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Home My WebLink AboutRes2021-127 Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2021-127 A RESOLUTION OF THE CITY COUNCIL TO THE CITY OF SEWARD, ALASKA, REPEALING RESOLUTION 2021-110 AND AUTHORIZING THE CITY MANAGER TO PURCHASE (1) 2021 FORD EXPLORER POLICE PACKAGE VEHICLE FROM KENDALL FORD UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED UPFITTING AND POLICE SPECIFIC EQUIPMENT FROM ALASKA SAFETY, DELL TECHNOLOGIES, PROCOMM ALASKA, AND THE PRINTER, IN AN AMOUNT NOT TO EXCEED $63,305.97,AND APPROPRIATING FUNDS WHEREAS, on September 27, 2021, the City Council adopted Resolution 2021-110, authorizing the purchase of four Chevrolet Tahoe police package vehicles from Alaska Sales and Service; and WHEREAS,the City has been notified that the ordering window to purchase the vehicles is closed due to the lack of available vehicles; and WHEREAS,it is uncertain when the ordering window will open again; and WHEREAS,the Police Department continues to struggle with and aging fleet with some obsolete vehicles and equipment; and WHEREAS, the vehicles being replaced are one (1) 2009 Chevrolet Impala which is a high mileage vehicle which has become too unsafe for police operations, the vehicle has outlived its life expectancy and is currently out of use due to safety and cost of repair concerns; and WHEREAS, each police vehicle must be professionally equipped with police equipment including prisoner cages,radars,computer equipment,gun racks,extra emergency lighting,radios and graphics to identify the vehicles as a police vehicle, etc.; and WHEREAS, the City of Seward already uses Procomm Alaska in Anchorage, Alaska as the sole-source provider of radios in use throughout city departments; and WHEREAS,Procomm Alaska will provide 1 in-car radios at a total cost of$6,027.25;and WHEREAS, the Information Technology Director has chosen Dell Technologies as the computer of choice for the City of Seward due to price, quality and service; and WHEREAS,Dell Technologies will provide one(1)in-car computer tablets for$2,816.77; and CITY OF SEWARD,ALASKA RESOLUTION 2021-127 WHEREAS, Alaska Safety is the only company who performs upfitting of police and emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and WHEREAS, Alaska Safety will provide upfitting of police equipment for the vehicle for $15,460; and WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police Department vehicles will be completed by The Printer in Anchorage, Alaska for $656.95. The installation of the decals will be done by Alaska Safety and the labor cost is included in the price previously listed. WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120(a)(9)provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120(b)provides the city may utilize competitive bids obtained by other governmental units; and 3. Kendall Ford in Anchorage, Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward has the opportunity to purchase patrol vehicles at an amount not to exceed $37,845.00 each; and WHEREAS, the 2021 Motor Pool budget includes $45,000 for a patrol vehicle, so an additional appropriation of$18,305.97 is needed. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. Authorize the City Manager to enter into a purchase agreement with Kendall Ford to purchase one (1) 2021 Ford Explorer Police Package Vehicle, Alaska Safety to purchase vehicle upfitting and installation of police equipment, Dell Technologies for the purchase of in- car computers, Procomm Alaska for in-car radio systems, and The Printer for police department decals. Section 2. Funding in the amount of$18,305.97 is hereby appropriated from Motor Pool reserves account no. 03000-0000-3400 to Capital Equipment account no. 03000-1210-8103. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8`h day of November 2021. CITY OF SEWARD, ALASKA LRESOLUTION 2021-127 T C O SE , SKA C s Te y, ayor AYES: McClure, DeMoss, Casagranda, Calhoon, Terry NOES: None ABSENT: Osenga ABSTAIN: None VACANT: One ATTEST: L renda J. Ball , MMC City Clerk (City Seal).,,,.�BL'=,Q.ao, .y OF SE .•'.` ,,......., 4 •. • i SEAL • /1 .r L .< OF A-p',0"' ............r City Council Agenda Statement Meeting Date: November 8, 2021 To: City Council Through: Janette Bower, City Manager From: Alan Nickell, Chief of Police Agenda Item: Resolution 2021-127: Repealing Resolution 2021-110 and Authorizing the City Manager to Purchase (1) 2021 Ford Explorer Police Package Vehicle from Kendall Ford under the State of Alaska Fleet Vehicle Contract, with Associated Upfitting and Police Specific Equipment from Alaska Safety, Dell Technologies, Procomm Alaska, and the Printer, in an Amount not to Exceed $63,305.97, And Appropriating Funds Background and justification: On September 27, 2021, the City Council adopted Resolution 2021-110. Resolution 2021- 110 authorized the purchase of four Chevrolet Tahoe police package vehicles from Alaska Sales and Service and appropriated $258,172.36 for the purchase. However, the City has been notified that the ordering window to purchase the vehicles closed because of the lack of available vehicles. It is uncertain when the window will open again. The Seward Police Department continues to have an immediate need for vehicles. The department has located one vehicle and is requesting authorization to purchase one 2021 Ford Police Interceptor from Kendall Ford in Anchorage Alaska. This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other government entities. Kendall ford has been awarded contracts to provide police vehicles to the State of Alaska, through an established competitive bid process. Therefore, the City will save time and money using this streamline efficient and code compliant process to secure a competitive price. The IT Director has, in accordance with city code, selected Dell Technologies as the computer of choice for the city based on price, quality, service, and ongoing working relationship with current police vehicles. Dell Technologies will be utilized to purchase in- car computer at a cost not to exceed $2,816.77. Alaska Safety, Inc. has been successfully utilized by the city in previous endeavors. They remain the only service within hundreds of miles that can do the necessary upfitting for police vehicles. We will continue to capitalize on their expertise in the field for the majority of the equipment and upfitting for this new vehicle. This upfitting is comprised of prisoner cage, gun locks, radar instillation, video installation, console reconfiguration, all emergency lighting, and labor. This purchase will not exceed the cost of $15,960.00. 187 The Printer in Anchorage, Alaska will provide decals in the amount of $656.95 to identify the vehicle as a Seward police vehicle. Application service of decals will be provided by Alaska Safety, Inc and cost was included in their provided quote. Our final expense will be the onboard police radio equipment that will purchased from Procomm Alaska, Motorola Solutions for the cost of $6,027.25. Funds for this purchase are available in the Motor Pool Equipment Account and was included in the 2021 budget. Bid amount for the vehicle will not exceed $37,845.00, in addition the purchase and installation of fundamental police upfitting equipment by Alaska Safety, Inc for an amount not to exceed $15,960.00, the purchase of police radio equipment from Procomm Alaska Motorola Solutions for $6,027.25, additionally the identifying police vehicle decal package from the Printer for the quoted cost of $656.95, application service to be provided by and included in above quoted cost from Alaska Safety, Inc, Furthermore, the purchase and installment of one Dell Latitude 7220 Rugged Extreme Tablet from Dell Technologies, Inc not exceeding $2,816.77 bringing the total cost of the vehicle to $63,305.97. Consistency checklist: Comprehensive Plan: Chapter 2.2.9 Public Safety • Support adequate police services and equipment. • Continuously plan for future police services to ensure the highest level of public safety within the community Chapter 2.2.8 City Government • Replace outdated technology to improve productivity and public service. Strategic Plan: (Page 18) Promote Safe Community Other: N/A Fiscal note: Is this budgeted in the 2021 budget? ❑✓ Yes ❑ No The Motor Pool approved budget under Capital Equipment account no. 03000-1210-8103 includes $45,000 for a patrol vehicle, so an additional appropriation of $18,305.97 is required to make this purchase. The appropriation from Resolution 2021-110 will be reversed and replaced with this appropriation. Finance Department approval: - 44 Attorney Review: Yes ❑ No ❑✓ Not applicable 0 Recommendation City Council approve Resolution 2021-127. 188