HomeMy WebLinkAboutRes2021-119 Sponsored by: Bower
LCITY OF SEWARD, ALASKA
RESOLUTION 2021-119
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, APPROVING AMENDMENT NO. 1 TO THE CONTRACT
WITH R&M CONSULTANTS INC. FOR ON-CALL ENGINEERING AND
GRANT WRITING SERVICES THROUGH DECEMBER 31, 2024, AND
APPROPRIATING FUNDS IN THE AMOUNT OF $25,000
WHEREAS, Resolution 2019-024 approved the originating contract for on-call
engineering services between the City of Seward and R&M Engineering Consultants Inc.;and
WHEREAS, the City of Seward has identified the need for on-call engineering and
grant writing services; and
WHEREAS, the City of Seward has a number of current and forthcoming projects
which require the use of engineering and grant writing expertise; and
WHEREAS, the current contract between the City of Seward and R&M Consultants
Inc. is set to expire on March 11, 2022.
L NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. The Seward City Council hereby approves Amendment No. 1, attached
hereto, to the contract with R&M Consultants Inc., for engineering and on-call engineering
services through December 31, 2024. Seward hereby contracts and employs R&M
Consultants Inc. through December 31, 2024.
Section 2. The effective date is the date signed by the City Manager and expiring on
December 31, 2024.
Section 3. Funding in the amount of$25,000 is hereby appropriated within the 2021
budget from General Fund reserves account no. 01000-0000-3400 to Engineering account no.
01000-1180-7010. Future year appropriations will be made with each budget cycle in
accordance with approved contract(s) and related amendments.
Section 4. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 11�'
day of October, 2021.
CITY OF SEWARD, ALASKA
RESOLUTION 2021-119
....1
E T F WARD,ALASKA
ri ty Terry ayor
AYES: Baclaan, McClure, Seese, Osenga, DeMoss, Casagranda,
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. a 1 , MMC
City Clerk
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City Council Agenda Statement
Meeting Date: October 11, 2021
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2021-119: Approving Amendment No. 1 to the Contract with R&M
Consultants Inc. for On-Call Engineering and Grant Writing Services through
December 31, 2024, and Appropriating Funds in the Amount of $25,000
Background and justification:
In 2018, the City of Seward identified a clear need for an on-call engineering contractor. Given the
various projects that the City desired to undertake, the lack of an in-house engineer, pursuing a
qualified firm was a preferred option. An RFP was issued and of the four responsive bidders, R&M
Consultants Inc. scored the highest and was selected. Resolution 2019-024 approved the originating
contract between the City of Seward for the provision of on-call engineering services for a three-
year term which is set to expire on March 11, 2022.
Over the course of the past several years, R&M Consultants has assisted the City in a variety of
projects and proven to be a responsive and capable engineering firm. Notable projects include but
are not limited to the following: upgrading A, B, C, D, &S Floats in the Harbor, widening the 300-
ton travel lift dock at SMIC, repairing and replacing the North Dock bumpers at SMIC, addition of
the Fisherman's float, and the SMIC seawall.
In recent months, the City has identified a need for grant writing services, which R&M can provide
in addition to their current range of contracted services. Based upon this stellar performance, and
the noted need for expanding the scope of services to also include on call Grant Writing services,
the City Manager recommends the contract be amended to add these services as well as extending
the contract to December 31, 2024.
Consistency checklist:
Comprehensive Plan: N/A
Fiscal note: $25,000 will be appropriated to the 2021 budget from General Fund reserves account
no 01000-0000-3400 to cover the remaining engineering costs of 2021. The 2022 budget will
include $75,000 in Engineering line item 7010 split between the main departments utilizing the
services: Community Development ($25,000), Harbor General ($5,000), SMIC General ($10,000),
Electric General ($10,000),Water($10,000), and Wastewater($10,000).Additionally, each budget
cycle thereafter will appropriate funds according to the approved contract with R&M for the
corresponding fiscal year.
Finance Department approval:
Attorney Review✓:
Yes ❑ No x❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-119.
Amendment No. 1
Amendment No. 1 to the agreement between the City of Seward and R&M Consultants Inc.,
dated March 11, 2019 follows:
WHEREAS,the City of Seward and R&M Consultants Inc., entered into an agreement for on-
call engineering services on March 11, 2019; and
WHEREAS,the current contract expires March 11, 2022; and
WHEREAS,the Seward City Council and City Administration have identified a need for
expanding the scope of services to be provided in the contract to include grant-writing and
additional on-call engineering services; and
WHEREAS,R&M consultants has been responsive to the needs of the City of Seward through
participation in multiple projects; and
NOW, THEREFORE,in consideration of the mutual exchange of the promises of the parties
the agree to amend the agreement as follows:
1. Duties and Term: Section 2-Term of Agreement. Shall be amended to read, "upon
execution lasting until December 31, 2024.
2. The first"WHEREAS" shall be amended to include grant writing services.
Except as provided herein, all other terms and conditions of the agreement and any
amendments remain in full effect. In witness thereof, the parties have set their hands and seals
below:
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R&M Consultants Inc. City of Seward
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