The URL can be used to link to this page

Home My WebLink AboutRes2022-019 Rescind Res 22-004 & Purchase 2 F-150s Sponsored by: Bower CITY OF SEWARD,ALASKA RESOLUTION 2022-019 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD, ALASKA, REPEALING RESOLUTION 2022-004, AND AUTHORIZING THE CITY MANAGER TO PURCHASE (2) 2023 FORD F-150 SUPER CREW CAB POLICE RESPONDER TRUCKS FROM KENDALL FORD OF ANCHORAGE UNDER THE STATE OF ALASKA FLEET VEHICLE CONTRACT, WITH ASSOCIATED UPFITTING AND FIRE SPECIFIC EQUIPMENT FROM ALASKA SAFETY, AND PROCOMM ALASKA IN THE AMOUNT NOT TO EXCEED $138,981.92 AND APPROPRIATING FUNDS WHEREAS, on January 10, 2022, the City Council adopted Resolution 2022-004 authorizing the purchase of two Ford Trucks to replace the Fire Department Command 1 and Command 2 vehicles: and WHEREAS,the Fire Department was notified by Kendall Ford Fleet Sales on January 17, 2022 that Ford has stopped taking orders for 2022 F-150s; and WHEREAS, the Fire Department is requesting authorization to place an order for two 2023 Ford F-150s as proposed in Resolution 2022-004 in an amount not to exceed $50,000 each to cover any increase from 2022 to 2023; and WHEREAS, these vehicles are essential to the day-to-day operations of the Fire Department Command Staff and operations; and WHEREAS, the vehicles being replaced are two Command Trucks that are 2006 Dodge Ram 3500 mega-cab trucks with over 99,000 miles and past their service life, have significant electrical problems, and are not considered reliable or safe for emergency response vehicles; and WHEREAS,both units are requiring more costly repairs each year and parts are becoming impossible to obtain; and WHEREAS,both vehicles are used for;during and after-hours on-call,serves as transport for contaminated tools, gear, and equipment, transports personnel to calls and training, hydrant and hose testing,traffic control, along with other essential department needs; and WHEREAS,the State of Alaska has a procurement contract resulting from a competitive bid process, for a Ford F-150 Super Crew Cab 4x4 Police/Responder pickup truck from Kendall Ford of Anchorage no more than$50,000 each; and 111 WHEREAS, each Command Truck must be professionally equipped with fire specific needs to include emergency lighting, fiberglass shell,pull out tray, etc.; and • CITY OF SEWARD,ALASKA RESOLUTION 2022-019 WHEREAS, Alaska Safety is the only company who performs upfitting of public safety vehicles and on the State of Alaska procurement contract within hundreds of miles; and WHEREAS, Alaska Safety will provide the equipment and upfitting for both trucks at a cost of$27,798; and WHEREAS,the City of Seward already uses ProComm Alaska in Anchorage as the sole- source provider of radios throughout city departments; and WHEREAS, ProComm Alaska will provide 2 mobile radios at a total cost of$11,183.92 for both vehicles: and WHEREAS,the City Council has determined that the public interest would be best served by not requiring competitive bids and makes the following findings: 1. Seward City Code Section 6.10.120(a) (9)provides for the purchase of electronic data processing software and hardware systems and communications equipment; and 2. Seward City Code Section 6.10.120 (b) provides the city may utilize competitive bids obtained by other governmental units; and 3. Kendall Ford in Anchorage,Alaska has been awarded the contract to provide patrol vehicles to the State of Alaska, and the City of Seward has the opportunity to purchase patrol vehicles at an amount not to exceed$50,000 each; and WHEREAS, the 2022 Motor Pool budget includes $62,000 for each Command Truck so additional appropriations of not more than$7,49.96 each may be required. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SEWARD,ALASKA that: Section 1. The City Council herby waives the competitive procurement process of the City Code in accordance with Seward City Code 6.10.120 (B) which authorizes the purchase of products or services utilizing competitive bids obtained by other governmental entities. Section 2. The City Manager is hereby authorized to purchase two 2023 Ford F-150 Super Crew Cab Police Responder package utilizing the contract with Kendall Ford of Anchorage, upfitting and installation of equipment from Alaska Safety resulting from the State of Alaska's competitive bids, and the purchase of Mobile Radios from ProComm Alaska in the amount not to exceed$138,981.92. Section 3. Funding for this purchase is hereby appropriated from the Motor Pool reserves CITY OF SEWARD,ALASKA RESOLUTION 2022-019 account no. 03000-0000-3400 to capital equipment no. 03000-1220-8103. Section 4. This resolution shall take effect immediately upon adoption. PASSED AND APPROVED by the City Council of the City of Seward, Alaska,this 14th day of February, 2022. T I OF W , SKA risty Terry ayor AYES: DeMoss, Wells, McClure, Caihoon,Osenga,Terry NOES: None ABSENT: Casagranda ABSTAIN: None ATTEST: Brenda J. allou, MC City Clerk (City Seall,.OF`S'EN, i... 41c c7o2q•:q'Qp'� • 3 a ; s • SEAL 1 . = 1. • csj;••` VE i V:ko.2r. •'•. E OF AVP.•`` '••.,......... City Council Agenda Statement r Meeting Date: February 14, 2022 � To: City Council Through: Janette Bower, City Manager -- From: Clinton Crites, Fire Chief Agenda Item: Resolution 2022-019: Repealing Resolution 2022-004, and Authorizing the City Manager to Purchase (2) 2023 Ford F-150 Super Crew Cab Police Responder Trucks from Kendall Ford of Anchorage under the State of Alaska Fleet Vehicle Contract,with Associated Upfitting and Fire Specific Equipment from Alaska Safety, and ProComm Alaska in the Amount not to Exceed $138,981.92 and Appropriating Funds Background and justification: The Fire Department was notified on January 17, 2022 that Ford was not taking any further orders for 2022 Ford F150 pick-up trucks. Kendall Ford Fleet Sales advises us that orders for 2023 will begin in the coming months but state pricing has not been set yet. Kendall Ford also advised the need for a purchase order to place an order to hold our spot for the 2023 orders. The Fire Department is requesting the City Manager have Authorization to place an order for Two 2023 Ford F150 trucks as described in Resolution 2022-004 up to $50,000 each to cover any price increase that may occur and have the ability to place the order timely before orders once again stop. Command 1 (353) and Command 2 (355) are both 2006 Dodge Ram 3500 mega crew cab pick-up trucks with over 99,000 miles on each. Both vehicles are at the end of their service life, are developing electrical problems, and are not considered reliable for emergency response vehicles. Both vehicles are used for; during and after-hours on-call, serves as transport for contaminated tools, gear, and equipment, transports personnel to calls and training, hydrant and hose testing, traffic control, along with other essential department needs. Once replaced, both vehicles will go to surplus. Both units are requiring more costly repairs each year and parts are becoming impossible to obtain. Anchorage Dodge informed us they cannot replace the instrument cluster in Command 2 due to no parts available and this part is causing the truck to not start intermittently. The Fire Department is requesting to replace the trucks with new 2023 state approved contract trucks, pricing will be determined in the future, Ford F-150 4x4 Police Responder Super Crew not to exceed $50,000 each. This contract provides additional safety and functional features needed for a Command Unit. Each vehicle to be fully outfitted and professionally equipped with radio, lights, siren, decals, topper, bed slider, and other related accessories. The department sees it beneficial to purchase both units at the same time to have like parts, uniformity, and better pricing along with Ford does not know when they will open and close orders for 2023. The Fire Department budgeted $62,000 each and was approved by council for the 2022 budget cycle under the motor-pool fund. The Fire Department is only requesting additional funds that may be needed to cover any overage that may occur and is not anticipated to be over $7,490.96 per vehicle. This purchase will be made utilizing the State of Alaska competitive bid process as allowed under section 6.10.120(B) of the Seward City Code, which allows the City to utilize competitive bids obtained by other government entities. Kendall Ford has been awarded contracts to provide vehicles to the State of Alaska,through an established competitive bid process. Therefore, the city will save time and money using this streamline efficient and code compliant process to secure a competitive price. The same bid process has been utilized for Alaska Safety to provide upfitting of emergency lights, sirens, decals, fiberglass shell, and other required accessories at a cost of $13,899 each. Procomm is the sole source provider for mobile radios at a total cost of $5,591.96 each. Funds for this purchase are available in the Motor Pool Equipment Account and was included in the approved 2022 budget. Vehicle Costs: Two Ford F-150 Pickup trucks $ 100,000.00 Radio Equipment $ 11,183.92 Vehicle Equipment $ 27,798.00 Total: $ 138,981.92 Comprehensive and Strategic Plan Consistency Information This legislation is consistent with (citation listed): Comprehensive (Page 9) 2.2.9 Public Safety Support fire services, volunteer firefighters and Plan: equipment. Strategic Plan: (Page 18) 3.7.1.3 Continue to improve the quality and efficiency of city governmental services. Other: N/A Certification of Funds Total amount of funds listed in this legislation: $ 138,981.92 This legislation (✓): Creates revenue in the amount of: $ X Creates expenditure in amount of: $ 138,981.92 Creates a savings in the amount of: $ Has no fiscal impact Funds are (✓): X Budgeted Line item(s): 03000-1220-8103 ($122,000) X Not budgeted $16,981.92 (will come from Motor Pool) Not applicable t Finance Signature: '' Attorney Review,/ Administration Recommendation RYes X Adopt Resolution X Not applicable Other: