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HomeMy WebLinkAbout04202022 PACAB Special Meeting Packet - Ad Hoc CommitteePost & Commerce Advisory Board Agenda Packet Special Meeting Wednesday, April 20, 2022 Council Chambers, City Hall 12: 00 p.m. SPECIAL MEETING REQUEST Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Port & Commerce Advisory Board (PACAB) Meeting on Wednesday, April 20, 2022 at 12:00 p.m. for the purpose of - Appoint an Ad Hoc Committee to identify potential funding sources for the city's heat loop project. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. This special meeting was scheduled as part of the public notice soliciting interest from the community that was posted and distributed on March 30, 2022. Upon this request the City Clerk will give due and proper notice as required by SCC 2.10.032 (No business shall be transacted other than stated above.) gcnswa SOLICITING VOLUNTEERS INTERESTED IN SERVING ON THE PACAB AD HOC COMMITTEE TO IDENTIFY FUNDING SOURCES FOR THE CITY' S HEAT LOOP PROJECT On behalf of the Seward City Council, the city clerk is soliciting interest from residents of Seward and the surrounding area to serve as volunteers on a seven member ad hoc committee to identify funding sources for the city's heat loop project. Background: The city received a grant from the Alaska Energy Authority in late 2018 to install a heat loop system in the Seward Library & Museum and the Annex buildings, with options to expand the project to also include City Hall and the Fire Station. By June, 2020, project cost estimates rose from the original $882,497 estimate to over $3.6 million. As a result, additional funding sources must be identified in order to proceed with the project. The Port & Commerce Advisory Board (PACAB) was interested in organizing an ad hoc committee to identify potential funding sources, and the City Council authorized PACAB to create a seven member committee. The committee is charged with identifying potential funding sources and will bring their recommendations back to council. The committee will be created by, and report to, PACAB. Volunteer Applications: Interested citizens may submit a letter of interest to the city clerk no later than Wednesday, April 13, 2022 at 5:00 p.m. Please submit a letter of interest to the office of the city clerk either in person at City Hall, mail to PO Box 167, Seward, AK 99664 (Attn: City Clerk), or email to clerk@cityofseward.net. Committee Selection: All applicants will be invited to attend a special meeting of PACAB on April 20, 2022 at 12:00 p.m. for the purpose of speaking to PACAB about their interest in volunteering for the committee. PACAB will consider all applicants, and appointments will be made by the chair. POSTED: Wednesday, March 30, 2022 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum SPECIAL MEETING NOTICE Pursuant to Seward City Code 2.10.030 (2), this is to serve as the written notice calling a Special Port & Commerce Advisory Board (PACAB) Meeting on Wednesday, April 20, 2022 at 12:00 p.m. for the purpose of - Appoint an Ad Hoc Committee to identify potential funding sources for the city's heat loop project. The meeting will commence in the City Council Chambers, City Hall, 410 Adams Street, Seward. All interested persons are invited to attend the meetings. All public is invited to attend. Posted: Friday, April 15, 2022 City Hall bulletin board U.S. Post Office Harbormaster's Building Seward Community Library Museum The City of Seward, Alaska PORT AND COMMERCE ADVISORY BOARD SPECIAL MEETING AGENDA ib April 20, 2022 Brandii Holmdahl Chair Term Expires July, 2023 Lynda Paquette Vice Chair Term Expires July, 2024 Bruce Jaffa Board Member Term Expires July, 2024 Carl Hughes Board Member Term Expires July, 2023 Colby Lawrence Board Member Term Expires July, 2022 Benjamin Smith Board Member Term Expires July, 2022 Fred Woelkers Board Member Term Expires July, 2024 Stephen Sowell Assistant City Manager Norm Regis Harbormaster Brenda Ballou City Clerk 12:00 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Council Chambers 4. CITIZEN COMMENTS ON ANY SUBJECT EXCEPT THOSE ITEMS SCHEDULED FOR PUBLIC HEARING 5. APPROVAL OF AGENDA AND CONSENT AGENDA [Approval of Consent Agenda passes all routine items indicated by asterisk (*). Consent Agenda items are not considered separately unless a council member so requests. In the event of such a request, the item is returned to the Regular Agenda] 6. NEW BUSINESS A. Other New Business Items 1. Appoint an Ad Hoc Committee to identify potential funding sources for the city's heat loop project. Applicants are: Bob Linville, Bruce Jaffa, and Griffin Plush. 7. CITIZEN COMMENTS [There is no sign in for this comment period. Time is limited to five (5) minutes per speaker.] 8. BOARD AND ADMINISTRATION COMMENTS & RESPONSE TO CITIZEN COMMENTS 9. ADJOURNMENT City of Seward, Alaska Port & Commerce Advisory Board Special Meeting Agenda April 20, 2022 Page I April 3, 2022 Brandii Holmdahl Chair, PACAB City of Seward, Alaska Attn: Brenda Ballou, City Clerk Re: Letter of interest in serving on the Heat Loop Project ad hoc committee Dear Brandii: The heat loop project proposes to use the same unlimited heat source to heat the Library, Annex, City Hall and Fire Station as that which sends massive clouds of steam rising out of Resurrection Bay every winter. The concept has been proven at the Sea Life Center. The planet needs projects such as this. As a commercial fisherman, I have witnessed the ocean warming at an accelerated pace over the last few years. Can we here in the City of Seward find a way to pencil out the economics of this project well enough to make it happen? I would like to volunteer for the ad hoc committee being formed to work on this issue. Please submit my name to PACAB for consideration. Thank you. Bob Linville PO Box 1753 1205 Vista Avenue Seward, AK 99664 dutchladyfisheries@hotmail.com 907-205-7458 cell 907-224-3252 home ® t 4 = PACAB Heat Loop Comittee - Message (HTMLj ® — ❑ ® I'dessage Help Laserfiche Acrobat Tell mewhat you wantto do Reply [#10,P Eq (0 db Reply,r� all �- Delete Archive Quick Move Tags Editing Speech Zoom P4 Forward CN - - - - - Viva Message Steps- Insights Actions Delete Respond Quic•.• r Zoom Barracuda•.• A Sun 4y'3;2D22 9:42 AN1 iJ Bruce Jaffa < brucejaffaconstruction.com> PACAB Heat Loop Comittee To • Brenda Ballou 0You replied to this message on 4f4}2Q229:30AM. If there are problems with how this message is displayed, click hereto view it in a web browser. � External lFinail: Th"s c-na o-g r3_�-d 'on- o4ts •-c ofthc c-Banizatic i. Do rot click. links or open attachments unless :'cu reccg ze the sender a -id :icv. t-e content s safe_ Asa strong supporter of the Heat L000 oroje---, I of-2r -iiy a oplicsticnr toserve or `I, a -_o mr-ittee• I am a IcnL- t'ire resident of the East Per ins.iIg. 1,•coe•ty c.•: 7er of homes arc ku_ 7es=e= >Jt-Iil tle Ci-y Iirri+s. n `r exoer erne i-ic .ides a 50 v2arcvree i-I co•lstrr.:ti-or i7c Lid ng hevtirg and ire--l- val sys-e-is• I currentry serve on the PACAB Board and do -7.0- -ee -his •.-.o,i J .v}i7fl .t .: tl- ;,.::I tior3 I duties of .his r1ew committee. Bruce Jaffa Quality Control Manager 907-224-8002 907-240-0362 Motile www.JaffaCon5truction.com Griffin Plush 307 Ash Street Seward, AK 99664 (907) 362-4743 griffin.plush@gmail.com April 14, 2022 To Whom It May Concern, Growing up in Seward, the values of community and the potential of our incredible natural surroundings to support that community were deeply impressed on me. The Heat Loop Project's potential requires citizen support, and it's because of this potential that I would ask to be considered for the ad hoc committee established by the Port & Commerce Advisory Board. Apologies for narrowly missing the deadline to submit this. Though I have recently moved to Juneau, my commitment to helping advance Seward's position as an innovative, healthy, and vibrant community remains. My connection to different communities and sectors throughout the state may be a helpful factor in the committee's work finding project funding. I follow renewable energy and infrastructure developments across the state rather closely and could potentially provide that background to members. If I can provide any additional information, please let me know. I'll be making a trip home to Seward through early May, and would be happy to schedule time to meet with any interested committee members or city staff. Thank You For Your Consideration, Griffin Plush CCROP: RULE 29. COMMITTEES The Mayor may appoint standing committees of the Council as necessary or desirable and may appoint ad hoc committees to address specific topics. The Council may also meet in work sessions as a committee of the whole: (a) Committee of the Whole. The Council may meet as a Committee of the Whole composed of the entire council sitting as a legislative study committee. The Committee of the Whole shall not take any official action while in committee. The Mayor chairs the Committee of the Whole. (b) Special Ad Hoc Council Study Committees. Special Ad Hoc Council study committees may be created by the Council for a particular purpose, or when the issue is so complex and time consuming that it cannot be reasonably handled at a Council meeting. Council study committees shall consist of no less than 3 Council Members appointed by the Mayor. Special council committees shall sunset at the end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. (c) Council Liaisons. In order to build additional Council expertise in various areas of city operations, the Presiding Officer may appoint one Council Member to serve as a liaison to the Planning and Zoning Commission. These appointments shall be made at the Council's organizational meeting in October. If appointed, the council representative to the Kenai Peninsula Borough Economic Development District shall serve as liaison to the Port and Commerce Advisory Board. If council liaisons were not appointed, a member of each Board and Commission will arrange to give periodic reports to the City Council during Council's regular scheduled meetings. (d) Special Ad Hoc Citizen Advisory Committees. Special Ad Hoc Citizen Advisory Committees may be created by the Council for a particular purpose. Committee members shall be appointed by the Mayor, with the advice and consent of the Council. The Mayor shall appoint the chair of the committee. Citizen study committees shall sunset at the end of their mission, but no later than the end of each fiscal year unless specifically continued by the Council thereafter for a specified time period. One Council Member, and one alternate Council Member, may be appointed as a member and liaison of a citizen advisory committee. (e) Committees may make recommendations on proposed programs, services, ordinances, and resolutions within their area of responsibility before action is taken by the Council. The Committee Chair may present the recommendations of the committee during the discussion of the item of business. (f) Employees shall staff the various committees as directed by the City Manager, but no staff person shall serve as a voting member of a council or citizen study committee. (g) Minutes need not be taken of committee meetings.