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09272021 City Council Meeting Packet
Se -ward CAN Council Agenda Packet Fourth of July Creek & SMIC credit: Bruce Jaffa Monday, September 27, 2021 City Council Chambers Beginning at 7.00 p.m. 1963 1965 2005 The City of Seward, Alaska CITY COUNCIL MEETING AGENDA M-AmedcaC I �® Please silence all cell phones darning the meeting September 27, 2021 7:00 p.m. Council Chambers Christy Terry 1. CALL TO ORDER Mayor Term Expires 2022 2. PLEDGE OF ALLEGIANCE Tony Baclaan 3. ROLL CALL Vice Mayor Term Expires 2022 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have Sue McClure signed in will be given the first opportunity to speak. Time is limited to 3 minutes Council Member per speaker and 36 minutes total speaking time for this agenda item.] Term Expires 2023 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval Sharyl Seese of Consent Agenda passes all routine items indicated by asterisk (*). Consent Council Member Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] Term Expires 2021 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS John Osenga Council Member A. Proclamations and Awards Term Expires 2021 1. Fire Prevention Week Proclamation ................... Pg. 4 Liz DeMoss B. City Manager Report ......................................... Pg. 5 Council Member 1. July, 2021 City and Providence Financials ......... Pg. 19 Term Expires 2023 C. Other Reports and Announcements [Reports must be submitted to Ristine Casagranda the city clerk no later than noon on the Tuesday preceding the Monday Council Member meeting for inclusion in the packet. Five (5) minutes speaking time will be Term Expires 2022 allowed for each report.] 2. Chamber of Commerce Report ........................ Pg. 72 3. Interconnect Implementation Plan (per council direction on November 9, 2020).................................. Pg. 78 Janette Bower D. Presentations [Presentations are limited to ten minutes each, excluding City Manager Q&A, and are limited to two per meeting unless increased by council.] 1. Recycling in Seward presentation by Casie Warner and Lori Landstrom.......................................... Pg. 85 Brenda Ballou 2. Update on the Federal Infrastructure Bill and Related City Clerk Matters presentation by Sebastian O'Kelly. Brooks Chandler City Attorney City of Seward, Alaska Council Agenda September 27, 2021 Page I 7. PUBLIC HEARINGS — None 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions 1. Resolution 2021-106, Approving Amendment No. 20 to the Contract with Robertson, Monagle & Eastaugh, a Professional Corporation, for Federal Lobbying Services through December 31, 2024 for a total of $92,000 Annually ...................... Pg. 98 *2. Resolution 2021-107, Approving the Contract with Confluence Strategies for State Lobbying Services through December 31, 2024, for a total of $85,500 Annually. 104 *3. Resolution 2021-108, Accepting Grant Funds from the Alaska State Library for the Public Library Assistance Grant in the amount of $7,000, and Appropriating Funds................................................................................. Pg. 111 *4. Resolution 2021-109, Accepting Grant Funds in the Amount of $5,000 from the Anchorage Police Department Cyber Crimes Division, through the Alaska Internet Crimes Against Children (ICAO) Task Force, for the Purchase of a µFRED Forensic Workstation, and Authorizing the Purchase of the µFRED Forensic Workstation in the Amount of $6,037.75, and Appropriating Funds ................................ Pg. 116 5. Resolution 2021-110, Authorizing the City Manager to Purchase Four (4) Chevrolet Tahoe Police Package Vehicles from Alaska Sales and Service under the State of Alaska Fleet Vehicle Contract, with Associated Upfitting and Police Specific Equipment from Alaska Safety, Dell Technologies, Procomm Alaska, and "The Printer", in an Amount not to Exceed $64,543.09 Per Vehicle for a Total Cost of $258,172.36, and Appropriating Funds .............................................. Pg. 123 6. Resolution 2021-111, Authorizing the Purchase of a 2022 Chevrolet 1/2 Ton 4x4 Pickup Truck and Accessories from Alaska Sales and Service for a Total Amount of $34,834 for the Building Department ................................................. Pg. 147 7. Resolution 2021-112, Authorizing the City Manager to Purchase a New 2021-2022 Crosswind 1 Regenerative Air Street Sweeper from Yukon Equipment, Inc. for the Total Amount not to Exceed $322,479.81, Utilizing the Sourcewell RFP Contract Yukon Equipment, Inc., and Appropriating Funds ................................. Pg. 179 *8. Resolution 2021-113, Appropriating City Funds and State Grant Funds for the G, K and L-Float Replacement Project at the Seward Boat Harbor in the Amount of $3,114,052.82........................................................................... Pg. 188 *9. Resolution 2021-114, Authorizing the City Manager to Enter into a Construction Contract with Harris Sand and Gravel, Inc., in an Amount not to Exceed $2,933,257.50 which Includes a 10% Contingency for the G, K, & L-Float Replacement Project at the Seward Boat Harbor .................................. Pg. 244 B. Other New Business Items * 1. Approval of the September 13, 2021 City Council Regular Meeting Minutes. Pg. 256 *2. Appoint the following individuals to the Election Board for the October 5, 2021 Regular Municipal Election: Mark Kansteiner (Chair), Patty Linville, Vanessa City of Seward, Alaska September 27, 2021 Council Agenda Page 2 `a Verhey, Cathy Byars, Casie Warner, Michael Mahmood, DeNise Woodbury, and Bonnie Apperson........................................................................ Pg. 267 *3. Appoint the following individuals to the Canvass Board for the October 5, 2021 Regular Municipal Election: Lori Draper (Chair), Jennifer Carr, Quentin Carr, Susie Urbach, and Mary Tougas............................................................. Pg. 268 4. Schedule a work session to discuss the Annex Building. 5. Discuss attendees for the Alaska Municipal League (AML) Annual Local Government Conference in Anchorage on November 15-19, 2021 ............................. Pg. 269 10. INFORMATIONAL ITEMS AND REPORTS — None 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska September 27, 2021 Council Agenda Page 3 3 PROCLAMATION WHEREAS, the City of Seward is committed to ensuring the safety and security of all those living in and visiting our community, and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, home fires killed more than 2,770 people in the United States in 2019, according to the National Fire Protection Association°, and fire departments in the United States responded to 339,500 home fires; and WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of fire in which you may have as little as 2 minutes to escape safely; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, residents should be sure everyone in the home recognizes the sounds of the fire and carbon monoxide alarms, and knows how to respond; and WHEREAS, residents who have planned and practiced a home fire escape plan are more prepared and will, therefore, be more likely to survive a fire; and WHEREAS, residents should make sure their smoke and CO alarms meet the needs of all their family members, including those with sensory or physical disabilities; and WHEREAS, the 2021 Fire Prevention WeekTM theme, "Learn the Sounds of Fire SafetyTM," effectively serves to remind us it is important to learn the different sounds of smoke and carbon monoxide alarms. NOW, THEREFORE, I, Christy Terry, Mayor of the City of Seward, Alaska do hereby proclaim the week of October 3 - 97 2021 as: FIRE PREVENTION WEEK and do encourage all residents to "Learn the Sounds of Fire Safety" for Fire Prevention Week 2021. DATED THIS 27th DAY OF SEPTEMBER, 2021 �01EGTST4G OUR Co,g4011, Q �OROVER tooVF�ps THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 4 City of Seward City Manager's Report September 27, 2021 Mayor Terry and Council Members, Infrastructure Bill I'm continuing to watch the infrastructure bill for potential funding sources for city projects. As opportunities present themselves, I will let you know. Covid Mandates President Biden signed into law mandatory vaccination for certain federal workers, companies with federal contracts and companies with over 100 employees. Immediately following the mandate, several states filed lawsuits. At this time, the city is not affected by the mandate. I will continue to monitor the mandates and will inform you of any mandates that affect the city. Additional Utility Sites to Municipal Campground Sites As approved in Resolution 2021-105, we have begun preliminary work to add new utility sites to the campgrounds. This is step 1 of a multi -step process to complete the project. The preliminary work will continue, with a full plan brought to the council in the near future. July 2021 Financials The July 2021 financial are attached to this report. Please let me know if you have any questions. City of Seward Personnel Transactions Prepared by Tammy Nickell, City of Seward Human Resources Officer Separations: Community Development Director New Hires: Library Museum Aide Library Museum Aide Building/Fire Inspector Available Full Time Positions: Recreation Assistant Corrections Officer (2) Journeyman Lineman Police Dispatcher Accounting Technician 1 AP Department: Date of Separation: Comm Dev 9/17/2021 Department: Date of Hire: Library 9/17/2021 Library 9/17/2021 Building 10/4/2021 Department: Position Status: SPRD Advertising Since 04/05/2021 Police Advertising Since 04/12/2021 Electric Advertising Since 05/04/2021 Police Advertising Since 06/21/2021 Finance Advertising Since 09/03/2021 Available Seasonal Positions: Department: Position Status: Seasonal Library Aide (1) Library Advertising Since 04/05/2021 Seasonal Winter Park Maintenance SPRD Advertising Since 09/15/2021 As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and $30,000 have been approved by the City Manager since the last council meeting: Date Department Description Amount 9/07/2021 Public Works Sidewalk Repair Project E — 5th Ave Sidewalk Repairs $ 28,250.00 9/07/2021 Sewer Wastewater Lowell Point Treatment — Calcium Nitrate $ 235.50 9/07/2021 IT New desks and file cabinets for City Manager, Assistant City $ 9,948.00 Manager and IT offices 9/07/2021 IT Meraki Network Security and VPN devices for Annex and $ 2,471.82 Harbor offices Thank you, City of Seward Department Activity Reports Electric Department Director Rob Montgomery ➢ Demand Meters (Update) — Seward Electric personnel have completed the installation of the final 11 demand meters. Before installation, the meters needed to be programmed and Chugach Electric provided the programming as a service. The Chugach representative also trained Seward Electric Department personnel in the programming of the meters. ➢ Power Outage (September 9) — Electric service to the City was lost on Thursday afternoon, September 9 for approximately an hour when a breaker tripped in Chugach Electric Association's (CEA) Dave's Creek Substation. The breaker trip was caused when Seward contract crews had a tree brush against the lines when taking the tree down. There were no injuries. The Fort Raymond Power Plant supplied power to the City for about 45 minutes. ➢ Fort Raymond Substation Fence (Update) — Following the approval of the Resolution at the September 13 Council meeting, McKinley Fence Company plans to begin work on the substation fence around October 1, with completion by the end of the month. A pre -planning and safety meeting with McKinley Fence will be held prior to the work getting underway. ➢ Lineman Interview — An interview with a candidate for the open Journeyman Lineman's position was conducted on September 16 and an offer was extended the following day. The candidate accepted the position and Power Operations Supervisor Pat Domitrovich is working on a start date with the candidate along with other on - boarding details. s Finance Department lessra Snyder ➢ Internal Utility Audit: Finance is continuing their review of accounts to ensure correct billings. Changes will take effect in January and the first bills with changes will be noted in February. ➢ Forensic Audit: Greene Forensic Accounting Solutions were onsite for a second trip with their family, from 8/30/21 through 9/3/21, to review current business models (seating at restaurants, floor plans, number of rooms for lodging, etc.) for billings from 2018 and 2019. Finance expressed their concern over this practice as it falls outside the scope of the audit and will result in billing variances, especially due to the impact from Covid. The auditors agreed it will result in variances as well. Prior to Greene's second trip, they requested an ERU report. Finance staff had to put together an ERU report manually, which took a lot of time due to the way the utility system pulls data. Finance provided the ERU report to Greene upon their arrival; however, Greene didn't use the report initially and had reviewed meter sites as ERU sites by mistake. Finance pointed this out and explained to Greene that the ERU list was put together to help the auditors better manage their time while onsite. Finance continues to have concerns over the general audit review process regarding ERU's. During the second onsite visit, Greene interviewed public works employees because they didn't do that when they were onsite for a full week the first time. ➢ The garbage franchise agreement for the collection and disposal of garbage will go out to the voters of Seward at the October 5, 2021 regular city election. ➢ Internal changes: With the review and completion of the 2020 audit, Finance is working together as a team to ensure proper secondary level of review, separation of duties, and adequate workloads among the Finance Department. The intent is to improve work performance and boost morale, while also implementing and enforcing fiscal policies. ➢ Budget: Finance wrapped up the final department budget meetings on 9/16/2021. The next goal is the revised preliminary budget. This is a very detailed and collective effort that will include a lot of extra hours and commitment from Finance and City Managers. ➢ Staffing: Finance will have an open Accounts Payable (AP) position starting 9/20/21. Anyone interested in the AP position with Finance (new management) is 9/27/21 Meeting 9 encouraged to apply through our City's website at: httas://www.citvofseward.us/Home/Comaonents/JobPosts/Job/226/129 Please welcome Curtis Robertson to the City's Finance staff as our Utility Accountant Technician II. Curtis started 9/7/2021. Curtis is not new to the City but is our newest Finance team member. We are very excited and happy to have Curtis join the Finance team. 9/27/21 Meeting it$] Fire & Building Department Fire Chief Clinton Crites 24joza�uk_ia We can always use volunteers, if you or someone you know is interested in serving your community, please give us a call at 224-3445 or stop by at one of our trainings on Wednesday evenings at 7:00 pm. Firefighter 1 training starting October 7t" with Bear Creek FD! Statistical Information; Fire & Life Safety Inspections YTD: 326 inspections discovering 568 violations. Emergency Calls year to date: 222 New Building Permits issued YTD: 35 with 2 in process with atotal job valuation of $3,305,594. Demo Permits issued YTD: 5 • Code review for updating all Seward Fire, Building, and related codes still ongoing. -__...ter. L Have installation done by a professional, If possible. P. Make sure your heating equipment is allowed in your community. 3. Keep anything that can bum at least 3 feet away from your fireplace orwood stove. AL Have your chimney, fireplace, or wood stove inspected and cleaned every fall just before heating season. 5. Burn only dry, well -seasoned wood that has been split, stacked, and allowed to dry for 12 months. Have a sturdy screen on a fireplace, and allow ashes to cool before disposing of them in a metal container. 7. Install carbon monoxide alarms in your home. 1 NFPA :c NFpa nfpa.org/education As of 9/14/21 Seward has already had One chimney fire, please have your chimney, stove, and fireplace serviced prior to each season, the time is NOW! is ,1011�'. r There is something about the winter months and curling up with a good ' ook by the fireplace. But did you know that heating equipment is one of the leading causes of home fire deaths` With a few simple safety tips and iarecautions you can prevent most beating fires from happening. be warm and safe this winter! Keep anything that can burn at least three -feet (one meter) away from heatiing equipment, like the furnace, fireplace, wood stover or portable space heater. • Have a three -toot (one meter) "kid -free zone" around open fires and space heaters. r' Never use your oven to heat your home. Have a qualified professional iinstall stationary space heating equipment, water heaters or central heating equiipment according to the local codes and manufacturer's instructions. • Have heating equipment and chimneys cleaned) and inspected every year by a qualified professional. • Remember to turn portable heaters off when leaving the room or going to bed. • always use the right kind of fuel, specified by the manufacturer, for fuel burning space heaters. • Make sure the fireplace has a sturdy screen to stop sparks from flying into the room. Ashes should be cool before putting them in a metal container. Keep the container a safe distance away from your home. • Test smoke alarms at least once a month. NATIONAL FIRE PROTECTION ASSOCIATION NFPX The 6eadinginformation and knawledge resawrce an fire, &IectrlcaI and related harer& Heating .' qur1 i1e_I'll 9.`. ._. IantaU wood burning stoves following manufacturer's instructions or have a professional do the installation. All fuel -burning equipment should be vented to the outside to avoid carbon monoxide (CO) poisoning. Install and maintain 00 alarms to avoid the risk6�2__ of CO poisonirng. Ifyou smell gas inyour gas heater,do not light the appliance. Leave the home immediatelyand call your local fire dent or gas company: FACT Half of home heating fires are reported during the months of December, January, and February. nfpa.nrgieducation CANFPA2017 Harbor Harbormaster Norm Regis ➢ Both travel lifts have continued removing vessels from the harbor for winter storage. ➢ We are prepping the SMIC yard for the winter storage season. ➢ We continue to have a list for the 330-ton travel lift for vessels to get lifted or to be placed into the water. ➢ All the water in the harbor is turned on, we will be turning off the water the first week of October. ➢ We are still working with the public with COVID protocol in mind while continuing to do boat lifts and public contact in the Seward Harbor office. ➢ A continuous cleanup is still in process on the last 2 lots at SMIC, this could take some time, but we are making headway. ➢ The fish cleaning stations are open and will close when the water is turned off for the winter. ➢ The harbor office is fully staffed. ➢ The Harbor has upgraded to the new software and are continuing to work through some minor issues with the on-line payments. ➢ The harbor office is on its winter schedule due to some staff shortages and are open Monday through Saturday. The Sunday harbor crew will check phone messages throughout the day and respond as necessary. ➢ Continuing to have meetings concerning the North East harbor launch ramp, we are at the 95% design we are waiting to receive the dredge permit from the CORP, we went out to bid on September 15t" ➢ Harris Sand and Gravel is the winning bidder for the G, K and L-Float replacement project. ➢ We will open bids for the Seward Harbor Cathodic Protection project on September24th at 3:30 pm. 13 Seward Community Library & Museum Bailey Sayler Museum Window Display Dennis Hitt and the Mt. Marathon Junior Race are featured in the Windows of History display. The exhibit tells the story of Dennis Hitt, a Seward High School graduate who fell to his death in a climbing accident on Mt. Alice in 1963. At the time, the 18-year-old Hitt was captain of the Seward Mt. Marathon race team and the trip up Mt. Alice was a training run for the big race. The first Mt. Marathon Junior Race held a year later was dedicated to his memory. The exhibit was created by the Resurrection Bay Historical Society. Library hours Tuesday — Friday 9 a.m. — 6 p.m. Saturdays 9 a.m. — 5 p.m. Museum Hours Friday — Saturday 1 p.m. — 5 p.m. 14 Parks & Recreation Tyler Florence Subscribe to the Parks & Rec Newsletter: https://tinyurl.com/sewardparksnewsletter The annual Alaska Recreation and Park Association conference is scheduled for October 5-7. Several staff members will be attending in order to learn about the latest industry trends and best practices, network with other recreation professionals from around the state, and work on job -specific certifications. Staff assisted with the cleanup of Woodlawn Cemetery. Staff are helping with the installation of historical signage around town in coordination with the Historic Preservation Committee. Campgrounds Seward Parks & Recreation manages over 400 RV and tent sites. Reserve on Campspot today: https: //www.cityofseward.us/departments/parks-recreation/campgrounds YTD Campspot Bookings as of 09/17/21 Period Site Nights Revenue Completed Bookings 33,671 $ 1,372,570 Advance Bookings 337 $ 16,620 Total: 34,008 $ 1,389,190 • Winter camping begins October 1st. Sports & Recreation Register for programs and reserve facilities: https://seward.recdesk.com/Community/Home View program details: https: //www.cityofseward.us/departments/parks-recreation/sports-recreation 9/25 Disc Golf Tournament 6 registered 9/25 Barn Yard Games @Seward Music Festival No registration required 10/16 Pumpkin Prowl No registration required 10/30 Community Halloween Carnival 1 registered vendor Tot Time I Tuesdays/Thursdays 9/14 — 9/16: 15 attendees $400,000.00 $350,000.00 $300,000.00 $250,000.00 $ 200, 000.00 $150, 000.00 $100, 000.00 $50,000.00 $1,400,000.00 $1,200,000.00 $1,000,000.00 $800,000.00 $600,000.00 $400,000.00 $200,000.00 Campground Revenue - Unaudited o 2018 HIL p CP-e`er` 2019 ■ 2020 ■ 2021 Revenue Comparison 2018 - January to August 2019 - January to August 2020 - January to August 2021 - January to August 2018 - January to August $ 578,459.39 2019 - January to August $ 645,158.30 2020 - January to August $ 462,778.91 2021 - January to August $ 1,209,462.94 Note: revenue includes shower fees, pavilion fees, camping, and camping with utilities. 16 Public Works Department Doug Schoessler ➢ Power outages: Water and sewer systems had small issues from power outages, but all were taken care of with no significant repairs needed. ➢ Level 1 & 2 Soil investigations at the Public Works Facility on 6t" Ave.: The level 2 part of the soil investigation with R & M Consulting is underway. The Level 2 delves into more details and will give definite results and recommendations ➢ Wastewater and Lagoon overview study: We expect to see the results of this study in early October. ➢ FLAP Grant: FHWA — Western Lands Highway Division The team put together a virtual presentation to show their progress so far. Here are a few slides. They are now moving to step 4 of 6. 25 rated slopes (23 RF, 2 DF/DS) Ranking method: 17 1. Evaluate transportation system use and needs; target USMP implementation 2. Rate identified transportation corridors based on maintenance input 3. Prioritize Rated Slopes 4. Develop conceptual designs and estimates by geotechnical specialist for highly rated slopes only 5. Evaluate benefit -costs and reprioritize rated slopes for proactive project selection 6. Track slopes in USMP; watching for trends of deterioration that require proactive risk reduction intervention Streets: ➢ Brushing/vegetation management: Mowing and brushing in the ditches and along the road edges is moving forward for a safer wider view for drivers. ➢ Tunnel Outlet: Recent rains caused us to be on alert for flooding from the tunnel. Streets operators continue clearing gravel material from the outlet/falls area to prepare for fall rain events. The cleared areas will allow operators to more efficiently move gravel debris during flooding storms. Water/ Wastewater: ➢ Winter prep: Yard and equipment preparation for the upcoming winter season is being done at all locations for water and sewer systems. ➢ City building boilers: The boilers are back on in the buildings. We will continue to monitor the startups for any issues that may arise. ➢ Construction Locates: There are still a high number of locates are being done weekly for construction projects. We expect that to continue into the fall as people try to get projects done before the weather gets bad. Shop: ➢ Repairs and Maintenance. We have experienced some higher cost repairs to some of our heavy equipment recently. We will present an approximately $32K repair to council in October. The shop continues to do the preventative maintenance and repair work daily. The older equipment has been wearing out and having some more expensive repairs. 18 6uAv Sbr& mere... o 0 410 �nancia�� iM Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM Clt of Seward eneral Fund Page: 1 For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 4000Tax Revenue -Sales 373,029 1,150,622 4,256,017 (3,105,395) 27.04 4010 Tax Revenue - Real Property 156,772 170,686 1,060,000 (889,314) 16.10 4011 Tax Revenue - Personal Property 43,887 55,977 415,000 (359,023) 13.49 4012 Tax Revenue - Motor vehicle 3,820 9,222 25,000 (15,778) 36.89 4020 Hotel/Motel Room Tax 155,515 203,162 673,135 (469,973) 30.18 4030 Payments in Lieu of Tax 0 53,952 130,000 (76,048) 41.50 4031 Contra Payments in Lieu of Tax 0 (27,787) (78,000) 50,213 35.62 4040 Penalties and Interest on Taxes 948 2,537 1,500 1,037 169.10 4100 Building Permits 889 29,573 41,600 (12,027) 71.09 4101 Permits - Taxi 0 527 1,100 (573) 47.94 4102 DMV - Drivers License 253 6,818 19,000 (12,183) 35.88 4103 DMV - Motor Vehicles 493 16,769 58,000 (41,231) 28.91 4104 Animal Control Licenses 10 90 200 (110) 45.00 4105 Business License 420 10,860 21,000 (10,140) 51.71 4106 License and Permits - Misc 167 2,207 3,500 (1,293) 63.07 4107 Inspection Fees 82 1,497 0 1,497 0.00 4202 Jail Contract 0 184,476 350,000 (165,524) 52.71 4203 Dispatch Contract w/State of AK 9,000 18,000 36,000 (18,000) 50.00 4204 KPB 911 Dispatch 0 26,400 52,800 (26,400) 50.00 4205 Alaska Liquor Tax 0 0 20,000 (20,000) 0.00 4206 Alaska Raw Fish Tax 0 0 420,000 (420,000) 0.00 4207 Fisheries Resource Landing Tax 0 538 2,500 (1,962) 21.52 4251 Grant Revenue - Federal Grants 0 4,979 604,904 (599,925) 0.82 4252 Grant Revenue -State Grants 0 2,555 13,705 (11,150) 18.64 4253 Grant Revenue -Misc Grants 0 1,042,196 1,000,000 42,196 104.22 4300 Admin. Exp. -Jail 9,378 65,647 112,537 (46,890) 58.33 4301 Admin Exp.-Harbor 31,188 218,317 374,258 (155,941) 58.33 4302 Admin. Exp. -SMIC 8,325 58,272 99,895 (41,623) 58.33 4303 Admin. Exp.-Parking Fund 973 6,810 11,675 (4,865) 58.33 4304 Admin. Exp. - Electric 81,360 569,521 976,322 (406,801) 58.33 4305 Admin. Exp. -Water 22,445 157,115 269,340 (112,225) 58.33 4306 Admin. Exp. -Sewer 13,707 95,948 164,483 (68,535) 58.33 4307 Copying Fees 86 763 7,000 (6,237) 10.91 4308 Sales Tax Credit 0 2,000 4,000 (2,000) 50.00 4309 Zoning Fees 280 2,075 1,500 575 138.33 4320 Misc Dog Fees 50 200 600 (400) 33.33 4322 Miscellaneous Dispatching 833 5,833 10,000 (4,167) 58.33 4323 Miscellaneous Police Fees 150 1,105 2,500 (1,395) 44.20 4330 Street Work Orders 50 50 0 50 0.00 4331 Shop Work Orders 53 945 2,000 (1,055) 47.25 4340 P&R: Public Use Fees 0 0 1,300 (1,300) 0.00 4341 P&R: Punchard Fees 0 0 8,000 (8,000) 0.00 4342 P&R: Class Registrations 0 0 43,000 (43,000) 0.00 4343 P&R: Facility Rental 0 28 4,400 (4,372) 0.64 4344 P&R: Tournaments 0 0 1,700 (1,700) 0.00 4345 P&R: Special Events 1,458 11,789 19,100 (7,311) 61.72 4347 P&R: Shower Fees 3,682 7,690 18,500 (10,810) 41.57 4348 P&R: Rock Wall Fees 0 0 250 (250) 0.00 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM Cit of Seward Page: 2 eneral Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget 4349 P&R: Pavilion Fees 1,542 6,331 6,700 (369) 94.50 4350 P&R: Camping Fees 162,984 826,879 1,325,050 (498,171) 62.40 4351 P&R: Camping w/Utilities 66,443 348,526 352,750 (4,224) 98.80 4352 P&R: RV Dump Station 0 0 16,000 (16,000) 0.00 4353 P&R: Misc Revenue 0 0 600 (600) 0.00 4356 P&R: Cemetery Plot Fees 0 0 500 (500) 0.00 4357 P&R: Memorial Bench Fees 0 4,000 0 4,000 0.00 4370 Library Service Revenue 676 4,757 15,000 (10,243) 31.71 4371 Library Circulation Revenue 0 0 4,000 (4,000) 0.00 4373 Museum Admissions 2,005 4,485 12,000 (7,515) 37.38 4380 Land Rents & Leases 3,450 27,850 42,500 (14,650) 65.53 4382 Jail Facility Rental 2,500 17,500 30,000 (12,500) 58.33 4383 Municipal Building Rent 0 32,500 43,471 (10,971) 74.76 4400 Fines and Bails 2,448 7,859 17,000 (9,141) 46.23 4500 GFInterest on Investments (6,773) (59,895) 81,000 (140,895) (73.94) 4501 GF Penalties & Interest 6,892 20,390 1,500 18,890 1,359.32 4610 Surplus Sales 611 611 0 611 0.00 4611 Gravel Sales 214,501 214,501 0 214,501 0.00 4620 Franchise Fee - Refuse 0 12,231 17,500 (5,269) 69.89 4639 Misc Service Fees 0 312 0 312 0.00 5899 Miscellaneous Revenue 298,931 320,496 0 320,496 0.00 Total Revenues $ 1,675,513 $ 5,959,297 $ 13,224,892 $ (7,265,596) $ 45.06 Monthly Budget Expenditure Report by Fund Run: 9/21/2021 at 11:05 AM City of Seward Page: 1 General Fund g For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 0900 - Debt Service Salaries 454,294 2,277,040 4,421,088 2,144,048 51.50 6001 0900 - Debt Service Overtime 41,644 130,679 204,219 73,540 63.99 6002 Standby Time 655 5,526 8,093 2,567 68.28 6100 Medicare 10,556 48,647 96,262 47,615 50.54 6101 Unemployment Insurance 3,176 6,032 16,900 10,868 35.69 6102 Workers' Compensation 16,290 107,668 252,018 144,350 42.72 6200 0900 - Debt Service Leave Time 53,719 288,185 423,239 135,054 68.09 6201 Retirement Benefits 109,810 534,573 968,891 434,318 55.17 6202 Health Insurance 324,621 1,014,244 2,315,677 1,301,433 43.80 6209 PIERS DC Forfeitures (1,212) (6,248) 0 6,248 0.00 Total Personnel Costs: $ 1,013,553 $ 4,406,346 $ 8,706,387 $ 4,300,041 $ 50.61 Non -Personnel Costs: 7000 Audit 40,161 127,600 115,000 (12,600) 110.96 7001 Communications 7,724 65,553 117,673 52,120 55.71 7002 Postage and Freight 3,243 19,753 37,971 18,218 52.02 7003 Banking & Credit Card Fees 15,184 70,321 52,600 (17,721) 133.69 7004Insurance 232 141,285 252,943 111,658 55.86 7006 Legal 13,512 54,792 80,000 25,208 68.49 7009 Contracted Services 49,672 374,026 788,891 414,866 47.41 7010 Engineering 1,033 11,065 25,000 13,935 44.26 7011 Testing 0 383 6,954 6,571 5.51 7012 Other Special Services 5,410 6,874 32,300 25,426 21.28 7013 State Lobbying Fees 8,042 50,294 90,000 39,706 55.88 7014 Federal Lobbying Fees 7,667 53,669 95,000 41,331 56.49 7015 Utilities 54,802 308,490 589,807 281,317 52.30 7016 Heating Fuel 1,756 38,634 62,193 23,559 62.12 7017 Rents & Leases 2,759 18,803 104,600 85,797 17.98 7201 Library Books 1,192 3,327 10,000 6,673 33.27 7202 Library Periodicals 0 0 3,000 3,000 0.00 7203 Library Standing Orders 0 0 4,000 4,000 0.00 7204 Library Non -Print 20 2,484 4,000 1,516 62.11 7205 Library Electronic Materials 2,260 5,336 4,500 (836) 118.58 7208 Museum Collection Supplies 393 656 1,200 544 54.69 7210 Vehicle Supplies 20 588 7,524 6,936 7.81 7211 Gas & Lube 4,701 45,456 98,730 53,274 46.04 7212 Uniform Allowance 1,576 8,300 14,519 6,219 57.17 7213 Safety Equipment 291 3,043 13,900 10,857 21.89 7214 Janitorial Supplies 4,783 11,457 16,350 4,893 70.07 7215 Operating Supplies 22,253 170,513 292,184 121,671 58.36 7216 Maintenance & Repair 7,038 113,824 198,597 84,773 57.31 7217 Small Tools & Equipment 5,913 47,804 139,408 91,604 34.29 7218 Inmate Meals 677 5,473 9,000 3,527 60.82 7300 Advertising 3,439 32,537 40,024 7,487 81.29 7301 Subscriptions & Dues 2,168 29,251 52,332 23,081 55.89 7302 Travel & Subsistence 5,035 23,862 90,448 66,586 26.38 7303 Education & Training 3,575 21,129 67,014 45,885 31.53 Run: 9/21/2021 at 11:05 AM Monthly Budget Expenditure Report by Fund City of Seward General Fund For 7/31/2021 7304 Equipment Rent 7306 In -Kind Expenses 7307 GF Administrative Fee 7800 Sister City Program 7801 Contributions to Chamber 7802 Contributions to Senior Citizens 7803 Contributions to B&G Club 7804 Elections 7805 Promotion 7806 Volunteer Fireman Stipend 7807 Contingency 7809 Pass-Thru Payments 7810 Miscellaneous Expense 8011 0900 - Debt Service Bonding Expense 8012 Debt Service Interest Expense 8102 Buildings 8103 Capital Equipment 8104 Motor Pool Rent 8105 Improvements other than Buildings 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Actual Month 163 0 9,378 293 147,919 0 0 0 2,500 2,500 2,500 500,000 597 0 0 0 0 23,282 0 0 $ 965,663 $ 1,979,216 Y-T-D Actual 1,040 34,996 65,647 1,216 295,837 80,000 0 0 3,420 25,500 2,500 500,000 3,355 17,500 113,103 39 52,521 162,973 761 110,000 $ 3,336,990 $ 7,743,336 Annual Budget 37,836 0 112,537 6,250 278,032 80,000 25,000 7,377 10,000 38,000 6,000 500,000 25,700 0 223,456 0 89,775 285,000 0 230,000 $ 5,472,625 $ 14,179,012 Variance (Over)/Under Budget 36,796 (34,996) 46,890 5,034 (17,805) 0 25,000 7,377 6,580 12,500 3,500 0 22,345 (17,500) 110,353 (39) 37,254 122,027 (761) 120,000 $ 2,135,635 $ 6,435,676 of Annual Budget 2.75 0.00 58.33 19.45 106.40 100.00 0.00 0.00 34.20 67.11 41.67 100.00 13.06 0.00 50.62 0.00 58.50 57.18 0.00 47.83 $ 60.98 $ 54.61 Page: 2 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6000 Salaries 6100 Medicare 6102 Workers' Compensation Total Personnel Costs: Non -Personnel Costs: 7000 Audit 7001 Communications 7002 Postage and Freight 7004 Insurance 7009 Contracted Services 7013 State Lobbying Fees 7014 Federal Lobbying Fees 7215 Operating Supplies 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7800 Sister City Program 7805 Promotion 7807 Contingency 7809 Pass-Thru Payments Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Mayor and Council For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 0.00 9,000.00 18,000 9,000 50.00 0.00 688.50 1,377 689 50.00 0.00 0.00 149 149 0.00 $ 0.00 $ 9,688.50 $ 19,526 $ 9,838 $ 49.62 40,160.68 127,600.00 115,000 (12,600) 110.96 387.15 3,024.89 5,500 2,475 55.00 48.64 489.91 1,500 1,010 32.66 0.00 222.96 500 277 44.59 0.00 0.00 305,938 305,938 0.00 8,042.00 50,294.00 90,000 39,706 55.88 7,667.00 53,669.00 95,000 41,331 56.49 1,013.04 4,467.90 7,500 3,032 59.57 0.00 907.00 1,500 593 60.47 1,365.00 18,062.96 20,000 1,937 90.31 0.00 0.00 3,600 3,600 0.00 46.98 818.53 18,000 17,181 4.55 175.00 175.00 2,000 1,825 8.75 293.07 1,215.73 6,250 5,034 19.45 2,500.00 3,420.00 6,000 2,580 57.00 0.00 0.00 2,000 2,000 0.00 500,000.00 500,000.00 500,000 0 100.00 $ 561,698.56 $ 764,367.88 $ 1,180,288 $ 415,919 $ 64.76 $ 561,698.56 $ 774,056.38 $ 1,199,814 $ 425,757 $ 64.51 Page: 2 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward General Fund Legislative Boards & Commissions For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 1,494.14 12,259.24 35,441 23,182 34.59 6100 Medicare 21.66 190.27 516 326 36.87 6102 Workers' Compensation 6.65 83.83 298 214 28.13 6201 Retirement Benefits 294.58 1,879.11 1,857 (22) 101.19 6202 Health Insurance 1,562.48 11,596.83 19,980 8,383 58.04 Total Personnel Costs: $ 3,379.51 $ 26,009.28 $ 58,092 $ 32,083 $ 44.77 Non -Personnel Costs: 7002 Postage and Freight 0.00 0.00 104 104 0.00 7004Insurance 0.00 195.71 7,416 7,220 2.64 7009 Contracted Services 850.00 25,209.84 27,970 2,760 90.13 7215 Operating Supplies 0.00 1,026.61 2,156 1,129 47.62 7301 Subscriptions & Dues 0.00 0.00 208 208 0.00 7302 Travel & Subsistence 0.00 0.00 7,000 7,000 0.00 7303 Education & Training 0.00 183.75 3,000 2,816 6.13 Total Non -Personnel Costs: $ 850.00 $ 26,615.91 $ 47,854 $ 21,237 $ 55.62 Total Expenditures $ 4,229.51 $ 52,625.19 $ 105,946 $ 53,320 $ 49.67 25 Page: 3 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 4 g General Fund Legal For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non -Personnel Costs: 7006 Legal 13,512.37 54,792.20 80,000 25,208 68.49 Total Non -Personnel Costs: $ 13,512.37 $ 54,792.20 $ 80,000 $ 25,208 $ 68.49 Total Expenditures $ 13,512.37 $ 54,792.20 $ 80,000 $ 25,208 $ 68.49 26 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7304 Equipment Rent 7804 Elections Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund City Clerk For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 18,912.82 86,999.00 185,250 98,251 46.96 75.67 198.87 18,000 17,801 1.10 298.60 1,865.25 2,352 487 79.30 91.35 579.02 1,345 766 43.05 2,913.80 14,911.78 19,258 4,346 77.43 1,700.48 6,598.16 8,414 1,816 78.42 18,929.71 54,458.98 89,910 35,451 60.57 $ 42,922.43 $ 165,611.06 $ 324,529 $ 158,918 $ 51.03 0.00 1,726.29 3,300 1,574 52.31 44.97 11,009.78 44,662 33,652 24.65 315.82 315.82 0 (316) 0.00 150.00 565.00 700 135 80.71 112.00 2,490.52 5,000 2,509 49.81 594.00 1,877.00 2,500 623 75.08 0.00 0.00 1,000 1,000 0.00 0.00 0.00 7,377 7,377 0.00 $ 1,216.79 $ 17,984.41 $ 64,539 $ 46,554 $ 27.87 $ 44,139.22 $ 183,595.47 $ 389,068 $ 205,472 $ 47.19 27 Page: 5 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 6 g General Fund City Manager For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 31,679.20 161,743.92 331,827 170,083 48.74 6100 Medicare 537.84 2,909.56 4,977 2,067 58.46 6101 Unemployment Insurance 863.24 2,930.68 0 (2,931) 0.00 6102 Workers' Compensation 164.93 1,229.30 2,849 1,620 43.15 6200 Leave Time 2,217.69 16,872.70 28,187 11,314 59.86 6201 Retirement Benefits 2,172.63 12,035.20 19,336 7,301 62.24 6202 Health Insurance 14,596.03 38,400.43 145,918 107,518 26.32 Total Personnel Costs: $ 52,231.56 $ 236,121.79 $ 533,094 $ 296,972 $ 44.29 Non -Personnel Costs: 7001 Communications 584.23 3,237.83 5,200 1,962 62.27 7002 Postage and Freight 0.00 14.58 400 385 3.65 7004 Insurance 0.00 3,131.91 5,100 1,968 61.41 7009 Contracted Services 127.10 4,360.07 5,000 640 87.20 7011 Testing 0.00 7.99 0 (8) 0.00 7211 Gas & Lube 0.00 153.81 3,000 2,846 5.13 7215 Operating Supplies 1,357.52 4,364.89 7,000 2,635 62.36 7216 Maintenance & Repair 0.00 13.78 0 (14) 0.00 7217 Small Tools & Equipment 0.00 908.00 1,000 92 90.80 7300Advertising 0.00 274.83 2,100 1,825 13.09 7301 Subscriptions & Dues 44.97 11,030.88 8,000 (3,031) 137.89 7302 Travel & Subsistence 391.36 2,939.73 8,000 5,060 36.75 7303 Education & Training 175.00 2,654.90 4,000 1,345 66.37 7805 Promotion 0.00 0.00 4,000 4,000 0.00 7807 Contingency 2,500.00 2,500.00 4,000 1,500 62.50 8104 Motor Pool Rent 367.61 2,573.24 4,500 1,927 57.18 Total Non -Personnel Costs: $ 5,547.79 $ 38,166.44 $ 61,300 $ 23,132 $ 62.26 Total Expenditures $ 57,779.35 $ 274,288.23 $ 594,394 $ 320,104 $ 46.15 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund MIS For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 19,741.89 119,166.35 181,461 62,295 65.67 292.74 473.10 0 (473) 0.00 382.57 1,889.73 2,771 881 68.20 114.08 782.91 1,586 803 49.36 2,787.76 14,878.59 19,298 4,419 77.10 2,392.50 11,197.48 9,919 (1,278) 112.89 17,360.35 53,027.09 99,900 46,873 53.08 $ 43,071.89 $ 201,415.25 $ 314,935 $ 113,520 $ 63.95 370.38 2,507.73 5,500 2,992 45.60 0.00 0.51 300 299 0.17 0.55 0.55 0 (1) 0.00 0.00 2,281.21 3,500 1,219 65.18 1,787.50 (753.14) 14,500 15,253 (5.19) 2,151.81 16,190.94 24,000 7,809 67.46 0.00 0.00 5,000 5,000 0.00 0.00 1,488.61 16,000 14,511 9.30 309.97 4,420.68 15,500 11,079 28.52 0.00 76.01 3,000 2,924 2.53 2,519.00 3,309.00 2,500 (809) 132.36 0.00 0.00 1,000 1,000 0.00 $ 7,139.21 $ 29,522.10 $ 90,800 $ 61,276 $ 32.51 $ 50,211.10 $ 230,937.35 $ 405,735 $ 174,796 $ 56.92 29 Page: 7 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 8 General Fund Community Development For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 21,716.88 83,792.15 163,233 79,441 51.33 6100 Medicare 314.91 1,625.31 2,501 876 64.99 6101 Unemployment Insurance 121.90 121.90 0 (122) 0.00 6102 Workers' Compensation 96.56 538.67 1,431 892 37.64 6200 Leave Time 2,425.19 10,436.47 18,564 8,128 56.22 6201 Retirement Benefits 1,921.20 6,847.04 8,946 2,099 76.54 6202 Health Insurance 21,807.60 60,167.18 93,240 33,073 64.53 Total Personnel Costs: $ 48,404.24 $ 163,528.72 $ 287,915 $ 124,387 $ 56.80 Non -Personnel Costs: 7001 Communications 221.14 1,345.17 3,200 1,855 42.04 7002 Postage and Freight 29.45 138.30 500 362 27.66 7004Insurance 0.00 1,604.47 3,400 1,796 47.19 7009 Contracted Services 106.00 350.00 7,712 7,362 4.54 7211 Gas & Lube 41.90 41.90 0 (42) 0.00 7215 Operating Supplies 1,846.76 3,850.38 2,700 (1,150) 142.61 7216 Maintenance & Repair 0.00 0.00 500 500 0.00 7217 Small Tools & Equipment 0.00 0.00 2,500 2,500 0.00 7300 Advertising 0.00 876.04 0 (876) 0.00 7301 Subscriptions & Dues 764.98 1,895.46 0 (1,895) 0.00 7302 Travel & Subsistence 64.65 150.00 2,500 2,350 6.00 7303 Education & Training 0.00 1,232.50 3,000 1,768 41.08 7810 Miscellaneous Expense 0.00 0.00 500 500 0.00 Total Non -Personnel Costs: $ 3,074.88 $ 11,484.22 $ 26,512 $ 15,030 $ 43.32 Total Expenditures $ 51,479.12 $ 175,012.94 $ 314,427 $ 139,417 $ 55.66 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 9 General Fund Finance g For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 54,840.74 249,701.19 482,699 232,998 51.73 6001 Overtime 1,926.67 4,273.69 4,064 (210) 105.16 6100 Medicare 894.59 4,048.40 7,889 3,841 51.32 6102 Workers' Compensation 274.65 3,021.69 4,228 1,206 71.47 6200 Leave Time 12,238.62 56,595.25 47,953 (8,642) 118.02 6201 Retirement Benefits 5,291.17 25,120.15 26,103 983 96.23 6202 Health Insurance 30,644.46 110,706.58 266,400 155,693 41.56 Total Personnel Costs: $ 106,110.90 $ 453,466.95 $ 839,336 $ 385,869 $ 54.03 Non -Personnel Costs: 7001 Communications 810.62 5,485.27 9,750 4,265 56.26 7002 Postage and Freight 3,166.64 4,684.97 2,100 (2,585) 223.09 7003 Bank and Credit Card Fees 10.50 10.50 0 (11) 0.00 7004Insurance 0.00 5,396.48 12,000 6,604 44.97 7009 Contracted Services 0.00 39,800.90 30,500 (9,301) 130.49 7011 Testing 0.00 0.00 300 300 0.00 7215 Operating Supplies 1,671.81 10,255.85 10,000 (256) 102.56 7216 Maintenance & Repair 0.00 18,064.00 19,000 936 95.07 7217 Small Tools & Equipment 8,869.77 8,999.76 9,000 0 100.00 7300 Advertising 697.10 4,267.92 2,500 (1,768) 170.72 7301 Subscriptions & Dues 444.93 1,361.28 2,500 1,139 54.45 7302 Travel & Subsistence 5,000.00 8,763.44 6,000 (2,763) 146.06 7303 Education & Training 0.00 2,317.77 5,000 2,682 46.36 7810 Miscellaneous Expense 0.00 4.99 1,000 995 0.50 Total Non -Personnel Costs: $ 20,671.37 $ 109,413.13 $ 109,650 $ 237 $ 99.78 Total Expenditures $ 126,782.27 $ 562,880.08 $ 948,986 $ 386,106 $ 59.31 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6101 Unemployment Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7010 Engineering 7011 Testing 7012 Other Special Services 7215 Operating Supplies 7216 Maintenance & Repair 7301 Subscriptions & Dues 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund General Services For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 0.00 0.00 10,000 10,000 0.00 $ 0.00 $ 0.00 $ 10,000 $ 10,000 $ 0.00 408.86 2,541.07 2,000 (541) 127.05 (534.50) 4,602.50 4,800 198 95.89 164.75 2,382.64 25,000 22,617 9.53 0.00 266.50 1,500 1,234 17.77 21,155.00 32,133.00 53,632 21,499 59.91 1,032.75 11,064.56 25,000 13,935 44.26 0.00 375.00 0 (375) 0.00 0.00 109.23 0 (109) 0.00 352.53 2,336.91 3,000 663 77.90 45.00 597.56 2,000 1,402 29.88 0.00 169.85 1,200 1,030 14.15 0.00 344.65 10,000 9,655 3.45 $ 22,624.39 $ 56,923.47 $ 128,132 $ 71,208 $ 44.43 $ 22,624.39 $ 56,923.47 $ 138,132 $ 81,208 $ 41.21 32 Page: 10 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 11 General Fund General Services - Copier For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 Non -Personnel Costs: 7215 Operating Supplies 242.34 696.72 1,700 1,003 40.98 7304 Equipment Rent 44.00 154.00 7,000 6,846 2.20 Total Non -Personnel Costs: $ 286.34 $ 850.72 $ 8,700 $ 7,849 $ 9.78 Total Expenditures $ 286.34 $ 850.72 $ 8,700 $ 7,849 $ 9.78 33 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 12 General Fund Contributions For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7801 Contributions to Chamber 7802 Contributions to Senior Citizens 7803 Contributions to B&G Club Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 147,918.50 295,837.00 278,032 (17,805) 106.40 0.00 80,000.00 80,000 0 100.00 0.00 0.00 25,000 25,000 0.00 $ 147,918.50 $ 375,837.00 $ 383,032 $ 7,195 $ 98.12 $ 147,918.50 $ 375,837.00 $ 383,032 $ 7,195 $ 98.12 34 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 13 General Fund Police g For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 124,504.69 616,937.97 1,085,537 468,599 56.83 6001 Overtime 23,083.40 64,209.61 97,755 33,545 65.68 6100 Medicare 3,394.66 14,138.82 25,685 11,546 55.05 6101 Unemployment Insurance 536.61 2,174.96 0 (2,175) 0.00 6102 Workers' Compensation 6,410.19 37,326.67 75,513 38,186 49.43 6200 Leave Time 12,976.27 67,452.43 122,372 54,920 55.12 6201 Retirement Benefits 10,996.66 51,152.16 66,145 14,993 77.33 6202 Health Insurance 84,860.97 271,369.57 599,400 328,030 45.27 Total Personnel Costs: $ 266,763.45 $ 1,124,762.19 $ 2,072,407 $ 947,644 $ 54.27 Non -Personnel Costs: 7001 Communications 2,203.64 13,200.87 20,000 6,799 66.00 7002 Postage and Freight 95.16 794.18 2,000 1,206 39.71 7003 Bank and Credit Card Fees 57.43 2,129.92 6,100 3,970 34.92 7004Insurance 0.00 47,205.54 80,000 32,794 59.01 7009 Contracted Services 16.00 38,710.15 34,234 (4,476) 113.08 7012 Other Special Services 0.00 171.88 3,300 3,128 5.21 7211 Gas & Lube 1,387.81 7,822.04 19,000 11,178 41.17 7212 Uniform Allowance 0.00 1,561.76 5,000 3,438 31.24 7213 Safety Equipment 0.00 0.00 2,000 2,000 0.00 7215 Operating Supplies 227.84 6,763.76 14,500 7,736 46.65 7216 Maintenance & Repair 1,158.40 14,595.46 20,000 5,405 72.98 7217 Small Tools & Equipment 76.56 13,085.56 41,000 27,914 31.92 7300 Advertising 245.60 384.55 2,000 1,615 19.23 7301 Subscriptions & Dues 40.44 2,348.37 6,000 3,652 39.14 7302 Travel & Subsistence (692.19) 4,924.32 15,000 10,076 32.83 7303 Education & Training 0.00 5,521.50 25,000 19,479 22.09 7304 Equipment Rent 119.11 886.06 2,500 1,614 35.44 7810 Miscellaneous Expense 0.00 1,222.62 3,500 2,277 34.93 8104 Motor Pool Rent 4,084.53 28,591.67 50,000 21,408 57.18 Total Non -Personnel Costs: $ 9,020.33 $ 189,920.21 $ 351,134 $ 161,213 $ 54.09 Total Expenditures $ 275,783.78 $ 1,314,682.40 $ 2,423,541 $ 1,108,857 $ 54.25 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 14 General Fund Jail g For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 25,101.65 137,409.40 308,295 170,886 44.57 6001 Overtime 7,896.52 21,707.00 45,952 24,245 47.24 6100 Medicare 491.25 3,051.78 5,363 2,311 56.90 6102 Workers' Compensation 1,778.41 11,420.98 33,998 22,577 33.59 6200 Leave Time 2,740.82 18,872.19 31,172 12,300 60.54 6201 Retirement Benefits 2,786.21 13,216.57 19,194 5,977 68.86 6202 Health Insurance 20,128.35 66,201.18 199,800 133,599 33.13 6209 Contra -Retirement PIERS DC Forfeitures (1,211.80) (1,211.80) 0 1,212 0.00 Total Personnel Costs: $ 59,711.41 $ 270,667.30 $ 643,774 $ 373,107 $ 42.04 Non -Personnel Costs: 7001 Communications 461.68 2,374.13 4,500 2,126 52.76 7002 Postage and Freight 0.00 33.66 1,000 966 3.37 7004Insurance 0.00 14,143.71 23,000 8,856 61.49 7009 Contracted Services 0.00 2,460.28 2,000 (460) 123.01 7011 Testing 0.00 0.00 200 200 0.00 7017 Rents & Leases 2,500.00 17,500.00 30,000 12,500 58.33 7212 Uniform Allowance 440.00 1,015.10 2,500 1,485 40.60 7214 Janitorial Supplies 45.94 675.17 2,000 1,325 33.76 7215 Operating Supplies 2,572.50 4,927.77 6,500 1,572 75.81 7216 Maintenance & Repair 1,150.00 2,173.93 3,000 826 72.46 7217 Small Tools & Equipment 3.04 2,320.68 2,000 (321) 116.03 7218 Inmate Meals 677.08 5,473.41 9,000 3,527 60.82 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 1,000 1,000 0.00 7302 Travel & Subsistence 0.00 3,200.00 2,000 (1,200) 160.00 7303 Education & Training 0.00 0.00 2,000 2,000 0.00 7307 GF Administrative Fee 9,378.08 65,646.60 112,537 46,890 58.33 7810 Miscellaneous Expense 245.00 490.00 1,200 710 40.83 Total Non -Personnel Costs: $ 17,473.32 $ 122,434.44 $ 205,437 $ 83,002 $ 59.60 Total Expenditures $ 77,184.73 $ 393,101.74 $ 849,211 $ 456,109 $ 46.29 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 15 General Fund Animal Control For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 8,956.44 43,192.34 79,575 36,383 54.28 6001 Overtime 442.06 1,858.19 0 (1,858) 0.00 6100 Medicare 136.26 793.03 1,219 426 65.06 6102 Workers' Compensation 264.21 1,810.06 8,065 6,255 22.44 6200 Leave Time 917.63 6,605.25 9,045 2,440 73.03 6201 Retirement Benefits 1,073.61 5,257.51 4,365 (893) 120.45 6202 Health Insurance 2,769.99 8,501.93 33,300 24,798 25.53 Total Personnel Costs: $ 14,560.20 $ 68,018.31 $ 135,569 $ 67,551 $ 50.17 Non -Personnel Costs: 7001 Communications 56.57 371.20 1,200 829 30.93 7002 Postage and Freight 0.00 0.00 500 500 0.00 7004Insurance 0.00 955.98 1,000 44 95.60 7015 Utilities 549.30 4,496.17 6,000 1,504 74.94 7211 Gas & Lube 0.00 0.00 1,000 1,000 0.00 7212 Uniform Allowance 0.00 90.00 1,200 1,110 7.50 7215 Operating Supplies 1,177.07 2,575.36 5,000 2,425 51.51 7216 Maintenance & Repair 0.00 0.00 4,000 4,000 0.00 7217 Small Tools & Equipment 0.00 0.00 1,500 1,500 0.00 7300 Advertising 0.00 0.00 1,000 1,000 0.00 7301 Subscriptions & Dues 0.00 0.00 500 500 0.00 7302 Travel & Subsistence 0.00 0.00 2,500 2,500 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.00 1,200 1,200 0.00 Total Non -Personnel Costs: $ 1,782.94 $ 8,488.71 $ 27,600 $ 19,112 $ 30.76 Total Expenditures $ 16,343.14 $ 76,507.02 $ 163,169 $ 86,663 $ 46.89 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 16 General Fund Fire Department For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 18,694.88 113,263.00 190,378 77,115 59.49 6100 Medicare 322.35 1,751.29 2,927 1,176 59.83 6101 Unemployment Insurance 0.00 (2,397.15) 0 2,397 0.00 6102 Workers' Compensation 1,290.12 8,464.92 17,916 9,451 47.25 6200 Leave Time 1,563.82 12,900.10 23,287 10,387 55.40 6201 Retirement Benefits 1,931.22 9,771.90 10,478 706 93.26 6202 Health Insurance 20,859.87 58,508.69 91,575 33,066 63.89 Total Personnel Costs: $ 44,662.26 $ 202,262.75 $ 336,561 $ 134,298 $ 60.10 Non -Personnel Costs: 7001 Communications 707.48 4,180.11 9,000 4,820 46.45 7002 Postage and Freight 0.00 409.38 1,622 1,213 25.24 7004Insurance 0.00 13,277.19 30,784 17,507 43.13 7009 Contracted Services 6,262.56 10,254.48 6,180 (4,075) 165.94 7011 Testing 0.00 0.00 104 104 0.00 7015 Utilities 11,636.53 80,856.88 149,244 68,387 54.18 7016 Heating Fuel 60.63 5,520.52 9,193 3,672 60.05 7210 Vehicle Supplies 0.00 138.06 4,324 4,186 3.19 7211 Gas & Lube 271.48 1,333.63 9,739 8,405 13.69 7212 Uniform Allowance 0.00 761.29 500 (261) 152.26 7213 Safety Equipment 0.00 2,737.00 2,100 (637) 130.33 7215 Operating Supplies 279.00 2,804.29 7,038 4,234 39.84 7216 Maintenance & Repair 2,183.32 8,593.04 13,520 4,927 63.56 7217 Small Tools & Equipment 0.00 2,036.61 7,038 5,001 28.94 7300 Advertising 0.00 0.00 324 324 0.00 7301 Subscriptions & Dues 29.98 219.96 1,500 1,280 14.66 7302 Travel & Subsistence 54.60 69.36 5,570 5,501 1.25 7303 Education & Training 0.00 46.95 1,701 1,654 2.76 7304 Equipment Rent 0.00 0.00 1,623 1,623 0.00 8104 Motor Pool Rent 4,901.43 34,310.01 60,000 25,690 57.18 Total Non -Personnel Costs: $ 26,387.01 $ 167,548.76 $ 321,104 $ 153,555 $ 52.18 Total Expenditures $ 71,049.27 $ 369,811.51 $ 657,665 $ 287,853 $ 56.23 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 17 General Fund Volunteers For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6102 Workers' Compensation 0.00 5,325.00 4,680 (645) 113.78 Total Personnel Costs: $ 0.00 $ 5,325.00 $ 4,680 $ (645) $ 113.78 Non -Personnel Costs: 7001 Communications 0.00 0.00 104 104 0.00 7002 Postage and Freight 47.58 162.70 869 706 18.72 7009 Contracted Services 0.00 413.41 0 (413) 0.00 7212 Uniform Allowance 820.75 1,899.90 1,519 (381) 125.08 7215 Operating Supplies 0.00 345.73 3,246 2,900 10.65 7216 Maintenance & Repair 41.80 812.54 2,869 2,056 28.32 7217 Small Tools & Equipment 0.00 932.02 23,353 22,421 3.99 7303 Education & Training 0.00 475.00 3,869 3,394 12.28 7806 Volunteer Fireman Stipend 2,500.00 25,500.00 38,000 12,500 67.11 Total Non -Personnel Costs: $ 3,410.13 $ 30,541.30 $ 73,829 $ 43,287 $ 41.37 Total Expenditures $ 3,410.13 $ 35,866.30 $ 78,509 $ 42,642 $ 45.68 39 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 18 General Fund Emergency Preparedness For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7009 Contracted Services 7015 Utilities 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7302 Travel & Subsistence 7303 Education & Training Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 (2,766.02) 1,019.26 2,168 1,149 47.01 17.60 29.63 104 74 28.49 0.00 7,259.00 5,800 (1,459) 125.16 (2,707.42) 1,579.03 2,168 589 72.83 86.40 1,978.72 3,000 1,021 65.96 0.00 60.59 220 159 27.54 (3,133.38) 937.97 649 (289) 144.53 0.00 0.00 577 577 0.00 0.00 78.75 1,077 998 7.31 $ (8,502.82) $ 12,942.95 $ 15,763 $ 2,819 $ 82.11 $ (8,502.82) $ 12,942.95 $ 15,763 $ 2,819 $ 82.11 40 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 19 General Fund SVAC g For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7002 Postage and Freight 7004 Insurance 7012 Other Special Services 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair 7301 Subscriptions & Dues Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 0.00 168 168 0.00 0.00 2,164.50 3,674 1,510 58.91 0.00 0.00 20,000 20,000 0.00 44.28 422.07 3,246 2,824 13.00 0.00 156.04 0 (156) 0.00 0.00 0.00 2,324 2,324 0.00 0.00 112.50 0 (113) 0.00 $ 44.28 $ 2,855.11 $ 29,412 $ 26,557 $ 9.71 $ 44.28 $ 2,855.11 $ 29,412 $ 26,557 $ 9.71 41 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 20 General Fund Building Inspection For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 15,270.56 85,046.11 145,105 60,059 58.61 6100 Medicare 268.94 1,391.24 2,226 835 62.50 6102 Workers' Compensation 80.83 1,810.58 7,029 5,218 25.76 6200 Leave Time 2,302.84 10,277.14 13,832 3,555 74.30 6201 Retirement Benefits 1,258.65 6,199.13 7,968 1,769 77.80 6202 Health Insurance 18,819.85 57,611.47 72,525 14,914 79.44 Total Personnel Costs: $ 38,001.67 $ 162,335.67 $ 248,685 $ 86,350 $ 65.28 Non -Personnel Costs: 7001 Communications 262.46 1,643.62 2,601 957 63.19 7002 Postage and Freight 0.00 42.00 104 62 40.38 7004Insurance 0.00 1,093.03 1,519 426 71.96 7009 Contracted Services 139.78 641.10 1,856 1,215 34.55 7211 Gas & Lube 70.69 392.47 545 153 72.01 7212 Uniform Allowance 0.00 287.69 0 (288) 0.00 7215 Operating Supplies 13.06 426.54 1,844 1,417 23.13 7216 Maintenance & Repair 0.00 0.00 364 364 0.00 7217 Small Tools & Equipment 0.00 205.34 2,168 1,963 9.47 7301 Subscriptions & Dues 145.00 214.00 324 110 66.05 7302 Travel & Subsistence 0.00 0.00 2,701 2,701 0.00 7303 Education & Training 46.95 1,497.95 817 (681) 183.35 7304 Equipment Rent 0.00 0.00 2,713 2,713 0.00 8104 Motor Pool Rent 326.76 2,287.34 4,000 1,713 57.18 Total Non -Personnel Costs: $ 1,004.70 $ 8,731.08 $ 21,556 $ 12,825 $ 40.50 Total Expenditures $ 39,006.37 $ 171,066.75 $ 270,241 $ 99,175 $ 63.30 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward General Fund Street Operations For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 25,044.70 80,762.04 160,656 79,894 50.27 6001 Overtime 803.17 4,750.55 2,385 (2,366) 199.18 6100 Medicare 448.43 1,400.43 2,272 872 61.64 6101 Unemployment Insurance 0.00 0.00 2,000 2,000 0.00 6102 Workers' Compensation 2,378.72 8,612.16 20,307 11,695 42.41 6200 Leave Time 2,895.55 16,113.62 19,608 3,494 82.18 6201 Retirement Benefits 2,809.06 (177.65) 10,306 10,484 (1.72) 6202 Health Insurance 29,248.02 54,352.85 91,861 37,508 59.17 Total Personnel Costs: $ 63,627.65 $ 165,814.00 $ 309,395 $ 143,581 $ 53.59 Non -Personnel Costs: 7001 Communications 19.40 106.85 1,000 893 10.69 7002 Postage and Freight 0.00 661.29 3,600 2,939 18.37 7004Insurance 0.00 13,084.23 22,000 8,916 59.47 7009 Contracted Services 0.00 0.00 25,000 25,000 0.00 7011 Testing 0.00 0.00 1,000 1,000 0.00 7015 Utilities 6,458.19 60,057.92 108,500 48,442 55.35 7211 Gas & Lube 1,559.38 7,642.61 28,000 20,357 27.30 7212 Uniform Allowance 0.00 0.00 850 850 0.00 7213 Safety Equipment 0.00 15.00 1,200 1,185 1.25 7215 Operating Supplies 2,182.65 17,333.45 18,500 1,167 93.69 7216 Maintenance & Repair 209.78 14,726.52 25,000 10,273 58.91 7217 Small Tools & Equipment 0.00 0.00 2,100 2,100 0.00 7300 Advertising 0.00 0.00 400 400 0.00 7301 Subscriptions & Dues 59.90 419.30 350 (69) 119.80 7302 Travel & Subsistence 0.00 100.94 1,200 1,099 8.41 7303 Education & Training 0.00 120.00 1,200 1,080 10.00 7304 Equipment Rent 0.00 0.00 1,000 1,000 0.00 7810 Miscellaneous Expense 0.00 707.73 2,000 1,292 35.39 8104 Motor Pool Rent 7,352.13 51,465.10 90,000 38,535 57.18 Total Non -Personnel Costs: $ 17,841.43 $ 166,440.94 $ 332,900 $ 166,459 $ 50.00 Total Expenditures $ 81,469.08 $ 332,254.94 $ 642,295 $ 310,040 $ 51.73 Page: 21 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 22 General Fund Snow and Ice For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 52,367.27 82,273 29,906 63.65 6001 Overtime 0.00 13,612.98 4,530 (9,083) 300.51 6002 Standby Time 0.00 3,431.85 6,106 2,674 56.20 6100 Medicare 0.00 1,068.92 1,571 502 68.04 6102 Workers' Compensation 0.00 7,719.40 12,748 5,029 60.55 6201 Retirement Benefits 0.00 12,129.26 3,451 (8,678) 351.47 6202 Health Insurance 0.00 33,526.41 52,328 18,802 64.07 Total Personnel Costs: $ 0.00 $ 123,856.09 $ 163,007 $ 39,152 $ 75.98 Non -Personnel Costs: 7002 Postage and Freight 0.00 1,062.95 3,000 1,937 35.43 7009 Contracted Services 0.00 2,000.00 12,000 10,000 16.67 7211 Gas & Lube 0.00 20,151.20 10,000 (10,151) 201.51 7213 Safety Equipment 0.00 0.00 500 500 0.00 7215 Operating Supplies 0.00 32,447.60 50,000 17,552 64.90 7216 Maintenance & Repair 0.00 4,763.00 23,500 18,737 20.27 7217 Small Tools & Equipment 0.00 0.00 500 500 0.00 7300 Advertising 0.00 0.00 300 300 0.00 7302 Travel & Subsistence 0.00 0.00 750 750 0.00 7303 Education & Training 0.00 0.00 250 250 0.00 7810 Miscellaneous Expense 0.00 0.00 500 500 0.00 8104 Motor Pool Rent 2,859.17 20,014.16 35,000 14,986 57.18 Total Non -Personnel Costs: $ 2,859.17 $ 80,438.91 $ 136,300 $ 55,861 $ 59.02 Total Expenditures $ 2,859.17 $ 204,295.00 $ 299,307 $ 95,013 $ 68.26 44 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 23 General Fund City Shop For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 9,437.39 53,928.02 69,932 16,004 77.11 6001 Overtime 19.49 3,445.08 2,472 (973) 139.36 6002 Standby Time 0.00 1,439.01 1,987 548 72.42 6100 Medicare 165.51 910.14 1,130 220 80.54 6102 Workers' Co mpe nsatio n 416.26 3,120.02 7,387 4,267 42.24 6200 Leave Time 1,329.26 6,232.73 7,910 1,677 78.80 6201 Retirement Benefits 607.46 3,314.61 4,046 731 81.92 6202 Health Insurance 7,761.47 24,218.87 36,630 12,411 66.12 Total Personnel Costs: $ 19,736.84 $ 96,608.48 $ 131,494 $ 34,885 $ 73.47 Non -Personnel Costs: 7001 Communications 732.92 4,661.35 8,000 3,339 58.27 7002 Postage and Freight 148.00 1,407.88 1,500 92 93.86 7004Insurance 0.00 3,537.51 6,500 2,962 54.42 7009 Contracted Services 459.02 5,310.71 2,000 (3,311) 265.54 7015 Utilities 2,080.04 20,450.59 33,000 12,549 61.97 7016 Heating Fuel 1,333.73 10,267.82 17,000 6,732 60.40 7211 Gas & Lube 172.08 1,355.88 7,600 6,244 17.84 7213 Safety Equipment 0.00 0.00 1,500 1,500 0.00 7215 Operating Supplies 1,624.88 17,877.81 28,000 10,122 63.85 7216 Maintenance & Repair 43.22 18,691.18 4,900 (13,791) 381.45 7217 Small Tools & Equipment 89.63 2,708.59 7,300 4,591 37.10 7301 Subscriptions & Dues 33.18 2,138.46 2,000 (138) 106.92 7302 Travel & Subsistence 0.00 36.92 1,000 963 3.69 7303 Education & Training 0.00 560.00 500 (60) 112.00 7810 Miscellaneous Expense 352.21 558.21 1,000 442 55.82 8103 Capital Equipment 0.00 13,987.50 0 (13,988) 0.00 8104 Motor Pool Rent 653.52 4,574.69 8,000 3,425 57.18 Total Non -Personnel Costs: $ 7,722.43 $ 108,125.10 $ 129,800 $ 21,673 $ 83.30 Total Expenditures $ 27,459.27 $ 204,733.58 $ 261,294 $ 56,558 $ 78.35 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 24 General Fund City Hall For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,928.40 23,228.80 42,290 19,061 54.93 6001 Overtime 0.00 192.19 0 (192) 0.00 6100 Medicare 73.83 372.08 650 278 57.24 6102 Workers' Compensation 352.17 2,577.45 6,073 3,496 42.44 6200 Leave Time 591.18 2,956.38 5,124 2,168 57.70 6201 Retirement Benefits 577.11 2,764.69 2,328 (437) 118.76 6202 Health Insurance 2,769.99 8,324.45 33,300 24,976 25.00 Total Personnel Costs: $ 8,292.68 $ 40,416.04 $ 89,765 $ 49,350 $ 45.02 Non -Personnel Costs: 7001 Communications 69.41 421.66 800 378 52.71 7002 Postage and Freight 0.00 0.00 200 200 0.00 7004Insurance 0.00 5,826.76 8,500 2,673 68.55 7009 Contracted Services 280.62 3,672.51 10,000 6,327 36.73 7015 Utilities 5,419.77 38,988.63 66,000 27,011 59.07 7016 Heating Fuel 0.00 8,190.25 13,000 4,810 63.00 7211 Gas & Lube 38.06 312.47 800 488 39.06 7212 Uniform Allowance 0.00 0.00 300 300 0.00 7213 Safety Equipment 0.00 0.00 250 250 0.00 7214 Janitorial Supplies 1,062.30 1,062.30 0 (1,062) 0.00 7215 Operating Supplies 26.57 2,428.81 6,000 3,571 40.48 7216 Maintenance & Repair 32.43 385.00 6,000 5,615 6.42 7217 Small Tools & Equipment 0.00 0.00 500 500 0.00 7302 Travel & Subsistence 0.00 0.00 600 600 0.00 7303 Education & Training 0.00 0.00 100 100 0.00 7810 Miscellaneous Expense 0.00 0.00 250 250 0.00 Total Non -Personnel Costs: $ 6,929.16 $ 61,288.39 $ 113,300 $ 52,011 $ 54.09 Total Expenditures $ 15,221.84 $ 101,704.43 $ 203,065 $ 101,361 $ 50.08 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 25 General Fund Community Center Building For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7016 Heating Fuel 7215 Operating Supplies 7216 Maintenance & Repair 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 2,794.59 3,400 605 82.19 0.00 3,732.56 3,000 (733) 124.42 1,033.23 7,393.42 12,000 4,607 61.61 271.00 3,280.72 4,500 1,219 72.90 0.00 0.00 800 800 0.00 0.00 0.00 4,000 4,000 0.00 0.00 0.00 250 250 0.00 $ 1,304.23 $ 17,201.29 $ 27,950 $ 10,748 $ 61.54 $ 1,304.23 $ 17,201.29 $ 27,950 $ 10,748 $ 61.54 47 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 26 General Fund City Hall Annex For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7016 Heating Fuel 7213 Safety Equipment 7215 Operating Supplies 7216 Maintenance & Repair Total Non -Personnel Costs: Total Expenditures $ 0.00 $ 0.00 $ 0 $ 0 $ 0.00 0.00 1,724.62 2,500 775 68.98 73.48 549.60 5,000 4,450 10.99 1,140.61 6,853.48 12,000 5,147 57.11 0.00 2,961.78 5,000 2,038 59.24 0.00 0.00 250 250 0.00 301.66 417.20 1,000 583 41.72 0.00 98.06 2,000 1,902 4.90 $ 1,515.75 $ 12,604.74 $ 27,750 $ 15,145 $ 45.42 $ 1,515.75 $ 12,604.74 $ 27,750 $ 15,145 $ 45.42 48 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6101 Unemployment Insurance 6102 Workers' Compensation 6200 Leave Time 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7001 Communications 7002 Postage and Freight 7003 Bank and Credit Card Fees 7004 Insurance 7009 Contracted Services 7011 Testing 7215 Operating Supplies 7216 Maintenance & Repair 7217 Small Tools & Equipment 7300 Advertising 7301 Subscriptions & Dues 7302 Travel & Subsistence 7303 Education & Training 7810 Miscellaneous Expense Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Parks & Rec - Administration For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 11,403.26 64,446.08 89,307 24,861 72.16 3,533.29 4,548.60 0 (4,549) 0.00 219.62 1,009.93 1,378 368 73.29 985.73 2,637.94 0 (2,638) 0.00 65.02 424.87 785 360 54.12 1,202.57 6,278.77 11,473 5,194 54.73 1,389.18 5,293.19 4,910 (383) 107.80 5,109.20 15,794.86 41,625 25,830 37.95 $ 23,907.87 $ 100,434.24 $ 149,478 $ 49,043 $ 67.19 529.16 3,065.26 6,500 3,435 47.16 0.00 1.52 900 898 0.17 0.25 0.35 0 0 0.00 0.00 1,384.19 2,000 616 69.21 135.11 1,106.06 500 (606) 221.21 0.00 0.00 250 250 0.00 89.57 2,667.77 6,000 3,332 44.46 0.00 0.00 250 250 0.00 0.00 0.00 1,500 1,500 0.00 0.00 1,878.84 1,000 (879) 187.88 54.98 160.82 500 339 32.16 0.00 0.00 1,750 1,750 0.00 0.00 0.00 1,000 1,000 0.00 0.00 0.00 300 300 0.00 $ 809.07 $ 10,264.81 $ 22,450 $ 12,185 $ 45.72 $ 24,716.94 $ 110,699.05 $ 171,928 $ 61,228 $ 64.39 49 Page: 27 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 28 General Fund Parks & Rec - Parks Maintenance For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 10,126.25 58,088.83 120,565 62,476 48.18 6001 Overtime 679.50 2,319.27 10,629 8,310 21.82 6002 Standby Time 456.49 456.49 0 (456) 0.00 6100 Medicare 609.02 3,330.55 7,271 3,940 45.81 6101 Unemployment Insurance 72.33 72.33 1,800 1,728 4.02 6102 Workers' Compensation 680.94 4,810.18 13,107 8,297 36.70 6200 Leave Time 930.74 (6,982.17) 0 6,982 0.00 6201 Retirement Benefits 903.01 5,004.11 2,337 (2,667) 214.13 6202 Health Insurance 4,660.82 19,905.25 29,970 10,065 66.42 Total Personnel Costs: $ 19,119.10 $ 87,004.84 $ 185,679 $ 98,675 $ 46.86 Non -Personnel Costs: 7001 Communications 70.33 209.36 1,000 791 20.94 7002 Postage and Freight 63.50 345.88 700 354 49.41 7004Insurance 232.00 8,157.95 9,600 1,442 84.98 7009 Contracted Services 1,360.00 10,761.00 5,000 (5,761) 215.22 7011 Testing 0.00 0.00 1,400 1,400 0.00 7015 Utilities 2,151.83 9,007.64 22,145 13,137 40.68 7016 Heating Fuel 90.40 1,457.41 1,200 (257) 121.45 7017 Rents & Leases 0.00 200.00 2,500 2,300 8.00 7210 Vehicle Supplies 4.69 432.65 2,000 1,567 21.63 7211 Gas & Lube 630.02 3,668.95 8,000 4,331 45.86 7212 Uniform Allowance 0.00 1,273.11 700 (573) 181.87 7213 Safety Equipment 290.97 290.97 1,400 1,109 20.78 7214 Janitorial Supplies 15.18 400.99 2,300 1,899 17.43 7215 Operating Supplies 519.17 2,145.36 13,000 10,855 16.50 7216 Maintenance & Repair 1,693.29 3,000.25 16,000 13,000 18.75 7217 Small Tools & Equipment 7.11 5,726.73 6,000 273 95.45 7300 Advertising 760.50 2,999.30 1,000 (1,999) 299.93 7301 Subscriptions & Dues 0.00 0.00 400 400 0.00 7302 Travel & Subsistence 0.00 110.98 900 789 12.33 7303 Education & Training 0.00 0.00 1,000 1,000 0.00 7304 Equipment Rent 0.00 0.00 2,000 2,000 0.00 7810 Miscellaneous Expense 0.00 0.00 1,000 1,000 0.00 8102 Buildings 0.00 38.94 0 (39) 0.00 8103 Capital Equipment 0.00 38,533.30 89,775 51,242 42.92 8104 Motor Pool Rent 980.29 6,861.98 12,000 5,138 57.18 8105 Improvements other than Buildings 0.00 760.75 0 (761) 0.00 Total Non -Personnel Costs: $ 8,869.28 $ 96,383.50 $ 201,020 $ 104,637 $ 47.95 Total Expenditures $ 27,988.38 $ 183,388.34 $ 386,699 $ 203,312 $ 47.42 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 29 General Fund Parks & Rec - Campgrounds For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 23,004.08 66,494.45 144,326 77,832 46.07 6001 Overtime 2,632.29 5,763.78 10,912 5,148 52.82 6002 Standby Time 198.72 198.72 0 (199) 0.00 6100 Medicare 1,131.27 2,905.86 7,672 4,766 37.88 6101 Unemployment Insurance 596.03 1,898.02 600 (1,298) 316.34 6102 Workers' Compensation 1,382.84 4,773.97 14,387 9,613 33.18 6200 Leave Time 0.00 11,269.44 7,253 (4,016) 155.38 6201 Retirement Benefits 1,483.57 3,571.64 3,738 166 95.55 6202 Health Insurance 10,912.93 19,397.61 48,285 28,887 40.17 Total Personnel Costs: $ 41,341.73 $ 116,273.49 $ 237,173 $ 120,899 $ 49.02 Non -Personnel Costs: 7001 Communications 558.36 3,619.70 5,500 1,880 65.81 7002 Postage and Freight 0.00 564.94 1,300 735 43.46 7003 Bank and Credit Card Fees 14,950.24 65,796.62 19,500 (46,297) 337.42 7004Insurance 0.00 1,465.74 2,500 1,034 58.63 7009 Contracted Services 11,705.50 46,285.44 50,000 3,715 92.57 7011 Testing 0.00 0.00 950 950 0.00 7015 Utilities 23,992.07 45,555.26 128,750 83,195 35.38 7016 Heating Fuel 0.00 0.00 300 300 0.00 7210 Vehicle Supplies 14.99 14.99 1,200 1,185 1.25 7211 Gas & Lube 382.65 1,741.07 5,900 4,159 29.51 7212 Uniform Allowance 0.00 1,096.26 1,000 (96) 109.63 7213 Safety Equipment 0.00 0.00 1,200 1,200 0.00 7214 Janitorial Supplies 3,453.09 8,214.40 8,500 286 96.64 7215 Operating Supplies 1,840.97 8,349.63 21,000 12,650 39.76 7216 Maintenance & Repair 439.33 870.17 10,000 9,130 8.70 7217 Small Tools & Equipment 0.00 6,509.54 5,000 (1,510) 130.19 7300 Advertising 0.00 2,690.11 2,550 (140) 105.49 7301 Subscriptions & Dues 30.00 30.00 4,500 4,470 0.67 7302 Travel & Subsistence 0.00 0.00 2,000 2,000 0.00 7303 Education & Training 0.00 0.00 2,000 2,000 0.00 7304 Equipment Rent 0.00 0.00 15,000 15,000 0.00 7810 Miscellaneous Expense 0.00 0.00 1,500 1,500 0.00 8104 Motor Pool Rent 776.06 5,432.42 9,500 4,068 57.18 Total Non -Personnel Costs: $ 58,143.26 $ 198,236.29 $ 299,650 $ 101,414 $ 66.16 Total Expenditures $ 99,484.99 $ 314,509.78 $ 536,823 $ 222,313 $ 58.59 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6000 Salaries 6001 Overtime 6100 Medicare 6102 Workers' Compensation 6201 Retirement Benefits 6202 Health Insurance Total Personnel Costs: Non -Personnel Costs: 7004 Insurance 7009 Contracted Services 7015 Utilities 7211 Gas & Lube 7215 Operating Supplies 7216 Maintenance & Repair Total Non -Personnel Costs: Total Expenditures Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Parks & Rec - Cemetery For 7/31/2021 Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 647.78 1,003.19 4,714 3,711 21.28 0.00 0.00 283 283 0.00 49.56 74.97 72 (3) 104.13 41.26 70.96 544 473 13.04 0.00 6.34 262 256 2.42 0.00 0.05 3,330 3,330 0.00 $ 738.60 $ 1,155.51 $ 9,205 $ 8,050 $ 12.55 0.00 22.07 150 128 14.71 0.00 0.00 1,000 1,000 0.00 49.55 74.03 0 (74) 0.00 34.25 34.25 0 (34) 0.00 0.00 0.00 2,500 2,500 0.00 0.00 0.00 2,000 2,000 0.00 $ 83.80 $ 130.35 $ 5,650 $ 5,520 $ 2.31 $ 822.40 $ 1,285.86 $ 14,855 $ 13,570 $ 8.66 52 Page: 30 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 31 General Fund Parks & Rec - Sports & Recreation For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 3,872.16 32,709.26 90,166 57,457 36.28 6001 Overtime 259.60 3,196.68 3,245 48 98.51 6100 Medicare 66.60 618.52 2,792 2,173 22.15 6101 Unemployment Insurance 0.00 (158.15) 1,000 1,158 (15.82) 6102 Workers' Compensation 263.46 2,242.32 6,046 3,804 37.09 6200 Leave Time 399.07 3,131.60 5,041 1,909 62.12 6201 Retirement Benefits 409.05 3,783.45 3,803 20 99.49 6202 Health Insurance 2,077.53 9,531.08 61,605 52,074 15.47 6209 Contra -Retirement PIERS DC Forfeitures 0.00 (3,123.65) 0 3,124 0.00 Total Personnel Costs: $ 7,347.47 $ 51,931.11 $ 173,698 $ 121,767 $ 29.90 Non -Personnel Costs: 7001 Communications 300.84 1,598.13 4,000 2,402 39.95 7002 Postage and Freight 0.00 222.50 1,500 1,278 14.83 7003 Bank and Credit Card Fees 0.00 0.54 2,000 1,999 0.03 7004Insurance 0.00 909.17 2,500 1,591 36.37 7009 Contracted Services 0.00 0.00 23,000 23,000 0.00 7011 Testing 0.00 0.00 500 500 0.00 7017 Rents & Leases 0.00 0.00 70,000 70,000 0.00 7210 Vehicle Supplies 0.00 2.25 0 (2) 0.00 7211 Gas & Lube 68.56 384.12 300 (84) 128.04 7212 Uniform Allowance 315.00 315.00 300 (15) 105.00 7213 Safety Equipment 0.00 0.00 1,200 1,200 0.00 7215 Operating Supplies 1,623.52 19,096.29 28,000 8,904 68.20 7216 Maintenance & Repair 0.00 0.00 650 650 0.00 7217 Small Tools & Equipment 0.00 893.99 1,300 406 68.77 7300 Advertising 0.00 139.11 1,200 1,061 11.59 7301 Subscriptions & Dues 0.00 3,480.00 600 (2,880) 580.00 7302 Travel & Subsistence 57.94 57.94 1,500 1,442 3.86 7303 Education & Training 0.00 10.00 1,500 1,490 0.67 7304 Equipment Rent 0.00 0.00 500 500 0.00 7810 Miscellaneous Expense 0.00 0.04 0 0 0.00 Total Non -Personnel Costs: $ 2,365.86 $ 27,109.08 $ 140,550 $ 113,442 $ 19.29 Total Expenditures $ 9,713.33 $ 79,040.19 $ 314,248 $ 235,209 $ 25.15 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 32 General Fund Parks & Rec - TYC For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 0.00 28.80 116,090 116,061 0.02 6001 Overtime 0.00 129.80 3,305 3,175 3.93 6100 Medicare 0.00 2.30 5,944 5,942 0.04 6101 Unemployment Insurance 0.00 (644.80) 1,500 2,145 (42.99) 6102 Workers' Compensation 0.00 12.90 6,932 6,919 0.19 6200 Leave Time 0.00 0.00 6,089 6,089 0.00 6201 Retirement Benefits 0.00 34.91 2,865 2,830 1.22 6202 Health Insurance 0.00 114.55 33,300 33,185 0.34 Total Personnel Costs: $ 0.00 $ (321.54) $ 176,025 $ 176,346 $ (0.18) Non -Personnel Costs: 7001 Communications 728.21 4,419.02 6,650 2,231 66.45 7002 Postage and Freight 0.00 0.00 700 700 0.00 7004Insurance 0.00 802.81 3,400 2,597 23.61 7009 Contracted Services 340.00 87,379.96 20,400 (66,980) 428.33 7011 Testing 0.00 0.00 1,200 1,200 0.00 7211 Gas & Lube 0.00 0.00 1,500 1,500 0.00 7212 Uniform Allowance 0.00 0.00 500 500 0.00 7213 Safety Equipment 0.00 0.00 1,800 1,800 0.00 7214 Janitorial Supplies 0.00 0.00 700 700 0.00 7215 Operating Supplies 0.00 2.58 0 (3) 0.00 7216 Maintenance & Repair 0.00 0.00 2,000 2,000 0.00 7217 Small Tools & Equipment 0.00 13.92 1,500 1,486 0.93 7300Advertising 0.00 0.00 1,100 1,100 0.00 7301 Subscriptions & Dues 0.00 0.00 300 300 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 8104 Motor Pool Rent 980.29 6,861.98 12,000 5,138 57.18 Total Non -Personnel Costs: $ 2,048.50 $ 99,480.27 $ 54,250 $ (45,231) $ 183.37 Total Expenditures $ 2,048.50 $ 99,158.73 $ 230,275 $ 131,115 $ 43.06 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward Page: 33 General Fund Parks & Rec - The Rec Room For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 216.30 1,186.41 48,006 46,820 2.47 6001 Overtime 0.00 0.00 687 687 0.00 6100 Medicare 3.58 17.93 831 813 2.16 6102 Workers' Compensation 14.89 95.15 2,474 2,379 3.85 6200 Leave Time 0.00 0.00 3,717 3,717 0.00 6201 Retirement Benefits 54.33 271.93 2,546 2,274 10.68 6202 Health Insurance 103.91 436.85 41,625 41,188 1.05 Total Personnel Costs: $ 393.01 $ 2,008.27 $ 99,886 $ 97,878 $ 2.01 Non -Personnel Costs: 7004Insurance 0.00 349.58 1,200 850 29.13 7009 Contracted Services 340.00 2,380.00 20,000 17,620 11.90 7011 Testing 0.00 0.00 250 250 0.00 7211 Gas & Lube 0.00 0.00 100 100 0.00 7212 Uniform Allowance 0.00 0.00 150 150 0.00 7213 Safety Equipment 0.00 0.00 500 500 0.00 7214 Janitorial Supplies 0.00 0.00 250 250 0.00 7215 Operating Supplies 0.00 0.00 6,200 6,200 0.00 7216 Maintenance & Repair 0.00 0.00 1,000 1,000 0.00 7300 Advertising 0.00 0.00 550 550 0.00 7301 Subscriptions & Dues 0.00 0.00 250 250 0.00 7302 Travel & Subsistence 0.00 0.00 900 900 0.00 7303 Education & Training 0.00 0.00 500 500 0.00 Total Non -Personnel Costs: $ 340.00 $ 2,729.58 $ 31,850 $ 29,120 $ 8.57 Total Expenditures $ 733.01 $ 4,737.85 $ 131,736 $ 126,998 $ 3.60 55 Monthly Budget -to -Actual Expenditure Report by Department Run: 9/21/2021 at 11:12 AM City of Seward General Fund Library/Museum For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Total Expenditures Personnel Costs: 6000 Salaries 25,700.01 124,286.61 245,962 121,675 50.53 6100 Medicare 725.33 2,592.34 4,876 2,284 53.17 6101 Unemployment Insurance 0.00 (604.06) 0 604 0.00 6102 Workers' Co mpe nsatio n 122.94 815.30 2,141 1,326 38.08 6200 Leave Time 3,285.94 19,382.72 24,056 4,673 80.57 6201 Retirement Benefits 2,293.24 11,297.42 12,436 1,139 90.84 6202 Health Insurance 9,637.18 38,090.87 129,870 91,779 29.33 6209 Contra -Retirement PIERS DC Forfeitures 0.00 (1,912.93) 0 1,913 0.00 Total Personnel Costs: $ 41,764.64 $ 193,948.27 $ 419,341 $ 225,393 $ 46.25 Non -Personnel Costs: 7001 Communications 1,007.34 6,520.39 13,500 6,980 48.30 7002 Postage and Freight 161.24 4,083.95 8,500 4,416 48.05 7004Insurance 0.00 7,560.73 12,000 4,439 63.01 7009 Contracted Services 4,489.35 38,998.94 72,009 33,010 54.16 7011 Testing 0.00 0.00 800 800 0.00 7012 Other Special Services 5,410.33 6,592.69 9,000 2,407 73.25 7015 Utilities 2,998.35 33,177.15 50,000 16,823 66.35 7016 Heating Fuel 0.00 6,955.01 12,000 5,045 57.96 7017 Rents & Leases 258.69 1,102.97 2,100 997 52.52 7201 Library Books 1,192.09 3,327.28 10,000 6,673 33.27 7202 Library Periodicals 0.00 0.00 3,000 3,000 0.00 7203 Library Standing Orders 0.00 0.00 4,000 4,000 0.00 7204 Library Non -Print 19.96 2,484.29 4,000 1,516 62.11 7205 Library Electronic Materials 2,260.12 5,335.89 4,500 (836) 118.58 7208 Museum Collection Supplies 392.88 656.24 1,200 544 54.69 7214 Janitorial Supplies 206.52 1,104.25 2,600 1,496 42.47 7215 Operating Supplies 1,052.73 4,578.07 12,000 7,422 38.15 7216 Maintenance & Repair 41.19 26,379.09 28,500 2,121 92.56 7217 Small Tools & Equipment 0.00 129.99 6,000 5,870 2.17 7300 Advertising 54.56 647.37 3,000 2,353 21.58 7301 Subscriptions & Dues 60.00 684.00 2,400 1,716 28.50 7302 Travel & Subsistence 0.00 123.00 2,000 1,877 6.15 7303 Education & Training 64.98 1,068.98 1,500 431 71.27 7304 Equipment Rent 0.00 0.00 4,000 4,000 0.00 7810 Miscellaneous Expense 0.00 26.94 500 473 5.39 Total Non -Personnel Costs: $ 19,670.33 $ 151,537.22 $ 269,109 $ 117,573 $ 56.31 Total Expenditures $ 61,434.97 $ 345,485.49 $ 688,450 $ 342,966 $ 50.18 Page: 34 Run: 9/21/2021 at 11:12 AM Total Expenditures Personnel Costs: 6201 Retirement Benefits Total Personnel Costs: Monthly Budget -to -Actual Expenditure Report by Department City of Seward General Fund Debt Service For 7/31/2021 Non -Personnel Costs: 8011 0900 - Debt Service Bonding Expense 8012 Debt Service Interest Expense 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Actual Y-T-D Annual Month Actual Budget Variance (Over)/Under % of Annual Budget Budget 67,465.00 338,004.81 733,138 395,133 46.10 $ 67,465.00 $ 338,004.81 $ 733,138 $ 395,133 $ 46.10 0.00 17,500.00 0 (17,500) 0.00 0.00 113,103.12 223,456 110,353 50.62 0.00 110,000.00 230,000 120,000 47.83 $ 0.00 $ 240,603.12 $ 453,456 $ 212,853 $ 53.06 $ 67,465.00 $ 578,607.93 $ 1,186,594 $ 607,986 $ 48.76 57 Page: 1 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 3 Harbor Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents & Leases 95,578 310,194 398,990 (88,796) 77.74 5001 Land Lease Credits 0 0 (63,247) 63,247 0.00 5100 Transient Moorage 64,058 374,435 586,000 (211,565) 63.90 5101 Moorage 6,906 1,179,805 1,160,000 19,805 101.71 5102 Wharfage 0 4,559 48,500 (43,942) 9.40 5103 Boat Lift Fees 11,146 63,866 117,000 (53,134) 54.59 5105 Harbor Power Sales 24,743 272,205 377,000 (104,795) 72.20 5150 Shower Fees 3,340 10,123 12,000 (1,877) 84.36 5153 Fuel Pumping Fee 15,537 18,235 21,000 (2,765) 86.83 5154 Waiting List Fees 630 3,056 7,500 (4,445) 40.74 5155 Towing Fees 53 630 900 (270) 70.00 5156 Pumping Boats 32 95 300 (206) 31.50 5157 North Harbor Launch Fee 9,271 16,187 30,000 (13,813) 53.96 5158 South Harbor Launch Fee 4,682 8,748 20,500 (11,752) 42.67 5800 Labor & Services 446 11,237 5,300 5,937 212.03 5890 Collection of Doubtful Accounts 0 0 1,200 (1,200) 0.00 5899 Miscellaneous Revenue 47,200 47,332 1,500 45,832 3,155.46 5901 EF Investment Interest 0 1,627 20,000 (18,373) 8.13 5905 EF Penalties and Interest 548 4,745 16,000 (11,255) 29.66 5940 Amortization of Contributions -in -Aid 0 0 974,557 (974,557) 0.00 5941 Amortization of Bond Premiums 0 0 58,257 (58,257) 0.00 Total Revenues $ 284,170 $ 2,327,079 $ 3,793,257 $ (1,466,181) $ 61.35 Run: 9/21/2021 at 11:05 AM Monthly Budget Expenditure City of Sewarc Harbor Enterprise For 7/31/2021 Report by Fund Fund Actual Y-T-D Month Actual Variance Annual (Over)/Under % of Annual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 63,475 301,814 559,134 257,320 53.98 6001 Overtime 2,729 9,004 40,103 31,099 22.45 6002 Standby Time 1,778 8,624 12,416 3,792 69.46 6100 Medicare 1,419 5,302 10,801 5,499 49.09 6101 Unemployment Insurance 102 (1,097) 4,000 5,097 (27.43) 6102 Workers' Compensation 3,219 17,010 40,617 23,607 41.88 6200 Leave Time 8,981 52,582 63,551 10,969 82.74 6201 Retirement Benefits 16,388 70,988 149,198 78,210 47.58 6202 Health Insurance 51,647 154,247 340,103 185,856 45.35 Total Personnel Costs: $ 149,738 $ 618,474 $ 1,219,923 $ 601,449 $ 50.70 Non -Personnel Costs: 7001 Communications 1,300 7,409 13,260 5,851 55.87 7002 Postage and Freight 243 2,434 9,690 7,256 25.12 7003 Bank and Credit Card Fees 5,435 37,035 69,480 32,445 53.30 7004Insurance 0 73,184 83,946 10,762 87.18 7006 Legal 336 2,198 10,200 8,002 21.55 7009 Contracted Services 5,907 37,659 96,206 58,547 39.14 7011 Testing 0 16 1,320 1,304 1.23 7015 Utilities 20,058 61,235 126,072 64,837 48.57 7016 Heating Fuel 1,208 4,672 10,200 5,528 45.81 7100 General Power for Resale 19,801 197,510 307,000 109,490 64.34 7211 Gas & Lube 1,875 9,805 18,870 9,065 51.96 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 463 4,697 7,650 2,953 61.40 7214 Janitorial Supplies 3,340 7,586 11,220 3,634 67.61 7215 Operating Supplies 1,421 9,497 36,720 27,223 25.86 7216 Maintenance & Repair 740 15,889 53,040 37,151 29.96 7217 Small Tools & Equipment 608 1,504 23,850 22,346 6.31 7300Advertising 0 369 5,100 4,731 7.23 7301 Subscriptions & Dues 45 633 1,530 897 41.38 7302 Travel & Subsistence 542 843 10,200 9,357 8.26 7303 Education & Training 1,185 1,434 4,080 2,646 35.15 7304 Equipment Rent 0 0 2,040 2,040 0.00 7321 Harbor General Indirect Costs 43,150 302,050 517,800 215,750 58.33 7322 Harbor Admin Indirect Costs 51,515 350,496 496,381 145,885 70.61 7324 Gen Fund Indirect Costs 31,188 218,317 374,258 155,941 58.33 7325 Harbor Internal Cost Allocation (106,605) (734,855) (1,142,727) (407,872) 64.31 7330 P.I.L.T. 0 145,628 191,000 45,372 76.24 7331 Reclass PILTto Transfer -Out 0 (145,628) (191,000) (45,372) 76.24 7808 Bad Debt Expense 0 0 10,000 10,000 0.00 7810 Miscellaneous Expense 0 33 3,570 3,537 0.93 7900 Depreciation Expense 0 0 2,368,893 2,368,893 0.00 8012 Debt Service Interest Expense 0 28,582 110,550 81,968 25.85 8013 Amortize Deferred Loss on Bonds 0 0 23,566 23,566 0.00 8103 Capital Equipment 0 3,205 0 (3,205) 0.00 Page: 3 Run: 9/21/2021 at 11:05 AM 8104 Motor Pool Rent 8300 Debt Service Principal Total Non -Personnel Costs: Total Expenditures Monthly Budget Expenditure Report by Fund City of Seward Harbor Enterprise Fund For 7/31/2021 Actual Y-T-D Annual Month Actual Budget 5,228 36,597 64,000 0 0 560,000 $ 88,983 $ 680,034 $ 4,288,965 $ 238,721 $ 1,298,508 $ 5,508,888 Variance (Over)/Under % of Annual Budget Budget 27,403 57.18 560,000 0.00 $ 3,608,931 $ 15.86 $ 4,210,380 $ 23.57 Page: 4 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 4 SMIC Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5000 Land Rents & Leases 43,476 134,324 179,745 (45,421) 74.73 5101 Moorage 4,687 43,495 14,000 29,495 310.68 5102 Wharfage 23,432 23,470 6,000 17,470 391.16 5103 Boat Lift Fees 10,575 146,578 200,000 (53,422) 73.29 5104 Storage Fees 8,421 93,967 100,000 (6,033) 93.97 5106 SMIC Power Sales 1,339 42,980 70,000 (27,020) 61.40 5109 Washdown Pad Fees 200 3,625 8,200 (4,575) 44.21 5110 Crane Fees 104 2,024 1,500 524 134.91 5153 Fuel Pumping Fee 0 0 1,000 (1,000) 0.00 5800 Labor & Services 236 890 1,500 (610) 59.33 5802 Equipment Rental 0 0 500 (500) 0.00 5899 Miscellaneous Revenue 0 0 1,000 (1,000) 0.00 5901 EF Investment Interest 0 212 0 212 0.00 5905 EF Penalties and Interest 0 84 0 84 0.00 5940 Amortization of Contributions -in -Aid 0 0 482,529 (482,529) 0.00 Total Revenues $ 92,470 $ 491,649 $ 1,065,974 $ (574,325) $ 46.12 Monthly Budget Expenditure Report by Fund Run: 9/21/2021 at 11:05 AM City of Seward Page: 5 SMIC Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 6,908 52,271 60,041 7,770 87.06 6001 Overtime 88 1,042 7,053 6,011 14.78 6100 Medicare 114 811 1,046 235 77.51 6102 Workers' Compensation 427 3,821 7,328 3,507 52.14 6201 Retirement Benefits 1,725 12,319 1,640 (10,679) 751.16 6202 Health Insurance 5,480 25,960 26,198 238 99.09 Total Personnel Costs: $ 14,742 $ 96,224 $ 103,306 $ 7,082 $ 93.14 Non -Personnel Costs: 7001 Communications 0 0 510 510 0.00 7002 Postage and Freight 0 569 5,610 5,042 10.13 7004 Insurance 0 9,694 17,238 7,544 56.23 7006 Legal 0 0 15,300 15,300 0.00 7009 Contracted Services 5,768 19,009 30,600 11,591 62.12 7015 Utilities 2,851 16,118 17,469 1,351 92.27 7016 Heating Fuel 243 1,199 5,100 3,901 23.51 7100 General Power for Resale 5,308 29,001 47,000 17,999 61.71 7211 Gas & Lube 502 6,501 8,160 1,659 79.67 7213 Safety Equipment 0 996 0 (996) 0.00 7215 Operating Supplies 857 1,498 6,120 4,622 24.48 7216 Maintenance & Repair 32 2,718 36,720 34,002 7.40 7217 Small Tools & Equipment 142 254 1,530 1,276 16.60 7300 Advertising 0 0 3,060 3,060 0.00 7321 Harbor General Indirect Costs 5,442 38,096 65,308 27,212 58.33 7322 Harbor Admin Indirect Costs 6,497 44,212 62,678 18,466 70.54 7323 SMIC General Indirect Costs 11,424 79,967 137,087 57,120 58.33 7324 Gen Fund Indirect Costs 8,325 58,272 99,895 41,623 58.33 7325 Harbor Internal Cost Allocation (11,424) (79,967) (137,087) (57,120) 58.33 7330 P.I.L.T. 0 24,643 27,136 2,493 90.81 7331 Reclass PILTto Transfer -Out 0 (24,643) (27,136) (2,493) 90.81 7900 Depreciation Expense 0 0 806,078 806,078 0.00 8103 Capital Equipment 0 3,205 0 (3,205) 0.00 Total Non -Personnel Costs: $ 35,967 $ 231,342 $ 1,228,376 $ 997,034 $ 18.83 Total Expenditures $ 50,709 $ 327,566 $ 1,331,682 $ 1,004,116 $ 24.60 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 5 Parking Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5200 S. Harbor Lot 52,140 101,178 125,000 (23,822) 80.94 5201 N. Harbor Lot 52,221 119,445 95,000 24,445 125.73 5202 N.E. Ramp Lot 10,561 20,276 47,000 (26,724) 43.14 5204 S. Harbor Uplands Lot 6,720 13,140 18,000 (4,860) 73.00 5205 Slip Holder Parking Passes 2,532 20,650 27,000 (6,350) 76.48 5206 Employee Passes 187 1,589 10,000 (8,411) 15.89 5208 S.W. Harbor Lot 1,280 1,280 1,000 280 128.04 5209 Company Vehicle Pass 0 327 0 327 0.00 5210 Vehicle w/ Trailer 561 8,224 24,000 (15,776) 34.27 5211 Visitor Parking Permits 1,495 5,981 1,200 4,781 498.44 5212 Fines - Parking Tickets 0 2,318 2,500 (182) 92.71 5899 Miscellaneous Revenue (40) 40 0 40 0.00 5901 EF Investment Interest 0 771 10,000 (9,229) 7.71 Total Revenues $ 127,657 $ 295,219 $ 360,700 $ (65,481) $ 81.85 63 Monthly Budget Expenditure Report by Fund Run: 9/21/2021 at 11:05 AM City of Seward Parking Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 479 2,421 126,603 124,182 1.91 6001 Overtime 43 43 5,591 5,548 0.77 6100 Medicare 9 47 8,986 8,939 0.52 6101 Unemployment Insurance 0 (153) 3,500 3,653 (4.37) 6102 Workers' Compensation 7 40 11,416 11,376 0.35 6201 Retirement Benefits 118 512 4,037 3,525 12.67 6202 Health Insurance 514 2,030 6,660 4,630 30.48 Total Personnel Costs: $ 1,170 $ 4,940 $ 166,793 $ 161,853 $ 2.96 Non -Personnel Costs: 7001 Communications 69 652 3,250 2,598 20.07 7002 Postage and Freight 216 216 1,000 784 21.60 7003 Bank and Credit Card Fees 3,802 7,477 10,000 2,523 74.77 7004Insurance 0 1,082 3,200 2,118 33.82 7009 Contracted Services 3,243 6,938 4,500 (2,438) 154.18 7011 Testing 0 0 600 600 0.00 7012 Other Special Services 0 0 3,000 3,000 0.00 7015 Utilities 71 496 1,015 519 48.85 7210 Vehicle Supplies 0 0 3,000 3,000 0.00 7211 Gas & Lube 0 0 1,275 1,275 0.00 7212 Uniform Allowance 0 0 1,000 1,000 0.00 7213 Safety Equipment 0 0 1,000 1,000 0.00 7214 Janitorial Supplies 0 0 250 250 0.00 7215 Operating Supplies 0 1,966 13,000 11,034 15.13 7216 Maintenance & Repair 53 53 9,500 9,448 0.55 7217 Small Tools & Equipment 0 37 4,000 3,963 0.93 7300 Advertising 0 0 300 300 0.00 7301 Subscriptions & Dues 0 0 5,000 5,000 0.00 7302 Travel & Subsistence 0 0 1,000 1,000 0.00 7303 Education & Training 0 0 1,000 1,000 0.00 7304 Equipment Rent 0 0 750 750 0.00 7307 GF Administrative Fee 973 6,810 11,400 4,590 59.74 7330 P.I.L.T. 0 12,898 28,056 15,158 45.97 7331 Reclass PILTto Transfer -Out 0 (12,898) (28,056) (15,158) 45.97 7805 Promotion 0 0 2,000 2,000 0.00 7900 Depreciation Expense 0 0 11,500 11,500 0.00 8103 Capital Equipment 0 0 10,000 10,000 0.00 8104 Motor Pool Rent 1,062 7,434 13,000 5,566 57.18 Total Non -Personnel Costs: $ 9,489 $ 33,161 $ 115,540 $ 82,379 $ 28.70 Total Expenditures $ 10,659 $ 38,101 $ 282,333 $ 244,232 $ 13.50 Page: 6 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 6 Electric Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 147,386 974,807 1,428,243 (453,436) 68.25 5302 Residential fuel factor 126,357 927,991 1,415,915 (487,924) 65.54 5303 Residential customer charge 45,365 317,229 514,725 (197,496) 61.63 5310 SG Service 101,547 542,659 891,273 (348,614) 60.89 5312 SG fuel factor 82,847 472,636 636,568 (163,932) 74.25 5313 SG Customer Charge 23,049 159,005 230,574 (71,569) 68.96 5320 LG Service 131,530 845,392 1,391,272 (545,880) 60.76 5322 LG fuel factor 313,912 1,376,448 1,851,640 (475,192) 74.34 5323 LG customer charge 3,932 27,365 46,901 (19,536) 58.35 5324 LG demand charge 158,052 948,968 1,455,485 (506,517) 65.20 5327 RES Alternate Energy 0 (50) 0 (50) 0.00 5340 Spec. Contract Energy 13,540 112,512 497,910 (385,398) 22.60 5342 Special Contract fuel factor 16,531 110,628 505,829 (395,201) 21.87 5343 Spec. Contract customer charge 44 309 1,090 (781) 28.36 5345 Special Contract Demand 17,181 130,115 434,000 (303,885) 29.98 5350 Harbor Fund Power Sales 10,555 127,120 285,000 (157,880) 44.60 5352 Harbor power fuel factor 8,745 102,862 112,640 (9,778) 91.32 5360 Street & Yard 5,925 44,435 71,680 (27,245) 61.99 5362 Yard Light Fuel 262 3,433 4,096 (663) 83.81 5800 Labor & Services 0 267 0 267 0.00 5801 Turn on Fees 2,867 13,634 20,480 (6,846) 66.57 5802 Equipment Rental 2,270 4,935 20,480 (15,545) 24.10 5803 Joint Pole Use 0 0 10,240 (10,240) 0.00 5804 Work Order Revenue 4,557 6,472 20,480 (14,008) 31.60 5890 Collection of Doubtful Accounts 0 604 800 (196) 75.49 5899 Miscellaneous Revenue 19,666 19,666 5,120 14,546 384.11 5901 EF Investment Interest 0 3,095 30,000 (26,905) 10.32 5905 EF Penalties and Interest 3,277 10,828 40,000 (29,172) 27.07 5940 Amort. of CIA - General 0 0 975,887 (975,887) 0.00 5941 Amort.Bond Premium 0 0 14,000 (14,000) 0.00 Total Revenues $ 1,239,397 $ 7,283,365 $ 12,912,328 $ (5,628,963) $ 56.41 Run: 9/21/2021 at 11:05 AM Monthly Budget Expenditure City of Sewarc Electric Enterprise For 7/31/2021 Report by Fund Fund Actual Y-T-D Month Actual Variance Annual (Over)/Under % of Annual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 79,320 445,516 910,172 464,656 48.95 6001 Overtime 9,724 55,763 62,958 7,195 88.57 6002 Standby Time 23,220 98,756 100,626 1,870 98.14 6100 Medicare 2,080 10,100 16,345 6,245 61.79 6102 Workers' Compensation 2,884 24,339 84,001 59,662 28.97 6200 0900 - Debt Service Leave Time 8,571 46,982 106,860 59,878 43.97 6201 Retirement Benefits 21,737 110,908 210,420 99,512 52.71 6202 Health Insurance 49,053 178,301 298,872 120,571 59.66 6204 Meal Allowance 355 2,432 7,373 4,941 32.99 6205 Electric Union Benefits 294 7,332 21,504 14,172 34.10 Total Personnel Costs: $ 197,238 $ 980,429 $ 1,819,131 $ 838,702 $ 53.90 Non -Personnel Costs: 7001 Communications 1,328 7,883 22,016 14,133 35.81 7002 Postage and Freight 527 5,317 19,884 14,567 26.74 7003 Bank and Credit Card Fees 10,672 61,584 92,938 31,354 66.26 7004Insurance 0 44,965 66,560 21,595 67.56 7006 Legal 1,715 8,588 51,080 42,493 16.81 7009 Contracted Services 76,189 171,612 776,569 604,957 22.10 7010 Engineering 712 40,354 65,000 24,646 62.08 7011 Testing 0 0 1,000 1,000 0.00 7012 Other Special Services 1,373 10,434 15,360 4,926 67.93 7015 Utilities 15,883 107,711 142,016 34,305 75.84 7016 Heating Fuel 370 8,207 18,432 10,225 44.52 7017 Rents & Leases 66 26,128 23,552 (2,576) 110.94 7101 Chugach Power Purchases 262,207 1,759,908 2,300,400 540,492 76.50 7102 Power Fuel Costs 225,264 1,116,389 2,982,359 1,865,970 37.43 7103 Fuel for Generators 0 7,212 102,400 95,188 7.04 7210 Vehicle Supplies 1,056 12,791 10,240 (2,551) 124.92 7211 Gas & Lube 1,734 12,306 38,912 26,606 31.63 7212 Uniform Allowance 2,456 3,905 17,000 13,095 22.97 7213 Safety Equipment 0 879 5,620 4,741 15.63 7215 Operating Supplies 12,225 130,010 187,392 57,382 69.38 7216 Maintenance & Repair 0 4,339 97,160 92,821 4.47 7217 Small Tools & Equipment 1,450 5,467 25,600 20,133 21.36 7220 CHC Medications 0 207 0 (207) 0.00 7300Advertising 0 1,733 6,144 4,411 28.21 7301 Subscriptions & Dues 14,322 35,038 37,654 2,616 93.05 7302 Travel & Subsistence 97 1,706 28,192 26,486 6.05 7303 Education & Training 0 0 28,672 28,672 0.00 7304 Equipment Rent 713 1,013 35,360 34,348 2.86 7307 GF Administrative Fee 81,360 569,521 976,185 406,664 58.34 7330 P.I.L.T. 0 482,526 948,131 465,605 50.89 7331 Reclass PILTto Transfer -Out 0 (482,526) (948,131) (465,605) 50.89 7808 Bad Debt Expense 19,626 34,314 20,480 (13,834) 167.55 7810 Miscellaneous Expense 157 3,148 35,840 32,692 8.78 Page: 7 Run: 9/21/2021 at 11:05 AM Monthly Budget Expenditure City of Sewarc Electric Enterprise For 7/31/2021 Report by Fund Fund Actual Y-T-D Month Actual 7900 Depreciation Expense 0 0 8010 Utility Deposit Interest 39 182 8012 Debt Service Interest Expense 81,725 163,450 8014 Debt Service Amortization of Bond Issue Costs 0 0 8101 Infrastructure 0 0 8103 Capital Equipment 49,770 139,984 8104 Motor Pool Rent 22,586 158,101 8200 Work Order Sal/Benefit credits (8,346) (18,052) 8201 Work Order Operating Supply credits (6,182) (10,847) 8202 Work Order New Service/Upgrade credits 6,148 9,148 8300 Debt Service Principal 180,000 180,000 Total Non -Personnel Costs: $ 1,057,242 $ 4,814,635 Total Expenditures $ 1,254,480 $ 5,795,064 Variance Annual (Over)/Under % of Annual Budget Budget Budget 1,606,831 1,606,831 0.00 1,229 1,047 14.81 163,450 0 100.00 20,903 20,903 0.00 143,360 143,360 0.00 394,454 254,470 35.49 276,480 118,379 57.18 (70,000) (51,948) 25.79 (40,000) (29,153) 27.12 0 (9,148) 0.00 180,000 0 100.00 $ 10,906,724 $ 6,092,089 $ 44.14 $ 12,725,855 $ 6,930,791 $ 45.54 Page: 8 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 7 Water Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 44,375 304,804 523,000 (218,196) 58.28 5310 SG Service 24,085 80,507 159,000 (78,493) 50.63 5320 LG Service 64,269 156,546 222,000 (65,454) 70.52 5330 SMIC Sales 3,046 20,066 54,200 (34,134) 37.02 5340 Spec. Contracts 21,487 112,234 180,475 (68,241) 62.19 5801 Turn on Fees 173 8,055 17,000 (8,945) 47.38 5806 Ship Water 206 1,436 94,600 (93,164) 1.52 5807 Hydrant Rentals 10,901 77,720 132,000 (54,280) 58.88 5899 Miscellaneous Revenue 15,733 16,189 10,000 6,189 161.89 5901 EF Investment Interest 0 1,016 15,000 (13,984) 6.77 5905 EF Penalties and Interest 71 291 500 (209) 58.24 5940 Amort. of CIA - General 0 0 205,000 (205,000) 0.00 Total Revenues $ 184,346 $ 778,864 $ 1,612,775 $ (833,911) $ 48.29 Monthly Budget Expenditure Report by Fund Run: 9/21/2021 at 11:05 AM City of Seward Water Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 17,032 100,737 183,519 82,782 54.89 6001 Overtime 2,829 8,935 4,726 (4,209) 189.06 6002 Standby Time 520 4,116 9,027 4,911 45.59 6100 Medicare 381 1,853 3,018 1,165 61.40 6102 Workers' Compensation 740 5,554 13,033 7,479 42.62 6200 0900 - Debt Service Leave Time 2,339 14,041 21,346 7,305 65.78 6201 Retirement Benefits 4,890 26,952 45,796 18,844 58.85 6202 Health Insurance 14,270 57,218 109,224 52,006 52.39 Total Personnel Costs: $ 43,001 $ 219,406 $ 389,689 $ 170,283 $ 56.30 Non -Personnel Costs: 7001 Communications 684 4,523 10,000 5,477 45.23 7002 Postage and Freight 61 806 5,515 4,709 14.61 7003 Bank and Credit Card Fees 1,008 7,127 11,279 4,152 63.19 7004Insurance 0 12,076 11,330 (746) 106.58 7006 Legal 0 0 5,150 5,150 0.00 7009 Contracted Services 0 6,602 94,812 88,210 6.96 7011 Testing 475 3,520 11,330 7,810 31.07 7015 Utilities 22,261 130,230 266,770 136,540 48.82 7016 Heating Fuel 0 1,039 0 (1,039) 0.00 7211 Gas & Lube 264 2,659 10,815 8,156 24.58 7213 Safety Equipment 87 87 3,090 3,003 2.82 7215 Operating Supplies 30 13,847 45,835 31,988 30.21 7216 Maintenance & Repair 960 20,598 30,750 10,152 66.99 7217 Small Tools & Equipment 153 210 6,695 6,485 3.13 7300 Advertising 375 375 1,030 655 36.43 7301 Subscriptions & Dues 413 1,372 1,751 379 78.35 7302 Travel & Subsistence 0 178 5,768 5,590 3.09 7303 Education & Training 0 0 5,768 5,768 0.00 7304 Equipment Rent 0 0 8,240 8,240 0.00 7307 GF Administrative Fee 22,445 157,115 269,340 112,225 58.33 7330 P.I.L.T. 0 47,463 111,382 63,919 42.61 7331 Reclass PILTto Transfer -Out 0 (47,463) (111,382) (63,919) 42.61 7808 Bad Debt Expense 0 315 2,060 1,745 15.27 7810 Miscellaneous Expense 0 0 1,854 1,854 0.00 7900 Depreciation Expense 0 0 622,443 622,443 0.00 8012 Debt Service Interest Expense 0 15,523 15,523 0 100.00 8104 Motor Pool Rent 421 2,945 5,150 2,205 57.18 8300 Debt Service Principal 0 141,321 141,321 0 100.00 Total Non -Personnel Costs: $ 49,637 $ 522,468 $ 1,593,619 $ 1,071,151 $ 32.79 Total Expenditures $ 92,638 $ 741,874 $ 1,983,308 $ 1,241,434 $ 37.41 Page: 9 Monthly Budget -to -Actual Revenue Report -- By Fund Run: 9/21/2021 at 11:03 AM City of Seward Page: 8 Wastewater Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual Over/(Under) % of Annual Month Actual Budget Budget Budget Revenues 5300 Residential 59,570 412,489 700,000 (287,511) 58.93 5310 SG Service 27,907 117,177 200,000 (82,823) 58.59 5320 LG Service 29,392 152,592 283,300 (130,708) 53.86 5330 SMIC Sales 2,239 15,248 28,350 (13,102) 53.78 5801 Turn on Fees 102 10,633 10,000 633 106.33 5809 Water/Seward Misc. Service 1,408 1,408 4,250 (2,842) 33.13 5899 Miscellaneous Revenue 11,800 11,800 0 11,800 0.00 5901 EF Investment Interest 0 1,442 8,000 (6,558) 18.03 5905 EF Penalties and Interest 100 375 1,000 (625) 37.52 5940 Amort. of CIA - General 0 0 398,445 (398,445) 0.00 Total Revenues $ 132,518 $ 723,164 $ 1,633,345 $ (910,181) $ 44.28 70 Monthly Budget Expenditure Report by Fund Run: 9/21/2021 at 11:05 AM City of Seward Wastewater Enterprise Fund For 7/31/2021 Variance Actual Y-T-D Annual (Over)/Under % of Annual Month Actual Budget Budget Budget Expenditures Personnel Costs: 6000 Salaries 15,976 82,402 149,332 66,930 55.18 6001 Overtime 908 6,517 4,209 (2,308) 154.84 6002 Standby Time 1,684 5,722 6,879 1,157 83.18 6100 Medicare 287 1,479 2,475 996 59.77 6102 Workers' Compensation 634 4,326 10,576 6,250 40.90 6200 Leave Time 5,413 17,807 18,882 1,075 94.30 6201 Retirement Benefits 4,360 22,185 37,556 15,371 59.07 6202 Health Insurance 13,947 49,553 76,257 26,704 64.98 Total Personnel Costs: $ 43,209 $ 189,991 $ 306,166 $ 116,175 $ 62.05 Non -Personnel Costs: 7001 Communications 490 3,033 8,549 5,516 35.47 7002 Postage and Freight 46 2,207 4,841 2,634 45.60 7003 Bank and Credit Card Fees 1,220 9,343 14,142 4,799 66.06 7004Insurance 0 3,492 8,244 4,752 42.35 7006 Legal 0 0 12,360 12,360 0.00 7009 Contracted Services 0 115,422 196,372 80,950 58.78 7011 Testing 2,260 14,425 27,810 13,385 51.87 7015 Utilities 17,953 86,440 224,540 138,100 38.50 7016 Heating Fuel 0 430 3,605 3,175 11.93 7017 Rents & Leases 0 0 206 206 0.00 7211 Gas & Lube 687 6,961 9,991 3,030 69.67 7213 Safety Equipment 19 820 1,545 725 53.10 7215 Operating Supplies 6,351 41,425 17,510 (23,915) 236.58 7216 Maintenance & Repair 57 11,778 35,385 23,607 33.28 7217 Small Tools & Equipment 168 907 4,120 3,213 22.01 7300 Advertising 0 0 412 412 0.00 7301 Subscriptions & Dues 0 0 4,635 4,635 0.00 7302 Travel & Subsistence 115 115 5,356 5,241 2.15 7303 Education & Training 0 300 3,914 3,614 7.66 7304 Equipment Rent 0 0 6,180 6,180 0.00 7307 GF Administrative Fee 13,707 95,948 164,483 68,535 58.33 7330 P.I.L.T. 0 47,114 96,880 49,766 48.63 7331 Reclass PILTto Transfer -Out 0 (47,114) (96,880) (49,766) 48.63 7808 Bad Debt Expense 0 433 2,060 1,627 21.04 7810 Miscellaneous Expense 0 0 1,236 1,236 0.00 7900 Depreciation Expense 0 0 482,863 482,863 0.00 8012 Debt Service Interest Expense 0 0 14,504 14,504 0.00 8104 Motor Pool Rent 421 2,945 5,150 2,205 57.18 8300 Debt Service Principal 0 0 58,128 58,128 0.00 Total Non -Personnel Costs: $ 43,494 $ 396,424 $ 1,318,141 $ 921,717 $ 30.07 Total Expenditures $ 86,703 $ 586,415 $ 1,624,307 $ 1,037,892 $ 36.10 Page: 10 Chamber of Commerce — City Council Report September 27th, 2021 (Original report submitted September 16th as I'm going on vacation for the next 10 days) *1 will most likely not be at the meeting on the 27th. I'm taking some time off to go hunting with my kids and will probably not be back in time for the meeting. Because of that, this report will be a little bit shortened. SBDC Position: Thank you for approving the funding for the SBDC partnership position. We will be meeting with the SBDC staff to review the hiring process and position description and then posting the position in the near future. Marketing Contract Work: Visitor Guide 2022 Visitor Guide Planning is in full swing -Ad sales are coming in fairly quickly. Aisha Bouziane and Kat Sorensen will be working hard on that piece over the next couple of months. It has to be sent to the printer in early December. Marine Marketina 2021 - 2023/4 Marine Guide planning is also in full swing. Ad sales close next week and Aisha and Kat will begin the layout of the 28 page guide. We are also starting work on the redesign and production of the PME booth display. The Pacific Marine Expo is November 18-20t" this year. Calendar of Upcoming Events: Sept 21: Meet the Candidates (election Oct 5) Sept 24-25: SMAF (chamber playing support role) Oct: Resume Chamber Lunches/ After 5s. Oct 15-29: Board Candidacy Declaration Oct 26: Board Strategic Planning Nov 1-15: Board Elections Nov 18-20: Pacific Marine Expo Nov 26-29: Shop Small Weekend Dec 31: NYE Fireworks rya Communications: • Visitor Guide: o Started 2022 ad sales on 9/1. Invoices are being sent out immediately after interest is shown, and some members are using the online marketplace to just order online, it's great o Finished 2021 season strong with visitor guide counts, won't have any left over this year. o Starting the brainstorming of content for Marine Guide, working with Jason and Aisha on ads. • State COVID grant finished o Spent $165,000 on general improvements to Visit Seward's media collection, COVID safety protocol, and a plethora of online ads! o Added over 500 new, professional images to our gallery o Had Janessa photograph over 30 member businesses to update their listings (images to come!) o Was able to support SeaBird week with stickers and promotion, promote a COVID friendly 4th of July, and enhance the Seward Silver Salmon Derby project with help from grant o Also paid for an additional year of Crowdriff, the content management platform o Digital campaign performed at 24% above quoted deliverables. Over the course of the summer, 22% of our website visits came from digital ad campaigns! See below for more detailed numbers o Top engagement areas include: Denver, Dallas, Seattle, Houston, Phoenix 73 * Engagement Overview 442,867 939 I.P,7 Clicks, 442,86I A 939 0Impressions —Clicks —Completed Views 41, sk 31, 6k 15 21k m4k E U 0 11, 2k 0 0 roy 0.21% 227,760 CTR Completed V.— A 0.21% A 227,760 51,.43% V"A' A 51.43% 32 24 16 5 0 by by by b1 by by by by 11�1 co, '1�1 by by by bybyby by by by bybyby bybybyby by by by 0 Ad & Device Breakdown Desktop (j Mobile 1 25,592 24 0.09%::: 15,682 93,360 791 0.41% 97,363 I.P.-i— Clicks UR Vews Impressions Clicks CTR V— A 8Z794 A 336 • 0.00% ♦ 4LG52 A 13.048 A 10 0.02% ♦ B.457 Tablet dP N Screens 172,416 1 0.00% 91,876 51,499 123 0.24%:22,839 .P—i Yews Impressions Clicks CTR v— C'IC' UR v71,423 o • 0.00% • 37,434 22,— • �7 10,032 • 45,211 00:02:247 8,721 0 Member Views Avg. Session Pagev7�iews �'D Duration O SkA ■ Map of in -state, drive, and fly US market visitors for past 3 years by zip code ■ Total visitor per day, week, month and year ■ Demographic and psychographic profiles of visitor by state, county, city or zip code ■ Visit length, Point of Interest (we choose up to 10 locations to count data) visitation, spending data, market analysis Visitor Center • Wrapping up end of the season • Making sure calendar of events is up to date • Started the process of digitizing photos and other historical artifacts left in the visitor center • Ordered office supplies • Created posters and updated websites for Meet The Candidate • Created survey for Seward locals to ask questions to the candidates, dispersed around town and to city hall • Stocked up on other chamber guides for the winter • Winterized derby booth W • Took data from season end date survey to utilize with guests, 58 responses, 22 reported closing 1I/,021 90244 5ewa rd Fishing Clud 613l/2021 yes 8/10/2021 0215 Shearwater Cove 9/6/2021 Ni, Thank you for eveMh,,g you dal 8/10/2021 ] 5015 Kenai Fjords National Pad< 98/2021 Maybe Thanks for all your work and support 8/10/2021 i'_5952 Kenai Fjords National Pails 9/6/2021 Maybe Ijust submitted Nis andthen realized I neededto notethatthee,d/d—date is for ourVisitor Center(harbor)and Nature Center(Exit Glacier). The builtlings wi 81242021 13 14 16 Nasky Nar he Outfitters 9/6/2021 yes We sW1 have halibut charters available 8130, 915, & 9/6_ 81g20211]3332 Kayak Ativ ...Worldwide W12021 yes 811 N2021 ] 0813 Fish Seward Alaska Inc W12021 Ni, 1� i 8/102/21 105T_31 Fish Seward Alaska Inc W12021 Ni, 8/252021 15 00 55 Kayak Adventures & Seward V W12021 Na 8/1120211427_46 Seward Brewing Carnpny 9112021 Ni, 8/102'2152''2 The Caakery 9/11/2021 Ves 8/102021182520 Sunny Cove Kayaking B/121202 Maybe Thank y..11 Vou shouldwnsideran outlook for 2022 survey.We're already getting an astounding number of reservationsl_) 9192021 172641 The Fish A.—B/13/2021 Ves 8/13202115:33:29 Jdock Fishing Co B/15/2021 Maybe 8/242021 13 2225 Seavey's Idida�ide 311 Dag 1 B/1 N2021 yes Will be offering dog sled ridesf,,, the Sterling locati an thraughoutthe fall 8/252021 13 5625 Marathon Helicopters 111112121 Ves Our closing day is technically tentative. but we will de(nitely be here and open through mid September. Jusl have them call us, if we rant fly them ourselves we r 8/10202 1] 13 36 Bears Den Alaska Lodging B22I2021 Ves We are available far weeMy antl monthly rentals in Ne off season. 8/920211 716 Nauti otter 926/2021 yes The innlhoste1wi11 close Sept 15 and the yurtvillageen sept26 8/92021 17:03:41 Kenai Back..ni Adventure: 9/30/2021 yes The last day of our daily departures is 9/30121. However, we're open throughout the rest of the year far custom trips and special availability. For travelers in 0p 1 8/10/202194636 Annikas Guesthouse 113012121 yes Thank you for all you dot 8110 2021 12'58'56 Mnkas Guesthouse B/3012021 yes Thank you for all you d,1 &1 V2021 9 08=48 Sourdough Sue'Bear Lake Li 9/30/2021 yes August 22 & 24, 1 have (2) one night slats open_ September I have openings after Labor Day weekend. 8/182021100512 Discovery Gift Shop 9130/2021 yes • Working on Sept restaurant hours cheat sheet • Put together membership renewal packets • Took payments for membership dues • Set up mini hoodie store in visitor center Chamber Membership Side Total Active Members: 376 • Dropped: 2 - retiring, no longer in business • Rejoined/Renewals:15 • Prospective/Processing Members: 7 • Membership Renewal Drive: o Managing invoices, membership level inquiries, reaching out to those on the fence about renewal o Working with account contacts on an individual basis to discuss their membership and listing choices for 2022 o Pushing for listing updates in time for 2022 visitor guide • Other Projects: o SMAF Support o Beginning winter weekend planning -SMAF (sept) -Halloween Weekend (Oct) -Shop Small Weekend (Nov) -NYE Weekend (Dec -Jan) -Polar Bear Jump (Jan) -Valentine's Day Weekend (Feb) -Spring Break Weekend (March) o Membership Informational Presentation -Virtual presentation w/Q+A about membership levels and benefits rcl o Startup Week -Acting as the Seward event lead and attending statewide committee calls for AK Startup Week (Virtual/in person hybrid event) o Nonprofit week - a week of virtually celebrating and highlighting our Seward Area nonprofits ( end of January?) r&A O Renewable Energy Interconne Improving the Customer Experien \\MONNOWN\\\\\\\\\\\ Seward Electric Department � September z7,'zaz\\\O\\\ Focus Areas — Past Six Months o The goal for our Interconnect program was to improve and simplify the process for our customers ➢ Solarize Seward ➢ Renewable Energy Systems ➢ Interconnect Communications ➢ Interconnect Application ➢ Electric Rates & Charges Tariff Actions over the past six months have focused on relationship building and improving the customer experience. 79 + City Clerk Renewable Energy Interconnect City Attorney Fon93ze: d o (Share&Bookmark 11111111 Feedback h Prim Building Department When it comes to using energy, people today are more educated than ever on the topic. That's why they want options —renewable + Community Development energy solutions that may make sense for them in their homes or businesses. A few of the more popular renewable energy sources - Electric Department include solar, wind and hydro. Establishing New Service To make the process of interconnecting to our electric distribution system as easy as possible, we ask that you follow these simple steps: Renewable Energy Interconnect STEP 1 — Find a licensed, banded and insured electrician to help plan your renewable energy home or business installation. Once Safety First done, complete Seward Electric's interconnection application. Right -of -Way Clearing STEP 2 -Submit your completed application along with your electrician's one -line drawing of the planned installation to Seward Electric at renewableinterconnect@cityofseward.net. Or deliver the application to the Seward Electric office at 410 Adams Street in Saying on Your Energy Bill Seward. Finance Department Timeline: Our team will work to notifyyou within two weeks of submitting your application. However, please note that we may contact you during our review regarding additional modifications that may be required for your installation. It modifications are necessary, you Fire Department may incur additional costs or the project could be delayed. In some instances, a new application may need to be submitted with the approved revised design. + Harbor STEP 3 — Once your installation is ready, schedule a final site inspection with Seward Electric for safety and code compl lance. + Library / Museum After the site inspection is completed and approved, Seward Electric's Interconnection Agreement must be signed. We will keep the + Parking signed agreement on file at our Adams Street office, + Parks & Recreation STEP 4 — Within three weeks after the site inspection approval, a new bidirectional meter will be instal led at your site. + Police Department Timeline: Once you contact us lefting us know your installation is complete, our team will schedule a site visit within two weeks. * Personnel I FIR During the inspection, we may determine that modifications are required. If modifications are necessary, you or your installer will need to send photographs of the changes to Seward Electric before another site visit is scheduled. Public Works If renewable energy is somethingyou're considering for your home or business, we urge you to do your homework, An informed Seward Marine Industrial Center (SMIC) decision is usually a good decision. We thank you for your interest in our Energy Interconnect Program. If you have questions, we can be reached at (907) gRenewable 224-4073. Interconnect Application 01FWARD ELECTRIC APPLICATION TO INTERCONNECT _ (rvbt m e.� a sshav met nwp,*] Apph —I herby gives mace of imam N operate an interconnected oisbib—d Resowce fail4y m. outlined in dre City of Seward Code Secbm 14.15.415 N4 mnection Rrem — Please —, This is an application anly; permission by intertvnrrect is rvt gvanbed until an IMermnneRion Agreement has been completed between the Seward Eledrin and the Appl rant. Appi.M Xame Section ] - Contact Info rnaation E-Nal Md— Xal'ing Mdres Sram £W fade 11 y Ti— Na>e Munhv Akemahn f .1 CA Slumber f'n9a'ller Xame Pwne Number CampamV Name Ek i:allc mahmr Bame,rmribn(s7 Section 2 — Interconnect & Installation Infom,ation A".. of Po)ectll—mnnamn Appk.WA A¢oun[ Number flf yplirable) . d— an arisen aMeri,e power source at loraliwi? Trial pnposrd aggregane gmnaemn Fro this site (kW AC)r ❑ Resdmtid ❑ Yet ❑ Co --.I ❑ No Distribuoed Resm„�f}nrena k] VT A3 Ere Scarei T e —fade— Name Model Nome&% 15s Wane - Rai 4w rc Hom'vral Wit— mb RI7 —; If Were Sewn I —WA d Remwce I Immners' a be uaei you — annuli, a sips— aAtaeh—iI .6 the i,fa o n a!,— Pmpg L-11 ➢on— pbposd IrRerconnerYan—: A APPLICATION TO INTERCONNECT Paget Section 3—Certification The inter<onnemm, ptotectim a~ is tested and lbted I. —ph— with the po6Hshed edm- of undexg m- Labdatorms (t1L) 1741 including the anti-'dardMg teat The system (is j will be) in�lkd In cnmpGance with IEEE 929 and a' IEEE 1547 as applicable, all manufacturer sp-fimat—, the Nat —I Electric Cade and aA local codes. No protection settings affectimT anti-,FJ-dr g have been or well be adjusted or modified. I hereby certify that, to my beat knowledge, all infurmatm provided in this application is true and comect and the proposed alteman- power aourxe.0 comply with the Intanvnnectbn Standard sued ab.-. Sgnature of Applkant Data NOTE: A 1-Bins 6adrical drawing of instaHation must accompany application. Submit application to: city of Seward Ilenric. Department 23t3 Srs Ave Seward, 41asko 99"4 Afro: Inter n--t Application Processing office use only Pleas° note signature by a Seward Elat- napina ntatwe only sgnir— receipt of applkatbn and not project approval. Received by (Pnnt Name): Data: Signait— of Representative: Date: Date Initials Applkatim, completed and signed [-line recei d Proposal i4—c! bp Seward Electric fin' review If review approved, cu 1onrer is notified when install is complete Building depa.tment signs of on install Electric Tariff Ilicrnative Power Rebate: Calculated by subtracting kWh generated by an alternative power source from the kWh supplied to the customer from the City of Seward during the billing cycle. The difference is multiplied by the City's utility/energy charge and the Cost of Power Adjustment (CODA). which are itemized and shown on the bill. Alternative Power Excess Credit: If customer's alternative power source generates more kWh than supplied from the City of Seward during the billing cycle, the difference is credited to the custorer's account at the non -firm avoided cost rate (dollars per kilowatt-hour) of the City's Electric Department. The non -firm avoided cost rate for Seward is defined as those expenses equal to the variable east per kilowatt-hour for purchased power during the billing cycle ---adjusted upward by X percent* to account for line losses. Credits are not provided for capacity. The variable cost of purchased power for Seward is equal to the sum of the base energy rate (BER) and the purchased power & fuel (PP&F) cost as set by Seward's wholesale power supplier. *Thc fWTCentagc used for line losses will be updated annually based on the previous year's line loss rate and rounded to the nearest half percentage point. 82 Summary o Have built positive working relationships with and regularly communicate w/ Solarize Seward and Renewable Energy Systems o Have updated our Web content to simplify the interconnect process for our customers o Have created a user-friendly application that does not discourage customer participation o Have changed the calculation for the Alternative Energy Credit to more fairly compensate customers who produce more energy than supplied in a billing cycle o Have added 12 bi-directional meters to the system in 2021, giving us 15 total We will continue to tweak and update our Interconnect program as we identify opportunities for improvement. 83 Questions 84 Recycling in Seward Presented By: ' Resurrection Recycling LLC Sustainable Seward 85 Seward Transfer Facility Mariners Memorial Alley Between Washington and Adams Resurrection Recycling LLC Pick Up Service Seward Transfer Facility What is accepted? Glass Plastic #2 Plastic #1 Twist off top only Aluminum Cans Mixed Paper Cardboard Tin Cans ,uwms,A,y;a;' 1-1 Mariners Memorial What's accepted? • Cardboard • Glass • Aluminum Cans It Alley Between Washington and Adams What's accepted? Cardboard Glass Aluminum Cans Resurrection Recycling LLC Y g *What's Accepted? • Glass • Plastic #2 • Plastic #1 Twist off top only • Aluminum Cans • Mixed Paper • Cardboard • Tin Cans M What is contamination? Any material not defined as recyclable by the Kenai Peninsula Borough Solid Waste Department The Journey of Seward Recyclables • Stays at Seward Transfer Facility and is crushed and used as cover material for the landfill • Hauled to Soldotna to be bailed and transferred to West Rock in Anchorage • Transferred directly to West Rock Why Recycle? • Landfilling is not a sustainable planning approach • The EPA admits all landfill liners will eventually leak contaminating soil and ground water • Maintenance and management of these landfills are costly even after one is full. • Prevents pollution • Supports public health • Creates jobs • Requires less raw material • Keeps recyclable material out of the landfill • 90% of what we throw away could potentially be recovered through reuse, recycling or composting FY2018 FY2019 FY2020 FY2021 Aluminum cans 1.42 tons 4.94 tons 3.4 4.13 Mixed paper 8.95 tons 18.32 tons 21.15 14.16 Cardboard 91.43 tons 74.51 tons 28.83 60.28 Plastics 6.97 tons 7.09 tons PETE#1 3.04 2 HDPE #2 2.26 3.01 Glass -- -- Metals 657.03 -- TOTAL 108.77 tons 104.86 tons 58.68 tons 83.58 tons Data from KPB Solid Waste Department 94 When in doubt... Call Resurrection Recycling LLC at 0907-491-0544 Visit Sustainable Seward on FB Kpb.us and go to the Solid Waste Tab .. _... 95 What Can City Council Do? • To support local grassroots projects its crucial our city definitions should include contamination, putrescible solid waste, and recyclables, as well as updated the description of garbage, refuse, and rubbish. • By including and updating these definitions in section 14.01.015 it will streamline efforts of recyclable and putrescible solid waste services. THANKYOU Resolution 2021-106 Documents: • Agenda Statement • Resolution 2021-106 • Attachments: o Amendment No. 20 to the City of Seward Contract with Robertson, Monagle, & Eastaugh and Zane & Associates OY3 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-106: Approving Amendment No. 20 to the Contract with Robertson, Monagle & Estaugh, a Professional Corporation, for Federal Lobbying Services through December 31, 2024 for a total of $92,000 Annually Background and justification: The current contract with Robertson, Monagle & Estaugh P.C. was executed and entered on January 13, 1997. The City of Seward employs the firm as the City of Seward's Federal lobbyists and the current contract expires on December 31, 2021. The compensation rate for the contract with be $92,000. This will be paid out monthly in the amount of $7,666.67. Amendment 20 extends the contract through December 31, 2024. Intent: The continuation of federal lobbying services is beneficial to the city as the firm provides Seward with representation in Washington, DC. The organization has done an excellent job forwarding the City's interests. The firm has been very responsive to the City's needs and concerns since the inception of the original contract in 1997. The firm has assisted the City in securing significant funding over the years from the federal government for valuable public infrastructure projects and in drafting beneficial legislative language. With a large federal infrastructure package likely forthcoming, there is dramatic value in continuation of this contract. Consistency checklist: Comprehensive Plan: Economic Base: The City of Seward's Comprehensive plan includes the projects which the federal lobbyist has and will continue to advocate for on behalf of the City of Seward. Strategic Plan: Attract more Public Sectorfederal) Employment and Program Funding. Fiscal note: Funds will be appropriated in the 2022 and 2023-2024 budgets. Finance Department approval: Attorney Review: Yes 0 No ❑Not applicable ❑ Recommendation City Council approve Resolution 2021-106. OR Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-106 A Resolution of the City Council of the City of Seward, Alaska, Approving Amendment No. 20 to the Contract with Robertson, Monagle & Eastaugh, a Professional Corporation, for Federal Lobbying Services through December 31, 2024 for a total of $92,000 Annually WHEREAS, the City of Seward and Robertson, Monagle & Eastaugh, P.C., entered into an agreement for Federal lobbying services on January 13, 1997; and this agreement has been amended and renewed periodically since that time; and WHEREAS, the current contract expires December 31, 2021; and WHEREAS, continuation of the existing agreement is desirable to the City of Seward, especially considering the upcoming federal infrastructure fund availability; and WHEREAS, the firm has been very responsive to the City of Seward's legislative needs and concerns; and WHEREAS, the United States Congress is currently developing a potential infrastructure bill which could potentially benefit the City of Seward. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves Amendment No. 20, attached hereto, to the contract with Robertson, Monagle & Eastaugh, P.C., for continued Federal lobbying services through December 31, 2021. Seward shall pay Robertson, Monagle & Eastaugh P.C. $92,000 annually. Seward hereby contract and employs lobbyists Robertson, Monagle & Eastaugh P.C. as of January 1, 2022 through December 31, 2024. Section 2. Compensation for these services shall be distributed at $7,666.67 per month. Funds will be appropriated in the 2022 and 2023-2024 budgets. Section 3. This resolution shall take effect on January 1, 2022. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September, 2021. 100 Amendment No. 20 Amendment No. 20 to the agreement between the City of Seward and Robertson, Monagle & Eastaugh P.C., dated January 13, 1997 follows: WHEREAS, the City of Seward and Robertson, Monagle & Eastaugh, P.C., entered into an agreement for Federal lobbying services on January 13, 1997; and this agreement has been amended and renewed periodically since that time; and WHEREAS, the current contract expires December 31, 2021; and WHEREAS, continuation of the existing agreement is desirable to the City of Seward, especially in light of upcoming federal infrastructure fund availability; and WHEREAS, the firm has been very responsive to the City of Seward's legislative needs and concerns; and NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties the parties agree to amend the agreement as follows: The changes in the agreement shall be to: Duties and Term: Section 1. The final sentence amended to read: "Seward hereby contracts and employs lobbyists Robertson, Monagle & Eastaugh P.C. as of January 1, 2022 through December 31, 2024." Compensation. Section 1. Shall include: "Seward shall pay Robertson, Monagle & Eastaugh P.C. $92,000 annually as compensation for its services." Except as provided herein, all other terms and conditions of the agreement and any amendments remain in full effect. In witness thereof, the parties have set their hands and seals below: Robertson, Monagle & Eastaugh Q------------------- Date City of Seward, Alaska Date AGREEMENT FOR FEDERAL LOBBYING SERVICES BETWEEN THE CITY OF SEWARD, ALASKA AND ROBERTSON. MONAGLE & EASTAUGH; STEVE'�S & ASSOCIATES; BAKER, ZANE- MMON'DS AND O'MALLEY AGREEMENT, made this 13th day ol'.lanuary 1997, at Se%�'ard..AJask-a, by and between the CITY OF SEWARD, ALASKA, hereinafter called "SEW,-'kRD" and ROBERTSON, MONAGLE & EASTA[.]GH, STEVENS & ASSOCIATES; BAKER, ZANE, EDMONDS AND O'MALLEY, hereinafter cat led "LOBBY l ST " WHEREAS Lobbyrist otTei-s substantial expertise and knowledge in socio-political and government matters in the l inited States of America, and WHEREAS, Seward desires to make us of Lobbyist's sera -ices in these areas and has offered to engage Lobbyist to render consultative, advisory and lobbying services to it mi those fields, and WHEREAS, Lobbyist desires to accept such an agreement upon the terms and conditions hereinafter set forth, NOW THEREFORE, in consideration of the recitals, promises and covenants contained herein, it is agreed by and between the parties as follows: Dirties and 1"erm_ Seward hereby employs Lobbyist for consultative, legislative and adnmilstratl\�c lobbying activities and to advise management on all matters as defined by mutual agreeineut. and to render such services pertinent thereto in accordance with such instructions as may from time to time by given by Seward. Lobbyist shall report and be responsible to the cite ri nager of Seward. Lobbyist shall devote its best effort and such time as shall be necessary, consistent with the provisions of this agreement. Seward hereby contracts and employs Lobbyist beginning January 1.3, 1997 and ending December 31, 1997 unless extended by mutual con4cnt. 2. Compensation. Seward shall pay Lobbyist as compensation for its services hereunder as fb lcnvs: $4,166.66 each month for the term of this agrecment. Payment shall be made to Robertson, Monagle & Eastaugh upon presentation of an appropriate invoice. It shall be the responsibility of Robertson- Monagle & Fastaugh to compensate Stevens & Associates, and Baler, Zane, Edmonds and O'y'lalleV for sere ice's performed Robertson, Monagle & Eastaugh Federal Lobbying Services Agreement Page 2 Termination. This agreement shall remain in full force and effect for the term herein specified unless terminated or annulled by mutual agreement of the parties. 4. Nonassignability. This agreement is purely and solely with Lobbyist, it being understood that Seward desires to make use of its unique experience and abilities. Accordingly, Lobbyist shall have no right to assign, transfer, pledge or otherwise affect the agreement, nor any interest thereunder, nor arty of the monies due or to become due it by reason of the terms therein Waivers, Modificatirtn � c)r Alterations. Any waiver or modification of any of the provisions of this agreement or the termination thereof, shall be in writing and signed by the parties- 6. Construction. This agreement shall be governed by the laws of the Alaska. Independent dent Conti -actor. Neither this agreement, nor anything contained herein, shall be construed to extend to Lobbyist the right to act as agent for Seward nor to grant to Lobbyist any power of agency, whether actual, or apparent, or implied. Lobbyist shall remain throughout the performance of this agreement an independent contractor. IN WITNESS WHEREOF, the parties have set their hands and seals on the date and at the place first mentioned above. itOBERTSON, MONIIAGI_F� & F:ASTAUGH, STEVENS & ASSOCIATES, BAKER, L.LNE, EDMONDS AND O"MALLEY ATTEST. �17 L a Mu ' hy, 'MC AAE Citv Clerk Ronald A. Garzip ' City Manager' CITY OF SEWARD, ALASKA 103 Resolution 2021-107 Documents: • Agenda Statement • Resolution 2021-107 • Attachments: o City of Seward contract with Confluence Strategies Itoy! City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council From: Janette Bower, City Manager Agenda Item: Resolution 2021-107: Approving the Contract with Confluence Strategies for State Lobbying Services through December 31, 2024, for a total of $85,500 Annually Background and justification: The Kent Dawson Company has provided lobbyist services to the City of Seward since 1989 and has proven to be an asset to the City. The organization is changing is business name to "Confluence Strategies" as Mr. Kent Dawson is retiring. Because the name of the organization is changing, the City must enter into a new contractual agreement as opposed to agreeing to an amendment as has been the practice since the inception of the contract in 1989. In the coming years, there is an even higher value in retaining these services as the City explores infrastructure projects and outside sources of funding for those projects. The current contract with the Kent Dawson Company, Inc. employs the company as the City of Seward's state lobbyist through December 31, 2021. The compensation rate of $85,500.00 annually shall be paid monthly in the amount of $7,125.00. This agreement has an effective date of January 1, 2022 through December 31, 2024. The continuation of state lobbying services is beneficial to the city as the firm provides Seward with representation in Juneau, Alaska. The organization has done an excellent job forwarding the City's interests. The firm has been very responsive to the City's needs and concerns since the inception of the original contract in 1989. The firm has assisted the City in securing significant funding over the years from the state for valuable public infrastructure projects and in drafting beneficial legislative language. With a large federal infrastructure package likely forthcoming, there is dramatic value in continuation of this contract. Consistency checklist: Comprehensive Plan: Economic Base: The City of Seward's Comprehensive plan includes the projects which the state lobbyist has and will continue to advocate for on behalf of the City of Seward. Strategic Plan: Attract more Public Sector (Federal/State) Employment and Program Funding. Fiscal note: Annual funding in the amount of $85,500 will be appropriated through the budget process under State Lobbying Fees account no. 01000-1110-7013. Finance Department approval: I. Attorney Review: Yes ❑✓ No ❑ Not applicable ❑ Recommendation City Council approve Resolution 2021-107. `11r Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-107 A Resolution of the City Council of the City of Seward, Alaska, Approving the Contract with Confluence Strategies for State Lobbying Services through December 31, 2024, for a total of $85,500 Annually WHEREAS, the City of Seward entered into an Agreement for consultative, advisory, and lobbying services on July 1,1989 with the Kent Dawson Company, Inc. and this agreement has been amended and renewed annually since that time; and WHEREAS, the Kent Dawson Company, Inc. is changing its business name to "Confluence Strategies" due to the retirement of Mr. Kent Dawson; and WHEREAS, the City of Seward is actively working on a number of infrastructure projects which could be eligible for state and federal funding; and WHEREAS, the continuation of lobbying services is desirous to both Seward and Confluence Strategies, and in consideration of the mutual exchange of the promises of the parties, the parties agree to amend the agreement; and WHEREAS, the relationship between Seward and Confluence Strategies continues to be mutually beneficial, with Seward receiving excellent service from the lobbying firm NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby approves the contract, attached hereto, continuing state lobbying services through December 31, 2024. Compensation for Confluence Strategies as compensation for its service $85,500 annually. Section 2. Annual funding in the amount of $85,500 will be appropriated through the budget process under State Lobbying Fees account no. 01000-1110-7013. Section 3. This resolution shall take effect on January 1, 2022. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September, 2021. f[1fl AGREEMENT AGREEMENT, made by and between the City of Seward, with offices at Seward, Alaska, hereinafter called "Seward" and Confluence Strategies, Inc. an Alaskan company with offices at 423 Seward Street, Juneau, Alaska, 99801, hereinafter called "Confluence." WHEREAS, Confluence offers substantial expertise and knowledge in socio-political and government finance matters in the State of Alaska, and WHEREAS, Seward desires to make use of Confluence's services in these areas and has offered to engage Confluence to render consultative, advisory and lobbying services to it in those fields, and WHEREAS, Confluence desires to accept such an agreement upon the terms and conditions hereinafter set forth. Now, therefore in consideration of the recitals, promises and covenants contained herein, it is agreed by and between the parties as follows: 1. Duties and Term. Seward hereby employs Confluence for consultation, legislative, and administrative lobbying activities. Confluence shall report to (contact person here) to perform best efforts to Seward in its efforts to. Seward herby employs Confluence as of Jan 1, 2022 through December 31, 2024. 2. Compensation. Seward shall pay Confluence as compensation for its services $85,500.00 each year payable in equal monthly payments of $7,125.00 due on the first of each month. 3. Termination. This Agreement may be terminated: A. for convenience by the City Council; B. By mutual consent of the parties; or C. For cause, by either party where the other party fails in any material way to perform its obligations under this Agreement. Termination under this subsection is subject to the condition that the terminating party notify the other party of its intent to terminate, stating with reasonable specificity the grounds therefor, and the other party fails to commence to cure the default within fifteen days after receiving notice 108 and diligently work to cure the default within thirty days after receiving notice. 4. Nonassi nability. This Agreement is purely and solely with Confluence, it being understood that Seward desires to make use of its unique experience and abilities. Accordingly, Confluence shall have no right to assign, transfer, pledge or otherwise affect the Agreement, nor any interest thereunder, nor any of the monies due or to become due it by reason of the terms herein unless mutually agreed to by the parties. 5. Confidentiality. During the term of this Agreement Confluence may receive from the Seward certain private, non-public information in connection with this agreement. Confluence shall require its directors, officer, employees and representatives to (1) treat such information as confidential (2) not use anv such information except for the purpose of performing the services contemplated by this Agreement and (3) not disclose to an third party such information except as ma be required by law or legal process or as authorized by Seward in writing. 6. Compliance with Laws. During the term of this Agreement Confluence shall comply with and abide by all lobbying_, ethical, registration or notification requirements under Alaska law or any other applicable laws or regulations. 7. Waivers, Modifications, or Alteration. Any waiver or modification of any of the provisions of this Agrecment or the termination thereof shall be in writing and signed by the parties. 8. Construction. The laws of Alaska shall govern this Agreement. 9. Independent Contractor. Neither this Agreement nor anything contained herein shall be construed to extend to Confluence the right to act as agent for Seward nor to grant to Confluence any power of agency, whether actual, or apparent, or implied. 109 Confluence shall remain throughout the performance of this Agreement an independent contractor. 10. Availability of Funds. This Contract is subject to the availability of funds lawfully appropriated for its performance. IN WITNESS THEREOF, the parties have set their hands and seals below: CONFLUENCE STRATEGIES, INC. ist pher Knauss Managing Partner 4crr / ,-,;z z / Date CITY OF SEWARD Janette Bower City Manager Date 110 Resolution 2021-108 Documents: • Agenda Statement • Resolution 2021-108 • Attachments: o City of Seward PLA Agreement FY2022 o Fund Received INS City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Bailey Sayler, Library Director Agenda Item: Resolution 2021-108: Accepting grant funds from the Alaska State Library for the Public Library Assistance Grant in the amount of $7,000, and Appropriating Funds Background and justification: The Seward Community Library & Museum has applied for this matching grant yearly to grow our library collection and replace books or other resources that are worn out. In January 2021, the Alaska State Library sought applications for the FY2022 Public Library Assistance Grant and the staff of the Seward Community Library & Museum submitted an application for $7,000 with a match of $7,000 from the City to purchase materials and build the library collection for the benefit of the community in July 2021. The purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections; and Consistency checklist: Comprehensive Plan: Yes Strategic Plan: Yes Other: N/A Fiscal note: Funding will be appropriated with the 2022 budget as follows: $7,000 from Alaska State Library Public Library Assistance Grant (01000-1500-4252-0001) and the City match of $7,000 (01000- 1500-720X-0001). Finance Department approval: Attorney Review✓: Yes ❑ No ❑ Not applicable 0 Recommendation City Council approve Resolution 2021-108. "V: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-108 A Resolution of the City Council of the City of Seward, Alaska, Accepting Grant Funds from the Alaska State Library for the Public Library Assistance Grant in the amount of $7,000, and Appropriating Funds WHEREAS, in January 2021 the Alaska State Library sought applications for the FY 2022 Public Library Assistance Grant: and WHEREAS, in July 2021, the Seward Community Library & Museum submitted an application for $7,000 with a match of $7,000 from the City to purchase materials and build the library collection for the benefit of the community; and WHEREAS, the purpose of these funds is to purchase books, periodical subscriptions, media, digital ebooks and audiobooks, and other material to build both the library and digital library collections; and WHEREAS, the match funds are already built into the library budget for the purchase of collection materials; and WHEREAS, in August 2021, the Alaska State Library presented the Seward Community Library Museum with an agreement for the Public Library Assistance Grant in the amount of $7,000 with a City match of $7,000; and WHEREAS, library staff and city administration signed the grant agreement with the Alaska State Library in June 2021; and WHEREAS, a total of $7,000 is to be appropriated and expended by June 30, 2022. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council hereby authorizes the City Manager to accept the Public Library Assistance Grant in the amount of $7,000 from the Alaska State Library. Section 2. Funding appropriated as follows: $7,000 from Alaska State Library Public Library Assistance Grant revenue account no. 01000-1500-4252-0001 to library material account nos. 01000-1500-720X-0001. The City match of $7,000 will be included and appropriated in the 2022 budget. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September, 2021 "K3 Alaska Public Library Assistance Grant Agreement FY2022 This agreement made and entered into on Wednesday, July 14, 2021, by and between the Alaska State Library, hereafter referred to as the Grantor; and the Seward Community Library & Museum, hereafter referred to as the Grantee. Whereas, the State of Alaska has appropriated funds for public library assistance; and whereas, the application of the Grantee for a grant for public library assistance has been approved. NOW THEREFORE, for and in consideration of the mutual covenants herein contained the parties hereto agree as follows: The Grantor will agree to: 1. Fumish funds in the amount of $7,000 (dispersed after July 1). 2. Provide advisory services in furtherance of the grant project. 3. Acknowledge the Grantee's eligibility for additional grants and services. The Grantee will agree to: Provide at least the following services free to residents of the municipality or community: • Establish and maintain a collection of books and other materials for loan; • Provide access to interlibrary loans; • Provide programming for children; and • Provide reference information. Abide by the conditions set forth in its application, guidelines, and approved by the Grantor, including: • The number and timing of open hours; • The existing and ongoing educational requirements for the library director. • Expend at least $3,500 on library materials and online services for each outlet. • Have trained paid or volunteer staff on duty in the library during the scheduled open hours. Maintain accurate financial records for auditing purposes. • Return any grant funds unexpended or unencumbered by June 30, 2022, and all funds for which there is no proper accounting. • Receive prior approval from the Grantor for any line item change that exceeds 10% of the line item, except that no prior approval is required for. Line item changes of less than $100; or line item changes that add funds to library materials and online services_ • Expend local funds of at least $7,000 for project purposes. Repay any portion of grant funds that have not actually been matched by local funds over the course of the grant period. Local fund match can include volunteer service as described in the Guidelines. • Expended funds must be clearly attributable to public library (not school) services and operations. Uphold specific governance requirements • Non -profits will maintain "Good Standing" with the State and submit minutes of required quarterly public board meetings. • School/public libraries will have an agreement between the school district and the public library governing body. Submit reports, certifications, and contact information such as: • The online Alaska Public Library Report (APLR) by September 1, 2022. • The follow-up signed certification for the APLR • Any changes in director or library contact information within 30 days. Funding for this grant is dependent on the following source: State Sources PLA22-Sewar $7,000 By accepting this award or agreement, the grantee may become subject to the audit requirements of State of Alaska Administrative code 2 AAC 45.010. As a result, the grantee may be required to provide for an audit and to permit independent auditors to have access to their records and financial statements. The grantee should consult with an independent auditor for assistance in determining audit requirements for each fiscal year. The undersigned understands and agrees to the conditions of this agreement. Both signatures are required. For the Library �%n ure 9 -CIA Title Da Ue For the Legal Entity Sig re �GU1 (.tom 19 TitleJ Date MAIL TO: Library Grants Administrator, Alaska State Library, P.O. Box 110571, Juneau, AK 99801, SCAN TO eed.library.grants@alaska.gov, or FAX to 907-465-2151 ME Notice: This is not an official check or EFT notification. It may not be State of Alaska CHECK/EFT No-8041089300 used as a substitute for the original REMITTANCE ADVICE CHECK/EFT DATE :W312021 document received. VENDOR CODE:COS84266 VENDOR NAME:CITY OF SEWARD AliadDBA: Assignee Naroe : Assign. Alias/DBA DEPARTMENT NAME Department of Edoemiao and Early Development DOCUMENT ID N: EFT 02 EF220013349 CHECK/EFf AMOUNT :7000.00 AMOUNT INCLUDES FREIGHT AND/OR IS NET OF DISCOUNT TFLEPHONENUMBER VENDORINV# INVOICEAMOUNT PLA22SEWARKINGSLAND 7.000.00 115 LINEAMOUNT DESCRIPTION 7.000.00 PLA-22-SEWAR-KI14GSLAND Seward Co.. Libre? Valuic Kingsland Resolution 2021-109 Documents: • Agenda Statement • Resolution 2021-109 • Attachments: o Digital Intelligence Quote #Q20210825-2 "rr City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2021-109: Accepting Grant Funds in the Amount of $5,000 from the Anchorage Police Department Cyber Crimes Division, through the Alaska Internet Crimes Against Children (ICAO) Task Force, for the Purchase of a pFRED Forensic Workstation, and Authorizing the Purchase of the pFRED Forensic Workstation in the Amount of $6,037.75, and Appropriating Funds Background and justification: The Seward Police Department has been an active ICAC (Internet Crimes Against Children) affiliate since spring of 2017. The Seward Police Department has conducted numerous ICAC child pornography and child enticement investigations and have referred multiple cases to other agencies around the United States. We are certified in BitTorrent and EMule investigations and have actively run and monitored the BitTorrent and EMule UIS software since 2017 looking for local attempts to download CSEM (Child Sexual Exploitation Material). We have software capable of processing and examining devices such as computers, smart phones and tablets. Our ICAC members provide annual presentations to local schools and other organizations. The Seward Police Department wishes to purchase a Digital Intelligence pFRED Forensic Workstation. We currently do not have a dedicated computer capable of efficiently processing modern computer and cellular devices and the large amount of data now contained on such devices. The pFRED system will provide the Seward Police Department the ability to quickly and efficiently conduct ICAC investigations involving modern devices and large volumes of data. The initial funds for the purchase of this equipment would come from the Seward Police budget and Anchorage Police Department Cyber Crimes Division has agreed to partially reimburse the Seward Police Department with Alaska ICAC Task Force grant funds. Consistency checklist: Comprehensive Plan: Comprehensive Plan: 2.2.9 Public Safety • Continuously plan for future police services to ensure the highest level of public safety within the community • Encourage annual reporting of crime statistics, analysis of crime incidents, and recommendations for solutions. • Support adequate police services and equipment. Strategic Plan: (Page 18) Promote a Safe Community Other: N/A ISM Fiscal note: 2021 funding is appropriated between a federal grant of $5,000 from Municipality of Anchorage Police Department as a pass through from US Department of Justice, and $1,037.75 from the General Fund Unassigned Fund Balance, which had a balance of $7,169,606 (audited) at year end 2020. Federal revenue will be coded to 01000-1210-4251 (Federal Grant Revenue) City funding is from: 01000-1210-3400 (Unassigned Fund Balance) Expenses will be located at: 01000-1210-8103 (Capital Equipment) Finance Department approval: Attorney Review: Yes ❑ No ❑✓ Not applicable ❑ Recommendation City Council approve Resolution 2021-109. IS& Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-109 A Resolution of the City Council of the City of Seward, Alaska, Accepting Grant Funds in the Amount of $5,000 from the Anchorage Police Department Cyber Crimes Division, through the Alaska Internet Crimes Against Children (ICAO) Task Force, for the Purchase of a pFRED Forensic Workstation, and Authorizing the Purchase of the µFRED Forensic Workstation in the Amount of $6,037.75, and Appropriating Funds WHEREAS, the Anchorage Police Department is the lead agency for the Alaska Internet Crimes Against Children (ICAO) Task Force; and WHEREAS, as lead agency of the Alaska ICAC the Anchorage Police Department controls the distribution and use, within Alaska, of Federal ICAC Task Force grant funds it has received; and WHEREAS, the Seward Police Department is an affiliate agency of the Alaska ICAC Task Force; and WHEREAS, to increase the Seward Police Department's ability to conduct ICAC investigations the Seward Police Department is purchasing a Digital Intelligence µFRED Forensic Workstation for a total of $6,037.75; and WHEREAS, the Anchorage Police Department has authorized the reimbursement of $5,000 of the $6,037.75 using its ICAC grant funds to the Seward Police Department upon completion of the purchase. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The Seward City Council hereby authorizes the city manager to receive the funds from the Anchorage Police Department ICAC grant funds for the reimbursement of the above listed items. Section 2. Funding is appropriated between a federal grant of $5,000 from Municipality of Anchorage Police Department as a pass through from US Department of Justice, and $1,037.75 from the General Fund Unassigned Fund Balance. Revenue: 01000-1210-4251 (Federal Grant Revenue), City Funding: 01000-1210-3400 (Unassigned Fund Balance), Expenses: 01000-1210- 8103 (Capital Equipment) Section 3. This resolution shall take effect immediately upon its adoption. "R 40, Digital Intelligence® inastering the in ofL�Itl {crreiisic Digital Intelligence, Inc. 17165 West Glendale Drive New Berlin, WI 53151 Voice: (262) 782-3332 Fax: (262) 782-3331 Email: sales@support.digitalintelligence.com Customer Billing Karl Schaefermeyer Seward Police Department P.O. Box 167 Seward AK 99664 United States Phone 9072243338 kschaefermeyer@cityofseward.net Quote Date I I Quote # Aug 25, 2021 Q20210825-2 Digital Intelligence Fed Tax ID # 39-1957039 I Customer Shipping I Karl Schaefermeyer Seward Police Department 410 Adams Street Seward AK 99664 United States Phone 9072243338 Item Description Qty Unit Cost Total F7150 pFRED 1 $5,884.00 $5,884.00 Customer selected options: Motherboard Chipset: Intel® Z490 Chipset Motherboard OS: [T0018] Windows 10 Pro 64-bit CPU: [T1709] i9-10900K 10 Core 3.7 GHz (5.3 Turbo) 20MB RAM: [T2708] 64GB PC4-25600 DDR4 3200 MHz OS Drive: [T3099] - 1 TB M.2 NVMe PCIe Solid State Drive - PRO Series Drive 2 - Internal PCIe M.2 SSD: None Selected Drive 3 - SATA Interface: [T3077] 512 GB SATA Solid State Drive - Pro Series Drive 9 - SATA Interface: [T3084] 512 GB SATA Solid State Drive - Pro Series Drive 5 - SATA Interface: [T3085] 1 TB SATA Solid State Drive - Pro Series Drive 6 - SATA Interface: [T3085] 1 TB SATA Solid State Drive - Pro Series Drive 7 - USB 3.1 Interface: [T3097] 10 TB 7200 rpm SATA Hard Drive USB BR -RE / CDRW / DVDWR (required for reinstallation of factory image): [T7714] USB BR-RW / CDRW / DVDRW Keyboard and Mouse: None Hard Sided Travel Case: None Training: Free Training with Purchase Standard features: Windows 10 Professional (64 bit) [T0018] Other Operating System included: • openSUSE LEAP (64 bit) System Restore Media: • Bootable Blu-ray disc containing restore environment and factory configured operating system images. • uFRED does not include an internal optical drive for use of Restore Media. • Optional external optical drive is available for purchase. Hardware Write Blocking: Digital Intelligence Quote #Q20210825-2, Aug 25, 2021 Page 1 of 3 120 • Digital Intelligence0 U1traBay 9 Hardware Write-Blocker: • Integrated IDE Drive Write Blacker • Integrated SATA Drive Write Blacker • Integrated SAS Drive Write Blacker • Integrated USB 3.0/2.0 Write Blacker • Integrated FireWire IEEE 1399b Write Blacker • Integrated PCIe Write Blacker • Write -Block and Read/Write visibility via Lock/Unlock LEDs • Read and write mode capabilities for all device ports controlled via internal DIP switches Detailed System Specifications: • Micro-FRED Chassis (17"l x 9"w x 9"h) • 650 watt SEX fully modular power supply. • IntelO Z490 Chipset Mini ITX Motherboard LGA 1151 • 2 DIMM DDR9 Memory Slots support up to 64GB total memory • IntelO integrated UHD Graphics 630 Controller w/ Dual Monitor Support (1 HDMI, 1 DisplayPort) • 1 PCI-Express 3.0(xl6)Slot • 9 SATA 6 Gb/s SATA ports • 1 M.2 Socket 3 with M key, type 2242/2260/2280 (Supports both SATA & PCIE SSD) • 1 M.2 Socket 3 with M key, type 2242/2260/2280 (Supports both SATA & PCIE SSD) • 8 Channel SupremeFX High Definition Audio CODEC • 1 RJ45 LAN port (IntelO I225-V 2.5Gb Ethernet controller) • IntelO Wi-Fi 6 AX201 + Bluetooth 5.1 • 3 x USB 3.2 Gen 2 ports Type A - Back Mounted • 1 x USB 3.2 Gen 2 port Type C - Back Mounted • 5 x USB 3.2 Gen 1 ports Type A - 3 Back, 2 Front Mounted • 1 x USB 3.2 Gen 1 ports Type C - Back Mounted • 9 x USB 2.0 ports Type A - 2 Back, 2 Front Mounted • 1 Write Blocked USB 3.0/2.0 port - Front Mounted • 1 FireWire IEEE 1399b (800 MB/s) port - Front Mounted(Write Blocked) • 1 x 9 bay Drive Chassis (2.5" bays) • 1 x HotSwap Shock Mounted Removable Hard Drive Bays with Read Only switch Dimensions: 17" x 9" x 9" (1 x w x h inches) Weight: 18 ins Warranty: 3 years Standard Terms & Conditions Subtotal $5,884.00 Shipping - UPS Ground $153.75 Order Total 1 $6,037.75 • All prices are in U.S. Dollars. • Shipping cost does not include import taxes or fees. Non-U.S. recipients pay all applicable import taxes or fees. • This quote is valid for 30 days from date of issue. • To order please contact Digital Intelligence by email, phone or fax using the contact info listed at the top of this quote. • Payment in full is required prior to shipment unless credit terms are approved in advance by Digital Intelligence. Thank you for your interest. Digital Intelligence Quote #Q20210825-2, Aug 25, 2021 Page 2 of 3 121 Prepared by: Digital Intelligence website [automated] Digital Intelligence Quote #Q20210825-2, Aug 25, 2021 Page 3 of 3 122 Resolution 2021-110 Documents: • Agenda Statement • Resolution 2021-110 • Attachments: 0 2022 Chevrolet Fleet Pricing o Tahoe Upfit Quote from Alaska Safety o Dell Technologies Quote o Procomm Alaska Quote for radios o The Printer quote for vehicle decals 123 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2021-110: Authorizing the City Manager to Purchase Four (4) Chevrolet Tahoe Police Package Vehicles from Alaska Sales and Service under the State of Alaska Fleet Vehicle Contract, with Associated Upfitting and Police Specific Equipment from Alaska Safety, Dell Technologies, Procomm Alaska, and "The Printer", in an amount not to exceed $64,543.09 Per Vehicle for a Total Cost of $258,172.36, and Appropriating Funds Background and justification: The aging 2009 and 2010 Chevrolet Impala's of the Police Department fleet have reached a point where they are too unsafe to be operated in a patrol setting. Many have severe mechanical issues and the costs of repairing the vehicles is far more than the vehicles are worth. Out of the four Impala's, one is mechanically sound enough to be in operation, but is currently out of service awaiting repairs to its electrical system. Also, the equipment inside the vehicles has grown obsolete for today's uses. The vehicles will be purchased under the State of Alaska contract through Alaska Sales and Service in Anchorage, Alaska. The cost of the four vehicles under the contract is $165,356. Procomm Alaska is the city's provider of radio equipment and they will be utilized for the in -car radio purchase at a cost of $24,680.45. The IT Director has, in accordance with code, selected Dell Technologies as the computer of choice for the city based on price, quality, and service. Dell will be utilized to purchase in -car computers for $8,300.91. Alaska Safety is the only service within hundreds of miles who outfits police vehicles. They will be utilized for most of the equipment and upfit of the vehicles. This will include items like, prisoner cages, gun locks, radar installation, video installation, console reconfiguration, all emergency lighting, and labor. This purchase for all four vehicles will cost $57,220. One last expense will be the graphic detailing of the vehicles to identify them as Seward Police Department vehicles. The purchase of the decals will be through "The Printer" in Anchorage, Alaska for $2,615. They have provided the police department decals for decades. The installation of the decals will be done by Alaska Safety and the labor cost is included in the previously listed price. Vehicle Costs Four Police Vehicles $ 165,356.00 Radio Equipment $ 24,680.45 In -car Computers $ 8,300.91 Police Vehicle Equipment $ 57,220.00 Graphic Detailing $ 2,615.00 Total: $ 258,172.36 124 Consistency checklist: Comprehensive Plan: (Page 14) Section: Public Safety Strategic Plan: (Page 18) Section: Promote a Safe Community Other: N/A Fiscal note: Funding for this purchase is available in the Motor Pool Fund. The 2021 Motor Pool budget includes $45,000 for one patrol vehicle, so an additional appropriation of $213,172.36 from the Motor Pool unassigned fund balance is required. Finance Department approval: Attorney Review: Yes ❑ No ❑✓ Not applicable ❑ Recommendation City Council approve Resolution 2021-110. `PR Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-110 A Resolution of the City Council of the City of Seward, Alaska, Authorizing the City Manager to Purchase Four (4) Chevrolet Tahoe Police Package Vehicles from Alaska Sales and Service under the State of Alaska Fleet Vehicle Contract, with Associated Upfitting and Police Specific Equipment from Alaska Safety, Dell Technologies, Procomm Alaska, and "The Printer", in an Amount not to Exceed $64,543.09 Per Vehicle for a Total Cost of $258,172.36, and Appropriating Funds WHEREAS, the Police Department has an aging fleet with some obsolete vehicles and equipment; and WHEREAS, the vehicles being replaced are two (2) 2009 Chevrolet Impala's and two (2) 2010 Chevrolet Impala's which are high mile vehicles which have become too unsafe for police operations, they have outlived their life expectancy and three (3) of which are currently out of use due to safety and cost of repair concerns; and WHEREAS, each police vehicle must be professionally equipped with police equipment including prisoner cages, radars, computer equipment, gun racks, extra emergency lighting, radios and graphics to identify the vehicles as a police vehicle, etc.; and WHEREAS, the City of Seward already uses Procomm Alaska in Anchorage, Alaska as the sole -source provider of radios in use throughout city departments; and WHEREAS, Procomm Alaska will provide 4 in -car radios at a total cost of $24,680.45; and WHEREAS, the Information Technology Director has chosen Dell Technologies as the computer of choice for the City of Seward due to price, quality and service; and WHEREAS, Dell Technologies will provide four (4) in -car computer tablets for $8,300.91; and WHEREAS, Alaska Safety is the only company who performs upfitting of police and emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and WHEREAS, Alaska Safety will provide upfitting of police equipment for each vehicle for $57.220.00; and WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police Department vehicles will be completed by "The Printer" in Anchorage, Alaska for $2,615. The installation of the decals will be done by Alaska Safety and the labor cost is included in the price iW� CITY OF SEWARD, ALASKA RESOLUTION 2021-110 previously listed. WHEREAS, the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120 (a) (9) provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids obtained by other governmental units; and 3. Alaska Sales and Service in Anchorage, Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward could purchase patrol vehicles at an amount not to exceed 41,339 each; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Authorize the City Manager to enter a purchase with Alaska Sales and Service to purchase four (4) 2022 Chevrolet Tahoe Police Package Vehicles, Alaska Safety to purchase vehicle upfitting and installation of police equipment, Dell Technologies for the purchase of in - car computers, Procomm Alaska for in -car radio systems, and The Printer for police department decals. Section 2. 2021 funding in the Motor Pool includes $45,000 for one patrol vehicle. $213,172.36 is hereby appropriated from Motor Pool unassigned fund balance account no. 03000- 0000-3400 to capital equipment account no. 03000-1210-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September, 2021 THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 127 Alaska Sales & Service Daniel Bacon j 907 265 7535 j danieib@aksales.com Vehicle: [Fleet] 2022 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial ( complete) Window Sticker SUMMARY [Fleet] 2022 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial MSRP:W/A Interior:Jet Slack, Cloth seat trim Exterior 1:Summit White Exterior 2:No color has been selected. Engine, 5.31- EcoTec3 V8 Transmission, 10-speed automatic OPTIONS CODE MODEL MSRP CK10706 [Fleet] 2022 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial W/A OPTIONS .. REQUIRES A FLEET OR GOVERNMENT ORDER TYPE. `" $0.00 1 FL Commercial Preferred Equipment Group $0.00 5,11 Calibration, keyless remote panic button and exterior lights/horn $0.00 disable 5,13 Calibration, Surveillance Mode interior lighting Inc. 5J9 Calibration, taillamp flasher, Red/White Inc. 5LO Calibration, taillamp flasher, Red/Red Inc. 5Y1 Front center seat (20% seat) delete 30,00 6C7 Lighting, red and white front auxiliary dome $170.00 6E8 Key common, complete vehicle fleet $25.00 6,17 Flasher system, headlamp and taillamp, DRL compatible with control W/A wire 6N5 Switches, rear window inoperative $57.00 6N6 Door locks and handles, inside rear doors inoperative $62.00 7X3 Spotlamp, left-hand $800.00 9Ci Identifier for Police Package Vehicle ($4,300.00) 9G8 Headlamps, Daytime Running Lamps and automatic headlamp $50.00 control delete AMF Remote Keyless Entry Package $75.00 This document contains information considered Confrdential between GM and its Clients uniquely. The information provided is not intended for pubtic disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and oherges that may be required by faw or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 14533. Data updated: Aug 25, 2021 12:57:00 AM PDT. Aug 25, 2021 Page 14 128 nAlaska Slal*s & Serv7ce �� Daniel Bacon 1 907 265 7535 i daniefb@aksaies.com Vehicle: [Fleet] 2022 Chevrolet Tahoe (CK1O706) 4WD 4dr Commercial ( complete) ATU Seat delete, third row passenger Inc. ATZ Seat delete, second row ($520.00) AU7 Key common, fleet $25.00 AZ3 Seats, front 40/20/40 split -bench $0,00 BCV Lock control, driver side auto door lock disable Inc BTV Remote start $300.00 C6C GVWR, 7400 lbs. (3357 kg) Inc. FE9 Emissions, Federal requirements $0.00 GAZ Summit White $0.00 GU5 Rear axle, 3.23 ratio $0.00 H 1 T Jet Black, Cloth seat trim $0,00 IOR Audio system, Chevrolet Infotainment 3 system, 8" diagonal color $0.00 touchscreen J55 Brake system, heavy duty Inc. K3W Battery, 900 cold -cranking amps with 95 amp hour rating Inc. K6K Battery, auxiliary, 760 cold -cranking amps with 70 amp hour rating Inc. KX4 Alternator, 250 amps Inc. L84 Engine, 5.3L EcoTec3 V8 $0.00 MHS Transmission, 10-speed automatic $0.00 PXT Wheels, 20" x 9" (50.8 cm x 22.9 cm) steel Inc. R9Y Fleet Free Maintenance Credit. ($34.00) RAV Tire, spare 275/55R20 all -season, blackwall, Firestone Firehawk Inc. Pursuit RC1 Skid plate, front Inc. RNO Wheel, full-size spare, matching 20" (50.8 cm) steel wheel without Inc. center cap T66 Wiring provision, for outside mirrors and cargo side mirrors Inc. UN9 Radio Suppression Package, with ground straps $95.00 UT7 Ground wires, blunt cut cargo area and blunt cut console area Inc. UTQ Theft -deterrent system $50.00 V03 Cooling system, extra capacity Inc. V53 Luggage rack side rails, delete Inc. This document contains information considered Confidential between GM and its Clients uniquely. The information provided Is not intended for public disclosure. Phces, specifications, and availaWf ty are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or re&n. Performance figures are guidelines only. and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer's input is subject to the accuracy of the input provided. Data Version: 14533 Data Updated: Aug 25, 2021 12:57:00 AM PDT Aug 25, 2021 Page 15 129 Alaska Sales & Service Daniel Bacon 1 907 265 7535 j danielb@aksales.com Vehicle: [Fleet] 2022 Chevrolet Tahoe (CK10706) 4WD 4dr Commercial (,"Complete) V76 Recovery hooks, 2 front, frame -mounted, Black VK3 License plate front mounting package VPV Ship Thru, Produced in Arlington Assembly and snipped to Kerr Industries and onto Arlington Assembly V02 Fleet processing option WA VXT Incomplete vehicle Inc. VZ2 Speedometer calibration Inc WUA Fascia, front high -approach angle Inc XCS Tires, 275/55R20SL ail -season, blackwall, Firestone Firehawk Inc. Pursuit Z56 Suspension Package, heavy-duty. police -rated. Inc. Capless Fuef Fill Inc. Exterior ornamentation delete Inc. Instrumentation, analog Inc. Theft -deterrent system, vehicle, PASS -Key III Inc. Power supply, 50-amp, power supply, auxiliary battery Inc. Power supply, 100-amp, auxiliary battery, rear electrical center Inc. ____ Power supply, 120-amp, (4) 30-amp circuit, Primary battery Inc. Seat belts, 3-paint, all seating positions Inc. Protected idle Inc. SUBTOTAL W/A Adjustments Total VV/A Destination Charge W/A TOTAL PRICE W/A FUEL ECONOMY Est City:16 (2021) MPG Est Highway:20 (2021) MPG Est Highway Cruising Range:480.00 mi $50.00 $0.00 $0.00 This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not inlerided for public disclosure. Prices, specifications. and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual perormance may vary Photos may not represent actual vehiGes or exact configurations. Content based on report preparer's inpul is subject to the accuracy of the input provided, Data Version: 14533. Data Updated: Aug 25, 2021 12:57:00 AM PDT. Aug 25, 2021 - _ Page 16 111916, 0 or 1 Description - MARKED - PACKAGE A Bid Price PO TOTAL 1 2022 Chevrolet Tahoe, 4X4 $ 39,977 $ 39,977 Selina prisoner transport system, XL partition, recessed panel, prisoner seat with center pull seats beltsfront 1 belt receivers, rear cargo partition and vertical steel window bars $ 3,269 $ 3,269 1 Code 3 PEPT53AST $ 1.930 $ 1,930 1 Gamber Johnson center Console $ 2.132 $ 2.132 1 N1J Level 3+ ballistic panel includes HD limiting strap (per door) $ 1,453 $ 1,453 1 Code 3 PEZ3SXP-1 remote strenllighting controller $ 1,377 $ 1.377 1 Selina PB450L2 push bumper with fender wraps and RIW B/W Sound Off side mounted LEDs $ 1,387 $ 1,387 1 Front and rear corner LEDs WW rear I RB split front $ 792 $ 792 1 Wiring and power management includes timed function PDU panel, Arctic grade wiring and all fusing $ 753 $ 753 1 Selina double T-rail! SC6 HCL, SC1 $K#2 fork weapon rack with adjustable 10 second timer $ 729 $ 729 1 Sound Off In,arsector mirror LEDs RWlBW mounted on outside rear view mirrors $ 602 $ 602 0 Installation of customer supplied Watch Guard video system $ 533 $ 1 Pre -wire for Raptor radar power, F&R antenna cables Included $ 539 $ 539 T Rigid 20" back light—R122000 light bar $ 591 $ 591 1 MPower rear license plate LEDs AAN $ 493 $ 493 1 Vinyl wrap vehicle hood in AST specified flat black $ 502 $ 502 1 Tracs scanner $ 466 $ 466 Pre -wire for Motorola APX6500 includes speaker/vehicte connection, power, ground, ignition and brick/head 1 comminication cables and trunnion $ 295 $ 295 1 Code 3 PEC390OU 100W siren speaker and bracket $ 223 $ 223 1 Amerex 2.51b fire extinguisher and bracket $ 135 $ 135 1 Magnetic mic holders (2) S 92 $ 92 1 Sound off Mpower LEDs+shrouds in side cargo windows (NEW) $ 697 $ 697 1 Watch Gard camera cable package (NEW) $ 165 $ 165 TOTAL: $ 59.598 0 or 1 Description - SLICK TOP - PACKAGE B Bid Price PO TOTAL 1 2022 Chevrolet Tahoe. 4X4 $ 39.977 $ 39,977 Selina prisoner transport system, XL partition, recessed panel, prisoner seat with center pull seats beltsfront 1 belt receivers, rear cargo partition and vertical steel window bars $ 3.269 $ 3,269 1 Gamber Johnson center console $ 2,132 $ 2,132 1 NIJ Level 3+ ballistic panel includes HD limiting strap (per door) S 1,453 $ 1.453 1 Code 3 PEZ3SXP-1 remote sirendlighting controller $ 1,377 $ 1,377 1 Selina P84500 push bumper with tender wraps and RIW BIW Sound Off side mounted LEDs $ 1,387 $ 1,387 1 Front and rear corner LEDs WW rear I RB split front $ 792 $ 792 1 Wiring and power management includes timed function PDU panel, Arctic grade wiring and all fusing $ 753 $ 753 1 Selina double T-raid SC6 HCL, SC SK#2 lock weapon rack with adjustable 10 second timer $ 729 $ 729 1 Sound Off Intersector mirror LEDs RVv1BW mounted on outside rear view mirrors $ 602 $ 602 0 1nstaHabon of customer supplied Watch Guard video system $ 533 $ - 1 Pre -wire for Raptor radar power, F&R antenna cables included $ 539 $ 539 1 Rigid 20' back light—R122000 light bar $ 591 $ 591 1 MPower rear license plate LEDs A/W 5 493 $ 493 1 Tracs scanner $ 466 $ 466 Pre -wire for Motorola APX6500 includes speakerlvehicle connection, power, ground, ignition and brick/head 1 comminication cables and trunnion $ 295 $ 295 1 Code 3 PEC3900iJ I00W siren speaker and bracket $ 223 $ 223 1 Amerex 2,51b fire extinguisher and bracket $ 135 $ 135 1 Magnetic mic holders (2) S 92 $ 92 1 Watcli ward camera cable package (NEW) $ 165 $ t65 1 Sound off Mpower cargo side LEDs with shroud (NEW) $ 675 $ 675 1 Code 3 %lega Thin nleripr light bar $ 741 $ 741 1 (_,ode 3 Thin Sr�pervisor interior light bar $ 753 $ 753 TOTAL: $ 57,639 6 or 1 D_escL)gfion - SLICK TOP i - PACKAGE C Bid Price PO TOTAL 0 2022 Chevnrel taupe. 4X4 $ 39,977 $ 0 Factory rear seal i I -r led. no price difference) $ 473 $ 1 Garnber Johnson center console $ 2,165 $ 2,165 1 NIJ Levei 3+ ballistic panel G '!r=,,.•,,.r strap (per door) $ 1,476 S 1.476 1 Code 3 PFZ3SXP 1 remote :', ii: , fuller $ 1.399 $ 1,3W 1 Selina PB4541_2 push bum fi n :v ri 1, 1 .vr ao, and WW BIW Sound Off stoo mounted LEDs $ 1,409 $ 1,409 1 Front and rear comer LEDs 'V , ','. , - _ r - , . .. _ $ 804 $ 804 1 Wiring and power management incluce. r: G-d function PDU panoi, Arctic grade wiring and alf fusing $ 765 $ 765 1 Solna double T-rp.0 S06 HCL, SC S>: : ;or_x weapon raek with adiustable 10 second timer $ 740 $ 740 1 Sound Off intersFGior mirror 1, EDs RWrf<?-'d 'nounted or otd?ige rear view mirrors $ 611 $ 611 0 Installation of custar ner supplied Watch i •.rand video system $ 541 $ - 1 Fre-w❑e for Raptor radar power, F8F ar,±,w:.na cables included $ 547 S 547 1 Rigid 20- back light—RI22000light bar $ 600 S 600 1 Mpower rear license plate LEDs A/W $ 501 $ 501 1 Tracs scanner $ 473 $ 473 Pre -wire for Motorola APX6500 includes speakerlvehicle connection, power, ground, Ignition and bneklhead 1 comminication cables and trunnion $ 300 $ 300 1 Cede' PEC350uJ 100W siren speaker and bracket $ 226 $ 226 r nierex 2.6Ib fire extinguisher and bracket $ 137 S 137 1 Magnetc mic hoidens i21 $ 93 $ 93 1 Seurd e'f Mpower LEDsrs.hrouds in side cargo windows (NEWt $ 708 $ 708 1 W'alch Gard camera cattle ackage [NEW) $ 168 $ 168 1 Sound otf Mpower aergc srd, LEDs with shroud (NEW) $ 708 $ 708 1 path, 3 klega Thin interior fight bar $ 777 $ 777 1 Cocie 3 1 hin Supervisor intent; light bar S 789 $ 789 TOTAL: $ 15,396 812312021 Removed Front Park Assist 11911 EWALTechnologies A quote for your consideration Based on your business needs, we put the following quote together to help with your purchase decision. Below is a detailed summary of the quote we've created to help you with your purchase decision. To proceed with this quote, you may respond to this email, order online through your Premier page, or, if you do not have Premier, use this Quote to Order. Quote No. Total Customer # Quoted On Expires by Contract Name Contract Code Customer Agreement # 3000097701629.1 $8,300.91 14960413 Sep. 08, 2021 Oct. 08, 2021 Dell NASPO Computer Equipment PA - AK C000000O12053 MNWNC-108, 2015PC0008 Message from your Sales Rep Sales Rep Caelie Hunnicutt Phone (800) 456-3355, 7251011 Email Caelie_Hunnicutt@Dell.com Billing To NICKELL TAMMY NICKELL CITY OF SEWARD PO BOX 167 SEWARD, AK 99664-0167 Please contact your Dell sales representative if you have any questions or when you're ready to place an order. Thank you for shopping with Dell! Regards, Caelie Hunnicutt Shipping Group Shipping To DUSTIN PHILLIPS CITY OF SEWARD 410 ADAMS ST CITY HALL SEWARD, AK 99664 (907) 224-4039 Product Dell Latitude 7220 Shipping Method Standard Delivery Unit Price Quantity $2,766.97 3 Subtotal $8,300.91 132 Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Subtotal: $8,300.91 Shipping: $0.00 Non -Taxable Amount: $8,300.91 Taxable Amount: $0.00 Estimated Tax: $0.00 Total: $8,300.91 Special lease pricing may be available for qualified customers. Please contact your DFS Sales Representative for details. 133 Page 2 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Shipping Group Details Shipping To Shipping Method DUSTIN PHILLIPS Standard Delivery CITY OF SEWARD 410 ADAMS ST CITY HALL SEWARD, AK 99664 (907) 224-4039 Quantity Subtotal Dell Latitude 7220 $2,766.97 3 $8,300.91 Estimated delivery if purchased today: Oct. 12, 2021 Contract # C000000012053 Customer Agreement # MNWNC-108, 2015PC0008 Description SKU Unit Price Quantity Subtotal Dell Latitude 7220 Rugged, CTO 210-ATEF - 3 - 8th Generation Intel Core i5-8365U Processor (4 Core,6MB 379-BDQV 3 - Cache, 1.6G Hz,15W ) Windows 10 Pro English, French, Spanish 619-AHKN - 3 - No Microsoft Office License Included — 30 day Trial Offer Only 658-BCSB - 3 - Intel Core i5-8365U with u-blox NEO-M8 GPS card 16GB Memory 338-BTPU - 3 - No Out -of -Band Systems Management - vPro Disabled 631-ACHF - 3 - 16GB 2133MHz LPDDR3 Memory 370-AFDB - 3 - M.2 512GB PCIe NVMe Class 40 Solid State Drive 400-BGWO - 3 - 11.6", FHD (1920 x 1080), 1000 Nit Outdoor -Readable, AG/AS/AP, 391-BEVG 3 - Glove -Capable Touchscreen Intel Wi-Fi 9560 Driver with Bluetooth 555-BFIU - 3 - Intel Dual Band Wireless AC 9560 (802.11ac) 2x2 555-BFJV - 3 - DW5821 E Snapdragon X20 4G/LTE Wireless WAN card for AT&T 556-BCDX 3 - (Windows 10) Dell WWAN Bracket Bar for Rugged 575-BCBR - 3 - 2-cell (34Wh) 3-Year Limited Hardware Warranty Lithium Ion Primary 451-BCIK 3 - Battery 90 Watt AC Adapter 450-AELY - 3 - No Security Software 650-AAJS - 3 - No Media 620-AAOH - 3 - US Power Cord 537-BBBL - 3 - Latitude Rugged 7220 Getting Started Guide 340-COCF - 3 - US Order 332-1286 - 3 - No Carrying Case 460-BBEX - 3 - 2-cell (34wh) 3-Year Limited Hardware Warranty Lithium Ion 451-BCDI 3 - Secondary Battery SERI Guide (ENG/FR/Multi) 340-AGIK - 3 - Custom Configuration 817-BBBB - 3 - System Regulatory Label 389-DRXP - 3 - Regulatory Label (WWAN) 389-DRXR - 3 - 134 Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 7868 Windows 10 Additional Software 658-BEPO - 3 - Shipping Material, Shuttle 340-AQMD - 3 - Directship Info Mod 340-CKTD - 3 No Option Included 340-ACQQ - 3 No Mouse 570-AADK - 3 No Removable CD/DVD Drive 429-AATO - 3 - ENERGY STAR Qualified 387-BBNJ - 3 - BTO Standard shipment Air 800-BBGF - 3 No UPC Label 389-BDCE - 3 - 5 MP HD IR webcam /8 MP rear camera with Flash and Dual 319-BBHH 3 - Microphone WLAN/WWAN Chassis No NFC 321-BEZE - 3 - Connector for 1/0 Expansion 750-ABNN - 3 - Mini Serial Port 325-BDNX - 3 No Option Included 340-ACQQ - 3 No Security 461-AAHD - 3 No AutoPilot 340-CKSZ - 3 No Removable CD/DVD Drive 429-AATO - 3 - ProSupport Plus: Next Business Day Onsite, 2 Year Extended 804-0512 - 3 - ProSupport Plus: Next Business Day Onsite, 3 Years 804-0513 - 3 - Dell Limited Hardware Warranty Extended Year(s) 975-3461 - 3 - Dell Limited Hardware Warranty Initial Year 997-6988 - 3 - ProSupport Plus: Accidental Damage Service, 5 Years 997-7015 - 3 - ProSupport Plus: Keep Your Hard Drive, 5 Years 997-7016 - 3 - ProSupport Plus: 7x24 Technical Support, 5 Years 997-7038 - 3 - Thank you for choosing Dell ProSupport Plus. For tech support, visit 997-8367 3 - www.dell.com/contactdell or call 1-866-516-3115 Subtotal: $8,300.91 Shipping: $0.00 Estimated Tax: $0.00 Total: $8,300.91 135 Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP, is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier, constitute a contract between the entity issuing this Quote ("Supplier") and the entity to whom this Quote was issued ("Customer"). Unless otherwise stated herein, pricing is valid for thirty days from the date of this Quote. All product, pricing and other information is based on the latest information available and is subject to change. Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors. Taxes and/or freight charges listed on this Quote are only estimates. The final amounts shall be stated on the relevant invoice. Additional freight charges will be applied if Customer requests expedited shipping. Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com, as applicable. Governing Terms: This Quote is subject to: (a) a separate written agreement between Customer or Customer's affiliate and Supplier or a Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or, to the extent there is no such agreement, to the applicable set of Dell's Terms of Sale (available at www.dell.com/terms or www.dell.com/oemterms), or for cloud/as-a- Service offerings, the applicable cloud terms of service (identified on the Offer Specific Terms referenced below); and (b) the terms referenced herein (collectively, the "Governing Terms"). Different Governing Terms may apply to different products and services on this Quote. The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions: Customer's use of any Supplier software is subject to the license terms accompanying the software, or in the absence of accompanying terms, the applicable terms posted on www.Dell.com/eula. Descriptions and terms for Supplier -branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.deIIemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer -Specific, Third Party and Program Specific Terms: Customer's use of third -party software is subject to the license terms that accompany the software. Certain Supplier -branded and third -party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms ("Offer Specific Terms"). In case of Resale only: Should Customer procure any products or services for resale, whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms, services terms, and/or offer -specific terms in a written agreement with the end - user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement ("Financing Agreement") for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre -approved by Supplier ("FS"), Customer may issue its purchase order to Supplier or to FS. If issued to FS, Supplier will fulfill and invoice FS upon confirmation that: (a) FS intends to enter into a Financing Agreement with Customer for this order; and (b) FS agrees to procure these items from Supplier. Notwithstanding the Financing Agreement, Customer's use (and Customer's resale of and the end -user's use) of these items in the order is subject to the applicable governing agreement between Customer and Supplier, except that title shall transfer from Supplier to FS instead of to Customer. If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items, or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier, Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve: (a) use of U.S. Government funds; (b) use by or resale to the U.S. Government; or (c) maintenance and support of the product(s) listed in this document within classified spaces. Customer further represents that this transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California, a State Environmental Fee will be applied to Customer's invoice. Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. ^Dell Business Credit (DBC): OFFER VARIES BY CREDITWORTHINESS AS DETERMINED BY LENDER. Offered by WebBank to Small and Medium Business customers with approved credit. Taxes, shipping and other charges are extra and vary. Minimum monthly payments are the greater of $15 or 3% of account balance. Dell Business Credit is not offered to government or public entities, or business entities located and organized outside of the United States. 136 Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP, is located at One Dell Way, Mail Stop 6129, Round Rock, TX 78682 Alaska Safety, Inc. Quotation# 04 694 Alaska Safety, Inc. 4725 Gambell Street Anchorage, AK 99503 Phone: (907) 561-5661 Fax (907) 561-8484 Sill To City of Seward' Accounts Payable PO Box 167 Seward, AK 99664 ACcount ID Contact 00001144 Tammy Nickell Customer PO Telephone Facsimilie None (907) 224-4062 (907) 2244038 Ship To City of Seward' P❑ Box 167' 410 Adams Street I=' Seward, AK 99664` Special Order ❑ Drop Ship F] [quote Date Comments Special Instructions Terms 0812612021 2022 Tahoe Patrol Rig I NET 30 Ship Via Date Requrred FOB Prepared By Order# Salesperson UPS GROUND 08/2612021 Anchorarge CV Clint. VanNoy Quantity Item# Description Price Total 1 WHIX45UFZ Inner Edge for TahoeJen 3-LED modules $1,200.00 $1.200 00 EACH Inner Edge Extra Low Profile for Chevy Tahoe/Suburban. 2015.2020 Chevy Siiverado-1500/250013500, 2014-2021Ten, 3-LED Lamps, Upper Front Unit, Two Piece, Individual Driver and Passenger Side Units, with Two LED Flashing/Take-Dawns 1 PEC3900U "Siren Speaker, 100watt compact,wvlmount S250.00 S250.00 EACH 4 ECED5051RB "LED Directional, Multi Mt. Red/Blue $125 00 5500-00 EACH 12-24V 3 Year Warranty..G" High x 5 4" Wide. Installed in grill and facing forward on winch bumper. 6 SOEMPS2STS5RBW 'MPower 4" LED Light Tri Color STUD 5135,00 S810.00 FACH mpower 4" Fascia Light wf SILA MOUnl, 18" hard wire wI sync elation, SAE Class 1 & CA ,title 13, 9-32 Vdc, Black Housing, 18 LED, Tri Color - RedBluerWhite Two lnstalled on rear bumper, and 4 fcr rear window. 1 R122000 'Radiance PLUS Lightbar 20" Whit:&Clear $395.00 3395.00 EACH Includes Wire Harness While Backlighl. I STGKI0301S'IUSSCAXL 'Dual T-Rail Mount wlLocks, 1small, 1XL S450-00 $450.00 EACH Dual T-Hail Mount '1 Small, 1 Universal XL with locks 1 SOECVDMLTALCO "Universal Mt RedlWhite LED Dome Lght $75.00 S75.00 EACH 2 SOPMP2WSDDB 'Dual Adj. Windshield Shroud,Mpower $20.00 540.00 EACH Dual Window Shroud for use with Mpower 4nch stud mount lights. Angle Adjustment allows for variety if placement options, does not include the light heads. For use with slud mount nnPower lighthead Used for M-Powers listed above for rear window, prevents light from backflashing into driver. 1 INPOWER Power Distribution System $290.00 S290.00 EACH Consists of the following: Cole Hersee 24117 Solenoid, t31ue Seas Fuse Box 5029, BUssman Cirqurt Breaker # Cb 185-50 Date Printed 08/31 2021 If Total Price is not shGyE7see next pace Pane r Alaska Safety, Inc. Quotation# 1 045694 Alaska Safety, Inc, 4725 GamheH Street Anchorage, AK 99503 Phone: (907) 561-5661 Fax. (907) 561-8484 Bill To City of Seward' Accounts Payable PO Box 167 Seward, AK 99664 Account ID Contact 00001144 Tammy Nickell C41s10mer PO Telephone Facsirnilie None (907) 224-4062 (907) 224-4038 Ship To: City of Seward' PO Box 167 410 Adams Street Seward, AK 99664 Special Order ❑ Drop Ship Quote Dale Comments Special Instructions Terms 08/2612021 2022 Tahoe Patrol Rig NET 30 Ship Via Date Required FOB Prepared By prderN Salesperson UPS GROUND 08/2612021 Anchorage Cv Clint VanNoy Quantity Item# F Description Price � Total 1 LABOR Install Shop Labor S2,875.00 52,875.00 HOUR lnstall customer supplied radio and AXON Video Equipment as well installation of upfitting the Tahoe for patrol duties- 1 PE34921-6S 'Siren Light Contoller, Programmable. $450,00 $450.00 EACH The XCEL Siren has a 3-level slide switch that can he programmed as independent, semi -progressive, or progressive. The unique programming features auxiliary buttons to level outputs and allow the officer to keep their eyes on the road. Features include adjustable backlighting buttons, visual notification of switching and programming functions, 11 built-in automotive style fuses. 1 SOENT293D 'Intersector Under Mirror LED,RedlWhite 5200 00 5200.00 EACH Inlersector LED Light has 9 Generalion3 LED light heads per unit. 180 Degree. Dual Color. Red and White 1 SOENT2B3E "Intersector Under Mirror LED,BluelWhite S200-00 $200.00 EACH Intersector LED Light has 9 Generation3 LED light heads per unit. 180 Degree. Dual Color, Blue and White l JD425-6678 Tahoe Contour Console w)Printer Storage $750 00 $750.00 EACH Chevy Tahoe Integrated Pentax/Brother Contour Console with Lacking Lid Storage - (2C21 +}. 14" of Equipment Mounting Space Mounting Location for PentaxlBrother PocketJet 6f7 Printer and Paper Roli,Lockable Slorage. Driver's Side Knockoul for Mounting Speaker 1 JD425-3704 ABS Dual drop in cup holder 545.00 $45.00 EACH 1 INMMSU-1 'Magnetic Mic Clip Kit. 535.00 $35.00 EACH 1 SOENT383D 'Intersector Surface Mount, RedlWhite 1,5200.00 5200 00 EACH Intersector LED Light has 9 Generation3 LED light heads per unit. 180 Degree. Dual Color. Red and White Mounted on sides of push bumper Oate Printed 08/3112021 If Total Price is not sho�g,see next pane Page #2 Alaska Safety, Inc. Quotation# 045694 Alaska Safety, Inc. 4725 Gambell Street Anchorage, AK 99503 Phone: (907) 561-5661 Fax: (907) 561-8484 Bill To City of Seward. Accounts Payable PO Box 167 Seward, AK 99664 Account ID Contact 00001144 Tammy Nickell Custorner PO Telephone Facsimilie None (907) 224-4062 (907) 224-4038 Ship To: City of Seward* PO Box 167 410 Adams Street Seward, AK 99664 Special Order ❑ Drop Ship ❑1 Quote Date Comments Special Instructions Terms 08/2612021 2022 Tahoe Patrol Rig NET 30 s171n Via Date Required PQ6 1=repared By Order# Salesperson UPS GROUND 08126/2021 Anchorage CV Clint VanNoy Quantity item# Description Price Total -I SOENT363E "Intersector Surface Mount, Blue[White $200.00 $200.00 EACH Intersectol LED Light has 9 Generation3 LED light heads per unit. 180 Dcaree. Dual Color. Blue and 1thiite I STWK0514TAH15 Window Barrier for 2022 Tahoe, Steel $31 D.00 S310 00 EACH 1 STBK0534TAHIS PB400 Pushbumper for CHEVY TAHOE,15-22 3550,00 $550,00 EACH 1 STPK1155TAH15 Tahoe Front Partition, 10XL, 2022 $850.00 S850 00 EACH provides extra leg room on passenger side rear. 1 GJ7170-0512 Tablet Display Mount Kit, wlkeyboard mnt $775.00 $775.00 EACH Tablet Display Mount Kit: Mongoose and Quick Release Keyboard Tray.Display kit includes: 7160-0494 - Tablet display mount 7160-0220 - Mongoose motion attachment 7160-0857 - Low profile quick release keyboard tray t GJ7170-0552-00 Dell Latitude 12 Docking Station,WIPWR S900.00 S900.00 EACH Dell Latitude 12 Rugged Tablet Docking Station, No RF with L I N D 12-16V Auto Power Supply 1 GJ7170-0865.00 Pedestal Kit, 21+ Tahoe $475.00 $475 OD EACH Kit Includes Vehicle Base (Item No 7160.1332).Vehicle Base is a no -drill solution and attaches to the passenger side seat studs. Designed using heavy gauge steel for long-term durability. Lower Tube (Item No. DS-LOWER-9)The Lower Tube provides vertical clearance over the center console or (lie seat.Upper Pole (Item No 7160.0178)Center Upper Pole 1 INPJ723 Brother Pocker Jet 7.300 dpi resolution $540.00 $540.00 EACH The Brother PocketJel 7 Plus mobile printers feature high -quality. 300 dpi printing for applications that require the best output for fine text and graphics. The PockelJet 6 Plus con'1es with integrated USB 2.0 and IrDA interfaces, and an optional Blueloolh te0mology interface is available. rR0©PERS ALSO NEED L0 3602(USB CABLE) 8 LB3692 (14FT ADAPTER) ❑ale. Printed 08/3112.021 It Total Price is not sho�5gsce next page Page #3 Alaska Safety, Inc. Alaska Safety, Inc. 4725 Gambell Street Anchorage, AK 99503 Phone: (907) 561-5661 Fax: (907) 561-8484 Bill To: Quotation# E 04��94 Account ID Contact 00001144 Tammy Nickell Customer PD Telephone Faesirnrlie None (907) 224-4062 (907) 224-4038 Ship To: City of Seward* PO Box 167 410 Adams Street Seward AK 99664 Special Order n Drop Shit3 f l QGote DZtQ Com.rnentr Special Instructions TerrrJs osizsrza2l 2022 Tahoe Patroi Rig NET 30 Ship vi, r?atc Required F08 Prepared 13y Order* salesperson UPS GROI Anchorage CV Clint VanNoy Quantity Item# Description Price Total t 5Ul=11650-07+ "Ignition Security System 07 Anti Theft S95.00 $95.00 EACH Replaces ETISSO-P (I 'Fear Varianty) 1 INMZI_-10 Ignition Sensing Delay Timer,30 amp-. $95.00 $95.00 EACH F?:3tlr ry Girard system Emergency override switch convenient way to restore power to your t,C!LJij)Merlt by holding the button in for 5-8 seconds. Protects cor.lmunicntion equipment Low voltage detector (10.5 v) OVL:'r voltage I,roIecticrl (17 v) Au[OrratiC On/Off, Very reliable & ::JCcurate Programmable with external DIP r;wit: 1, for _:21:'r:ti1-rl ar•„1 adjusting time delay 1 INDECALS Decal Set for Emergency Vehicles. $750.00 $750.00 EACH Install customer supplied Graphics Package Comments This quotation is good for 30 days from the date listed above Thank you for the opportunity, Sub Total S, 14•:30`_i 00 Approved By Date EXMT 0% Tax S0 00 Freight 5o 00 11:' Grand Total ;f 514.305.00 Deposit 1$0 00 '- Balance S14,305.00 Date Printed 08131/2021 If Total Price is not shdW see next page. Page #4 The Printer 2415 Spenard Road Anchorage, AK 99503 Name / Address Seward Police Department PO BOX 167 SEWARD AK 99664 907-224-4031 QUOTE Date Quote # 8/27/2021 314-0497 Project Description Qty Rate Total Full Decal Package 4 650.00 2,600.00 Chevy Tahoe Seward PD Shipping to: 1 15.00 15.00 Seward Police Department PO BOX 167 SEWARD AK 99664 Total $2,615.00 IN QUOTE-1541461 1010TORIPLA SOLUTIONS �z P �S a ti r The design, technical, pricing, and other information ("Information") furnished with this submission is confidential proprietary information of Motorola Solutions, Inc. or the Motorola Solutions entity providing this quote ("Motorola') and is submitted with the restriction that it is to be used for evaluation purposes only. To the fullest extent allowed by applicable law, the Information is not to be disclosed publicly or in any manner to anyone other than those required to evaluate the Information without the express written permission of MotQrpla. MOTOROLA, MOTO, MOTOROLA SOLUTIONS, and the Stylized M Logo are trademarks or registered tra arks of Motorola Trademark Holdings, LLC and are used under license. All other trademarks are the property oftheir respective owners. © 2020 Motorola Solutions, Inc. All rights reserved. A4OrOROLA SOLUTIONS 08/30/2021 SEWARD, CITY OF P O BOX 167 SEWARD, AK 99664 RE: Motorola Quote for APX6500 Remote Mount E5 Qty 4 Dear Alan Nickell, QUOTE-1541461 Motorola Solutions is pleased to present SEWARD, CITY OF with this quote for quality communications equipment and services. The development of this quote provided us the opportunity to evaluate your requirements and propose a solution to best fulfill your communications needs. This information is provided to assist you in your evaluation process. Our goal is to provide SEWARD, CITY OF with the best products and services available in the communications industry. Please direct any questions to Angela Parker at aparker@procommak.com. We thank you for the opportunity to provide you with premier communications and look forward to your review and feedback regarding this quote. Sincerely, Angela Parker Inside Sales Specialist Motorola Solutions Manufacturer's Representative 143 MOrOROLA SOLUTIONS Billing Address: SEWARD, CITY OF PO BOX167 SEWARD, AK 99664 US QUOTE-1541461 APX6500 Remote Mount E5 Qty 4 Quote Date:08/30/2021 Expiration Date:11/28/2021 Quote Created By: Angela Parker Inside Sales Specialist aparker@procommak.com 9075196055 End Customer: SEWARD, CITY OF Alan Nickell anickell@cityofseward.net (907)224-3338 Contract: 19860 - NASPO APXT°" 6500 / Enh Series ENHANCEDAPX6500 1 M25KSS9PW1BN APX6500 E N HAN C E D VH F 4 $2,957.00 $2,158.61 $8,634.44 MOBILE 1a G792AB ADD:VHF ANT WIDEBAND 4 $75.00 $54.75 $219.00 136-174 MHZ 1b QA01648AA ADD: HW KEY 4 $5.00 $3.65 $14.60 SUPPLEMENTAL DATA 1C GA00250AA ADD: WIFI/GNSS STUBBY 4 $100.00 $73.00 $292.00 ANTENNA LMR240 1d GA00580AA ADD: TDMA OPERATION 4 $450.00 $328.50 $1,314.00 1e G51AU ENH: SMARTZONE 4 $1,200.00 $876.00 $3,504.00 OPERATION APX6500 1f G67DT ADD: REMOTE MOUNT E5 4 $297.00 $216.81 $867.24 APXM 1g G78AT ENH: 3 YEAR ESSENTIAL 4 $176.00 $176.00 $704.00 SVC 1 h G298AS EN H: ASTRO 25 OTAR W/ 4 $740.00 $540.20 $2,160.80 MULTIKEY 1i B18CR ADD: AUXILIARY SPKR 7.5 4 $60.00 $43.80 $175.20 WATT APX Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 144 PaCIE, 3 0 MOITOROLA SOLUTIONS NumberDescription -7 Z,Item 1j G843AH ADD: AES ENCRYPTION AND 4 ADP 1k G444AH ADD: APX CONTROL HEAD 4 SOFTWARE 11 G806BL ENH: ASTRO DIGITAL CAI OP 4 APX 1m GA01670AA ADD: APX E5 CONTROL 4 HEAD 1n W22BA ADD: STD PALM 4 MICROPHONE APX 10 G361AH ENH: P25 TRUNKING 4 SOFTWARE APX 2 LSVOOQ00202A DEVICE PROGRAMMING 1 Grand Total QUOTE-1541461 APX65O0 Remote Mount E5 Qty 4 $475.00 $346.75 $1, 387.00 $0.00 $0.00 $0.00 $515.00 $375.95 $1, 503.80 $652.00 $475.96 $1, 903.84 $72.00 $52.56 $210.24 $300.00 $219.00 $876.00 $914.29 $914.29 $914.29 $24,680.45(USD) Notes: • Unless otherwise noted, this quote excludes sales tax or other applicable taxes (such as Goods and Services Tax, sales tax, Value Added Tax and other taxes of a similar nature). Any tax the customer is subject to will be added to invoices. Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the ""Underlying Agreement"") that authorizes Customer to purchase equipment and/or services or license software (collectively ""Products""). If no Underlying Agreement exists between Motorola and Customer, then 10 Motorola's Standard Terms of Use and Motorola's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products. Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36-1115800 145 Page, 4 aMOrOROLLA SOLUTIONS Purchase Order Checklist Marked as PO/ Contract/ Notice to Proceed on Company Letterhead (PO will not be processed without this) PO Number/ Contract Number PO Date Vendor = Motorola Solutions, Inc. Payment (Billing) Terms/ State Contract Number Bill -To Name on PO must be equal to the Legal Bill -To Name Bill -To Address Ship -To Address (If we are shipping to a MR location, it must be documented on PO) Ultimate Address (If the Ship -To address is the MR location then the Ultimate Destination address must be documented on PO) PO Amount must be equal to or greater than Order Total Non-Editable Format (Word/ Excel templates cannot be accepted) Bill To Contact Name & Phone # and EMAIL for customer accounts payable dept Ship To Contact Name & Phone # Tax Exemption Status Signatures (As required) ICf: Resolution 2021-111 Documents: • Agenda Statement • Resolution 2021-111 • Attachments: 0 2020-2021 Motor Pool Fund Information o Vehicle Quote 147 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2021-111: Authorizing the Purchase of a 2022 Chevrolet 1/2 Ton 4x4 Pickup Truck and Accessories from Alaska Sales and Service, for a Total Amount of $34,834.00 Background and justification: The Building Department is requesting to purchase a 1/2 ton 4-door pickup that requires City Council approval. The attached resolution is to purchase a 2022 Chevrolet 1500 Crew Cab, 1/2Ton 4x4 Pickup Truck for use by the building and fire inspectors. Prior to 2008, the building department had their own vehicle which was transferred to city hall to be used as a mail run vehicle and support other functions as needed. Currently our building inspector and fire inspector are having to use our only mountain rescue vehicle to travel to work sites. The Building Department currently has two pickup trucks, and one jeep. The two pickup trucks are being used by the Fire Chief and Deputy Fire Chief. This only leaves our emergency jeep for use by the building and fire Inspectors. The City of Seward's 2008 Efficiency Study completed by John Bird recommends truck replacement at 10 years or 100,000 miles. Both pickup trucks and jeep are over 10 years old, and the jeep has had to have multiple repairs done due to the wear and tear of daily use. This purchase is for the building department to have a reliable vehicle that can be used on a daily basis to travel to worksites and businesses for inspections, and to help perform any other work assignments that may require travel. The City Council has already approved and budgeted $40,000 for 2021 to go towards the purchase of a new vehicle for the building department. The City Manager recommends the ordering and purchase of a 2022 Chevrolet 1/2Ton 4x4, 4 door pickup truck from Alaska Sales and Service using the State of Alaska bidding list. According to the City Code SCC 6.10.1203, "The City may utilize competitive bids obtained by other governmental units." The listed price of the new pickup utilizing the state contract is $31,905.00. Additional items and an extra set of studded tires and rims add an additional $2,929.00 to the price for a total package price of $34,834.00 Consistency checklist: Comprehensive Plan: 3.1 Economic Development, 3.3 Housing. 148 Strategic Plan: 3.2.1.1 Ensure uniform and consistent enforcement of zoning code, building code, subdivision ordinance, and city lease agreements, and evaluate potential code changes to make enforcement easier. Other: N/A Fiscal note: Funding is from: Motor Pool Reserve Account 03000-0000-3400. Funding was approved and appropriated with the FY 2021 budget in the amount of $40,000. Finance Department approval: Attorney Review: Yes ❑ No ❑✓ Not applicable ❑ Recommendation City Council approve Resolution 2021-111. `« Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-111 A Resolution of the City Council of the City of Seward, Alaska Authorizing the Purchase of a 2022 Chevrolet 1/2 Ton 4x4 Pickup Truck and Accessories from Alaska Sales and Service for a Total Amount of $34,834 for the Building Department WHEREAS, the FY 2021 budget included $40,000 for a vehicle for the Building Department; and WHEREAS, this vehicle is essential to the day-to-day operations of the Building and Fire Department inspectors; and WHEREAS, the Building Official and the Fire/Building Inspector currently share the same vehicle, a 2006 Jeep Wrangler which is an emergency vehicle dedicated to mountain rescues and is obtaining unnecessary wear and tear; and WHEREAS, the Building Department once had their own vehicle which is now assigned to city hall; and WHEREAS, purchasing this vehicle on the state's procurement saves the city approximately $15,650.00 versus purchasing the same vehicle from the same dealer according to their website; and WHEREAS, the State of Alaska has a procurement contract resulting from a competitive process, for a pickup truck from vendors in the state recommending the purchase of a Chevrolet 1500 Pickup truck from Alaska Sales and Service for $31,905.00. Additionally, winter tires and rims will be purchased for $2,165.00, and auto start and trailer brake controller for $764.00, for a total cost of $34,834. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120 (B) which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 2. The City Manager is hereby authorized to purchase one 2022 Chevrolet 1500 Crew Cab utilizing the contract with Alaska Sales & Service, resulting from the State of Alaska's competitive bids, in the amount of $34,834.00. Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves account no. 03000-0000-3400. IM, CITY OF SEWARD, ALASKA RESOLUTION 2021-111 Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27t' day of September, 2021. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor `S CITY OF SEWARD MOTOR POOL INTERNAL SERVICE FUND Budgeted Statement of Cash Flow For 2020 and 202I Beginning Cash Balance at 1/1/19 *: Cash is provided by (used for): Change in net assets Add expense items not affecting cash Depreciation Net cash provided by operations Other sources of cash Capital lease proceeds (a) Loan repayment - SGH PERS Other uses of cash Capital outlay (*) Net increase (decrease) in cash Estimated ending cash balance (*) Ties to CAFR. 2019 2020 2021 Budget Budget Budget $1,917,418 5I,587 439,22I 257,049 353,526 324,456 420,000 $405,113 0 65,463 $763,677 0 68,900 $677,049 0 72,517 (35I,275) (b) (522,000) (c) (455,000) (d) 119,301 $2,036,719 310,577 $2,347,296 294,566 $2,641,862 (a) No outstanding debt payment owed by Motor Pool. (b) $35I,275 reflects: $247,996 PW 2 dump trucks; $66,4I2 PW 2 passenger trucks; $33,000 Harbor truck; $3,867 PD patrol vehicle safety equipment (c) $522,000 reflects: $I35,000 PD 3 patrol vehicles; $I7,000 Parking truck; $30,000 TYC van; $340,000 PW loader w/snow blower (d) $455,000 reflects: $45,000 PD patrol vehicle; $40,000 building inspection vehicle; $40,000 P&R truck; $80,000 Harbor flatbed & plow; $250,000 PW sweeper * Parking to spend up to $I7,000 on small truck utilitzing own cash. These monies will be transferred and spent out of the Motor Pool Fund, if authorized by City Council by separate resolution. 152 187 Capital Improvement Plan Motor Pool -Related Capital Projects 2020 and 2021 New or Project Fundir_g Source Project Description Replace Year Cost City Portion Other Portion Source Parking truck Public Works loader wlsnow blower TYC ran Police cruisers with equipment (3) Building inspection rehicle Police cruiser with equipment Ha,!, -or flatbed wlplow Pi:: lic Wcrks sweeper u_a_utenance truck R 2020 17,000 1_000 Parking R 2020 340,000 310.000 Motor Pool R 2020 30.000 30,000 Motor Pool R 2.020 135.000 135,000 Motor Pool R 2021 40,000 40,000 Alotor Pool R 2021 45.000 45,000 Motor Pool R 2021 80.000 80,000 Motor Pool R 2021 260.000 250,000 Motor Pool R 2021 40.000 40.000 Motor Pool -ct,-A "Jotm "Cl F'..tnd'roiecrs: 897. Z000 S977,000 $O Total Alotor Pool Fund Projects for 2020 and 2021: $977,000 5977,000 s0 153 198 Lisa Musick From: Daniel Bacon <danielb@aksaies.com> Sent: Friday, August 27, 2021 5:04 PM To: Lisa Musick Subject: Truck Quote Attachments: SKM_364e21082717000.pdf Importance: High External Email: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Lisa: Pricing for the State Contract is being updated for 2022. I've attached a quote based on the new pricing structure. Please contact me with any questions. Daniel Bacon Alaska Sales and Service, Inc Commercial Sales Department 907 265 7535 danielb@aksales.com 154 Lisa Musick From: Lisa Musick Sent: Friday, August 27, 2021 11:S7 AM To: danielb@aksales.com Subject: State contract vehicle purchase for City of Seward Attachments: Xerox Scan 08272021114902.PDF Hi Daniel - spoke with you regarding the purchase of a vehicle for our building department under the state contract. After speaking with my chief we would like to get a quote on a truck that could be placed on order. We need to get city council approval before we can make the purchase. We have a specific model in mind. If you could please send me a quote for the below vehicle and additions that would be great. I have attached a copy of the state contract information for this vehicle. If you have any questions please feel free to call me any time. Silverado 1WT Model:CK10543 Engine:5.3 V-8 Standard Equipment: Class 144CC %x Ton Crew Cab 44 With available options: OEM Trailer Brake Controller, OEM Stereo with Hands Free Communication System, OEM or Dealer Installed Auto Start, and a spare set of Wheels and Studded Tires. Thank You, Lisa Musick City of Seward Executive Assistant -Fire Department 907-224.4036 1musick@cityofseward.net 155 Exterior Calor: OEM White Darkest of OEM Manufacturers Standard Cloth Upholstery Interior (cloth or cloth with vinyl trim would be acceptable) Seating for minimum of five (5) including driver 1 6.5' Bed (Standard Box) GVWR: 6,000 Pounds 4 Wheel Drive (44) Engine: Gas V8 Engine Block Heater Automatic Transmission 40I20140 Split Bench Cloth Seats Manufactures Standard Cloth Rear Seat Rubberized Vinyl Flooring Air Conditioning Cruise ControWTilt Steering Power Windows/Power Locks Keyless Remote Entry W12 Fobs Mirrors: Outside - Trailer Tow Power/Heated Mirrors, left and right, driver adjustable Horizontal Trailer Mirrors AWFM Stereo OEM Backup Camera OEM Trailer Hitch Package Spray in Bed liner Daytime Running tights OEM Spare Wheel, Tire, Jack FOB Anchorage VS Engine in lieu of V8 Engine 5,5' Bed Short bed in lieu of 6.5 foot standard bed (Law Enforcement Use Only) Special Service Vehicle Package includes 6.5' Bed and tandard V-8 engine. Limited availability if ordered with 5.5' bed. OEM Trailer Brake Controller OEM Stereo with Hands Free Communication System OEM or Dealer Installed Auto Start Anti Freeze Long Life Coolent to a minimum -50 degree protection Privacy Glass Shipping to Fairbanks Shipping to Juneau r To �,t, 3q 934 156 ALASKA SALES & SERVICE— ALASKAN OWNED c'l-- ANCHORAGE SINCE1944 NEW 2021 CHEVROLET SILVERADO 1500 Crew Cab Standard Box 4-Wheel Drive LT All Star Edition Plus VIN, 3GCUYDEDIMG363616 STOCK NUMBER: MG363616 AKSALES PRICE $50,484 See Important Disclosures Here May not represent actual vehicle (options, colors, trim and body style may vary), MIA Gml'Alaska Sales j 8 5en ; ALASKA SALES & SERVICE- ALASKAN OWNED ANCHORAGE SINCE1944 3 slide I slide 2 slide 3 slide 4 slide 5 slide 6 Aide 7 slide 8 CURRENT OIFFEIRS g t'0,p 158 I ALASKA SALES & SERVICE- ALASKAN OWNED cal ANCHORAGE SINCE1944 VEHICLE AT A GLANCE w_ _ �p R FULL ECONOMY * MILEAGE TRANSMISSION EXTERIOR COLOR INTERIOR COLOR 14 CITY / 21 HWY 6 MILES AUTOMATIC SATIN STEEL HOU BLACK METALLIC ENGINE DATA 5.31- 8 CYL 159 ALASKA SALES & SERVICE - ALASKAN OWNED ANCHORAGE SINCE 1944 $ 50484 $ 0.00 $ 0.00 $ 0.00 ate 0.00 Down $ 100968 Anr,A;-.�' Percentage Pate 5.99 erms in Nlonths '24 84 - 3 6 4 el b 0 72 96 �08 120 160 ALASKA SALES & SERVICE — ALASKAN OWNED ANCHORAGE SINCE1944 4G LTE Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) ■ Audio system feature, 6-speaker system ■ Audio system, Chevrolet Infotainment 3 system 8" diagonal color touchscreen, AM/FM stereo. Additional T R V' Bumper, front chrome ■ Bumper, rear chrome w Cargo tie downs (12), fixed rated at 500 lbs per corner INTERIOR Air conditioning, dual -zone automatic climate control (Models built before 8-16-2021 feature digital temperature displays on the Climate Control Knobs. Certain vehicles built on or after 8-16-2021 will include (OOD) Not Equipped with Climate Control Knob Digital Temperature Display, which removes the digital temperatures displayed on the Climate Control Knobs. See dealer for details.) (Deleted when (RG4) Fleet LT Base Content Package MECHANICAL Alternator, 220 amps (Included and only available with (L313) 2.7L Turbo engine, (LM2) Duramax 3.OL Turbo - Diesel 16 engine, (VYU) Snow Plow Prep Package or (NHT) Max Trailering Package.) Auto -locking rear differential (Deleted when (RG6) (G80) Fleet LT Auto -lacking rear differential Delete is ordered.) ".r y Airbags, dual -stage frontal airbags for driver and front outboard passenger; Seat -mounted side -impact airbags for driver and front outboard passenger; Head -curtain airbags for front and rear outboard seating positions; ncludes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and tild restraints. Children are safer when properly secured in a rear seat In the appropriate child restraint. See the r NAPRAN l -�i ■ <<< Preliminary 2021 Warranty >>> 3asic: 3 Years/36,000 Miles 161 Cnrrnginn- A Yaarc/-,F; nnn Milr c Ri;ct-Thrni inh F Vparr/1 nn 000 MilaS 0 s ALASKA SALES & SERVICE- ALASKAN OWNED _ ANCHORAGE SINCE1944 AIR FILTER, HEAVY-DUTY (Included and only available with (BAQ) Work Truck Package, (Z71) Z71 Off -Road Package or (VYU) Snow Plow Prep Package.) (K47) . ALL STAR EDITION PLUS includes (PCM) Convenience Package II and (RD4) 20" aluminum wheels with Argent $199 Documentation fees included in sale price. Fees (tax, title, & license) not included in sale price. All vehicles subject to prior sale. MSRP may not reflect the actual selling price for the vehicle in the dealer's trade area. Pictures may vary from actual vehicle. Vehicle may be at dealership, off site location, or in transit. See Sales Consultant for details. MPG estimates on this website are EPA estimates; your actual mileage may vary. For used vehicles, MPG estimates are EPA estimates for the vehicle when it was new. The EPA periodically modifies its MPG calculation methodology; all MPG estimates are based on the methodology in effect when the vehicles were new (please see the -Fuel EconomyD portion of the EPAos website for details, including a MPG recalculation tool). The features and options listed are for the new 2021 Chevrolet Silverado 1500 and may not apply to this specific vehicle. Dealer Log In 162 CONTRACT AWARD CA2200-20-1 SECTIONS: SECTION I —TERMS AND CONDITIONS SECTION II —SPECIFICATIONS SECTION III — PRICE SCHEDULE CONTRACTOR: Alaska Sales and Service, Inc. 1300 East 511 Avenue Anchorage, AK 99501 Contact: Daniel Bacon (907) 265-7535 danielb(5�aksales.com Alaska Business License No: 703702 Date of Contract: October 7, 2019 Contract Expiration: October 6, 2024 Estimated Value of Contract: $500,000.00 Optional Renewals: Renewal One Expiration: October 6, 2020 Renewal Two Expiration: October 6, 2021 Renewal Three Expiration: October 6, 2022 Renewal Four Expiration: October 6, 2023 Renewal Five Expiration: October 6, 2024 Contracting Authority Name & Title: Abby Applebee, Contracting Officer II Contractor Authority Name & Title: Daniel Bacon, Government Sales Signature on File CONTRACTING AUTHORITY: State of Alaska HQ, State Equipment Fleet 5420 Dr. Martin Luther King Jr Ave. Anchorage, AK 99507 CONTRACTING OFFICER: Abby Applebee (907) 269-0786 Abby.Applebee@alaska.Gov 163 SECTION I TERMS & CONDITIONS 1.0 INTENT: Purchase of Light Duty Vehicles. 1.1 Contract Period: One Year with 4 One Year Renewal Options/Multiple Vendors 1.2 Quantities: Varies by Year 1.3 Location of Use: Statewide 1.4 Warranty locations: Anchorage and Fairbanks 1.5 In addition to the State of Alaska requirements, the Municipality of Anchorage and other Alaska political subdivisions may cooperatively purchase from the resulting contract. 1.5.1 At no time may the contractor change the terms and conditions, alter the price to another entity, which differs from the contractual price, nor charge undisclosed administrative fees to allow cooperative purchasing. 2.0 DELIVERY: 2.1 Pre -delivery service: Prior to delivery, each vehicle, piece of equipment or attachment shall be serviced and inspected by the dealer or his agent. Inspection must include the following (as applicable to the type of equipment): 2.1.1 Dealer and vehicle identification. 2.1.2 Check -off of service and inspection performed including a list of all fluids including type weight and specification that are in the equipment as delivered for all fluid compartments. 2.1.3 The vehicle's crankcase, differential and transmission, and other fluid compartments shall be filled to the manufacturer's recommended capacity. 2.1.4 Fuel tank shall be filled to at least register a minimum 114 full on the fuel gauge, unless restricted by the commercial carrier, when the vehicle arrives at the delivery location. 2.1.5 The vehicle shall be clean and free from defects when delivered and should be ready for immediate and continued use upon delivery. 2.1.6 Units delivered in an incomplete state, or which have deficiencies per the specification, are subject to the damage charges as noted in paragraph 4.0 below. 2.2 Inspections: 2.2.1 The State's inspection of all materials and equipment upon delivery is for the sole purpose of identification. Such inspection shall not be construed as final or as acceptance of the materials or equipment if materials or equipment do not conform to Contract requirements. If there are any apparent defects in the materials or equipment at the time of delivery, the State will promptly notify the Contractor thereof. Without limiting any other rights of the State, The State at its option, may require the Contractor to: 2.2.1.1 repair or replace at contractor's expense, any or all of the damaged goods, 2.2.1.2 refund the price of any or all of the damaged goods, or 2.2.1.3 Accept the return of any or all of the damaged goods. 2.2.2 Costs of remedying all defects, indirect and consequential costs of correcting same, and/or removing or replacing any or all of the defective materials or equipment will be charged against the bidder. 2.3 Acceptance: 2.3.1 Units will not be considered "Accepted" until all deficiencies have been corrected. This includes item 3.1 Line Sheets/Bill of Materials, 3.2 Parts & Service Information, and 9.0 Publications. 2.4 Delivery Receipt: 2.4.1 A delivery receipt will be required. The receipt must be filled out by the vendor, and acknowledged by state receiving personnel by signature and date of actual receipt of equipment. One copy of this delivery receipt is to be given to the state -receiving agency. 2.4.2 Vendors are cautioned and advised that such delivery forms or other receiving type documents will not in any way be construed to mean the state has formally and fully accepted unit(s) referenced thereon as complete and meeting every specification set forth. Only the Contracting Officer or designee may sign warranty documentation. 3.0 F.O.B. POINT: 3.1 The F.O.B. point is as listed in Section III, Bid Schedule. Ownership of and title will remain with the contractor until delivery is complete to final destination and accepted by the State. Equipment is not to be driven on the Alcan Highway without prior written approval from the contracting officer. Section P Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 9 of 12 SECTION I TERMS & CONDITIONS 4.0 DAMAGES FOR LATE DELIVERY AND NON -CONFORMING GOODS: 4.1 Time is of the essence in this contract. The Bidder is expected to deliver goods that conform in all material respects to the contract specifications on or before the date provided therein, as may be amended by written agreement of the parties. 4.2 In the event that the equipment is delivered late or does not conform to the contract specifications, the State shall be entitled to offset against the Contract Price, as liquidated damages and not as a penalty, an amount equal to the cost of renting like equipment, multiplied by the number of calendar days elapsing between the delivery date provided in the bid schedule and the delivery date to the State. In the case of equipment in this this class, that daily rental fee is determined to be $50.00. The number of days for which liquidated damages shall apply shall include, in the case of non -conforming goods, the time reasonably necessary for the State to perform inspection. 4.3 These liquidated damages represent a reasonable estimate of amounts necessary to compensate the State for loss of use of the goods during the period in which the goods would have been available to the State if conforming goods had been timely delivered. 5.0 WARRANTY: 5.1 Standard Warranty Package: Unless otherwise stipulated by this ITB, the successful bidder will provide a three-year (36-month) warranty. 5.1.1 Full (100%) Parts and Labor Warranty Coverage of all components for 12 months (year one), from the date the unit is placed in service at the assigned location. 5.1.2 Full (100%) Warranty Coverage includes all cost of labor, parts, freight, lubricants, miscellaneous cost, etc., to place the unit in like -new condition. 5.1.3 Should the manufacturer's standard warranty exceed the minimum State warranty requirements, the manufacturer's warranty will run in conjunction with and enhance the State's warranty, then continue for the remainder of its term. 5.1.4 For clarification, warranty does not apply to normal wear and tear or maintenance items, accident damages, misuse of equipment or failure to operate or maintain equipment as prescribed by vendor/manufacturer. 5.1.5 Warranty on Attachments: Same as Standard Warranty Package. 5.1.6 In -Service Date: Warranty on vehicles not placed in service immediately upon receipt because of time lag to construct body components and/or installation of special equipment, or due to seasonal usage or other delay, shall be warranted from the date the vehicle is placed in service. The receiving agency shall notify the vendor/manufacturer in writing of the actual "in service" date. Notification of the requirement for delayed warranty will be provided on delivery orders whenever possible. 5.2 Warranty Claims: 5.2.1 Warranty will be provided at the unit's assigned (in-service) location. Because of the remote location of some equipment it is not always practical to deliver equipment to authorized warranty repair facilities. In these cases, the vendor may perform warranty work at the state's location or, the State of Alaska, at its discretion, reserves the right to perform the warranty work and be reimbursed by the vendor. If travel is required by State personnel to perform the work, actual costs will be used for reimbursement. 5.2.2 The State of Alaska has established a warranty procedure whereby the vendor is to be notified via letter, email, or fax, that warranty work needs to be performed. If time is of the essence, a telephone call confirmed by one of the above written procedures may be utilized. 5.2.3 The vendor must notify the state within 24 hours of verbal or written notification that it will begin to perform the warranty work at the equipment location. 5.2.4 The State may, at its discretion, proceed to make warranty repairs with its own work force in the case of emergency situation or to preclude excessive downtime (greater than 24 hours). The State will require a PO to perform the warranty work. 5.2.5 Failure to notify the State that the vendor intends to begin to perform warranty is considered a contractual breach. 5.2.6 The vendor will be invoiced for required warranty work performed by the state. Warranty work performed by the state will be charged at the current SEF shop labor rate at the time of the repair. Actual repair time will be used. 5.3 Warranty Performed by Vendor: 5.3.1 The State will reimburse travel costs not reimbursed by the manufacturer for travel to and from the bidder's closest warranty service center within the State of Alaska to the location of the equipment under warranty. Travel costs will be billed as follows: Section P Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 2 of 12 165 SECTION I TERMS & CONDITIONS 5.3.1.1 Mileage will only be reimbursed for travel within Alaska at the rate allowable by the IRS. 5.3.1.2 Meals are paid at actual and charges must be accompanied by receipts and are not to exceed the State authorized $60.00 per day. 5.3.1.3 Transportation, such as airfare, shall be reimbursed at actual and all charges are to be accompanied by a receipt/copy of the coach ticket. 5.3.1.4 Lodging shall be reimbursed at actual and shall not exceed $150.00 per night unless no other lodging is available. Requests for reimbursement must be accompanied by a receipt. 5.3.2 Travel will only be reimbursed for time in Alaska. 5.3.3 After hours, weekend and holiday travel must be approved by the contracting officer to he considered for reimbursement, The State will not pay for weather delays. 5A Authorized Warranty (Contractor/Bidder): 5.4.1 Contractor (bidder) must have Authorized Warranty Dealer that has all required licenses, facilities and factory certified and trained personnel necessary to perform the warranty servicing and repair work. Provide name and address for each Authorized Warranty Dealer for each location. (*) Alaska Sales and Service, Inc., 1300 E. 51h Ave, Anchorage, AK 99501 907-279-9641 5.4.2 Provide contact name and contact information for Warranty Administrator: (*) Melissa Rosenberg, 907-265-7520, mailto:melissarCa7aksales.com 5.4.3 Provide documentation of factory certified and trained personnel: (*) Service Technicians require ASE Certification, and are required to maintain ongoing GM Service Training Standards. Current training standards report is on file. The ultimate responsibility for warranty lies with the contractor (bidder). The State reserves the right to inspect the warranty facility and diagnostic equipment priorto issuing the Notice of Intent to Award a contract. 5.5 Factory Recall: 5.5A Nationwide factory recall or product update programs are the responsibility of the vendor and/or manufacturer. The State will attempt to bring affected equipment to an authorized repair facility. However, because of the remoteness of some equipment this is not always practicable or economical. In such cases, factory recall and modification work will be handled the same as warranty work. Factory recall notices sent to the state should, in addition to serial number, include model, year, and dealer. 6.0 REPAIR ORDERS AND DOCUMENTATION: 6.1 Any work performed by the contractor or approved subcontractor, whether warranty or any other work on a piece of equipment purchased under this ITB, will require a copy of the repair order, any invoices showing parts and commodities including oils and types used. 7.0 PUBLICATIONS: 7.1 Owner's Manual Paper publications are to be received by the State at the time of delivery. Delivery will not be considered complete until the publications for each unit have been received by the State of Alaska. 7.2 Quantities: 1 each 7.3 Service Bulletins, Etc.: The successful bidder must provide appropriate service bulletins, technical support bulletins, service letters, product support bulletins, and/or any other information type notifications that are sent out to the vendor or used by the manufacturer in the maintenance and report of the vehicle, equipment or attachments being provided. The intent of this clause is that the State of Alaska be provided notification of any and all changes or improvement's that may affect the maintenance, reliability, longevity, and safety of our equipment. 8.0 STATEMENT OF ORIGIN: The bidder will be required to furnish a Manufacturer's Statement of Origin for Automotive or Non -Automotive rolling stock for each unit. All such documents shall be delivered with the invoice to: DOT&PF, HQ State Equipment Fleet 5420 Dr. Martin Luther King Jr. Avenue Section l- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 3 of 92 166 SECTION I TERMS & CONDITIONS Anchorage, Alaska 99507 9.0 WEIGHT VERIFICATION SLIPS: If required in the Bid Price Schedule, a weight scale ticket of the completed unit will be included with the Statement of Origin. 10.0 PRICE: 10.1 Price Guarantee: The Contractor is responsible to maintain prices under the contract firm for the entire model year. All price increases or decreases must remain firm for the following model year. 10.2 NO RETROACTIVE PRICE INCREASES WILL BE ACCEPTED. 10.3 Price adjustments, increases or decreases, for subsequent orders, may be made by providing the Contracting Officer satisfactory evidence that all of the following conditions exist: 10.3.1 The increase is a result of the increased cost at the manufacturer's level and not costs under the contractor's control: 10.3.2 The increase will not produce a higher profit margin for the contractor than that on the original contract. 10.3.3 The increase affects only the item(s) that are clearly identified by the contractor. 10.3.4 Satisfactory forms of the evidence of the above facts may include a certified invoice from the manufacturer, or an affidavit from an independent professional price -tracking firm that is recognized by the industry as reputable and knowledgeable. The contractor must be able to show the difference between the prior year's price and the current difference in the price being requested. 10.4 Price Decreases: During the period of the contract, the Contractor must pass on to the state all price decreases, such as fleet rebates. A Contractor's failure to adhere strictly and faithfully to this clause will be considered a material breach of contract. The state reserves the right to cancel the contract if the contractor fails to properly perform the duties set out herein. 10.5 Manufacturer's Rebate (Incentives): 10.5.1 In any circumstance during or prior to completion of the contract, whereupon the State of Alaska becomes eligible to receive a rebate for any vehicle purchased under this contract, it shall be the BIDDER'S responsibility to inform the Contracting officer in writing and to advise the procedures for obtaining such rebates. 11.0 REPLACEMENT PARTS AND REPAIRS: 11.1 This contract encompasses a full parts and labor contract for manufacturer parts and repairs for the entire warranty period. 11.2 The State of Alaska shall expect the dealer or manufacturer to provide replacement wear parts at their authorized warranty facilities for the entire warranty period within seven (7) days of order. All other parts must be available within ten (10) working days. 11.3 Back order procedures: Back orders are acceptable; however, the ordering shop shall be appraised at time of original orders as to the expected delay in delivery. 11.4 Warranty: All products supplied by the contractor shall be warranted against defects in materials and workmanship for a minimum of 90 days, commencing at the time of installation as long as the installation is within 12 months of purchase. The cost of any defective product and the labor required to replace the defective product shall be the obligation of the contractor. 11.4.1 If the manufacturer's warranty exceeds the stated warranty then manufacturer's warranty supersedes. 11.4.2 Parts Return: Within 12 months of the invoice date, the State is to be allowed to return new parts with full refund, less actual shipping charges. Cores returned within 12 months of original invoice, date will receive full core credit. Returned parts will be in new, resalable condition. Refund will be in the form of a credit/invoice credited to the SOA account with the vendor. 11.4.3 Invoicing: Full description of item is required on all invoices, packing lists and billings. CONDITIONS: 12.0 AUTHORITY: This ITB is written in accordance with AS 36.30 and 2 AAC 12. 13.0 COMPLIANCE: In the performance of a contract that results from this ITB, the contractor must comply with all applicable federal, state, and borough regulations, codes, and laws; be liable for all required insurance, licenses, permits and bonds; and pay all applicable federal, state, and borough taxes. 14.0 SUITABLE MATERIALS, ETC.: Unless otherwise specified, all materials, supplies or equipment offered by a bidder shall be new, unused, and of the Section i- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 4 of 12 `[:YA SECTION I TERMS & CONDITIONS latest edition, version, model or crop and of recent manufacture. 15.0 SPECIFICATIONS: Unless otherwise specified in the ITB, product brand names or model numbers specified in this ITB are examples of the type and quality of product required, and are not statements of preference. If the specifications describing an item conflict with a brand name or model number describing the item, the specifications govern. Reference to brand name or number does not preclude an offer of a comparable or better product, if full specifications and descriptive literature are provided for the product. Failure to provide such specifications and descriptive literature may be cause for rejection of the offer, 15.0 FIRM OFFER: For the purpose of award, offers made in accordance with this ITB must be good and firm for a period of ninety (90) days from the date of bid opening. 17.0 CONTRACT FUNDING: Bidders are advised that funds are available for the initial purchase and/or the first term of the contract. Payment and performance obligations for succeeding purchases and/or additional terms of the contract are subject to the availability and appropriation of funds. 18.0 CONFLICT OF INTEREST: An officer or employee of the State of Alaska may not seek to acquire, be a party to, or possess a financial interest in, this contract if (1) the officer or employee is an employee of the administrative unit that supervises the award of this contract; or (2) the officer or employee has the power to take or withhold official action so as to affect the award or execution of the contract. 19.0 ASSIGNMENT(5): Assignment of rights, duties, or payments under a contract resulting from this ITB is not permitted unless authorized in writing by the procurement officer of the contracting agency. Bids that are conditioned upon the State's approval of an assignment will be rejected as nonresponsive. 20.0 SUBCONTRACTOR(S): Within five (5) working days of notice from the state, the apparent low bidder must submit a list of the subcontractors that will be used in the performance of the contract. The list must include the name of each subcontractor and the location of the place of business for each subcontractor and evidence of each subcontractor's valid Alaska business license. 21.0 FORCE MAJEURE: (Impossibility to perform): The parties to a contract resulting from this ITB are not liable for the consequences of any failure to perform, or default in performing, any of its obligations under the contract, if that failure or default is caused by any unforeseeable Force Majeure, beyond the control of, and without the fault or negligence of, the respective party. For the purposes of this ITB, Force Majeure will mean war (whether declared or not); revolution; invasion; insurrection; riot; civil commotion; sabotage; military or usurped power; lightning; explosion; fire; storm; drought; flood; earthquake; epidemic; quarantine; strikes; acts or restraints of governmental authorities affecting the project or directly or indirectly prohibiting or restricting the furnishing or use of materials or labor required; inability to secure materials, machinery, equipment or labor because of priority, allocation or other regulations of any governmental authorities. 22.0 CONTRACT EXTENSION: Unless otherwise provided in this ITB, the State and the successful bidder/contractor agree: (1) that any holding over of the contract excluding any exercised renewal options, will be considered as a month -to -month extension, and all other terms and conditions shall remain in full force and effect and (2) to provide written notice to the other party of the intent to cancel such month -to -month extension at least thirty (30) days before the desired date of cancellation. 23.0 DEFAULT: In case of default by the contractor, for any reason whatsoever, the State of Alaska may procure the goods or services from another source and hold the contractor responsible for any resulting excess cost and may seek other remedies under law or equity. 24.0 DISPUTES: If a contractor has a claim arising in connection with a contract resulting from this ITB that it cannot resolve with the Section P Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 5 of 12 SECTION I TERMS & CONDITIONS State by mutual agreement, it shall pursue a claim, if at all, in accordance with the provisions of AS 36,30.620 — 632. 25.0 CONSUMER ELECTRICAL PRODUCT: AS 45.45,910 requires that "...a person may not sell, offer to sell, or otherwise transfer in the course of the person's business a consumer electrical product that is manufactured after August 14, 1990, unless the product is clearly marked as being listed by an approved third party certification program." Electrical consumer products manufactured before August 14, 1990, must either be clearly marked as being third party certified or be marked with a warning label that complies with AS 45.45.910(e). Even exempted electrical products must be marked with the warning label. By signature on this bid the bidder certifies that the product offered is in compliance with the law. A list of approved third party certifiers, warning labels and additional information is available from: Department of Labor and Workforce Development, Labor Standards & Safety Division, Mechanical Inspection Section, P.O. Box 107020, Anchorage, Alaska 99510-7020, (907)269-4925. 26.0 SEVERABILITY: If any provision of the contract is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions will not be affected; and, the rights and obligations of the parties will be construed and enforced as if the contract did not contain the particular provision held to be invalid. 27.0 GOVERNING LAW; FORUM SELECTION: A contract resulting from this ITB is governed by the laws of the State of Alaska. To the extent not otherwise governed by section 17 of these Standard Terms and Conditions, any claim concerning the contract shall be brought only in the Superior Court of the State of Alaska and not elsewhere. 28.0 NEW EQUIPMENT: Equipment and components offered in response to this ITB must be new equipment. New equipment means equipment that is currently in production by the manufacturer and is still the latest model, edition or version generally offered. The equipment must be warranted as new by the manufacturer and may not have been used for any purpose, other than display (not demonstration), prior to its sale to the state. The state will not accept remanufactured, used, or reconditioned equipment. It is the contractor's responsibility to ensure that each piece of equipment and components delivered to the state complies with this requirement. A contractor's failure to comply with this requirement will cause the state to seek remedies under breach of contract. 29.0 ACCESSORIES: When accessories are supplied, they must be certified to be compatible with the rest of the equipment. Certification will be written evidence satisfactory to the state that the accessories are compatible. The bidder's failure to supply this evidence within the time required by the state will cause the state to consider the bid non -responsive and reject the bid. 30.0 BRAND SPECIFIC: Certain items may be designated brand specific. When an item is so designated no substitutions for the brand and model specified will be allowed. 31.0 INSPECTION: Equipment offered for lease may be subject to inspection and approval by the state prior to the award of the ITB. The equipment and attachments must be in good repair and capable of performing the work for which they were designed. 32.0 ALTERATIONS: The contractor must obtain the written approval from the contracting officer prior to making any alterations to the specifications contained in this ITB. The state will not pay for alterations that are not approved in advance and in writing by the contracting officer. 33.0 DISCONTINUED ITEMS: In the event an item is discontinued by the manufacturer during the life of the contract, another item may be substituted, provided that the contracting officer makes a written determination that it is equal to or better than the discontinued item and provided that it is sold at the same price or less than the discontinued item. 34.0 ITEM UPGRADES: The state reserves the right to accept upgrades to models on the basic contract when the upgrades improve the way the equipment operates or improve the accuracy of the equipment. Such upgraded items must be at the same price as the items in the basic contract. 35.0 DELIVERY TIME: The elapsed time between the time the state places an order and the time that order is actually shipped from the contractor's place of business must be entered in space provided under "Bid Schedule". This processing time is to Section I- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 6 of 12 SECTION I TERMS & CONDITIONS remain constant throughout the life of the contract(s). 36.0 DELIVERY CONFIRMATION: Bidders must obtain a confirmation from the manufacturer that the items offered are scheduled for production in sufficient time to meet the scheduled delivery dates. A copy of the manufacturer's confirmation may be included with the bid or submitted within 10 days of the state's request. The bidder's failure to provide the manufacturers confirmation as required will cause the state to consider the bid non -responsive and reject the bid. 37.0 ADVANCE NOTICE OF DELIVERY: The contractor must notify the freight company that delivers the order that the state facility receiving the order requires 24 hours advance notice of delivery. 38.0 THIRD -PARTY FINANCING AGREEMENTS NOT ALLOWED: Because of the additional administrative and accounting time required of state agencies when third party financing agreements are permitted, they will not be allowed under this contract. 39.0 CONTINUING OBLIGATION OF CONTRACTOR: Regardless of the terms and conditions of any third -party financing agreement, the contractor agrees that none of its responsibilities under this contract are transferable and that the contractor alone will continue to be solely responsible until the expiration date of the contract. Such responsibilities include, but are not limited to, the provision of equipment, training, warranty service, maintenance, parts and the provision of consumable supplies. By signature on the face page of this ITB the bidder acknowledges this requirement and indicates unconditional acceptance of this continuing obligation clause. 40.0 ESTIMATED QUANTITIES: The quantities referenced in this ITB are the state's estimated requirements and may vary more or less from the quantities actually purchased. The state does not guarantee any minimum purchase. Orders will be issued throughout the contract period on an as -needed basis. 41.0 SERVICE CHARGES: Regardless whether the contractor repairs equipment on -site or off -site, the state will not be liable for any charges associated with the repair of broken equipment, including, but not limited to, unhooking, disassembly, packaging, crating, repair, transportation, replacement, reassembly, or rewiring. 42.0 PARTS: Only parts designed for the purpose they are being used, and warranted as new, may be used in the repair of state equipment. 43.0 COMPLETION OF SERVICE: The service will not be complete and the equipment will not be considered serviced, repaired, or acceptable until it performs in compliance with the manufacturer's published performance specifications. 44.0 SERVICE TECHNICIAN QUALIFICATIONS: Bidders must provide evidence that the person performing the service work is a manufacturer's authorized service technician; or, the bidder may provide evidence that they have contracted with a manufacturer's authorized service technician to perform the service work. Acceptable evidence of the service technician's competence may take the form of a letter or certificate, signed by an authorized officer of the manufacturer, that the service technician has been trained and authorized by the manufacturer to provide manufacturer's authorized warranty service. The bidder's failure to provide the evidence mentioned above, within the time required by the state, may cause the state to consider the bid non -responsive and reject the bid. 45.0 WORKMANSHIP & MATERIALS: All work must be performed in a thorough and workmanlike manner and in accordance with current industry practices. The contractor will be held responsible for the quality of the finished item. The state will reject any item that does not meet the specifications of the ITB. Rejected items will be returned to the contractor at the contractor's risk and expense. 46.0 CONTRACT CANCELLATION: The state reserves the right to cancel the contract at its convenience upon 30 calendar day's written notice to the contractor. The state is liable only for payment in accordance with the payment provisions of this contract for services or supplies provided before the effective date of termination. Section P Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 7 of 12 `rct SECTION I TERMS & CONDITI SPECIAL CONDITIONS: 47.0 ORDER DOCUMENTS: Except as specifically allowed under this ITB, an ordering agency will not sign any vendor contract. The State is not bound by a vendor contract signed by a person who is not specifically authorized to sign for the State under this ITB. The State of Alaska Purchase Order, Contract Award and Delivery Order are the only order documents that may be used to place orders against the contract(s) resulting from this ITB. 48.0 BILLING INSTRUCTIONS: Invoices must be billed to the ordering agency's address shown on the individual Purchase Order, Contract Award or Delivery Order, not to the Division of General Services. The ordering agency will make payment after it receives the merchandise or service and the invoice. Questions concerning payment must be addressed to the ordering agency. 49.0 CONTINUING OBLIGATION OF CONTRACTOR: Notwithstanding the expiration date of a contract resulting from this ITB, the contractor is obligated to fulfill its responsibilities until warranty, guarantee, maintenance and parts availability requirements have completely expired. MANDATORY CONTRACT TERMS: 50.0 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES: Prior to the award of a contract, a bidder must hold a valid Alaska business license. However, in order to receive the Alaska Bidder Preference and other related preferences, such as the Alaska Veteran and Alaskans with Disabilities Preference, a bidder must hold a valid Alaska business license at the time designated for bid opening. Bidders should contact the Department of Commerce, Community and Economic Development, Division of Corporations, Business, and Professional Licensing, P. O. Box 110806, Juneau, Alaska 99811-0806, for information on these licenses. Acceptable evidence that the bidder possesses a valid Alaska business license may consist of any one of the following: copy of an Alaska business license; certification on the bid that the bidder has a valid Alaska business license and has included the license number in the bid (see front page); a canceled check for the Alaska business license fee; a copy of the Alaska business license application with a receipt stamp from the state's occupational licensing office; or A sworn and notarized affidavit that the bidder has applied and paid for the Alaska business license. You are not required to hold a valid Alaska business license at the time bids are opened if you possess one of the following licenses and are offering services or supplies under that specific line of business: fisheries business licenses issued by Alaska Department of Revenue or Alaska Department of Fish and Game, liquor licenses issued by Alaska Department of Revenue for alcohol sales only, insurance licenses issued by Alaska Department of Commerce, Community and Economic Development, Division of Insurance, or Mining licenses issued by Alaska Department of Revenue. At the time designated for bid opening, all bidders must hold any other necessary applicable professional licenses required by Alaska Statute. 51.0 ALASKA BIDDER PREFERENCE: An Alaska Bidder Preference of five percent will be applied prior to evaluation. The preference will be given to a bidder who: holds a current Alaska business license at the time designated for bid opening; submits a proposal for goods or services under the name appearing on the bidder's current Alaska business license; has maintained a place of business within the state staffed by the bidder, or an employee of the bidder, for a period of six months immediately preceding the date of the bid; is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company (LLC) organized under AS 10.50 and all members are residents of Section P Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 8 of 12 IVA SECTION I TERMS & CONDITIONS the state, or is a partnership under AS 32.06 or AS 32.11 and all partners are residents of the state; and If a joint venture, is composed entirely of ventures that qualify under (1)-(4) of this subsection. (*) Alaska Bidder Preference Affidavit In order to receive the Alaska Bidder Preference, the bid must also include a statement certifying that the bidder is eligible to receive the Alaska Bidder Preference. If the bidder is a LLC or partnership as identified in (4) of this subsection, the affidavit must also identify each member or partner and include a statement certifying that all members or partners are residents of the state. If the bidder is a joint venture which includes a LLC or partnership as identified in (4) of this subsection, the affidavit must also identify each member or partner of each LLC or partnership that is included in the joint venture and include a statement certifying that all of those members or partners are residents of the state. 52.0 BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Transportation at one of the following numbers no later than 10 days prior to bid opening to make any necessary arrangements. Telephone: 907.269.0786 Fax: 907.269.0801 TDD: 907.269.0713 COMPLIANCE WITH ADA: By signature of their bid the bidder certifies that they comply with the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the federal government. Services or activities furnished to the general public on behalf of the state must be fully accessible. This is intended to ensure that agencies are in accordance with 28 CFR Part 35 Section 35.130 and that services, programs or activities furnished to the public through a contract do not subject qualified individuals with a disability to discrimination based on the disability. 53.0 PREFERENCE QUALIFICATION: In order to qualify for an Alaska Veterans Preference, Employment Program Preference, or Alaskans with Disabilities Preference, a bidder must add value by actually performing, controlling, managing, and supervising the services provided, or a bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public. 54.0 CONTRACT PERFORMANCE LOCATION: By signature on their bid, the bidder certifies that all services provided under this contract by the contractor and all subcontractors shall be performed in the United States. If the bidder cannot certify that all work will be performed in the United States, the bidder must contact the procurement officer in writing to request a waiver at least 10 days prior to the deadline for receipt of bids. The request must include a detailed description of the portion of work that will be performed outside the United States, where, by whom, and the reason the waiver is necessary. Failure to comply with these requirements may cause the state to reject the bid as non -responsive, or cancel the contract. 55.0 HUMAN TRAFFICKING: By signature on their bid, the bidder certifies that the bidder is not established and headquartered or incorporated and headquartered in a country recognized as Tier 3 in the most recent United States Department of State's Trafficking in Persons Report. The most recent United States Department of States Trafficking in Persons Report can be found at the following website: http://www.state.govlgltip/ Failure to comply with this requirement will cause the state to reject the bid as non -responsive, or cancel the contract Section I- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 9 of 12 IIV061 SECTION I TERMS & CONDITIONS 56.0 NOTICE OF INTENT TO AWARD: After the responses to this ITB have been opened and evaluated, a tabulation of the bids will be prepared. This tabulation, called a Notice of Intent to Award, serves two purposes. It lists the name of each company or person that offered a bid and the price they bid. It also provides notice of the state's intent to award a contract(s) to the bidder(s) indicated. A copy of the Notice of Intent will be mailed to each company or person who responded to the ITB. Bidders identified as the apparent low responsive bidders are instructed not to proceed until a Purchase Order, Contract Award, Lease, or some other form of written notice is given by the contracting officer. A company or person who proceeds prior to receiving a Purchase Order, Contract Award, Lease, or some other form of written notice from the contracting officer does so without a contract and at their own risk. 57.0 PAYMENT FOR STATE PURCHASES: Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest. 58.0 CONTRACT ADMINISTRATION: The administration of this contract is the responsibility of State Equipment Fleet, Contracting Officer, Department of Transportation. 59.0 SHIPPING DAMAGE: The state will not accept or pay for damaged goods. The contractor must file all claims against the carrier(s) for damages incurred to items in transit from the point of origin to the ultimate destination. The state will provide the contractor with written notice when damaged goods are received. The state will deduct the cost of the damaged goods from the invoice prior to payment. The contractor must file all claims against the carrier(s) for reimbursement of the loss. 60.0 INDEMNIFICATION: The contractor shall indemnify, hold harmless, and defend the contracting agency from and against any claim of, or liability for error, omission or negligent act of the contractor under this agreement. The contractor shall not be required to indemnify the contracting agency for a claim of, or liability for, the independent negligence of the contracting agency. If there is a claim of, or liability for, the joint negligent error or omission of the contractor and the independent negligence of the Contracting agency, the indemnification and hold harmless obligation shall be apportioned on a comparative fault basis. "Contractor" and "Contracting agency", as used within this and the following article, include the employees, agents and other contractors who are directly responsible, respectively, to each. The term "Independent negligence" is negligence other than in the Contracting agency's selection, administration, monitoring, or controlling of the contractor and in approving or accepting the contractor's work. 61.0 INSURANCE: Without limiting contractor's indemnification, it is agreed that contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the contractor's policy contains higher limits, the state shall be entitled to coverage to the extent of such higher limits. Certificates of Insurance must be furnished to the contracting officer prior to beginning work and must provide for a notice of cancellation, non -renewal, or material change of conditions in accordance with policy provisions. Failure to furnish satisfactory evidence of insurance or lapse of the policy is a material breach of this contract and shall be grounds for termination of the contractor's services. All insurance policies shall comply with, and be issued by insurers licensed to transact the business of insurance under AS 21. Proof of insurance is required for the following: Workers' Compensation Insurance: The contractor shall provide and maintain, for all employees engaged in work under this contract, coverage as required by AS 23.30.045, and; where applicable, any other statutory obligations including but not limited to Federal U.S.L. & H. and Jones Act requirements. The policy must waive subrogation against the state. Commercial General Liability Insurance: covering all business premises and operations used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. Section I- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 10 of 12 173 SECTION 1 TERMS & CONDITIONS Commercial Automobile Liability Insurance: covering all vehicles used by the contractor in the performance of services under this agreement with minimum coverage limits of $300,000 combined single limit per occurrence. Failure to supply satisfactory proof of insurance within the time required will cause the state to declare the bidder non -responsible and to reject the bid. 62.0 BRAND AND MODEL OFFERED: Unless otherwise specified, when brand names and model numbers are used to specify the type and quality of the goods desired, bidders must clearly indicate the brand names and model numbers they intend to provide. The bidder's failure to identify the brand and model offered will cause the state to consider the offer non -responsive and reject the bid. 63.0 ANNOTATED LITERATURE: Bidders must annotate their product literature to identify for the state the location of the supporting information regarding each product specification set out in this ITB. A bidder's failure to comply with this clause, within the time set by the state, will cause the state to consider the offer non -responsive and reject the bid. 64.0 SUPPORTING INFORMATION: The state strongly desires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made by the contracting officer that the product offered meets the ITB specifications and that other requirements of the ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information from the bidder, after the bids have been opened, to ensure that the products offered completely meet the ITB requirements. The requirement for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination. A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, will cause the state to consider the offer non -responsive and reject the bid. 65.0 FIRM, UNQUALIFIED AND UNCONDITIONAL OFFER: Bidders must provide enough information with their bid to constitute a definite, firm, unqualified and unconditional offer. To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non -responsiveness. 66.0 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE: By signature of the bid and by checking the Agricultural and Fisheries Product Preference box beneath each line item, the bidder certifies that the product offered meets the requirements of AS 36.15.050 and is entitled to a preference in accordance with the provisions of that statute. 67.0 ALASKA PRODUCT PREFERENCE: Bidders who offer products which have received certification by the Department of Commerce and Economic Development and that are listed in the current published edition of the "Alaska Products Preference List" will receive this preference. In order to qualify for the Alaska Product Preference, a bidder must provide the qualified product on a 100% basis. There are no provisions under Alaska Statutes or regulations that allow for product ex- changes/substitutions, or permit the product to be co -mingled with other products. Rather, AS 36.30.330 provides for a penalty for failing to use the designated Alaska products. Products are classified in one of three categories: Class I products receive a three percent preference. Class It products receive a five percent preference. Class III products receive a seven percent preference. Bidders must check the correct preference box beneath each line item. When the bids are evaluated, the preference percentage will be deducted from the bid price. If a bidder fails to check one of the product preference boxes, no preference will be given. 68.0 NONDISCLOSURE AND CONFIDENTIALITY: Contractor agrees that all confidential information shall be used only for purposes of providing the deliverables and performing the services specified herein and shall not disseminate or allow dissemination of confidential information Section 1- Terms & Conditions CA2200-20 Contract: for Light Duty Vehicles Page 11 of 12 174 SECTION I TERMS & CONDITIONS except as provided for in this section. The contractor shall hold as confidential and will use reasonable care (including both facility physical security and electronic security) to prevent unauthorized access by, storage, disclosure, publication, dissemination to and/or use by third parties of, the confidential information. "Reasonable care" means compliance by the contractor with all applicable federal and state law, including the Social Security Act and HIPAA. The contractor must promptly notify the state in writing if it becomes aware of any storage, disclosure, loss, unauthorized access to or use of the confidential information. Confidential information, as used herein, means any data, files, software, information or materials (whether prepared by the state or its agents or advisors) in oral, electronic, tangible or intangible form and however stored, compiled or memorialized that is classified confidential as defined by State of Alaska classification and categorization guidelines (i) provided by the state to the contractor or a contractor agent or otherwise made available to the contractor or a contractor agent in connection with this contract, or (ii) acquired, obtained or learned by the contractor or a contractor agent in the performance of this contract. Examples of confidential information include, but are not limited to: technology infrastructure, architecture, financial data, trade secrets, equipment specifications, user lists, passwords, research data, and technology data (infrastructure, architecture, operating systems, security tools, IP addresses, etc.). If confidential information is requested to be disclosed by the contractor pursuant to a request received by a third party and such disclosure of the confidential information is required under applicable state or federal law, regulation, governmental or regulatory authority, the contractor may disclose the confidential information after providing the state with written notice of the requested disclosure ( to the extent such notice to the state is permitted by applicable law) and giving the state opportunity to review the request. If the contractor receives no objection from the state, it may release the confidential information within 30 days. Notice of the requested disclosure of confidential information by the contractor must be provided to the state within a reasonable time after the contractor's receipt of notice of the requested disclosure and, upon request of the state, shall seek to obtain legal protection from the release of the confidential information. The following information shall not be considered confidential information: information previously known to be public information when received from the other party; information freely available to the general public; information which now is or hereafter becomes publicly known by other than a breach of confidentiality hereof; or information which is disclosed by a party pursuant to subpoena or other legal process and which as a result becomes lawfully obtainable by the general public. Section l- Terms & Conditions CA2200-20 Contract for Light Duty Vehicles Page 12 of 12 `M SECTION II SPECIFICATION SPECIFICATION 100.0 GENERAL SPECIFICATION: It is the purpose of this specification to describe a new, and of the manufacturer's latest current production model and design vehicles. Referenced Standards: The unit provided is required to meet all current federal and state regulations such as, but not limited to, EPA emissions, FMVSS, and CFR. Certain ISO, SAE, and other consensus standards may be referenced in this specification. Unless otherwise specified, the latest version of each standard is to be understood. Such standards apply to this specification whether or not they are required by statutes or administrative law. Component Selection: The components selected shall be rated for the maximum loading they would be subjected to in severe service. The torque rating of a driven component shall exceed the input torque. The component parts and structure of the unit shall be sized and designed to safely withstand the maximum load imposed, without failure or induction of deterioration. All units shall be constructed from current production components. Standard Components: All components and accessories advertised in the manufacturer's current model year brochure and specifications as standard, unless superseded by these specifications, shall be provided with the unit. Necessary Components: Contractors shall provide any components, hardware, or part necessary for proper assembly, installation, and operation even though that item(s) is not specifically described in the bid specifications. This includes all fittings, couplers, brackets, adapters, etc. Bidders shall include the cost of such components, hardware, and parts in the bid price. Application: Varying terrain and weather conditions throughout the State of Alaska to - 50 OF. All bids must include both unit pricing and extensions and be otherwise complete in the format requested 101.0 REQUIRED EQUIPMENT: Color: OEM White (Any other color requires prior authorization) Medium to Dark Grey Cloth Interior Gas tank must be no less than '/ full ABS Brakes (4 Wheel Anti -Lock) Transmission: Automatic with overdrive where available Power Steering Power Locks and Power Windows Keyless Remote Entry with 2 control FOBS Vehicle Keys (4) AS REQUIRED PER DEFINITION TAB OEM Backup Camera System Daytime running lights Spray -in bed liners are to be installed, black in color and have a minimum thickness of 3116 (0.1875) inch. Mirrors: Outside - Power mirrors left and right, driver adjustable Tires: All season, standard for GVWR, with spare tire and wheel assembly Tire carrier: Standard for vehicle Supplemental Restraint System for both driver and right front passenger Engine Block Heater Day time running lights Anti -Freeze Long Life Coolant to a minimum -35 degree protection Limited Slip, Locking Rear Differential or Traction Control FOB Anchorage (Unless otherwise noted) Section II- Specifications CA2200-20 Contract for Light Duty Vehicles Page 9 of 2 IV& SECTION II SPECIFICATION Vinyl and cloth upholstery are specified in this bid package. When cloth is requested, cloth with vinyl trim is acceptable. WE WILL NOT ACCEPT AFTER -MARKET POWER WINDOWS OR POWER LOCKS. ARO on all units is 180 days. 102.0 DEFINITIONS: ALL WHEEL DRIVE (AWD): All Wheel Drive vehicles do not require a low range transfer case option and are not required to be driver selectable. When in AWD, both front and rear axles do not require power. AWD is not acceptable as a 4X4 solution unless specified. BACK UP CAMERA: OEM backup camera system. DELUXE CENTER CONSOLE: Includes, engine cover console with cup holders, tray compartment and a compartment door, if available. LIMITED SLIP AXLE/LOCKING DIFFERENTIAUTRACTION CONTROL: Pick-ups 1/2 ton through 1 ton are required to have a limited slip axle (unless otherwise noted in the minimum requirements. if a limited slip axle is not available a locking differential or, traction control system is acceptable. If neither system is available the vehicle will be considered non -compliant. OPTIONAL EQUIPMENT: A list of equipment that the State may choose to add to an individual vehicle, in addition or in place of the Required Equipment. Vendors are required to provide pricing for all Optional Equipment, if available. All equipment shall be factory installed unless specified in this document. PICKUP BOX LENGTH: The following definitions pertain to all pickup truck configurations listed throughout the bid. Short Bed - Shortest pickup bed offered by the manufacturer Standard Bed - Bed shall be no shorter than 6ft and no longer than 7ft in length measured at the bed floor inside the box. Long Bed - Longest bed available from the manufacturer PICKUP CAB CONFIGURATION: The following pickup truck cab configurations shall be used throughout the bid: Regular Cab - Seating for at least two occupants, two cab doors Extended Cab - Four cab doors, including second row seating. (Chevrolet Double Cab, Ford Super Cab) Crew Cab - Four full size cab doors. Largest cab configuration offered REQUIRED EQUIPMENT: The minimum list of options that shall be included for all vehicles for that specific Bid Item Number. All equipment shall be factory installed unless specified in this document. STABILITY CONTROL SYSTEM: Stability control systems are not an acceptable substitute for a limited slip axle or traction control system. Electronic stability control (ESC) is a computerized technology that improves the safety of a vehicle's stability by detecting and minimizing skids. VEHICLE KEYS (4): Each vehicle shall be supplied with four factory keys. All keys and transmitters shall be fully programmed, cut, and/or credentialed into vehicle security system. 4X4: All 4x4 vehicles shall come equipped with a low range transfer case option. The torque distribution shall be driver selectable. When the vehicle is in 4x4 mode, both front and rear axles shall have power. All 44 vehicles shall come equipped with electronic transfer case shift control with auto locking front hubs. Section il- Specifications CA2200-20 Contract for Light Duty Vehicles Page 2 of 2 177 SECTION III BID SCHEDULE BID SCHEDULE INSTRUCTIONS: All bids must include both unit pricing and extensions and be otherwise complete in the format requested. The materials, equipment or services bid will conform to and meet the requirements of the Contract Bid Documents and are hereby incorporated into this document. Publications: One (1) per vehicle, per Section I, paragraph 7.0. The actual F.O.B. point for pricing on all items purchased under this contract will be Anchorage, AK. Ownership of and title to the ordered items remains with the contractor until the items have been delivered at their final destination and are accepted by the State. For pricing purposes of this contract, the F.O.B. point is Anchorage Alaska REQUIRED DELIVERY OF ITEMS UNDER THIS CONTRACT: Maximum 180 days after receipt of order (ARO). Attachment on File as Submitter by Vendors: Spreadsheet "SEF-2200 Light Duty Bidder Worksheets.xis" Section lll- Bid Schedule CA2200-20 Contract for Light Duty Vehicles Page 9 of 1 178 Resolution 2021-112 Documents: • Agenda Statement • Resolution 2021-112 • Attachments: o Purchase Quote of a Crosswind 1 Air Street Sweeper from Yukon Equipment IVA City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Doug Schoessler, Public Works Director Agenda Item: Resolution 2021-112: Authorizing the City Manager to Purchase a New 2021- 2022 Crosswind 1 Regenerative Air Street Sweeper from Yukon Equipment, Inc. for the Total Amount not to Exceed $322,479.81, Utilizing the Sourcewell RFP Contract Yukon Equipment, Inc., and Appropriating Funds Background and justification: In 2021-2022, $250,000 was included in the Public Works Capital Equipment Budget to purchase a Street Sweeper. We have found a new Crosswind 1 Regenerative Air Street Sweeper, but it has increased in price over our projected cost. The purchase price is now $322,479.81. Public Works currently has a 1999 Tymco Sweeper - Unit #110. It is 22 years old and past the anticipated useful life. Although it is past its useful life, it will be held as a backup road maintenance vehicle and will not be sold or disposed of. The age of the unit, upcoming costly repairs, and issues make the purchase of new Crosswind 1 Regenerative Air Street Sweeper necessary to service Seward's road maintenance needs into the future. The City of Seward's Efficiency Study (by John Bird) recommended the street sweeper replacement at 10 years or 100,000 miles. Our current street sweeper is 22 years old. The increasing repairs from many years of use make purchasing this vehicle a cost-effective decision. Consistency checklist: Comprehensive Plan: 2030P/an 1.1.3, 2.2.2, 2.2.8 Strategic Plan: pg.18 Maintain Streets Other: 2008 Efficiency Study ("Bird"report) Fiscal note: Funding for this purchase is available in the Motor Pool Fund. The 2021 Motor Pool budget includes $250,000 for the purchase of a sweeper truck, so an additional appropriation of $72,479.81 from the Motor Pool unassigned fund balance is required. Finance Department approval: � � �d__._ Attorney Review: Yes ❑ No 0 Not applicable ❑ Recommendation City Council approve Resolution 2021-112. 1EI6, Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-112 A Resolution of the City Council of the City of Seward, Alaska, Authorizing the City Manager to Purchase a New 2021-2022 Crosswind 1 Regenerative Air Street Sweeper from Yukon Equipment, Inc. for the Total Amount not to Exceed $322,479.81, Utilizing the Sourcewell RFP Contract Yukon Equipment, Inc., and Appropriating Funds WHEREAS, the Public Works Street Department's street sweeper unit 9110, a 1999 Tymco Sweeper is 22 years old and is increasingly unreliable and requires frequent maintenance to remain in-service; and WHEREAS, the purchase of a new 2021-2022 Crosswind 1 regenerative Air Street Sweeper is consistent with the City of Seward's Efficiency Study by John Bird, for aging equipment; and WHEREAS, the City of Seward is a member of Sourcewell (formerly National Joint Power Alliance) for government purchasing; and WHEREAS, Sourcewell issued an RFP for competitive bids for street sweepers related equipment and awarded a contract to Yukon Equipment, Inc. for equipment; and WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases which utilize competitive bids obtained by other governmental units, and the Public Works Department is purchasing the street sweeper vehicle utilizing Sourcewell's joint purchasing contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to purchase the new 2021-2022 Crosswind 1 regenerative Air Street Sweeper from Yukon Equipment, Inc. for an amount not to exceed $322,479.81 Section 2. Funds in the amount of $250,000, for the purchase of the Crosswind 1 Regenerative Air Street Sweeper vehicle are budgeted in the 2020-2021 capital budget approved by Council. Funding in the amount of $72,479.81 is appropriated from Motor Pool unassigned fund balance account no. 03000-0000-3400 to capital equipment account no. 03000-1310-8103. Section 3. The Seward City Council hereby finds that it is in the public interest to purchase 2021-2022 Crosswind 1 regenerative Air Street Sweeper utilizing the competitive procurement RFP contracts by Sourcewell (formally NJPA). Section 4. This resolution shall take effect immediately upon its adoption. `EI Presents a Proposal Summary of the Crosswind 1 Crosswind i Regenerative Air Street Sweeper with Single Engine 0 Quote Number: 2021-42933 for 1 of 5 Ronnie Malerich Tel: 182 Elgin Sweeper doesn't offer just one sweeping technology — we take an application -based approach to solving our customers` sweeping needs. Our team works with every customer to ensure they get a machine that fits their specifications, with the right truck, engine configuration, fuel requirements, and options. G� wwindii 1*1 =!_qin Sweepers are built for backed for life. Throughout the ii'Fa of the sweeper, we offer team training on proper use and maintenance. We have a world- wide network of experienced dealers with factory trained technicians and a local stock of OEM parts and accessories, to ensure total customer peace of mind. 0 E1411"i (6 UNMATCHED QUALITY The Crosswind was introduced nearly 30 years ago and has been continuously improved in design and production. Elgin sweepers are manufactured in an ISO:9001 certified manufacturing plant. Products are painted prior to assembly and quality tested. The Crosswindl is proudly assembled in the U.S.A. using only the finest materials. PRODUCT DESCRIPTION • Equipped with Memory Sweep;8.0 cu. Yd. Hopper, right and left side brooms,sweeper is powder coated froin powder coatings chart 2003TNI with powder coated gray undercarriage. STANDARD FEATURES Alternator, 95 amp Backup Alarm, electric Blower, 20,000 CFM rating with linatex lined housing Brooms, hydraulic rotation Brooms, Dual Broom Measurement Ruler Console, w/rocker switches for all sweep functions, including memory sweep with full gauge package including tachometer, engine hour teeter, oil pressure indicator, coolant temperature, voltmeter and fuel lever indicator, water level gauge and warring lights for hopper pressure controls and manual reset circuit breakers Doors, access fiberglass doors provide easyservice and maintenance on auxiliary engine,hydraulic and electrical system Electronic Throttle, sweep resume/sweep transport/reverse pick-up Hopper rear door, hydraulically opened/closed andlocked/unlocked with external controls. In -Cab Hopper Dump LED Clearance Lights Lights, rear clearance and rear identification Manuals, operator and parts Mirrors, West Coast type with 8" convex inserts, one each side Pick-up head, hydraulically operated, 14" (355 mm) outside diameter pressure hose, 12-3/4" (324mm) inside diameter suction hose with quick disconnect on suctions side Spray nozzles, sixteen (16), seven (7) in the pick-up head, three (3) in the suction nozzle, three (3) at each side broom Side Broom Outer Position Stop Trans Oil Cooler Water tank, molded polyethylene, 240 gallons (907L) Water pre -filter, hydrant fill hose AM/FM/CD Radio Left Hand Fender Mirror Right And Left Hand Heated And Remote Controlled Mirrors Standard Electric Horns Sweeper Painted Standard White Chassis Painted Standard White Red Logo 1 Year Parts and Labor Warranty Sweeper - Operator Manual Sweeper Parts Manual ADDITIONAL FEATURES LED Stop/Tail/Turn (1) Spare Chassis Key Memory Sweep Steel Bristles with Polyethylene Segments Sidebrooms Variable Speed - Dual Sidebrooms Sidebroom Tilt Option Right Hand Sidebroom Tilt Option Left Hand Lifeliner Hopper System Hopper Vibrator 6" Hopper Drain Hydraulic Heavy Duty Wandering Hose (1) 4 Ft. Aluminum Wandering Hose Extension Rear Mounted Hose, hydrant fill, 25" with coupling Quote Dumber: 2021-42933 2 of 5 184 Front Spray Bar Functional Control of Water System Hopper Deluge Dual Sidebroom Scrubbing Position Low Pressure Washdown Air Purge For Water System Hydraulic Oil Level Gauge W/Thermometer on Tank Broom Hours with In -Cab Display Rear LED Beacon / LED Arrowboard Dual LED Sidebroom and Rear LED Flood Lights Individual Switches For Dual Sidebroom & Rear Flood Lts-Led Tool Box with Tools Tool Kit Hydrant Wrench Slow Moving Vehicle Sign Sweeper Service Manual Chassis Parts Manual Chassis Service Manual Quote Number: 2021-42933 3 of 5 IRR Total List Price: Sourcewell Discount: Additional Discount: Freight from Factory to Anchorage: On Site Training With Factory Rep: Total: $319,155.00 -$ 9,574.65 -2,700.54 S 14,400.00 S 1,200.00 $322,479.81 Price valid for 30 Days from dateof 8/24/2021 Product Model: CROSSWIND I Product Model: CROSSWIND 1 Proposal Date 8/24/2021 Quote Number: 2021-42933 Price List Date: 8/23/2021 P.O. NTumber: Payment Terms: Proposal Notes: 1. Multiple unit orders will be identical to signed proposal. Changes or deviations to any unit of a multiple unit order will require a new signed proposal. 2. Chassis specifications and data codes for customer supplied chassis must be submitted to and approved by Elgin Sweeper Company prior to submittal of customer purchase order 3. All prices quoted are in US Dollars unless otherwise noted. 4. This proposal incorporates, and is subject to, Vactor Manufacturing's standard terms and conditions attached hereto and made a part hereof. SIGNED BY. - Date: Quote Number: 2021-42933 4 of 5 1Eb: LIMITED WARRANTY ELGrNT SWEEPER COMPANY warrants each new machine manufactured by it against defects in material and workmanship provided the machine is used in a normal and reasonable manner. This warranty is extended only to the original user -purchaser for a period of twelve (12) months from the date of delivery to the original user -purchaser. ELGIN SWEEPER COMPANY will cause to be repaired or replaced, as the Company, may elect, any part or part of such machine which the Company's examination discloses to be defective in material or workmanship. Repairs or replacements are to be made at the selling Elgin distributor's location or at other locations approved by ELGIN SWEEPER COMPANY. The ELGIN SWEEPER COMPANY warranty shall not apply to: I . Major components or trade accessories such as but not limited to, trucks, engines, tires or batteries that have a separate warranty by the original manufacturer. 2. Normal adjustments and maintenance services. 3. Normal wear parts such as but not limited to, broom filters, broom wire, shoe runners and rubber deflectors. 4. Failures resulting from the machine being operated in a manner or for a purpose not recommended by ELGIN SWEEPER COMPANY. 5. Repairs, modifications or alterations without the consent of ELGN SWEEPER COMPANY which, in the Company's sole judgment, have adversely affected the machine's stability or reliability. 6. Items subjected to misuse, negligence, accident or improper maintenance, The use in the product of any part other than parts approved by ELGIN SWEEPER COMPANY may invalidate this warranty. ELGIN SWEEPER COMPANY reserves the right to determine, in its sole discretion, if the use of non -approved parts operates to invalidate Fite warranty. Nothing contained in this warranty shall make ELGN SWEEPER COMPANY liable for loss, injury, or damage of any kind to any person or entity resulting from any defect or failure in the machine. TO THE FXTFNT LIMITED BY LAW, THIS WARRANTY IS N LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY NPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. This warranty is also in lieu of all other obligations or liabilities on the part of ELGIN SWEEPER COMPANY, including but not limited to, liability for incidental and consequential damages on the part of the Company or the seller. ELGIN SWEEPER COMPANY makes no representation that the machine has the capacity to perform any functions other than as contained in the Company's written literature, catalogs or specifications accompanying delivery of the machine. No person or affiliated company representative is authorized to give any other warranties or to assume any other liability on behalf of ELGIN SWEEPEAR COMPANY in connection with the sale, servicing or repair of any machine manufactured by the Company. ELGIN SWEEPER COMPANY reserves the right to make design changes or improvements in tis products without imposing any obligation upon itself to change or improve previously manufactured products. QuoteN umber: 2021-42433 5 of 5 187 Resolution 2021-113 Documents: • Agenda Statement • Resolution 2021-113 • Attachments: o Grant Award o Resolution 2021-090 o Resolution 2021-080 o Resolution 2020-036 188 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Norm Regis, Harbormaster Agenda Item: Resolution 2021-113: Appropriating City Funds and State Grant Funds for the G, K and L-Float Replacement Project at the Seward Boat Harbor in the Amount of $3,236,937.39 Background & Justification: In November 2019, inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the northwest harbor including the floating docks G, K and L Floats. The Final Inspection Report issued in December 2019 states, "The floating docks in this section of the harbor were constructed in the 1970's and are at or beyond their service life and should be replaced. In Resolution 2020-036, Council approved the City Manager to submit a Municipal Harbor Facility Grant Application for the replacement of G, K and L-float. In October 2020, DOT reported that the City's grant application scored the highest Tier II application compared to other harbors. On July 1, 2021, the Governor signed the State of Alaska 2022 Budget in which the City will receive these funds. In Resolution 2021-080, Council approved accepting grant funds in the amount of $1,729,988 or half of the bid which is $1,333,298.86 and executing a grant agreement with the State of Alaska Department of Transportation, Harbor Facility Grant Program. The City developed a scope of work with the assistance of R & M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215. The City and R & M Consultants, Inc. reviewed all bids and concluded Harris Sand and Gravel Inc. was the lowest, most qualified and responsive bidder with a bid amount of $2,666,597.73. A 10% contingency of $266,659.77 is recommended by R&M for unforeseen circumstances throughout the project. As part of the grant agreement the city needs to fund the ICAP (Indirect Cost Allocation Program at 6.78%) to the State at $188,597.89. Construction related activities for the project eligible for award: Harris Sand and Gravel Inc. (base bid) $ 2,666,597.73 R & M Consultants (construction inspection/admin)(50%)* $ 115,082.00 Total: $ 2,781,679.73 Grantee Funds (City funds): $ 1,390,839.87 Department Funds (Grant award) $ 1,390,839.86 IER *Remaining 50% funded by Resolutions 2020-16 and 2021-090 City costs 10% Contingency ICAP City Costs: $ Total Appropriation: $ State of Alaska Grant Fund: $ Total City Funding Amount (Harbor Enterprise $ Fund Undesignated Reserves): 266,659.77 188,597.89 455,257.66 3,236,937.39 1,390,839.86 1,846,097.52 Consistency checklist: Comprehensive Plan: Create a thriving port of Seward through harbor improvements, infrastructure expansion, and implementation of management plans. (Page 23) Strategic Plan: Complete the renovation of the Seward Boat Harbor. Other: Inspection Report December 2019 Fiscal note: Funding will be appropriated between a matching state grant of $1,390,839.86 from the State of Alaska Department of Transportation Harbor Facility Grant Program and $1,846,097.52 from the Harbor Enterprise Fund Unassigned Fund Balance, which had a balance of $5,826,832 at year end 2020. State revenue will be coded to: 11371-0000-5922-2021-00000 (State Grant Revenue) City funding match is from: 11000-0000-3400-0000-00000 (Unassigned Fund Balance) Expenses will be located at: 11370-0000-8101-2020-00000 (Capital Infrastructure) Finance Department approval Attorney Review: Yes ❑ No ❑✓ Not applicable Recommendation City Council approve Resolution 2021-113. IRIS Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-113 A Resolution of the City Council of the City of Seward, Alaska Appropriating City Funds and State Grant Funds for the G, K and L-Float Replacement Project at the Seward Boat Harbor in the Amount of $3,236,937.39 WHEREAS, the City of Seward hired R&M Engineering to inspect the northwest portion of the original boat harbor in November 2019; and WHEREAS, the report written in December 2019 found that the docks that were constructed in the 1970's are beyond their service life; and WHEREAS, the report recommended that the replacement of G, K and L-Float should be the harbor's top priority; and WHEREAS, the City developed a scope of work with the assistance of R & M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, six bids were received by the required deadline of 3:30 p.m. August 27, 2021; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Harris Sand and Gravel Inc. was the lowest, most qualified and responsive bidder with a bid amount of $2,666,597.70; and WHEREAS, the City has received a 50150 matching grant offer from the State of Alaska Department of Transportation Harbor Facility Grant Program in the amount of $1,729,988 which was approved by City Council in Resolution 2021-080 on July 26, 2021: and WHEREAS, the City's 50150 match is $1,390,839.87 to comply with the Facility Grant Program; and WHEREAS, R&M Consultants recommends a 10% contingency for the bid amount of $266,659.77; and WHEREAS, the city also needs to fund the ICAP (Indirect Cost Allocation Program) of $188,597.89 to comply with the Facility Grant Program; and WHEREAS, the total amount to be appropriated is $3,236,937.39. WS CITY OF SEWARD, ALASKA RESOLUTION 2021-113 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. Funding in the total amount of $3,236,937.39 is hereby appropriated as follows: 1) $1,390,839.86 from the State of Alaska grant fund account number 11371-0000-5922 to 11370- 0000-8101; 2) $1,846,097.52 from the Harbor Enterprise Undesignated Reserves Fund account number 11000-0000-3400 to 11370-0000-8101; to complete the G, K and L float Harbor Infrastructure Replacement Project. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September 2021. Ayes: Noes: Absent: Abstain: ATTEST: Brenda Ballou City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor iPy: DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES Harbor Facility Grant Program Grant Agreement Name of Harbor Facility Grant Agreement Number Type of Harbor Facility Grant Seward Harbor 22-HG-002 Tier II Project Title Amount of State Grant Amount of Matching Municipal Funds Seward Harbor G, K, L Dock Replacement $1,729,988 $1,729,988 Grantee Contact Department Program Manager Municipality Name Chy of Seward Joanne Schmidt Grantee Contact Person Title/Grant Officer Norm Regis, Harbormaster Planner III/Harbor Grants StreetlPO Box Street/PO Box Box 167 P. O. Box 112506 City/State/Zip City/State/Zip Seward, AK 99664 Juneau, AK 99811-2506 Phone Fax Phone Fax 907-334-2128 ext. 2 465-1776 465-2016 AGREEMENT The Department of Transportation and Public Facilities ("Department") and City of Seward ("Grantee") agree as follows: Section 1. The Department will distribute Harbor Facility (ref. AS 29.60.800 et seq) grant monies to Grantee for performance of approved project work under this Agreement. The amount and timing of grant distribution is conditioned upon Grantee's payment of 50% matching funds and documented proof of authorized expenses incurred. In no event shall the distribution exceed $1,729,988. Distribution is subject to the availability of funds. Section 11. The Grantee shall comply with all terms and perform all work as outlined in this Agreement. Section Ill. Grantee's work under this Agreement is scheduled to begin in October 2021 and shall be completed no later than December 30, 2022. Section IV. This Agreement consists ofthis page, grantee's original application package, and the following: APPEND[CES ATTACHMENTS Appendix A: Standard Provisions Attachment 1: Scope of Work Appendix B: Definitions l . Project Name and Description Appendix C: Other State Laws and Regulations 2. Project Budget Appendix D: insurance 3. Project Narrative Appendix E: Audit Compliance 4. Project Management &. Reporting Appendix F: Site Control Attachment 2: Payment Method Appendix G. State Fire Marshall Review Attachment 3: Forms Packet a. Financial & Progress Report b. Sample Amendment c. Authorized Signatures Form AMENDMENTS: Any fully executed and mutually agreed a on amendments to this Agreement Grantee Department Signature 4�lhv IV Signature Printed NarU nd Title Printed Name and Uitle Janette Bower, City Manager Ben White, Director, Division of Program Development and Statewide Planning Date 21 Date 9/22/2021 IPX'. Appendix A Standard Provisions Article 1. General The laws and statutes of the State of Alaska shall govern this grant agreement. Article 2. Legal Authority The Department enters into this grant agreement in accordance with AS 19.05.040 (12). The Grantee certifies it possesses legal authority to accept grant funds from the State of Alaska and to execute the project described in this Grant Agreement by signing the Grant Agreement document. The Grantee's relation to the Department and the State of Alaska shall be at all times as an independent Grantee. Article 3. Program Objectives Authorized under Alaska Statute 29.60.800 et seq, these grants are subject to legislative appropriation and, subject to Grantee's provision of matching funds, available for purposes of municipal or regional housing authority harbor facilities construction, expansion, major repair, or major maintenance. Article 4. Program Procedures Following a grant application and review process, the Department executes a grant agreement with the successful grant applicant and specifies the terms under which a funded project may be implemented. Article 5. Assurance The Grantee shall spend monies awarded under this grant only for the purposes specified in this Grant Agreement, in accordance with AS 29.60.800 et seq. Article 6. Matching Funds Grantee shall provide at least 50 percent of the total project cost as matching funds for the state grant. Money received by the municipality from the state will not be used for the matching funds except money received under a) AS 29.60.850-29.60.879 (community revenue sharing program); b) AS 29.60.450, AS 43.75.130, and 43.75.137 (shared fisheries business taxes); c) AS 43.52.200-43.52.295 (excise tax on overnight accommodations on commercial passenger vessels); and d) a transfer agreement between the state and a municipality pursuant to a sale under AS 35.10.1210. Article 7. Force Account Rev.0612015 — Doc 2 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix A) Page 1 of 10 194 Grantee shall not use force account and "in -kind" contribution of services for any portion of the Grantee's matching funds for the grant program. Article 8. Financial Management and Accounting Grantee shall establish and maintain a financial management and accounting system that conforms to generally accepted accounting principles. Article 9. Recordkeeping Grantee shall keep records concerning monies received, monies spent, and work performed in connection with this Grant Agreement. Such records will include documents concerning grant awards and authorizations, obligations, unobligated balances, assets, liabilities, outlays and income, project performance and efforts to comply with the provisions of the Grant Agreement. Article 10. Reports, Inspections and Audits The Grantee shall comply with all provisions of the grant agreement. It is responsible for managing the day-to-day operations of grant activities. However, as program steward, the Department monitors grants and grant -supported activities. It does so through review of retained records, reports and correspondence from grantee, audit reports, site visits, and other means available to the Department. Article 11.Access to Records and Project The Department and State officials shall have full access and the right to examine, excerpt, and copy any documents of Grantee, and of persons or organizations with which the Grantee may contract, generated in connection with this Grant Agreement and any associated work. Additionally, the Department shall have unhindered access to the project site and all work performed in connection with this Agreement. Article 12. Retention of Records Grantee shall retain financial and program records, supporting documents, electronic data, and other records relating to the performance of this Grant Agreement for a period of six (6) years from the date when the Department completes a grant closure letter for the Grantee, or until final resolution of any audit findings, claims, or litigation related to the grant, whichever is later. Article 13. Reports Grantee, at such times and in such forms as the Department may require, shall furnish the Department with such periodic reports as it may request regarding the Grant Agreement and any associated work, including the final close-out report, costs and obligations incurred, and any other matters covered by this Agreement. Failure to submit complete, accurate, and timely reports may result in termination of the Grant Agreement or other enforcement action by the Department. Article 14. Assignability Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 2 of 10 195 Grantee shall not assign or transfer any interest in this Grant Agreement. Article 15. Amendments and Modifications Grantee or the Department may request an amendment or modification of this Grant Agreement. However, with the exception of State measures imposed in connection with an enforcement action, such amendment or modification shall not take effect until they are properly ratified, approved in writing by the Department, and fully executed by mutual agreement. Article 16. Coordination of Appendices and Attachments In the event that any of the following listed contract documents conflict with another listed contract document, the order of precedence is: 1. Appendix A: Standard Provisions 2. Appendix B: Definitions 3. Appendix C: Other State Laws and Regulations 4. Appendix D: Insurance 5. Appendix E: Audit Compliance 6. Appendix F: Site Control 7. Appendix G: State Fire Marshall Review 8. Attachment 1: Scope of Work 9. Attachment 2: Payment Method 10. Attachment 3: Forms Packet Article 17. Waivers No conditions or provisions of this Grant Agreement can be waived unless approved by the Department in writing. The Department's failure to insist upon strict performance of any provision of the Grant Agreement, or to exercise any right based upon a breach thereof, or the acceptance of any performance during such a breach, shall not constitute a waiver of any right under this Grant Agreement. Article 18.Obligations Regarding Contracts and Third -Party Relationships Grantee shall be responsible for preparing and administering all contracts and work undertaken in connection with a grant award. Grantee shall ensure all such contracts and work comply with applicable federal, state, and local statutes, regulations, ordinances, and laws. Grantee shall remain fully obligated under the provisions of this Agreement notwithstanding its designation of any third party or parties of the undertaking of all or any part of the project described herein. Any subcontractor that is not the Grantee shall be required to comply with all the provisions of this Agreement. Grantee shall bind all contractors to each and every applicable Grant Agreement provision. Each contract for work to be performed with funds granted under this Grant Agreement shall specifically include a provision that the Department and the State of Alaska are not liable for damages Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 3 of 10 196 or claims from damages arising from any contractor's performance or activities in connection with work authorized by this Grant Agreement. No contracting by Grantee shall create any contract or other relationship between the Department or the State of Alaska and the contractor. This Grant Agreement is solely for the benefit of the parties to the Grant Agreement and gives no right to any other party. No joint venture or partnership is formed as a result of the Grant Agreement. Article 19. State Procurement Code The State Procurement Code does not apply to grants [ref: AS 36.30.850 (b) (1)]. Article 20.Indemnification Grantee, its successors and assigns, will defend, indemnify, and hold harmless the Department and the State of Alaska and their authorized agents and employees, from all claims, actions, costs, damages, or expenses of any nature whatsoever by reason of the acts or omissions of the Grantee, its contractors, subcontractors, assigns, agents, licenses, invitees, employees, or any person whomever arising out of or in connection with performance of this Grant Agreement or any related contract. This obligation shall not include such claims, costs, damages, or expenses which may be caused by the sole negligence of the Department and the State of Alaska or their authorized agents or employees, provided, that if the claims or damages are caused by or result from the concurrent negligence of (a) the Department and the State of Alaska and their agents or employees, and (b) the Grantee, its agents or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the Grantee, or Grantee's agents or employees. Article 21. Notices The Grantee shall comply with all public notices or notices to individuals required by applicable state and federal laws and shall maintain a record of this compliance. Article 22.Political Activity No portion of the funds provided shall be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. Article 23. Conflict of Interest No officer or employee of the Department; no member, officer, or employee of Grantee or its designees or agents; no member of the governing body of the jurisdiction in which the project is undertaken or located; and no other official of such locality or localities who exercises any functions or responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this Grant Agreement. Grantee shall incorporate, or cause to incorporate, in all such contracts or subcontracts, a provision prohibiting such interest pursuant to the purpose of this provision. Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 4 of 10 197 Article 24. Prohibition Against Payment of Bonus or Commission The assistance provided under this Grant Agreement shall not be used in payment of any bonus or commission for the purpose of obtaining approval or concurrence under this agreement. Article 25. Grant Agreement Termination Date The Department will automatically terminate this Grant Agreement after either (1) the project is complete and 100% of the grant funds have been dispersed or (2) eighteen (18) months have lapsed since the date the grant agreement was signed, which ever one comes first. Article 26.Termination by Mutual Agreement This Grant Agreement may be terminated, in whole or in part, prior to the completion of contract project activities when both parties agree continuation is not feasible or would not produce beneficial results commensurate with the further expenditure of funds. The Department will determine whether an environmental review of the cancellation is required under State and/or Federal law. The parties must agree on the termination conditions, including effective date and the portion to be terminated. Grantee shall not incur new obligations for the terminated portion after the effective date, and shall cancel as many outstanding obligations as possible. The Department shall make funds available to Grantee to pay for allowable expenses incurred before the effective date of termination. Article 27.Termination for Cause If Grantee fails to comply with the terms of this Grant Agreement, or fails to use the grant for only those purposes set forth herein, the Department may take the following actions: A. Suspension — After mailing written notice to grantee via certified mail, suspend the grant and withhold any further payment or prohibit grantee from incurring additional obligations of grant funds, pending corrective action by grantee or a decision to terminate. Grantee must delivery its protest to the grant officer, if any, within 15 days of the Department's certified mailing. Otherwise, grantee will waive any right of protest. B. Termination — Terminate the grant in whole or in part, at any time before the final grant payment is made. The Department shall promptly notify grantee in writing of its determination to terminate, the reason for such termination, and the effective date of the termination. Payments made to grantee or recoveries by the Department shall be in accordance with the legal rights and liabilities of the parties. C. The Department may take any other enforcement action as may be appropriate. Article 28. Withdrawal of Funds In the event funding from the state legislature is withdrawn, reduced, or limited in any way after the effective date of this Grant Agreement and prior to normal completion, the Department may, without liability to Grantee or others, terminate the agreement, reduce Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 5 of 10 198 funding, or re -negotiate subject to those new funding limitations and conditions. The Department will notify grantee of any such action through certified mail. Article 29. Recovery of Funds In the event of a default or violation of the terms of the Grant Agreement including misspent funds, unallowable costs incurred, or unobligated balances, the Department is entitled to recover all or part of the project funds paid to Grantee. If Grantee does not promptly remit the funds in response to a demand, the grant officer or the Department may collect the debt by: • Making an administrative offset against payments that would be due under other grant awards or appropriations, • Withholding advance payments that would otherwise be due, • Instituting civil action, or • Taking any other action permitted by law. All remedies conferred on the Department by this Agreement or any other instrument or agreement are cumulative, not exclusive, and may be exercised concurrently or consecutively at the Department's option. Article 30. Enforcement The grant officer may take one or more actions in the event grantee fails to comply with the terms of the award. Upon written notification via certified mail explaining the basis of the action, the grant officer may suspend the grant pending corrective action or terminate the grant for cause. The grant officer may impose conditions requiring correction of noncompliance or deficiency, e.g., temporarily withholding grant payment or conversion from an advance payment method to a reimbursement method. If conditions are imposed, the grant officer will inform grantee in writing as to the nature of the conditions, the reason for imposition, the nature of the corrective action needed, the time allowed for completing corrective actions, and the method for protesting/requesting reconsideration of this action. Grantee may contest enforcement action implemented by the grant officer through the protest procedure. Article 31. Protest Procedure A grant recipient contesting an enforcement action may file a protest with the grant officer within 15 days of receipt of written notice of the action. If Grantee files its protest after 15 days, the grant officer will deny it as untimely. The protest must include the name, address, and telephone number of the protester, the signature of the protester or the protester's representative, a detailed statement of the legal and factual grounds of the protest, including copies of relevant documents, and the form of relief requested. Within 15 days of receipt of the protest, the grant officer will issue a decision. The grant officer may extend this deadline for up to 30 days, in which case he/she shall notify the protester in writing of date of the extended deadline. Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 6 of 10 199 If the officer sustains a recipient's objection to an enforcement action, he/she may rescind or modify the enforcement measure, or implement another appropriate remedy. In no case, however, is an applicant entitled to recover more than its reasonable protest preparation costs. In determining an appropriate remedy, the officer shall consider the circumstances surrounding the enforcement measures including the seriousness of the deficiencies, the degree of prejudice to other interested parties or to the integrity of the grant program, the good faith of the parties, the extent to which the terms of the grant agreement have been accomplished, costs to or impacts on the program or department regarding a proposed remedy. Article 32.Appeal Within 15 days of receipt of the grant officer's decision, the protester may file an appeal with the commissioner and file a duplicate copy with the grant officer. The commissioner shall dismiss an appeal if it is untimely. The appeal must include the information required under Article 25, a copy of the decision from which appeal is taken, and identification of the factual or legal errors in the decision forming the basis for the appeal. The grant officer shall file a complete report on the protest and decision with the commissioner within 15 days of receipt of the protest appeal. The grant officer shall furnish a copy of the report to the protester. The protester may file comments on the protest report with the commissioner within 7 days of receipt of the report. The protester shall provide copies of the comments to the grant officer. The grant officer and the protester may make written request to the commissioner for an extension of time to submit their respective filings. The commissioner shall respond any such request in writing. If an extension is granted, the commissioner shall notify both parties of the new filing deadline. The commissioner may issue a decision on an appeal without a hearing if the appeal involves no genuine issues of material fact. If a hearing on a protest appeal is required, it shall be conducted in accordance with AS 36.30.670. If a hearing on a protest appeal is required, it shall be conducted in accordance with AS 36.30.670. Article 33.Ownership of Project/Capital Facilities The Department makes no claim to any capital facilities or real property improved or constructed with funds under this Grant Agreement and, by this grant of funds, does not and will not acquire any ownership interest or title to such property of Grantee. Grantee shall assume all liabilities arising in connection with the ownership and operation of the project and agrees to hold the Department and the State of Alaska harmless from any and all causes of action arising in connection with the ownership or operation of the project. Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 7 of 10 200 Article 34. Site Control If the grant project involves the occupancy and use of real property, Grantee assures it has legal right to occupy and use the real property for the purposes of the grant and that there is legal access to such property. Article 35.Insurance Grantee is responsible for securing and maintaining any necessary insurance, ems, liability, property loss, etc., or an adequate program of insurance. In addition, Grantee shall provide and maintain Workers' Compensation Insurance as required by AS 23.30 for all employees engaged in work under this Grant Agreement. Grantee shall require any contractor to provide and maintain Workers' Compensation Insurance for its employees as required by AS 23.30. Article 36. Governing law This Grant Agreement is governed by the laws of the State of Alaska. Grantee shall perform all aspects of this project in compliance with the appropriate laws, regulations, and codes. Grantee is responsible for ensuring all permits required for the construction and operation of this project by the Federal, State, or Local governments are obtained. Article 37. Equal Employment Opportunity Grantee may not discriminate against any employee or applicant for employment because of race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. Grantee shall post in a conspicuous place, available to employees and applicants for employment, a notice setting out the provisions of this paragraph. Grantee shall state, in all solicitations or advertisements for employees to work on state funded projects, it is an equal opportunity employer (EEO) and all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. Grantee shall include the provisions of this EEO article in every contract relating to this Grant Agreement and shall require the inclusion of these provisions in every agreement entered into by any of its contractors, so that those provisions will be binding upon each contractor or subcontractor. Article 38. Public Purposes Grantee agrees the project to which this Grant Agreement relates shall be dedicated to public purposes for its useful life. The benefits of the project shall be made available without regard to race, religion, color, national origin, age, physical handicap, sex, marital status, changes in marital status, pregnancy or parenthood. Article 39.Operation and Maintenance Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 8 of 10 201 Throughout the life of the project, Grantee shall be responsible for the operation and maintenance of any harbor facility to which it has applied grant monies under this Agreement. Article 40. Current Prevailing Rates of Wage Certain grant projects are constrained by the provisions of AS 36. PUBLIC CONTRACTS. To the extent that such provisions apply to this project, Grantee shall pay the current prevailing rates of wage to employees as required by AS 36.05.010. Grantee also shall require any contractor to pay the current prevailing rates of wage as required by AS 36.05.010. Article 41. Severability If any provision of this Grant Agreement or its application to any person or circumstance is held invalid by any court of proper jurisdiction, this invalidity does not affect other provisions of this Agreement. Article 42. Performance The Department's failure to insist upon strict performance of any provision of this Agreement or to exercise any right based upon breach thereof shall not constitute a waiver of any rights under this Grant Agreement. Article 43. Sovereign Immunity If Grantee is an entity which possesses sovereign immunity, Grantee shall irrevocably waive its sovereign immunity with respect to state enforcement of this Grant Agreement. The waiver of sovereign immunity, affected by resolution of the entity's governing body, is herein incorporated into this Grant Agreement. Article 44. Audit Requirements Grantee shall comply with the audit requirements contained in 02 AAC 45.010. Article 45. Close -Out The Department will advise Grantee to initiate close-out procedures when the Department determines, in consultation with Grantee, there are no impediments to close-out and that all the following criteria have been met or soon will be met: A. All costs to be paid with grant funds have been incurred with the exception of close-out costs and any unsettled third -party claims against Grantee. Costs are incurred when goods and services are received or contract work is performed. B. A document from the Grantee that states the contractor has completed all work and obligations under the Grantee's contract and there is a formal closure of the Grantee's construction contract. An example of an acceptable document would be the "Letter of Final Acceptance" as found in the Department's Alaska Construction Manual. C. The last required report has been submitted. Grantee's failure to submit a final report will not preclude the Department from effecting close-out if it is deemed in the State's interest. Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 9 of 10 202 D. Other responsibilities of Grantee under this Grant Agreement and any close-out agreement and applicable laws and regulations appear to have been carried out satisfactorily or there is no further State interest in keeping the grant open for the purpose of securing performance. Article 46. Americans with Disabilities Act The Americans with Disabilities Act (ADA) prohibits discrimination against persons with disabilities. Title I of the ADA prohibits discrimination against persons with disabilities in employment and provides that a reasonable accommodation be provided for applicants and employees. Title II of the Act prohibits public agencies from discriminating against individuals with disabilities in the provision of services, programs, or activities. Reasonable accommodation must be made to ensure or allow access to all services, programs, or activities. This section of the Act includes physical access to public facilities and requires that public entities must, if necessary, make modifications to their facilities to remove physical barriers to ensure access by persons with disabilities. All new construction must also be accessible to persons with disabilities. A public entity's subgrantees or contractors must also comply with the ADA provisions. Grantee is responsible for assuring their compliance with the ADA. Article 47. Future eligibility for additional Harbor Facility Grant Funds The City of Seward Shoemaker Bay Harbor facility remains eligible for the Harbor Facility Grant program but all future applications for this harbor facility will have a Tier II status. Article 48. Future Harbor Facility Grant Applications For the Seward Harbor facility, the current harbor facility project must be completed and grant agreement no. 22-HG-002 closed -out before the grantee can submit another Harbor Facility Grant application for the same harbor facility. The Department shall not issue a subsequent grant agreement at the Seward Harbor facility until the prior grant agreement has been closed -out in accordance with the Department's Close -Out procedures. For the purposes of the grant program, this limitation at the Seward Harbor facility does not affect the status of any other harbor facilities owned by the grantee. Rev. 0612015 - Doc 2 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix A) Page 10 of 10 203 Appendix B Definitions Article 1. General If used in this Agreement, the terms identified below have the following meanings: An "adequate program of insurance" is a property self-insurance retention program which is financially capable of paying the actual replacement cost in the event of damage to or loss of harbor facility component(s) for which the municipality or regional housing authority is seeking a grant under AS 29.60.800 et seq. The grant officer will determine whether a municipality or regional housing authority's program fulfills the foregoing requirement. In so doing, the grant officer will review the adequacy of declared value of the harbor facility, provisions of the self-insurance retention program, and the municipality or regional housing authority's annual financial reports. In reviewing the reports, the grant officer will consider the following: (1) property loss history, outstanding claims liability, and proposed excess insurance coverage; (2) obligations under all other self -insured programs including their self -insured retention levels; (3) funding of the insurance program; and (4) bonded indebtedness. "Adequate property loss insurance" is property insurance underwritten by an insurer acceptable to the grant officer or procured and administered through a joint insurance arrangement authorized by AS 21.76.010 et seq., which: (1) provides coverage for actual replacement cost in the event of damage to or loss of harbor facility component(s) for which the municipality or regional housing authority is seeking a grant under AS 29.60.800 et seq., and (2) imposes no more than a customary deductible percentage of actual replacement cost for a municipality or regional housing authority of applicant's size. An "audit" is a systematic review or appraisal of a grant recipient's internal accounting and other control systems to provide reasonable assurance the entity: • Properly conducts financial operations • Presents financial reports fairly, accurately and in a timely manner • Complies with applicable laws, regulations, and other grant terms • Manages and uses resources in an economical and efficient manner • Achieves desired results and objectives in an effective manner "Capital improvement program" is a planning document that identifies the capital needs of a municipality or regional housing authority and indicates how these needs will be funded over a multi -year period. A Capital Improvement Program contains the descriptions and cost estimates for capital improvement projects. "Capital improvement project" or "project" is a public harbor facility, building or other structure, public works, or other facility, highway, or local service road; the term includes an allocation or appropriation item for a public asset with an anticipated life exceeding one year and a cost exceeding $25,000 and may include Rev. 1012012 -Doc 3 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix B) Page 1 of 4 204 construction, structural improvement, engineering and design for the project, and equipment and repair costs. " Commissioner" means the commissioner of the Department of Transportation and Public Facilities. " Custodial care program" is a set of organized and methodical acts to ensure that a harbor facility is operated in a prudent and reasonable fashion for the maximum benefit of owners, users and other stakeholders. "Department' means the Department of Transportation and Public Facilities. "Expansion" of an existing harbor facility is any capital improvement that results in an increase in capacity including moorage or dock enhancements. "Fiscal year" means a year beginning on July 1 of one calendar year and ending on June 30 of the following calendar year "Force account" means the use of the applicant's own labor force and equipment. A "grant" is an award of monies to a municipality or regional housing authority under the harbor facility grant program, AS 29.60.800 et seq. A "grant agreement" is a contract containing the terms under which the department agrees to provide a harbor facility grant to a recipient. A "grant applicant' or "applicant" is a municipality or regional housing authority seeking a harbor facility grant under AS 29.60.800 et seq. A "grant officer" or "officer" is the departmental representative administering the grant application process or a recipient's grant. " Grant program" or "program" is the Harbor Facility Grant Program, AS 29.60.800 et seq. A "grant recipient" or "grantee" is a municipality or regional housing authority to which the department has awarded a harbor facility grant under AS 29.60.800 et seq. A "harbor" is a sheltered arm of the sea, bounded by natural features, manmade structures, or a combination of both, in which small boats may seek refuge, transfer cargo, embark and disembark passengers, and/or undergo repair. A "harbor facility' is a system of floats, piers, ramps, pilings, and associated upland appurtenances within a harbor that provide for the moorage, movement, launching, hauling, and maintenance of small boats. (1) The removal, replacement, rehabilitation, or installation of the following items are eligible for funding under this program: • Approach structures • Pilings and anchors • Access ramps and gangways • Float systems for permanent and transient moorage • Floating breakwaters Rev. 1012012 -Doc 3 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix B) Page 2 of 4 205 • Utility systems integral to the float systems (specifically power, lights, fresh water, sewage pump out, and fire protection) • Launch ramps • Seaplane floats • Portable or trailer mounted equipment for fire fighting, sewage pump out, oily bilge water, etc. • Other appurtenances necessary for the basic operation of the harbor facility (2) Work that is not eligible under this program includes the removal, replacement, rehabilitation, or installation of: • Dredging • Rubble -mound breakwaters and revetments • Dikes, groins, and jetties • Wharfs and docks for large commercial or tourist marine vessels (greater than 125 feet LOA) • Seawalls, bulkheads, sheet pile walls, gabions, and quays • Access roads and upland improvements • Boat houses • Commercial or privately owned utility systems on the float systems • Fuel and oil distribution systems • Platform floats for small buildings, restrooms, or commercial retail space • Landscaping and facility amenities, e.g., trash receptacles, used oil collection tanks, storage/locker boxes, fish cleaning stations, etc. • Utility system improvements beyond the harbor facility limits, e.g., electrical and water/sewer line extensions to bring those services to the harbor facility • Harbormaster offices, buildings, offices, shops, boat yards or storage structures • Marine vessel hoisting machinery and small boat haul -out systems (3) For purposes of this program, each named harbor facility in an agreement that transfers ownership from the state to a municipal or regional housing authority, constitutes a harbor facility for which the municipal or regional housing authority is eligible to receive only one grant with a Tier I status. There may be more than one named harbor facility in a Harbor Transfer Agreement or Bill of Sale. "In -kind contribution" means a contribution of equipment, supplies, property or other non -cash item in lieu of a dollar contribution. "Length -over-all (LOA) " is the linear distance, in feet, from the forward most part at the stem to the aftermost part of the stern of the marine vessel, measured parallel to the base line of the marine vessel. "Major maintenance and/or major repair" is a project to extend the life of an existing harbor facility by 10 or more years including reconstruction and/or rehabilitation with a total cost exceeding $50,000. "Municipality' means a political subdivision incorporated under the laws of the state that is a home rule or general law city, a home rule or general law borough, or a unified municipality. "New construction" means construction of a harbor facility at a new harbor. "Preparation costs," when used in the context of application or protest preparation costs, are limited to reasonable clerical, copying, and postage costs incurred in preparing and submitting grant application forms or documentation in support of a protest. They do not include costs incurred in connection with formulating facility preliminary or layout drawings, engineering designs (comprising plans, estimates and specifications Rev. 1012012 -Doc 3 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix B) Page 3 of 4 206 for a project), preventive maintenance plans, financial plans, schedules, budgets, legal costs or fees, or the like. "Preventive maintenance" is the planned strategy of cost-effective treatments to an existing harbor system and its appurtenances that preserves the system, retards future deterioration, and maintains or improves the functional condition of the system (without substantially increasing structural capacity) . "Preventive maintenance program" is a systematic approach to extending the life of harbor components by applying low-cost preventive maintenance treatments. "Regional housing authority' means a regional housing authority established under AS 18.55.996 "Small Boat" means a recreational, pleasure or commercial fishing marine vessel with a LOA of equal to or less than 125 feet. "Small Boat Harbor" means a harbor facility where the majority of the marine vessels are small boats. A harbor facility can also be used for intermittent or transient use by vessels over 125 feet long. " Unobligated balance " means the portion of the funds authorized by the department that has not been obligated by the recipient and is determined by deducting the cumulative obligations from the cumulative funds authorized. Article 2. Other terms and definitions If a term is not defined, the ordinary, technical, or trade meanings of that term shall apply, within the context in which it is used. Rev. 1012012 -Doc 3 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix B) Page 4 of 4 207 Appendix C Other State Laws and Regulations The following is a non-exclusive list of legal provisions that may apply to grantee's project. Other provisions may apply. Grantee is obligated to identify and comply with all applicable legal requirements (federal, state, and local) . Grant Eligibility —AS 29.60.810 For initial and continued eligibility, Grantee must secure and maintain adequate property loss insurance for the replacement cost of the harbor facility or maintain an adequate program of insurance which achieves the same end. In addition, Grantee must have an adequate preventive maintenance plan for the harbor facility and adequately adhere to the plan after completion of the project. Municipality Public Facility Operations and Maintenance —AS 37.05.315(c) In accepting a grant for construction of a public facility, a municipality covenants with the State that it will operate and maintain the facility for the practical life of the facility and that the municipality will not look to the State to operate or maintain the facility or pay for its operation or maintenance. This requirement does not apply to a grant for repair or improvement of an existing facility operated or maintained by the State at the time the grant is accepted if the repair or improvement for which the grant is made will not substantially increase the operating or maintenance costs to the State. Restriction on Use —AS 37.05.321 A grant or earnings from a grant may not be used for the purpose of influencing legislative action. In this section "influencing legislative action" means promoting, advocating, supporting, modifying, opposing, or delaying or seeking to do the same with respect to any legislative action but does not include the provision or use of information, statistics, studies, or analyses in written or oral form or format. A grant or earnings from a grant may not be used for purposes of travel in connection with influencing legislative action unless pursuant to a specific request from a legislator or legislative committee. Hiring Preferences —AS 36.10 This chapter of the Alaska Statutes applies to grants for public works projects and requires compliance with the hiring preferences under AS 36.10.150 — 36.10.175 for employment generated by the grant. Historic Preservation Act —AS 41.35 This chapter of the Alaska Statutes applies to public construction of any nature undertaken by the State, or by a governmental agency of the State, or by a private person under contract with or licensed by the State or a governmental agency of the State. The Department of Natural Resources must be notified if the construction is planned for an archaeological site. The department may stop the construction to determine the extent of the historic, prehistoric, or archaeological values. Rev. 1012012 -Doc 4 Harbor Facility Grant Agreement No. 22 HG-002 (Appendix C) Page 1 of 2 208 Fire Protection —AS 18.70 This chapter of the Alaska Statutes requires the Department of Public Safety (the State Fire Marshal) to adopt regulations (currently in the form of Uniform Fire Code, as amended) establishing minimum standards for: 1. Fire detection and suppression equipment; 2. Fire and life safety criteria in commercial, industrial, business, institutional, or other public buildings used for residential purposes containing four or more dwelling units; 3. Any activity in which combustible or explosive materials are stored or handled in commercial quantities; 4. Conditions or activities carried on outside a building described in (2) or (3) likely to cause injury to persons or property. Environmental Conservation —AS 46.03 This chapter of the Alaska Statutes applies to Grantees and could subject them to enforcement actions instituted by the Alaska Department of Environmental Conservation for air, land and water nuisances, and water and air pollution in a municipality of 1,000 or more, and may establish a local air pollution control program. Permits and Environmental Procedures Coordination —AS 46.35 This chapter of the Alaska Statutes establishes the Department of Environmental Conservation as the central state agency for processing environmental permits issued by State agencies. The law requires a master application form and specifies the following permits including others designated by the commissioner to which this law applies: Access Roads Permit —AS 41.21.020, 11 AAC 12.020 Air Emissions Permit —AS 46.14.140, 18 AAC 50.030 Anadromous Fish Protection Permit —AS 16.05.870, 5 AAC 95.010 Authorization for Tidelands Transportation —AS 38.05.035, 11 AAC 51.015 Brine or Other Salt Water Waste Disposal Permit —AS 31.05.030, 20 AAC 22.252 Burning Permit during Fire Season —AS 41.15.060, 11 AAC 95.410 Coal Development Permit —AS 27.21.030, 11 AAC 85.110 Critical Habitat Area Permit —AS 16.20.510, 05 AAC 95.420 Dam Construction Permit —AS 46.17.040, 11 AAC 93.171 Driveway Permit —AS 19.05.040, 17 AAC 10.020 Encroachment Permit —AS 19.25.200, 17 AAC 10.012 Limited Personal Use Permit —AS 38.05.820, 11 AAC 62.010 Miscellaneous State Land Use Permit —AS 38.05.035, 11 AAC 96.010 Mineral and Geothermal Prospecting Permits ---AS 38.05.181, 11 AAC 82.100 Open Burning Permit —AS 46.03.020, 18 AAC 50.065 Permit for Use of Timber or Materials —AS 38.05.110, 11 AAC 71.025 Permit to Appropriate Water —AS 46.15.040, 11 AAC 93.120 Pesticides Permit —AS 46.03.320, 18 AAC 90.300 Preferred Use Permit —AS 46.15.150, 11 AAC 93.240 Right -of -Way and Easement Permits —AS 38.05.850, 11 AAC 58.740 Solid Waste Disposal --AS 46.03.100, 18 AAC 60.200 Special Land Use Permit —AS 38.05.035, 11 AAC 58.210 Rev. 1012012 -Doc 4 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix C) Page 2 of 2 209 Special Material Use Permit —AS 38.05.115, 11 AAC 71.025 State Game Refuge Land Permit —AS 16.20.050 - 16.20.060 State Park Incompatible Use Permit —AS 41.21.020, 11 AAC 18.010 Surface Oiling Permit —AS 46.03.740, 18 AAC 75.700 Surface Use Permit —AS 38.05.255, 11 AAC 86.600 Tide and Submerged Lands Prospecting Permit —AS 38.05.250, 11 AAC 62.700 Tidelands Permit —AS 38.05.035, 11 AAC 62.720 Tidelands Right -of -Way or Easement Permit —AS 38.05.820, 11 AAC 62.720 Utility Permit —AS 19.25.010, 17 AAC 15.011 Waste Water Disposal Permit —AS 46.03.100, 18 AAC 72.010 Water Well Permit —AS 31.05.030, 11 AAC 93.140 Rev. 1012012 - Doc 4 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix C) Page 3 of 210 Article 1. Appendix D Insurance Insurance Without limiting the Grantee's contractor's indemnification, it is agreed that the Grantee's contractor shall purchase at its own expense and maintain in force at all times during the performance of services under this agreement the following policies of insurance. Where specific limits are shown, it is understood that they shall be the minimum acceptable limits. If the Grantee's contractor's policy contains higher limits, the State shall be entitled to coverage to the extent of such higher limits. During the performance of work under the grant agreement, which could result in financial loss to the State, the Grantee shall ensure that the following insurance policies are provided: 1.1 Workers' Compensation Insurance: The Grantee shall ensure that his contractor shall provide and maintain, for all employees of the contractor engaged in work under this grant, Workers' Compensation Insurance as required by AS 23.30.045. The Grantee's contractor shall be responsible for Workers' Compensation Insurance for any subcontractor who directly or indirectly provides services under this grant. This coverage must include statutory coverage for states in which employees are engaging in work and employer's liability protection is not less than $100,000.00 per occurrence. Where applicable, coverage for all federal acts (i.e. USL & H and Jones Acts) must also be included. 1.2 Comprehensive (Commercial) General Liability Insurance: The Grantee shall ensure that his contractor provide the following comprehensive (commercial) general liability insurance with coverage limits not less than $300,000.00 combined single limit per occurrence and annual aggregates where generally applicable and shall include premises -operations, independent contractors, products/completed operations, broad form property damage, blanket contractual and personal injury endorsements. 1.3 Comprehensive Automobile Liability Insurance: The Grantee shall ensure that there is comprehensive automobile liability insurance covering all owned, hired, and non -owned vehicles with coverage limits not less than $100,000.00 per person/$300,000.00 per occurrence bodily injury and $50,000.00 property damage. 1.4 Professional Liability Insurance: The Grantee shall ensure that the Grantee's contractor, subcontractor, or anyone directly or indirectly employed by them shall have insurance covering all errors, omissions or negligent acts of the contractor, subcontractor or anyone directly or indirectly employed by them. Limits required are per the following schedule: Contract Amount Minimum Required Limits Under $100,000 $100,000 per occurrence/annual aggregate $100,000 - $499,999 $250,000 per occurrence/annual aggregate $500,000 - $999,999 $500,000 per occurrence/annual aggregate $1,000,000 or over Negotiable Rev. 0612013 -Doc 5 Harbor Facility Grant Agreement No. 22-HG-002 (Appen(hx D) 211 Page 1 of At any time, the Department's Grant Officer may request Certificates of Insurance from the Grantee's contractor, subcontractors, or anyone directly or indirectly employed by them. Failure of the Grantee to furnish satisfactory evidence of insurance or lapse of the policy is a material breach and grounds for termination of the grant agreement. Rev. 0612013 -Doc 5 Harbor Facility Grant Agreement No. 22-HG-002 (Appen(hx D) Page 2 of 2 212 Appendix E Audit Compliance 1. Program Objectives This grant is made at the discretion of the Legislature. The Grants are designated by the Legislature to provide for a specific project or activity to a specific entity. 2. Program Procedures Following enactment of the authorizing legislation, the Department then executes a grant agreement according to the appropriate statute with the entity and specifies the project to be undertaken. 3. State Single Audit The state coordinating agency for Federal and State Single Audits is the Department of Administration's Division of Finance. The Single Audit Coordinator is responsible for ensuring grantees submit their single audits, reviewing the single audits and distributing them to the appropriate agencies. See their web site at http://fin.admin.state.ak.us/dof/ssa/. 4. Governing Regulations The Alaska Administrative Code, Chapter 45 (02 AAC 45). 5. Single Audit Coordinator Contact Info P.O. Box 110204, Juneau, AK 9911-0204. Email single.audit@alaska.gov. Phone (907) 465-4666. 6. Compliance Requirements and Suggested Audit Procedures There are no specific grant regulations governing the administration of these grants. All compliance requirements and suggested audit procedures must be based upon specific provisions of the grant agreement. A. TYPES OF SERVICES ALLOWED AND UNALLOWED Compliance Requirement • Grant funds can be expended for a variety of purposes as provided for in the authorizing legislation and as specified in the grant agreement. Suggested Audit Procedures • Test expenditures and related records. B. Eligibility • The auditor is not expected to make tests for recipient eligibility C. Matching Level of Effort Compliance • The Grantee is required to submit financial and progress reports, in accordance with Section 4 "Project Management and Reporting" of Attachment 1. Compliance Requirement • Any matching, level of effort and/or earmarking requirements will be identified and established in the grant agreement. Su-a-gested Audit Procedures Rev. 1012012 -Doc 6 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix E) Page 1 of 2 213 • As appropriate, review the grant agreement, identify the types and amounts of match required and review the grantees accounting records to verify that the amount of match reported was provided. D. Reporting Requirements Compliance Requirement • The grant agreement will specify the reporting requirements to which the grantee must adhere to. Suggested Audit Procedures • Examine copies of reports and determine completeness, accuracy, and timeliness of submission • Trace data in selected reports to underlying documentation E. Special Tests and Provisions Compliance Requirement • The grant agreements often contain specific provisions to which the grantee is to adhere. Suggested Audit Procedures • Review the grant agreement, identify special provisions or requirements and verify that they were met. Rev. 1012012 -Doc 6 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix E) Page 2 of 2 214 Appendix F Site Control 1. Site Control The Grantee must provide evidence of site control for a project that involves any use of land, including but not limited to, construction, renovation, utility projects, fuel storage, roads and trails. As a minimum requirement, the Grantee should obtain a "sufficient interest" that allows the Grantee the right to use and occupy the site for the expected useful life of the harbor facility, dock, building, structure or other improvement. Generally, the interest obtained should be for at least 20 years. A sufficient interest depends upon the nature of the project and the land status of the site. Site control options are identified in Section 2. For projects involving tide and submerged lands, the State of Alaska typically owns most of the state's tide and submerged lands along its coastline. The Department of Natural Resources (DNR) is the public agency responsible for administering the state's tide and submerged lands. For additional information contact your regional DNR, Division of Mining, Land & Water office: Southcentral Regional Office 550 West 7th Avenue, Suite 900-C Anchorage, AK 99501 Phone: 907-269-8503 Southeast Regional Office 400 Willoughby Avenue, 4th Floor Juneau, AK 99801 Phone: 907-465-3400 Northern Regional Office 3700 Airport Way Fairbanks, AK 99709 Phone: 907-451-2700 2. Site Control Options Below are some examples of documents that may be used to satisfy site control requirements for various community facilities/projects. The terms and conditions contained in each document must be examined to determine adequacy for a specific project. Tidelands Bill of Sale Lease Easement Use Permit License or Deed Harbor Facility Dock Dump Shop/Storage Building Bulk Fuel Storage Generator Building Multi -purpose building Road Trail Boardwalk Powerline Rev. 1012012 - Doc 7 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix F) Page 1 of 2 215 Water/Sewer Line Rev. 1012012 - Doc 7 Harbor Facility Grant Agreement No. 22-HG-002 (Appendix F) Page 2 of 2 216 Attachment 1 Scope of Work 1. Project Name and Description The scope of work of this grant is to provide one-half, or 50 percent, of the grantee's eligible costs with state matching funds to the Grantee for use towards the Seward Harbor G, K, L Dock Replacement ("the project"). The description of the scope of work is contained in the Grantee's Harbor Facility Grant proposal dated June 16, 2020 and is limited to the Grantee's RFP proposal results dated September 13, 2021. The items of work in the project are as follows: SCOPE: The project generally includes demolishing existing K and L and a portion of G floating docks, furnishing and installing new K and L and a portion of G floating docks, furnishing and installing new galvanized steel piling, furnishing and installing piped potable water and fire protection systems, furnishing and installing electrical power and lighting systems and other associated work. a) Harris Sand and Gravel, Inc (base bid) Description Quantity Unit Unit Price Extended Price 1 Mobilization/Demobilization 1 LS $ 260,000 $ 260,000 2 Construction Survey 1 LS $ 18,000 $ 18,000 3 Wildlife Observer 1 LS $ 11,000 $ 11,000 4 Demolition 1 LS $ 50,000 $ 50,000 5 F&I 10'x245' Main Floats at G Float 1 LS $ 408,000 $ 408,000 6 F&I 10'x460' Main Floats at K Float 1 LS $ 630,000 $ 630,000 7 F&I 10'x200 Main Floats at L Float 1 LS $ 277,000 $ 277,000 8 F&I 4'x32' Stall Floats 14 EA $ 22,857 $ 319,998 9 16" Dia Galv Steel Piles Furnished 2310 LF $ 116.883 $ 269,999.73 10 16" Dia Galv Steel Piles Driven 33 EA $ 1,300 $ 42,900 11 F&I Potable Water System Connection 1 LS $ 102,000 $ 102,000 12 F&I Dry Standpipe Fire Suppression System 1 LS $ 92,000 $ 92,000 13 Leveling Flotation Furnished 50 EA $ 180 $ 9,000 14 Leveling Flotation Installed 50 EA $ 70 $ 3,500 15 F&I Fire Extinguisher and Cabinet 8 EA $ 1,200 $ 9,600 16 F&I Life Ring and Cabinet 8 EA $ 1,200 $ 9,600 17 F&I Fixed Safety Ladders 4 EA $ 2,100 $ 8,400 18 F&I Retractable Safety Ladders 14 EA $ 900 $ 12,600 19 F&I Anodes 33 EA $ 1,000 $ 33,000 20 Power and Lighting Systems 1 LS $ 100,000 $ 100,000 Subtotal Base Bid Items: Z 666, 597. 73 Rev. 412012 -Doc 9 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 1) Page 1 of3 217 b) Total of all construction related activities for the project eligible for award: Contractor Description Quantity Units Unit Cost Subtotal Cost Harris Sand Base Bid All Req'd Lump Sum $2,666,597.73 $2,666,597.73 and Gravel, Inc. R&M Const. Inspection/Admin All Req' d Lump Sum $115.82 $115,082 Consultants, Inc Total $2,781,679.73 2. Project Budget Grantee Funds (from a variety of sources) Department Matching Funds (per AS 29.60.800 et se Total Grantee and Department Funds $1,390,839.87 $1,390,839.86 $2,781,679.73 3. Budget Narrative The Department's grant funds and grantee's matching funds identified above will be used to complete the project described above under the project description. Any ineligible project cost increase over the $2,781,679.73 original bid amount shall be borne by and be the responsibility of the grantee, including all change orders, extra work orders, and construction claims by the grantee's contractor. Any eligible increases above $2,781,679.73 will require an amendment to this grant. The Department's $1,390,839.86 in grant funds represents the Department's maximum financial contribution toward the project unless amended. The Department and the State of Alaska do not have a contractual role in the project and the Grantee shall fully and completely indemnify and protect the State of Alaska, the Department, and its employees of any and all issues connected with construction of the project. 4. Project Management and Reporting This project will be managed by the Grantee. Grantee's highest elected or municipal official possessing signatory authority for execution of the Grant Agreement and subsequent amendments may delegate his/her signatory authority to others within the municipal government via the Signatory Authority Form. The highest elected or municipal official may also designate grantee employees or council members financial and progress reporting authority via the Authorized Signatures Form. Such delegation is limited to officials and employees within the municipal government, unless otherwise approved by the Department. The Grantee must establish and maintain separate accounting for the use of this Grant. The use of Grant funds in any manner contrary to the terms and conditions of this Grant Agreement may result in revocation of the grant and any balance of funds under the grant, a demand by the Department for repayment of grant monies previously distributed to Grantee, or other enforcement action. The Grantee shall submit a Grant Financial/Progress Report Form with the concurrence of the Department, during the life of the Grant Agreement. There is not a specific deadline for Grant Financial/Progress Report Forms as long as the Grantee is making progress towards completing the project. Typically, the report period is the first of the month through the last day of the month. If Rev. 412012 -Doc 9 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 1) Page 2 of 218 quarterly reporting is used, the report period is the first day of the first month through the last day of the third month of the quarter. The final Financial/Progress Reports must be submitted within thirty (30) days following completion of the project. Under no circumstances will the Department release funds to the Grantee unless all required reporting is current. Rev. 412012 -Doc 9 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 1) Page 3 of 219 Attachment 2 Payment Method 1. Payment Schedule Upon full execution of this Grant Agreement, State treasury warrants will be released according to the payment schedule described below. Additional State treasury warrants will be released on a reimbursement basis upon receiving and approving Grantee's financial/progress reports. The Department will reimburse the Grantee for eligible costs incurred during the reporting period, in accordance with this Grant Agreement. The Department will not reimburse the Grantee without a complete and signed Financial/Progress Report and Request for Reimbursement form, prepared and submitted by Grantee's highest elected or municipal official. See Attachment 3 for a copy of the form. Upon full execution of this Grant Agreement, the payment schedule for the grant agreement number 22-HG-002 shall be: Payment Payment Percentage of Payment No. Completion of work item the Total Grant Amount Amount 1 Award of contract to Grantee's contractor 10% $139,083.99 2 Grantee's contractor mobilizes on -site in 40% $556,335.94 Seward 3 Grantee's contractor completes 50% of the 15% $208,625.98 total project cost 4 Grantee's contractor completes 75% of the 15% $208,625.98 total project cost 5 Grantee's contractor completes 100% of the 10% $139,083.99 total project cost 6 Department receives all required final 10% $139,083.99 documentation from the Grantee Total $1,390,839.86 Before each payment, the grantee is responsible for providing suitable backup documentation in addition to submission of the Financial/Progress Report and Request for Reimbursement form. Before approving the financial/progress report for payment, the Department may require the Grantee to submit documentation of the costs reported, e.g., contractor billings, invoices, and copies of signed Grantee treasury warrants made to the Grantee's contractor. The minimum required documentation will be: For Payment No. 1, the grantee shall provide a copy of a contract or a "Letter of Award" (aka a "Notice to Proceed") to its contractor, or its equivalent. The term "Letter ofAward' refers to a process used by the Department to officially notify the successful low bidder on a project that he has been selected to be the contractor for that respective project and the Department accepts his bid. The Grantee must produce an equivalent document showing that the work described in the grant agreement will be performed by a contractor. For Payment No. 2, the grantee shall provide a copy of a payment or invoice, or its equivalent, showing that at least 50% of the "Mobilization and Demobilization" bid item has been paid to the grantee's contractor, or its equivalent. Rev. 1012012 - Doc 10 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 2) Page I of 220 • For Payment No. 3, the grantee shall provide a copy of a payment or invoice, or its equivalent, for the described project showing that at least 50% of the total project cost has been paid to the grantee's contractor. • For Payment No. 4, the grantee shall provide a copy of a payment or invoice, or its equivalent, for the described project showing that at least 75% of the total project cost has been paid to the grantee's contractor. • For Payment No. 5, the grantee shall provide a copy of a Substantial Completion Letter to the Grantee's contractor, or its equivalent, that the project is complete. Alternatively, the grantee could provide a copy of a payment or invoice, or its equivalent, for the described project showing that 100% of the total project cost has been paid to the grantee's contractor. • For final payment, Payment No. 6, the Department will withhold ten percent (10%) of the grantee agreement amount until all final documents and required grant reports have been submitted to the Department. 2. Indirect and Direct Costs The Grantor shall pay Grantee the grant funds less any State direct and indirect costs. For this project, there are no planned direct costs by the Department of Transportation & Public Facilities. Indirect charges are formally called Indirect Cost Allocation Plan (ICAP) rates. Per Departmental policy and procedures, all capital project expenditures, including grants, are subject to ICAP charges. The Department's current ICAP rate for harbor CIP projects, including harbor facility grants, is 6.78%. ICAP rates are subject to change annually (take effect at the beginning of the state fiscal year or July I,,) per the current approved Indirect Cost Rate Allocation (ICRA). This may result in a decrease of funds available to the City of Seward, thus reducing the overall funds available for reimbursement. 3. Withholding the Final Payment The Department will withhold the final payment (see Appendix A, Article 44) , Payment No. 6, until the Department determines that the Grantee has satisfactorily completed the terms of this grant agreement, including all required reporting and submission of photographs of the in - progress and completed project. In addition, the Department may withhold all, or a percentage of, the final payment until it performs a final on -site inspection of the completed project. Rev. 1012012 - Doc 10 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 2) Page 2 of 221 Attachment 3 Forms Packet 1. Grant Forms Packet The following pages contain three forms for the grant agreement: • The Financial/Progress Report and Request for Reimbursement form is to be used by the Grantee for reporting and for payment requests. Please read Section 4 "Project Management and Reporting" of Attachment 1. • A template for a Sample Amendment to the grant agreement. As necessary, an amendment may be required to the grant agreement. Please read Article 14. "Amendments and Modifications" of Appendix A. • A delegation of Signatory Authority form. Please read Section 4 "Project Management and Reporting" of Attachment 1. Additional copies of these forms are available from the Department, electronically or in hard copy. As necessary, other forms may be developed. Rev. 1012012 -Doc 11 Harbor Facility Grant Agreement No. 22-HG-002 (Attachment 3) Page I of I 222 Department of Transportation and Public Facilities HARBOR FACILITIES GRANT FINANCIAL/PROGRESS REPORT and Request for Reimbursement Recipient Name and Address: Return Report Form to: City of Seward Juneau Field Office - Harbor Grants Box 167 DOT&PF Seward, AK 99664 P.O. Box 112506 Vendor EDI# Juneau, AK 99811-2506 Project Name: Seward Harbor G, K, L Dock Replacement Grant Agreement No. 22-HG-002 Report No. Report Period: From. - TO. - Total Grant Amount (DOT&PFportion) 1 $1,390,839.86 Authorized Invoices/Billings Project Requested payment Budget this Report Period Percent amount from complete DOT&PF* Contractor Payments (Harris $2,666,597.73 Sand and Gravel, Inc) Contractor Payments (R&M 115,082 Consultants, Inc) Totals $2,781,679.73 Total Requested Amount this Report *Note: reference Attachment no. 2 "Payment Method" of the Grant Agreement Grantee's signature: I certify that to the best of my knowledge and belief, the data reported herein Is true and correct and all expenditures have been made for the purpose of, and In accordance with, applicable grant terms and conditions. In ac 'dltlon, I state that the payment is due and has not been previously requested. Signature of Authorized Official Printed Name and Title Date (Note: Minimum documentation required with payment request is an expenditure report by payee by category by date and a progress report) DOT&PFSTAFF USE DOT&PF Approval: Signature GAE #: Payment Amount: Date Coding: Program Number HHARB00023 Phase Number T04NON Activity Code 270N Object Code 3112 Page 1 of 2 Form 1 — Financial Progress Report — Doc 12 223 Department of Transportation and Public Facilities HARBOR FACILITIES GRANT FINANCIAL/PROGRESS REPORT AND REQUEST FOR REIMBURSEMENT Grantee: Grant Number: City of Seward 22-HG-002 Project Title: Report Number: Report Period: Seward Harbor G, K, L Dock Replacement From: To: To: Describe activities that occurred during this report period. Identify any problems you may be experiencing. Attach additional pages if necessary. Provide photos of in -progress work and the final project. PDF copies of photos are appreciated. Page 2 of 2 Form 1— Financial Progress Report — Doc 12 224 DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES Harbor Facilities Grant Program Sample Amendment No. 1 This amendment modifies the Harbor Grant Agreement No. 22-HG-002 between the State of Alaska and the City of Seward signed by Ben White, Director, Division of Program Development and Statewide Planning, and Janette Bower, City of Seward, City Manager on _DATE_. All other terms and conditions remain unchanged. In Attachment "X" or Appendix "X" (page X of X) change the following: Project Coordinators: Replace " " with " Project Budget: At the end of first sentence insert: " Project Schedule: At the end of the second sentence delete: " "shall not exceed $ " and insert: This Amendment 1 to the Grant Agreement entered into as of the day and year written below: Janette Bower, City Manager City of Seward State of Alaska Judicial District Date Subscribed and sworn to before me this day of 2018 Notary Public My Commission expires: Ben White, Director Date Division of Program Development and Statewide Planning State of Alaska First Judicial District Subscribed and sworn to before me this day of 2018 Notary Public My Commission expires: Page 1 of 1 Form 2 - Sample Amendment - Doc 13 0V DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES Harbor Facility Grant Program Authorized Signatures Form - For Grantee Use Only Grantee City of Seward Grant No. 22-HG-002 Project Seward Harbor G, K, L Dock Replacement Fiscal Year 2022 The following Grantee Employees/Commission/Council/Assembly Members are authorized to sign the Grant Agreement and subsequent amendments to the Grant Agreement, if any: Name Name Title Title Signature Signature The following Grantee Employees/Commission/Council/Assembly Members are authorized to sign financial reports and requests for reimbursements of this grant: Name Name Title Title Signature Signature The signatory authority is conveyed by Highest Elected Official of this day of 20. Signature — Manager/Administrator or Highest Elected Official Printed Name Form 3 — Authorized Signatures — Doc 14 Updated 1012012 226 Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-090 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO APPROVE CHANGE ORDER 1 TO TASK ORDER 7 WITH R&M CONSULTANTS INC. FOR ENGINEERING SUPPORT SERVICES DURING THE CONSTRUCTION PHASE FOR THE REPLACEMENT OF G, K AND L- FLOATS AT THE SEWARD BOAT HARBOR, AND APPROPRIATING FUNDS NOT TO EXCEED $65,082 WHEREAS, in March, 2019 the Seward City Council approved Resolution 2019-024 entering into a contract with R&M Consultants, Inc. for on -call engineering. Through a competitive Request for Proposals (RFP) process to provide on -call engineering for construction projects, survey needs, utility expansion projects, and land use issues; and WHEREAS, the harbor utilized this on -call engineering contract (Task Order #5) for concept design and preliminary construction cost estimate and inspection report needed for the Harbor Facility Grant Application to replace G, K and L-Float; and WHEREAS, in Resolution 2020-016 the Seward City Council approved to execute Task Order #7 with R&M to provide engineering support services at the Seward Boat Harbor, including in the Scope of Work to include engineering, design, permitting and bid support for the G, K and L-Float replacement project; and WHEREAS, the City has requested and R&M Consultants has provided a cost and task proposal in the amount of $115,082 to conduct the G, K and L-Float replacement project Engineering Support Services; and WHEREAS, R&M was under budget in Task Order #7 in the amount of $50,000 which will be used towards this change order; and WHEREAS, this change order will provide the City with Engineering Support Services during construction, and those goals are best achieved through observation, inspection, coordination, documentation; and WHEREAS, through their work on this project since inception, R&M Consultants has developed an in-depth familiarity with the project, and has worked closely with the administration, agencies, the public; and WHEREAS, R&M Consultant's experience with and understanding of the Seward Harbor development brings further value to the project, makes them particularly suited to continue developing the project on behalf of the city, and R&M Consultants can begin the new work L _ immediately; and 227 WHEREAS, Seward City Code § 6.10.120A (8) exempts professional services including accounting, architectural, appraisal, engineering, land surveying, and other specialized service from the otherwise applicable provisions of that Title requiring competitive procurement procedures. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute Change Order I to Task Order #7 with R&M Consultants Inc. for engineering support services during construction and to issue a Notice to Proceed. Section 2. Funding in an amount not to exceed $65,082 is hereby appropriated frorn CPV Undesignated Reserves account of 11103-0000-3710-0000-11372 to the Harbor Float Replacement infrastructure account 11372-0000-8 101 Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 23,'d day of August, 2021. AYES- Osenva McClure Casavranda DeM NOES. None ABSENT: Seese, Baclaan ABSTAIN: None 'Brenda J. Ballo, , M N��' ,. %0 City Clerk oF Seivo,,100 0 (City Seal) S F" 0 1"" AN., 228 City Council Agenda Statement Meeting Date: August 23, 2021 To: City Council Through: Janette Bower, City Manager From: Norm Regis, Harbormaster Agenda Item: Resolution 2021-090: Authorizing the City Manager to Approve Change Order 1 to Task Order 7 with R&M Consultants Inc. for Engineering Support Services During the Construction Phase for the Replacement of G, K and L- Floats at the Seward Boat Harbor, and Appropriating Funds not to exceed $65,082. Background and justification: On March 2019 the Seward City Council approved Resolution 2019-024 entering into a contract with R&M Consultants, Inc. for On -Call engineering. Through a competitive RFP process to provide on -call engineering for construction projects, survey needs, utility expansion projects and land use issues. The harbor utilized this On -Call engineering contract (Task Order 45) for concept design and preliminary construction cost estimate and inspection report needed for the Harbor Facility Grant Application to replace G, K and L float. This effort corresponds to a reduced fee for preliminary design, which saves the city funds to be used towards its 50% match for this project. In Resolution 2020-016 the Seward City council approved to execute task order 47 with R&M to provide engineering support services at the Seward Boat Harbor, including in the Scope of Work to include engineering, design, permitting and bid support in the amount of $137,059 and will not be exceeded without prior written approval and task order amendment. The city requested a proposal from R & M for construction support for the G, K and L-Float replacement project. R&M sent the city a proposal for the G, K, and L-Float replacement project in the amount of $115,082 as quantified in exhibit A. There are under budget funds remaining from Task order 47 in the amount of $50,000 which will be used towards this change order for construction support which reduces the $115,082 to $65,082 for the construction phase of this project. With final construction bids to be opened on August 27t'. The focus now will be on Engineering Support Services during construction, those goals are best achieved through the observation, inspection, coordination, documentation and other tasks as described in the attached Fee Estimate (Exhibit A) for Engineering Support Services from R&M Consultants. 229 R&M Consultants Inc. is intimately familiar with the G, K and L-Float replacement project and is particularly suited to continue the work already begun there, and is ready to begin work immediately. The intent is to amend task order 47 with R&M Consultants Inc. to add engineering support services in the amount of $65,082 at the Seward Boat Harbor, changing the Scope of Work to include Project Management, Pile Driving Support, Reviewing Shop Drawings, Change Orders, Dock inspection, punch list and final punch list and inspection and close out services, and increase the amount of the original contract in an amount not to exceed $202,141. Consistency checklist: Comprehensive Plan: Continue to support, promote, enhance and develop harbor facilities to accommodate Seward's growing demand for marine transport facilities. (page 35) Strategic Plan: Complete the renovation of the Seward Small Boat Harbor. (page 7) Other: N/A Fiscal note: Funding for this change order will be transferred from CPV undesignated reserves account to the G, K and L-Float Replacement infrastructure account Funding is from: 11103-0000-3710-0000-11430 (CPV Undesignated Reserves account) to 11430- 0000-8101 (G, K and L-Float Replacement infrastructure account) m Finance Department approval Attorney Review: Yes No F7] Not applicable Recommendation City Council adoption of Resolution 2021-090. ►49IH August g, 2021 Norm Regis, Harbormaster City of Seward P.O. Box 167 Seward, Alaska 99664 :: 1I ►• •I• •• RE: Seward Small Boat Harbor K, L, G Dock Replacement Project Engineering Support and Services During Construction. Dear Mr. Regis: R&M Consultants, Inc. (R&M) is pleased to submit the attached fee proposal for providing engineering services forthe construction phase of the above referenced project. We have broken the work into two tasks: Task 6) Office based engineering support, and Task 7) on -site engineering support and inspections. (The task numbers, 6 and 7, followthe previous design and bid service tasks that we have pr3evioulsy set up for this project.) The office -based engineering task includes on -site inspections by senior engineers but does not include full time on -site inspectors. Our fee includes providing engineering services forthe following scope of work: Task 6. Office -Based Engineering Support: Office based engineering support will consist of the following: Project management and coordination - This task will include project set up and organization, billing reviews, planning and coordination, project reports, administrative meetings with the owner and other project management tasks. z. Responding to contractor's questions and requests for information (RFI) or design clarification/verification requests (DCVRs) - This task will include formal and informal responses to questions from the contractor. 3. Reviewing contractor shop drawings - This task will include reviewing shop drawings for the fabricated items including the float system, gangways, and fabricated steel items. 4. Reviewing materials and product data submittals - This task will include reviewing materials submittals for conformance with the project specifications. 5. Reviewing change order requests —Should change order requests be advanced, we will reviewthese along with any cost implications and make a recommendation to the City. 6. Reviewing contractor pay application requests - We will reviewthe pay requests and verifythe quantities for payment. We will provide the Citywith a recommendation for payment. 7. Participating in a fabrication yard inspection in Washington State. This will involve having a senior engineer visit the float fabrication plant and inspect the floats and other items during fabrication and prior to shipping to the site. ►491i Norm Regis, Harbormaster August g, 2021 Page 2 8. Substantial completion inspection and punch list - Nearthe end of thejob, the engineers of record will conduct a site visit. This will include a senior waterfront engineer and an electrical engineer who will each complete a substantial completion inspection to verifythat all components of thejob are complete and to the satisfaction of the Owner. The inspection will be performed in the presence of the contractor, and if necessary, a punch list will be created to documentthe remaining items to be completed or corrected prior to final payment. g. Conducting a substantial completion inspection and providing a preliminary punch list. This will include having a senior engineer go to Seward and inspect the project once it is nearly complete. We will provide the contractor with a preliminary punch list of items that need to be corrected or completed priorto acceptance of the project. This will include an inspection bythe project electrical engineer. io. Final inspection and punch list - The senior engineers will complete a final inspection to verifythat all punch list items are complete. Task 7.On-Site Oversight and Inspections: On -site (field) based engineering support may consist of the following: i. Project management and coordination - This task will include project set up and organization, billing reviews, planning and coordination, project reports, administrative meetings with the owner and other project management tasks. 2. On -site oversight during pile driving times - Once the contractor mobilizes to the site, R&M will provide a staff inspector who will monitor the day-to-day construction activities during pile driving. The inspector will keep daily field records, record the work being performed each day, the equipment and labor used, and take photographs. The on -site inspector will act as a liaison for the Contractor to ask technical questions in the field. This will include R&M providing an inspector skilled and trained in monitoring pile driving operations. During this time, it is important for a trained pile inspector to be on hand to ensure floats are assembled properly, piles are installed correctly and to provide swift guidance and direction if any obstructions or other unforeseen difficulties during pile driving are encountered in the field. 3. Close out field records - records of inspections daily and weekly reports will be collected and bound into digital notebooks for record keeping. Assumptions and limitations: We assume that it will take approximately 6 weeks to complete much of the pile driving work and that the contractor will be working 6 days a week and io hours per day. This is approximately full time 36o hours. We estimate that there will be several down periods in this time frame where an inspector is not needed. Our estimate is for Soo hours. Note that these values can be adjusted once we review the required Contractor provided project construction schedule. We assume that we will rent an apartment or small house in Seward for our on -site inspector for i to 2 months. This will save money instead of paying for a hotel room. Our construction administration team will act as the owner's representative during construction. Our responsibility will be to provide inspection and administration services to help to ensure that the construction work is done in accordance with the agreed to plans and specifications. We will not direct the work nor will we be directly responsible for the work done bythe Contractor. IV' Innovating Todayfor Alaska's Tomorrow 232 Norm Regis, Harbormaster August 9, 2021 Page 3 We have not included a fee for participating in claims negotiations. R&M is available to assist with any claims made by the contractor for unforeseen or out of scope work. Due to the uncertain nature of this type of work, which is highly dependent on the Contractor's activities which are out of our control, we propose to complete the above scope of work on a time and expenses (T&E) basis. A detailed breakdown of the estimated ME fee is attached foryour reference. Please call me at (907) 646-9679 for questions or additional information. Sincerely, R&M CONSULTANTS, INC. John C. Daley, PE Project Engineer Attachment: fee estimate(s) ���arirrl�„`J�f 'Innovating " a y f r Alaska's array 233 PRICE PER TASK SUMMARY FIRM: R&M Consultants, Inc. PROJECT TITLE: DATE: 8/9/2021 Seward KLG Dock Replacement Construction Support Services TASK LABOR EXPENSES SUB -CONTRACTS TASK TOTALS 6 Office Based Construction Support Services $42,579 $2,823 $12,643 $58,045 7 Field Based Construction Support Services $47,948 $9,088 $0 $57,037 ESTIMATED TOTALS LABOR EXPENSES SUB -CONTRACTS PROJECT TOTAL $90,527 $11,911 $12,643 $115,082 234 COST ESTIMATE PER TASK TASK NO: 6 TASK DESCRIPTION: Office Based Construction Support Services DATE: 8/9/2021 GROUP: METHOD OF PAYMENT: Lj FP [_]FPPE ❑f T&E L CPFF PREPARED BY: John Daley SUB- I LABOR HOURS PER JOB CLASSIFICATION TASK NO. SUB -TASK DESCRIPTION Principal/ I Staff I Clerical Manager Engineer Support 1* LABOR RATES LABOR CO5T5 $25,308.00 1 $16,416.00 1 $855.04 $0.00 $0.00 $0.00 1 $0.00 1 $0.00 1 $0.00 1 $0.00 COMMENTS SUB - TASK NO. ITEM(S) QUANTITY UNIT PRICE TOTAL PRICE 7 Airfare 2 $650.00 $1,300.00 7 Hotel 2 $150.00 $300.00 7 Car rental 1 $150.00 $150.00 7 Meals 4 $60.00 $240.00 No time is included for claims negotiations. We can provide assistance for this on a T&E basis. Assumes 2 on site inspections by senior engineers Assumes one trip to the float fabrication yard in Washington State 8 Mileage 240 $0.95 $228.00 8 Meals 1 $60.00 $60.00 FIRM'S LABOR: $42,579 9 Mileage 240 $0.95 $228.00 9 Meals 1 $60.00 $60.00 FIRM'S TOTAL EXPENSES Plus 10 % Mark -Up: $2,823 TOTAL EXPENSES: $2,566 TOTAL SUBCONTRACTOR Plus 10% Mark -Up: $12,643 SUB -CONTRACTORS: Firm Initials and Price Per Task FIRM:j Haight I I TOTAL SUB JAMOUNT:1 $11,494 1 1 $11,494 ITASK TOTAL: $58,045 %AGR COST ESTIMATE PER TASK TASK NO: 7 TASK DESCRIPTION: Field Based Construction Support Services DATE: 8/9/2021 GROUP: METHOD OF PAYMENT: FP ❑ FPPE Q T&E ❑ CPFF PREPARED BY: John Daley SUB- LABOR HOURS PER JOB CLASSIFICATION TASK NO. SUB -TASK DESCRIPTION Principal/ Staff Field Inspector * LABOR RATES LABOR COSTS SUB- TASK NO. ITEM(S) QUANTITY UNIT PRICE TOTAL PRICE 2 Mileage 960 $0.95 $912.00 2 Meals 45 $60.00 $2,700.00 2 Lodging 2 $1,200.00 $2,400.00 2 Field office 45 $50.00 $2,250.00 EOM M ENTS: 4ssumes 6 Weeks pile driving construction inspection FIRM'S LABOR: I $47,948 FIRM'S TOTAL EXPENSES Plus 10% Mark -Up: $9,088 TOTAL EXPENSES: $8,262 TOTAL SUBCONTRACTOR Plus 10 % Mark -Up: $0 SUB -CONTRACTORS: Firm Initials and Price Per Task TOTAL SUB $0 TASK TOTAL: PRICE PER TASK SUMMARY fra � PROJECT TITLE: Seward Harbor, Floats G, K & L (HAI 278-17) DATE: 9 Aug 2021 HAIGHT TOTAL FEE: =$11,494 TIME hours Method of Project Project Project Project Designer CAD CAD Technicial Administrative Payment TASK DESCRIPTION Manager Engineer Engineer Engineer (Peggy) (Robbie) (Shauna) Expenses Total Ben (Kyle) T&E 7 Construction Administration 1 32 0 0 0 8 0 $0 $6,050 T&E 1 8 Site Visits 12 12 0 0 0 0 0 $1,004 $5,444 Total Time (Hrs) 13.00 44.00 0.00 0.00 0.00 8.00 0.00 Fee Schedule ($ per hour) $210.00 $160.00 $155.00 $145.00 $100.00 $90.00 $80.00 ESTIMATED TOTALS LABOR CBJTAX SALES EXPENSES TOTAL COST Haight & Associates, Inc. $10,490 $0 $1,004 $11,494 237 *'�"� � IInIUnnnnl�nBllnVnnnlnlnllnVnrmnnnllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllnnnnn arrtwa ei N G i u ^ Am hu ag 97,01 907 1,� 1707 CONSULTANTS, INC. "lea 1' , K ORDER NO. 05. Grant Application Assistance for K&L Float IReplacement This Anna order ms subject tothe terms, and conditions of.th Agreement eu°nt or On -Capp Erigineeding Services between R&M Consultants, inc. (Engineer) and it of SelAra r (Owner) dated AprH15, 20-119 avid any amendrnents thr - o. This task oEder shaH not I binding until it has Lbelen properly :su rued by both partiles. Upson exeCUtIon, this task order shall nnn,r fern°nr: rvt the Agreernent as ft pertainsto the bask described elnwnw. i. rask Order rune: Grant ApI.)Hca lJ rn Asia" wince for K&L. Moat Replacement . Description of Se�vlcesto Ike Performed Engineer: Engineering sen/ices related a'n site visit and o n&l-J rn assessn'nent IInnr:luding an associated condihon a5sessment report, concept e5lgn/pl rndrawln , an cone s° rtictiorn cost esUrnate. . Payrnentsto rn ineen Onrvn nry haH pay I Engineer on a T&ram basis inaccordance with the contract ct rate schedlLfle with art applied lie r' % discount, E stirrna ted ,free o $5,958 and nrn'pll not one exceeded without prior written a pprovai and bask order `Effecflve Date first above written under he hands their duly authorized i r pre rn Ana, . R&M CONSULTANTS, IINC. City of Seward ng Kimbedy Nielsen, PE, Contract Manager Scott W,. Mesza ros k City AAa inage,r rl .. .... �. _......_ .. ....... ., .__--- 0,/j" ° 'F r orro r( (Gad te) 238 R&M CONSULTANTS N I C 1111!11p�111 This task order is subject to the terms and conditions of the Agreement for On -Call Engineering Services between R&M Consultants, Inc. (Engineer) and City of Seward (owner) dated April'15, 2019 and any amendments thereto. This task order shall not be bi'nding until it has been properly signed by both parties. Upon execution, this task oIrder shall supplement the Agreement as it pertains to the task described below. lip I i Engineering design, permitting, and bid support for replacing K, L, and, G Floats in the City small boat harbor including floats, guide piles, water, fire suppression and shore power and lighting utilities. Design drawings and technical specificat�ions will be produced to provide a, bid-readyset of construction dog a performance specification for the Gty�preferrecl style of floats. Construction cost est�imating and Bidding support is also included. R&M will subcontract the services of Haight & Associates for electrical engineering. Refer to our fee proposal dated 2/5/2o which provides a cletailed scope of work and fee estimate breakdown. 3. Payments to Engineer: Owner shall pay Engineer on a T&M basis in accordance with the contract rate schedule. Total Estimated fee is $13,7,059 and will not be exceeded without prior written approval and task order amendment. IN WITNESS WHEREOF, the parties have executed this Task Order as of the Effective Date first above, written under the hands, of their duly authorized representatives. R&M CONSULTANTS, INC. City of Seward Kimberly Nielsen, PE, Contract Scott W. Meszaros , City Manager Manager EEMM 2/5/20 (Date) — RP/ §�Vll� �,"' Innovating Todayfor Alaska's Tomorro V (Signature) 239 CITY OF SEWARD, ALASKA Sponsored by: Bower RESOLUTION 2021-080 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, AI.ASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE A GRANT" AGREEMENT WITH 'I'IIE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACII,ITY GRANT PIZOGRAM ANI) ACCEI)TING GRANT FliNDING IN "T'HE ANIOUNT GF $1,729) 988 F014 THE G, K, AND 1. l I.C)A'I' REPLA('FNIF:N'I' PROJECT A'I''I'IIF; SPAN AW) BO):V111ARBOR %% 1FREAS, In Noveinher, 2019, the City of Seward hired 1Z&M Ill"ilicel-ir1q.; (() 111spect the nontl,wcst portion of the ori;~inal heat harbor; and XVIIEREAS, the report written in December, 2019 found that the docks that were COIASti-dieted ill the 1()70s are beyond their service litG; and WHERF.:'A,S, Illy i-cplint roll inciulc(l (hat the rclikiceinetit of (1, K aml I. f' 1olits should be the hmJ)or's top priority, an(1 NVIIERE.AS, Hi 1Zes01ut1011 020-036Scw iird City ColniLil ti1)III- ~, e(l the City 1••1i111a.'Ter to stibllllt ii Municipal grant Application fOr tlic rclilacelncia ofG, K �iii(i L floats; and WHEREAS, the City received the highest scare for a Tier 11 50150 snatching grant application with the Alaska Dcpartinctit of l ranspo rtat ion harbor Facility Grant Program; and WHEREAS, the City has received a Tier Two matching grant offer from the State of Alaska UcpartIII ciit of"I-riinsportation Harbor Facility (iniiit Program in the amount ofS1,729,988. NO ,11IEREFORE, 13F IT RESOLVED BY THE CITY C"Ot''N'CI1, 0F`I`IIE CITY OF SEWARI), AI.ASKA that: Section 1. 'l lie 0tv Vlaiiiw-cr is hereby authorized to execute �I gl-�Itll a`.:rccmcnt with the State of Alaska 1)epiirtmcllt of' l r.tnsportation harbor Facility Grant Progi-,,im. Section 2. Funding in the iirri0 do of S 1, il, ,ChV •ell'( Cpt4(f room the ylsttc of Alaska andplacc(I Illt[1 the f larbor hiflastruk,'wic RC't11;Yk't"111c111 f'Ic1Jk'c'i 1;1I4" ( 11.1111 [�Q\l I1(1v;I(X0L1III IM. 11431- 0000-8 101-SIP ?_ Section 3. This resoltit 1on ;hall take effect I in III ed I a t o: 1 ),upon :IcI(+1)Jion. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26 h day of July, 2021. 240 CITY 0 FS LN A RD, ALAS KA RESOLUTION 2021-080 T Ty OF WARD, ALASKA Christy Terry, ayor 17 AWES: DeMoss, Baclaan, McClure, Casagranda, Seese, Osenga, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: Brcnc a J. Ba. M City Clerk ttsIIgor �r (City scaljO."yOF gE' Y o* YY "6 a SEALS: •sssssslsst►tt oozy Sponsored by: Meszaros CITY OF SF:WARD, ALASKA RESOLV HON 2020-1136 A RESOLD PION OF TIIE CITY C0L:N(A1, OF THE CiTY OF SEWARD, ALASKA, AUTHORIZING THE CITN: 1I.Ati:A(,LR TO SUBMIT A i111_: Z 1 CI PAL HARBOR FACILITY CRA NT A PPIACATION TO THE S"I`A"i"F OF ALASKA DEPARTMENT OF TRANSPORTATION AND PUBLIC FACILITIES (ADOT) IN -1-11E ANTOU T OF ` 1,73Ii,i00 FOR TI I I,: REPLACEMENT OF G, K AM) 1, I' MATS IN .I IIF SF�IVARD IIARROR "' F 1 F? R F A S, the State of Alaska Department of Transportation and Public Facilities (ADO F) admirilAcrs the Municipal Harbor Facility Grant Program; and NVIIF:RFAS, the 0tv (d 'tie�Nrrrrl owns and maintains the Seward 1kirli m- anti is e11vIh1e t'ora Mi.rnieil7,rl II,irbor I iicdlty gl-1111t:,.rricl 11-ULREAS, the City ot'4c�Nar(1 hirccl R&M Coi)sultaiits, Inc. {1.UN,11 to HispCcl tf. Ia �snii 1. [ Ic�,rtw i n tit>v miler. ?t 1111: ,I[icl WHEREAS. Die ivport wrilicii h� M, %I M December, 2019 found that the docks that were constructed in the 1970s %kcre hc- oiiil their scr\ ic(, life; and WHEREAS, the TC110rt ,ilso recommended that the replacement of G, K and L Floats should be tile.: iiarbOl"S 101) [M-101-lty: and MME:R1°AS, the City of Se:wlird li is the re(ILIir-W 5()"„ iIi 10CL11 IIIA(chil7'- f'urid', t0l' cciltititrilcthill of the G, K, and L I Iclal-S [�CJ11,ieelileil1 1'rcilccl. rcr the I Llrhor I.ueilitY trr,rilt hr'0r!ran1 iVyuirr•ments; and \N-11 ['RFI AS, the City of Sews ircl v, c,ilnthlc• of cowpletilij� the t;, K. alld [_ FlOdts Replaceli cia Pro.lcct c% ithin ei hteen (18) ni('litlts aftcl- 1I% arcl Of Fi:lrhor 1 wility Grant, c►rul WHEREAS, the Seward Boat Harbor is critical to the City of Seward. NOW, THERF:FORF . BE IT R.ESOI VED BV TIII: ('I"I'1' COL'NCIL OF THE CI IN ()F SFNV.kR1), :N I-ASK.N tIi,rt: Scctiioii 1, 1 iie Ot-N tiian,r1 cl IS ,relfh0I-ifeel 10 Submit .i I Farhor l ticilitN (ir,Irt ,ipplicalion to 111e �Itvk- cif ALI"k,r [)cpal'(111crlt of 1 r,ill"portahkifl and 1'11hlic 10TIhe rc111 null of C . 1,: L110 I. Floats III the alli ulil ot, S 1,7-10,000- Section 2. The City of Seward supports the project entitled G, K and 1, Floats Replacement Project. ►zy: CITY OF SEWARD, ALASKA RESOLUTION 2020-036 section 3. Subject to ,iv ill,ible .11u:;ka I-Cgislcitmv t'ulicliliL, ailcl tic leciiciil hti tllc [IIepar(mcilt of 'I'rallsp ,rkitioil aild PuhliL: 1Iic Cite k.f 5c4kyard \c III enter ilitii ,I z,r�il ;i(rc.:esm n4 itll 111c• St,ltc• ul' Alask: i I)ejid ml .,w cil' I r,llltil1+ir',Moll ailcl Public I ,mlities for <l 1� Y 2tf22 MLIIll C IlaI 1111,hcir [:,IC,I'ty ri1Flt. S tiun 4. 111e Se\\ ,rrc1 010itiIic iI confirms its intent to tit iliee IIiiuniitI III iids tcnc urcl,,, the 5Wu match required tbf- tills pr o lc'c1. Section 5. This resolution shill lake• cf-fi;c t Mmiccliately upon adoption. PASSED AN[) APPRO'1'Ell) by ilia ('it4 [. iturlcil of thc: City of Seward, Alaska, this 20h day of May. 2020, rim -CITY -OF SFWARD, ALASiLA risty Ter,��yor scrig,l ',,ti°we, t3Ere ,tan. Crytc:s. MCC -Aire, Terry Bolt; 1 I 1 l 1 N: None ATTEST: relAa J. Ballo MMC City Clerk. (City Sea), `%"' f S,Ci""' x. �* S E�, �* ti 4 • l! 243 Resolution 2021-114 Documents: • Agenda Statement • Resolution 2021-114 • Attachments: 0 2021 Seward GKL Bid Tabulation o Resolution No. 2021-080 o Harris Sand & Gravel Tax Compliance Certificate o Contract o Harris Business License 244 City Council Agenda Statement Meeting Date: September 27, 2021 To: City Council Through: Janette Bower, City Manager From: Norm Regis, Harbormaster Agenda Item: Resolution 2021-114: Authorizing the City Manager to Enter into a Construction Contract with Harris Sand and Gravel, Inc., in an Amount not to Exceed $2,933,257.50 which Includes a 10% Contingency for the G, K, & L- Float Replacement Project at the Seward Boat Harbor Background and justification: In November 2019, inspection of the Seward Small Boat Harbor included a visual inspection of the facilities in the northwest harbor including the floating docks G, K and L Floats. The Final Inspection Report issued in December 2019 states, "The floating docks in this section of the harbor were constructed in the 1970's and are at or beyond their service life and should be replaced. The City worked with R & M Consultants to draft and finalize a competitive bid package based on the City's standard construction agreement, the scope of work and the availability of funds. This project was advertised according to SCC 6.10.210 and SCC 6.10.215. Six bids were received by the City by the deadline of 3:30 p.m. on September 10, 2021. The City and R & M reviewed all bids and concluded Harris Sand and Gravel was the lowest, most qualified and responsive bidder with a total bid amount of $2,666,597.73. It is common practice to have a 10% contingency for unforeseen issues, a 10% contingency of $266,659.77 is requested, for a total amount not to exceed is $2,933,257.50. The project consists of all new timber floats with polyethylene encased floatation tubs. 10 foot wide main floats. 14 each 4'x 32' fingers (27 slips) on the south side of K float. 460 feet of linear moorage on the north side of K float. 400 feet of linear moorage on L float. 245 feet of linear moorage on the west side of G float, new utilities and safety improvements, and removing the creosote treated pilings and replacing with 33 16-inch galvanized steel pilings, new potable water lines and new firefighting connections. The bid tabulation follows: G, K & L-Float Replacement Project Engineers Harris Sand & Western Turnagain Brice Inc. Kiewit Heko Services Estimate Gravel Marine Marine Bid $3 459 975 $2 666 597.73 $3 203 600 $3 596 520 $3 799 680 $4 082 900 $6 232 400 Consistency checklist: Comprehensive Plan: Create a thriving port of Seward through harbor improvements, infrastructure expansion, and implementation of management plans. (Page 23) Strategic Plan: Complete the renovation of the Seward Boat Harbor. (Page 7) OzR Other: Inspection Report December 2019 Fiscal note: Finance Department approval: Funding was approved in Resolution 2021-113. Attorney Review: Yes X❑ No ❑ Not applicable ❑ Recommendation City Council approve Resolution 2021-114. oz1: Sponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2021-114 A Resolution of the City Council of the City of Seward, Alaska Authorizing the City Manager to Enter into a Construction Contract with Harris Sand and Gravel, Inc., in an Amount not to Exceed $2,933,257.50 which Includes a 10% Contingency for the G, K, & L-Float Replacement Project at the Seward Boat Harbor WHEREAS, the City of Seward hired R&M Engineering to inspect the northwest portion of the original boat harbor in November 2019; and WHEREAS, the report written in December 2019 found that the docks that were constructed in the 1970's are beyond their service life; and WHEREAS, the report recommended that the replacement of G, K and L-Float should be the harbor's top priority; and WHEREAS, the Council approved in resolution 2021-080 to enter into a grant agreement with the State of Alaska Department of Transportation Harbor Facility Matching Grant program in the amount of $1729,988; and WHEREAS, the City developed a scope of work with the assistance of R & M Consultants, Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and WHEREAS, six bids were received by the required deadline of 3:30 p.m. September 10, 2021; and WHEREAS, the City and R & M Consultants, Inc. reviewed all bids and concluded Harris Sand and Gravel Inc. was the lowest, most qualified and responsive bidder with a bid amount of $2,666,597.73; and WHEREAS, R&M recommends a 10% contingency for this project in the amount of $266,659.77; and WHEREAS, the not to exceed construction cost will be $2,933,257.50. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to enter into a construction contract with Hanis Sand and Gravel Inc., with an amount not -to -exceed $2,933,257.50, in substantially the form as attached hereto, for the replacement of G, K and L-Float at theSeward Boat Harbor. ►zfA CITY OF SEWARD, ALASKA RESOLUTION 2021-114 Section 2. Funding is appropriated through Resolution 2021-113 presented with the same Council meeting dated 9/27/21. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th day of September 2021. Ayes: Noes: Absent: Abstain: ATTEST: Brenda Ballou City Clerk (City Seal) THE CITY OF SEWARD, ALASKA Christy Terry, Mayor 248 City of Seward Small Boat Harbor G, K, L Dock Replacement Project :D TABULATION (9/13/2021) S� ®H.ko .. amp om . 0 o ,.,om 10 11 ., ... om amp 18 .. 19 20 Po am p Page 1 of 1 9/14/2021 Sponsored by: Bower CITY OF SEWARD..4I.ASKA RESOLUTION 2021-080 A RESOLUTION OF THE CITY COUNCIL. OF TH E CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE: A GRANT AGREEMENT WITH THE STATE OF ALASKA DEPARTMENT OF TRANSPORTATION HARBOR FACILITY GRANT PROGRAM AND ACCEPTING GRANT FUNDING IN THE AMOUNT OF $1,729,988 FOR THE G, K, AND L FLOAT REPLACEMENT PROJECT AT THE SE1N'V�ARD BOAT HARBOR WHEREAS, in November, 2019, the City of Seward hired R&M Fnginccrin<- to inspect the northwest portion of the original boat harbor; and WHEREAS, the report written in December, 2019 found that the docks that were constructed in the 1970s are beyond their service life; and WHEREAS, the report recommended that the replacement of G, K and L Floats should be the harbor's top priority; and WIIF.REAS, in Resolution 2020-036, Seward City Council approved the City Manager to submit a Municipal Facility Grant Application for the replacement of G, K and L Floats; and. WHEREAS, the City received the highest score for a Tier II 50150 matching grant application with the Alaska Department of Transportation Harbor Facility Grant Program; and WHEREAS, the City has received a Tier Two thatching grant offer from the Statc of Alaska Department of Transportation Harbor Facility Grant Pro -ram in the amount of $1,729,988. NOW, THEREFORE, BE IT RESOLVED BY TI I C:1TY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is hereby authorized to execute a grant agreement with the State of Alaska Department of Transportation Harbor Facility Grant Program. Section 2. Funding in the amount of $1,729,988 is hereby accepted from the State of Alaska and placed into the Harbor Infrastructure Replacement Project State Grant Revenue account no. 11431- 0000-8101-5922. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 26`t' day of July, 2021. 250 CITY OF SEWARD, ALASKA RESOLUTION 2021-080 F $AWARD, ALASKA Christy Terry, AYES: DeMoss, Baclaan, McClure, Casagranda, Seese, Osenga, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: Vm.m I 011-00-MAJ .Vr .� Bre3laCity Clerk �•565268frai (City Seal-, OF SLIM*** -b•� ,•d'Q '••• ', r Oro • SEAL F 4• E OF A`P ••` •���+nay■ r �r •� 251 Tax Compliance Certification Kenai Peninsula Borough Finance Department 14d N. Binkley Street Phone: (907) 714-2197 Soldotna. Alaska 99669-7599 or: (907) 714-2175 www.kpb.us Fax; (907) 714-2376 1.) FIR In all Information requested. 2.) Sign and date. 3.) Submit with Eofkita Ilan, or othef. For Offidd Use Only Reason for Certificate: ❑ Solicitation 1.0ther: For Department: Dept. Contact: Business Name: Business Type: ❑ lrydividual ,03 Corporation ❑ Partnership ❑ Other: Owner Narne(s): 'Fill 1 Business Mailing Address: 6 �p !,. V Z Business Telephone: p J; g S-- Business Fax: Email:5 As a business or tndviduoL have you over conducted business or owned real or personal property within the Kenai Peninsula Borough$ Of yes, please sup fallowing account numbers and sign below. If no, please sign below.) .t<Yes 13 No Kenai Peninsula Bor6ugh Code of Ordinances, Chapter 5.28.140, rvquim that businesses/individuals contracting to do business with the Ken6 Peninsula Borough be in cornpliance with Borough tax provisions. No contract will be awarded to any Inc:WkW or bins who is found to be in violation of the Borough Code of ordinances in the several areas of taxation. I] In C� ce ❑ Not to Compliance Dote TAIL M/F's In Compliance ❑ Not In Complance CERTIFICATION: 1, the ,466,,0a ?l n I , hereby cefify that. to the (Name 01 AppHcanh Pie] best of my knowledge. the above infom►afion is correct as of Z G.x% I Signature of Applicant (Regvirod) IF ANY BUSINESS IS CONDUCTED OR JS AWARDED A BID WBHIN THE KENAI PENINSULA BOROUGH YOU MUST BE REGISTERED TO COLLECT SALWAX. THE SALES TAX DEPARTMENT CAN BE REACHED AT (907) 714-2175. . .. 252 SECTION 00500 - CONTRACT CITY OF SEWARD, ALASKA City of Seward Small Boat Harbor G, K, L Dock Replacement Project [PROJECT NAME AND NUMBER] CONTRACT ("Contract"), between the City of Seward, Alaska, herein called the City, acting by and through its City Manager, and upon signing; this document shall serve as the notice to proceed, and Harris Sand & Gravel, Inc. Company Name 260 Airport Rd - PO Box 6 - Valdez, AK 99686 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ®Corporation incorporated under the laws of the State of Alaska , its successors and assigns, herein called the Contractor, is effective the date of the signature of the City Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the City. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Notwithstanding the foregoing, payment under this Contract shall not exceed Hundred Million Six undred Sixty Six Thousand Five Hundred Ninety Seven and dollars ($d,666,597.73) for all base items, additional work, Seventy Three Cen and change orders. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before: April 30th, 2022 or within N/A calendar days following the date of notice to proceed. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the City, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the City shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the City shall have the right to recover One Thousand dollars ($ 1,000.00 ) per day for each calendar day elapsing between the time stipulated for the completion and the actual date of completion in accordance with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $ 2,666,597.73 Payment Bond, and $ 2,666,597.73 Seward Harbor G, K, L Dock Replacement Project CONTRACT Page 00500-1 253 SECTION 00500 - CONTRACT Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the City subject to the inspection at all times and approval by any regulatory agency of the Local, State, or Federal Government of the United States of America, and in accordance with the laws of the State of Alaska and the City of Seward. For purposes of this Contract, Contracting Officer means or any other person designated by the City Manager. The Contractor is an independent contractor and not an employee or agent of the City. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions, and the following listed documents: (1) (2) IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and conditions. CONTRACTOR HARRIS SAND & GRAVEL, INC. Com 'flame Sig a re of Authorized Com resentative BILL HARRIS - PRESIDENT Typed Name and Title 09/15/2021 Date CITY OF SEWARD Signature of City Manager Typed Name Date City Clerk (ATTEST) Seward Harbor G, K, L Dock Replacement Project CONTRACT Page 00500-2 254 City of Seward Business License K PO BOX 167, Seward, AK 99664 " a " No. 5076 - a THIS LICENSE MUST BE POSTED IN A CONSPICUOUS PLACE AT THE LOCATION, THIS LICENSE IS NOT TRANSFERABLE OR ASSIGNABLE. 9 BUSINESS TYPE: CONSTRUCTION ISSUED:09-22-2021 " LICENSEE: HARRIS SAND & GRAVEL INC EXPIRES:92-31-2U21 PO BOX 6 VALDEZ, AK, 99686 CITY CLERK ISSUED BY• f►4*1 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page CALL TO ORDER The September 13, 2021 regular meeting of the Seward City Council was called to order at 7:00 p.m. by Mayor Christy Terry. OPENING CEREMONY Police Chief Alan Nickell led the Pledge of Allegiance to the flag. ROLL CALL There were present: Christy Terry presiding and Tony Baclaan Sharyl Seese Liz DeMoss comprising a quorum of the Council; and Janette Bower, City Manager Brenda Ballou, City Clerk Brooks Chandler, City Attorney Excused — None Absent — None Sue McClure John Osenga Ristine Casagranda CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING Jackie Wilde had provided her resignation to the city. She urged council to exercise fair and equitable measures, and practice integrity and accountability. She said action did not have to be illegal to be unethical, and she admonished council to uphold the integrity of their oaths of office. Arne Hatch spoke in favor of Resolution 2021-102 for the property sale to Chugachmiut. He utilized the NorthStar health clinic and thought this would be a great facility to have in Seward. Suzi Towsley supported the sale to Chugachmiut. Her children would benefit by using it, as well as many other citizens in the community. Towsley thanked all of council for the time and effort they put in; growth was sometimes hard, but it usually led to good things. She appreciated that city hall felt like a professional place where people could be heard. APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Baclaan/McClure) Approval of Agenda and Consent Agenda ►4.7y City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Terry removed the following resolutions from the consent agenda: Resolution 2021-100, 2021-101, and 2021-104. Osenga removed Resolution 2021-102 from the consent agenda. Terry moved the joint letter for the Port of Alaska onto the consent agenda with no objection from council. Motion Passed Unanimous The clerk read the following approved consent agenda items: Resolution 2021-095, Authorizing The City Manager To Enter Into A Contract With TriDelta Incorporated For City Calendar Advertising In The Seward Journal At A Rate Of $273 Per Week Beginning January 1, 2022 Through December 31, 2024. Resolution 2021-096, Authorizing the City Manager to Enter into a Contract Agreement Between the City of Seward, Alaska and the State of Alaska Department of Administration, Division of Motor Vehicles to Operate the City of Seward Division of Motor Vehicles Office. Resolution 2021-097, Authorizing the City Manager to Enter into a Contract with the Alaska Department of Public Safety to Provide Basic Clerical Services, Parking, and Access to the Datamaster Instrument for the Alaska State Troopers. Resolution 2021-098, Approving a Change Order to the Purchase Order for Portable Toilet Services to Account for Additional Servicing During Peak Season in The Amount Of $30,905 and Appropriating Funds. Resolution 2021-099, Authorizing the City Manager to Enter into a Contract with McKinley Fence Company in the Amount of $98,489 to Tear Down the Existing Security Fence around the Fort Raymond Substation and Replace with a Stronger and Taller Security Fence to Improve Public Safety and Security. Resolution 2021-103, Authorizing the City Manager to Purchase Distribution System Materials —Poles, Lines, Pole -top Assemblies, Support Assemblies, Insulators and Other Hardware —in an Amount not to Exceed $110,196, Including a 15% Contingency, for the Relocation of Poles and Power Lines to Accommodate an Alaska Department of Transportation (AKDOT) Shoulder Widening Project on the Seward Highway near Moose Pass, and Appropriating Funds. Approval of the August 23, 2021 City Council Regular Meeting Minutes. Review the joint letter concerning the Port of Alaska from the Alaska Mayors and Chambers of Commerce, and authorize the mayor to sign on behalf of the City of Seward. ►4M City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page SPECIAL ORDERS, PRESENTATIONS AND REPORTS Proclamations & Awards Recognizing Erin Lemas and Laura Schneider for their service on the Port & Commerce Advisory Board. Recognizing Myla S. Liljemark from Seward Middle School for being named the 2021 Alaska History Teacher of the Year. Remembering September 11, 2001 Proclamation POW/MIA Recognition Day Proclamation American Legion Day Proclamation Borough Assembly Report. Kenn Carpenter stated the assembly would be providing $2 million additional to the school district. There had been a vaccination mandate resolution that had been tabled by the assembly because it was poorly written and biased. McClure asked about the assembly resolution to limit comment time for assembly members. In response, Carpenter said there were some assembly members who spoke at length, sometimes for 10-15 minutes; assembly comments were now limited to five minutes. City Manager Report. City Manager Janette Bower reported that the library was now fully staffed. Last week, she had hosted US Senator Lisa Murkowski and had taken her on a tour of the Lowell Canyon Tunnel. Public Works Director Doug Schoessler stated the rain had slowed down; the waterfall had started to get color, but it was not at a concerning level. He would watch the waterfall closely. Bower said she had also spoken with Murkowski's staff about J-1 workers. She announced that masking was mandatory for city employees until the case numbers dropped. Bower was watching President Biden's mandate for vaccinations; currently the city was exempt from that requirement. Terry asked for an update on the electric outage on September 9, 2021, as well as the city's Facebook page. Electric Director Rob Montgomery stated on September 9, he received a call from Chugach about a breaker that was tripped; they discovered there was a tree near the Fort Raymond substation that had blown over into the lines. All the other small outages that happened lately were due to squirrels. 258 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Seese asked for an update on the forensic audit. Bower said it was still underway, and the report would come in approximately six weeks. City Attorney Report. City Attorney Brooks Chandler said his report covered the month of August, and had been a fairly routine month. He had prepared a no litigation letter in preparation for a potential bond. There were a couple of enforcement issues related to zoning. He had been spending considerable time on the recodification project; he estimated his work on that project was 75% done. He had begun the process for the city to dispose of property in order to incent housing; covenants and/or deed restrictions may be considered. Other Reports and Announcements — None Presentations Alaska Submarine Memorial Project presentation by Doug Poad and Waino Salo. PUBLIC HEARINGS — None UNFINISHED BUSINESS — None NEW BUSINESS Resolutions Resolution 2021-100, Authorizing The City Manager To Purchase Transmission System Materials —Poles, Pole Top And Support Assemblies, Conductors, Insulators, And Other Related Equipment, In The Amount Of $15,021,744 To Replace Aging And Deteriorating Equipment And To Upgrade The System's Voltage Capacity To Meet Future Load Growth. Motion (Baclaan/McClure) Approve Resolution 2021-100 Montgomery said the city was at a crossroads; the infrastructure was aging, and the city's future capacity needed to be considered. Five important projects had been identified: Nash Road transmission rebuild, Seward highway upgrade from Dieckgraeff Road to the Fort Raymond substation, converting the substations from 69 kV to 115 kV capacity (not including the replacement of seven transformers), Spring Creek substation refurbishment, and build a new substation in the harbor, including extending the 115 kV lines from the Fort Raymond substation to the harbor substation. Montgomery said the bottom line was the electric infrastructure was in poor condition, well beyond its useful service life, and these projects would provide Seward with stability for the next 30-40 years. Bower added that this resolutions did not include the seven transformers; the transformers were included in a different resolution tonight. Terry stated council had previous work sessions related to this project. She wondered how the 259 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page decision was made to go with wood poles. Montgomery said wood poles were more cost effective, and there were some tricky locations where the linemen had to climb the poles, which would be prohibitive with steel or fiberglass poles. Terry stated the upgrades would happen regardless of whether they were for 69 kV versus 115 kV lines. Montgomery said this was an opportunity to upgrade and improve, which would prepare the city for the future and mitigate line loss. Seese wondered if there was a way to protect the wood poles against the weather conditions. Montgomery said the poles were treated and he would work with the contractor to get the best product available. Baclaan wondered what the future plan for the electric infrastructure would be. Montgomery said his plan for the future would be monitoring the transmission systems, performing pole testing, and watching the maintenance closely. Bower added that the role of the city manager was to hold the electric director accountable, and council held the city manager accountable. Montgomery said it was difficult to ask council for almost $20 million, but the condition of the infrastructure made it necessary. Casagranda wondered if Resolution 2021-100 and 2021-101 combined to make up the $19.4 million that was referenced; Bower confirmed that was correct. Motion Passed Unanimous Resolution 2021-101, Authorizing The City Manager To Purchase Seven Electric Transformers In An Amount Not To Exceed $4,800,000, Which Includes A 15% Contingency, To Help Ensure Service Reliability For Seward Residents And Businesses While Also Allowing The City To Meet Future Load Growth, And Appropriating Funds. Motion (Baclaan/McClure) Approve Resolution 2021-101 Montgomery said he needed to replace the transformers in the substations; most of the transformers were approximately 40 years old and in very poor condition. There was a very long lead time once the order was placed to when the city would receive them; it could take up to 72 weeks to arrive. Terry stated that most of these transformers would replace existing transformers; there was an advantage to upgrading to 115 kV during the replacement. Terry wondered why there was a 15% contingency. Montgomery stated there were market conditions that made it advisable to have an extra contingency. Terry wished to have regular updates on the progress. Baclaan asked about the disposal for the old transformers. Montgomery said the contractor would be responsible for taking care of the proper disposal. Motion Passed Unanimous 260 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Resolution 2021-102, Authorizing The City Manager To Enter Into And Execute The Purchase And Sale Agreement And Related Documents With Chugachmiut For The Sale Of A 3.31 Acre Portion Of Lot 7A Fort Raymond Subdivision Replat No 1, Physical Address 2101 Dimond Blvd, 2109 Dimond Blvd, In The Amount Of $663,500. Motion (Baclaan/McClure) Approve Resolution 2021-102 Osenga declared that he had previously served on the board for Chugachmiut, three years ago, but he did not believe he had a conflict of interest. Terry asked if Osenga had a direct or indirect financial interest. Osenga said he did not. Terry ruled that no conflict existed. There was no objection from council. Bower said on April 12, 2021, council approved Resolution 2021-038 which authorized the city manager to negotiate the sale of this 3.31 acre property. Two appraisals had been conducted, one by the city and one by the buyer; the mid -point between the two appraisals was agreed upon as the price of the property. The negotiations had been completed. Casagranda had not been involved in property sale before. Fair market value, in her estimation, should be taken as the higher value of the two appraisals. She wondered why the city would not wish to sell for the higher rate. Terry observed that the city attorney had reviewed this resolution, and noted that council had the authority to dispose of property at less than fair market value. In response, Chandler said the proposed price exceeded one of the two appraisal figures, so it met the letter of the code. Chandler added that an express public interest reasoning would allow council to sell for less than the appraised value. Casagranda asked if there were prohibitions in the contract that would disallow the buyer to subdivide or resell the property. Chandler stated there were not. Bower stated the buyer was relying upon federal grant funding to accomplish the project. Motion Passed Yes: Seese, DeMoss, Osenga, Baclaan, McClure, Terry No: Casagranda Resolution 2021-104, Declaring Its Intention To Reimburse Itself From Proceeds Of One Or More Tax -Exempt Financings For Certain Expenditures Made/Or To Be Made In Connection With The Acquisition, Construction And Equipping Of Certain Electric System Capital Improvements. Motion (Baclaan/McClure) Approve Resolution 2021-104 Terry said she pulled this from the consent agenda for clarification aboutwhatthis resolution would do versus having a resolution that approved a bond. ► -1 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Bower said, prior to the city's application to pursue a bond, the city's bond counsel advised that council should declare their intention to seek reimbursement for qualifying preliminary projects with bond proceeds for expenses before a bond was issued. Bower said this resolution was not approving a bond, but established the city's ability to capture preliminary allowable expenses for repayment from a future bond. Should a bond not be pursued, this resolution would become null and void. Motion Passed Unanimous Resolution 2021-105, Approving Certain General Fund Capital Improvement Projects for Planning, Prioritization, and Implementation. Motion (Baclaan/McClure) Approve Resolution 2021-105 Assistant City Manager Stephen Sowell stated that the capital improvement plan priorities had been worked on for some time. As part of the budget process, the complete list of capital improvements would come to council for review and approval, but in discussions with the city's state and federal lobbyists, he had been encouraged to develop a viable list of shovel -ready projects in anticipation of potential funding opportunities that might become available. Tonight, Sowell was hoping that council would provide confirmation and/or direction on the next top five projects they would like addressed. The city was already moving forward with the new animal shelter project and the Lowell Canyon Tunnel project so those projects were not on the list tonight. Motion to Amend (Terry/Baclaan) Amend Resolution 2021-105 in Item 5 by striking "Establishment of and replacing it with "Conduct a needs assessment for" so that it reads, "Conduct a needs assessment for a Community Recreation Center." Terry said she thought it was important to obtain feedback and input from the community on the direction they would want to take. Motion to Amend Passed Unanimous Terry wished to remain cognizant of the city's housing shortage, and in light of the city having $500,000 from Norwegian Cruise Lines, she wondered if that was the reason why housing was not included on the list tonight. Sowell confirmed that was the case. Osenga asked when the addition of utilities for campground sites was added to the priorities list. In response, Sowell said it was included on the survey results; as well, the campground usage for 2021 had been extremely high, and additional utilities would only improve revenues for 2022. In response to DeMoss, Sowell said the cost would be approximately $400,000 and he would expect to recoup those costs within two to three years. ►ZIM City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Motion to Amend (Casagranda/Terry) Motion to Amend Passed Main Motion Passed Other New Business Items Amend Resolution 2021-105 in Item 5 by adding "the establishment of so that it reads, "Conduct a needs assessment for the establishment of a Community Recreation Center." Unanimous Unanimous Vote and appoint a representative to the Cook Inlet Aquaculture Association (CIAA) with a term to expire May, 2022. Candidates are: Robert White and Robert Barnwell. Clerk's Note: Since the term will expire in May, 2022, council may choose to appoint the representative to serve the remainder of the current term plus the next full term (May, 2025), or else the city clerk will solicit letters of interest in April, 2022 for the next term. Motion (Terry/McClure) Appoint the representative to serve the remainder of the current term plus the next full term. Motion Passed Unanimous The city clerk passed out ballots to council for the first vote. The ballots were collected and read into the record: White 1 Barnwell 6 Motion (Terry/McClure) Appoint Robert Barnwell to the Cook Inlet Aquaculture Association (CIAA) with a term to expire May, 2025. Motion Passed Unanimous Discuss the future use or potential sale of the Annex Building. Bower stated the appraisal on the Annex Building was approximately $400,000, which was lower than expected. The appraisal stated the building was constructed in 1950, and was near the end of its economic life. Bower said there was a lease in place to the food bank through 2025. She was seeking council direction on next steps. DeMoss thought it would be a good idea to put the building sale out for a sealed bid, with a 263 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page condition that the food bank remain or work out something with them. Baclaan concurred with DeMoss, but wondered if there could be a conversation with the food bank first to see if there was another location they could move to. McClure didn't think there was a great urgency to sell the building, especially at that price; she preferred to wait a while. Seese said there wouldn't be room in the senior center building. In response to Terry, Parks & Recreation Supervisor Adam Sayler said the Boys & Girls Club occupied the senior center building where the food bank used to be. Osenga supported DeMoss' suggestion, but preferred to allow the food bank a chance to find a new location. Baclaan wondered what the current lease terms for the food bank were. Sowell said the lease payment terms had been reduced, but didn't have specifics with him tonight. Terry said she would prefer to not take action to sell the building at this time, but would entertain any offers that may come in. Seese wondered about where the food bank would go, as well as the city offices that occupied that building. Terry wondered if council wished to see plans regarding where the city personnel and the food bank would go. Casagranda wondered if there would be any interest in leasing the building; if the building was to be sold, she would want to have assurances that property tax would be generated. DeMoss said the building was old, and the market was strong for sellers right now; she thought it would be worth discussing further. Council directed the city manager to research options for selling versus leasing, speak to the food bank to discuss options, and consider where the employees would be relocated, then bring that information back to council. INFORMATIONAL ITEMS AND REPORTS — None CITIZEN COMMENTS Bob Valdatta was really surprised about the possibility of the USSAlaska coming to Seward. He fully supported the project and was excited about the prospect. Today was his 83rd birthday, and he would love to see this project happen. Lynda Paquette worried about selling the Annex Building, mainly because city hall needed to be repaired so badly. She had heard that the childcare building deal had fallen through, and thought perhaps the annex could be used for childcare. She wondered if the annex was an asset the city shouldn't hold onto. 264 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page Suzi Towsley was the local advocate and program manager for the domestic violence and sexual assault program. Alaska had the highest rates of sexual assault and domestic violence in the country. The 24-hour Crisis Line was (907) 362-1843. October was Domestic Violence Awareness and Prevention Month; she would be bringing forward a proclamation next month. Domestic violence manifested in many ways; one concern was the lack of a DMV this summer. She commended the DMV employee for trying to serve everyone. Towsley said there were lots of veterans in Seward, and she was enthusiastic about the submarine project. Alan Nickell was a veteran, and was a proud father of a Navy man. He thought the submarine project was very cool and he was excited at the prospect. He recalled a visit to San Diego where there were similar things for people to visit. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS Bower wanted to expand on the definition for shovel -ready projects. Projects had to be more than a concept, but may not necessarily have to be literally ready. She appreciated council's attention and support for the electric projects tonight; these were big projects. Casagranda wished Bob Valdatta a happy birthday. She thanked public works for keeping a close eye on the waterfall, and the electric department for their work. She appreciated all the citizen input, and was excited for the future of Seward. DeMoss congratulated the library for being fully staffed. She congratulated Erin Lemas and Laura Schneider for their service. She thanked administration for following through with Murkowski on J-ls, and she thanked Montgomery for his attention and work on the electric infrastructure. Osenga thanked Lemas and Schneider, and congratulated Liljemark on her accomplishment. He thanked the council and administration for their hard work. Be COVID conscious. He wished Jackie Wilde the best. Seese thanked Jackie Wilde and wished her well. She wished Bob Valdatta a happy birthday. She thanked Erin Lemas and Laura Schneider for their service. She hadn't heard about the childcare not working out; Terry clarified that it was the sale of the building that fell through, not the childcare endeavor itself. McClure echoed all the thanks and congratulations. She welcomed Bob Barnwell to the CIAA. She was pleased to see progress in the city and was excited to move ahead with the electric infrastructure. The election would be on October 5, 2021 and included council, a waste management franchise contract, and borough assembly representative. Be COVID conscious; flu shots were available at Safeway. Baclaan thanked Robert White and Robert Barnwell for their interest in serving on CIAA. He recalled Bob Valdatta driving him on the bus to Seward nine years ago when he first moved here. He thanked Laura Schneider for her time and energy on PACAB, and thanked Erin Lemas for her 0z1*1 City of Seward, Alaska City Council Meeting Minutes September 13, 2021 Volume 41, Page service. Alaska Waste was having a community presentation about their services. He thanked administration for their hard work. He encouraged everyone to get out and vote. Terry stated the Seward Community Foundation had celebrated a milestone on September 9, 2021; there was almost $4 million in the endowment fund, and they had given out $1 million in grants. The domestic violence crisis line was (907) 362-1843. She expressed condolences to the family of Anne Hatch. She stated that one of her daughters was now working at the library part-time. Terry said PACAB was a great board to be involved with and encouraged people to apply. ADJOURNMENT The meeting was adjourned at 9:09 p.m. Brenda J. Ballou, MMC Christy Terry City Clerk Mayor (City Seal) ►z:Dy 4°AgeO nda Statement I ado Date: September 27, 2021 From: Brenda Ballou, City Clerk Agenda Item: Appointment of Election Board for Regular Municipal Election BACKGROUND & JUSTIFICATION: According to Seward City Code 04.05.015 (a), City election boards are selected and appointed by the Kenai Peninsula Borough Assembly and each member shall be a qualified voter and resident within the precinct for which they are appointed. The members listed below were approved by the Borough Assembly. The qualified city residents that will constitute the election board and who have committed to work on October 5, 2021 are: • Mark Kansteiner, Chair • Patty Linville • Vanessa Verhey • Cathy Byars • Casie Warner • Michael Mahmood • DeNise Woodbury • Bonnie Apperson The city clerk has verified that all persons listed above are qualified voters in the City of Seward. RECOMMENDATION: City Council approve the Election Board for the October 5, 2021 regular municipal election. OZI-YA Agenda Statement 16 Date: September 27, 2021 From: Brenda Ballou, City Clerk Agenda Item: Appointment of Canvass Board for 2021 Regular Municipal Election BACKGROUND & JUSTIFICATION According to Seward City Code 04.01.115 (a), the City Clerk, subject to the approval of the City Council, shall appoint four or more qualified voters who shall constitute the election canvass board for the October 5, 2021 regular election. The canvass board is scheduled to convene the afternoon of October 7, 2021 to count the special need, absentee, and questioned ballots. This canvass board would comprise of the following City of Seward residents: • Lori Draper, Chair • Quentin Carr • Jennifer Carr • Susie Urbach • Mary Tougas The city clerk has verified that all persons are qualified voters of the City of Seward. RECOMMENDATION Approve and appoint the above to the Canvass Board for the October 5, 2021 regular municipal election. 268 NewLy Mected officiaLs Training (NEO) November 9-10, 2021 In addition to the regular conference, we are offering a virtual training for newly elected officiaLs on November 9-:10, 2021. There will be no cost to attend NEC this year. Registration can be compLeted online, using the same registration form as the Annual Local Government Conference. MateriaLs, Zoom Links and call -in information will be sent at a Later date to the email address submitted on the registration form. Printed handbooks ($5o) can be purchased on the registration form, as well. 72st AnnuaL LocaL Government Conference November 15-19, 2021 HoteL Captain Cook - Anchorage The event brings together more than 400 Local municipal officials, including mayors, borough assembly and city council members, municipal managers, administrators, attorneys and other appointed officials and municipal staff. Many state and fede raL off iciaLs attend, alongside Alaska's business Leaders and community organizations. AML's Annual Conference provides a venue where municipal leaders can share best practices and Lessons in innovation, efficiency and effective delivery of services. It's an opportunity for dialogue and reLationship-building. It's a table at which we can come together and work toward solutions. We Look forward to seeing you back in person at the Hotel Captain Cook this year! PON ALASKA MUNICIPAL 0�., LEAGUE 2021 Annual Local Government Conference November 15-19, 2021 Hotel Captain Cook, Anchorage, AK Schedule at -a -Glance 5unday. November 14 4:00 pm Registration Open 6:00 pm Networking Reception — New Attendees / Newly Elected Officials Monday, November 15 7:30 am Registration open 7:30 am Breakfast 8:00 am Opening Session 9:15 am The Condition of Our Communities 11:00 am Sharing Success - COVID Response and Economic Recovery 12:00 pm Lunch and Speaker 1:15 pm Concurrent Sessions • Water and Sewer • Structuring Health and Retirement Benefits • Child care and Early Learning • DCRA Municipal Refresher — Elections 3:00 pm Concurrent Sessions • Broadband • Housing and Homelessness • Procurement Best Practices • DCRA Municipal Refresher— Open Meetings Act OW, 4:30 pm Committee Meetings • Legislative Position Committee • Resolutions Committee 5:30 pm Nominating Committee 6:00 pm Host City Reception and Community Block Party 7:30 pm Adjourn Day One Tuesday,_ November 16 7:30 am On -site Registration 7:30 am Breakfast and AML/JlA Business Meeting 9:00 am Concurrent Sessions • Cybersecurity • School Construction and Maintenance Workshop • Professional Development Opportunities • DCRA Municipal Refresher —Title 29 Jeopardy 10:30 am Concurrent Sessions • Public Safety • Ranked Choice Voting • ARPA Implementation, Reporting and Compliance • DCRA/AEA Municipal Training — PCB and Bulk Fuel Loans 12:00 pm Lunch 1:15 pm AML Membership Announcements • Legislative Position Committee — update to members on 2022 Position Statement • Resolution Committee -- update to members on 2022 resolutions submitted • Nominating Committee — update to members on the slate of AML Board candidates • Board Candidates —candidate one -minute intros 2:00 pm AML and Partner Program Services • Alaska Municipal League Investment Pool • Alaska Municipal Health Trust • National Association of Counties Updates • AMLJoint Insurance Association • Affiliate Reports 3:15 pm Concurrent Sessions of` Ports and Harbors —Coastal infrastructure Modernizing (Online) Sales Tax Collection Partnering with Nonprofits 6:00 pm AML Funders Forum and Award Reception Municipal Awards o Elected Official of the Year o Municipal Employee of the Year o Vic Fischer Lifetime Service Award o Emerging Municipal Leader Award 8:00 pm Adjourn Day Two Wednesday, November 17 8:00 am Breakfast —AMLIP Annual Meeting 8:30 am Elections 9:00 am Annual Meeting Concurrent Sessions Emergency Response 12:00 pm Adjourn Annual Conference AML Board Meeting 1:00 pm Concurrent Sessions Newly Elected Officials — Problem Solving Fore Deck AGFOA Mid Deck AAMC Aft Deck AMMA Quarter Deck AAAO Endeavor ACoM Work Session —Arctic Infrastructure Adventure 3:00 pm Break WA, 3:30 pm Continue concurrent activities 5:00 pm Evening Break 6:00 pm Receptions Thursday, November 18 See separate agendas - Concurrent Activities ACoM Fore Deck AGFOA Mid Deck AAMC Aft Deck AMMA Quarter Deck AAAO Endeavor Friday, November 19 See separate agendas - Concurrent Activities ACoM Fore Deck AGFOA Mid Deck AAMC Aft Deck AMMA Quarter Deck AAAO Endeavor 273 October 2021 November 2021 October 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 1 2 3 4 5 6 3 4 5 6 7 8 9 7 8 9 10 11 12 13 10 11 12 13 14 15 16 14 15 16 17 18 19 20 17 18 19 20 21 22 23 21 22 23 24 25 26 27 24 25 26 27 28 29 30 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 26 27 28 29 30 Oct 1 2 3 4 5 7 8 9 ELECTION DAY Opm PACAB 1:OOpm Canvass 7:OOpm P&Z Mtgt Board (6:00pm - Rescheduled 6:OOpm (Regular ENTATIVE TENTATIVE M..eet.ing)Iudget Work Budget Work ession Session 10 11 12 13 14 15 16 7:00pm CC Mtg 6:OOpm 6:OOpm (Council TENTATIVE TENTATIVE _Chambers) Budget Work Bu get Work Session 6:15pm HPC Join Work Session 7:OOpm HPC Regular 17 18 19 20 21 22 23 HOLIDAY (Alaska 6:OOpm P&Z 12:O4m PACAB Day) Work Session Work Session (Council (Chambers) Chambers 7:OOpm P&Z Mtg (Regular M in 24 25 26 27 28 29 30 7:OOpm CC Mtg (Chambers) 31 Nov 1 2 3 4 5 6 Council Calendar 1 9/20/2021 8:22 AM 274 November 2021 December 2021 November 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa 1 2 3 4 5 6 1 2 3 4 7 8 9 10 11 12 13 5 6 7 8 9 10 11 14 15 16 17 18 19 20 12 13 14 15 16 17 18 21 22 23 24 25 26 27 19 20 21 22 23 24 25 28 29 30 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 31 Nov 1 2 3 4 5 6 6:00pm P&Z Joint 12:00pm PACAB 6:15pm HPC Work Session - Mtn Work Session HPC (Council (Council C ha m b.aJ_ba....m......b..e...rs_a.._....._....._....._..... 7:00pm P&Z Mtg 7:00pm HPC (Regular Regular Meetin Meeting (Council Ctmm..b.e...0.......................... 7 8 9 10 11 12 13 .......... 7:00pm CC Mtg _. 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