HomeMy WebLinkAboutRes2022-042 ResRental Contract for Portable Toilets CITY OF SEWARD,ALASKA Sponsored by: Bower
RESOLUTION 2022-042
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SEWARD,
ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A
CONTRACT WITH RESURRECTION RENTAL TO PROVIDE
PORTABLE TOILET SERVICES IN THE AMOUNT OF$57,900
WHEREAS, one of the goals listed in the 2030 City of Seward Comprehensive Plan is
improving existing and developing additional recreational infrastructure; and
WHEREAS, the demand for public restrooms in City parks and campgrounds exceeds
existing facility capacity,particularly during the peak summer season; and
WHEREAS,portable toilets are a cost-effective solution for meeting this demand; and
WHEREAS,the City developed a scope of work and advertised a competitive bid package
according to SCC 6.10.210; and
WHEREAS,one bid was received by the deadline of February 25,2022; and
WHEREAS,the City reviewed the bid and concluded Resurrection Rental was the lowest,
most qualified and responsive bidder with a bid amount of$57,900.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SEWARD,ALASKA that:
Section 1.The City Manager is hereby authorized to enter into a contract with Resurrection
Rental to provide portable toilet services.
Section 2. Funding in the amount of $57,900 is hereby appropriated from contracted
services account 01000-1411-7009.
Section 3.This resolution shall take effect immediately upon adoption.
PASSED AND APPROVED by the City Council o e City of Seward,Alaska,this 29th
day of March, 2022.
T E TIF . .
/Li
sty Terry, ) . or
CITY OF SEWARD, ALASKA
RESOLUTION 2022-042
AYES: Osenga, McClure, Casagranda, Calhoon, Wells, Terry
NOES: None
ABSENT: DeMoss
ABSTAIN: None
ATTEST:
Brenda J. Ballou, MC
City Clerk
(City Seal)
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SEAL
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City Council Agenda Statement
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Meeting Date: March 29, 2022
To: City Council
Through: Janette Bower, City Manager --
From: Tyler Florence, Parks & Recreation Director
Agenda Item: Resolution 2022-042: Authorizing the City Manager to Enter into a Contract
with Resurrection Rental to Provide Portable Toilet Services in the Amount Of
$57,900
Background and justification:
In order to provide the public with adequate, clean and well-maintained toilet facilities in City parks
and campgrounds, Parks& Recreation has historically contracted out for portable toilet services in
order to meet demand, especially during the high-traffic summer season. Service locations include
First Lake, Jon Perry Ball Field, and campgrounds such as Spring Creek, Harborside, Resurrection,
and Williams. Contracted services include unit rentals and servicing to meet baseline demand, as
well as on-call unit rentals and servicing to meet surges in visitor traffic as needed.
Based on historical usage patterns, we developed a scope of work and advertised a competitive bid
package according to SCC 6.10.210. We received one bid by the deadline of February 25, 2022.
After reviewing the bid, it was concluded that Resurrection Rental was the lowest, most qualified
and responsive bidder with a bid amount of $57,900. Recommend entering into a contract with
Resurrection Rental for portable toilet services.
Comprehensive and Strategic Plan Consistency Information
This legislation is consistent with (citation listed):
Comprehensive Plan: 3.6.1.1 Improve existing and develop additional recreational infrastructure.
Strategic Plan: Provide diverse, year-round, indoor and outdoor recreation facilities.
Other:
Certification of Funds
Total amount of funds listed in this legislation: $ 57,900
This legislation (✓):
Creates revenue in the amount of: $
X Creates expenditure in amount of: $ 57,900
Creates a savings in the amount of: $
Has no fiscal impact
Funds are (✓):
X Budgeted Line item(s): 01000-1411-7009
Not budgeted
Not applicable
Unassigned Fund Balance and Available Unrestricted Cash Balance Information
Fund (✓):
X General SMIC Electric Wastewater
Boat Harbor Parking F1 Water F1 Healthcare
Motor Pool Other
Unassigned Fund Balance*: $ *unaudited numbers
Available Unrestricted Cash Balance*: $
Finance Signature:
Attorney Review,/ Administration Recommendation
RxYes x Adopt Resolution
Not applicable Other:
CONTRACT
PORTABLE TOILET SERVICES
CONTRACT("Contract"), between the City of Seward, Alaska, herein called the City, acting by and
through its City Manager, and upon signing;this document shall serve as the notice to proceed, and
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Company Naume ! f� p
Company Address(Street or PO Box, City, State,Zip)
a/a n
Individual Partnership Joint Venture Sole Proprietorship Corporation
❑ ❑ ❑ 54 D
incorporated under the laws of the State of Alaska, its successors and assigns, herein called the
Contractor, is effective the date of the signature of the City Manager on this document.
The Contractor,for and in consideration of the payment or payments herein specified and agreed to by
the City, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all
the work and labor required per the terms specified in the Portable Toilet Services invitation to bid
packet. The Terms and Conditions in the invitation to bid are incorporated as terms of this Contract. It
is distinctly understood and agreed that no claim for additional work or materials, done or furnished by
the Contractor and not specifically herein provided for,will be allowed by the City, nor shall the
Contractor do any work orfurnish any material not covered by this Contract, unless such work or
materials is ordered in writing by the City. In no event shall the City be liable for any materials furnished
or used, or for any work or labor done, unless the materials,work,or labor are required by the Contract
or on written order furnished by the City.Any such work or materials which may be done or furnished
by the Contractor without written order first being given shall be at the Contractor's own risk,cost,and
expense and the Contractor hereby covenants and agrees to make no claim for compensation for work
or materials done or furnished without such written order.
The Contractor further covenants and agrees that all materials shall be furnished and delivered and all
work and labor shall be done and performed, in every respect,to the satisfaction of the City, on or
before;
December 31,2022 or within calendar days following the date of notice to proceed. It is
expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason,
except with the written consent of the City,to complete the furnishing and delivery of materials and the
doing and performance of the work before the aforesaid date,the City shall have the right to deduct
from any money due or which may become due the Contractor.
The Contractor further covenants and agrees that the all services will be done under the administration
of and to the complete satisfaction of the City subject to the inspection at all times and approval by any
Invitation to Bid — Portable Toilet Services 2022
Page 23 of 24
regulatory agency of the Local,State,or Federal Government of the United States of America, and in
accordance with the laws of the State of Alaska and the City of Seward.
For purposes of this Contract, Contracting Officer means Ali Willhite or any other person
designated by the City Manager.
The Contractor is an independent contractor and not an employee or agent of the City.
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to
its terms and conditions.
CONTRACTOR
5V,/-Ve C iCJ,(17 -4
Company_Name
Sig4ature of Authorized Company Representative
Name and/Tittle
al, 31�2
Date
CITY OF SEWARD
Signature of City Manager
Name
Date
City Clerk
(ATTEST)
Invitation to Bid — Portable Toilet Services 2022
Page 24 of 24