HomeMy WebLinkAbout10252021 City Council Packet.Harry H211tweer
Monday, October 25, 2021
City Council Chambers Beginning at 7:00 p.m.
1963 1965 2005 The City of Seward, Alaska
CITY COUNCIL MEETING AGENDA
M-AmedcaC I
�® Please silence all cell phones darning the meeting
October 25, 2021 7:00 p.m. Council Chambers
Christy Terry
Mayor
Term Expires 2022
Sue McClure
Council Member
Term Expires 2023
John Osenga
Council Member
Term Expires 2024
Liz DeMoss
Council Member
Term Expires 2023
Ristine Casagranda
Council Member
Term Expires 2022
Mike Calhoon
Council Member
Term Expires 2024
Vacant
Council Member
Term Expires 2022
Janette Bower
City Manager
Brenda Ballou
City Clerk
Brooks Chandler
City Attorney
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
A. SWEAR INNEWLYELECTED OFFICIALS.
• John Osenga
• Mike Calhoon
3. ROLL CALL
4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE
ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have
signed in will be given the first opportunity to speak. Time is limited to 3 minutes
per speaker and 36 minutes total speaking time for this agenda item.]
5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval
of Consent Agenda passes all routine items indicated by asterisk (*). Consent
Agenda items are not considered separately unless a council member so requests.
In the event of such a request, the item is returned to the Regular Agenda]
6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS
A. Proclamations and Awards — None
B. City Manager Report ......................................... Pg. 4
C. Other Reports and Announcements [Reports must be submitted to
the city clerk no later than noon on the Tuesday preceding the Monday
meeting for inclusion in the packet. Five (5) minutes speaking time will be
allowed for each report.]
1. Chamber of Commerce Report
D. Presentations [Presentations are limited to ten minutes each, excluding
Q&A, and are limited to two per meeting unless increased by council.]
1. Lowell Point Sewage Lagoon (Waste Water Treatment
Facility) Review by Morgan Welch from CRW
Engineering (through R&M Consultants) ............. Pg. 17
City of Seward, Alaska Council Agenda
October 25, 2021 Page I
7. PUBLIC HEARINGS — None
8. UNFINISHED BUSINESS
A. Items Postponed from Previous Agenda
1. Resolution 2021-117, Authorizing the City Manager to Enter into the Contract with
LTAS Technologies Inc. for Short Term Rental Registration and Compliance
Services through December 31, 2024, for a total of $6,500 Annually, and
Appropriating Funds...................................................................... Pg. 41
9. NEW BUSINESS
A. Resolutions
*1. Resolution 2021-120, Approving Amendment No. 2 to the Lease Agreement between
the City of Seward and He Will Provide, Inc ......................................... Pg. 65
*2. Resolution 2021-121, Authorizing the City Manager to Enter into a 5-Year Contract
Agreement with Axon Enterprise, Inc for the Purchase of the Axon Virtual Reality
Training Program, and the Necessary Hardware not to Exceed the Amount of
$9,562.50, and Appropriating Funds ................................................... Pg. 79
B. Other New Business Items
* 1. Approve the September 27, 2021 City Council Regular Meeting Minutes....... Pg. 87
*2. Approve the October 11, 2021 City Council Regular Meeting Minutes.......... Pg. 94
*3. Accept the resignation of Vice Mayor Tony Baclaan, and direct the city clerk to
solicit interest from residents to fill the vacancy ..................................... Pg. 99
4. Organization of Council:
A. Nominate, elect, and swear -in a council member as Vice Mayor ............. Pg. 102
B. Appoint a liaison to the Seward Community Health Center ................... Pg. 103
C. Appoint Planning & Zoning Commission liaison, council representative to the
Kenai Peninsula Economic Development District, or direct the boards and
commissions to provide periodic reports to council ............................. Pg. 104
5. Review the status of council committees and take action to extend or allow to sunset. 107
6. Schedule the following onboarding training for newly elected officials:
A. City infrastructure tours with department heads.
B. Newly -elected officials (NEO) training through AML on November 9-10, 2021
(virtual); can be held in council chambers if there is interest ....................... Pg. 108
7. Schedule a Council Retreat to be facilitated by the Division of Community and
Regional Affairs(DCRA).............................................................. Pg. 110
*8. Appoint Art LeMaster to the Historic Preservation Commission with a term to expire
May, 2023................................................................................ Pg. 111
10. INFORMATIONAL ITEMS AND REPORTS [No Action Required]
A. August, 2021 City and Providence Financials.
City of Seward, Alaska
October 25, 2021
Pg. 112
Council Agenda
Page 2
`a
11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5)
minutes per speaker.]
12. COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
13. ADJOURNMENT
City of Seward, Alaska Council Agenda
October 25, 2021 Page 3
City of Seward
City Manager's Report
October 25, 2021
Mayor Terry and Council Members,
Thank you, Council, for your patience and thoughtfulness regarding the 2022 budget. A great of deal of
time has been spent on it and I wish to thank the entire finance team for their hard work on the budget,
along with their other duties. Thank you to the department heads for taking the deep dive into the budgets
and being available for questions. And a big thank you to Assistant City Manager Sowell for diligently keeping
things going while my attention has been on the budget.
Bond Bank Approval
On October 2, 2021, the Bond Bank officially approved the bond for the Electric Project. The goal is to bring
a resolution to Council in November.
Royal Caribbean Cruise Ships in 2022
On October 12, 2021, Mayor Terry, and I met with Wendy Lindskoog, Royal Caribbean AVP of Government
Relations, regarding cruise ship activity in 2022. Wendy shared that bookings are occurring for 19 ships to
Seward. Ten of them are Royal Caribbean and 9 are Celebrity, with an expected 202,000 passengers. She
also reported that Royal Caribbean has acquired 13 new ships. Some of the ships are equipped with shore
power and liquified natural gas. Wendy further explained that Royal Caribbean is familiar with shore power
requirements and when required, plugs into the power.
Infrastructure Projects Supporting Housing
Discussions regarding future infrastructure projects that support housing development are ongoing. In order
to move some of the ideas into reality, we met with R & M Engineering to explain our thoughts on possible
development areas. R & M will provide preliminary reports to us. From those reports, we will determine the
feasibility of the projects, along with possible funding mechanisms. The goal is to move into the realm of
shovel -ready projects and to meet the Clean Water and Clean Drinking Water funding criteria.
City of Seward Personnel Transactions
Prepared by Tammy Nickell, City of
Seward Human Resources Officer
Separations:
Department:
Date of Separation:
Deputy City Clerk
Clerk
10/04/2021
Finance Director
Finance
10/08/2021
Executive Assistant — Harbor
Harbor
11/16/2021
New Hires:
Department:
Date of Hire:
Temp Project Planning Tech
Comm Dev
10/25/2021
Parks & Campground Operation
SPRD
10/11/2021
Supervisor
Accounting Technician I AP
Finance
10/25/2021
Community Development Director Comm Dev 11/08/2021
Available Full Time Positions:
Corrections Officer (1)
Police Dispatcher
Water/Wastewater Operator
Finance Director
Executive Assistant — Harbor
Deputy City Clerk
Available Seasonal Positions:
Seasonal Library Aide (1)
Seasonal Winter Park Maintenance
Department: Position Status:
Police
Advertising Since 04/12/2021
Police
Advertising Since 06/21/2021
Public Works
Advertising Since 10/05/2021
Finance
Advertising Since 10/05/2021
Harbor
Advertising Since 10/11/2021
Clerk
Advertising Since 10/12/2021
Department: Position Status:
Library Advertising Since 04/05/2021
SPRD Advertising Since 09/15/2021
As required by the Seward Municipal Code 6.05.010, the following purchase orders between $5,000 and
$30,000 have been approved by the City Manager since the last council meeting:
Date
Department
Description
Amount
10/08/21
Police
Licensing for Solacom Integration for e911 Recordings
$ 5,606.00
10/13/20
Building
Dell Rugged Tablets for Building Inspection
$ 5,777.00
10/07/21
Harbor
Task Order #11 Harbor Cathodic Protection for Concrete
Section of Harbor
$ 16,530.00
10/12/21
Parks & Rec
Solar Powered, Self -Compacting Trash Cans
$ 29,723.00
Thank you,
City of Seward
Department Activity Reports
Assistant City Manager
Stephen Sowell
➢ CIP Prioritization Items. During the September 13t" Regular City Council
Meeting, Council approved Resolution 2021-105, which outlined the priority of
five specific Capital Improvement items. Here is a status update on each of
those projects:
1. Completion of the Lowell Creek Tunnel which is a collaboration between
the City of Seward and United States Army Corp of Engineers. The City
Manager and Assistant Manager continue to work with our Federal and
State Lobbyists to ensure Congress fully funds this project. USACE
Command staff met with the City Manager and Mayor on September 30t"
and expressed their support for the project. This will be an ongoing item
for discussion and lobbying with our legislators.
2. Construction and relocation of Public Works into a new facility. The goal is
to identify the preferred location during the Work Session on October 25t"
This will be the first step in the project.
3. Addition of utility sites to municipal campground sites on the waterfront.
Staff from Parks and Recreation, Finance, and Electric met with the City
Manager and Assistant City Manager on September 13t" to discuss the
project to expand utilities into campsites. Director Florence, Director
Schoessler, and Director Montgomery are working to bring in the utilities
over the course of this winter. At this time, the intention is to have the
Electric work completed by City of Seward staff and issue an RFP for the
addition of water lines.
4. Purchase of Alaska Land Mobile Radios for public safety purposes. The
Department of Defense has indicated that the new ALMR radios need to be
in place in all municipalities in Alaska by 2023. As such, the City plans to
purchase these units in late 2022 with delivery expected in 2023. At this
time, the projected cost is $280,000 with funding source(s) to be
determined during the budget meeting.
5. Establishment of a Community Recreation Center. The budget as proposed
by the City Manager includes $100,000 for a feasibility study to examine
the community needs and requirements for a Community Recreation
Center. The results of this feasibility study can be used to continue working
on this project.
n
➢ USS Alaska Project. City Administration received an email from one of the project
sponsors on October 12th indicating that the organization is pursuing alternative
locations as opposed to purchasing City property.
➢ The Assistant City Manager, Police Chief, Animal Control Officer, and Building
Department Staff met with Dawson Construction on October 15th. The project is
at 65% of design and the project is scheduled to be completed by November
2022.
➢ City Administration met with R&M Engineering on October 14th and began
preliminary discussions regarding expansion of Residential Development in Seward
as well as the enhanced role that R&M Engineering will have in collaboration on
various infrastructure projects. The goal is to position Seward to access Federal
Infrastructure dollars when the Infrastructure package details become available.
8
Electric Department
Director Rob Montgomery
➢ Supply Chain and Cost Issues — Electric utilities across the country, like other
industries, are facing increasingly worse supply chain issues and rising costs. Lead
time for pad mount transformers is running nearly 60 weeks while pole mount
transformers have a lead time of nearly 40 weeks. This is putting significant pressure
on utilities, especially the smaller utilities that typically keep a smaller inventory of
materials. In Seward, we are in an especially difficult position regarding 25kV pad
mount transformers, which are used regularly by us and most utilities. The order
placed a few months back is not scheduled to arrive until late 2022, which puts us
well past the summer construction season. We are continuing to investigate options,
but feedback to date has not been positive. Prices also continue to rise for materials.
For example, copper closed at $4.63 on October 14, up from $4.20 on July 1 and up
from $3.05 on October 14, 2020.
➢ Campground Sites (Waterfront) — The Electric Department is working with Parks
& Recreation and Public Works on a plan to extend power hookups and water to
targeted RV/Campground sites on the waterfront. Plans call for the work to be
completed prior to the 2022 season.
➢ Fort Raymond Substation Fence — The start date for work to begin on the Fort
Raymond Substation fence was delayed a week because of weather as well as grading
and fill work needed around the fence's perimeter. Work on the fence began October
12 and completion is expected within 2-3 weeks.
➢ Holiday/Christmas Lights — The Electric Department is coordinating with Parks &
Recreation to string holiday/Christmas lights on street light poles around town. Parks
& Recreation will assist in adding garland and lights to the "globe light" poles
downtown. Plans are to have the work completed by mid -November.
9
Finance Department
Sam Hickok
➢ Internal Utility Audit: Finance is continuing their review of accounts to ensure
correct billings. Changes will take effect in January and the first bills with
changes will be noted in February.
o Audit began with review of customers with metered water and sewer
services first. To date: 12 customers have been identified as overbilled
due to incorrect water meter sizes in billing system and they have been
notified, corrected, and credited.
0 21 customers have been identified as underbilled due to incorrect water
meter sizes in billing system and they have been notified and corrected.
o A lot of impacted customers have multiple accounts and must be reviewed
individually. 115 of these accounts have been reviewed.
o Other issues identified and corrected:
■ Account misclassifications such as Residential vs. Small General
Service
■ SMIC accounts set up as outside City limits that should be inside,
which determines the sales tax rate applied to their bill
■ Customers notified of inoperable meters or remote readers that
cause estimated usage
➢ Budget: Finance continues to work with Administration on budget development
and incorporating changes from work session discussions.
➢ Staffing: The Accounts Payable position has been filled with a start date of
10/25.
its]
Fire & Building Department
Fire Chief Clinton Crites
We can always use volunteers,
if you or someone you know is
interested in serving your
community, please give us a
call at 224-3445 or stop by at
one of our trainings on
Wednesday evenings at 7:00
pm. Firefighter 1 training
started October 7th with
Bear Creek FD, there is still
time to join in!
Statistical Information;
Fire & Life Safety Inspections YTD: 3
inspections discovering 573 violations.
Emergency Calls year to date: 240
New Building Permits issued YTD: 40
with a total job valuation of $4,097,594.
Demo Permits issued YTD: 5
On board training new Fire/Building Inspector
Code review for updating all Seward Fire, Building, and related codes still ongoing.
Preparing for Operation Glow
Bill knows a chirping smoke or carbon monoxide
alarm needs attention.
Be like Bill!
Check the batteries and the alarm's expiration date.
Learn the sounds of tire safety at fp%v.org
Replace smoke detectors older than 10 years and Carbon Monoxide detectors
older than 5 years. Change batteries every 6 months. Call the fire department
224-3445 if you need assistance. Sleep with your bedroom door closed,
practice your home and work fire escape.
17
Harbor
Harbormaster Norm Regis
➢ Both Travelifts have continued removing vessels from the harbor for winter storage.
➢ We are prepping the SMIC yard, cleaning ditches for the winter storage season.
➢ We no longer have a wait list for the 330-ton travelift for vessels to get lifted out of
the water.
➢ The water throughout the harbor has been turned off, there are several locations
that we will have water on for the winter.
➢ We are still working with the public with COVID protocol in mind while continuing to
do boat lifts and public contact in the Seward Harbor office.
➢ A continuous cleanup is still in process on the last 2 lots at SMIC, this could take
some time, but we are making headway.
➢ The fish cleaning stations are now closed due to the water being turned off.
➢ The harbor office is fully staffed at this time, we will be losing one office staff next
month.
➢ The Harbor has upgraded to the new software and are continuing to work through
some minor issues with the on-line payments.
➢ The harbor office is on its winter schedule due to some staff shortages and are open
Monday through Saturday. The Sunday harbor crew will check phone messages
throughout the day and respond as necessary.
➢ Continuing to have meetings concerning the North East harbor launch ramp, we are
at the 95% design we are waiting to receive the dredge permit from the CORP, we
went out to bid on September 15t", and we will open bids October 21 at 1:00 pm.
➢ The reason for the delay on the North East Launch Ramp replacement project, we
are waiting on the Corp of Engineers dredge permit for that section of the harbor.
➢ Harris Sand and Gravel is the winning bidder for the G, K and L-Float replacement
project, as soon as I have a work schedule, I will let the council and public know.
➢ Global Diving & Salvage is the winning bidder for the Cathodic Protection (Thank
You Council) as soon as I have a work schedule I will let council and the public
know.
W
Seward Community Library & Museum
Bailey Sayler
Museum Window Display
Dennis Hitt and the Mt. Marathon Junior Race are featured in the Windows of History
display. The exhibit tells the story of Dennis Hitt, a Seward High School graduate who fell
to his death in a climbing accident on Mt. Alice in 1963. At the time, the 18-year-old Hitt
was captain of the Seward Mt. Marathon race team and the trip up Mt. Alice was a training
run for the big race. The first Mt. Marathon Junior Race held a year later was dedicated
to his memory. The exhibit was created by the Resurrection Bay Historical Society.
Library hours
Tuesday — Friday 9 a.m. — 6 p.m.
Saturdays 9 a.m. — 5 p.m.
Museum Hours
Friday — Saturday 1 p.m. — 5 p.m.
We are currently taking passport appointments. Please call 907-224-4082 to make an
appointment.
13
Parks & Recreation
Tyler Florence
Subscribe to the Parks & Rec Newsletter:
https://tinyurl.com/sewardparksnewsletter
�v
• Remaining creosote logs have been removed from the ` LOWEL
_.
lagoon area.
so ✓-14.
Campgrounds r
Seward Parks & Recreation manages over 400 RV and tent �
sites. Reserve a Camp Spot today:
https://www.cityotseward.us/departments/parks- s
recreation/campgrounds
YTD Camp Spot Bookinas as of 09/30/21
Period
Site
Nights
Revenue
Completed Bookings
341445
$ 1,405,390
Advance Bookings
2
$ 30
Total:
34,447
$ 11405,420
Sports & Recreation
Register for programs and reserve facilities:
https://seward.recdesk.com/Community/Home
v
Replacement cemetery marker
installed.
View program details:
https://www.cityofseward.us/departments/parks-recreation/sports-recreation
Tot Time I Tuesdays/Thursdays
9/30 — 10/14: 57 participants
10/16 Movie Night(upcoming)
Drive-in program
10/16 Pumpkin Prowl (upcoming)
Walk-in program
10/16 Community Bonfire (upcoming)
Walk-in program
10/30 Halloween Carnival (upcoming)
2 registered vendors
14
Police Department
Chief Alan Nickell
Animal Shelter — Citizens have come forward to ask about the possibility of in -floor
radiant heating in the animal shelter project. I have received an estimate of $70,000 -
$75,000 to make this change.
Rough figures as reasoning to install in -floor heating into the Animal Shelter are:
Cost for the employee snow shoveling without heating:
5 hours a month times 6 months of winter, at an average rate of $22/hr., this equals
$660/year. $660 x 30 years equals $19,800 and 40 years = $26,400. (It's important to
note, our costs could be considerably higher in reality. I'm intentionally being
conservative.) If the employee suffers an injury at any point costs go up by at least
$11/hour for an undetermined number of hours while someone else works at an overtime
rate to cover the injured employee.
Replacement of sidewalks and concrete work due to damages and decay
caused using ice melt:
We take the exterior concrete slab at $12,432 and the sidewalks at $19,771 for a total of
$32,203 (today's numbers of course). It will cost us this each time the concrete needs
replaced. On average, a concrete slab should last 25 years according to HeatTrak.com.
Ice melt, they say, can significantly reduce the expected life of the concrete. So, a plan
to replace the concrete once or twice in the life of the building would not be unreasonable
if we intend to use ice melt.
How much would we save with in -floor?
I checked with the Department of Energy on their website, and they claim in -floor heating
is more efficient than both forced air and baseboard systems. BobVila.com claims in -floor
radiant heating is as much as 30% more efficient than forced air or baseboard heating.
Unfortunately, we do not know what our monthly bills will be for the animal shelter. We
are trying to get some estimates from the builder.
How much is convenience worth?
I would imagine to the employee it's very worth not having to do snow blowing and
shoveling. To the public, particularly our disabled patrons, it will be nice to be able to
access the building in the winter without fear of slipping on ice or being unable to operate
a wheelchair. Additionally, Dawson has stated to me the customers who have made this
same purchase do so because they understand the energy efficiencies and reliability of
the system are going to pay for itself over time.
Numbers at a glance:
• 30-year estimate - $19,800 + 32,203 (1 concrete replacement) + unknown energy
savings and convenience = $52,003 +/-
• 40-year estimate - $26,400 + $32,203 + $32,203 (2 concrete replacements) +
unknown energy savings and convenience = $90,806 +/-
M
Public Works Department
Doug Schoessler
Director:
➢ ICS Training: Completed one full week of training in Fairbanks for the ICS 300 & 400 Courses.
➢ UAF Marine Center on Railway: We are working with UAF Engineering firms to find old, buried
utility infrastructures as they design for a possible rebuild of the whole facility to the west of the
SeaLife Center.
➢ Wastewater and Lagoon overview study: This study is complete. The third -party study will
be presented by R & M Engineering at the October 25 Council Meeting.
➢ Level 1 & 2 Soil investigations at the Public Works Facility on 6t" Ave.: The soil
investigations are completed, and we are reviewing the reports for necessary actions to be
completed. More information will be presented at the next meeting.
➢ FLAP Grant: We don't expect the final results and recommendations until December or January.
➢ Tunnel: City Administration and Mayor are continuing to forge relationships with our delegations
in Washington to keep the tunnel at the forefront of the federal priorities for funding. We also
continue to meet with the US Army Corp of Engineers in Alaska and others as they arrive for site
visits locally.
Streets:
➢ Brushing/vegetation management: Crews continued work to remove the buildup of grass and
sand from under the guardrails on the Nash Rd hills. This will greatly aid drainage from the roadway.
➢ Gravel Roads and Alleys: Grading gravel roads and working on alleys to smooth them up before
freezing up will continue.
➢ Tunnel outflow: Prep work for rain events has a little more to go. We hauled several loads of
tunnel gravel up to the old Jessie property per request of the previous Community Development
Director. The gravel was just stored on the east end of the property and won't be used until after
environmental work is complete.
Water/ Wastewater:
➢ Facilities for Water and W/W: The continuous testing, maintenance, and daily duties alone are
keeping this group very busy. They are also preparing for winter temperatures and conditions at all
of the utility facilities.
➢ Construction Locates: There are still a high number of locates are being done weekly for
construction projects.
Shop:
➢ Repairs and Maintenance. Snow tire changeovers are will underway and should be complete in
the next few weeks.
➢ Winter Heavy Equipment: The shop is re -checking winter trucks and equipment, so they are
ready for snow removal operations.
U11
rc___RW Technical Memorandum
ENGINEERING GROUP. LLO
Date: October 6, 2021
To: Doug Schoessler, DPW Director, City of Seward
Thru: Morgan Welch, PE, R&M Consulting, Inc.
From: Jon Hermon, PE — CRW Engineering Group, LLC
Project: City of Seward WWTF Review
Project (CRW# 77101.00)
Subject: Review Summary
Background
The City of Seward has operated its wastewater treatment lagoon at Lowell Point since 1980. Since
1993, the lagoon has featured the two -cell configuration with which the City currently operates. Using
this configuration, the City has been, with some particular exceptions, meeting its discharge permit
requirements. The lagoons were drained to remove sludge in 2015 and then again in 2020 to repair
aeration line breaks. Each time shortly thereafter, water quality and/or odor problems ensued. In the
case of the 2020 event, the odor issue was exacerbated because one cell could not be refilled until the
following spring after repair of the line breaks. The City has since addressed the odor issues with the
filling and resumed aeration of the restored cell, the use of sodium nitrate and sludge -reducing bacteria
(SRB).
Lagoon Configuration and Operation
The Lowell Point wastewater treatment facility (WWTF) treats wastewater generated by the entire city.
The 2021 population of Seward is estimated to be about 2,850. However, the City has been using
round -number estimates of 3,000 residents and 1,000 non-residents as the average daily number of
users throughout the year. The user population tends to increase during the summer season, with an
reported peak of around 20,000 users during the July 41h weekend. The City's sewer collection system
conveys the regional wastewater to Pump Station 3, which is located at the beginning of Lowell Point
Road on the southwest corner of town. From this lift station, the wastewater is pumped approximately
2 miles south to the lagoon system at Lowell Point. After treatment, the water is conveyed from the
lagoon system northward, about % mile back up the road, to be discharged into Resurrection Bay
through an ocean outfall.
The lagoon features two aerated basins, each having a water volume of approximately 18 million gallons
and a water surface area of about 3 acres. When at their maximum operating volumes, each basin has
water depths ranging from 20 to 22 feet. The basins are separated by a bisecting concrete wall, to the
top of which a floating baffle curtain is attached. Water flows through each basin from influent and to
effluent pipes located at each end. Although the yard piping configuration allows the use of one or two
basins, and a possible reverse flow condition, the aeration system is currently arranged such that
wastewater needs to flow from the north basin to the south basin. The first (north) basin is aerated
with a combination of 69 static tubes and 40 Biodomes, with 58 static tubes grouped relatively close
together for aerating about 25% of the influent end of the first basin. The Biodomes aerate the back end
of the first cell with the remaining 11 static tubes. The second basin is aerated with just 6 static tubes,
with the assistance of two surface aerators, as needed.
According to the Lowell Point WWTF O&M Plan, the facility uses two 40 HP blowers to supply air to the
static tube aeration system. Each blower is capable of conveying 450 SCFM for a total maximum output
Anchorage Office: 3940 Arctic Blvd. Suite 300, Anchorage, AK 99503 1 (907) 562-3252 fax (907) 561-2273
Palmer Office: 808 S. Bailey St. Suite 104, Palmer, AK 99645 1 (907) 707-1352 www.crweng.com
17
October 6, 2021
City of Seward WWTF Review
Review Summary
of 900 SCFM. A diesel -driven back-up blower can convey the same 900 SCFM output. The Biodomes are
supplied with air by a 30 HP blower, each with a minimum of 2 SCFM. Assuming that the static tube
aeration system is supplied by both blowers operating at full speed, and that the Biodomes are supplied
with the foregoing flow rate, the estimated air supply rates to each aeration system are summarized in
Table 1 below:
Table 1— Estimated Aeration Capability
System
No. of Diffusers
Unit Rate (SCFM)
Total Rate (SCFM)
Static Tubes
75
12.0
900
Biodomes
40
2.0
80
Total
--
--
980
The City is permitted to treat a maximum of 880,000 GPD (0.88 MGD). Other permitted effluent
requirements are summarized in Table 2 below. BOD = biochemical oxygen demand; TSS = total
suspended solids; DO = dissolved oxygen. On a scale of 0 to 14, pH refers to the degree of acidity (less
than 7.0) or alkalinity (greater than 7.0) of the water, with 7.0 being neutral.
Table 2 — Current Discharge Permit Requirements for Various Parameters
Parameter
Units
Monthly
Average
Weekly
Average
Range
BOD (July -Oct)
mg/L
45
65
--
BOD % Removal
%
65
--
--
BOD (Nov -June)
mg/L
30
45
--
BOD % Removal
%
85
--
--
TSS
mg/L
30
60
--
TSS % Removal
%
85
--
pH
--
--
--
6.5 — 8.5
DO
mg/L
--
--
6 —17
Fecal Coliforms
FC/100 mL
25,000
35,000
50,000
(daily max)
The City is also required to monitor effluent levels of other parameters such as, total ammonia,
enterococci bacteria and carbonaceous BOD (CBOD).
Based on Discharge Monitoring Reports (DMRs) shared by the City from Sept 2019 through mid -May
2021, the combined variability of various monitored parameters are summarized below in Table 3:
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City of Seward WWTF Review
Review Summary
Table 3 - Variability of Currently DMR Parameters
Influent
Effluent
BOD
TSS
Temp
pH
BOD
TSS
FC
Ammonia
DO
Value
FC/100mL
mg/L
mg/L
°C
--
mg/L
mg/L
mg/L
mg/L
Avg
159
320
10.0
7.1
10.0
7.0
13,484
13.1
9.9
Max
370
658
20.0
8.0
43.0
24.0
101,000
34.0
14.8
Min
21.1
79.3
0.5
6.9
3.5
1.7
667
1.1
2.3
Std Dev
(±)
84.0
149
6.5
0.1
7.3
4.8
18,016
9.4
2.3
"Greater
than
243
469
--
--
17.3
11.7
31,500
22.5
--
Avg."
The City measures only effluent flow rates, the variability of which are summarized in Table 4 below,
along with the associated hydraulic retention time in each of the two basins.
Table 4 - Variability of DMR Effluent Flowrates
Value
Effluent Flow Rate
Avg. Hydraulic
Residence Time
(per basin)
(MGD)
(days)
Average
0.453
39.7
Maximum
1.20
15.0
Minimum
0.240
75.0
Standard Deviation (±)
0.161
29 to 62
"Greater than Average"
0.614
29
Influent BOD and TSS loadings are calculated from the concentrations and flowrate variability reflected
in the tables above. Since only effluent levels have been measured, estimated influent ammonia
loadings are calculated based on typical concentration values for domestic wastewater (avg. 25 mg/L;
max 35 mg/L; min 15 mg/L; std dev 4 mg/L). From these values, oxygen requirements in lb/day are
estimated and shown in Table 5 below. These values are averaged over the volume of the entire lagoon.
3 of 9
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City of Seward WWTF Review
Review Summary
Table 5 — Variability of Oxygen Requirements
Total
Total
BOD
TSS
Ammonia-N
Winter
Summer
Value
Loading
02
Loading
02
Est.
02
Loading
02 Req'd
Req'd
Req'd
Loading
Req'd
lb/day
lb/day
lb/day
lb/day
lb/day
lb/day
lb/day
lb/day
Avg
601
841
1,208
846
95
435
1,687
1,904
Max
3,703
5,184
6,585
4,610
350
1,611
9,794
10,639
Min
42
59
159
111
30
138
170
231
Std Dev
M
113
158
200
140
5
25
298
318
"Greater
than
714
999
1409
986
100
459
1985
2444
Average"
To obtain the estimated oxygen requirements need to biologically stabilize BOD, TSS and ammonia, the
following factors are used:
• 1.4 lb of 02 per lb of BOD. This factor is a conventional amount used in wastewater treatment
design.
0.7 lb of 02 per lb of TSS. This factor (assumed to be 50% of BOD 02 requirement) is
conservatively used to estimate the additional oxygen requirement associated with TSS (such as
algae) and sludge aging. This factor is not always used in oxygen calculations, but is used in this
study as a consideration for treating additional oxygen demand generated as a result of long
detention times in the lagoon cells (which favor algal growth and sludge aging).
4.6 lb of 02 per lb of ammonia -nitrogen. This factor is used to estimate the oxygen needed for
nitrification, to convert ammonia (NH3) to nitrates (NO3). Nitrification is assumed to
substantially occur only during the summer months when water temperatures are warmer. Use
of this oxygen requirement amounts to the difference between the summer and winter total
oxygen requirements shown in the table above.
It needs to be noted that the total maximum and minimum oxygen requirements indicated in Table 5
above are extreme values, assuming that the maximum and minimum of the BOD, TSS and ammonia
parameters occur on the same day. This type of occurrence is unlikely and shouldn't be used in the
evaluation of the capabilities of the treatment process. Instead, the average values are reviewed with
the standard deviation amounts added or subtracted. As a simplified way to characterize the variability
of these parameters, the standard deviation calculation is used to provide a sense of how dispersed
measurements within a data group are. Measurements falling within one standard deviation from the
average are assumed to occur approximately 2/3rds of the data group timeframe. Relative to the
maximum and minimum parameter values, these measurements therefore have a greater probability of
occurring concurrently. Therefore, "greater -than -average" values of flow, TSS, BOD, fecal coliforms (FC)
and ammonia are calculated as conservative amounts by adding the standard deviation to the average
and summarized in the above table for oxygen requirements. "Less -than -average" conditions are
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October 6, 2021
City of Seward WWTF Review
Review Summary
reflected in flow, TSS, BOD, FC and ammonia loadings less than the average conditions summarized
above.
Aeration Requirements
The Lowell Point WWTF is assumed to have been originally designed as a "partial -mix' treatment
system, meaning that oxygen is provided only for biological treatment and not for also keeping solids
suspended (as would be the case in a "complete -mix" system). With a partial -mix system, solids will
settle and accumulate at the bottoms of lagoon cells, where further treatment slowly occurs by
anaerobic decomposition. In this manner, the lagoon system also functions facultatively, wherein both
aerobic and anaerobic processes provide biological treatment. The first cell functions more aerobically
than the second cell, which has substantially less aeration and functions more like a facultative lagoon.
Based on the recent DMR data summarized above and using approximate calculations and depending on
flow and wastewater conditions, it appears that the biological oxygen requirements can exceed the
aeration capacity of the WWTF (980 SCFM—all blowers operating). If TSS and sludge are considered as
oxygen demand generators, then aeration requirements more than double the amount of air needed
without considering TSS. Ammonia is considered only for summertime conditions, when water
temperatures are warmer for facilitating nitrification.
For purposes of these calculations, the population of Seward is projected to increase by 4.5% in the next
10 years and 9% in the next 20 years. This would add approximately 130 to 260 persons, respectively,
as year-round users. At 125 GCPD water usage per capita, this growth would add 0.016 to 0.032 MGD to
the average influent flow and approximately 22 to 44 Ibs of BOD to the daily average.
These calculations are summarized in Table 6 below for both the current timeframe and Year 2041 for
projected, future average conditions. Conditions that appear to exceed the facility's aeration capability
are shaded in orange/beige.
Table 6 — Aeration Requirements for Various Wastewater Condition Scenarios
Condition Scenario
Flow
BOD
TSS
Ammonia-N
Aeration
Requirement
MGD
mg/L
mg/L
mg/L
SUM
Average
0.453
159
--
--
408
0.453
159
--
25
634
0.453
159
320
--
839
0.453
159
320
25
1066
Greater than Average
0.614
243
--
--
875
0.614
243
--
29
1,232
0.614
243
469
--
1,746
0.614
243
469
29
2,103
Greater than Average, w/
fine bubble aeration
0.614
243
469
--
992
0.614
243
469
29
1,195
5 of 9
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October 6, 2021
City of Seward WWTF Review
Review Summary
Condition Scenario
Flow
BOD
TSS
Ammonia-N
Aeration
Requirement
MGD
mg/L
mg/L
mg/L
SCFM
Average Conditions at
Max Flowrate
0.88
159
--
--
792
0.88
159
--
25
1232
0.88
159
320
--
1631
0.88
159
320
25
2070
Projected Average
Conditions -Year 2041
0.485
173
--
--
436
0.485
173
--
25
679
0.485
173
349
--
985
FO.485
173
349
25
1227
General conclusions drawn from these results are as follows:
• With exception to the case of treating BOD, TSS and ammonia concurrently, when the lagoon
system is operating in lower -than -average to average conditions, it appears to have sufficient
aeration capability (i.e. at 980 SCFM—all blowers operating).
• When treating for BOD, TSS and ammonia concurrently in average conditions, the lagoon system
appears to have insufficient aeration capability.
• When treating only for BOD (such as during the winter season) and assuming no TSS-generated
oxygen demand, the lagoon system appears to have sufficient aeration capability in greater -
than -average conditions.
• When treating for BOD, TSS and ammonia concurrently at greater -than -average conditions, or
combinations thereof, the lagoon system appears to have insufficient aeration capability.
• Using typical, "rule -of -thumb" performance values in the aeration calculation, the use of fine -
bubble aeration appears to be nearly twice as efficient as the coarse bubble aeration for the
same treatment conditions. For greater -than -average conditions, the fine -bubble aeration
requirement is nearly met within the air flow capabilities of the WWTF.
• Except for the case where only the treatment of BOD is considered (i.e., wintertime operation
without regard to any TSS and sludge -imposed oxygen demands), the treatment facility does not
appear to have sufficient aeration capabilities for when flowrates approach the maximum
permitted flow rate of 0.88 MGD, at average wastewater conditions.
• Accounting for projected user population growth for the next 20 years, average wastewater
conditions increase a minor amount and thereby impose a minor additional oxygen demand on
the aeration system.
With regard to meeting the DO discharge permit requirement for the mixing zone, the lagoon effluent
receives a substantial amount of aeration as it freefalls several feet into the discharge piping of the flow
control structure. This arrangement and continuing open channel aeration within the discharge piping
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City of Seward WWTF Review
Review Summary
largely mitigates any effects in the mixing zone from deficient DO in the wastewater lagoon. Based on
the DMR data, the City has for the most part been meeting the DO permit requirement.
Discussion
While the foregoing results indicate shortfalls in aeration capacity in various scenarios, they do not
necessarily indicate that the facility's permit requirements will not be achieved, or that odors will ensue.
Flowrates and organic levels entering the plant are constantly varying, and short-term surges can be
readily attenuated in the large water volume of the two basins. Permit violations and odors become
more likely when surges are prolonged (such as in a large, extended rainfall event), when overloading
wastewater conditions happen concurrently (such as when high BOD, ammonia and algae levels occur at
the same time during the summer), when contaminant conditions become chronic (such as the build-up
of aging sludge) or if a prolonged loss or insufficiency of aeration occurred. Nevertheless, an aeration
system that is capable of treating both short-term and long-term wastewater conditions will be an
essential part of mitigating or avoiding permit and odor issues arising from significant events like the
foregoing examples.
The user population growth is anticipated to be slow for the foreseeable future, and flowrates and
organic loading rates are expected to increase a relatively minor amount during this timeframe.
However, as these rates slowly approach the aeration capacity of the WWTF, overloading conditions will
be experienced more frequently. The results summarized in Table 6 and their associated conclusions
reflect this potential. While the lagoon currently operates mostly around average conditions, for a
significant degree of frequency, it approaches or exceeds greater -than -average conditions, and
therefore approaches oxygen demands that tend to exceed the aeration capacity of the facility. These
wastewater conditions would impact the aeration capacity as discussed below:
The influent biochemical oxygen demand (BODs) is a constant condition and always present in
various concentrations. The WWTF is configured to provide most of its aeration treatment
capability in the first cell, and particularly in the front 25% of first cell's water volume. This
approach intends to largely stabilize, mix and disperse influent wastewater as it enters the
lagoon, leaving a lower oxygen demand as the wastewater migrates to the back end and into
the second cell. During periods of high loading, it is suspected that the dissolved oxygen
provided by the aeration system in this front zone is substantially consumed, leaving only low
DO concentrations to enter the second lagoon cell. If sufficient BOD remains in the water
entering the second basin, the aeration system of this cell could be overloaded a result. If
prolonged, this condition would tend to produce anaerobic conditions in the wastewater and
associated septicity and odors.
TSS and sludge -related oxygen demands depend on the presence and concentration of BOD-
producing TSS constituents (such as algae) and aging sludge. At high concentrations, algae can
add significant amounts of BOD, although algae can produce oxygen as well. When algae die,
interior substances disperse into the water and add to BOD. As previously mentioned, aging
sludge also feeds soluble BOD and nutrients back into the water. The degree that BOD is
augmented by these sources is dependent on how much is present in the lagoon system. The
more BOD produced by these interior sources, the less effective the aeration system will be in
treating influent contaminants. These conditions would tend to be more prevalent during
summertime (when nitrification and denitrification is more active), at night time (when algae is
undergoing respiration) and as sludge accumulates in the basins over the course of years.
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October 6, 2021
City of Seward WWTF Review
Review Summary
Ammonia is normally present in raw wastewater and therefore always presents a potential
oxygen demand. Nitrifying bacteria require oxygen and warm water temperatures to actively
convert ammonia to nitrates in the nitrification process. During the winter, ammonia reduction
typically becomes negligible. Further, with low DO levels, the nitrification process is
substantially inhibited. To counter this condition, the Biodomes are designed to provide
nitrification to some extent, the degree of which is uncertain for this study. Based on the
measured ammonia levels in the effluent, it is presumed that only a limited amount of
nitrification is provided by the Biodomes, or that ammonia is being fed back into the wastewater
from aging sludge in the second basin. Nevertheless, with sufficient water temperatures and DO
levels, the nitrification process will also impose a oxygen demand that must be addressed by the
aeration system, as well as a demand on alkalinity. If the City is required in the future to
minimize ammonia levels in its mixing zone, then the size of aeration system will need to be
reviewed and modified as needed.
While aeration provides a critical part in the biological treatment and mixing of wastewater, other
processes are also involved in meeting the permit objectives. The relatively large water volume of each
lagoon cell produces long detention times and accommodates slower biological treatment rates and a
substantial amount of settling. It is likely that important contributions to the overall BOD and TSS
removal at the WWTF is achieve through the settling of solids and anaerobically in the sludge blanket.
However, these other mechanisms can eventually become detrimental. As sludge accumulations
increase, the tendency for solids carry-over also increases, and the effluent water quality diminishes as a
result. Other issues can result from sludge accumulations. As the sludge blanket ages, soluble BOD and
nutrients are dispersed back into the water above, which imposes an additional oxygen demand on the
treatment system. Denitrification can also occur in aging sludge blankets, which releases nitrogen gas
and causes sludge to float to the water surface. Further, once or twice a year, the turning over of
temperature -stratified water can cause sludge and associated by-products to rise to the water surface,
causing strong odors. The accumulated sludge therefore needs to be reduced or physically removed
from the basins, dewatered and disposed of on a regular basis. Doing so will appreciably complement
the benefits of aeration, and in avoiding or mitigating acute and chronic events that can arise.
Conclusions and Recommendations:
The Lowell Point WWTF appears to be operating largely within its overall treatment capacity and will
likely do so for the foreseeable future. However, it appears that the potential exists for its treatment
capacity to be overloaded on a relatively frequent basis, when flow rates and organic loading rates are
high, and when the oxygen demand is increased by nitrification and TSS-related sources. The City is
encouraged to evaluate this potential in a more comprehensive effort. As this review is a relatively high-
level evaluation, further considerations and assessments are recommended below to provide a more
accurate understanding of lagoon conditions:
Using a multi -function portable probe, perform summertime DO, pH and temperature
measurement profiles in grid pattern from both lagoons during a period of non -rainy conditions
and at least 3 days after a significant rain or high user population event. Collect and record
measurements from at least the upper quarter depth, half depth and % depth of the
wastewater. Ideally, measurements would also be taken from just above the sludge blanket and
at a couple feet below the water surface. This effort will provide a good snapshot of the health
of the lagoon wastewater when conditions will tend to be most taxing on the aeration system.
8of9
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October 6, 2021
City of Seward WWTF Review
Review Summary
During the same effort, from at least four separate locations in each lagoon aeration zone (front
and back zones of both basins), collect composite samples of BOD, TSS, carbonaceous BOD
(CBOD), soluble carbonaceous BOD (SCBOD), ammonia, total Kjeldahl nitrogen (TKN), alkalinity,
nitrites+nitrates. These tests will help discern the extent of nitrification and TSS-related oxygen
demand sources.
• Consider the eventual supplementing or replacement of the existing coarse bubble aeration
system with a fine -bubble aeration system. With the ability to more efficiently oxygenate water,
especially with the large water depth of the lagoons, subsurface fine -bubble aeration could
sufficiently treat greater -than -average wastewater conditions for nearly the same energy
requirements as the existing aeration system. Improved oxygenation will also reduce the
tendency for odors, including the twice -yearly water turnover events during spring and fall
seasons.
• Consider replacing the existing blowers with new, more -efficient units having a higher aeration
output to increase the capacity of the existing aeration system for improved treatment of
greater -than -average conditions. Operate the blowers with variable frequency drives based on
continuous DO measurements to improve power consumption.
• Consider modifying the influent and effluent header piping to provide additional inlets and
outlets serving each basin. Doing so would improve the mixing, dispersal and collection of
wastewater to and from the lagoon basins, and reduce short-circuiting. The relatively large
water volumes of the two basins tends to mitigate the effects of short-circuiting.
• Continue implementing a regular sludge removal program. Consider the procurement of a
floating dredge unit to reduce the need for dewatering the lagoon basins for this effort.
• The use of sodium nitrate could continue to be used by the City as a relatively quick and
temporary measure for addressing odors. This method does not appear to be a good
permanent solution for proactively mitigating or preventing odors.
Attachments:
• Hand calculations
• Drawings used in calculations
• Spreadsheet calculations
END
9of9
25
Attachments - 1 of 15
JOB
L
MRW
SHEET NO. OF
ENMEERING CROUP LLC CALCULATED BY DATE +'
3940 Arctic Blvd. • Suite 300
Anchorage, Alaska 99503 CHECKED BY DATE
(9p7) 562-3252 FAX 561-2273
SCALE
PROUCT94-1(Singde Sheets) RS-1 (PW&4
Attachments - 2 of 15
rcm:::Rw
ENGINEERING GROUP LLC
3940 Arctic Blvd. • Suite 300
Anchorage, Alaska 99503
(907) 562-3252 FAX 561-2273
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SHEET NO.
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Attachments - 3 of 15
JOB V
r4c: F; "ZW SHEET NO. OF
ENMEERING GROUP, ILC CALCULATED BY DATE
3940 Arctic Blvd. a Suite 300
Anchorage, Alaska 99503 CHECKED BY DATE
(907) 562-3252 FAX 561-2273
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Attachments - 7 of 15
Only BOD and Ammonia Removal
Average Conditions
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.453 MGD Influent BOD, So = 159 mg/L
Influent TSS, Xo = 0 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 0 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.00 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 22.7 Ib/hr
TSS Daily Loading = 0.0 Ib/hr AOTE = 7.5%
Oxygen Requirement = 31.7 Ib/hr Air Requirement = 407.6 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 3.9 Ib/hr AOTE = 7.5%
Oxygen Requirement = 49.4 Ib/hr Air Requirement = 634.0 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
32
Attachments - 8 of 15
BOD, TSS and Ammonia Removal
Average Conditions
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.453 MGD Influent BOD, So = 159 mg/L
Influent TSS, Xo = 320 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 15 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 22.7 Ib/hr
TSS Daily Loading = 48.0 Ib/hr AOTE = 7.5%
Oxygen Requirement = 65.3 Ib/hr Air Requirement = 839.4 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 3.9 Ib/hr AOTE = 7.5%
Oxygen Requirement = 83.0 Ib/hr Air Requirement = 1065.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
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Attachments - 9 of 15
Only BOD and Ammonia Removal
Greater Than Average Conditions
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.614 MGD Influent BOD, So = 243 mg/L
Influent TSS, Xo = 0 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 29 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 0 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 48.6 Ib/hr
TSS Daily Loading = 0.0 Ib/hr AOTE = 7.5%
Oxygen Requirement = 68.1 Ib/hr Air Requirement = 874.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 6.1 Ib/hr AOTE = 7.5%
Oxygen Requirement = 95.9 Ib/hr Air Requirement = 1231.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
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Attachments - 10 of 15
BOD, TSS and Ammonia Removal
Greater Than Average Conditions
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.614 MGD Influent BOD, So = 243 mg/L
Influent TSS, Xo = 469 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 29 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 15 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 48.6 Ib/hr
TSS Daily Loading = 96.9 Ib/hr AOTE = 7.5%
Oxygen Requirement = 135.9 Ib/hr Air Requirement = 1745.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 6.1 Ib/hr AOTE = 7.5%
Oxygen Requirement = 163.7 Ib/hr Air Requirement = 2102.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
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Attachments - 11 of 15
Only BOD and Ammonia Removal
Greater Than Average Conditions - Fine Bubble Aeration
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.614 MGD Influent BOD, So = 243 mg/L
Influent TSS, Xo = 469 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 29 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 15 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 2.00% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.33 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 48.6 Ib/hr
TSS Daily Loading = 96.9 Ib/hr AOTE = 13.2%
Oxygen Requirement = 135.9 Ib/hr Air Requirement = 992.0 SCFM
SOTE = 40.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 6.1 Ib/hr AOTE = 13.2%
Oxygen Requirement = 163.7 Ib/hr Air Requirement = 1194.8 SCFM
SOTE = 40.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
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Attachments - 12 of 15
Only BOD and Ammonia Removal
Average Conditions at Max Flowrate
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.88 MGD Influent BOD, So = 159 mg/L
Influent TSS, Xo = 0 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 0 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.00 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 44.0 Ib/hr
TSS Daily Loading = 0.0 Ib/hr AOTE = 7.5%
Oxygen Requirement = 61.6 Ib/hr Air Requirement = 791.9 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 7.5 Ib/hr AOTE = 7.5%
Oxygen Requirement = 95.9 Ib/hr Air Requirement = 1231.7 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
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Attachments - 13 of 15
BOD, TSS and Ammonia Removal
Average Conditions at Max Flowrate
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.88 MGD Influent BOD, So = 159 mg/L
Influent TSS, Xo = 320 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 15 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 44.0 Ib/hr
TSS Daily Loading = 93.3 Ib/hr AOTE = 7.5%
Oxygen Requirement = 126.9 Ib/hr Air Requirement = 1630.5 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 7.5 Ib/hr AOTE = 7.5%
Oxygen Requirement = 161.2 Ib/hr Air Requirement = 2070.3 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
38
Attachments - 14 of 15
Only BOD and Ammonia Removal
Average Conditions - Year 2041
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.485 MGD Influent BOD, So = 159 mg/L
Influent TSS, Xo = 0 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 0 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.00 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 24.3 Ib/hr
TSS Daily Loading = 0.0 Ib/hr AOTE = 7.5%
Oxygen Requirement = 34.0 Ib/hr Air Requirement = 436.4 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 4.1 Ib/hr AOTE = 7.5%
Oxygen Requirement = 52.8 Ib/hr Air Requirement = 678.8 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
39
Attachments - 15 of 15
BOD, TSS and Ammonia Removal
Average Conditions -Year 2041
Wastewater Treatment Calculations (Modified based on Engineered ExcelTemplates.com)
Oxygen Requirement/Blower Sizing Calculations
Instructions: Enter values in blue boxes. Spreadsheet calculates values in yellow and orange boxes
Values Transferred from Previous Worksheets:
Design ww Flow Rate, Qo = 0.485 MGD Influent BOD, So = 173 mg/L
Influent TSS, Xo = 349 mg/L
Additional User Inputs:
Target Infl NH4-N conc, No = 25 mg/L Target Effl NH4-N conc, Ne = 0.50 mg/L
(needed only if nitrification is to be achieved) (needed only if nitrification is to be achieved)
Target Effluent BOD, Se = 15 mg/L
Target Effluent TSS, Xe = 15 mg/L
A. Approximate Calculations
1. Inputs: (Values of "Rule of Thumb" Constants used in Calculations)
OZ needed per lb BOD= 1.40 lb OZ/lb BOD Depth of Diffusers = 20.0 ft
02 needed per lb TSS= 0.70 lb 02/lb TSS Standard Temperature = 60 OF
OZ needed per lb NH3-N = 4.57 lb OZ/lb NH3-N Standard Pressure = 14.7 psi
SOTE as Function of Depth = 0.75% % per ft depth Atmospheric Pressure = 14.7 psi
AOTE/SOTE = 0.50 Air Density at STP = 0.075 Ibm/SCF
Press. Drop across Diffuser = 12.0 in W.C. OZ Content in Air = 0.017 Ibm/SCF
(from mfr/vendor)
2. Calculations for BOD & TSS Removal Only:
BOD Daily Loading = 26.6 Ib/hr
TSS Daily Loading = 56.3 Ib/hr AOTE = 7.5%
Oxygen Requirement = 76.7 Ib/hr Air Requirement = 985.0 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
3. Calculations for BOD & TSS Removal and Nitrification:
NH3-N Daily Loading = 4.1 Ib/hr AOTE = 7.5%
Oxygen Requirement = 95.6 Ib/hr Air Requirement = 1227.4 SCFM
SOTE = 15.0% Blower Outlet Pressure = 23.8 psia
City of Seward
Lowell Point WWTF Review 1 of 1 Oct 2021
40
Resolution 2021-117
Documents:
• Agenda Statement
• Resolution 2021-117
• Attachments:
o STR Contract Draft — City of Seward
to
City Council Agenda Statement
Meeting Date: October 11, 2021
To: City Council
From: Janette Bower, City Manager
Agenda Item: Resolution 2021-117: Authorizing the City Manager to Enter into the
Contract with LTAS Technologies Inc. for Short Term Rental Registration
and Compliance Services through December 31, 2024, for a total of $6,500
Annually, and Appropriating Funds in the amount of $6,500 for 2021
Background and justification:
The City of Seward has a thriving tourism industry, which brings with it a high need for nightly
lodging. The Comprehensive Plan states that the Community of Seward wishes to support private
sector businesses and home businesses. However, the Plan also states that the Community wants to
maintain the small-town feel and family -oriented character throughout the growth process. This is a
difficult balance to maintain, but certainly feasible with the right systems and processes in place.
Harmari STR, operated by LTAS Technologies Inc., can provide the City of Seward with the
necessary tools that will help the City establish an efficient monitoring and enforcing system for
short-term rentals that promotes a better balance between hospitality and community.
Harmari has created a customizable STR registration portal, which would allow the City of Seward to
adapt the registration process online to reflect the requirements outlined in the City Code for Short -
Term rentals. This would remove much of the difficulties for applicants and City employees, making
it easier to submit, review, and permit short-term rental applications.
Harmari STR also excels in code compliance, monitoring, and enforcement, which facilitates revenue
generation, including STR occupancy tax collections, administrative citations, nuisance violations
(complaints), and permit/license fees.
As the City of Seward does not have a Code Compliance Officer, the services provided by Harmari
STR would assist greatly in helping the City maintain the delicate balance between hospitality and
community.
Consistency checklist:
Comprehensive Plan:
• Community Values
0 2.2.1 Small Town Feel and Atmosphere — "people are friendly, and you know your
neighbors"
0 2.2.8 City Government — "Develop practical enforcement procedures for code violations"
o Goals, Objective, and Implementation Action Items
0 3.1.1.4 — "Support private sector business, employment, and programs"
0 3.9.1.1 — "Maintain Seward's small town, family -oriented character throughout the
growth process
E,N
Strategic Plan: Pg13 ""Maintain Seward's small-town character throughout the growth
process"
Fiscal note: $6,500 will be appropriated for 2021 to expense account code: 01000-1122-7009
(Community Development - Contracted Services). Annual funding, in the amount of $6,500, will be
appropriated through the budget process within the Community Development budget (01000-1122-
7009). The term of the contract is 12 months with an automatic renewal of 12 months unless either
parry provides a written 30-day notice. Therefore, funding will be appropriated annually with each
budget cycle.
Finance Department approval:
Attorney Review:
Yes ❑ No ❑✓ Not applicable ❑
Recommendation
City Council approve Resolution 2021-117.
43
Sponsored by: Bower
Postponed: October 11, 2021
CITY OF SEWARD, ALASKA
RESOLUTION 2021-117
A Resolution of the City Council of the City of Seward, Alaska, Authorizing
the City Manager to Enter into the Contract with LTAS Technologies Inc.
for Short Term Rental Registration and Compliance Services through
December 31, 2024, for a total of $6,500 Annually, and Appropriating Funds
in the amount of $6,500 for 2021.
WHEREAS, the increase in Short -Term rentals in Seward over the past few years has
brought to the City's attention the need to provide more guidelines and support for permitting
these businesses; and
WHEREAS, the City of Seward does not have a compliance officer and has a need to
maintain consistency within City Code and what is being required of the citizens; and
WHEREAS, the services provided in this contract would dramatically improve the
process for registration and permitting Short -Term rentals, for business owners and City
employees; and
WHEREAS, the relationship between the City of Seward and LTAS Technologies Inc.
will be mutually beneficial, with the City of Seward receiving excellent service from the
Incorporation.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves the contract, attached hereto,
continuing Short -Term rental registration and compliance services through December 31, 2024.
Section 2. $6,500 will be appropriated for 2021 to expense account code: 01000-1122-
7009 (Community Development — Contracted Services). Annual in the amount of $6,500 will be
appropriated through the budget process under the Community Development budget account no.
01000-1122-7009. The term of the contract is 12 months with an automatic renewal of 12 months
unless either party provides a written 30-day notice. Therefore, funding will be appropriated annually
with each budget cycle.
Section 3. This resolution shall take effect on January 1, 2022.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 1 lth day of
October, 2021.
44
LICENSE AND SUBSCRIPTION AGREEMENT
THIS LICENSE AND SUBSCRIPTION AGREEMENT is entered into as of August 18, 2021 (the
"Effective Date") between LTAS Technologies Inc., an Ontario corporation (the "Licensor") and
City of Seward (the "Licensee").
RECITALS:
A. the Licensor is the owner and developer of the Licensed Software (as hereinafter defined).
B. Licensee wishes to have, and the Licensor wishes to grant to Licensee, non-exclusive access to the
Subscription Services (as hereinafter defined) and a non-exclusive license to use the Licensed Software
for the sole purpose of providing the Licensee Services subject to the terms and conditions of this
Agreement.
NOW THEREFORE, the parties agree as follows:
ARTICLE I
DEFINITIONS
1.1 Definitions
Whenever used in this Agreement, the following capitalized terms shall have the respective meanings specified
below:
"Additional Software" means the software listed in Schedule "A" to this Agreement under "Additional
Software Required" (as such Schedule may be reasonably amended by the Licensor from time to time), as may
be further described in the Documentation;
"Affiliates" means with respect to any corporation, any other corporation which directly or indirectly controls
or is controlled by or is under direct or indirect common control with such first mentioned corporation, or any
corporation which is directly or indirectly controlled by a corporation which controls the first mentioned
corporation;
"Agreement" means this License and Subscription Agreement, including all schedules and attachments to this
Agreement;
"Subscription Fees" has the meaning ascribed to it in Section 8.1 hereof;
"Authorized Administrators" means those employees of Licensee who are authorized by the Licensee to
supervise and manage the Licensee's access to and use of the Licensed Software and the performance of the
Licensee Services by Designated Employees pursuant to this Agreement;
"Licensee Data" has the meaning ascribed to it in Section 10.2 hereof;
"Confidential Information" has the meaning ascribed to it in Section 10.1 hereof;
"Licensee Services" means identifying and monitoring short term rentals (STRs) advertised online
Ell
"Computer System Requirements" means the software and hardware components and systems listed in
Schedule "A" to this Agreement under "System and Hardware Components" (as may be reasonably amended
by the Licensor from time to time);
"Designated Employees" means those employees of Licensee or its Affiliates who have received appropriate
training and supervision by Licensee to use the Licensed Software to provide the Licensee Services, each of
whom shall have a fully paid -up user license;
"Documentation" means the documentation, guidelines and other materials provided by the Licensor to
Licensee from time to time describing the use and operation of the Licensed Software and the Subscription
Services, as may be amended and updated from time to time by the Licensor;
"Fees" means collectively, the Subscription Fees and the Percentage of Revenue Fees;
"Licensed Software" means the software and related Documentation provided by LTAS Technologies Inc,
"Password" has the meaning ascribed to it in Section 3.2 hereof;
"Percentage of Revenue Fee" has the meaning ascribed to it in Section 8.1 hereof.
"Subscription Services" means all hosted software provided by LTAS Technologies Inc; and
"Term" has the meaning ascribed to it in Section 15.1 hereof.
ARTICLE 2
LICENSE GRANTS
2.1 License Grants. Subject to the terms of this Agreement, including without limitation the payment of
the Fees, the Licensor hereby grants to Licensee a limited, non-exclusive, non -transferable non-sublicenseable,
license under the Licensor's copyrights and patents during the Term to use the Licensed Software internally
and to access the Subscription Services for the sole purpose of performing the Licensee Services. The
foregoing license granted to Licensee is expressly conditioned on Licensee not acting outside the license scope.
No license is granted by the Licensor hereunder for any other purpose.
2.2 Further Restrictions on Use. Licensee shall not, and shall not permit any individual or entity
(including Affiliates, the Designated Employees and Authorized Administrators) to: (i) duplicate, decrypt,
decompile, reverse engineer, reverse assemble, extract, copy, reproduce, adapt, modify, alter or create
derivative works of, or attempt to access or recreate the source code of, any component of the Licensed
Software; (ii) use, or permit any third party to use the Licensed Software for time-sharing, rental, outsourcing
or service bureau purposes; (iii) distribute, rent, lease, assign or otherwise transfer the Licensed Software to
any third party; (iv) allow or authorize access to or use of the Licensed Software by any employee or agent, or
other parry other than the Designated Employees and Authorized Administrator(s). The Licensor reserves all
rights not expressly granted pursuant to this Agreement.
2.3 Licensee Data. Licensee hereby grants the Licensor a right to use, copy, store, modify and display
the Licensee Data as needed to perform the Subscription Services and as otherwise expressly provided in
Section 10.2 hereof.
ARTICLE 3
SUBSCRIPTION SERVICES
Ell
3.1 Subscription Services. During the term, the Licensor will provide the Subscription Services in
accordance with Schedule "B". Licensee will ensure that an Authorized Administrator approves each LTAS
Technologies Inc. Work Order in accordance with the Documentation prior to the commencement of any
Licensee Services (each, an "Approved Work Order").
3.2 Access Controls. the Licensor will provide Licensee with one administrative user identification and
log -in account password ("Password") to access Licensed Software. Licensee will restrict access to the
Password only to Authorized Administrator(s) and Designated Employees under their direction. Licensee will
take adequate security measures to maintain the confidentiality of the Password. Licensee will comply with
any security procedures required by the Licensor to authenticate the Password as communicated by the
Licensor from time to time, and Licensee will make no attempt to circumvent such measures.
ARTICLE 4
USE OF THE LICENSED SOFTWARE
4.1 Use of the Licensed Software. The license grant to the Licensed Software in Section 2.1 and the use
of the Subscription Services set forth in Section 3.1 are conditioned on Licensee's use of the Licensed Software
in accordance with the terms of this Agreement and the Documentation. The Licensor will deliver to Licensee
the information necessary to configure and obtain the Licensed Software. Licensee shall not permit anyone
other than Designated Employees and Authorized Administrators to use the Licensed Software and access the
Subscription Services except that Licensee may allow its Affiliates to use the Licensed Software and access
the Subscription Services provided that all of the terns of this Agreement shall apply mutatis mutandis to
Affiliates' use of the Licensed Software and that any such Affiliates first acknowledge and agree to be bound
by the terms and conditions of this Agreement, and provided further that Licensee will continue to be the
contracting party under this Agreement and will be responsible and liable for all of the actions of its Affiliates
and their respective Designated Employees and Authorized Administrators and Licensee has purchased the
required number of user licenses as required by this Agreement for itself and its Affiliates.
4.2 Additional Software and Computer System Requirements. Licensee acknowledges and agrees that
the Additional Software and the Computer System Requirements are necessary to use the Licensed Software
as described in the Documentation, and that Licensee must independently, at its own cost, purchase or
appropriately acquire the Additional Software.
4.3 The Licensor's Changes to the Licensed Software. Licensee hereby acknowledges that the Licensor
and its licensors, as the case may be, may update, modify, discontinue or add to the Licensed Software in the
Licensor's sole discretion. The Licensor will provide Licensee with reasonable notice to the extent reasonably
practicable in the event of any material change in the functionality of the Licensed Software. the Licensor
reserves the right to withhold from the application of this Agreement and to refuse to make available to
Licensee any part, portion or version of the Licensed Software that was developed for internal use, not -for
resale, beta versions, or versions that have been customized pursuant to a specific customer specification.
ARTICLE 5
OBLIGATIONS OF LICENSEE
5.1 Obligations of Licensee. Licensee shall:
(a) Ensure that its use of the Licensed Software complies, and that its employees, its Affiliates and their
respective employees, including Designated Employees and Authorized Administrators comply, with the terms
of this Agreement and the Documentation. Licensee will notify the Licensor immediately upon its knowledge
of any non-compliance with the terms of this Agreement or the Documentation and will use its commercially
reasonable best efforts to immediately remedy such non-compliance;
47
(b) Ensure that the Designated Employees who are the software engineers responsible for performing the
Licensee Services, are appropriately trained by the Licensor or a third party authorized by the Licensor as
determined by the Licensor in its sole discretion;
(c) Not provide to any third party any warranty, representation, or guarantees with respect to the
specifications, features, or capabilities of the Licensed Software, including without limitations warranties of
functionality or performance, that are inconsistent with the warranties, information and disclaimers contained
in this Agreement;
(d) Represent the Licensee Services and the Licensed Software accurately and fairly and in accordance
with the Documentation and at all times protect and preserve the goodwill and image of the Licensor and the
Licensed Software;
(e) Conduct business in a manner that avoids deceptive, misleading or unethical business practices that
are or may reasonably be detrimental to the Licensor, its Affiliates or licensors, including any disparagement
of the Licensor, its Affiliates or licensors, or the Licensed Software;
(f) Should Licensee's employees report to Licensor any feedback regarding the performance of the
Licensed Software, including, but not limited to, complaints about the operation of the Licensed Software or
suggestions for its improvement, the Licensor shall own any suggestion, idea, enhancement, request, feedback,
recommendations or other information related to the Licensed Software (collectively, "Feedback"), on
condition that: (i) neither Licensee nor its employees shall be identified by Licensor as the provider of
Feedback; (ii) Licensor acknowledges that Feedback is provided "as -is" and that Licensee and Licensee's
employees disclaims all warranties, express or implied, for Feedback, including the warranty of non -
infringement; (iii) Licensee and Licensee's employees disclaim, and Licensor accepts and holds Licensee and
Licensee's employees harmless from, any and all liability arising from the use of Feedback; and (iv) in
exercising its rights under this license Licensor does not breach its obligations of confidentiality under Article
10; and
(g) Comply with all applicable international, national, governmental, and/or local laws and regulations
relating to its use of the Licensed Software and performance of the Licensee Services, and assure that in
connection with performance of its obligations pursuant to this Agreement or arising or relating therefore, no
Licensed Software or any portion thereof or information relating thereto, is exported, transshipped or re-
exported, directly or indirectly, in violation of Canadian law and ensure that none of the Licensed Software
may be downloaded or otherwise exported or re-exported to: (a) any individual located in any country to which
Canada has embargoed goods ("Restricted Nations"),(b) any business or organization owned, controlled by or
acting on behalf of an individual, business or organization in a Restricted Nation; (c) the governments of a
Restricted Nation; or (d) to any individual, group or organization on the United States Department of
Treasury's Office of Foreign Assets Control's list of Specially Designated Nationals or the United States
Department of Commerce's Bureau of Industry and Security's List of Denied Persons as each may be amended
from time to time.
ARTICLE 6
The Licensor's OBLIGATIONS
6.1 the Licensor's Obligations. the Licensor shall:
(a) Provide the Subscription Services for the Licensed Software in accordance with the service levels set
forth in Schedule "B" attached hereto. Licensee's operational contact shall be Ron Chan, 877-352-3277 ext 2;
48
(b) Upon payment by Licensee of the applicable support and training fees as set forth in Schedule "C"
hereto, provide the support and training services as described in Schedule "C"; and
(c) Use its commercially reasonable efforts to maintain the security of the Licensed Software in a manner
consistent with general industry standards.
ARTICLE 7
WARRANTIES
7.1 Licensee's Warranties. Licensee hereby represents and warrants that: (i) it has the full corporate
right, power and authority to enter into this Agreement and to perform its obligations hereunder; (ii) its
execution of this Agreement and performance of its obligations hereunder, do not and will not violate any
agreement to which it is a party or by which it is bound; (iii) when executed and delivered, this Agreement will
constitute the legal, valid and binding obligation of Licensee, enforceable against it in accordance with its
terms; (iv) it will use the Licensed Software in accordance with this Agreement and the Documentation; (v) it
will comply with its obligations set forth in Section 5.1 hereof; (vi) it will not challenge, dispute or contest,
directly or indirectly, the validity, ownership or enforceability of any of the Licensor's right, title and interest
in and to the Licensed Software or Trade -marks, or counsel, procure or assist any other party to do the same.
7.2 the Licensor's Warranties. the Licensor hereby represents and warrants that: (i) it has the full
corporate right, power and authority to enter into this Agreement and to perform its obligations hereunder; (ii)
its execution of this Agreement and performance of its obligations hereunder, do not and will not violate any
agreement to which it is a party or by which it is bound; (iii) when executed and delivered, this Agreement will
constitute the legal, valid and binding obligation of the Licensor, enforceable against it in accordance with its
terms; (iv) for the duration of the contract Term (the "Warranty Period"), the Licensed Software will perform
substantially in accordance with the specifications set forth in the Documentation; (v) has the right to license
the Licensed Software and Documentation and all copyrights and other intellectual property rights existing
therein, and that it has the right to license and has licensed the Software and Documentation to Licensee
hereunder. With respect to Licensed Software that does not perform substantially in accordance with the
specifications set forth in the Documentation during the Warranty Period, the Licensor will rectify the issue(s)
as soon as reasonable practicable after receipt of notification from Licensee. If the Licensor is unable to correct
the issue(s) within one hundred and eighty (180) days of written notification, as Licensee's sole remedy and
the Licensor's entire liability, Licensee will accept a refund of the Subscription Fees paid by Licensee; provided
that the foregoing warranties are expressly contingent (and shall otherwise be void) upon use of the Licensed
Software strictly in accordance with the terms of this Agreement and the Documentation and without misuse,
damage, alteration or modification thereto.
7.3 Warranty Disclaimers. EXCEPT AS EXPRESSLY SET FORTH IN SECTION 7.2, THE
LICENSED SOFTWARE IS PROVIDED "AS IS" AND WITH ALL FAULTS AND the Licensor AND ITS
LICENSORS MAKE NO WARRANTY OR CONDITION OF ANY KIND, WHETHER EXPRESS,
IMPLIED, STATUTORY OR OTHERWISE, INCLUDING WITHOUT LIMITATION ANY WARRANTY
OR CONDITION OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON -
INFRINGEMENT OR ARISING FROM A COURSE OF DEALING, TITLE, USAGE OF TRADE OR
COURSE OF PERFORMANCE. WITHOUT LIMITING THE GENERALITY OF THE FOREGOING,
EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, the Licensor EXPRESSLY DISCLIAMS
ANY WARRANTY OR CONDITION, EXPRESS OR IMPLIED, CONCERNING THE PERFORMANCE,
OPERATION OR FUNCTIONALITY OF THE LICENSED SOFTWARE WHATSOEVER, ITS FITNESS
FOR USE BY LICENSEE, THAT THE OPERATION OF THE LICENSED SOFTWARE WILL BE ERROR -
FREE OR UNINTERRUPTED OR THAT IT WILL PRODUCE A DESIRED RESULT.
49
ARTICLE 8
PAYMENTS
8.1 Fees. During the Term of this Agreement, Licensee shall pay to the Licensor the non-refundable (i)
subscription fees ("Subscription Fees") as set forth in Schedule "D" to this Agreement. the Licensor may at
its sole discretion, change its pricing or payment terms, upon providing at least sixty (60) days notice to
Licensee prior to the end of the Term, subject to Licensee's right to terminate prior to the end of Term as set
forth in Section 15.1. In addition, the Licensor may, at any time, add components and/or functionality to the
Licensed Software and in such event, the Licensor will notify and provide Licensee with additional pricing
terms for such new components/functionality, and Licensee will promptly notify the Licensor in writing
whether it wishes to purchase such new component(s)/functionality, and if so, the Licensor will add the
applicable charges for such new functionality to the Fees on a pro -rated basis for the remainder of the Term.
Licensee will pay for any new components/functionality within thirty (30) days following receipt of the
applicable invoice from the Licensor.
8.2 Subscription Fees. Subscription Fees will be charged in accordance with Schedule "D" hereto.
Subscription Fees for the Term shall be paid by Licensee within thirty (30) days following receipt of invoice
from Licensor. Licensee hereby undertakes to immediately notify the Licensor during the Terra at any time
that it wishes to increase the number of user licenses of the Licensed Software pursuant to this Agreement, and
will pay the Licensor the additional user license fees in accordance with the terms set forth in Schedule "D"
hereto from the date of such usage pro -rated to the end of the Term to be paid by Licensee to the Licensor
within thirty (30) days following its receipt of the Licensor's invoice(s). Licensor reserves the right to withhold
access to the software if Licensee's account is greater than sixty (60) days in arrears.
8.3 Suspension of the Subscription Services. If Licensee's account is 30 days or more overdue, or
Licensee's use of the Licensed Software is otherwise not in compliance with this Section, in addition to any of
its other rights or remedies, the Licensor reserves the right to suspend Licensee's access to the Subscription
Services without liability until such amounts are paid in full, and if such amounts are not paid in full within 30
days following notice thereof as determined by the Licensor in its sole discretion, the Licensor shall have the
right to immediately terminate this Agreement.
8.4 Support Services and Training. Licensee will pay the applicable support and/or training fees and
related expenses as set forth in Schedule "C" hereto.
8.5 Professional Services. At Licensee's election, the Licensor may provide system integration and/or
consulting services to Licensee at the Licensor's then current prices for such services as set forth in Schedule
"C", as may be amended from time to time by the Licensor in its sole discretion.
8.6 Additional Payment Terms. Any payment not received from Licensee by the due date may accrue
late charges at the rate of one and a half percent (1.5%) per month or at the maximum rate permitted by law,
whichever is lower, from the date such payment was due until the date paid. The Licensor's fees are exclusive
of all local, state, federal, provincial and foreign taxes, levies or duties of any nature ("Taxes") and Licensee
shall be responsible for payment of all Taxes in connection with its use of the Licensed Software, excluding
only any taxes based on the Licensor's income. If the Licensor has the legal obligation to pay or collect taxes
for which Licensee is responsible pursuant to this Section, the appropriate amount shall be invoiced to and
paid by Licensee unless Licensee provides the Licensor with a valid tax exemption certificate authorized by
the appropriate taxing authority.
ARTICLE 9
s7V
MONITORING AND AUDIT RIGHTS
9.1 Monitoring. Licensee acknowledges and agrees that throughout the Term the Licensor may monitor
and track Licensee's use of the Licensed Software and performance of the Licensee Services through the
Licensed Software for billing purposes, gather feedback of usage of its features by Authorized Users, and to
ensure Licensee's compliance with the terms of this Agreement and the Documentation.
9.2 Certification and Audit Rights. At the Licensor's request (but no more often that twice per year),
Licensee will submit to the Licensor a signed certification from a Licensee officer verifying that the Licensed
Software is being used pursuant to the terms of this Agreement and the Documentation. The Licensor or its
representatives may enter and inspect Licensee's (and where applicable, its Affiliates') premises during normal
working hours to verify Licensee's compliance with the terms of this Agreement. Any inspection will be
undertaken in the presence of an authorized customer business systems representative of Licensee, and shall
be limited to reasonable inquiries required in order to determine whether an infringement or non-compliance
has occurred. Any Licensee records disclosed during such audit and the results of such audit shall be treated
as Confidential Information pursuant to this Agreement. The Licensor shall provide Licensee with written
notice of its intent to conduct such an audit at least ten (10) business days prior to such audit. If this
examination reveals that Licensee (or its Affiliates) have improperly used the Licensed Software, the Licensor
shall invoice Licensee for such unauthorized use based upon the Licensor's standard fees in effect at the time
the examination is completed.
ARTICLE 10
CONFIDENTIALITY
10.1 Confidentiality. Each party shall: (i) keep the other party's Confidential Information (as hereinafter
defined) in strict confidence and shall not make use of the other party's Confidential Information for any
purpose other than in connection with the Agreement; (ii) restrict disclosure of the other party's Confidential
Information to those employees and representatives who have a need to know the information in order to
perform such party's obligations under this Agreement, provided such persons are bound by the terms of this
Section; (iii) exercise at least the same standard of care in protecting the confidentiality of the other parry's
Confidential Information as it does with its own Confidential Information of similar nature but in no event
less than reasonable care. Licensee acknowledges and agrees that the Licensed Software and the
Documentation is Confidential Information of the Licensor. Without limiting the generality of the foregoing,
disclosure includes providing access, distribution, sale, copying, dissemination, publishing, broadcasting or
reproduction by any means whatsoever. Licensee further acknowledges that any unauthorized use or
disclosure of the Licensed Software or Documentation may cause irreparable damage to the Licensor. If an
unauthorized use or disclosure occurs, Licensee will immediately notify the Licensor and take all steps as
may be available to prevent unauthorized use or dissemination. The Licensor agrees to take the same action
regarding any Confidential Information it received from Licensee. Both parties must inform their employees
and contractors having access to Confidential Information of its confidentiality obligations required to comply
with this Section 10.1. Both parties agree to provide notice to the disclosing party upon its knowledge of or
having reason to suspect a breach of any of the restrictions of this Section 10.1. "Confidential Information"
means (i) information regarding a parry's, or party's Affiliates', financial condition, information systems,
business operations, results, plans and strategies, products or services, pricing, customers and employees, and
marketing and distribution plans, methods and techniques; (ii) with respect to the Licensor, the Licensed
Software, Documentation and the Password, and all customer information, present or future business plans,
licensors, licensing strategies, financial, sales and pricing information; research and development activities,
inventions, products, designs, methods, know-how, techniques, systems, processes, engineering data,
software programs, software code, works of authorship, technical data, devices or drawings of the Licensor;
(iii) any information that is provided by one party which is not generally known by the public; (iv) any
information marked "proprietary" or "confidential" and (v) proprietary or confidential information of any
third party who may disclose such information to either party in the course of such parry's business.
61I
Confidential Information shall not include information if, and only to the extent that, the recipient establishes
that the information: (i) is or becomes a part of the public domain through no act or omission of the recipient;
(ii) was in the recipient's lawful possession prior to the disclosure and had not been obtained by the recipient
either directly or indirectly from the disclosing party; (iii) is lawfully disclosed to the recipient by a third party
without restriction on disclosure; (iv) is independently developed by the recipient without recourse to the
Confidential Information of the other party; (v) is disclosed by the recipient pursuant to a requirement of a
governmental agency or by operation of law, provided that the recipient shall disclose only that part of the
Confidential Information which it is required to disclose and shall notify the owner prior to such disclosure
in a timely fashion in order to permit the owner to attempt to prevent or restrict such disclosure should it so
elect.
10.2 Privacy and Licensee Data. Any data provided by the other party, including with respect to Licensee,
the Licensee Data (as defined below), will be treated as Confidential Information and subject to that parry's
standard privacy policies and the security, privacy and confidentiality provisions contained in this Agreement.
Each party agrees that it will only use such data to perform its obligations under this Agreement and not for
direct marketing or promotions and will not distribute such data to any third party without the prior written
approval of the other party. Notwithstanding the foregoing, Licensee expressly approves of the Licensor's use
of Licensee Data as required for the purpose of providing the Subscription Services, monitoring Licensee's
use of the Licensed Software and performance of the Licensee Services, ensuring proper billing procedures,
creating and developing improvements, enhancements, bug fixes, modifications and additions to the Licensed
Software, aggregating performance related statistics, monitoring internal processes for capacity and utilization
and responding to service or technical problems. For clarity, notwithstanding the foregoing, nothing in this
Agreement shall prohibit or restrict either party from using anonymous and aggregated statistical data to
operate, market and promote its products or services. "Licensee Data" means any electronic data, infonmation
or material submitted or uploaded by Licensee to the Licensed Software, including any Licensee data relating
to their respective Applications.
ARTICLE 12
OWNERSHIP
12.1 Ownership. Licensee acknowledges and agrees that as between the Licensor and Licensee, the
Licensor and/or its licensors, as applicable, shall own all rights, title, and interest in and to the Licensed
Software, Documentation, the Licensor's Trade -marks, the Licensor's Confidential Information, and all
intellectual property rights related thereto. Licensee acknowledges that any unauthorized use of the Licensed
Software or Trade -marks is and shall be deemed an infringement of the Licensor's rights. the Licensor
acknowledges and agrees that as between the Licensor and Licensee, Licensee and/or its licensors, as
applicable, shall own all rights, title and interest in and to the Applications, Licensee's trade -marks and
Licensee's Confidential Information, and all intellectual property rights related thereto.
ARTICLE 13
LIMITATIONS OF LIABILITY
13.1 LIMITATIONS OF LIABILITY. EXCEPT FOR ANY CLAIMS OF BREACH OF
CONFIDENTIALITY, MISAPPROPRIATION OF INTELLECTUAL PROPERATY OR THIRD PARTY
INDEMNIFICATION CLAIMS, IN NO EVENT SHALL EITHER PARTY OR ANY OF SUCH PARTY'S
DIRECTORS, OFFICERS, EMPLOYEES, REPRESENTATIVES, LICENSORS OR AGENTS BE LIABLE
TO THE OTHER PARTY OR ITS AFFILIATES FOR: (1) ANY INDIRECT, SPECIAL, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES UNDER ANY FORM OR THEORY OF ACTION WHATSOEVER,
WHETHER IN CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, EQUITY OR OTHERWISE,
INCLUDING, WITHOUT LIMITATION, LOST PROFITS, LOSS OR INACCURACY OF DATA,
OVERHEAD, DAMAGES FOR LOSS OF GOODWILL, WORK STOPPAGE, COMPUTER FAILURE OR
6%
MALFUNCTION, OR ANY AND ALL OTHER COMMERCIAL DAMAGES OR LOSSES, EVEN IF
ADVISED OF THE POSSIBILITY THEREOF; OR (II) AGGREGATE LIABILITY UNDER THIS
AGREEMENT EXCEEDING THE AGGREGATE AMOUNT OF THE FEES PAID TO THE LICENSOR
DURING THE 12 MONTH PERIOD IMMEDIATELY PRECEDING THE DATE OF ANY SUCH CLAIM.
THE LIMITATIONS OF LIABILITY IN THIS SECTION AND THE WARRANTY DISCLAIMER IN
SECTION 7.3 HEREOF SHALL APPLY NOTWITHSTANDING ANY FAILURE OF ESSENTIAL
PURPOSE.
ARTICLE 14
INDEMNIFICATION
14.1 Indemnification by Licensee. Licensee will indemnify the Licensor against and hold it harmless
from any and all claims, liabilities, damages, costs and expenses, including reasonable attorneys' fees, arising
out of (i) the failure of Licensee to comply with all applicable laws, rules, and/or regulations regarding the
Licensed Software; (ii) the failure of Licensee to comply with the terms and conditions of this Agreement; (iii)
Licensee's misuse of the Licensed Software or the provision of the Licensee Services to Licensee's customers
(iv) any negligent act or omission of Licensee; or (v) any specification, documentation, or other intellectual
property provided by Licensee to the Licensor that gives rise to any claim of infringement. the Licensor may
participate in the defense or settlement of any such claim, suit or proceeding with counsel at its expense.
14.2 Indemnification by the Licensor. Licensor will indemnify the Licensee against and hold it harmless
from any and all claims, liabilities, damages, costs and expenses, including reasonable attorneys' fees, arising
out of (i) the failure of Licensor to comply with all applicable laws, rules, and/or regulations; (ii) the failure of
Licensor to comply with the terms and conditions of this Agreement; (iii) any negligent act or omission of
Licensor; or (iv) any action against Licensee brought by a third party to the extent that the action arises from
the infringement by the Licensed Software of any U.S., Canadian, or EU patents or copyrights of a third party.
The Licensor will pay those costs and damages finally awarded against Licensee by a court of competent
jurisdiction in any such action that are specifically attributable to such claim or those costs and damages agreed
to in a settlement of such action. The foregoing obligations are conditioned on Licensee notifying the Licensor
promptly in writing of such action; giving the Licensor sole control of the defense thereof and any related
settlement negotiations; and cooperating, at the Licensor's request and expense, in such defense. Licensee
may participate in the defense or settlement of any such claim, suit or proceeding with counsel at its expense.
If the Licensed Software becomes, or in the Licensor's opinion are likely to become, the subject of an
infringement claim, the Licensor may, at its sole option and expense, either (i) procure for Licensee the right
to continue using the Licensed Software, (ii) replace or modify the Licensed Software so that they become
non -infringing, or (iii) accept return of the Licensed Software, terminate this Agreement, in whole or in part,
as appropriate, upon written notice to Licensee and refund Licensee the prices and/or fees paid for such
Licensed Software upon such termination. Notwithstanding the foregoing, the Licensor will have no obligation
under this Section or otherwise with respect to any infringement claim based upon any use of the Licensed
Software not in accordance with this Agreement, any use of the Licensed Software not in accordance with the
Documentation, or any use of the Licensed Software in combination with products, equipment, software, or
data not supplied by the Licensor if such infringement would have been avoided but for the combination with
other products, equipment, software or data, any use of any release of the Licensed Software other than the
most current release made available to Licensee, or any modification of the Licensed Software by any person
other than the Licensor or its authorized agents or subcontractors. Such indemnification shall not apply to the
extent to which any specification, documentation, or other intellectual property provided by Licensee for use
in the Licensed Software gives rise to any claim of infringement. THIS SECTION STATES THE
LICENSOR'S ENTIRE LIABILITY AND LICENSEE'S EXCLUSIVE REMEDY FOR ANY CLAIMS OF
INFRINGEMENT.
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ARTICLE 15
TERM AND TERMINATION
15.1 Term. This Agreement is effective as of the Effective Date and will remain in full force and effect
for a period of 12 months from the Effective Date. (the "Initial Term") and shall automatically extend for
successive 12 month periods (each, a "Renewal Term") (colIectively, the Initial Term and Renewal Terms
shall be referred to herein as the "Term"), unless either party provides the other party with written notification
of its intent not to extend the Agreement at least thirty (30) days prior to expiration of the Original Term or the
applicable Renewal Term as applicable.
15.2 Termination. The parties may terminate this Agreement as provided below:
(a) Licensee and the Licensor may terminate this Agreement by mutual written consent at any time.
(b) Either party may terminate this Agreement by giving notice to the other party at any time if the other
party has breached any representation, warranty, obligation or covenant contained in this Agreement and this
breach has not been cured within a 30 day period from the date of its receipt of notice thereof, provided that
upon any repeated breach by Licensee of any of its representations, warranties, obligations or covenants,
Licensee shall not be entitled to a second cure period and the Licensor's right to immediate termination as set
forth in Section 15.2(c) below shall apply.
(c) the Licensor shall have the right to immediately terminate this Agreement upon any repeated breach by
Licensee of any of its representations, warranties, obligations or covenants contained in this Agreement upon
providing written notice to Licensee thereof.
(d) Either party may terminate this Agreement (i) if the other party declares insolvency or bankruptcy, (ii)
if a petition is filed in any court and not dismissed in ninety (90) days to declare the other party bankrupt or
for the other party's reorganization under bankruptcy, insolvency, reorganization, moratorium, or other laws
relating to or affecting the rights of creditors; or (iii) if the other party consents to the appointment of a trustee
in bankruptcy or a receiver or similar entity.
(e) the Licensor may terminate this Agreement immediately at any time in the event that Licensee breaches
any of its licensing, ownership or confidentiality related obligations prescribed under Articles 2, 3, 4, 5, S, 9,
10, 12 and 14.
15.3 Actions upon Termination or Expiration. In the event of termination or expiration of this
Agreement:
(a) Licensee shall immediately cease and desist from using the Licensed Software and return to the
Licensor any copies of the Licensed Software and Documentation in its possession;
(b) Each party shall immediately return the Confidential Information of the other party, including any
copies thereof,
(c) Licensee shall immediately pay any outstanding Fees to the Licensor and any other amounts payable
to the Licensor hereunder;
(d) Licensee shall maintain all books, records, business reports and other reports relating to the use of the
Licensed Software and provision of the Licensee Services for a period not less than three (3) years and permit
the Licensor, after a reasonable notice, to inspect such records at least once within the three month period after
termination; provided that upon any termination of this Agreement (except mutual termination pursuant to
54
Section 15.2(a) or termination by Licensee pursuant to Section 15.2(b) above) or expiration of this Agreement,
Licensee shall not be entitled to receive any reimbursement of any payments made to the Licensor heretofore
pursuant to this Agreement, including, without limitation, any prepaid Fees.
(e) Upon termination by Licensee in accordance with Section 15.2(b) or mutual termination by the parties
pursuant to Section 15.2(a), the Licensor shall provide Licensee with a refund equal to the portion of the pre-
paid Subscription Fees and any prepaid Transaction Fees not yet used for the then current Term prorated to the
end of the then current Term.
15.4 No Prejudice to Other Rights. Any termination pursuant to Section 15.3 shall be without prejudice
to any other rights or remedies which one party (referred to in this Section 15.4 as the "nonbreaching party")
may have in respect of any default by the other parry (referred to in this Section 15.4 as the "breaching party").
Any failure by the nonbreaching parry to exercise its rights hereunder to terminate or otherwise to enforce or
recover damages for any default, breach or non -observance by the breaching party of any covenant, condition,
obligation or term of this Agreement will not affect or impair the nonbreaching parry's right in respect of any
subsequent default, breach or non -observance of the same or a different kind, nor will any delay or omission
of the nonbreaching party to exercise any right arising from any default, breach or non -observance affect or
impair the nonbreaching parry's right as to the same or any future default, breach or non -observance provided
however, that nothing in this Section 15.4 shall be construed or interpreted as to override any provision in this
Agreement limiting the remedies of a nonbreaching party against a breaching party.
15.5 Survival. Notwithstanding any provisions to the contrary herein, the provisions of Sections 2.2.
Section 7.3 and Articles 8, 9, IQ, 11, 12, 13, i4 and 15 shall survive the termination or expiration of the
Agreement.
ARTICLE 16
GENERAL PROVISIONS
16.1 Assignment. This Agreement shall be binding upon and inure to the benefit of the parties and their
successors and assigns. Neither party shall have the right to assign or otherwise transfer its rights or delegate
its duties under this Agreement without the express written consent of the other party. Notwithstanding the
forgoing, the Licensor may assign this Agreement in the event of a merger, consolidation or the sale of all or
substantially all of its assets or stock and the Licensor may assign its rights to monies due or becoming due,
without Licensee's consent.
16.2 Governing Law All of the rights and duties of the parties arising from or relating in any way
to the subject matter of this Agreement will be governed, construed, and enforced pursuant to the
laws of the State of New York, without regard to New York's rules concerning the conflict of
laws. Any action brought in relation to this Agreement will be brought in state or federal court Iocated
in Niagara County, New York, and Licensor hereby waives any claim as to forum non conveniens or
lack of personal jurisdiction.
16.3 Announcements. Solely for the purpose of marketing and promoting the relationship under this
Agreement, each party hereby grants to the other party the right to use and display its trade -marks, logos and
trade names for the sole purpose of marketing and promoting the relationship under this Agreement, subject to
compliance by the other party with such party's trade -mark guidelines as provided from time to time. Neither
party shall issue such publicity and general marketing communications concerning their relationship under this
Agreement without the prior written consent of the other party of the form of such usage (not to be
unreasonably withheld or delayed). Neither party shall disclose the terms of this Agreement to any third party
other than its outside counsel, auditors, and financial and technical advisors, except as required by law or
W
pursuant to a non -disclosure agreement containing confidentiality obligations at least as restrictive as those
contained in Article 10 hereof.
16.4 Non -solicitation. Each party agrees that during the Term of this Agreement and for a period of one
(1) year thereafter, that it will not, without the prior written approval of the other party hire or enter into a
contract with any employee, agent or representative of the other party to provide services, directly or indirectly,
induce or attempt to induce or otherwise counsel, discuss, advise or encourage any employee, consultant, agent
or representative of either party to leave or otherwise terminate such person's relationship with that party.
16.5 Notices. All claims, instructions, consents, designations, notices, waivers, and other communications
in connection with the Agreement ("Notifications") will be in writing. Such Notifications will be deemed
properly given (a) when received if delivered personally, (b) if delivered by facsimile transmission when the
appropriate telecopy confirmation is received; (c) upon the receipt of the electronic transmission by the server
of the recipient when transmitted by electronic mail, or (d) within three (3) days after deposit with an
internationally recognized express delivery service, in each case when transmitted to a party at the following
address or location:
If to the Licensor:
LTAS Technologies Inc.
Attn: Allen Atamer
505 Consumers Road Unit #314
Toronto, Ontario, CANADA M2J 4V8
Facsimile: 647-795 -9186
If to Licensee:
City of Seward
Community Development
PO Box 167
Seward, AK 99664
907-224-4048
Either party may send any Notification hereunder to the intended recipient at the address set forth above using
any other means (including personal delivery, expedited courier, messenger service, telecopy, telex, ordinary
mail, or electronic mail), but no such notice, request, demand, claim, or other communication will be deemed
to have been duly given unless and until it actually is received by the intended recipient. Either party may
change the address to which notices, requests, demands, claims, and other communications hereunder are to
be delivered by giving the other notice in the manner herein set forth.
16.6 Independent Contractors. The relationship of the Licensor and Licensee established by this
Agreement is that of independent contractors and nothing contained in this Agreement shall be construed to (i)
give either party the power to direct and control the day-to-day activities of the other, (ii) constitute the parties
as partners, joint venturers, franchisor -franchisee, co -owners or otherwise as participants in a joint or common
undertaking, or(iii) allow Licensee to create or assume any obligation on behalf of the Licensor for any purpose
whatsoever. Notwithstanding anything to the contrary in this Agreement, nothing contained herein shall limit
the Licensor's ability to enter into similar agreements in the future with others or shall restrict the Licensor, its
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distributors or licensees from marketing, licensing, distributing, maintaining or servicing the Licensed
Software or providing the Licensee Services to any third party.
16.7 Severability. If this Agreement or any provision thereof is, or the transactions contemplated hereby
are, found by a court of competent jurisdiction to be invalid, void, unenforceable for any reason or inconsistent
or contrary to any valid applicable laws or official orders, rules and regulations, in whole or in part, the
inconsistent or contrary provision of this Agreement shall be null and void and such laws, orders, rules and
regulations shall control and, as so modified, this Agreement shall continue in full force and effect and the
remaining provisions of this Agreement shall be unaffected thereby and shall remain in full force and effect to
the fullest extent permitted by law; provided, however, that nothing herein contained shall be construed as a
waiver of any right to question or contest any such law, order, rule or regulation in any forum having
jurisdiction.
16.8 No Waiver. No provision of the Agreement will be considered waived unless such waiver is in writing
and signed by the party that benefits from the enforcement of such provision. No waiver of any provision in
the Agreement, however, will be deemed a waiver of a subsequent breach of such provision or a waiver of a
similar provision. In addition, a waiver of any breach or a failure to enforce any term or condition of the
Agreement will not in any way affect, limit, or waive a party's rights under the Agreement at any time to
enforce strict compliance thereafter with every term and condition of the Agreement.
16.9 Force Majeure. Except for the obligation to make payments, nonperformance of either party shall be
excused to the extent the performance is rendered impossible by strike, fire, flood, governmental acts or orders
or restrictions, failure of suppliers or such other event beyond the reasonable control of either party.
16.10 Further Assurances. The parties will each perform such acts, execute and deliver such documents
and instruments, and do such other things as may be reasonably requested to accomplish the transactions
contemplated by this Agreement and to cant' out the purpose and intent hereof.
16.11 No Third Party Beneficiaries. This Agreement is solely for the benefit of the parties and, except as
otherwise provided herein, no other Person will have any right, interest, or claim under this Agreement
16.12 Entire Agreement. This Agreement, together with the Schedules, exhibits, attachments and
appendices hereto, constitutes the entire agreement and understanding between the parties or any of their
Affiliates with respect to its subject matters and supersedes all prior agreements, understandings and
representations, written or oral, to the extent they relate in any way to the subject matter of the Agreement.
16.13 Counterparts of the Agreement. The Agreement may be separately executed by the parties in two
(2) or more counterparts and all such counterparts shall be deemed an original, but all of which together shall
constitute one and the same instrument and will be binding on the parties as if they had originally signed one
copy of the Agreement. Delivery of a copy of this Agreement or such other document bearing an original
signature by facsimile transmission (whether directly from one facsimile device to another by means of a dial -
up connection or whether mediated by the worldwide web), by electronic mail in "portable document format"
(".pdf') form, or by any other electronic means intended to preserve the original graphic and pictorial
appearance of a document, will have the same effect as physical delivery of the paper document bearing the
original signature. "Originally signed" or "original signature" means or refers to a signature that has not been
mechanically or electronically reproduced.
16.14 FCPA Compliance. Except as may be expressly permitted by the Foreign Corrupt Practices Act,
Consultant shall not, either directly or indirectly, in order to assist in obtaining or retaining business for or
with, or directing any business to, any person, make or cause to be made, a payment of money or offer, gift,
promise to give or authorization of the giving of anything of value to any foreign official or to any foreign
political party or official thereof for the purposes of (a) influencing any act or decision of that person in his or
57
its official capacity; (b) inducing that person to do or omit any act in violation of his or its IawfuI duty; (c)
securing any improper advantage; or (d) inducing that person to use his or its influence to affect or influence
any official act or decision by such person.
16.15 Insurance Requirements: Licensor shall at all times during the term of this Agreement maintain
general liability insurance, including for bodily injury (including death), property damage, contractual and
completed operations liability with limits of liability of at least $2,000,000.00 per occurrence, $2,000,000.00
in the aggregate, errors and omissions insurance with limits of liability of at least $1,000,000.00 per occurrence,
professional liability insurance with limits of liability of at least $1,000,000.00 per occurrence, and workers'
compensation and employer's liability insurance as required by applicable laws. Licensor will provide
Licensee with certificates of insurance, and a copy of the additional insured endorsements described herein,
upon Licensee's request.
16.16 Not Exclusive. The parties acknowledge that their relationship under this Agreement is not exclusive
as to either party. Licensor further acknowledges that this Agreement places no minimum volume
commitments or similar obligations upon Licensee.IN WITNESS WHEREOF, the parties have duly executed
this Agreement as of the date first written above.
City of Seward (Licensee) LTAS Technologies Inc
City Manager: NAME:
Janette Bower PRINTED: Allen Atamer
TITLE: CEO
Date:
DATE: 8/31 /2021
ATTEST
City Clerk:
Brenda Ballou
58
Schedule "A"
System and Software Requirements
A. System and Hardware Requirements
The following operating systems are supported
• Microsoft Windows 10 or higher tart
• Mac OS X 11.0 or higher
• Linux (Ubuntu, CentOS 7 or higher, Debian, RedHat)
The following machine requirements are supported for all users
• Desktop PCs with 2 Ghz Pentium 4 or Later, 4 GB RAM or
• Smartphones or tablets running iOS 14 or higher, Android 12 or higher, Blackberry 7 or 10 to
end of life
The following web browsers are supported for all users
• Chrome, Firefox, Safari, Opera browsers with auto -update on
• Microsoft Internet Explorer version I I (support provided until December 31, 2021)
• Microsoft Edge browser with auto -update on I*'-
High Speed Internet Access (minimum 5 M13ps)
E-mail access
Firewall allowing harmari.com
59
Schedule "B"
Schedule of Deliverables
Delivery
Date
Milestone
Amount Due
Payment Due
Agreement
100% of STR inventory
Initial Term Amount in
Agreement Date
Date + 30
investigated, findings
Schedule "D"
Days
reported
Agreement
Ongoing Monitoring of STR Renewal Term Amount in
Agreement Date + 12
Date + 12
Schedule "D"
months
months I
,
Access to a web portal to be made available to the Account Administrator, where by an archive of short term
rental data is available for download, including
1. Taxcrawler report in Excel format (XLS)
2. Dashboard report in PDF format
3. Screenshots folder with supporting evidence from investigation findings
4. Archives folders itemized by property ID number including
a. Listing text (HTML)
b. Pictures (JPG)
c. Reviews (HTML)
For the duration of the Term the web portal will be accessible 24/7 via secure password -protected login at
harmari.com
60
Schedule "C"
SUPPORT AND TRAINING SERVICES
Customer Support
The Licensor Provides two levels of customer support services in support of the Licensed Software during the
Term. This includes support of all Licensor's software.
(a) Premium Customer Support
All the General Support Components listed below
(b) Standard Customer Support
Fee: As set out in Schedule "C (c)"
Fee: Included in
Subscription Fee
All the General Support Components listed below.
Licensor Customer Support will be limited to reporting service and technical issues only that are not addressed
on the Licensor website. Licensor will direct any `how to' or usage questions to the Licensees appointed contact
and/or the online help resources.
General Support Components:
Customer Support: 1-877-352-3277 or support,,harmari.com
Support Hours: Monday — Friday 9:OOAM -• 6:OOPM North American Eastern Time
Initial Incident response within one business day
(c) Professional Services
Fee: $125 per hour + expenses
At Licensee's election, the Licensor may provide the following additional services: system integration,
customization, maintenance on customizations, and consulting services, based on upfront scope of work and
pre -approval. Expenses shall include without limitation, costs of travel and professional services fees
expended in loading and testing applications outside of the Licensor's offices.
(d) Subject Matter Expert services
Fee: $275 per hour + expenses
At Licensee's election, should Licensee's staff be required for court appearances in litigation matters,
including preparation, travel time, pre -court meeting, court appearance and expert testimony and evidence
review and analysis the hourly rate indicated above should apply.
61
Schedule "D"
FEES
Subscription Fees
Licensee shall pay to the Licensor the Subscription Fees which amount shall include a site license for use of
the Licensed Software. Subscription Fees shall be non-refundable except as otherwise expressly provided in
the Agreement. Subscription Fees will include standard support and maintenance coverage. All fees are
specified in $USD
Licensee will pay the Subscription Fees on a one-time basis. Licensee shall pay the Licensor for Transaction
Fees within thirty (30) days of receipt of any such invoice. Licensor reserves the right to withhold access to
its software or services should Licensee's account become more than sixty (60) days past due.
Component Description
Year 1
Year 2
Year 3
Optional
Optional
Address Identification and Reporting (Optional)
• (Airbnb, VRBO/HomeAway, FlipKey/Trip
Advisor, Booking, Craigslist + 75 other websites)
$3,500
$3,500
$3,500
• Manual insertion of one-off websites
• 4x per week monitoring, weekly identification
Mort
STR Registration Portal (Optional)
• Customized per City ordinance
• Payment processing including credit card fees
$1,500
$1,500
$1,500
• Automated renewal reminders
• Customer Service assistance 8 AM — 5 PM PT
Compliance Monitoring 1 Enforcement (Optional)
$1,500
$1,500
$1,500
• Up to 2 rounds of letters per non -compliant STR
* Conditional on the City of Seward obtaining a Paypal account to receive funds. If the City chooses to use
LTAS Technologies merchant ID for receiving Paypal payments, an extra charge of $1,000 per year is
incurred to reconcile the accounting records. Paypal charges about a 3% credit card processing fee which is
deducted by Paypal when funds are deposited.
62
For Identifiability, Harmari guarantees that it will provide the correct full name and exact address of
the STR operator a minimum percentage of total STR inventory for Year 1 of the contract.
Listing Building Type
Target
Penalty for Missing Target
identification
House, Villa, or other single
95%
1% of contract per 2% below target to a
family dwelling
maximum of 25% of contract Year 1
Apartment, Condo or other unit
75%
of a multi -family dwellin
Tent, Tree -house, RV, or other
NIA
NIA
dwelling not within jurisdiction
* Licensee must provide valid written proof of address via mail marked Return -to -sender, written
statements from customer indicating an incorrect address or Affidavit denying operation of an STR,
or other equivalent documentation.
63
Row Labels
Average of STRs
Max of STRs
Average of Permits
2018
111.00
118.00
113.00
2019
121.92
134.00
87.00
2020
121.08
127.00
101.00
2021
122.80
134.00
99.00
Grand Total
120.25
134.00
97.67
Year
2018
Average of STRs
111.0
Maximum STRs
118.0
Average of Permits
113.0
Pct Compliance
102%
2019
121.9
134.0
87.0
71%
2020
121.1
127.0
101.0
83 %
2021
122.8
134.0
99.0
81%
Average
120.3
134.0
97.7
81%
64
Resolution 2021-120
Documents:
• Agenda Statement
• Resolution 2021-120
• Attachments:
o Amendment No. 2
o Resolution 2013-047
o Resolution 2019-005
W
Meeting Date:
To:
From:
Agenda Item:
City Council Agenda Statement
October 25, 2021
City Cound
Janette Bower, City Manager
Resolution 2021-120: Approving Amendment No. 2 to the Lease
Agreement between the City of Seward and He Will Provide, Inc.
Background and justification:
Founded in 2009, He Will Provide, Inc. is a 501(c)(3) organization that has served the Seward
Community for a number of years and provides hundreds of meals every month to the community
members who lack food security. Since 2013, He Will Provide, Inc. has leased space in the City of
Seward's Annex building. Amendment No. 2 to the lease agreement between the City of Seward and
He Will Provide Inc. will extend the term of the lease until 2023 and provide the consistency and
reliable area of operations that He Will Provide, Inc. requires in order to fulfill their mission of
continuing to provide meals for community members who are in need.
Consistency checklist:
Comprehensive Plan: Not Applicable
Fiscal note: Annual lease revenue of $3,600 will be recorded in the General Fund under Land Rents
& Leases account no. 01000-0000-4380.
Finance Department approval:
Attorney Review:
Yes ❑ No ❑ Not applicable x❑
Recommendation
City Council approve Resolution 2021-120.
Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2021-120
A Resolution of the City Council of the City of Seward, Alaska, Approving
Amendment No. 2 to the Lease Agreement between the City of Seward and He
Will Provide, Inc.
WHEREAS, He Will Provide, Inc. delivers a valuable service to the Seward
Community through their provision of much needed meals to the most vulnerable population
in the community who do not have access to sufficient food resources; and
WHEREAS, Resolution 2013-047 authorized the City Manager to negotiate and
execute a lease agreement with He Will Provide, Inc. for the purpose of providing a charitable
food distribution program in the basement of the City Annex building; and
WHEREAS, Resolution 2019-005 authorized the City Manager to waive lease
payment requirements for He Will Provide, Inc. and approved Amendment No. 1 to the lease
agreement; and
WHEREAS, Amendment No. 2 to the lease agreement amends the term of the lease
agreement to be in effect until November 1, 2023.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The Seward City Council hereby approves Amendment No.2, attached
hereto, to the lease agreement between the City of Seward and He Will Provide, Inc.
Section 2. This resolution shall take effect on November 1, 2021.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of
October 2021.
:-A
City of Seward
Agreement Between the City of Seward and He Will Provide, Inc.
Amendment No. 2
Amendment No. 2 to the agreement between the City of Seward and He Will Provide dated
August 2, 2013.
WHEREAS, the City of Seward and He Will Provide entered into a lease agreement for 1200
square feet of the south and west corner of the City Annex Building at 238 5t' Avenue, Seward,
Alaska (the "Leased Property"), on August 2, 2013; and
WHEREAS, term of the least was beginning August 2, 2013 and ending August 1, 2018; and
WHEREAS, the lease agreement is currently on a month to month term; and
WHEREAS, He Will Provide delivers a valuable service to the Seward community; and
WHEREAS, Amendment No. 1 to the lease agreement was executed on January 28, 2019; and
NOW, THEREFORE, in consideration of the mutual exchange of the promises of the parties to
the agree to amend the agreement as follows:
2. Term. The term of this Lease shall be amended to read, "beginning November 1, 2021
and ending November 1, 2023".
20. Termination. "He Will Provide may terminate this lease at any time for any reason.
Any such termination will require 30 days' notice to the City."
Except as provided herein, all other terms and conditions of the agreement and any amendments
remain in full effect. In witness thereto, the parties have set their hands and seals below:
------------------------------------
He Will Provide
Date
City of Seward
Date
68
ai2iyh4l Ceaae. 0/2 /Zjr3 vra Poo /3 -o,47
Agreement between the
CITY OF SEWARD
And
HE WILL PROVIDE INC.
SUBJECT: Amending the lease payment amount for He Will Provide Inc. authorized by Resolution 2019-005
and subsequently amended as follows: a,?" �.�
'/KJ//I
Original Contract:
3. RENT
INITIAL TERM. During the Initial Term, HWPI shall pay to the City as rent for the Leased Property the
amount of $625.00 (Six Hundred Twenty -Five Dollars) each month payable in advance on the first day of each
calendar month. Monthly rent for any partial month shall be prorated at the rate of 1/30`h of the monthly rental
per day. Alternatively, during the initial period, the parties may agree to an annual instead of a monthly payment,
also payable in advance.
Amendment No. 1:
Ka3:01y
INITIAL TERM. During the Initial Term, HWPI shall pay to the City as rent for the Leased Property the
amount of $300.00 (Three Hundred Dollars) each month payable in advance on the first day of each calendar
month. Monthly rent for any partial month shall be prorated at the rate of 1/30" of the monthly rental per day.
Alternatively, during the initial period, the parties may agree to an annual or quarterly instead of a monthly
payment, also payable in advance.
HE WILL PROVIDE INC.
By: Date:
Its:
CITY OF SEWARD
Z-ol
Mesmos er Date
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asj //.''�� F
J S� r
Brenda Ballou, Cs Clerk Date
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69
fully inspected and acknowledged that the Leased Property is in good condition and
repair, and that HWPI is satisfied with and has accepted the teased Property in such
good condition and repair.
5. INSPECTION BY THE CITY. The City shall have the right to enter on the
premises where the Leased Property may be located for the purpose of inspecting it or
observing its use upon the giving of twenty-four hours advance written notice. Any
inspection by the City shall occur only during business hours.
6. ALTERATIONS AND IMPROVEMENTS. HWPI, at its sole cost and expense,
may make any and all alterations, additions, and improvements to the Leased Property,
provided such alterations, additions, and improvements are approved by the City in
advance.
7. TITLE TO IMPROVEMENTS BY HWPI. Any other provisions of this Lease to the
contrary notwithstanding, HWPI, upon termination of this Lease for any reason, may
but need not, promptly remove, in no event later than thirty days from the termination of
the Lease, trade fixtures and equipment from the Leased Property provided that HWPI
shall repair any damages to the Leased Property caused by such removal. All additions
to and improvements of the Leased Property of any kind not removed by HWPI upon
termination of this Lease shall immediately become the property of the City.
8. MAINTENANCE. HWPI, at its own cost and expense, shall keep the Leased
Property clean and undamaged, subject to normal non -abusive use. The City may
promptly repair any damage not caused by the negligence or intentional misconduct of
HWPI.
9. SIGNAGE. HWPI, with the consent of the City, may construct, install or maintain,
or affix any sign, banner or like display identifying the Leased Property as a food bank
to be placed upon the Leased Property in such manner as to be visible from the outside
thereof. Any signage so displayed or affixed shall be removed upon the expiration or
termination of this Lease.
10. INSURANCE. HWPI, at its own expense, will maintain the Leased Property
insured for such risks and in such amounts as may be consistent with the City's risk
management procedures. Upon request by the City, HWPI will deliver to the City
evidence of all such insurance.
11. TAXES AND FEES. HWPI shall be responsible for any and all license fees,
assessments, and sales, use, property, and other taxes, if any, now or in the future
imposed on the Leased Property.
12. OWNERSHIP. The Leased Property is and shall at all times remain the sole
property of the City, and HWPI shall have no right, title, or interest therein except as
expressly set forth in this Lease.
13, SUSPENSION OF OBLIGATIONS OF THE CITY. The obligations of the City
under this Lease shall be suspended, and shall not be considered an event of default, to
Lease Agreement �Q Page 2 of b
U7o
19. NOTICES. Any communications between the City and HWPI, payments, and
notices provided herein to be given or made, may be given or made by mailing them to
the City and HWPI at the following addresses:
He Will Provide Inc.
P.O. Box 3445
Seward, Alaska 99664
City of Seward
Attn: City Clerk
P.O. Box 167
Seward, Alaska 99664
(or to such other address as either party may indicate in writing to the other party.)
20. TERMINATION. Either party may terminate this Lease prior to the expiration of
the Initial Term pursuant to the default provisions in this Lease. After the expiration of
the Initial Term, the City has the right to terminate upon the giving of written notice to
HWPI one full calendar month in advance of the date of intended termination.
21. TIME OF ESSENCE. Time is the essence of this agreement.
22. NO ASSIGNMENT. Neither this Lease nor any right or interest hereunder sha€l
be assigned or transferred by HWPI in any respect whatsoever without the prior written
consent of the City.
23 COMPUTATION OF TIME. The time in which any act provided by this Lease is
to be done by shall be computed by excluding the first day and including the last, unless
the last day is a Saturday, Sunday or a holiday, and then it is also excluded.
24. SUCCESSORS IN INTEREST. Each and all of the terms, covenants and
conditions in this Lease shall inure to the benefit of and shall be binding upon the
successors in interest of the City and HWPI.
25. ENTIRE AGREEMENT. This Lease contains the entire agreement of the Parties
with respect to the matters covered by this Lease, and no other agreement, statement
or promise made by any party which is not contained in this Lease shall be binding or
valid.
26 GOVERNING LAW. This Lease shall be governed by, construed and enforced in
accordance with the laws of the State of Alaska. The terms of this Lease are subject in
all respects to the Charter and Code of Ordinances of the City in effect on the effective
date of this Lease, and as they may be hereafter amended.
27. VENUE. Venue for any legal action arising out of or relating to this Lease shall
be in the Superior Court for the State of Alaska, Third Judicial District at Anchorage,
unless otherwise agreed to by the Parties. For purposes of this Lease, the City and
HWPI consent to the personal jurisdiction of such court,
Lease Agreement Page Q of 6
10
Dated this
CITY OF SEWARD
ATTEST:
J6hanna I
City Clerk
10*cs14337i00M
of SE-14,
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Lease Agreement
day of &q -Fx,e 2013. , r-&Aj A 2*�
HE WILL PROVIDE INC.
Page 6 of 6
Ell
Sponsored by: Hunt
CITY OF SEWARD, ALASKA
RESOLUTION 2013-047
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE A LEASE AGREEMENT WITH HE WILL PROVIDE INC. FOR
THE PURPOSE OF PROVIDING A CHARITABLE FOOD DISTRIBUTION
PROGRAM IN THE BASEMENT OF THE CITY ANNEX BUILDING
WHEREAS, He Will Provide Inc. ("HWPI"), established locally in 2007, is the only
Seward -based charitable food distribution program; and
WHEREAS, HWPI was organized by a number of local entities, has no specific religious
affiliation, and its services are available to any Alaskan regardless of need; and
WHEREAS, HWPI provides food for up to 100 Seward area individuals weekly; and
WHEREAS, HWPI is one of only two food banks statewide that is able to offer a shopping -
like service for individuals and families; and
WHEREAS, HWPI needs a new location in which to operate because the building it
currently occupies has been sold and it must vacate its current location; and
WHEREAS, the relocation of the Library/Museum into its new building has left vacant
space in the former library building located at 238 Fifth Avenue, now referred to as the City Annex
Building; and
WHEREAS, HWPI provides an important public service through its food distribution
program.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The Seward City Council finds that the public's interest is not served by
conducting an appraisal as a basis for establishing the lease rate, and that authorizing the City
Manager to negotiate and execute a lease with HWPI for less than fair market value is in the public's
interest.
Section 2. The City Manager is authorized to negotiate and execute a Lease Agreement with
HWPI, to lease approximately 1200 square feet of the south and west corner of the City Annex
Building at 238 5th Avenue, Seward, Alaska, upon substantially the terms specified in the attached
form of lease.
73
CITY OF SEWARD, ALASKA
RESOLUTION 2013-047
Section 3. The 2013 budget for General Fund Lease revenues is hereby amended to increase
by $3,125 for the period of approximately August through December, 2013.
Section 4. This resolution shall take effect 30 days after adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 24t" day of
June, 2013.
THE CITY OF SEWARD, ALASKA
Davi Seawa , ayor
AYES: Valdatta, Bardarson, Keil, Shafer, Casagranda, Terry, Seaward
NOES: None
ABSENT: None
ABSTAIN: None
10
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74
Council Agenda Statement
Meeting Date: June 24, 2013
From: Ron Long, Assistant City Manager
Agenda Item: He Will Provide Inc. Lease
BACKGROUND & JUSTIFICATION:
The He Will Provide Inc. Food Pantry is a 501(c) (3) registered coalition of charitable organizations
that joined forces in 2009 to help meet the nutritional needs of Seward. The group helps feed up to
100 individuals weekly. The building space that has been occupied by the Food Pantry since its
inception has been sold and the group is looking for a new space to operate from. Construction and
relocation of the new Library /Museum has made space available in the City of Seward's Old
Library/new City Hall Annex Building. A Lease agreement between the City and the Food Pantry
will benefit the community and make good use of the vacant space. Based on the charitable service
provided, administration recommends that council finds it to be in the public's best interest to
establish a less than full market value lease rate.
INTENT: Authorize the City Manager to negotiate and execute a lease agreement with He Will
Provide Inc.
CONSISTENCY CHECKLIST:
Yes
No
N/A
Comprehensive Plan:
1'
The Comprehensive Plan "values the contributions of the various
X
organizations and individuals that work to better our community"
Strategic Plan:
2.
The Strategic Plan supports "being responsive to the needs of its citizens",
X
"values a sense of community" and "enhance social services".
3.
Other (list):
FISCAL NOTE: This lease agreement will generate $7,500 in rental income per year, for a total of
$37,500 gross income over the full five-year term. The lessee will be responsible for its own
janitorial and maintenance costs, but the City will bear the water, sewer, and electric utility costs
associated with the leased space.
Approved by Finance Department: J&JZD4h.C,G",Q
ATTORNEY REVIEW: Yes X No
RECOMMENDATION:
Approve Resolution 2013- O 1, Authorize the City Manager to negotiate and execute a lease with
He Will Provide Inc. Food Pantry and the City of Seward.
(75
Q
Sponsored by: Bridges
CITY OF SEWARD, ALASKA
RESOLUTION 2019-005
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO WAIVE LEASE
PAYMENT REQUIREMENTS FOR THE HE WILL PROVIDE
INCORPORATED FOOD PANTRY
WHEREAS, upon approval of Resolution 2013-047, the City of Seward negotiated and
entered into a lease agreement with the He Will Provide Inc. (HWPI) Food Pantry to utilize the
City Hall Annex basement for their food panty services; and
WHEREAS, the HWPI Food Pantry is a 501(c)(3) non -for -profit organization that,
through volunteer services, provides between 50-60 families approximately 40,000 pounds of
food annually; and
WHEREAS, the HWPI Food Pantry is in good standing with the City of Seward lease
agreement paying either monthly or quarterly in an amount equal to $625 per month; and.
WHEREAS, on January 14, 2019 there was a discussion item on the city council agenda
titled "Discuss eliminating rent for the He will Provide Food Bank"; and
WHEREAS, after council discussion, administration was asked to return with a
resolution authorizing the city manager to waive the HWPI lease payment requirements; and
WHEREAS, the HWPI Food Pantry intends to use the lease payment savings to
purchase food from local establishments, such as powdered milk, rice and beans.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to change the lease payment requirements for
the He Will Provide Inc. Food Pantry to $300 per month.
Section 2. Amending the 2019 budget to reduce Rents and Leases revenue, account No.
01000-000-4380 by $3,900.
Section 3. This resolution shall take effect immediately upon adoption.
N1.
CITY OF SEWARD, ALASKA
RESOLUTION 2019-005
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this
28a` day of January, 2019.
THE CITY OF SEWARD, ALASKA
"001�
Squires,
AYES:
Osenga, Seese, McClure, Towsley, Lane, Horn, Squires
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
F; Nx s. - t � ' /
: :. jjf
City Clerk
(City Sear
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77
Agenda Statement
Meeting Date: January 28, 2019
To: Seward City Council
From: Jeff Bridges, Interim City Manag
Agenda Item: Waiving Lease Payment Requirements with
Food Pantry
He Will Provide Inc.
BACKGROUND & JUSTIFICATION:
The City of Seward entered into a lease agreement with He Will Provide Inc. (HWPI) on August
2" `', 2013 following the approval of Resolution 2013-047.
HWPI is a 501(c)(3) registered non -for -profit currently in good standing with the City in their
lease payments. The HWPI Food Pantry pays either quarterly or monthly in an amount equal to
six hundred and twenty-five dollars ($625) per month.
The HWPI Food Pantry is open fifty-two (52) weeks per year all staffed by volunteers. In 2018
they gave out an estimated 40,000 pounds of food to a regular client base of 50-60 families.
On the January 141h Regular City Council meeting there was a discussion item titled "Discuss
eliminating rent for the He Will Provide Food Bank". After Council discussion, Administration
was directed to return with a Resolution to authorize the City Manager to waive the lease
payment requirements for the HWPI Food Pantry.
INTENT: To authorize the City Manager to waive the lease payment requirements for the He
Will Provide Inc. Food Pantry.
CONSISTENCY CHECKLIST:
Yes
No
N/A
1.
Comprehensive Plan (document source here):
X
2.
Strategic Plan (document source here):
X
3.
Other (list):
X
FISCAL NOTE: This action will result in a reduction in Lease and Rents revenue equal to $7,500
per year.
Approved by Finance:
ATTORNEY REVIEW: Yes No X
RECOMMENDATION: Approve Resolution 2019- 005 authorizing the City Manager to waive
the lease payment requirement for the He Will Provide Food Pantry.
88
Resolution 2021-121
Documents:
• Agenda Statement
• Resolution 2021-121
• Attachments:
o Axon Enterprise, Inc Quote
Vaal
City Council Agenda Statement
Meeting Date: October 25, 2021
To: City Council
From: Janette Bower, City Manager
From: Alan Nickell, Chief of Police
Agenda Item: Resolution 2021-121: Authorizing the City Manager to Enter into a 5-Year
Contract Agreement with Axon Enterprise, Inc for the Purchase of the Axon
Virtual Reality Training Program, and the Necessary Hardware not to Exceed
the Amount of $9,562.50 and Appropriating Funds
Background and justification:
The Seward Police Department (SPD) requests a supplementary purchase to its existing contract in
the amount of $9,562.50 with Axon Enterprise, Inc., for the purchase of their Virtual Reality Training
Program, including hardware and software. SPD requests the City Council for the City of Seward to
authorize the City Manager to enter into this contract for this amazing training opportunity.
This purchase will enhance the department's ability to provide meaningful, scenario -based training
which will enhance each officer's ability to make critical, split-second decisions in the field. Also, this
tool will help officers tailor their approach to situations in the hopes of helping them be more
empathetic to the citizens they serve.
Consistency checklist:
Comprehensive Plan: Public Safety 2.2.9
Strategic Plan: Promote A Safe Community, page 18
Other: N/A
Fiscal note:
Funding is from: General Fund Reserves 01000-0000-3400
Finance Department approval: _i3WAII4
Attorney Review:
Yes ❑ No X❑ Not applicable ❑
Recommendation
City Council approve Resolution 2021-121.
80
Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2021-121
A Resolution of the City Council of the City of Seward Alaska, Authorizing
the City Manager to Enter into a 5-Year Contract Agreement with Axon
Enterprise, Inc for the Purchase of the Axon Virtual Reality Training
Program, and the Necessary Hardware not to Exceed the Amount of $9,562.50,
and Appropriating Funds
WHEREAS, this purchase will enhance the department's ability to provide meaningful,
scenario -based training which will enhance each officer's ability to make critical, split-second
decisions in the field. Also, this tool will help officers tailor their approach to situations in the
hopes of helping them be more empathetic to the citizens they serve; and
WHEREAS, the new virtual reality program will allow officers a fully immersive training
program empowering responses in the field and away; and
WHEREAS, this program would enable up to 17 officers access as early as 2 weeks after
approval to this training program for 5 years, upon which time contract would need to be
reevaluated for renewal; and
WHEREAS, there is currently no in -city, on -site training program available that
incorporates field and empathetic insight to best serve the community at large; and
WHEREAS, the upgrade is necessary for Seward Police Department to continue excelling
at addressing the community needs through critical thinking and de-escalation skills; and
WHEREAS, the new technology will integrate current bodycam, taser, and other Axon
programs in current use into a program that will maintain and accelerate each officer's aptitude of
practical skills through repetition and application in real world scenarios; and
WHEREAS, this purchase includes all software and hardware necessary to establish an
Axon Virtual Reality Training Program for Seward Police Department; and
WHEREAS, Seward City Code §6.10.120 (9) exempts from competitive procurement
procedures, the purchase of electronic data processing software and hardware systems; and
WHEREAS, the Seward Police Department has selected Axon Enterprise, Inc as the
hardware vendor for this project based upon cost, programs ability to incorporate other Axon
technologies currently in use within the department, replacement warranty, as well as Axon's
longstanding training and legal expertise.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
81
CITY OF SEWARD, ALASKA
RESOLUTION 2021-121
Section 1. Authorize the City Manager to enter into a purchase agreement with Axon
Enterprise, Inc for the purchase and installation of the Axon Virtual Training Program not to
exceed the amount of $9,562.50
Section 2. The 2021 Police Department budget is hereby amended and funds will be
appropriated from General Fund Reserves account no. 01000-0000-3400 to Contracted Services
acct no. 01000-1210-7009 in the amount of $9,562.50.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 25th day of
October, 2021.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda Ballou, MMC
City Clerk
(City Seal)
THE CITY OF SEWARD, ALASKA
Christy Terry, Mayor
82
Axon Enterprise, Inc. Q-340428-44470.616KH
17800 N 85th St. Issued: 10/01/2021
Scottsdale, Arizona 85255
_ United States y Quote Expiration: 10/31/2021
VAT: 86-0741227 EST Contract Start Date: 10/15/2021
Domestic: (800) 978-2737
International: +1.800.978.2737 Account Number:•,
Payment Terms: N30
Delivery Method: Fedex - Ground
SHIP TO BILL TO
Delivery-410 ADAMS ST Seward Police Dept. - AK
410 ADAMS ST PO Box 167
SEWARD, AK 99664 Seward, AK 99664-0167
USA USA
Email:
Kyle Hunt
Phone:
Email: huntk@axon.com
Fax: (480) 930-4484
Phone: (907) 224-3338
Email:
kschaefermeyer@cityofseward.net
Fax: (907) 224-8480
Program Length 45 Months Bundle Savings $0.00
• • $9,562.50 Additional Savings $4,170.00
$9,562.50 TOTAL SAVINGS $4,170.00
PLAN NAME
INVOICE DATE
AMOUNT DUE
Year 1
Oct, 2021
$1,912.90
Year 2
Oct, 2022
$1,912.40
Year 3
Oct, 2023
$1,912.40
Year4
Aug, 2024
$1,912.40
Year 5
Oct. 2024
$1.912.40
83 Q-340428-44470.616KH
Quote Details
Category Item Description
QTX
Other 20378 HTC SUNRISE VR HEADSET
1
Other 20370
FULL VR TASER 7 ADD -ON USER ACCESS
17
Controller Case 20188
VR CONTROLLER KIT PELICAN CASE
1
Controller
20298
VR-ENABLED GLOCK 17 CONTROLLER
1
Tablet
20296
SAMSUNG S7+ TABLET FOR VR SIMULATOR
1
Tablet Case
20297
SAMSUNG S7+ TABLET CASE FOR VR SIMULATOR
1
Standoff Cartridges
22196
TASER 7 VR CARTRIDGE, STANDOFF (3.5-DEGREE)
2
CQ Cartridges
22197
TASER 7 VR CARTRIDGE, CLOSE -QUARTERS (1 2-DEGREE)
2
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Q-340428-44470.616KH
Standard Terms and Conditions
Axon Master Services and Purchasing Agreement:
ACEIP:
Axon Enterprise Inc. Sales Terms and Conditions
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de -identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that yoL
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Q-340428-44470.616KH
Signature
10/1 /2021
Date Signed
0-340428-44470.616KH
City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
CALL TO ORDER
The September 27, 2021 regular meeting of the Seward City Council was called to order at
7:00 p.m. by Mayor Christy Terry.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Tony Baelaan
Sharyl Seese
Liz DeMoss
comprising a quorum of the Council; and
Janette Bower, City Manager
Brenda Ballou, City Clerk
Excused — Baclaan
Absent — None
Sue McClure
John Osenga
Ristine Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING
Tim McDonald stated he had a background in engineering and heavy equipment, and was
very concerned with the amount of waste that was being put in landfills. He said approximately 50%
of residential waste stream consisted of plastics; he thought those plastics could instead be shredded
and compacted to make building blocks. He said it wasn't rocket science, and all the technology
existed and it would be easy to do; he was confident that it could be done locally, and that grant
funding would be available.
Mica Van Buskirk appreciated having a community recreation facility in the list of
priorities; she wished that a feasibility study be conducted as soon as possible. She suggested that a
portion of campground revenues be put towards funding a recreational facility. She also encouraged
council to set aside a potential location for a facility, preferably up near the schools. Health grants
were readily available right now, and a recreational facility would support the health of the
community. A walking track for all ages would be ideal.
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (McClure/Casagranda)
Approval of Agenda and Consent Agenda
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
Terry removed Resolution 2021-113 from the consent agenda.
Terry added Resolution 2021-112 onto the consent agenda with no objection from council.
Motion Passed
Unanimous
The clerk read the following approved consent agenda items:
Resolution 2021-106, Approving Amendment No. 20 to the Contract with Robertson, Monagle
& Eastaugh, a Professional Corporation, for Federal Lobbying Services through December 31,
2024 for a total of $92,000 Annually.
Resolution 2021-107, Approving the Contract with Confluence Strategies for State Lobbying
Services through December 31, 2024, for a total of $85,500 Annually.
Resolution 2021-1089 Accepting Grant Funds from the Alaska State Library for the Public
Library Assistance Grant in the amount of $7,000, and Appropriating Funds.
Resolution 2021-1099 Accepting Grant Funds in the Amount of $5,000 from the Anchorage
Police Department Cyber Crimes Division, through the Alaska Internet Crimes Against
Children (ICAC) Task Force, for the Purchase of a µFRED Forensic Workstation, and
Authorizing the Purchase of the pFRED Forensic Workstation in the Amount of $6,037.75,
and Appropriating Funds.
Resolution 2021-112, Authorizing the City Manager to Purchase a New 2021-2022 Crosswind 1
Regenerative Air Street Sweeper from Yukon Equipment, Inc. for the Total Amount not to
Exceed $322,479.81, Utilizing the Sourcewell RFP Contract Yukon Equipment, Inc., and
Appropriating Funds.
Resolution 2021-114, Authorizing the City Manager to Enter into a Construction Contract
with Harris Sand and Gravel, Inc., in an Amount not to Exceed $2,933,257.50 which Includes a
10% Contingency for the G, K, & L-Float Replacement Project at the Seward Boat Harbor.
Approval of the September 13, 2021 City Council Regular Meeting Minutes.
Appoint the following individuals to the Election Board for the October 5, 2021 Regular
Municipal Election: Mark Kansteiner (Chair), Patty Linville, Vanessa Verhey, Cathy Byars,
Casie Warner, Michael Mahmood, DeNise Woodbury, and Bonnie Apperson.
Appoint the following individuals to the Canvass Board for the October 5, 2021 Regular
Municipal Election: Lori Draper (Chair), Jennifer Carr, Quentin Carr, Susie Urbach, and
Mary Tougas.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
Proclamations & Awards
Fire Prevention Week Proclamation
City Manager Report. City Manager Janette Bower said the USS Alaska organizers had
been in contact with her, and she asked them to bring forward a more specific request to the city. On
a separate note, she encouraged everyone to get out and vote.
Police Chief Alan Nickell provided an update on the new animal shelter project; the exterior
colors had been selected, and the interior colors and flooring options were now being considered. He
had been working on completing a Conditional Use Permit for the facility and hoped it would be
considered on October 19, 2021 at the next Planning & Zoning Commission meeting. One item that
was being considered was to change the gravel outdoor kennels to concrete, and to add a concrete
sidewalk all the way around the building.
Casagranda asked for an update on the forensic audit, specific to ERUs. Finance Director
Jessra Snyder stated she provided information to the auditors; the auditors had pulled a sample of
metered accounts. Seese asked if this would result in increased billing from the auditors. Snyder said
the city would be charged for the second auditor's visit. DeMoss asked how confident Snyder was
that the billing would be 100% corrected; Snyder said she was fully confident, but it would take
longer than she hoped. In response to DeMoss, Snyder said letters were being sent to customers who
had been underbilled to make them aware, but they were not required to pay the difference;
customers who overpaid had started receiving checks for reimbursement.
Casagranda wondered if all the meters had been installed. Electric Utility Director Rob
Montgomery said all demand meters had been installed as of two weeks ago, and all electric meters
were read by drive -by.
Terry stated the library hours were Tuesday through Friday from 9:00 a.m. to 6:00 p.m. and
Saturday from 9:00 a.m. to 5:00 p.m. She said the museum was open Friday and Saturday from 1:00
— 5:00 p.m.
Terry stated the city's financials had been included in the packet.
Other Reports and Announcements
Chamber of Commerce Report by Jason Bickling. Bickling said all efforts were focused
on next year's visitor season. The marine guide was under development, and the visitors guide was
being revamped. McClure wondered if the chamber lunches were being resumed. Bickling stated the
chamber lunches would resume, as well as the after five events.
Interconnect Implementation Plan by Rob Montgomery. Montgomery said Seward's rates
fell near or at the lowest during the winter. Montgomery stated about six months ago he had talked
about making the program more efficient and user-friendly to customers. He had been active in
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
coordinating solar panels installation in Seward, collaborated with citizens and the Port & Commerce
Advisory Board (PACAB), had made improvements to the information on the city's website, had
streamlined the application by removing industryj argon and shortening the data being obtained, and
had updated the language in the electric tariff to provide more accurate and helpful information to
customers, as well as provide an updated calculation to encourage more participation. Over the past
six months, the number of bi-directional meters had increased from three to 15. Montgomery said he
would continue to improve the program, and would watch other programs to see what could be used
effectively in Seward.
In response to DeMoss, Montgomery said he would be pleased to have another 12 meters
installed next year. In response to Casagranda, Montgomery said the bi-directional meters could be
programmed to be demand meters for commercial accounts, but not for residential. Casagranda
thanked Montgomery for all the work he had done to improve this program for residents.
Terry praised Montgomery for using Facebook to post information about power outages.
Presentations
Recycling in Seward presentation by Casie Warner and KellyAnne Cavaretta.
Update on the Federal Infrastructure Bill and Related Matters presentation by
Sebastian O'Kelly, CJ Zane, and Genevieve
PUBLIC HEARINGS — None
UNFINISHED BUSINESS — None
NEW BUSINESS
Resolutions
Resolution 2021-110, Authorizing The City Manager To Purchase Four (4) Chevrolet Tahoe
Police Package Vehicles From Alaska Sales And Service Under The State Of Alaska Fleet
Vehicle Contract, With Associated Upfitting And Police Specific Equipment From Alaska
Safety, Dell Technologies, ProComm Alaska, And "The Printer", In An Amount Not To
Exceed $64,543.09 Per Vehicle For A Total Cost Of $258,172.36, And Appropriating Funds.
Motion (McClure/Casagranda) Approve Resolution 2021-110
Nickell said he was trying to get the department caught up. Two Impalas had been
"deadlined" for safety reasons. There were two 2009s and two 2010s that needed replacement, but
the department was off schedule.
Casagranda wondered why SUVs were selected rather than cars. Nickell said functionality
was the driver; cars provided limited space for prisoners in the back seat. He added that the SUVs
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
provided four wheel drive or all -wheel drive, which allowed for safer driving in the winter.
Seese asked if there was any equipment in the old cars that could be transferred into new
vehicles. Nickell said the department had been doing that for a long time, but now the electronic
equipment was too outdated and was not compatible with the newer systems. Some of the other
outfitting, like the cages and computer stands, were specific to the vehicles and could not be
transferred.
Motion Passed Unanimous
Resolution 2021-111, Authorizing the Purchase of a 2022 Chevrolet 1/2 Ton 4x4 Pickup Truck
and Accessories from Alaska Sales and Service for a Total Amount of $34,834 for the Building
Department.
Motion (McClure/Osenga)
Approve Resolution 2021-111
Fire Chief Clinton Crites said this item was included in the budget under the motor pool
fund. The building official's primary role was in-house and the building/fire inspector was required
to be on the street often, although they would share the vehicle. This vehicle can also be used by a
volunteer on the scene, when necessary, and would be able to tow the fire department's trailer.
In response to Terry, Crites said this vehicle would stay at the fire station and would not be a
take-home vehicle. In response to Seese, Crites said the building department paid into the motor pool
fund separately from the fire department.
Casagranda wondered why it was four door. Crites said there was a lot of equipment that the
inspector was required to have on hand to do their jobs. Casagranda wished to consider a different
type of vehicle rather than a truck.
Motion Passed Yes: DeMoss, Seese, McClure, Osenga, Terry
No: Casagranda
Resolution 2021-113, Appropriating City Funds and State Grant Funds for the G, K and L-
Float Replacement Project at the Seward Boat Harbor in the Amount of $3,114,052.82.
Motion (McClure/Casagranda)
Approve Resolution 2021-113
Bower said the dollar amount in the title of the resolution needed to be amended to be
corrected. The city had received notice of the updated amount too late to make the packet.
Motion to Amend (Terry/McClure)
Motion to Amend Passed
Amend Resolution 2021-113 in the title by
striking "$3,114,052.82" and replacing it
with "$3,236,937.39."
Unanimous
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
Harbormaster Norm Regis said after the bids for the project came in, the city would be
saving additional money.
Main Motion Passed
Other New Business Items
Unanimous
Schedule a work session to discuss the Annex Building.
By unanimous consent, council scheduled a work session on October 11, 2021 at 6:30 p.m.
Discuss attendees for the Alaska Municipal League (AML) Annual Local Government
Conference in Anchorage on November 15-19, 2021.
hi response to Terry, City Clerk Brenda Ballou stated that AML was planning to hold the
conference in person, but were in the midst of discussing what COVID-19 mitigation measures they
would be putting in place.
Terry stated she wished to attend the conference, as did McClure and DeMoss. Casagranda
and Osenga both wished to attend, but were tentative on their schedules.
INFORMATIONAL ITEMS AND REPORTS — None
CITIZEN COMMENTS
Norm Regis had met with someone recently who was interested in recycling plastics found in
the ocean into plastic lumber. Regis was coordinating with Sustainable Seward, and was exploring
providing a small area at the North Dock for a test site.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Assistant City Manager Stephen Sowell thanked everyone in the hospitality industry for
this year's busy season; he knew there were a lot of labor shortages that businesses had to contend
with. He encouraged recycling, and was dismayed when he saw trash on the ground.
DeMoss thanked administration for the good communication about the electric outages last
week.
Casagranda wondered if there could be a comparison on electric rates provided for the
upcoming budget work sessions that would show the difference between static rates and seasonal
rates.
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City of Seward, Alaska City Council Meeting Minutes
September 27, 2021 Volume 41, Page
Osenga thanked all the presenters for the information tonight. He appreciated everyone for
stepping up to serve on the election board and canvass board. He encouraged everyone to vote.
Seese was excited to hear the possibilities for recycling plastic into building materials.
McClure also appreciated the communications about the power outages. She announced that
she and Lee Poleske would be doing some cemetery tours this weekend; starting Saturday at 5:00
p.m. and every other Saturday for three times. She encouraged everyone to vote.
Terry stated that tickets for the cemetery tours were available at 13 Ravens coffee shop. She
thanked the election and cavass boards. She announced there were two vacancies on the Port &
Commerce Advisory Board. Terry offered congratulations to the Seward Arts Council for another
great Seward Music & Arts Festival.
ADJOURNMENT
The meeting was adjourned at 9:20 p.m.
Brenda Ballou, MMC
City Clerk
(City Seal)
Christy Terry
Mayor
93
City of Seward, Alaska City Council Meeting Minutes
October 11, 2021 Volume 41, Page
CALL TO ORDER
The October 11, 2021 regular meeting of the Seward City Council was called to order at 7:00
p.m. by Mayor Christy Terry.
OPENING CEREMONY
Police Chief Alan Nickell led the Pledge of Allegiance to the flag.
ROLL CALL
There were present:
Christy Terry presiding and
Tony Baclaan
Sharyl Seese
Liz DeMoss
comprising a quorum of the Council; and
Janette Bower, City Manager
Brenda Ballou, City Clerk
Brooks Chandler, City Attorney
Excused — None
Absent — None
Sue McClure
John Osenga
Ristine Casagranda
CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR
PUBLIC HEARING — None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion (Baclaan/McClure)
Approval of Agenda and Consent Agenda
Casagranda removed Resolution 2021-117 from the consent agenda.
Motion Passed
Unanimous
The clerk read the following approved consent agenda items:
Resolution 2021-115, Authorizing The City Manager To Enter Into A Construction Contract
With Global Diving & Salvage Inc., For The Replacement Of Sacrificial Anodes Cathodic
Protection System On The Concrete Section Of The Seward Harbor Float System In Amount
Not To Exceed $150,477.80, Which Includes A 10% Contingency, And Appropriating Funds.
Resolution 2021-116, Authorizing The City Manager To Spend An Amount Up To $35,000 For
0L!
City of Seward, Alaska City Council Meeting Minutes
October 11, 2021 Volume 41, Page
The Installation Of Overhead Electric Power To The Scale House At The City Rock Quarry.
Resolution 2021-118, Approving Amendment No. 1 To The Contract With Boyd, Chandler,
Falconer & Munson For The Provision Of Basic Legal Services Through August 1, 2023, For A
Total Of $66,000 Annually.
Resolution 2021-119, Approving Amendment No.1 To The Contract With R&M Consultants
Inc. For On -Call Engineering And Grant Writing Services Through December 31, 2024, And
Appropriating Funds In The Amount Of $25,000.
Approval of the September 13, 2021 City Council Special Meeting Minutes.
Certify the October 5, 2021 Regular Municipal Election Results.
Non -objection to the renewal of marijuana license #17758 for The Tufted Puffin, LLC.
Appoint Dona Walker to the Historic Preservation Commission with a term to expire May,
2024.
SPECIAL ORDERS, PRESENTATIONS AND REPORTS
Proclamations & Awards
National Coming Out Day Proclamation
Wellness Week Proclamation
Domestic Violence Awareness Month Proclamation
Borough Assembly Report. Kenn Carpenter was not present.
City Manager Report. City Manager Janette Bower reported there was a draft budget
available in preparation for the work sessions that would start on Wednesday. There was no update
on the Federal Infrastructure Bill at this time.
McClure thanked administration and the Parks & Recreation Department for installing the
Mary Lowell grave marker replacement.
City Attorney Report. City Attorney Brooks Chandler said the last month had been fairly
quiet; he had worked on some of the contracts on tonight's agenda. He had finished his initial review
of the city code for the recodification project today. There was a drainage easement that he was
working on, a sublease at the harbor, and some personnel issues which had been resolved. Legal fees
for July were $8,898 and in August they were $11,870; beginning in November, his firm would be
charging a flat monthly fee, and the bill would exceed that only when necessary for unexpected
items.
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City of Seward, Alaska City Council Meeting Minutes
October 11, 2021 Volume 41, Page
Baclaan appreciated receiving updates on the various projects, including the recodification
project. hi response, Chandler said the recodification project was a major deal and it took time.
Other Reports and Announcements — None
Presentations — None
PUBLIC HEARINGS — None
UNFINISHED BUSINESS — None
NEW BUSINESS
Resolutions
Resolution 2021-117, Authorizing the City Manager to Enter into the Contract with LTAS
Technologies Inc. for Short Term Rental Registration and Compliance Services through
December 31, 2024, for a total of $6,500 Annually, and Appropriating Funds.
Motion (Baclaan/McClure) Approve Resolution 2021-117
Bower noted that this vendor is commonly known as Harmari, and the Community
Development Department had been using their services since 2018; it has previously cost $4,000 per
year. The increase in the cost now is due to the city's interest in expanding the services.
Casagranda had some concerns that short term lodging was being paid extra attention, more
than other types of businesses. She appreciated that this software may have the capacity to streamline
the process of permitting, but she didn't understand how it would be helping the city's processes.
Casagranda noted that there was no city compliance officer for short term lodging, and she wasn't
sure the city needed to have a vendor to address non-compliance because many citizens were willing
to keep people honest by asking their own questions. She was more concerned that the city was
spending time and energy on short term lodging, rather than spending time on solving long term
affordable housing.
Terry noted that this contract would become a budget item, and if future councils wished to
stop using the services they could provide the vendor with 30 days' notice.
hi response to DeMoss, Bower said this service expansion was not fully implemented in
2020, as hoped. Bower explained that how it worked was the vendor's software "crawled" websites
to find advertisements and then reported that information back to the city.
Baclaan recalled hearing about when this software was first implemented, that the data was
available to one employee only, and he believed the information had been used as a weapon against
local business owners. He concurred with the suggestion that there was more attention being paid to
41-
City of Seward, Alaska City Council Meeting Minutes
October 11, 2021 Volume 41, Page
short term rental businesses over other businesses. He wondered what the difference in permitting
compliance was between 2019 and 2020; he didn't think that enough information had been provided
to council to demonstrate the effectiveness of this program. Baclaan offered an illustration to make
his point: in law enforcement, there were two choices — lead by education or lead by the gun. He
believed it was more effective to lead by education. So he wondered if a similar approach could be
used in this situation: educate the business owners why it was important for them to be properly
permitted, and enforcing only when necessary. In that context, he wondered what the cost benefit of
this program actually was.
Seese also had concerns, and when she asked for information about how many businesses
were actually found to be running illegally, she never received satisfactory answers.
Motion to Postpone (Terry/McClure) Postpone Resolution 2021-117 to October 25,
2021.
Terry wished to see more information about how this software had impacted compliance
rates. Casagranda also wished to see more specific data when this came back.
Motion to Postpone Passed Unanimous
Other New Business Items
All items were approved on consent.
INFORMATIONAL ITEMS AND REPORTS — None
CITIZEN COMMENTS
Cheryl Seese was the chair of the Historic Preservation Commission, and she brought a
request from the commission to ask council to reinstate previous COVID-19 precautions. In
particular, she wished that the use of Zoom would be reinstated for meetings. She didn't understand
why Zoom was stopped being used at all.
Lynda Paquette concurred with the request to reinstate Zoom meetings. She thought the city
had disenfranchised some people when the use of Zoom was discontinued. She encouraged everyone
to consider applying for the Port & Commerce Advisory Board because there were two openings.
Norm Regis stated when charter businesses tried to go around the rules, other charter boat
captains made the harbormaster aware.
COUNCIL AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN
COMMENTS
Bower appreciated the discussion on LTAS Technologies. She thanked Seese for her service,
and congratulated Osenga on being re-elected.
97
City of Seward, Alaska City Council Meeting Minutes
October 11, 2021 Volume 41, Page
DeMoss congratulated Osenga and Calhoon on the election. She thought all the candidates
ran good campaigns and all were well-spoken. She congratulated Cindy Ecklund on becoming
Seward's new Borough Assembly Representative, and thanked Seese for her service.
Casagranda thanked the young people in tonight's audience for coming to the meeting. She
appreciated council working well together and administration for being so prepared.
Osenga thanked Randy Wells and Leighton Radner for stepping up and putting their names
in the hat for this election. He congratulated Calhoon, and thanked Seese for her service.
Seese brought fudge for everyone to share because tonight was her last council meeting. She
congratulated Calhoon and Osenga on the election.
McClure congratulated Osenga and Calhoon, and thanked everyone for running. She wished
everyone a Happy Indigenous Peoples Day.
Baclaan thanked administration for Resolution 2021-119 to obtain a resource for grant
writing services. He announced his resignation from council due to a new job he accepted; he felt it
was necessary to resign due to the demands of his new job. He appreciated everyone on council and
all their time and energy.
Terry said Baclaan would be missed. She thanked Seese for her service and congratulated
Calhoon on being elected, and Osenga for being re-elected. She appreciated Randy Wells and
Leighton Radner for putting in as candidates. She thanked Alaska Waste for serving the city, and
congratulated Cindy Ecklund and thanked Kenn Carpenter. She noted there would be two budget
work sessions this week, Wednesday and Thursday, starting at 6:00 p.m. each night; the work
sessions would be available on YouTube, in person, on radio, and on GCI channel 9. Halloween
events would include the Halloween Carnival from 1:00-4:00 p.m. on October 30 at the cruise ship
terminal, followed by Trunk or Treat at the Army Resort at 5:00 p.m.
ADJOURNMENT
The meeting was adjourned at 7:49 p.m.
Brenda J. Ballou, MMC Christy Terry
City Clerk Mayor
(City Seal)
98
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AGENDA STATEMENT
Meeting Date: October 25, 2021
To: City Council
From: Brenda Ballou, City Clerk
Agenda Item: Accepting Resignation of Council Member
BACKGROUND & JUSTIFICATION
Following a verbal announcement at the October 11, 2021 council meeting, Vice Mayor/Council
Member Tony Baclaan submitted a written letter of resignation to the city clerk on the same date.
The letter of resignation is coming before council tonight for acceptance.
The vacancy will be filled for the remainder of the term, which will expire October, 2022.
Seward Charter, Chapter 2, Section 2 states the person who fills this vacancy must be an elector of
the city, and shall have resided in the city continuously for a period of not less than one year
immediately preceding the date of filing.
The city clerk's office will provide Declaration of Candidacy forms and Financial Disclosure forms
to anyone interested in applying.
RECOMMENDATION
Vote to accept the resignation of Tony Baclaan from council, and directthe city clerk to immediately
solicit interest to fill the vacancy with a deadline of November 8, 2021 at 5:00 p.m.
99
Mon 10r11r2421 9:36 PK1
TB Tony Baclaan
Resognation
To • Brenda Ballau
Anthony Baclaan
Tender my resignation from the Seward City Council.
My last meeting was October 11, 2021.
Respectfully,
Anthony Baclaan
Get Outlookfor iOS
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CITY CODE 4.01.060 — Candidate qualification.
To be eligible to file a declaration of candidacy for election to a city office, a person shall be an elector of the
city and shall have been a resident of the city or of the territory annexed to the city, or shall have had a
combination of residence in the city and in the annexed territory for a period of not less than one year
immediately preceding the date of filing such a declaration.
CHARTER - 2.13 Filling vacancies.
(a) If a vacancy occurs in an elective office, other than a vacancy occurring from a recall:
(1) If the vacancy occurs more than two weeks before the last time for filing for the offices to be filled at the
next regular city election, the council shall fill the vacancy by appointment within thirty days, with the person
appointed serving until the next time when terms of elective officers begin. If the unexpired term of the vacated
office extends beyond the next time when terms of elective officers begin, the office shall be filled for the
remainder of the unexpired term at the next regular city election.
(2) If the vacancy occurs no more than two weeks before the last time for filing declarations of candidacy for
offices to be filled at the next regular city election, the council shall not fill the vacancy until immediately after
the council organizes following such regular city election, and the council then shall fill any such vacancy by
appointment for the remainder of the unexpired term.
(b) If a vacancy occurs in an appointive office, such vacancy shall be filled within ninety days thereafter in the
manner provided for making the original appointment. Such time may be extended for not to exceed an
additional ninety days by council resolution setting forth the reasons therefor.
CITY CODE - 2.10.050. Vacancy on council.
(a) In the event any member of the city council departs from the city with the intent of remaining absent for
more than 90 days, or shall have failed to attend meetings of the council for a period of ninety consecutive
days, or shall have attended less than five of the meetings of the council during any continuous period of five
months, the council may declare the office of such member vacant.
(b) With the concurrence of two-thirds of its members, the council may expel one of its members for a
conviction of a violation of AS 15.13 or a felony or misdemeanor described in AS 15.56 as a corrupt practice.
The council shall consider that conviction during the first meeting following final determination of the
conviction.
(c) A vacancy on the council also is created by the resignation of a councilmember in writing approved by the
council, the death of a councilmember, the removal of a councilmember from office by a court of competent
jurisdiction, or a failure of a councilmember to qualify for office within ten days from the date of certification
of the member's election.
(d) If a vacancy occurs on the council, other than a vacancy occurring from a recall, the vacancy shall be filled
as provided in section 2.13(a) of the Charter.
(e) The council shall be the sole authority for determining the qualifications of its members.
CITY COUNCIL RULES OF PROCEDURE, Rule 37 - Filling Council Vacancies.
If a vacancy occurs in the office of Council member, the Council may elect some qualified person to fill such
vacancy, the person elected shall hold office until a successor is elected at the next regular election and
properly qualified. In order to fill the vacancy with the most qualified person available until an election is held,
the Council will widely distribute and publish a notice of the vacancy, the procedure and any application form
for applying. Each applicant will make a presentation to the Council regarding their qualifications to serve. The
Council will then vote and sign ballots provided by the City Clerk. The City Clerk will read each ballot aloud,
will tabulate the votes and announce the results to the Council. The Council may then, by motion and voice
vote, affirm the appointment of the candidate receiving the highest number of votes (must have at least 4 per
SCC 2.10.050). For time frames during a recall of an elective officer, and when vacancies can be filled, see
City Charter sections 2.12 and 2.13.
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Agenda Statement
Meeting Date: October 25, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Organization of Council: Nominate, Elect & and Swear -In a Council Member
as Vice Mayor
BACKGROUND & JUSTIFICATION
Per Seward Charter 3.3, Seward City Code 2.10.020 and City Council Rules of Procedures, the City
Council must meet and organize no later than 30 days after each regular city election.
At this organizational meeting, the Council elects one of its members to act as Vice Mayor in the
absence of the Mayor. (CCROP Rule 4)
The Vice Mayor chairs the meetings in the absence of the Mayor and fills in for the Mayor at
ceremonial functions when the Mayor is unavailable. hi the absence of the Mayor, the Vice Mayor
shall possess all the powers of the mayor and all duties required of them by law or the City Council.
VOTING & APPOINTING PROCEDURE
1. The Mayor/Presiding Officer opens the floor for nominations.
2. The Mayor/Presiding Officer or any council member may then nominate one or more council
members for the position.
3. If only one nomination is received, a motion is made to close the nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be approved
by unanimous consent (no roll call is necessary).
4. If more than one nomination is received, paper ballots are prepared for each council member
to sign and vote for a nominee, or council can conduct a voice vote. It takes four affirmative
votes to be appointed.
RECOMMENDATION
Nominate and appoint a Vice Mayor.
The City Clerk will then swear in the new Vice Mayor.
111YA
Agenda Statement
Meeting Date: October 25, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Organizing the Council: Appoint a Liaison to the Seward Community Health
Center
BACKGROUND & JUSTIFICATION
Per Resolution 2014-018, Approving A Co -Applicant Agreement Between The Seward Community
Health Center (SCHC) And The City Of Seward, the City Council must select one of its members to
serve as the liaison to the Coordinating Committee.
For purposes of implementing, amending, or renewing this Agreement, the Parties agree to
participate in a Coordinating Committee comprised of one member each of the Governing Board, the
City Council, the Health Center Executive Director, and the City Manager, or their respective
designees. (Agreement Section 5.1)
Meetings may be called by any one member of the Coordinating Committee and may be held
telephonically or electronically. (Agreement Section 5.2)
RECOMMENDED PROCEDURE
1. The Mayor/Presiding Officer opens the floor for nominations.
2. The Mayor/Presiding Officer or any council member may then nominate one or more council
members for the position.
3. If only one nomination is received, a motion is made to close the nominations and cast a
unanimous ballot for the chosen person. That motion will need a second and can be approved
by unanimous consent (no roll call is necessary).
4. If more than one nomination is received, paper ballots have been prepared for each council
member to sign and vote for a nominee, or council can conduct a voice vote. It takes four
affirmative votes to be appointed.
Since November 1, 2018, Council Member Sharyl Seese has been the city's liaison. The next term
for the liaison will be November 1, 2021 through October 31, 2022.
RECOMMENDATION
Nominate and appoint a Coordinating Committee Liaison to the Seward Community Health Center.
103
AGENDA STATEMENT
Meeting Date: October 25, 2021
From: Brenda Ballou, City Clerk
Agenda Item: Appoint Planning & Zoning Commission liaison, council representative to
the Kenai Peninsula Economic Development District, or direct the boards and
commissions to provide periodic reports to council
BACKGROUND & JUSTIFICATION
City Council Rules of Procedures, Rule 4. Organization Of Council
The City Council must meet and organize not later than 30 days after each regular city election. At
this organizational meeting, the Council elects one of its members to act as Vice Mayor in the
absence of the mayor. In addition, the Mayor may appoint the council liaison to the Planning
Commission and the council representative to the Kenai Peninsula Borough Economic Development
District. [Rule 29(c) and SCC § 2.10.020]
City Council Rules of Procedures, Rule 29. Committees
The Mayor may appoint standing committees of the Council as necessary or desirable and may
appoint ad hoc committees to address specific topics. The Council may also meet in work sessions as
a committee of the whole:
(c) Council Liaisons. In order to build additional Council expertise in various areas of city
operations, the Presiding Officer may appoint one Council Member to serve as a liaison to
the Planning and Zoning Commission. These appointments shall be made at the Council's
organizational meeting in October. If appointed, the council representative to the Kenai
Peninsula Borough Economic Development District shall serve as liaison to the Port and
Commerce Advisory Board. If council liaisons were not appointed, a member of each Board
and Commission will arrange to give periodic reports to the City Council during Council's
regular scheduled meetings.
Council Representative to the Kenai Peninsula Economic Development District (KPEDD)
KPEDD is a 501(C)(4) with a primary focus on economic development through data retention, a
business incubation center, loan programs and as a business advocate for the Kenai Peninsula
Borough area. KPEDD also partners with local advocacy groups such as the Kenai Young
Professionals and Resource Conservation & Development District. The Board of Directors typically
meets the third Thursday of every other month. The Board guides the direction of the non-profit
104
organization in areas such as loan recipients, strategic planning, grant opportunities, local business
advocacy, partnerships and community updates.
In the event that council chooses to direct the Boards and Commissions to reportto council, below is
the reporting schedule that has been directed in the past:
Planning & Zoning Commission
1Q Report in person at a council meeting
2Q Submit written report to city clerk for inclusion in council packet
3Q Report in person at a council meeting
4Q Submit written report to city clerk for inclusion in council packet
Port & Commerce Advisory Board
1Q
Report in person at a council meeting
2Q
Submit written report to city clerk for inclusion in council packet
3Q
Report in person at a council meeting
4Q
Submit written report to city clerk for inclusion in council packet
Historic Preservation Commission
Provide annual report to council
HISTORY
Council Liaison to the Seward Community Health Center's Coordinating Committee
Council Member Seese (since November, 2018)
Ad Hoc reports, until otherwise determined by council.
Term is from November, 2020 — October, 2021.
Council Liaison to the Planning & Zoning Commission (P&Z)
Council Member DeMoss (since November, 2020)
Ad Hoc reports, until otherwise determined by council.
Term is from November, 2020 — October, 2021.
Council Liaison to the Port & Commerce Advisory Board (PACAB)
Vice Mayor Baclaan (since November, 2019)
Ad Hoc reports, until otherwise determined by council.
Term is from November, 2020 — October, 2021.
Council Representative to the Kenai Peninsula Economic Development District (KPEDD)
Council Member Osenga (since January, 2020)
Ad Hoc reports, until otherwise determined by council.
Term is annual from January 1 — December 31, 2021.
`11
RECOMMENDATION
Appoint a council liaison to the Planning & Zoning Commission. Next, appoint a council
representative to the Kenai Peninsula Economic Development District. By default, this person also
serves as the council liaison to the Port & Commerce Advisory Board (if council wishes, appoint a
separate council liaison to PACAB).
If no appointments are made (or if council wishes to have additional reporting), direct the boards and
commissions to provide periodic reports to council.
Clerk's Note: Council may also consider directing council liaisons and city representatives to
deliver reports to council on a predictable schedule (i.e., monthly, quarterly, etc.)
CITY REPRESENTATIVES
Prince William Sound Regional Citizens Advisory Council (PWSRCAC)
Pat Domitrovich (since March, 2021)
Ad Hoc reports, until otherwise determined by council.
Term expires May, 2023.
Cook Inlet Aquaculture Association (CIAA)
Robert Barnwell (since September, 2021)
Ad Hoc reports, until otherwise determined by council.
Term expires May, 2025.
Alaska Railbelt Cooperative Transmission & Electric Company (ARCTEC)
Kevin Dunham (since May, 2019)
Ad Hoc reports, until otherwise determined by council.
Note: Per Resolution 2010-126, this representative shall be a resident ofSeward, shall be appointed
by council, shall not be employed by any member of the ARCTEC Co-op, and may or may not be a
council member.
2021 COUNCIL COMMITTEES
SPECIAL AD HOC CITY COUNCIL BUDGET COMMITTEE
Council Members Osenga & DeMoss, Mayor Terry (Council Member McClure is Alternate)
This committee was established on May 26, 2020, and was continued on October 26, 2020. Deliver
ad Hoc reports, until otherwise determined by council.
Committee will sunset December 31, 2021 unless extended by a vote of council.
SPECIAL AD HOC STUDY COMMITTEE TO UPDATE THE ANNUAL EVALUATION
FORMS AND PROCEDURES FOR THE CITY MANAGER, CITY CLERK, AND CITY
ATTORNEY
Council Members Osenga & DeMoss, Mayor Terry
This committee was established on April 12, 2021. Deliver ad hoc reports, until otherwise
determined by council.
Committee will sunset December 31, 2021 unless extended by a vote of council.
I N M
2021 Newly Elected Officials Training
Sessions conducted via Zoom
Tuesday. November 9 — via Zoom
8:30 am
Networking and facilitated discussion
9:00 am
Opening Remarks and Introduction to AML
• Nils Andreassen, Executive Director, Alaska Municipal League
9:45 am
Break
10:00 am
Local Government 101— Introduction to Title 29
• lura Leahu, Local Government Specialist, DCRA (confirmed)
• Brendan Smyth, Local Government Specialist, DCRA (confirmed)
10:45 am
Break
11:00 am
Roles and Responsibilities of Municipal Officials
• Robert Palmer, Attorney, City and Borough of Juneau (confirmed)
• Holly Wells, Attorney, Birch Horton and Bittner (confirmed)
Noon
Break for lunch
1:00 pm
Budgets and Government Accounting
• Max Mertz, Mertz and Associates (confirmed)
2:00 pm
Break
2:30 pm
Local Taxation
• Joseph Caissie, Office of the State Assessor (tentative)
3:15 pm
Break
3:30 pm
Lobbying Process
4:30 pm
Adjourn for day
Wednesday. November 10—via Zoom
8:30 am Networking and facilitated discussion
9:00 am Ethics and Conflict of Interest
1
INE:?
• Matt Mead, Landye, Bennett, Blumstein LLP (confirmed)
10:15 am Break
10:30 am Open Meetings Act
• Jill Dolan, Attorney, Fairbanks North Star Borough (confirmed)
• Michael Gatti, Attorney, Jermaine, Dunnagan & Owens PC
Noon Break for lunch
1:00 pm Quasi -Judicial Role and Ex Parte Contact
• Jill Dolan, Attorney, Fairbanks North Star Borough (confirmed)
• Michael Gatti, Attorney, Jermaine, Dunnagan & Owens PC
1:45 pm Break
2:00 pm Parliamentary Procedure and Conducting Meetings
• Sheri Pierce, City Clerk, City of Valdez (confirmed)
3:00 pm Break
3:15pm Questions and Answers with Experienced Municipal Officials
• Melissa Jacobsen, Alaska Association of Municipal Clerks (confirmed)
• John Moosey, Alaska Municipal Management Association (to be invited)
• Rob Palmer, Alaska Municipal Attorneys Association (confirmed)
• Joan Miller, Alaska Government Finance Officers Association
• Bryce Ward, Alaska Conference of Mayors (confirmed)
4:30 pm Adjourn
Sunday, November 14
6:00 pm Networking Reception
Hotel Captain Cook, Quarterdeck
`[IR
Council Agenda Statement
Meeting Date: October 25, 2021
From: Christy Terry, Mayor
Agenda Item: Schedule a Council Retreat
BACKGROUND & JUSTIFICATION
New council members and a new city manager creates the perfect occasion to schedule and hold a Council
Retreat, to include the city clerk, to accomplish two objectives:
1) team building opportunity to get to know one another and develop relationships using ice breakers,
games and activities; and
2) reviewing roles, responsibilities and expectations of Municipal Officials.
Understanding and learning about everyone's communication styles will help facilitate the business of the
public. Building relationships and communication skills will add to council's success serving as the legislative
body of the city and the city manager and city clerk success of working with council.
It's helpful to have someone other than a council member, city manager or city clerk lead the retreat, so that
everyone participate, rather than have to lead the agenda. In March, 2020, the DCRA facilitated a retreat and
all participants felt it was successful. The city's DCRA representative has offered to facilitate the event again.
Final details of the retreat can be determined by city manager and city clerk working together, however, general
suggestions are as follows: proposed locations to encourage a relaxed setting but also ensuring public access
include- City Library (Community or Meeting Room) or Museum conference table (after hours); duration of
the meeting could be 4-6 hours with a lunch or dinner for participants; schedule the retreat sometime in late
January onward.
Public is invited and encouraged to attend and the meeting will be properly noticed. Members of the public are
invited to make comments at the start of the retreat and at the close. Retreat will not be broadcast on social
media, TV or radio, but will be recorded as public record. Limiting the activities of the day to council, city
manager and city clerk will help achieve the desired outcomes including better communication.
INTENT
Create a Council Retreat opportunity to accomplish two objectives: 1) team building opportunity to get to know
one another and develop relationships using ice breakers, games and activities; and 2) reviewing roles,
responsibilities and expectations of municipal officials.
RECOMMENDATION
Schedule a Council Retreat to include City Council, City Manager, and City Clerk.
Clerk's Note: Our DCRA representative is available to facilitate this session anytime starting from mid -
January onward. The only expense the city will incur, in keeping with the last retreat, would be mileage and
hotel; there is no additional fee for the service.
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RECEIVED
CITY OF SEWARD, ALASKA
APPLICATION FOR THE OCT 19 2021
SEWARD HISTORIC PRESERVATION COMMISSION OFFICE OF TME
n CITY CLERK
NAME: ��.�' t'�'r'
STREET ADDRESS: 40 I �v
MAILING ADDRESS:__ _`7 `'9 W04
E-MAIL ADDRESS YY\5CA
HOME TELEPHONE:
LENGTH OF RESIDENCY IN THE SEWARD AREA:
PRESENTLY EMPLOYED AS: .'_ V C_� r
List any special training, education or background such as grant writing, history, architecture, or
archeology, which my help you as a member of the Commission:
Tee 14V Pi:j\ 0V Ai 61-V - ►V\V Zh kl0r� - tinU e,4 i-]
%'T Y2
Have you ever been involved in any aspect of historic preservation? If so, briefly describe your
i�j}v�Ivement:
d
am specifically interested in serving on the Historic Preservation Commission because:
i.s'i
2
Have you ever served on a similar commission elsewhere? Yes KOD
If so, where?
And when?
If appointed, are you willing to:
• Do historic research? ES NO
• Work on preparing grant applications? NO
• Work on writing historic register nominations? 7YE�45
O
• Attend historic preservation workshops? 0
SI NATURE DATE
"`
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:31 AM
City of Seward
General Fund
Page: 1
For 8/31/2021
Variance
Actual
Y-T-D
Annual
Over/(Under)
% of Annual
Month
Actual
Budget
Budget
Budget
Revenues
4000 Tax Revenue - Sales
1,672.543
2,823,165
4,256,017
(1,432,852)
66.33
4010 Tax Revenue- Real Property
127,540
298,226
1,060,000
(761,774)
28.13
4011 Tax Revenue- Personal Property
19,790
75,766
415,000
(339,234)
18.26
4012 Tax Revenue - Motor vehicle
3,371
12,593
25,000
(12,407)
50.37
4020 Hotel/Motel Room Tax
76,739
279,901
673,135
(393,234)
41.58
4030 Payments in Lieu of Tax
0
53,952
130,000
(76,048)
41.50
4031 Contra Payments in Lieu of Tax
0
(27,787)
(78,000)
50,213
35.62
4040 Penalties and Interest on Taxes
1,016
3,553
1,500
2,053
236.86
4100 Building Permits
3,825
33,398
41,600
(8,202)
80.28
4101 Permits - Taxi
0
527
1,100
(573)
47.94
4102 DMV - Drivers License
145
6,963
19,000
(12,038)
36.64
4103 DMV - Motor Vehicles
158
16,927
58,000
(41,073)
29.18
4104 Animal Control Licenses
10
100
200
(100)
50.00
4105 Business License
360
11,220
21,000
(9,780)
53.43
4106 License and Permits - Misc
0
2,207
3,500
(1,293)
63.07
4107 Inspection Fees
82
1,579
0
1,579
0.00
4202 Jail Contract
0
184,476
350,000
(165,524)
52.71
4203 Dispatch Contract w/State of AK
0
18,000
36,000
(18,000)
50.00
4204 KPB 911 Dispatch
0
26,400
52,800
(26,400)
50.00
4205 Alaska Liquor Tax
0
0
20,000
(20,000)
0.00
4206 Alaska Raw Fish Tax
0
0
420,000
(420,000)
0.00
4207 Fisheries Resource Landing Tax
0
538
2,500
(1,962)
21.52
4251 Grant Revenue - Federal Grants
337,466
342,445
592,609
(250,164)
57.79
4252 Grant Revenue - State Grants
7,000
9,555
7,000
2,555
136.50
4253 Grant Revenue - Misc Grants
0
1,000,000
1,000,000
0
100.00
4300 Admin. Exp. - Jail
9,378
75,025
112,537
(37,512)
66.67
4301 Admin Exp.- Harbor
31,188
249,505
374,258
(124,753)
66.67
4302 Admin. Exp. - SMIC
8,325
66,597
99,895
(33,298)
66.67
4303 Admin. Exp.- Parking Fund
973
7,783
11,675
(3,892)
66.67
4304 Admin. Exp. - Electric
81,360
650,881
976,322
(325,441)
66.67
4305 Admin. Exp. -Water
22,445
179,560
269,340
(89,780)
66.67
4306 Admin. Exp. -Sewer
13,707
109,655
164,483
(54,828)
66.67
4307 Copying Fees
197
961
7,000
(6,039)
13.72
4308 Sales Tax Credit
0
2,000
4,000
(2,000)
50.00
4309 Zoning Fees
0
2,075
1,500
575
138.33
4320 Misc Dog Fees
100
300
600
(300)
50.00
4322 Miscellaneous Dispatching
833
6,667
10,000
(3,333)
66.67
4323 Miscellaneous Police Fees
200
1,305
2,500
(1,195)
52.20
4330 Street Work Orders
0
50
0
50
0.00
4331 Shop Work Orders
560
1,505
2,000
(495)
75.25
4340 P&R: Public Use Fees
0
0
1,300
(1,300)
0.00
4341 P&R: Punchard Fees
0
0
8,000
(8,000)
0.00
4342 P&R: Class Registrations
0
0
43,000
(43,000)
0.00
4343 P&R: Facility Rental
0
28
4,400
(4,372)
0.64
4344 P&R: Tournaments
0
0
1,700
(1,700)
0.00
4345 P&R: Special Events
0
11,789
19,100
(7,311)
61.72
4347 P&R: Shower Fees
142
7,832
18,500
(10,668)
42.34
4348 P&R: Rock Wall Fees
0
0
250
(250)
0.00
112
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:31 AM City of Seward
General Fund
For
8/31/2021
Variance
Actual
Y-T-D
Annual
Over/(Under)
% of Annual
Month
Actual
Budget
Budget
Budget
4349
P&R: Pavilion Fees
701
7,032
6,700
332
104.96
4350
P&R: Camping Fees
128,880
955,759
1,325,050
(369,291)
72.13
4351
P&R: Camping w/Utilities
43,526
392,052
352,750
39,302
111.14
4352
P&R: RV Dump Station
0
0
16,000
(16,000)
0.00
4353
P&R: Misc Revenue
11,695
11,695
600
11,095
1,949.24
4356
P&R: Cemetery Plot Fees
0
0
500
(500)
0.00
4357
P&R: Memorial Bench Fees
2,485
6,485
0
6,485
0.00
4370
Library Service Revenue
940
5,696
15,000
(9,304)
37.98
4371
Library Circulation Revenue
0
0
4,000
(4,000)
0.00
4373
Museum Admissions
2,640
7,125
12,000
(4,875)
59.38
4380
Land Rents & Leases
0
27,850
42,500
(14,650)
65.53
4382
Jail Facility Rental
2,500
20,000
30,000
(10,000)
66.67
4383
Municipal Building Rent
0
32,500
43,471
(10,971)
74.76
4400
Fines and Bails
4,587
12,446
17,000
(4,554)
73.21
4500
GFInterest on Investments
0
21,008
81,000
(59,992)
25.94
4501
GF Penalties & Interest
45
20,435
1,500
18,935
1,362.34
4610
Surplus Sales
0
611
0
611
0.00
4611
Gravel Sales
0
214,501
0
214,501
0.00
4620
Franchise Fee - Refuse
0
12,231
17,500
(5,269)
69.89
4630
City Clerk Fees
60
60
0
60
0.00
4639
Misc Service Fees
0
312
0
312
0.00
5899
Miscellaneous Revenue
6,784
327,279
0
327,279
0.00
Total
Revenues
$ 2,624,296
$ 8,622,299
$ 13,205,892
$ (4,583,594)
$ 65.29
113
Page: 2
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
General Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
299,225
2,576,266
4,421,088
1,844,822
58.27
6001 Overtime
17,408
148,088
204,219
56,131
72.51
6002 Standby Time
973
6,499
8,093
1,594
80.30
6100 Medicare
6,270
54,917
96,262
41,345
57.05
6101 Unemployment Insurance
0
6,032
16,900
10,868
35.69
6102 Workers' Compensation
9,094
116,762
252,018
135,256
46.33
6200 0900 - Debt Service Leave Time
31,298
319,483
423,239
103,756
75.49
6201 Retirement Benefits
69,701
604,274
968,891
364,617
62.37
6202 Health Insurance
159,900
1,174,144
2,315,677
1,141,533
50.70
6209 PERS DC Forfeitures
0
(6,248)
0
6,248
0.00
Total Personnel Costs:
$ 593,869 $
5,000,217 $
8,706,387
$ 3,706,170
$ 57.43
Non -Personnel Costs:
7000 Audit
0
127,600
115,000
(12,600)
110.96
7001 Communications
14,766
80,319
117,673
37,354
68.26
7002 Postage and Freight
1,562
21,315
37,971
16,656
56.14
7003 Banking & Credit Card Fees
6,444
77,216
52,600
(24,616)
146.80
7004Insurance
0
141,285
252,943
111,658
55.86
7006 Legal
9,270
71,830
80,000
8,170
89.79
7009 Contracted Services
66,332
420,945
816,826
395,881
51.53
7010 Engineering
0
11,065
25,000
13,935
44.26
7011 Testing
2,014
2,397
6,954
4,557
34.47
7012 Other Special Services
250
7,124
32,300
25,176
22.06
7013 State Lobbying Fees
16,084
66,378
90,000
23,622
73.75
7014 Federal Lobbying Fees
7,667
61,336
95,000
33,664
64.56
7015 Utilities
54,500
362,990
589,807
226,817
61.54
7016 Heating Fuel
3,240
41,874
62,193
20,319
67.33
7017 Rents & Leases
2,500
21,303
104,600
83,297
20.37
7201 Library Books
372
3,700
10,000
6,300
37.00
7202 Library Periodicals
0
0
3,000
3,000
0.00
7203 Library Standing Orders
0
0
4,000
4,000
0.00
7204 Library Non -Print
0
2,484
4,000
1,516
62.11
7205 Library Electronic Materials
0
5,336
4,500
(836)
118.58
7208 Museum Collection Supplies
259
915
1,200
285
76.27
7210 Vehicle Supplies
101
689
7,524
6,835
9.15
7211 Gas & Lube
4,958
50,415
98,730
48,315
51.06
7212 Uniform Allowance
55
8,355
14,519
6,164
57.55
7213 Safety Equipment
781
3,824
13,900
10,076
27.51
7214 Janitorial Supplies
1,289
12,746
16,350
3,604
77.96
7215 Operating Supplies
10,825
180,519
292,184
111,665
61.78
7216 Maintenance & Repair
6,031
120,505
198,597
78,092
60.68
7217 Small Tools & Equipment
39,845
87,650
139,408
51,758
62.87
7218 Inmate Meals
455
5,929
9,000
3,071
65.87
7300 Advertising
2,624
35,160
40,024
4,864
87.85
7301 Subscriptions & Dues
3,547
32,797
52,332
19,535
62.67
7302 Travel & Subsistence
5,171
29,033
90,448
61,415
32.10
7303 Education & Training
1,310
22,439
67,014
44,575
33.48
114
Page: 1
Run: 10/20/2021 at 11:40 AM
Monthly Budget Expenditure Report by Fund
City of Seward
General Fund
For 8/31/2021
7304 Equipment Rent
7307 GF Administrative Fee
7800 Sister City Program
7801 Contributions to Chamber
7802 Contributions to Senior Citizens
7803 Contributions to B&G Club
7804 Elections
7805 Promotion
7806 Volunteer Fireman Stipend
7807 Contingency
7809 Pass-Thru Payments
7810 Miscellaneous Expense
8001 Unrealized Loss on Investments
8011 0900 - Debt Service Bonding Expense
8012 Debt Service Interest Expense
8102 Buildings
8103 Capital Equipment
8104 Motor Pool Rent
8105 Improvements other than Buildings
8300 Debt Service Principal
Total Non -Personnel Costs:
Total Expenditures
Actual
Month
279
9,378
0
0
0
0
21
0
2,500
0
0
472
7,055
0
3,000
0
0
23,282
0
120,000
$ 428,239
$ 1,022,108
115
Y-T-D
Actual
1,319
75,025
1,216
295,837
80,000
0
21
3,420
28,000
2,500
500,000
3,827
39,776
17,500
116,103
39
52,521
186,254
761
230,000
$ 3,751,592
$ 8,751,809
Annual
Budget
37,836
112,537
6,250
278,032
80,000
25,000
7,377
10,000
38,000
6,000
500,000
25,700
0
0
223,456
0
95,813
285,000
0
230,000
$ 5,506,598
$ 14,212,985
Variance
(Over)/Under
Budget
36,517
37,512
5,034
(17,805)
0
25,000
7,356
6,580
10,000
3,500
0
21,873
(39,776)
(17,500)
107,353
(39)
43,292
98,746
(761)
0
$ 1,755,006
$ 5,461,176
of Annual
Budget
3.49
66.67
19.45
106.40
100.00
0.00
0.29
34.20
73.68
41.67
100.00
14.89
0.00
0.00
51.96
0.00
54.82
65.35
0.00
100.00
$ 68.13
$ 61.58
Page: 2
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6100 Medicare
6102 Workers' Compensation
Total Personnel Costs:
Non -Personnel Costs:
7000 Audit
7001 Communications
7002 Postage and Freight
7004 Insurance
7009 Contracted Services
7013 State Lobbying Fees
7014 Federal Lobbying Fees
7215 Operating Supplies
7217 Small Tools & Equipment
7300 Advertising
7301 Subscriptions & Dues
7302 Travel & Subsistence
7303 Education & Training
7800 Sister City Program
7805 Promotion
7807 Contingency
7809 Pass-Thru Payments
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund Mayor and Council
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
0.00
9,000.00
18,000
9,000
50.00
0.00
688.50
1,377
689
50.00
0.00
0.00
149
149
0.00
$ 0.00 $
9,688.50 $
19,526 $
9,838 $
49.62
0.00
127,600.00
115,000
(12,600)
110.96
395.06
3,419.95
5,500
2,080
62.18
96.38
586.29
1,500
914
39.09
0.00
222.96
500
277
44.59
34,422.71
34,422.71
305,938
271,515
11.25
16,084.00
66,378.00
90,000
23,622
73.75
7,667.00
61,336.00
95,000
33,664
64.56
844.92
5,312.82
7,500
2,187
70.84
0.00
907.00
1,500
593
60.47
1,092.00
19,470.78
20,000
529
97.35
0.00
0.00
3,600
3,600
0.00
624.60
1,443.13
18,000
16,557
8.02
0.00
175.00
2,000
1,825
8.75
0.00
1,215.73
6,250
5,034
19.45
0.00
3,420.00
6,000
2,580
57.00
0.00
0.00
2,000
2,000
0.00
0.00
500,000.00
500,000
0
100.00
$ 61,226.67 $
825,910.37 $ 1,180,288 $
354,377 $
69.98
$ 61,226.67 $
835,598.87 $
1,199,814 $
364,215 $
69.64
116
Page: 2
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6100 Medicare
6102 Workers' Compensation
6201 Retirement Benefits
6202 Health Insurance
Total Personnel Costs:
Non -Personnel Costs:
7002 Postage and Freight
7004 Insurance
7215 Operating Supplies
7301 Subscriptions & Dues
7302 Travel & Subsistence
7303 Education & Training
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund Historic Preservation Commission
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
1,208.32
13,467.56
35,441
21,973
38.00
19.02
209.29
516
307
40.56
6.01
89.84
298
208
30.15
279.98
2,159.09
1,857
(302)
116.27
673.80
12,270.63
19,980
7,709
61.41
$ 2,187.13 $
28,196.41 $
58,092 $
29,895 $
48.54
0.00
0.00
104
104
0.00
0.00
195.71
7,416
7,220
2.64
150.00
358.50
2,156
1,798
16.63
0.00
0.00
208
208
0.00
0.00
0.00
7,000
7,000
0.00
0.00
183.75
3,000
2,816
6.13
$ 150.00 $
737.96 $ 19,884 $
19,146 $
3.71
$ 2,337.13 $
28,934.37 $
77,976 $
49,041 $
37.11
117
Page: 3
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:43AM
City of Seward
Page: 4
g
General Fund Legal
For 8/31/2021
Variance
Actual Y-T-D
Annual
(Over)/Under
% of Annual
Month Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
$ 0.00 $ 0.00 $
0 $
0
$ 0.00
Non -Personnel Costs:
7006 Legal
9,270.00 71,829.70
80,000
8,170
89.79
Total Non -Personnel Costs:
$ 9,270.00 $ 71,829.70 $
80,000 $
8,170
$ 89.79
Total Expenditures
$ 9,270.00 $ 71,829.70 $
80,000 $
8,170
$ 89.79
118
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6001 Overtime
6100 Medicare
6102 Workers' Compensation
6200 Leave Time
6201 Retirement Benefits
6202 Health Insurance
Total Personnel Costs:
Non -Personnel Costs:
7004 Insurance
7009 Contracted Services
7301 Subscriptions & Dues
7302 Travel & Subsistence
7303 Education & Training
7304 Equipment Rent
7804 Elections
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund City Clerk
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
12,781.92
99,780.92
185,250
85,469
53.86
67.26
266.13
18,000
17,734
1.48
201.33
2,066.58
2,352
285
87.86
63.79
642.81
1,345
702
47.79
1,977.18
16,888.96
19,258
2,369
87.70
1,095.25
7,693.41
8,414
721
91.44
9,497.58
63,956.56
89,910
25,953
71.13
$ 25,684.31 $
191,295.37 $
324,529 $
133,233 $
58.95
0.00
1,726.29
3,300
1,574
52.31
811.81
11,821.59
44,662
32,840
26.47
109.95
674.95
700
25
96.42
124.00
2,614.52
5,000
2,385
52.29
0.00
1,877.00
2,500
623
75.08
0.00
0.00
1,000
1,000
0.00
21.40
21.40
7,377
7,356
0.29
$ 1,067.16 $
18,735.75 $ 64,539 $
45,803 $
29.03
$ 26,751.47 $
210,031.12 $
389,068 $
179,036 $
53.98
119
Page: 5
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:43AM
City of Seward
Page: 6
g
General Fund City Manager
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
25,204.52
186,948.44
331,827
144,879
56.34
6100 Medicare
365.47
3,275.03
4,977
1,702
65.80
6101 Unemployment Insurance
0.00
2,930.68
0
(2,931)
0.00
6102 Workers' Compensation
115.93
1,345.23
2,849
1,504
47.22
6200 Leave Time
1,515.11
18,387.81
28,187
9,799
65.24
6201 Retirement Benefits
1,562.23
13,597.43
19,336
5,739
70.32
6202 Health Insurance
11,484.30
49,884.73
145,918
96,033
34.19
Total Personnel Costs:
$ 40,247.56 $
276,369.35 $
533,094 $
256,725
$ 51.84
Non -Personnel Costs:
7001 Communications
511.61
3,749.44
5,200
1,451
72.10
7002 Postage and Freight
14.63
29.21
400
371
7.30
7004Insurance
0.00
3,131.91
5,100
1,968
61.41
7009 Contracted Services
191.46
4,551.53
30,000
25,448
15.17
7011 Testing
0.00
7.99
0
(8)
0.00
7211 Gas & Lube
228.10
381.91
3,000
2,618
12.73
7215 Operating Supplies
872.99
5,237.88
7,000
1,762
74.83
7216 Maintenance & Repair
0.00
13.78
0
(14)
0.00
7217 Small Tools & Equipment
22.79
930.79
1,000
69
93.08
7300Advertising
0.00
274.83
2,100
1,825
13.09
7301 Subscriptions & Dues
2,008.97
13,039.85
8,000
(5,040)
163.00
7302 Travel & Subsistence
1,465.09
4,404.82
8,000
3,595
55.06
7303 Education & Training
0.00
2,654.90
4,000
1,345
66.37
7805 Promotion
0.00
0.00
4,000
4,000
0.00
7807 Contingency
0.00
2,500.00
4,000
1,500
62.50
8104 Motor Pool Rent
367.61
2,940.85
4,500
1,559
65.35
Total Non -Personnel Costs:
$ 5,683.25 $
43,849.69 $
86,300 $
42,449
$ 50.81
Total Expenditures
$ 45,930.81 $
320,219.04 $
619,394 $
299,174
$ 51.70
120
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6001 Overtime
6100 Medicare
6102 Workers' Compensation
6200 Leave Time
6201 Retirement Benefits
6202 Health Insurance
Total Personnel Costs:
Non -Personnel Costs:
7001 Communications
7002 Postage and Freight
7003 Bank and Credit Card Fees
7004 Insurance
7009 Contracted Services
7215 Operating Supplies
7216 Maintenance & Repair
7217 Small Tools & Equipment
7301 Subscriptions & Dues
7302 Travel & Subsistence
7303 Education & Training
7810 Miscellaneous Expense
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund IT
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
16,675.84
135,842.19
181,461
45,619
74.86
0.00
473.10
0
(473)
0.00
248.96
2,138.69
2,771
632
77.18
77.00
859.91
1,586
726
54.22
1,858.50
16,737.09
19,298
2,561
86.73
1,568.24
12,765.72
9,919
(2,847)
128.70
8,683.01
61,710.10
99,900
38,190
61.77
$ 29,111.55 $
230,526.80 $
314,935 $
84,408 $
73.20
557.67
3,065.40
5,500
2,435
55.73
0.00
0.51
300
299
0.17
0.00
0.55
0
(1)
0.00
0.00
2,281.21
3,500
1,219
65.18
0.00
(753.14)
14,500
15,253
(5.19)
2.33
16,193.27
24,000
7,807
67.47
0.00
0.00
5,000
5,000
0.00
3,956.77
5,445.38
16,000
10,555
34.03
109.97
4,530.65
15,500
10,969
29.23
0.00
76.01
3,000
2,924
2.53
0.00
3,309.00
2,500
(809)
132.36
0.00
0.00
1,000
1,000
0.00
$ 4,626.74 $
34,148.84 $
90,800 $
56,651 $
37.61
$ 33,738.29 $
264,675.64 $
405,735 $
141,059 $
65.23
121
Page: 7
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:43AM
City of Seward
Page: 8
General Fund Community
Development
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
13,463.94
97,256.09
163,233
65,977
59.58
6100 Medicare
207.53
1,832.84
2,501
668
73.28
6101 Unemployment Insurance
0.00
121.90
0
(122)
0.00
6102 Workers' Compensation
65.83
604.50
1,431
827
42.24
6200 Leave Time
1,604.03
12,040.50
18,564
6,524
64.86
6201 Retirement Benefits
1,270.18
8,117.22
8,946
829
90.74
6202 Health Insurance
11,061.98
71,229.16
93,240
22,011
76.39
Total Personnel Costs:
$ 27,673.49 $
191,202.21 $
287,915 $
96,714
$ 66.41
Non -Personnel Costs:
7001 Communications
236.50
1,581.67
3,200
1,618
49.43
7002 Postage and Freight
22.84
161.14
500
339
32.23
7004Insurance
0.00
1,604.47
3,400
1,796
47.19
7009 Contracted Services
0.00
3,350.00
7,712
4,362
43.44
7211 Gas & Lube
0.00
41.90
0
(42)
0.00
7215 Operating Supplies
182.77
4,033.15
2,700
(1,333)
149.38
7216 Maintenance & Repair
0.00
0.00
500
500
0.00
7217 Small Tools & Equipment
0.00
0.00
2,500
2,500
0.00
7300 Advertising
0.00
876.04
0
(876)
0.00
7301 Subscriptions & Dues
94.98
1,990.44
0
(1,990)
0.00
7302 Travel & Subsistence
0.00
150.00
2,500
2,350
6.00
7303 Education & Training
825.00
2,057.50
3,000
943
68.58
7810 Miscellaneous Expense
47.00
47.00
500
453
9.40
Total Non -Personnel Costs:
$ 1,409.09 $
15,893.31 $
26,512 $
10,620
$ 59.95
Total Expenditures
$ 29,082.58 $
207,095.52 $
314,427 $
107,334
$ 65.86
122
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:43AM City of Seward Page: 9
General Fund Finance g
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
37,818.00
287,519.19
482,699
195,180
59.56
6001 Overtime
1,272.65
5,546.34
4,064
(1,482)
136.47
6100 Medicare
658.36
4,706.76
7,889
3,182
59.66
6102 Workers' Compensation
(1,144.97)
1,876.72
4,228
2,351
44.39
6200 Leave Time
5,370.41
61,965.66
47,953
(14,013)
129.22
6201 Retirement Benefits
3,854.50
28,974.65
26,103
(2,872)
111.00
6202 Health Insurance
15,333.57
126,040.15
266,400
140,360
47.31
Total Personnel Costs:
$ 63,162.52 $
516,629.47 $
839,336 $
322,706
$ 61.55
Non -Personnel Costs:
7001 Communications
888.73
6,374.00
9,750
3,376
65.37
7002 Postage and Freight
93.19
4,778.16
2,100
(2,678)
227.53
7003 Bank and Credit Card Fees
0.00
10.50
0
(11)
0.00
7004Insurance
0.00
5,396.48
12,000
6,604
44.97
7009 Contracted Services
70.30
39,871.20
30,500
(9,371)
130.73
7011 Testing
0.00
0.00
300
300
0.00
7215 Operating Supplies
862.76
11,118.61
10,000
(1,119)
111.19
7216 Maintenance & Repair
300.00
18,364.00
19,000
636
96.65
7217 Small Tools & Equipment
0.00
8,999.76
9,000
0
100.00
7300 Advertising
259.00
4,526.92
2,500
(2,027)
181.08
7301 Subscriptions & Dues
714.93
2,076.21
2,500
424
83.05
7302 Travel & Subsistence
0.00
8,763.44
6,000
(2,763)
146.06
7303 Education & Training
0.00
2,317.77
5,000
2,682
46.36
7810 Miscellaneous Expense
0.00
4.99
1,000
995
0.50
Total Non -Personnel Costs:
$ 3,188.91 $
112,602.04 $
109,650 $
(2,952)
$ 102.69
Total Expenditures
$ 66,351.43 $
629,231.51 $
948,986 $
319,754
$ 66.31
123
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6101 Unemployment Insurance
Total Personnel Costs:
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund General Services
For 8/31/2021
Non -Personnel Costs:
7001 Communications
7002 Postage and Freight
7003 Bank and Credit Card Fees
7004 Insurance
7009 Contracted Services
7010 Engineering
7011 Testing
7012 Other Special Services
7215 Operating Supplies
7216 Maintenance & Repair
7301 Subscriptions & Dues
7810 Miscellaneous Expense
8001 Unrealized Loss on Investments
Total Non -Personnel Costs:
Total Expenditures
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
0.00
0.00
10,000
10,000
0.00
$ 0.00 $
0.00 $
10,000 $
10,000 $
0.00
401.71
2,942.78
2,000
(943)
147.14
1,012.15
5,614.65
4,800
(815)
116.97
190.28
3,023.82
25,000
21,976
12.10
0.00
266.50
1,500
1,234
17.77
85.00
32,218.00
53,632
21,414
60.07
0.00
11,064.56
25,000
13,935
44.26
0.00
375.00
0
(375)
0.00
250.00
359.23
0
(359)
0.00
(52.49)
2,284.42
3,000
716
76.15
0.00
597.56
2,000
1,402
29.88
0.00
169.85
1,200
1,030
14.15
0.00
344.65
10,000
9,655
3.45
7,054.65
39,776.18
0
(39,776)
0.00
$ 8,941.30 $
99,037.20 $ 128,132 $
29,094 $
77.29
$ 8,941.30 $
99,037.20 $
138,132 $
39,094 $
71.70
124
Page: 10
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:43AM
City of Seward
Page: 11
General Fund General Services - Copier
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
$ 0.00 $
0.00 $
0 $
0
$ 0.00
Non -Personnel Costs:
7215 Operating Supplies
248.87
945.59
1,700
754
55.62
7304 Equipment Rent
44.00
198.00
7,000
6,802
2.83
Total Non -Personnel Costs:
$ 292.87 $
1,143.59 $
8,700 $
7,556
$ 13.14
Total Expenditures
$ 292.87 $
1,143.59 $
8,700 $
7,556
$ 13.14
125
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 12
General Fund Contributions
For 8/31/2021
Variance
Actual Y-T-D Annual (Over)/Under % of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
Non -Personnel Costs:
7801 Contributions to Chamber
7802 Contributions to Senior Citizens
7803 Contributions to B&G Club
Total Non -Personnel Costs:
Total Expenditures
$ 0.00 $
0.00 $ 0 $
0 $
0.00
0.00
295,837.00 278,032
(17,805)
106.40
0.00
80,000.00 80,000
0
100.00
0.00
0.00 25,000
25,000
0.00
$ 0.00 $
375,837.00 $ 383,032 $
7,195 $
98.12
$ 0.00 $
375,837.00 $ 383,032 $
7,195 $
98.12
126
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund Police
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
77,390.90
694,328.87
1,085,537
391,208
63.96
6001 Overtime
7,980.96
72,190.57
97,755
25,564
73.85
6100 Medicare
2,018.33
16,157.15
25,685
9,528
62.91
6101 Unemployment Insurance
0.00
2,174.96
0
(2,175)
0.00
6102 Workers' Compensation
3,926.30
41,252.97
75,513
34,260
54.63
6200 Leave Time
8,477.31
75,929.74
122,372
46,442
62.05
6201 Retirement Benefits
6,309.14
57,461.30
66,145
8,684
86.87
6202 Health Insurance
43,510.91
314,880.48
599,400
284,520
52.53
Total Personnel Costs:
$ 149,613.85 $
1,274,376.04 $
2,072,407 $
798,031
$ 61.49
Non -Personnel Costs:
7001 Communications
2,397.52
15,598.39
20,000
4,402
77.99
7002 Postage and Freight
77.72
871.90
2,000
1,128
43.60
7003 Bank and Credit Card Fees
21.42
2,151.34
6,100
3,949
35.27
7004Insurance
0.00
47,205.54
80,000
32,794
59.01
7009 Contracted Services
11,173.04
49,883.19
34,234
(15,649)
145.71
7011 Testing
359.76
359.76
0
(360)
0.00
7012 Other Special Services
0.00
171.88
3,300
3,128
5.21
7211 Gas & Lube
919.54
8,741.58
19,000
10,258
46.01
7212 Uniform Allowance
0.00
1,561.76
5,000
3,438
31.24
7213 Safety Equipment
0.00
0.00
2,000
2,000
0.00
7215 Operating Supplies
0.00
6,763.76
14,500
7,736
46.65
7216 Maintenance & Repair
57.62
14,653.08
20,000
5,347
73.27
7217 Small Tools & Equipment
26,815.07
39,900.63
41,000
1,099
97.32
7300 Advertising
245.60
630.15
2,000
1,370
31.51
7301 Subscriptions & Dues
29.98
2,378.35
6,000
3,622
39.64
7302 Travel & Subsistence
558.00
5,482.32
15,000
9,518
36.55
7303 Education & Training
0.00
5,521.50
25,000
19,479
22.09
7304 Equipment Rent
135.11
1,021.17
2,500
1,479
40.85
7810 Miscellaneous Expense
13.00
1,235.62
3,500
2,264
35.30
8103 Capital Equipment
0.00
0.00
6,038
6,038
0.00
8104 Motor Pool Rent
4,084.53
32,676.20
50,000
17,324
65.35
Total Non -Personnel Costs:
$ 46,887.91 $
236,808.12 $
357,172 $
120,364
$ 66.30
Total Expenditures
$ 196,501.76 $
1,511,184.16 $
2,429,579 $
918,395
$ 62.20
127
Page: 13
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund Jail
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
16,632.56
154,041.96
308,295
154,253
49.97
6001 Overtime
3,050.93
24,757.93
45,952
21,194
53.88
6100 Medicare
295.45
3,347.23
5,363
2,016
62.41
6102 Workers' Compensation
1,132.58
12,553.56
33,998
21,444
36.92
6200 Leave Time
1,827.22
20,699.41
31,172
10,473
66.40
6201 Retirement Benefits
1,719.33
14,935.90
19,194
4,258
77.82
6202 Health Insurance
10,067.62
76,268.80
199,800
123,531
38.17
6209 Contra -Retirement PERS DC Forfeitures 0.00
(1,211.80)
0
1,212
0.00
Total Personnel Costs:
$ 34,725.69 $
305,392.99 $
643,774 $
338,381
$ 47.44
Non -Personnel Costs:
7001 Communications
2,469.94
4,844.07
4,500
(344)
107.65
7002 Postage and Freight
0.00
33.66
1,000
966
3.37
7004Insurance
0.00
14,143.71
23,000
8,856
61.49
7009 Contracted Services
0.00
2,460.28
2,000
(460)
123.01
7011 Testing
0.00
0.00
200
200
0.00
7017 Rents & Leases
2,500.00
20,000.00
30,000
10,000
66.67
7212 Uniform Allowance
0.00
1,015.10
2,500
1,485
40.60
7214 Janitorial Supplies
13.18
688.35
2,000
1,312
34.42
7215 Operating Supplies
198.49
5,126.26
6,500
1,374
78.87
7216 Maintenance & Repair
10.80
2,834.73
3,000
165
94.49
7217 Small Tools & Equipment
75.79
2,396.47
2,000
(396)
119.82
7218 Inmate Meals
455.28
5,928.69
9,000
3,071
65.87
7300 Advertising
0.00
0.00
1,000
1,000
0.00
7301 Subscriptions & Dues
0.00
0.00
1,000
1,000
0.00
7302 Travel & Subsistence
1,958.20
5,158.20
2,000
(3,158)
257.91
7303 Education & Training
40.00
40.00
2,000
1,960
2.00
7307 GF Administrative Fee
9,378.08
75,024.68
112,537
37,512
66.67
7810 Miscellaneous Expense
0.00
490.00
1,200
710
40.83
Total Non -Personnel Costs:
$ 17,099.76 $
140,184.20 $
205,437 $
65,253
$ 68.24
Total Expenditures
$ 51,825.45 $
445,577.19 $
849,211 $
403,634
$ 52.47
128
Page: 14
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund Animal
Control
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
5,555.04
48,747.38
79,575
30,828
61.26
6001 Overtime
0.00
1,858.19
0
(1,858)
0.00
6100 Medicare
83.77
876.80
1,219
342
71.93
6102 Workers' Compensation
170.45
1,980.51
8,065
6,084
24.56
6200 Leave Time
596.93
7,202.18
9,045
1,843
79.63
6201 Retirement Benefits
666.10
5,923.61
4,365
(1,559)
135.71
6202 Health Insurance
1,385.94
9,887.87
33,300
23,412
29.69
Total Personnel Costs:
$ 8,458.23 $
76,476.54 $
135,569 $
59,092
$ 56.41
Non -Personnel Costs:
7001 Communications
102.78
473.98
1,200
726
39.50
7002 Postage and Freight
0.00
0.00
500
500
0.00
7004Insurance
0.00
955.98
1,000
44
95.60
7009 Contracted Services
85.00
85.00
0
(85)
0.00
7015 Utilities
435.57
4,931.74
6,000
1,068
82.20
7016 Heating Fuel
86.74
86.74
0
(87)
0.00
7211 Gas & Lube
0.00
0.00
1,000
1,000
0.00
7212 Uniform Allowance
0.00
90.00
1,200
1,110
7.50
7215 Operating Supplies
0.00
2,575.36
5,000
2,425
51.51
7216 Maintenance & Repair
151.38
151.38
4,000
3,849
3.78
7217 Small Tools & Equipment
0.00
0.00
1,500
1,500
0.00
7300 Advertising
0.00
0.00
1,000
1,000
0.00
7301 Subscriptions & Dues
0.00
0.00
500
500
0.00
7302 Travel & Subsistence
0.00
0.00
2,500
2,500
0.00
7303 Education & Training
0.00
0.00
500
500
0.00
7304 Equipment Rent
0.00
0.00
500
500
0.00
7810 Miscellaneous Expense
0.00
0.00
1,200
1,200
0.00
Total Non -Personnel Costs:
$ 861.47 $
9,350.18 $
27,600 $
18,250
$ 33.88
Total Expenditures
$ 9,319.70 $
85,826.72 $
163,169 $
77,342
$ 52.60
129
Page: 15
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 16
General Fund Fire Department
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
14,905.50
128,168.50
190,378
62,210
67.32
6100 Medicare
221.78
1,973.07
2,927
954
67.41
6101 Unemployment Insurance
0.00
(2,397.15)
0
2,397
0.00
6102 Workers' Compensation
889.48
9,354.40
17,916
8,562
52.21
6200 Leave Time
1,042.54
13,942.64
23,287
9,344
59.87
6201 Retirement Benefits
1,255.68
11,027.58
10,478
(550)
105.25
6202 Health Insurance
9,389.74
67,898.43
91,575
23,677
74.15
Total Personnel Costs:
$ 27,704.72 $
229,967.47 $
336,561 $
106,594
$ 68.33
Non -Personnel Costs:
7001 Communications
1,958.83
6,138.94
9,000
2,861
68.21
7002 Postage and Freight
123.35
532.73
1,622
1,089
32.84
7004Insurance
0.00
13,277.19
30,784
17,507
43.13
7009 Contracted Services
208.56
10,463.04
6,180
(4,283)
169.31
7011 Testing
495.93
495.93
104
(392)
476.86
7015 Utilities
11,591.97
92,448.85
149,244
56,795
61.94
7016 Heating Fuel
4.00
5,524.52
9,193
3,668
60.09
7210 Vehicle Supplies
51.57
189.63
4,324
4,134
4.39
7211 Gas & Lube
207.95
1,541.58
9,739
8,197
15.83
7212 Uniform Allowance
0.00
761.29
500
(261)
152.26
7213 Safety Equipment
0.00
2,737.00
2,100
(637)
130.33
7215 Operating Supplies
920.04
3,724.33
7,038
3,314
52.92
7216 Maintenance & Repair
772.37
9,365.41
13,520
4,155
69.27
7217 Small Tools & Equipment
943.50
2,980.11
7,038
4,058
42.34
7300 Advertising
0.00
0.00
324
324
0.00
7301 Subscriptions & Dues
289.98
509.94
1,500
990
34.00
7302 Travel & Subsistence
0.00
69.36
5,570
5,501
1.25
7303 Education & Training
25.00
71.95
1,701
1,629
4.23
7304 Equipment Rent
0.00
0.00
1,623
1,623
0.00
8104 Motor Pool Rent
4,901.43
39,211.44
60,000
20,789
65.35
Total Non -Personnel Costs:
$ 22,494.48 $
190,043.24 $
321,104 $
131,061
$ 59.18
Total Expenditures
$ 50,199.20 $
420,010.71 $
657,665 $
237,655
$ 63.86
130
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 17
General Fund Volunteers
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6102 Workers' Compensation
0.00
5,325.00
4,680
(645)
113.78
Total Personnel Costs:
$ 0.00 $
5,325.00 $
4,680 $
(645)
$ 113.78
Non -Personnel Costs:
7001 Communications
0.00
0.00
104
104
0.00
7002 Postage and Freight
0.00
162.70
869
706
18.72
7009 Contracted Services
54.99
468.40
0
(468)
0.00
7212 Uniform Allowance
0.00
1,899.90
1,519
(381)
125.08
7215 Operating Supplies
142.00
487.73
3,246
2,758
15.03
7216 Maintenance & Repair
62.70
875.24
2,869
1,994
30.51
7217 Small Tools & Equipment
7,086.02
8,018.04
23,353
15,335
34.33
7303 Education & Training
0.00
475.00
3,869
3,394
12.28
7806 Volunteer Fireman Stipend
2,500.00
28,000.00
38,000
10,000
73.68
Total Non -Personnel Costs:
$ 9,845.71 $
40,387.01 $
73,829 $
33,442
$ 54.70
Total Expenditures
$ 9,845.71 $
45,712.01 $
78,509 $
32,797
$ 58.23
131
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 18
General Fund Emergency Preparedness
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
$ 0.00 $
0.00 $
0 $
0
$ 0.00
Non -Personnel Costs:
7001 Communications
0.00
1,019.26
2,168
1,149
47.01
7002 Postage and Freight
0.00
29.63
104
74
28.49
7009 Contracted Services
0.00
7,259.00
5,800
(1,459)
125.16
7015 Utilities
70.97
1,650.00
2,168
518
76.11
7215 Operating Supplies
377.73
2,356.45
3,000
644
78.55
7216 Maintenance & Repair
0.00
60.59
220
159
27.54
7217 Small Tools & Equipment
0.00
937.97
649
(289)
144.53
7302 Travel & Subsistence
0.00
0.00
577
577
0.00
7303 Education & Training
167.20
245.95
1,077
831
22.84
Total Non -Personnel Costs:
$ 615.90 $
13,558.85 $
15,763 $
2,204
$ 86.02
Total Expenditures
$ 615.90 $
13,558.85 $
15,763 $
2,204
$ 86.02
132
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 19
General Fund SVAC g
For 8/31/2021
Variance
Actual Y-T-D Annual (Over)/Under % of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
Non -Personnel Costs:
7002 Postage and Freight
7004 Insurance
7012 Other Special Services
7211 Gas & Lube
7215 Operating Supplies
7216 Maintenance & Repair
7301 Subscriptions & Dues
Total Non -Personnel Costs:
Total Expenditures
$ 0.00 $
0.00 $ 0 $
0 $
0.00
0.00
0.00 168
168
0.00
0.00
2,164.50 3,674
1,510
58.91
0.00
0.00 20,000
20,000
0.00
59.43
481.50 3,246
2,765
14.83
0.00
156.04 0
(156)
0.00
0.00
0.00 2,324
2,324
0.00
0.00
112.50 0
(113)
0.00
$ 59.43 $
2,914.54 $ 29,412 $
26,498 $
9.91
$ 59.43 $
2,914.54 $ 29,412 $
26,498 $
9.91
133
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 20
General Fund Building Inspection
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
7,461.04
92,507.15
145,105
52,598
63.75
6100 Medicare
186.01
1,577.25
2,226
649
70.86
6102 Workers' Compensation
37.87
1,848.45
7,029
5,181
26.30
6200 Leave Time
397.53
10,674.67
13,832
3,157
77.17
6201 Retirement Benefits
897.74
7,096.87
7,968
871
89.07
6202 Health Insurance
6,274.20
63,885.67
72,525
8,639
88.09
Total Personnel Costs:
$ 15,254.39 $
177,590.06 $
248,685 $
71,095
$ 71.41
Non -Personnel Costs:
7001 Communications
366.85
2,010.47
2,601
591
77.30
7002 Postage and Freight
0.00
42.00
104
62
40.38
7004Insurance
0.00
1,093.03
1,519
426
71.96
7009 Contracted Services
75.07
716.17
1,856
1,140
38.59
7211 Gas & Lube
0.00
392.47
545
153
72.01
7212 Uniform Allowance
0.00
287.69
0
(288)
0.00
7215 Operating Supplies
357.81
784.35
1,844
1,060
42.54
7216 Maintenance & Repair
0.00
0.00
364
364
0.00
7217 Small Tools & Equipment
0.00
205.34
2,168
1,963
9.47
7301 Subscriptions & Dues
39.95
253.95
324
70
78.38
7302 Travel & Subsistence
0.00
0.00
2,701
2,701
0.00
7303 Education & Training
187.52
1,685.47
817
(868)
206.30
7304 Equipment Rent
0.00
0.00
2,713
2,713
0.00
8104 Motor Pool Rent
326.76
2,614.10
4,000
1,386
65.35
Total Non -Personnel Costs:
$ 1,353.96 $
10,085.04 $
21,556 $
11,473
$ 46.79
Total Expenditures
$ 16,608.35 $
187,675.10 $
270,241 $
82,568
$ 69.45
134
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund Street Operations
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
18,214.05
98,976.09
160,656
61,680
61.61
6001 Overtime
511.92
5,262.47
2,385
(2,877)
220.65
6100 Medicare
295.16
1,695.59
2,272
576
74.63
6101 Unemployment Insurance
0.00
0.00
2,000
2,000
0.00
6102 Workers' Compensation
1,686.98
10,299.14
20,307
10,008
50.72
6200 Leave Time
1,932.85
18,046.47
19,608
1,562
92.04
6201 Retirement Benefits
1,382.55
1,204.90
10,306
9,101
11.69
6202 Health Insurance
14,550.23
68,903.08
91,861
22,958
75.01
Total Personnel Costs:
$ 38,573.74 $
204,387.74 $
309,395 $
105,008
$ 66.06
Non -Personnel Costs:
7001 Communications
14.87
121.72
1,000
878
12.17
7002 Postage and Freight
28.00
689.29
3,600
2,911
19.15
7004Insurance
0.00
13,084.23
22,000
8,916
59.47
7009 Contracted Services
0.00
1,398.92
25,000
23,601
5.60
7011 Testing
0.00
0.00
1,000
1,000
0.00
7015 Utilities
6,236.15
66,294.07
108,500
42,206
61.10
7211 Gas & Lube
2,606.70
10,249.31
28,000
17,751
36.60
7212 Uniform Allowance
0.00
0.00
850
850
0.00
7213 Safety Equipment
130.45
145.45
1,200
1,055
12.12
7215 Operating Supplies
1,252.44
18,585.89
18,500
(86)
100.46
7216 Maintenance & Repair
119.77
14,846.29
25,000
10,154
59.39
7217 Small Tools & Equipment
0.00
0.00
2,100
2,100
0.00
7300 Advertising
150.00
150.00
400
250
37.50
7301 Subscriptions & Dues
59.90
479.20
350
(129)
136.91
7302 Travel & Subsistence
258.00
358.94
1,200
841
29.91
7303 Education & Training
0.00
120.00
1,200
1,080
10.00
7304 Equipment Rent
0.00
0.00
1,000
1,000
0.00
7810 Miscellaneous Expense
412.00
1,119.73
2,000
880
55.99
8104 Motor Pool Rent
7,352.13
58,817.23
90,000
31,183
65.35
Total Non -Personnel Costs:
$ 18,620.41 $
186,460.27 $
332,900 $
146,441
$ 56.01
Total Expenditures
$ 57,194.15 $
390,848.01 $
642,295 $
251,449
$ 60.85
135
Page: 21
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 22
General Fund Snow
and Ice
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
0.00
52,367.27
82,273
29,906
63.65
6001 Overtime
0.00
13,612.98
4,530
(9,083)
300.51
6002 Standby Time
0.00
3,431.85
6,106
2,674
56.20
6100 Medicare
0.00
1,068.92
1,571
502
68.04
6102 Workers' Compensation
0.00
7,719.40
12,748
5,029
60.55
6201 Retirement Benefits
0.00
12,129.26
3,451
(8,678)
351.47
6202 Health Insurance
0.00
33,526.41
52,328
18,802
64.07
Total Personnel Costs:
$
0.00 $
123,856.09 $
163,007
$ 39,152
$
75.98
Non -Personnel Costs:
7002 Postage and Freight
0.00
1,062.95
3,000
1,937
35.43
7009 Contracted Services
0.00
2,000.00
12,000
10,000
16.67
7211 Gas & Lube
0.00
20,151.20
10,000
(10,151)
201.51
7213 Safety Equipment
0.00
0.00
500
500
0.00
7215 Operating Supplies
0.00
32,447.60
50,000
17,552
64.90
7216 Maintenance & Repair
0.00
4,763.00
23,500
18,737
20.27
7217 Small Tools & Equipment
0.00
0.00
500
500
0.00
7300 Advertising
0.00
0.00
300
300
0.00
7302 Travel & Subsistence
0.00
0.00
750
750
0.00
7303 Education & Training
0.00
0.00
250
250
0.00
7810 Miscellaneous Expense
0.00
0.00
500
500
0.00
8104 Motor Pool Rent
2,859.17
22,873.33
35,000
12,127
65.35
Total Non -Personnel Costs:
$
2,859.17 $
83,298.08 $
136,300
$ 53,002
$
61.11
Total Expenditures
$
2,859.17 $
207,154.17 $
299,307
$ 92,154
$
69.21
136
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund City
Shop
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
7,430.57
61,358.59
69,932
8,573
87.74
6001 Overtime
0.00
3,445.08
2,472
(973)
139.36
6002 Standby Time
0.00
1,439.01
1,987
548
72.42
6100 Medicare
109.82
1,019.96
1,130
110
90.26
6102 Workers' Compensation
286.98
3,407.00
7,387
3,980
46.12
6200 Leave Time
886.17
7,118.90
7,910
791
90.00
6201 Retirement Benefits
397.29
3,711.90
4,046
334
91.74
6202 Health Insurance
3,894.87
28,113.74
36,630
8,516
76.75
Total Personnel Costs:
$ 13,005.70 $
109,614.18 $
131,494 $
21,879
$ 83.36
Non -Personnel Costs:
7001 Communications
618.33
5,279.68
8,000
2,720
66.00
7002 Postage and Freight
0.00
1,407.88
1,500
92
93.86
7004Insurance
0.00
3,537.51
6,500
2,962
54.42
7009 Contracted Services
397.80
7,107.43
2,000
(5,107)
355.37
7011 Testing
1,155.38
1,155.38
0
(1,155)
0.00
7015 Utilities
1,775.86
22,226.45
33,000
10,774
67.35
7016 Heating Fuel
0.00
10,267.82
17,000
6,732
60.40
7211 Gas & Lube
305.11
1,660.99
7,600
5,939
21.86
7213 Safety Equipment
0.00
0.00
1,500
1,500
0.00
7215 Operating Supplies
1,407.43
19,285.24
28,000
8,715
68.88
7216 Maintenance & Repair
848.24
19,539.42
4,900
(14,639)
398.76
7217 Small Tools & Equipment
292.73
3,001.32
7,300
4,299
41.11
7301 Subscriptions & Dues
33.18
2,171.64
2,000
(172)
108.58
7302 Travel & Subsistence
0.00
36.92
1,000
963
3.69
7303 Education & Training
0.00
560.00
500
(60)
112.00
7810 Miscellaneous Expense
0.00
558.21
1,000
442
55.82
8103 Capital Equipment
0.00
13,987.50
0
(13,988)
0.00
8104 Motor Pool Rent
653.52
5,228.21
8,000
2,772
65.35
Total Non -Personnel Costs:
$ 7,487.58 $
117,011.60 $
129,800 $
12,789
$ 90.15
Total Expenditures
$ 20,493.28 $
226,625.78 $
261,294 $
34,668
$ 86.73
137
Page: 23
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 24
General Fund City Hall
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
3,416.00
26,644.80
42,290
15,645
63.00
6001 Overtime
0.00
192.19
0
(192)
0.00
6100 Medicare
49.22
421.30
650
229
64.82
6102 Workers' Compensation
242.88
2,820.33
6,073
3,253
46.44
6200 Leave Time
394.12
3,350.50
5,124
1,774
65.39
6201 Retirement Benefits
384.74
3,149.43
2,328
(821)
135.28
6202 Health Insurance
1,385.94
9,710.39
33,300
23,590
29.16
Total Personnel Costs:
$ 5,872.90 $
46,288.94 $
89,765 $
43,478
$ 51.57
Non -Personnel Costs:
7001 Communications
69.92
491.58
800
308
61.45
7002 Postage and Freight
0.00
0.00
200
200
0.00
7004Insurance
0.00
5,826.76
8,500
2,673
68.55
7009 Contracted Services
280.62
3,953.13
10,000
6,047
39.53
7015 Utilities
5,338.30
44,326.93
66,000
21,673
67.16
7016 Heating Fuel
0.00
8,190.25
13,000
4,810
63.00
7211 Gas & Lube
44.75
357.22
800
443
44.65
7212 Uniform Allowance
0.00
0.00
300
300
0.00
7213 Safety Equipment
0.00
0.00
250
250
0.00
7214 Janitorial Supplies
0.00
1,062.30
0
(1,062)
0.00
7215 Operating Supplies
6.72
2,435.53
6,000
3,564
40.59
7216 Maintenance & Repair
33.16
418.16
6,000
5,582
6.97
7217 Small Tools & Equipment
0.00
0.00
500
500
0.00
7302 Travel & Subsistence
0.00
0.00
600
600
0.00
7303 Education & Training
0.00
0.00
100
100
0.00
7810 Miscellaneous Expense
0.00
0.00
250
250
0.00
Total Non -Personnel Costs:
$ 5,773.47 $
67,061.86 $
113,300 $
46,238
$ 59.19
Total Expenditures
$ 11,646.37 $
113,350.80 $
203,065 $
89,716
$ 55.82
138
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 25
General Fund Community Center Building
For 8/31/2021
Variance
Actual Y-T-D Annual (Over)/Under % of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
Non -Personnel Costs:
7004 Insurance
7009 Contracted Services
7015 Utilities
7016 Heating Fuel
7215 Operating Supplies
7216 Maintenance & Repair
7810 Miscellaneous Expense
Total Non -Personnel Costs:
Total Expenditures
$ 0.00 $
0.00 $ 0 $
0 $
0.00
0.00
2,794.59 3,400
605
82.19
0.00
3,732.56 3,000
(733)
124.42
1,018.68
8,412.10 12,000
3,588
70.10
300.96
3,581.68 4,500
918
79.59
0.00
0.00 800
800
0.00
0.00
0.00 4,000
4,000
0.00
0.00
0.00 250
250
0.00
$ 1,319.64 $
18,520.93 $ 27,950 $
9,428 $
66.26
$ 1,319.64 $
18,520.93 $ 27,950 $
9,428 $
66.26
139
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 26
General Fund City Hall Annex
For 8/31/2021
Variance
Actual Y-T-D Annual (Over)/Under % of Annual
Month Actual Budget Budget Budget
Total Expenditures
Personnel Costs:
Total Personnel Costs:
Non -Personnel Costs:
7004 Insurance
7009 Contracted Services
7015 Utilities
7016 Heating Fuel
7213 Safety Equipment
7215 Operating Supplies
7216 Maintenance & Repair
Total Non -Personnel Costs:
Total Expenditures
$ 0.00 $
0.00 $ 0 $
0 $
0.00
0.00
1,724.62 2,500
775
68.98
73.48
623.08 5,000
4,377
12.46
1,137.96
7,991.44 12,000
4,009
66.60
827.78
3,789.56 5,000
1,210
75.79
0.00
0.00 250
250
0.00
27.48
444.68 1,000
555
44.47
27.95
126.01 2,000
1,874
6.30
$ 2,094.65 $
14,699.39 $ 27,750 $
13,050 $
52.97
$ 2,094.65 $
14,699.39 $ 27,750 $
13,050 $
52.97
140
Run: 10/20/2021 at 11:44 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6001 Overtime
6100 Medicare
6101 Unemployment Insurance
6102 Workers' Compensation
6200 Leave Time
6201 Retirement Benefits
6202 Health Insurance
Total Personnel Costs:
Non -Personnel Costs:
7001 Communications
7002 Postage and Freight
7003 Bank and Credit Card Fees
7004 Insurance
7009 Contracted Services
7011 Testing
7215 Operating Supplies
7216 Maintenance & Repair
7217 Small Tools & Equipment
7300 Advertising
7301 Subscriptions & Dues
7302 Travel & Subsistence
7303 Education & Training
7810 Miscellaneous Expense
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund Parks & Rec - Administration
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
7,851.26
72,297.34
89,307
17,010
80.95
1,559.52
6,108.12
0
(6,108)
0.00
141.37
1,151.30
1,378
227
83.55
0.00
2,637.94
0
(2,638)
0.00
43.82
468.69
785
316
59.71
801.71
7,080.48
11,473
4,393
61.71
849.52
6,142.71
4,910
(1,233)
125.11
2,272.44
18,067.30
41,625
23,558
43.40
$ 13,519.64 $
113,953.88 $
149,478 $
35,525 $
76.23
530.43
3,595.69
6,500
2,904
55.32
0.00
1.52
900
898
0.17
0.25
0.60
0
(1)
0.00
0.00
1,384.19
2,000
616
69.21
384.11
1,490.17
500
(990)
298.03
0.00
0.00
250
250
0.00
90.28
2,758.05
6,000
3,242
45.97
0.00
0.00
250
250
0.00
0.00
0.00
1,500
1,500
0.00
486.50
2,365.34
1,000
(1,365)
236.53
54.98
215.80
500
284
43.16
0.00
0.00
1,750
1,750
0.00
0.00
0.00
1,000
1,000
0.00
0.00
0.00
300
300
0.00
$ 1,546.55 $
11,811.36 $ 22,450 $
10,638 $
52.61
$ 15,066.19 $
125,765.24 $
171,928 $
46,163 $
73.15
141
Page: 27
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 28
General Fund Parks & Rec - Parks Maintenance
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
6,442.93
64,531.76
120,565
56,033
53.52
6001 Overtime
553.34
2,872.61
10,629
7,756
27.03
6002 Standby Time
674.85
1,131.34
0
(1,131)
0.00
6100 Medicare
349.52
3,680.07
7,271
3,591
50.61
6101 Unemployment Insurance
0.00
72.33
1,800
1,728
4.02
6102 Workers' Compensation
462.64
5,272.82
13,107
7,834
40.23
6200 Leave Time
640.45
(6,341.72)
0
6,342
0.00
6201 Retirement Benefits
917.91
5,922.02
2,337
(3,585)
253.40
6202 Health Insurance
1,896.72
21,801.97
29,970
8,168
72.75
Total Personnel Costs:
$ 11,938.36 $
98,943.20 $
185,679 $
86,736
$ 53.29
Non -Personnel Costs:
7001 Communications
(77.66)
131.70
1,000
868
13.17
7002 Postage and Freight
38.00
383.88
700
316
54.84
7004Insurance
0.00
8,157.95
9,600
1,442
84.98
7009 Contracted Services
1,360.00
12,121.00
5,000
(7,121)
242.42
7011 Testing
3.00
3.00
1,400
1,397
0.21
7015 Utilities
1,970.99
10,978.63
22,145
11,166
49.58
7016 Heating Fuel
455.82
1,913.23
1,200
(713)
159.44
7017 Rents & Leases
0.00
200.00
2,500
2,300
8.00
7210 Vehicle Supplies
49.20
481.85
2,000
1,518
24.09
7211 Gas & Lube
231.75
3,900.70
8,000
4,099
48.76
7212 Uniform Allowance
0.00
1,273.11
700
(573)
181.87
7213 Safety Equipment
195.96
486.93
1,400
913
34.78
7214 Janitorial Supplies
0.00
400.99
2,300
1,899
17.43
7215 Operating Supplies
1,086.59
3,231.95
13,000
9,768
24.86
7216 Maintenance & Repair
974.38
3,974.63
16,000
12,025
24.84
7217 Small Tools & Equipment
509.00
6,235.73
6,000
(236)
103.93
7300 Advertising
0.00
2,999.30
1,000
(1,999)
299.93
7301 Subscriptions & Dues
0.00
0.00
400
400
0.00
7302 Travel & Subsistence
14.40
125.38
900
775
13.93
7303 Education & Training
0.00
0.00
1,000
1,000
0.00
7304 Equipment Rent
99.97
99.97
2,000
1,900
5.00
7810 Miscellaneous Expense
0.00
0.00
1,000
1,000
0.00
8102 Buildings
0.00
38.94
0
(39)
0.00
8103 Capital Equipment
0.00
38,533.30
89,775
51,242
42.92
8104 Motor Pool Rent
980.29
7,842.27
12,000
4,158
65.35
8105 Improvements other than Buildings
0.00
760.75
0
(761)
0.00
Total Non -Personnel Costs:
$ 7,891.69 $
104,275.19 $
201,020 $
96,744
$ 51.87
Total Expenditures
$ 19,830.05 $
203,218.39 $
386,699 $
183,480
$ 52.55
142
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 29
General Fund Parks & Rec -
Campgrounds
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
10,792.88
77,287.33
144,326
67,039
53.55
6001 Overtime
2,379.16
8,142.94
10,912
2,769
74.62
6002 Standby Time
298.08
496.80
0
(497)
0.00
6100 Medicare
507.89
3,413.75
7,672
4,258
44.50
6101 Unemployment Insurance
0.00
1,898.02
600
(1,298)
316.34
6102 Workers' Compensation
750.18
5,524.15
14,387
8,863
38.40
6200 Leave Time
0.00
11,269.44
7,253
(4,016)
155.38
6201 Retirement Benefits
1,331.73
4,903.37
3,738
(1,165)
131.18
6202 Health Insurance
5,759.85
25,157.46
48,285
23,128
52.10
Total Personnel Costs:
$ 21,819.77 $
138,093.26 $
237,173 $
99,081
$ 58.22
Non -Personnel Costs:
7001 Communications
1,170.88
4,790.58
5,500
709
87.10
7002 Postage and Freight
35.00
599.94
1,300
700
46.15
7003 Bank and Credit Card Fees
6,232.22
72,028.84
19,500
(52,529)
369.38
7004Insurance
0.00
1,465.74
2,500
1,034
58.63
7009 Contracted Services
12,400.00
58,685.44
80,905
22,220
72.54
7011 Testing
0.00
0.00
950
950
0.00
7015 Utilities
22,341.73
67,896.99
128,750
60,853
52.74
7016 Heating Fuel
0.00
0.00
300
300
0.00
7210 Vehicle Supplies
0.00
14.99
1,200
1,185
1.25
7211 Gas & Lube
272.98
2,014.05
5,900
3,886
34.14
7212 Uniform Allowance
0.00
1,096.26
1,000
(96)
109.63
7213 Safety Equipment
0.00
0.00
1,200
1,200
0.00
7214 Janitorial Supplies
1,275.38
9,489.78
8,500
(990)
111.64
7215 Operating Supplies
5.60
8,355.23
21,000
12,645
39.79
7216 Maintenance & Repair
100.15
970.32
10,000
9,030
9.70
7217 Small Tools & Equipment
0.00
6,509.54
5,000
(1,510)
130.19
7300 Advertising
0.00
2,690.11
2,550
(140)
105.49
7301 Subscriptions & Dues
0.00
30.00
4,500
4,470
0.67
7302 Travel & Subsistence
0.00
0.00
2,000
2,000
0.00
7303 Education & Training
0.00
0.00
2,000
2,000
0.00
7304 Equipment Rent
0.00
0.00
15,000
15,000
0.00
7810 Miscellaneous Expense
0.00
0.00
1,500
1,500
0.00
8104 Motor Pool Rent
776.06
6,208.48
9,500
3,292
65.35
Total Non -Personnel Costs:
$ 44,610.00 $
242,846.29 $
330,555 $
87,709
$ 73.47
Total Expenditures
$ 66,429.77 $
380,939.55 $
567,728 $
186,790
$ 67.10
143
Run: 10/20/2021 at 11:44 AM
Total Expenditures
Personnel Costs:
6000 Salaries
6001 Overtime
6100 Medicare
6102 Workers' Compensation
6201 Retirement Benefits
6202 Health Insurance
Total Personnel Costs:
Non -Personnel Costs:
7004 Insurance
7009 Contracted Services
7015 Utilities
7211 Gas & Lube
7215 Operating Supplies
7216 Maintenance & Repair
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund Parks & Rec - Cemetery
For 8/31/2021
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
154.71
1,157.90 4,714
3,556
24.56
0.00
0.00 283
283
0.00
11.83
86.80 72
(15)
120.56
9.77
80.73 544
463
14.84
0.00
6.34 262
256
2.42
0.00
0.05 3,330
3,330
0.00
$ 176.31 $
1,331.82 $ 9,205 $
7,873 $
14.47
0.00
22.07 150
128
14.71
0.00
0.00 1,000
1,000
0.00
49.55
123.58 0
(124)
0.00
0.00
34.25 0
(34)
0.00
865.35
865.35 2,500
1,635
34.61
0.00
0.00 2,000
2,000
0.00
$ 914.90 $
1,045.2 $ 5,650 $
4,605 $
18.50
$ 1,091.21 $
2,377.07 $ 14,855 $
12,478 $
16.00
144
Page: 30
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 31
General Fund Parks & Rec - Sports
& Recreation
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
2,054.85
34,764.11
90,166
55,402
38.56
6001 Overtime
32.45
3,229.13
3,245
16
99.51
6100 Medicare
46.57
665.09
2,792
2,127
23.82
6101 Unemployment Insurance
0.00
(158.15)
1,000
1,158
(15.82)
6102 Workers' Compensation
205.95
2,448.27
6,046
3,598
40.49
6200 Leave Time
266.05
3,397.65
5,041
1,643
67.40
6201 Retirement Benefits
(222.17)
3,561.28
3,803
242
93.64
6202 Health Insurance
1,385.64
10,916.72
61,605
50,688
17.72
6209 Contra -Retirement PERS DC Forfeitures 0.00
(3,123.65)
0
3,124
0.00
Total Personnel Costs:
$ 3,769.34 $
55,700.45 $
173,698 $
117,998
$ 32.07
Non -Personnel Costs:
7001 Communications
156.81
1,754.94
4,000
2,245
43.87
7002 Postage and Freight
0.00
222.50
1,500
1,278
14.83
7003 Bank and Credit Card Fees
0.00
0.54
2,000
1,999
0.03
7004Insurance
0.00
909.17
2,500
1,591
36.37
7009 Contracted Services
0.00
0.00
23,000
23,000
0.00
7011 Testing
0.00
0.00
500
500
0.00
7017 Rents & Leases
0.00
0.00
70,000
70,000
0.00
7210 Vehicle Supplies
0.00
2.25
0
(2)
0.00
7211 Gas & Lube
81.86
465.98
300
(166)
155.33
7212 Uniform Allowance
54.85
369.85
300
(70)
123.28
7213 Safety Equipment
454.77
454.77
1,200
745
37.90
7215 Operating Supplies
849.19
19,945.48
28,000
8,055
71.23
7216 Maintenance & Repair
0.00
0.00
650
650
0.00
7217 Small Tools & Equipment
0.00
893.99
1,300
406
68.77
7300 Advertising
0.00
139.11
1,200
1,061
11.59
7301 Subscriptions & Dues
0.00
3,480.00
600
(2,880)
580.00
7302 Travel & Subsistence
0.00
57.94
1,500
1,442
3.86
7303 Education & Training
65.00
75.00
1,500
1,425
5.00
7304 Equipment Rent
0.00
0.00
500
500
0.00
7810 Miscellaneous Expense
0.00
0.04
0
0
0.00
Total Non -Personnel Costs:
$ 1,662.48 $
28,771.56 $
140,550 $
111,779
$ 20.47
Total Expenditures
$ 5,431.82 $
84,472.01 $
314,248 $
229,777
$ 26.88
145
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM City of Seward Page: 32
General Fund Parks & Rec - TYC
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
0.00
28.80
116,090
116,061
0.02
6001 Overtime
0.00
129.80
3,305
3,175
3.93
6100 Medicare
0.00
2.30
5,944
5,942
0.04
6101 Unemployment Insurance
0.00
(644.80)
1,500
2,145
(42.99)
6102 Workers' Compensation
0.00
12.90
6,932
6,919
0.19
6200 Leave Time
0.00
0.00
6,089
6,089
0.00
6201 Retirement Benefits
0.00
34.91
2,865
2,830
1.22
6202 Health Insurance
0.00
114.55
33,300
33,185
0.34
Total Personnel Costs:
$ 0.00 $
(321.54) $
176,025 $
176,346
$ (0.18)
Non -Personnel Costs:
7001 Communications
751.04
5,170.06
6,650
1,480
77.75
7002 Postage and Freight
0.00
0.00
700
700
0.00
7004Insurance
0.00
802.81
3,400
2,597
23.61
7009 Contracted Services
340.00
87,719.96
20,400
(67,320)
430.00
7011 Testing
0.00
0.00
1,200
1,200
0.00
7015 Utilities
10.00
10.00
0
(10)
0.00
7211 Gas & Lube
0.00
0.00
1,500
1,500
0.00
7212 Uniform Allowance
0.00
0.00
500
500
0.00
7213 Safety Equipment
0.00
0.00
1,800
1,800
0.00
7214 Janitorial Supplies
0.00
0.00
700
700
0.00
7215 Operating Supplies
(292.68)
(290.10)
0
290
0.00
7216 Maintenance & Repair
0.00
0.00
2,000
2,000
0.00
7217 Small Tools & Equipment
0.00
13.92
1,500
1,486
0.93
7300Advertising
0.00
0.00
1,100
1,100
0.00
7301 Subscriptions & Dues
0.00
0.00
300
300
0.00
7303 Education & Training
0.00
0.00
500
500
0.00
8104 Motor Pool Rent
980.29
7,842.27
12,000
4,158
65.35
Total Non -Personnel Costs:
$ 1,788.65 $
101,268.92 $
54,250 $
(47,019)
$ 186.67
Total Expenditures
$ 1,788.65 $
100,947.38 $
230,275 $
129,327
$ 43.84
146
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
Page: 33
General Fund Parks & Rec -
The Rec Room
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
0.00
1,186.41
48,006
46,820
2.47
6001 Overtime
0.00
0.00
687
687
0.00
6100 Medicare
0.00
17.93
831
813
2.16
6102 Workers' Compensation
0.00
95.15
2,474
2,379
3.85
6200 Leave Time
0.00
0.00
3,717
3,717
0.00
6201 Retirement Benefits
0.00
271.93
2,546
2,274
10.68
6202 Health Insurance
0.00
436.85
41,625
41,188
1.05
Total Personnel Costs:
$ 0.00 $
2,008.27 $
99,886 $
97,878
$ 2.01
Non -Personnel Costs:
7004Insurance
0.00
349.58
1,200
850
29.13
7009 Contracted Services
340.00
2,720.00
20,000
17,280
13.60
7011 Testing
0.00
0.00
250
250
0.00
7211 Gas & Lube
0.00
0.00
100
100
0.00
7212 Uniform Allowance
0.00
0.00
150
150
0.00
7213 Safety Equipment
0.00
0.00
500
500
0.00
7214 Janitorial Supplies
0.00
0.00
250
250
0.00
7215 Operating Supplies
0.00
0.00
6,200
6,200
0.00
7216 Maintenance & Repair
0.00
0.00
1,000
1,000
0.00
7300 Advertising
0.00
0.00
550
550
0.00
7301 Subscriptions & Dues
0.00
0.00
250
250
0.00
7302 Travel & Subsistence
0.00
0.00
900
900
0.00
7303 Education & Training
0.00
0.00
500
500
0.00
Total Non -Personnel Costs:
$ 340.00 $
3,069.58 $
31,850 $
28,780
$ 9.64
Total Expenditures
$ 340.00 $
5,077.85 $
131,736 $
126,658
$ 3.85
147
Monthly Budget -to -Actual Expenditure Report by Department
Run: 10/20/2021 at 11:44AM
City of Seward
General Fund Library/Museum
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Total Expenditures
Personnel Costs:
6000 Salaries
13,770.30
138,056.91
245,962
107,905
56.13
6100 Medicare
252.61
2,844.95
4,876
2,031
58.35
6101 Unemployment Insurance
0.00
(604.06)
0
604
0.00
6102 Workers' Compensation
64.14
879.44
2,141
1,262
41.08
6200 Leave Time
1,710.03
21,092.75
24,056
2,963
87.68
6201 Retirement Benefits
1,415.15
12,712.57
12,436
(277)
102.22
6202 Health Insurance
1,391.61
39,482.48
129,870
90,388
30.40
6209 Contra -Retirement PERS DC Forfeitures 0.00
(1,912.93)
0
1,913
0.00
Total Personnel Costs:
$ 18,603.84 $
212,552.11 $
419,341 $
206,789
$ 50.69
Non -Personnel Costs:
7001 Communications
1,244.44
7,764.83
13,500
5,735
57.52
7002 Postage and Freight
20.95
4,104.90
8,500
4,395
48.29
7004Insurance
0.00
7,560.73
12,000
4,439
63.01
7009 Contracted Services
3,577.60
42,576.54
72,009
29,432
59.13
7011 Testing
0.00
0.00
800
800
0.00
7012 Other Special Services
0.00
6,592.69
9,000
2,407
73.25
7015 Utilities
2,522.48
35,699.63
50,000
14,300
71.40
7016 Heating Fuel
1,564.77
8,519.78
12,000
3,480
71.00
7017 Rents & Leases
0.00
1,102.97
2,100
997
52.52
7201 Library Books
372.41
3,699.69
10,000
6,300
37.00
7202 Library Periodicals
0.00
0.00
3,000
3,000
0.00
7203 Library Standing Orders
0.00
0.00
4,000
4,000
0.00
7204 Library Non -Print
0.00
2,484.29
4,000
1,516
62.11
7205 Library Electronic Materials
0.00
5,335.89
4,500
(836)
118.58
7208 Museum Collection Supplies
258.96
915.20
1,200
285
76.27
7214 Janitorial Supplies
0.00
1,104.25
2,600
1,496
42.47
7215 Operating Supplies
417.93
4,996.00
12,000
7,004
41.63
7216 Maintenance & Repair
2,572.74
28,951.83
28,500
(452)
101.59
7217 Small Tools & Equipment
143.60
273.59
6,000
5,726
4.56
7300 Advertising
390.40
1,037.77
3,000
1,962
34.59
7301 Subscriptions & Dues
0.00
684.00
2,400
1,716
28.50
7302 Travel & Subsistence
169.00
292.00
2,000
1,708
14.60
7303 Education & Training
0.00
1,068.98
1,500
431
71.27
7304 Equipment Rent
0.00
0.00
4,000
4,000
0.00
7810 Miscellaneous Expense
0.00
26.94
500
473
5.39
Total Non -Personnel Costs:
$ 13,255.28 $
164,792.50 $
269,109 $
104,314
$ 61.24
Total Expenditures
$ 31,859.12 $
377,344.61 $
688,450 $
311,103
$ 54.81
148
Page: 34
Run: 10/20/2021 at 11:43 AM
Total Expenditures
Personnel Costs:
6201 Retirement Benefits
Total Personnel Costs:
Monthly Budget -to -Actual Expenditure Report by Department
City of Seward
General Fund Debt Service
For 8/31/2021
Non -Personnel Costs:
8011 0900 - Debt Service Bonding Expense
8012 Debt Service Interest Expense
8300 Debt Service Principal
Total Non -Personnel Costs:
Total Expenditures
Actual Y-T-D Annual
Month Actual Budget
Variance
(Over)/Under % of Annual
Budget Budget
42,765.61
380,770.42
733,138
352,368
51.94
$ 42,765.61 $
380,770.42 $
733,138 $
352,368 $
51.94
0.00
17,500.00
0
(17,500)
0.00
3,000.00
116,103.12
223,456
107,353
51.96
120,000.00
230,000.00
230,000
0
100.00
$ 123,000.00 $
363,603.12 $
453,456 $
89.853 $
80.18
$ 165,765.61 $
744,373.54 $
1,186,594 $
442,221 $
62.73
149
Page: 1
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 3
Harbor Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5000 Land Rents & Leases
0 310,194
398,990
(88,796)
77.74
5001 Land Lease Credits
0 0
(63,247)
63,247
0.00
5100 Transient Moorage
78,063 452,498
586,000
(133,502)
77.22
5101 Moorage
3,618 1,183,423
1,160,000
23,423
102.02
5102 Wharfage
7,692 12,250
48,500
(36,250)
25.26
5103 Boat Lift Fees
11,883 75,750
117,000
(41,250)
64.74
5105 Harbor Power Sales
23,912 296,117
377,000
(80,883)
78.55
5150 Shower Fees
2,831 12,954
12,000
954
107.95
5153 Fuel Pumping Fee
0 18,235
21,000
(2,765)
86.83
5154 Waiting List Fees
693 3,749
7,500
(3,752)
49.98
5155 Towing Fees
105 735
900
(165)
81.67
5156 Pumping Boats
0 95
300
(206)
31.50
5157 North Harbor Launch Fee
7,178 23,365
30,000
(6,635)
77.88
5158 South Harbor Launch Fee
3,879 12,626
20,500
(7,874)
61.59
5800 Labor & Services
525 11,762
5,300
6,462
221.93
5890 Collection of Doubtful Accounts
0 0
1,200
(1,200)
0.00
5899 Miscellaneous Revenue
0 47,332
1,500
45,832
3,155.46
5901 EF Investment Interest
0 8,758
20,000
(11,242)
43.79
5905 EF Penalties and Interest
572 5,317
16,000
(10,683)
33.23
5940 Amortization of Contributions -in -Aid
0 0
974,557
(974,557)
0.00
5941 Amortization of Bond Premiums
0 0
58,257
(58,257)
0.00
Total Revenues
$ 140,951 $ 2,475,160 $
3,793,257
$ (1,318,099)
$ 65.25
150
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
Harbor Enterprise
Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
42,829
344,643
559,134
214,491
61.64
6001 Overtime
5,730
14,734
40,103
25,369
36.74
6002 Standby Time
1,150
9,774
12,416
2,642
78.72
6100 Medicare
870
6,171
10,801
4,630
57.14
6101 Unemployment Insurance
0
(1,097)
4,000
5,097
(27.43)
6102 Workers' Compensation
2,033
19,043
40,617
21,574
46.88
6200 Leave Time
6,437
59,019
63,551
4,532
92.87
6201 Retirement Benefits
11,175
82,163
149,198
67,035
55.07
6202 Health Insurance
23,686
177,933
340,103
162,170
52.32
Total Personnel Costs:
$ 93,910 $
712,383 $
1,219,923
$ 507,540
$ 58.40
Non -Personnel Costs:
7001 Communications
1,217
8,626
13,260
4,634
65.05
7002 Postage and Freight
182
2,616
9,690
7,074
27.00
7003 Bank and Credit Card Fees
427
37,492
69,480
31,988
53.96
7004Insurance
0
73,184
83,946
10,762
87.18
7006 Legal
2,429
5,587
10,200
4,614
54.77
7009 Contracted Services
12,246
51,406
96,206
44,800
53.43
7011 Testing
600
616
1,320
704
46.65
7015 Utilities
16,850
78,085
126,072
47,987
61.94
7016 Heating Fuel
353
5,025
10,200
5,175
49.27
7100 General Power for Resale
15,866
213,376
307,000
93,624
69.50
7211 Gas & Lube
1,556
11,361
18,870
7,509
60.21
7212 Uniform Allowance
0
0
1,000
1,000
0.00
7213 Safety Equipment
668
5,365
7,650
2,285
70.13
7214 Janitorial Supplies
1,469
9,055
11,220
2,165
80.70
7215 Operating Supplies
866
10,362
36,720
26,358
28.22
7216 Maintenance & Repair
6,580
22,775
53,040
30,265
42.94
7217 Small Tools & Equipment
267
1,771
23,850
22,079
7.42
7300Advertising
468
837
5,100
4,263
16.41
7301 Subscriptions & Dues
300
933
1,530
597
60.99
7302 Travel & Subsistence
0
843
10,200
9,357
8.26
7303 Education & Training
0
1,434
4,080
2,646
35.15
7304 Equipment Rent
0
0
2,040
2,040
0.00
7321 Harbor General Indirect Costs
43,150
345,200
517,800
172,600
66.67
7322 Harbor Admin Indirect Costs
51,515
402,011
496,381
94,370
80.99
7324 Gen Fund Indirect Costs
31,188
249,505
374,258
124,753
66.67
7325 Harbor Internal Cost Allocation
(106,605)
(841,459)
(1,142,727)
(301,268)
73.64
7330 P.I.L.T.
12,679
172,071
191,000
18,929
90.09
7331 Reclass PILT to Transfer -Out
(12,679)
(172,071)
(191,000)
(18,929)
90.09
7808 Bad Debt Expense
0
0
10,000
10,000
0.00
7810 Miscellaneous Expense
0
33
3,570
3,537
0.93
7900 Depreciation Expense
0
0
2,368,893
2,368,893
0.00
8001 Unrealized Loss on Investments
2,807
16,879
0
(16,879)
0.00
8012 Debt Service Interest Expense
0
28,582
110,550
81,968
25.85
8013 Amortize Deferred Loss on Bonds
0
0
23,566
23,566
0.00
151
Page: 3
Run: 10/20/2021 at 11:40 AM
8103 Capital Equipment
8104 Motor Pool Rent
8300 Debt Service Principal
Total Non -Personnel Costs:
Total Expenditures
Monthly Budget Expenditure Report by Fund
City of Seward
Harbor Enterprise Fund
For 8/31/2021
Actual
Y-T-D
Month
Actual
3,929
7,133
5,228
41,826
0
0
$ 93,556 $
790,459
$ 187,466 $
1,502,842
152
Variance
Annual
(Over)/Under
% of Annual
Budget
Budget
Budget
0
(7,133)
0.00
64,000
22,174
65.35
560,000
560,000
0.00
$ 4,288,965 $
3,498,506
$ 18.43
$ 5,508,888 $
4,006,046
$ 27.28
Page: 4
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 4
SMIC Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5000 Land Rents & Leases
0 134,324
179,745
(45,421)
74.73
5101 Moorage
4,461 47,956
14,000
33,956
342.54
5102 Wharfage
0 23,470
6,000
17,470
391.16
5103 Boat Lift Fees
35,225 181,802
200,000
(18,198)
90.90
5104 Storage Fees
7,699 101,666
100,000
1,666
101.67
5106 SMIC Power Sales
1,897 44,876
70,000
(25,124)
64.11
5109 Washdown Pad Fees
2,620 6,245
8,200
(1,955)
76.16
5110 Crane Fees
813 2,837
1,500
1,337
189.12
5153 Fuel Pumping Fee
0 0
1,000
(1,000)
0.00
5800 Labor & Services
0 890
1,500
(610)
59.33
5802 Equipment Rental
0 0
500
(500)
0.00
5899 Miscellaneous Revenue
0 0
1,000
(1,000)
0.00
5901 EF Investment Interest
0 294
0
294
0.00
5905 EF Penalties and Interest
0 84
0
84
0.00
5940 Amortization of Contributions -in -Aid
0 0
482,529
(482,529)
0.00
Total Revenues
$ 52,715 $ 544,444 $
1,065,974
$ (521,530)
$ 51.07
153
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM City of Seward Page: 5
SMIC Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D Annual (Over)/Under % of Annual
Month Actual Budget Budget Budget
Expenditures
Personnel Costs:
6000 Salaries
7,330
59,601
60,041
440
99.27
6001 Overtime
124
1,167
7,053
5,886
16.54
6100 Medicare
119
930
1,046
116
88.89
6102 Workers' Compensation
439
4,260
7,328
3,068
58.14
6201 Retirement Benefits
1,808
14,127
1,640
(12,487)
861.42
6202 Health Insurance
4,887
30,847
26,198
(4,649)
117.75
Total Personnel Costs:
$ 14,707 $
110,932
$ 103,306 $
(7,626)
$ 107.38
Non -Personnel Costs:
7001 Communications
0
0
510
510
0.00
7002 Postage and Freight
40
609
5,610
5,002
10.85
7004Insurance
0
9,694
17,238
7,544
56.23
7006 Legal
0
0
15,300
15,300
0.00
7009 Contracted Services
380
19,389
30,600
11,211
63.36
7015 Utilities
1,680
17,799
17,469
(330)
101.89
7016 Heating Fuel
16
1,215
5,100
3,885
23.83
7100 General Power for Resale
1,808
30,809
47,000
16,191
65.55
7211 Gas&Lube
540
7,041
8,160
1,119
86.28
7213 Safety Equipment
0
996
0
(996)
0.00
7215 Operating Supplies
388
1,886
6,120
4,234
30.82
7216 Maintenance & Repair
68
2,786
36,720
33,934
7.59
7217 Small Tools & Equipment
74
328
1,530
1,202
21.42
7300 Advertising
0
0
3,060
3,060
0.00
7321 Harbor General Indirect Costs
5,442
43,539
65,308
21,769
66.67
7322 Harbor Admin Indirect Costs
6,497
50,710
62,678
11,968
80.91
7323 SMIC General Indirect Costs
11,424
91,391
137,087
45,696
66.67
7324 Gen Fund Indirect Costs
8,325
66,597
99,895
33,298
66.67
7325 Harbor Internal Cost Allocation
(11,424)
(91,391)
(137,087)
(45,696)
66.67
7330 P.I.L.T.
4,217
32,778
27,136
(5,642)
120.79
7331 Reclass PILT to Transfer -Out
(4,217)
(32,778)
(27,136)
5,642
120.79
7900 Depreciation Expense
0
0
806,078
806,078
0.00
8001 Unrealized Loss on Investments
101
475
0
(475)
0.00
8103 Capital Equipment
0
3,205
0
(3,205)
0.00
Total Non -Personnel Costs:
$ 25,359 $
257,078
$ 1,228,376 $
971,298
$ 20.93
Total Expenditures
$ 40,066 $
368,010
$ 1,331,682 $
963,672
$ 27.63
154
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 5
Parking Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5200 S. Harbor Lot
40,673 141,850
125,000
16,850
113.48
5201 N. Harbor Lot
46,947 166,393
95,000
71,393
175.15
5202 N.E. Ramp Lot
7,953 28,229
47,000
(18,771)
60.06
5204 S. Harbor Uplands Lot
6,271 19,411
18,000
1,411
107.84
5205 Slip Holder Parking Passes
561 21,211
27,000
(5,789)
78.56
5206 Employee Passes
47 1,636
10,000
(8,364)
16.36
5208 S.W. Harbor Lot
0 1,280
1,000
280
128.04
5209 Company Vehicle Pass
0 327
0
327
0.00
5210 Vehicle w/ Trailer
561 8,785
24,000
(15,215)
36.60
5211 Visitor Parking Permits
841 6,822
1,200
5,622
568.54
5212 Fines - Parking Tickets
0 2,318
2,500
(182)
92.71
5899 Miscellaneous Revenue
(300) (260)
0
(260)
0.00
5901 EF Investment Interest
0 3,002
10,000
(6,998)
30.02
Total Revenues
$ 103,554 $ 401,004 $
360,700 $
40,304
$ 111.17
155
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
Parking Enterprise
Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
347
2,767
126,603
123,836
2.19
6001 Overtime
0
43
5,591
5,548
0.77
6100 Medicare
5
52
8,986
8,934
0.57
6101 Unemployment Insurance
0
(153)
3,500
3,653
(4.37)
6102 Workers' Compensation
2
42
11,416
11,374
0.37
6201 Retirement Benefits
76
588
4,037
3,449
14.56
6202 Health Insurance
246
2,276
6,660
4,384
34.17
Total Personnel Costs:
$ 676 $
5,615
$ 166,793 $
161,178
$ 3.37
Non -Personnel Costs:
7001 Communications
69
722
3,250
2,528
22.21
7002 Postage and Freight
0
216
1,000
784
21.60
7003 Bank and Credit Card Fees
4,714
12,194
10,000
(2,194)
121.94
7004Insurance
0
1,082
3,200
2,118
33.82
7009 Contracted Services
665
7,603
4,500
(3,103)
168.96
7011 Testing
0
0
600
600
0.00
7012 Other Special Services
0
0
3,000
3,000
0.00
7015 Utilities
71
567
1,015
448
55.84
7210 Vehicle Supplies
0
0
3,000
3,000
0.00
7211 Gas & Lube
0
0
1,275
1,275
0.00
7212 Uniform Allowance
0
0
1,000
1,000
0.00
7213 Safety Equipment
0
0
1,000
1,000
0.00
7214 Janitorial Supplies
0
0
250
250
0.00
7215 Operating Supplies
0
1,966
13,000
11,034
15.13
7216 Maintenance & Repair
0
53
9,500
9,448
0.55
7217 Small Tools & Equipment
0
37
4,000
3,963
0.93
7300 Advertising
0
0
300
300
0.00
7301 Subscriptions & Dues
0
0
5,000
5,000
0.00
7302 Travel & Subsistence
0
0
1,000
1,000
0.00
7303 Education & Training
0
0
1,000
1,000
0.00
7304 Equipment Rent
0
0
750
750
0.00
7307 GF Administrative Fee
973
7,783
11,400
3,617
68.27
7330 P.I.L.T.
8,284
31,840
28,056
(3,784)
113.49
7331 Reclass PILT to Transfer -Out
(8,284)
(31,840)
(28,056)
3,784
113.49
7805 Promotion
0
0
2,000
2,000
0.00
7900 Depreciation Expense
0
0
11,500
11,500
0.00
8001 Unrealized Loss on Investments
986
5,771
0
(5,771)
0.00
8103 Capital Equipment
2,802
2,802
10,000
7,198
28.02
8104 Motor Pool Rent
1,062
8,496
13,000
4,504
65.35
Total Non -Personnel Costs:
$ 11,342 $
49,292
$ 115,540 $
66,248
$ 42.66
Total Expenditures
$ 12,018 $
54,907
$ 282,333 $
227,426
$ 19.45
156
Page: 6
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 6
Electric Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5300 Residential
212,632 1,187,440
1,428,243
(240,803)
83.14
5302 Residential fuel factor
103,055 1,031,047
1,415,915
(384,868)
72.82
5303 Residential customer charge
0 317,229
514,725
(197,496)
61.63
5310 SG Service
125,191 667,849
891,273
(223,424)
74.93
5312 SG fuel factor
69,692 542,328
636,568
(94,240)
85.20
5313 SG Customer Charge
0 159,005
230,574
(71,569)
68.96
5320 LG Service
272,257 1,117,649
1,391,272
(273,623)
80.33
5322 LGfuel factor
109,127 1,485,574
1,851,640
(366,066)
80.23
5323 LG customer charge
0 27,365
46,901
(19,536)
58.35
5324 LG demand charge
0 948,968
1,455,485
(506,517)
65.20
5327 RES Alternate Energy
0 (50)
0
(50)
0.00
5340 Spec. Contract Energy
31,330 143,842
497,910
(354,068)
28.89
5342 Special Contract fuel factor
14,544 125,171
505,829
(380,658)
24.75
5343 Spec. Contract customer charge
0 309
1,090
(781)
28.36
5345 Special Contract Demand
0 130,115
434,000
(303,885)
29.98
5350 Harbor Fund Power Sales
10,195 137,314
285,000
(147,686)
48.18
5352 Harbor power fuel factor
7,009 109,872
112,640
(2,768)
97.54
5360 Street & Yard
6,002 50,438
71,680
(21,242)
70.36
5362 Yard Light Fuel
292 3,725
4,096
(371)
90.94
5800 Labor & Services
0 267
0
267
0.00
5801 Turn on Fees
1,713 15,346
20,480
(5,134)
74.93
5802 Equipment Rental
605 5,540
20,480
(14,940)
27.05
5803 Joint Pole Use
0 0
10,240
(10,240)
0.00
5804 Work Order Revenue
1,961 8,432
20,480
(12,048)
41.17
5890 Collection of Doubtful Accounts
0 604
800
(196)
75.49
5899 Miscellaneous Revenue
1,269 20,935
5,120
15,815
408.90
5901 EF Investment Interest
0 17,917
30,000
(12,083)
59.72
5905 EF Penalties and Interest
2,608 13,436
40,000
(26,564)
33.59
5940 Amort. of CIA - General
0 0
975,887
(975,887)
0.00
5941 Amort.Bond Premium
0 0
14,000
(14,000)
0.00
Total Revenues
$ 969,482 $ 8,267,667 $
12,912,328
$ (4,644,661)
$ 64.03
157
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
Electric Enterprise
Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
62,239
507,754
910,172
402,418
55.79
6001 Overtime
9,072
64,835
62,958
(1,877)
102.98
6002 Standby Time
16,593
115,349
100,626
(14,723)
114.63
6100 Medicare
1,552
11,652
16,345
4,693
71.29
6102 Workers' Compensation
2,242
26,581
84,001
57,420
31.64
6200 0900 - Debt Service Leave Time
5,935
52,918
106,860
53,942
49.52
6201 Retirement Benefits
15,427
126,336
210,420
84,084
60.04
6202 Health Insurance
24,531
202,831
298,872
96,041
67.87
6204 Meal Allowance
283
2,715
7,373
4,658
36.82
6205 Electric Union Benefits
156
7,488
21,504
14,016
34.82
Total Personnel Costs:
$ 138,030 $
1,118,459 $
1,819,131
$ 700,672
$ 61.48
Non -Personnel Costs:
7001 Communications
1,862
9,745
22,016
12,271
44.26
7002 Postage and Freight
216
5,533
19,884
14,351
27.82
7003 Bank and Credit Card Fees
10,556
72,432
92,938
20,506
77.94
7004Insurance
0
44,965
66,560
21,595
67.56
7006 Legal
172
8,931
51,080
42,150
17.48
7009 Contracted Services
146,183
317,795
776,569
458,774
40.92
7010 Engineering
2,325
42,679
65,000
22,321
65.66
7011 Testing
600
600
1,000
400
59.96
7012 Other Special Services
833
11,268
15,360
4,092
73.36
7015 Utilities
11,429
119,140
142,016
22,876
83.89
7016 Heating Fuel
273
8,479
18,432
9,953
46.00
7017 Rents & Leases
66
26,194
23,552
(2,642)
111.22
7101 Chugach Power Purchases
284,293
2,044,201
2,300,400
256,199
88.86
7102 Power Fuel Costs
222,565
1,338,955
2,982,359
1,643,404
44.90
7103 Fuel for Generators
0
7,212
102,400
95,188
7.04
7210 Vehicle Supplies
2,106
15,105
10,240
(4,865)
147.51
7211 Gas & Lube
2,433
14,739
38,912
24,173
37.88
7212 Uniform Allowance
1,138
5,043
17,000
11,957
29.67
7213 Safety Equipment
141
1,020
5,620
4,600
18.14
7215 Operating Supplies
61,496
191,506
297,588
106,082
64.35
7216 Maintenance & Repair
99
4,438
97,160
92,722
4.57
7217 Small Tools & Equipment
373
5,840
25,600
19,760
22.81
7300Advertising
638
2,371
6,144
3,773
38.59
7301 Subscriptions & Dues
60
35,098
37,654
2,556
93.21
7302 Travel & Subsistence
1,716
3,422
28,192
24,770
12.14
7303 Education & Training
133
133
28,672
28,539
0.46
7304 Equipment Rent
0
1,013
35,360
34,348
2.86
7307 GF Administrative Fee
81,360
650,881
976,185
325,304
66.68
7330 P.I.L.T.
77,350
657,332
948,131
290,799
69.33
7331 Reclass PILT to Transfer -Out
(77,350)
(657,332)
(948,131)
(290,799)
69.33
7808 Bad Debt Expense
1,669
35,983
20,480
(15,503)
175.70
7810 Miscellaneous Expense
200
3,348
35,840
32,492
9.34
7900 Depreciation Expense
0
0
1,606,831
1,606,831
0.00
158
Page: 7
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40 AM
8001 Unrealized Loss on Investments
8010 Utility Deposit Interest
8012 Debt Service Interest Expense
8014 Debt Service Amortization of Bond Issue Costs
8101 Infrastructure
8103 Capital Equipment
8104 Motor Pool Rent
8105 Improvements other than Buildings
8200 Work Order Sal/Benefit credits
8201 Work Order Operating Supply credits
8202 Work Order New Service/Upgrade credits
8300 Debt Service Principal
Total Non -Personnel Costs:
Total Expenditures
City of Seward
Electric Enterprise Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
4,878
32,584
0
(32,584)
0.00
25
207
1,229
1,022
16.85
0
163,450
163,450
0
100.00
0
0
20,903
20,903
0.00
0
0
143,360
143,360
0.00
31,161
171,146
394,454
223,308
43.39
22,586
180,686
276,480
95,794
65.35
0
0
98,489
98,489
0.00
(1,817)
(19,868)
(70,000)
(50,132)
28.38
(461)
(11,308)
(40,000)
(28,692)
28.27
1,500
10,648
0
(10,648)
0.00
0
180,000
180,000
0
100.00
$ 892,807 $
5,735,614 $
11,115,409
$ 5.379.795
$ 51.60
$ 1,030,837 $
6,854,073 $
12,934,540
$ 6,080,467
$ 52.99
159
Page: 8
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 7
Water Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5300 Residential
44,350 349,154
523,000
(173,846)
66.76
5310 SG Service
29,705 110,212
159,000
(48,788)
69.32
5320 LG Service
104,749 261,295
222,000
39,295
117.70
5330 SMIC Sales
3,046 23,111
54,200
(31,089)
42.64
5340 Spec. Contracts
37,915 150,149
180,475
(30,326)
83.20
5801 Turn on Fees
103 8,158
17,000
(8,842)
47.99
5806 Ship Water
206 1,642
94,600
(92,958)
1.74
5807 Hydrant Rentals
10,901 88,621
132,000
(43,379)
67.14
5899 Miscellaneous Revenue
0 16,189
10,000
6,189
161.89
5901 EF Investment Interest
0 5,453
15,000
(9,547)
36.36
5905 EF Penalties and Interest
50 342
500
(158)
68.32
5940 Amort. of CIA - General
0 0
205,000
(205,000)
0.00
Total Revenues
$ 231,025 $ 1,014,326 $
1,612,775
$ (598,449)
$ 62.89
160
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
Water Enterprise Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
10,587
111,324
183,519
72,195
60.66
6001 Overtime
1,684
10,619
4,726
(5,893)
224.69
6002 Standby Time
417
4,533
9,027
4,494
50.22
6100 Medicare
194
2,047
3,018
971
67.81
6102 Workers' Compensation
453
6,007
13,033
7,026
46.09
6200 0900 - Debt Service Leave Time
1,163
15,204
21,346
6,142
71.22
6201 Retirement Benefits
2,939
29,891
45,796
15,905
65.27
6202 Health Insurance
7,147
64,365
109,224
44,859
58.93
Total Personnel Costs:
$ 24,584 $
243,990
$ 389,689 $
145,699
$ 62.61
Non -Personnel Costs:
7001 Communications
95
4,619
10,000
5,381
46.19
7002 Postage and Freight
80
885
5,515
4,630
16.05
7003 Bank and Credit Card Fees
1,136
8,265
11,279
3,014
73.27
7004Insurance
0
12,076
11,330
(746)
106.58
7006 Legal
0
0
5,150
5,150
0.00
7009 Contracted Services
690
8,691
94,812
86,121
9.17
7011 Testing
1,810
5,330
11,330
6,000
47.04
7015 Utilities
21,753
151,983
266,770
114,787
56.97
7016 Heating Fuel
0
1,039
0
(1,039)
0.00
7211 Gas & Lube
263
2,922
10,815
7,893
27.02
7213 Safety Equipment
0
87
3,090
3,003
2.82
7215 Operating Supplies
1,105
14,952
45,835
30,883
32.62
7216 Maintenance & Repair
2,252
22,851
30,750
7,899
74.31
7217 Small Tools & Equipment
207
417
6,695
6,278
6.22
7300 Advertising
0
375
1,030
655
36.43
7301 Subscriptions & Dues
17
1,389
1,751
362
79.30
7302 Travel & Subsistence
0
178
5,768
5,590
3.09
7303 Education & Training
0
0
5,768
5,768
0.00
7304 Equipment Rent
0
0
8,240
8,240
0.00
7307 GF Administrative Fee
22,445
179,560
269,340
89,780
66.67
7330 P.I.L.T.
18,478
79,424
111,382
31,958
71.31
7331 Reclass PILTto Transfer -Out
(18,478)
(79,424)
(111,382)
(31,958)
71.31
7808 Bad Debt Expense
0
315
2,060
1,745
15.27
7810 Miscellaneous Expense
0
0
1,854
1,854
0.00
7900 Depreciation Expense
0
0
622,443
622,443
0.00
8001 Unrealized Loss on Investments
1,559
9,972
0
(9,972)
0.00
8012 Debt Service Interest Expense
0
15,523
15,523
0
100.00
8104 Motor Pool Rent
421
3,366
5,150
1,784
65.35
8300 Debt Service Principal
0
141,321
141,321
0
100.00
Total Non -Personnel Costs:
$ 53,833 $
586,116
$ 1,593,619 $
1,007,503
$ 36.78
Total Expenditures
$ 78,417 $
830,106
$ 1,983,308 $
1,153,202
$ 41.85
161
Page: 9
Monthly Budget -to -Actual Revenue Report -- By Fund
Run: 10/20/2021 at 11:32 AM
City of Seward
Page: 8
Wastewater Enterprise Fund
For 8/31/2021
Variance
Actual Y-T-D
Annual
Over/(Under)
% of Annual
Month Actual
Budget
Budget
Budget
Revenues
5300 Residential
59,504 471,993
700,000
(228,007)
67.43
5310 SG Service
28,454 145,631
200,000
(54,369)
72.82
5320 LG Service
27,852 180,444
283,300
(102,856)
63.69
5330 SMIC Sales
2,239 17,486
28,350
(10,864)
61.68
5801 Turn on Fees
102 10,735
10,000
735
107.35
5809 Water/Seward Misc. Service
0 1,408
4,250
(2,842)
33.13
5899 Miscellaneous Revenue
0 11,800
0
11,800
0.00
5901 EF Investment Interest
0 6,500
8,000
(1,500)
81.25
5905 EF Penalties and Interest
74 450
1,000
(550)
44.97
5940 Amort. of CIA - General
0 0
398,445
(398,445)
0.00
Total Revenues
$ 118,225 $ 846,447 $
1,633,345
$ (786,898)
$ 51.82
162
Monthly Budget Expenditure Report by Fund
Run: 10/20/2021 at 11:40AM
City of Seward
Wastewater Enterprise Fund
For 8/31/2021
Variance
Actual
Y-T-D
Annual
(Over)/Under
% of Annual
Month
Actual
Budget
Budget
Budget
Expenditures
Personnel Costs:
6000 Salaries
10,626
93,029
149,332
56,303
62.30
6001 Overtime
694
7,211
4,209
(3,002)
171.33
6002 Standby Time
941
6,663
6,879
216
96.86
6100 Medicare
187
1,666
2,475
809
67.33
6102 Workers' Compensation
432
4,758
10,576
5,818
44.99
6200 Leave Time
2,225
20,032
18,882
(1,150)
106.09
6201 Retirement Benefits
2,842
25,026
37,556
12,530
66.64
6202 Health Insurance
7,084
56,638
76,257
19,620
74.27
Total Personnel Costs:
$ 25,031 $
215,023
$ 306,166 $
91,143
$ 70.23
Non -Personnel Costs:
7001 Communications
497
3,530
8,549
5,019
41.29
7002 Postage and Freight
25
2,232
4,841
2,609
46.10
7003 Bank and Credit Card Fees
1,399
10,747
14,142
3,395
75.99
7004Insurance
0
3,492
8,244
4,752
42.35
7006 Legal
0
0
12,360
12,360
0.00
7009 Contracted Services
0
116,821
196,372
79,551
59.49
7011 Testing
2,840
17,265
27,810
10,545
62.08
7015 Utilities
16,827
103,268
224,540
121,272
45.99
7016 Heating Fuel
0
430
3,605
3,175
11.93
7017 Rents & Leases
0
0
206
206
0.00
7211 Gas & Lube
671
7,632
9,991
2,359
76.39
7212 Uniform Allowance
90
90
0
(90)
0.00
7213 Safety Equipment
110
930
1,545
615
60.22
7215 Operating Supplies
1,495
42,986
17,510
(25,476)
245.49
7216 Maintenance & Repair
183
11,960
35,385
23,425
33.80
7217 Small Tools & Equipment
285
1,192
4,120
2,928
28.93
7300 Advertising
0
0
412
412
0.00
7301 Subscriptions & Dues
0
0
4,635
4,635
0.00
7302 Travel & Subsistence
0
115
5,356
5,241
2.15
7303 Education & Training
0
300
3,914
3,614
7.66
7304 Equipment Rent
0
0
6,180
6,180
0.00
7307 GF Administrative Fee
13,707
109,655
164,483
54,828
66.67
7330 P.I.L.T.
9,452
67,160
96,880
29,720
69.32
7331 Reclass PILT to Transfer -Out
(9,452)
(67,160)
(96,880)
(29,720)
69.32
7808 Bad Debt Expense
0
433
2,060
1,627
21.04
7810 Miscellaneous Expense
60
60
1,236
1,176
4.85
7900 Depreciation Expense
0
0
482,863
482,863
0.00
8001 Unrealized Loss on Investments
1,728
11,412
0
(11,412)
0.00
8012 Debt Service Interest Expense
0
0
14,504
14,504
0.00
8104 Motor Pool Rent
421
3,366
5,150
1,784
65.35
8300 Debt Service Principal
0
0
58,128
58,128
0.00
Total Non -Personnel Costs:
$ 40,338 $
447,916
$ 1,318,141 $
870,225
$ 33.98
Total Expenditures
$ 65,369 $
662,939
$ 1,624,307 $
961,368
$ 40.81
163
Page: 10
November 2021 December 2021
November 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 5 6 1 2 3 4
7 8 9 10 11 12 13 5 6 7 8 9 10 11
14 15 16 17 18 19 20 12 13 14 15 16 17 18
21 22 23 24 25 26 27 19 20 21 22 23 24 25
28 29 30 26 27 28 29 30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Oct 31
Nov 1
2
3
4
6
7:00pm P&Z Mtg
12:00pm PACAB
m HPC
(Regular
Mt'g
rk Session
C7:OOpm
Meeting)
HPC
ular Mtg
7
8
9
10
11
12
13
..........
7:00pm CC Mtg
_.
I T-NEO Trainin Online
throucih AML
HOLIDAY
(Council
Chambers)
14
15
16
17
18
19
20
AML Conference in Anchor qe
AAM
nference in Anchor
___
6:00pm P&Z
12:00pm PACAB
_._._........
Work Session
Work Session
(Council
(Chambers)_
Chambers)
21
22
23
24
25
26
27
HOLIDAY
7:00pm CC Mtg—1
....... hamb..ers)
28
29
30
Dec 1
2
3
4
Council Calendar 1 10/20/2021 11:45 AM
164
December 2021 January 2022
December 2021 SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 2 3 4 1
5 6 7 8 91011 2 3 4 5 6 7 8
12 13 14 15 16 17 18 9 10 11 12 13 14 15
19 20 21 22 23 24 25 16 17 18 19 20 21 22
26 27 28 29 30 31 23 24 25 26 27 28 29
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Nov 28
29
30
Dec 1
2
3
4
12:00pm PACAB
Mtn
5
6
7
8
9
10
11
7:00pm Cancelled
6:15pm HPC
- P&Z Mtg
Work Session
(Regular
(Council
M.ee.ti.n.g)_._._._._._..
......L.1 a rn b.e...rs_a......................
_._._._..
7:00pm HPC
Regular
Meeting
(Council
.ham r
12
13
14
15
16
17
18
12:00pm PACAB
7:00pm CC Mtg
(Council
Work Session
Chambers)
(Chambers)
19
20
21
22
23
24
25
6:00pm�
12:00pm
HOLIDAY
- P&Z Work
HOLIDAY
Session
(Council
Chambers) .....................
26
27
28
29
30
31
Jan 1, 22
7:00pm CC Mtg
_. 1chambersl_.
Council Calendar 2 10/20/2021 11:45 AM
165
January 2022 February 2022
January 2022
SuMo TuWe Th Fr Sa SuMo TuWe Th Fr Sa
1 1 2 3 4 5
2 3 4 5 6 7 8 6 7 8 9101112
9 10 11 12 13 14 15 13 14 15 16 17 18 19
16 17 18 19 20 21 22 2021 22 23 24 25 26
23 24 25 26 27 28 29 27 28
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Dec 26
27
28
29
30
31
Jan 1, 22
2
3
4
6
7
8
Holiday
7:OOpm
(12:00pm PACAB
Rescheduled -
P&Z Mtg
(Rescheduled
_ to Jan 11)
9
10
11
12
13
14
15
---------
7:OOpm CC Mtg
......................
7:OOpm P&Z
_
6:15pm HPC
(Council
Regular Mtg
Work Session
_Cha_mbers)
(Rescheduled
(Council
from Jan 4)
Chambers)
7:OOpm HPC
Regular
M.e...ti.n.g
16
17
18
19
20
21
22
6:OOpm P&Z
12:OOpm PACAB
Work Session
Work Session
(Council
(Chambers)
Chambers)
23
24
25
26
27
28
29
7:OOpm CC Mtg
(Chambers)
30
31
Feb 1
2
3
4
5
Council Calendar 3 10/20/2021 11:45 AM
166