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HomeMy WebLinkAboutRes2022-003 Develop SMIC BenchSponsored by: Bower CITY OF SEWARD, ALASKA RESOLUTION 2022-003 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK ORDER R&M NO. 21-00 WITH R&M CONSULTANTS FOR THE DEVELOPMENT OF THE SMIC BENCH IN THE AMOUNT NOT TO EXCEED $123,395 AND APPROPRIATING FUNDS WHEREAS, the City of Seward needs affordable, year-round housing for its current and future residents; and WHEREAS, it is in the Comprehensive Plan to develop City -owned land to meet the housing needs; and WHEREAS, the housing shortage is a major barrier to further economic development for the City; and WHEREAS, the city property currently existing as the "SMIC Bench" could be utilized for a significant additional housing opportunity; and WHEREAS, having different possible concepts produced would create a well-rounded decision -making process. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA that: Section 1. The City Manager is authorized to execute task order R&M No. 21-00 with R&M Consultants for the Conceptual Exploration of the SMIC Bench Area located at 700 Nash Rd. (. (Legal Description: T 1 S R 1 E & 1 W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN SW 0980004 FOURTH OF JULY CREEK SUB NO 2 TRACT G EXCLUDING LOT G-1 ANDERSON REPLAT SW 2001009). Section 2. Funding in the amount of $123,395 is hereby appropriated from General Fund reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122-7009. Section 3. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10"' day of January, 2022. CITY OF SEWARD, ALASKA RESOLUTION 2022-003 OF SXWARD, ALASKA Terry, AYES: McClure, Casagranda, DeMoss, Calhoon, Osenga, Wells, Terry NOES: None ABSENT: None ABSTAIN: None ATTEST: Brenda J.ABallo&MMC City Clerk aaaaa2211ussg3 (City Sealy of: se P,�� SEAL M A • j My OF �f+ii"r a a a a a� a� City Council Agenda Statement Meeting Date: January 10, 2022 To: City Council Through: Janette Bower, City Manager From: Jason Bickling, Community Development Director Agenda Item: Resolution 2021-003: Authorizing the City Manager to Execute Task Order R&M No.21-00 with R&M Consultants for the Development of the "SMIC Bench" in the amount not to exceed $123,395 and Appropriating Funds Background and justification: With the affordable, year-round housing shortage that currently exists, the City needs to make every effort to provide opportunities to create additional space for housing development to not only meet our current need but also to remove barriers for future economic development. The property located on the "bench" to the north of SMIC at 700 Nash Rd. (Legal Description: T IS R 1E & 1W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN SW 0980004 FOURTH OF DULY CREEK SUB NO 2 TRACT G EXCLUDING LOT G-1 ANDERSON REPLAT SW 2001009) The area to be looked at for possible housing is approximately 800 acres. (See the attached maps) The Task Order would generate information on what land could be developed and concepts around access, utilities, possible neighborhoods, etc. According to the most recently presented tsunami inundation maps, this would be an area that could be used as an evacuation zone as well. Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive Plan: 3.2 Land Use, 3.2.1 Propose residential and commercial development, 3.2.1.2 Expand the opportunity for affordable, diverse, year-round housing through appropriate land use regulation, 3.3 Housing, 3.3.1 Encourage Development of New Housing in Seward, 3.3.1.1 Support a range of housing choices that meet the needs of people in various income and age groups. Strategic Plan: Other: Certification of Funds Total amount of funds listed in this legislation: $ 122,395 This legislation (✓): Creates revenue in the amount of: $ x Creates expenditure in amount of: $ 123,395 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): 0 Budgeted Line item(s): xeNot budgeted Not applicable Finance Director Signature: 14 Attorney Review✓ I I Administration Recommendation RYes Not applicable xeAdopt Resolution Other: i4 Kenai Peninsula Borough GIs Division _ PARCEL REPORT 11/18/2021 2:16 PARCEL ID: 14532003 Total Acreage: 1,828.50 LEGAL DESCRIPTION: T 1S R 1E & 1W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN SW 0980004 FOURTH OF JULY CREEK SUB NO 2 TRACT G EXCLUDING LOT G-1 ANDERSON REPLAT SW 2001009 ALL PHYSICAL ADDRESSES ON THIS PARCEL: 700 NASH RD LAND VALUE: $4,408,900 ASSESSED VALUE: $4,408,900 IMPROVEMENT VALUE: $0 TAXABLE VALUE: $0 BUILDINGS ON THIS PARCEL: Building Type Square Footage Year Built OWNERS: Name: SEWARD CITY OF Address: PO BOX 167 SEWARD, AK 99664 The data displayed herein is neither a legally recorded map nor survey and should only be used for general reference purposes. Kenai Peninsula Borough assumes no liability as to the accuracy of any data displayed herein. Original source documents should be consulted for accuracy verification. :. • �r rY, 1 Area: 833.34 ac Q (, y Per imeter: 26,299.55 ft a • '. YAW f� ON 41 Ic Y _ +\ t` r MAL lip r j' R&M CONSULTANTS, INC. 212E oatgtreet#ISO-Fairb°nkeAK90 07..45z5270 This narrative explains in more detail the various components of a typical subdivision design process within the Municipality of Anchorage. There are many variables within the process that can add or shorten the time required to complete the process, and a good portion of the variables are not foreseeable. The process itself is meant to ferret out issues that may impact the project, and the hope is to find these early enough in the process that large amounts of time and money have not been expended. Feasibility Study — 2 weeks, excluding review and meetings The feasibility effort consists of gathering as much publicly available information about the parcel as possible. This information includes topography, hazard zones, and wetlands and streams that may impact development and road and lot configurations. A very preliminary subdivision design is also completed that includes locations of road rights of way, that can be used to assess potential profitability of the project. The study does not produce final documents, but is a due -diligence effort to determine if the project is viable. Subdivision Design — 30 days, depending on review and meetings If the project appears to have merit, a more substantive effort begins that includes meeting with local planners and developers. The local design development and subdivision code is used to develop a final subdivision design that meets local requirements and the goals of the developer. This stage may include the actual boundary survey if the client is prepared for those costs. The benefit of performing the boundary survey during this phase is that the design can be completed with actual corner locations rather than using a record boundary that will need to be updated later. Field Survey — 2 weeks, depending on site conditions The field survey includes a boundary survey and a survey of existing features that will affect the final subdivision design. These items may include wetlands, streams, larger water bodies, and existing structures. Wetlands, in particular, can have a profound effect on the design of a subdivision. Subdivision Review Process with the local platting authority — timeline is variable The proposed subdivision is reviewed by the local platting authority as a preliminary plat. Within the Municipality of Anchorage (MOA), this process requires review by 45 different departments and agencies, including the local utility companies. It also requires a community council meeting to present the plat, and a platting board public hearing. Comments are gathered during the review process and summarized in the final conditions of approval. Within the MOA, if a new subdivision requires the construction of roads and utilities, one of the conditions of approval will be to enter into a subdivision agreement with the MOA. Subdivision Agreement — 42 days, depending on MOA review time The subdivision agreement is a document, signed by the developer and the MOA, that binds the developer to meet certain conditions during the development of the subdivision. It includes an engineer's estimate that uses local bid tabs (costs per unit of construction items) to estimate final construction costs for the subdivision. The estimate includes all engineering design and survey costs, as well as construction costs to complete. The final estimate is used to establish the bond required for the project. Once the subdivision agreement is in place, the final subdivision can be recorded and pre - construction can begin. Construction Documents —120 days An estimate to perform a design survey and engineering design for the subdivision is included during the subdivision agreement process, but the actual survey and engineering is done after the agreement is finalized. The design includes roadways, utilities, storm, sewer, water, and drainage improvements. The final design engineering package is prepared and final construction plans stamped and delivered. If the client is comfortable proceeding or would like to streamline the process, the survey and design engineering can occur during the subdivision review process as well. Summary The timeline and components listed in this document can change depending on the complexity of the subdivision and existing parcel conditions. Wetlands can take longer to mitigate. Water bodies and creeks can affect the number and configuration of lots and roads. Avalanche zones or other hazard zones, such as mud slide areas, may be unbuildable. The critical phase of this process is the feasibility study to determine if the project seems viable. Although this process may take between one and two years to complete within the Municipality of Anchorage, other jurisdictions with shorter review processes and less stringent development requirements may be substantially shorter. A& Innovating Today for Alaska's Tomorrow December 10, 2021 R&M No. 21-00 Stephen Sowell Assistant City Manager City of Seward, Alaska 410 Adams St., City Hall Building Seward, Alaska 99664 RE: Fourth of July Creek Subdivision No. 2 (Plat No. 98-04) Land Development Concept Level Planning Dear Mr. Sowell, R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and during our meeting on December 1, 2021. We have reviewed the materials provided to us and have prepared the following cost estimate for your review and comment. Phase I We understand that you would like to subdivide and develop Tract G, Fourth of July Creek Subdivision, No. 2 (Plat No. 98-04), located in Seward, Alaska, to increase the availability of affordable housing in the community. Phase I of the project would include a feasibility study to determine the viability of the project. This initial phase focuses on gathering boundary and topographic information, and reviewing local zoning regulations, to determine the feasibility of the project. The effort will include research of easements and setbacks, availability of utilities, and soils and topographic data that may affect the development of the parcel. The current zoning district is the Resource Management Zoning District. The feasibility study will include options for re -zoning the parcel to allow residential dwellings. After collecting all available information for the parcel, we will compile our findings into a draft then final report that will include design options for the subdivision based on recommended zoning options. Deliverables: ■ Draft and Final Reports ■ Design Option Exhibits Phase II Phase II of the project will include a boundary survey of the existing parcel, subdivision design, and preparation and submittal of a preliminary plat for review by the local platting authority. This phase will include a re -zone effort to be performed concurrently with the platting effort. At the end of this phase we expect to have an approved subdivision, approval for a re -zone of the parcel, and conditions for final approval of the subdivision plat. Deliverables: Approval of the subdivision and Conditions of Approval Approval of the re -zone An estimate to complete Phase III of the project. Phase III Phase III is not included in this estimate, but will include satisfying the final conditions of approval. The estimate will reflect the requirements of the platting authority, final construction costs and requirements, design survey and engineering fees, and setting all final lot corners. This phase will also include applying for grant funding to cover certain portions of the construction phase. This phase of the project cannot be estimated until the final subdivision design is approved and conditions of approval and sources of potential funding are known. Schedule: We understand that you would like to present the Phase I and II estimate to the Seward City Council in January, and begin work soon thereafter. The current estimate will include the subdivision design and plat review process. We can begin work within two weeks of receiving a Notice -to -Proceed Z:\_Marketing\Proposals\2021 Proposals\21-00 - GEOM\39 - City of Seward Fourth of July Creek\R&M COS Fourth of July Creek Subd Feasibility Study and Subd Design Proposal.doc Mr. Stephen Sowell 12110121 Page 2 (NTP). The time frame for completion of Phase I depends on review time and meetings required to determine the new lot configurations, zoning, and types of dwellings that would be most beneficial to the community. We typically expect a final report within 30 to 45 days. If the project is determined to be feasible, we can immediately begin Phase 11 of the project. We would anticipate generating a subdivision design based on record information that could be reviewed by the platting authority over the winter, with the survey fieldwork beginning as soon as practical in the spring. If the subdivision is approved by the platting authority, R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of approval. Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $123,395. We have attached a detailed breakdown of our estimated costs for your review. Should you have any questions or require additional information, please feel free to contact me at 646-9651. Sincerely, R&M CONSULTANTS, INC. Dave Hale, PLS Attachment: Cost Estimate A& Innovating Today for Alaska's Tomorrow nchorage, R&M CONSULTANTS, INC. 2122 F ontgStreetD##150••Fairbanks, KK99701.907452.2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Fourth of July Subdivison Project No:21-00 Date: December 10,202 Task Department Task Description Labor Expenses Total Cost Ph.I Geomatics/Planning Feasi bl ity Study $ 23,051 $ - $ 23,051 Ph. II Geomatics/Planning Boundary Survey & Subdivision Design $ 80,027 $ 12,76o $ 92,787 Ph.11 Planning Re -Zone $ 6,974 $ 584 $ 7,558 Total $ 123,395 12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 1 of 4 AK 507 4V R&M CONSULTANTS INC. 2102E ontgStreetD#r150•FairbangsAK99701.907452?52707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Phase I: Fourth of July Subd. Feasibility Study Project No: 21-00 Date: Dec. 10, 2021 SUB -TASK SUB -TASK DESCRIPTION LABOR HOURS PER JOB CLASSIFICATION Senior Land Survey Land Land SuPlanning Staff Manager Surveyor Surveyor (OvTjor Manager Planner (PLS) Project / Contract Management 2 4 Office Tasks Coordination with Seward Planning 8 2 4 Research Boundary, Easements, and local Code 16 8 Research Soils and Topography 8 Develop Options Exhibits 40 Draft Report 16 2 16 Final Report 2 2 4 Quality Review and Final Deliverables 8 2 TOTAL LABOR HOURS 2 102 0 0 8 32 0 LABOR RATES ($/HR) $219-45 $173-85 $i59.6o $239.40 $165.30 $111.15 $166.73 LABOR COSTS ($) $438.90 $17,732.70 $0.00 $0.00 $1,322.40 $3,556.8o $0.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE $ $ $ $ $ $ TOTALEXPENSES SUB -CONTRACTORS SUB- DESCRIPTION FIRM TASK TOTAL PRICE $ $ $ $ - TOTAL PRICE COMMENTS: This feasibility study does not include travel to Seward for meetings or fieldwork. All information will be compiled from publically available information. TOTAL LABOR $ 23,051 TOTALEXPENSES $ - SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL T&M COST $ 23,051 12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 2 of 4 nchorage, AK uard R&M CONSULTANTS, INC. 2122 F ontgStrreetD##150••Fairbanks, KK99701.907452.2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Phase II: Fourth of July Subd. Preliminary Plat Project No: 0000.00 Date: Dec. 10, 2021 LABOR HOURS PER JOB CLASSIFICATION Senior SUB -TASK SUB -TASK DESCRIPTION Survey Land Land Land 2-Person 2-Person Party Surveyor Survey Survey Manager Surveyor Surveyor Chief (OT) Crew Crew (OT) (PLS) Project / Contract Management 4 8 Field Tasks Mobe/Demobe and Travel to/From Seward 8 Coordinate access & Meetings 8 Survey Control & Boundary Survey 64 40 Download & Comps 20 Office Tasks Research & Certificate to Plat 8 Reduce Field Data 16 Boundary Computations 16 Subdivision Design 6o Design Meetings & Coordination 8 Preliminary Plat Drafting 40 Preliminary Plat Package 16 Prelim. Plat Submittal & posting 8 Platting Meetings 8 Preliminary Plat Review Process 16 KPB Review Process 16 Professional Review 8 Conditions of Approval 4 TOTAL LABOR HOURS 4 232 0 20 0 8o 40 LABOR RATES ($/HR) $219-45 $173-85 $173-85 $26o.78 $1596o $240-00 $36o.00 LABOR COSTS ($) $877.80 $40,333-20 $0.00 $5,215.50 $0.00 $19,200.00 $14,400-00 EXPENSES COMMENTS: UNIT TOTAL This phase includes performing the DESCRIPTION QUANTITY PRICE PRICE MARKUP PRICE bound arysurvey, subdivision design, and Misc. Field Expendables 1 $ 100.00 $ 100.00 $ $ 100.00 preliminary plat review only. The phase R&M Vehicle 12 $ 95-00 $ 1,140-00 $ $ 1,140.00 ends with the final approval with Per Diem 24 $ 445-00 $ 1o,680.00 $ $ 1o,680.00 conditions of approval. Prelim. Plat Fees (City of Seward) 1 $ 75-00 $ - $ $ - Prelim. Plat Fees (KPB) 1 $ 400-00 $ 400-00 $ $ 400-Oo Fees for finalizing the subdivision cannot Final Plat Fees (City of Seward) 1 $ - $ - $ $ - be estimated without knowing the final Final Plat Fees (KPB) 1 $ 400-00 $ 400-00 $ $ 400-00 configuration of the subdivision and the Recording fees 1 $ 40-00 $ 40-00 $ $ 40-00 conditions developed during the $ $ $ approval process. TOTAL EXPENSES $ 12,760 SUB -CONTRACTORS SUB- DESCRIPTION FIRM TOTAL TASK PRICE TOTAL LABOR $ 80,027 TOTAL EXPENSES $ 12,760 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 92,787 12/10/2021 City of Seward 4th of July Subd Ph I_Il.xlsx 3 of 4 AK 9 4VCM CONSULTANTS, INC. 212`oatg5taeet4r15�'.FairbangsAK99701.'9074 2? 2707 Surveying and Mapping Services Cost Estimate FIRM: R&M Consultants, Inc. CLIENT: City of Seward Project Name: Phase II: Fourth of July Subd. Re -Zone Project No: 21-00 Date: Dec. 10, 2021 SUB -TASK SUB -TASK DESCRIPTION Planning Manager LABOR HOURS PER JOB CLASSIFICATION Staff Senior Planner Land Admin. Surveyor Project Coordination 6 2 Travel to/From Seward 6 6 Rezone Application Draft 2 12 Final 1 4 Planning Commission Hearing 3 3 Conditions of Approval 2 6 TOTAL LABOR HOURS 20 33 0 0 0 0 0 LABOR RATES ($/HR) $165.30 $111.15 $173-84 $111.15 $126.28 $166.46 $249.69 LABOR COSTS ($) $3,3o6.00 $3,667.95 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES DESCRIPTION QUANTITY UNIT PRICE MARKUP PRICE $ _ $ Mileage to Seward 240 $ 0.58 $ 139.20 $ Per Diem 1 $ 445-00 $ 445-00 $ $ - $ $ $ $ $ $ $ $ $ $ $ TOTAL EXPENSES SUB -CONTRACTORS SUB- DESCRIPTION FIRM TASK TOTAL PRICE $ $ 139.20 $ 445.00 $ $ $ $ $ $ $ 584 TOTAL PRICE COMMENTS: Assumes In -Person Planning Commission Hearing -Per Diem includes accommodations, meal for in -person Planning Commission hearing -Assumes Rezoning procedure as laid out in City of Seward Code of Ordinances 15.oi.o35 Amendments and Section 15.0i.040 Procedures -Assumes Fees for Rezone to be paid by City of Seward TOTAL LABOR $ 6,974 TOTALEXPENSES $ 584 SUBCONTRACTORS $ - SUBCONTRACTORS MARK-UP $ - TOTAL SUB- $ - TOTAL FIXED COST $ 7,558 12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 4 of 4