HomeMy WebLinkAboutRes2021-112 Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2021-112
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE A
NEW 2021-2022 CROSSWIND 1 REGENERATIVE AIR STREET
SWEEPER FROM YUKON EQUIPMENT, INC. FOR THE TOTAL
AMOUNT NOT TO EXCEED $322,479.81, UTILIZING THE
SOURCEWELL RFP CONTRACT YUKON EQUIPMENT, INC., AND
APPROPRIATING FUNDS
WHEREAS,the Public Works Street Department street sweeper unit#110,a 1999 Tymco
Sweeper,is 22 years old and is increasingly unreliable and requires frequent maintenance to remain
in-service; and •
WHEREAS, the purchase of a new 2021-2022 Crosswind 1 regenerative Air Street
Sweeper is consistent with the City of Seward's Efficiency Study by John Bird, for aging
equipment; and
WHEREAS, the City of Seward is a member of Sourcewell (formerly National Joint
Power Alliance) for government purchasing; and
WHEREAS, Sourcewell issued an RFP for competitive bids for street sweepers related
equipment and awarded a contract to Yukon Equipment, Inc. for equipment; and
WHEREAS, Seward City Code 6.10.120(B) allows competitive procurement purchases
which utilize competitive bids obtained by other governmental units, and the Public Works
Department is purchasing the street sweeper vehicle utilizing Sourcewell's joint purchasing
contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The City Manager is hereby authorized to purchase the new 2021-2022
Crosswind 1 regenerative Air Street Sweeper from Yukon Equipment, Inc. for an amount not to
exceed$322,479.81.
Section 2.Funds in the amount of$250,000,for the purchase of the Crosswind 1 Regenerative
Air Street Sweeper vehicle are budgeted in the 2020-2021 capital budget approved by Council.
Funding in the amount of $72,479.81 is appropriated from Motor Pool unassigned fund balance
account no. 03000-0000-3400 to capital equipment account no. 03000-1310-8103.
Section 3.The Seward City Council hereby finds that it is in the public interest to purchase
2021-2022 Crosswind 1 regenerative Air Street Sweeper utilizing the competitive procurement
RFP contracts by Sourcewell (formally NJPA).
CITY OF SEWARD,ALASKA
RESOLUTION 2021-112
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward,Alaska,this 27th
day of September, 2021.
TH C Y F S ARD, ALASKA
risty Terry, ay
AYES: McClure, Seese,Osenga, DeMoss, Casagranda, Terry
NOES: None
ABSENT: Baclaan
ABSTAIN: None
ATTEST:
Brenda J. Ball u, C
City Clerk
(City Sear.,•....,,,
.** OF SE11;••,,
e.••o"Poi;•••Q'Q0• '.
. a
• ( SEAL `• • :
.e OF�A •.•`•
City Council Agenda Statement
Meeting Date: September 27, 2021 -
To: City Council
Through: Janette Bower, City Manager
From: Doug Schoessler, Public Works Director
Agenda Item: Resolution 2021-112: Authorizing the City Manager to Purchase a New 2021-
2022 Crosswind 1 Regenerative Air Street Sweeper from Yukon Equipment,
Inc. for the Total Amount not to Exceed $322,479.81, Utilizing the
Sourcewell RFP Contract Yukon Equipment, Inc., and Appropriating Funds
Background and justification:
In 2021-2022, $250,000 was included in the Public Works Capital Equipment Budget to purchase a
Street Sweeper. We have found a new Crosswind 1 Regenerative Air Street Sweeper, but it has
increased in price over our projected cost. The purchase price is now $322,479.81.
Public Works currently has a 1999 Tymco Sweeper - Unit #110. It is 22 years old and past the
anticipated useful life. Although it is past its useful life, it will be held as a backup road maintenance
vehicle and will not be sold or disposed of. The age of the unit, upcoming costly repairs, and issues
make the purchase of new Crosswind 1 Regenerative Air Street Sweeper necessary to service
Seward's road maintenance needs into the future.
The City of Seward's Efficiency Study(by John Bird) recommended the street sweeper replacement
at 10 years or 100,000 miles. Our current street sweeper is 22 years old. The increasing repairs
from many years of use make purchasing this vehicle a cost-effective decision.
Consistency checklist:
Comprehensive Plan: 2030 Plan 1.1.3, 2.2.2, 2.2.8
Strategic Plan: pg.18 Maintain Streets
Other: 2008 EMlciency Study("Bird"reoort)
Fiscal note:
Funding for this purchase is available in the Motor Pool Fund. The 2021 Motor Pool budget includes
$250,000 for the purchase of a sweeper truck, so an additional appropriation of $72,479.81 from
the Motor Pool unassigned fund balance is required.
Finance Department approval:
Attorney Review:
Yes ❑ No 0 Not applicable ❑
Recommendation
City Council approve Resolution 2021-112.