HomeMy WebLinkAboutRes2021-128 CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2021-128
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO PURCHASE
THREE (3) CHEVROLET TAHOE POLICE PACKAGE VEHICLES
FROM ALASKA SALES AND SERVICE UNDER THE STATE OF
ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED
UPFITTING AND POLICE SPECIFIC EQUIPMENT FROM ALASKA
SAFETY, DELL TECHNOLOGIES, PROCOMM ALASKA, AND "THE
PRINTER", IN AN AMOUNT NOT TO EXCEED $193,629.30, AND
APPROPRIATING FUNDS
WHEREAS, on September 27, 2021, the City Council adopted Resolution 2021-110,
authorizing the purchase of four Chevrolet Tahoe Police Package vehicles from Alaska Sales and
Service; and
WHEREAS, due to the lack of available vehicles and an immediate need to purchase a
vehicle, authority to purchase the vehicle was provided through a separate resolution; and
WHEREAS, authority is requested to purchase the remaining three vehicles so that when
the three vehicles become available,the order may be placed immediately; and
WHEREAS, the Police Department has an aging fleet with some obsolete vehicles and
equipment; and
WHEREAS,the vehicles being replaced are one(1)2009 Chevrolet Impala's and two(2)
2010 Chevrolet Impala's which are high mile vehicles which have become too unsafe for police
operations,they have outlived their life expectancy and three(3)of which are currently out of use
due to safety and cost of repair concerns; and
WHEREAS, each police vehicle must be professionally equipped with police equipment
including prisoner cages,radars,computer equipment,gun racks,extra emergency lighting,radios
and graphics to identify the vehicles as a police vehicle, etc.; and
WHEREAS, the City of Seward already uses Procomm Alaska in Anchorage, Alaska as
the sole-source provider of radios in use throughout city departments; and
WHEREAS, Procomm Alaska will provide 3 in-car radios at a total cost of$18,510.36;
and
WHEREAS, the Information Technology Director has chosen Dell Technologies as the
computer of choice for the City of Seward due to price, quality and service; and
CITY OF SEWARD,ALASKA
RESOLUTION 2021-128
WHEREAS, Dell Technologies will provide three (3) in-car computer tablets for
$6,225.69; and
WHEREAS, Alaska Safety is the only company who performs upfitting of police and
emergency vehicles anywhere in a radius of Seward extending hundreds of miles; and
WHEREAS,Alaska Safety will provide upfitting of police equipment for$42,915; and
WHEREAS, the graphic detailing of the vehicles to identify them as Seward Police
Department vehicles will be completed by"The Printer"in Anchorage,Alaska for$1,961.25. The
installation of the decals will be done by Alaska Safety and the labor cost is included in the price
previously listed.
WHEREAS,the City Council has determined that the public interest would be best served
by not requiring competitive bids and makes the following findings:
1. Seward City Code Section 6.10.120(a)(9)provides for the purchase of electronic data
processing software and hardware systems and communications equipment; and
2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids
obtained by other governmental units; and
3. Alaska Sales and Service in Anchorage, Alaska has been awarded the contract to
provide patrol vehicles to the State of Alaska, and the City of Seward could purchase
patrol vehicles at an amount not to exceed$41,339 each.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1. Authorize the City Manager to enter a purchase with Alaska Sales and Service
to purchase three (3) 2022 Chevrolet Tahoe Police Package Vehicles, Alaska Safety to purchase
vehicle upfitting and installation of police equipment, Dell Technologies for the purchase of in-
car computers, Procomm Alaska for in-car radio systems, and The Printer for police department
decals.
Section 2. Funding in the amount of$193,629.30 is hereby appropriated from Motor Pool
unassigned fund balance account no. 03000-0000-3400 to capital equipment account no. 03000-
1210-8103.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 8'1'
day of November, 2021. 3
CITY OF SEWARD, ALASKA
LRESOLUTION 2021-128
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OF SE • • D, A • SKA
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C 1 is V erry, M yor
AYES: McClure, DeMoss, Casagranda, Calhoon, Terry
NOES: None
ABSENT: Osenga
ABSTAIN: None
VACANT: One
ATTEST:
renda J. Ballou, MC
LCity Clerk
(City Seal)
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SEAL
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City Council Agenda Statement
Meeting Date: November 8, 2021
To: City Council
Through: Janette Bower, City Manager
From: Alan Nickell, Chief of Police
Agenda Item: Resolution 2021-128: Authorizing the City Manager to Purchase Three
(3) Chevrolet Tahoe Police Package Vehicles from Alaska Sales and
Service under the State of Alaska Fleet Vehicle Contract, with
Associated Upfitting and Police Specific Equipment from Alaska Safety,
Dell Technologies, Procomm Alaska, and""The Printer", in an amount
not to exceed $193,629.30, and Appropriating Funds
Background and justification:
On September 27, 2021, the City Council adopted Resolution 2021-110, authorizing the
purchase of four Chevrolet Tahoe Police Package Vehicles from Alaska Sales and Service.
Due to the lack of available vehicles and an immediate need to purchase a vehicle, the
Department requested the authority to purchase one Ford Explorer through Resolution
2021-XXX. In addition to authorizing the purchase, Resolution 2021-XXX repealed
Resolution 2021-110. It is the Department's desire to obtain authority to purchase the
remaining three vehicles so that when the original vehicles become available, the order
may be placed immediately.
Original explanation of the need to purchase the vehicles:
The aging 2009 and 2010 Chevrolet Impala's of the Police Department fleet have reached a
point where they are too unsafe to be operated in a patrol setting. Many have severe
mechanical issues and the costs of repairing the vehicles is far more than the vehicles are
worth. Out of the four Impala's, one is mechanically sound enough to be in operation, but
is currently out of service awaiting repairs to its electrical system. Also, the equipment
inside the vehicles has grown obsolete for today's uses.
Updated purchase price information:
The vehicles will be purchased under the State of Alaska contract through Alaska Sales and
Service in Anchorage, Alaska. The cost of the four vehicles under the contract is $124,017.
Procomm Alaska is the city's provider of radio equipment and they will be utilized for the in-
car radio purchase at a cost of $18,510.36.
The IT Director has, in accordance with code, selected Dell Technologies as the computer
of choice for the city based on price, quality, and service. Dell will be utilized to purchase
in-car computers for $6,225.69.
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Alaska Safety is the only service within hundreds of miles who outfits police vehicles. They
will be utilized for most of the equipment and upfit of the vehicles. This will include items
like, prisoner cages, gun locks, radar installation, video installation, console reconfiguration,
all emergency lighting, and labor. This purchase for all four vehicles will cost $42,915.
One last expense will be the graphic detailing of the vehicles to identify them as Seward
Police Department vehicles. The purchase of the decals will be through ""The Printer" in
Anchorage, Alaska for $1,961.25. They have provided the police department decals for
decades. The installation of the decals will be done by Alaska Safety and the labor cost is
included in the previously listed price.
Vehicle Costs
Four Police Vehicles $ 124,017.00
Radio Equipment $ 18,510.36
In-car Computers $ 6,225.69
Police Vehicle Equipment $ 42,915.00
Graphic Detailing $ 1,961.25
Total: $ 193,629.30
Consistency checklist:
Comprehensive Plan: (Page 14) Section: Public Safety
Strategic Plan: (Page 18) Section: Promote a Safe Community
Other: N/A
Fiscal note:
Funding for this purchase in the amount of $193,629.30 will come from Motor Pool
reserves account no. 03000-0000-3400 and appropriated to Capital Equipment account no.
03000-1210-8103. The original appropriation from Resolution 2021-110 will be reversed
and replaced with this one.
Finance Department approval:
Attorney Review:
Yes ❑ No ❑✓ Not applicable ❑
Recommendation
City Council approve Resolution 2021-128.
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