HomeMy WebLinkAboutRes2021-115 CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2021-115
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONSTRUCTION CONTRACT WITH GLOBAL DIVING & SALVAGE
INC.,FOR THE REPLACEMENT OF SACRIFICIAL ANODES CATHODIC
PROTECTION SYSTEM ON THE CONCRETE SECTION OF THE
SEWARD HARBOR FLOAT SYSTEM IN AMOUNT NOT TO EXCEED
$150,477.80, WHICH INCLUDES A 10% CONTINGENCY, AND
APPROPRIATING FUNDS
WHEREAS,in 1999,the Seward Boat harbor went out to bid for engineering and design for
the replacement of E,F,H,J and a portion of G-float,in which council approved resolution 99-028
authorizing Tryck Nyman Hayes INC (TNH)to perform these services; and
WHEREAS,in Resolution 2000-147 Seward City Council approved Swalling Construction
to replace these old wooden floats with concrete floats along with galvanized metal piling with
sacrificial anodes; and
WHEREAS, in 2020, the harbor had some underwater water line breaks on the concrete
section of the harbor while the diver was on site the harbor requested the diver to look at and report
how much of the sacrificial anodes were remaining, and
WHEREAS, the diver reported over half of the anodes were deteriorated and some were
more that 50%gone,this is when they start deteriorating faster as there is less anodes protecting the
piling; and
WHEREAS,the City developed a scope of work with the assistant of utilizing the R&M on
call engineering contract requested R&M to design a Cathodic protection system for this section of
the harbor(Task Order No 11)and advertised a competitive bid package according to SCC 6.10.210
and SCC 6.10.215; and
WHEREAS,four bids were received by the required deadline of 3:30pm on September 24,
2021: and
WHEREAS,the City and R&M engineering reviewed all bids and concluded Global Diving
& Salvage Inc., was the lowest, most qualified and responsive bidder with a bid amount of
$136,798.00; and
WHEREAS,R&M request a 10%contingency for this project in the amount of$13,679.80
to cover any issues that arise: and
CITY OF SEWARD, ALASKA
RESOLUTION 2021-115
WHEREAS, the not-to-exceed construction cost will be $150,477.80 which needs to be
appropriated from the Seward Harbor unassigned fund balance.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council hereby authorizes the City Manager to enter into a construction
contract with Global Diving & Salvage Inc., in the not-to-exceed amount of $150,477.80 in
substantially the form attached hereto, for the Seward Harbor Cathodic Protection Project.
Section 2. Funding in the amount of$150,477.80 is hereby appropriated from the Harbor
Unassigned Fund Balance account no. 11000-0000-3400 to the Cathodic Protection Project
infrastructure account no. 11440-0000-8101.
Section 3. This resolution shall take effect immediately upon its adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 Ph
day of October, 2021.
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AYES: Baclaan, McClure, Seese, Osenga, DeMoss, Casagra►•
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Ball , MC
City Clerk ...........,•
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City Council Agenda Statement
Meeting Date: October 11, 2021
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2021-115: Authorizing the City Manager to Enter into a
Construction Contract with Global Diving & Salvage Inc., for the
Replacement of Sacrificial Anodes Cathodic Protection System on the
Concrete Section of the Seward Harbor Float System in an Amount not to
Exceed $150,477.80,which includes a 10%Contingency, and Appropriating
Funds
Background and justification:
In 1999,the Seward Boat harbor went out to bid for engineering and design for the replacement of
E, F, a portion of G-float along with H and J-dock, in which council approved Resolution 99-028
authorizing Tryck Nyman Hayes INC (TNH) to perform these services.
In Resolution 2000-147 Seward City Council approved Swalling Construction to replace these old
wooden floats with concrete floats along with galvanized metal piling.
This project was completed in 2001 with 20-year sacrificial anodes installed.
In 2020, the harbor had some underwater water line breaks on the concrete section of the harbor
while the diver was on site the harbor requested the diver to look at and report how much of the
sacrificial anodes were remaining.The diver reported over half of the anodes were deteriorated and
some were more that 50% gone,this is when they start deteriorating faster as there is less anodes
protecting the piling.
With the G, K & L-float project underway in 2021 and 2022, the harbor recommends replacing the
anodes at this time, we could piggyback off this project to save on mob and demob cost due to the
contractor for the G, K and L-float project will have divers weld anodes onto the new G, K and L-
float pilings.
The harbor is utilizing the R&M on call engineering contract requested R&M to design a cathodic
protection system for this project (Task Order No 11).
Once again with R&M being on site for the G, K & L-float construction project this again is saving
city funds.
The City, along with R&M drafted and finalized a competitive bid package based on the City's
standard construction agreement,the scope of work and the availability of funds. This project was
advertised according to SCC 6.10.210 and SCC 6.10.215. Four bids were received by the deadline of
3:30 pm on September 24, 2021. The City along with R&M reviewed all bids and concluded Global
Diving & Salvage, Inc., was the lowest, most qualified and responsive bidder with a total bid
amount of $136,798.00, a 10% contingency of $13,679.80 is requested to ensure the project
moves forward without any delays if any unforeseen issues arise.
The city needs to appropriate $150,477.80 which includes a 10% contingency to complete this
project.
The project consists of adding new 130 lb. anodes to all the steel piling on E, F, H, J and a portion
of G-float, this will add years of service life to the galvanized metal piling.
The bid tabulation follows:
Seward Harbor Cathodic Protection Project
Engineers Global Diving Resolve Highmark American
Estimate & Salvage Marine Marine Marine Corp
Group Fabrication
Bid 1 $220 800.00 1 $136 798.00 1 $352 120.20 1 $393 989.60 1 $222 433.00
Consistency checklist:
Comprehensive Plan: Maintain a thriving port of Seward through harbor improvements,
infrastructure expansion, and implementation of management plans. (Page 16 3.5.1)
Strategic Plan: Complete the renovation of the Boat Harbor. (Page 7)
Other:
Fiscal note:
Funding will come from Harbor Fund reserves and expensed to the Cathodic Protection Project
infrastructure account no. 11440-00-00�-811001.
Finance Department approval:
Attorney Review:
Yes X❑ No ❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-115.
9Io1 Vanguard orive-Anchorage,Al 995a7•90752_'.1707
° R&M CONSULTANTS, INC. 2Y2 Front Sheet"'0•Fairbanks.AK 49701.9G7.4S2.5270
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TASK ORDER NO.ii: Harbor Cathodic Protection
This task order is subject to the terms and conditions of the Agreement for On-Call
Engineering Services between R&M Consultants, Inc. (Engineer) and City of Seward
(Owner) dated April 15, 2019 and any amendments thereto. This task order shall not be
binding until it has been properly signed by both parties. Upon execution,this task order
shall supplement the Agreement as it pertains to the task described below.
i. Task Order Name: Harbor Cathodic Protection
2. Description of Services to be Performed by Engineer:
Design a sacrificial anode cathodic protection system for a portion of the small
boat harbor as described in attached proposal letter.
3. Owners Responsibilities for task order completion: provide information needed to
complete work requests. Provide notice to proceed on or before September 1, 2021.
4. Deliverables and Schedule: Bid ready documents by October 1, 2021,
5. Payments to Engineer: Owner shall pay Engineer on a T&M basis in accordance
with the contract rate schedule. Total Not-To-Exceed budget is $16,529 and will
not be expended without prior written approval and task order amendment.
IN WITNESS WHEREOF,the parties have executed this Task Order as of the
Effective Date first above written under the hands of their duly authorized
representatives.
R&M CONSULTANTS, INC. City of Seward
Len Story, CEO Janette Bower, City Manager
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(Signature) (Sin ture)
08/09/2021
(Date) (Date)
�Jw
y forAlaska's Tomorrow
SECTION 00030 - PUBLIC NOTICE - INVITATION TO BID
CITY OF SEWARD, ALASKA
Public Notice— Invitation for Bids
Seward Harbor Cathodic Protection Project
The City of Seward desires to receive bids from contractors to construct the Seward Cathodic Protection
Project in the Small Boat Harbor Seward, Alaska. The City of Seward wishes to enter into an agreement
with a qualified, experienced contractor familiar with commercial diving and installation of sacrificial anodes
to complete the work as outlined in the plans and specifications.
The scope of work generally includes furnishing and installing aluminum alloy sacrificial anodes on piling in
a portion of the existing small boat harbor.
Due to the heavy public use of the Seward Harbor in the summer months, no on site work will be allowed
between May 1 and September 15.
All work under this contract must be completed by April 30, 2022.
An optional pre-bid conference will be held in the Seward City Council Chambers (5th Avenue & Adams
Street), on September 15, 2021 at 10:30 a.m.
The bid documents are available at the office of the Engineer. Electronic copies are available for no charge.
Paper copies can be made available from a local reproduction company at the Contractor's expense. To
receive a copy of the bid documents contact Jessica Koloski at 907 646-9600 or by email at
JKoloski@RMConsult.com
All bids including any amendments or withdrawals must be received and time-stamped at the City of Seward
prior to 3:30 p.m. on September 24, 2021. Electronic or faxed bids will not be accepted. Bids shall be
submitted on the forms furnished and must be in a sealed envelope marked as follows:
BID FOR: CITY CLERK
City of Seward P.O. BOX 167
Seward Harbor Cathodic Protection Project 410 ADAMS STREET
SEWARD, ALASKA 99664
The bids will be opened publicly in the City Council Chambers located at 410 Adams Street Seward, AK
99664 beginning at 3:30 p.m. on September 24, 2021.
The contract shall be let by the Seward City Council to the lowest qualified responsive and responsible
bidder. The selection of the qualified bidder will be at the sole discretion of the City of Seward, and the City
reserves the right to reject any and all bids or not to award a contract if deemed in the best interest of the
City. This solicitation does not commit the City of Seward to pay any costs incurred in the preparation of
the bid or to award any contract.
All questions relating to technical matters, bid procedures or other aspects of the project should be directed
to the following: Jean Cumlat, E.I.T. (Phone: 907 646-9697 or by e-mail:JCumlat@RMConsult.com). All
questions must be received no later than 4:00 p.m. on September 21, 2021.
Seward Harbor Cathodic Protection Project
PUBLIC NOTICE - INVITATION TO BID
Page 00030 -1
9101 Vanguard Drive•Anchorage,Alaska 99507•rmconsult.com
R&M CONSULTANTS, INC. phon 40e: 7.522.1717•fax:407.522.3403•ema l@rmmnsult.com
SEWARD HARBOR CATHODIC PROTECTION PROJECT
TO: All Plan Holders of Record Date: 09-27-2021
SUBJECT: Bid Results Bid Closing: 3:30pm September 24,2021
A Bid Opening was held in Seward on Friday, September 24, 2021 at 3:30 PM. Below are the preliminary
results:
Contractor Estimate Base Bid
Global Diving& Salvage, Inc. $136,798.00
Resolve Marine Group (Resolve Alaska Holdings, Inc.) $352,120.20
Highmark Marine Fabrication, LLC $393,989.60
American Marine Corp. $222,433.00
Global Diving & Salvage, Inc. is the apparent low bidder. Thank you for your interest in the project.
SECTION 00500- CONTRACT
CITY OF SEWARD, ALASKA
Seward Harbor Cathodic Protection Program
[PROJECT NAME AND NUMBER]
CONTRACT ("Contract"), between the City of Seward, Alaska, herein called the City, acting by and
through its City Manager, and upon signing; this document shall serve as the notice to proceed, and
Global Diving&Salvage, Inc.
Company Name
5304 Eielson Street,Anchorage,Alaska 99518
Company Address (Street or PO Box, City, State, Zip)
a/an ❑ Individual ❑Partnership ❑Joint Venture ❑Sole Proprietorship ❑X Corporation
incorporated under the laws of the State of Washington , its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by
the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all
the work and labor required in the construction of the above-referenced project as bid by the Contractor,
which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a
part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for
additional work or materials, done or furnished by the Contractor and not specifically herein provided for,
will be allowed by the City, nor shall the Contractor do any work or furnish any material not covered by
this Contract, unless such work or materials is ordered in writing by the City. In no event shall the City be
liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or
labor are required by the Contract or on written order furnished by the City. Any such work or materials
which may be done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no
claim for compensation for work or materials done or furnished without such written order.
Notwithstanding the foregoing, payment under this Contract shall not exceed
One Hundred Thirty Six Thousand and Seven Hundred Ninety Eight dollars ($ ) for all base items, additional work,
and change orders.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all
work and labor shall be done and performed, in every respect, to the satisfaction of the City, on or before:
April 30,2022 or within N/A calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City, to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date, the City shall have the right to deduct from
any money due or which may become due the Contractor, or if no money shall be due, the City shall have
the right to recover One Thousand dollars ($1,000.00 ) per day for each calendar day
elapsing between the time stipulated for the completion and the actual date of completion in accordance
with the terms hereof; such deduction to be made, or sum to be recovered, not as a penalty but as
liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the
existence of causes over which the Contractor has no control and which must delay furnishing of
materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the
period specified for the furnishing of materials or the completion of the work, and in such case the
Contractor shall become liable for liquidated damages for delays commencing from the date on which the
extended period expires.
The bonds given by the Contractor in the sum of$ 136,798.00 Payment Bond, and $ 136 798.00
Seward Harbor Cathodic Protection Project CONTRACT
Page 00500-1
SECTION 00500-CONTRACT
Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are
submitted herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the City subject to the inspection at all times and
approval by any regulatory agency of the Local, State, or Federal Government of the United States of
America, and in accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means or any other
person designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
(1} (2)
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Global Diving&Salvage, Inc.
Company Name
Signature of Authorized Company Representative
Kendra Bulawa,Alaska Business Manager
Typed Name and Title
10/1/2021
Date
CITY OF SEWARD
Signature of City Manager
Typed Name
Date
City Clerk
(ATTEST)
Seward Harbor Cathodic Protection Project CONTRACT
Page 00500-2