94B Woodard, Andra Auxiliary VOLUNTEER D-07 Woodard, Morgan Firefighter VOLUNTEER updated 06/05/2021