HomeMy WebLinkAboutRes2022-003 Develop SMIC BenchSponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-003
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK
ORDER R&M NO. 21-00 WITH R&M CONSULTANTS FOR THE
DEVELOPMENT OF THE SMIC BENCH IN THE AMOUNT NOT TO
EXCEED $123,395 AND APPROPRIATING FUNDS
WHEREAS, the City of Seward needs affordable, year-round housing for its current
and future residents; and
WHEREAS, it is in the Comprehensive Plan to develop City -owned land to meet the
housing needs; and
WHEREAS, the housing shortage is a major barrier to further economic development
for the City; and
WHEREAS, the city property currently existing as the "SMIC Bench" could be
utilized for a significant additional housing opportunity; and
WHEREAS, having different possible concepts produced would create a well-rounded
decision -making process.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to execute task order R&M No. 21-00 with
R&M Consultants for the Conceptual Exploration of the SMIC Bench Area located at 700 Nash
Rd. (. (Legal Description: T 1S R 1 E & 1W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN SW
0980004 FOURTH OF JULY CREEK SUB NO 2 TRACT G EXCLUDING LOT G-1
ANDERSON REPLAT SW 2001009).
Section 2. Funding in the amount of $123,395 is hereby appropriated from General Fund
reserves account no. 01000-0000-3400 to Contracted Services account no. 01000-1122-7009.
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 10«'
day of January, 2022.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-003
TH CIT OF S WARD, ALASKA
Christy Terry, ayor
AYES: McClure, Casagranda, DeMoss, Calhoon, Osenga, Wells, Terry
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST:
Brenda J. Ballo /, MMC
City Clerk
City Council Agenda Statement
Meeting Date: January 10, 2022
To: City Council
Through: Janette Bower, City Manager
From: Jason Bickling, Community Development Director
Agenda Item: Resolution 2021-003: Authorizing the City Manager to Execute Task Order
R&M No.21-00 with R&M Consultants for the Development of the "SMIC
Bench" in the amount not to exceed $123,395 and Appropriating Funds
Background and justification:
With the affordable, year-round housing shortage that currently exists, the City needs to make every
effort to provide opportunities to create additional space for housing development to not only meet
our current need but also to remove barriers for future economic development.
The property located on the "bench" to the north of SMIC at 700 Nash Rd. (Legal Description: T 1S
R 1E & 1W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN SW 0980004 FOURTH OF JULY CREEK SUB
NO 2 TRACT G EXCLUDING LOT G-1 ANDERSON REPLAT SW 2001009)
The area to be looked at for possible housing is approximately 800 acres. (See the attached maps)
The Task Order would generate information on what land could be developed and concepts around
access, utilities, possible neighborhoods, etc.
According to the most recently presented tsunami inundation maps, this would be an area that could
be used as an evacuation zone as well.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.2 Land Use, 3.2.1 Propose residential and commercial development, 3.2.1.2
Expand the opportunity for affordable, diverse, year-round housing through
appropriate land use regulation, 3.3 Housing, 3.3.1 Encourage Development of
New Housing in Seward, 3.3.1.1 Support a range of housing choices that meet
the needs of people in various income and age groups.
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 122,395
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
x
$
$ 123,395
$
x
Not budgeted
Not applicable
Attorney Review
x
Yes
Not applicable
Finance Director Signature:
Administration Recommendation
x
Adopt Resolution
Other:
Kenai Peninsula Borough GIS Division
PARCEL REPORT
11/18/2021 2:16
PARCEL ID: 14532003
LEGAL DESCRIPTION:
T 1S R 1E & 1W SEC 7 8 17 18 12 & 13 SEWARD MERIDIAN
EXCLUDING LOT G-1 ANDERSON REPLAT SW 2001009
ALL PHYSICAL ADDRESSES ON THIS PARCEL:
700 NASH RD
LAND VALUE: $4,408,900
IMPROVEMENT VALUE: $0
Total Acreage: 1,828.50
SW 0980004 FOURTH OF JULY CREEK SUB NO 2 TRACT G
ASSESSED VALUE: $4,408,900
TAXABLE VALUE: $0
BUILDINGS ON THIS PARCEL:
Building Type Square Footage Year Built
OWNERS:
Name:
SEWARD CITY OF
Address:
PO BOX 167
SEWARD, AK 99664
The data displayed herein is neither a legally recorded map nor survey and should only be used for general reference purposes. Kenai
Peninsula Borough assumes no liability as to the accuracy of any data displayed herein. Original source documents should be consulted for
accuracy verification.
5,638.36 ft
Area: 833.34 ac
Perimeter: 26,299.55 ft
4 239 96 ft
pto, 'do
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R&M CONSULTANTS, INC.
9101 Vanguard Drive • Anchorage, AK 99507 • 907.522.1707
212 Front Street #150 • Fairbanks, AK 99701 • 907.452.5270
This narrative explains in more detail the various components of a typical subdivision design process
within the Municipality of Anchorage. There are many variables within the process that can add or
shorten the time required to complete the process, and a good portion of the variables are not
foreseeable. The process itself is meant to ferret out issues that may impact the project, and the hope is
to find these early enough in the process that large amounts of time and money have not been
expended.
Feasibility Study — 2 weeks, excluding review and meetings
The feasibility effort consists of gathering as much publicly available information about the parcel as
possible. This information includes topography, hazard zones, and wetlands and streams that may
impact development and road and lot configurations. A very preliminary subdivision design is also
completed that includes locations of road rights of way, that can be used to assess potential profitability
of the project. The study does not produce final documents, but is a due -diligence effort to determine if
the project is viable.
Subdivision Design — 30 days, depending on review and meetings
If the project appears to have merit, a more substantive effort begins that includes meeting with local
planners and developers. The local design development and subdivision code is used to develop a final
subdivision design that meets local requirements and the goals of the developer. This stage may include
the actual boundary survey if the client is prepared for those costs. The benefit of performing the
boundary survey during this phase is that the design can be completed with actual corner locations
rather than using a record boundary that will need to be updated later.
Field Survey — 2 weeks, depending on site conditions
The field survey includes a boundary survey and a survey of existing features that will affect the final
subdivision design. These items may include wetlands, streams, larger water bodies, and existing
structures. Wetlands, in particular, can have a profound effect on the design of a subdivision.
Subdivision Review Process with the local platting authority — timeline is variable
The proposed subdivision is reviewed by the local platting authority as a preliminary plat. Within the
Municipality of Anchorage (MOA), this process requires review by 45 different departments and
agencies, including the local utility companies. It also requires a community council meeting to present
the plat, and a platting board public hearing. Comments are gathered during the review process and
summarized in the final conditions of approval. Within the MOA, if a new subdivision requires the
construction of roads and utilities, one of the conditions of approval will be to enter into a subdivision
agreement with the MOA.
Subdivision Agreement — 42 days, depending on MOA review time
The subdivision agreement is a document, signed by the developer and the MOA, that binds the
developer to meet certain conditions during the development of the subdivision. It includes an
engineer's estimate that uses local bid tabs (costs per unit of construction items) to estimate final
construction costs for the subdivision. The estimate includes all engineering design and survey costs, as
well as construction costs to complete. The final estimate is used to establish the bond required for the
project. Once the subdivision agreement is in place, the final subdivision can be recorded and pre -
construction can begin.
Construction Documents —120 days
An estimate to perform a design survey and engineering design for the subdivision is included during the
subdivision agreement process, but the actual survey and engineering is done after the agreement is
finalized. The design includes roadways, utilities, storm, sewer, water, and drainage improvements. The
final design engineering package is prepared and final construction plans stamped and delivered. If the
client is comfortable proceeding or would like to streamline the process, the survey and design
engineering can occur during the subdivision review process as well.
Summary
The timeline and components listed in this document can change depending on the complexity of the
subdivision and existing parcel conditions. Wetlands can take longer to mitigate. Water bodies and
creeks can affect the number and configuration of lots and roads. Avalanche zones or other hazard
zones, such as mud slide areas, may be unbuildable. The critical phase of this process is the feasibility
study to determine if the project seems viable. Although this process may take between one and two
years to complete within the Municipality of Anchorage, other jurisdictions with shorter review
processes and less stringent development requirements may be substantially shorter.
A&
Innovating Today for Alaska's Tomorrow
December 10, 2021 R&M No. 21-00
rmconsult.com
R&M CONSULTANTS, INC.
9101 Vanguard Drive
Anchorage, Alaska 99507
phone: 907.522.1707
fax: 907.522.3403
Stephen Sowell
Assistant City Manager
City of Seward, Alaska
410 Adams St., City Hall Building
Seward, Alaska 99664
RE: Fourth of July Creek Subdivision No. 2 (Plat No. 98-04) Land Development Concept Level Planning
Dear Mr. Sowell,
R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and
during our meeting on December 1, 2021. We have reviewed the materials provided to us and have
prepared the following cost estimate for your review and comment.
Phase I
We understand that you would like to subdivide and develop Tract G, Fourth of July Creek Subdivision, No.
2 (Plat No. 98-04), located in Seward, Alaska, to increase the availability of affordable housing in the
community. Phase I of the project would include a feasibility study to determine the viability of the project.
This initial phase focuses on gathering boundary and topographic information, and reviewing local zoning
regulations, to determine the feasibility of the project. The effort will include research of easements and
setbacks, availability of utilities, and soils and topographic data that may affect the development of the
parcel. The current zoning district is the Resource Management Zoning District. The feasibility study will
include options for re -zoning the parcel to allow residential dwellings.
After collecting all available information for the parcel, we will compile our findings into a draft then final
report that will include design options for the subdivision based on recommended zoning options.
Deliverables:
■ Draft and Final Reports
■ Design Option Exhibits
Phase II
Phase II of the project will include a boundary survey of the existing parcel, subdivision design, and
preparation and submittal of a preliminary plat for review by the local platting authority. This phase will
include a re -zone effort to be performed concurrently with the platting effort. At the end of this phase we
expect to have an approved subdivision, approval for a re -zone of the parcel, and conditions for final
approval of the subdivision plat.
Deliverables:
• Approval of the subdivision and Conditions of Approval
• Approval of the re -zone
• An estimate to complete Phase III of the project.
Phase III
Phase III is not included in this estimate, but will include satisfying the final conditions of approval. The
estimate will reflect the requirements of the platting authority, final construction costs and requirements,
design survey and engineering fees, and setting all final lot corners. This phase will also include applying for
grant funding to cover certain portions of the construction phase. This phase of the project cannot be
estimated until the final subdivision design is approved and conditions of approval and sources of potential
funding are known.
Schedule: We understand that you would like to present the Phase I and II estimate to the Seward City
Council in January, and begin work soon thereafter. The current estimate will include the subdivision
design and plat review process. We can begin work within two weeks of receiving a Notice -to -Proceed
Z:\Marketing\Proposals\2021 Proposals\21-00 - GEOM\39 - City of Seward Fourth of July Creek\R&M COS Fourth of July Creek
Subd Feasibility Study and Subd Design Proposal.doc
Mr. Stephen Sowell
12/10/21
Page 2
(NTP). The time frame for completion of Phase I depends on review time and meetings required to determine the new lot
configurations, zoning, and types of dwellings that would be most beneficial to the community. We typically expect a final report
within 30 to 45 days. If the project is determined to be feasible, we can immediately begin Phase 11 of the project. We would
anticipate generating a subdivision design based on record information that could be reviewed by the platting authority over the
winter, with the survey fieldwork beginning as soon as practical in the spring. If the subdivision is approved by the platting authority,
R&M can prepare an estimate to complete the subdivision based on the final subdivision configuration and the conditions of
approval.
Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials Fee amount $123,395. We
have attached a detailed breakdown of our estimated costs for your review. Should you have any questions or require additional
information, please feel free to contact me at 646-9651.
Sincerely,
R&M CONSULTANTS, INC.
Dave Hale, PLS
Attachment: Cost Estimate
Innovating Today for Alaska's Tomorrow
Atk 91
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Anchorage,
R&M CONSULTANTS INC. I 2122 Front gStreetD#150•• Fairbanks, KK99701.907452.2707
Surveying and Mapping Services Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Fourth of July Subdivison
Project No:21-00 Date: December 10,202
Task Department
Task Description
Labor Expenses Total Cost
Ph. I Geomatics/Planning Feasiblity Study
Ph. 11 Geomatics/Planning Boundary Survey & Subdivision Design
Ph. 11 Planning Re -Zone
$
$
$
23,051 $
80,027 $
6,974 $
- $
12,760 $
584 $
23,051
92,787
7,558
Total $ 123,395
12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 1 of 4
Anchorage, AK 99507
R& M CONSULTANTS, INC. 9101
12 FontgStreet #150'• Fairbanks, AK 99701 .'907 452. 27007
Surveying and Mapping Services Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Phase I: Fourth of July Subd. Feasibility Study Project No: 21-00 Date: Dec. 10, 2021
LABOR HOURS PER JOB CLASSIFICATION
Senior
SUB -TASK SUB -TASK DESCRIPTION Survey Land Land
Manager Surveyor Surveyor
(PLS)
Land
Surveyor
(OT)
Planning Staff
Manager Planner
Project / Contract Management
2 4
Office Tasks
Coordination with Seward Planning 8 2 4
Research Boundary, Easements, and local Code
16 8
Research Soils and Topography 8
Develop Options Exhibits
40
Draft Report 16 2 16
Final Report 2 2 4
Quality Review and Final Deliverables
8 2
TOTAL LABOR HOURS
LABOR RATES ($/HR)
LABOR COSTS ($)
2 102 0 0
$219.45 $173.85 $159.60 $239.40
$438.90 $17,732.70 $0.00 $0.00
8
$165.30
$1,322.40
32
$111.15
$3,556.80
0
$166.73
$o.00
EXPENSES COMMENTS:
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL This feasibility study does not include
PRICE PRICE travel to Seward for meetings or
$ $ $ fieldwork. All information will be
$ $ $ compiled from publically available
$ $ $ information.
$
$ $
$
$ $
$
$ $
$
$ $
$
$ $
$
$ $
$
$ $
TOTAL EXPENSES $
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
TOTAL LABOR
TOTAL EXPENSES
$ 23,051
SUBCONTRACTORS $
SUBCONTRACTORS MARK-UP
TOTAL SUB- $ - TOTAL T&M COST
$ 23,051
12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 2 of 4
91
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Anchorage,
R&M CONSULTANTS INC. I 2122 Front gStreetD#150•• Fairbanks, KK99701.907452.2707
Surveying and Mapping Services Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Phase II: Fourth of July Subd. Preliminary Plat Project No: 0000.00 Date: Dec. 10, 2021
LABOR HOURS PER JOB CLASSIFICATION
Senior
SUB -TASK SUB -TASK DESCRIPTION Survey Land Land
Manager Surveyor Surveyor
(PLS)
Land
Surveyor
(OT)
Party
Chief
2-Person 2-Person
Survey Survey
Crew Crew (OT)
Project / Contract Management
4 8
Field Tasks
Mobe/Demobe and Travel to/From Seward 8
Coordinate access & Meetings 8
Survey Control & Boundary Survey
64 40
Download & Comps
20
Office Tasks
Research & Certificate to Plat 8
Reduce Field Data 16
Boundary Computations 16
Subdivision Design 6o
Design Meetings & Coordination 8
Preliminary Plat Drafting
40
Preliminary Plat Package 16
Prelim. Plat Submittal & posting 8
Platting Meetings 8
Preliminary Plat Review Process 16
KPB Review Process 16
Professional Review 8
Conditions of Approval
4
TOTAL LABOR HOURS
LABOR RATES ($/HR)
LABOR COSTS ($)
4 232 0 20 0 8o 40
$219.45 $173.85 $173.85 $260.78 $159.60 $240.00 $360.0o
$877.80 $40,333.20 $o.00 $5,215.50 $o.00 $19,200.0o $14,400.00
EXPENSES COMMENTS:
DESCRIPTION QUANTITY UNIT
PRICE
PRICE MARKUP
TOTAL
PRICE
Misc. Field Expendables
R&M Vehicle
Per Diem
Prelim. Plat Fees (City of Seward)
Prelim. Plat Fees (KPB)
Final Plat Fees (City of Seward)
Final Plat Fees (KPB)
Recording fees
$ 100.00 $ 100.00
12 $ 95.00 $ 1,140.00
24 $ 445-00 $ 10,680.00
1 $ 75.00 $
$ 400.00 $ 400.00
$ 400.00 $ 400.00
$ 40.00 $ 40.00
$
$ 100.00
$ 1,140.00
$ 1o,680.00
$
$ 400.00
$ 400.00
$ 40.00
$
$
$ $
TOTAL EXPENSES $ 12,760
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
This phase includes performing the
boundary survey, subdivision design, and
preliminary plat review only. The phase
ends with the final approval with
conditions of approval.
Fees for finalizing the subdivision cannot
be estimated without knowing the final
configuration of the subdivision and the
conditions developed during the
approval process.
TOTAL LABOR
TOTAL EXPENSES
$ 80,027
$ 12,760
SUBCONTRACTORS
SUBCONTRACTORS MARK-UP
TOTAL SUB- $ TOTAL FIXED COST $ 92,787
12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 3 of 4
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Anchorage,
R&M CONSULTANTS INC. I 2122 Front gStreetD#150•• Fairbanks, KK99701.907452.2707
Surveying and Mapping Services Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project Name: Phase II: Fourth of July Subd. Re -Zone Project No: 21-00 Date: Dec. 10, 2021
SUB -TASK
LABOR HOURS PER JOB CLASSIFICATION
SUB -TASK DESCRIPTION Planning Staff
Manager Planner
Senior
Land Admin.
Surveyor
Project Coordnaton
6 2
Travel to/From Seward
6 6
Rezone App cation
Draft
2 12
Final
1 4
Nanning Commission Hearing
3 3
Cond'otions of ApprovaO
2 6
TOTAL LABOR HOURS
LABOR RATES ($/HR)
LABOR COSTS ($)
20 33 0
$165.30 $111.15 $173.84
$3,306.00 $3,667.95 $o.00
0 0 0 0
$111.15 $126.28 $166.46 $249.69
$o.00 $o.00 $o.00 $o.00
EXPENSES COMMENTS:
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL .Assumes In Person Planning
PRICE PRICE Commission Hearing
$ $ $ -Per Diem includes accommodations,
Mileage to Seward 240 $ 0.58 $ 139.20 $ $ 139.20 meal for in -person Planning Commission
Per Diem 1 $ 445.00 $ 445.00 $ $ 445.0o hearing
$ - $ $ - -Assumes Rezoning procedure as laid out
$ $ $ in City of Seward Code of Ordinances
$ $ $ 15.01.035 Amendments and Section
$ $ $ 15.o1.o4o Procedures
$ $ $ Assumes Fees for Rezone to be paid by
$ $ $ City of Seward
$ $ $
TOTAL EXPENSES $ 584
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
TOTAL LABOR
TOTAL EXPENSES
$ 6,974
$ 584
SUBCONTRACTORS
SUBCONTRACTORS MARK-UP
TOTAL SUB- $ TOTAL FIXED COST
$ 7,558
12/10/2021 City of Seward 4th of July Subd Ph I_II.xlsx 4 of 4