HomeMy WebLinkAboutRes2021-113 Sponsored by: Bower
CITY OF SEWARD,ALASKA
RESOLUTION 2021-113
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA,APPROPRIATING CITY FUNDS AND STATE GRANT FUNDS
FOR THE G, K AND L-FLOAT REPLACEMENT PROJECT AT THE
SEWARD BOAT HARBOR IN THE AMOUNT OF$3,236,937.39
WHEREAS,the City of Seward hired R&M Engineering to inspect the northwest portion
of the original boat harbor in November, 2019; and
WHEREAS, the report written in December, 2019 found that the docks that were
constructed in the 1970s were beyond their service life; and
WHEREAS,the report recommended that the replacement of G, K and L-Float should be
the harbor's top priority; and
WHEREAS,the City developed a scope of work with the assistance of R&M Consultants,
Inc. and advertised a competitive bid package according to SCC 6.10.210 and SCC 6.10.215; and
WHEREAS, six bids were received by the required deadline of 3:30 p.m. on August 27,
2021; and
WHEREAS,the City and R&M Consultants, Inc.reviewed all bids and concluded Harris
Sand and Gravel Inc. was the lowest, most qualified, and responsive bidder with a bid amount of
$2,666,597.70; and
WHEREAS,the City has received a 50/50 matching grant offer from the State of Alaska
Department of Transportation Harbor Facility Grant Program in the amount of$1,729,988 which
was approved by City Council in Resolution 2021-080 on July 26, 2021; and
WHEREAS, the City's 50/50 match is $1,390,839.87 to comply with the Facility Grant
Program; and
WHEREAS, R&M Consultants recommends a 10% contingency for the bid amount of
$266,659.77; and
WHEREAS, the City also needs to fund the Indirect Cost Allocation Program (ICAP) of
$188,597.89 to comply with the Facility Grant Program; and
WHEREAS,the total amount to be appropriated is $3,236,937.39.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
CITY OF SEWARD, ALASKA
RESOLUTION 2021-113
Section 1. Funding in the total amount of $3,236,937.39 is hereby appropriated as
follows: 1) $1,390,839.86 from the State of Alaska grant fund account number 11371-0000-5922
to 1 1 3 70-0000-8 1 0 1; 2) $1,846,097.52 from the Harbor Enterprise Undesignated Reserves Fund
account number 11000-0000-3400 to 11370-0000-8101; to complete the G, K and L float Harbor
Infrastructure Replacement Project.
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 27th
day of September, 2021.
TH I Y 0 SEWARD, ALASKA
risty Terry, or
AYES: McClure, Seese, Osenga, DeMoss, Casagranda, Terry
NOES: None
ABSENT: Baclaan
ABSTAIN: None
ATTEST:
Brenda J. Bal o , MC
City Clerk
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City Council Agenda Statement
Meeting Date: September 27, 2021 -
To: City Council
Through: Janette Bower, City Manager
From: Norm Regis, Harbormaster
Agenda Item: Resolution 2021-113: Appropriating City Funds and State Grant Funds for
the G, K and L-Float Replacement Project at the Seward Boat Harbor in the
Amount of $3,236,937.39
Background &Justification:
In November 2019, inspection of the Seward Small Boat Harbor included a visual inspection of the
facilities in the northwest harbor including the floating docks G, K and L Floats.The Final Inspection
Report issued in December 2019 states, "The floating docks in this section of the harbor were
constructed in the 1970's and are at or beyond their service life and should be replaced.
In Resolution 2020-036, Council approved the City Manager to submit a Municipal Harbor Facility
Grant Application for the replacement of G, K and L-float. In October 2020, DOT reported that the
City's grant application scored the highest Tier II application compared to other harbors.
On July 1,2021, the Governor signed the State of Alaska 2022 Budget in which the City will receive
these funds.
In Resolution 2021-080, Council approved accepting grant funds in the amount of $1,729,988 or
half of the bid which is $1,333,298.86 and executing a grant agreement with the State of Alaska
Department of Transportation, Harbor Facility Grant Program.
The City developed a scope of work with the assistance of R&M Consultants, Inc. and advertised a
competitive bid package according to SCC 6.10.210 and SCC 6.10.215.
The City and R & M Consultants, Inc. reviewed all bids and concluded Harris Sand and Gravel Inc.
was the lowest, most qualified and responsive bidder with a bid amount of $2,666,597.73.
A 10% contingency of $266,659.77 is recommended by R&M for unforeseen circumstances
throughout the project.
As part of the grant agreement the city needs to fund the ICAP (Indirect Cost Allocation Program at
6.78%) to the State at $188,597.89.
Construction related activities for the project eligible for award:
Harris Sand and Gravel Inc. (base bid) $ 2,666,597.73
R&M Consultants(construction inspection/admin)(50%)* $ 115,082.00
Total: $ 2,781,679.73
Grantee Funds (City funds): $ 1,390,839.87
Department Funds (Grant award) $ 1,390,839.86
*Remaining 50% funded by Resolutions 2020-16 and 2021-090
City costs
10% Contingency $ 266,659.77
ICAP $ 188,597.89
City Costs: $ 455,257.66
Total Appropriation: $ 3,236,937.39
State of Alaska Grant Fund: $ 1,390,839.86
Total City Funding Amount (Harbor Enterprise $
Fund Undesignated Reserves): 1,846,097.52
Consistency checklist:
Comprehensive Plan: Create a thriving port of Seward through harbor improvements, infrastructure
expansion, and implementation of management plans. (Page 23)
Strategic Plan: Complete the renovation of the Seward Boat Harbor.
Other: Inspection Report December 2019
Fiscal note:
Funding will be appropriated between a matching state grant of $1,390,839.86 from the State of
Alaska Department of Transportation Harbor Facility Grant Program and $1,846,097.52 from the
Harbor Enterprise Fund Unassigned Fund Balance, which had a balance of$5,826,832 at year end
2020.
State revenue will be coded to: 11371-0000-5922-2021-00000 (State Grant Revenue)
City funding match is from: 11000-0000-3400-0000-00000 (Unassigned Fund Balance)
Expenses will be located at: 11370-0000-8101-2020-00000 (Capital Infrastructure)
Finance Department approval:
Attorney Review:
Yes ❑ No ✓❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-113.