The URL can be used to link to this page

Home My WebLink AboutRes2021-134 CITY OF SEWARD,ALASKA Sponsored by: Bower RESOLUTION 2021-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA,REPEALING RESOLUTION 2021-111 AND AUTHORIZING THE CITY MANAGER TO PURCHASE(1)2022 FORD F-150 CREW CAB WITH KENDALL FORD OF ANCHORAGE FOR THE PURCHASE OF A VEHICLE FOR THE BUILDING DEPARTMENT USING THE STATE'S COMPETITIVE PROCUREMENT FLEET VEHICLE CONTRACT IN THE AMOUNT OF$38,586,AND APPROPRIATING FUNDS WHEREAS, on September 27, 2021, the City Council adopted Resolution 2021-111, authorizing the purchase of one Chevrolet 1500 Crew Cab from Alaska Sales and Service; and WHEREAS,the City has been notified that the ordering window to purchase the vehicle has closed due to the lack of available vehicles; and WHEREAS,it is uncertain when the ordering window will open again; and WHEREAS,the Ford Dealer is advising their ordering window is closing soon as well;and WHEREAS, the FY 2021 budget included $40,000 for a vehicle for the Building& Fire Department; and WHEREAS,this vehicle is essential to the day-to-day operations of the Building and Fire Department inspectors; and WHEREAS,the Building Official and the Fire/Building Inspector currently share the same vehicle,a 2006 Jeep Wrangler which is an emergency vehicle dedicated to mountain rescues and is obtaining unnecessary wear and tear; and WHEREAS,the Building Department once had their own vehicle which is now assigned to city hall; and WHEREAS,purchasing this vehicle on the state's procurement saves the city approximately $15,463.00 versus purchasing the same vehicle from the same dealer according to their website;and WHEREAS,the State of Alaska has a procurement contract resulting from a competitive process, for a pickup truck from vendors in the state recommending the purchase of a Ford F-150 Pickup truck from Kendall Ford of Anchorage for$36,077.Additionally,winter tires and rims will be purchased for$1,984, and auto start for$525.00, for a total cost of$38,586. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY CITY OF SEWARD, ALASKA RESOLUTION 2021-134 I OF SEWARD, ALASKA that: Section 1. Resolution 2021-111 is hereby repealed. Section 2.The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120(B)which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 3. The City Manager is hereby authorized to purchase one 2022 Ford F-150 Crew Cab utilizing the contract with Kendall Ford of Anchorage, resulting from the State of Alaska's competitive bids, in the amount of$38,586. Section 4. Funding in the amount of$38,586 for this purchase is hereby appropriated to Motor Pool capital equipment account no. 03000-1250-8103 within the 2022 budget. Section 5. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 22nd day of November, 2021. : . . .. THE ' Y4 S ../ ' w.. 444arA.,....._ risty Terry, ayor AYES: McClure, Osenga, DeMoss, Calhoon, Wells, Terry NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: rends J. Bally mc. City Cleri OF SF4•., (City al),*. Fa r SEAL F • -._. • O •ti,9TFOF�AVk City Council Agenda Statement Meeting Date: December 13, 2021 To: City Council Through: Janette Bower, City Manager From: Clinton Crites, Fire Chief Agenda Item: Resolution 2021-134: Repealing Resolution 2021-111 and Authorizing the City Manager to Purchase (1) 2022 Ford F-150 Crew Cab with Kendall Ford of Anchorage for the Purchase of a Vehicle for the Building Department using the State's Competitive Procurement Fleet Vehicle Contract in the Amount of $38,586.00, and Appropriating Funds Background and justification: On September 27, 2021, the City Council adopted Resolution 2021-111. Resolution 2021-111 authorized the purchase of one Chevrolet 1500 Crew Cab from Alaska Sales and Service and appropriated $34,834.00 for the purchase. However, the City has been notified that the ordering window to purchase the vehicles closed because of the lack of available vehicles. It is uncertain when the window will open again and all communication from Alaska Sales and Service has discontinued. The Seward Fire and Building Department continues to have an immediate need for a vehicle. The department has been in communication with Kendall Ford and they are accepting 2022 orders but cannot guarantee for how long. The department is requesting authorization to purchase one 2022 Ford F-150 Crew Cab from Kendall Ford in Anchorage Alaska. This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other government entities. Kendall Ford has been awarded contracts to provide vehicles to the State of Alaska, through an established competitive bid process. Therefore, the City will save time and money using this streamline efficient and code compliant process to secure a competitive price. Funds for this purchase are available in the Motor Pool Equipment Account and was included in the 2021 budget. Consistency checklist: Comprehensive Plan: 3.1 Economic Development, 3.3 Housing Strategic Plan: 3.1.1 Attract new business and industry to the greater Seward area. 3.3.1 Encourage development of new housing in Seward. 3.2.1.1 Ensure uniform and consistent enforcement of zoning code, building code, subdivision ordinance, and city lease agreements, and evaluate potential code changes to make enforcement easier. Other: Comprehensive Plan: Public Safety Strategic Plan: Promote a Safe Community Fiscal note: Funding for this purchase was included in the 2021 budget and will be re-appropriated in the 2022 budget under capital equipment account no. 03000-1250-8103 within the Motor Pool Fund. Finance Department approval: Attorney Review✓: Yes ❑ No X❑ Not applicable ❑ Recommendation City Council approve Resolution 2021-134.