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HomeMy WebLinkAbout03012022 Planning & Zoning Meeting PacketPlanning & Zoning Commission Agenda Packet Regular Meeting Tuesday, March 1, 2022 Council Chambers, City Hall 7: 00 p.m. The City of Seward, Alaska SEWARD PLANNING AND ZONING COMMISSION ib" REGULAR MEETING AGENDA March 1, 2022 7:00 p.m. Council Chambers Vacant Chair Term Tom Swann Vice Chair Term February, 2022 Gary Seese Commissioner Term February, 2022 Craig Ambrosiam Commissioner Term February, 2022 Nathaniel Charbonneau Commissioner Term February, 2024 Vanessa Verhey Commissioner Term February, 2023 Clare Sullivan Commissioner Term February, 2024 Victoria Monaco Commissioner Term February, 2023 Janette Bower City Manager Jason Bickling Community Development Director Courtney Bringhurst City Planner Brenda Ballou City Clerk 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING [Those who have signed in will be given the first opportunity to speak. Time is limited to 3 minutes per speaker and 36 minutes total time for this agenda item.] 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a Commissioner so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. SPECIAL ORDERS, PRESENTATIONS AND REPORTS A. Proclamations and Awards — None B. City Administration Report — None C. Other Reports and Announcements — None D. Presentations — None City of Seward, Alaska Planning & Zoning Special Meeting Agenda March 1, 2022 Page I 7. PUBLIC HEARINGS [Public hearing comments are limited to five (5) minutes per person. After all speakers have spoken, a person may speak for a second time for no more than one (1) minute.] A. Resolutions 1. Resolution 2022-003, A Resolution of the Planning and Zoning Commission of the City Of Seward, Alaska, Recommending City Council and Kenai Peninsula Borough Approval of the Preliminary Replat of Lot 6A-2, Fort Raymond Subdivision Replat No. 3, Creating Two Lots; Lot 6A-3 and Lot 6A-4. 8. UNFINISHED BUSINESS — None 9. NEW BUSINESS A. Resolutions 1. Resolution 2022-004, A Resolution of the Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approval of the Planning and Zoning Commission Priorities From March 2022 to March 2023. B. Other New Business Items 1. `Approval of January 18, 2022 Special Meeting minutes 2. `Approval of February 15, 2022 Special Meeting minutes 3. Set work session topic for March 15, 2022 10. INFORMATIONAL ITEMS AND REPORTS [No Action Required] A. Reminder: March 22, 2022 joint work session with SBCFSA at 6: 00 pm. B. Reminder: March 29, 2022 joint work session with City Council at 6: 00 pm. C. Reminder: April 5, 2022 regular meeting at 7: 00 pm. 11. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 12. COMMISSION AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 13. ADJOURNMENT City of Seward, Alaska Planning & Zoning Special Meeting Agenda March 1, 2022 Page 2 P&Z Resolution 2022-003 Documents: • Agenda Statement • Resolution 2022-003 • Attachments: • Application • Preliminary Replat • Staff Comments P&Z Agenda Statement Meeting Date: March 1, 2022 Through: Jason Bickling, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Recommending City Council and Kenai Peninsula Borough Approval Of The Preliminary Replat Of Lot 6A-2, Fort Raymond Subdivision Replat No. 3, Creating Two Lots; Lot 6A-3 and Lot 6A-4. BACKGROUND & JUSTIFICATION: Attached for the Commission's review and recommendation to the City Council and the Kenai Peninsula Borough Planning Commission is a preliminary plat submitted by AK Lands, Land Surveying, LLC. on behalf of the City of Seward. This platting action creates two new parcels, Lot 6A-3 and Lot 6A-4 by subdividing Lot 6A-2 Fort Raymond Subdivision Replat No. 3 (Plat 2012- 12, Parcel ID 14502623), located at 605 Sea Lion Ave in Seward. The City of Seward is proposing the subdivision to create Lot 6A-3 which will be used for a new Animal Shelter. The City of Seward will retain ownership of Lots 6A-3 and 6A-4. Lot 6A-4, which will be the remainder of former Lot 6A-2, will continue its current uses of maintenance equipment storage, electric utility warehouse, the Fort Raymond Substation, and recreational ball field facilities. In November of 2021, the Seward Planning & Zoning Commission approved Conditional Use Permit No. 2021-03 allowing the construction of the proposed Animal Shelter. Sea Lion Ave. provides primary access to Lot 6A-2 and will continue to do so for Lot 6A-4. However, dedicated right-of-way (ROW) for Sea Lion Ave. ends east of proposed Lot 6A-3. To obtain primary access for Lot 6A-3, a 60' public use easement (PUE) on the adjacent property to the north is proposed to be dedicated by document. The Kenai Peninsula Borough owns Lot 8A-3 adjacent to the north (Parcel ID 14502624, site address 600 Sea Lion Ave) and has expressed agreement to dedication of the PUE. An exception to KPB Code, sections 20.30.030 and 20.30.210 are requested: • Exception to KBP Code 20.30.030 — Proposed Street Layout: A. The streets provided on the plat must provide fee simple right-of-way dedications to the appropriate governmental entity. These dedications must provide for the continuation or appropriate projection of all streets in surrounding areas and provide reasonable means of ingress for surrounding acreage tracts. Adequate and safe access for emergency and service vehicle traffic shall be considered in street layout. • Exception to KBP Code 20.30.210 — Lots- Access to Street: Each lot shall abut a fee simple dedicated street except as provided by KPB 20.30.030(B). The exception requested is warranted based on the following: • Sea Lion Ave is a develop paved street used by the public to access Lot 6A-2, Lot 8A-3 (used for Seward Elementary School) and Tract adjacent to the west (used for Seward High School and Seward Middle School), and connects to the dedication ROW of Swetman St. to the southwest. • Only a portion of Sea Lion Ave is dedicated ROW despite its use as primary access to public facilities. • To comply with access requirements, proposed Lot 6A-3 will be accessed by a 60' PUE on KPB owned Lot 8A-3. The PUE will be dedicated by document. There is a small portion of an existing fence that encloses utilities on the east side of Lot 6A-2 (proposed Lot 6A-2) that encroaches 3 feet into adjacent Lot 7A Fort Raymond Subdivision replat No. 1, owned by the City of Seward. The encroachment appears to be within a 10' utility easement and serves to protect a power pole, transformers and appurtenances. In accordance with Borough requirements, the City must review and comment on a plat before submittal to the Borough for approval. SUBDIVISION REVIEW: Zoning: The property is zoned Institutional. Size: The existing Lot 6A-2 is 10.7 acres. The replatted Lot 6A-3 would be 0.728 acres, and Lot 6A-4 would be 9.968 acres. Utilities: Lot 6A-2 is currently served by City water, sewer, electricity, and fire hydrants. All utility lines are underground. There are existing easements on the proposed Lot 6A-3 and 6A-4. There is a 200' well radius on site. No new, on -site streets will be dedicated per this plat, and adjacent streets are already developed. Existing Use: The existing Lot 6A-2 is used by the City of Seward Electric Department for the electric warehouse and Ft. Raymond Substation. Parks and Recreation maintains a recreational ball field on the property, and there are multiple utility easements, including a 200' radius well easement around Municipal Well 94. Access: Lot 6A-4 will retain primary access off Sea Lion Ave. Lot 6A-3 will have primary access via the proposed 60' public use easement to be dedicated by document on Lot 8A-3, Fort Raymond Subdivision Replat No. 3, which the Kenai Peninsula Borough has expressed support for. Flood Zone: Lot 6A-2, Fort Raymond Subdivision Replat No. 3 is not in a flood zone. Staff Comments: Department Comments No N/A Comment Building Department X Fire Department X Public Works The Municipal drinking water wells Department and protection are very important to the City as we continue to provide clean drinking water to the community. There is concern about the proposed Lot 6A-3 line moving further south into the "Public Water Well Protection Area", as the planned project limits were further north, but support the animal shelter project. The other well on Lot 6A-2 needs the protection area added to the Plat Harbor Department X Police Department X Electric Department X Telecommunications X Public Comment: Property owners within three hundred (300) feet of the proposed platting action were notified of this public hearing. Public notice signs were posted on the property and all other public hearing requirements of Seward City Code § 15.01.040 were complied with. At the time of this publication the Community Development Department has received no public inquiries. If any correspondence is received after publication of this agenda statement, it will be presented as a lay down item at the Commission meeting. RECOMMENDATION: Commission approval, with conditions, of Resolution 2022-003, recommending City Council and Kenai Peninsula Borough approval of the Preliminary Replat of Lot 6A-2, Fort Raymond Subdivision Replat No. 3 Creating Two Lots; Lot 6A-3, and Lot 6A-4. This approval is subject to the petitioner's application, narrative, submittals and the plans on file at the Community Development Department, provided the following conditions of approval are met: 1. To comply with access requirements, a 60' public use easement (PUE) needs to be dedicated by document on KPB owned Lot 8A-3 in order to provide access to Lot 6A-3. 2. Add a second 200' Well Radius for a public water well protection area located on Lot 6A- 4 in accordance with Public Works Director's comments. Sponsored by: Applicant CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2022-003 A Resolution Of The Planning And Zoning Commission Of The City Of Seward, Alaska, Recommending City Council and Kenai Peninsula Borough Approval Of The Preliminary Replat Of Lot 6A-2, Fort Raymond Subdivision Replat No. 3, Creating Two Lots; Lot 6A-3 and Lot 6A-4. WHEREAS, the City of Seward, has submitted a preliminary replat to the Planning and Zoning Commission for review and recommendation to the Kenai Peninsula Borough; and WHEREAS, this replat creates two new lots, Lot 6A-3 and Lot 6A-4 by subdividing Lot 6A-2, Fort Raymond Subdivision Replat No. 3, also known as 605 Sea Lion Avenue Seward, Alaska; and WHEREAS, the parcels are zoned Institutional (Ins); and WHEREAS, the property currently has access to water, sewer, and electric; and WHEREAS, all conditions required by Seward City Code § 16.01.015, Conditions to plat approval, were met; the property owners within 300 feet of the requested replat were notified of the proposed subdivision, and the property was posted with public notice signage; and WHEREAS, it is the Planning and Zoning Commission's responsibility to act in an advisory capacity to the Seward City Council and the Kenai Peninsula Borough regarding subdivision plat proposals. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The Commission hereby recommends that, in accordance with Seward City Code Section 16.01.015 (B), the City Council and Kenai Peninsula Borough approve the submittal of the Preliminary Replat of Lot 6A-2, Fort Raymond Subdivision Replat No. 3, creating two lots; Lot 6A-3 and Lot 6A-4. Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of March 2022. THE CITY OF SEWARD, ALASKA Nathaniel Charbonneau, Presiding Officer AYES: NOES: ABSENT: ABSTAIN: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) 144 N. Binkley Street, Soldotna, Alaska 99669 • (907) 714-2200 • (907) 714-2378 Fax PRELIMINARY PLAT SUBMITTAL FORM ❑✓ PRELIMINARY PLAT ❑ REVISED PRELIMINARY PLAT (no fee required) PHASED PRELIMINARY PLAT PRELIMINARY PLAT FOR PRIVATE STREETS / GATED SUBDIVISION — all requirements of chapter 20, excluding 20.30.210 and 20.50 apply and must be met. SUBDIVISION PLAT NAME: must be a unique name, contact staff for assistance if needed. PROPERTY INFORMATION: legal description Lot 6A-2, Fort Raymond Subdivision Replat Number 3, Plat No. 2012-12 Section, Township, Range Section 34, T1 N, R1 W, SM, AK General area description South of Sea Lion Avenue City (if applicable) Seward I Total Acreage 10.696 SURVEYOR company: AK Lands, Land Surveying Contact Person: Stacy Wessel Mailing Address: PO box 110485 City, State, zip Anchorage, AK Phone: (907) 744-LAND e-mail: aklands@aklands.com PROPOSED WASTEWATER AND WATER SUPPLY WASTEWATER[:]on siteZCity community WATERDon site City Ocommunity SUBMITTAL REQUIREMENTS A preliminary plat application will be scheduled for the next available plat committee meeting after a complete application has been received. ❑ 1—full size paper copy ❑ 7 — reduced sized drawing (11 x 17) ❑ preliminary plat NON-REFUNDABLE submittal fee 400 ❑ City Planning Commission minutes when located within city limits or Bridge Creek Watershed District ❑ certificate to plat for ALL parcels included in the subdivision ❑ documentation showing proof of signatory authority (partnerships, corporations, estates, trusts, etc.) ❑ ALL requirements of KPB 20.25.070 (see page 2 for checklist) and KPB 20.25.080 EXCEPTIONS REQUESTED TO PLATTING CODE: A letter, to be presented to the commission, with substantial evidence justifying the requested exception and fully stating the grounds for the exception request, and the facts relied upon, MUST be attached to this submittal. 1. KPB 20.30.030 2.20.30.210 3. APPLICANT: SIGNATURES OF ALL LEGAL PROPERTY OWNERS ARE REQUIRED. Additional signature sheets can be attached. When signing on behalf of another individual, estate, corporation, LLC, partnership, etc., documentation is required to show authority of the individual(s) signing. Contact KPB staff for clarification if needed. OWNER(s) Name (printed): Alan D. Nickell Signature: Phone: (907) 224-3338 e-mail: anickell cit ofseward.net Name (printed): Signature: Phone: e-mail: Name (printed): Signature: Phone: e-mail: FOR OFFICE USE ONLY RECEIVED BY DATE SUBMITTED KPB FILE # Kenai Peninsula Borough Code Title 20 Subdivisions 20.25.070 - Form and contents required. The preliminary plat shall be drawn to scale of sufficient size to be clearly legible and shall clearly show the following: A. Within the title block: Not applicable The required to my plat. information has been shown/noted. 1. Name of the subdivision which shall not be the same as an existing city, town, tract, or subdivision of land in the borough, of which a plat has been previously recorded, or Ve so nearly the same as to mislead the public or cause confusion; 2. Legal description, location, date, and total area in acres of the proposed subdivision; and 3. Name and address of owner(s), as shown on the KPB records and the certificate to plat, and registered land surveyor; B. North point; C. The location, width and name of existing or platted streets and public ways, railroad rights -of -way, and other important features such as section lines or political subdivisions or municipal corporation boundaries abutting the subdivision; VA D. A vicinity map, drawn to scale showing location of proposed subdivision, north arrow if different from plat orientation, township and range, section lines, roads, political boundaries, and prominent Ve natural and manmade features, such as shorelines or streams; E. All parcels of land including those intended for private ownership and those to be dedicated for public use or reserved in the deeds for the use of all property owners in the proposed subdivision, together with the purposes, conditions, or limitations of reservations Ve that could affect the subdivision; F. The names and widths of public streets and alleys and easements, existing and proposed, within the subdivision; *01 G. Status of adjacent lands, including names of subdivisions, lot lines, block numbers, lot numbers, rights -of -way; or an indication that the adjacent land is not subdivided; le H. Approximate locations of areas subject to inundation, flooding, or storm water overflow, the line of ordinary high water, wetlands when adjacent to lakes or non -tidal streams, and the appropriate study which identifies a floodplain, if applicable; I. Approximate locations of areas subject to tidal inundation and the mean high water line; le J. Block and lot numbering per KPB 20.60.140, approximate dimensions and total numbers of proposed lots; If K. Within the limits of incorporated cities, the approximate location of known existing municipal wastewater and water mains, and other utilities within the subdivision and immediately abutting thereto or a 11101 statement from the city indicating which services are currently in place and available to each lot in the subdivision; L. Contours at suitable intervals when any roads are to be dedicated unless the planning director or commission finds evidence that road grades will not exceed 6 percent on arterial streets, and 10 percent on other streets; M. Approximate locations of slopes over 20 percent in grade and if contours are shown, the areas of the contours that exceed 20 percent grade shall be clearly labeled as such; N. Apparent encroachments, with a statement indicating how the encroachments will be resolved prior to final plat approval; and O. If the subdivision will be finalized in phases, all dedications for through streets as required by KPB 20.30.030 must be included in the first phase. Subdivision Name: Date y '1,ANDS LonO 6WVeying— February 3, 2022 Kenai Peninsula Borough Planning Commission 144 N. Binkley St. Soldotna, AK 99669 Subject: Preliminary Plat -Fort Raymond Subdivision, Seward, Alaska Greetings Commission Members of the Kenai Peninsula Borough, PO Box 110485 Anchorage, AK 99511 (907) 744-LAND aklands@aklands.com aklands.com The City of Seward is creating two new parcels, Lot 6A-3 and Lot 6A-4, by subdividing Lot 6A-2, Fort Raymond Subdivision Replat Number 3, Plat 2012-12, also known as 605 Sea Lion Ave. in Seward, Alaska. Proposed Lot 6A-3 will be used for a new Animal Shelter. Lot 6A-4 will be the remainder of former Lot 6A-2. To grant the subdivision, the City of Seward is requesting an exception to KPB Platting Code 20.30.030 and KPB 20.30.210. Exception to KPB Platting code 20.30.030 Sea lion Avenue is a developed paved street, that is used by the public to access Lot 6A-2, Fort Raymond Subdivision Replat Number 3. Only a portion of Sea Lion Ave. is a 60' dedicated right- of-way. To comply with KPB Code, proposed Lot 6A-3 will be accessed by a 60' Public Use Easement dedicated by document. Proposed Lot 6A-4 legal access will remain through Lot Sea Lion Ave. Fence Encroachment A very small portion of a fence that surrounds a power pole and utilities encroaches 3 feet onto Lot 7A, Fort Raymond Subdivision No 1. The City of Seward owns both Lots. The fence is there to protect a power pole, transformers, and appurtenances. The utilities appear to be within the 10' Utility Easement Serial No. 2011-000791-0. Granting the exception to KPB code will provide the City of Seward with a new lot for the new Animal Shelter. If you have any questions, feel free to call or email. Sincerely, AK Lands, Land Surveying, LLC by Stacy Wessel, PLS PRELIvy M 434,21S Sq. 9—ACRES AFFIDAVIT OF POSTING PUBLIC HEARING NOTICE I,---�ASDs.,,f , hereby certify that I have posted a Notice of Public Hearing, as prescribed by Seward City Code ' 15.01.040/16.01.015 on the property located at Lot 6A-2, Fort Raymond Subdivision Replat No. 3, Plat No. 2012-02, Located at 601 Sea Lion Avenue, that has petitioned for a Public Hearing for a Preliminary Replat of Lot 6A-2, Fort Raymond Subdivision Replat No. 3, Plat No. 2012-02 Creating Two Lots; Lot 6A-3 and Lot 6A-4. The notice was posted on '.`tt�P—trt�i2�( « , which is days prior to the public hearing on this petition. I acknowledge this Notice must be posted in plain sight, maintained and displayed until all public hearings have been completed. Affirmed and signed this I`7 day of rC, 2022. Signature CITY OF SEWARD, ALASKA AFFIDAVIT OF MAILING PUBLIC HEARING NOTICE SL� &'tom , upon oath, deposes and states: That she is employed in the Community Development Office of the City of Seward, Alaska; and that on �rvcs 1s , ��z she mailed a Notice of Public Hearing to the real property owners within a 300-foot periphery of Lot 6A-2, Fort Raymond Subdivision Replat No.3, Plat No. 2012-02, Located at 601 Sea Lion Avenue as prescribed by Seward City Code 15.01.040/16.01.015. Affirmed and signed this lc k 'day of awe 2022. MEMORANDUM DATE: February 10, 2022 TO: ❑ Rob Montgomery, Electric Utility Manager ❑ Patrick Domitrovich, Electric Utility Operations Sup ❑ Alan. Nickell, Police Chief ❑ Clinton Crites, Fire Chief ❑ Nate Crossley, Building Inspector Doug Schoessler, Public Works Director ❑ Norm Regis, Harbormaster ❑ Mark Groeschel, Tel4laska Bradley Beck I Von Terry, GCI Cable FROM: Courtney Bringhurst, Planner SUBJ: Lot 6A-2, Fort Raymond Subdivision Replat Number 3, Plat No, 2021-12 The City of Seward and their representative, AK Lands, Land Surveying, LLC, has submitted a Preliminary Plat application to the City of Seward Planning and Zoning Commission to replat Lot 6A-2, Fort Raymond Subdivision Replat No. 3 creating two Lots: Lot 6A-3 and Lot 6A-4. The City of Seward will retain ownership of the proposed lots; Lot 6A-3 will be used for a new Animal Shelter. The attached Preliminary Replat application has been sent to you via email so that you can view the details. You will not be receiving a hard copy of this memo. Please print your comments clearly-1 have included the staff review in a word document if you would prefer to type your comments in. This item will be heard before Planning and Zoning on March 1st, 2021. Please review and return a sinned copy with comments of the attached memo by Thursday, February 18, 2022 so that your comments can be included in the staff report. ❑ I Have No Comments P-fllave Comments On this Case (attach separate sheet if needed) .C% v C-CP C.-e-7 te- 7 Comments. 4a "'Pubtt,C- Wafer Wr -JC [ � rej, tS S i ied Date 5 e- e a tkx c�'< ct 2 Cy ra i'v In Is i 1 \ Y I•I I j I F 66A. -- -64 z m ry, 65 S C I � I z.V 1 _. 63 y vI it 1 � _ L:J rn 5 S? � � r 3 � ` 7�'\N" .fit- :n CO D c70x F- zpz G U) 7-1 m m j ^�� xx m 2 `mw �7 ° a:� G5 Q City of Seward 0yi .tla SEWARD ANIMAL SHELTER a � Q Sea Lion Ave, Seward, Alaska 99564 9 31,6995Q.FT 5 M,i,w �_� � rw.w xn ev � 0. 39 ACFES nx:n,,,,�on.0 z"a�o�. M_.!�'6►�F��7� ,,.n„xo—� i � ii 1o16A-4 5 434,21330,Ff. — ,gt�tr itl �' 99fi9 FCPES — � N nw. estrw arstsyy F PRELIM O ;j° P&Z Resolution 2022-004 Documents: Planning and Zoning Commission 2022 Priorities • Agenda Statement • Resolution 2022-004 • Attachments: • None P&Z Agenda Statement Meeting Date: March 1, 2022 To: Planning and Zoning Commission Through: Jason Bickling, Community Development Director From: Courtney Bringhurst, Planner Agenda Item: Resolution Approving the Planning and Zoning Commission Priorities for March 2022 to March 2023. BACKGROUND & JUSTIFICATION: Annually, the Planning and Zoning Commission establishes priorities. The Planning and Zoning Commission held a work session on February 15, 2022. During the work session, the Commission reviewed and updated the Planning and Zoning Draft Priorities List. CONSISTENCY CHECKLIST: Yes No N/A Comprehensive Plan: Most of the priorities which the Commission 1. wishes to work on are an outgrowth of goals and objectives establ i shed in X the Comprehensive Plan. 2. Strategic Plan: The Strategic Plan also identifies many of the priorities addressed by t he Com m i ssi on. X RECOMMENDATION: Approve Resol uti on 2022-004, recommending City Council approval of the Planning and Zoning Commission Prioritiesfrom March 2022 to March 2023. Sponsored by: Planning and Zoning Commission CITY OF SEWARD, ALASKA PLANNING AND ZONING COMMISSION RESOLUTION 2022-004 A Resolution of the Seward Planning and Zoning Commission of the City of Seward, Alaska, Recommending City Council Approval of the Planning and Zoning Commission Priorities from March 2022 to March 2023. WHEREAS, the Planning and Zoning Commission held a work session on February 15, 2022 to review and update the Planning and Zoning annual Priorities; and WHEREAS, the Seward City Code §2.30.225.b states that "the Commission shall act in an advisory capacity to the City Council regarding the Seward Zoning Code, Seward Comprehensive Plan, Official Zoning Map, Official Land Use Plan Map, and other duties as requested by the City Council; and WHEREAS, City Council will address a resolution adopting these recommendations. NOW, THEREFORE, BE IT RESOLVED by the Seward Planning and Zoning Commission that: Section 1. The following list of priorities with status updates and timelines is hereby recommended to the City Council for approval: JANUARY 2022 TO JANUARY 2023 PRIORITIES Short Term 1) Through powers of the Commission, contribute and collaborate as needed to help be part of the solution for the housing issues that Seward is facing. 2) Review and update the Municipal Lands Inventory and Management Plan 3) Make recommended updates to Title 15: Dwelling definitions, height restrictions, etc. 4) Current planning and zoning, including the subdivision of land, replats, conditional use permits 5) Planning and Zoning commissioner training Continuing 1) Review and make recommendations to update Title 15 as needed. (Status: Ongoing. Title 15 is a living document and keeping it current is part of the role of Community Development and the P&Z Commission. Topics to address this year may include: dwelling definitions, height restrictions) 2) Review and update the Municipal Lands Inventory and Management Plan. (Status: ongoing. The MLIMP is a living document and keeping it current is part of the role of Community Development and the P&Z Commission.) Community Development will be bringing forward a reformatted version with updated maps for review. There will also be some changes as the city may have sold, purchased, or changed leases on the land that it owns.) 3) Look at current and future community needs to identify a wide range of strategies, including land use and zoning changes, to support the long-term vitality of the City. (Status: on going) 4) Promote public interest and understanding for the upcoming review process of the Comprehensive Plan. (Status: Different pieces of the comprehensive plan can be reviewed each year to help keep up to date before the official review every 10 years. Code requires that we have one public hearing on an annual basis and recommendations shall be forwarded to council for consideration.) 5) Joint Work sessions with Seward Bear Creek Flood Board regarding city/borough projects: (Status: ongoing) Recommendation: Keep as is. Joint Work Session • Lidar mapping • Flood mitigation • Airport • Second Ave culvert project • Resurrection River • Japanese Creek • Lowell Canyon • Beach revitalization project 6) Work with PACAB on the Seward Marine Industrial Center new zoning overlay and development plan (Status: on going) Recommendation: Keep as is. Joint Work Session 7) Work with Historic Preservation to develop methods to preserve the historic downtown (Status: on going) Recommendation: Keep as is. Joint Work Session 8) Planning & Zoning Commissioner training (Status: on going) Recommendation: APA Virtual Conference and Training on Roberts Rules of Order and Training Section 2. This resolution shall take effect immediately upon its adoption. PASSED AND APPROVED by the Seward Planning and Zoning Commission this 1st day of March 2022. THE CITY OF SEWARD, ALASKA Nathaniel Charbonneau, Presiding Officer AYES: NOES: ABSENT: ABSTAIN: VACANT: ATTEST: Brenda Ballou, MMC City Clerk (City Seal) City of Seward, Alaska Planning & Zoning Commission Special Meeting Minutes January 18, 2022 Volume 7, Page CALL TO ORDER The January 18, 2022 special meeting of the Seward Planning & Zoning Commission was called to order at 7:00 p.m. by Vice Chair Tom Swann. OPENING CEREMONY Commissioner Clare Sullivan led the pledge of allegiance to the flag. ROLL CALL There were present: Tom Swann presiding, and Gary Seese Craig Ambr-esiaffi Nathaniel Charbonneau Va*ess Ve -hey Clare Sullivan Comprising a quorum of the Commission; and Jason Bickling, Community Development Director Brenda Ballou, City Clerk Excused — Ambrosiani, Verhey Absent — None Vacant — One CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Sullivan) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the December 7, 2021 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS Administration Report. Community Development Director Jason Bickling stated the city had recently collaborated with the Chamber of Commerce to create a brochure for the 2022 Legislative Priorities; this document would be used with legislators to pursue funding for the projects outlined within. In addition, Bickling reported that the Community Development Department had been looking into potential avenues for addressing housing needs, including City of Seward, Alaska Planning & Zoning Commission Special Meeting Minutes January 18, 2022 Volume 7, Page looking at the Hemlock campground, and the bench above the Seward Marine Industrial Center (SMIC) area, among others. Bickling was working on a new application for the Developer Reimbursement Program, had been examining empty lots around the city to see if there was an effective way to in -fill those spaces, and had been busy processing business licenses. Bickling said there was the possibility that there would be a public meeting held in March to get a better idea what issues the community was facing relating to housing. Other Reports and Announcements — None Presentations — None PUBLIC HEARINGS — None UNFINISHED BUSINESS — None NEW BUSINESS Resolutions Resolution 2022-001, Of The Planning And Zoning Commission Of The City Of Seward, Recommending Kenai Peninsula Borough Approval Of The Preliminary Replat Of Lot 7A, Fort Raymond Subdivision Replat No. 1 Creating Two Lots; Lot 7A And Lot 711; CreatingA 20' By 20' Access Easement On Lot 7A, Fort Raymond Subdivision Replat No. 2. Motion (Charbonneau/Sullivan) Approve Resolution 2022-001 Taryn Oleson-Yelle from R&M Consultants recited the terms contained in the agenda statement and recommended approval. In response to Sullivan, Swann clarified that the lot was identified as 7A, and this resolution would split the property to create two lots named 7A-1 of 7.732 acres to the north and 7A-2 of 3.311 acres to the south. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS 2022 Planning & Zoning Meeting Schedule Bickling brought attention to a few dates where the commission's regular meetings or work sessions conflicted with holidays or election days, and provided alternate dates. There were no objections from the commission for using the alternate dates. CITIZEN COMMENTS — None COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS City of Seward, Alaska Planning & Zoning Commission Special Meeting Minutes January 18, 2022 Volume 7, Page Sullivan appreciated the work being done in the Community Development Department, and thanked staff for answering all the questions she had about this resolution. Charbonneau thanked staff for all their hard work. Seese welcomed Selena Soto to the city. Swann appreciated the work that was accomplished by the commission at the last meeting. He wished everyone a Happy New Year. Bickling welcomed Selena Soto as the new Planning Assistant; she had great experience in GIS mapping and he was happy to have her on staff. ADJOURNMENT The meeting was adjourned at 6:20 p.m. Brenda J. Ballou, MMC Tom Swann City Clerk Vice Chair (City Seal) City of Seward, Alaska Planning & Zoning Commission Special Meeting Minutes February 15, 2022 Volume 7, Page CALL TO ORDER The February 15, 2022 special meeting of the Seward Planning & Zoning Commission was called to order at 5:45 p.m. by Presiding Officer Nathaniel Charbonneau. OPENING CEREMONY The commission led the pledge of allegiance to the flag. ROLL CALL There were present: T.,.w�roSwann- presiding, and Gary Seese Craig fnb - siani Nathaniel Charbonneau (presiding) Va*essa VeFhey Clare Sullivan Victoria Monaco Comprising a quorum of the Commission; and Jason Bickling, Community Development Director Brenda Ballou, City Clerk Excused — Ambrosiani, Verhey, Swann Absent — None CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING — None APPROVAL OF AGENDA AND CONSENT AGENDA Motion (Charbonneau/Sullivan) Approval of Agenda and Consent Agenda Motion Passed Unanimous The clerk read the following approved consent agenda items: Approval of the December 7, 2021 Regular Meeting Minutes. SPECIAL ORDERS, PRESENTATIONS AND REPORTS — None PUBLIC HEARINGS — None UNFINISHED BUSINESS — None NEW BUSINESS City of Seward, Alaska Planning & Zoning Commission Special Meeting Minutes February 15, 2022 Volume 7, Page Resolutions Resolution 2022-002, Of The Planning And Zoning Commission Of The City Of Seward, Confirming That Phil Zimmerman's Developer Reimbursement Program Application Meets The Requirements Set By Code 5.22.030. Motion (Sullivan/Seese) Approve Resolution 2022-002 Bickling said the applicant was completing Phase 1 of the Gateway Subdivision, and had submitted an application for Phase 2; Seward City Code 5.22.030 (c) required the commission's review of the application. Bickling said the application was considered complete, and recommended approval. Motion Passed Unanimous INFORMATIONAL ITEMS AND REPORTS — None CITIZEN COMMENTS — None COMMISSION AND ADMINISTRATION RESPONSE TO CITIZEN COMMENTS — None ADJOURNMENT The meeting was adjourned at 5:53 p.m. Brenda J. Ballou, MMC City Clerk (City Seal) Nathaniel Charbonneau Presiding Officer