HomeMy WebLinkAboutRes2020-078 FAILED FAILED Sponsored by: Vice Mayor McClure&Council Member Osenga
Amended: September 14, 2020
Postponed: September 14, 2020
CITY OF SEWARD,ALASKA
RESOLUTION 2020-078
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AMENDING CITY COUNCIL RULES OF PROCEDURES,
RULE 9B, IN ORDER TO ENSURE COUNCIL ORDINANCES AND
RESOLUTIONS HAVE SUFFICIENT TIME FOR FINANCIAL, LEGAL,
AND MANAGERIAL REVIEW AND GIVE THE CITY MANAGER AND
DEPARTMENT HEADS THE OPPORTUNITY TO WORK WITH
COUNCIL MEMBERS ON THEIR ORDINANCES AND RESOLUTIONS
PRIOR TO THE COUNCIL MEETING DATES
WHEREAS, agenda items such as resolutions, ordinances, and public hearing items are
submitted to City Administration and the City Clerk for review before City Council meetings;
and
WHEREAS, City Administration and the City Clerk both have deadlines for City
Departments to submit items for the Council Agenda; and
WHEREAS, City Administration requires City Departments to submit agenda items two
weeks before council meetings for financial, legal, and managerial review before Administration
submits stated items to the City Clerk's Office one week before Council meetings; and
WHEREAS, City Council Rules of Procedures (CCROP), Rule 9B, states that "Council
Members who wish to add items to the agenda must present the item in writing to the City Clerk
no later than 12:00p.m. on the Tuesday preceding the Monday meeting. The Clerk will prepare
the written agenda statement if notified by the Council Member prior to 12:00p.m. Noon on the
preceding Monday"; and
WHEREAS, the time period between Council submitting agenda items and the Council
meeting date is three working days; and
WHEREAS, the City Clerk's agenda item deadlines for Council and the City are the
same. This leaves no time for the City to respond to Council items before they are published; and
WHEREAS, this means Rule 9b prohibits Council agenda items to receive legal,
financial, and managerial review before Council meetings, and also prohibits the City and
Council to collaborate on agenda items before presented to the Seward Community; and
WHEREAS, agenda items require significantly more time to be reviewed financially,
legally, and managerially in order to provide correct documentation for agenda items; and
CITY OF SEWARD,ALASKA
RESOLUTION 2020-078
WHEREAS, amending CCROP, Rule 9b, to state that "City Council is required to
submit their agenda items to City Administration no later than 12:00p.m. Noon on the Tuesday
two weeks prior to the Monday meeting. City Administration will prepare the written agenda
statement if notified by the Council Member prior to 12:00p.m. Noon on the Monday before the
Tuesday deadline",would allow adequate time for financial, legal, and managerial review; and
WHEREAS, Council agenda items would have the same deadline as City Departments,
and agenda items from both entities (City Departments and Council Members) would be
submitted to the City Clerk the Tuesday before City Council meetings at 12:00p.m. Noon by
City Administration; and
WHEREAS, this aligns with Seward City Code, 2.20.035, that states the City Manager
"shall be the chief administrative officer of the council and shall perform the duties of his office
under authority of and shall be accountable to council. He shall supervise and coordinate the
work of the appointed officers and departments of the city...and shall act as coordinator between
those officers and other administrative officers"; and
WHEREAS, in order for the City Manager to adhere to Code 2.20.035, and successfully
act as the Chief Administrative Officer of Council, and to properly coordinate with appointed
officers, City Administration should be the department to work with Council Members on their
agenda items before meetings; and
WHEREAS, the Clerk's duties and responsibilities regarding agenda items are for
keeping records and publishing them, as can be found in Code 2.20.045: The City Clerk "keeps
all ordinances, resolutions, contracts and agreements of the city and authenticate such records
as shall be necessary...shall publish ordinances, resolutions and other legal notices as
required"; and
WHEREAS, this amendment will reinstate Seward City Code into the City Council
Rules of Procedures, and empower the City and Council Members to discuss and create agenda
items together with a standardized schedule that gives time for Council to receive the best
service possible from the City with sound financial, legal, and managerial review.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD,ALASKA that:
Section 1. The Seward City Council Rules of Procedures, Rule 9B, is hereby amended to
state, "City Council is required to submit their agenda items to City Administration no later than
12:00p.m. Noon on the Tuesday two weeks prior to the Monday meeting. City Administration
will prepare the written agenda statement if notified by the Council Member prior to 12:00p.m.
Noon on the Monday before the Tuesday deadline."
CITY OF SEWARD,ALASKA
RESOLUTION 2020-078
Section 2.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
26th day of October, 2020.
THE CITY OF SEWARD, ALASKA
FAILED
Christy Terry, Mayor
AYES: Osenga, McClure, Terry
NOES: Seese, Casagranda, DeMoss, Baclaan
ABSENT: None
ABSTAIN: None
ATTEST:
FAILED
Brenda J. Ballou, MMC
City Clerk
(City Seal)