HomeMy WebLinkAboutRes2022-028 R&M Task Order - Utility Master PlanSponsored by: Bower
CITY OF SEWARD, ALASKA
RESOLUTION 2022-028
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO EXECUTE TASK
ORDER 2734.21 WITH R&M ENGINEERING FOR THE DEVELOPMENT
OF A UTILITY MASTER PLAN IN THE AMOUNT NOT TO EXCEED
$153,184 AND APPROPRIATING FUNDS
WHEREAS, Resolution 2022-006 directed the City Manager to create a project plan
for the expansion of utility infrastructure which will increase residential development within
City limits; and
WHEREAS, lack of access to water, sewer, and electric utilities is an identified barrier
to development of residential construction in Seward; and
WHEREAS, the City of Seward in in need of affordable, year-round housing for its
current and future residents; and
WHEREAS, the Seward Comprehensive Plan specifically indicates the need to expand
housing in the City; and
WHEREAS, the current lack of housing is a primary barrier to further economic
development in Seward; and
WHEREAS, the citizens of Seward consistently cite the lack of housing as an
impediment to increasing their quality of life in Seward; and
WHEREAS, the Utility Master Plan will aid in pursuing grant opportunities in the
coming years; and
WHEREAS, this task order will allow the City of Seward to proceed with projects to
increase residential development in a strategic, effective fashion.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD, ALASKA that:
Section 1. The City Council authorized to execute task order 2734.21 with R&M
Engineering for the creation of a Utility Master Plan.
Section 2. Funding in the amount of $153,184 is hereby appropriated from General
Fund Unassigned Fund Balance account no. 01000-0000-3400 to Community Development
Contracted Services account no. 01000-1122-7009 within the 2022 operating budget.
CITY OF SEWARD, ALASKA
RESOLUTION 2022-028
Section 3. This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council : the City of Seward, Alaska, this 28th
day of February, 2022.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Brenda J. Ba11
City Clerk
sty Terry, ayor
Osenga, McClure, DeMoss, Calhoon, Terry
None
Casagranda, Wells
None
(City Seal) O'r'r'irs��il
I • SEAL •■"
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City Council Agenda Statement
Meeting Date: February 28, 2022
To: City Council
Through: Janette Bower, City Manager
From: Stephen Sowell, Assistant City Manager
Agenda Item: Resolution 2022-028: Authorizing the City Manager to Execute Task Order
2734.21 with R&M Engineering for the Development of a Utility Master Plan
in the Amount Not to Exceed $153,184 and Appropriating Funds
Background and justification:
The City of Seward has a dramatic shortage of housing and feedback from community stakeholders
has indicated that the supply is hundreds of homes short of meeting demand. This lack of market
balance in residential home inventory is causing numerous negative downstream economic impacts.
Local businesses have indicated that the lack of available housing is a primary barrier to economic
development. Some illustrative examples of issues caused by this housing situation are difficulty to
recruit a necessary level of workers, high turnover in current staff, and high cost of living
implications. Meanwhile, the City of Seward is in a position to expand access to water, sewer, and
electric services which would spur development.
During the regular Council meeting on January 10, 2022; City Council approved resolution 2022-
006, directing the City Manager to create a project plan for the expansion of utility infrastructure
which will increase residential development within City limits. Following this direction, City
Administration met with R&M Engineering and requested Task Order 2734.21 which would provide
a comprehensive report on the most effective and efficient manner in which to expand access to
water, sewer, and electric utilities. This report will be used to determine how to proceed with
various projects as well as in the application for state and federal grants or low interest loans to
increase utility infrastructure access.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with:
Comprehensive 3.1: Economic Development, 3.2 Land Use, 3.3 Housing, 3.7 Public Facilities and
Services, 3.9 Quality of Life
Plan:
Strategic Plan:
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 153,184
Th s legislation (✓):
Creates revenue in the amount of:
Creates expenditure in amount of:
Creates a savings in the amount of:
Has no fiscal impact
x
$
$ 153,184
$
Funds are (✓):
Budgeted Line item(s):
Not budgeted
Not applicable
x
Attorney Review✓
x
Yes
Not applicable
Finance Signature:
Administration Recommendation
x
Adopt Resolution
Other:
February 4, 2022 R&M No. 2734.00
rmconsult.com
R&M CONSULTANTS, INC.
9101 vanguard Drive
Anchorage, Alaska 99507
phone: 907.522.1707
fax: 907.522.3403
Stephen Sowell
Assistant City Manager
City of Seward, Alaska
410 Adams St., City Hall Building
Seward, Alaska 99664
RE: Utility Master Plan
Dear Mr. Sowell,
R&M Consultants, Inc. (R&M) has based this response on the information provided by you via e-mail and
during our meeting on January 13, 2022. We understand the City of Seward desires a utility master plan to
accommodate future city needs of the water, wastewater and power distribution systems. R&M has
reviewed the materials provided to us and has prepared the following scope of services and cost estimate
for your review and comment.
Task 1- Evaluate Existing Utility System
Utility infrastructure, system demands, current performance and weaknesses of the existing system will be
evaluated based on record information and available data from the City. Work will include modeling of the
water pipe pressure network, sewer main sizing review, evaluation of aging pipe materials and feasibility of
utility expansion for future residential development. R&M will submit a technical memorandum with
findings for City of Seward review and present the findings at the requested city council meeting.
Task 2 — Identify Socioeconomic Factors
Projected land use, future development areas, and population growth will be evaluated at a concept level
and summarized. Findings will support the evaluation of utility infrastructure in areas impacted by the
anticipated growth and expansion.
Task 3 — Utility Master Plan
The plan will document technical data and projects from prior tasks to evaluate infrastructure extension in
areas of anticipated expansion, including identification of future system improvement projects. Work will
include project recommendations and cost estimates.
Deliverables:
■ Existing Utility Infrastructure Technical Memorandum
■ Draft Utility Master Plan
■ Final Utility Master Plan
Schedule: R&M will prepare the first deliverable within six (6) weeks from receiving NTP and the record
information from the City of Seward.
Cost Estimate: Based on the scope and understanding of the project, we propose a Time & Materials Fee
amount as detailed in the attached detailed breakdown of our estimated costs for your review. Should you
have any questions or require additional information, please feel free to contact me at 646-9603.
Sincere
LTANTS, INC.
onald R. Porter, PE
Utility Group Manager
Attachment: Cost Estimate
\\rm.rmnet\z\project\2734.00 C Seward On call Engineering Services\19-00 Contract\Estimates\TOxx Utility Master Plan\R&M
City of Seward Utility Master Plan.doc
ve
99507
R&M CONSULTANTS, INC. 212FVanguard 'kK'70ntSteet #150• Fairbanks, K99701 •907452.2
Engineering and Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT:
City of Seward
Project Name: Utility Master Plan and Expansion Support Project No: 2734.00
Date: Feb 4, 2022
Task Department Task Description Labor Expenses
Total Cost
1
Engineering
Existing Utility Infrastructure Technical Memo
$ 48,399
$ 13,250
$ 61,649
2
Planning
Socioeconomic factors
$ 17,687
$ -
$ 17,687
3
Engineering
Utility Master Plan
$ 45,891
$ 27,957
$ 73,848
Total
$ 153,184
2/4/2022 City of Seward Utility Master Plan 1 of 4
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R&M CONSULTANTS INC. 212 Fr n gStreet *150'• Fairbanks, AKK99701 •'907 452. 2707
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 1
Existing Utility Infrastructure Technical Memo Project No: 2734.00 Date: Feb 4, 2022
SUB -TASK SUB -TASK DESCRIPTION
LABOR HOURS PER JOB CLASSIFICATION
Utilities Utilities Utilities
Group Project Staff
Manager Engineer Engineer
1 Project Management 2
Meetings
2 2
Council Presentations
2 2
2 Desktop Review of Existing Data
Compile and review record drawings
8 16
Summarize, document known operational issues
8 12
Compile Existing Data
8 16
Site Visits
30 30
3 Existing System Documentation
Water Distribution and Storage 2 16 20
Sewer Collection 2 16 16
On -site well & disposal systems 2 16 16
4 Evaluate Utility Infrastructure
Evaluate feasibility of utility expansion 8 16 16
Identify deficiencies with existing system 2 16 32
5 Existing Infrastructure Technical Memo
Prepare Memorandum 4 12 4
Review Meeting and Review Comments 2 2 4
TOTAL LABOR HOURS
28 152 182
LABOR RATES ($/HR) $213.75 $159.60 $99.75
LABOR COSTS ($) $5,985 $24,259 $18,155
EXPENSES
DESCRIPTION QUANTITY UNIT
PRICE
PRICE MARKUP
TOTAL
PRICE
Misc. Field Supplies
R&M Vehicle Milage
1 $ 150.00 $ 150.00 $ $ 150.00
512 $ 0.75 $ 384.00 $ $ 384.00
$ - $ $ -
$ $
$ $
TOTAL EXPENSES $ 534
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
COMMENTS:
1. Utility design, layout, and cost estimates are not
included.
2. Conditional assessments and physical
inspections of existing water and wastewater
assets not included
3. All record drawings and prior planning
documents to be provided by city
4. Source water study not included
A Civil and Electrical Engineering
CRW $ 11,560 TOTAL LABOR $ 48,399
TOTAL EXPENSES $ 534
SUBCONTRACTORS $ 11,560
SUBCONTRACTORS MARK-UP $ 1,156
TOTAL SUB- $ 11,560 TOTAL T&M COST
2/4/2022 City of Seward Utility Master Plan
$ 61,649
2 of 4
rd Drive
99507
R&M CO N S U LTANTS, INC. 212Fr nt9Street #150'• Fairbanks, AK 99701 •'907 452. 27007
Planning Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 2
Socioeconomic factors Project No: 2734.00 Date: Feb 4, 2022
LABOR HOURS PER JOB CLASSIFICATION
SUB -TASK SUB -TASK DESCRIPTION Planning Staff
Manager Planner
Project Management & Coord
6 2
Socioeconomic Factors
2 8
Population Factors
2 8
Identify Growth Areas
Zoning analysis for supporting growth
4 8
4 10
Feasibility of growth areas
Identify density of development
4 8
4 10
Identify potential population growth
4 8
Future Project fundability
Grant Applicability
2 10
2 10
Cost Estimates
4 4
TOTAL LABOR HOURS
38 86 0
LABOR RATES ($/HR) $188.10 $122.55
LABOR COSTS ($)
$7,148 $10,539 $0
EXPENSES COMMENTS:
DESCRIPTION QUANTITYUNIT TOTAL
PRICE PRICE MARKUP PRICE
$ $ $
Mileage to Seward
$ $ $
Per Diem $ $ $
$ $
TOTAL EXPENSES $
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
TOTAL LABOR
TOTAL EXPENSES
$ 17,687
SUBCONTRACTORS $
SUBCONTRACTORS MARK-UP $
TOTAL SUB- $ TOTAL FIXED COST $ 17,687
2/4/2022 City of Seward Utility Master Plan 3 of 4
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R&M CONSULTANTS INC. 212 Fr n gStreet *150'• Fairbanks, AKK99701 •'907 452. 2707
Engineering Cost Estimate
FIRM: R&M Consultants, Inc. CLIENT: City of Seward
Task: 3
Utility Master Plan Project No: 2734.00 Date: Feb 4, 2022
SUB -TASK SUB -TASK DESCRIPTION
LABOR HOURS PER JOB CLASSIFICATION
Utilities Utilities Utilities
Group Project Staff
Manager Engineer Engineer
1 Project Management 12
Meetings
6 6
Council Presentations
6 6
2 Water Demand Estimates
Water demand calculations and forecasts
8 16
3 Water System Hydraulic Model
Model Expansion areas (EPA Net)
16 40
4 System Expansion Improvements
Evaluate growth impact on existing system 2 16 32
Develop project recs, ROM cost estimates 2 40 40
5 Draft Utility Master Plan Submittal
Prepare Report 2 24 32
Review Meeting and Incorporate Comments 2 8 8
6 Final Utility Master Plan Submittal 2 8 8
TOTAL LABOR HOURS
34 132 176
LABOR RATES ($/HR) $213.75 $159.60 $99.75
LABOR COSTS ($) $7,268 $21,067 $17,556
EXPENSES
DESCRIPTION QUANTITY UNIT
PRICE
PRICE MARKUP
TOTAL
PRICE
Misc. Field Supplies
R&M Vehicle Milage
1 $ 150.00 $ 150.00 $ - $ 150.00
512 $ 0.75 $ 384.00 $ - $ 384.00
$ - $ - $ -
TOTAL EXPENSES $ 534
SUB -CONTRACTORS
SUB -
TASK
DESCRIPTION FIRM
TOTAL
PRICE
COMMENTS:
1. Design and estimating for Hemlock Acres, Public
Works Facility, and SMIC area are included in other
task orders.
2. Construction cost estimates provided at order of
magnitude level
B Civil and Electrical Engineering
CRW
$ 24,930 TOTAL LABOR $ 45,891
TOTAL EXPENSES $ 534
SUBCONTRACTORS $ 24,930
SUBCONTRACTORS MARK-UP $ 2,493
TOTAL SUB- $ 24,930 TOTAL T&M COST
2/4/2022 City of Seward Utility Master Plan
$ 73,848
4 of 4
Seward Utility Master Plan
CRW Engineering Group, LLC
Fee Proposal
Civil and Electrical Engineering Basic Services
CRW Engineering Group, LLC
Seward Utility Master Plan
R&M Consulting
January 27, 2022
Prepared By: ILH
CRW Engineering Group
CRW Labor
Subtotal
Si
Task Total
Comments
Engineer XXIII -
Jon Hermon
Engineer XX -
lan Hofmann
Engineer XI -
Christi Meyn
Engineer IX -
Stacey Bottorff
Technician XII -
Justin Ritter
minis ra ive
V I II - Joyce
Hancock
Task & Subtask Description
$230
$215
$170
$160
$130
$115
$
Task A - Meeting and Project Management
Project Management
4
2
$1,150
$500
Meetings
6
6
6
6
2
$4,910
Up to three meetings assumed for each engineer.
Site Visit to Seward
10
10
$4,000
$1,000
As may be needed. No overnight assumed.
Subtotal Task A:
20
6
16
6
0
2
2
0
0
$ 10,060
$ 1,500
$11,560
Task B - Deliverable Development
Water Treatment System
8
24
2
$6,180
GW wells and disinfection systems.
Wastewater Treatment System
8
24
2
$6,180
WW treatment lagoons.
Electrical Transmission System
8
16
2
$4,540
Transmission into Seward
Electrical Distribution System
8
24
2
$5,820
Distribution within Seward
Report Coordination w/ R&M
2
2
4
4
$2,210
Subtotal Task B:
18
18
52
44
0
8
0
0
0
$ 24,930
$ -
$ 24,930
Total Budget (NTE, T&M):
38
24
68
50
0
10
2
0
0
$ 34,990
$ 1,500
$ 36,490
ASSUMPTIONS
1 Fee is based on using CRW 2022 standard hourly rates on a not -to -exceed (NTE) time -and -material (T&M) basis.
2 Draft and Final Reports only.
3 Water and wastewater flow information will be based on population and user data provided by the client.
4 CRW may directly contact Chugach Electric and obtain information regarding power transmission to Seward.
5 Client will provide information on existing electrical infrastructure (power lines, transformers, switchgear, and similar).
6 Client will provide historical electrical usage or will provide authorization to CRW to obtain historical electrical usage.
7 In regards to future port developments, Client will provide expected sizes of ships to dock.
8 Water distribution and wastewater collection system assessment performed by R&M.
9 Adddional Services not included in this Scope of Work will be based on time and materials expended and charged at the CRWs standard hourly rates.
CRW Engineering Group, LLC
Page 1 of 1 Date: 1/28/2022