HomeMy WebLinkAboutRes2021-095 CITY OF SEWARD,ALASKA Sponsored by: City Clerk
RESOLUTION 2021-095
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH TRIDELTA INCORPORATED FOR CITY CALENDAR
ADVERTISING IN THE SEWARD JOURNAL AT A RATE OF $273 PER
WEEK BEGINNING JANUARY 1,2022 THROUGH DECEMBER 31,2024
WHEREAS, the city clerk's office produces, on a weekly basis, display advertisements
announcing City of Seward meetings which are required by law; and
WHEREAS, the city's current contract for "City Calendar" advertising with the Seward
Journal will expire December 31, 2021; and
WHEREAS,in August,2021 the city clerk solicited quotes from the Anchorage Daily News
(ADN),the Peninsula Clarion,and the Seward Journal;responses were received from all three in a
timely manner; and
WHEREAS,TriDelta Incorporated owns the Seward Journal,and the quote they submitted
was the best rate from all responses;the current fixed rate of$273 per weekly ad,which includes the
city's required affidavit of publication,was the quote proposed to continue for the next three years;
and
WHEREAS,the city clerk has enjoyed a collaborative and professional working relationship
with the Seward Journal and recommends continuing the arrangement for the next three years.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA,that:
Section 1. The City Manager is authorized to sign an advertiser's agreement with TriDelta
Incorporated, the publisher of the Seward Journal, for the weekly City Calendar for a flat rate of
$273 per week, or$14,196 per year, for the period January 1, 2022, through December 31, 2024,
with funding taken from advertising account 01000-1110-7300.
Section 2. This resolution shall take effect January 1, 2022.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 13th
day of September, 2021.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-095
HE C 0 EW
risty Terry Mayor
AYES: Osenga, Seese, Baclaan, Casagranda, DeMoss, McClure,
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Ba110 MMC
City Clerk
(City Seal)
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Agenda Statement
Meeting Date: September 13, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Contract for advertising the City Calendar with TriDelta Incorporated in
the Seward Journal
BACKGROUND &JUSTIFICATION:
Per city code,the city must advertise in a paper of general circulation the City Calendar. In August,
the city clerk solicited quotes from three advertisers: Anchorage Daily News (ADN), Peninsula
Clarion, and Seward Journal. Quotes were received from all three outlets.
TriDelta Incorporated publishes the Seward Journal,and they submitted a quote of a flat fee of$273
per week,which includes the legally required notarized affidavit of publication,or$14,196 per year.
This quote would continue with the city's current rate for the next three years,and was the best quote
received.
The funds for this contract have been included in the proposed 2022 budget, pending council
approval.
CONSISTENCY CHECKLIST: Yes No N/A
1. Comprehensive Plan (document source here): X
2. Strategic Plan (document source here): X
Other (list):
Seward City Charter 1.5 (1), 3.5 (c), 4.2, 6.3, 8.2
3. X
Seward Ci . Code 1.01.060, 2.10.032, 4.01.010, 5.05.015, 5.20.040,
7.05.125, 7.10.610, 14.01.040, 15.01.040
FISCAL NOTE:
The estimated annual rate for the city calendar is $14,196 and is charged from Mayor/Council
account 01000-1110-7300. Upon approval of this resolution,this amount will be incorporated into
the 2022 budget as well as the 2023/2024 budget.
Finance Approval.
ATTORNEY REVIEW:
Yes: X No: N/A:
RECOMMENDATION:
Approve Resolution 2021-095
IrriDelta, Incorporated
P. ®. Box 986
DeCta Junction, ACaska 99737
Phone. (907) 460-8629
August 15, 2021
Brenda Ballou
City of Seward Clerk
PO Box 167
Seward,Alaska 99664
TriDelta, Incorporated proposes to publish the Seward City Calendar weekly beginning January
1, 2022,through December 31, 2024,in the Seward Journal, Seward Alaska.
Material for the advertisement will be submitted as a Microsoft Word file by email to the Seward
Journal no later than 5 p.m.the Tuesday prior to publication, subject to print deadline changes
due to holidays or other unforeseen events. In the event of a deadline change,we will work to
accommodate the city's needs.
A proof will be provided for final review in PDF format in a timely manner,normally within one
hour of notification that the material has been provided. Final approval for the proof must be
provided by 9 p.m., or the ad will publish as provided in the proof.
The agreed upon specifications for the Calendar are grayscale, and will be adjusted in size based
upon content to meet the needs of the City of Seward. The rate will remain constant regardless of
the actual ad size. Maximum size available is one full page or 77.5 column inches, 5 columns x
15.5" (10"x 15.5"). It is agreed that the ad will be positioned run of press,but will be included in
the section of the paper with and as close to classified ads and other legal notices as possible.
A notarized affidavit of publication and tear sheet will be provided with the weekly invoice for
each ad.
The fixed cost for the advertisement is $273 per week ($14,196 per year)which shall be due and
payable 30 days following the invoice date. Insertions will be invoiced weekly. A late fee of$20
will be assessed on the balance of each invoice unpaid by the due date, along with an interest
charge of 5%per month on any past due invoice open as of the last day of each month.
If you have any questions,please do not hesitate to contact me.
SIGNED
City of Seward
Michael Paschall
President
Janette Bower
City Manager
Date:
ATTEST
Newspaper publishing and digital consulting
Brenda Ballou
City Clerk