HomeMy WebLinkAboutRes2022-020 R&M Task Order - Water & Sewer Expansion Plan1
Sponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-020
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK
ORDER #2734.182 WITH R&M ENGINEERING FOR THE
DEVELOPMENT OF A PLAN TO EXPAND CITY WATER AND SEWER
INFRASTRUCTURE FOR THE PURPOSE OF DEVELOPING THE
HEMLOCK SUBDIVISION IN THE AMOUNT NOT TO EXCEED $9,553
AND APPROPRIATING FUNDS
WHEREAS, the City of Seward in in need of affordable, year-round housing for its
current and future residents; and
WHEREAS, the Seward Comprehensive Plan specifically indicates the need to
expand housing in the City; and
WHEREAS, the current lack of housing is a primary barrier to further economic
development in Seward; and
WHEREAS, the citizens of Seward consistently cite the lack of housing as an
impediment to increasing their quality of life in Seward; and
WHEREAS, on December 13, 2021, the Seward City Council approved resolution 2021-
143 which authorized the City Manager to work with R&M Engineering on the creation of a design
for the Hemlock Subdivision; and
WHEREAS, the proposed Hemlock Subdivision will include 40 single family homes; and
WHEREAS, Task Order #2734.182 will generate the list of, and cost associated with
requirements for expansion of City water and sewer infrastructure which are necessary for the
creation of the Hemlock Subdivision.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SEWARD, ALASKA that:
Section 1. The City Manager is authorized to execute task order #2734.182 with R&M
Engineering for the creation of a utility expansion plan.
Section 2. Funding in the amount of $9,553 is hereby appropriated from General Fund
Unassigned Fund Balance account no. 01000-0000-3400 to Community Development
Contracted Services account no. 01000-1122-7009 within the 2022 operating budget.
Section 3. This resolution shall take effect immediately upon adoption.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-020
PASSED AND APPROVED by the City Council of the City of Seward, Alaska, this 14th
day of February, 2022.
T I ► O ' SEWARD
isty Terr , Mayor
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Wells, DeMoss, Calhoon, McClure, Osenga, Terry
None
Casagranda
None
Brenda J. Balllu, MMC
City Clerk
1
1
City Council Agenda Statement
Meeting Date: February 14, 2022
To: City Council
Through: Janette Bower, City Manager
From: Stephen Sowell, Assistant City Manager
Agenda Item: Resolution 2022-020: Authorizing the City Manager to Execute Task Order
#2734.182 With R&M Engineering for the Development of a Plan to Expand
City Water and Sewer Infrastructure for the Purpose of Developing the
Hemlock Subdivision in an Amount not to Exceed $9,553 and Appropriating
Funds
Background and justification:
Given the year-round housing shortage that currently exists in Seward, the City is undertaking
available opportunities to explore options for housing expansion and development which would in
turn remove barriers to further economic development.
The City owns a number of parcels which are viable options for subdivision development. One of
the prominent opportunities is located on the south side of Hemlock Street. On December 13, 2021,
Seward City Council approved resolution 2021-143; which authorized the City Manager to execute a
task order with R&M Engineering to create a concept design for the Hemlock Subdivision. That
subdivision design concept has been created and the next step in the process is to expand utilities
to the future subdivision. Task order #2734.182 will provide the plan for expansion of water and
sewer infrastructure which is required for the development of the proposed 40 homes in the
Hemlock Subdivision.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive 3.2 Land Use, 3.2.1 Promote Residential Development, 3.3 Housing, 3.3.1
Encourage Development of new housing in Seward, 3.3.1.1 Support a range of
new housing choices
Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 9,553
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
x
x
$ 9,553
Finance Signature:
+. 4
Attorney Review✓
x
Yes
Not applicable
Administration Recommendation
x
Adopt Resolution
Other:
January 28, 2022 R&M No. 2734.00
rmconsult.com
R&M CONSULTANTS, INC.
9101 Vanguard Drive
Anchorage, Alaska 99507
phone: 907.522.1707
fax: 907.522.3403
Stephen Sowell
Assistant City Manager
City of Seward, Alaska
410 Adams St., City Hall Building
Seward, Alaska 99664
RE: Hemlock Subdivision — Development Cost Estimates
Dear Mr. Sowell,
R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and
during our meeting on January 21, 2022. We have reviewed the materials provided to us and have
prepared the following cost estimate for your review and comment.
Cost Estimates — Subdivision Development
Development of construction cost estimates for the full subdivision development will require concept
design for proposed subdivision, including layout of the underground pipe systems along Hemlock Avenue
and within the new subdivision. Development construction cost estimates will include estimated costs for
design, roadway reconstruction along Hemlock Avenue and other associated costs for complete
installation.
We will review record information and any previous bidding data provided by the City to plan for
connection of the new pipe systems connecting near the intersection of Hemlock Avenue and Dimond
Boulevard. The water main extension will loop extend down Hemlock Avenue and loop through the
proposed subdivision. The gravity sewer main will connect to the existing lift station and parallel the water
main on Hemlock Avenue, extending utility main stubs along the proposed roadway adequate for service
connections to each lot. The need for an additional sewer lift station will be evaluated in the concept
design and included in the construction cost estimate, if required. Construction cost estimates will include
estimated construction costs for utilities mains and services stubbed to the parcel lot lines.
Deliverables:
■ Concept Development Design — Hemlock Avenue and Subdivision
■ Construction Cost Estimate — Hemlock Avenue (includes full utility construction)
■ Construction Cost Estimate — Hemlock Subdivision Development (includes full utility construction)
Schedule: R&M can prepare deliverables within four weeks from receiving NTP and the record information
from the City of Seward.
Cost Estimate: Based on the scope and our understanding of the project, we propose a Time & Materials
Fee amount $9,553. We have attached a detailed breakdown of our estimated costs for your review.
Should you have any questions or require additional information, please feel free to contact me at 646-
9603.
Sincerel
LTANTS, INC.
onald R. Porter, PE
Utility Group Manager
Attachment: Cost Estimate
Z:\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\TOxx Hemlock Development Cost
Estimates\R&M City of Seward Hemlock Subd Development Cost Estimating.doc
R&M CONSULTANTS, INC.
9101 Vanguard Drive • Anchorage, AK 99507 • 907.522.1707
212 Front Street #150 • Fairbanks, AK 99701 • 907.452.5270
Subdivision Development Cost Estimating
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Project: Hemlock Subd
Task: 01 Project No: 2734.00 Date: Jan 27, 2022
SUB -TASK SUB -TASK DESCRIPTION
LABOR HOURS PER JOB CLASSIFICATION
Utility Senior Utility Utility
Group Project Project Staff
Manager Engineer Engineer Engineer
Project Management 2
1 Existing System Evaluation
Record drawings research and review 1 2 4
2 Develop Concept Road -Utility Design
1 1 4 4
3 Cost Estimates 2 1
Roadway
4 2
Drainage
4 2
Water
4 2
Sewer
4 2
Lift Station
4 2
Electric
2 2
4 Estimate Assembly
2
QA/QC 2 1 2
Draft
1 1
Review Meeting 1
Final
TOTAL LABOR HOURS 8 4 32 24 0 0 0
LABOR RATES ($/HR) $205.20 $159.60 $148.20 $105.45
LABOR COSTS ($) $1,641.60 $638.40 $4,742.40 $2,530.80 $0.00 $0.00 $0.00
EXPENSES COMMENTS:
DESCRIPTION QUANTITY UNIT PRICE MARKUP TOTAL 1.City of Seward will provide all
PRICE PRICE available record drawings and historical
Misc. Field Supplies $ $ $ - bid pricing.
R&M Vehicle $ $ $ - 2. Site visits are excluded.
$ $
$ $
Per Diem $ $ $
$ $
$ $
$ $
$ $
$ $
TOTAL EXPENSES $
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
TOTAL LABOR
TOTAL EXPENSES
$ 9,553
SUBCONTRACTORS
SUBCONTRACTORS MARK-UP
TOTAL SUB- $ TOTAL T&M COST
$ 9,553
1/28/2022 City of Seward Hemlock Subd Development Cost Estimating 1 of 1
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TYPICAL SETBACK LINE
TYPICAL HOUSE
LENGTH OF ROAD CENTERLINE: 1,297 FT.
PREPARED BY: R&M CONSULTANTS, INC. 9101 VANGUARD DR. ANCHORAGE, AK. 99507 PH: (907) 522-1707 AECC111
SETBACKS
FRONT = 20'
SIDE = 5' OR 10'
REAR = 10'
FINAL CONCEPT
LOT 12A, FORT RAYMOND SUBDIVISION, REPLAT No. 1 (PLAT 87-12)
ZONING: R1, SINGLE FAMILY RESIDENTIAL
AVERAGE LOT SIZE: <6,000 SQ. FT
AVERAGE HOUSE SIZE: SINGLE FAMILY = 2,100 SQ. FT FOOTPRINT
DATE: 01-25-22
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SEE PC RES 2012-36 VACATE 200 FT WATER WELL EASEMENT
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Primary Underground Conductor
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City of Seward
F.O. Box 167
Seward, AK 99664
Phone 907-224-4073
Estimate
W04178
Estimate Date: 01/26/2022
Agent:
To:
New Hemlock Subdivision
Tel:
Fax:
Item Code Quantity UM Price Extended Amount
LABOR I
Labor Engineer - Field
LABOR2
Labor Crew - Lineman
LABOR2. I
Labor Crew - Foreman
4504
Pickup Truck
#537
Pickup Truck
#524
Bucket Truck - Large
#535
Digger / Derrick
#519
4.00
120.00
Hourly
Hourly
66.06
86.86
264.24
10,423.20
40.00 Hourly 99.64 3,985.60
4.00 Hourly 20.00 80.00
4.00 Hourly 20.00 80.00
12.00 Hourly 100.00 1,200.00
12.00 Hourly 75.00 900.00
40.00 Hourly 75.00 3,000.00
Excavator - Volvo ECR
#525 20.00 Hourly 65.00 1,300.00
Loader - Volvo L90
#517 8.00 Hourly 15.00 120.00
Equipment Trailer
#506 8.00 Hourly 15.00 120.00
Reel Trailer
55063 700.00 Foot 3.25 2,275.00
2" PVC - 10' pieces (Part number: Schedule 40 - 10' Pieces)
55040 80.00 Each 4.41 352.80
2" - 24R 90D PVC
Preacher Collars 30.00 Each 5.20 156.00
Estimate Date: 01 26 2022
To: New Hemlock Subdivision Page 1 of 2
Item Code Quantity UM Price Extended Amount 1
Bell End - 2" (Part number: Cantex 45144008)
75047
4/0 USE Triplex - "Sweetbriar"
40035
900.00
Foot
2.45
5.00 Each 2,000.00
25KVA (Underground: Single Phase 7.2 / 12.5kV 120/240V)
40037 5.00 Each 2,163.00
50KVA (Underground: Single Phase 7.2 / I2.5kV I20/240V)
16003 10.00 Each 495.00
UM I-7CT
15037
8.00 Each 195.00
Secondary Pedestal - Heavy Duty (Part number: Pence!! #AGNS-14HP)
75001 400.00 Foot 2.35
#2 220 Mil Concentric Neutral Jacketed
2,205.00
I 0,000.00
10,815.00
4,950.00
1,560.00
940.00
Sub Total: 54,726.84
OH: 7,497.58
Quote Total in USD currency: 62,224.42
Deposit: 62,774.42
Balance Due: 0.00
Estimate Date: 01 26 2022
To: New Hemlock Subdivision Page 2 of 2
City of Seward
General Fund Unassigned Fund Balance Information
2021 Unaudited Ending Balance (2021 Beginning Balance): $ 4,853,258.57
2022 Appropriations
Resolution 2022-003
Resolution 2022-XXX
Resolution 2022-XXX
Resolution 2022-XXX
R&M Task Order 21-00 SMIC Bench
R&M Task Order 2734 Gillespie Property
R&M Task Order 2734 Hemlock Replat
R&M Task Order 2734 Hemlock W/S Infrastructure
Total 2022 appropriations:
Unaudited ending estimated balance:
Unaudited
$ 123,395.00
$ 71,591.00
$ 56,907.00
$ 9,553.00
$ 261,446.00
$ 4,591,812.57